09 03 2014 Council Agenda
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
Wednesday, September 3, 2014
9:00 a.m. - Open Session
Page
1.Call to Order - Private Prayer/Moment of Reflection:
2.Adoption of Agenda:
a) Motion to Adopt the Agenda.
3.Disclosure of Pecuniary Interest:
4.Closed Session Items:
None.
5.Minutes of Council and Committees:
6 - 31a) Minutes of Council meeting held on August 13, 2014.
32 - 40 b) Minutes of Committee of Adjustment meeting held on Thursday, August 21,
2014.
6.Recognition of Achievements:
41 a) Phil Patchell, Facility Operator, re: Certificate of Achievement - Registered
Recreation Facilities Supervisor from Ontario Recreation Facilities
Association Inc.
b) Oro District Lions Club, re: Donation of Bannerman Ball Diamond Groomer.
7.Public Meetings:
None.
8.Deputations:
None.
9.Identification From the Public of an Agenda Item of Interest:
10.Reports of Municipal Officers:
a) Don Fawcett, Staff Sergeant, Detachment Commander, Barrie Detachment,
Ontario Provincial Police re: Quarterly Statistics.
42 - 71 b) Robin Dunn, CAO, correspondence dated August 18, 2014 from the
Page 1 of 278
Council Meeting Agenda - September 03, 2014
Association of Municipalities Ontario, re: Permanent Ontario Community
Infrastructure Fund and Building Canada Fund Small Communities Fund
Announced.
72 - 74 c) Report No. FI2014-19, Paul Gravelle, Director, Finance/Treasurer/Deputy
CAO, re: Financing from Development Charge Reserve Fund.
75 - 89 d) Report No. TES2014-17, Jerry Ball, Director of Transportation and
Environmental Services, re: Emerald Ash Borer August 2014 Update
\[Background Information: Report No. TES2010-23 and Report No. TES2014-
07\].
90 - 93 e) Report No. DS2014-054, Andria Leigh, Director of Development Services,
re: Site Plan Agreement and Removal of Holding Provision (Democrat
Maplewood Limited), 2014-SPA-17, 11 Emerald Terrace, Plan 51M-957, Lot
105 (Former Township of Oro) \[Refer to Items 15a) and b)\].
94 - 99 f) Report No. DS2014-055, Andria Leigh, Director of Development Services, re:
Site Plan Agreement 2014-SPA-04 (Clark), Concession 8 Part Lot 21 (Oro),
Township of Oro-Medonte, (19 Line 7 South) \[Refer to Item 15d)\].
100 - 103 g) Report No. DS2014-056, Andria Leigh, Director of Development Services, re:
Site Plan Agreement and Removal of Holding Provision (Democrat
Maplewood Limited) , 2014-SPA-16, 8 Emerald Terrace, Plan 51M-957, Lot
117 (Former Township of Oro) \[Refer to Items 15e) and f)\].
104 - 109 h) Report No. DS2014-057, Andria Leigh, Director of Development Services,
re: Site Plan Approval and Removal of Holding (H) Provision (Application
2013-SPA-17) by Lorys Fraccaro Concession 4, East Part of Lot 13, 5094
Line 4 North (Medonte), Township of Oro-Medonte \[Refer to Items 15g) and
h)\].
110 - 133 i) Shawn Binns, Director of Recreation and Community Services re: Report No.
05 dated July 31, 2014 from Steenhof Building Services Group re: Oro-
Medonte Arena Construction/Project Management Report.
134 - 142 j) Tamara Obee, Manager Health & Safety, Human Resources, re: Policy POL-
HR-7.01, Code of Conduct.
11.Reports of Members of Council:
143 - 144 a) Mayor H.S. Hughes, re: Busing County Road 22 \[From the August 13, 2014
meeting of Council\].
145- 151 b) Councillor Coutanche, re: Temporary Uses 754 Horseshoe Valley Road
West.
12.Consent Agenda:
152 - 157 a) Announcements of Interest to the Public
2014 Municipal Election, Notice to Electors - Are You on the List?
2014 Municipal Election, Notice to Electors - Vote Anywhere!
Page 2 of 278
Council Meeting Agenda - September 03, 2014
Annual Memorial Service, Sunday, September 14, 2014, 2:30 p.m. -
Soldier's Monument, Waverley.
Terry Fox Run, Sunday, September 14, 2014, 1:30 p.m. - Sweetwater
Park, Sugarbush.
Eady Hall Annual Turkey Supper, Saturday, September 20, 2014, 5:00
p.m. and 6:15 p.m. - 3 Eady Station Road.
Township of Oro-Medonte, Notice of Public Open House, Comprehensive
Stormwater Management Master Plan - Thursday, September 18, 2014,
4:30 - 7:00 p.m.
158 b) Correspondence dated August 12, 2014 from Sharron-Ann Reynolds, Quest
Collegiate, re: Proclamation of Recovery Day Simcoe County 2014.
Staff Recommendation: Receive, Proclaim and Post on Website.
159 - 183 c) Nottawasaga Valley Conservation Authority, minutes of meeting held on
June 27, 2014 and July 18, 2014, highlights of meeting held on August 22,
2014 and NVCA Service Delivery and Operational Review Project Summary
of Project Findings, List of Project Recommendations.
Staff Recommendation: Receive.
184 d) Correspondence dated August 20, 2014 from Canadian Union of Public
Employees (CUPE) and the Ontario Coalition for Better Child Care
(OCBCC), re: Proclamation Request, Wednesday, October 29, 2014 as
"Child Care Worker & Early Childhood Educator Appreciation Day".
Staff Recommendation: Receive, Proclaim, Post to Township Website.
185 e) Correspondence dated August 25, 2014 from Jaclyn Bell, Physician
Recruitment Coordinator, Barrie Area Physician Recruitment, re: Request for
Financial Support.
Staff Recommendation: Receive and Refer to Budget.
13.Communications:
186 - 187 a) Correspondence dated August 7, 2014 from Lisa Earl, Program Coordinator,
Business Enterprise Resource Network, re: Business Enterprise Resource
Network (BERN) Business Showcase & Launch, Orillia City Hall,
Orillia, September 16, 2014 - 12:00 p.m.
188 b) Correspondence dated August 25, 2014 from Mark Bisset, Executive
Director, The Couchiching Conservancy, re: Church Woods Road Allowance.
189 - 192 c) Correspondence dated August 27, 2014 from Hillarey Puro, re: Request for
Grant / Subsidy and Exemption to By-Law No. 2013-126 - Refreshment
Vendor By-Law) for the Shanty Bay Festival, September 6, 2014.
14.Notice of Motions:
None.
Page 3 of 278
Council Meeting Agenda - September 03, 2014
15.By-Laws:
193 - 205 a) By-Law No. 2014-140: A By-law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the Township of Oro-
Medonte and Democrat Maplewood Limited described as lands as
follows: Lot 105, Plan 51M-957, as in 58533-0329 LT, Roll # 4346-010-003-
26605, Township of Oro-Medonte, County of Simcoe.
206 - 207 b) By-Law No. 2014-141: A By-law to remove the Holding symbol On lands
described as follows: Lot 105, Plan 51M-957, Township of Oro-Medonte,
County of Simcoe, Roll # 4346-010-003-26605.
208 - 221 c) By-Law No. 2014-142: A By-Law of the Corporation of the Township of Oro-
Medonte to Authorize the Borrowing Upon Amortizing Debentures in the
Principle Amount of $2,750,000.00 Towards the Cost of the Community
Arena Renovation.
222 - 233 d) By-Law No. 2014-143: A By-law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the Township of Oro-
Medonte and David Edward Clark described as lands as follows: Concession
8 Part Lot 21 (Oro) as in RO707212, Township of Oro-Medonte, 19 Line 7
South.
234 - 246 e) By-Law No. 2014-144: A By-law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the Township of Oro-
Medonte and Democrat Maplewood Limited described as lands as
follows: Lot 117, Plan 51M-957, Roll # 4346-010-003-26617, Township of
Oro-Medonte, County of Simcoe.
247 - 248 f) By-Law No. 2014-145: A By-law to remove the Holding symbol On lands
described as follows: Lot 117, Plan 51M-957, Township of Oro-Medonte,
County of Simcoe, Roll # 4346-010-003-26617.
249 - 250 g) By-Law No. 2014-146: A By-law to remove the Holding symbol On lands
described as follows: Concession 4 East, Part of Lot 13, 5094 Line 4 North,
Township of Oro-Medonte, County of Simcoe, Roll # 4346-020-002-04600.
251 - 262 h) By-Law No. 2014-147: A By-law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the Township of Oro-
Medonte and Lorys Fraccaro described as lands as follows: Concession 4,
East Part of Lot 13 (Medonte), Township of Oro-Medonte, County of Simcoe.
263 - 264 i) By-Law No. 2014-148: A By-law to Authorize the Execution of a Contract
between The Township of Oro-Medonte and The Orillia Public Library Board
For a Term of One Year And to Repeal By-law No. 2013-120.
265 - 266 j) By-Law No. 2014-150: A By-law to Authorize the Execution of a Contract
between The Township of Oro-Medonte and The Barrie Public Library Board
For a Term of One Year And to Repeal By-law No. 2013-080.
267 - 268 k) By-Law No. 2014-151: A By-law to Authorize the Execution of a Contract
Page 4 of 278
Council Meeting Agenda - September 03, 2014
between The Township of Oro-Medonte and The Midland Public Library
Board For a Term of One Year And to Repeal By-law No. 2013-081.
269 - 270 l) By-Law No. 2014-152: A By-law to Authorize the Execution of a Contract
between The Township of Oro-Medonte and The Coldwater Public Library
Board For a Term of One Year And to Repeal By-law No. 2013-082.
271 - 277 m) By-Law No. 2014-153: A By-law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro-Medonte and Recreation
Leisure Services Ltd. for the Operation of the Concession Booth at the Oro-
Medonte Community Arena and to Repeal By-law No. 2013-124.
16.Questions from the Public Clarifying an Agenda Item:
17.Closed Session Items (Unfinished Items):
18.Confirmation By-Law:
278 a) By-Law No. 2014-149: Being a By-Law to Confirm the Proceedings of the
Council Meeting held on Wednesday, September 3, 2014.
19.Adjournment:
a) Motion to Adjourn.
Page 5 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
Wednesday, August 13, 2014Time: 9:01 a.m.
2010-2014 Council
Present:Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche (left at 1:25 p.m.)
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director,
Present:
Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate
Services/Clerk; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate & Strategic Initiatives; Shawn Binns, Director,
Recreation and Community Services; Hugh Murray, Fire Chief; Tamara
Obee, Manager Health & Safety, Human Resources; Samah Othman,
Supervisor, Communications and Customer Service; Darcy Brooke-
Bisschop, Coordinator, Economic Development/Communications
Also
Janie Cooper-Wilson, Ruth Fountain, Sheila Craig, Ivan Goss, Diane
Present:Richards, Joanna McEwen, Yvonne Breg, Scott Jermey, Shawn Scott
1.Call to Order - Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
126
Page of
Page 6 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
2.Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C140813-1
Moved by Coutanche, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, August 13, 2014
be received and adopted.
Carried.
3.Disclosure of Pecuniary Interest:
None declared.
4.Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C140813-2
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
acquisition/disposition of land;
litigation affecting the municipality.
Carried.
b) Motion to Rise and Report.
Motion No. C140813-3
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now Rise at 9:48 a.m. and Recess until 10:00 a.m. at
which time we shall Report on the Closed Session Items 4
c) Tamara Obee, Manager, Health & Safety, Human Resources, re: Litigation affecting
the municipality (Labour Relations);
d) Councillor Crawford, re: Acquisition/disposition of land (Shanty Bay Fire Hall);
e) Andria Leigh, Director Development Services re: Litigation affecting the municipality
(Plan 993, Lots 76 & 77 (Orillia)).
Carried.
226
Page of
Page 7 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
c) Tamara Obee, Manager, Health & Safety, Human Resources, re: Litigation affecting the
municipality (Labour Relations).
The following staff were present: Robin Dunn, CAO; Paul Gravelle, Director,
Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate Services/Clerk;
Tamara Obee, Manager, Health & Safety, Human Resources; Shawn Binns, Director,
Recreation and Community Services.
Motion No. C140813-4
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Tamara Obee,
Manager, Health & Safety, Human Resources, and Shawn Binns, Director of Recreation
and Community Services, re: Litigation affecting the municipality (Labour Relations) be
received.
Carried.
d) Councillor Crawford, re: Acquisition/disposition of land (Shanty Bay Fire Hall).
The following staff were present: Robin Dunn, CAO; Paul Gravelle, Director,
Finance/Treasurer/Deputy CAO; Doug Irwin, Director, Corporate Services/Clerk; Hugh
Murray, Fire Chief; Andria Leigh, Director, Development Services.
Motion No. C140813-5
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Councillor Crawford
and Hugh Murray, Fire Chief re: Acquisition/disposition of land (Shanty Bay Fire Hall) be
received.
Carried.
326
Page of
Page 8 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
e) Andria Leigh, Director Development Services re: Litigation affecting the municipality (Plan
993, Lots 76 & 77 (Orillia)).
The following staff were present: Paul Gravelle, Director, Finance/Treasurer/Deputy
CAO; Doug Irwin, Director, Corporate Services/Clerk; Andria Leigh, Director,
Development Services.
Motion No. C140813-6
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Confidential Report No. DS2014-49, Andria Leigh, Director of Development
Services re: Plan 993, Lots 76 and 77 (Orillia) be received and adopted.
2. That staff proceed as directed in Confidential Report No. DS2014-49.
3. And That the Ontario Municipal Board (OMB) be advised of the Townships position
for the hearing scheduled to begin on October 27, 2014.
Carried.
5.Minutes of Council and Committees:
a) Minutes of Human Resources Committee meeting held on Tuesday, July 15, 2014.
Motion No. C140813-7
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of Human Resources Committee meeting held on
Tuesday, July 15, 2014 be received.
Carried.
b) Minutes of Council meeting held on Wednesday, July 16, 2014.
Motion No. C140813-8
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday, July
16, 2014 be received and adopted as printed and circulated.
Carried.
426
Page of
Page 9 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
c) Minutes of Committee of Adjustment meeting held on Thursday, July 17, 2014.
Motion No. C140813-9
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of Committee of Adjustment meeting held on
Thursday, July 17, 2014 be received.
Carried.
d) Minutes of Public Meeting (Development Charges Background Study and Draft By-Law)
held on Wednesday, July 23, 2014.
Motion No. C140813-10
Moved by Evans, Seconded by Lancaster
Be it resolved that the draft minutes of the Public Meeting (Development Charges
Background Study and Draft By-Law) held on Wednesday, July 23, 2014 be received
and adopted as printed and circulated.
Carried.
e) Minutes of Heritage Committee meeting held on Monday, July 28, 2014 \[Refer to Item
10c) for Motion No. HC140728-5\].
Motion No. C140813-11
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
July 28, 2014 be received.
Carried.
Motion No. C140813-12
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That, per Motion No. HC140728-3, Council considers the proposed Memorial Plaque
to be placed on McNutt Road, as presented by Allan Sinton after Mr. Sinton has
provided a presentation to Council at one of its September, 2014 meetings.
2. And That Mr. Sinton be advised of Councils decision under the Director of
Corporate Services/Clerks signature.
Carried.
526
Page of
Page 10 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
f) Minutes of Special Council meeting held on Thursday, August 7, 2014.
Motion No. C140813-13
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Special Council meeting held on Thursday,
August 7, 2014 be received and adopted as printed and circulated.
Carried.
6.Recognition of Achievements:
a) Correspondence dated July 16, 2014 from Peter Mepham, re: Letter of Appreciation.
Motion No. C140813-14
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the correspondence dated July 16, 2014 from Peter Mepham, re: Thank You to
Building Division Staff be received.
2. And That Steve Blogg, Sherri Moore and Andria Leigh be recognized under the
Mayor's signature.
Carried.
b) Correspondence received July 31, 2014 from Jamie Robinson, Vasey Minor Ball, re:
Letter of Appreciation.
Motion No. C140813-15
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence received July 31, 2014 from Jamie Robinson, Vasey Minor
Ball, re: Letter of Appreciation be received.
2. And That Rick Yule, Dan Tinney, Shawn Binns and Darcy Brooke-Bisschop be
recognized under the Mayor's signature.
Carried.
7.Public Meetings:
None.
626
Page of
Page 11 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
8.Deputations:
a) Joanna McEwen, Sheila Craig, re: Update on the Penetanguishene Road Recognition
Project. (Kempenfelt Village, County Heritage Route Signs, Village Historical Signage).
Motion No. C140813-16
Moved by Lancaster, Seconded by Crawford
Be it resolved that the correspondence presented by Sheila Craig and Joanna
McEwen re: Update on the Penetanguishene Road Recognition Project. (Kempenfelt
Village, County Heritage Route Signs, Village Historical Signage) be received.
Carried.
b) Mike Maynard, Friends of Sugarbush, re: Pavilion for Sweetwater Park.
Motion No. C140813-17
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the PowerPoint presentation presented by Mike Maynard, Friends of
Sugarbush re: Pavilion for Sweetwater Park be received.
2. That the Township bridge the required financing of up to $10,000 to enable the
project the proceed in 2014;
3. That the bridge financing be repaid by the Friends of Sugarbush through community
fundraising within 12 months;
4. And That the applicant be advised of Councils decision under the Director of
Recreation and Community Services signature.
Carried.
9.Identification From the Public of an Agenda Item of Interest:
726
Page of
Page 12 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
10.Reports of Municipal Officers:
a) Report No. FI2014-18, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO
re: Statement of Account July 31, 2014.
Motion No. C140813-18
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. FI2014-18, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO re: Statement of Account July 31, 2014 be received for information only.
2. And That the accounts for the month of July 2014 totalling $1,985,741.42 be
received.
Carried.
b) Report No. RC2014-17, Shawn Binns, Director Recreation & Community Services,
re: Oro African Church Restoration.
Motion No. C140813-19
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. RC2014-17, Shawn Binns, Director Recreation & Community
Services, re: Oro African Church Restoration be received.
Carried.
Motion No. C140813-20
Moved by Coutanche, Seconded by Lancaster
Be it resolved that Council supports the relocation of the Oro African Church and
recommendations from the Cultural Heritage Assessment.
Carried.
Recorded Vote Requested by Councillor Crawford
Councillor Crawford Yea
Councillor Evans Yea
Deputy Mayor Hough Yea
Councillor Lancaster Yea
Councillor Meyer Yea
Councillor Coutanche Yea
Mayor H.S. Hughes Yea
826
Page of
Page 13 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
Motion No. C140813-21
Moved by Meyer, Seconded by Evans
Be it resolved that the Township continues to maintain the Oro African Church until
fundraising efforts have been realized.
Carried.
Motion No. C140813-22
Moved by Meyer, Seconded by Crawford
Be it resolved that the Township investigate securing the services of a professional
fundraiser for the Oro African Church project and that staff report back accordingly.
Carried.
Motion No. C140813-23
Moved by Coutanche, Seconded by Meyer
Be it resolved that Council endorses the loan agreement provided by the County of
Simcoe.
Carried.
c) Report No. RC2014-18, Shawn Binns, Director Recreation & Community Services,
re: Oro-Medonte Community Arena Food Concession.
Motion No. C140813-24
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. RC2014-18, Shawn Binns, Director Recreation & Community
Services, re: Oro-Medonte Community Arena Food Concession be received and
adopted.
2. That the contract for the Oro-Medonte Community Arena Food Concession and
pouring rights be awarded to Recreation and Leisure Services Ltd. in return for
$3,500 in annual rent.
3. That the appropriate by-law be brought forward for Council's consideration.
4. And That Oro Tasty Snacks and Burger Pit be thanked for their submissions and
notified of Councils decision under the Director of Recreation and Community
Services' signature.
Carried.
926
Page of
Page 14 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
d) Report No. RC2014-19, Shawn Binns, Director Recreation and Community Services, re:
Heritage Properties Policy.
Motion No. C140813-25
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. RC2014-19, Shawn Binns, Director Recreation and Community
Services, re: Heritage Properties Policy be received and adopted.
2. That the Municipal Heritage Register Policy be approved and enacted immediately.
3. And That the Oro-Medonte Heritage Committee be advised of Councils decision.
Carried.
e) Report No. DS2014-35, Andria Leigh, Director Development Services re: Zoning By-law
Amendment 2014-ZBA-04 (Clark) Concession 8, North Part of Lot 21 (Oro), Township of
Oro-Medonte \[Refer to Item 15a)\].
Motion No. C140813-26
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. DS2014-35, Andria Leigh, Director Development Services re:
Zoning By-law Amendment 2014-ZBA-04 (Clark) Concession 8, North Part of Lot 21
(Oro), Township of Oro-Medonte be received and adopted.
2. That Zoning By-law Amendment Application 2014-ZBA-04 (David Clark), being on
Schedule A10 be approved and that Zoning By-law 97-95, as amended, is hereby
further amended by changing the zone symbol applying to the land located in
Concession 8, North Part of Lot 21, Township of Oro-Medonte (Oro), from the
Agricultural/Rural Exception 32 (A/RU*32) Zone to the Agricultural/Rural Exception
246 (A/RU*246) Zone as shown on Schedule A of proposed By-law 2014-107.
3. That the appropriate By-law be brought forward for Councils consideration.
4. And That the applicant be notified of Council's decision under the Director
Development Services' signature.
Carried.
1026
Page of
Page 15 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
f) Report No. DS 2014-43, Andria Leigh, Director Development Services, re: Zoning Bylaw
Amendment 2014-ZBA-08 Casey and Jill Van Kessel, 1441 15/16 Sideroad, Con 11 E Pt
Lot 16 RP;51R14950 Part 4, Township of Oro-Medonte \[Refer to Item 15c)\].
Motion No. C140813-27
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. 2014-43, Andria Leigh, Director Development Services, re: Zoning
Bylaw Amendment 2014-ZBA-08 Casey and Jill Van Kessel, 1441 15/16 Sideroad,
Con 11 E Pt Lot 16 RP;51R14950 Part 4, Township of Oro-Medonte be received and
adopted.
2. That Zoning By-law Amendment Application 2014-ZBA-08, being on Schedule A
13 to Zoning Bylaw 97-95 be approved and that Zoning By-Law 97-95 is hereby
further amended by changing the zone symbols applying to the lands located at
1441 15/16 Sideroad, Concession 11, East Part Lot 16, from the Agricultural/Rural
(A/RU) Zone to the Residential One (R1), the Residential One Exception 247
(R1*247), and the Residential One Exception 248 Hold (R1*248(H)) Zone, and by
amending Section 7 -Exceptions as shown in proposed Bylaw 2014-117.
3. That the Clerk bring forward the appropriate By-Law for Councils consideration.
4. And That the applicant be advised of Council's decision under the Director of
Development Services' signature.
Carried.
1126
Page of
Page 16 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
g) Report No. DS 2014-44, Andria Leigh, Director Development Services, re: Zoning Bylaw
Amendment 2014-ZBA-09 (Jeff & Marcie Binnie), 1991 Line 9 North, Concession 10 Part
of Lot 8, formerly in the Township of Oro, in the Township of Oro-Medonte \[Refer to Item
15d)\].
Motion No. C140813-28
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. 2014-44, Andria Leigh, Director Development Services, re: Zoning
Bylaw Amendment 2014-ZBA-09 (Jeff & Marcie Binnie), 1991 Line 9 North,
Concession 10 Part of Lot 8, formerly in the Township of Oro, in the Township of
Oro-Medonte be received and adopted.
2. That Zoning By-law Amendment Application 2014-ZBA-09, being on Schedule A
13 to Zoning By-law 97-95 be approved and that Zoning By-Law 97-95, as
amended, is hereby further amended by changing the zone symbols applying to
lands at 1991 Line 9 North, Concession 10, Part of Lot 8, from the Private
Recreational Exception 125 Hold (PR *125 (H)), the Mineral Aggregate Resource
One Exception 127 (MAR1*127), and the Mineral Aggregate Resource Two
Exception 126 Hold (MAR2*126 (H)) Zones to the Rural Residential Two (RUR2),
the Agricultural/Rural (A/RU), the Mineral Aggregate Resource One (MAR1), and the
Mineral Aggregate Resource Two (MAR2) Zones, as shown on Schedule A of
proposed By-law 2014-118
3. That the Clerk bring forward the appropriate By-Law for Councils consideration.
4. And That the applicant be advised of Council's decision under the Director of
Development Services' signature.
Carried.
1226
Page of
Page 17 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
h) Report No. DS2014-45, Andria Leigh, Director Development Services: Site Plan
Agreement and Removal of Holding Provision (Democrat Maplewood Limited) 2014-SPA-
14 20 Emerald Terrace Plan 51M-957, Lot 111 (Former Township of Oro) \[Refer to Items
15g) and h)\].
Motion No. C140813-29
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS2014-45, Andria Leigh, Director Development Services, re: Site
Plan Agreement and Removal of Holding Provision (Democrat Maplewood Limited)
2014-SPA-14 20 Emerald Terrace Plan 51M-957, Lot 111 (Former Township of Oro)
be received and adopted;
2. That the Township of Oro-Medonte enters into a Site Plan Agreement with Democrat
Maplewood Limited thereby permitting the removal of the Holding Provision applying
to Lot 111 for the construction of a single detached dwelling;
3. That the Clerk bring forward the by-laws for Councils consideration to enter into a
Site Plan Agreement with Democrat Maplewood Limited and to remove the Holding
Provision applying to the lands described as Lot 111 of Plan 51M-957, respectively.
4. And That the owner be notified of Councils decision under the Director Development
Services' signature.
Carried.
i) Report No. DS2014-46, Andria Leigh, Director Development Services re: Site Plan
Agreement and Removal of Holding Provision (Democrat Maplewood Limited) 2014-SPA-
15, 22 Emerald Terrace Plan 51M-957, Lot 110 (Former Township of Oro) \[Refer to Items
15j) and k)\].
Motion No. C140813-30
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. DS2014-46, Andria Leigh, Director Development Services re: Site
Plan Agreement and Removal of Holding Provision (Democrat Maplewood Limited)
2014-SPA-15, 22 Emerald Terrace Plan 51M-957, Lot 110 (Former Township of
Oro) be received and adopted.
2. That the Township of Oro-Medonte enters into a Site Plan Agreement with Democrat
Maplewood Limited thereby permitting the removal of the Holding Provision applying
to Lot 110 for the construction of a single detached dwelling.
3. That the Clerk bring forward the by-laws for Councils consideration to enter into a
Site Plan Agreement with Democrat Maplewood Limited and to remove the Holding
Provision applying to the lands described as Lot 110 of Plan 51M-957, respectively.
4. And That the owner be notified of Councils decision under the Director Development
Services' signature.
Carried.
1326
Page of
Page 18 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
j) Report No. DS2014-47, Andria Leigh, Director Development Services re: Robert and
Sheila Lalonde Temporary Use By-law (Granny Flat), Part of the West Half of Lot 16,
Concession 5, Plan 51R-17793, Part 1 (Medonte), Township of Oro-Medonte, 820
Moonstone Road West \[Refer to Items 15l) and m)\].
Motion No. C140813-31
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. DS2014-47, Andria Leigh, Director Development Services re:
Robert and Sheila Lalonde Temporary Use By-law (Granny Flat), Part of the West
Half of Lot 16, Concession 5, Plan 51R-17793, Part 1 (Medonte), Township of Oro-
Medonte, 820 Moonstone Road West be received and adopted.
2. That the application to permit the construction of a Garden Suite on a temporary
basis for a period of 10 years in accordance with the appropriate agreement being
executed by the landowner, occupant and Township be approved.
3. That the appropriate By-laws to adopt the Temporary Use By-law to permit a Garden
Suite and to execute the agreement for the lands described as Part of the West Half
of Lot 16, Concession 5, Plan 51R-17793, Part 1 (Medonte), 820 Moonstone Road
West for the purposes of a garden suite for a period of 10 years be brought forward
for Council's consideration.
4. And That the applicant be notified of Council's decision under the Director
Development Services' signature.
Carried.
k) Report No. DS2014-50, Andria Leigh, Director Development Services re: Contracted
Services-On-Site Sewage Maintenance Inspection Program 2014 \[Refer to Item 15p)\] \[to
be distributed at meeting\].
Motion No. C140813-32
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. DS2014-50, Andria Leigh, Director Development Services re:
Contracted Services-On-Site Sewage Maintenance Inspection Program 2014 be
received and adopted.
2. That Council support the Work Plan and Fees for On-Site Sewage Maintenance
Inspections as outlined by C.C. Tatham & Associates Ltd. in their correspondence of
July 11, 2014.
3. That the appropriate by-law to appoint the Building Inspectors be brought forward for
Councils consideration.
4. And That C. C. Tatham & Associates Ltd. be advised accordingly under the Director
Development Services' signature.
Carried.
1426
Page of
Page 19 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
l)Report No. DS2014-51, Andria Leigh, Director Development Services re: Site Plan
Agreement 2014-SPA-12 (Shachar) Plan 791 Lot 3, Former Township of Orillia,
Township of Oro-Medonte (19 Goss Road) \[Refer to Items 15n) and o)\].
Motion No. C140813-33
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS2014-51, Andria Leigh, Director Development Services re: Site
Plan Agreement 2014-SPA-12 (Shachar) Plan 791 Lot 3, Former Township of Orillia,
Township of Oro-Medonte (19 Goss Road) be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Yosi and
Margalit Shachar to permit the demolition and reconstruction a single detached
dwelling and detached garage at 19 Goss Road.
3. That the Clerk prepares a By-law for Councils consideration to enter into a Site Plan
Agreement with Yosi and Margalit Shachar.
4. That the Clerk prepare a By-law for Councils consideration to remove the Holding
Symbol from lands described as Plan 791 Lot 3, Former Township of Orillia,
Township of Oro-Medonte, 19 Goss Road
5. And That the owners be notified of Councils decision under the Director
Development Services' signature.
Carried.
m) Report No. DS2014-52, Andria Leigh, Director Development Services re: 2063334
Ontario Inc. (Meadow Acres) Revised Pre-Servicing Agreement, Part of Lot 5,
Concession 13 (Medonte) File: 43T-90082 \[Refer to Item 15s)\].
Motion No. C140813-34
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. DS2014-52, Andria Leigh, Director Development Services re:
2063334 Ontario Inc. (Meadow Acres) Revised Pre-Servicing Agreement, Part of
Lot 5, Concession 13 (Medonte) File: 43T-90082 be received and adopted.
2. That the Township of Oro-Medonte enters into a revised Pre-Servicing Agreement
with 2063334 Ontario Inc.;
3. The Clerk bring forward the appropriate By-law for Councils consideration to enter
into a Pre-Servicing Agreement with 2063334 Ontario Inc.
4. And That the owner be notified of Councils decision under the Director Development
Services' signature.
Carried.
1526
Page of
Page 20 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
n) Report No. DS2014-53, Andria Leigh, Director Development Services re: Horseshoe
Ridge (Phase 3) Certificate of Substantial Completion (Municipal Underground
Services) and Removal of Holding Provision \[Refer to Items 15t) and u)\] \[to be distributed
at meeting\].
Motion No. C140813-35
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS2014-53, Andria Leigh, Director Development Services re:
Horseshoe Ridge (Phase 3) Certificate of Substantial Completion (Municipal
Underground Services) and Removal of Holding Provision be received and adopted.
2. That the Township issue the Certificate of Substantial Completion and Acceptance
(Municipal Underground Services) for Horseshoe Valley Lands Ltd. (Horseshoe
Ridge Phase 3) August 11, 2014, upon registration of the subdivision.
3. That the Clerk bring forward the appropriate By-law for Councils consideration.
4. And That the Developer be notified of Councils decision under the Director
Development Services signature.
Carried.
11.Reports of Members of Council:
a) Mayor H.S. Hughes, correspondence dated July 18, 2014 from Debbie Korolnek, General
Manager, Engineering, Planning and Environment, County of Simcoe re: Emerald Ash
Borer in Oro-Medonte.
Motion No. C140813-36
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated July 18, 2014 from Debbie Korolnek,
General Manager, Engineering, Planning and Environment, County of Simcoe and
County of Simcoe Committee of the Whole Report CCW 14-325 presented by Mayor
H.S. Hughes, re: Emerald Ash Borer in Oro-Medonte be received.
Carried.
1626
Page of
Page 21 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
b) Mayor H.S. Hughes, re: Busing County Road 22.
Motion No. C140813-37
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the verbal information presented by Mayor H.S. Hughes re: Busing County
Road 22 be received.
2. And That a letter be forwarded to the Simcoe County District School Board under the
Mayor's signature.
Carried.
Motion No. C140813-38
Moved by Coutanche, Seconded by Evans
Be it resolved
1. That the correspondence dated August 12, 2014 from Shauna Tozser, President of
the Horseshoe Valley Property Owners Association be received.
2. That staff investigate illumination at the intersection of Pine Ridge Trail and County
Road 22.
3. That staff assess the feasibility of the structure at said location.
4. And That staff advise Council accordingly.
Carried.
Motion No. C140813-39
Moved by Hough, Seconded by Meyer
Be it resolved that Rule 3.7 of Procedural By-law No. 2013-054 be suspended in order
to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
c) Councillor Coutanche re: 25 Mount St Louis Road West, Parking Lot.
Motion No. C140813-40
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence from Peter Watkins and presented by Councillor
Coutanche re: 25 Mount St Louis Road West, Parking Lot be received.
Carried.
1726
Page of
Page 22 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
12.Consent Agenda:
a) Announcements of Interest to the Public
2014 Municipal Election, Notice to Electors - Are You on the List?
Labour Day Office Closure, Township Administration Office, Monday, September 1,
2014.
Annual Memorial Service, Sunday, September 10, 2014, 2:30 p.m. - Soldier's
Monument, Waverley.
NVCA Media Release - Grants available for Stewardship Projects.
Don't Move Firewood, Sustainable Severn Sound Educational Poster.
b) Correspondence dated July 15, 2014 from Jim Wilson, MPP Simcoe-Grey, Interim
Leader of the Official Opposition, re: County Road 93, Highway 400 Overpass Dedication
Request.
Staff Recommendation: Receive.
c) Correspondence dated July 15, 2014 from Marci Csumrik, Orillia & Area Physician
Recruitment & Retention, re: Activity and Financial Performance Overview.
Staff Recommendation: Receive.
d) Minutes of Orillia & Area Physician Recruitment & Retention Committee held on June 17,
2014.
Staff Recommendation: Receive.
e) Minutes of Severn Sound Environmental Association meetings held on April 17, 2014 and
May 15, 2014.
Staff Recommendation: Receive.
f) Minutes of Midland Public Library meeting held on June 12, 2014.
Staff Recommendation: Receive.
g) Lake Simcoe Region Conservation Authority, minutes and highlights of meetings held on
June 27 and July 25, 2014.
Staff Recommendation: Receive.
h) The Toronto Sun, July 29, 2014 Edition, re: Canada's Top 10 Cottage Regions, Bass
Lake.
Staff Recommendation: Receive.
i) Correspondence from Ms. Prithi Yelaji, Communications Specialist, Policy and
Communications, The College of Physicians and Surgeons of Ontario re: Council Award
to Honour Outstanding Ontario Physicians, Deadline October 1, 2014 @ 10:00 a.m.
Staff Recommendation: Receive.
j) Minutes and Supporting Background Documentation for Sustainable Severn Sound
meeting held on May 1, 2014.
Staff Recommendation: Receive.
1826
Page of
Page 23 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
Motion No. C140813-41
Moved by Coutanche, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public
2014 Municipal Election, Notice to Electors - Are You on the List?
Labour Day Office Closure, Township Administration Office, Monday, September
1, 2014.
Annual Memorial Service, Sunday, September 10, 2014, 2:30 p.m. - Soldier's
Monument, Waverley.
b) Correspondence dated July 15, 2014 from Jim Wilson, MPP Simcoe-Grey, Interim
Leader of the Official Opposition, re: County Road 93, Highway 400 Overpass
Dedication Request.
Received.
c) Correspondence dated July 15, 2014 from Marci Csumrik, Orillia & Area Physician
Recruitment & Retention, re: Activity and Financial Performance Overview.
Received.
d) Minutes of Orillia & Area Physician Recruitment & Retention Committee held on
June 17, 2014.
Received.
e) Minutes of Severn Sound Environmental Association meetings held on April 17,
2014 and May 15, 2014.
Received.
f) Minutes of Midland Public Library meeting held on June 12, 2014.
Received.
g) Lake Simcoe Region Conservation Authority, minutes and highlights of meetings
held on June 27 and July 25, 2014.
Received.
h) The Toronto Sun, July 29, 2014 Edition, re: Canada's Top 10 Cottage Regions, Bass
Lake.
Received.
i) Correspondence from Ms. Prithi Yelaji, Communications Specialist, Policy and
Communications, The College of Physicians and Surgeons of Ontario re: Council
Award to Honour Outstanding Ontario Physicians, Deadline October 1, 2014 @
10:00 a.m.
Received.
1926
Page of
Page 24 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
j) Minutes and Supporting Background Documentation for Sustainable Severn Sound
meeting held on May 1, 2014.
Received.
Carried.
13.Communications:
a) Correspondence dated July 21, 2014 from Nora Gavarre, re: Bulletin Board in front of 74
Red Oak Crescent.
Motion No. C140813-42
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the correspondence dated July 21, 2014 from Nora Gavarre re: Bulletin Board
in front of 74 Red Oak Crescent be received.
2. And that the applicant be advised, under the Director of Corporate Services/Clerk's
signature, that the subject sign is in compliance with the Township's Sign By-Law
and was approved for placement on the municipal road allowance by the Township's
Transportation Department.
Carried.
b) Correspondence dated July 14, 2014 from Brenda Clark, County of Simcoe, re:
Committee of the Whole Motion CCW-246-14 - Appointment to Lake Simcoe Regional
Airport Inc. Board of Directors.
Motion No. C140813-43
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated July 14, 2014 from Brenda Clark, County of Simcoe,
re: Committee of the Whole Motion CCW-246-14 - Appointment to Lake Simcoe
Regional Airport Inc. Board of Directors be received.
2. That the Township of Oro-Medonte approves the County of Simcoe appointments for
the Lake Simcoe Regional Airport Board of Directors per Section 6.09 of the Lake
Simcoe Regional Airport Agreement.
3. And Further That the County of Simcoe and the City of Barrie be notified of Council's
decision under the Director of Corporate Services/Clerk's signature.
Carried.
14.Notice of Motions:
None.
2026
Page of
Page 25 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
15.By-Laws:
a) By-Law No. 2014-107: A By-law to amend the zoning provisions which apply to
lands at 19 Line 7 South, Concession 8 North Part Lot 21 (Oro) Township of Oro-
Medonte 2014-ZBA-04 (Clark).
b) By-Law No. 2014-116: A By-Law to Permanently Close and Sell Part of the Road
Allowance between Lots 25 & 26, Concession 6 (Oro), Lying West of the East Half
(PIN 58550-0172 (LT)), Township of Oro-Medonte, County of Simcoe.
c) By-Law No. 2014-117: A By-law to amend the zoning provisions which apply to
lands at 1441 15/16 Sideroad, Concession 11, East Part Lot 16 (Oro), Township of
Oro-Medonte, 2014-ZBA-08 (Van Kessel).
d) By- Law No. 2014-118: A By-law to amend the zoning provisions which apply to
lands at 1991 Line 9 North, Concession 10, Part of Lot 8, formerly in the Township of
Oro, in the Township of Oro-Medonte, 2014-ZBA-04 (Binnie).
e) By-Law No. 2014-119: A By-Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Alcar Contracting Services for
Replacement of Sidewalks (Tender TES2014-08).
f) By-Law No. 2014-120: A By-Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Upper Canada Asphalt Inc. for
Roadway Line Painting (Tender TES2014-09).
g) By-Law No. 2014-121: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 111, Plan 51M-957
Roll # 4346-010-003-26611 Township of Oro-Medonte County of Simcoe.
h) By-Law No. 2014-122: A By-law to remove the Holding symbol On lands described
as follows: Lot 111, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll
# 4346-010-003-26611.
i) By-Law No. 2014-123: A By-law to repeal By-law No. 2014-084 and to allow
Temporary Uses on lands described as follows: South Part of Lot 1, Concession 5
(Medonte), Township of Oro-Medonte, County of Simcoe, (Municipally known as 754
Horseshoe Valley Road West), under Section 34 and 39 of the Planning Act, R.S.O.
1990, c.P.13, as amended, Roll # 4346-020-010-05800 .
j) By-Law No. 2014-124: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 110, Plan 51M-957
Roll # 4346-010-003-26610 Township of Oro-Medonte, County of Simcoe.
2126
Page of
Page 26 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
k) By-Law No. 2014-125: By-Law No. 2014-125: A By-law to remove the Holding
symbol On lands described as follows: Lot 110, Plan 51M-957 Township of Oro-
Medonte, County of Simcoe Roll # 4346-010-003-26610.
l) By-Law No. 2014-128: A By-law to allow a Temporary Use for a Garden Suite by
Robert and Sheila Lalonde On lands described as follows: Part of the West Half of
Lot 16, Concession 5, Plan 51R-17793, Part 1 (Medonte), Township of Oro-
Medonte, County of Simcoe, (Municipally known as 820 Moonstone Road West)
under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended Roll
# 4346-020-007-06603.
m) By-Law No. 2014-129: A By-law to Authorize the Execution of a Temporary Use By-
Law Agreement (Garden Suite) Between the Township of Oro-Medonte and Robert
and Sheila Lalonde On lands described as follows: Part of the West Half of Lot 16,
Concession 5, Plan 51R-17793, Part 1 (Medonte), Township of Oro-Medonte,
County of Simcoe, (Municipally known as 820 Moonstone Road West) Roll # 4346-
020-007-06603.
n) By-Law No. 2014-132: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and Yosi and
Margalit Shachar described as lands as follows: Plan 791 Lot 3, Former Township of
Orillia, Township of Oro-Medonte, County of Simcoe, 19 Goss Road.
o) By-Law No. 2014-133: A By-law to remove the Holding symbol On lands described
as follows: Plan 791 Lot 3, Former Township of Orillia, Township of Oro-Medonte 19
Goss Road Roll # 4346-030-010-13800.
p) By-Law No. 2014-134: A By-law to Amend By-law 2014-013, Being a By-law to
Appoint Building Inspectors.
q) By-Law No. 2014-135: A By-law to Amend By-law 2014-049, Being a By-law to
Appoint Municipal Law Enforcement Officers/Provincial Offences Officers.
r) By-Law No. 2014-136: A By-law to Amend By-law No. 2012-168, Being a By-law to
provide for the restricting and regulating of parking, standing and stopping on
highways or parts of highways under the jurisdiction of The Corporation of The
Township of Oro-Medonte "Parking By-law.
s) By-Law No. 2014-137: A By-law to Authorize the Execution of a Revised Pre-
Servicing Agreement 2063334 Ontario Inc. Draft Plan of Subdivision of PCL 5-2
SEC 51-MED-13; Pt E ½ LT 5 CON 13, MEDONTE PTS 1, 2, 3, 4, 5, & 6,
51R29091; S/T RO680283; RO680284; PIN 58530-0044 LT, Township of Oro-
Medonte, County of Simcoe and to Repeal By-law 2011-162.
t) By-Law No. 2014-138: By-law to Authorize the Issuance of the Certificate of
Substantial Completion and Acceptance (Municipal Underground Services) for
Horseshoe Valley Lands Ltd. (Horseshoe Ridge), Phase 3.
2226
Page of
Page 27 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
u) By-Law No. 2014-139: A By-Law to Remove Holding Provision on lands (Horseshoe
Ridge -Phase 3).
Motion No. C140813-44
Moved by Evans, Seconded by Crawford
Be it resolved that
a) By-Law No. 2014-107: A By-law to amend the zoning provisions which apply to
lands at 19 Line 7 South, Concession 8 North Part Lot 21 (Oro) Township of Oro-
Medonte 2014-ZBA-04 (Clark).
b) By-Law No. 2014-116: A By-Law to Permanently Close and Sell Part of the Road
Allowance between Lots 25 & 26, Concession 6 (Oro), Lying West of the East Half
(PIN 58550-0172 (LT)), Township of Oro-Medonte, County of Simcoe.
c) By-Law No. 2014-117: A By-law to amend the zoning provisions which apply to
lands at 1441 15/16 Sideroad, Concession 11, East Part Lot 16 (Oro), Township of
Oro-Medonte, 2014-ZBA-08 (Van Kessel).
d) By- Law No. 2014-118: A By-law to amend the zoning provisions which apply to
lands at 1991 Line 9 North, Concession 10, Part of Lot 8, formerly in the Township of
Oro, in the Township of Oro-Medonte, 2014-ZBA-04 (Binnie).
e) By-Law No. 2014-119: A By-Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Alcar Contracting Services for
Replacement of Sidewalks (Tender TES2014-08).
f) By-Law No. 2014-120: A By-Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Upper Canada Asphalt Inc. for
Roadway Line Painting (Tender TES2014-09).
g) By-Law No. 2014-121: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 111, Plan 51M-957
Roll # 4346-010-003-26611 Township of Oro-Medonte County of Simcoe.
h) By-Law No. 2014-122: A By-law to remove the Holding symbol On lands described
as follows: Lot 111, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll
# 4346-010-003-26611.
2326
Page of
Page 28 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
i) By-Law No. 2014-123: A By-law to repeal By-law No. 2014-084 and to allow
Temporary Uses on lands described as follows: South Part of Lot 1, Concession 5
(Medonte), Township of Oro-Medonte, County of Simcoe, (Municipally known as 754
Horseshoe Valley Road West), under Section 34 and 39 of the Planning Act, R.S.O.
1990, c.P.13, as amended, Roll # 4346-020-010-05800 .
j) By-Law No. 2014-124: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 110, Plan 51M-957
Roll # 4346-010-003-26610 Township of Oro-Medonte, County of Simcoe.
k) By-Law No. 2014-125: By-Law No. 2014-125: A By-law to remove the Holding
symbol On lands described as follows: Lot 110, Plan 51M-957 Township of Oro-
Medonte, County of Simcoe Roll # 4346-010-003-26610.
l) By-Law No. 2014-128: A By-law to allow a Temporary Use for a Garden Suite by
Robert and Sheila Lalonde On lands described as follows: Part of the West Half of
Lot 16, Concession 5, Plan 51R-17793, Part 1 (Medonte), Township of Oro-
Medonte, County of Simcoe, (Municipally known as 820 Moonstone Road West)
under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended Roll
# 4346-020-007-06603.
m) By-Law No. 2014-129: A By-law to Authorize the Execution of a Temporary Use By-
Law Agreement (Garden Suite) Between the Township of Oro-Medonte and Robert
and Sheila Lalonde On lands described as follows: Part of the West Half of Lot 16,
Concession 5, Plan 51R-17793, Part 1 (Medonte), Township of Oro-Medonte,
County of Simcoe, (Municipally known as 820 Moonstone Road West) Roll # 4346-
020-007-06603.
n) By-Law No. 2014-132: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and Yosi and
Margalit Shachar described as lands as follows: Plan 791 Lot 3, Former Township of
Orillia, Township of Oro-Medonte, County of Simcoe, 19 Goss Road.
o) By-Law No. 2014-133: A By-law to remove the Holding symbol On lands described
as follows: Plan 791 Lot 3, Former Township of Orillia, Township of Oro-Medonte 19
Goss Road Roll # 4346-030-010-13800.
p) By-Law No. 2014-134: A By-law to Amend By-law 2014-013, Being a By-law to
Appoint Building Inspectors.
q) By-Law No. 2014-135: A By-law to Amend By-law 2014-049, Being a By-law to
Appoint Municipal Law Enforcement Officers/Provincial Offences Officers.
2426
Page of
Page 29 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
r) By-Law No. 2014-136: A By-law to Amend By-law No. 2012-168, Being a By-law to
provide for the restricting and regulating of parking, standing and stopping on
highways or parts of highways under the jurisdiction of The Corporation of The
Township of Oro-Medonte "Parking By-law.
s) By-Law No. 2014-137: A By-law to Authorize the Execution of a Revised Pre-
Servicing Agreement 2063334 Ontario Inc. Draft Plan of Subdivision of PCL 5-2
SEC 51-MED-13; Pt E ½ LT 5 CON 13, MEDONTE PTS 1, 2, 3, 4, 5, & 6,
51R29091; S/T RO680283; RO680284; PIN 58530-0044 LT, Township of Oro-
Medonte, County of Simcoe and to Repeal By-law 2011-162.
t) By-Law No. 2014-138: By-law to Authorize the Issuance of the Certificate of
Substantial Completion and Acceptance (Municipal Underground Services) for
Horseshoe Valley Lands Ltd. (Horseshoe Ridge), Phase 3.
u) By-Law No. 2014-139: A By-Law to Remove Holding Provision on lands (Horseshoe
Ridge -Phase 3).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16.Questions from the Public Clarifying an Agenda Item:
17.Closed Session Items (Unfinished Items):
18.Confirmation By-Law:
a) By-Law No. 2014-115: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, August 13, 2014.
Motion No. C140813-45
Moved by Evans, Seconded by Meyer
Be it resolved that By-Law No. 2014-115: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, August 13, 2014 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
2526
Page of
Page 30 of 278
5.a) Minutes of Council meeting held on August 13, 2014.
Council Meeting Minutes August 13, 2014.
19.Adjournment:
a) Motion to Adjourn.
Motion No. C140813-46
Moved by Evans, Seconded by Crawford
Be it resolved that we do now adjourn at 1:30 p.m.
Carried.
____________________________ ____________________________
Mayor, H.S. Hughes Clerk, J. Douglas Irwin
2626
Page of
Page 31 of 278
5.b) Minutes of Committee of Adjustment meeting held on Thur...
The Township of Oro-Medonte
Committee of Adjustment Meeting Minutes
Council Chambers
Time: 9:32 a.m.
Thursday, August 21, 2014
Present:
Roy Hastings, Chair
Bruce Chappell
Allan Johnson
Larry Tupling
Scott Macpherson
Staff present:
Derek Witlib, Manager, Planning Services / Deputy Secretary Treasurer;
Marie Brissette, Coordinator Corporate Services; Adrianna Spinosa, Planner
1.Opening of Meeting:
Roy Hastings assumed the Chair and called the meeting to order.
2.Adoption of the Agenda:
a) Motion to Adopt the Agenda.
Motion No. CA140821-1
Moved by Tupling, Seconded by Johnson
It is recommended that the agenda for the Committee of Adjustment meeting of
Thursday, August 21, 2014 be received and adopted.
Carried.
3.Disclosure of Pecuniary Interest:
None declared.
19
Page of
Page 32 of 278
5.b) Minutes of Committee of Adjustment meeting held on Thur...
Committee of Adjustment Meeting Minutes August 21, 2014.
4.Adoption of Minutes:
a) Minutes of Committee of Adjustment meeting held on Thursday, July 17, 2014.
Motion No. CA140821-2
Moved by Macpherson, Seconded by Chappell
It is recommended that the draft minutes of the Committee of Adjustment meeting held on
Thursday, July 17, 2014 be adopted as printed and circulated.
Carried.
5.Public Meetings:
a) 2014-B-13 (Drew Hunnisett),
4454 Line 5 North,
Request for consent for a technical severance of lands that have merged in title.
Geoff Hunnisett, agent, and Jamie Robinson, Planner, were present on behalf of the applicant.
Members of the Committee noted that Council may wish to reconsider the Policy to require a
parkland contribution.
Motion No. CA140821-3
Moved by Chappell, Seconded by Tupling
It is recommended that the Committee of Adjustment approves Consent Application 2014-B-13
to re-create two agricultural parcels to correct a situation where two lots have merged on title,
subject to the following conditions:
1. That one copy of a Registered Reference Plan of the subject lands prepared by an Ontario
Land Surveyor be submitted to the Committee Secretary-Treasurer;
2. That the minimum total lot area for the severed lot be 31.0 hectares;
3. That the applicants solicitor prepare and submit a copy of the proposed conveyance for the
parcel severed, for review by the Municipality;
4. That the applicant pay $2,000.00 for the lot created as cash-in-lieu of a parkland
contribution;
5. That all municipal taxes be paid to the Township of Oro-Medonte; and
6. That the conditions of consent imposed by the Committee be fulfilled within one year from
the date of the giving of the notice.
Carried.
29
Page of
Page 33 of 278
5.b) Minutes of Committee of Adjustment meeting held on Thur...
Committee of Adjustment Meeting Minutes August 21, 2014.
b) 2014-B-14 (Carol Lynn Chapman),
4201 Line 8 North,
Request for consent for the purpose of a boundary adjustment.
Tim McLaughlin, agent, was present on behalf of the applicant.
Motion No. CA140821-4
Moved by Macpherson, Seconded by Chappell
It is recommended that the Committee of Adjustment approves Consent Application 2014-B-14
to permit a boundary adjustment subject to the following conditions:
1. That one copy of a Registered Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-Treasurer;
2. That the applicants solicitor prepare and submit a copy of the proposed conveyance for the
parcel severed, for review by the Municipality;
3. That the applicants solicitor provide an undertaking that the severed lands and the lands to
be enhanced will merge in title; and
4. That the conditions of consent imposed by the Committee be fulfilled within one year from
the date of the giving of the notice.
Carried.
39
Page of
Page 34 of 278
5.b) Minutes of Committee of Adjustment meeting held on Thur...
Committee of Adjustment Meeting Minutes August 21, 2014.
c) 2014-B-18 (Bruce Duncan),
2 Red Pine Court,
Request for consent to sever a new lot.
Derek Witlib, Manager, Planning Services, noted a request by the applicants agent for the
matter to be deferred.
No one was present on behalf of the applicant.
Bill Ross, neighbour, noted that the area is estate lots and that severances would diminish the
value of area homes. He noted a ravine on the proposed parcel to be severed, which would
require landfilling. He expressed concerns on the effect of additional development on
existing wells.
David Galos, neighbour, noted his support of the Townships Official Plan Policies, and that the
severance would affect quality of life in the area.
Rex Rose, neighbour, noted that additional development on the proposed severed parcel
would create additional drainage onto his property.
Motion No. CA140821-5
Moved by Macpherson, Seconded by Tupling
It is recommended that the Committee of Adjustment denies Consent Application 2014-B-18 to
create one (1) new residential lot, specifically since it does not conform to the Townships
Official Plan and subsequently, does not conform to the Countys Official Plan.
Carried.
49
Page of
Page 35 of 278
5.b) Minutes of Committee of Adjustment meeting held on Thur...
Committee of Adjustment Meeting Minutes August 21, 2014.
d) 2014-B-19 & 2014-A-25 (Kimbal Management Inc.),
1281 Line 4 South,
Request for consent to sever a new lot, and for relief from minimum lot frontage and
minimum rear yard setback.
Derek Witlib, Manager, Planning Services, noted a request by the applicants agent for the
matter to be deferred.
No one was present on behalf of the applicant.
Chris Schroeter, neighbour, noted that the proposed development would obstruct his view of
the water, and would be not be in conformity with the neighbouring lots as the proposed house
would be closer to the water than other lots.
Wolfgang Schroeter, neighbour, noted that the current lot is currently undersized compared to
others in the area. He added that another septic near the Lake would not be desirable.
Motion No. CA140821-6
Moved by Chappell, Seconded by Macpherson
It is recommended that the Committee of Adjustment denies Consent Application 2014-B-19 to
create one (1) new residential lot as it is not in conformity with the Townships Official Plan.
Carried.
Motion No. CA140821-7
Moved by Tupling, Seconded by Johnson
It is recommended that the Committee of Adjustment denies Minor Variance Application 2014-
A-25, for reduction in required lot frontage (10.6 m) and the minimum required rear yard
setback of (5.0 m) as it does not meet the four tests of the Planning Act.
Carried.
59
Page of
Page 36 of 278
5.b) Minutes of Committee of Adjustment meeting held on Thur...
Committee of Adjustment Meeting Minutes August 21, 2014.
e) 2014-A-24 (Howard Bloom),
1300 Line 5 North,
Application for relief from height of an accessory building to permit the construction of a
detached garage with storage space above.
Howard Bloom, applicant, was present.
Motion No. CA140821-8
Moved by Chappell, Seconded by Macpherson
It is recommended that the Committee of Adjustment approve Minor Variance Application
2014-A-24, to permit the construction of an accessory building with an increased height of 5.4
metres subject to the following conditions:
1. That, notwithstanding Section 5.1.4 of Zoning By-law 97-95, the proposed accessory
building shall otherwise comply with all other applicable provisions of the Zoning By-Law;
2. That the proposed buildings/structures and landscaping on the property be in conformity
with the dimensions as set out on the application and sketches submitted and approved by
the Committee;
3. That an Ontario Land Surveyor provide verification to the Township of compliance with the
Committees decision that the detached accessory building does not exceed a height of 5.4
metres to midpoint;
4. That the appropriate zoning certificate and building permits be obtained from the Township
only after the Committees decision becomes final and binding, as provided for within the
Planning Act R.S.O. 1990, c.P. 13.
Carried.
f) 2014-A-26 (Colleen Scott),
18 Birch Grove Drive,
Application for relief from minimum required interior side yard for the construction of a
garage attached to an existing single detached dwelling.
No one was present on behalf of the applicant.
Motion No. CA140821-9
Moved by Macpherson, Seconded by Tupling
It is recommended that the Committee of Adjustment defers Minor Variance Application 2014-
A-26 at the request of the applicant.
Carried.
69
Page of
Page 37 of 278
5.b) Minutes of Committee of Adjustment meeting held on Thur...
Committee of Adjustment Meeting Minutes August 21, 2014.
g) 2014-B-01 & 2014-A-23 (Paul Weber),
3325 Line 4 North,
Request for consent for the creation of new lot for residential and hobby farm purposes,
and relief from minimum lot size for a hobby farm.
Paul Weber, applicant, was present.
Motion No. CA140821-10
Moved by Macpherson, Seconded by Johnson
It is recommended that the Committee of Adjustment approves Consent Application 2014-B-01
to create a new lot for residential and hobby farm purposes, subject to the following conditions:
1. That one copy of a Registered Reference Plan for the subject lands indicating the severed
parcel be prepared by an Ontario Land Surveyor and be submitted to the Secretary-
Treasurer;
2. That the applicants solicitor prepare and submit a copy of the proposed conveyance for the
parcel severed, for review by the Municipality;
3. That the applicant pay $ 2,000.00 to the Township for the severed lot created as cash-in-
lieu of a parkland contribution;
4. That all municipal taxes be paid to the Township of Oro-Medonte;
5. That the applicant apply for and obtain approval of a Minor Variance to permit a lot size of
less than 2 hectares for a hobby farm on the severed parcel; and
6. That the Township apply a holding (H) provision on the severed land to control future
development;
7. That the conditions of consent imposed by the Committee be fulfilled within one year from
the date of the giving of the notice.
Carried.
Motion No. CA140821-11
Moved by Tupling, Seconded by Johnson
It is recommended that the Committee of Adjustment approve Minor Variance Application
2014-A-23, to permit a reduction in lot size for a hobby farm on a proposed lot that is the
subject of Consent Application 2014-B-01 subject to the following condition:
1. That, notwithstanding Table B4 (A) of Zoning By-law 97-95, the severed lot shall otherwise
comply with all other applicable provisions of the Zoning By-Law.
Carried.
79
Page of
Page 38 of 278
5.b) Minutes of Committee of Adjustment meeting held on Thur...
Committee of Adjustment Meeting Minutes August 21, 2014.
h) 2014-B-15 (Christopher Staring & Helen Jackson), 42 Windfields Drive; 2014-B-16
(Andrea Davidson), 18 & 22 Windfields Drive; and 2014-B-17 (Sunbird Developments
Limited), 16, 20 & 26 Windfields Drive for Validation of Title.
Shirley Partridge, agent, was present on behalf of the applicants.
Motion No. CA140821-12
Moved by Tupling, Seconded by Johnson
It is recommended that the Committee of Adjustment approve Consent Application 2014-B-15,
for Validation of Title, subject to the following conditions:
1. That one copy of a Registered Reference Plan indicating the subject parcel be submitted to
the Secretary-Treasurer;
2. That the applicants solicitor prepare and submit a copy of the proposed Certificate of
Validation for the subject parcel, for review by the Municipality; and
3. That the conditions of consent imposed by the Committee be fulfilled within one year from
the date of the giving of the notice.
Carried.
Motion No. CA140821-13
Moved by Chappell, Seconded by Macpherson
It is recommended that the Committee of Adjustment approve Consent Application 2014-B-16,
for Validation of Title, subject to the following conditions:
1. That one copy of a Registered Reference Plan indicating the subject parcel be submitted to
the Secretary-Treasurer;
2. That the applicants solicitor prepare and submit a copy of the proposed Certificate of
Validation for the subject parcels for review by the Municipality ensuring the merger of
Parts 3 & 4, 7 & 8, 10 & 12 on Reference Plan 51R-38166; and
3. That the conditions of consent imposed by the Committee be fulfilled within one year from
the date of the giving of the notice.
Carried.
89
Page of
Page 39 of 278
5.b) Minutes of Committee of Adjustment meeting held on Thur...
Committee of Adjustment Meeting Minutes August 21, 2014.
Motion No. CA140821-14
Moved by Johnson, Seconded by Tupling
It is recommended that the Committee of Adjustment approve Consent Application 2014-B-17,
for Validation of Title, subject to the following conditions:
1. That one copy of a Registered Reference Plan indicating the subject parcel be submitted to
the Secretary-Treasurer;
2. That the applicants solicitor prepare and submit a copy of the proposed Certificate of
Validation for the subject parcels for review by the Municipality ensuring the merger of
Parts 1 & 2, 5 & 6, 9 & 11 on Plan 51R-38166; and
3. That the conditions of consent imposed by the Committee be fulfilled within one year from
the date of the giving of the notice.
Carried.
6.New Business:
None.
7.Notice of Motion:
None.
8.Next Meeting Date:
Thursday, September 18, 2014 at 9:30 a.m.
9.Adjournment:
a) Motion to Adjourn.
Motion No. CA140821-15
Moved by Johnson, Seconded by Chappell
It is recommended that we do now adjourn at 11:58 p.m.
Carried.
Roy Hastings, Chair Derek Witlib, Deputy Secretary Treasurer
99
Page of
Page 40 of 278
6.a) Phil Patchell, Facility Operator, re: Certificate of Ac...
Page 41 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
From:AMO Communications <communicate@amo.on.ca>
Sent:Monday, August 18, 2014 4:37 PM
To:Dunn, Robin
Subject: AMO POLICY UPDATE -- Permanent Ontario Community Infrastructure Fund and Building Canada Fund – Small
Communities Fund Announced
August 18, 2014
Permanent Ontario Community Infrastructure Fund and Building Canada Fund Small
Communities Fund Announced
Today Premier Kathleen Wynne announcedinfrastructure funding for municipalities under the
permanent Ontario Community Infrastructure Fund (OCIF) and Building Canada Fund Small
Communities Fund (BCF-SCF). These programs will flow $100 million annually (OCIF) and $272
million from each of the federal and provincial governments (SCF) to municipal infrastructure projects.
Ontario intends to identify Small Communities Fund projects jointly with the new permanent Ontario
Community Infrastructure Fund. This will streamline the process for eligible applicants and help
expedite program delivery.
Ontario Community Infrastructure Fund
After consultation with municipalities, the $100 million annual OCIF fund was announced in the 2014
Ontario Budget for critical infrastructure in small, rural and northern municipalities. The OCIF funding
delivers on some longstanding municipal needs by offering permanent and predictable infrastructure
funding to municipalities. Half of the OCIF funding will be allocated by formula for municipal priorities.
Municipalities are eligible for OCIF funding if they have 100,000 or fewer residents; have more than
25 per cent rural residents; or are located in Northern Ontario. The program will be reviewed in three
years with an objective of moving to full formula-based funding.
OCIF Formula Funding
$50 million formula-based funds will support critical municipal road, bridge, water and
wastewater projects and can also be used for asset management planning.
Formula allocations are based on municipal fiscal ability and municipal infrastructure stock.
Allocations include a base amount and will be confirmed by letter in September.
OCIF Application Funding
$50 million in application based funds for eligible municipalities of up to $2 million for critical
roads, bridge, water and wastewater projects identified under asset management plans.
1
Page 42 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Expressions of interest are due by September 19, 2014. Communities will be notified of the
results of the pre-screen in October. Full applications for communities that pass the pre-screen
will be due in December. Final funding announcements will be in early 2015.
The OCIF program will be reviewed in 3 years with the objective of moving to full formula-
based funding over time as critical projects are addressed and asset management plans are in
place.
This will place the onus on municipal governments to complete and expand their asset
management planning so that they are in place to guide infrastructure investments.
The OCIF funding responds to AMOs call for permanent provincial funding for municipal road, bridge
and other infrastructure for small, rural and northern municipalities since 2011. The funding also
begins to address local government requests for predictable formula allocations linked to asset
management plans to address local priorities.
Building Canada Fund Small Communities Fund (BCF-SCF)
The Premier also announced the intake of funding applications under the BCFs Small Communities
Fund. The BCF provides $14 billion nationally for infrastructure. The SCF sets aside $1 billion for
communities across Canada with under 100,000 residents.
In Ontario, the SCF will deliver $544 million of cost shared provincial and federal funding to
municipalities. With municipal contributions added, the fund will dedicate over $800 million to local
infrastructure. Municipalities will be able to submit two project proposals one for OCIF and one for
BCF-SCF.
BCF-SCF Eligible project categories:
Public transit
Drinking water
Wastewater
Solid waste management
Green energy
Innovation
Connectivity and broadband
Brownfield redevelopment
Disaster mitigation infrastructure
Local and regional airports
Short-line rail
Short-sea shipping
Highways and major roads
AMO understands that BCF Provincial/Territorial Infrastructure Component funds are still under
discussion between Ontario and Canada and information will be released at a later time. The $4
billion BCF National Infrastructure Component is also available to municipalities now. Information can
be found on Infrastructure Canadas Building Canada Plan website.
Municipalities are encouraged to read the program guidereleased by the Ministry of Economic
Development, Employment and Infrastructure to begin the application process for these programs.
Letters outlining OCIF formula-based allocations will be delivered next month.
2
Page 43 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 44 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 45 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 46 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 47 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 48 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 49 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 50 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 51 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 52 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 53 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 54 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 55 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 56 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 57 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 58 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 59 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 60 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 61 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 62 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 63 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 64 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 65 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 66 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 67 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 68 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 69 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 70 of 278
10.b) Robin Dunn, CAO, correspondence dated August 18, 2014 ...
Page 71 of 278
10.c) Report No. FI2014-19, Paul Gravelle, Director, Finance...
Page 72 of 278
10.c) Report No. FI2014-19, Paul Gravelle, Director, Finance...
Page 73 of 278
10.c) Report No. FI2014-19, Paul Gravelle, Director, Finance...
Page 74 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Page 75 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Page 76 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Page 77 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Page 78 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Page 79 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Page 80 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
COUNTY OF SIMCOE
To
COMMITTEE OF THE WHOLE
:
Section:
Consent Corporate Services - Forestry
Item Number:
CCW 14-325
Meeting Date:
August 12, 2014
Subject:
Emerald Ash Borer Update
Recommendation:
THAT Item CCW 14-325, detailing the implementation of the Emerald Ash Borer Strategy and
monitoring results to date, be received for information.
Executive Summary:
This Item provides preliminary results of the Emerald Ash Borer (EAB) monitoring program; confirming
that EAB is now established in a substantial proportion of the County.
Background/Analysis/Options:
Further to Item CCW 14-133 (March), EAB traps were installed in strategic locations throughout Simcoe
County plus Barrie and Orillia. Positive results were found in the municipalities of Adjala-Tosorontio,
New Tecumseth, Bradford West Gwillimbury, Essa, Oro Medonte, Tay, Midland and the City of Barrie.
Monitoring will be completed in August and any further positive finds will be communicated accordingly.
As per the approved strategy, Forestry staff have assumed a coordinating role with respect to
monitoring, communications, and information transfer. Two workshops have been hosted for local
municipal staff, and a contact list has been maintained to keep all parties apprised of developments.
Financial and Resource Implications:
The financial impacts associated with Emerald Ash Borer cannot be determined without the completion
of tree inventories. Local municipalities are strongly encouraged to initiate plans for inventories at the
earliest opportunity.
Relationship to Corporate Strategies:
This Item supports Strategic Direction 4 - Environmental Sustainability: To preserve, conserve, and
safeguard our environment and natural resources, while recognizing opportunity, innovation, and the
needs of our community
Page 81 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
August12,2014CommitteeoftheWholeCCW14325page2
Reference Documents:
Item CS 06-068 (May 15, 2013) Invasive Species; impacts, current roles and
responsibilities, and potential enhancements to current programs
Item CCW 13-061 (October 22, 2013) The Development of an Emerald Ash Borer
Management Plan
Item CCW 14-133 (March 25, 2014) A Strategic Plan to Manage the Emerald Ash Borer
in Simcoe County
Attachments:
Schedule 1 Map of confirmed EAB locations
Schedule 1 - Location
Map
Prepared By:
Will Cox, Forest Technician; Graeme Davis, Forester
Approvals: Date:
Debbie Korolnek, General Manager, Engineering Planning July 18, 2014
and Environment
Trevor Wilcox, General Manager, Corporate Performance July 31, 2014
Mark Aitken, Chief Administrative Officer August 1, 2014
Page 82 of 278
Schedule 1Committee of the Whole CCW 14-325Page 1
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Emerald Ash Borer Monitoring
118
11
Giant
Giant
Hope Island
Hope Island
Tomb
Tomb DISTRICT
DISTRICT
Severn MUNICIPALITY
Island MUNICIPALITY
Island
Falls
OF MUSKOKA
OF MUSKOKA
Beckwith
Beckwith
Island
Island
Beausoil
Beausoil
Christian
Christian
Island
!11
Island
400
Island
Island
Port Severn
Toanche
Cooper's
PENETANGUISHENE
PENETANGUISHENE Falls
!!
Severn Sound
!
CITY OF
CITY OF
MIDLAND
MIDLAND
KAWARTHA
!
KAWARTHA
WaubausheneWashago
!
LAKES
!
Lafontaine
LAKES
Port
Victoria
Fesserton
!
!
McNicoll
Harbour
SEVERN
SEVERN
12
®ÄÄ®
ColdwaterWest
!
ÄÄ
®®
Shore
Sebright
ÄÄ
®®
Perkinsfield
Wyebridge
Longford
11
TAY
TAY
Ardtrea
TINY Mills
TINY
12
!
Lake Couchiching
!
Moonstone
Wyevale
RAMARA
RAMARA
Warminster
Waverley
Marchmont
!
Prices
93
Udney
!
Corner
!
!
!
!
ÄÄ!
®®
ÄÄ
®®ORILLIA
ORILLIA Atherley/Uptergrove
!
!
12
12
!
!
ÄÄ!
®®
ÄÄ
®®
400
!
Forest
Elmvale
Jarratt
Horseshoe
Home
Georgian Bay
Valley
Hillsdale
SugarRugby
!
Bush
Brechin
Lag
oon
Cit
y
11
East Oro
!
!
COLLINGWOOD
COLLINGWOOD
!!
Craighurst
!
Phelpston ORO-MEDONTE
ORO-MEDONTE
!
Gamebridge
!
Edgar
400
!
SPRINGWATER
SPRINGWATER
Nottawasaga Bay
WASAGA Hawkestone
!
WASAGA
Anten
!
BEACH
BEACH
Mills
Oro
!
Guthrie
Thorah
Thorah
Batteaux
Station
!
Nottawa
Island
Lake Simcoe
Island
Midhurst
Minesing
Snow
ÄÄÄÄÄÄÄ
®®®®®®®
26
Shanty
Sunnidale
!26
Stayner
Valley
ÄÄÄÄÄÄÄ
®®®®®®®
Bay
Corners
!
ÄÄÄÄÄÄÄ
®®®®®®®
ÄÄÄÄÄÄÄ
®®®®®®®
!
Centre
Duntroon
Georgina
ÄÄÄÄÄÄÄ
Georgina
®®®®®®®
400
Vespra
!
ÄÄÄÄÄÄÄ
®®®®®®®Kempenfelt Bay
!
Island
Island
Old
ÄÄÄÄÄÄÄ
!
®®®®®®®
Sunnidale BARRIE
!
BARRIE
ÄÄÄÄÄÄÄ
!
®®®®®®®
Sandy
Glen
!
ÄÄÄÄÄÄÄ
New Lowell
®®®®®®®
Cove
!
Huron
Colwell
Fox Island
Fox Island
CLEARVIEW
CLEARVIEW
!
Brentwood
Singhampton
!
!
Snake
Snake
!
Stroud
Angus
Creemore
12
Alcona
Island
Island
Avening
Utopia
CFB
CFB
Glencairn
Dunedin
BORDEN
BORDEN
Ivy
!
INNISFIL
INNISFIL
Thornton
Lefroy
Lisle
Churchill
Baxter
400
ESSA
ESSA
Gilford
!
!
Tioga
48
REGIONAL
REGIONAL
Everett
MUNICIPALITY
MUNICIPALITY
Cookstown
COUNTY OFOF DURHAM
COUNTY OFOF DURHAM
!
BRADFORD
!
DUFFERIN BRADFORD
89
DUFFERIN
!
WEST
!
WEST
GWILLIMBURY
GWILLIMBURY
Alliston
Newton
NEW
NEW
89
REGIONAL
REGIONAL
Robinson
TECUMSETH
TECUMSETH Bradford
!
Rosemont MUNICIPALITY
MUNICIPALITY
ADJALA-
ADJALA-
!
OF YORK
OF YORK
Bond
!
Head
TOSORONTIO
TOSORONTIO
Beeton
89
Loretto
10
Colgan
Hockley
!
Tottenham
48
9
404
!
Positive Result
!
Negative Result
7
$
400
9
km
Page 83 of 278
03.757.515
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Page 84 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Page 85 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Page 86 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Page 87 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Page 88 of 278
10.d) Report No. TES2014-17, Jerry Ball, Director of Transpo...
Page 89 of 278
10.e) Report No. DS2014-054, Andria Leigh, Director of Devel...
Page 90 of 278
10.e) Report No. DS2014-054, Andria Leigh, Director of Devel...
Page 91 of 278
10.e) Report No. DS2014-054, Andria Leigh, Director of Devel...
Page 92 of 278
10.e) Report No. DS2014-054, Andria Leigh, Director of Devel...
Page 93 of 278
10.f) Report No. DS2014-055, Andria Leigh, Director of Devel...
Page 94 of 278
10.f) Report No. DS2014-055, Andria Leigh, Director of Devel...
Page 95 of 278
10.f) Report No. DS2014-055, Andria Leigh, Director of Devel...
Page 96 of 278
10.f) Report No. DS2014-055, Andria Leigh, Director of Devel...
Page 97 of 278
10.f) Report No. DS2014-055, Andria Leigh, Director of Devel...
Page 98 of 278
10.f) Report No. DS2014-055, Andria Leigh, Director of Devel...
Page 99 of 278
10.g) Report No. DS2014-056, Andria Leigh, Director of Devel...
Page 100 of 278
10.g) Report No. DS2014-056, Andria Leigh, Director of Devel...
Page 101 of 278
10.g) Report No. DS2014-056, Andria Leigh, Director of Devel...
Page 102 of 278
10.g) Report No. DS2014-056, Andria Leigh, Director of Devel...
Page 103 of 278
10.h) Report No. DS2014-057, Andria Leigh, Director of Devel...
Page 104 of 278
10.h) Report No. DS2014-057, Andria Leigh, Director of Devel...
Page 105 of 278
10.h) Report No. DS2014-057, Andria Leigh, Director of Devel...
Page 106 of 278
10.h) Report No. DS2014-057, Andria Leigh, Director of Devel...
Page 107 of 278
10.h) Report No. DS2014-057, Andria Leigh, Director of Devel...
Page 108 of 278
10.h) Report No. DS2014-057, Andria Leigh, Director of Devel...
Page 109 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
ORO MEDONTE ARENA
CONSTRUCTION/PROJECT MANAGEMENTREPORT
OM,ON
RO EDONTE
REPORT NO. 05
July 31, 2014
Prepared by:Distribution:
Steenhof Building Services GroupShawn Binns
Township of Oro Medonte
126 Mississaga Street East
Orillia, ONJ.Emmons, J.Steenhof
Steenhof Building Services
L3V 1V7
Page 110 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Oro Medonte Community Centre
Construction Report No. 5
July 31,2014
The Township of Oro Medonte
148 Line 7 South
Oro, ON
L0L 2X0
Attention: Shawn Binns
Re:Community CentreExpansion, Phase I, Oro Medonte Community Centre
Oro Medonte, ON
Dear Shawn,
This report is intended to provide you with anoverview of the ongoing activities on the project. Hopefully it
provides you and the Townshipwith valuable information as the project progresses.
Yours truly,
Steenhof Building Services Group
David Jefferies,
Project Manager
-2-
JULY 31, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM
Page 111 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Oro Medonte Community Centre
Construction Report No. 5
TC
ABLE OF ONTENTS
1.0PO
ROJECT VERVIEW
1.1 Financial Status Overview .................................................................................................................... 4
1.2 Schedule Status Overview ................................................................................................................... 4-5
2.0
FINANCIALREPORT
2.2Change Order Summary ...................................................................................................................... 7-8
2.3 Un-Resolved Changes ......................................................................................................................... 9-10
2.4 Time and Material Work ..................................................................................................................... 11
2.5 Cash Allowances ................................................................................................................................ 11
3.0P
..................................................................................................................................................... 11-12
URCHASING
4.0
SCHEDULE UPDATE
4.1 Schedule of Ongoing Activities........................................................................................................... 13
4.2 Problems and Solutions ..................................................................................................................... 13
5.0
RFISAND SITE INSTRUCTIONS
5.1 RFI Log .............................................................................................................................................. 14-15
5.2 Site Instruction Log ............................................................................................................................ 15
6.0
SAFETY
6.1 Safety Update .................................................................................................................................... 16
7.0
PROJECT CLOSEOUT
7.1Acceptance of Work ........................................................................................................................... 16
7.2 Manuals/Warranties/As-Builds ........................................................................................................... 16
7.3System Commissioning ...................................................................................................................... 16
8.0
................................................................................................................................. 17-19
PROGRESS PHOTOGRAPHS
AA
PPENDIX
- 3-
JULY 31, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM
Page 112 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Oro Medonte Community Centre
Construction Report No. 5
1.0PROJECTOVERVIEW
Financial Status Overview
1.1
Please see attached Appendix A for a summary of the current financial status of the project. Joe
Emmons from SBSG has updated the spreadsheet to reflect purchasing since the last report and other
changes.
Fairly consistent with the last few reports, there is a current projected cost over-run abovetheCouncil
approved budget of $3,629,387. See attached Appendix A.
We again caution the Township that there is always financial risk in any construction project, and that
in this CM format, there is continued risk that is only partially minimized as each sub-trade is
contracted. We are done with the bulk of the major purchasing other than the fire water storage tanks
which appear to be falling within the projected budget allocation, but much work is left to go and new
items that require design adjustments and associated extra work often forthe unforeseenare being
continually encountered.
As previously noted, someof the remaining purchasing is also unit rate-i.e. hourly concrete pumping
and cubic meter concretepurchasing-these purchases carry risk relative toactualquantities
purchased versus the initialestimate.Ageneral contingency of $152,155 (5% of initial costs
estimates)remains included in the budget however,as previouslystatedsome timeago,this
contingency wason the low sidefora renovation project of this typeandmay not beadequate to
addressthe required changes/additional work. It is our understanding that the Townshiphas also
developedfinancial contingencyplansoutside the bounds of thisreport.
Change Orders are captured in Section 2 as is a listing of any Unresolved Changes.These unresolved
changes are being worked through on an ongoing basis- there are a few that represent fairly
significant cost adders. Some are a result of scope changes, some a result of unknown existing
conditions, and some a result of design adjustments.
Schedule Status Overview
1.2
The Pre- Eng. frame is complete- the liner panel is ongoing and the Pre-Eng. insulation will commence
shortly followed by the Pre-Eng. roofing.
Most of the electrical, mechanical and refrigeration shops have been processed and the foundation is
complete and the masonry at the rear addition is mostly done.
Most of thetrades have been contracted otherthan thefireproofing subcontractor, millworker,fire
water tanksandsome other minor purchases. The firewater storagetanks shouldbe resolved from
apurchasing perspective in the next week or sohere wasa lrequest from the Township to
- 4-
JULY 31, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM
Page 113 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Oro Medonte Community Centre
Construction Report No. 5
move them from their proposed design location in the treedarea within theparkinglot, to the
entrance to the ball fields-this approach isbeingassessed
Per previous meetings thispast month with the Steering Committeeand Oro staff,the
project is stilltracking for amid-November completion. Weunderstand thatthe Township has
contingency plansinplace forusergroups to have otherice space available forthebulkof the fall
seasonwhich isaprudent course of action. Construction completiondates are contingent on many
moving targetsand variables but every effort isbeing put forward to maintain thiscompletion target.
2.0FR
INANCIAL EPORT
See attached updated financial forecastspreadsheet. This spreadsheet has been updated with a detailed
breakdown of the sub-trade pricing as it has becomeknown after the Tenders and prices are received and
evaluated. (See Appendix A.)The report shows that the current SBSG projection given theknown costs. In
report #2, presented to Council, suggestions were made for consideration to be given to reducethe scope
of the project in light of projected overruns.However,Council decidedto proceed with the full scope of the
project in spite of a projected overrunat that time.We have also included Appendix B outlining some of the
significant variances from the original estimate.
Possible future savings not captured in the attachment include:
Still somewhat optimistic that we can save more money on the fire water storage with an
alternate design - perhaps $20,000maximum, however this is far from certainuntil the final
procurement and installationis complete. We have run into soils difficulties in lots of areas
on the site so it’squite possibleadditional soils issues will be encountered during this
install as well which could negate any possible savings.
Again, thefollowing other considerations should be noted within the overall financial considerations of the
project:
The completion date can have a financial impact to the project- some costs reoccur weekly until
project completion- i.e.somesite labour, the Site Superintendent wage, etc.
Energy grants and incentives have yet to be quantified.
Oro-Minor Hockey has committed to sponsor sound system in the amount of $30,000 which,
accordingly has been omitted from scope and budget until it is quantified.
Excavation and backfill and any work underground often has more inherent risk than many other
aspects of these projects- there have been some problems and we still have to excavate for the
septic tanks and the fire water storage tanks which may have unknowns which can be quite costly
to deal with.
The budget assumes that the detailed final cleaning of the space will be by Township staff. Only
costs for a ‘construction clean’ are part of the current budget
If the Township wants to exactly match the current siding, this cost is not captured in the current
budget. This itemis noted in Unresolved Changesand iswaiting for Owner approval.
- 5-
JULY 31, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM
Page 114 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Oro Medonte Community Centre
Construction Report No. 5
Fireproofingof the ceilings of some areas of the building will be requiredgiven the change in the
building classification.This cost will need to be covered by the remaining contingencyfunds
Removing or abandoning the existing septic tank is currently not in the project scopebut will need
tobe completed presumably in order to make that portion of the parking area usable.Thiswill be
Asphalt patching andany new asphalt is not currently part of the project scope- this will have to be
dealt with by the Township at some point in order to make the parking lot suitable for snowplows
etc.
Testingof certain things like concrete, compaction, steel inspection etc.by EXPisincluded as an
estimate in the budget of $5,000. The end cost will notbe known definitively until project completion
but costs are likely to wellexceedthis particular budget line item. However, qualitycontrol, which
this line represents, shouldremain apriority
Some of the costs for things that the Township staff/departments canaccomplish on their own like
landscaping at thefront entrance andreararea etc. were previously removed from the construction
budgetandare to becompleted outside the scope of this project. This will besomethingthe
Township will needtoconsider in moredetail as theoutside of the building will notappear
‘finished’until this landscapingtype work is completed.
- 6-
JULY 31, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM
Page 115 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Page 116 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Page 117 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Page 118 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Page 119 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Page 120 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Page 121 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Page 122 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Oro Medonte Community Centre
Monthly Construction Report No. 5
5.0RFIAND SITE INSTRUCTIONS
S
5.1RFI Log
6.0RFI Date Response SBSG
No.ContractorSubjectSubmittedDateNo.CommentsStatus
1HorsepowerElectrical –April 25, April 28, Completed
Submitted by:
Branch Conduit 20142014
Horsepower
and Junction
Electric
Boxes
Answered by:
Electrical
Department
2HorsepowerArena LightingApril 25, April 28, Completed
Submitted by:
20142014
Horsepower
Electric
Answered by:
Electrical
Department
3Steelcon180-1 Structural-April 28, April 29, Completed
Submitted by:
Underside of 20142014
Steelcon
Base Plates
Answered by:
Structural
Department
4Steelcon180-2 Structural-April 28, N/AIn
Submitted by:
Exterior Trim 2014Progress
Steelcon
coloursWith the
Answered by:
owner
Architectural
Deparment
5SteelconRigid FrameMay 1, May 1, Completed
Submitted by:
20142014
Steelcon
Answered by:
Architectural
Department
6SiteArchitectural-May 7, May 7, Completed
Submitted by:
SextonsColumn and 20142014
Steve Morrison
McGrathToilet Positioning
Answered by:
Architectural
Department
7Steelcon180-5 Structural-May 7, N/ACompleted
Submitted by:
Gridlines and 2014
Steelcon
Anchor Bolt
Answered by:
Design
James Worrall
8Steelcon180-3 May 2, May 6, Completed
Submitted by:
Confirmation of 20142014
Steelcon
Wall type
Answered by:
James Worrall
9Steelcon180-4 Section May 2,May 8, Completed
Submitted by:
and Elevation GL 20142014
Steelcon
- 14-
JULY 31, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM
Page 123 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Oro Medonte Community Centre
Monthly Construction Report No. 5
6.0RFI Date Response SBSG
No.ContractorSubjectSubmittedDateNo.CommentsStatus
A
Answered by:
James Worrall
10SiteBuilding out of May 9, Completed
Steelconsquare2014
11GE SallowsDoor clarificationMay 14,Completed
th Submitted by:
2014
GE Sallows
Answered by:
James Worrall
12NorweldAdditional Joist, May 21,Completed
th
and dimension 2014
verification
13NorweldDimension May 28,
th
verification2014
14Josh and Incoming well June 25, July 7, 14
Jameswater design20142014
5.2 Site Instruction Log
Job Site Date of Last
Instruction No.DescriptionQuoteValueStatus/Comment
JSI-S1Temporary Engineered Shoring for N/AN/A Instruction by Structural
Site
to Site
JSI-S2 Transition Detail for Existing Rink N/AN/AInstruction by Structural to
Site
Slab
JSI-S3 Temporary Shoring at Existing N/AN/A Instruction by Structural
Load Bearing Wallto Site
JSI-S4 Rebar Detail on Pre-Engineered N/AN/AInstruction by Structural to
Trades
Pad Footings/Piers
JSI-A2Relocation of the Refrigeration Room N/AN/AInstruction by Architectural
Entranceto Trades
JSI-ElRink LightingN/AN/AInstruction by Architectural
to Trades
- 15-
JULY 31, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM
Page 124 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Oro Medonte Community Centre
Monthly Construction Report No. 5
6.0SAFETY
6.1 Safety Update
Leader Industries has been retained by the Township and SBSG to perform safety orientation
consulting services for the project. They are performing routine audits during construction to help
ensure compliance with the OHSA as well as the safety policies and procedures of the Township.
There arecurrently no concerns around safety from any of the Team members.SBSG asks the
entire Team at each site meeting whether there are concerns or not, and nothing notable has been
raised. The public does use the adjacent fields and parking becomes quite crowded at night and on
weekends but the parking is outside the perimeter fencing of the project.
7.0PROJECTCLOSEOUT
7.1 Acceptance of Work
SBSG Consultants have been reviewing the process during construction to help ensure
compliance of the sub tradeswith the contract design.
EXPhas inspected all areas prior to footing placement and ischecking compaction of the
granulars. They have also advised on all subsurface issues and necessary courses of action for
dealing with the unknown buried septictank inside the building, the topsoil under the existing
footings, the unsuitable soils under the changeroom slab, as well as performing concrete
testing to ensure quality control of that important component.
The building department is also called at appropriate intervals to ensure proper inspections by
them are being completed.
7.2 Manuals/Warranties/As-Builds
SBSGwill be preparing O&M manuals as sub-trade submittals are approved. As-built drawings
are being maintained as well.SBSGwill update the IFC drawings with any Site Instruction, RFI
responses, or Change Orders issued. The Site Super will maintain a record set on site noting
any changes made at the site level.
7.3 Systems Commissioning
There will be commissioning ofthe building as we approach the completion of the project.
Typically, the mechanical systems require the most commissioning. There is not a formal
commissioning agent involved in the project- the mechanical sub-trade will be responsible to
commission their own systems as well as the rink plant subcontractor
- 16-
JULY 31, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM
Page 125 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Oro Medonte Community Centre
Monthly Construction Report No. 5
8.0PROGRESSPHOTOGRAPHS
Header/Trench and Slab
Extension.
Header/Trench
- 17-
JULY 31, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM
Page 126 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Oro Medonte Community Centre
Monthly Construction Report No. 5
Dressing Rooms
Storage and
Olympia
Room Joists
- 18-
JULY 31, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM
Page 127 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Oro Medonte Community Centre
Monthly Construction Report No. 5
Old Mechanical
Room Demo
Entrance to
Olympia Room
- 19-
JULY 31, 2014126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7705.325.5400 WWW.STEENHOFBUILDING.COM
Page 128 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Page 129 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Page 130 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Page 131 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
arena)
existing
the
in
space
utilize
to
was
idea
ğƩźğƓĭĻ/ƚƒƒĻƓƷƭ
contractor
Room
(Original
costs
Olympia
Contract
demo
datedatedate
fees.
demo
budget
cost
completioncompletioncompletion
rental
to
with
misc.
date
Paint
contractedDoors
pricingpricingpricingpricing
pricingpricingpricingpricing
Sidin
budget.
Purlins
g
negotiated
work
D32
to
trailer
completion
and
to
cost
Exterior
clay
Garland
tendertendertendertender
tendertendertendertender
painting
&
anticipatedanticipatedanticipated
lifts
entrance
Painting
D18
actualactualof
2013
site
for
excavation
being
finalfinalfinalfinal
cover
finalfinalfinalfinal
budgetbudgetbudgetbudgetbudgetbudgetbudgetbudgetbudget
anticipated
the
cost
purlin
onon
front
from
of
currently
onononon
ononononononon
basedbased
cover
to
out
basedbasedbasedbased
basedbasedbasedreallocted
forincreasedbasedbasedbasedbased
increasedincreasedincreasedincreasedincreasedincreasedincreasedincreased
anticipated
from
for
paid
budgetbudget
credit
to
based
extra
budget
credit
budgetbudgetbudgetbudget
BudgetBudgetBudget
budgetbudgetbudgetbudgetbudget
Fees
orderorderorderorderorderorderorderorderorderorderorder
cost
funds
inin
cost
Anticipated
Consultant
Realocated
ReductionReductionReductionReductionReductionReduction
Superintendent$15,000IncreasedLabour$10,000IncreasedExpenses$5,000IncreasedDemolition$14,870IncreasedMetals$14,400IncreasedInstall$8,650IncreasedBoard$3,800Increased
Increased
Slabs$3,651Addition
Rental$3,000ProjectPainting$32,600Project
ChangeOrders$5,481ChangeOrders$468ChangeOrders$446ChangeOrder$140Change$1,533Change$1,533ChangeOrders$770ChangeOrders$10,040ChangeNotice$5,000ChangeChange
$39,000$11,003$16,000$19,485$15,800$47,342
$2,773$1,200$3,656$1,500$1,520$1,275
5ĻƭĭƩźƦƷźƚƓtƩƚƆĻĭƷĻķ
OrderOrder
Order
Rink
Orders
ChangeChange
ChangeChange
Fees
Buildings
Finish
HWT
Change
ChangeChange
Notice
Architectural/Engineering
FramesFramesChange
Change
and
&
MasonryMasonry
Supply
Steel
HVAC
for
Pour
Doors
Credit
Forming
FramesFrames
Purlins
andand
Doors
Supply
Office
ConversionHardwareHardwareengineered
Workhardware
Change
UnitUnit
Grade
Miscellanious
DoorsDoors
Glass
Panels
Trailer
Demolition
Carpeting
Overhead
Site
ConcreteConcreteConcreteConcreteConcrete
PaintingPaintingPainting
Gypsum
on
Sliding
MetalMetal
Misc.
Steel
DoorDoorDoor
Wall
Slab
Gas
SiteSiteSite
Pre
Page 132 of 278
10.i) Shawn Binns, Director of Recreation and Community Serv...
Tanks
&
Pump
Chamber,
contractor
Pump
Swale
of
Service
Addition
demo
Rear
Firewall
Clay
at
with
Secondary
lighting
Pipe
of
pricingpricing
pricingpricing
negotiated
Meter
Line
Excavation
at
Drainage
Clading
LED
Recirc
tendertender
tendertender
New
Gas
install
being
finalfinal
finalfinal
budgetbudgetbudgetbudgetbudgetbudgetbudgetbudget
and
currently
onon
onon
supply
basedbased
increasedincreasedbasedbased
increasedincreasedincreasedincreasedincreasedincreased
to
credit
budgetbudget
budgetbudget
item
orderorderorderorderorderorderorderorder
Anticipated
line
ReductionReduction
Work$13,000Increased
Piping$14,550Increased
ChangeOrders$3,260ChangeChangeOrders$1,580ChangeOrder$5,865ChangeOrder$1,331ChangeOrders$2,000ChangeOrders$11,000Change
Lighting$72,607Added
$10,450$13,000
$70,625
$5,200$1,145
$600
Orders
Order
ChangeChange
ChangeChangeChange
Buildings
LED
Orders
ElectricalElectrical
Electrical
TradeTradeTradeTrade
Steel
Wells
ChangeChangeChange
Sewage
SubSubSubSub
engineered
WorkWorkWork
Supply
MechanicalMechanicalMechanicalMechanical
WorkWorkWork
CommonCommonCommon
Sanitary
Water
SiteSiteSiteSite
Pre
Page 133 of 278
10.j) Tamara Obee, Manager Health & Safety, Human Resources,...
Page 134 of 278
10.j) Tamara Obee, Manager Health & Safety, Human Resources,...
Page 135 of 278
10.j) Tamara Obee, Manager Health & Safety, Human Resources,...
Page 136 of 278
10.j) Tamara Obee, Manager Health & Safety, Human Resources,...
Page 137 of 278
10.j) Tamara Obee, Manager Health & Safety, Human Resources,...
Page 138 of 278
10.j) Tamara Obee, Manager Health & Safety, Human Resources,...
Page 139 of 278
10.j) Tamara Obee, Manager Health & Safety, Human Resources,...
Page 140 of 278
10.j) Tamara Obee, Manager Health & Safety, Human Resources,...
Page 141 of 278
10.j) Tamara Obee, Manager Health & Safety, Human Resources,...
Page 142 of 278
11.a) Mayor H.S. Hughes, re: Busing County Road 22 \[From the...
Council Meeting Minutes August 13, 2014.
b) Mayor H.S. Hughes, re: Busing County Road 22.
Motion No. C140813-37
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the verbal information presented by Mayor H.S. Hughes re: Busing County
Road 22 be received.
2. And That a letter be forwarded to the Simcoe County District School Board under the
Mayor's signature.
Carried.
Motion No. C140813-38
Moved by Coutanche, Seconded by Evans
Be it resolved
1. That the correspondence dated August 12, 2014 from Shauna Tozser, President of
the Horseshoe Valley Property Owners Association be received.
2. That staff investigate illumination at the intersection of Pine Ridge Trail and County
Road 22.
3. That staff assess the feasibility of the structure at said location.
4. And That staff advise Council accordingly.
Carried.
Motion No. C140813-39
Moved by Hough, Seconded by Meyer
Be it resolved that Rule 3.7 of Procedural By-law No. 2013-054 be suspended in order
to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
c) Councillor Coutanche re: 25 Mount St Louis Road West, Parking Lot.
Motion No. C140813-40
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence from Peter Watkins and presented by Councillor
Coutanche re: 25 Mount St Louis Road West, Parking Lot be received.
Carried.
1726
Page of
Page 143 of 278
11.a) Mayor H.S. Hughes, re: Busing County Road 22 \[From the...
Page 144 of 278
11.b) Councillor Coutanche, re: Temporary Uses 754 Horsesh...
Page 145 of 278
11.b) Councillor Coutanche, re: Temporary Uses 754 Horsesh...
Page 146 of 278
11.b) Councillor Coutanche, re: Temporary Uses 754 Horsesh...
Page 147 of 278
11.b) Councillor Coutanche, re: Temporary Uses 754 Horsesh...
Page 148 of 278
11.b) Councillor Coutanche, re: Temporary Uses 754 Horsesh...
Page 149 of 278
11.b) Councillor Coutanche, re: Temporary Uses 754 Horsesh...
Page 150 of 278
11.b) Councillor Coutanche, re: Temporary Uses 754 Horsesh...
Page 151 of 278
12.a) Announcements of Interest to the Public2014 Municipal ...
Notice to Electors
Are You on the List?
Notice is hereby given that the Voters List for the Corporation of the Township of
Oro-Medonte, for the Municipal Election to be held on Monday, October 27,
nd
2014, will be made available on the 2 day of September, 2014 at the Township
of Oro-Medonte Administration Centre.
All qualified electors should confirm that their name appears on the list and that
all relevant information is correct. If an individuals citizenship has not been
confirmed as Canadian, their name will not appear on the Voters List. This does
not mean that these individuals will lose their right to vote. It does mean that
these individuals will be required to complete the prescribed Application for
Additions, Corrections or Deletions form to add themselves to the Voters List.
Individuals who have changed their address or have reached the eligible voting
age since 2010 may not be on the Voters List.
Application for additions, corrections or deletions with respect to the Voters List
commence September 2, 2014 and should be made at the Township
Administration Offices, 148 Line 7 South during regular business hours (8:30
a.m. 4:30 p.m. Monday to Friday).
The last day to file an application to delete another persons name from the list is
Friday, September 12, 2014.
Page 152 of 278
12.a) Announcements of Interest to the Public2014 Municipal ...
Notice to Electors
Vote Anywhere
Vote Anywhere
The Township of Oro-Medonte has implemented a principle for 2014.
For convenience purposes, any eligible elector within the Township may attend any
Advance or Election Day voting location, to cast their ballot, regardless of the ward in
which they live or own property.
Electors are only entitled to vote once in the Township of Oro-Medonte regardless if
they own more than one (1) property.
Page 153 of 278
12.a) Announcements of Interest to the Public2014 Municipal ...
Page 154 of 278
12.a) Announcements of Interest to the Public2014 Municipal ...
Page 155 of 278
12.a) Announcements of Interest to the Public2014 Municipal ...
Page 156 of 278
12.a) Announcements of Interest to the Public2014 Municipal ...
Township of Oro-Medonte
Comprehensive Stormwater Management Master Plan
Notice of Public Open House
The Township of Oro-Medonte has initiated a Comprehensive Stormwater Management
Master Plan (CSWM-MP) in compliance with the requirements of the Lake Simcoe
Protection Plan and the Guidelines developed for the implementation of the CSWM-MP
in the Lake Simcoe Watershed.
The primary goal of the CSWM-MP is to improve water quality in the Lake Simcoe
watershed by reducing phosphorous loadings. The study will identify ways to improve the
management of stormwater in the Township to achieve this goal through a detailed
analysis of existing conditions and evaluation of stormwater management alternatives.
A Public Open House Meeting will be held on:
Date: Thursday, September 18, 2014
Time: 4:30 to 7:00 p.m.
Location: Township Administration Centre
148 Line 7 South Oro-Medonte, Ontario L0L 2E0
This meeting will provide an opportunity for the public and stakeholders to review the
alternatives under consideration and to provide input and comments.
Subsequent to the Public Open House, the Township will review the comments and
recommend a preferred alternative(s). Those individuals and parties that request to be
kept informed will be notified of the date that the preferred alternative(s) is presented to
General Committee such that there is the opportunity for deputations to the next
scheduled Council session, if required. Written comments and input are welcome and
should be submitted to:
Jerry Ball, CRSS or Dan Hurley, B.A.Sc., P.Eng.
Township of Oro-Medonte C.C. Tatham & Associates Ltd.
148 Line 7 South P.O. Box 100 115 Sandford Fleming Drive, Suite
200
Oro, Ontario Collingwood, Ontario
L0L 2X0 L9Y 5A6
Tel: 705-487-2171 Tel: 705-444-2565, ext 228
Fax: 705-487-0133 Fax: 705-444-2327e-mail:
jball@oro-medonte.ca
e-mail: dhurley@cctatham.com
This Notice issued August 27, 2014.
Page 157 of 278
12.b) Correspondence dated August 12, 2014 from Sharron-Ann ...
From: Sharron-Ann Reynolds \[mailto:sharron-ann@questcollegiate.org\]
Sent: Tuesday, August 12, 2014 12:34 PM
To: harry.hughes@simcoe.ca
Subject: Proclamation for Recovery Day Simcoe County 2014
Recovery Day Simcoe County 2014 Proclamation Good Morning,
I hope you had a great weekend. Please find attached, a copy of "Recovery Day Simcoe County
2014"
Quest Collegiate is requesting a Proclamation to celebrate RECOVERY in Simcoe County. We hope
that you are able to support our mission by helping us to bring more awareness to Simcoe County
and support to those seeking or living in recovery by signing a Proclamation.
You may contact me directly on my cell below or reply by email if you have any questions or would
like to arrange delivery or pick up of the proclamation.
Kindest Regards,
Sharron-Ann Reynolds
--
Sharron-Ann Reynolds
www.questcollegiate.org
(w) 705-262-7372
(c) 705-791-6179
1
Page 158 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS 06/14
MINUTES
Date: Friday June 27, 2014
Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, On
Present:
Chair: Nina Bifolchi Town of Wasaga Beach
Past Chair: Walter Benotto Town of Shelburne
Members:
Mary Brett Township of Adjala-Tosorontio
Mel Coutanche Township of Oro-Medonte
Dan Davidson Town of Innisfil
Mike Edwards Town of Collingwood
Earl Hawkins Township of Mulmur
Ralph Hough Township of Oro-Medonte (alternate for M. Lancaster)
Donna Jebb Town of New Tecumseth
Rob Keffer Township of Bradford West Gwillimbury
Arif Khan City of Barrie
Doug Lougheed Town of Innisfil
Kevin Lloyd Town of Collingwood
Bob Marrs Town of New Tecumseth
Paul McQueen Municipality of Grey Highlands
Fred Nix Town of Mono
Brent Preston Township of Clearview
Perry Ritchie Township of Springwater (left the meeting at 12:20 p.m.)
Alicia SavageTownship of Clearview
Michael Smith Township of Essa (left the meeting at 11:57 a.m.)
George Watson Town of Wasaga Beach
Percy Way Township of Amaranth (left the meeting at 12:20 p.m.)
Rick Webster Township of Springwater
Darren White Township of Melancthon (left the meeting 12:20 p.m.)
Keith White Township of Essa
Regrets:
Marty Lancaster Township of Oro-Medonte
Vice Chair: Gail Ardiel Town of the Blue Mountains
Staff: Wayne Wilson, Chief Administrative Officer/Secretary-Treasurer
Sheryl Flannagan, Director of Corporate Services,
Glenn Switzer, Director of Engineering and IT,
Ryan Post Hydrogeologist/Source Protection Coordinator,
Tom Reeve, Water Resource Engineer
Dave Featherstone, Manager Watershed Monitoring
Chris Hibberd, Director of Planning
Recorder: Laurie Barron, Executive Assistant
Page 159 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 06-14 27 June, 2014
Page 2 of 7
CALL TO ORDER
Chair Bifolchi called the meeting to order at 9:30 a.m.
1.MOTION TO ADOPT AGENDA
Additional items added to the agenda:
Item 8.2 Tiffin Tornado Damage
Item 8.3 Greenland International Agreement
Discussion ensued regarding the reasoning to go in-camera re: NVCA Efficiency Audit.
A recorded vote was requested.
RES#1 MOVED BY: Donna Jebb SECONDED BY: Mike Edwards
RESOLVED THAT: The agenda for Board of Directors meeting 06/14 dated 27 June,
2014 be adopted as amended.
Recorded Vote:
In Favour: Total: 16
Arif Khan, Alicia Savage, Brent Preston, Mike Edwards, Kevin Lloyd, Paul McQueen,
Doug Lougheed, Earl Hawkins, Donna Jebb, Mel Coutanche, Ralph Hough, Walter
Benotto, Perry Ritchie, Rick Webster, George Watson, Chair Nina Bifolchi.
Against: Total: 9
Mary Brett, Percy Way, Rob Keffer, Keith White, Michael Smith, Dan Davidson,
Darren White, Fred Nix, Bob Marrs
Carried;
2.PECUNIARY INTEREST DECLARATION
Donna Jebb, member representing the Town of New Tecumseth declared a pecuniary
interest on item 6.1 as she has a relative named on the clearance letters. She did not
participate in any discussion nor did she vote on this item.
3.MINUTES
Minutes of the Board of Directors Meeting 05/14 dated 23 May, 2014
RES#2 MOVED BY: Daniel Davidson SECONDED BY: Donna Jebb
RESOLVED THAT: the Minutes of the Board of Directors Meeting 05/14 dated
23 May, 2014 be approved.
Carried;
4.BUSINESS ARISING FROM MINUTES
Item 10.2 of the May 23/14 Board Minutes re: International Plowing Match
Sept. 16-20, 2014. Volunteers will be needed during this event. A sign-up sheet will
be posted closer to the event.
Page 160 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 06-14 27 June, 2014
Page 3 of 7
5. REPORT OF THE SENIOR ENVIRONMENTAL OFFICER AND THE DIRECTOR OF
PLANNING
5.1 Permits issued by staff for the period May 13, 2014 to June 16, 2014.
RES#3 MOVED BY: Darren White SECONDED BY: Daniel Davidson
RESOLVED THAT: the permits issued by staff for the period May 13, 2014 to June
16, 2014 be received.
Carried;
5.2 Appointment of Officer under the Conservation Authorities Act
RES#4 MOVED BY: Donna Jebb SECONDED BY: Kevin Lloyd
RESOLVED THAT: Patrick Townes be appointed an Officer of the NVCA as per:
Section 10 of Ontario Regulation 172/06 and Sections 28(1) (d) and € of the
Conservations Authorities Act.
Carried;
6.REPORT OF THE DIRECTOR OF CORPORATE SERVICES AND THE
COMMUNICATIONS/PUBLIC RELATIONS PROGRAM COORDINATOR
Communications/PR Report for May 14/14 TO June 16/14
RES#5 MOVED BY: Donna Jebb SECONDED BY: Kevin Lloyd
RESOLVED THAT: The Communications report May 14/14 to June 16/14
be received.
Carried;
7.REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE
CAO/SECRETARY-TREASURER
Financial Activity Report Summary to May 31, 2014
(a)Accounts Receivable Summary as at May 31, 2014
RES#6 MOVED BY: Rob Keffer SECONDED BY: Darren White
RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable as at
May 31, 2014 in the amount of $2,014,693.14 including Planning items of
$522,572.50
Carried;
(b)Summary of Disbursements for the month of May 2014
RES#7 MOVED BY: Brent Preston SECONDED BY: Alicia Savage
RESOLVED THAT: The Chair be authorized to approve disbursements as at
May 31, 2014 in the sum of $357,068.81 including wages (net of withholdings) of
$121,880.58
Carried;
(c)Statement of Operations for Period Ending May 31, 2014
RES#8 MOVED BY: Mary Brett SECONDED BY: Bob Marrs
RESOLVED THAT: The Unaudited Combined Statement of Operations Program
Summary as at May 31, 2014 be received.
Carried;
Page 161 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 06-14 27 June, 2014
Page 4 of 7
8.REPORT OF CAO/SECRETARY TREASUER
8.1 Tiffin Tornado Damage
RES#8(a) MOVED BY: Alicia Savage SECONDED BY: Brent Preston
WHEREAS: given the significant damage done to the Tiffin Centre infrastructure
from the June 17/14 tornado staff recommend the following:
RESOLVED THAT: staff be authorized to enter into negotiations with the NVCA
Insurer, Essa Township Disaster Relief Fund and other disaster funding that may be
available to obtain maximum financial support to assist with the restoration of the
Tiffin Conservation area infrastructure and site damaged by the Tornado; and
THAT: the salvage value of any materials including wood products realized be used
to offset restoration costs; and
THAT: expenditures not covered by the insurance or other emergency funding
support be covered through the Capital Reserve; and
THAT: staff be authorized to replace the overhead power supply with an underground
power supply; and
THAT: staff be authorized to enter into contract/contractor agreements to complete
these works subject to approval by the Chair and CAO/Secretary-Treasurer; and
FURTHER THAT: staff provides monthly update reports to the Board.
Carried;
8.2 Greenland International Agreement
RES#8(b) MOVED BY: Brent Preston SECONDED BY: Alicia Savage
RESOLVED THAT: the Board of Directors endorse staff participation in assisting
Greenland International Consulting in the collection of baseline data for the
preparation of a wastewater treatment environment assessment in Colgan, Adjala-
Tosorontio; and
THAT: the CAO/Secretary-Treasurer be authorized to enter into an agreement with
Greenland International for this portion of the project.
Carried;
9.CORRESPONDENCE
a)Ministry of Natural Resources dated May 9/14 re: MNR 2014-2015 operating
transfer payment allocation to NVCA.
b)Muskoka Summit Chair Andrea Smith’s overview of 2014 Muskoka Summit on the
Environment and the Economy, dated June 6/14, attended by Wayne Wilson and
Byron Wesson.
c)NVCA thank you letter to Bob Greer, President of the Rotary Club of Barrie dated
June 10/14.
Page 162 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 06-14 27 June, 2014
Page 5 of 7
d)AWARE Simcoe letter dated June 20/14 re: In-camera meeting
e)Response to AWARE Simcoe letter dated June 20/14 from NVCA Chair Bifolchi
RES#9 MOVED BY: Mary Brett SECONDED BY: Bob Marrs
RESOLVED THAT: Correspondence not specifically dealt with be placed on file.
Carried;
10.IN CAMERA
Discussion ensued regarding the reasoning to go in-camera re: NVCA Efficiency Audit.
A recorded vote was requested.
RES#10 MOVED BY: Fred Nix SECONDED BY: Bob Marrs
RESOLVED THAT: This meeting of the Board of Directors No. 06-14 go “In-Camera”
at 9:45 a.m. to address matters pertaining to:
litigation or potential litigation, including matters before administrative
tribunals, affecting the Authority
personal matters about an identifiable individual, including Authority staff
labour relations or employee negotiations
THAT: the following staff be present: Wayne R. Wilson, Chief Administrative
Officer/Secretary-Treasurer, Sheryl Flannagan, Director of Corporate Services
Chris Hibberd, Director of Planning and Glenn Switzer, Director of Engineering and
Technical Services, Tom Reeve, Water Resource Engineer and Dave Featherstone,
Manager Watershed Monitoring
Recorded Vote:
In Favour: Total: 14
Arif Khan, Alicia Savage, , Mike Edwards, Kevin Lloyd, Paul McQueen, Doug Lougheed,
Earl Hawkins, Donna Jebb, Mel Coutanche, Walter Benotto, Perry Ritchie, Rick
Webster, George Watson, Chair Nina Bifolchi.
Against: Total: 10
Mary Brett, Percy Way, Brent Preston, Rob Keffer, Keith White, Michael Smith,
Dan Davidson, Darren White, Fred Nix, Bob Marrs
Abstained : Total 1 (counts as a no)
Ralph Hough
Carried;
Page 163 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 06-14 27 June, 2014
Page 6 of 7
The board recessed at 9:46 a.m.
The board reconvened at 10:04 a.m.
The following staff concluded their recommendations and left the in-camera meeting
at 10:41 a.m.
Chris Hibberd, Director of Planning, Glenn Switzer, Director of Engineering and
Technical Services, Tom Reeve, Water Resource Engineer and Dave Featherstone,
Manager Watershed Monitoring
The CAO/Secretary Treasurer was asked to leave the meeting at 11:13 p.m.
The CAO/Secretary Treasurer joined the in-camera meeting at 11:20 p.m.
Members Michael Smith, Township of Essa and Doug Lougheed, Town of Innisfil
left the in-camera meeting at 11:57 a.m.
Members Perry Ritchie, Township of Springwater, Percy Way, Township of Amaranth
and Darren White, Township of Amaranth left the in-camera meeting at 12:20 p.m.
OUT OF IN CAMERA
RES#11 MOVED BY: Walter Benotto SECONDED BY: Paul McQueen
RESOLVED THAT: This meeting of the Board of Directors No. 06/14 come out of in-
camera at 12:22 p.m. and report
RES#11(a) MOVED BY: Arif Khan SECONDED BY: Walter Benotto
staff continue to work with the County of Simcoe, Township
RESOLVED THAT:
of Springwater the applicants, and the NVCA Solicitor to address NVCA’s key
plan review interests in the Midhurst Draft Plan of Subdivisions, consistent with
the Provincial Policy Statement, Municipal Official Plan and the Secondary Plan,
NVCA Strategic Plan, and NVCA’s Development Review Guidelines and
Technical Standards; and
FURTHER THAT: upon receiving supporting technical and planning
documentation, that ensures the NVCA issues are addressed to the satisfaction
of staff, that the Chair and CAO be authorized to sign the minutes of
settlement including draft plan conditions.
Carried;
Page 164 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 06-14 27 June, 2014
Page 7 of 7
FUTURE MEETINGS
Board of Directors Special Session
Friday, July 18, 2014 8:30 AM - 1:00 PM
Location: Angus Recreation Centre
While members of the public are invited to attend NVCA Board Meetings, please note
that most of this session will be held in camera (closed session) owing to discussions
of identifiable individuals.
RES#11 MOVED BY: Walter Benotto SECONDED BY: Paul McQueen
RESOLVED THAT: this meeting adjourn at 12:26 p.m. to meet again at the call of
the chair.
Carried;
____________________ _______________________________
Chair Nina Bifolchi Wayne Wilson, CAO/Secretary-Treasurer
Approved on this _________ day of _________, 2014
Page 165 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS 07/14
MINUTES
Date: Friday July 18, 2014
Location:Angus Recreation Centre,
8529 County Rd. 10 Angus, ON L0M 1B0
Present:
Chair: Nina Bifolchi Town of Wasaga Beach
Past Chair: Walter Benotto Town of Shelburne
Vice Chair: Gail Ardiel Town of the Blue Mountains
Members:
Mary Brett Township of Adjala-Tosorontio
Mel Coutanche Township of Oro-Medonte
Mike Edwards Town of Collingwood
Ralph Hough Township of Oro-Medonte (alternate for M. Lancaster)
Donna Jebb Town of New Tecumseth
Rob Keffer Township of Bradford West Gwillimbury
Arif Khan City of Barrie
Doug Lougheed Town of Innisfil
Kevin Lloyd Town of Collingwood
Bob Marrs Town of New Tecumseth
Paul McQueen Municipality of Grey Highlands
Fred Nix Town of Mono
Perry Ritchie Township of Springwater
Alicia SavageTownship of Clearview
Michael Smith Township of Essa
George Watson Town of Wasaga Beach (left the meeting at 11:30 a.m.)
Rick Webster Township of Springwater
Darren White Township of Melancthon (left the meeting at 12:12 p.m.)
Keith White Township of Essa
Regrets:
Dan Davidson Town of Innisfil
Earl Hawkins Township of Mulmur
Marty Lancaster Township of Oro-Medonte
Brent Preston Township of Clearview
Percy Way Township of Amaranth
Staff: Wayne Wilson, Chief Administrative Officer/Secretary-Treasurer
Sheryl Flannagan, Director of Corporate Services,
Page 166 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 07-14 18 July, 2014 Page 2 of 3
CALL TO ORDER
Chair Bifolchi called the meeting to order at 8:30 a.m.
1.MOTION TO ADOPT AGENDA
RES.#1 MOVED BY:Doug Lougheed SECONDED BY: Mel Coutanche
RESOLVED THAT: the agenda for Board of Directors meeting 07/14 dated 18 July,
2014 be adopted.
Carried;
2.PECUNIARY INTEREST DECLARATION
None declared
3.MINUTES
3.1Minutes of the Nottawasaga Valley Source Protection Authority dated
27 June, 2014
RES.#2 MOVED BY: Doug Lougheed SECONDED BY: Mel Coutanche
RESOLVED THAT: the Minutes of the Nottawasaga Valley Source Protection
Authority meeting 01/14 dated 27 June, 2014 be received.
Carried;
3.2 Minutes of the Board of Directors Meeting 06/14 dated 27 June, 2014
RES.#3 MOVED BY: Mel Coutanche SECONDED BY: Doug Lougheed
RESOLVED THAT: the Minutes of the Board of Directors Meeting 06/14 dated
27 June, 2014 be approved.
Carried;
4.BUSINESS ARISING FROM MINUTES
None noted
5.IN CAMERA
RESOLVED THAT: This meeting of the Board of Directors No. 07-14 go “In-Camera”
at 8:48 a.m. to address matters pertaining to:
personal matters about an identifiable individual, including Authority staff
labour relations or employee negotiations; and
THAT: the following staff be present: Wayne R. Wilson, Chief Administrative
Officer/Secretary-Treasurer and Sheryl Flannagan, Director of Corporate Services
Sheryl Flannagan, Director of Corporate Services was asked to leave the in-camera
session at 8:48 a.m. Sheryl Flannagan returned to the in-camera session at 8:51 a.m.
Wayne Wilson, CAO/Secretary-Treasurer was asked to leave the in-camera session at
11:54 a.m. Wayne Wilson returned to the in-camera session at 12:12 p.m.
George Watson, Town of Wasaga Beach left the meeting at 11:30 a.m.
Darren White, Township of Melancthon left the meeting at 12:12 p.m.
Page 167 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 07-14 18 July, 2014 Page 3 of 3
OUT OF IN CAMERA
RES.#5 MOVED BY: Mike Edwards SECONDED BY: Kevin Lloyd
RESOLVED THAT: This meeting of the Board of Directors No. 07/14 come out of in-
camera at 12:42 p.m.
FUTURE MEETINGS:
Board of Directors
Date: August 22/14 Time: 8:30 a.m. to 12:00 noon
Location: Utopia Hall
8396 6th Line Utopia, ON L0M 1T0
ADJOURN
RES.#6 MOVED BY: Mike Edwards SECONDED BY: Kevin Lloyd
RESOLVED THAT: this meeting adjourn at 12:43 p.m. to meet again at the call of
the chair.
Carried;
____________________ _______________________________
Chair Nina Bifolchi Wayne Wilson, CAO/Secretary-Treasurer
Approved on this _________ day of _________, 2014
Page 168 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
HIGHLIGHTS
of the NVCA BOARD OF DIRECTORS MEETINGS
No. 08/14 August 22, 2014
Efficiency Audit Recommendations Released
Next phase to focus on human resources and performance management
The NVCA Board of Directors received 26 recommendations coming from Phase I of the
auefficiency audit, conducted by Gazda Houlne and Associates over the spring
and summer of this year. These recommendations cover NVCA organization and
staffing, service delivery, finance, human resources and corporate leadership, and
board operations. Fifteen of these recommendations were prioritized by the board; the
Efficiency Audit Committee will work with staff to detail how these items may be
implemented, subject to direction from board.
The board approved 15 additional recommendations coming from Phase II of the audit
and related to performance management. They moved on these items immediately,
contracting Gazda Houlne and Associates to prepare a performance management
program for the senior management team. Gazda Houlne and Associates will also
conduct a market compensation review to ensure that current rates of pay at NVCA are
in-line with those of similar-sized authorities across the province.
Updated Regulation Mapping Approved
New pilot project to look at streamlining low-risk development permit approvals
The b
of potential hazard related to development in wetlands and adjacent to waterways. The
adjustments to the regulation limits in the mapping reflect the findings from new
technical studies, engineering modelling and site visits. Further, they reflect information
gathered by NVCA staff through an extensive consultation process with municipalities,
landowners and other interested parties. The updated mapping includes the shoreline of
Georgian Bay extending 5 km into the lake. In total, the new limits increase the amount
of land regulated by NVCA by 8.65% along Georgian Bay, and 1.02% throughout the
rest of the watershed.
In addition to the updated mapping approval, the board agreed to a new pilot project
that will look at streamlining low-risk development permit approvals. Working with
member municipalities, staff will test a process for municipal approval of minor
development activities in low-risk areas. This will simplify the process for many
residents seeking permits and free NVCA staff to focus on more significant, higher risk
development applications. It is anticipated that the streamlined approvals will cover
minor development activities (such as pools, grain bins, sheds and other accessory
structures) in regulated areas between 30 and 120 m of non-provincially significant
wetlands.
NVCA Board Meeting Highlights No. 08/14 August 22, 2014 1 of 2
Page 169 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
Tiffin Tornado Damage Update
Board members received an update on the clean-up from the June 17 tornado that
caused extensive damage at the Tiffin Conservation Area. Twelve acres of trees were
downed by the storm and considerable educational, recreational and operational
infrastructure was damaged or destroyed. To-date, trees have been removed from the
affected area, electrical systems have been repaired and/or updated, and damaged
outbuildings have been assessed for repair or replacement.
The board agreed to release $3,000 from the revenue generated by sale of salvaged
wood to assist with remaining clean-
insurance. These funds will be used to purchase a small bulldozer to spread wood chips
salvaged from tornado damaged trees to mulch areas to be replanted. Many community
groups and corporate partners have volunteered their services to help with the
replanting.
NVCA Staff Recognized for Years of Service
The board formally recognized four staff members for their years of service to the
Authority: Naomi Saunders, environmental education assistant (5 yrs.); Laurie Barron,
executive assistant (10 yrs.); Kimberly Winder, receptionist/administrative associate
(15 yrs.); and Byron Wesson, director of lands, operations & stewardship services (25
yrs.).
For more information:
Nina Bifolchi, Chair
council4@wasagabeach.com
For the full meeting agenda including documents and reports, visit the NVCA website at
www.nvca.on.ca/about/boardofdirectors.
Future meetings & events:
Sept 11 Fort Willow Royal Sept 14 TD Tree Days Volunteer
Newfoundland Regiment Memorial Planting Event (Minesing Wetlands,
Dedication Ceremony (Fort Willow near Angus)
Conservation Area, Minesing)
Sept 16 to 20 NVCA Displays at
Sept 13 Festival at Fort Willow (Fort International Plowing Match (Ivy)
Willow Conservation Area, Minesing)
Sept 26 NVCA Board of Directors
Meeting (Utopia Hall, Utopia)
NVCA Board Meeting Highlights No. 08/14 August 22, 2014 2 of 2
Page 170 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
GAZDA, HOULNÉ & ASSOCIATES INC.
Nottawasaga Valley Conservation Authority
Service Delivery and OperationalReview Project
Summaryof Project Findings,List of ProjectRecommendations
The firm of Gazda, Houlné & Associates (GHA) was mandated by the Board of Nottawasaga Valley
ConservationAuthority (NVCA)to carry out a Service Delivery and OperationalReview Project(Effi-
ciency Audit).The Project involved two phases: Phase I Service Delivery and Operational Review,
andPhase II -Updated Performance Management Program for the Senior Management Team. The
first 7 pages of the Report summarize the Project findings from Phase I with the last 3 pages listingthe
Recommendations submitted to the Board for review and consideration.
The consultants completed the following information/data collection, reviewsand analyses:
-Confidential one-on-one structured interviews with 25management,professional/technical
and administrativesupport employees
-One-on-one interviews with 26members of the Board
-Confidential Telephone Survey Feedback interviews (N=34) with:
18 Member Municipalities, CAOs/Planning Staff
16 Other Stakeholders including Member Counties, adjacent Conservation Authorities
(CAs), representatives of the developmentindustry/consulting engineering firms and
NGOs/special interest groups
-Assessment of Board execution of roles, specific responsibilities
-Assessment of NVCAorganization setup against generally accepted organization design
criteria and best practices in the municipal sector
-Comparative analysis of the organization,staffing, service deliveryand reve-
nues/expendituresof NVCAvs. 8similar sized andrepresentativeCAs.
Apresentation wasmade to the Board on May 23, 2014 and to the Senior Management Team on July
17, 2014 providing the findings from the above reviews and analyses.The presentation to the Board
was made in closed session to ensure the confidentiality of the responses made by the interviewees.
The consultants gave a special report at the July 18, 2014 Board meeting clarifying for the public and
the Board members the reasons for the in-camera meetings.At the August 22, 2014 Board meeting,
there still was some misunderstanding on the part of certainmembers of the public regarding the
closed sessions. Attachment A supplies the consultantsanswers to questions pertaining to the in-
camera meetings.
All of the Project findings were synthesized on two Exhibits, one identifying the strengths to be re-
tained in the organization realignment/staffing setupand service delivery and a second Exhibit indicat-
ing the improvements requirements.Summary highlights of the reviews and analyses areprovided
under the headings that follow.In regard to the 85 interviews conducted, it should be noted that the
not
findings do reflect the opinionsor perceptions of the consultants.Instead the findings report the
actual viewsof the various interviewees and need to be accepted, for better or worse,as their views
on what is working as well as what requires improvement.
Results, Structured Employee Interviews
In the Phase I Service Delivery and Operational ReviewProject presentation, there are a number of
Exhibitscovering employee perceptions on what is working and what requires improvement in the cur-
rent organization,staffingand service deliveryat NVCA. To summarize the findings contained in the
Exhibits, employees gave an overall positive response to the itemsshown the following page:
Page 171 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
GAZDA, HOULNÉ & ASSOCIATES INC.
% Positive Response
1.Ability to provide concise description of key responsibilities 100
2.Frequencyand fairness of performance reviews100, 95
3.Accuracy of current position title, subordinates titles88,100
4.NVCA program of employee benefits96
5.Working relationship with immediate supervisor (average, 3 factors)90
6.Working relationship/interface between most Departments90
7.Changes to responsibilities in order to increase value88
8.More satisfaction than dissatisfaction with the work itself84
9.No or few instances of duplication/overlap of functions83
10.Teamwork, cooperation, coordination within and between Departments83, 75
11.Function/duties well described in current position description80
12.Physical working conditions re: amount and type of equipment including IT79
13.Overall compensation including internal pay equity76, 74
14.Communications within Department74
15.To spec, on time delivery of services by the Departments, 46 of 62 specific services Varies
rated as satisfactory
All of the foregoing representsstrengths that should be retained to the fullest extent possible in the
proposed organization realignment,staffingand service deliveryfor NVCA. Turning to the areas iden-
tified for improvement or corrective action atNVCA, employees expressed anegative response for the
following items (listed in order of the amount of dissatisfaction expressed):
% Negative Response
1.Formal succession planning process in place76
2.Replacement charting62
3.Communications between Departments60
4.Employees expressing interest in advancement at NVCA52
5.More weaknesses than strengths in current organization setup44
6.Working relationship/interface between some Departments44
7.Compensation, external equity (i.e., market competitiveness of salaries)41
8.Work direction from more than one supervisor (multiple bosses)37
9.Concerns re: hours of work(i.e., enough time to complete daily/weekly work)32
10.Perceived helpfulness of performance reviews in improving employees performance29
11.To spec, on time delivery of services by the Departments, 16 of 62 specific services Varies
rated as requiring improvement
It should be noted that the number of factors with a positive response (N=15)outnumber the factors
given a significant negative response (N=11). This finding demonstrates the importance of utilizingan
interview toolthat obtains balanced information/data, i.e., identification of current strengths as well as
improvement requirements.
Results, Interviews with Members of Board
The project methodology also called for structured interviews to be conducted with members of the
Board(N=26) covering ratings on service delivery by Department. The results of the ratings on ser-
vice delivery by members of the Boardwere compared to the ratings by NVCAStaff. As regards the
ratingson factors common to all Departments, four were rated as highly satisfactory:
Page 2
Page 172 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
GAZDA, HOULNÉ & ASSOCIATES INC.
% Satisfaction
Common FactorNVCAStaffBoardTotal
Services provided to the public in a friendly, courte-989294
ous manner
Departments handling requests/enquiries promptly968185
Departments do it right the first time988790
Employees sufficiently knowledgeable about their
989495
duties/tasks
With respect to the remaining commonfactors, some selective improvementswere identified for the
extent to which certain Departments were: 1) well managed/supervised, 2) adequately staffed at the
management level, 3) adequately staffed at the working level, and 4) providing cost efficient and effec-
tive service deliveryoverall.
Turning to the 62specific Department services rated by NVCAstaff and Board members, the table
belowsummarizes the results of the ratings of service delivery by Department. Services are indicated
as requiring improvement if one-third (or more)members of the Board and NVCA Staff so specified.
No. ServicesOK as Is Requires Improvement
DepartmentRatedNo. %No. %
Land Operations & Stewardship Services141179%321%
Engineering & Technical Services10880%220%
Planning11982%218%
Corporate Services/Administration (Office of 271867%933%
the CAO)
Total624674%1626%
In general, the majority of services rated by the Board and NVCA Staff were considered OK as is.
The consultants did providemore detailed information during the presentation to the Board and to the
Senior Management Team oneacharea of service delivery where improvement requirements were
indicated.
Results, Telephone Feedback Survey with Stakeholders
Originally, the Project work scope called for a limited consultation of a representative group of stake-
holders (N=8-9). During the completion of the Project, it became evident that a much larger group of
stakeholders would need to be consulted. A total of 34 confidentialtelephoneinterviews were con-
ducted with: 1) 18 Member Municipality CAOs/Planning Staff, 2) 7 NGOs/Special Interest Groups, and
3) 9 Member Counties, adjacent Conservation Authorities, development industry representa-
tives/consulting engineering firms. The same survey questionnaire wasused for all of the stakeholder
interviews. A total of 10 factors were rated by the 85interviewees. Thefactors wherethere was a
high overall positive response included:
% Positive Response
Courteous and professional treatment by NVCA Staff85
Delivery of environmental education programs85
Delivery of core services, i.e., Watershed Management, Flood Control70
Follow-through on agreements/arrangements made69
Page 3
Page 173 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
GAZDA, HOULNÉ & ASSOCIATES INC.
One-third or more of the respondents indicated improvement was required for the following factors:
% Negative Response
Provision of good value for the levycontribution, user fees charged54
Application of solution finding rather than problem identification approach45
*
Timely response to Member Municipalities, stakeholders, customers/clients36
Partnering with other concerned parties inthe conservation sector(e.g.,36
government departments/agencies, other CAs)
Effective management of 12 conservation areas, 12,000 acres of land holdings36
Use of plain, easy to understand language32
*Note:
Stakeholder ratings were lower on this item than those of the Board and NVCA Staff.
Therewere a total of 290 ratings of which 98 or 34% indicated requirementsfor improvement. Some
Board members expressed concern that the stakeholders findings may have been skewed by either
the developer interests or the environmental advocacygroups. This was not the case. Focusing only
on the ratings of Member Municipalities, Member Counties and adjacent CAs, 33% of the ratings indi-
cated requirementsfor improvement.
Results, Assessment of Board Role Execution
The consultantsdeveloped a NVCA Board job description covering key roles with specific responsibili-
ties for each offive areas: 1) Direction, 2) Financial Stewardship, 3) Governance, 4) Legislation, and
5) Representation of Member Municipalities. The Board members were asked to rate the execution of
some 20 specific responsibilities in the five areas. The CAO/Secretary-Treasurer and Directors also
rated the Board on role execution. One of two ratings wasgiven: 1) maintainexecution as is, or 2)
implement improvements.
There was high over-satisfaction with execution of 7 Board responsibilities:
-Review and approval, policies for NVCA
-Big picture budget (operating and capital) monitoring
-Expenditure controls and safeguards
-External auditor appointment and review of annual reports
-Compliance monitoring mechanisms in place for federal and provincial legislation including
Conservation Authority Act
-Full compliance with the spirit, intent and provisions of the Conservation Authority Act
-Review and updating of NVCA regulations.
There was agreement on 7responsibilities requiring improvement in execution:
-Setting of implementation priorities for the Strategic Plan
-Policy and program for asset management
-Corporate risk assessment and control
-Succession Planning for the Senior Management Team
-Acting on behalf of the collective public good for Member Municipalities and various
stakeholders
-Interface between Member Municipalities and group/associations;working relationship with
NVCA staff
-Attendance at social, cultural and special NVCA events/affairs.
For the balance of the responsibilities rated (N=6),there were mixed ratings on Board execution.
Page 4
Page 174 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
GAZDA, HOULNÉ & ASSOCIATES INC.
Findings, Board Setup,Size andRepresentation
The consultants analyzed the current setupof the NVCA Board in relation to theamount of Member
Municipalitylevycontribution.The 9 largest Member Municipalities (with two Board representatives)
contributed 82% ofthetotal municipal levy but accounted for only 65% of the vote. By contrast the 3
smallest Member Municipalities contributed 1% of the levy but accounted for 12 percent of the vote.
The only time a weighted vote was used was for the annual budget. Forall other important matters
(e.g., policy approval, election of the Chair, Vice Chair), the weighted vote didnot apply.
With the current number of Board members at 26, NVCA is well above the median of the representa-
tive comparator group of8 ConservationAuthorities at 16.
During the interviews with the Board, the consultants asked the 26 members to comment on the Board
size and representation. Thefollowing responses were obtained:
ReduceMaintainStatus Quo
Board Sizeor No Comment
22 (84%)4 (16%)
Address BasisMaintainStatus Quo
of Representationor No Comment
21 (81%)5 (19%)
The consultants also reported findings covering the Board modus operandi as regards: 1) use of
Board committees, 2) Department Head attendance at Board meetings, 3) Board member tenure, 4)
Board member education/training, and 5) Board meeting materials. These aspects are covered later
in this Report in the Project Recommendations submitted for Board consideration and approval.
Breakdown of Education & ExperienceofNVCA Management, Professional/Technical Staff
One of the organization strengths mentioned during the interviews was the highly experienced, edu-
cated staff that NVCA has in place. Of the 22 management and professional/technical staff, 18 or
82% have a University degree (BA or BSc), with four having a Masters degree.
Turning to work experience, the management and professional/technical staff have an average of 10
years experience with NVCA and 17 years of conservation-related experience. Thefactual data con-
firms the perception of the employee interviewees as regard the qualificationsof the staff. Thesedata
representa potential risk for NVCA. Without market competitive compensation in place and career
paths for employees, the Conservation Authority could experience some difficulty in retaining a well
qualified staff as recent turnoverexperiencehas demonstrated.
Results, Comparative Analysis (Benchmarking), NVCA vs. 8 Representative Conservation Au-
thorities
There are 36 Conservation Authorities (CAs) in Ontario, 31of which are located in SouthWestern,
Central and Eastern Ontario. Of the 31 CAs, 8 are small sized (i.e., annual budgetof $2.5M or less,
fewer than 20 full-time employees) and 8 are large sized (i.e., over $10M in annual budget, median
full-time staff of 110). In terms of size,the consultants targeted the middle 50% of the 31 CAs (N=15)
from which comparators wereselected for the benchmarking exercise. The following comparator
group was selected based on similar size,rate of Member Municipalitiesgrowth and extent of plan-
ning activity:
Page 5
Page 175 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
GAZDA, HOULNÉ & ASSOCIATES INC.
3-Year Avg.
Population Plan Re-
No., Full-Time Increase views/
2012 Total Employees Square Transactions
(2006-2011)
Expenditures(Permanent)KilometersPopulation+ (-)(2010-2012)
1.Mississippi Valley$2,668,630284,455257,5319.3% 338
2.Kawartha Region$2,738,846272,56353,7082.2% 122
3.The Cataraqui Region$3,959,625223,393174,5232.7% 334
4.Nottawasaga Valley $3,995,261303,646189,7056.4% 366
5.Saugeen Valley$4,407,851224,67574,8681.2% 330
6.Central Lake Ontario $5,768,26541638301,8978.6% 278
7.South Nation River$5,948,824404,146281,4397.0% 506
8.Essex Region$7,627,310311,681333,529(1.2%)630
9.Lake Simcoe Region$11,755,181803,303355,6005.5% 541
Median$4,407,851313,393257,5315.5% 338
NVCA % of Median91%97%107%74%
92%
Taking into account the four size criteria, NVCA would be close to the median on average, i.e., 92%
overall on the sizemeasures. NVCA is also close to the median on population growth and planning
activity. This means the median of the comparator group can be used as reference benchmark in
analyzingorganization, staffing,service delivery and revenues/expenditures.
In terms of organization setupand staffing, all of the CAs in the comparator group areheaded by a
CAO or General Manager & Secretary/Treasurer. Reporting to the top position, the trend average of
the comparator group is to have four Department Heads as is the case at NVCA. The majority of the 8
comparator CAs make use of only 3 management levels (i.e., CAO, Director and Manager or Supervi-
In terms of
sor). NVCA utilizes 4 levels (CAO, Director, Manager and Supervisor/Coordinator).
overall staffing, NVCA aligns with the norm, i.e., is right sized,
not under or over staffed vs. the
median of the comparator group.
Breakdown of Revenues and Expenditures, NVCA vs. 8 Representative Comparators
Theconsultants examined the pattern of revenues and expenditures among the 8 CAs in the compar-
ator group and NVCA. In reviewing the financial data, the consultants noted that there was consider-
ablevariationfrom year to year in revenues and expenditures. This being the case a three-year aver-
age for the period 2010-20-12was calculated. The results of the analyses are summarized in the fol-
lowing tables.
3-year Average (2010-2012) Breakdown of Expenditures
Land Man-Water Man-Communications Administration Total*
agement (%)agement (%)(%)(%)(%)
NVCA1957519100
Avg., Comparator Group2853416101
3-year Average (2010-2012) Breakdown of Revenues
GovernmentMunicipal LevyMunicipal ProjectsSelf GeneratedTotal*
(%)(%)(%)(%)(%)
NVCA214213599
Avg., Comparator Group24421123100
* Note:
Total percentages are 100% ± 1% due to rounding of thenumbers.
Page 6
Page 176 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
GAZDA, HOULNÉ & ASSOCIATES INC.
Based on the above benchmarking data, NVCA would strive through proactive balance sheet man-
agement to:
-Reduce proportion of budget expenditures allocated to Watershed Management and
Corporate Services while increasing expenditures for Land Operations.
-Increase revenues from government grants/subsidies and Member Municipality projects
while reducing dependence on the municipal levy and higher than market average plan-
ning user fees.
Conservation Authority Foundation Experience
In completing the documentation for the 31 CAs in SouthWestern, Central and Eastern Ontario, the
consultantsfound that 25 or 81% had a Foundation in place. This finding would lead oneto surmise
that a Foundation is an important adjunct to a CA in terms of revenue generation and educa-
not
tion/outreach. Closer examination shows that this is so. Less than half of the Foundations (N=12)
generate significant revenues. In NVCAs comparator group, both EssexRegion CA and Lake Simcoe
Region CA have Foundations in place that generate substantial revenues.
Synthesis of Findings and Improvement Requirements
As stated on page 1 of this Report, all of the findings were synthesized on two Exhibits, one identifying
strengths to be retained going forward and a second addressing improvement requirements. In addi-
tion, at the end of each of the 85interviews, the respondents were asked to provide a short list of
improvement requirements for consideration by the Board and the Senior Management Team. The
employees interviewed identified 9 improvements on the short list, the Board members identified 9
and the various stakeholders identified 7. It was interesting to see that there was a good deal of over-
lap between the three groups ofinterviewees on the items on their short lists. The consultants then
determined the top 10 improvement requirements most frequently mentioned by the total group of in-
terviewees. These are listed belowin order of frequency mentioned.
1)Adopt a solution finding rather than strict policy (to the letter) enforcement approach; shift to
more collaborative/consultative approach with customer/clients vs. dictating what has to be done.
2)Shorten turnaround times on development applications; it just takes too much in terms of time
expended and cost to get applications approved.
3)Improve communications and the working relationship between the Board and NVCA staff;
reestablish practice of having Department Directors attend Board meetings.
4)Build closerand more collaborative working relationships with Member Municipalities; shift away
from dictating policy and budget to Member Municipalities; harmonize policy application and
budget process for Member Municipalities served by multiple CAs.
5)Acknowledge that NVCA does not have the resources to do everything for everybody; focus
should be on the Conservation Authoritys primary mandate; clarify which services are mandat-
ed/legislated vs. discretionary and which services should be covered by the municipal levy vs.
funding from other sources.
6)Investigate ways and means to establish more sustainable funding.
7)Increase CAO and Senior Management presence and engagement of staff; strengthen leader-
ship approach, i.e., more transparency, collaboration andrelationship building.
8)Increase efforts in all Departments to track and identify best practices in other CAs, Member Mu-
nicipalities for possible implementation at NVCA; place more emphasis on working smarter not
(just) harder.
9)Conduct all staff meetings on a quarterly or trimester basis; increase internalcommunications.
10)Maintain anappropriatesized staff at NVCA; make fuller use of outsourcing and partnering with
other stakeholders and CAs.
Page 7
Page 177 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
GAZDA, HOULNÉ & ASSOCIATES INC.
List of Project Recommendations, Phase I -Service Delivery & Operational Review
Taking into account the synthesized findings and the short list of recommended improvements, the
consultants prepared 26 Recommendations for the Board to review and consider. The Recommen-
dations were discussed by the Board of Directors at the August 22, 2014 Board Meeting including
the list of 15 Recommendations prioritized previously by the board for implementation in 2014. The
Board received the Recommendations and directed the Efficiency Audit Committee to present a re-
port with staff input outlining implementation details for further discussion and approval.
Recommendation 1:
Implement the organization realignment covering full-time permanent
management/supervisory and professional technical positions; allocate
balance of full-time positions in the administrative and operating support
category while not exceeding 31 headcount; with permanent full-time con-
tract staff, do not exceed total full-time complement of 34-35.
Recommendation 2:
Take necessary steps by the CAO and Department Heads to maximize
the use of part-time and seasonal employees including cost effective de-
ployment of student interns, coop students and seconded staff from other
CAs, Member Municipalities.
Recommendation 3
:Conduct a follow-up review bythe Planning Standing (or Ad Hoc) Com-
mittee of the Board on the implementation status of the recommendations
(N=36) contained in the independent 2010 Planning Program Review.
Recommendation 4:
Direct the CAO and Department Heads to develop and implement an ac-
tion program to build closer working relationships with all (not just some)
Member Municipalities; program to include increased NVCA presence at
Member Municipalities, harmonization of policies for Member Municipali-
ties served by more than one CA, useof consultative (vs. dictating) ap-
proach for the budget process with Member Municipalities.
Recommendation 5:
Mandate the CAO and the Director of Corporate Services to review the
NVCA expenditures breakdown vis-à-vis the median of the comparator
group; the review to determine actions to be taken to reduce percentage
of expenditures allocated to Watershed Management and Administration
and increase amount for Land Operations; report to be submitted to Fi-
nance & Administration Standing (or Ad Hoc) Committee with recommen-
dations for consideration by the Board.
Recommendation 6:
Same as above (including Board Committee report) for the review of the
NVCA revenue breakdown vs. the median of the comparator group; the
review to identify actions to increase percentage of revenue coming from
grants/subsidies and municipal projects with less reliance on the munici-
pal levy as well as planning user fees/charges.
Recommendation 7
:Implement a multi-phase program of internal communications covering:
1) expansion of the role and output of the internal Communications
Committee, 2) conducting of all staff meetings on a quarterly or trimester
basis, 3) greater use of employee newsletters/bulletins, 4) increased
management presence,and 5) annual or semi-annual meet and greet
functions for NVCA staff and the Board.
Recommendation 8:
Establish a Finance & Administration Standing (or Ad Hoc) Committee to
complete an identification of options and alternatives for the Board to
consider re: the definition of NVCAs primary mandate; schedule a special
Page 8
Page 178 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
GAZDA, HOULNÉ & ASSOCIATES INC.
meeting of the Board to discuss the mandate and decide on the services
to be covered by the municipal levy and services funded by other revenue
sources or outsourced.
Recommendation 9:
Operationalize NVCAs Strategic Plan making it actionable, directly linking
strategies prioritized by the Board on an annual basis to the work plans of
the CAO and Department Heads (i.e., top down bottom-up Corporate
Plan).
Recommendation 10:
Reduce Board size to match median of the comparator groupat 16.
Recommendation 11:
Implement a new voting protocol for the Board in order to achieve fairer
representation of Member Municipalities in terms of levy contributions.
The nine largest levy contributors would have two votes and the balance,
a single vote with the exception of the three Municipalities making the
smallest levy contributions. The latter group would have a single vote or
be represented by one of the other MemberMunicipalities.
Recommendation 12:
Reestablishpractice of having DepartmentHeads attend all Board meet-
ings so as to gain a better understanding and awareness of individual
Board member view and concerns.
Recommendation 13:
Promote practice among Member Municipalities of full term service (4
years) by Board members.
Recommendation 14:
For four of the Board meetings per year, the meeting would be scheduled
for four hours (9:00 a.m. to 1:00 p.m.) with a shortened agenda for regular
business (9:00 a.m. to 11:00 a.m.) and an in-camera two-hour session for
Board continuing education/training.
Recommendation 15:
Implement the Performance Management Program application for the
CAO and the Senior Management Team(Phase II Recommendations).
The Board directed the Efficiency Audit Committee to include in their report with staff input details for
implementation of the balance of the Recommendations in 2015.
Recommendation 16:
In conjunction with the Board direction given re: NVCAs primary man-
date, determine current NVCA service delivery that is to be outsourced in
full or in part.
Recommendation 17:
Charge the CAO and Department Heads to investigate ways and means
NVCA can implement a solution finding approach in dealing with target
customer/client groups, i.e., Member Municipalities, small individual
land/property owners (agricultural and non-agricultural), consulting engi-
neering firms, developers, other CAs, and upper tiers of government.
Recommendation 18:
Revisit planning fee schedule in conjunction with the completion of Rec-
ommendation 5; taking into account comparative data from thereference
group of CAs, identify opportunities and stage implementation of reduced
user fees/charges to better align with other CAs in the comparator group
as well as market practices (i.e., going rate).
Recommendation 19:
Working with a seconded financial expert (one from the Member Munici-
palities or other sources), charge the CAO and Senior Management
Page 9
Page 179 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
GAZDA, HOULNÉ & ASSOCIATES INC.
Team to develop a sustainable funding model and mechanism with pilot
project implementation.
Recommendation 20:
Complete a feasibility study for establishing a NVCA Foundation with rec-
ommendations to the Finance & Administration Standing (or Ad Hoc)
Committee; study to determine the critical success factors based on ex-
perience of revenue generating Foundations now operated by 12 CAs.
Recommendation 21:
Create a new Senior Development Officer and Funding Coordinator to
work with the Department Heads to identify, track, evaluate and prepare
applications/submissions of grants, subsidies and sponsorship from the
public, para-public and private sectors.
Recommendation 22:
Complete a best practices review with the assistance of a seconded fi-
nancial expert of Asset Management Programs in place in Member Mu-
nicipalities and CAs; prepare a report for the Finance & Administration
Standing (or Ad Hoc) Committee on next steps for NVCA.
Recommendation 23:
Undertake a market compensation review to determine the market com-
petitiveness of NVCA salaries.
Recommendation 24:
Expand the use of career paths to eliminate/reduce the number of dead-
end jobs at NVCA, contributing to retention of qualified staff members; ca-
reer paths example: Planning Technician, Planner I, Planner II, Senior
Planner, Manager Planning and Regulations.
Recommendation 25:
Address the 7improvements referenced in role execution by the majority
of the Board members; action plan to be prepared and recommended to
the Board for implementation by the Ad Hoc Committee.
Recommendation 26:
Re-establish Standing (Advisory) Committees of the Board with specific
terms of reference and modus operandi to be recommended by the Ad
Hoc Committee.
Questions about the Phase I Project findings and Recommendations should be directed to the Board
Chair, Ms. Nina Bifolchi.
At the August 22, 2014 meeting, the Board approved the Phase IIRecommendations dealing with the
restart of the Performance Management Program at NVCA, establishment of a market competitive
salary structure and implementation of a formal Succession Plan for the CAO/Secretary-Treasurer
and Director positions.
Page 10
Page 180 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
Attachment A
GAZDA, HOULNÉ & ASSOCIATES INC.
Nottawasaga Valley Conservation Authority
Service Delivery and Operational ReviewProject
Answers toQuestions Regarding Project Review Process Including Use of Closed Session
Question1:The consultants report covering the findings and recommendations of the
Service Delivery and Operational Review Project was presented in closed
session. Why was this necessary?
Answer:
There are eight criteria in the NVCA Board of Directors/Governance Regulations,for
ameeting to move into in-camera closed session to address matters pertainingto:
1)security of the property of the Authority
2)personal matters about an identifiable individual, including Authority staff
3)a proposed or pending acquisition/disposition/leasing of land for Authority
purposes
4)labour relations or employee negotiations
5)litigation or potential litigation, including matters before administrative tribunals,
affecting the Authority
6)the receiving of advice that is subject to solicitor/client privilege, including
communications necessary for that purpose
7)a matter in respect of which a council, board, committee or other body has
authorized a meeting to be closed under another Act
8)the subject matter relates to the consideration of a request under the Municipal
Freedom of Information and Protection of Privacy Act.
rd
Criteria 2 and 6 apply to the presentation made in camera on May 23.
Regarding Criterion 2, findings related to an identifiable individual were discussed
throughout the presentation,and specifically on the 10presentation slides and 2
Report Recommendations.
rd
Question2:How did the second criterionrelating to clientprivilege apply to the May 23
presentation?
Answer:
As a matter of standard practice in conducting a Service Delivery, Organizationand
Operational Review, the interviews are conducted with the assurance of
confidentiality. This means that interviewee responses were not to be revealed or
published in a manner that would identify any interviewee. The interviewees
consisted of NVCA employees, Boardmembers, Member Municipality
CAOs/Planning Staff, and other stakeholders.
Taking the employee interviewees as an example, there would be no problem if the
Survey responses to a questionnaireitem were reported for the total employee
group. As an illustration, let us say 20 of 25 employee interviewees or 80% indicated
that there was no duplication/overlap of function among Departments in the
organization under review. This would lead to a conclusion that duplication/overlap
of function is not an area of concern. However, this would not be the case if all of the
20% dissatisfaction was expressed by employees in one Department or at a
particular level in the organization (e.g., Senior Management, Managers/Supervisors,
Professional/ Technical or Administrative/Operation Support).
Page 181 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
GAZDA, HOULNÉ & ASSOSCIATES INC.
For this reason, the consultants used a methodology that provides for four different
breakdownsof the total group of employee interviewees, 1) management level/
employee category, 2) Department, 3) years with NVCA, and 4) years of
Conservation-related experience. If a 100% positive,or more importantly,negative
response occurred for a questionnaireitemfor any of the breakdowns, it is possible
to identify the respondents. In a number of instances, there was a 100% response
noted for the questionnaireitem for the various interviewees.
Having the presentation in closed session wasnot done for purposesof secrecy or to
avoid transparency, but rather to protect the confidentiality of the participants
providing input to the Projectas promisedand assured.
In 25 years of carrying out such projects for municipalities, the consultants have
never had a breach of confidentiality.
Question3:Could you explain the Project review process?
Answer:
As a matter of standard practice in carrying out a Service Delivery, Organization and
Operational Review, the consultants follow a specific process:
1)Design structured interview questionnairesfor the participants providing input to
the Review Project.
Note:
Akey aspect of the employee and Board member interviews involved
ratings of some 62 specific servicesdeliveredby the NVCA Departments.
2)Identify Project Review participants to be interviewed and conduct confidential
one-on-one interviews.
3)Score the interview results, utilizingthe various response breakdowns.
Note:
The nature of the questions coveredpermit the identification of what is
working well (i.e., not broke, do not fix) as well as what requires improvement.
As a case in point, there are two key Exhibits included in the final Report. One
lists strengths in the areas of service delivery, organization, staffing and Board
governance to be retained going forward and asecond listingimprovement
requirements covering the same areas.
4)Identify a representative group of Conservation Authorities to be used in
benchmarking organization, staffing, expenditures, revenues, Board size and
representation, and best practices.
5)Synthesize the findings from the: a) employee interviews, b) Board member
interviews, c)Member Municipality interviews, d)other stakeholder interviews, e)
Board role execution against itsspecific responsibilities, andf) results of
benchmarking analysis involving8 similar sized Conservation Authorities.
6)Prepare a Report and Presentation for the Boardcovering Project findings and
Recommendations (N=26).
7)Present findings and Recommendations to the Board in closed session.
8)Repeat above Step for the CAO and Senior Management Team.
9)Assist the Board in the review and approval of the Project Recommendations.
10)Prepare a Summary Report including the Project Recommendations for release
to the public.
Page 2
Page 182 of 278
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
GAZDA, HOULNÉ & ASSOSCIATES INC.
It is necessary to complete Steps7), 8) and 9) before Step 10 can be done. NVCAs
customers/clients, Member Municipalities and stakeholders not only want to know
what was found in the Review and the Recommendations madeby the consultants,
but also what the Board and the CAO/Senior Management Team are going to do
with the Recommendations.It avoids a situation where the Project Report is filed
away without any concrete improvement action taken.
Question 4:When will the Survey Report findings and recommendations be made available
to the public?
Answer:
This will occur after the August meeting of the Board.
Page 3
Page 183 of 278
12.d) Correspondence dated August 20, 2014 from Canadian Uni...
Page 184 of 278
12.e) Correspondence dated August 25, 2014 from Jaclyn Bell,...
Page 185 of 278
13.a) Correspondence dated August 7, 2014 from Lisa Earl, Pr...
From: Lisa Earl \[mailto:lisa@businessenterprise.ca\]
Sent: August-07-14 12:06 PM
To:harry.hughes@oro-medonte.ca
Subject: Invitation to Mayor & Council
August7,2014
MayorHarryHughes&Council
TownshipofOroMedonte
148Line7South
Oro,ONL0L2X0
DearMayorHughes&Council,
Wewouldliketoinviteyoutoour BusinessEnterpriseResourceNetwork(BERN)BusinessShowcase&Launch.
Over15smallbusinessownersfromOrillia,OroMedonte,Ramara,&SevernTownshipwillbemeetingatOrilliaCity
Hall,50AndrewStreetSouth,OrilliaonSeptember16,2014toshowcaseandlaunchtheirnewbusinesses.
ParticipantsarepartoftheOntarioSelfEmploymentBenefit/SelfEmploymentAssistance(SEA)program,an
EmploymentOntarioprogram,fundedinpartbytheGovernmentofCanada.Thiseventwillfeatureournewest
entrepreneurs.
ThisminiTradeShowallowsourareasnewbusinessownerstoshowcasetheircompaniesandcelebratetheofficial
openingsoftheirbusinessesintoourcommunities.WewouldliketoaskyouifyouorarepresentativeofOroMedonte
Townshipcouldbringamessageofcongratulationsat12:45pmandpresentcertificatesat1:30pmtoournewest
th
entrepreneursonSeptember16.Followingthattherewillbeauniqueexercisetocommemoratetheofficiallaunchof
thebusinesses.
AboutTheBusinessEnterpriseResourceNetwork:
TheBusinessEnterpriseResourceNetwork(BERN)isthedeliveryagentfortheOntarioSelfEmploymentBenefit
Program.Thisprogramassistsnewentrepreneursinthecriticalfirstyearofstartingtheirownbusiness.Clientsare
typicallyreferredtotheprogrambytheirlocalcareer/employmentcentresandmustmeetcertaincriteria.When
acceptedintotheprogram,participantsarepaidaweeklybenefit(personallivingallowance)for42weeksandare
offeredastructuredprogramofexpertsupportandmentoringtosuccessfullystarandoperatetheirbusiness.
WehopeyouwilljoinusandhelpuscelebrateOrillia&ğƩĻğƭnewestbusinesses.Thankyouandpleasedonothesitate
tocallshouldyourequirefurtherinformation.
AfternoonEvents:
Meet&Greet:12:00pmΑ12:30pm
OpeningRemarks:Welcome12:30pmΑ12:45pm
CongratulatoryMessages:12:45pmΑ1:00pm
OpenMicrophoneͷLƓƷƩƚķǒĭĻYour.ǒƭźƓĻƭƭʹ1:00pmΑ1:30pm
PresentationofCertificates:1:30pmΑ2:00pm
1
Page 186 of 278
13.a) Correspondence dated August 7, 2014 from Lisa Earl, Pr...
OfficialLaunch:2:15pmΑ2:30pm
Mix&Mingle:2:30pmΑ3:00pm
ClosingRemarks&ThankYou:3:00pm
Sincerely,
Lisa Earl
ProgramCoordinator
BusinessEnterpriseResourceNetwork
22PeterStreetSouth
Orillia,ONL3V7A3
Tel:705.325.0300,Fax:705.325.0340
ATTENTIONΑCONFIDENTIALANDPROPRIETARYΑNOTFORPUBLICUSE
ŷĻźƓŅƚƩƒğƷźƚƓĭƚƓƷğźƓĻķźƓƷŷźƭĻƌĻĭƷƩƚƓźĭƒğźƌƷƩğƓƭƒźƭƭźƚƓͲğƓķğƓǤğƷƷğĭŷƒĻƓƷƭͲźƭźƓƷĻƓķĻķĬǤ.9wbLƓĭ͵ŅƚƩƷŷĻǒƭĻƚŅƷŷĻƓğƒĻķźƓķźǝźķǒğƌƚƩĻƓƷźƷǤƷƚǞŷźĭŷźƷ
źƭğķķƩĻƭƭĻķ͵LƷƒğǤĭƚƓƷğźƓźƓŅƚƩƒğƷźƚƓƷŷğƷźƭƦƩźǝźƌĻķŭĻķͲƦƩƚƦƩźĻƷğƩǤͲĭƚƦǤƩźŭŷƷĻķͲƷƩğķĻƒğƩƉĻķͲĻƷĭ͵ƚƩƚƷŷĻƩǞźƭĻĭƚƓŅźķĻƓƷźğƌ͵LƷźƭƓƚƷźƓƷĻƓķĻķŅƚƩƷƩğƓƭƒźƭƭźƚƓƷƚͲ
ƚƩƩĻĭĻźƦƷĬǤͲğƓǤźƓķźǝźķǒğƌƚƩĻƓƷźƷǤƚƷŷĻƩƷŷğƓƷŷĻƓğƒĻķğķķƩĻƭƭĻĻΛƚƩğƦĻƩƭƚƓğǒƷŷƚƩźǩĻķƷƚķĻƌźǝĻƩźƷƷƚƷŷĻƓğƒĻķğķķƩĻƭƭĻĻΜͲĻǣĭĻƦƷğƭƚƷŷĻƩǞźƭĻĻǣƦƩĻƭƭƌǤ
ƦĻƩƒźƷƷĻķźƓƷŷźƭĻƌĻĭƷƩƚƓźĭƒğźƌƷƩğƓƭƒźƭƭźƚƓ͵LŅǤƚǒŷğǝĻƩĻĭĻźǝĻķƷŷźƭĭƚƒƒǒƓźĭğƷźƚƓźƓĻƩƩƚƩͲƦƌĻğƭĻķĻƌĻƷĻźƷǞźƷŷƚǒƷĭƚƦǤźƓŭƚƩŅƚƩǞğƩķźƓŭźƷͲğƓķƓƚƷźŅǤƷŷĻƭĻƓķĻƩ
ƚŅƷŷĻĻƩƩƚƩĬǤƩĻƦƌǤĻƒğźƌ͵
2
Page 187 of 278
13.b) Correspondence dated August 25, 2014 from Mark Bisset,...
August 25, 2014
Mayor Harry Hughes and Council
Township of Oro Medonte
148 Line 7 South
Oro, ON L0L 2X0
wĻ CźƌĻ bƚ \[ЉАΏЌЏАЊЊ ǝΏЉЉЊ Λ/ŷǒƩĭŷ ƚƚķƭ Ʃƚğķ ğƌƌƚǞğƓĭĻΜ
Dear Mayor Hughes and Council,
Please accept my sincere thanks on behalf of The Couchiching Conservancy following the completion of
the transfer of a road allowance to our organization for the purpose of creating a trail link between
Ridge Road and the Church Woods nature reserve in Shanty Bay.
Once the trail is fully developed, it will provide the community with an improved connection to green
infrastructure in the community. Once the work is complete, a small ceremony will be planned to
celebrate this new addition and we will be sure to invite all members of council join us.
I congratulate council for having the foresight to see the growing importance of the natural landscape in
Oro Medonte and I encourage you to continue to place a high priority on the environmental health of
the community.
Sincerely,
Mark Bisset,
Executive Director
The Couchiching Conservancy
Page 188 of 278
13.c) Correspondence dated August 27, 2014 from Hillarey Pur...
CƩƚƒʹHilaryp.\[
{ĻƓƷʹWednesday,August27,20146:56PM
ƚʹIrwin,Doug
/ĭʹHughes,Harry
{ǒĬƆĻĭƷʹ
HelloDoug:
Asyouknow,thisyeartheShantyBayFestivalwillhappenonSeptember6from12to7pmonthegroundsof
StThomasAnglicanChurch.Wewillstartbyhavingan'AmazingRace'styleeventwhereteamscompletea
seriesofchallengesaroundourcommunity.Followingthis,from3to7pmChurchStreetwillbeblockedoff
forresidentstoenjoylocalvendors,artisansandservicegroups.Wehavearrangedlocalentertainers,asilent
auction,crafts,refreshmentsandactivities.Allofthiswillbeofferedtoourcommunityataveryloworno
cost.Aswell,StThomasAnglicanwillbeholdingtheirannualpigroastfrom5to7pm.
ParticipantsintheRacepayasmallentryfee,whichuponcompletionisreturnedtothemintheformof
'ShantyBayBucks'.ThesecanbeusedtopurchasegoodsonofferattheFestival.Vendorspayanominalfee
fortheirtable.TheFestivalusesthesefundsforcraftsupplies,refreshmentingredients,equipmentrentaland
miscellaneousexpenses.AnysurplusfundsaresubmittedtotheVillageGreen(acharitableorganization)for
thecostofmaintenance.TheGreenisusedbymanyforitsparkequipmentandaswellservestheTownship
asabaseballdiamond.
Althougheveryattemptismadetobalanceourbudget,thiscanbedifficultwithoutsponsorshipor
support.Weareaskingforagrantintheamountof$375.00tohelpuspayforequipmentrentalanda
magician.
tothis,wearerequestinganexemptionfromacommercialobligationinordertoapplyfora
Inaddition
permitforachipwagonintheChurchparkinglot.
WearehopingthatbygrowingandimprovingourFestivalwewillattractmembersofsurroundingareasto
ofShantyBay.IhavefaxedtheApplicationforGrant/Subsidytoyour
helpuscelebratethewonderfulvillage
attention.
Thankyouinadvanceforyourconsideration.
YoursSincerely,
HillareyPuro
1
Page 189 of 278
13.c) Correspondence dated August 27, 2014 from Hillarey Pur...
Page 190 of 278
13.c) Correspondence dated August 27, 2014 from Hillarey Pur...
Page 191 of 278
13.c) Correspondence dated August 27, 2014 from Hillarey Pur...
Page 192 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
The Corporation of The Township of Oro-Medonte
By-Law No. 2014-140
A By-law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro-Medonte and
Democrat Maplewood Limited
described as lands as follows:
Lot 105, Plan 51M-957, as in 58533-0329 LT
Roll # 4346-010-003-26605
Township of Oro-Medonte
County of Simcoe
Whereas
authority to enter into Site Plan Control Agreements is provided for in Section
41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it
necessary to enter into a Site Plan Control Agreement on the lands described herein;
And Whereas
By-Law No. 2009-062, a By-Law to Designate Areas of the Township as
Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte,
pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended;
And Whereas
the lands referred to in this By-Law are subject to Site Plan Control,
pursuant to By-Law No. 2009-062;
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as follows:
That
1. the Township enter into the Site Plan Control Agreement attached hereto as
Appendix A, on lands described on the attached Schedule A;
That
2. the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro-Medonte;
That
3. the attached Appendix A and Schedules A, B, C and D shall form part of this
By-Law;
That
4. this By-Law shall take effect on the final passing thereof.
rd
By-law read a first, second, and third time, and passed this 3 day of September,
2014.
The Corporation of The Township of Oro-Medonte
______________________________
Mayor, H.S. Hughes
______________________________
Clerk, J. Douglas Irwin
Page 193 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
APPENDIX A
SITE PLAN AGREEMENT
- between -
DEMOCRAT MAPLEWOOD LIMITED
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
Lot 105, Plan 51M-957, as in 58533-0329 LT
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
ROLL # 4346-010-003-26605
By-Law No. 2014-140
rd
September 3, 2014
Page 194 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Section 1 Covenants by the Owner
Section 2 Covenants by the Township
Section 3 Development Restrictions
Section 4 Development Changes
Section 5 Security
Section 6 Compliance
Section 7 Co-operation
Section 8 Binding Effect
Section 9 Severability of Clauses
Section 10 Save Harmless
SCHEDULES
Schedule A Legal Description of Lands
Schedule B Site Plan
Schedule C Deeds and Easements to be Conveyed
Schedule D Itemized Estimate of Cost of Construction
2
Page 195 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
SITE PLAN CONTROL AGREEMENT
rd
This Agreement made, in triplicate, this 3 day of September 2014, in accordance with
Section 41 of the Planning Act.
B E T W E E N :
Democrat Maplewood Limited
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS
the Owner has applied to the Township of Oro-Medonte to permit the
construction of a single detached dwelling on lands described in Schedule A, attached
hereto;
AND WHEREAS
the Township has enacted a By-law to provide for the designation of the
lands as a "Site Plan Control Area";
AND WHEREAS
the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule B;
NOW THEREFORE
This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as follows:
3
Page 196 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule A, attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall take
priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted
by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting
archaeologist for their on-site presence and monitoring of any grading or ground
alterations within 50 metres of a potential ossuary.
f) The Owner shall assume all liability with respect to the discovery of any ossuary
and/or archaeologically sensitive features or areas through the development of the
subject lands.
g) The Owner and/or their agent shall, during any grading or ground alterations, cease
work immediately upon the discovery of a potential ossuary and/or archaeologically
sensitive feature, and forthwith notify all appropriate Ministries and Agencies,
including, but not limited to, the Registrar of Cemeteries and the Township.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its solicitor, engineer, planner and staff, perform
any work in connection with this Agreement, including the preparation, drafting,
execution, and registration of this Agreement. The Owner acknowledges and
agrees that the Owner shall be responsible for the cost of performance of all the
Owners obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words at the expense of the Owner, unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be
$1000.00.
The Owner shall replenish the refundable deposit, to its full amount,
when the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule C, as well as
certification from the Owners solicitor that the Transfer/Deeds and Easements shall
provide the Township with good title, free and clear from all encumbrances.
h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System
Permit approval must be received by the Township/Ministry of the Environment.
2. COVENANTS BY THE TOWNSHIP
4
Page 197 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to permit the construction of a single
detached dwelling with attached garage occupying 3,671 square feet (341.05
square metres), as described on the Site Plan.
b) That the Township agrees that subject to compliance by the Owner with all relevant
Municipal By-laws and Provincial Statutes and Regulations, the Owner may
proceed to develop the subject lands, as indicated on the Site Plan attached hereto
as Schedule B, subject to the development restrictions contained herein.
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the Owner
shall be on and subject to the following terms and conditions:
a) Site Plan
The use and development of the subject lands shall be in accordance with and as
set out on the Site Plan, attached hereto as Schedule B.
b) Lighting
All lighting systems installed outside, such as floodlights, shall be directed away
from any adjacent residential use and/or roadway, not to cause interference in any
way.
c) Parking Areas and Driveways
All parking areas and driveways shall be constructed in conformity with Sections
5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code
Regulation #419/86, and such parking areas, loading, and access areas shall be
kept free and clear of snow and ice and kept adequately drained. All entrances
shall be constructed, as in Schedule B attached. The Owner agrees to obtain
all necessary approvals from the Ministry of Transportation, County of Simcoe and
Township of Oro-Medonte.
d) Outside Storage
No outside storage shall be permitted between any buildings on the premises and
any street. Any other outside storage shall be contained in the fenced compound,
as identified on Schedule B.
e) Garbage Storage
The Owner agrees to provide suitable storage areas for garbage and waste, as
shown on the Site Plan, and to install and maintain litter containers in and around
development on the lands. All metal scrap and associated refuse contained in the
fenced compound shall be removed on a weekly basis.
f) Garbage Collection
The Owner acknowledges and agrees that any Industrial, Commercial and
Institutional (I. C. & I) and multi-unit locations (six (6) units and over) will not
receive curb side waste collection services from the County of Simcoe. Each I. C.
& I location and multi-unit residential location will be responsible for their own
garbage and recycling disposal.
g) Landscaping
The Owner shall complete all landscaping and landscaped areas shown on the
Site Plan, attached as Schedule B, as soon as weather permits, and all grading
and sodding required, according to any Engineering drawings submitted, shall be
done on all lawn areas.
h) Erosion and Siltation Control
5
Page 198 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owner agrees to maintain all
erosion and siltation control devices in good repair until vegetative cover has been
successfully established.
i) Tree Cutting
No trees shall be cut outside the immediate area surrounding the proposed dwelling,
septic system, and driveway, as shown on approved Site Plan Drawing Diamond
nd
Valley Estates Lot 105, Prepared by Valdor Engineering Inc. dated July 22, 2014
unless dead or diseased.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of
Confirmation, or notations on Engineering drawings. The nature of such record of
amendment shall depend on circumstances.
5. SECURITY
Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township,
to cover the faithful performance of the obligations of the Owner arising under this
Agreement, including but not limited to the construction of the works and services identified
in Schedule D to this Agreement (the said Work), the following securities:
a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said
work, as approved by the Township Engineer and Township Council, or:
b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated
costs of the said works, and as approved by the Township Engineer.
c) The Township reserves the right to accept or reject any of these alternative methods
of providing securities. Prior to depositing the securities, the Owners Engineer shall
submit an estimate of the cost of the works to the Township Engineer for approval.
When the cost estimate has been approved, it will be set out in Schedule D of this
Agreement and will become the basis for the limits of the securities.
d) Any Certified Cheque or security filed with the Township is based upon the
estimated cost of completing the various matters prescribed by this Agreement.
However, all Certified Cheque and security received by the Township may be used
as security for any item or any other matter which, under the terms of this
Agreement, is the responsibility of the Owner, including without limiting the
generality of the foregoing, payment of engineering, legal, planning or other costs
incurred by the Township, which are the responsibility of the Owner, under the
terms of this Agreement.
e) Upon written notification by the Owners agent, certifying that all required works
for which the Certified Cheque was submitted have been completed in
accordance with the plans submitted and upon confirmation by the Township or
its agent that the Owners obligations under this Agreement have been
completed, the Township will return said Certified Cheque.
f) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
6
Page 199 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
deposits, then the Township shall give, by registered mail, twenty-one (21) days
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of its covenants and agreements herein, and upon default on
the part of the Owner hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act,
2001, S.O. 2001, c. 25, as amended.
7. CO-OPERATION
The Owner consents to the registration of this Agreement by the Township, upon the title of
the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the parties hereto, and upon the lands described in Schedule A, attached
hereto, such Schedule being a legal description of the lands, and it is further agreed that
this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any section, subsection, clause, paragraph, or provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
10. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub-contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter of
such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub-contractors.
7
Page 200 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED ) Democrat Maplewood Limited
) per:
)
) __________________________
) Name: Enzo Palumbo
) Title: Authorized Signing Officer
) I have authority to bind the Corporation
)
) The Corporation of the
) Township of Oro-Medonte
) per:
)
)
)
__________________________
) H.S. Hughes, Mayor
)
)
) ____________________________
) J. Douglas Irwin, Clerk
8
Page 201 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
SCHEDULE A
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Democrat
Maplewood Limited.
LEGAL DESCRIPTION OF LANDS
Lot 105, Plan 51M-957 as in 58533-0329 LT
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
ROLL # 4346-010-003-26605
9
Page 202 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
SCHEDULE B
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Democrat
Maplewood Limited.
SITE PLAN
Site Plan Drawing:
nd
Diamond Valley Estates Lot 105, Prepared by Valdor Engineering Inc dated July 22, 2014.
Site Plan is not in a registerable form and is available from the Township of Oro-Medonte.
10
Page 203 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
SCHEDULE C
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Democrat
Maplewood Limited.
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the solicitors for the parties
after the Plan is registered and a Plan Number assigned.
Two Dollars ($2.00)
The consideration for all conveyances shall be the sum of and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered shall be prior approved by the solicitor for the Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
11
Page 204 of 278
15.a) By-Law No. 2014-140: A By-law to Authorize the Execut...
SCHEDULE D
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Democrat
Maplewood Limited.
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT
2. LETTERS OF CREDIT AMOUNT
Certified Cheque to be provided by the Owner $1000.00
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 5 herein.
12
Page 205 of 278
15.b) By-Law No. 2014-141: A By-law to remove the Holding s...
The Corporation of The Township of Oro-Medonte
By-Law No. 2014-141
A By-law to remove the Holding symbol
On lands described as follows:
Lot 105, Plan 51M-957
Township of Oro-Medonte, County of Simcoe
Roll # 4346-010-003-26605
Whereas
the Council of the Corporation of the Township of Oro-Medonte is empowered
to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning
Act, R.S.O. 1990, c.P.13.
And Whereas
Council deems it appropriate to remove the Holding provision applying to
the subject lands;
Now Therefore
the Council of the Corporation of the Township of Oro-Medonte enacts
as follows:
1. Schedule A16, to Zoning By-law No. 97-95 as amended, is hereby further
amended by removing the Holding provision applying to lands known as Lot 105,
Plan 51M-957, Roll # 4346-010-003-26605as shown on Schedule A attached
hereto and forming part of this By-law.
2. This By-law shall come into effect upon the date of passage hereof, subject to the
provisions of the Planning Act, as amended.
rd
By-law Read a first, second and third time, and passed this 3 day of September,
2014.
The Corporation of The Township of Oro-Medonte
Mayor, H.S. Hughes
_____
Clerk, J. Douglas Irwin
Page 206 of 278
15.b) By-Law No. 2014-141: A By-law to remove the Holding s...
Schedule 'A' to By-Law
No. 2014-141
This is Schedule 'A' to By-Law 2014-141
rd
passed the 3 day of September, 2014.
Mayor
H.S. Hughes
Clerk
J. Douglas Irwin
Township of Oro-Medonte
Page 207 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 208 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 209 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 210 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 211 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 212 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 213 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 214 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 215 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 216 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 217 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 218 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 219 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 220 of 278
15.c) By-Law No. 2014-142: A By-Law of the Corporation of t...
Page 221 of 278
15.d) By-Law No. 2014-143: A By-law to Authorize the Execut...
The Corporation of the Township of Oro-Medonte
By-law No. 2014-143
A By-law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro-Medonte and
David Edward Clark
described as lands as follows:
Concession 8 Part Lot 21 (Oro) as in RO707212
Township of Oro-Medonte
19 Line 7 South
Whereas
authority to enter into Site Plan Control Agreements is provided for in Section
41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it
necessary to enter into a Site Plan Control Agreement on the lands described herein;
And Whereas
By-Law No. 2009-062, a By-Law to Designate Areas of the Township as
Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte,
pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended;
And Whereas
the lands referred to in this By-Law are subject to Site Plan Control,
pursuant to By-Law No. 2009-062;
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as follows:
That
1. the Township enter into the Site Plan Control Agreement attached hereto as
Appendix A, on lands described on the attached Schedule A;
That
2. the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro-Medonte;
That
3. the attached Appendix A and Schedules A, B, C and D shall form part of this
By-Law;
That
4. this By-Law shall take effect on the final passing thereof.
rd
Bylaw read a first, second and third time, and passed this 3day of September,
2014.
The Corporation of the Township of Oro-Medonte
______________________________
Mayor, H.S. Hughes
______________________________
Clerk, J. Douglas Irwin
Page 222 of 278
15.d) By-Law No. 2014-143: A By-law to Authorize the Execut...
APPENDIX A
SITE PLAN AGREEMENT
- between -
David Edward Clark
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
19 Line 7 South
Concession 8 Part Lot 21 (Oro) as in RO70212
PIN 58549-0011 (LT)
4346-010-009-05400
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
September 3, 2014
By-Law No. 2014-143
Page 223 of 278
15.d) By-Law No. 2014-143: A By-law to Authorize the Execut...
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Section 1 Covenants by the Owner
Section 2 Covenants by the Township
Section 3 Development Restrictions
Section 4 Development Changes
Section 5 Security
Section 6 Compliance
Section 7 Co-operation
Section 8 Binding Effect
Section 9 Severability of Clauses
Section 10 Save Harmless
SCHEDULES
Schedule A Legal Description of Lands
Schedule B Site Plan
Schedule C Deeds and Easements to be Conveyed
Schedule D Itemized Estimate of Cost of Construction
2
Page 224 of 278
15.d) By-Law No. 2014-143: A By-law to Authorize the Execut...
SITE PLAN CONTROL AGREEMENT
rd
This Agreement made, in triplicate, this 3 day of September, 2014, in accordance with
Section 41 of the Planning Act.
B E T W E E N :DAVID EDWARD CLARK
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS
the Owner has applied to the Township of Oro-Medonte to permit a small scale
commercial retailer of fresh fish on lands described in Schedule A, attached hereto;
AND WHEREAS
the Township has enacted a By-law to provide for the designation of the
lands as subject to "Site Plan Control";
AND WHEREAS
the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule B;
NOW THEREFORE
This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as follows:
3
Page 225 of 278
15.d) By-Law No. 2014-143: A By-law to Authorize the Execut...
1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule A, attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall take
priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe and the Ministry of the
Environment.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its solicitor, engineer, planner and staff, perform
any work in connection with this Agreement, including the preparation, drafting,
execution, and registration of this Agreement. The Owner acknowledges and
agrees that the Owner shall be responsible for the cost of performance of all the
Owners obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words at the expense of the Owner, unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be
$1,000.
The Owner shall replenish the refundable deposit, to its full amount, when
the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule C, as well as
certification from the Owners solicitor that the Transfer/Deeds and Easements shall
provide the Township with good title, free and clear from all encumbrances.
h) The Owner shall have delivered to the County of Simcoe, all Transfers/Deeds,
Discharges and Easements, or other documents required by Schedule C, as well
as certification from the Owners solicitor that the Transfer/Deeds and Easements
shall provide the County with good title, free and clear from all encumbrances.
i) The Owner agrees that prior to issuance of a Building Permit, a Sewage System
Permit approval must be received by the Township/Ministry of the Environment, if
applicable.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to permit the small scale commercial use
(small scale retailer of fresh fish) on as described on the Site Plan.
b) That the Township agrees that subject to compliance by the Owner with all relevant
Municipal By-laws and Provincial Statutes and Regulations, the Owner may
proceed to develop the subject lands, as indicated on the Site Plan attached hereto
as Schedule B, subject to the development restrictions contained herein.
3. DEVELOPMENT RESTRICTIONS
4
Page 226 of 278
15.d) By-Law No. 2014-143: A By-law to Authorize the Execut...
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owner shall be on and subject to the following terms and conditions:
a) Site Plan
The use and development of the subject lands shall be in accordance with, and as
set out on, the Site Plan drawing Option 1 dated March 19, 2014, prepared by
Morgan Planning & Development Inc. attached hereto as Schedule B. Only the
buildings and structures as identified on Schedule B shall be permitted on site.
b) Lighting
All lighting systems installed outside, such as floodlights, shall be directed away
from any adjacent residential use and/or roadway, not to cause interference in any
way.
c) Parking Areas and Driveways
All parking areas and driveways shall be constructed in conformity with Sections
5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code
Regulation #419/86, and such parking areas, loading, and access areas shall be
kept free and clear of snow and ice and kept adequately drained. All entrances
shall be constructed, as in Schedule B attached. The Owner agrees to obtain all
necessary approvals from the Township of Oro-Medonte.
d) Outside Storage
No outside storage of any materials or supplies shall be permitted between any
buildings on the premises and any street, unless specifically identified on Schedule
B.
e) Erosion and Siltation Control
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owner agrees to maintain all
erosion and siltation control devices in good repair until vegetative cover has been
successfully established.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of
Confirmation, or notations on Engineering drawings. The nature of such record of
amendment shall depend on circumstances.
5. SECURITY
Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township,
to cover the faithful performance of the obligations of the Owner arising under this
Agreement, including but not limited to the construction of the works and services identified
in Schedule D to this Agreement (the said Work), the following securities:
a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said
work, as approved by the Township Engineer and Township Council, or:
b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the
requirements of Schedule E, with an automatic renewal clause in the amount of
one hundred percent (100%) of the estimated costs of the said works, and as
5
Page 227 of 278
15.d) By-Law No. 2014-143: A By-law to Authorize the Execut...
approved by the Township Engineer. The Letter of Credit shall be for a minimum
guaranteed period of one (1) year, or such time as the Township decides, and shall
be renewed automatically, as necessary, thirty (30) days prior to expiration.
c) The Township reserves the right to accept or reject any of these alternative methods
of providing securities. Prior to depositing the securities, the Owners Engineer shall
submit an estimate of the cost of the works to the Township Engineer for approval.
When the cost estimate has been approved, it will be set out in Schedule D of this
Agreement and will become the basis for the limits of the securities.
d) Any Letter of Credit or security filed with the Township is based upon the estimated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and security received by the Township may be used as security for
any item or any other matter which, under the terms of this Agreement, is the
responsibility of the Owner, including without limiting the generality of the foregoing,
payment of engineering, legal, planning or other costs incurred by the Township,
which are the responsibility of the Owner, under the terms of this Agreement.
e) Upon written notification by the Owners agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
with the plans submitted and upon confirmation by the Township or its agent that
the Owners obligations under this Agreement have been completed, the
Township will return said Letter of Credit.
f) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits, then the Township shall give, by registered mail, twenty-one (21) days
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of its covenants and agreements herein, and upon default on
the part of the Owner hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act,
2001, S.O. 2001, c. 25, as amended.
7. CO-OPERATION
The Owner consents to the registration of this Agreement by the Township, upon the title of
the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the parties hereto, and upon the lands described in Schedule A, attached
hereto, such Schedule being a legal description of the lands, and it is further agreed that
this Agreement shall be prepared, approved and registered on title.
6
Page 228 of 278
15.d) By-Law No. 2014-143: A By-law to Authorize the Execut...
9. SEVERABILITY OF CLAUSES
Should any section, subsection, clause, paragraph, or provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
10. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub-contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter of
such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub-contractors.
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED )
) __________________________
) David Edward Clark
)
) Owner
)
)
)
)
) The Corporation of the
) Township of Oro-Medonte
)
) per:
)
)
)
__________________________
) H.S. Hughes, Mayor
)
)
) ____________________________
) J. Douglas Irwin, Clerk
7
Page 229 of 278
15.d) By-Law No. 2014-143: A By-law to Authorize the Execut...
SCHEDULE A
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and David Edward Clark
LEGAL DESCRIPTION OF LANDS
PIN 58549-0011 LT
PT LT 21 CON 8 ORO
AS IN RO707212
ORO-MEDONTE
19 LINE 7 SOUTH
4346-010-009-05400
8
Page 230 of 278
15.d) By-Law No. 2014-143: A By-law to Authorize the Execut...
SCHEDULE B
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and David Edward Clark.
SITE PLAN
Site Plan of 19 Line 7 South, dated March 19, 2014, is not in a registerable form and is
available from the Township of Oro-Medonte.
19 Line 7 South Township of Oro-Medonte Site Plan Option - 1, prepared by Morgan Planning
& Development Inc.
9
Page 231 of 278
15.d) By-Law No. 2014-143: A By-law to Authorize the Execut...
SCHEDULE C
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and David Edward Clark.
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the solicitors for the parties
after the Plan is registered and a Plan Number assigned.
Two Dollars ($2.00)
The consideration for all conveyances shall be the sum of and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered shall be prior approved by the solicitor for the Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 LANDS TO BE CONVEYED TO THE COUNTY OF SIMCOE
N/A
3.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
10
Page 232 of 278
15.d) By-Law No. 2014-143: A By-law to Authorize the Execut...
SCHEDULE D
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and David Edward Clark.
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
1. ITEMIZE CONSTRUCTION ESTIMATE
N/A
2. LETTER OF CREDIT AMOUNT
Security to be provided by the Owner $ 1,000.00
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 5 herein.
11
Page 233 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
The Corporation of The Township of Oro-Medonte
By-Law No. 2014-144
A By-law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro-Medonte and
Democrat Maplewood Limited
described as lands as follows:
Lot 117, Plan 51M-957
Roll # 4346-010-003-26617
Township of Oro-Medonte
County of Simcoe
Whereas
authority to enter into Site Plan Control Agreements is provided for in Section
41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it
necessary to enter into a Site Plan Control Agreement on the lands described herein;
And Whereas
By-Law No. 2009-062, a By-Law to Designate Areas of the Township as
Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte,
pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended;
And Whereas
the lands referred to in this By-Law are subject to Site Plan Control,
pursuant to By-Law No. 2009-062;
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as follows:
That
1. the Township enter into the Site Plan Control Agreement attached hereto as
Appendix A, on lands described on the attached Schedule A;
That
2. the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro-Medonte;
That
3. the attached Appendix A and Schedules A, B, C and D shall form part of this
By-Law;
That
4. this By-Law shall take effect on the final passing thereof.
By-law read a first, second, and third time, and passed this 3rd day of September,
2014.
The Corporation of The Township of Oro-Medonte
______________________________
Mayor, H.S. Hughes
______________________________
Clerk, J. Douglas Irwin
Page 234 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
APPENDIX A
SITE PLAN AGREEMENT
- between -
DEMOCRAT MAPLEWOOD LIMITED
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
Lot 117, Plan 51M-957
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
ROLL # 4346-010-003-26617
By-Law No. 2014-144
rd
September 3, 2014
Page 235 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Section 1 Covenants by the Owner
Section 2 Covenants by the Township
Section 3 Development Restrictions
Section 4 Development Changes
Section 5 Security
Section 6 Compliance
Section 7 Co-operation
Section 8 Binding Effect
Section 9 Severability of Clauses
Section 10 Save Harmless
SCHEDULES
Schedule A Legal Description of Lands
Schedule B Site Plan
Schedule C Deeds and Easements to be Conveyed
Schedule D Itemized Estimate of Cost of Construction
2
Page 236 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
SITE PLAN CONTROL AGREEMENT
rd
This Agreement made, in triplicate, this 3 day of September 2014, in accordance with
Section 41 of the Planning Act.
B E T W E E N:
Democrat Maplewood Limited
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS
the Owner has applied to the Township of Oro-Medonte to permit the
construction of a single detached dwelling on lands described in Schedule A, attached
hereto;
AND WHEREAS
the Township has enacted a By-law to provide for the designation of the
lands as a "Site Plan Control Area";
AND WHEREAS
the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule B;
NOW THEREFORE
This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as follows:
3
Page 237 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule A, attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall take
priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted
by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting
archaeologist for their on-site presence and monitoring of any grading or ground
alterations within 50 metres of a potential ossuary.
f) The Owner shall assume all liability with respect to the discovery of any ossuary
and/or archaeologically sensitive features or areas through the development of the
subject lands.
g) The Owner and/or their agent shall, during any grading or ground alterations, cease
work immediately upon the discovery of a potential ossuary and/or archaeologically
sensitive feature, and forthwith notify all appropriate Ministries and Agencies,
including, but not limited to, the Registrar of Cemeteries and the Township.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its solicitor, engineer, planner and staff, perform
any work in connection with this Agreement, including the preparation, drafting,
execution, and registration of this Agreement. The Owner acknowledges and
agrees that the Owner shall be responsible for the cost of performance of all the
Owners obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words at the expense of the Owner, unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be
$1000.00.
The Owner shall replenish the refundable deposit, to its full amount,
when the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule C, as well as
certification from the Owners solicitor that the Transfer/Deeds and Easements shall
provide the Township with good title, free and clear from all encumbrances.
h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System
Permit approval must be received by the Township/Ministry of the Environment.
2. COVENANTS BY THE TOWNSHIP
4
Page 238 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to permit the construction of a single
detached dwelling with attached garage occupying 2,488 square feet (231.14
square metres), as described on the Site Plan.
b) That the Township agrees that subject to compliance by the Owner with all relevant
Municipal By-laws and Provincial Statutes and Regulations, the Owner may
proceed to develop the subject lands, as indicated on the Site Plan attached hereto
as Schedule B, subject to the development restrictions contained herein.
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the Owner
shall be on and subject to the following terms and conditions:
a) Site Plan
The use and development of the subject lands shall be in accordance with and as
set out on the Site Plan, attached hereto as Schedule B.
b) Lighting
All lighting systems installed outside, such as floodlights, shall be directed away
from any adjacent residential use and/or roadway, not to cause interference in any
way.
c) Parking Areas and Driveways
All parking areas and driveways shall be constructed in conformity with Sections
5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code
Regulation #419/86, and such parking areas, loading, and access areas shall be
kept free and clear of snow and ice and kept adequately drained. All entrances
shall be constructed, as in Schedule B attached. The Owner agrees to obtain
all necessary approvals from the Ministry of Transportation, County of Simcoe and
Township of Oro-Medonte.
d) Outside Storage
No outside storage shall be permitted between any buildings on the premises and
any street. Any other outside storage shall be contained in the fenced compound,
as identified on Schedule B.
e) Garbage Storage
The Owner agrees to provide suitable storage areas for garbage and waste, as
shown on the Site Plan, and to install and maintain litter containers in and around
development on the lands. All metal scrap and associated refuse contained in the
fenced compound shall be removed on a weekly basis.
f) Garbage Collection
The Owner acknowledges and agrees that any Industrial, Commercial and
Institutional (I. C. & I) and multi-unit locations (six (6) units and over) will not
receive curb side waste collection services from the County of Simcoe. Each I. C.
& I location and multi-unit residential location will be responsible for their own
garbage and recycling disposal.
g) Landscaping
The Owner shall complete all landscaping and landscaped areas shown on the
Site Plan, attached as Schedule B, as soon as weather permits, and all grading
and sodding required, according to any Engineering drawings submitted, shall be
done on all lawn areas.
h) Erosion and Siltation Control
5
Page 239 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owner agrees to maintain all
erosion and siltation control devices in good repair until vegetative cover has been
successfully established.
i) Tree Cutting
No trees shall be cut outside the immediate area surrounding the proposed dwelling,
septic system, and driveway, as shown on approved Site Plan Drawing Diamond
rd
Valley Estates Lot 117, Prepared by Valdor Engineering Inc dated July 23, 2014
unless dead or diseased.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of
Confirmation, or notations on Engineering drawings. The nature of such record of
amendment shall depend on circumstances.
5. SECURITY
Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township,
to cover the faithful performance of the obligations of the Owner arising under this
Agreement, including but not limited to the construction of the works and services identified
in Schedule D to this Agreement (the said Work), the following securities:
a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said
work, as approved by the Township Engineer and Township Council, or:
b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated
costs of the said works, and as approved by the Township Engineer.
c) The Township reserves the right to accept or reject any of these alternative methods
of providing securities. Prior to depositing the securities, the Owners Engineer shall
submit an estimate of the cost of the works to the Township Engineer for approval.
When the cost estimate has been approved, it will be set out in Schedule D of this
Agreement and will become the basis for the limits of the securities.
d) Any Certified Cheque or security filed with the Township is based upon the
estimated cost of completing the various matters prescribed by this Agreement.
However, all Certified Cheque and security received by the Township may be used
as security for any item or any other matter which, under the terms of this
Agreement, is the responsibility of the Owner, including without limiting the
generality of the foregoing, payment of engineering, legal, planning or other costs
incurred by the Township, which are the responsibility of the Owner, under the
terms of this Agreement.
e) Upon written notification by the Owners agent, certifying that all required works
for which the Certified Cheque was submitted have been completed in
accordance with the plans submitted and upon confirmation by the Township or
its agent that the Owners obligations under this Agreement have been
completed, the Township will return said Certified Cheque.
f) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
6
Page 240 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
deposits, then the Township shall give, by registered mail, twenty-one (21) days
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of its covenants and agreements herein, and upon default on
the part of the Owner hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act,
2001, S.O. 2001, c. 25, as amended.
7. CO-OPERATION
The Owner consents to the registration of this Agreement by the Township, upon the title of
the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the parties hereto, and upon the lands described in Schedule A, attached
hereto, such Schedule being a legal description of the lands, and it is further agreed that
this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any section, subsection, clause, paragraph, or provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
10. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub-contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter of
such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub-contractors.
7
Page 241 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED ) Democrat Maplewood Limited
) per:
)
) __________________________
) Name: Enzo Palumbo
) Title: Authorized Signing Officer
) I have authority to bind the Corporation
)
) The Corporation of the
) Township of Oro-Medonte
) per:
)
)
)
__________________________
) H.S. Hughes, Mayor
)
)
) ____________________________
) J. Douglas Irwin, Clerk
8
Page 242 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
SCHEDULE A
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Democrat
Maplewood Limited.
LEGAL DESCRIPTION OF LANDS
Lot 117, Plan 51M-957
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
ROLL # 4346-010-003-26617
9
Page 243 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
SCHEDULE B
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Democrat
Maplewood Limited.
SITE PLAN
Site Plan Drawing: as approved by Director, Development Services
Site Plan is not in a registerable form and is available from the Township of Oro-Medonte.
10
Page 244 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
SCHEDULE C
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Democrat
Maplewood Limited.
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the solicitors for the parties
after the Plan is registered and a Plan Number assigned.
Two Dollars ($2.00)
The consideration for all conveyances shall be the sum of and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered shall be prior approved by the solicitor for the Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
11
Page 245 of 278
15.e) By-Law No. 2014-144: A By-law to Authorize the Execut...
SCHEDULE D
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Democrat
Maplewood Limited.
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT
2. LETTERS OF CREDIT AMOUNT
Certified Cheque to be provided by the Owner $1000.00
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 5 herein.
12
Page 246 of 278
15.f) By-Law No. 2014-145: A By-law to remove the Holding s...
The Corporation of The Township of Oro-Medonte
By-Law No. 2014-145
A By-law to remove the Holding symbol
On lands described as follows:
Lot 117, Plan 51M-957
Township of Oro-Medonte, County of Simcoe
Roll # 4346-010-003-26617
Whereas
the Council of the Corporation of the Township of Oro-Medonte is empowered
to pass By-laws to remove a Holding Provision pursuant to Section 36 of the Planning
Act, R.S.O. 1990, c.P.13.
And Whereas
Council deems it appropriate to remove the Holding Provision applying to
the subject lands;
Now Therefore
the Council of the Corporation of the Township of Oro-Medonte enacts
as follows:
1. Schedule A16, to Zoning By-law No. 97-95 as amended, is hereby further
amended by removing the Holding provision applying to lands known as Lot 117,
Plan 51M-957, Roll # 4346-010-003-26617as shown on Schedule A attached
hereto and forming part of this By-law.
2. This By-law shall come into effect upon the date of passage hereof, subject to the
provisions of the Planning Act, as amended.
rd
By-law Read a first, second and third time, and passed this 3 day of
September, 2014
The Corporation of The Township of Oro-Medonte
Mayor, H.S. Hughes
_____
Clerk, J. Douglas Irwin
Page 247 of 278
15.f) By-Law No. 2014-145: A By-law to remove the Holding s...
Schedule 'A' to By-Law
No. 2014-145
This is Schedule 'A' to By-Law 2014-145
passed the 3rd day of September, 2014.
Mayor
H.S. Hughes
Clerk
J. Douglas Irwin
Township of Oro-Medonte
Page 248 of 278
15.g) By-Law No. 2014-146: A By-law to remove the Holding s...
The Corporation of The Township of Oro-Medonte
By-Law No. 2014-146
A By-law to remove the Holding symbol
On lands described as follows:
Concession 4 East Part of Lot 13, 5094 Line 4 North
Township of Oro-Medonte, County of Simcoe
Roll # 4346-020-002-04600
Whereas
the Council of the Corporation of the Township of Oro-Medonte is empowered
to pass By-laws to remove a Holding Provision pursuant to Section 36 of the Planning
Act, R.S.O. 1990, c.P.13.
And Whereas
Council deems it appropriate to remove the Holding Provision applying to
the subject lands;
Now Therefore
the Council of the Corporation of the Township of Oro-Medonte enacts
as follows:
1. Schedule A20, to Zoning By-law No. 97-95 as amended, is hereby further
amended by removing the Holding provision applying to lands known as
Concession 4 East Part of Lot 14, 4346-020-002-04600, 5094 Line 4 Northas
shown on Schedule A attached hereto and forming part of this By-law.
2. This By-law shall come into effect upon the date of passage hereof, subject to the
provisions of the Planning Act, as amended.
rd
By-law Read a first, second and third time, and passed this 3 day of
September, 2014
The Corporation of The Township of Oro-Medonte
Mayor, H.S. Hughes
_____
Clerk, J. Douglas Irwin
Page 249 of 278
15.g) By-Law No. 2014-146: A By-law to remove the Holding s...
Schedule 'A' to By-Law
No. 2014-146
This is Schedule 'A' to By-Law 2014-146
passed the 3rd day of September, 2014.
Mayor
H.S. Hughes
Clerk
J. Douglas Irwin
Township of Oro-Medonte
Page 250 of 278
15.h) By-Law No. 2014-147: A By-law to Authorize the Execut...
The Corporation of The Township of Oro-Medonte
By-Law No. 2014-147
A By-law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro-Medonte and
Lorys Fraccaro
described as lands as follows:
Concession 4, East Part of Lot 13 (Medonte)
Township of Oro-Medonte
County of Simcoe
Whereas
authority to enter into Site Plan Control Agreements is provided for in Section
41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it
necessary to enter into a Site Plan Control Agreement on the lands described herein;
And Whereas
By-Law No. 2009-062, a By-Law to Designate Areas of the Township as
Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte,
pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended;
And Whereas
the lands referred to in this By-Law are subject to Site Plan Control,
pursuant to By-Law No. 2009-062;
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as follows:
That
1. the Township enter into the Site Plan Control Agreement attached hereto as
Appendix A, on lands described on the attached Schedule A;
That
2. the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro-Medonte;
That
3. the attached Appendix A and Schedules A, B, C and D shall form part of this
By-Law;
That
4. this By-Law shall take effect on the final passing thereof.
rd
By-law read a first, second, and third time, and passed this 3 day of September,
2014.
The Corporation of The Township of Oro-Medonte
______________________________
Mayor, H.S. Hughes
______________________________
Clerk, J. Douglas Irwin
Page 251 of 278
15.h) By-Law No. 2014-147: A By-law to Authorize the Execut...
APPENDIX A
SITE PLAN AGREEMENT
- between -
LORYS FRACCARO
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
Concession 4, East Part of Lot 13
Township of Oro-Medonte (formerly Township of Medonte)
County of Simcoe
Property Roll No.: 4346-020-002-04600-0000
September 3, 2014
By-Law No. 2014-147
Page 252 of 278
15.h) By-Law No. 2014-147: A By-law to Authorize the Execut...
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Section 1 Covenants by the Owner
Section 2 Covenants by the Township
Section 3 Development Restrictions
Section 4 Development Changes
Section 5 Security
Section 6 Compliance
Section 7 Co-operation
Section 8 Binding Effect
Section 9 Severability of Clauses
Section 10 Save Harmless
SCHEDULES
Schedule A Legal Description of Lands
Schedule B Site Plan
Schedule C Deeds and Easements to be Conveyed
Schedule D Itemized Estimate of Cost of Construction
2
Page 253 of 278
15.h) By-Law No. 2014-147: A By-law to Authorize the Execut...
SITE PLAN CONTROL AGREEMENT
rd
This Agreement made, in triplicate, this 3 day of September, 2014, in accordance with
Section 41 of the Planning Act.
B E T W E E N :LORYS FRACCARO
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS
the Owner has applied to the Township of Oro-Medonte to permit a Dog
Kennel (Class A) on lands described in Schedule A, attached hereto;
AND WHEREAS
the Township has enacted a By-law to provide for the designation of the
lands as a "Site Plan Control Area";
AND WHEREAS
the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule B;
NOW THEREFORE
This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as follows:
3
Page 254 of 278
15.h) By-Law No. 2014-147: A By-law to Authorize the Execut...
1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule A, attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall take
priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its solicitor, engineer, planner and staff, perform
any work in connection with this Agreement, including the preparation, drafting,
execution, and registration of this Agreement. The Owner acknowledges and
agrees that the Owner shall be responsible for the cost of performance of all the
Owners obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words at the expense of the Owner, unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be
$250.00.The Owner shall replenish the refundable deposit, to its full amount, when
the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule C, as well as
certification from the Owners solicitor that the Transfer/Deeds and Easements shall
provide the Township with good title, free and clear from all encumbrances.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to permit a Dog Kennel (Class A)
described on the Site Plan.
b) That the Township agrees that subject to compliance by the Owner with all relevant
Municipal By-laws and Provincial Statutes and Regulations, the Owner may
proceed to develop the subject lands, as indicated on the Site Plan attached hereto
as Schedule B, subject to the development restrictions contained herein.
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owner shall be on and subject to the following terms and conditions:
a) Site Plan
The use and development of the subject lands shall be in accordance with and as
4
Page 255 of 278
15.h) By-Law No. 2014-147: A By-law to Authorize the Execut...
set out on the Site Plan, attached hereto as Schedule B.
b) Lighting
All lighting systems installed outside, such as floodlights, shall be directed away
from any adjacent residential use and/or roadway, not to cause interference in any
way.
c) Parking Areas and Driveways
All parking areas and driveways shall be constructed in conformity with Sections
5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code
Regulation #419/86, and such parking areas, loading, and access areas shall be
kept free and clear of snow and ice and kept adequately drained. All entrances
shall be constructed, as in Schedule B attached. The Owner agrees to obtain
all necessary approvals from the Ministry of Transportation, County of Simcoe and
Township of Oro-Medonte.
d) Garbage Storage
The Owner agrees to provide suitable storage areas for garbage and waste, as
shown on the Site Plan, and to install and maintain litter containers in and around
development on the lands. All metal scrap and associated refuse contained in the
fenced compound shall be removed on a weekly basis.
e) Garbage Collection
The Owner acknowledges and agrees that any Industrial, Commercial and
Institutional (I. C. & I) and multi-unit locations (six (6) units and over) will not
receive curb side waste collection services from the County of Simcoe. Each I. C.
& I location and multi-unit residential location will be responsible for their own
garbage and recycling disposal.
f) Landscaping
The Owner shall complete all landscaping and landscaped areas shown on the
Site Plan, attached as Schedule B, as soon as weather permits, and all grading
and sodding required, according to any Engineering drawings submitted, shall be
done on all lawn areas.
g) Erosion and Siltation Control
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owner agrees to maintain all
erosion and siltation control devices in good repair until vegetative cover has been
successfully established.
h) Tree Removal
Identification and protection of approximately 50% of all over-storey
trees to promote screening and retention of wildlife/habitat/corridor values.
Within this area, no clear cutting of trees will be permitted, although thinning of
dense, young tree growth and stems less than 4.0 c.m. diameter at breast height,
as well as trees of poor health and quality will be permitted;
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of
Confirmation, or notations on Engineering drawings. The nature of such record of
amendment shall depend on circumstances.
5
Page 256 of 278
15.h) By-Law No. 2014-147: A By-law to Authorize the Execut...
5. SECURITY
Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township,
to cover the faithful performance of the obligations of the Owner arising under this
Agreement, including but not limited to the construction of the works and services identified
in Schedule D to this Agreement (the said Work), the following securities:
a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said
work, as approved by the Township Engineer and Township Council, or:
b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the
requirements of Schedule E, with an automatic renewal clause in the amount of
one hundred percent (100%) of the estimated costs of the said works, and as
approved by the Township Engineer. The Letter of Credit shall be for a minimum
guaranteed period of one (1) year, or such time as the Township decides, and shall
be renewed automatically, as necessary, thirty (30) days prior to expiration.
c) The Township reserves the right to accept or reject any of these alternative methods
of providing securities. Prior to depositing the securities, the Owners Engineer shall
submit an estimate of the cost of the works to the Township Engineer for approval.
When the cost estimate has been approved, it will be set out in Schedule D of this
Agreement and will become the basis for the limits of the securities.
d) Any Letter of Credit or security filed with the Township is based upon the estimated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and security received by the Township may be used as security for
any item or any other matter which, under the terms of this Agreement, is the
responsibility of the Owner, including without limiting the generality of the foregoing,
payment of engineering, legal, planning or other costs incurred by the Township,
which are the responsibility of the Owner, under the terms of this Agreement.
e) Upon written notification by the Owners agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
with the plans submitted and upon confirmation by the Township or its agent that
the Owners obligations under this Agreement have been completed, the
Township will return said Letter of Credit.
f) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits, then the Township shall give, by registered mail, twenty-one (21) days
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of its covenants and agreements herein, and upon default on
the part of the Owner hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act,
2001, S.O. 2001, c. 25, as amended.
7. CO-OPERATION
The Owner consents to the registration of this Agreement by the Township, upon the title of
the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
8. BINDING EFFECT
6
Page 257 of 278
15.h) By-Law No. 2014-147: A By-law to Authorize the Execut...
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the parties hereto, and upon the lands described in Schedule A, attached
hereto, such Schedule being a legal description of the lands, and it is further agreed that
this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any section, subsection, clause, paragraph, or provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
10. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub-contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter of
such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub-contractors.
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED ) __________________________
) Owner: Lorys Fraccaro
)
)
)
) The Corporation of the
) Township of Oro-Medonte
)
) per:
)
)
)
__________________________
) H.S. Hughes, Mayor
)
)
) ____________________________
) J. Douglas Irwin, Clerk
SCHEDULE A
7
Page 258 of 278
15.h) By-Law No. 2014-147: A By-law to Authorize the Execut...
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Lorys Fraccaro.
LEGAL DESCRIPTION OF LANDS
Concession 4, East Part of Lot 13
Township of Oro-Medonte (formerly Township of Medonte)
County of Simcoe
SCHEDULE B
8
Page 259 of 278
15.h) By-Law No. 2014-147: A By-law to Authorize the Execut...
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Lorys Fraccaro.
SITE PLAN
Site Plan Drawing as approved by the Director, Development Services.
Site Plan is not in a registerable form and is available from the Township of Oro-Medonte.
SCHEDULE C
9
Page 260 of 278
15.h) By-Law No. 2014-147: A By-law to Authorize the Execut...
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Lorys Fraccaro.
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the solicitors for the parties
after the Plan is registered and a Plan Number assigned.
Two Dollars ($2.00)
The consideration for all conveyances shall be the sum of and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered shall be prior approved by the solicitor for the Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
SCHEDULE D
10
Page 261 of 278
15.h) By-Law No. 2014-147: A By-law to Authorize the Execut...
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Lorys Fraccaro.
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT
N/A
2. LETTERS OF CREDIT AMOUNT
Security/Letter of Credit to be provided by the Owner N/A
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 5 herein.
11
Page 262 of 278
15.i) By-Law No. 2014-148: A By-law to Authorize the Execut...
The Corporation of the Township Of Oro-Medonte
By-law No. 2014-148
A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Orillia Public Library Board
For a Term of One Year
And to Repeal By-law No. 2013-120
Whereas
the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1)
provides for the entering into a contract with a public library board for the purpose of
providing the residents of the municipality with library services;
And Whereas
Council deems it desirable to enter into a Contract with the Orillia Public
Library Board;
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the Mayor and Clerk are hereby authorized to execute the contract between
The Corporation of the Township of Oro-Medonte and The Orillia Public Library
Board, said agreement attached hereto as Schedule A and forming part of this
by-law.
2. That By-law No. 2013-120 is hereby repealed.
3. And That this by-law shall take effect on the final passing thereof.
rd
By-Law read a First, Second and Third time, and Passed this 3 day of
September, 2014.
The Corporation of the Township of Oro-Medonte
____________________________
Mayor, H.S. Hughes
____________________________
Clerk, J. Douglas Irwin
Page 263 of 278
15.i) By-Law No. 2014-148: A By-law to Authorize the Execut...
Page 264 of 278
15.j) By-Law No. 2014-150: A By-law to Authorize the Execut...
The Corporation of the Township Of Oro-Medonte
By-law No. 2014-150
A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Barrie Public Library Board
For a Term of One Year
And to Repeal By-law No. 2013-080
Whereas
the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1)
provides for the entering into a contract with a public library board for the purpose of
providing the residents of the municipality with library services;
And Whereas
Council deems it desirable to enter into a Contract with the Barrie Public
Library Board;
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the Mayor and Clerk are hereby authorized to execute the contract between
The Corporation of the Township of Oro-Medonte and The Barrie Public Library
Board, said agreement attached hereto as Schedule A and forming part of this
by-law.
2. That By-law No. 2013-080 is hereby repealed.
3. And That this by-law shall take effect on the final passing thereof.
rd
By-Law read a First, Second and Third time, and Passed this 3 day of
September, 2014.
The Corporation of the Township of Oro-Medonte
____________________________
Mayor, H.S. Hughes
____________________________
Clerk, J. Douglas Irwin
Page 265 of 278
15.j) By-Law No. 2014-150: A By-law to Authorize the Execut...
Page 266 of 278
15.k) By-Law No. 2014-151: A By-law to Authorize the Execut...
The Corporation of the Township Of Oro-Medonte
By-law No. 2014-151
A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Midland Public Library Board
For a Term of One Year
And to Repeal By-law No. 2013-081
Whereas
the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1)
provides for the entering into a contract with a public library board for the purpose of
providing the residents of the municipality with library services;
And Whereas
Council deems it desirable to enter into a Contract with the Midland
Public Library Board;
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the Mayor and Clerk are hereby authorized to execute the contract between
The Corporation of the Township of Oro-Medonte and The Midland Public Library
Board, said agreement attached hereto as Schedule A and forming part of this
by-law.
2. That By-law No. 2013-081 is hereby repealed.
3. And That this by-law shall take effect on the final passing thereof.
rd
By-Law read a First, Second and Third time, and Passed this 3 day of
September, 2014.
The Corporation of the Township of Oro-Medonte
____________________________
Mayor, H.S. Hughes
____________________________
Clerk, J. Douglas Irwin
Page 267 of 278
15.k) By-Law No. 2014-151: A By-law to Authorize the Execut...
Page 268 of 278
15.l) By-Law No. 2014-152: A By-law to Authorize the Execut...
The Corporation of the Township Of Oro-Medonte
By-law No. 2014-152
A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Coldwater Public Library Board
For a Term of One Year
And to Repeal By-law No. 2013-082
Whereas
the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1)
provides for the entering into a contract with a public library board for the purpose of
providing the residents of the municipality with library services;
And Whereas
Council deems it desirable to enter into a Contract with the Coldwater
Public Library Board;
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the Mayor and Clerk are hereby authorized to execute the contract between
The Corporation of the Township of Oro-Medonte and The Coldwater Public
Library Board, said agreement attached hereto as Schedule A and forming part
of this by-law.
2. That By-law No. 2013-082 is hereby repealed.
3. And That this by-law shall take effect on the final passing thereof.
rd
By-Law read a First, Second and Third time, and Passed this 3 day of
September, 2014.
The Corporation of the Township of Oro-Medonte
____________________________
Mayor, H.S. Hughes
____________________________
Clerk, J. Douglas Irwin
Page 269 of 278
15.l) By-Law No. 2014-152: A By-law to Authorize the Execut...
Page 270 of 278
15.m) By-Law No. 2014-153: A By-law to Authorize the Execut...
The Corporation of the Township of Oro-Medonte
By-Law No. 2014-153
A By-law to Authorize the Execution of An Agreement Between
The Corporation of the Township of Oro-Medonte
and Recreation Leisure Services Ltd.
for the Operation of the Concession Booth at the Oro-Medonte Community Arena
and to Repeal By-law No. 2013-124
Wheras
the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that
it is the role of Council to ensure that administrative practices and procedures are in
place to implement the decisions of Council;
And Whereas
the Council of The Corporation of the Township of Oro-Medonte deemed
it desirable to enter into an agreement, for the 2014/2015, 2015/2016, and 2016/2017
ice seasons, with Recreation Leisure Services Ltd. for the operation of the concession
booth at the Oro-Medonte Community Arena per Motion No. C140813-24;
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the Mayor and Clerk be authorized to execute the Agreement attached
hereto as Schedule A and forming part of this By-law.
2. That By-law No. 2013-124 is hereby repealed in its entirety.
3. This by-law shall take effect on the final passing thereof.
rd
By-law read a First, Second and Third time, and Passed this 3 day of September,
2014.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 271 of 278
15.m) By-Law No. 2014-153: A By-law to Authorize the Execut...
Page 272 of 278
15.m) By-Law No. 2014-153: A By-law to Authorize the Execut...
Page 273 of 278
15.m) By-Law No. 2014-153: A By-law to Authorize the Execut...
Page 274 of 278
15.m) By-Law No. 2014-153: A By-law to Authorize the Execut...
Page 275 of 278
15.m) By-Law No. 2014-153: A By-law to Authorize the Execut...
Page 276 of 278
15.m) By-Law No. 2014-153: A By-law to Authorize the Execut...
Page 277 of 278
18.a) By-Law No. 2014-149: Being a By-Law to Confirm the Pr...
The Corporation of the Township of Oro-Medonte
By-Law No. 2014-149
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, September 3, 2014
Whereas
Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas
The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore
the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
September 3, 2014, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
rd
By-Law Read a First, Second and Third time, and Passed this 3 day of
September, 2014.
The Corporation of the Township of Oro-Medonte
__________________________
Mayor, H.S. Hughes
__________________________
Clerk, J. Douglas Irwin
Page 278 of 278