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06 04 2014 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, June 4, 2014 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1.Call to Order - Private Prayer/Moment of Reflection: 2.Adoption of Agenda: a) Motion to Adopt the Agenda. 3.Disclosure of Pecuniary Interest: 4.Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Hugh Murray, Fire Chief, re: Acquisition / disposition of land (Shanty Bay Fire Hall). d) Robin Dunn, CAO, re: Acquisition / disposition of land (Lake Simcoe Regional Airport). e) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition / disposition of land (Unopened Section of Bay Street). f) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition / disposition of land (Road Allowance between Lots 25 and 26, Concession 6, Oro) \[Refer to Item 13 b)\]. g) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Development Services). \[Addenda\] 5.Minutes of Council and Committees: 4 - 18a) Minutes of Council meeting held on Wednesday, May 28, 2014. 6.Recognition of Achievements: 19 - 20 a) Jim Scanlan and Phil Patchell, re: Successful Completion of Legal Awareness II from the Ontario Recreation Facilities Association Inc. 7.Public Meetings: Page 1 of 113 Council Meeting Agenda - June 04, 2014 None. 8.Deputations: 21 a) Joanna McEwen and Sheila Craig, re: Penetanguishene Road Village Sign Project. 9.Identification From the Public of an Agenda Item of Interest: 10.Reports of Municipal Officers: 22 a) Jerry Ball, Director of Transportation and Environmental Services, memorandum dated June 4, 2014, re: Craighurst Sidewalk Grant Application. 23 - 30 b) Report No. DS2014-028, Andria Leigh, Director of Development Services, re: Lazy Dayz Bed & Breakfast (Kate Marrs) - Temporary Use By-law Application 2014-ZBA-07, 754 Horseshoe Valley Road West, South Part of Lot 1, Concession 5 (Medonte), Township of Oro-Medonte \[Refer to Item 15a)\]\[To be distributed at the meeting\]. 31 - 44 c) Report No. RC2014-11, Shawn Binns, Director of Recreation and Community Services, re: Fall/Winter Recreation Program Update. d) Shawn Binns, Director of Recreation and Community Services, re: Preliminary Report on CDM Preparation - Conservation and Demand Energy Management Plan for the Township of Oro-Medonte \[To be withdrawn on agenda adoption\]. 45 - 64 e) Shawn Binns, Director of Recreation and Community Services re: Report No. 03 dated May 26, 2014 from Steenhof Building Services Group re: Oro- Medonte Arena Construction/Project Management Report \[To be distributed at the meeting\]. 11.Reports of Members of Council: None. 12.Consent Agenda: 65 a) Announcements of Interest to the Public Garage Sales, Eady Community Hall, Saturday, June 7 and 14, 2014, 8:00am-2:00pm 66 - 74 b) Minutes of Midland Public Library Board meeting held on Thursday, April 10, 2014. Staff Recommendation: Receive. 75 - 84 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, April 25, 2014. Staff Recommendation: Receive . 85 - 91 d) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, April 25, 2014. Page 2 of 113 Council Meeting Agenda - June 04, 2014 Staff Recommendation: Receive. 92 - 104 e) Minutes of the Orillia Public Library Board meeting held on Wednesday, April 23, 2014. Staff Recommendation: Receive. 105 - 107 f) Correspondence dated May 26, 2014 from Janet Mason, Assistant Deputy Minister, Local Government and Planning Policy Division, re: Wynne Government Embraces Provincial Oversight of Municipal Government. Staff Recommendation: Receive. 13.Communications: 108 - 109 a) Correspondence dated May 20, 2014 from James Mitchell, Ministry of Agriculture, Food and Rural Affairs, re: Request from Program Administrator for Review by Second Valuer of Valuation on a Claim Made Under the Ontario Wildlife Damage Compensation Program. 110 b) Correspondence dated May 29, 2014 from Dianne Duivenvoorden, re: Request to Purchase Township Property, Road Allowance between Lots 25 and 26, Concession 6, Oro. 14.Notice of Motions: None. 15.By-Laws: 111 - 112 a) By-Law No. 2014-084 A by-law to allow temporary uses on lands described as follows: South Part of Lot 1, Concession 5 (Medonte), Township of Oro- Medonte (Municipally known as 754 Horseshoe Valley Road West) \[To be distributed at the meeting\]. 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items): 18.Confirmation By-Law: 113 a) By-Law No. 2014-081 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, June 4, 2014. 19.Adjournment: a) Motion to Adjourn. Page 3 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... The Township of Oro-Medonte Council Meeting Minutes Council Chambers Wednesday, May 28, 2014 Time: 6:04 p.m. 2010-2014 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance/Treasurer/Deputy CAO; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Derek Witlib, Manager, Planning Services; Tamara Obee, Manager Health & Safety, Human Resources; Janette Teeter, Deputy Clerk; Samah Othman, Supervisor, Communications & Customer Service Also Josh Morgan, Shauna Tozser, Jason Vurma, Diane Richards, Sue Present:Roehner, Ann Truyens, Ed Morris, David Clark 1.Call to Order - Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 115 Page of Page 4 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. 2.Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C140528-1 Moved by Crawford, Seconded by Evans Be it resolved that the agenda for the Council meeting of Wednesday, May 28, 2014 be received and adopted as amended to: Withdraw Item 4d) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation affecting the municipality (Municipal Responsibilities). And add Items: 4f) Robin Dunn, CAO, re: Litigation affecting the municipality (Development Services). 11a) Mayor H.S. Hughes, re: County Road 22 (Horseshoe Valley Road), County of Simcoe Environmental Assessment - Response to Horseshoe Valley Property Owners Association Questions. Carried. 3.Disclosure of Pecuniary Interest: None declared. 4.Closed Session Items: a) Motion to go In Closed Session. Motion No. C140528-2 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 6:06 p.m. to discuss personal matter affecting an identifiable individual; solicitor-client privilege; litigation affecting the municipality. Carried. 215 Page of Page 5 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. b) Motion to Rise and Report. Motion No. C140528-3 Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise at 6:55 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4: c) Shannon Stewart, Deputy Treasurer / Tax Collector, re: Personal matters about an identifiable individual (Massolin). e) Robin Dunn, CAO, re: Solicitor-client privilege (Landfill Site). f) Robin Dunn, CAO, re: Litigation affecting the municipality (Development Services). Carried. c) Shannon Stewart, Deputy Treasurer / Tax Collector, re: Personal matters about an identifiable individual (Massolin). The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Janette Teeter, Deputy Clerk; Samah Othman, Supervisor, Communications & Customer Service. Motion No. C140528-4 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential correspondence dated May 20, 2014 and presented by Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Personal matters about an identifiable individual (Massolin) be received. 2. That the request for Interest Relief be denied. 3. And That the Ms. Massolin be advised of Council's decision under the Deputy Treasurer / Tax Collector's signature. Carried. d) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation affecting the municipality (Municipal Responsibilities). The Item was withdrawn upon adoption of the agenda. 315 Page of Page 6 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. e) Robin Dunn, CAO, re: Solicitor-client privilege (Landfill Site). The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Janette Teeter, Deputy Clerk; Samah Othman, Supervisor, Communications & Customer Service. Motion No. C140528-5 Moved by Evans, Seconded by Lancaster Be it resolved 1. That the confidential correspondence package presented by Robin Dunn, CAO, re: Solicitor-client privilege (Landfill Site) be received. 2. And That the CAO be authorized to proceed as originally directed by Motion No. C131106-5. Carried. f) Robin Dunn, CAO, re: Litigation affecting the municipality (Development Services). The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Director of Development Services; Janette Teeter, Deputy Clerk; Tamara Obee, Manager Health & Safety, Human Resources. Motion No. C140528-6 Moved by Meyer, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re: Litigation affecting the municipality (Development Services) be received. Carried. 5.Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, May 14, 2014. Motion No. C140528-7 Moved by Crawford, Seconded by Lancaster Be it resolved that the draft minutes of the Council meeting held on Wednesday, May 14, 2014 be received and adopted as printed and circulated. Carried. 415 Page of Page 7 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. b) Minutes of Special Heritage Committee meeting held on Thursday May 15, 2014. Motion No. C140528-8 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Special Heritage Committee meeting held on Thursday, May 15, 2014 be received. Carried. Motion No. C140528-9 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That, per Special Heritage Committee Motion No. SHC140515-2, the recommendations contained within the Cultural Heritage Assessment: Oro African Methodist Episcopal Church and Cemetery National Historic Site, as presented by Su Murdoch, Historical Consulting and Victor R. Snow, Heritage Restoration, Project Management & Consulting be supported in principle. 2. That the Cultural Heritage Assessment be used to guide decisions with respect to the restoration of the Oro African Methodist Episcopal Church. 3. That staff bring back a comprehensive report outlining a project plan for the proposed restoration. 4. That the Heritage Committee be advised of Council's decision under the Director of Recreation and Community Services' signature. Carried. c) Minutes of Committee of Adjustment meeting held on Thursday, May 15, 2014. Motion No. C140528-10 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Committee of Adjustment meeting held on Thursday, May 15, 2014 be received. Carried. 515 Page of Page 8 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. d) Minutes of Special Council meeting held on Wednesday, May 21, 2014. Motion No. C140528-11 Moved by Lancaster, Seconded by Evans Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, May 21, 2014 be received and adopted as printed and circulated. Carried. 6.Recognition of Achievements: a) Correspondence dated May 13, 2014 from Pamela Musgrave, Senior Regional Manager, Muscular Dystrophy Canada re: Recognition to Oro-Medonte Firefighters Association Annual Boot Drive for Muscular Dystrophy Canada. Motion No. C140528-12 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated May 13, 2014 from Pamela Musgrave, Senior Regional Manager, Muscular Dystrophy Canada re: Recognition to Oro-Medonte Firefighters Association Annual Boot Drive for Muscular Dystrophy Canada be received. 2. And That the Oro-Medonte Firefighters Association be recognized under the Mayor's signature. Carried. b) Correspondence dated May 22, 2014 from Michelle Hudolin, Severn Sound Environmental Association, re: Thank You - 2014 Tree Seedling Distribution Program. Motion No. C140528-13 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence dated May 22, 2014 from Michelle Hudolin, Severn Sound Environmental Association, re: Thank You - 2014 Tree Seedling Distribution Program be received. 2. And That Samah Othman and Darcy Brooke-Bisschop be recognized under the Mayor's signature. Carried. 615 Page of Page 9 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. 7.Public Meetings: a) Proposed Amendment to the Zoning By-Law, 19 Line 7 South, Concession 8 North, Part Lot 21 (Oro), Township of Oro-Medonte (David Clark). Deputy Mayor Hough called the meeting to order at 7:12 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2014-ZBA-04 (Clark) 19 Line 7 South and described as Concession 8 North, Part Lot 21 (Oro), in the Township of Oro-Medonte.. Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on May 7, 2014 and a sign posted on the subject property on May 7, 2014. The following correspondence was received at the meeting: Simcoe County District School Board dated May 12, 2014. Derek Witlib, Manager Planning Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: Joshua Morgan, Morgan Planning & Development Inc. on behalf of applicant. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Townships website. There being no further comments or questions, the meeting adjourned at 7:25 p.m. 715 Page of Page 10 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. 8.Deputations: a) Jason Vurma, Centurion Cycling Canada, re: Centurion Cycling Event - June 22, 2014. Motion No. C140528-14 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence and PowerPoint presentation presented by Jason Vurma, Centurion Cycling Canada, re: Centurion Cycling Event - June 22, 2014 be received. 2. That the applicant liaise with the Ontario Provincial Police, the Director of Transportation and Environmental Services, Fire & Emergency Services and the Chief Municipal Law Enforcement Officer with respect to operational planning including road closures, signage, parking and community notification. 3. That the applicant provide proof of insurance naming the Township of Oro-Medonte as a third party in the amount of $5,000,000.00. 4. That the applicant provides appropriate approval from the County of Simcoe for the use of the County Roads. 5. That the applicant liaise with the Oro-Medonte Chamber of Commerce to promote local businesses and area accommodations. 6. And That applicant be advised of Council's decision under the Director of Recreation and Community Services' signature Carried. 9.Identification From the Public of an Agenda Item of Interest: 10.Reports of Municipal Officers: a) Jerry Ball, Director of Transportation and Environmental Services, re: Process Update, Class Environmental Assessment. Motion No. C140528-15 Moved by Evans, Seconded by Crawford Be it resolved that the verbal information presented by Jerry Ball, Director of Transportation and Environmental Services, re: Process Update, Class Environmental Assessment be received. Carried. 815 Page of Page 11 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. b) Report No. DS2014-025, Andria Leigh, Director of Development Services, re: Diamond Valley Estates Phase 3 Subdivision Agreement Amendments, Plan M-957 \[To be distributed at the meeting, Refer to Item 15 c)\]. Motion No. C140528-16 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. DS 2014-025, Andria Leigh, Director of Development Services, re: Diamond Valley Estates Phase 3 Subdivision Agreement Amendments, Plan M- 957 be received and adopted. 2. That Section 6.1 and Schedule D of the Subdivision Agreement be amended in accordance with draft By-Law No. 2014-077. 3. That the Clerk bring forward the appropriate By-Law for Councils consideration. 4. And That the Developer be notified of Councils decision under the Director of Development Services' signature. Carried. c) Report No. DS2014-026, Andria Leigh, Director of Development Services, re: Site Plan Approval and Removal of Holding (H) Provision (Application 2013-SPA-16) by Marjeta Pintar Concession 8, North Part of Lot 8, 4128 Line 8 North (Medonte), Township of Oro- Medonte \[Refer to Items 15 d) and e)\]. Motion No. C140528-17 Moved by Lancaster, Seconded by Evans Be it resolved 1. That Report DS2014-026, Andria Leigh, Director of Development Services, re: Site Plan Approval and Removal of Holding (H) Provision (Application 2013-SPA-16) by Marjeta Pintar Concession 8, North Part of Lot 8, 4128 Line 8 North (Medonte), Township of Oro-Medonte be received and adopted. 2. That the Township of Oro-Medonte enters into a Site Plan Agreement with Marjeta Pintar thereby permitting the removal of Holding Provision applying to the lands described as Concession 8, North Part of Lot 8 (Medonte), 4128 Line 8 North, for the purpose of a Class B Dog Kennel. 3. That the Clerk bring forward the appropriate By-Laws to enter into Site Plan Agreement with Marjeta Pintar and to remove the Holding Provision applying to the lands described as Concession 8, North Part of Lot 8 (Medonte), 4128 Line 8 North for Councils consideration. 4. And That the applicant be notified of Councils decision under the Director of Development Services' signature. Carried. 915 Page of Page 12 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. d) Report No. RC2014-10, Shawn Binns, Director of Recreation and Community Services, re: Green Energy Act Energy Conservation and Demand Management Plan (CDM). Motion No. C140528-18 Moved by Coutanche, Seconded by Meyer Be it resolved that Report No. RC2014-10, Shawn Binns, Director of Recreation and Community Services, re: Green Energy Act Energy Conservation and Demand Management Plan (CDM) be received for information. Carried. e) Report No. CSI2014-06, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Corporate Projects Status Update May 2014. Motion No. C140528-19 Moved by Crawford, Seconded by Lancaster Be it resolved that Report No. CSI2014-06, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Corporate Projects Status Update May 2014 be received for information. Carried. f) Report No. HR2014-001, Tamara Obee, Manager Human Resources/ Health & Safety, re: Holiday Shutdown. Motion No. C140528-20 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. HR2014-001, Tamara Obee, Manager Human Resources/ Health & Safety, re: Holiday Shutdown be received and adopted. 2. That the Township Administration Centre and Oro-Medonte Fire Headquarters be closed from 4:30 p.m. Tuesday, December 23, 2014 to 8:30 a.m. Monday, January 5, 2015. 3. And That Staff and the Public be notified accordingly. Carried. 1015 Page of Page 13 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. g) Report No. CAO2014-01, Samah Othman, Supervisor, Communications & Customer Service, re: Corporate Communications Strategy: Community Information Guide. Motion No. C140528-21 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. CAO2014-01, Samah Othman, Supervisor, Communications & Customer Service, re: Corporate Communications Strategy: Community Information Guide be received and adopted. 2. And That recommendations be brought forward for Council's consideration that will identify further cost savings to offset any overrun. Carried. 11.Reports of Members of Council: a) Mayor H.S. Hughes, re: County Road 22 (Horseshoe Valley Road), County of Simcoe Environmental Assessment - Response to Horseshoe Valley Property Owners Association Questions. Correspondence was distributed to Council. Motion No. C140528-22 Moved by Meyer, Seconded by Coutanche Be it resolved that the correspondence presented by Mayor H.S. Hughes re: County Road 22 (Horseshoe Valley Road) County of Simcoe Environmental Assessment Response to Horseshoe Valley Property Owners Association be received and forwarded to the Horseshoe Valley Property Owners Association Executive on behalf of Council and under the Mayors signature. Carried. 12.Consent Agenda: a) Announcements of Interest to the Public: 1. Save-A-Life CPR Day, Barnfield Point Recreation Centre, 500 Atherley Road, Orillia, June 1, 2014, 9am-12:00pm. 2. Garage Sales, Eady Community Hall, Saturday, June 7 and 14, 2014, 8:00am- 2:00pm 1115 Page of Page 14 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. 13.Communications: a) Correspondence dated April 30, 2014 from J.W Tiernay, Executive Director, Ontario Good Roads Association re: Minimum Maintenance Standards Litigation Reserve. Motion No. C140528-23 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence dated April 30, 2014 from J.W Tiernay, Executive Director, Ontario Good Roads Association re: Minimum Maintenance Standards Litigation Reserve be received. 2. That the Township of Oro-Medonte's contribution of $501.00 to the Ontario Good Roads Association (OGRA) remain in the OGRA Litigation Reserve, to defend any potential future actions against the Minimum Maintenance Standards. 3. And That OGRA be advised of Council's decision under the Director of Transportation and Environmental Services' signature. Carried. b)Correspondence dated May 13, 2014 from David Parks, Director of Planning, Development and Tourism, County of Simcoe re: Notice of Funding Commitment, Trails Connecting Communities Program 2014, Oro-Medonte Rail Trail enhancement Project and Lohuaru Trail Project. Motion No. C140528-24 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated May 13, 2014 from David Parks, Director of Planning, Development and Tourism, County of Simcoe re: Notice of Funding Commitment, Trails Connecting Communities Program 2014, Oro-Medonte Rail Trail Enhancement Project and Lohuaru Trail Project be received. Carried. 1215 Page of Page 15 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. c) Correspondence dated May 12, 2014 from Wendy Sutherland, Supervisor of Administrative Support Services, City of Barrie re: Council Motion 14-G-124 - Appointment to Lake Simcoe Regional Airport Inc. Board of Directors. Motion No. C140528-25 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence dated May 12, 2014 from Wendy Sutherland, Supervisor of Administrative Support Services, City of Barrie re: Council Motion 14-G-124 - Appointment to Lake Simcoe Regional Airport Inc. Board of Directors be received. 2. That the Township of Oro-Medonte approves the City of Barrie appointments for the Lake Simcoe Regional Airport Board of Directors per Section 6.09 of the Lake Simcoe Regional Airport Agreement. 3. And Further That the City of Barrie be notified of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. 14.Notice of Motions: None. 15.By-Laws: a) By-Law No. 2014-074: A By-law to remove the Holding symbol On lands described as follows: Part Block C, Plan M-9, Roll # 4346-010-003-20800 Township Of Oro- Medonte County of Simcoe. b) By-Law No. 2014-076: A By-law to Amend By-law 2013-086 being a by-law to authorize the execution of an agreement between the Township of Oro-Medonte and Elizabeth and Kevin Jones to allow for two dwellings. c) By-Law No. 2014-077: A By-law to Amend By-law 2010-059, A By-law to Authorize the Execution of an Subdivision Agreement between the Corporation of the Township of Oro-Medonte and 2008628 Ontario Ltd.. d) By-Law No. 2014-078: A By-Law to Amend By-Law, 2014-012, A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges (Fees and Charges By-Law). 1315 Page of Page 16 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. e) By-Law No. 2014-079: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Marjeta Pintar described as lands as follows: Concession 8, North Part of Lot 8 (Medonte) Township of Oro-Medonte County of Simcoe. f) By-Law No. 2014-080: A By-law to remove the Holding symbol On lands described as follows: Concession 8, North Part of Lot 8 (Medonte) Township of Oro-Medonte County of Simcoe. Motion No. C140528-26 Moved by Coutanche, Seconded by Meyer Be it resolved that a) By-Law No. 2014-074: A By-law to remove the Holding symbol On lands described as follows: Part Block C, Plan M-9, Roll # 4346-010-003-20800 Township Of Oro- Medonte County of Simcoe. b) By-Law No. 2014-076: A By-law to Amend By-law 2013-086 being a by-law to authorize the execution of an agreement between the Township of Oro-Medonte and Elizabeth and Kevin Jones to allow for two dwellings. c) By-Law No. 2014-077: A By-law to Amend By-law 2010-059, A By-law to Authorize the Execution of an Subdivision Agreement between the Corporation of the Township of Oro-Medonte and 2008628 Ontario Ltd.. d) By-Law No. 2014-078: A By-Law to Amend By-Law, 2014-012, A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges (Fees and Charges By-Law). e) By-Law No. 2014-079: A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Marjeta Pintar described as lands as follows: Concession 8, North Part of Lot 8 (Medonte) Township of Oro-Medonte County of Simcoe. f) By-Law No. 2014-080:A By-law to remove the Holding symbol On lands described as follows: Concession 8, North Part of Lot 8 (Medonte) Township of Oro-Medonte County of Simcoe. be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. 1415 Page of Page 17 of 113 5.a) Minutes of Council meeting held on Wednesday, May 28, 2... Council Meeting Minutes May 28, 2014. 16.Questions from the Public Clarifying an Agenda Item: 17.Closed Session Items (Unfinished Items): None. 18.Confirmation By-Law: a) By-Law No. 2014-073: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 28, 2014. Motion No. C140528-27 Moved by Evans, Seconded by Crawford Be it resolved that By-Law No. 2014-07: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 28, 2014 be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. 19.Adjournment: a) Motion to Adjourn. Motion No. C140528-28 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now adjourn at 8:35 p.m. Carried. ____________________________ ____________________________ Mayor, H.S. Hughes Deputy Clerk, Janette Teeter 1515 Page of Page 18 of 113 6.a) Jim Scanlan and Phil Patchell, re: Successful Completio... Page 19 of 113 6.a) Jim Scanlan and Phil Patchell, re: Successful Completio... Page 20 of 113 8.a) Joanna McEwen and Sheila Craig, re: Penetanguishene Roa... Page 21 of 113 10.a) Jerry Ball, Director of Transportation and Environment... Page 22 of 113 10.b) Report No. DS2014-028, Andria Leigh, Director of Devel... Page 23 of 113 10.b) Report No. DS2014-028, Andria Leigh, Director of Devel... Page 24 of 113 10.b) Report No. DS2014-028, Andria Leigh, Director of Devel... Page 25 of 113 10.b) Report No. DS2014-028, Andria Leigh, Director of Devel... Page 26 of 113 10.b) Report No. DS2014-028, Andria Leigh, Director of Devel... Page 27 of 113 10.b) Report No. DS2014-028, Andria Leigh, Director of Devel... Page 28 of 113 10.b) Report No. DS2014-028, Andria Leigh, Director of Devel... Page 29 of 113 10.b) Report No. DS2014-028, Andria Leigh, Director of Devel... Page 30 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 31 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 32 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 33 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 34 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 35 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 36 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 37 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 38 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 39 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 40 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 41 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 42 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 43 of 113 10.c) Report No. RC2014-11, Shawn Binns, Director of Recreat... Page 44 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 45 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 46 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 47 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 48 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 49 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 50 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 51 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 52 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 53 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 54 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 55 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 56 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 57 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 58 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 59 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 60 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 61 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 62 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 63 of 113 10.e) Shawn Binns, Director of Recreation and Community Serv... Page 64 of 113 12.a) Announcements of Interest to the PublicGarage Sales, E... Page 65 of 113 12.b) Minutes of Midland Public Library Board meeting held o... Page 66 of 113 12.b) Minutes of Midland Public Library Board meeting held o... Page 67 of 113 12.b) Minutes of Midland Public Library Board meeting held o... Page 68 of 113 12.b) Minutes of Midland Public Library Board meeting held o... Page 69 of 113 12.b) Minutes of Midland Public Library Board meeting held o... Page 70 of 113 12.b) Minutes of Midland Public Library Board meeting held o... Page 71 of 113 12.b) Minutes of Midland Public Library Board meeting held o... Page 72 of 113 12.b) Minutes of Midland Public Library Board meeting held o... Page 73 of 113 12.b) Minutes of Midland Public Library Board meeting held o... Page 74 of 113 12.c) Minutes of Lake Simcoe Region Conservation Authority m... NO. BOD-05-14 Friday, April 25, 2014 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: Regional Councillor D. Bath, Chair D. G. Wood, Chief Administrative Officer Mayor G. Dawe, Vice-Chair B. Kemp, General Manager, Conservation Lands Regional Councillor J. Ballinger R. Jarrett, General Manager, Communications & Education Mr. E. Bull J. Lee, General Manager, Corporate & Financial Services Councillor D. Crake M. Walters, General Manager, Watershed Management Regional Councillor B. Drew T. Barnett, Coordinator, BOD/CAO, Project & Services Councillor A. Eek R. Baldwin, Director, Planning & Development Services Councillor D. Evans B. Ballagh, Stewardship Technician Councillor K. Ferdinands B. Booth, Manager, Planning, Regulations & Enforcement Mayor V. Hackson P. Davies, Manager, Watershed Stewardship Councillor D. Kerwin A. Gynan, Stewardship Technician K. Kennedy, Land Securement Officer Councillor S. Strangway P. Martin, Forestry Program Assistant Councillor B. Ward L. McLean, Stewardship Technician Regional Councillor D. Wheeler A. Pelan, Stewardship Technician Regrets: Guests: Councillor M. Baier M. Jones, BDO Canada LLP Councillor P. Craig M. Love, McDowall Associates Councillor B. Haire J. Olah, Beard Winter LLP Mayor A. Orsi I.DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. II.APPROVAL OF THE AGENDA Moved by: S. Strangway Seconded by: V. Hackson BOD-069-14 RESOLVED THAT the content of the Agenda for the April 25, 2014 meeting of the LSRCA Board of Directors be approved as amended to include one additional item under Item VIII, Closed Session, e) Staff Report 35-14-BOD regarding a confidential legal matter; and two items under Item XII, Other Business i) verbal update on the Pefferlaw Dam; and ii) LSRCA properties. CARRIED Page 75 of 113 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-14 April 25, 2014 Minutes Page 2 of 10 III.ADOPTION OF THE MINUTES a)Board of Directors March 28, 2014 Moved by: J. Ballinger Seconded by: D. Wheeler BOD-070-14 RESOLVED -04-14 held on Friday, March 28, 2014 be received and approved as printed and circulated. CARRIED IV.ANNOUNCEMENTS a)South Simcoe Streams Network Certificate of Appreciation who have been recognized by the South Simcoe Streams Network with a Certificate of Appreciation for their involvement in and coordination of numerous events and outreach activities over the years. At a recent South Simcoe Streams Network Volunteer Appreciation Evening, Stewardship Technician Andee Pelan attended and accepted the certificate on behalf of LSRCA. b)Announcements regarding CAO Gayle Wood: CAO Gayle Wood shared some exciting news regarding some recent appointments; namely, that she has accepted an invitation to return as a judge for the 2014 Thiess Annual Riverprize, and that she has st accep Riverprize. Other exciting news that CAO Wood shared included her appointment to the International Joint Commission Water Quality Board, where th she will attend her first meeting on April 30; and her appointment endorsed by Minister Bradley as Chair of the Lake Simcoe Coordinating Committee. Chair Bath congratulated CAO Wood on all of these exciting announcements. c)Conservation Ontario Annual Report 2013 Chair Bath advised Board members that Conservation Onta out to each member. CAO Gayle Wood noted that both Chair Bath and Vice Chair Dawe sit on Conservation Ontario Council, and at the recent Annual General Meeting, Chair Dick Hibma has been re-elected as Chair for 2014. V.DEPUTATIONS There were no deputations scheduled for this meeting. VI.HEARINGS There were no hearings scheduled for this meeting. VII.PRESENTATIONS a)2013 LSRCA Audit Findings General Manager, Corporate and Financial Services, Jocelyn Lee, recognized Finance Coordinator, Jaclyn Kane, Ms. Lee noted a change in the final Page 76 of 113 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-14 April 25, 2014 Minutes Page 3 of 10 results due to a change in accounting policy, Public Sector Accounting Board standard Section PS 3410 Government Transfers, whereby $500,616 is now recognized as revenue for the 2013 fiscal year resulting in an increase in the surplus by the same amount. Previously the amount was recorded as Deferred Revenue. While the amount now appears as a surplus, it will be transferred to the Working Capital reserve and drawn as intended in 2014 from the reserve account rather than a deferred account. For Mr. Michael Jones of BDO Canada, who was in attendance to provide the Board with an overview of the 2013 LSRCA audit findings. Mr. Jones noted that it is the opinion of BDO Canada that the financial statements present fairly the financial position of LSRCA. Mr. Jones confirmed the new accounting standard and reclassification of funds which Ms. Lee spoke of. Mr. Jones advised the Board that the audit did not uncover any required adjustments or any items requiring Board attention, and that the auditors experienced excellent cooperation from staff during their audit. Board members congratulated Ms. Lee and staff on a job well done. Regional Councillor Ballinger questioned whether some of the surplus amount was partly due to an increase in fines from violations. CAO Wood explained that fines from violations are payable to the Province and not LSRCA. CAO Wood also noted that Conservation Ontario has been advocating for many years to have these funds redirected back into the Lake Simcoe watershed. CAO Wood advised that staff would bring a Staff Report on this topic back to the May Board of Directors` meeting. Moved by: V. Hackson Seconded by: B. Drew BOD-071-14 RESOLVED THAT presentation by Mr. Michael Jones of BDO Canada LLP regarding 2013 LSRCA Audit Findings be received for information. CARRIED General Manager, Corporate & Financial Services, Jocelyn Lee, prepared Staff Report No. 23-14-BOD regarding 2013 Draft Financial Statements, which is included in the agenda. Moved by: D. Wheeler Seconded by: K. Ferdinands BOD-072-14 RESOLVED THAT Staff Report No. 23-14- FURTHER THAT the Appropriations to Reserve from operations and the new government transfer standard as outlined in Schedule 5 of the 2013 Draft Audited Financial Statements be approved; and FURTHER THAT the pending 2013 Audited Financial Statements be distributed to the CARRIED VIII.CLOSED SESSION The Board moved to Closed Session to deal with confidential human resources, land and legal matters. Vice Chair Dawe and Mayor Hackson left the meeting at this time to attend to unrelated matters. Page 77 of 113 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-14 April 25, 2014 Minutes Page 4 of 10 Moved by: G. Dawe Seconded by: A. Eek BOD-073-14 RESOLVED THAT the Board move to Closed Session to deal with confidential human resources, land and legal matters; and FURTHER THAT the Chief Administrative Officer, the General Manager, Corporate and Financial Services, the Human Resources Manager, and the consultant from McDowall Associates remain in the meeting for the discussion on Item a); and FURTHER THAT the Chief Administrative Officer, the members of the Executive Management Team, the Coordinator, BOD/CAO, the Manager, Planning, Regulations and Enforcement, and the Land Securement Officer remain in the meeting for the discussion on Items b) and c); and FURTHER THAT, the Chief Administrative Officer, the General Manager, Watershed Development, the Director, Planning & Development Services, and legal counsel from Beard Winter remain in the meeting for the discussion on Item d); and FURTHER THAT the Chief Administrative Officer, the members of the Executive Management Team, the Coordinator, BOD/CAO, and legal counsel from Beard Winter remain in the meeting for the discussion on Item e). CARRIED The Board rose from Closed Session and reported findings. Vice Chair Dawe and Mayor Hackson returned to the meeting after the discussion on Item 8(a). Moved by: B. Drew Seconded by: K. Ferdinands BOD-074-14 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED a)Confidential Human Resources Matter Moved by: J. Ballinger Seconded by: D. Kerwin BOD-075-14 RESOLVED THAT the Confidential Presentation and Staff Report No. 24-14-BOD regarding a human resources matter be received; and FURTHER THAT the recommendations contained within the Confidential Presentation and Staff Report No. 24-14-BOD be approved. CARRIED Vice Chair Dawe and Mayor Hackson refrained from voting given their absence. d)Confidential Legal Matter Moved by: B. Ward Seconded by: S. Strangway BOD-076-14 RESOLVED THAT Confidential Staff Report No. 27-14-BOD regarding a legal matter be received; and Page 78 of 113 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-14 April 25, 2014 Minutes Page 5 of 10 FURTHER THAT Counsel act in accordance with Board direction. CARRIED YEA NAY Regional Councillor Ballinger Councillor Crake Regional Councillor Bath Councillor Eek Mr. Eric Bull Councillor Kerwin Regional Councillor Drew Councillor Evans Councillor Ferdinands Mayor Hackson Councillor Strangway Councillor Ward At this time, Board members requested a five minute break. Moved by: B. Ward Seconded by: J. Ballinger BOD-077-14 RESOLVED THAT the Board rise for a five minute break; and FURTHER THAT Item XI (8) regarding the 2014 Proposed Budget be considered immediately following the break. CARRIED 8.2014 Proposed Budget Moved by: G. Dawe Seconded by: V. Hackson BOD-078-14 RESOLVED THAT Staff Report No. 34-14-BOD regarding Budget be received; and FURTHER THAT the 2014 budget estimates, with projected revenues in the amount of $14,596,391, as presented in the 2014 budget book be approved; and FURTHER THAT the net reserve appropriations in the amount of $1,035,091 as outlined in the 2014 budget book be approved; and FURTHER THAT copies of the approved budget be circulated to the Lake Simcoe Region Conservation Authority watershed member municipalities; and FURTHER THAT each watershed member municipality be formally advised of their respective share of the general levy, special operating levy and special capital levy. CARRIED those in attendance at the meeting. Page 79 of 113 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-14 April 25, 2014 Minutes Page 6 of 10 Representative Partner Municipality YEA NAY CVA Councillor Maria Baier Town of Innisfil 5.61% Regional Councillor Jack Ballinger Durham Region (Uxbridge) X 2.94% Regional Councillor Debbie Bath, Chair Durham Region (Brock) X 2.94% Mr. Eric Bull City of Barrie X 12.72% Councillor Phil Craig York Region (Georgina) 7.14% Councillor Del Crake Town of Bradford-West Gwillimbury X 5.81% Mayor Geoffrey Dawe, Vice-Chair York Region (Aurora) X 7.14% Regional Councillor Bobbie Drew Durham Region (Scugog) X 2.94% Councillor Avia Eek York Region (King) X 7.14% Councillor Dwight Evans Township of Oro-Medonte X 1.50% Councillor Ken Ferdinands York Region (Whitchurch-Stouffville) X 7.14% Mayor Virginia Hackson York Region (East Gwillimbury) X 7.14% Councillor Bruce Haire Town of New Tecumseth 0.61% Councillor Dave Kerwin York Region (Newmarket) X 7.14% Township of Ramara X 1.62% Councillor Stephen Strangway City of Kawartha Lakes X 0.61% Councillor Barry Ward City of Barrie X 12.72% Deputy Mayor/Regional Councillor York Region (at Large) X 7.14% Danny Wheeler Total 100.00% Moved by: Seconded by: D. Evans BOD-079-14 RESOLVED THAT the Board move to Closed Session to deal with the remaining Closed Session items. CARRIED Moved by: V. Hackson Seconded by: B. Drew BOD-080-14 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED b)Confidential Land Matter Moved by: D. Kerwin Seconded by: D. Crake BOD-081-14 RESOLVED THAT Confidential Staff Report No. 25-14-BOD regarding a confidential land matter be received; and FURTHER THAT the recommendations contained within Confidential Staff Report No. 25-14-BOD be approved. CARRIED c)Confidential Legal Matter Moved by: J. Ballinger Seconded by: A. Eek Page 80 of 113 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-14 April 25, 2014 Minutes Page 7 of 10 BOD-082-14 RESOLVED THAT Confidential Staff Report No. 26-14-BOD regarding a legal matter be received; and FURTHER THAT the recommendations contained within Confidential Staff Report No. 26-14-BOD be approved. CARRIED e)Confidential Legal Matter Moved by: B. Ward Seconded by: BOD-083-14 RESOLVED THAT Confidential Staff Report No. 35-14-BOD regarding a legal matter be received; and FURTHER THAT the recommendations contained within Confidential Staff Report No. 35-14-BOD be approved. CARRIED IX.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified Items 2 and 6 as items requiring separate discussion. X.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: E. Bull Seconded by: G. Dawe BOD-084-14 RESOLVED THAT the following recommendations respecting the matters listed as , and staff be authorized to take all necessary action required to give effect to same. CARRIED 1.Correspondence BOD-085-14 RESOLVED THAT correspondence listed as item 1(a) be received for information. CARRIED 3.Towards Performance Indicators for the Growth Plan for the Greater Golden Horseshoe, 2006 BOD-086-14 RESOLVED THAT Staff Report No. 29-14-BOD regarding Towards Performance Indicators for the Growth Plan for the Greater Golden Horseshoe, 2006 be received for information; and FURTHER THAT staff provide input to the Ministry of Infrastructure in respect to the proposed performance indicators. CARRIED 4.Application submitted by Stephen Johnston for permission to install a septic system at 145 Moon Point Drive, Part Lot 16, Concession 3 in the Township of Oro-Medonte, County of Simcoe BOD-087-14 RESOLVED THAT Staff Report No. 30-14-BOD regarding an application made by Stephen Johnston for permission to install a septic system at this location be Page 81 of 113 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-14 April 25, 2014 Minutes Page 8 of 10 approved subject to the following conditions: (i) that the applicant submit a planting plan for the establishment of a vegetation protection zone with a minimum width of two (2) metres to be located along the banks of the watercourse and the boat basin, and (ii) that such minimum vegetation protection zone be planted with native, non- invasive shrubs to be approved by the LSRCA; and FURTHER THAT Stephen Johnston be advised that the LSRCA will not support future proposals for the construction of an addition to the existing cottage due to the hazards that affect this site. CARRIED 5.First Quarter Monitoring Report Planning and Development Applications for the Period January 1 through March 31, 2014 BOD-088-14 RESOLVED THAT Staff Report No. 31-14-BOD regarding First Quarter Monitoring of Planning and Development applications for the period January 1 through March 31, 2014 be received for information. CARRIED 7.Purchasing Policy Purchasing KiWIS Data Access Software BOD-089-14 RESOLVED THAT Staff Report No. 33-14-BOD be approved; and FURTHER THAT the Authority purchase the Kisters KiWIS data access software to complement our existing Kisters data management software. CARRIED XI.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2.Purchasing Policy - Contracting Emmons & Oliver Resources Inc. Stormwater Management Minimal Impact Design Guidelines In response to a question from Councillor Donnell on the proposed contract, General Manager, Watershed Management, Michael Walters advised that the contract is for work committed to in November that comparisons have been done with other consultants and the hourly fee of Emmons & Oliver Resources is well within a reasonable range for similar consultants. The contract, which has been budgeted for, includes the creation of tools for municipalities for LID implementation, along with two training sessions. Mr. Walters explained that the benefits of this contract will be seen watershed-wide, and staff believes the dollar value is quite reasonable for the work being done. Moved by: D. Kerwin Seconded by: A. Eek BOD-090-14 RESOLVED THAT Staff Report No. 28-14-BOD be approved; and FURTHER THAT the Authority contract Emmons & Olivier Resources, Inc. to undertake the development of Stormwater Management Minimal Impact Design Guidelines for inclusion into the Authority Watershed Development Guidelines. CARRIED Page 82 of 113 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-14 April 25, 2014 Minutes Page 9 of 10 6.Introduction of New Key Performance Indicators (KPI) for LSRCA Stewardship and Forestry Program Delivery Councillor Donnell commented the importance of municipal councils, as well as the public knowing the phosphorus reduction numbers once projects are completed. Moved by: Seconded by: D. Evans BOD-091-14 RESOLVED THAT Staff Report No. 32-14-BOD regarding LSRCA Stewardship Key Performance Indicators (KPI) be received for information. CARRIED XII.OTHER BUSINESS a)Update on the Pefferlaw Dam Director, Planning and Development Services, Rob Baldwin, updated the Board regarding the Pefferlaw Dam in Georgina, noting that in 2007 the Board approved a protocol whereby water levels in the reservoir upstream of the dam are raised to summer levels by the first week of May each year. Mr. Baldwin explained that meeting this timeframe in 2014 would be difficult and dangerous and could result in flood damage to the dam as well as upstream due to current high flows. Accordingly, staff recommended that for 2014, these water levels be raised to summer levels by the first week in June. Board members concurred with this request from staff. General Manager, Conservation Lands, Brian Kemp, noted that Beaver River had a section of high water that caused some flooding of local properties. LSRCA staff met with Town staff and some emergency work has brought conditions under control. Moved by: D. Wheeler Seconded by: S. Strangway BOD-092-14 RESOLVED THAT the verbal update regarding the Pefferlaw Dam be received for information. CARRIED b)LSRCA Properties At the request of Chair Bath, General Manager, Conservation Lands, Brian Kemp provided Board members with a list of properties owned and/or managed by LSRCA. The list included details of the few properties LSRCA has rented. Moved by: Seconded by: D. Evans BOD-093-14 RESOLVED THAT the verbal update regarding LSRCA properties be received for information. CARRIED c)Regional Councillor Bobbie Drew passed around a card of thanks for the gift Board members had recently presented her with in recognition of her years of dedication serving as Vice Chair. Page 83 of 113 12.c) Minutes of Lake Simcoe Region Conservation Authority m... Lake Simcoe Region Conservation Authority -05-14 April 25, 2014 Minutes Page 10 of 10 d)Chair Bath reminded Board members that all requests for information from Board members are to go through CAO Wood, who will redirect inquiries to the appropriate staff member as required. XIII.ADJOURNMENT The meeting was adjourned at 12:50 p.m. on a motion ___ ____________ ____________________________________ Deputy Mayor/Regional Councillor Debbie Bath D. Gayle Wood Chair Chief Administrative Officer Page 84 of 113 12.d) Minutes of Nottawasaga Valley Conservation Authority m... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS 04/14 MINUTES Date: Friday, April 25, 2014, 2014 Time: 9:00 a.m. Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, On Present: Chair: Nina Bifolchi Town of Wasaga Beach Vice Chair: Gail Ardiel Town of the Blue Mountains Past Chair: Walter Benotto Town of Shelburne Members Mary Brett Township of Adjala-Tosorontio Mel Coutanche Township of Oro-Medonte Mike Edwards Town of Collingwood Earl Hawkins Township of Mulmur Donna Jebb Town of New Tecumseth Rob Keffer Township of Bradford West Gwillimbury Doug Lougheed Town of Innisfil Bob Marrs Town of New Tecumseth Paul McQueen Municipality of Grey Highlands Fred Nix Town of Mono Brent Preston Township of Clearview Perry Ritchie Township of Springwater Alicia SavageTownship of Clearview Michael Smith Township of Essa Rick Webster Township of Springwater Keith White Township of Essa Regrets: Dan Davidson Town of Innisfil Arif Khan City of Barrie Marty Lancaster Township of Oro-Medonte Kevin Lloyd Town of Collingwood Percy Way Township of Amaranth George Watson Town of Wasaga Beach Darren White Township of Melanchthan Guests: Derek D’Angelo,, Partner, KPMG LLP Chartered Accountants Councillor Richard Simpson, Town of Innisfil Lake Simcoe South East Georgian Bay Clean-up Fund Initiative Mark Palmer, Greenland Consulting, Public Advisory Committee Member Anders Holder, Environment Canada, Kim Colavecchi, Environment Canada Staff: Wayne R. Wilson, CAO/Secretary-Treasurer Sheryl Flannagan, Director of Corporate Services, Arthur Clarke, Finance Coordinator Heather Kepran, Communications/Public Relations Coordinator Byron Wesson, Director Land Operations & Stewardship Services Fred Dobbs, Manager of Stewardship Services, Chris Hibberd, Director of Planning Glenn Switzer, Director Engineering and IT, Ryan Post, Hydrogeologist SWP Coordinator Laurie Barron, Executive Assistant/Recorder Page 85 of 113 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 04-14 25 April, 2014 Page 2 of 7 1.CALL TO ORDER Chair Bifolchi called the meeting to order at 9:00 a.m. ANNOUNCEMENTS Chair Bifolchi and Sheryl Flannagan, Director of Corporate Services thanked Arthur Clarke, Finance Coordinator for his excellent work over the last 13 months and wished him well in his future endeavors. Michael Smith, member representing Essa Township announced a $10,000 donation made by Mark Cullen to the Friends of Utopia Gristmill towards the restoration of the Grist Mill. 2.MOTION TO ADOPT AGENDA RES#1 MOVED BY: Bob Marrs SECONDED BY: Fred Nix RESOLVED THAT: The Agenda for Board of Directors Meeting #04/14 dated 25 April, 2014 be adopted as amended. Carried; 3.PECUNIARY INTEREST DECLARATION None declared 4.MINUTES Minutes of the Board of Directors Meeting 03/14 dated 28 March, 2014 RES#2 MOVED BY: Bob Marrs SECONDED BY: Fred Nix RESOLVED THAT: the Minutes of the Board of Directors Meeting 03/14 dated 28March, 2014 be approved. Carried; 5.Minutes of the NVCA Agricultural Advisory Committee #01-14 dated 21 February, 2014 and Draft Minutes of the NVCA Agricultural Advisory Committee #02/14 dated 11 April, 2014 RES#3 MOVED BY: Bob Marrs SECONDED BY: Fred Nix RESOLVED THAT: the Minutes of the NVCA Agricultural Advisory Committee #01-14 dated 21 February, 2014 and the Draft Minutes #02/14 dated 11 April, 2014 be received. Carried; 6. NVCA AGRICULTURAL ADVISORY COMMITTEE Revised Terms of Reference of the NVCA Agricultural Advisory Committee dated 11 April, 2014. RES#4 MOVED BY: Rick Webster SECONDED BY: Perry Ritchie WHEREAS: the Board of Directors approved the NVCA Agricultural Advisory Committee Terms of Reference on December 13, 2013; and Page 86 of 113 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 04-14 25 April, 2014 Page 3 of 7 WHEREAS: the committee has made suggested revisions to the Terms of Reference as established by the Board; therefore BE IT RESOLVED: that the Board of Directors approve the revised NVCA Agricultural Advisory Committee Terms of Reference dated 11 April, 2014. Carried; 7. BUSINESS ARISING FROM MINUTES None noted 8. NVCA 2013 AUDITED FINANCIAL STATEMENTS KPMG LLP Chartered Accountants, Derek D’Angelo, Partner Mr. D’Angelo presented the 2013 Financial Statements to the Board of Directors and advised that there were no concerns raised during the audit. There was no change in the audit plan, no significant issues or unusual transactions and no issues with management. RES#5 MOVED BY: Earl Hawkins SECONDED BY: Rick Webster RESOLVED THAT: the Board receive the 2013 NVCA Financial Statements as presented by Derek D’Angelo, Partner KPMG LLP Chartered Accountants; and THAT: a copy be sent to the Minister of Natural Resources, Conservation Ontario and be placed on the NVCA website. Carried; 9.REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES 9.1 Education Programming and Cancellation Fees – proposed increase RES#6 MOVED BY: Rick Webster SECONDED BY: Earl Hawkins RESOLVED THAT: the proposed Environmental Education full and half day programming and cancellation fee adjustments be approved as presented; and THAT: staff implement the new fee structure for the start of the September 2014 school year. Carried; Page 87 of 113 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 04-14 25 April, 2014 Page 4 of 7 9.2 Simcoe County Tree Planting Program RES#7 MOVED BY: Perry Ritchie SECONDED BY: Mel Coutanche RESOLVED THAT: the 2014 Simcoe County Tree Planting partnership agreement/MOU be received for information. Carried; 10. REPORT OF THE DIRECTOR OF PLANNING AND THE SENIOR ENVIRONMENTAL OFFICER Permits issued by staff for the period March 20 to April 15, 2014 RES#8 MOVED BY: Perry Ritchie SECONDED BY: Mel Coutanche RESOLVED THAT: the permits issued by staff for the period March 20 to April 15, 2014 be received. Carried; 11.IN CAMERA RES#9 MOVED BY: Perry Ritchie SECONDED BY: Mel Coutanche RESOLVED THAT: This meeting of the Board of Directors No. 04-14 go “In-Camera” at 9:42 a.m. to address matters pertaining to: labour relations or employee negotiations litigation or potential litigation, including matters before administrative tribunals, affecting the Authority; and THAT: the following staff be present: Wayne R. Wilson, Chief Administrative Officer/Secretary-Treasurer, Sheryl Flannagan, Director of Corporate Services, Chris Hibberd, Director of Planning and Laurie Barron, Executive Assistant/Recorder. Carried; RES#10 MOVED BY: Perry Ritchie SECONDED BY: Mel Coutanche RESOLVED THAT: This meeting of the Board of Directors No. 04/14 come out of in- camera at 10:03 a.m. Carried; 12.REPORT OF THE HYDROGEOLOGIST-SOURCE PROTECTION COORDINATOR AND THE DIRECTOR OF ENGINEERING AND IT Memorandum of Understanding (MOU) between NVCA and Lake Simcoe Region Conservation Authority concerning Technical and Administrative Support to the Source Water Protection Planning Initiative RES#11 MOVED BY: Donna Jebb SECONDED BY: Doug Lougheed RESOLVED THAT: the Board supports renewing the Memorandum of Understanding between NVCA and Lake Simcoe Region Conservation Authority concerning Technical and Administrative Support to the Source Water Protection Planning Initiative dated April 14, 2014 for the period dated April 1, 2014 to March 31, 2015; and Page 88 of 113 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 04-14 25 April, 2014 Page 5 of 7 THAT: the Chair and CAO/Secretary-Treasurer be authorized to sign the MOU agreement. Carried; 13.REPORT OF THE WATER RESOURCE ENGINEER/FLOOD PROGRAM COORDINATOR. Spring 2014 Flood Program Update RES#12 MOVED BY: Doug Lougheed SECONDED BY: Donna Jebb RESOLVED THAT: The Spring 2014 Flood Program Update presented by Stephanie Durocher, Engineer/Flood Program Coordinator be received. 14.REPORT OF THE DIRECTOR OF CORPORATE SERVICES AND THE COMMUNICATIONS/PUBLIC RELATIONS PROGRAM COORDINATOR 14.1Communications/PR Report for March 16 to April 15, 2014 RES#13 MOVED BY: Doug Lougheed SECONDED BY: Donna Jebb RESOLVED THAT: The Communications report for March 16 to April 15, 2014 be received. Carried; 14.2 NVCA Web Site Update RES#14 MOVED BY: Mike Edwards SECONDED BY: Walter Benotto RESOLVED THAT: the Board receives for information an update on the changes to the NVCA website (http://www.nvca.on.ca); and THAT: when using the new website, NVCA board members report any issues or suggestions for improvement to staff. Carried; 15. REPORTOF THE DIRECTOR OF CORPORATE SERVICES Administration report – updated policy RES#15 MOVED BY: Mike Edwards SECONDED BY: Walter Benotto RESOLVED THAT: the revised Purchase of Goods & Services policy dated April 25, 2014 be approved effective immediately to reflect clarification and updating within the policy. Carried; 16.REPORT OF THE DIRECTOR OF CORPORATE SERVICES AND THE CAO/SECRETARY TREASURER 2014 FIRST QUARTER BUDGET REPORT RES#16 MOVED BY: Mike Edwards SECONDED BY: Walter Benotto RESOLVED THAT: That the NVCA Board receive for information the 2014 First Quarter budget report; and THAT: staff continue to monitor budget activities, and prepare a second quarter budget status report for Board consideration. Carried; Page 89 of 113 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 04-14 25 April, 2014 Page 6 of 7 17. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE CAO/SECRETARY-TREASURER Financial Activity Report Summary to March 31, 2014 a) Accounts Receivable Summary as at March 31, 2014 RES#17 MOVED BY: Walter Benotto SECONDED BY: Alicia Savage RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable as at March 31, 2014 in the amount of $2,154,739.02 including Planning items of $469,385.50 Carried; b) Summary of Disbursements for the month of March 2014 RES#18 MOVED BY: Alicia Savage SECONDED BY: Brent Preston RESOLVED THAT: The Chair be authorized to approve disbursements as at March 31, 2014 in the sum of $427,869.76 including wages (net of withholdings) of $121,692.37 Carried; c) Statement of Operations for Period Ending March 31, 2014 RES#19 MOVED BY: Brent Preston SECONDED BY: Alicia Savage RESOLVED THAT: The Unaudited Combined Statement of Operations Program Summary as March 31, 2014 be received. Carried; 18. CORRESPONDENCE (a) Ontario Municipal Board dated Mar 26/14 re: Increase in NVCA Board Member per diem and kilometre rate approved. (b)Township of Springwater dated Mar 26/14 re: request to Ministry of Agriculture and Food, and Rural Affairs to include conservation authorities on the notification list for Non-Agricultural Source Material (NASM). (c)Nottawasaga River –Navigation Protection Act letters of support (Mar. & Apr. 2014) Township of Springwater, City of Barrie, Township of Oro Medonte, Town of Collingwood, Town of Mono, Town of Wasaga Beach and the Town of New Tecumseth. RES#20 MOVED BY: Alicia Savage SECONDED BY: Brent Preston RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; Page 90 of 113 12.d) Minutes of Nottawasaga Valley Conservation Authority m... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 04-14 25 April, 2014 Page 7 of 7 Deputation: LAKE SIMCOE SOUTH EAST GEORGIAN BAY CLEAN UP FUND INITIATIVE Anders Holder and Kim Colavecchi of Environment Canada, along with Mark Palmer Public Advisory Committee Member provided an overview of the 2012-2017 $29-million Lake Simcoe/South-eastern Georgian Bay Clean-Up Fund. The fund supports community-based projects that are focused on priorities such as lowering phosphorus inputs, restoring wildlife and aquatic habitat, and dealing with near shore toxic and nuisance algae growth. In addition the fund supports projects with the following objectives: To improve scientific understanding of the watersheds for decision-making; To rehabilitate priority habitats to restore the health of the aquatic ecosystem and the coldwater fishery. RES#21 MOVED BY: Earl Hawkins SECONDED BY: Rick Webster RESOLVED THAT: the Lake Simcoe South East Georgian Bay Clean Up Fund overview provided by Environment Canada staff Anders Holder and Kim Colavecchi and Public Advisory Committee Member Mark Palmer be received for information. Carried; FUTURE MEETINGS: Board of Directors – May 23, 2014 9:00 a.m. to 12:00 noon, John L. Jose Learning Centre, Tiffin CA ADJOURN RES#22 MOVED BY: Earl Hawkins SECONDED BY: Rick Webster RESOLVED THAT: this meeting adjourn at 11:33 a.m. to meet again at the call of the chair. Carried; ____________________ _______________________________ Chair Nina Bifolchi Wayne Wilson, CAO/Secretary-Treasurer Approved on this _________ day of _________, 2014 Page 91 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 92 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 93 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 94 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 95 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 96 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 97 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 98 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 99 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 100 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 101 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 102 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 103 of 113 12.e) Minutes of the Orillia Public Library Board meeting he... Page 104 of 113 12.f) Correspondence dated May 26, 2014 from Janet Mason, As... Page 105 of 113 12.f) Correspondence dated May 26, 2014 from Janet Mason, As... Page 106 of 113 12.f) Correspondence dated May 26, 2014 from Janet Mason, As... Page 107 of 113 13.a) Correspondence dated May 20, 2014 from James Mitchell,... Page 108 of 113 13.a) Correspondence dated May 20, 2014 from James Mitchell,... Page 109 of 113 13.b) Correspondence dated May 29, 2014 from Dianne Duivenvo... Page 110 of 113 15.a) A by-law to allow temporary uses on lands described as... Page 111 of 113 15.a) A by-law to allow temporary uses on lands described as... Page 112 of 113 18.a) Being a By-Law to Confirm the Proceedings of the Counc... The Corporation of the Township of Oro-Medonte By-Law No. 2014-081 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, June 4, 2014 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, June 4, 2014, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. th By-Law Read a First, Second and Third time, and Passed this 4 day of June, 2014. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 113 of 113