04 09 2014 Council Meeting Minutesi
Toumship of
Proud Heritage, Exciting Future
Wednesday, April 9, 2014
The Township of Oro - Medonte
Council Meeting Minutes
Council Chambers
2010 -2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Kelly Meyer
Councillor Marty Lancaster (arrived @ 6:05 p.m.)
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Mel Coutanche
Time: 6:02 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present: Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Donna Hewitt, Director of Corporate & Strategic
Initiatives; Derek Witlib, Manager, Planning Services; Josh Mueller,
Intermediate Planner; Rob Jermey, Deputy Fire Chief; Curtis Shelswell,
Chief Municipal Law Enforcement Officer; Janette Teeter, Deputy Clerk
Also Sandy Agnew, Shirley Boxem, Thomas Long, John DeCrombrugghe,
Present: Peter and Gina Vasey, Ann T'ruyens, S. Craig, J.M. Cooper, Linda and
Steve Watson, Allan and Linda Baker, Frances and John Poole, Ambrose
Cook, Mary Jane Sarjeant, Ron McClean, Garth Daniels, Sue Roehner,
Betty Veitch
1. Call to Order- Private Prayer /Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
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Council Meeting Minutes — April 9, 2014.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C140409 -1
Moved by Hough, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, April 9, 2014 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C140409 -2
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 6:03 p.m. to discuss
- personal matter affecting an identifiable individual.
b) Motion to Rise and Report.
Motion No. C140409 -3
Moved by Meyer, Seconded by Hough
Be it resolved that we do now Rise at 6:25 p.m. and Recess until 7:00 p.m. at
which time we shall Report on the Closed Session Item 4
c) Robin Dunn, CAO re: Personal matters about an identifiable individual
(Compensation Update).
Carried.
Carried.
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Council Meeting Minutes — April 9, 2014.
c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Compensation
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C140409 -4
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential correspondence dated March 31, 2014 and
presented by Robin Dunn, CAO re: Personal matters about an identifiable individual
(Compensation Update) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Citizen /Senior of the Year Advisory Group meeting held on Monday, March
31, 2014.
Motion No. C140409 -5
Moved by Lancaster, Seconded by Meyer
Be it resolved that the draft minutes of the Citizen /Senior of the Year Advisory Group
meeting held on Monday, March 31, 2014 be received.
Carried.
Motion No. C140409 -6
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That Lynda Crawford be nominated as the 2014 Citizen of the Year as voted by the
Citizen /Senior of the Year Advisory Group.
2. And That Lynda Crawford be advised of Council's decision under the Mayor's
signature.
Carried.
Page 3 of 14
Council Meeting .Minutes — April 9, 2014.
Motion No. C140409 -7
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Ruth Ann Shaw be nominated as the 2014 Senior of the Year as voted by the
Citizen /Senior of the Year Advisory Group.
2. That Ruth Ann Shaw be advised accordingly under the Mayor's signature.
3. And That the Nomination be forwarded to Mario Sergio, Minister Responsible for
Seniors, for the 2014 Senior of the Year Award under the CAD's signature.
Carried.
b) Minutes of Council meeting held on Wednesday, April 2, 2014.
Motion No. C140409 -8
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 2,
2014 be received and adopted as printed and circulated.
Carried.
c) Minutes of Human Resources Committee meeting held on Wednesday, April 2, 2014.
Motion No. C140409 -9
Moved by Lancaster, Seconded by Meyer
Be it resolved that the draft minutes of Human Resources Committee meeting held on
Wednesday, April 2, 2014 be received.
Carried.
6. Recognition of Achievements:
None.
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Council Meeting Minutes — April 9, 2014.
7. Public Meetings:
a) Public Meeting for Proposed Amendment to the Zoning By -Law, Concession 1, Part
Lot 40 (Vespra), 2101 Horseshoe Valley Road (County Road 22), 2014 - ZBA -03
(Peter Vasey).
Deputy Mayor Hough called the meeting to order at 7:04 pm and explained the public
meeting has been called under the authority of the Planning Act, Sections 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By -law, Application 2014 - ZBA -03 ( Vasey) 2101 Horseshoe Valley Road (County
Road 22) and described as Concession 1, Part Lot 40 (Vespra), in the Township of Oro -
Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on March 20, 2014 and a sign posted on the subject property on March
20. The Public Meeting notice was also posted on the Township's website on March 21,
2014.
The following correspondence was received at the meeting: None.
Josh Mueller, Intermediate Planner, explained the purpose and effect of the proposed
amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: Betty Veitch, Peter and Gina Vasey, Steve Watson (submitted
correspondence dated April 8, 2014), Sheila Craig.
Deputy Mayor Hough advised that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's
website.
There being no further comments or questions, the meeting adjourned at 7:25 p.m.
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Council Meeting Minutes — April 9, 2014.
8. Deputations:
a) Shirley Boxem re: Food & Water First.
Motion No. C140409 -10
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the PowerPoint presentation presented by Shirley Boxem re: Food & Water
First be received.
2. And That Council has regard for the goals, objectives and policies of the Provincial
government including the County of Simcoe's Official Plan and the Township's
Official Plan to guide the decisions of public authorities and private interests in order
to maintain the Township as a livable and attractive community.
Carried.
Council consented to allow Allan Baker to speak on the matter.
9. Identification From the Public of an Agenda Item of Interest:
10. Reports of Municipal Officers:
a) Report No. CS12014 -05, Donna Hewitt, Director of Corporate & Strategic Initiatives
re: Corporate Projects Status Update — March 31, 2014.
Motion No. C140409 -11
Moved by Meyer, Seconded by Lancaster
Be it resolved that Report No. CSI 2014 -05, Donna Hewitt, Director of Corporate &
Strategic Initiatives re: Corporate Projects Status Update — March 31, 2014 be received
for information only.
Carried.
Page 6 of 14
Council Meeting Minutes — April 9, 2014.
b) Report No. TES2014 -06, Jerry Ball, Director of Transportation and Environmental
Services re: Transportation Services Department — Tender Results for 2014; TES2014-
02 —Slurry Seal, TES2014 -03 —Hot Mix Paving, TES2014 -04 —Dark Journal, Virgin Oil,
TES2014- 05— Winter Sand, TES2014 -06 Construction Equipment & Operator Hourly
Rentals, TES2014 -07 2014 -Three Wheeled High, Dump Street Sweeper.
Motion No. C140409 -12
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. TES2014 -06, Jerry Ball, Director of Transportation and
Environmental Services re: Transportation Services Department — Tender Results
for 2014; TES2014 -02 —Slurry Seal, TES2014 -03 —Hot Mix Paving, TES2014 -04-
Dark Journal, Virgin Oil, TES2014- 05— Winter Sand, TES2014 -06 Construction
Equipment & Operator Hourly Rentals, TES2014 -07 2014 -Three Wheeled High,
Dump Street Sweeper be received.
2. That the following tenders be awarded.
Contract No.
Description
Contractor
Total Amount
TES2014 -02
Slurry Seal
Duncor
$119,691.66
Enterprises Inc.
$2.06 square meter
TES2014 -03
Hot Mix Paving
K.J. Beamish
$469,607.95
Construction Co.
$5.00 1tonne, Shoulder
Ltd.
Gravel
$.20m2, Fine Grade
$1.00 Grade and Pave
$1.00 Grade /install asphalt
$58.70 /tonne, Hot Mix
TES2014 -04
Dark Journal,
Da -Lee Dust
$50,511.00
Virgin Oil
Control
$1.49 /liter
Page 7 of 14
Council Meeting Minutes — April 9, 2014.
TES2014 -05
Supply, Haul,
Dalton R Lowe
South Yard
Mix and Pile
and Sons
Yard $7.36/Tonne
Winter Sand
Construction Ltd.
Pit $6.59Tonne
North Yard
Yard $7.49/Tonne
Pit $7.49/Tonne
TES2014 -06
Construction
These
Morris Shelswell & Sons,
Equipment and
contractors are
Don Cordingley Gradall
Operator
used on an as
Rental Ltd.,
Hourly Rentals
needed basis.
McKerroll Excavating,
Pam Blackburn,
Smith Sutton Contracting
Co. Ltd.,
Mitchell's Gradall Rental,
Murray J. Langman,
Eissess Brothers
Excavating,
Duivenvoorden Haulage
Ltd.,
Positano Paving
3. That Tender TES2014 -07, 2014 Model Three Wheeled High Dump Street Sweeper
be deferred pending further investigation.
4. That the Director of Transportation and Environmental Services report back on
Tender TES2014 -07.
5. And That the applicants be advised of Council's decision under the Director of
Transportation and Environmental Services' signature.
Carried.
Page 8 of 14
Council Meeting Minutes — April 9, 2014.
c) Report No. CS2014 -11, Doug Irwin, Director of Corporate Services /Clerk re: Regulating
and /or Licensing of Cats.
Motion No. C140409 -13
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That Report No. CS2014 -11, Doug Irwin, Director of Corporate Services /Clerk re:
Regulating and /or Licensing of Cats be received and adopted.
2. And that the Township does not undertake the regulating, licensing and enforcement
of cats at this time.
Carried.
11. Reports of Members of Council:
a) Mayor H.S. Hughes, correspondence dated March 26, 2014 from Gerry Marshall, Mayor,
Town of Penetanguishene re: Call for a Review of Funding for Small Town Ontario
Schools.
Motion No. C140409 -14
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That the correspondence dated March 26, 2014 from Gerry Marshall, Mayor, Town
of Penetanguishene and presented by Mayor H.S. Hughes, re: Call for a Review of
Funding for Small Town Ontario Schools be received.
2. That The Township of Oro - Medonte supports the Town of Penetanguishene's
resolution for the call of support to the Ministry of Education and Ministry of Rural
Affairs to review how the current funding model dramatically impacts small
communities, from the loss of cultural identity for our Children, the negative
economic impact of job losses, diminished ability to attract new business and
residents.
3. And That The Honourable Kathleen Wynne, Premier; The Honourable Liz Sandals,
Minister of Education; The Honourable Jeff Leal, Minister of Rural Affairs; the
Association of Municipalities of Ontario; the Federation of Northern Ontario
Municipalities; the Association of Ontario Small Urban Municipalities; Bruce Stanton,
Simcoe North MP and Garfield Dunlop, MPP; and the Town of Penetanguishene be
advised of Council's decision under the Mayor's signature.
Carried.
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Council Meeting Minutes — April 9, 2014.
b) Mayor H.S. Hughes, invitation re: O.P.P. Youth Development, May 21, 2014, Orillia
Museum of Art & History, 30 Peter St. South, Orillia.
Motion No. C140409 -15
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the invitation presented by Mayor H.S. Hughes, re: O.P.P. Youth Development,
May 21, 2014, Orillia Museum of Art & History, 30 Peter St. South, Orillia be
received.
2. That Mayor H.S. Hughes be authorized to attend without per diem.
3. And That the CAO's office RSVP accordingly.
Carried.
c) Councillor Crawford re: Oro - Medonte Chamber of Commerce Annual Awards Dinner &
Silent Auction, May 1, 2014, Hawk Ridge Golf & Country Club.
Motion No. C140409 -16
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the information presented by Councillor Crawford re: Oro - Medonte Chamber of
Commerce Annual Awards Dinner & Silent Auction, May 1, 2014, Hawk Ridge Golf
& Country Club be received.
2. That Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Coutanche, Meyer,
Lancaster, Crawford and Evans be authorized to attend without per diem.
3. And That the CAD's office RSVP accordingly.
Carried.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Side Road [north of Horseshoe Valley Road,
between Lines 8 and 9], Pancake Breakfast, Saturday, April 26, 2014, 9am -1lam.
2. Good Friday and Easter Monday Office Closure, Friday, April 18 and Monday, April
21, 2014.
b) Correspondence dated March 24, 2014 from Mario Sergio, Minister Responsible for
Seniors Affairs re: Request to Proclaim June, 2014 as "Seniors' Month ".
Staff Recommendation: Receive, Proclaim, Post to Township's Website.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on February 28,
2014 and highlights of meeting held on March 28, 2014 meeting.
Staff Recommendation: Receive.
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Council Meeting Minutes — April 9, 2014.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on February 28,
2014.
Staff Recommendation: Receive.
e) Minutes of Orillia Public Library Board meeting held on February 26, 2014.
Staff Recommendation: Receive.
f) Correspondence dated March 28, 2014 from Kathleen Wynne, Premier, re: Ontario
Ranger Program.
Staff Recommendation: Receive.
g) Correspondence dated March 28, 2014 from Kathleen Wynne, Premier re: Wynne
Government Embraces Provincial Oversight of Municipal Government.
Staff Recommendation: Receive.
Motion No. C140409 -17
Moved by Evans, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Side Road [north of Horseshoe Valley
Road, between Lines 8 and 9], Pancake Breakfast, Saturday, April 26, 2014,
9am -11 am.
2. Good Friday and Easter Monday Office Closure, Friday, April 18 and Monday,
April 21, 2014.
b) Correspondence dated March 24, 2014 from Mario Sergio, Minister Responsible for
Seniors Affairs re: Request to Proclaim June, 2014 as "Seniors' Month ".
Received, Proclaimed, Posted to Township's Website.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on February
28, 2014 and highlights of meeting held on March 28, 2014 meeting.
Received.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on February
28, 2014.
Received.
e) Minutes of Orillia Public Library Board meeting held on February 26, 2014.
Received.
f) Correspondence dated March 28, 2014 from Kathleen Wynne, Premier, re: Ontario
Ranger Program.
Received.
g) Correspondence dated March 28, 2014 from Kathleen Wynne, Premier re: Wynne
Government Embraces Provincial Oversight of Municipal Government.
Received.
Carried
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Council Meeting Minutes — April 9, 2014.
13. Communications:
a) Correspondence dated January 31, 2014 from Mario Sergio, Minister Responsible for
Seniors' Affairs re: 2014 Ontario Senior of the Year Award.
Motion No. C140409 -18
Moved by Lancaster, Seconded by Meyer
Be it resolved that the correspondence dated January 31, 2014 from Mario Sergio,
Minister Responsible for Seniors' Affairs re: 2014 Ontario Senior of the Year Award be
received.
Carried.
b) Correspondence dated March 29, 2014 from Don Leigh re: Proposed By -Law of Use of
Wood Boilers.
Motion No. C140409 -19
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence dated March 29, ,2014 from Don Leigh re:
Proposed By -Law of Use of Wood Boilers be received and referred to staff for a report.
Carried.
14. Notice of Motions:
None.
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Council Meeting Minutes — April 9, 2014.
15. By -Laws:
a) By -Law No. 2014 -045: A By -law to Repeal By -law No. 2010 -051, Being a By -law of
The Corporation of the Township of Oro - Medonte Respecting the Licensing,
Regulating and Governing of Trailer Camps.
b) By -Law No. 2014 -046: A By -law to Repeal By -law No. 2010 -206 "Group Homes By-
law", A By -law to Require the Licensing of Group Homes within the Township of Oro -
Medonte.
Motion No. C140409 -20
Moved by Lancaster, Seconded by Meyer
Be it resolved that
a) By -Law No. 2014 -045: A By -law to Repeal By -law No. 2010 -051, Being a By -law of
The Corporation of the Township of Oro - Medonte Respecting the Licensing,
Regulating and Governing of Trailer Camps.
b) By -Law No. 2014 -046: A By -law to Repeal By -law No. 2010 -206 "Group Homes By-
law", A By -law to Require the Licensing of Group Homes within the Township of Oro -
Medonte.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
None.
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Council Meeting Minutes — April 9, 2014.
18. Confirmation By -Law:
a) By -Law No. 2014 -047: Being a by -law to confirm.the proceedings of the Council
meeting held on Wednesday, April 9, 2014.
Motion No. C140409 -21
Moved by Evans, Seconded by Crawford
Be it resolved that By -Law No. 2014 -047: Being a by -law to confirm the proceedings of
'the Council meeting held on Wednesday, April 9, 2014 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.Adjournment:
a) Motion to Adjourn.
Motion No. C140409 -22
Moved by Meyer, Seconded by Lancaster
Be it resolved that we do now adjourn at 8:37 p.m.
ayor, MS. ughes C rk, glas Ir n
Carried.
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