06 25 2014 Council Meeting MinutesQh
Township of
Proud Heritage, Excitiq Future
Wednesday, June 25, 2014
The Township of Oro - Medonte
Council Meeting Minutes
Council Chambers
2010 -2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Time: 6:12 a.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present: Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Hugh Murray, Fire Chief; Janette Teeter, Deputy
Clerk; Samah Othman, Supervisor, Communications and Customer
Services; Darcy Brooke- Bisschop, Coordinator, Economic
Development/Communications
Also Shirley May, Lynda Crawford, Dorothy Williams, Audrey Evans, Pat
Present: Shellswell, Ronald Shaw, Bob Murray, Sue Simmonds, Dylan Gartner,
Ann Budge, Diane Richards, S. Craig, Sue Roehner, Ruthanne Shaw,
Sylvia Stark, Maya Burhanpurkar
1. Call to Order- Private Prayer /Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
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Council Meeting Minutes — June 25, 2014.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C140625 -1
Moved by Evans, Seconded by Lancaster
Be it resolved that the agenda for the Council meeting of Wednesday, June 25, 2014 be
received and adopted, as amended to,withdraw Item 15a) By -Law No. 2014 -094: A By-
law to Amend By -law No. 2014 -012, "A By -law of The Corporation of the Township of
Oro - Medonte to provide for the imposition of fees or charges (Fees and Charges By-
law).
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C140625 -2
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 6:13 p.m. to discuss
• personal matters about an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. C140625 -3
Moved by Lancaster, Seconded by Crawford
Be it resolved that we do now Rise at 6:19 p.m. and Recess until 7:00 p.m. at which
time we shall Report on the Closed Session Item 4c) Robin Dunn, CAO, re: Personal
matters about an identifiable individual (Office of the CAO).
Carried.
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Council Meeting Minutes — June 25, 2014.
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Office of the
CAO).
The following staff were present: Robin Dunn, CAO; Doug Irwin, Director, Corporate
Services /Clerk.
Motion No. C140625 -4
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual (Office of the CAO) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, June 18, 2014.
Motion No. C140625 -5
Moved by Crawford, Seconded by Lancaster
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June
18, 2014 be received and adopted as printed and circulated.
Carried.
b) Minutes of Committee of Adjustment meeting held on Thursday, June 19, 2014.
Motion No. C140625 -6
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of Committee of Adjustment meeting held on
Thursday, June 19, 2014 be received.
Carried.
Page 3 of 11
Council Meeting Minutes — June 25, 2014.
6. Recognition of Achievements:
a) Shawn Binns, Director of Recreation and Community Services re: Completion of Master
of Business Administration Program at Athabasca University, Faculty of Business.
Motion No. C140625 -7
Moved by Lancaster, Seconded by Evans
Be it resolved that Shawn Binns, Director of Recreation and Community Services be
recognized, under the Mayor's signature for his Completion of the Master of Business
Administration Program at Athabasca University, Faculty of Business.
Carried.
b) Maya Burhanpurkar, re: Grand Platinum Award I Canada -Wide Science Fair
Recipient.
Mayor H.S. Hughes and Members of Council presented Maya Burhanpurkar with a
certificate.
c) Sylvia Stark re: International Woman of The Year 2014 Diversity Award Recipient.
Mayor H.S. Hughes and Members of Council presented Sylvia Stark with a certificate.
d) Ruthanne Shaw re: 2014 Ontario Senior of the Year Award Recipient.
Mayor H.S. Hughes and Members of Council presented Ruthanne Shaw with the 2014
Ontario Senior of the Year Award.
e) Lynda Crawford re: 2014 Oro - Medonte Citizen of the Year Award Recipient.
Mayor H.S. Hughes and Members of Council presented Lynda Crawford with the 2014
Oro - Medonte Citizen of the Year Award.
7. Public Meetings:
None.
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Council Meeting Minutes — June 25, 2014.
8. Deputations:
None.
9. Identification From the Public of an Agenda Item of Interest:
10. Reports of Municipal Officers:
a) Report No. DS2014 -32, Andria Leigh, Director of Development Services re: Request for
Extension of Draft Plan Approval, Plan of Subdivision Application 2006 - SUB -02,
1802281 Ontario Ltd. (Whispering Creek Estates), West Part Lot 11, Concession 5
(Oro), Township of Oro - Medonte.
Motion No. C140625 -8
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS 2014 -32, Andria Leigh, Director of Development Services re:
Request for Extension of Draft Plan Approval, Plan of Subdivision Application 2006 -
SUB-02, 1802281 Ontario Ltd. (Whispering Creek Estates), West Part Lot 11,
Concession 5 (Oro), Township of Oro - Medonte be received and adopted.
2. That Council approves the extension to draft plan approval for 1802281 Ontario
Limited (Whispering Creek Estates Subdivision) 2006 - SUB -02 for a period of one
year to September, 2015.
3. And That the owner be advised of Council's decision under the Director of
Development Services' signature.
Carried.
b) Robin Dunn, CAO, re: Association of Municipalities of Ontario (AMO), 2014 Annual
Conference Municipal Delegation Request.
Motion No. C140625 -9
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence presented by Robin Dunn, CAO, re: Association of
Municipalities of Ontario (AMO), 2014 Annual Conference Municipal Delegation
Request be received.
2. And That the CAO's office request the appropriate delegations.
Carried.
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Council Meeting Minutes — June 25, 2014.
c) Robin Dunn, CAO, re: Working Outside Municipal Boundaries.
Motion No. C140625 -10
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the verbal information presented by Robin Dunn, CAO, Jerry Ball, Director of
Transportation and Environmental Services and Hugh Murray, Fire Chief, re:
Working Outside Municipal Boundaries be received.
2. And That the CAO be authorized to permit Township staff and equipment to operate
outside of municipal boundaries when assistance is requested by other
municipalities.
Carried.
d) Doug Irwin, Director of Corporate Services /Clerk, re: Request to Rescind Policy POL-
TR-02, Per - Kilometer Rate.
Motion No. C140625 -11
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the memorandum dated June 19, 2014 and presented by Doug Irwin, Director
of Corporate Services /Clerk, re: Request to Rescind Policy POL- TR -02, Per -
Kilometer Rate be received and adopted.
2. And That Policy POL- TR -02, Per - Kilometer Rate is hereby rescinded.
Carried.
11. Reports of Members of Council:
None.
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Council Meeting Minutes — June 25, 2014.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Canada Day, Township Administration Office Closure, Tuesday, July 1, 2014.
2. Are you on the List to Vote? October 27, 2014 Municipal and School Board
Elections. Visit voterlookup.ca.
3. Election Officials Required, 2014 Municipal Election, Township of Oro - Medonte.
4. Notice of Public Information Centre 1, Ministry of Transportation, URS Canada Inc.,
Hwy 12 Improvements, Memorial Avenue to Horseshoe Valley Road, Thursday, June
26, 2014.
b) Correspondence dated May 16, 2014 from Gayle Wood, CAO, Lake Simcoe Region
Conservation Authority re: 2014 Budget and Municipal Levies.
Staff Recommendation: Receive.
c) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on
May 20, 2014.
Staff Recommendation: Receive.
Motion No. C140625 -12
Moved by Coutanche, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public: :
1. Canada Day, Township Administration Office Closure, Tuesday, July 1, 2014.
2. Are you on the List to Vote? October 27, 2014 Municipal and School Board
Elections. Visit voterlookup.ca.
3. Election Officials Required, 2014 Municipal Election, Township of Oro - Medonte.
4. Notice of Public Information Centre 1, Ministry of Transportation, URS Canada
Inc., Hwy 12 Improvements, Memorial Avenue to Horseshoe Valley Road,
Thursday, June 26, 2014.
b) Correspondence dated May 16, 2014 from Gayle Wood, CAO, Lake Simcoe Region
Conservation Authority re: 2014 Budget and Municipal Levies.
Received.
c) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting
held on May 20, 2014.
Received.
Carried.
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Council Meeting Minutes — June 25, 2014.
13. Communications:
a) Correspondence received June 5, 2014 from Gayle Wood, Chief Administrative Officer,
Lake Simcoe Region Conservation Authority re: 2014 Conservation Awards -
Celebrating Watershed Heroes.
Motion No. C140625 -13
Moved by Evans, Seconded by Lancaster
Be it resolved that the correspondence received June 5, 2014 from Gayle Wood, Chief
Administrative Officer, Lake Simcoe Region Conservation Authority re: 2014
Conservation Awards - Celebrating Watershed Heroes be received.
Carried.
b) Correspondence received June 17, 2014 from Michael Adair, President, Branch No. 7,
Ontario Provincial Police Association re: County Road 93, Highway 400 Overpass
Dedication Request.
Motion No. C140625 -14
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence received June 17, 2014 from Michael Adair, President,
Branch No. 7, Ontario Provincial Police Association re: County Road 93, Highway
400 Overpass Dedication Request be received.
2. That Council supports the applicant's request to name the Highway overpass located
at County Road 93 and Highway 400, just north of Craighurst, in Honour of
Constable Thomas Coffin.
3. And That the applicant, Garfield Dunlop, MPP, Simcoe North, Jim Wilson, MPP,
Simcoe Grey, The County of Simcoe and The Township of Springwater be advised
of Council's decision, under the Mayor's signature, to assist in the application to the
Ministry of Transportation.
Carried.
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Council Meeting Minutes — June 25, 2014.
c) Correspondence received June 19, 2014 from Brendan Matheson, Cycling
Strategy, Barrie /Simcoe Cycling Club re: Outdoor Bicycle Repair Stand Request.
Motion No. C140625 -15
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence received June 19, 2014 from Brendan Matheson, Cycling
Strategy, Barrie /Simcoe Cycling Club re: Outdoor Bicycle Repair Stand Request be
received.
2. That the request to install four cycling station /repair stands at the following locations:
Horseshoe Valley Memorial Park, Line 7 and Bass Lake Side Road Parking Area,
Bayview Memorial Park, and Brewis Park be approved;
3. That Simcoe Cycling be responsible for all costs associated with the purchase and
installation of the stands;
4. That the Township be responsible for the associated maintenance /repair and
replacement costs;
5. That the projected expenses be incorporated into the 2015 business plan;
6. That in the event the cycling station /repair stands become cost prohibitive, that the
Township reserves the right at its sole discretion to relocate or remove the stands;
7. And That Simcoe Cycling be informed of Council's decision under the Director,
Recreation and Community Services' signature.
Carried.
14. Notice of Motions:
None.
15. By -Laws:
a) By -Law No. 2014 -094: A By -law to Amend By -law No. 2014 -012, "A By -law of The
Corporation of the Township of Oro - Medonte to provide for the imposition of fees or
charges (Fees and Charges By -law) [Third Reading Only].
This item was withdrawn.
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Council Meeting Minutes — June 25, 2014.
b) By -Law No. 2014 -098: A By -law to Amend By -law No. 2010 -015, A By -law to
Authorize the Execution of an Agreement between The Corporation of the Township
of Oro - Medonte and The Corporation of the City of Barrie for the establishment of a
Municipal Services Corporation (Lake Simcoe Regional Airport).
Motion No. C140625 -16
Moved by Lancaster, Seconded by Crawford
Be it resolved that By -Law No. 2014 -098: A By -law to Amend By -law No. 2010 -015, A
By -law to Authorize the Execution of an Agreement between The Corporation of the
Township of Oro - Medonte and The Corporation of the City of Barrie for the
establishment of a Municipal Services Corporation (Lake Simcoe Regional Airport) be
read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
►0"M
18. Confirmation By -Law:
a) By -Law No. 2014 -096: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, June 25, 2014.
Motion No. C140625 -17
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2014 -096: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, June 25, 2014 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 10 of 11
Council Meeting Minutes — June 25, 2014.
19. Adjournment:
a) Motion to Adjourn.
Motion No. C140625 -18
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now adjourn at 7:50 p.m.
Refreshments were served.
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Mayor, H.S. Hu yes
Carried.
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