04 23 2014 Council Meeting Minutesd 1I
4
Township of
Proud Heritage, Exciting Future
Wednesday, April 23, 2014
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2010-2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
6:30 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present: Corporate Services/Clerk; Hugh Murray, Fire Chief; Jerry Ball, Director of
Transportation and Environmental Services; Donna Hewitt, Director of
Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and
Community Services; Derek Witlib, Manager, Planning Services; Janette
Teeter, Deputy Clerk
Also Sue Roehner, Ann Truyens, Don Faiers, Barbara Coutanche
Present:
1. Call to Order- Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C140423-1
Moved by Evans, Seconded by Lancaster
Be it resolved that the agenda for the Council meeting of Wednesday, April 23, 2014 be
received and adopted.
Carried.
Page 1 of 14
Council Meeting Minutes — April 23, 2014.
3. Disclosure of Pecuniary Interest:
Councillor Crawford declared a pecuniary interest on Item 13c) Correspondence dated
April 7, 2014 from Lynn Fisher, Secretary, Oro Agricultural Society re: Letter of Support
Request, Community Foundation of Orillia as he is the Second Vice -President of the
Oro Fair Board and a letter of support could lead to the Oro Agricultural Society
receiving grant money. Councillor Crawford left the Chambers and did not participate in
the discussion or vote on this item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C140423-2
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 6:31 p.m. to discuss
• solicitor -client privilege.
Carried.
b) Motion to Rise and Report.
Motion No. C140423-3
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 7:00 p.m. and Report on the Closed Session Item
4c) Robin Dunn, CAO re: Solicitor -client privilege (Legal Update).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege (Legal Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Donna Hewitt, Direct of Corporate & Strategic
Initiatives; Jerry Ball, Director of Transportation and Environmental Services; Hugh
Murray, Fire Chief.
Motion No. C140423-4
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated April 8, 2014 and presented by Robin
Dunn, CAO re: Solicitor -client privilege (Legal Update) be received.
Carried.
Page 2 of 14
Council Meeting Minutes — April 23, 2014.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, April 9, 2014.
Motion No. C140423-5
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 9,
2014 be received and adopted as printed and circulated.
Carried.
b) Minutes of Committee of Adjustment meeting held on Thursday, April 17, 2014.
Motion No. C140423-6
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, April 17, 2014 be received.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Identification From the Public of an Agenda Item of Interest:
Page 3 of 14
Council Meeting Minutes — April 23, 2014.
10. Reports of Municipal Officers:
a) Report No. F12014-12, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re:
Statement of Accounts — March 31, 2014.
Motion No. C140423-7
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. F12014-12, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO re: Statement of Accounts - March 31, 2014 be received for information only.
2. And That the accounts for the month of March 2014 totalling $6,406,084.87 be
received.
Carried.
b) Report No. TES2014-07, Jerry Ball, Director of Transportation and Environmental
Services re: 2014 Emerald Ash Borer Awareness Plan.
Motion No. C140423-8
Moved by Coutanche, Seconded by Meyer
Be it resolved that Report No. TES2014-07, Jerry Ball, Director of Transportation and
Environmental Services re: 2014 Emerald Ash Borer Awareness Plan be received for
information only.
Carried.
c) Report No. DS2014-07, Derek Witlib, Manager, Planning Services re: Pre -Servicing
Agreement for Reid's Ridge Subdivision (Moonstone) [Refer to Item 15a)].
Motion No. C140423-9
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. DS2014-07, Derek Witlib, Manager, Planning Services re: Pre -Servicing
Agreement for Reid's Ridge Subdivision (Moonstone) be received and adopted.
2. That the Township of Oro-Medonte enters into a Pre -Servicing Agreement with
235970 Ontario Inc. (Reid's Ridge).
3. That the appropriate By-law authorizing the execution of the Pre -Servicing
Agreement with 235970 Ontario Inc. be brought forward for Council's consideration.
4. And That the owner be notified of Council's decision under the Manager, Planning
Services' signature.
Carried.
Page 4 of 14
Council Meeting Minutes — April 23, 2014.
d) Report No. DS2014-18, Derek Witlib, Manager, Planning Services re: Zoning. By-law
Amendment Application 2013-ZBA-19 by YLCC [Refer to Item 15b)].
Motion No. C140423-10
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS 2014-018, Derek Witlib, Manager, Planning Services re: Zoning
By-law Amendment Application 2013-ZBA-19 by YLCC be received and adopted.
2. That Zoning By-law Amendment Application 2013-ZBA-19, being on Schedule "A 8"
to Zoning Bylaw 97-95, as amended, is hereby further amended by changing the
zone symbol applying to lands located at 498 Moon Point Drive and described as
Part Lots 15 & 16 Concession 3, South Orillia, & Part Road Allowance between Lots
15 & 16, Concession 3 South Orillia Part 2, Plan 51 R 34471, in the Township of
Oro-Medonte, from Agricultural/Rural (A/RU) Zone to a Private Recreation Exception
243 (PR* 243) Zone, and as shown on Schedule "A" of draft By-law 2014-048.
3. That the appropriate by-law be brought forward for Council's consideration.
4. And That the applicant be notified of Council's decision under the Manager, Planning
Services' signature.
Carried.
e) Report No. DS2014-20, Derek Witlib, Manager, Planning Services re: Zoning By-law
Amendment Application 2013-ZBA-22 by Donald Faires [Refer to Item 15e)]..
Motion No. C140423-11
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. DS2014-20, Derek Witlib, Manager, Planning Services re: Zoning
By-law Amendment Application 2013-ZBA-22 by Donald Faires be received and
adopted.
2. That Zoning By-law Amendment Application 2013-ZBA-22, being on Schedule "A 17"
to Zoning Bylaw 97-95, as amended, is hereby further amended by changing the
zone symbol applying to lands located in Part 3, Plan 51 R-19032, Part Lot 17,
Concession 5, rezoning of part of the north half of the subject land from
Environmental Protection (EP) Zone to Rural Residential 2 Exception 224 Zone .
(RUR2 *244) to permit a single detached dwelling and as shown on Schedule "A" of
draft By-law 2014-054.
3. That the appropriate by-law be brought forward for Council's consideration.
4. And That the applicant be notified of Council's decision under the Manager, Planning
Services' signature.
Carried.
Page 5 of 14
Council Meeting Minutes — April 23, 2014.
f) Report No. RC2014-06, Shawn Binns, Director of Recreation and Community Services
re: Crime Stoppers Grant Request.
Motion No. C140423-12
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. RC2014-06, Shawn Binns, Director of Recreation and Community
Services re: Crime Stoppers Grant Request be received and adopted.
2. That the request from Crime Stoppers for a grant in the amount of $200.00 be
approved.
3. And That Crime Stoppers be notified of Council's decision under the Director of
Recreation and Community Services' signature.
Carried.
g) Report No. RC2014-07, Shawn Binns, Director of Recreation and Community Services
re: Shanty Bay Firefighter Subsidy Request.
Motion No. C140423-13
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. RC2014-07, Shawn Binns, Director of Recreation and Community
Services re: Shanty Bay Firefighter Subsidy Request be received and adopted.
2. That the request from the Shanty Bay Fire Fighters to waive the rental fees of the
Shanty Bay Ball Diamond from May 4, 2014 to July 6, 2014 in the amount of
$320.00 be approved.
3. And That the Shanty Bay Firefighters be notified of Council's decision under the
Director of Recreation and Community Services' signature.
Carried.
h) Shawn Binns, Director of Recreation and Community Services re: Report No. 01
dated April 8, 2014 from Steenhof Building Services Group re: Oro-Medonte Arena
Construction/Project Management Report.
Motion No. C140423-14
Moved by Coutanche, Seconded by Meyer
Be it resolved that Report No. 01, dated April 8, 2014 from Steenhof Building Services
Group re: Oro-Medonte Arena Construction/Project Management Report, and presented
by Shawn Binns, Director of Recreation and Community Services be received.
Carried.
Page 6 of 14
Council Meeting Minutes — April 23, 2014.
11. Reports of Members of Council:
a) Mayor H.S. Hughes correspondence received April 8, 2014 from Katie Mills & the
McHappy Day Team, Shanty Bay McDonald's re: McHappy Day, Wednesday, May 7,
2014.
Motion No. C140423-15
Moved by Crawford, Seconded by Lancaster
Be it resolved that the correspondence received April 8, 2014 from Katie Mills & the
McHappy Day Team, Shanty Bay McDonald's and presented by Mayor H.S. Hughes re:
McHappy Day, Wednesday, May 7, 2014 be received.
Carried.
b) Councillor Coutanche, correspondence by the Ministry of Training and Colleges and
Universities re: Major Capacity Expansion Call for Proposals, Guidelines for Selection of
Successful Proposals to meet Provincial Goals for Post Secondary Education in
Ontario.
Motion No. C140423-16
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence by the Ministry of Training and Colleges and
Universities and presented by Councillor Coutanche, re: Major Capacity Expansion Call
for Proposals, Guidelines for Selection of Successful Proposals to meet Provincial
Goals for Postsecondary Education in Ontario be received.
Carried.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Side Road [north of Horseshoe Valley Road,
between Lines 8 and 9], Pancake Breakfast, Saturday, April 26, 2014, 9am-1lam.
2. Emergency Preparedness Week, May 4-10, 2014.
b) Correspondence dated March 28, 2014 from Lynda Tanaka, Chair, Ontario Municipal
Board, Environment and Land Tribunals Ontario re: Section 43 Request for Review,
Decision of C. Hefferon, Issued December 5, 2013, OMB Case No. PL121036,
Crestwood Park Holdings Inc.
Staff Recommendation: Receive.
Page 7 of 14
Council Meeting Minutes — April 23, 2014.
c) Correspondence dated April 15, 2014 from Sheila Nicholas, Chair, Teachers -of English
as a Second Language Association of Ontario (TESL) re: Request to Proclaim October
12-18, 2014, "English as a Second Language Week".
Staff Recommendation: Receive, Proclaim, Post on Township Website.
d) Correspondence received April 11, 2014 from Karen Baldock and Geoff Waters re:
Letter of Appreciation.
Staff Recommendation: Receive.
e) Correspondence from Jean Major, Chief Executive Officer and Registrar, Alcohol and
Gaming Commission of Ontario re: Vintner's Quality Alliance (VQA) Wine Sales at
Farmer's Markets Program.
Staff Recommendation: Receive.
Motion No. C140423-17
Moved by Lancaster, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Side Road [north of Horseshoe Valley
Road, between Lines 8 and 9], Pancake Breakfast, Saturday, April 26, 2014,
9am-11 am.
2. Emergency Preparedness Week, May 4-10, 2014.
b) Correspondence dated March 28, 2014 from Lynda Tanaka, Chair, Ontario
Municipal Board, Environment and Land Tribunals Ontario re: Section 43 Request
for Review, Decision of C. Hefferon, Issued December 5, 2013, OMB Case No.
PL121036, Crestwood Park Holdings Inc.
Received.
c) Correspondence dated April 15, 2014 from Sheila Nicholas, Chair, Teachers of
English as a Second Language Association of Ontario (TESL) re: Request to
Proclaim October 12-18, 2014, "English as a Second Language Week.
Received, Proclaimed, Posted on Township Website.
d) Correspondence received April 11, 2014 from Karen Baldock and Geoff Waters re:
Letter of Appreciation.
Received.
Page 8 of 14
Council Meeting Minutes — April 23, 2014.
e) Correspondence dated April 11, 2014 from Jean Major, Chief Executive Officer and
Registrar, Alcohol and Gaming Commission of Ontario and correspondence dated
April 15 and 16, 2014 from Simcoe Muskoka District Health Unit re: Vintner's Quality
Alliance (VQA) Wine Sales at Farmer's Markets Program.
Received.
Carried.
13. Communications:
a) Correspondence dated April 1, 2014 from Terry Clayton, Mayor, Township of Brock re:
Lake Simcoe Shoreline Forum, May 8, 2014, 12:OOpm-1:OOpm, Beaverton/Thorah
Community Centre, 176 Main Street, Beaverton.
Motion No. C140423-18
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated April 1, 2014 from Terry Clayton, Mayor, Township
of Brock re: Lake Simcoe Shoreline Forum, May 8, 2014, 12:OOpm-1:00,
Beaverton/Thorah Community Centre, 176 Main Street, Beaverton be received.
2. That Councillors Evans and Crawford be authorized to attend.
3. And That the CAO's office RSVP accordingly.
Carried.
b) Correspondence from County of Simcoe re: Night at the Museum, May 29, 2014, 7:00
p.m., Simcoe County Museum, 1151 Highway 26, Minesing.
Motion No. C140423-19
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence from the County of Simcoe re: Night at the Museum, May
29, 2014, 7:00 p.m., Simcoe County Museum, 1151 Highway 26, Minesing be
received.
2. That Mayor H.S. Hughes and Deputy Mayor Hough be authorized to attend without
per diem.
3. And That the CAO's office RSVP accordingly.
Carried.
Page 9 of 14
Council Meeting Minutes — April 23, 2014.
c) Correspondence dated April 7, 2014 from Lynn Fisher, Secretary, Oro Agricultural
Society re: Letter of Support Request, Community Foundation of Orillia.
Councillor Crawford declared a pecuniary interest on Item 13c) Correspondence dated
April 7, 2014 from Lynn Fisher, Secretary, Oro Agricultural Society re: Letter of Support
Request, Community Foundation of Orillia as he is the Second Vice -President of the
Oro Fair Board and a letter of support could lead to the Oro Agricultural Society
receiving grant money. Councillor Crawford left the Chambers and did not participate in
the discussion or vote on this item.
Motion No. C140423-20
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated April 7, 2014 from Lynn Fisher, Secretary,
Oro Agricultural Society re: Letter of Support Request, Community Foundation of Orillia
be received and pending receipt of funding:
1. That the request from the Oro Agricultural Society to partner with the Township of
Oro-Medonte with respect to the Funding Agreement between Community
Foundation of Orillia, the Oro Agricultural Society and Township of Oro-Medonte be
approved.
2. That the Clerk be authorized to execute the Funding Agreement between
Community Foundation of Orillia and the Oro Agricultural Society and the Township
of Oro-Medonte.
3. That staff liaise with the Oro Agricultural Society to ensure compliance with the
Township's By -Law No. 2004-112, "To Establish Purchasing and Tendering
Procedures".
And That the Oro Agricultural Society and the Director of Finance/Treasurer/Deputy
CAO be notified of Council's decision under the Director of Recreation and Community
Services' signature.
Carried.
d) Correspondence dated April 10, 2014 from Diane Straus, Recreation
Coordinator/Programmer, Township of Essa re: Essa Challenge - Swing for Health Care,
Tangle Creek Golf Club, Thursday, June 5, 2014.
Motion No. C140423-21
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated April 10, 2014 from Diane Straus,
Recreation Coordinator/Programmer, Township of Essa re: Essa Challenge - Swing for
Health Care, Tangle Creek Golf Club, Thursday, June 5, 2014 be received.
Carried.
Page 10 of 14
Council Meeting Minutes — April 23, 2014.
14. Notice of Motions:
None.
15. By -Laws:
a) By -Law No. 2014-020: A By-law to Authorize the Execution of a Pre -Servicing
Agreement with 235970 Ontario Inc. (Reid's Ridge) — Pt Lt 15 Con 9 Medonte Pt 1,3
51 R-27984; S/T RO586644; being all of PIN 58523-0192 (LT), Township or Oro-
Medonte, County of Simcoe.
b) By -Law No. 2014-048: A By-law to amend the zoning provisions which apply to
lands within at 498 Moon Point Drive and described as Part Lots 15 & 16
Concession 3, South Orillia, & Part Road Allowance between Lots 15 & 16,
Concession 3 South Orillia Part 2, Plan 51 R 34471, in the Township of Oro-
Medonte (YLCC, 2013-ZBA-19).
c) By -Law No. 2014-049: A By-law to Appoint Municipal Law Enforcement
Officers/Provincial Offences Officers And to Repeal By -Law Nos. 2013-085, 2013-
155 and 2014-015.
d) By -Law No. 2014-051: A by-law to authorize certain capital works of The
Corporation of the Township of Oro-Medonte (The "Municipality"); to authorize the
submission of an application to the Ontario Infrastructure and Lands Corporation
("OILC") for financing such capital works; to authorize temporary borrowing from
OILC to meet expenditures in connection with such works; and to authorize long
term borrowing from OILC for such works through the issue of debenture.
e) By -Law No. 2014-054: A By-law to amend the zoning provisions which apply to
lands within Part of Lot 17, Concession 5 (Former Township of Medonte) Township
of Oro-Medonte, (Donald Faiers, 2013-ZBA-22).
f) By -Law No. 2014-055: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Duncor Enterprises Inc. for Slurry Seal
(Tender TES2014-02).
g) By -Law No. 2014-056: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and K.J. Beamish Construction Co. Ltd. for
Hot Mix Paving (Tender TES2014-03).
h) By -Law No. 2014-057: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Da -Lee Dust Control for "Dark Journal"
Virgin Oil (Tender TES2014-04).
Page 11 of 14
Council Meeting Minutes — April 23, 2014.
i) By -Law No. 2014-058: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Dalton R. Lowe and Sons Construction
Ltd. for Supplying, Hauling, Mixing and Piling of Winter Sand (Tender TES2014-05).
Motion No. C140423-22
Moved by Coutanche, Seconded by Meyer
Be it resolved that
a) By -Law No. 2014.-020: A By-law to Authorize the Execution of a Pre -Servicing
Agreement with 235970 Ontario Inc. (Reid's Ridge) — Pt Lt 15 Con 9 Medonte Pt 1,3
51 R-27984; S/T RO586644; being all of PIN 58523-0192 (LT), Township or Oro-
Medonte, County of Simcoe;
b) By -Law No. 2014-048: A By-law to amend the zoning provisions which apply to
lands within at 498 Moon Point Drive and described as Part Lots 15 & 16
Concession 3, South Orillia, & Part Road Allowance between Lots 15 & 16,
Concession 3 South Orillia Part 2, Plan 51 R 34471, in the Township of Oro-
Medonte (YLCC, 2013-ZBA-19);
c) By -Law No. 2014-049: A By-law to Appoint Municipal Law Enforcement
Officers/Provincial Offences Officers And to Repeal By -Law Nos. 2013-085, 2013-
155 and 2014-015;
d) By -Law No. 2014-051: A by-law to authorize certain capital works of The
Corporation of the Township of Oro-Medonte (The "Municipality"); to authorize the
submission of an application to the Ontario Infrastructure and Lands Corporation
("OILC") for financing such capital works; to authorize temporary borrowing from
OILC to meet expenditures in connection with such works; and to authorize long
term borrowing from OILC for such works through the issue of debenture;
e) By -Law No. 2014-054: A By-law to amend the zoning provisions which apply to
lands within Part of Lot 17, Concession 5 (Former Township of Medonte) Township
of Oro-Medonte, (Donald Faiers, 2013-ZBA-22);
f) By -Law No. 2014-055: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Duncor Enterprises Inc. for Slurry Seal
(Tender TES2014-02);
g) By -Law No. 2014-056: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and K.J. Beamish Construction Co. Ltd. for
Hot Mix Paving (Tender TES2014-03);
Page 12 of 14
Council Meeting Minutes — April 23, 2014.
h) By -Law No. 2014-057: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Da -Lee Dust Control for "Dark Journal'
Virgin Oil (Tender TES2014-04);
i) By -Law No. 2014-058: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Dalton R. Lowe and Sons Construction
Ltd. for Supplying, Hauling, Mixing and Piling of Winter Sand (Tender TES2014-05);
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
None.
18. Confirmation By -Law:
a) By -Law No. 2014-050: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, April 23, 2014.
Motion No. C140423-23
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2014-050: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, April 23, 2014 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 13 of 14
Council Meeting Minutes — April 23, 2014.
19. Adjournment:
a) Motion to Adjourn.
Motion No. C140423-24
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 7:45 p.m.
Mayor, HA.
`r
Carried.
Page 14 of 14