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10 08 2014 Council Minutesx Township of Proud Heritage, Exciting Future Wednesday, October 8, 2014 The Township of Oro - Medonte Council Meeting Minutes Council Chambers 2010 -2014 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Time: 6:01 p.m. Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Corporate Present: Services /Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Jerry Ball, Director, Transportation and Environment Services; Hugh Murray, Fire Chief; Janette Teeter, Supervisor, Corporate Services /Deputy Clerk Also Shirley & Abel Thompson Kort; Charlie & Lena Simpson; Bruce Quinn; Present: Diane Richards; Wayne Lintack; Scott Jermey; Sheila Craig; Jenny Cooper; David McFarland; Joanne McFarland; Sue Roehner; Ann Truyens; Allan Johnson; Dan Piggott 1. Call to Order- Private Prayer /Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C141008 -1 Moved by Evans, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, October 8, 2014 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. Page 1 of 13 Council Meeting Minutes — October 8, 2014. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C141008 -2 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now go in Closed Session at 6:02 p.m. to discuss • acquisition /disposition of land; • litigation affecting the municipality; • solicitor - client privilege; Carried. b) Motion to Rise and Report. Motion No. C141008 -3 Moved by Crawford, Seconded by Evans Be it resolved that we do now Rise at 6:36 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items c) Robin Dunn, CAO, re: Solicitor - client privilege (Horseshoe Craighurst Master Servicing). d) Hugh Murray, Fire Chief, re: Acquisition /disposition of land (Shanty Bay Fire Hall). e) Doug Irwin, Director of Corporate Services /Clerk, re: Litigation affecting the municipality (Lakeshore Promenade). Carried. c) Robin Dunn, CAO, re: Solicitor - client privilege (Horseshoe Craighurst Master Servicing). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk; Andria Leigh, Director, Development Services; Jerry Ball, Director, Transportation and Environmental Services; Donna Hewitt, Director, Corporate & Strategic Initiatives. Motion No. C141008 -4 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO, re: Solicitor - client privilege (Horseshoe Craighurst Master Servicing) be received. Carried. Page 2 of 13 Council Meeting Minutes — October 8, 2014. d) Hugh Murray, Fire Chief, re: Acquisition /disposition of land (Shanty Bay Fire Hall). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk; Andria Leigh, Director, Development Services; Hugh Murray, Fire Chief. Motion No. C141008 -5 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the confidential correspondence dated September 23, 2014 and presented by Hugh Murray, Fire Chief and Doug Irwin, Director, Corporate Services /Clerk, re: Acquisition /disposition of land (Shanty Bay Fire Hall) be received. 2. That Council of the Township of Oro - Medonte accept the Agreement of Purchase and Sale dated September 23, 2014. 3. And That staff proceed accordingly. Carried. e) Doug Irwin, Director of Corporate Services /Clerk, re: Litigation affecting the municipality (Lakeshore Promenade). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate Services /Clerk. Motion No. C141008 -6 Moved by Evans, Seconded by Crawford Be it resolved 1. That the confidential verbal information presented by Doug Irwin, Director, Corporate Services /Clerk, re: Litigation affecting the municipality (Lakeshore Promenade) be received. 2. And That the Director, Corporate Services /Clerk proceed as outlined to Council. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, October 1, 2014. Motion No. C141008 -7 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, October 1, 2014 be received and adopted as printed and circulated. Carried. Page 3 of 13 Council Meeting Minutes — October 8, 2014. 6. Recognition of Achievements: a) Correspondence dated September 19, 2014 from Michelle Smibert, President, AMCTO, re: 10 Years Service with AMCTO - Doug Irwin, Director of Corporate Services /Clerk and Janette Teeter, Supervisor, Clerk's Services /Deputy Clerk. Motion No. C141008 -8 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated September 19, 2014 from Michelle Smibert, President, AMCTO, re: 10 Years Service with AMCTO - Doug Irwin, Director, Corporate Services /Clerk and Janette Teeter, Supervisor, Clerk's Services /Deputy Clerk be received. 2. And That Doug Irwin, Director, Corporate Services /Clerk and Janette Teeter, Supervisor, Clerk's Services /Deputy Clerk be recognized under the Mayor's signature. Carried. 7. Public Meetings: None. 8. Deputations: None. 9. Identification From the Public of an Agenda Item of Interest: Page 4 of 13 Council Meeting Minutes — October 8, 2014. 10. Reports of Municipal Officers: a) Report No. DS2014 -059, Andria Leigh, Director, Development Services, re: Site Plan Agreement and Removal of Holding Provision Copeland House Condominium, Skyline Horseshoe Valley Inc., Concessions 3 & 4, Part of Lots 1 & 2 (Oro), Application: 2011 - SPA-24 [Refer to Item 15a)]. Motion No. C141008 -9 Moved by Lancaster, Seconded by Evans Be it resolved 1. That Report No. DS2014 -059, Andria Leigh, Director, Development Services, re: Site Plan Agreement and Removal of Holding Provision Copeland House Condominium, Skyline Horseshoe Valley Inc., Concessions 3 & 4, Part of Lots 1 & 2 (Oro), Application: 2011- SPA -24 be received and adopted. 2. That the Clerk bring forward the appropriate By -law for Council's consideration to remove the Holding provision from the zoning of the lands described as Concession 4, Part of Lot 1, (Oro), 40 Horseshoe Boulevard, in the Township of Oro - Medonte, and that the By -law be signed by the Mayor and Clerk after the Township's Solicitor has confirmed that the Site Plan Agreement has been registered on the title to the subject lands. 3. And That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. b) Report No. TES2014 -19, Jerry Ball, Director, Transportation and Environmental Services, re: Lake Simcoe Protection Act, Stormwater Management Facilities, (Master Stormwater Plan). Motion No. C141008 -10 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. TES2014 -19, Jerry Ball, Director, Transportation and Environmental Services, re: Lake Simcoe Protection Act, Stormwater Management Facilities, (Master Stormwater Plan) be received and adopted. 2. That the provisions of By -Law 2004 -112 be waived to permit sole source of the project to CC Tatham & Associates Ltd. 3. That the requested expenditure be financed from the budget stabilization reserve. 4. And That CC Tatham & Associates Ltd. be advised of Council decision under the Director, Transportation and Environmental Services' signature. Carried. Page 5 of 13 Council Meeting Minutes — October 8, 2014. c) Report No. TES2014 -16, Jerry Ball, Director, Transportation and Environmental Services, re: Horseshoe Craighurst Master Servicing. Motion No. C141008-11 Moved by Evans, Seconded by Lancaster Be it resolved 1. That Report No. TES2014 -16, Jerry Ball, Director, Transportation and Environmental Services, re: Horseshoe Craighurst Master Servicing be received. 2. That Council endorse the Agreement attached to Report No. TES2014 -16. 3. That the Clerk bring forward the appropriate By -Law for Council's consideration. 4. And that the applicant be advised of Council's decision under the Director, Transportation and Environmental Services' signature. Carried. d) Report No. TES2014 -20, Jerry Ball, Director, Transportation and Environmental Services, re: Vacuum Excavator Trailer Purchase. Motion No. C141008 -12 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. TES2014 -20, Jerry Ball, Director, Transportation and Environmental Services, re: Vacuum Excavator Trailer Purchase be received and adopted. 2. That a Ring- O -Matic 550 Hi CFM VacEx Vacuum Excavator Trailer be purchased from Joe Johnson Equipment. 3. That the budget overrun be financed in the same manner as reflected in the 2014 Budget being 50% from water reserves and 50% from budget stabilization reserve. 4. And That the other respective bidders be advised of Council's decision, under the Director, Transportation & Environmental Services' signature. Carried. Page 6 of 13 Council Meeting Minutes — October 8, 2014. 11. Reports of Members of Council: a) Mayor H.S. Hughes, re: 804 Line 2 North. Motion No. C141008 -13 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes, re: 804 Line 2 North be received. Carried. Council consented to permit Wayne Lintack to provide historical information about the property. Motion No. C141008 -14 Moved by Hough, Seconded by Meyer Be it resolved That Council of the Township of Oro - Medonte waives the $20,000 security requirement to allow two (2) dwellings on the property municipally known as 804 Line 2 North. That Council waives the provisions of Procedural By -law No. 2013 -054 to permit the addition of a By -law to the October 8, 2014 Council agenda. That the Clerk bring forward a By -law to authorize the execution of an Agreement between the Township of Oro - Medonte and David William McFarland and Erin Lynn McFarland to allow for two dwellings for Council's consideration later in the meeting. And that the applicant be advised of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. Recorded Vote Regt Deputy Mayor Hough Councillor Lancaster Councillor Meyer Councillor Coutanche Councillor Crawford Councillor Evans Mayor H.S. Hughes jested by Deputy Mayor Hough Yea Yea Yea Yea Yea Yea Yea Page 7 of 13 Council Meeting Minutes — October 8, 2014. b) Councillor Coutanche, re: Traffic - Calming Initiatives at the Intersection of Highland Drive and Line 4 North. Motion No. C141008 -15 Moved by Crawford, Seconded by Evans Be it resolved 1. That the information presented by Councillor Coutanche, re: Traffic - Calming Initiatives at the Intersection of Highland Drive and Line 4 North be received. 2. And That staff re- examine the request for further traffic calming initiatives at the intersection of Highland Drive and Line 4 North and report back. Carried. c) Councillor Coutanche, re: Signage and Speed Limit on Line 3 North between Highland Drive and Bass Lake Sideroad West. Motion No. C141008 -16 Moved by Crawford, Seconded by Lancaster Be it resolved That the verbal information presented by Councillor Coutanche, re: Signage and Speed Limit on Line 3 North between Highland Drive and Bass Lake Sideroad West be received and referred to staff for a report. Carried. Page 8 of 13 Council Meeting Minutes — October 8, 2014. 12. Consent Agenda: a) Announcements of Interest to the Public: 1. Oro - Medonte Chamber of Commerce - 2014 Municipal Election - All Candidates Meetings 2. 2014 Municipal Election - Notice to Electors - Watch For Your Voter Notification Card. 3. 2014 Municipal Election - Advance Vote Days Map 4. 2014 Municipal Election - Vote Day Map 5. Carley Community Hall, Thanksgiving Lunch and Tea Room, Saturday, October 11, 2014, 11:00am to 3:OOpm, 396 Warminster Sideroad. 6. Township Administration Centre, Thanksgiving Office Closure, Monday, October 13, 2014. 7. Carley Community Hall, Christmas Arts & Crafts Sale, Saturday and Sunday, November 1 -2, 2014, 10:00am to 3:OOpm, 396 Warminster Sideroad. b) Lake Simcoe Conservation Authority, minutes of meeting held on July 25, 2014. Staff Recommendation: Receive. c) Nottawasaga Valley Conservation Authority, minutes of meeting held on August 22, 2014 and highlights from meeting of September 26, 2014. Staff Recommendation: Receive. d) Correspondence dated September 23, 2014 from S.E. Bragg, Gaviller & Company LLP re: Audit Plan for the Year Ending December 31, 2014. Staff Recommendation: Receive. e) Correspondence dated September 30, 2014 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation, re: Save The Date - 27th Annual Lake Simcoe Conservation Dinner, The Manor, Carrying Place Golf and Country Club, Wednesday, May 27, 2015. Staff Recommendation: Receive. Page 9 of 13 Council Meeting Minutes — October 8, 2014. Motion No. C141008 -17 Moved by Meyer, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Oro - Medonte Chamber of Commerce - 2014 Municipal Election - All Candidates Meetings 2. 2014 Municipal Election - Notice to Electors - Watch For Your Voter Notification Card. 3. 2014 Municipal Election - Advance Vote Days Map 4. 2014 Municipal Election - Vote Day Map 5. Carley Community Hall, Thanksgiving Lunch and Tea Room, Saturday, October 11, 2014, 11:00am to 3:OOpm, 396 Warminster Sideroad. 6. Township Administration Centre, Thanksgiving Office Closure, Monday, October 13, 2014. 7. Carley Community Hall, Christmas Arts & Crafts Sale, Saturday and Sunday, November 1 -2, 2014, 10:00am to 3:OOpm, 396 Warminster Sideroad. b) Lake Simcoe Conservation Authority, minutes of meeting held on July 25, 2014. Received. c) Nottawasaga Valley Conservation Authority, minutes of meeting held on August 22, 2014 and highlights from meeting of September 26, 2014. Received. d) Correspondence dated September 23, 2014 from S.E. Bragg, Gaviller & Company LLP re: Audit Plan for the Year Ending December 31, 2014. Received. e) Correspondence dated September 30, 2014 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation, re: Save The Date - 27th Annual Lake Simcoe Conservation Dinner, The Manor, Carrying Place Golf and Country Club, Wednesday, May 27, 2015. Received. Carried. Page 10 of 13 Council Meeting Minutes — October 8, 2014. 13. Communications: a) Correspondence dated October 1, 2014 from Charlene Boucher, re: Request for Exemption from By -Law No. 2011 -177 (Canine Control By -Law). Motion No. C141008 -18 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated October 1, 2014 from Charlene Boucher, re: Request for Exemption from By -Law No. 2011 -177 (Canine Control By -Law) be received. 2. That an exemption be granted to Charlene Boucher under By -Law 2011 -177, Canine Control By -law, to harbour more than 3 dogs without a kennel license. 3. That the five dogs to be licensed pursuant to the Canine Control By -Law within 10 business days. 4. That the applicants be advised that the maximum number of dogs permitted at any time under this exemption is five until either a dog ceases to reside at the location or the passing of one of the dogs, but not for more than a period of 2 years. 5. That, in the event more than the permitted 3 dogs continue to reside at the property in October, 2016, Council will consider a further exemption upon written request of the owner. 6. That no breeding of canines be permitted. 7. That should the owners of the dogs contravene any section of the Canine Control By -Law, or Council's decision, this exemption be withdrawn. 8. And That the applicants be advised of Council's decision under the Director, Corporate Services /Clerk's signature. Carried. b) Correspondence dated October 2, 2014 from Douglas Shand, re: Request for Speed Limit Reduction on Line 9 North, North of Old Barrie Road. Motion No. C141008 -19 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated October 2, 2014 from Douglas Shand, re: Request for Speed Limit Reduction on Line 9 North, North of Old Barrie Road be received and referred to staff for a report. Carried. Page 11 of 13 Council Meeting Minutes — October 8, 2014. 14. Notice of Motions: None. 15. By -Laws: a) By -Law No. 2014 -160: A By -law to remove the Holding symbol On lands described as follows: Concession 4, Part of Lot 1, Former Township of Oro, Township of Oro - Medonte, 40 Horseshoe Boulevard. Motion No. C141008 -20 Moved by Crawford, Seconded by Evans Be it resolved that By -Law No. 2014 -160: A By -law to remove the Holding symbol On lands described as follows: Concession 4, Part of Lot 1, Former Township of Oro, Township of Oro- Medonte, 40 Horseshoe Boulevard be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor after the Township's Solicitor has. confirmed that the Site Plan Agreement pursuant to By -Law No. 2014 -113 has been registered on the title to the subject lands. Carried. b) By -Law No. 2014 -162: A By -law to Authorize the Execution of an Agreement between the Township of Oro - Medonte and David William McFarland and Erin Lynn McFarland to allow for two dwellings. Motion No. C141008 -21 Moved by Coutanche, Seconded by Hough Be it resolved that By -Law No. 2014 -162: A By -law to Authorize the Execution of an Agreement between the Township of Oro - Medonte and David William McFarland and Erin Lynn McFarland to allow for two dwellings be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 of 13 Council Meeting Minutes — October 8, 2014. 16. Questions from the Public Clarifying an Agenda Item: 17. Closed Session Items (Unfinished Items): 18. Confirmation By -Law: a) By -Law No. 2014 -161, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, October 8, 2014. Motion No. C141008 -22 Moved by Coutanche, Seconded by Meyer Be it resolved that By -Law No. 2014 -161, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, October 8, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. Adjournment: a) Motion to Adjourn. Motion No. C141008 -23 Moved by Evans, Seconded by Lancaster Be it resolved that we do now adjourn at 8:02 p.m. Gz - Mayor, H.S. Ht es erk, . glas Irwin Carried. Page 13 of 13