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04 28 2014 Heritage Committee MinutesA Township ot. f��jf' Proud Heritage, Exciting Future Monday, April 28, 2014 Present: Councillor John Crawford, Chair Mayor H.S. Hughes Suzanne Busby Tim Crawford Wayne Lintack, left @ 7:38 p.m. Kayla Thibeault Regrets: Leah Burton The Township of Oro - Medonte Heritage Committee Meeting Minutes Council Chambers Time: 6:02 p.m. Councillor Mel Coutanche, Vice Chair Murray Cayley, arrived @ 6:17 p.m. Ruth Fountain Dorothy Moore Bruce Malcom Staff: Shawn Binns, Director of Recreation and Community Services; Justin Hodgkinson, Community Recreation Coordinator; Marie Brissette, Committee Coordinator 1. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. HC140428 -1 Moved by Thibeault, Seconded by Lintack It is recommended that the agenda for the Heritage Committee meeting of Monday, April 28, 2014 be received and adopted. Carried. 2. Disclosure of Pecuniary Interest: None declared. Page 1 of 6 F, Heritage Committee Meeting Minutes - April 28, 2014 3. Adoption of Minutes of Previous Meeting: a) Minutes of the Heritage Committee meeting held on Monday, March 24, 2014. Motion No. HC140428 -2 Moved by Fountain, Seconded by Moore It is recommended that the draft minutes of the Heritage Committee meeting held on Monday, March 24, 2014 be adopted as printed and circulated. Carried. 4. Deputations: None. 5. Communications: a) Update from the African Church sub - committee. Motion No. HC140428 -3 Moved by Thibeault, Seconded by Lintack It is recommended that the correspondence dated April 14, 2014 from Genevieve Charrois, Parks Canada, re: Parks Canada's National Historic Sites Cost - Sharing Program be received. Carried. b) Shawn Binns, Director of Recreation and Community Services, re: Update on Oro African Church Stakeholders' Meeting held on Wednesday, April 16, 2014. Motion No. HC140428 -4 Moved by Busby, Seconded by Fountain It is recommended that the verbal information provided by Councillor Crawford, re: Update on Oro African Church Stakeholders' Meeting held on Wednesday, April 16, 2014 be received. Carried. Page 2 of 6 Heritage Committee Meeting Minutes — April 28, 2014 c) Shawn Binns, Director of Recreation and Community Services, re: Procurement of Restoration Services for the Oro African Church. Motion No. HC140428 -5 Moved by Thibeault, Seconded by Lintack It is recommended 1. That the verbal update provided by Shawn Binns, Director of Recreation and Community Services, re: Procurement of Restoration Services for the Oro African Church be received. 2. And That the Heritage Committee recommends to Council that the Director of Recreation and Community Services be authorized to sole source Victor R. Snow, Heritage Restoration — Project Management & Consulting for the Restoration Services for the Oro African Church. Carried. d) Correspondence dated March 25, 2014 from Brenda Clark, County of Simcoe, re: Resolution Regarding Restoration of the Oro African Methodist Episcopal Church - Parks Canada Grant Application. Motion No. HC140428 -6 Moved by Busby, Seconded by Fountain It is recommended that the correspondence dated March 25, 2014 from Brenda Clark, County of Simcoe, re: Resolution Regarding Restoration of the Oro African Methodist Episcopal Church - Parks Canada Grant Application be received. Carried. e) Correspondence dated April 4, 2014 from The Honourable Dr. Don Meredith, Senate, re: Funding through the Parks Canada National Historic Sites Cost Sharing Program - Oro African Church. Motion No. HC140428 -7 Moved by Thibeault, Seconded by Lintack It is recommended that the correspondence dated April 4, 2014 from The Honourable Dr. Don Meredith, Senate, re: Funding through the Parks Canada National Historic Sites Cost Sharing Program - Oro African Church be received. Carried. Page 3 of 6 Heritage Committee Meeting Minutes — April 28, 2014 f) Update from the Heritage Properties sub - committee. Motion No. HC140428 -8 Moved by Lintack, Seconded by Moore It is recommended 1. That the verbal update from the Heritage Properties sub - committee be received. 2. And that a draft Municipal Listing Policy be brought forward to the next regular Heritage Committee meeting. Carried. g) Building Department Demolition Permits Issued - March 2014. Motion No. HC140428 -9 Moved by Busby, Seconded by Caeley It is recommended the Building Department Demolition Permits Issued - March 2014 be received. Carried. h) _ Update from the Policy and - Procedures for Artifacts and Archives- sub- committee.- Motion No. HC140428 -10 Moved by Crawford, Seconded by Lintack It is recommended that the verbal update provided by Justin Hodgkinson, Community Recreation Coordinator, on behalf of the Policy and Procedures for Artifacts and Archives sub - committee be received. Carried. i) Wayne Lintack, re: Archaeological Management Plan for Oro - Medonte. Motion No. HC140428 -11 Moved by Busby, Seconded by Fountain It is recommended that the information presented by Wayne Lintack, re: Archaeological Management Plan for Oro - Medonte be deferred to the next regular Heritage Committee meeting. Carried. Page 4 of 6 Heritage Committee Meeting Minutes — April 28, 2014 j) Donna Hewitt, Director of Corporate and Strategic Initiatives, re: International Plowing Match. Motion No. HC140428 -12 Moved by Busby, Seconded by Moore It is recommended that the information presented by Donna Hewitt, Director of Corporate and Strategic Initiatives, re: International Plowing Match be received. Carried. k) Justin Hodgkinson, Recreation Coordinator, re: Reprint of the Story of Oro. Motion No. HC140428 -13 Moved by Busby, Seconded by Moore It is recommended 1. That the verbal information presented by Justin Hodgkinson, Recreation Coordinator, re: Reprint of the Story of Oro be received. 2. And That the Heritage Commit-tee_ recommends to Co_ unc_il that-the Story of Oro-be. reprinted. Carried. 1) Correspondence dated April 8, 2014 from the Simcoe County Historical Association, re: A Commemoration - 70th Anniversary of D -Day (June 6, 1944) and Annual General Meeting to be held on Tuesday, April 29, 2014 - Midhurst United Church. Motion No. HC140428 -14 Moved by Fountain, Seconded by Thibeault It is recommended that the correspondence dated April 8, 2014 from the Simcoe County Historical Association, re: A Commemoration - 70th Anniversary of D -Day (June 6, 1944) and Annual General Meeting to be held on Tuesday, April 29, 2014 - Midhurst United Church be received. Carried. Page 5of6 Heritage Committee Meeting Minutes — April 28, 2014 6. Next Meeting Date: Special Meeting to be held on Thursday, May 15, 2014 at 6:00 p.m. 7. Adjournment: a) Motion to Adjourn. Motion No. HC140428 -15 Moved by Thibeault, Seconded by Crawford It is recommended that we do now adjourn at 7:43 p.m. Carried. mittee Coordinator Page 6 of 6