2014-102 Remuneration and Expenses By-lawThe Corporation of the Township of Oro-Medonte
By-law No. 2014-102
A By-law to Provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards
and Committees/Technical Support Groups,
and Expenses for Employees,
and to Repeal By-law No. 2013-147
(Remuneration and Expenses By-law)
Whereas Section 283 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
provides that a municipality may pay any part of the remuneration and expenses of the
Members of Council of the municipality and of the officers and employees of the
municipality;
And Whereas Council deems it expedient to pass a By-law to provide for the
remuneration and expenses of Members of Council and Council's Appointees to Local
Boards and Comm ittees/Technical Support Groups and for expenses for employees;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That Schedules "A", "B" and "C" attached hereto form part of this By-law.
2. That By-law No. 2013-147 is hereby repealed.
3. This by-law shall take effect on the final passing thereof.
By-law read a First, Second and Third time, and Passed thisl6th day of July,
2014.
The Corporation of the Township of Oro-Medonte
WIS.
Schedule "A"
to By-law No. 2014-102
Remuneration Of Council Members
1. The annual remuneration for Members of Council for 2014 shall be:
Mayor $ 30,288
Deputy Mayor $ 24,232
Councillors $ 18,886
2. That the annual remuneration for Members of Council shall be subject to an annual
escalation factor of the lessor of:
• The annual rate of inflation being the increase in the Consumer Price Index (CPI)
for the prior year; or
• The cost of living adjustment stipulated for the current year in the collective
agreement; or
• The cost of living adjustment provided to bargaining unit excluded staff for the
current year.
3. That pursuant to S.283(7) of the Municipal Act, Council resolved that the one-third of
the remuneration paid to elected members of Council shall continue as expenses
incident to the discharge of their duties as members of Council for the 2010-2014
term, as documented in Motion No. CW110119-7.
4. Members of Council shall receive, in addition to their annual remuneration, per diem
payments as follows:
• $ 80.00 for each half day or evening meeting
• $ 160.00 for each full day meeting
5. The per diem stipulated in Section 4 shall exclude the following:
5.1 Attendance at meetings of Council, as defined in Regular Meeting Schedule of
the Procedural By-law;
5.2 Attendance at a function for the purpose of presenting Congratulatory
Certificates on behalf of the Township; and
5.3 Attendance at special functions/events where the Township has purchased a
ticket for the Member, such as Awards Dinners, etc.
6. The per diem stipulated in Section 4 shall apply to the following:
6.1 Attendance at Special meetings of Council, as defined in the Procedural By-law.
6.2 Attendance at Public Meetings/Public Information Sessions, as defined in the
Procedural By-law, when such meetings are conducted as a separate meeting
on a designated day;
6.3 Attendance at meetings of local boards, committees/technical support groups or
special Ad -Hoc committees to which the Member of Council has been appointed
by resolution of Council, unless specified otherwise in a resolution of Council;
6.4 Attendance at conferences, conventions and seminars as authorized by
resolution of Council;
6.5 Attendance at special meetings required for a specific purpose relative to
municipal business, including interview committees, and authorized by
resolution of Council;
6.6 Attendance by the Mayor, or his/her designate, at business functions as
representatives of the municipality, including the Mayor in his/her capacity as
ex -officio, or his/her designate, in an ex -officio capacity;
6.7 Attendance at non-committee/technical support group meetings where the
Members of Council's attendance has been authorized by resolution of Council.
Schedule "B"
to By-law No. 2014-102
Remuneration of Public Members of Local Boards & Committees/Technical
Support Groups
1. The Public Members of the:
• Accessibility Advisory Committee
• Heritage Committee
• Recreation Technical Support Group
shall receive per diem payments as follows:
• $ 45.00 for each half day or evening meeting
• $ 90.00 for each full day meeting
2. The Public Members of the:
• Committee of Adjustment
shall receive per diem payments as follows:
• $ 80.00 for each half day or evening meeting
• $ 160.00 for each full day meeting
3. The Public Members of the:
• Compliance Audit Committee
shall receive per diem payments as follows:
• $ 80.00 for each meeting
4. The per diem stipulated in Sections 1, 2 and 3 of this Schedule shall apply to the
following:
4.1. Attendance at meetings of the local board or committee/technical support
group;
4.2. Attendance at conferences, conventions and seminars as authorized by
resolution of Council;
4.3. Attendance at special meetings required for a specific purpose relative to
municipal business and authorized by resolution of Council.
5. Committee of Adjustment public members who undertake site visits shall do so on
their own accord, without per diem. Committee of Adjustment public members who
wish to undertake a site visit must contact the applicant directly to obtain
permission to enter the property at a mutually convenient time, pursuant to Motion
No. C1 10202-13.
6. The above per diems, including per -kilometer payments, shall be paid on a semi-
annual basis, upon submission of a statement approved by the respective Senior
Manager.
Schedule "C"
to By-law No. 2014-102
Expenses for Members of Council, Council's Appointees to Local Boards and
Comm itteeslTechnical Support Groups and Employees
Per Kilometer Payments
1.1 Effective July 1, 2014, the municipality shall compensate Members of
Council, Council's Appointees to Local Boards & Comm ittees/Technical
Support Groups and Employees at the rate of $.495 per kilometer for the use
of non -township owned vehicles.
1.1.1 That the per kilometer rate will be adjusted on July 1St each year to
$0.055 below the Canada Revenue Agency (CRA) rate for Ontario
for the previous year.
1.2 Members of Council shall receive a per -kilometer payment, in addition to the
applicable per diem, for travel from their residence and back to attend
meetings, conferences, conventions and seminars stipulated in Section 6 of
Schedule "A", upon submission of mileage statements on a quarterly basis.
1.2.1 Members of Council shall receive a per -kilometer payment for travel
from their residence and back to attend meetings stipulated in
Section 5.1 of Schedule "A", upon submission of mileage statements
on a quarterly basis.
1.2.2 The Mayor, or his/her designate, and/or the appropriate Ward
Councillor shall receive a per -kilometer payment for travel from their
residence and back to attend a function for the purpose of presenting
Congratulatory Certificates on behalf of the Township stipulated in
Section 5.2 of Schedule "A",upon submission of mileage statements
on a quarterly basis.
1.3 Members of local boards & committees/technical support groups shall
receive a per -kilometer payment for travel from their residence and back to
attend meetings, conferences, conventions and seminars stipulated in
Section 4 of Schedule "B".
1.3.1 Committee of Adjustment public members who undertake site visits,
as stipulated in Section 5 of Schedule "B", shall receive a per -
kilometer payment for travel from their residence and back.
1.4 Township employees shall receive a per -kilometer payment for each
kilometer driven in a non -township owned vehicle while on Township
business.
2. Luncheon & Dinner Meetings
2.1 The municipality shall be responsible for the cost of Council or Committee
luncheon/dinner meetings when such meetings are called by Council or the
Committee concerned.
2.2 Council members and Senior Staff shall have the discretion to invite visitors
for lunch or dinner in connection with Township business and such expense
shall be borne by the Township.
Schedule "C"
to By-law No. 2014-102 (continued)
3. Conferences, Conventions, Seminars and Meetings
3.1 Attendance at conferences, conventions, seminars and meetings shall be
pre -authorized by Council resolution or in accordance with Township policy.
3.2 The following expenses shall be paid:
i) Hotel/Motel accommodation - actual cost
ii) Parking - actual cost
iii) Registration - actual cost
iv) Meals and incidental expenses - actual cost to a maximum of $100/day
v) The municipality will provide registration for a double room, when a
spouse is attending an approved conference, convention or seminar.
4. Advances
4.1 The Treasurer shall have the authority to furnish advances to meet estimated
expenses for those authorized to attend conferences, conventions and
seminars.
5. Expense Statements
5.1 Statements for expenses shall be submitted to the Treasurer for actual cost
of items in a form determined by the Township.