10 01 2014 Council Meeting Minutes(N Township o f
Proud Heritage, Exciting Future
Wednesday, October 1, 2014
The Township of Oro - Medonte
Council Meeting Minutes
Council Chambers
2010 -2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Marty Lancaster
Time: 10:09 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director, Corporate
Services /Clerk; Jerry Ball, Director, Transportation and Environmental
Services; Donna Hewitt, Director, Corporate & Strategic Initiatives; Shawn
Binns, Director, Recreation and Community Services; Hugh Murray, Fire
Chief; Tamara Obee, Manager, Health & Safety, Human Resources;
Janette Teeter, Supervisor, Clerk's Services /Deputy Clerk; Derek Witlib,
Manager, Planning Services
Also Bruce Quinn, Diane Richards, Barbara Coutanche, Dan Piggott, Scott
Present: Jermey
1. Call to Order- Private Prayer /Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C141001 -1
Moved by Coutanche, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, October 1, 2014
be received and adopted.
Carried.
Page 1 of 7
Council Meeting Minutes — October 01, 2014.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, September 24, 2014.
Motion No. C141001 -2
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
September 24, 2014 be received and adopted as printed and circulated.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Identification From the Public of an Agenda Item of Interest:
Carried.
Page 2 of 7
Council Meeting Minutes — October 01, 2014.
10. Reports of Municipal Officers:
a) Report No. F12014 -21, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO re: Tax
Review [refer to Item 15a)].
Motion No. C141001 -3
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. F12014 -21, Paul Gravelle, Director, Finance/Treasurer /Deputy CAO
re: Tax Review be received and adopted.
2. That the municipality enter into an agreement with Collins Barrow Toronto LLP to
conduct a tax review.
3. That the required by -law be brought forward for Council's consideration.
4. And That the applicant be notified of Council's decision under the
Director, Finance/Treasurer /Deputy CAD's signature.
Carried.
b) Report No. HR2014 -3, Tamara Obee, Manager, Health & Safety, Human Resources re:
Employee Assistance Program.
Motion No. C141001 -4
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. HR2014 -003, Tamara Obee, Manager, Health & Safety, Human
Resources, re: Employee Assistance Program be received and adopted.
2. That Staff be authorized to execute a contract with Ceridian for the provision of
Employee Assistance Benefits.
3. And that staff and Volunteer Firefighters be notified accordingly under the Manager,
Health & Safety, Human Resources' signature.
Carried.
Page 3 of 7
Council Meeting Minutes — October 01, 2014.
c) Shawn Binns, Director, Recreation and Community Services re: Report No. 06 dated
August 31, 2014 from Steenhof Building Services Group re: Oro- Medonte Arena
Construction /Project Management Report.
Motion No. C141001 -5
Moved by Meyer, Seconded by Coutanche
Be it resolved that the information presented by Shawn Binns, Director, Recreation and
Community Services re: Report No. 06 dated August 31, 2014 from Steenhof Building
Services Group re: Oro - Medonte Arena Construction /Project Management Report be
received.
Carried.
11. Reports of Members of Council:
None.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Oro - Medonte Chamber of Commerce - 2014 Municipal Election - All Candidates
Meetings
2. 2014 Municipal Election - Notice to Electors - Watch For Your Voter Notification Card.
3. 2014 Municipal Election - Advance Vote Days Map
4. 2014 Municipal Election - Vote Day Map
5. Carley Community Hall, Thanksgiving Lunch and Tea Room, Saturday, October 11,
2014, 11:00am to 3:OOpm, 396 Warminster Sideroad.
6. Township Administration Centre, Thanksgiving Office Closure, Monday, October 13,
2014.
7. Carley Community Hall, Christmas Arts & Crafts Sale, Saturday and Sunday,
November 1 -2, 2014, 10:00am to 3:OOpm, 396 Warminster Sideroad.
b) Correspondence dated September 19, 2014 from Tracy Roxborough, Sustainabilitty
Coordinator, Sustainable Severn Sound re: 2014 Baseline Report, 2014 -2018 Strategic
Plan and 2014 -2018 Program Initiatives.
Staff Recommendation: Receive.
Page 4 of 7
Council Meeting Minutes — October 01, 2014.
Motion No. C141001 -6
Moved by Crawford, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Oro - Medonte Chamber of Commerce - 2014 Municipal Election - All
Candidates Meetings
2. 2014 Municipal Election - Notice to Electors - Watch For Your Voter Notification
Card
3. 2014 Municipal Election - Advance Vote Days Map
4. 2014 Municipal Election - Vote Day Map
5. Carley Community Hall, Thanksgiving Lunch and Tea Room, Saturday, October
11, 2014, 11:00am to 3:OOpm, 396 Warminster Sideroad.
6. Township Administration Centre, Thanksgiving Office Closure, Monday,
October 13, 2014.
7. Carley Community Hall, Christmas Arts & Crafts Sale, Saturday and Sunday,
November 1 -2, 2014, 10:00am to 3:OOpm, 396 Warminster Sideroad.
b) Correspondence dated September 19, 2014 from Tracy Roxborough, Sustainabilitty
Coordinator, Sustainable Severn Sound re: 2014 Baseline Report, 2014 -2018
Strategic Plan and 2014 -2018 Program Initiatives.
Received.
Carried.
13. Communications:
a) Petition dated September 18 2014 from Tim Crooks re: Request for a Four Way Stop at
Line 11 North and 15/16 Sideroad East and Speed Limit Reduction Request to 60km /h
along Line 11 North and South (school area).
Motion No. C141001 -7
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the Petition dated September 18, 2014 from Tim Crooks re: Request for a Four
Way Stop at Line 11 North and 15/16 Sideroad East and Speed Limit Reduction
Request to 60km /h along Line 11 North and South (school area) be received and
referred to staff for a report.
Carried.
Page 5of7
Council Meeting Minutes — October 01, 2014.
14. Notice of Motions:
None.
15. By -Laws:
a) By -Law No. 2014 -159: A By -law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro - Medonte and Collins Barrow
Toronto LLP.
Motion No. C141001 -8
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2014 -159: A By -law to Authorize the Execution of An
Agreement Between The Corporation of the Township of Oro - Medonte and Collins
Barrow Toronto LLP be read a first, second and third time, passed, be engrossed by the
Clerk, signed and sealed by the Mayor.
Carried.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
None.
Page 6 of 7
Council Meeting Minutes — October 01, 2014.
18. Confirmation By -Law:
a) By -Law No. 2014 -158: Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, October 1, 2014.
Motion No. C141001 -9
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2014 -158: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, October 1, 2014 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19. Adjournment:
a) Motion to Adjourn.
Motion No. C141001 -10
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 11:21 a.m.
/Jrk,
.-
Carried.
Page 7 of 7