05 28 2014 Council MinutesTownship of
Proud Heritage, Excitiq Future
Wednesday, May 28, 2014
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2010-2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Time: 6:04 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer/Deputy CAO; Andria Leigh, Director of Development
Services; Jerry Ball, Director of Transportation and Environmental
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Shawn Binns, Director of Recreation and Community Services; Derek
Witlib, Manager, Planning Services; Tamara Obee, Manager Health &
Safety, Human Resources; Janette Teeter, Deputy Clerk; Samah
Othman, Supervisor, Communications & Customer Service
Also Josh Morgan, Shauna Tozser, Jason Vurma, Diane Richards, Sue
Present: Roehner, Ann Truyens, Ed Morris, David Clark
1. Call to Order- Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
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Council Meeting Minutes — May 28, 2014.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C140528-1
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, May 28, 2014 be
received and adopted as amended to:
Withdraw Item 4d) Jerry Ball, Director of Transportation and Environmental Services, re:
Litigation affecting the municipality (Municipal Responsibilities).
And add Items:
4f) Robin Dunn, CAO, re: Litigation affecting the municipality (Development Services).
11 a) Mayor H.S. Hughes, re: County Road 22 (Horseshoe Valley Road), County of
Simcoe Environmental Assessment - Response to Horseshoe Valley Property Owners
Association Questions.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C140528-2
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 6:06 p.m. to discuss
• personal matter affecting an identifiable individual;
• solicitor -client privilege;
• litigation affecting the municipality.
Carried.
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Council Meeting Minutes — May 28, 2014.
b) Motion to Rise and Report.
Motion No. C140528-3
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 6:55 p.m. and Recess until 7:00 p.m. at
which time we shall Report on the Closed Session Items 4:
c) Shannon Stewart, Deputy Treasurer / Tax Collector, re: Personal matters about an
identifiable individual (Massolin).
e) Robin Dunn, CAO, re: Solicitor -client privilege (Landfill Site).
f) Robin Dunn, CAO, re: Litigation affecting the municipality (Development Services).
Carried.
c) Shannon Stewart, Deputy Treasurer/ Tax Collector, re: Personal matters about an
identifiable individual (Massolin).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer/Deputy CAO; Jerry Ball, Director of
Transportation and Environmental Services; Donna Hewitt, Director of Corporate &
Strategic Initiatives; Janette Teeter, Deputy Clerk; Samah Othman, Supervisor,
Communications & Customer Service.
Motion No. C140528-4
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the confidential correspondence dated May 20, 2014 and presented by Paul
Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Personal matters about an
identifiable individual (Massolin) be received.
2. That the request for Interest Relief be denied.
3. And That the Ms. Massolin be advised of Council's decision under the Deputy
Treasurer/ Tax Collector's signature.
Carried.
d) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation
affecting the municipality (Municipal Responsibilities).
The Item was withdrawn upon adoption of the agenda.
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Council Meeting Minutes — May 28, 2014.
e) Robin Dunn, CAO, re: Solicitor -client privilege (Landfill Site).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer/Deputy CAO; Jerry Ball, Director of
Transportation and Environmental Services; Donna Hewitt, Director of Corporate &
Strategic Initiatives; Janette Teeter, Deputy Clerk; Samah Othman, Supervisor,
Communications & Customer Service.
Motion No. C140528-5
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the confidential correspondence package presented by Robin Dunn, CAO, re:
Solicitor -client privilege (Landfill Site) be received.
2. And That the CAO be authorized to proceed as originally directed by Motion No.
C131106-5.
Carried.
f) Robin Dunn, CAO, re: Litigation affecting the municipality (Development Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria
Leigh, Director of Development Services; Janette Teeter, Deputy Clerk; Tamara Obee,
Manager Health & Safety, Human Resources.
Motion No. C140528-6
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Litigation affecting the municipality (Development Services) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, May 14, 2014.
Motion No. C140528-7
Moved by Crawford, Seconded by Lancaster
Be it resolved that the draft minutes of the Council meeting held on Wednesday, May
14, 2014 be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — May 28, 2014.
b) Minutes of Special Heritage Committee meeting held on Thursday May 15, 2014.
Motion No. C140528-8
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Special Heritage Committee meeting held on
Thursday, May 15, 2014 be received.
Carried.
Motion No. C140528-9
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That, per Special Heritage Committee Motion No. SHC140515-2, the
recommendations contained within the Cultural Heritage Assessment: Oro African
Methodist Episcopal Church and Cemetery National Historic Site, as presented by
Su Murdoch, Historical Consulting and Victor R. Snow, Heritage Restoration, Project
Management & Consulting be supported in principle.
2. That the Cultural Heritage Assessment be used to guide decisions with respect to
the restoration of the Oro African Methodist Episcopal Church.
3. That staff bring back a comprehensive report outlining a project plan for the
proposed restoration.
4. That the Heritage Committee be advised of Council's decision under the Director of
Recreation and Community Services' signature.
Carried.
c) Minutes of Committee of Adjustment meeting held on Thursday, May 15, 2014.
Motion No. C140528-10
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, May 15, 2014 be received.
Carried.
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Council Meeting Minutes — May 28, 2014.
d) Minutes of Special Council meeting held on Wednesday, May 21, 2014.
Motion No. C140528-11
Moved by Lancaster, Seconded by Evans
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
May 21, 2014 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Correspondence dated May 13, 2014 from Pamela Musgrave, Senior Regional Manager,
Muscular Dystrophy Canada re: Recognition to Oro-Medonte Firefighters Association
Annual Boot Drive for Muscular Dystrophy Canada.
Motion No. C140528-12
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated May 13, 2014 from Pamela Musgrave, Senior
Regional Manager, Muscular Dystrophy Canada re: Recognition to Oro-Medonte
Firefighters Association Annual Boot Drive for Muscular Dystrophy Canada be
received.
2. And That the Oro-Medonte Firefighters Association be recognized under the Mayor's
signature.
Carried.
b) Correspondence dated May 22, 2014 from Michelle Hudolin, Severn Sound
Environmental Association, re: Thank You - 2014 Tree Seedling Distribution Program.
Motion No. C140528-13
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated May 22, 2014 from Michelle Hudolin, Severn Sound
Environmental Association, re: Thank You - 2014 Tree Seedling Distribution
Program be received.
2. And That Samah Othman and Darcy Brooke-Bisschop be recognized under the
Mayor's signature.
Carried.
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Council Meeting Minutes — May 28, 2014.
7. Public Meetings:
a) Proposed Amendment to the Zoning By -Law, 19 Line 7 South, Concession 8 North, Part
Lot 21 (Oro), Township of Oro-Medonte (David Clark).
Deputy Mayor Hough called the meeting to order at 7:12 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Sections 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By-law, Application 2014-ZBA-04 (Clark) 19 Line 7 South and described as
Concession 8 North, Part Lot 21 (Oro), in the Township of Oro-Medonte..
Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on
May 7, 2014 and a sign posted on the subject property on May 7, 2014.
The following correspondence was received at the meeting: Simcoe County District
School Board dated May 12, 2014.
Derek Witlib, Manager Planning Services, explained the purpose and effect of the
proposed amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: Joshua Morgan, Morgan Planning & Development Inc. on behalf of
applicant.
Deputy Mayor Hough advised that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's
website.
There being no further comments or questions, the meeting adjourned at 7:25 p.m.
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Council Meeting Minutes — May 28, 2014.
8. Deputations:
a) Jason Vurma, Centurion Cycling Canada, re: Centurion Cycling Event - June 22, 2014.
Motion No. C140528-14
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence and PowerPoint presentation presented by Jason Vurma,
Centurion Cycling Canada, re: Centurion Cycling Event - June 22, 2014 be received.
2. That the applicant liaise with the Ontario Provincial Police, the Director of
Transportation and Environmental Services, Fire & Emergency Services and the
Chief Municipal Law Enforcement Officer with respect to operational planning
including road closures, signage, parking and community notification.
3. That the applicant provide proof of insurance naming the Township of Oro-Medonte
as a third party in the amount of $5,000,000.00.
4. That the applicant provides appropriate approval from the County of Simcoe for the
use of the County Roads.
5. That the applicant liaise with the Oro-Medonte Chamber of Commerce to promote
local businesses and area accommodations.
6. And That applicant be advised of Council's decision under the Director of Recreation
and Community Services' signature
Carried.
9. Identification From the Public of an Agenda Item of Interest:
10. Reports of Municipal Officers:
a) Jerry Ball, Director of Transportation and Environmental Services, re: Process Update,
Class Environmental Assessment.
Motion No. C140528-1
Moved by Evans, Seconded by Crawford
Be it resolved that the verbal information presented by Jerry Ball, Director of
Transportation and Environmental Services, re: Process Update, Class Environmental
Assessment be received.
Carried.
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Council Meeting Minutes — May 28, 2014.
b) Report No. DS2014-025, Andria Leigh, Director of Development Services, re: Diamond
Valley Estates — Phase 3 Subdivision Agreement Amendments, Plan M-957 [To be
distributed at the meeting, Refer to Item 15 c)].
Motion No. C140528-16
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. DS 2014-025, Andria Leigh, Director of Development Services, re:
Diamond Valley Estates — Phase 3 Subdivision Agreement Amendments, Plan M-
957 be received and adopted.
2. That Section 6.1 and Schedule "D" of the Subdivision Agreement be amended in
accordance with draft By -Law No. 2014-077.
3. That the Clerk bring forward the appropriate By -Law for Council's consideration.
4. And That the Developer be notified of Council's decision under the Director of
Development Services' signature.
Carried.
c) Report No. DS2014-026, Andria Leigh, Director of Development Services, re: Site Plan
Approval and Removal of Holding (H) Provision (Application 2013 -SPA -16) by Marjeta
Pintar Concession 8, North Part of Lot 8, 4128 Line 8 North (Medonte), Township of Oro-
Medonte [Refer to Items 15 d) and e)].
Motion No. C140528-17
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report DS2014-026, Andria Leigh, Director of Development Services, re: Site
Plan Approval and Removal of Holding (H) Provision (Application 2013 -SPA -16) by
Marjeta Pintar Concession 8, North Part of Lot 8, 4128 Line 8 North (Medonte),
Township of Oro-Medonte be received and adopted.
2. That the Township of Oro-Medonte enters into a Site Plan Agreement with Marjeta
Pintar thereby permitting the removal of Holding Provision applying to the lands
described as Concession 8, North Part of Lot 8 (Medonte), 4128 Line 8 North, for the
purpose of a Class B Dog Kennel
3. That the Clerk bring forward the appropriate By -Laws to enter into Site Plan
Agreement with Marjeta Pintar and to remove the Holding Provision applying to the
lands described as Concession 8, North Part of Lot 8 (Medonte), 4128 Line 8 North
for Council's consideration.
4. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
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Council Meeting Minutes — May 28, 2014.
d) Report No. RC2014-10, Shawn Binns, Director of Recreation and Community Services,
re: Green Energy Act — Energy Conservation and Demand Management Plan (CDM).
Motion No. C140528-18
Moved by Coutanche, Seconded by Meyer
Be it resolved that Report No. RC2014-10, Shawn Binns, Director of Recreation and
Community Services, re: Green Energy Act — Energy Conservation and Demand
Management Plan (CDM) be received for information.
Carried.
e) Report No. CS12014-06, Donna Hewitt, Director of Corporate and Strategic Initiatives, re:
Corporate Projects Status Update — May 2014.
Motion No. C140528-19
Moved by Crawford, Seconded by Lancaster
Be it resolved that Report No. CS12014-06, Donna Hewitt, Director of Corporate and
Strategic Initiatives, re: Corporate Projects Status Update — May 2014 be received for
information.
Carried.
f) Report No. HR2014-001, Tamara Obee, Manager Human Resources/ Health & Safety,
re: Holiday Shutdown.
Motion No. C140528-20
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. HR2014-001, Tamara Obee, Manager Human Resources/ Health &
Safety, re: Holiday Shutdown be received and adopted.
2. That the Township Administration Centre and Oro-Medonte Fire Headquarters be
closed from 4:30 p.m. Tuesday, December 23, 2014 to 8:30 a.m. Monday, January
5, 2015.
3. And That Staff and the Public be notified accordingly.
Carried.
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Council Meeting Minutes — May 28, 2014.
g) Report No. CAO2014-01, Samah Othman, Supervisor, Communications & Customer
Service, re: Corporate Communications Strategy: Community Information Guide.
Motion No. C140528-21
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. CAO2014-01, Samah Othman, Supervisor, Communications &
Customer Service, re: Corporate Communications Strategy: Community Information
Guide be received and adopted.
2. And That recommendations be brought forward for Council's consideration that will
identify further cost savings to offset any overrun.
Carried.
11. Reports of Members of Council:
a) Mayor H.S. Hughes, re: County Road 22 (Horseshoe Valley Road), County of Simcoe
Environmental Assessment - Response to Horseshoe Valley Property Owners
Association Questions.
Correspondence was distributed to Council.
Motion No. C140528-22
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence presented by Mayor H.S. Hughes re: County
Road 22 (Horseshoe Valley Road) County of Simcoe Environmental Assessment —
Response to Horseshoe Valley Property Owners Association be received and
forwarded to the Horseshoe Valley Property Owners Association Executive on behalf of
Council and under the Mayor's signature.
Carried.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Save -A -Life CPR Day, Barnfield Point Recreation Centre, 500 Atherley Road, Orillia,
June 1, 2014, 9am-12:00pm.
2. Garage Sales, Eady Community Hall, Saturday, June 7 and 14, 2014, 8:00am-
2:00pm
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Council Meeting Minutes — May 28, 2014.
13. Communications:
a) Correspondence dated April 30, 2014 from J.W Tiernay, Executive Director, Ontario
Good Roads Association re: Minimum Maintenance Standards Litigation Reserve.
Motion No. C140528-23
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence dated April 30, 2014 from J.W Tiernay, Executive Director,
Ontario Good Roads Association re: Minimum Maintenance Standards Litigation
Reserve be received.
2. That the Township of Oro-Medonte's contribution of $501.00 to the Ontario Good
Roads Association (OGRA) remain in the OGRA Litigation Reserve, to defend any
potential future actions against the Minimum Maintenance Standards.
3. And That OGRA be advised of Council's decision under the Director of
Transportation and Environmental Services' signature.
Carried.
b) Correspondence dated May 13, 2014 from David Parks, Director of Planning,
Development and Tourism, County of Simcoe re: Notice of Funding Commitment, Trails
Connecting Communities Program 2014, Oro-Medonte Rail Trail enhancement Project
and Lohuaru Trail Project.
Motion No. C140528-24
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated May 13, 2014 from David Parks, Director
of Planning, Development and Tourism, County of Simcoe re: Notice of Funding
Commitment, Trails Connecting Communities Program 2014, Oro-Medonte Rail Trail
Enhancement Project and Lohuaru Trail Project be received.
Carried.
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Council Meeting Minutes — May 28, 2014.
c) Correspondence dated May 12, 2014 from Wendy Sutherland, Supervisor of
Administrative Support Services, City of Barrie re: Council Motion 14-G-124 -
Appointment to Lake Simcoe Regional Airport Inc. Board of Directors.
Motion No. C140528-25
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated May 12, 2014 from Wendy Sutherland, Supervisor of
Administrative Support Services, City of Barrie re: Council Motion 14-G-124 -
Appointment to Lake Simcoe Regional Airport Inc. Board of Directors be received.
2. That the Township of Oro-Medonte approves the City of Barrie appointments for the
Lake Simcoe Regional Airport Board of Directors per Section 6.09 of the Lake
Simcoe Regional Airport Agreement.
3. And Further That the City of Barrie be notified of Council's decision under the
Director of Corporate Services/Clerk's signature.
Carried.
14. Notice of Motions:
None.
15. By -Laws:
a) By -Law No. 2014-074: A By-law to remove the Holding symbol On lands described
as follows: Part Block C, Plan M-9, Roll # 4346-010-003-20800 Township Of Oro-
Medonte County of Simcoe.
b) By -Law No. 2014-076: A By-law to Amend By-law 2013-086 being a by-law to
authorize the execution of an agreement between the Township of Oro-Medonte and
Elizabeth and Kevin Jones to allow for two dwellings.
c) By -Law No. 2014-077: A By-law to Amend By-law 2010-059, "A By-law to Authorize
the Execution of an Subdivision Agreement between the Corporation of the
Township of Oro-Medonte and 2008628 Ontario Ltd.".
d) By -Law No. 2014-078: A By -Law to Amend By -Law, 2014-012, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By -Law).
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Council Meeting Minutes — May 28, 2014.
e) By -Law No. 2014-079: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and Marjeta
Pintar described as lands as follows: Concession 8, North Part of Lot 8 (Medonte)
Township of Oro-Medonte County of Simcoe.
f) By -Law No. 2014-080: A By-law to remove the Holding symbol On lands described
as follows: Concession 8, North Part of Lot 8 (Medonte) Township of Oro-Medonte
County of Simcoe.
Motion No. C140528-26
Moved by Coutanche, Seconded by Meyer
Be it resolved that
a) By -Law No. 2014-074: A By-law to remove the Holding symbol On lands described
as follows: Part Block C, Plan M-9, Roll # 4346-010-003-20800 Township Of Oro-
Medonte County of Simcoe.
b) By -Law No. 2014-076: A By-law to Amend By-law 2013-086 being a by-law to
authorize the execution of an agreement between the Township of Oro-Medonte and
Elizabeth and Kevin Jones to allow for two dwellings.
c) By -Law No. 2014-077: A By-law to Amend By-law 2010-059, "A By-law to Authorize
the Execution of an Subdivision Agreement between the Corporation of the
Township of Oro-Medonte and 2008628 Ontario Ltd.".
d) By -Law No. 2014-078: A By -Law to Amend By -Law, 2014-012, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By -Law).
e) By -Law No. 2014-079: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and Marjeta
Pintar described as lands as follows: Concession 8, North Part of Lot 8 (Medonte)
Township of Oro-Medonte County of Simcoe.
f) By -Law No. 2014-080: A By-law to remove the Holding symbol On lands described
as follows: Concession 8, North Part of Lot 8 (Medonte) Township of Oro-Medonte
County of Simcoe.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk,
signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — May 28, 2014.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
None.
18. Confirmation By -Law:
a) By -Law No. 2014-073: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, May 28, 2014.
Motion No. C140528-27
Moved by Evans, Seconded by Crawford
Be it resolved that By -Law No. 2014-07: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, May 28, 2014 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
19.Adjournment:
a) Motion to Adjourn.
Motion No. C140528-28
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 8:35 p.m.
M yor, H.S. Hu hes
Dep ty Clerk, Janette Teeter
Carried.
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