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06 04 2014 Council Meeting Minutesa� Township of Proud Heritage., Exciting Future Wednesday, June 4, 2014 The Township of Oro - Medonte Council Meeting Minutes Council Chambers 2010 -2014 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Time: 9:00 a.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Hugh Murray, Fire Chief; Tamara Obee, Manager Health & Safety, Human Resources; Samah Othman, Supervisor, Communications & Customer Service; Kees Kort, Hicks Morley (via teleconference) Also Sheila Craig; Diane Richards; Lynn Thomson; Joanna McEwen; Paul Present: Marshall 1. Call to Order- Private Prayer /Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 13 Council Meeting Minutes — June 4, 2014. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C140604 -1 Moved by Coutanche, Seconded by Meyer Be it resolved that the agenda for the Council meeting of Wednesday, June 4, 2014 be received and adopted as amended to Add Item 4 g) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Development Services). Remove Item 10d) Shawn Binns, Director of Recreation and Community Services, re: Preliminary Report on CDM Preparation - Conservation and Demand Energy Management Plan for the Township of Oro - Medonte. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C140604 -2 Moved by Evans, Seconded by Crawford Be it resolved that we do now go in Closed Session at 9:03 a.m. to discuss • acquisition /disposition of land; • personal matter affecting an identifiable individual. Carried. Page 2 of 13 Council Meeting Minutes — June 4, 2014. b) Motion to Rise and Report. Motion No. C140604 -3 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now Rise at 9:58 a.m. and Recess until 10:00 a.m. at which time we shall Report on the Closed Session Items c) Hugh Murray, Fire Chief, re: Acquisition / disposition of land (Shanty Bay Fire Hall). d) Robin Dunn, CAO, re: Acquisition / disposition of land (Lake Simcoe Regional Airport). e) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition / disposition of land (Unopened Section of Bay Street). f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition / disposition of land (Road Allowance between Lots 25 and 26, Concession 6, Oro). g) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Development Services). Carried. c) Hugh Murray, Fire Chief, re: Acquisition / disposition of land (Shanty Bay Fire Hall). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate & Strategic Initiatives; Hugh Murray, Fire Chief; Samah Othman, Supervisor, Communications & Customer Service. Motion No. C140604 -4 Moved by Evans, Seconded by Crawford Be it resolved 1. That the confidential correspondence dated June 3, 2014 and confidential verbal information presented by Hugh Murray, Fire Chief, re: Acquisition / disposition of land (Shanty Bay Fire hall) be received. 2. That the Fire Chief be authorized to negotiate within the parameters identified by Council and proceed with Paul Miller to secure the property. 3. And That staff report back to Council at a future date. Carried. Page 3 of 13 Council Meeting Minutes — June 4, 2014. d) Robin Dunn, CAO, re: Acquisition / disposition of land (Lake Simcoe Regional Airport). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate & Strategic Initiatives; Hugh Murray, Fire Chief; Samah Othman, Supervisor, Communications & Customer Service. Motion No. C140604 -5 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO, re: Acquisition / disposition of land (Lake Simcoe Regional Airport) be received. 2. That the CAO be authorized to execute all necessary documentation. 3. And That the Clerk bring forward the appropriate By -Law. Carried. e) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition / disposition of land (Unopened Section of Bay Street). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services. Motion No. C140604 -6 Moved by Evans, Seconded by Crawford Be it resolved that the confidential verbal information presented by Doug Irwin, Director of Corporate Services /Clerk re: Acquisition / disposition of land (Unopened Section of Bay Street) be received. Carried. Page 4 of 13 Council Meeting Minutes — June 4, 2014. f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition / disposition of land (Road Allowance between Lots 25 and 26, Concession 6, Oro) [Refer to Item 13 b)]. The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk. Motion No. C140604 -7 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential verbal information presented by Doug Irwin, Director of Corporate Services /Clerk re: Acquisition / disposition of land (Road Allowance between Lots 25 and 26, Concession 6, Oro) and correspondence dated May 29, 2014 from Dianne Duivenvoorden, re: Request to Purchase Township Property, Road Allowance between Lots 25 and 26, Concession 6, Oro be received. 2. That the lands described as Part Road Allowance between Lots 25 & 26, Concession 6 (Oro) Lying West of the East 1/2, Township of Oro - Medonte (PIN 58550- 0172(LT)) be permanently closed and be declared surplus to the needs of the municipality and transferred by direct sale to the abutting property owners, being 815 Line 5 South and 654 Ridge Road West. 3. That the owners of 815 Line 5 South and 654 Ridge Road West be advised that the lands to be conveyed are to merge on title with the respective properties and that each property owners will be required to bring an Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the parcels to one Property Identifier Number, at their expense upon transfer. 4. That the applicants be advised of the land value established for the said land and, upon acceptance of the offer, the Clerk bring forward the appropriate by -law for Council's consideration. 5. And that the applicants be advised of Council's decision under the Director of Corporate Service /Clerk's signature. Carried. Page 5 of 13 Council Meeting Minutes — June 4, 2014. g) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Development Services). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Tamara Obee, Manager Health & Safety, Human Resources; Kees Kort, Hicks Morley (via teleconference). Motion No. C140604 -8 Moved by Crawford, Seconded by Evans Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO, and Andria Leigh, Director of Development Services, re: Personal matters about an identifiable individual (Development Services) be received. 2. And That the CAO be authorized to proceed as outlined. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, May 28, 2014. Motion No. C140604 -9 Moved by Meyer, Seconded by Coutanche Be it resolved that the draft minutes of the Council meeting held on Wednesday, May 28, 2014 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: a) Jim Scanlan and Phil Patchell, re: Successful Completion of Legal Awareness II from the Ontario Recreation Facilities Association Inc. Motion No. C140604 -10 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence from the Ontario Recreation Facilities Association Inc. for Jim Scanlan and Phil Patchell, re: Successful Completion of Legal Awareness II be received. 2. And That Jim Scanlan and Phil Patchell be recognized under the Mayor's signature. Carried. Page 6 of 13 Council Meeting Minutes — June 4, 2014. 7. Public Meetings: None. 8. Deputations: a) Joanna McEwen and Sheila Craig, re: Penetanguishene Road Village Sign Project. Motion No. C140604 -11 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the information presented by Paul Marshall, Joanna McEwen and Sheila Craig, re: Penetanguishene Road Village Sign Project be received. 2. That the Council of the Township of Oro - Medonte supports the application to the Ontario Trillium Foundation for funding the Penetanguishene Road Village Sign Project. 3. That the Township of Oro - Medonte enter into a collaborative agreement to provide financial oversight and project management/coordination assistance should Ontario Trillium Foundation funding be realized. 4. And That Joanna McEwen, Sheila Craig and the Ontario Trillium Foundation be advised of Council's decision under the Director of Recreation and Community Services' signature. Carried. 9. Identification From the Public of an Agenda Item of Interest: Page 7 of 13 Council Meeting Minutes — June 4, 2014. 10. Reports of Municipal Officers: a) Jerry Ball, Director of Transportation and Environmental Services, memorandum dated June 4, 2014, re: Craighurst Sidewalk Grant Application. Motion No. C140604 -12 Moved by Evans, Seconded by Crawford Be it resolved 1. That the Memorandum dated June 4, 2014 from Jerry Ball, Director of Transportation and Environmental Services, re: Craighurst Sidewalk Grant Application be received. 2. That Council supports, in principle, the Craighurst Women's Institute's application for the Farm Credit Canada AgriSpirit Fund. 3. That the Craighurst Women's Institute liaise with the Director of Transportation and Environmental Services. 4. And that the Craighurst Women's Institute be advised of Council's decision under the Director of Transportation and Environmental Services' signature. Carried. b) Report No. DS2014 -028, Andria Leigh, Director of Development Services, re: Lazy Dayz Bed & Breakfast (Kate Marrs) - Temporary Use By -law Application 2014- ZBA -07, 754 Horseshoe Valley Road West, South Part of Lot 1, Concession 5 ( Medonte), Township of Oro - Medonte [Refer to Item 15a)][To be distributed at the meeting]. Motion No. C140604 -13 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. DS 2014 -028, Andria Leigh, Director of Development Services, re: Lazy Dayz Bed & Breakfast (Kate Marrs) - Temporary Use By -law Application 2014 - ZBA-07, 754 Horseshoe Valley Road West, South Part of Lot 1, Concession 5 ( Medonte), Township of Oro - Medonte be received and adopted. 2. That the Clerk bring forward the appropriate By -Law to adopt the Temporary Use to permit indoor and outdoor special events for a period of one (1) year for Council's consideration. 3. And That the applicant be advised of Council's decision under the Director of Development Services' signature. Carried. Page 8 of 13 Council Meeting Minutes — June 4, 2014. c) Report No. RC2014 -11, Shawn Binns, Director of Recreation and Community Services, re: Fall/Winter Recreation Program Update. Motion No. C140604 -14 Moved by Crawford, Seconded by Evans Be it resolved that Report No. RC2014 -11, Shawn Binns, Director of Recreation and Community Services, re: Fall/Winter Recreation Program Update be received for information. Carried. d) Shawn Binns, Director of Recreation and Community Services, re: Preliminary Report on CDM Preparation - Conservation and Demand Energy Management Plan for the Township of Oro - Medonte. The Item was withdrawn on agenda adoption. e) Shawn Binns, Director of Recreation and Community Services re: Report No. 03 dated May 26, 2014 from Steenhof Building Services Group re: Oro - Medonte Arena Construction /Project Management Report [To be distributed at the meeting]. Motion No. C140604 -15 Moved by Coutanche, Seconded by Meyer Be it resolved that Report No. 03, dated May 26, 2014 from Steenhof Building Services Group re: Oro - Medonte Arena Construction /Project Management Report, and presented by Shawn Binns, Director of Recreation and Community Services be received. Carried. 11. Reports of Members of Council: None. Page 9 of 13 Council Meeting Minutes — June 4, 2014. 12. Consent Agenda: a) Announcements of Interest to the Public • Garage Sales, Eady Community Hall, Saturday, June 7 and 14, 2014, 8:00am- 2:00pm b) Minutes of Midland Public Library Board meeting held on Thursday, April 10, 2014. Staff Recommendation: Receive. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, April 25, 2014. Staff Recommendation: Receive. d) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, April 25, 2014. Staff Recommendation: Receive. e) Minutes of the Orillia Public Library Board meeting held on Wednesday, April 23, 2014. Staff Recommendation: Receive. f) Correspondence dated May 26, 2014 from Janet Mason, Assistant Deputy Minister, Local Government and Planning Policy Division, re: Wynne Government Embraces Provincial Oversight of Municipal Government. Staff Recommendation: Receive. Motion No. C140604 -16 Moved by Evans, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public • Garage Sales, Eady Community Hall, Saturday, June 7 and 14, 2014, 8:00am- 2:00pm b) Minutes of Midland Public Library Board meeting held on Thursday, April 10, 2014. Received. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, April 25, 2014. Received. d) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, April 25, 2014. Received. e) Minutes of the Orillia Public Library Board meeting held on Wednesday, April 23, 2014. Received. f) Correspondence dated May 26, 2014 from Janet Mason, Assistant Deputy Minister, Local Government and Planning Policy Division, re: Wynne Government Embraces Provincial Oversight of Municipal Government. Received. Carried. Page 10 of 13 Council Meeting Minutes — June 4, 2014. 13. Communications: a) Correspondence dated May 20, 2014 from James Mitchell, Ministry of Agriculture, Food and Rural Affairs, re: Request from Program Administrator for Review by Second Valuer of Valuation on a Claim Made Under the Ontario Wildlife Damage Compensation Program. Motion No. C140604 -17 Moved by Evans, Seconded by Crawford Be it resolved 1. That the correspondence dated May 20, 2014 from James Mitchell, Ministry of Agriculture, Food and Rural Affairs, re: Request from Program Administrator for Review by Second Valuer of Valuation on a Claim Made Under the Ontario Wildlife Damage Compensation Program be received. 2. That the Council of the Township of Oro - Medonte directs staff to submit an appeal of OMAFRA's request for a re- evaluation of the claim made under the Ontario Wildlife Compensation Program and of the Compensation Awarded by Second Valuer after Revaluation to the Ministry of Agriculture, Food and Rural Affairs. 3. And That Mr. and Mrs. Regelink be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. b) Correspondence dated May 29, 2014 from Dianne Duivenvoorden, re: Request to Purchase Township Property, Road Allowance between Lots 25 and 26, Concession 6, Oro. The Item was deal with in conjunction with Item 4 f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition / disposition of land (Road Allowance between Lots 25 and 26, Concession 6, Oro). Refer to Item 4f). 14. Notice of Motions: None. Page 11 of 13 Council Meeting Minutes — June 4, 2014. 15. By -Laws: a) By -Law No. 2014 -084: A by -law to allow temporary uses on lands described as follows: South Part of Lot 1, Concession 5 ( Medonte), Township of Oro - Medonte (Municipally known as 754 Horseshoe Valley Road West). Motion No. C17140604-18 Moved by Coutanche, Seconded by Meyer Be it resolved that By -Law No. 2014 -084, A by -law to allow temporary uses on lands described as follows: South Part of Lot 1, Concession 5 ( Medonte), Township of Oro - Medonte (Municipally known as 754 Horseshoe Valley Road West) be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. Questions from the Public Clarifying an Agenda Item: 17. Closed Session Items (Unfinished Items): 18. Confirmation By -Law: a) By -Law No. 2014 -081: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, June 4, 2014. Motion No. C140604 -19 Moved by Meyer, Seconded by Coutanche Be it resolved that By -Law No. 2014 -081, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, June 4, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 of 13 Council Meeting Minutes — June 4, 2014. 19. Adjournment: a) Motion to Adjourn. Motion No. C140604 -20 Moved by Crawford, Seconded by Evans Be it resolved that we do now adjourn at 11:09 a.m. Carried. Page 13 of 13