04 02 2014 Council Meeting Minutesd S
Township
Proud Heritage, Exciting Future
Wednesday, April 2, 2014
The Township of Oro - Medonte
Council Meeting Minutes
Council Chambers
2010 -2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Time: 9:31 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Jerry Ball, Director of Transportation and Environmental
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Hugh Murray, Fire Chief; Shawn Binns, Director of Recreation and
Community Services; Derek Witlib, Manager, Planning Services; Tamara
Obee, Manager Health & Safety, Human Resources; Kristen Lampman,
Special Projects Assistant
Also Sheila Craig; Joan Ellis; Scott Macpherson
Present:
1. Call to Order- Private Prayer /Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C140402 -1
Moved by Meyer, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, April 2, 2014 be
received and adopted.
Carried.
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Council Meeting Minutes — April 2, 2014.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C140402 -2
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:32 a.m. to discuss
• personal matter affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. C140402 -3
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now Rise at 9:40 a.m. and Recess until 10:00 a.m. at
which time we shall Report on the Closed Session Item 4c) Tamara Obee, Manager,
Health & Safety, Human Resources re: Personal matters about an identifiable individual
(Fire & Emergency Services).
Carried.
c) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matters about
an identifiable individual (Fire & Emergency Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Hugh Murray, Fire Chief; Tamara Obee, Manager
Health & Safety, Human Resources.
Motion No. C140402 -4
Moved by Crawford, Seconded by Evans
Be it resolved that the 3 pieces of confidential correspondence dated March 15, 2014
and presented by Tamara Obee, Manager, Health & Safety, Human Resources re:
Personal matters about an identifiable individual (Fire & Emergency Services- Johnson,
Abbott and Abbott) be received with regrets and best wishes.
Carried.
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Council Meeting Minutes — April 2, 2014.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, March 26, 2014.
Motion No. C140402 -5
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March
26, 2014, be received and adopted as printed and circulated.
Carried.
b) Minutes of Heritage Committee meeting held on Monday, March 24, 2014.
Motion No. C140402 -6
Moved by Evans, Seconded by Lancaster
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
March 24, 2014 be received.
Carried.
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Council Meeting Minutes — April 2, 2014.
c) Minutes of Recreation Technical Support Group meeting held on Thursday, March 27,
2014.
Motion No. C140402 -7
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Recreation Technical Support Group meeting
held on Thursday, March 27, 2014 be received.
Carried.
Motion No. C140402 -8
Moved by Meyer, Seconded by Coutanche
Be it resolved that, per Motion No. RTSG140327 -4, Shawn Binns, Director of
Recreation and Community Services re: Recreation and Community Services Fees and
Charges:
1. 1. Report No. RC2012 -01, Recreation and Community Services Fees and Charges
Review;
2. Market Review, Ice Rates as of November 21, 2013; and
3. Schedule "D ", Fees and Charges By -Law 2014 -012, Recreation and Community
Services
be received.
2. That the Director of Recreation and Community Services liaise with user groups.
3. And That staff report back regarding,an increase to user fees for Council's
consideration.
Carried.
Council recessed at 10:13 a.m. for World Autism Awareness Day Flag Raising and
reconvened at 10:26 a.m.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
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Council Meeting Minutes — April 2, 2014.
9. Identification From the Public of an Agenda Item of Interest:
10. Reports of Municipal Officers:
a) Report No. DS2014 -12, Andria Leigh, Director of Development Services re: Request for
Alternate Securities for Pre - Servicing Agreement (Turtle River Subdivision — Prices
Corners) [to be distributed] [from March 26, 2014 meeting].
Motion No. C140402 -9
Moved by Hough, Seconded by Evans
Be it resolved that the motion with respect to Report No. DS 2014 -012, Andria Leigh,
Director of Development Services re: Request for Alternate Securities for Pre - Servicing
Agreement (Turtle River Subdivision — Prices Corners) be deferred to allow staff to work
with the developer to explore options for securities and report back accordingly.
Carried.
Motion No. C140402 -10
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. DS 2014 -012, Andria Leigh, Director of Development Services re:
Request for Alternate Securities for Pre - Servicing Agreement (Turtle River
Subdivision — Prices Corners) be received and adopted;
2. That the Township of Oro - Medonte maintain its policy requiring 100% securities for
all pre - servicing works to be provided in cash, certified cheque or letter of credit.
3. And That the owner be notified of Council's decision under the Director of
Development Services' signature.
Deferred.
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Council Meeting Minutes — April 2, 2014.
b) Report No. F12014 -11, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
Asset Management Plan.
Motion No. C140402 -11
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. F12014 -11, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO, re: Asset Management Plan be received and adopted.
2. That the Asset Management Plan presented within Report No. F12014 -11 be
adopted.
3. And That the Asset Management Plan be posted to the Township's website.
Carried.
c) Report No. TES2014 -05, Jerry Ball, Director of Transportation and Environmental
Services, re: Municipal Summary Reports for all Township of Oro - Medonte Drinking
Water Systems — January 1, 2013 to December 31, 2013.
Motion No. C140402 -12
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. TES2014 -05, Jerry Ball, Director of Transportation and
Environmental Services, re: Municipal Summary Reports for all Township of Oro -
Medonte Drinking Water Systems — January 1, 2013 to December 31, 2013, which
includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe
Highlands, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and
Warminster Water Systems be received and posted to the Township's website.
Carried.
d) Shawn Binns, Director of Recreation and Community Services, re: Draft Letter of
Agreement with Orillia Public Library for Subsidy Payment of Non - Resident Membership.
Motion No. C140402 -13
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the Draft Letter of Agreement with Orillia Public Library for Subsidy Payment of
Non - Resident Membership be withdrawn.
2. That the verbal information presented by Shawn Binns, Director of Recreation and
Community Services Draft Letter Agreement with the Orillia Public Library for
Subsidy Payment of Non - Resident Membership be received.
3. And That the Director of Recreation and Community Services report back at a future
meeting.
Carried.
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Council Meeting Minutes — April 2, 2014.
11. Reports of Members of Council:
a) Councillor Crawford, correspondence dated January 16, 2014 from The Regional
Municipality of Niagara re: Request for Support, Long Term Energy Plan.
Motion No. C140402 -14
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated January 16, 2014 from The Regional Municipality of
Niagara and presented by Councillor Crawford, re: Request for Support, Long Term
Energy Plan be received.
2. That the Council of the Township of Oro - Medonte supports the Regional Municipality
of Niagara in their call for immediate action regarding the Long Term Energy Plan.
3. And That Kathleen Wynne, Premier of Ontario; Bob Chiarelli, Minister of
Energy; Garfield Dunlop, MPP Simcoe North; and the Regional Municipality of
Niagara be advised of Council's decision under the Mayor's signature.
Carried.
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Council Meeting Minutes — April 2, 2014.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Side Road [north of Horseshoe Valley Road,
between Lines 8 and 9], Pancake Breakfast, Saturday, April 26, 2014, 9am -1lam.
b) Minutes of Sustainability Plan Steering Committee (SPSC) Meetings held on February 6,
2014 and December 5, 2013.
Staff Recommendation: Receive.
c) Minutes of Midland Public Library Board meeting held on February 6, 2014.
Staff Recommendation: Receive.
Motion No. C140402 -15
Moved by Coutanche, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Side Road [north of Horseshoe Valley
Road, between Lines 8 and 9], Pancake Breakfast, Saturday, April 26, 2014, 9am-
1lam.
b) Minutes of Sustainability Plan Steering Committee (SPSC) Meetings held on
February 6, 2014 and December 5, 2013.
Received.
c) Minutes of Midland Public Library Board meeting held on February 6, 2014.
Received.
Carried.
13. Communications:
a) Correspondence dated March 18, 2014 Severn Sound Environmental Association re:
Invasive Species Seminar and Resources.
Motion No. C140402 -16
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated March 18, 2014 from the Severn Sound
Environmental Association re: Invasive Species Seminar and Resources be received.
Carried.
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Council Meeting Minutes — April 2, 2014.
14. Notice of Motions:
None.
15. By -Laws:
None.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
None.
18. Confirmation By -Law:
a) By -Law No. 2014 -044: Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, April 2, 2014.
Motion No. C140402 -17
Moved by Meyer, Seconded by Coutanche
Be it resolved that By -Law No. 2014 -044: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, April 2, 2014 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.Adjournment:
a) Motion to Adjourn.
Motion No. C140402 -18
Moved by Crawford, Seconded by Evans
Be it resolved that we do now adjourn at 11:21 a.m.
Carried.
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