04 30 2014 Sp Council Meeting MinutesTown chip of /�
Proud Heritage, Exciting Future
Wednesday, April 30, 2014
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2010-2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Marty Lancaster .
Time: 1:34 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Shawn Binns, Director of Recreation and Community
Services; Bobbi Lovering, Chief Building Official; Rick Yule, Supervisor,
Parks and Recreation Facilities; Jonathan Roe, Facility Operator; Joe
Emmons, David Jefferies, Steenhof Building Services Group
Also None
Present:
1. Call to Order - Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC140430-1
Moved by Hough, Seconded by Coutanche
Be it resolved that the agenda for the Special Council meeting of Wednesday, April 30,
2014 be received and adopted.
Carried.
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Special Council Meeting Minutes — April 30, 2014.
3. Disclosure of Pecuniary Interest:
None declared.
4. Reports of Municipal Officers:
a) Shawn Binns, Director of Recreation and Community Services re: Oro-Medonte
Community Arena Renovation Update [to be distributed at meeting].
A PowerPoint presentation was presented.
Motion No. SC140430-2
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the PowerPoint dated April 30, 2014 and presented by Shawn Binns, Director of
Recreation and Community Services and Steenhof Building Services Group re: Oro-
Medonte Community Arena Renovation Update be received.
2. And That the Project Governance Committee proceed with the current scope as
outlined.
5. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC140430-3
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 2:49 p.m. to discuss
• personal matter affecting an identifiable individual;
• labour relations/employee negotiations.
Carried.
Carried.
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Special Council Meeting Minutes— April 30, 2014.
b) Motion to Rise and Report.
Motion No. SC140430-4
Moved by Coutanche, Seconded by Hough
Be it resolved that we do now Rise at 3:43 p.m. and Report on the Closed Session Items 5
c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Performance
Management);
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Organizational
Improvements).
Carried.
c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Performance
Management).
The Clerk delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001,
c.25, as amended, with regard to a portion of the Closed Session discussion Item 5c)
[Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable
individual (Performance Management) to Robin Dunn, Chief Administrative Officer of
the Township of Oro-Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk (a portion).
Motion No. SC140430-5
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential correspondence dated April 1, 2014 and confidential
verbal information presented by Robin Dunn, CAO re: Personal matters about an
identifiable individual (Performance Management) be received.
Carried.
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Special Council Meeting Minutes — April 30, 2014.
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Organizational
Improvements).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Donna Hewitt, Director of Corporate & Strategic
Initiatives.
Motion No. SC140430-6
Moved by Hough, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Labour relations/employee negotiations (Organizational Improvements) be received.
Carried.
6. Questions from the Public Clarifying an Agenda Item:
7. Confirmation By -Law:
a) By -Law No. 2014-059: Being a By -Law to Confirm the Proceedings of the Special
Council Meeting held on Wednesday, April 30, 2014.
Motion No. SC140430-7
Moved by Coutanche, Seconded by Hough
Be it resolved that By -Law No. 2014-059: Being a by-law to confirm the proceedings of
the Special Council meeting held on Wednesday, April 30, 2014 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes — April 30, 2014.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC140430-8
Moved by Evans, Seconded by Crawford
Be it resolved that we do now adjourn at 3:45 p.m.
erk,`JAoPglas Irwin
Carried.
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