05 07 2014 Council Agenda
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
Wednesday, May 7, 2014
9:00 a.m. - Closed Session
10:00 a.m. - Open Session
Page
1.Call to Order - Private Prayer/Moment of Reflection:
2.Adoption of Agenda:
a) Motion to Adopt the Agenda.
3.Disclosure of Pecuniary Interest:
4.Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Andria Leigh, Director Development Services re: Litigation affecting the
municipality (Craighurst Secondary Plan).
d) Andria Leigh, Director of Development Services re: Litigation affecting the
municipality (County Official Plan Status Update).
e) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of
land (Unopened Road Allowance between Lots 25 & 26, Concession 6,
(Oro), Township of Oro-Medonte).
5.Minutes of Council and Committees:
5 - 18a) Minutes of Council meeting held on Wednesday, April 23, 2014.
19 - 28 b) Minutes of Heritage Committee meeting held on Monday, April 28, 2014.
29 - 32 c) Minutes of Human Resources Committee meeting held on Wednesday, April
30, 2014.
33 - 37 d) Minutes of Special Council meeting held on Wednesday, April 30, 2014.
6.Recognition of Achievements:
None.
7.Public Meetings:
None.
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Council Meeting Agenda - May 07, 2014
8.Deputations:
38 - 51 a) 10:00am Brendan Matheson, Cycling Strategy Coordinator, Cycle Simcoe
re: Cycling Safety Education Strategy for Cycle Simcoe Routes in Oro-
Medonte.
9.Identification From the Public of an Agenda Item of Interest:
10.Reports of Municipal Officers:
52 - 56 a) Report No. TES2014-08, Jerry Ball, Director of Transportation and
Environmental Services re: Cycle Simcoe Signage for Oro-Medonte Cycling
Routes.
57 - 61 b) Report No. RC2014-08, Shawn Binns, Director of Recreation and Community
Services re: Recreation and Community Services Fees and Charges Review.
62 - 64 c) Report No. DS2014-21, Andria Leigh, Director of Development Services re:
Building Permit 1st Quarter Stats.
65 - 68 d) Report No. DS2014-22, Andria Leigh, Director of Development Services re:
Site Plan Agreement (Democrat Maplewood Limited), 2014-SPA-05, 21
Emerald Terrace, Plan 51M-957, Lot 109, (Former Township of Oro) \[Refer
to Items 15b) and c)\].
69 - 77 e) Report No. DS2014-23, Andria Leigh, Director of Development Services re:
Zoning By-Law Amendment 2014-ZBA-02 (Peter Vasey 2101 Horseshoe
Valley Road, Concession 1, Part Lot 40 (Vespra), Township of Oro-Medonte
\[Refer to Item 15d)\].
78 - 81 f) Report No. CS2014-13, Doug Irwin, Director of Corporate Services/Clerk re:
2014 Fall Meeting Cancellations.
82 - 84 g) Report No. CS2014-14, Doug Irwin, Director of Corporate Services/Clerk re:
Advanced Vote Dates 2014 Municipal Election \[Refer to Item 15e)\].
11.Reports of Members of Council:
85 a) Mayor H.S. Hughes, correspondence dated April 24, 2014 from Michael
Chan, Minister Responsible for the 2015 Pan and Parapan American Games
re: Torch Relay.
12.Consent Agenda:
86 - 88 a) Announcements of Interest to the Public:
1. Emergency Preparedness Week, May 4-10, 2014.
2. Emergency Preparedness Week, Oro-Medonte Fire and Emergency
Services Pancake Breakfast Locations, Saturday, May 10, 2014, 9:00am-
12:00pm.
3. Save-A-Life CPR Day, Barnfield Point Recreation Centre, 500 Atherley
Road, Orillia, June 1, 2014, 9am-12:00pm.
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Council Meeting Agenda - May 07, 2014
89 - 91 b) Correspondence dated April 16, 2014 from David Orazietti, Minister of
Natural Resources re: Reinstatement of Ontario Ranger Program.
Staff Recommendation: Receive.
92 - 93 c) Correspondence dated April 29, 2014 from The Honourable Kathleen
Wynne, Premier, re: Long-Term Energy Plan.
Staff Recommendation: Receive.
94 - 95 d) Correspondence dated April 23, 2014 from Bruce Stanton, MP, Simcoe
North, re: The New Building Canada Fund.
Staff Recommendation: Receive.
96 - 110 e) Minutes of Orillia Public Library meeting held on March 26, 2014.
Staff Recommendation: Receive.
111 - 117 f) Nottawasaga Valley Conservation Authority, minutes of meeting held on
March 28, 2014 and highlights of meeting held on April 25, 2014 meeting.
Staff Recommendation: Receive.
118 - 122 g) Minutes of Lake Simcoe Region Conservation Authority meeting held on
March 28, 2014.
Staff Recommendation: Receive.
123 - 129 h) Minutes of Midland Public Library Board meeting held on March 13, 2014.
Staff Recommendation: Receive.
13.Communications:
130 a) Correspondence dated April 17, 2014 from Anne Owen re: Septic System
Process.
131 b) Correspondence dated April 22, 2014 from Brandon Amyot, Secretary,
Simcoe Pride re: Request to Proclaim Simcoe Pride Week, August 1-9, 2014
and Flag Raising Ceremony.
132 - 134 c) Correspondence dated April 24, 2014 from Mike Neumann, Project Director
Ainley & Associates Limited re: The Corporation of the County of Simcoe,
Class EA Study-Truck Passing Lanes (Project A) & Intersection
Improvements (Project B), Notice of Public Information Centre No. 2,
Monday, May 12, 2014, 5:00-9:00pm, Alpine Room, Horseshoe Valley
Resort.
135 - 136 d) Correspondence dated April 12, 2014 from Gerry Reinders, Manager of
Parks, Facilities and Recreation, Town of Wasaga Beach re: Sponsorship
Request for the "Mayors Challenge Golf Tournament", Friday, June 6, 2014
at Marlwood Golf & Country Club.
14.Notice of Motions:
None.
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Council Meeting Agenda - May 07, 2014
15.By-Laws:
137 - 140 a) By-Law No. 2014-060 A By-law to adopt the estimates of all amounts
required during the year and for levying the tax
rates for the year 2014
141 - 153 b) By-Law No. 2014-061 A By-law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the
Township of Oro-Medonte and Democrat
Maplewood Limited described as lands as
follows: Lot 109, Plan 51M-957, as in 58533-0333
LT, ROLL # 4346-010-003-26609, Township of
Oro-Medonte, County of Simcoe.
154 - 155 c) By-Law No. 2014-062 A By-law to remove the Holding symbol On lands
described as follows: Lot 109, Plan 51M-957,
Township of Oro-Medonte, County of Simcoe, Roll
# 4346-010-003-26609.
156 - 157 d) By-Law No. 2014-065 A By-law to amend the zoning provisions which
apply to lands at 2101 Horseshoe Valley Road
Concession 1 Part Lot 40 (Vespra), Township of
Oro-Medonte.
158 e) By-Law No. 2014-066 Being a By-law to provide for Advance Vote for the
2014 Municipal Election and to Repeal By-Law No.
2010-097.
159 - 185 f) By-Law No. 2014-067 Being a By-law to Authorize The Corporation of the
Township of Oro-Medonte to Enter into a Municipal
Funding Agreement with the Association of
Municipalities of Ontario (AMO) for the Transfer of
Federal Gas Tax Funds.
16.Questions from the Public Clarifying an Agenda Item:
17.Closed Session Items (Unfinished Items):
18.Confirmation By-Law:
186 a) By-Law No. 2014-063 Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, May 7, 2014.
19.Adjournment:
a) Motion to Adjourn.
Page 4 of 186
5.a) Minutes of Council meeting held on Wednesday, April 23,...
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
Wednesday, April 23, 20146:30 p.m.
2010-2014 Council
Present:
Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Staff
Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present:
Corporate Services/Clerk; Hugh Murray, Fire Chief; Jerry Ball, Director of
Transportation and Environmental Services; Donna Hewitt, Director of
Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and
Community Services; Derek Witlib, Manager, Planning Services; Janette
Teeter, Deputy Clerk
Also
Sue Roehner, Ann Truyens, Don Faiers, Barbara Coutanche
Present:
1.Call to Order - Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
2.Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C140423-1
Moved by Evans, Seconded by Lancaster
Be it resolved that the agenda for the Council meeting of Wednesday, April 23, 2014 be
received and adopted.
Carried.
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5.a) Minutes of Council meeting held on Wednesday, April 23,...
Council Meeting Minutes April 23, 2014.
3.Disclosure of Pecuniary Interest:
Councillor Crawford declared a pecuniary interest on Item 13c) Correspondence dated
April 7, 2014 from Lynn Fisher, Secretary, Oro Agricultural Society re: Letter of Support
Request, Community Foundation of Orillia as he is the Second Vice-President of the
Oro Fair Board and a letter of support could lead to the Oro Agricultural Society
receiving grant money. Councillor Crawford left the Chambers and did not participate in
the discussion or vote on this item.
4.Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C140423-2
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 6:31 p.m. to discuss
solicitor-client privilege.
Carried.
b) Motion to Rise and Report.
Motion No. C140423-3
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 7:00 p.m. and Report on the Closed Session Item
4c) Robin Dunn, CAO re: Solicitor-client privilege (Legal Update).
Carried.
c) Robin Dunn, CAO re: Solicitor-client privilege (Legal Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Donna Hewitt, Direct of Corporate & Strategic
Initiatives; Jerry Ball, Director of Transportation and Environmental Services; Hugh
Murray, Fire Chief.
Motion No. C140423-4
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated April 8, 2014 and presented by Robin
Dunn, CAO re: Solicitor-client privilege (Legal Update) be received.
Carried.
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5.a) Minutes of Council meeting held on Wednesday, April 23,...
Council Meeting Minutes April 23, 2014.
5.Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, April 9, 2014.
Motion No. C140423-5
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 9,
2014 be received and adopted as printed and circulated.
Carried.
b) Minutes of Committee of Adjustment meeting held on Thursday, April 17, 2014.
Motion No. C140423-6
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, April 17, 2014 be received.
Carried.
6.Recognition of Achievements:
None.
7.Public Meetings:
None.
8.Deputations:
None.
9.Identification From the Public of an Agenda Item of Interest:
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5.a) Minutes of Council meeting held on Wednesday, April 23,...
Council Meeting Minutes April 23, 2014.
10.Reports of Municipal Officers:
a) Report No. FI2014-12, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re:
Statement of Accounts March 31, 2014.
Motion No. C140423-7
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. FI2014-12, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO re: Statement of Accounts - March 31, 2014 be received for information only.
2. And That the accounts for the month of March 2014 totalling $6,406,084.87 be
received.
Carried.
b) Report No. TES2014-07, Jerry Ball, Director of Transportation and Environmental
Services re: 2014 Emerald Ash Borer Awareness Plan.
Motion No. C140423-8
Moved by Coutanche, Seconded by Meyer
Be it resolved that Report No. TES2014-07, Jerry Ball, Director of Transportation and
Environmental Services re: 2014 Emerald Ash Borer Awareness Plan be received for
information only.
Carried.
c) Report No. DS2014-07, Derek Witlib, Manager, Planning Services re: Pre-Servicing
Agreement for Reids Ridge Subdivision (Moonstone) \[Refer to Item 15a)\].
Motion No. C140423-9
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. DS2014-07, Derek Witlib, Manager, Planning Services re: Pre-Servicing
Agreement for Reids Ridge Subdivision (Moonstone) be received and adopted.
2. That the Township of Oro-Medonte enters into a Pre-Servicing Agreement with
235970 Ontario Inc. (Reids Ridge).
3. That the appropriate By-law authorizing the execution of the Pre-Servicing
Agreement with 235970 Ontario Inc. be brought forward for Council's consideration.
4. And That the owner be notified of Councils decision under the Manager, Planning
Services' signature.
Carried.
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Council Meeting Minutes April 23, 2014.
d) Report No. DS2014-18, Derek Witlib, Manager, Planning Services re: Zoning By-law
Amendment Application 2013-ZBA-19 by YLCC \[Refer to Item 15b)\].
Motion No. C140423-10
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS 2014-018, Derek Witlib, Manager, Planning Services re: Zoning
By-law Amendment Application 2013-ZBA-19 by YLCC be received and adopted.
2. That Zoning By-law Amendment Application 2013-ZBA-19, being on Schedule A 8
to Zoning Bylaw 97-95, as amended, is hereby further amended by changing the
zone symbol applying to lands located at 498 Moon Point Drive and described as
Part Lots 15 & 16 Concession 3, South Orillia, & Part Road Allowance between Lots
15 & 16, Concession 3 South Orillia Part 2, Plan 51 R 34471, in the Township of
Oro-Medonte, from Agricultural/Rural (A/RU) Zone to a Private Recreation Exception
243 (PR* 243) Zone, and as shown on Schedule A of draft By-law 2014-048.
3. That the appropriate by-law be brought forward for Councils consideration.
4. And That the applicant be notified of Council's decision under the Manager, Planning
Services' signature.
Carried.
e) Report No. DS2014-20, Derek Witlib, Manager, Planning Services re: Zoning By-law
Amendment Application 2013-ZBA-22 by Donald Faires \[Refer to Item 15e)\].
Motion No. C140423-11
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. DS2014-20, Derek Witlib, Manager, Planning Services re: Zoning
By-law Amendment Application 2013-ZBA-22 by Donald Faires be received and
adopted.
2. That Zoning By-law Amendment Application 2013-ZBA-22, being on Schedule A 17
to Zoning Bylaw 97-95, as amended, is hereby further amended by changing the
zone symbol applying to lands located in Part 3, Plan 51R-19032, Part Lot 17,
Concession 5, rezoning of part of the north half of the subject land from
Environmental Protection (EP) Zone to Rural Residential 2 Exception 224 Zone
(RUR2 *244) to permit a single detached dwelling and as shown on Schedule A of
draft By-law 2014-054.
3. That the appropriate by-law be brought forward for Councils consideration.
4. And That the applicant be notified of Council's decision under the Manager, Planning
Services' signature.
Carried.
514
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Council Meeting Minutes April 23, 2014.
f) Report No. RC2014-06, Shawn Binns, Director of Recreation and Community Services
re: Crime Stoppers Grant Request.
Motion No. C140423-12
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. RC2014-06, Shawn Binns, Director of Recreation and Community
Services re: Crime Stoppers Grant Request be received and adopted.
2. That the request from Crime Stoppers for a grant in the amount of $200.00 be
approved.
3. And That Crime Stoppers be notified of Councils decision under the Director of
Recreation and Community Services' signature.
Carried.
g) Report No. RC2014-07, Shawn Binns, Director of Recreation and Community Services
re: Shanty Bay Firefighter Subsidy Request.
Motion No. C140423-13
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. RC2014-07, Shawn Binns, Director of Recreation and Community
Services re: Shanty Bay Firefighter Subsidy Request be received and adopted.
2. That the request from the Shanty Bay Fire Fighters to waive the rental fees of the
Shanty Bay Ball Diamond from May 4, 2014 to July 6, 2014 in the amount of
$320.00 be approved.
3. And That the Shanty Bay Firefighters be notified of Councils decision under the
Director of Recreation and Community Services' signature.
Carried.
h) Shawn Binns, Director of Recreation and Community Services re: Report No. 01
dated April 8, 2014 from Steenhof Building Services Group re: Oro-Medonte Arena
Construction/Project Management Report.
Motion No. C140423-14
Moved by Coutanche, Seconded by Meyer
Be it resolved that Report No. 01, dated April 8, 2014 from Steenhof Building Services
Group re: Oro-Medonte Arena Construction/Project Management Report, and presented
by Shawn Binns, Director of Recreation and Community Services be received.
Carried.
614
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5.a) Minutes of Council meeting held on Wednesday, April 23,...
Council Meeting Minutes April 23, 2014.
11.Reports of Members of Council:
a) Mayor H.S. Hughes correspondence received April 8, 2014 from Katie Mills & the
McHappy Day Team, Shanty Bay McDonald's re: McHappy Day, Wednesday, May 7,
2014.
Motion No. C140423-15
Moved by Crawford, Seconded by Lancaster
Be it resolved that the correspondence received April 8, 2014 from Katie Mills & the
McHappy Day Team, Shanty Bay McDonald's and presented by Mayor H.S. Hughes re:
McHappy Day, Wednesday, May 7, 2014 be received.
Carried.
b) Councillor Coutanche, correspondence by the Ministry of Training and Colleges and
Universities re: Major Capacity Expansion Call for Proposals, Guidelines for Selection of
Successful Proposals to meet Provincial Goals for Post Secondary Education in
Ontario.
Motion No. C140423-16
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence by the Ministry of Training and Colleges and
Universities and presented by Councillor Coutanche, re: Major Capacity Expansion Call
for Proposals, Guidelines for Selection of Successful Proposals to meet Provincial
Goals for Postsecondary Education in Ontario be received.
Carried.
12.Consent Agenda:
a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Side Road \[north of Horseshoe Valley Road,
between Lines 8 and 9\], Pancake Breakfast, Saturday, April 26, 2014, 9am-11am.
2. Emergency Preparedness Week, May 4-10, 2014.
b) Correspondence dated March 28, 2014 from Lynda Tanaka, Chair, Ontario Municipal
Board, Environment and Land Tribunals Ontario re: Section 43 Request for Review,
Decision of C. Hefferon, Issued December 5, 2013, OMB Case No. PL121036,
Crestwood Park Holdings Inc.
Staff Recommendation: Receive.
714
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5.a) Minutes of Council meeting held on Wednesday, April 23,...
Council Meeting Minutes April 23, 2014.
c)Correspondence dated April 15, 2014 from Sheila Nicholas, Chair, Teachers of English
as a Second Language Association of Ontario (TESL) re: Request to Proclaim October
12-18, 2014, "English as a Second Language Week".
Staff Recommendation: Receive, Proclaim, Post on Township Website.
d) Correspondence received April 11, 2014 from Karen Baldock and Geoff Waters re:
Letter of Appreciation.
Staff Recommendation: Receive.
e) Correspondence from Jean Major, Chief Executive Officer and Registrar, Alcohol and
Gaming Commission of Ontario re: Vintner's Quality Alliance (VQA) Wine Sales at
Farmer's Markets Program.
Staff Recommendation: Receive.
Motion No. C140423-17
Moved by Lancaster, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Side Road \[north of Horseshoe Valley
Road, between Lines 8 and 9\], Pancake Breakfast, Saturday, April 26, 2014,
9am-11am.
2. Emergency Preparedness Week, May 4-10, 2014.
b) Correspondence dated March 28, 2014 from Lynda Tanaka, Chair, Ontario
Municipal Board, Environment and Land Tribunals Ontario re: Section 43 Request
for Review, Decision of C. Hefferon, Issued December 5, 2013, OMB Case No.
PL121036, Crestwood Park Holdings Inc.
Received.
c) Correspondence dated April 15, 2014 from Sheila Nicholas, Chair, Teachers of
English as a Second Language Association of Ontario (TESL) re: Request to
Proclaim October 12-18, 2014, "English as a Second Language Week.
Received, Proclaimed, Posted on Township Website.
d) Correspondence received April 11, 2014 from Karen Baldock and Geoff Waters re:
Letter of Appreciation.
Received.
814
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Council Meeting Minutes April 23, 2014.
e) Correspondence dated April 11, 2014 from Jean Major, Chief Executive Officer and
Registrar, Alcohol and Gaming Commission of Ontario and correspondence dated
April 15 and 16, 2014 from Simcoe Muskoka District Health Unit re: Vintner's Quality
Alliance (VQA) Wine Sales at Farmer's Markets Program.
Received.
Carried.
13.Communications:
a) Correspondence dated April 1, 2014 from Terry Clayton, Mayor, Township of Brock re:
Lake Simcoe Shoreline Forum, May 8, 2014, 12:00pm-1:00pm, Beaverton/Thorah
Community Centre, 176 Main Street, Beaverton.
Motion No. C140423-18
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated April 1, 2014 from Terry Clayton, Mayor, Township
of Brock re: Lake Simcoe Shoreline Forum, May 8, 2014, 12:00pm-1:00,
Beaverton/Thorah Community Centre, 176 Main Street, Beaverton be received.
2. That Councillors Evans and Crawford be authorized to attend.
3. And That the CAO's office RSVP accordingly.
Carried.
b) Correspondence from County of Simcoe re: Night at the Museum, May 29, 2014, 7:00
p.m., Simcoe County Museum, 1151 Highway 26, Minesing.
Motion No. C140423-19
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence from the County of Simcoe re: Night at the Museum, May
29, 2014, 7:00 p.m., Simcoe County Museum, 1151 Highway 26, Minesing be
received.
2. That Mayor H.S. Hughes and Deputy Mayor Hough be authorized to attend without
per diem.
3. And That the CAO's office RSVP accordingly.
Carried.
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Council Meeting Minutes April 23, 2014.
c) Correspondence dated April 7, 2014 from Lynn Fisher, Secretary, Oro Agricultural
Society re: Letter of Support Request, Community Foundation of Orillia.
Councillor Crawford declared a pecuniary interest on Item 13c) Correspondence dated
April 7, 2014 from Lynn Fisher, Secretary, Oro Agricultural Society re: Letter of Support
Request, Community Foundation of Orillia as he is the Second Vice-President of the
Oro Fair Board and a letter of support could lead to the Oro Agricultural Society
receiving grant money. Councillor Crawford left the Chambers and did not participate in
the discussion or vote on this item.
Motion No. C140423-20
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated April 7, 2014 from Lynn Fisher, Secretary,
Oro Agricultural Society re: Letter of Support Request, Community Foundation of Orillia
be received and pending receipt of funding:
1. That the request from the Oro Agricultural Society to partner with the Township of
Oro-Medonte with respect to the Funding Agreement between Community
Foundation of Orillia, the Oro Agricultural Society and Township of Oro-Medonte be
approved.
2. That the Clerk be authorized to execute the Funding Agreement between
Community Foundation of Orillia and the Oro Agricultural Society and the Township
of Oro-Medonte.
3. That staff liaise with the Oro Agricultural Society to ensure compliance with the
Township's By-Law No. 2004-112, "To Establish Purchasing and Tendering
Procedures".
And That the Oro Agricultural Society and the Director of Finance/Treasurer/Deputy
CAO be notified of Council's decision under the Director of Recreation and Community
Services' signature.
Carried.
d) Correspondence dated April 10, 2014 from Diane Straus, Recreation
Coordinator/Programmer, Township of Essa re: Essa Challenge - Swing for Health Care,
Tangle Creek Golf Club, Thursday, June 5, 2014.
Motion No. C140423-21
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated April 10, 2014 from Diane Straus,
Recreation Coordinator/Programmer, Township of Essa re: Essa Challenge - Swing for
Health Care, Tangle Creek Golf Club, Thursday, June 5, 2014 be received.
Carried.
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Council Meeting Minutes April 23, 2014.
14.Notice of Motions:
None.
15.By-Laws:
a) By-Law No. 2014-020: A By-law to Authorize the Execution of a Pre-Servicing
Agreement with 235970 Ontario Inc. (Reids Ridge) Pt Lt 15 Con 9 Medonte Pt 1,3
51R-27984; S/T RO586644; being all of PIN 58523-0192 (LT), Township or Oro-
Medonte, County of Simcoe.
b) By-Law No. 2014-048: A By-law to amend the zoning provisions which apply to
lands within at 498 Moon Point Drive and described as Part Lots 15 & 16
Concession 3, South Orillia, & Part Road Allowance between Lots 15 & 16,
Concession 3 South Orillia Part 2, Plan 51 R 34471, in the Township of Oro-
Medonte (YLCC, 2013-ZBA-19).
c) By-Law No. 2014-049: A By-law to Appoint Municipal Law Enforcement
Officers/Provincial Offences Officers And to Repeal By-Law Nos. 2013-085, 2013-
155 and 2014-015.
d) By-Law No. 2014-051: A by-law to authorize certain capital works of The
Corporation of the Township of Oro-Medonte (The Municipality); to authorize the
submission of an application to the Ontario Infrastructure and Lands Corporation
(OILC) for financing such capital works; to authorize temporary borrowing from
OILC to meet expenditures in connection with such works; and to authorize long
term borrowing from OILC for such works through the issue of debenture.
e) By-Law No. 2014-054: A By-law to amend the zoning provisions which apply to
lands within Part of Lot 17, Concession 5 (Former Township of Medonte) Township
of Oro-Medonte, (Donald Faiers, 2013-ZBA-22).
f) By-Law No. 2014-055: A By-Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Duncor Enterprises Inc. for Slurry Seal
(Tender TES2014-02).
g) By-Law No. 2014-056: A By-Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and K.J. Beamish Construction Co. Ltd. for
Hot Mix Paving (Tender TES2014-03).
h) By-Law No. 2014-057: A By-Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Da-Lee Dust Control for Dark Journal
Virgin Oil (Tender TES2014-04).
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Council Meeting Minutes April 23, 2014.
i) By-Law No. 2014-058: A By-Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Dalton R. Lowe and Sons Construction
Ltd. for Supplying, Hauling, Mixing and Piling of Winter Sand (Tender TES2014-05).
Motion No. C140423-22
Moved by Coutanche, Seconded by Meyer
Be it resolved that
a) By-Law No. 2014-020: A By-law to Authorize the Execution of a Pre-Servicing
Agreement with 235970 Ontario Inc. (Reids Ridge) Pt Lt 15 Con 9 Medonte Pt 1,3
51R-27984; S/T RO586644; being all of PIN 58523-0192 (LT), Township or Oro-
Medonte, County of Simcoe;
b) By-Law No. 2014-048: A By-law to amend the zoning provisions which apply to
lands within at 498 Moon Point Drive and described as Part Lots 15 & 16
Concession 3, South Orillia, & Part Road Allowance between Lots 15 & 16,
Concession 3 South Orillia Part 2, Plan 51 R 34471, in the Township of Oro-
Medonte (YLCC, 2013-ZBA-19);
c) By-Law No. 2014-049: A By-law to Appoint Municipal Law Enforcement
Officers/Provincial Offences Officers And to Repeal By-Law Nos. 2013-085, 2013-
155 and 2014-015;
d) By-Law No. 2014-051: A by-law to authorize certain capital works of The
Corporation of the Township of Oro-Medonte (The Municipality); to authorize the
submission of an application to the Ontario Infrastructure and Lands Corporation
(OILC) for financing such capital works; to authorize temporary borrowing from
OILC to meet expenditures in connection with such works; and to authorize long
term borrowing from OILC for such works through the issue of debenture;
e) By-Law No. 2014-054: A By-law to amend the zoning provisions which apply to
lands within Part of Lot 17, Concession 5 (Former Township of Medonte) Township
of Oro-Medonte, (Donald Faiers, 2013-ZBA-22);
f) By-Law No. 2014-055: A By-Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Duncor Enterprises Inc. for Slurry Seal
(Tender TES2014-02);
g) By-Law No. 2014-056: A By-Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and K.J. Beamish Construction Co. Ltd. for
Hot Mix Paving (Tender TES2014-03);
1214
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5.a) Minutes of Council meeting held on Wednesday, April 23,...
Council Meeting Minutes April 23, 2014.
h) By-Law No. 2014-057: A By-Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Da-Lee Dust Control for Dark Journal
Virgin Oil (Tender TES2014-04);
i) By-Law No. 2014-058: A By-Law to Authorize the Execution of an Agreement
Between the Township of Oro-Medonte and Dalton R. Lowe and Sons Construction
Ltd. for Supplying, Hauling, Mixing and Piling of Winter Sand (Tender TES2014-05);
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16.Questions from the Public Clarifying an Agenda Item:
17.Closed Session Items (Unfinished Items):
None.
18.Confirmation By-Law:
a) By-Law No. 2014-050: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, April 23, 2014.
Motion No. C140423-23
Moved by Crawford, Seconded by Evans
Be it resolved that By-Law No. 2014-050: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, April 23, 2014 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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5.a) Minutes of Council meeting held on Wednesday, April 23,...
Council Meeting Minutes April 23, 2014.
19.Adjournment:
a) Motion to Adjourn.
Motion No. C140423-24
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 7:45 p.m.
Carried.
____________________________ ____________________________
Mayor, H.S. Hughes Clerk, J. Douglas Irwin
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5.b) Minutes of Heritage Committee meeting held on Monday, A...
The Township of Oro-Medonte
Heritage Committee
Meeting Minutes
Council Chambers
Monday, April 28, 2014Time: 6:02 p.m.
Present:
Councillor John Crawford, Chair Councillor Mel Coutanche, Vice Chair
Mayor H.S. Hughes
Suzanne Busby Murray Cayley, arrived @ 6:17 p.m.
Tim Crawford Ruth Fountain
Wayne Lintack, left @ 7:38 p.m. Dorothy Moore
Kayla Thibeault
Regrets:
Leah Burton Bruce Malcom
Staff:
Shawn Binns, Director of Recreation and Community Services; Justin
Hodgkinson, Community Recreation Coordinator; Marie Brissette,
Committee Coordinator
1.Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. HC140428-1
Moved by Thibeault, Seconded by Lintack
It is recommended that the agenda for the Heritage Committee meeting of Monday, April 28,
2014 be received and adopted.
Carried.
2.Disclosure of Pecuniary Interest:
None declared.
16
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5.b) Minutes of Heritage Committee meeting held on Monday, A...
Heritage Committee Meeting Minutes April 28, 2014
3.Adoption of Minutes of Previous Meeting:
a) Minutes of the Heritage Committee meeting held on Monday, March 24, 2014.
Motion No. HC140428-2
Moved by Fountain, Seconded by Moore
It is recommended that the draft minutes of the Heritage Committee meeting held on Monday,
March 24, 2014 be adopted as printed and circulated.
Carried.
4.Deputations:
None.
5.Communications:
a) Update from the African Church sub-committee.
Motion No. HC140428-3
Moved by Thibeault, Seconded by Lintack
It is recommended that the correspondence dated April 14, 2014 from Genevieve Charrois,
Parks Canada, re: Parks Canada's National Historic Sites Cost-Sharing Program be received.
Carried.
b) Shawn Binns, Director of Recreation and Community Services, re: Update on Oro
African Church Stakeholders' Meeting held on Wednesday, April 16, 2014.
Motion No. HC140428-4
Moved by Busby, Seconded by Fountain
It is recommended that the verbal information provided by Councillor Crawford, re: Update on
Oro African Church Stakeholders' Meeting held on Wednesday, April 16, 2014 be received.
Carried.
26
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5.b) Minutes of Heritage Committee meeting held on Monday, A...
Heritage Committee Meeting Minutes April 28, 2014
c) Shawn Binns, Director of Recreation and Community Services, re: Procurement of
Restoration Services for the Oro African Church.
Motion No. HC140428-5
Moved by Thibeault, Seconded by Lintack
It is recommended
1. That the verbal update provided by Shawn Binns, Director of Recreation and Community
Services, re: Procurement of Restoration Services for the Oro African Church be received.
2. And That the Heritage Committee recommends to Council that the Director of Recreation
and Community Services be authorized to sole source Victor R. Snow,
Heritage Restoration Project Management & Consulting for the Restoration Services for
the Oro African Church.
Carried.
d) Correspondence dated March 25, 2014 from Brenda Clark, County of Simcoe, re:
Resolution Regarding Restoration of the Oro African Methodist Episcopal Church - Parks
Canada Grant Application.
Motion No. HC140428-6
Moved by Busby, Seconded by Fountain
It is recommended that the correspondence dated March 25, 2014 from Brenda Clark, County
of Simcoe, re: Resolution Regarding Restoration of the Oro African Methodist Episcopal
Church - Parks Canada Grant Application be received.
Carried.
e) Correspondence dated April 4, 2014 from The Honourable Dr. Don Meredith, Senate, re:
Funding through the Parks Canada National Historic Sites Cost Sharing Program - Oro
African Church.
Motion No. HC140428-7
Moved by Thibeault, Seconded by Lintack
It is recommended that the correspondence dated April 4, 2014 from The Honourable Dr. Don
Meredith, Senate, re: Funding through the Parks Canada National Historic Sites Cost Sharing
Program - Oro African Church be received.
Carried.
36
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5.b) Minutes of Heritage Committee meeting held on Monday, A...
Heritage Committee Meeting Minutes April 28, 2014
f) Update from the Heritage Properties sub-committee.
Motion No. HC140428-8
Moved by Lintack, Seconded by Moore
It is recommended
1. That the verbal update from the Heritage Properties sub-committee be received.
2. And that a draft Municipal Listing Policy be brought forward to the next regular Heritage
Committee meeting.
Carried.
g) Building Department Demolition Permits Issued - March 2014.
Motion No. HC140428-9
Moved by Busby, Seconded by Caeley
It is recommended the Building Department Demolition Permits Issued - March 2014 be
received.
Carried.
h) Update from the Policy and Procedures for Artifacts and Archives sub-committee.
Motion No. HC140428-10
Moved by Crawford, Seconded by Lintack
It is recommended that the verbal update provided by Justin Hodgkinson, Community
Recreation Coordinator, on behalf of the Policy and Procedures for Artifacts and Archives
sub-committee be received.
Carried.
i) Wayne Lintack, re: Archaeological Management Plan for Oro-Medonte.
Motion No. HC140428-11
Moved by Busby, Seconded by Fountain
It is recommended that the information presented by Wayne Lintack, re: Archaeological
Management Plan for Oro-Medonte be deferred to the next regular Heritage Committee
meeting.
Carried.
46
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5.b) Minutes of Heritage Committee meeting held on Monday, A...
Heritage Committee Meeting Minutes April 28, 2014
j) Donna Hewitt, Director of Corporate and Strategic Initiatives, re: International Plowing
Match.
Motion No. HC140428-12
Moved by Busby, Seconded by Moore
It is recommended that the information presented by Donna Hewitt, Director of Corporate and
Strategic Initiatives, re: International Plowing Match be received.
Carried.
k) Justin Hodgkinson, Recreation Coordinator, re: Reprint of the Story of Oro.
Motion No. HC140428-13
Moved by Busby, Seconded by Moore
It is recommended
1. That the verbal information presented by Justin Hodgkinson, Recreation Coordinator, re:
Reprint of the Story of Oro be received.
2. And That the Heritage Committee recommends to Council that the Story of Oro be
reprinted.
Carried.
l) Correspondence dated April 8, 2014 from the Simcoe County Historical Association, re: A
Commemoration - 70th Anniversary of D-Day (June 6, 1944) and Annual General
Meeting to be held on Tuesday, April 29, 2014 - Midhurst United Church.
Motion No. HC140428-14
Moved by Fountain, Seconded by Thibeault
It is recommended that the correspondence dated April 8, 2014 from the Simcoe County
Historical Association, re: A Commemoration - 70th Anniversary of D-Day (June 6, 1944) and
Annual General Meeting to be held on Tuesday, April 29, 2014 - Midhurst United Church be
received.
Carried.
56
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5.b) Minutes of Heritage Committee meeting held on Monday, A...
Heritage Committee Meeting Minutes April 28, 2014
6.Next Meeting Date:
Special Meeting to be held on Thursday, May 15, 2014 at 6:00 p.m.
7.Adjournment:
a) Motion to Adjourn.
Motion No. HC140428-15
Moved by Thibeault, Seconded by Crawford
It is recommended that we do now adjourn at 7:43 p.m.
Carried.
Councillor Crawford, Chair Marie Brissette, Committee Coordinator
66
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Page 24 of 186
5.b) Minutes of Heritage Committee meeting held on Monday, A...
Verbal Matters
(Section 12.3 of Townships
Procedural By-Law No. 2013-05411)
Name: Shawn Binns, Director of Recreation and Community Services
Item Number/Name: 5c) Procurement of Restoration Services for the Oro African Church
Meeting Date: 04 28 2014
Motion No.: Motion No. HC140428-5
Type of Meeting: Council Special Council
Committee of Adjustment Accessibility Advisory Committee
Recreational Technical Support Group
X Heritage Committee
Speaking Notes:
-the Director reviewed options and conclusions
-noted that the specifics for the project would be difficult to tender out, not conducive to the
project
4/29/14
Page 25 of 186
5.b) Minutes of Heritage Committee meeting held on Monday, A...
Verbal Matters
(Section 12.3 of Townships
Procedural By-Law No. 2013-05411)
Name: Justin Hodgkinson, Community Recreation Coordinator
Item Number/Name: 5k) Reprint of the Story of Oro
Meeting Date: 04 28 2014
Motion No.: Motion No. HC140428-13
Type of Meeting: Council Special Council
Committee of Adjustment Accessibility Advisory Committee
Recreational Technical Support Group
X Heritage Committee
Speaking Notes:
-the Community Recreation Coordinator noted the need to have the books preprinted
-he noted that costs were recoverable through sales of the books
4/29/14
Page 26 of 186
5.b) Minutes of Heritage Committee meeting held on Monday, A...
Page 27 of 186
5.b) Minutes of Heritage Committee meeting held on Monday, A...
Page 28 of 186
5.c) Minutes of Human Resources Committee meeting held on We...
The Township of Oro-Medonte
Human Resources Committee
Meeting Minutes
Office of the CAO
Wednesday, April 30, 2014Time: 9:40 a.m.
2010-2014 Council
Present:
Mayor H.S. Hughes
Councillor Crawford
Councillor Meyer, Chair
Staff:
Robin Dunn, Chief Administrative Officer
Tamara Obee, Manager Health & Safety, Human Resources (for Item 5 c))
Marinanne Love, McDowall Associates (for Item 5 c))
Tom Gazda, Gazda, Houlne & Associates Inc. (via teleconference for Item 5c)
and d))
1.Call to Order - Private Prayer/Moment of Reflection:
Councillor Meyer assumed the Chair and called the meeting to order.
2.Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. HR140430-1
Moved by Crawford, Seconded by Hughes
It is recommended that the agenda for the Human Resources Committee meeting of
Wednesday, April 30, 2014 be received and adopted.
Carried.
3.Disclosure of Pecuniary Interest:
None declared.
14
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5.c) Minutes of Human Resources Committee meeting held on We...
Human Resources Committee Minutes April 30, 2014.
4.Minutes of Previous Meeting:
a) Minutes of Human Resources Committee meeting held on Wednesday, April 2, 2014.
Motion No. HR140430-2
Moved by Hughes, Seconded by Crawford
It is recommended that the draft minutes of the Human Resources Committee meeting
held on April 2, 2014 be received and adopted as printed and circulated.
Carried.
5.Closed Session Items:
a) Motion to go In Closed Session.
Motion No. HR140430-3
Moved by Crawford, Seconded by Hughes
It is recommended that we do now go in Closed Session at 10:00 a.m. to discuss
personal matter affecting an identifiable individual;
labour relations/employee negotiations.
Carried.
b) Motion to Rise and Report.
Motion No. HR140430-4
Moved by Hughes, Seconded by Crawford
It is recommended that we do now Rise and Report at 1:32 p.m.and Report on Items 5
c) Robin Dunn, CAO, re: Labour relations/employee negotiations (Compensation).
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Performance Management).
e) Robin Dunn, CAO, re: Labour relations/employee negotiations (Organizational
Improvements).
Carried.
24
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5.c) Minutes of Human Resources Committee meeting held on We...
Human Resources Committee Minutes April 30, 2014.
c) Robin Dunn, CAO, re: Labour relations/employee negotiations (Compensation).
The following staff were present: Robin Dunn, Chief Administrative Officer; Tamara
Obee, Manager Health & Safety, Human Resources; Marianne Love, McDowall
Associates; Tom Gazda, Gazda, Houlne & Associates Inc.
Motion No. HR140430-5
Moved by Crawford, Seconded by Hughes
It is recommended
1. That the confidential correspondence dated April 30, 2014 and presented by Robin
Dunn, CAO, re: Labour relations/employee negotiations (Compensation) be
received.
2. And that the CAO proceed as outlined.
Carried.
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance
Management).
The following staff were present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne & Associates Inc.
Motion No. HR140430-6
Moved by Hughes, Seconded by Crawford
It is recommended that the confidential correspondence dated April 1, 2014
and presented by Robin Dunn, CAO, re: Personal matters about an identifiable
individual (Performance Management) be received.
Carried.
e) Robin Dunn, CAO, re: Labour relations/employee negotiations (Organizational
Improvements).
The following staff were present: Robin Dunn, Chief Administrative Officer.
Motion No. HR140430-7
Moved by Hughes, Seconded by Crawford
It is recommended that the confidential verbal information presented by Robin Dunn,
CAO, re: Labour relations/employee negotiations (Organizational Improvements) be
received.
Carried.
34
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5.c) Minutes of Human Resources Committee meeting held on We...
Human Resources Committee Minutes April 30, 2014.
6.Reports of Municipal Officers:
None.
7.Notice of Motions:
None.
8.Adjournment:
a) Motion to Adjourn.
Motion No. HR140430-8
Moved by Crawford, Seconded by Hughes
It is recommended that we do now adjourn at 1:33 p.m.
Carried.
____________________________ ____________________________
Councillor Meyer, Chair Robin Dunn, CAO
44
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5.d) Minutes of Special Council meeting held on Wednesday, A...
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
Wednesday, April 30, 2014Time: 1:34 p.m.
2010-2014 Council
Present:
Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor John Crawford
Councillor Dwight Evans
Regrets:
Councillor Marty Lancaster
Staff
Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present:
Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Shawn Binns, Director of Recreation and Community
Services; Bobbi Lovering, Chief Building Official; Rick Yule, Supervisor,
Parks and Recreation Facilities; Jonathan Roe, Facility Operator; Joe
Emmons, David Jefferies, Steenhof Building Services Group
Also
None
Present:
1.Call to Order - Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
2.Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC140430-1
Moved by Hough, Seconded by Coutanche
Be it resolved that the agenda for the Special Council meeting of Wednesday, April 30,
2014 be received and adopted.
Carried.
15
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5.d) Minutes of Special Council meeting held on Wednesday, A...
Special Council Meeting Minutes April 30, 2014.
3.Disclosure of Pecuniary Interest:
None declared.
4.Reports of Municipal Officers:
a) Shawn Binns, Director of Recreation and Community Services re: Oro-Medonte
Community Arena Renovation Update \[to be distributed at meeting\].
A PowerPoint presentation was presented.
Motion No. SC140430-2
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the PowerPoint dated April 30, 2014 and presented by Shawn Binns, Director of
Recreation and Community Services and Steenhof Building Services Group re: Oro-
Medonte Community Arena Renovation Update be received.
2. And That the Project Governance Committee proceed with the current scope as
outlined.
Carried.
5.Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC140430-3
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 2:49 p.m. to discuss
personal matter affecting an identifiable individual;
labour relations/employee negotiations.
Carried.
25
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Page 34 of 186
5.d) Minutes of Special Council meeting held on Wednesday, A...
Special Council Meeting Minutes April 30, 2014.
b)Motion to Rise and Report.
Motion No. SC140430-4
Moved by Coutanche, Seconded by Hough
Be it resolved that we do now Rise at 3:43 p.m. and Report on the Closed Session Items 5
c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Performance
Management);
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Organizational
Improvements).
Carried.
c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Performance
Management).
The Clerk delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001,
c.25, as amended, with regard to a portion of the Closed Session discussion Item 5c)
\[Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable
individual (Performance Management) to Robin Dunn, Chief Administrative Officer of
the Township of Oro-Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk (a portion).
Motion No. SC140430-5
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential correspondence dated April 1, 2014 and confidential
verbal information presented by Robin Dunn, CAO re: Personal matters about an
identifiable individual (Performance Management) be received.
Carried.
35
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Page 35 of 186
5.d) Minutes of Special Council meeting held on Wednesday, A...
Special Council Meeting Minutes April 30, 2014.
d)Robin Dunn, CAO re: Labour relations/employee negotiations (Organizational
Improvements).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Donna Hewitt, Director of Corporate & Strategic
Initiatives.
Motion No. SC140430-6
Moved by Hough, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Labour relations/employee negotiations (Organizational Improvements) be received.
Carried.
6.Questions from the Public Clarifying an Agenda Item:
7.Confirmation By-Law:
a) By-Law No. 2014-059: Being a By-Law to Confirm the Proceedings of the Special
Council Meeting held on Wednesday, April 30, 2014.
Motion No. SC140430-7
Moved by Coutanche, Seconded by Hough
Be it resolved that By-Law No. 2014-059: Being a by-law to confirm the proceedings of
the Special Council meeting held on Wednesday, April 30, 2014 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
45
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Page 36 of 186
5.d) Minutes of Special Council meeting held on Wednesday, A...
Special Council Meeting Minutes April 30, 2014.
8.Adjournment:
a) Motion to Adjourn.
Motion No. SC140430-8
Moved by Evans, Seconded by Crawford
Be it resolved that we do now adjourn at 3:45 p.m.
Carried.
____________________________ ____________________________
Mayor, H.S. Hughes Clerk, J. Douglas Irwin
55
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Page 37 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
Page 38 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
Simcoe County Cycling Strategy
Plan
Action
Education
and
Safety
Page 39 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
Overview
Channels
3.Partnership
2.Advertising
1.Messaging
2.Online
3.Radio
1.Print
Page 40 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
most
motorists
by
used
messaging,
both
road
to
it
direct
the
Purpose Road
of
safe
rules
and
the
when
province
Share
the
pass
follow
the
must
the
adopt
must
throughout
alike.
Motorists
Cyclists
to
cyclists
is
goal
areas
Our
and
Page 41 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
Share the Road
Page 42 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
Page 43 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
Guide
Guide
Info
Print Advertising
MedonteCommunication
Info
MedonteCommunication
September
June
inin
Oro
PublishedPublished
Summer
Oro
Fall
Page 44 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
implemented
season
being
during
Print Advertising
ǞŷğƷƭ
made
and
progress
News
message
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focus
month,
Simcoe
Messenger
June/July
a
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North
Page 45 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
Online Advertising
Shares
Page
Media
Media
Landing
Social
Social
Dedicated
Promoted
Message
Weekly
Page 46 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
Radio
Service
Interview
Announcements
Public
95
Rock
OPP
Page 47 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
Signage
with
&
Transportation
working
staff.
June.
Services
been
mid
Medonte
Launch
has
Environmental
Simcoe
Campaign
Oro
Cycle
the
Page 48 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
Partnerships
Simcoe
County
Barrie
Orillia
County
of
County
of
of
Bruce
Grey
City
City
Page 49 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
Partnerships
Club
Club
Cycling
Cycling
Barrie/Simcoe
Collingwood
SMDHU
Events
OPP
Page 50 of 186
8.a) 10:00am Brendan Matheson, Cycling Strategy Coordinator...
Road!
You
the
Thank
Share
and
Page 51 of 186
10.a) Report No. TES2014-08, Jerry Ball, Director of Transpo...
Page 52 of 186
10.a) Report No. TES2014-08, Jerry Ball, Director of Transpo...
Page 53 of 186
10.a) Report No. TES2014-08, Jerry Ball, Director of Transpo...
Page 54 of 186
10.a) Report No. TES2014-08, Jerry Ball, Director of Transpo...
Page 55 of 186
10.a) Report No. TES2014-08, Jerry Ball, Director of Transpo...
Page 56 of 186
10.b) Report No. RC2014-08, Shawn Binns, Director of Recreat...
Page 57 of 186
10.b) Report No. RC2014-08, Shawn Binns, Director of Recreat...
Page 58 of 186
10.b) Report No. RC2014-08, Shawn Binns, Director of Recreat...
Page 59 of 186
10.b) Report No. RC2014-08, Shawn Binns, Director of Recreat...
Page 60 of 186
10.b) Report No. RC2014-08, Shawn Binns, Director of Recreat...
Page 61 of 186
10.c) Report No. DS2014-21, Andria Leigh, Director of Develo...
Page 62 of 186
10.c) Report No. DS2014-21, Andria Leigh, Director of Develo...
Page 63 of 186
10.c) Report No. DS2014-21, Andria Leigh, Director of Develo...
Page 64 of 186
10.d) Report No. DS2014-22, Andria Leigh, Director of Develo...
Page 65 of 186
10.d) Report No. DS2014-22, Andria Leigh, Director of Develo...
Page 66 of 186
10.d) Report No. DS2014-22, Andria Leigh, Director of Develo...
Page 67 of 186
10.d) Report No. DS2014-22, Andria Leigh, Director of Develo...
Page 68 of 186
10.e) Report No. DS2014-23, Andria Leigh, Director of Develo...
Page 69 of 186
10.e) Report No. DS2014-23, Andria Leigh, Director of Develo...
Page 70 of 186
10.e) Report No. DS2014-23, Andria Leigh, Director of Develo...
Page 71 of 186
10.e) Report No. DS2014-23, Andria Leigh, Director of Develo...
Page 72 of 186
10.e) Report No. DS2014-23, Andria Leigh, Director of Develo...
Page 73 of 186
10.e) Report No. DS2014-23, Andria Leigh, Director of Develo...
Page 74 of 186
10.e) Report No. DS2014-23, Andria Leigh, Director of Develo...
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10.e) Report No. DS2014-23, Andria Leigh, Director of Develo...
Page 76 of 186
10.e) Report No. DS2014-23, Andria Leigh, Director of Develo...
Page 77 of 186
10.f) Report No. CS2014-13, Doug Irwin, Director of Corporat...
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10.f) Report No. CS2014-13, Doug Irwin, Director of Corporat...
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11.a) Mayor H.S. Hughes, correspondence dated April 24, 2014...
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12.a) Announcements of Interest to the Public:Emergency Prep...
Week
Preparedness
May 4-10, 2014
Know the risks
Make a plan
Get a kit
www.GetPrepared.ca
Follow us on Twitter: @Get_Prepared
Public Safety Sécurité publique
CanadaCanada
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12.a) Announcements of Interest to the Public:Emergency Prep...
EMERGENCY
PREPAREDNESS WEEK
PANCAKE BREAKFAST
th
SaturdayMay 10 2014
9:00 12:00
Oro-Medonte Fire and Emergency Services
Invite you to:
Learn how to prepare your family, and what to do if disaster strikes. Look over the
emergency vehicles. Check out the firefighting and rescue equipment. Join us for some
pancakes and sausages.
All proceeds go to Oro-Medonte Minor Soccer Leagues
Buy your tickets at the door for $5.00
For further details contact Oro-Medonte Fire and Emergency Services at (705) 487-2171
Station 1 – Shanty Bay – 1950 Ridge Rd. Station 2 – Hawkestone – 375 Line 11 S.
Station 3 – Horseshoe Valley – 3375 Line 4 N
Station 5 – Warminster - 1911 Warminster Side Rd.
Station 6 – Moonstone – 5668 Line 7 N.
Warminster Soccer
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12.a) Announcements of Interest to the Public:Emergency Prep...
SAVE-A-LIFE
CPR DAY
County of Simcoe Paramedic Services, the City of Orillia Parks, Recreation and Culture
Department, and the Heart and Stroke Foundation are partnering to offer residents of
Simcoe County a free CPR Level-A training course. There is no cost to attend the event,
but participants are asked to bring a food bank donation of a non-perishable food item.
June 1, 2014
Join the County of Simcoe Paramedic
Services at the Heart and Stroke
500 Atherley Road,
Foundations Level-A CPR course. Training
Orillia, Ontario
includes adult and child CPR and choking,
9 a.m. to Noon
will receive a free gift per family.
REGISTER ONLINE:
cpr.simcoe.ca
REGISTER BY PHONE:
Contact County of Simcoe Customer Service
at 705-735-6901 or toll-free at 1-800-263-3199
Be prepared to save a life todaysimcoe.ca
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12.d) Correspondence dated April 23, 2014 from Bruce Stanton...
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12.f) Nottawasaga Valley Conservation Authority, minutes of ...
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS 03/14
MINUTES
Date: Friday, March 28, 2014
Time: 9:00 a.m.
Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, On
Present:
Chair: Nina Bifolchi Town of Wasaga Beach
Vice Chair: Gail Ardiel Town of the Blue Mountains
Past Chair: Walter Benotto Town of Shelburne
Members
Mary Brett Township of Adjala-Tosorontio
Mel Coutanche Township of Oro-Medonte
Dan Davidson Town of Innisfil
Mike Edwards Town of Collingwood
Earl Hawkins Township of Mulmur
Rob Keffer Township of Bradford West Gwillimbury
Doug Lougheed Town of Innisfil
Kevin Lloyd Town of Collingwood
Bob Marrs Town of New Tecumseth
Paul McQueen Municipality of Grey Highlands
Fred Nix Town of Mono
Perry Ritchie Township of Springwater
Alicia SavageTownship of Clearview
Percy Way Township of Amaranth
Darren White Township of Melanchthan
Keith White Township of Essa
Regrets:
Donna Jebb Town of New Tecumseth
Arif Khan City of Barrie
Marty Lancaster Township of Oro-Medonte
Brent Preston Township of Clearview
Michael Smith Township of Essa
George Watson Town of Wasaga Beach
Rick Webster Township of Springwater
Darren White Township of Melanchthan
Staff: Wayne R. Wilson, CAO/Secretary-Treasurer
Sheryl Flannagan, Director of Corporate Services
Byron Wesson, Director Land Operations & Stewardship Services
Patti Young, Senior Planner
Tom Reeve, Water Resource Engineer
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12.f) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 03-14 28 March, 2014
Page 2 of 5
1.MOTION TO ADOPT AGENDA
RES#1 MOVED BY: Fred Nix SECONDED BY: Bob Marrs
RESOLVED THAT: The Agenda for Board of Directors Meeting #03/14 dated
28 March, 2014 be adopted as amended.
Carried;
2.PECUNIARY INTEREST DECLARATION
None declared
3.MINUTES
Minutes of the Board of Directors Meeting 02/14 dated 28 February, 2014
RES#2 MOVED BY: Bob Marrs SECONDED BY: Fred Nix
RESOLVED THAT: the Minutes of the Board of Directors Meeting 02/14 dated
28 February, 2014 be approved.
Carried;
4.BUSINESS ARISING FROM MINUTES
None noted
5.REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP
SERVICES
6.1NVCA land use request for the Flyway Track Network
RES#3 MOVED BY: Fred Nix SECONDED BY: Bob Marrs
RESOLVED THAT: Bird Studies Canada be authorized to install one automated
telemetry station at Petun Conservation Area; and
THAT: the CAO/Secretary Treasurer and the Director of Land Operations and
Stewardship Services be authorized to negotiate and sign a formal land use
agreement for this activity for up to 10 years.
Carried;
6.2 Land Donation, Lot 32 Concession 11 Township of Essa
RES#4 MOVED BY: Daniel Davidson SECONDED BY: Richard Norcross
RESOLVED THAT: staff undertake a site inspection of Lot 32 Concession 11 in the
Township of Essa; and
THAT: subject to the property meeting NVCA land acquisition criteria staff be
authorized to work with the landowners to complete a donation of the land; and
THAT: all NVCA legal costs for this donation be funded through the NVCA land
acquisition reserve.
Carried;
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12.f) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 03-14 28 March, 2014
Page 3 of 5
6.3Emergency Standby Generator RFQ Contractor Award
RES#5 MOVED BY: Mike Edwards SECONDED BY: Bob Marrs
RESOLVED THAT: the Emergency Standby Generator contract be awarded to
Walkers Electric 2000 at a cost not to exceed $26,960.00 including taxes; and
THAT: the NVCA Operations Reserve be utilized as approved in 2014 budget; and
FURTHER THAT: $1,200.00 from the Operations Reserve be authorized for UPI
Energy to install/fill/test two 420lb propane tanks for emergency generator operation.
Carried;
7.REPORT OF THE SENIOR ENVIRONMENTAL OFFICER AND THE DIRECTOR OF
PLANNING
Permits issued by staff for the period February 20 to March 19, 2014
RES#6 MOVED BY: Mike Edwards SECONDED BY: Bob Marrs
RESOLVED THAT: the permits issued by staff for the period February 20
to March 19, 2014 be received.
Carried;
8. REPORT OF THE SENIOR PLANNER AND THE DIRECTOR OF PLANNING
Ontario Municipal Board Hearing, Midhurst Rose Alliance, Carson Road
Development , Midhurst Development Doran Road Inc., Proposed
Zoning By-law Amendments and Draft Plans of Subdivision,
Springwater
RES#7 MOVED BY: Bob Marrs SECONDED BY: Daniel Davidson
RESOLVED THAT:due to the extensive issues affecting NVCA’s mandated interests
related to flooding, erosion and resource management, staff recommend that the
NVCA, with assistance of our solicitor seek party status at the proposed consolidated
hearing for the Midhurst Rose Alliance, Carson Road Development, Midhurst
Development Doran Road Inc.,Proposed Zoning By-law Amendments and Draft Plans
of Subdivision, Springwater subdivisions in Midhurst at an April 9, 2014 Ontario
Municipal Board pre-hearingconference; and
THAT: staff maintains contact with the County of Simcoe and Township of
Springwater to ensure coordinated and effective delivery of environmental technical
and planning support for both agencies consistent with the Board approved
Development review guidelines and policies, where opportunity arises.
Carried;
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12.f) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 03-14 28 March, 2014
Page 4 of 5
9.REPORT OF THE DIRECTOR OF CORPORATE SERVICES AND THE
COMMUNICATIONS/PUBLIC RELATIONS PROGRAM COORDINATOR
Communications/PR Report for February 18 to March 15, 2014
RES#8 MOVED BY: Daniel Davidson SECONDED BY: Richard Norcross
RESOLVED THAT: The Communications report for February 18 to March 15, 2014
be received.
Carried;
10. REPORTOF THE DIRECTOR OF CORPORATE SERVICES
Administration report – updated policy
The Board requested staff to revise the policy to include board member involvement
in any RFQ or RFP proposals driven by the board.
RES#9 MOVED BY: Daniel Davidson SECONDED BY: Richard Norcross
RESOLVED THAT: the revised Purchase of Goods & Services policy dated March 28,
2014 be approved effective immediately to reflect clarification and updating within the
policy.
Tabled to April 25/14;
11.REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE
CAO/SECRETARY-TREASURER
Financial Activity Report Summary to February 28, 2014
(a)Accounts Receivable Summary as at February 28, 2014
RES#10 MOVED BY: Rob Keffer SECONDED BY: Percy Way
RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable as at
February 28/14 in the amount of $2,432,369.04 including Planning items of
$484,798.00
Carried;
b) Summary of Disbursements for the month of February 2014
RES#11 MOVED BY: Earl Hawkins SECONDED BY: Mel Coutanche
RESOLVED THAT: The Chair be authorized to approve disbursements as at February
28/14 in the sum of $269,558.35 including wages (net of withholdings) of
$124,555.19
Carried;
c) Statement of Operations for Period Ending February 2014
RES#12 MOVED BY: Mel Coutanche SECONDED BY: Earl Hawkins
RESOLVED THAT: The Unaudited Combined Statement of Operations Program
Summary as at February 28, 2014 be received.
Carried;
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12.f) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 03-14 28 March, 2014
Page 5 of 5
12.REPORT OF THE WATER RESOURCE ENGINEER/FLOOD PROGRAM
COORDINATOR
Spring 2014 Watershed Flood Potential
RES#13 MOVED BY: Perry Ritchie SECONDED BY: Percy Way
RESOLVED THAT: the report of the Water Resource Engineer/Flood Program
Coordinator entitled Spring 2014 Watershed Flood Potential be received.
Carried;
13.CORRESPONDENCE
(a)Email from C. Evans to Chair Bifolchi dated Feb 22/14 re: Endangered Hines
Emerald dragonfly in Ontario.
(b)Letter from Bruce Stanton MP Simcoe North to Chair Bifolchi dated Feb 26/14
re: Recreational Fisheries Conservation Partnership Program
(c)Letter from the Township of Essa CAO dated Feb 20/14 and response from
NVCA Chair and CAO/Secretary Treasurer dated Mar 10/14 re: Development in
the floodplain.
(d)NVCA letter sent to Watershed MP’s and MPP’s dated Mar 11/14 re: Navigation
Protection Act - Addition of Nottawasagsa River resolution passed by NVCA
Board of Directors.
(e)Email from C. Hibberd, Director of Planning to NVCA Municipal Planning
Contacts dated Mar 12/14 re: Status on regulation mapping.
(f)Media Release and Fact Sheet from Conservation Ontario dated Mar 17/14 re:
Celebrate Canada Water Week
RES#14 MOVED BY: Perry Ritchie SECONDED BY: Earl Hawkins
RESOLVED THAT: Correspondence not specifically dealt with be placed on file.
Carried;
FUTURE MEETINGS:
Board of Directors – April 25, 2014
9:00 a.m. to 12:00 noon, John L. Jose Learning Centre, Tiffin CA
ADJOURN
RES#15 MOVED BY: Perry Ritchie SECONDED BY: Earl Hawkins
RESOLVED THAT: this meeting adjourn at 9:50a.m. to meet again at the call of the chair.
Carried;
____________________ _______________________________
Chair Nina Bifolchi Wayne Wilson, CAO/Secretary-Treasurer
Approved on this _________ day of _________, 2014
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12.f) Nottawasaga Valley Conservation Authority, minutes of ...
HIGHLIGHTS
of the NVCA BOARD OF DIRECTORS MEETINGS
No. 04/14 Apr. 25, 2014
Updated Terms of Reference for Agricultural Advisory Committee
The Board of Directors approved a revised gricultural
Advisory Committee. Struck in 2013, the twelve-member committee identifies common
areas of interest and/or concern with between NVCA and the agricultural community.
Members of the committee also provide input and recommendations to NVCA programs
from the broader agricultural community.
2013 Audited Financial Statements Available
The NVCA Board approved the 2013 draft audited financial statements. As reported in
the February Highlights, NVCA ended 2013 with a surplus of accumulated funds. Total
revenues in 2013 were $4,053,666, just slightly below annual expenses of $4,067,982.
To view the full financial statement, visit www.nvca.on.ca/Pages/PlansFinancials.aspx.
Simcoe County Tree Planting Program Continues in 2014
The Board received information on the renewal of the annual Simcoe County Tree
Planning partnership agreement between the NVCA, Simcoe County, the Lake Simcoe
Regional Conservation Authority and the Dufferin Simcoe Land Stewardship Network
Inc. This partnership sees tree planting
management revenue to the three partner organizations. Since 2001, the program has
helped to plant a total of 203,000 trees in the Nottawasaga Valley.
Spring Flood 2014 Update
Board members heard an update on the 2014 spring flood. NVCA staff issued a number
of flood watches and warnings in April to reflect forecasted water levels and flows
resulting from snow melt and weather conditions. While information continues to be
gathered on the effects of the flood on property owners in the watershed, it appears
property damage was minimal despite the record-high flows recorded on some area
watercourses. Staff recognized the commitment from emergency service providers and
public works staff at watershed municipalities as being critical to ensuring the safety of
people and property in areas experiencing flooding.
NVCA staff are continuing to monitor stream flow conditions as the spring freshet winds
down. Water in area streams and rivers is still running fast, high and cold, and
residents are reminded to stay away from all area waterways.
NVCA Board Meeting Highlights No. 04/14 Apr. 25, 2014 1 of 2
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12.f) Nottawasaga Valley Conservation Authority, minutes of ...
NVCA Launches Updated Website
Staff introduced the updated NVCA websitewww.nvca.on.cato members of the
Board. The new site features a clean, contemporary look, improved accessibility for
visitors with disabilities and improved site navigation. It also scales to adjust for visitors
using tablet and smart phones. Of parti
mapping system, launched in 2013, that allows users to see if their property is
regulated by the NVCA.
Funding opportunities through the Lake Simcoe/South-Eastern
Georgian Bay Clean-Up Fund
Staff from Environment Canada spoke to the Board on the next round of funding
available under the Lake Simcoe/South-Eastern Georgian Bay Clean-Up Fund.
This $29 million fund supports community-based projects that reduce phosphorous
from urban and rural sources, restore and enhance wildlife and aquatic habitats,and
increase scientific understanding of the watershed. Programs such as the Nottawasaga
Watershed Improvement Program, N-WIP (stream rehabilitation), and the Healthy
Waters Program (landowner technical assistance and financial support) are among the
NVCA programs benefitting from Clean-Up Fund support.
Environment Canada will offer another funding round in the fall of this year. In
put scientific
research into action. Municipalities and community groups encouraged to apply. For
more information visit www.ec.gc.ca/lakesimcoe-georgianbay.com.
For more information:
Wayne Wilson, CAO/Secretary-Treasurer
(705) 424-1479 ext. 225 or wwilson@nvca.on.ca
For the full meeting agenda including documents and reports, visit the NVCA website at
www.nvca.on.ca/about/boardofdirectors.
Future meetings & events:
May 3 Black Ash Creek Community Tree May 10 Beasley Creek Community Tree
Planting (Collingwood) Planting (Shelburne)
th
May 10 Annual Tree Sale May 23 NVCA Board of Directors
(Tiffin Centre for Conservation, Utopia Meeting (Tiffin Centre for Conservation,
and Nordic Centre, Wasaga Beach) Utopia)
NVCA Board Meeting Highlights No. 04/14 Apr. 25, 2014 2 of 2
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12.g) Minutes of Lake Simcoe Region Conservation Authority m...
NO. BOD-04-14 Friday, March 28, 2014
120 Bayview Parkway, Newmarket, ON
MINUTES
LSRCA Board Members Present: LSRCA Staff Present:
Regional Councillor D. Bath, Chair D. G. Wood, Chief Administrative Officer
Mayor G. Dawe, Vice-Chair B. Kemp, General Manager, Conservation Lands
Councillor M. Baier R. Jarrett, General Manager, Communications & Education
Regional Councillor J. Ballinger J. Lee, General Manager, Corporate & Financial Services
Mr. E. Bull M. Walters, General Manager, Watershed Management
Councillor D. Crake T. Barnett, Coordinator, BOD/CAO, Project & Services
Regional Councillor B. Drew T. Hogenbirk, Manager, Engineering and Technical Services
Councillor A. Eek D. Palombi, IT Support Specialist
Councillor D. Evans C. Taylor, Executive Director, Lake Simcoe Conservation Foundation
Councillor K. Ferdinands
Mayor V. Hackson Guests:
Councillor D. Kerwin A. Slaight, Ontario Water Centre
D. Stone, Town of East Gwillimbury
Councillor B. Ward K. Stone, Town of Georgina
Regional Councillor D. Wheeler
Regrets:
Councillor P. Craig
Councillor B. Haire
Mayor A. Orsi
Councillor S. Strangway
I.DECLARATION OF PECUNIARY INTEREST
None noted for the record of this meeting.
II.APPROVAL OF THE AGENDA
Moved by: D. Kerwin Seconded by: D. Evans
BOD-059-14 RESOLVED THAT the content of the Agenda for the March 28, 2014 meeting of the
LSRCA Board of Directors be approved as amended to include two additional items
under Item 1, Correspondence and to reorder the agenda to have Item VII,
Presentations following Item IV, Announcements. CARRIED
Chair Bath welcomed new Board member, Deputy Mayor/Regional Councillor Danny Wheeler, a
longstanding member of council for the Town of Georgina. LSRCA received notification from the Regional
Municipality of York that Regional Chair Fisch has appointed Deputy Mayor/Regional Councillor Danny
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III.ADOPTION OF THE MINUTES
a)Board of Directors February 28, 2014
Moved by: J. Ballinger Seconded by: E. Bull
BOD-060-14 RESOLVED THAT the minutes of the -03-14 held
on Friday, February 28, 2014 be received and approved as printed and circulated.
CARRIED
IV.ANNOUNCEMENTS
a)Chair/Vice Chair Challenge for Lake Simcoe Conservation Foundation (LSCF)
Chair Bath reminded Board members of the Chair/Vice Chair Challenge that was put forward at the
Board participation in contributing to LSCF. Board members have a number of options for donations, and
anyone can make a donation @ www.lakesimcoefoundation.ca.
b)Township of Brock / LSRCA Lake Simcoe Shoreline Forum
Chair Bath advised Board members that the Township of Brock, together with LSRCA, will be hosting an
information session on the roles and responsibilities of the various agencies related to Lake Simcoe shoreline
development. Invitations are being sent out by Mayor Clayton. This session will be held on Thursday, May 8,
2014 at the Beaverton/Thorah Community Centre located at 176 Main Street in Beaverton from 12:00 p.m.
to 4:00 p.m. This session is free of charge and is open to senior municipal staff and council members. For
more information on this session, please contact Trish Barnett @ t.barnett@lsrca.on.ca.
c)Lake Simcoe Living Magazine
Chair Bath advised Board members that the Lake Simcoe Living Magazine, March/April edition, had been
handed out to each member, noting that the Lake Simcoe Science article can be found on Pages 11-12 of the
n.odell@lsrca.on.ca or visit Lake Simcoe Living
Magazine @ http://www.lakesimcoeliving.com/.
VII.PRESENTATIONS
a)2013 Flood Events Lake Simcoe and Beyond
Manager, Engineering and Technical Services, Tom Hogenbirk, provided the Board with a presentation on
2013 Flood Events in Lake Simcoe and Beyond, noting that Lake Simcoe had a number of events in 2013.
He shared a number of photos and explained how the mid-winter melt in January 2013 and the spring
freshet in March 2013 contributed to the flooding. He went on to note that the winter of 2014 did not see
a mid-winter melt, and as of the meeting date Lake Simcoe still had two to three feet of ice and many of
the creeks and rivers still had as much as six inches.
Moved by: V. Hackson Seconded by: A. Eek
BOD-061-14 RESOLVED THAT the presentation by Manager, Engineering and Technical Services,
Tom Hogenbirk, entitled 2013 Flood Events - Lake Simcoe and Beyond, be received for
information. CARRIED
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March 28, 2014 Minutes
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V.DEPUTATIONS
Ms. Annabel Slaight, President of the Ladies of the Lake Conservation Association, provided Board members
with an overview of the Ontario Water Centre for Innovation, Research and Learning, a Centre for
exchanging information and getting communities involved in restoring Lake Simcoe.
Ms. Slaight outlined a number of initiatives planned for the Centre, including the Ladies of the Lake proposal
Water Centre's Board of Directors. For further information on the Ontario Water Centre and its initiatives,
please visit www.ontariowatercentre.ca.
Moved by: M. Baier Seconded by: D. Wheeler
BOD-062-14 RESOLVED THAT the deputation by Ms. Annabel Slaight, President of the Ladies of the
Lake Conservation Association, regarding the Ontario Water Centre for Innovation,
Research and Learning be received for information. CARRIED
CAO Gayle Wood`s Staff Report No. 19-14-BOD regarding the Ontario Water Centre for Innovation, Research
and Learning, was included in the Agenda package.
Moved by: D. Wheeler Seconded by: V. Hackson
BOD-063-14 RESOLVED THAT Staff Report No. 19-14-BOD be received; and
the Board of Directors of the Ontario Water Centre for Innovation, Research and
including roles and responsibilities, are forwarded to the LSRCA for endorsement prior
to an appointment; and
property purchased as the Reed Farm in 2012 and 2013. CARRIED
VI.HEARINGS
There were no hearings at this meeting.
VIII.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
The Board identified Item 2 as items requiring separate discussion.
IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by: J. Ballinger Seconded by: D. Kerwin
BOD-064-14 RESOLVED THAT the following recommendations respecting the matters listed as
, and
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staff be authorized to take all necessary action required to give effect to same.
CARRIED
1.Correspondence
CAO Gayle Wood noted that two additional pieces of correspondence had recently been received
regarding the Ontario Ranger Program (ORP), including a response from Minister Orazietti on behalf of
the Government of Ontario. A number of Board members expressed that the new day programs being
offered in place of the ORP are in not comparable to the experiences and life lessons that youths gained
through the ORP. CAO Wood noted that the upcoming Conservation Ontario Council meeting agenda
included a recommendation for Conservation Ontario to submit a letter on behalf of the 36
conservation authorities to Premier Wynne and Minister Orazietti urging the reinstatement of the ORP.
BOD-065-14 RESOLVED THAT correspondence listed as items 1 (a) to (i) be received for
information. CARRIED
3.Scanlon Creek Conservation Area Scanlon Farmhouse
BOD-066-14 RESOLVED THAT Staff Report No. 21-14-BOD be received; and
FURTHER THAT the Board of Directors approve a transfer of $30,000 from the Thiess
International Riverprize Award account for investment in the protection and
restoration of the Scanlon Farmhouse. CARRIED
4.2014 Conservation Awards
BOD-067-14 RESOLVED THAT Staff Report No. 22-14-BOD regarding the 2014 Conservation Awards
be received for information; and
FURTHER THAT Staff recommendation of November 6, 2014 as the date of the 2014
Conservation Awards ceremony be approved. CARRIED
X.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. 2013 Reserves and Preliminary Unaudited Financial Statements
In response to Mayor Hackson`s question regarding the status of the York Region forgivable loan, General
Manager, Corporate & Financial Services, Jocelyn Lee, explained that the 10 year forgivable loan stems from
building renovations in 2006 and is strictly an accounting entry for York Region that will end April 2016.
Moved by: V. Hackson Seconded by: D. Crake
BOD-068-14 RESOLVED THAT Staff Report No. 20-14-
Financial Statements be received; and
FURTHER THAT the Appropriations to Reserve from operations as outlined in Schedule
5 of the 2013 Preliminary Unaudited Financial Statements be approved pending any
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changes brought forward in the 2013 Audited Financial Statements to be presented at
the April 2014 Board meeting; and
FURTHER THAT the pending 2013 Audited Financial Statements be distributed to the
. CARRIED
XI.CLOSED SESSION
There were no Closed Session items for this meeting.
XII.OTHER BUSINESS
Councillor Ballinger asked if staff has looked at the possibility of holding a Board meeting at the Scanlon
facility. CAO Wood advised that staff are looking at this option for a warmer month, such as May or June,
giving Board members the opportunity to see more of the property in the nicer weather.
Councillor Kerwin asked if the Board could be provided with a statement of legal expenses regarding a
human resources matter that was considered in 2013 and early 2014. CAO Wood advised that staff will
provide this breakdown at the next meeting.
XIII.ADJOURNMENT
The meeting was adjourned at 10:43 a.m. on a motion J. ODonnell.
_ _______________________________
Deputy Mayor/Regional Councilor Debbie Bath D. Gayle Wood
Chair Chief Administrative Officer
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13.b) Correspondence dated April 22, 2014 from Brandon Amyot...
From:
Simcoe Pride \[mailto:simcoepride@gmail.com\]
Sent:
Tuesday, April 22, 2014 8:33 PM
To:
Irwin, Doug
Cc:
Teeter, Janette
Subject:
RE: REQUEST FOR PROCLAMATION OF SIMCOE PRIDE WEEK AUGUST 1-9TH, 2014
AND RAISING OF RAINBOW FLAG
Tuesday, April 22, 2014
Clerks Office
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, On L0L 2E0
RE: REQUEST FOR PROCLAMATION OF SIMCOE PRIDE WEEK AUGUST 1-9TH, 2014 AND
RAISING OF RAINBOW FLAG
Good Day,
My name is Brandon Amyot and I am a member of the Board of Directors of Simcoe Pride and a
resident of Barrie, Ontario. On behalf of the Simcoe Pride, I am writing to request your participation in
and support of Simcoe Pride Week 2014.
Simcoe Pride is a group of community volunteers who organize Pride Week celebrations and
activities throughout the year for the LGBT (Lesbian, Gay Bisexual and Trans) community of Simcoe
County. We are asking for participation and leadership from the Township of Oro-Medonte through a
proclamation of Pride Week from August 1st to 9th, 2014. This proclamation would be a valued
recognition of the diversity of our community, honouring the lives and contributions of people of all
sexual orientations and gender identities throughout the Simcoe County region. During Simcoe Pride
Week 2013, nearly 1000 people attended Pride events throughout the county.
We request that during Pride Week 2014, the Rainbow Flag be raised in the Township of Oro-
Medonte in celebration of diversity, to raise awareness and the promote equality. If required,
Simcoe Pride would be pleased to provide a flag sized to your liking for the occasion. We would hope
th
for this raising to occur Tuesday, August 5, 2014 at the Township of Oro-Medonte Administration
Centre at 2:30 PM.
Please feel free to visit the Simcoe Pride web page at www.simcoepride.com for up to date
information regarding planned events throughout Pride Week. Queries may be directed to
simcoepride@gmail.com
We thank you for your consideration on this matter and are eager to welcome you to some of the
exciting events happening throughout Simcoe Pride Week.
In the spirit of diversity, inclusion and community,
Brandon Amyot, Secretary, Simcoe Pride
PO Box 354
Waubaushene ON L0K 2C0
www.simcoepride.com
simcoepride@gmail.com
Page 131 of 186
13.c) Correspondence dated April 24, 2014 from Mike Neumann,...
Page 132 of 186
13.c) Correspondence dated April 24, 2014 from Mike Neumann,...
Page 133 of 186
13.c) Correspondence dated April 24, 2014 from Mike Neumann,...
Page 134 of 186
13.d) Correspondence dated April 12, 2014 from Gerry Reinder...
Page 135 of 186
13.d) Correspondence dated April 12, 2014 from Gerry Reinder...
Page 136 of 186
15.a) A By-law to adopt the estimates of all amounts require...
The Corporation of the Township of Oro-Medonte
By-law No. 2014-060
A By-law to adopt the estimates of all amounts required during the year and for
levying the tax rates for the year 2014.
Whereas
Section 290 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes
the Council of a local municipality to prepare and adopt estimates of all amounts required
during the year;
And Whereas
Section 312 of the Municipal Act, 2001, S.O.2001, c.25, as amended,
authorizes the Council of a local municipality to pass a by-law levying a separate tax rate,
as specified in the by-law, on the assessment in each property class in the local
municipality rateable for local municipality purposes;
And Whereas
the County of Simcoe has established by by-law the following tax ratios for
the year 2014:
Residential/Farm 1.0000
Multi-Residential 1.5385
Commercial 1.2521
Industrial 1.5385
Pipelines 1.2966
Farmlands 0.2500
Managed Forests 0.2500
And the County tax rates for the year 2014.
And Whereas
Ontario Regulation 2/14 establishes the Education tax rates for the year
2014;
And Whereas
Section 329 of the Municipal Act, 2001, S.O. 2001, c.25, as amended
establishes limitations on the taxes for the commercial, industrial and multi-residential
classes;
And Whereas
Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
authorizes a municipality to pass by-laws imposing fees or charges for services provided by
it;
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the estimates of Operating Expenditures net of non-taxation revenue for the
year 2014 for the purposes of the municipality shall be adopted as follows:
Council $ 339,502
Administration 3,127,389
History Association 7,322
Emergency Services 1,343,059
Police 2,036,594
School Crossing Guards 18,390
Building 244,206
Municipal Law Enforcement 194,732
Environmental Services 247,718
Planning 459,042
Public Works 3,590,156
Street Lighting 4,500
Lake Simcoe Regional Airport 145,764
Libraries 251,639
Parks and Recreation 765,856
Community Halls 37,843
Non-departmental
excluding tax levy (2,487,352)
10,326,360
Page 137 of 186
15.a) A By-law to adopt the estimates of all amounts require...
2
2. That the estimates of capital expenditures net of non-taxation revenue for the year
2014 for the purposes of the municipality shall be adopted as follows:
Reserve Transfers Capital Replacement $1,421,000
Public Works 1,145,672
2,566,672
3. That the following amounts shall be raised by taxation within the Township of Oro-
Medonte in the year 2014:
Township General Purposes $13,672,032
County Purposes 11,014,236
School Board Purposes 9,004,988
Total Tax Levy
$33,691,256
4. That the Tax Rates shown on Schedule A attached hereto and forming part of this
By-law shall be levied upon and collected from the whole of the assessment for real
property, in accordance with the last returned Assessment Roll for the Township of
Oro-Medonte, as amended.
5. That in addition to the foregoing the following Special Charges and Collectables be
levied and collected:
(a) A levy for the purposes of recovering amounts advanced under the provisions
of the Tile Drainage Act, Chapter T.8, R.S.O. 1990, as amended, from
benefitting properties.
(b) A special levy to collect the annual estimates for the following Street Lighting
Areas apportioned on a flat rate basis of $57 to the benefitting properties:
Street Lighting Areas
Shanty Bay
Hawkestone
Sugarbush, Plan M367, Plan M368
Oro Hills, Plan M324
Horseshoe Highlands, Plan M391, Plan M447, Plan M456
Beechwood Crescent, Plan M281
Bachly, Plan M679
Warminster, Plan M92, M104
Black Forest Estates, Plan M191
Canterbury, Plan M343
Harbourwood, Plan M118
Parkside Drive, Plan 875
Mount St. Louis Estates, Plan M112
Day Subdivision, Plan M162
Conder Drive, RP51R624, RP51R2163
Pritchard Subdivision, Plan 1626
Snowshoe Trail, Plan M174
Robin Crest Subdivision, Plan M101, Plan M123
Cairns Estates, Plan 1676
Kade Meadows, Plan M340, Plan M469
Forest Glen, Plan M264
Craighurst Estates, Plan M510
Windfield Estates
Sprucewood, Plan M535
Maplehill, Bidwell Rd, Woodland Estates, Huronia Homes
Lakewood Subdivision, Plan M381
Forest Home Industrial Park, Plan 1719, Plan 1720
Heights of Medonte, Plan M49
Simoro, M513
Winfull
White Bros., Plan M593
Martinbrook
Lauder Road Plan M723
Fairway Forest Plan M746
Page 138 of 186
15.a) A By-law to adopt the estimates of all amounts require...
3
(c) An adjustment to taxes for the commercial, industrial and multi-residential
classes as determined in accordance with Section 329 of the Municipal Act,
2001, S.O. 2001, c.25, as amended.
(d) A levy for any or all other amounts collectable pursuant to any statute or by-law
and chargeable to any or all real property and business and/or person or
persons to be raised in the same manner and at the same time as all other
levies, rates, charges and/or collections.
6. (a) That the final tax bill less the interim tax bill be due and payable in two equal
stth
installments on or before Thursday, July 31, 2014 and Tuesday, September 30,
2014for properties with no capping adjustments.
(b) That the final tax bill less the interim tax bill be due and payable in two equal
thth
installments on or before Friday, August 29, 2014 and Tuesday, September 30,
2014 for properties in the Commercial, Industrial and Multi-residential classes with
capping adjustments.
7. The Treasurer is hereby authorized to mail or cause to be mailed the notice of taxes
due to the address of the residence or place of business of the person to whom such
notice is required to be given as shown on the latest revised Assessment Roll.
8. A penalty for non-payment of taxes shall be imposed not exceeding 1¼% on the first
day of default, and on the first day of each calendar month thereafter during the year
2014, until the taxes are paid.
9. That there be added an interest charge of 1¼% on the first day of each month on
st
any outstanding tax arrears from the 31 day of December in the year in which the
taxes were levied until the taxes are paid.
10. That taxes may be paid either in full or by installments for remittance payments to
the credit of the Treasurer on or before the day on which such taxes fall due, at most
financial institutions, which accept and process payments on behalf of customers,
with the onus on the financial institution to remit payments on time.
11. That all taxes be paid into the Office of the Treasurer.
12. That the Treasurer be authorized and directed to collect any penalty or interest or
any other levies, rates, charges or collections in the same manner as empowered to
collect taxes levied by the Council.
13. That the Treasurer be authorized to accept part payment from time to time on
account of any taxes due and to give a receipt for such part payment provided that
acceptance of any such payment does not affect the collection of any penalty or
interest or any other levies, rates, charges or collections imposed, collectable and
due in respect to any non-payment.
14. That tax rates be applicable and levied upon any assessment that was not on the
assessment roll as returned.
15. This by-law shall take effect on the final passing thereof.
th
By-law read a First, Second and Third time, and Passed this 7 day of May, 2014.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 139 of 186
15.a) A By-law to adopt the estimates of all amounts require...
Total Tax Rate
Education
The Corporation of the Township of Oro-Medonte
County
to By-law 2014-060 for
2014 Tax Rates
Schedule "A"
Township
Property Class
Page 140 of 186
15.b) A By-law to Authorize the Execution of a Site Plan Con...
The Corporation of The Township of Oro-Medonte
By-Law No. 2014-061
A By-law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro-Medonte and
Democrat Maplewood Limited
described as lands as follows:
Lot 109, Plan 51M-957, as in 58533-0333 LT
ROLL # 4346-010-003-26609
Township of Oro-Medonte
County of Simcoe
Whereas
authority to enter into Site Plan Control Agreements is provided for in Section
41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it
necessary to enter into a Site Plan Control Agreement on the lands described herein;
And Whereas
By-Law No. 2009-062, a By-Law to Designate Areas of the Township as
Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte,
pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended;
And Whereas
the lands referred to in this By-Law are subject to Site Plan Control,
pursuant to By-Law No. 2009-062;
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as follows:
That
1. the Township enter into the Site Plan Control Agreement attached hereto as
Appendix A, on lands described on the attached Schedule A;
That
2. the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro-Medonte;
That
3. the attached Appendix A and Schedules A, B, C and D shall form part of this
By-Law;
That
4. this By-Law shall take effect on the final passing thereof.
th
By-law read a first, second, and third time, and passed this 7 day or May, 2014.
The Corporation of The Township of Oro-Medonte
______________________________
Mayor, H.S. Hughes
______________________________
Clerk, J. Douglas Irwin
Page 141 of 186
15.b) A By-law to Authorize the Execution of a Site Plan Con...
APPENDIX A
SITE PLAN AGREEMENT
- between -
DEMOCRAT MAPLEWOOD LIMITED
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
Lot 109, Plan 51M-957, as in 58533-0333 LT
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
ROLL # 4346-010-003-26609
By-Law No. 2014-061
th
May 7, 2014
Page 142 of 186
15.b) A By-law to Authorize the Execution of a Site Plan Con...
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Section 1 Covenants by the Owner
Section 2 Covenants by the Township
Section 3 Development Restrictions
Section 4 Development Changes
Section 5 Security
Section 6 Compliance
Section 7 Co-operation
Section 8 Binding Effect
Section 9 Severability of Clauses
Section 10 Save Harmless
SCHEDULES
Schedule A Legal Description of Lands
Schedule B Site Plan
Schedule C Deeds and Easements to be Conveyed
Schedule D Itemized Estimate of Cost of Construction
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15.b) A By-law to Authorize the Execution of a Site Plan Con...
SITE PLAN CONTROL AGREEMENT
th
day of May 2014, in accordance with Section 41
This Agreement made, in triplicate, this 7
of the Planning Act.
B E T W E E N :
Democrat Maplewood Limited
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS
the Owner has applied to the Township of Oro-Medonte to permit the
construction of a single detached dwelling on lands described in Schedule A, attached
hereto;
AND WHEREAS
the Township has enacted a By-law to provide for the designation of the
lands as a "Site Plan Control Area";
AND WHEREAS
the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule B;
NOW THEREFORE
This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as follows:
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15.b) A By-law to Authorize the Execution of a Site Plan Con...
1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule A, attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall take
priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted
by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting
archaeologist for their on-site presence and monitoring of any grading or ground
alterations within 50 metres of a potential ossuary.
f) The Owner shall assume all liability with respect to the discovery of any ossuary
and/or archaeologically sensitive features or areas through the development of the
subject lands.
g) The Owner and/or their agent shall, during any grading or ground alterations, cease
work immediately upon the discovery of a potential ossuary and/or archaeologically
sensitive feature, and forthwith notify all appropriate Ministries and Agencies,
including, but not limited to, the Registrar of Cemeteries and the Township.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its solicitor, engineer, planner and staff, perform
any work in connection with this Agreement, including the preparation, drafting,
execution, and registration of this Agreement. The Owner acknowledges and
agrees that the Owner shall be responsible for the cost of performance of all the
Owners obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words at the expense of the Owner, unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be
$1000.00.
The Owner shall replenish the refundable deposit, to its full amount,
when the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule C, as well as
certification from the Owners solicitor that the Transfer/Deeds and Easements shall
provide the Township with good title, free and clear from all encumbrances.
h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System
Permit approval must be received by the Township/Ministry of the Environment.
2. COVENANTS BY THE TOWNSHIP
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15.b) A By-law to Authorize the Execution of a Site Plan Con...
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to permit the construction of a single
detached dwelling with attached garage occupying 3,671 square feet (341.05
square metres), as described on the Site Plan.
b) That the Township agrees that subject to compliance by the Owner with all relevant
Municipal By-laws and Provincial Statutes and Regulations, the Owner may
proceed to develop the subject lands, as indicated on the Site Plan attached hereto
as Schedule B, subject to the development restrictions contained herein.
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the Owner
shall be on and subject to the following terms and conditions:
a) Site Plan
The use and development of the subject lands shall be in accordance with and as
set out on the Site Plan, attached hereto as Schedule B.
b) Lighting
All lighting systems installed outside, such as floodlights, shall be directed away
from any adjacent residential use and/or roadway, not to cause interference in any
way.
c) Parking Areas and Driveways
All parking areas and driveways shall be constructed in conformity with Sections
5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code
Regulation #419/86, and such parking areas, loading, and access areas shall be
kept free and clear of snow and ice and kept adequately drained. All entrances
shall be constructed, as in Schedule B attached. The Owner agrees to obtain
all necessary approvals from the Ministry of Transportation, County of Simcoe and
Township of Oro-Medonte.
d) Outside Storage
No outside storage shall be permitted between any buildings on the premises and
any street. Any other outside storage shall be contained in the fenced compound,
as identified on Schedule B.
e) Garbage Storage
The Owner agrees to provide suitable storage areas for garbage and waste, as
shown on the Site Plan, and to install and maintain litter containers in and around
development on the lands. All metal scrap and associated refuse contained in the
fenced compound shall be removed on a weekly basis.
f) Garbage Collection
The Owner acknowledges and agrees that any Industrial, Commercial and
Institutional (I. C. & I) and multi-unit locations (six (6) units and over) will not
receive curb side waste collection services from the County of Simcoe. Each I. C.
& I location and multi-unit residential location will be responsible for their own
garbage and recycling disposal.
g) Landscaping
The Owner shall complete all landscaping and landscaped areas shown on the
Site Plan, attached as Schedule B, as soon as weather permits, and all grading
and sodding required, according to any Engineering drawings submitted, shall be
done on all lawn areas.
h) Erosion and Siltation Control
5
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15.b) A By-law to Authorize the Execution of a Site Plan Con...
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owner agrees to maintain all
erosion and siltation control devices in good repair until vegetative cover has been
successfully established.
i) Tree Cutting
No trees shall be cut outside the immediate area surrounding the proposed dwelling,
septic system, and driveway, as shown on approved Site Plan Drawing Diamond
th
Valley Estates Lot 109, Prepared by Valdor Engineering Inc dated April 8, 2014
unless dead or diseased.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of
Confirmation, or notations on Engineering drawings. The nature of such record of
amendment shall depend on circumstances.
5. SECURITY
Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township,
to cover the faithful performance of the obligations of the Owner arising under this
Agreement, including but not limited to the construction of the works and services identified
in Schedule D to this Agreement (the said Work), the following securities:
a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said
work, as approved by the Township Engineer and Township Council, or:
b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated
costs of the said works, and as approved by the Township Engineer.
c) The Township reserves the right to accept or reject any of these alternative methods
of providing securities. Prior to depositing the securities, the Owners Engineer shall
submit an estimate of the cost of the works to the Township Engineer for approval.
When the cost estimate has been approved, it will be set out in Schedule D of this
Agreement and will become the basis for the limits of the securities.
d) Any Certified Cheque or security filed with the Township is based upon the
estimated cost of completing the various matters prescribed by this Agreement.
However, all Certified Cheque and security received by the Township may be used
as security for any item or any other matter which, under the terms of this
Agreement, is the responsibility of the Owner, including without limiting the
generality of the foregoing, payment of engineering, legal, planning or other costs
incurred by the Township, which are the responsibility of the Owner, under the
terms of this Agreement.
e) Upon written notification by the Owners agent, certifying that all required works
for which the Certified Cheque was submitted have been completed in
accordance with the plans submitted and upon confirmation by the Township or
its agent that the Owners obligations under this Agreement have been
completed, the Township will return said Certified Cheque.
f) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
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15.b) A By-law to Authorize the Execution of a Site Plan Con...
deposits, then the Township shall give, by registered mail, twenty-one (21) days
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of its covenants and agreements herein, and upon default on
the part of the Owner hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act,
2001, S.O. 2001, c. 25, as amended.
7. CO-OPERATION
The Owner consents to the registration of this Agreement by the Township, upon the title of
the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the parties hereto, and upon the lands described in Schedule A, attached
hereto, such Schedule being a legal description of the lands, and it is further agreed that
this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any section, subsection, clause, paragraph, or provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
10. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub-contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter of
such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub-contractors.
7
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15.b) A By-law to Authorize the Execution of a Site Plan Con...
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED ) Democrat Maplewood Limited
) per:
)
) __________________________
) Name: Enzo Palumbo
) Title: Authorized Signing Officer
) I have authority to bind the Corporation
)
) The Corporation of the
) Township of Oro-Medonte
) per:
)
)
)
__________________________
) H.S. Hughes, Mayor
)
)
) ____________________________
) J. Douglas Irwin, Clerk
8
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15.b) A By-law to Authorize the Execution of a Site Plan Con...
SCHEDULE A
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Democrat
Maplewood Limited.
LEGAL DESCRIPTION OF LANDS
Lot 109, Plan 51M-957 as in 58533-0333 LT
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
ROLL # 4346-010-003-26609
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15.b) A By-law to Authorize the Execution of a Site Plan Con...
SCHEDULE B
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Democrat
Maplewood Limited.
SITE PLAN
Site Plan Drawing:
th
, 2014.
Diamond Valley Estates Lot 109, Prepared by Valdor Engineering Inc dated April 8
Site Plan is not in a registerable form and is available from the Township of Oro-Medonte.
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15.b) A By-law to Authorize the Execution of a Site Plan Con...
SCHEDULE C
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Democrat
Maplewood Limited.
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the solicitors for the parties
after the Plan is registered and a Plan Number assigned.
Two Dollars ($2.00)
The consideration for all conveyances shall be the sum of and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered shall be prior approved by the solicitor for the Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
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15.b) A By-law to Authorize the Execution of a Site Plan Con...
SCHEDULE D
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Democrat
Maplewood Limited.
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT
2. LETTERS OF CREDIT AMOUNT
Certified Cheque to be provided by the Owner $1000.00
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 5 herein.
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15.c) A By-law to remove the Holding symbol On lands describ...
The Corporation of The Township of Oro-Medonte
By-Law No. 2014-062
A By-law to remove the Holding symbol
On lands described as follows:
Lot 109, Plan 51M-957
Township of Oro-Medonte, County of Simcoe
Roll # 4346-010-003-26609
Whereas
the Council of the Corporation of the Township of Oro-Medonte is empowered
to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning
Act, R.S.O. 1990, c.P.13.
And Whereas
Council deems it appropriate to remove the Holding provision applying to
the subject lands;
Now Therefore
the Council of the Corporation of the Township of Oro-Medonte enacts
as follows:
1. Schedule A16, to Zoning By-law No. 97-95 as amended, is hereby further
amended by removing the Holding provision applying to lands known as Lot 109,
Plan 51M-957, Roll # 4346-010-003-26609as shown on Schedule A attached
hereto and forming part of this By-law.
2. This By-law shall come into effect upon the date of passage hereof, subject to the
provisions of the Planning Act, as amended.
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By-law Read a first, second and third time, and passed this 7 day of May, 2014.
The Corporation of The Township of Oro-Medonte
Mayor, H.S. Hughes
_____
Clerk, J. Douglas Irwin
Page 154 of 186
15.c) A By-law to remove the Holding symbol On lands describ...
Schedule 'A' to By-Law
No. 2014-062
This is Schedule 'A' to By-Law 2014-062
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passed the 7 day of May, 2014.
Mayor
H.S. Hughes
Clerk
J. Douglas Irwin
Township of Oro-Medonte
Page 155 of 186
15.d) A By-law to amend the zoning provisions which apply to...
The Corporation of the Township Of Oro-Medonte
By- Law No. 2014-65
A By-law to amend the zoning provisions which apply to lands at
2101 Horseshoe Valley Road Concession 1 Part Lot 40 (Vespra)
Township of Oro-Medonte
(Peter Vasey, 2014-ZBA-03)
Whereas
the Council of the Corporation of the Township of Oro-Medonte is empowered
to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act,
R.S.O. 1990, c.P.13;
And Whereas
Council deems it appropriate to rezone the subject lands from Institutional
(I) Zone to a Local Commercial Exception 245 (LC*245) Zone to permit commercial uses
in an existing building
.
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as follows:
1. Schedule A14 to Zoning By-law 97-95, as amended, is hereby further
amended by changing the zone symbol applying to the lands located at 2101
Horseshoe Valley Road Concession 1 Part Lot 40 (Vespra) Township of Oro-
Medonte, from Institutional (I) Zone to a Local Commercial Exception 245 (LC
* 245) Zone, as shown on Schedule A attached and forming part of this By-law.
2. Section 7 Exceptions of Zoning By-law 97-95 as amended is hereby further
amended by adding the following subsection:
7.245 *245 Concession 1 Part Lot 40 (Vespra) Township of Oro-Medonte,
Notwithstanding any other provision of this bylaw, the following provisions
shall apply to the lands denoted by the symbol *245 on the schedules to this
By-law:
a) The only permitted uses are: art galleries, business offices, commercial
schools, day nurseries, dry cleaning distribution shops, museums,
personal service shops, private schools, retail stores, service shops light,
and veterinary clinics.
b) A minimum of 5 parking spaces are required for permitted uses within the
existing building.
c) Section 5.20.2.2 shall not apply with respect to a driveway serving an
existing building.
By-Law read a First, Second and Third Time, and Passed this 7th Day of May, 2014.
The Corporation of The Township Of Oro-Medonte
______________________________
Mayor, H.S. Hughes
______________________________
Clerk, J. Douglas Irwin
Page 156 of 186
15.d) A By-law to amend the zoning provisions which apply to...
Schedule A
To By-law No. 2014-065 for
The Corporation of the Township of Oro-Medonte
Lands to be rezoned from Institutional (I) Zone to Local Commercial Exception (LC *
245) Zone
Mayor ____________________
H.S. Hughes
Clerk ____________________
J. Douglas Irwin
TOWNSHIP OF ORO-MEDONTE
(FILE 2014-ZBA-03)
Page 157 of 186
15.e) Being a By-law to provide for Advance Vote for the 201...
The Corporation of the Township of Oro-Medonte
By-Law No. 2014-066
Being a Bylaw to provide for Advance Vote
for the 2014 Municipal Election
and to Repeal By-Law No. 2010-097
Whereas
Section 43(1) of the Municipal Elections Act, S.O. 1996, as amended,
provides that a municipal council shall pass a by-law establishing one or more dates for
an advance vote, and the hours during which voting places shall be open on that date or
dates;
And Whereas
Council for The Corporation of the Township of Oro-Medonte desires to
establish Advance Vote dates and times for the 2014 Municipal Election;
Now Therefore
, the Council of The Corporation of the Township of Oro-Medonte
enacts as follows:
1. That an advance vote shall be held on:
Saturday, October 11, 2014, 12:00 p.m. 5:00 p.m.;
Thursday, October 16, 2014, 3:00 p.m. 8:00 p.m.;
Saturday, October 18, 2014, 10:00 a.m. 6:00 p.m.
2. That By-Law No. 2010-097 is hereby repealed in its entirety.
3. That This By-Law shall take effect on the final passing thereof.
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By-Law Read a First, Second and Third time, and Passed this 7 day of May,
2014.
The Corporation of the Township of Oro-Medonte
__________________________
Mayor, H.S. Hughes
__________________________
Clerk, J. Douglas Irwin
Page 158 of 186
15.f) Being a By-law to Authorize The Corporation of the Tow...
The Corporation of the Township of Oro-Medonte
By-Law No. 2014-067
Being a By-Law to Authorize
The Corporation of the Township of Oro-Medonte to Enter into a Municipal
Funding Agreement with the Association of Municipalities of Ontario
(AMO) for the Transfer of Federal Gas Tax Funds
Whereas
the Government of Canada makes up to $2 billion per year available for
allocation by the Government of Canada for the purpose of municipal, regional and
First Nations infrastructure starting in the Fiscal year beginning on April 1, 2014
under Section 161 of Keeping Canadas Economy and Jobs Growing Act, S.C.
2011, c.24;
And Whereas
AMO is carrying out the fund administration and coordinating role in
accordance with its obligations set out in the Canada-Ontario-AMO-Toronto
Agreement;
And Whereas
the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 11,
authorizes a municipality to pass by-laws with respect to the health, safety and well-
being of persons;
And Whereas
the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 224,
states that it is the role of Council to ensure that administrative practices and
procedures are in place to implement the decisions of Council;
And Whereas
Council deems it expedient to enter into an agreement in order to
participate in the Federal Gas Tax Fund;
Now Therefore
the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. Thatthe Mayor and Clerk be authorized to execute the Municipal Funding
Agreement for the Transfer of Federal Gas Tax Funds between The
Corporation of the Township of Oro-Medonte and The Association of
Municipalities of Ontario attached hereto as Schedule A and forming part of
this By-Law.
2. And That this by-law shall come into force and take effect on the final
passing thereof.
th
By-Law Read a First, Second and Third time, and Passed this 7 day of May,
2014.
The Corporation of the Township of Oro-Medonte
__________________________
Mayor, H.S. Hughes
__________________________
Clerk, J. Douglas Irwin
Page 159 of 186
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18.a) Being a by-law to confirm the proceedings of the Counc...
The Corporation of the Township of Oro-Medonte
By-Law No. 2014-063
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, May 7, 2014
Whereas
Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas
The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore
the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday, May
7, 2014, and in respect to each Motion, Resolution and other actions passed
and taken by the Council at its said Meeting is, except where prior approval of
the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
th
By-Law Read a First, Second and Third time, and Passed this 7 day of May,
2014.
The Corporation of the Township of Oro-Medonte
__________________________
Mayor, H.S. Hughes
__________________________
Clerk, J. Douglas Irwin
Page 186 of 186