04 09 2014 Council AgendaWE
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
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Wednesday, April 9, 2014
Proud i`irea•iin�e, Exrsfing F'utamre
6:00 p.m. - Closed Session
7:00 p.m. - Open Session
1. Call to Order - Private Prayer/Moment of Reflection:
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO re: Personal matters about an identifiable individual
(Compensation Update).
5. Minutes of Council and Committees:
4 - 8 a) Minutes of Citizen/Senior of the Year Advisory Group meeting held on
Monday, March 31, 2014.
9-17 b) Minutes of Council meeting held on Wednesday, April 2, 2014.
18-20 c) Minutes of Human Resources Committee meeting held on Wednesday, April
2, 2014.
6. Recognition of Achievements:
None.
7. Public Meetings:
21 -23 a) 7:OOpm Public Meeting for Proposed Amendment to the Zoning By -Law,
Concession 1, Part Lot 40 (Vespra), 2101 Horseshoe Valley Road (County
Road 22), 2014-ZBA-03 (Peter Vasey).
8. Deputations:
24-34 a) 7:10pm Shirley Boxem re: Food & Water First.
Page 1 of 121
Council Meeting Agenda - April 09, 2014
9.
Identification From the Public of an Agenda Item of Interest:
10.
Reports of Municipal Officers:
35-45 a)
Report No. CS12014-05, Donna Hewitt, Director of Corporate & Strategic
Initiatives re: Corporate Projects Status Update — March 31, 2014.
46-58 b)
Report No. TES2014-06, Jerry Ball, Director of Transportation and
Environmental Services re: Transportation Services Department — Tender
Results for 2014; TES2014-02—Slurry Seal, TES2014-03—Hot Mix Paving,
TES2014-04—Dark Journal, Virgin Oil, TES2014-05—Winter Sand, TES2014-
06 Construction Equipment & Operator Hourly Rentals, TES2014-07 2014 -
Three Wheeled High, Dump Street Sweeper.
59-62 c)
Report No. CS2014-11, Doug Irwin, Director of Corporate Services/Clerk re:
Regulating and/or Licensing of Cats.
11.
Reports of Members of Council:
63-65 a)
Mayor H.S. Hughes, correspondence dated March 26, 2014 from Gerry
Marshall, Mayor, Town of Penetanguishene re: Call for a Review of Funding
for Small Town Ontario Schools.
66 b)
Mayor H.S. Hughes, invitation re: O.P.P. Youth Development, May 21, 2014,
Orillia Museum of Art & History, 30 Peter St. South, Orillia.
67 c)
Councillor Crawford re: Oro-Medonte Chamber of Commerce Annual Awards
Dinner & Silent Auction, May 1, 2014, Hawk Ridge Golf & Country Club.
12.
Consent Agenda:
68-69 a)
Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Side Road [north of Horseshoe
Valley Road, between Lines 8 and 9], Pancake Breakfast, Saturday, April
26, 2014, 9am-1lam.
2. Good Friday and Easter Monday Office Closure, Friday, April 18 and
Monday, April 21, 2014.
70 b)
Correspondence dated March 24, 2014 from Mario Sergio, Minister
Responsible for Seniors Affairs re: Request to Proclaim June, 2014 as
"Seniors' Month".
Staff Recommendation: Receive, Proclaim, Post to Township's Website.
71 -80 c)
Nottawasaga Valley Conservation Authority, minutes of meeting held on
February 28, 2014 and highlights of meeting held on March 28, 2014
meeting.
Staff Recommendation: Receive.
81 -89 d)
Minutes of Lake Simcoe Region Conservation Authority meeting held on
February 28, 2014.
Staff Recommendation: Receive.
Page 2 of 121
Council Meeting Agenda - April 09, 2014
90-111 e) Minutes of Orillia Public Library Board meeting held on February 26, 2014.
Staff Recommendation: Receive.
112-113 f) Correspondence dated March 28, 2014 from Kathleen Wynne, Premier, re:
Ontario Ranger Program.
Staff Recommendation: Receive.
114-116 g) Correspondence dated March 28, 2014 from Kathleen Wynne, Premier re:
Wynne Government Embraces Provincial Oversight of Municipal
Government.
Staff Recommendation: Receive.
13. Communications:
117 a) Correspondence dated January 31, 2014 from Mario Sergio, Minister
Responsible for Seniors' Affairs re: 2014 Ontario Senior of the Year Award.
118 b) Correspondence dated March 29, 2014 from Don Leigh re: Proposed By -Law
of Use of Wood Boilers.
14. Notice of Motions:
None.
15. By -Laws:
119 a) By -Law No. 2014-045 A By-law to Repeal By-law No. 2010-051, Being a
By-law of The Corporation of the Township of Oro-
Medonte Respecting the Licensing, Regulating and
Governing of Trailer Camps.
120 b) By -Law No. 2014-046 A By-law to Repeal By-law No. 2010-206 "Group
Homes By-law", A By-law to Require the Licensing
of Group Homes within the Township of Oro-
Medonte.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
18. Confirmation By -Law:
121 a) By -Law No. 2014-047 Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 9, 2014.
19. Adjournment:
a) Motion to Adjourn.
Page 3 of 121
5.a) Minutes of Citizen/Senior of the Year Advisory Group me...
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Monday, March 31, 2014
The Township of Oro-Medonte
Citizen/Senior of the Year Advisory Group
Meeting Minutes
Council Chambers
2010 - 2014 Council
Time: 9:37 a.m.
Present: Jane Blackstock Betty Veitch, Lu LaFrance, Bernice Gill, Evelyn Reid, Don
Walker, June Sanderson, Pat Shellswell, Allan Sinton, Joanna McEwen,
Neil McNiven, Allan Brown, Don Hanney, Darlene Corkett, Bob Gregory
Regrets: Joanne Tinney, Helen Perry, Norine and Tom Hutchinson, John Hare
Staff: Janette Teeter, Deputy Clerk
1. Opening of the Meeting by the Deputy Clerk:
The Deputy Clerk opened the meeting.
2. Selection of Chairperson:
a) Motion for Selection of a Chairperson.
Motion No. CSY140331-1
Moved by Bernice Gill, Seconded by Allan Sinton
It is recommended that the Chairperson for the 2014 Citizen/Senior of the Year Advisory
Group meeting be Pat Shellswell as voted by the Advisory Group.
Carried.
Page 1 of 5
Page 4 of 121
5.a) Minutes of Citizen/Senior of the Year Advisory Group me...
Citizen and Senior of the Year Advisory Group Minutes — March 31, 2014.
3. Adoption of Agenda:
a) Motion for Adoption of Agenda.
Motion No. CSY140331-2
Moved by Joanna McEwen, Seconded by June Sanderson
It is recommended that the agenda for the 2014 Citizen/Senior of the Year Advisory
Group meeting of Monday, March 31, 2014 be received and adopted.
Carried.
4. Adoption of Minutes of Previous Meeting:
a) Minutes of meeting held on Monday, March 25, 2013.
Motion No. CSY140331-3
Moved by Bernice Gill, Seconded by Lu LaFrance
It is recommended that the draft minutes of the 2013 Citizen/Senior of the Year Advisory
Group meeting held on Monday, March 25, 2013 be received and adopted as printed
and circulated.
Carried.
5. Presentation of Nomination and Discussion, re: Citizen of the Year Nominees:
a) Motion to open discussion of nominations.
Motion No. CSY140331-4
Moved by Allan Brown, Seconded by Don Hanney
It is recommended that the Advisory Group have an open discussion with respect to the
2014 Oro-Medonte Citizen of the Year nominations.
Carried.
Page 2 of 5
Page 5 of 121
5.a) Minutes of Citizen/Senior of the Year Advisory Group me...
Citizen and Senior of the Year Advisory Group Minutes — March 31, 2014.
b) Motion to close discussion and commence vote of nominations.
Motion No. CSY140331-5
Moved by June Sanderson, Seconded by Don Walker
It is recommended that the discussion with respect to the nominations for the 2014 Oro-
Medonte Citizen of the Year be closed and further that the vote take place.
Carried.
6. Voting:
a) Motion to Council to recommend Oro-Medonte 2014 Citizen of the Year.
Motion No. CSY140331-6
Moved by Darlene Corkett, Seconded by Betty Veitch
It is recommended to Council that Lynda Crawford be nominated as the 2014 Oro-
Medonte Citizen of the Year as voted by the Advisory Group.
Carried.
b) Motion to destroy ballots.
Motion No. CSY140331-7
Moved by Don Walker, Seconded by Don Hanney
It is recommended that the 2014 Oro-Medonte Citizen of the Year ballots be destroyed.
Carried.
Page 3 of 5
Page 6 of 121
5.a) Minutes of Citizen/Senior of the Year Advisory Group me...
Citizen and Senior of the Year Advisory Group Minutes — March 31, 2014.
7. Presentation of Nomination and Discussion, re: Senior of the Year Nominees:
a) Motion to open discussion of nominations.
Don Hanney left the room and did not participate in any discussion or vote on this item.
Motion No. CSY140331-8
Moved by Lu LaFrance, Seconded by Allan Brown
It is recommended that the Advisory Group have an open discussion with respect to the
2014 Ontario Senior of the Year nominations.
Carried.
b) Motion to close discussion and commence vote of nominations.
Motion No. CSY140331-9
Moved by Betty Veitch, Seconded by Joanna McEwen
It is recommended that the discussion with respect to the nominations for the 2014
Ontario Senior of the Year be closed and further that the vote take place.
Carried.
8. Voting:
a) Motion to Council to recommend 2014 Senior of the Year.
Motion No. CSY140331-10
Moved by Darlene Corkett, Seconded by Bernice Gill
It is recommended to Council that Ruth Ann Shaw be nominated as the 2014 Ontario
Senior of the Year as voted by the Advisory Group.
Carried.
Page 4 of 5
Page 7 of 121
5.a) Minutes of Citizen/Senior of the Year Advisory Group me...
Citizen and Senior of the Year Advisory Group Minutes — March 31, 2014.
b) Motion to destroy ballots.
Motion No. CSY140331-11
Moved by June Sanderson, Seconded by Jane Blackstock
It is recommended that the 2014 Ontario Senior of the Year ballots be destroyed.
Carried.
9. New Business:
a) Janette Teeter, Deputy Clerk, re: Review of Advertisements/Nominations.
Motion No. CSY140331-12
Moved by Betty Veitch, Seconded by Bernice Gill
It is recommended
1. That the verbal information presented by Janette Teeter, Deputy Clerk, re: Review of
Advertisements/Nominations be received.
2. And That the advertisements for the 2 nominations for Oro-Medonte Citizen and
Ontario Senior of the Year be updated as outlined by the Advisory Group to assist
with the discussion of nominees.
10. Adjournment:
a) Motion for Adjournment.
Motion No. CSY140331-13
Moved by Jane Blackstock, Seconded by Don Walker
It is recommended that we do now adjourn at 10:32 a.m.
Janette Teeter, Deputy Clerk
Carried.
Carried.
Page 5 of 5
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5.b) Minutes of Council meeting held on Wednesday, April 2, ...
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Wednesday, April 2, 2014
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
2010-2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Time: 9:31 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Jerry Ball, Director of Transportation and Environmental
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Hugh Murray, Fire Chief; Shawn Binns, Director of Recreation and
Community Services; Derek Witlib, Manager, Planning Services; Tamara
Obee, Manager Health & Safety, Human Resources; Kristen Lampman,
Special Projects Assistant
Also Sheila Craig; Joan Ellis; Scott Macpherson
Present:
1. Call to Order - Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C140402-1
Moved by Meyer, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, April 2, 2014 be
received and adopted.
Carried.
Page 1 of 9
Page 9 of 121
5.b) Minutes of Council meeting held on Wednesday, April 2, ...
Council Meeting Minutes — April 2, 2014.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C140402-2
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:32 a.m. to discuss
• personal matter affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. C140402-3
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now Rise at 9:40 a.m. and Recess until 10:00 a.m. at
which time we shall Report on the Closed Session Item 4c) Tamara Obee, Manager,
Health & Safety, Human Resources re: Personal matters about an identifiable individual
(Fire & Emergency Services).
Carried.
c) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matters about
an identifiable individual (Fire & Emergency Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Hugh Murray, Fire Chief; Tamara Obee, Manager
Health & Safety, Human Resources.
Motion No. C140402-4
Moved by Crawford, Seconded by Evans
Be it resolved that the 3 pieces of confidential correspondence dated March 15, 2014
and presented by Tamara Obee, Manager, Health & Safety, Human Resources re:
Personal matters about an identifiable individual (Fire & Emergency Services -Johnson,
Abbott and Abbott) be received with regrets and best wishes.
Carried.
Page 2 of 9
Page 10 of 121
5.b) Minutes of Council meeting held on Wednesday, April 2, ...
Council Meeting Minutes — April 2, 2014.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, March 26, 2014.
Motion No. C140402-5
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March
26, 2014, be received and adopted as printed and circulated.
Carried.
b) Minutes of Heritage Committee meeting held on Monday, March 24, 2014.
Motion No. C140402-6
Moved by Evans, Seconded by Lancaster
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
March 24, 2014 be received.
Carried.
Page 3 of 9
Page 11 of 121
5.b) Minutes of Council meeting held on Wednesday, April 2, ...
Council Meeting Minutes — April 2, 2014.
c) Minutes of Recreation Technical Support Group meeting held on Thursday, March 27,
2014.
Motion No. C140402-7
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Recreation Technical Support Group meeting
held on Thursday, March 27, 2014 be received.
Carried.
Motion No. C140402-8
Moved by Meyer, Seconded by Coutanche
Be it resolved that, per Motion No. RTSG140327-4, Shawn Binns, Director of
Recreation and Community Services re: Recreation and Community Services Fees and
Charges:
1. 1. Report No. RC2012-01, Recreation and Community Services Fees and Charges
Review;
2. Market Review, Ice Rates as of November 21, 2013; and
3. Schedule "D", Fees and Charges By -Law 2014-012, Recreation and Community
Services
be received.
2. That the Director of Recreation and Community Services liaise with user groups.
3. And That staff report back regarding an increase to user fees for Council's
consideration.
Carried.
Council recessed at 10:13 a.m. for World Autism Awareness Day Flag Raising and
reconvened at 10:26 a.m.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
Page 4 of 9
Page 12 of 121
5.b) Minutes of Council meeting held on Wednesday, April 2, ...
Council Meeting Minutes — April 2, 2014.
9. Identification From the Public of an Agenda Item of Interest:
10. Reports of Municipal Officers:
a) Report No. DS2014-12, Andria Leigh, Director of Development Services re: Request for
Alternate Securities for Pre -Servicing Agreement (Turtle River Subdivision — Prices
Corners) [to be distributed] [from March 26, 2014 meeting].
Motion No. C140402-9
Moved by Hough, Seconded by Evans
Be it resolved that the motion with respect to Report No. DS 2014-012, Andria Leigh,
Director of Development Services re: Request for Alternate Securities for Pre -Servicing
Agreement (Turtle River Subdivision — Prices Corners) be deferred to allow staff to work
with the developer to explore options for securities and report back accordingly.
Carried.
Motion No. C140402-10
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. DS 2014-012, Andria Leigh, Director of Development Services re:
Request for Alternate Securities for Pre -Servicing Agreement (Turtle River
Subdivision — Prices Corners) be received and adopted;
2. That the Township of Oro-Medonte maintain its policy requiring 100% securities for
all pre -servicing works to be provided in cash, certified cheque or letter of credit.
3. And That the owner be notified of Council's decision under the Director of
Development Services' signature.
Deferred.
Page 5 of 9
Page 13 of 121
5.b) Minutes of Council meeting held on Wednesday, April 2, ...
Council Meeting Minutes — April 2, 2014.
b) Report No. F12014-11, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re:
Asset Management Plan.
Motion No. C140402-11
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. F12014-11, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Asset Management Plan be received and adopted.
2. That the Asset Management Plan presented within Report No. F12014-11 be
adopted.
3. And That the Asset Management Plan be posted to the Township's website.
Carried.
c) Report No. TES2014-05, Jerry Ball, Director of Transportation and Environmental
Services, re: Municipal Summary Reports for all Township of Oro-Medonte Drinking
Water Systems — January 1, 2013 to December 31, 2013.
Motion No. C140402-12
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. TES2014-05, Jerry Ball, Director of Transportation and
Environmental Services, re: Municipal Summary Reports for all Township of Oro-
Medonte Drinking Water Systems — January 1, 2013 to December 31, 2013, which
includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe
Highlands, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and
Warminster Water Systems be received and posted to the Township's website.
Carried.
d) Shawn Binns, Director of Recreation and Community Services, re: Draft Letter of
Agreement with Orillia Public Library for Subsidy Payment of Non -Resident Membership.
Motion No. C140402-13
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the Draft Letter of Agreement with Orillia Public Library for Subsidy Payment of
Non -Resident Membership be withdrawn.
2. That the verbal information presented by Shawn Binns, Director of Recreation and
Community Services Draft Letter Agreement with the Orillia Public Library for
Subsidy Payment of Non -Resident Membership be received.
3. And That the Director of Recreation and Community Services report back at a future
meeting.
Carried.
Page 6 of 9
Page 14 of 121
5.b) Minutes of Council meeting held on Wednesday, April 2, ...
Council Meeting Minutes — April 2, 2014.
11. Reports of Members of Council:
a) Councillor Crawford, correspondence dated January 16, 2014 from The Regional
Municipality of Niagara re: Request for Support, Long Term Energy Plan.
Motion No. C140402-14
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated January 16, 2014 from The Regional Municipality of
Niagara and presented by Councillor Crawford, re: Request for Support, Long Term
Energy Plan be received.
2. That the Council of the Township of Oro-Medonte supports the Regional Municipality
of Niagara in their call for immediate action regarding the Long Term Energy Plan.
3. And That Kathleen Wynne, Premier of Ontario; Bob Chiarelli, Minister of
Energy; Garfield Dunlop, MPP Simcoe North; and the Regional Municipality of
Niagara be advised of Council's decision under the Mayor's signature.
Carried.
Page 7 of 9
Page 15 of 121
5.b) Minutes of Council meeting held on Wednesday, April 2, ...
Council Meeting Minutes — April 2, 2014.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Side Road [north of Horseshoe Valley Road,
between Lines 8 and 9], Pancake Breakfast, Saturday, April 26, 2014, 9am-1lam.
b) Minutes of Sustainability Plan Steering Committee (SPSC) Meetings held on February 6,
2014 and December 5, 2013.
Staff Recommendation: Receive.
c) Minutes of Midland Public Library Board meeting held on February 6, 2014.
Staff Recommendation: Receive.
Motion No. C140402-15
Moved by Coutanche, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Side Road [north of Horseshoe Valley
Road, between Lines 8 and 9], Pancake Breakfast, Saturday, April 26, 2014, 9am-
1lam.
b) Minutes of Sustainability Plan Steering Committee (SPSC) Meetings held on
February 6, 2014 and December 5, 2013.
Received.
c) Minutes of Midland Public Library Board meeting held on February 6, 2014.
Received.
Carried.
13. Communications:
a) Correspondence dated March 18, 2014 Severn Sound Environmental Association re:
Invasive Species Seminar and Resources.
Motion No. C140402-16
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated March 18, 2014 from the Severn Sound
Environmental Association re: Invasive Species Seminar and Resources be received.
Carried.
Page 8 of 9
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5.b) Minutes of Council meeting held on Wednesday, April 2, ...
Council Meeting Minutes — April 2, 2014.
14. Notice of Motions:
None.
15. By -Laws:
None.
16. Questions from the Public Clarifying an Agenda Item:
17.Closed Session Items (Unfinished Items):
None.
18. Confirmation By -Law:
a) By -Law No. 2014-044: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, April 2, 2014.
Motion No. C140402-17
Moved by Meyer, Seconded by Coutanche
Be it resolved that By -Law No. 2014-044: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, April 2, 2014 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.Adjournment:
a) Motion to Adjourn.
Motion No. C140402-18
Moved by Crawford, Seconded by Evans
Be it resolved that we do now adjourn at 11:21 a.m.
Mayor, H.S. Hughes Clerk, J. Douglas Irwin
Carried.
Page 9 of 9
Page 17 of 121
5.c) Minutes of Human Resources Committee meeting held on We...
'TGunship O�,
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Proa-aci Iia^ril(�ce, Exc:ithar Future
Wednesday, April 2, 2014
Present: Mayor H.S. Hughes
Councillor Crawford
Councillor Meyer, Chair
The Township of Oro-Medonte
Human Resources Committee Minutes
Neufeld Room
2010-2014 Council
Time: 1:42 p.m.
Staff: Robin Dunn, Chief Administrative Officer
Tamara Obee, Manager Health & Safety, Human Resources (for Item 5 c))
1. Call to Order - Private Prayer/Moment of Reflection:
Councillor Meyer assumed the Chair and called the meeting to order.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. HR140402-1
Moved by Crawford, Seconded by Hughes
It is recommended that the agenda for the Human Resources Committee meeting of
Wednesday, April 2, 2014 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Minutes of Previous Meeting:
a) Minutes of Human Resources Committee meeting held on Thursday, February 6, 2014.
Motion No. HR140402-2
Moved by Hughes, Seconded by Crawford
It is recommended that the draft minutes of the Human Resources Committee meeting held
on Thursday, February 6, 2014 be adopted as printed and circulated.
Carried.
Page 1 of 3
Page 18 of 121
5.c) Minutes of Human Resources Committee meeting held on We...
Human Resources Committee Minutes — April 2, 2014.
5. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. HR140402-3
Moved by Hughes, Seconded by Crawford
It is recommended that we do now go in Closed Session at 1:43 p.m. to discuss
• labour relations/employee negotiations.
Carried.
b) Motion to Rise and Report.
Motion No. HR140402-4
Moved by Crawford, Seconded by Hughes
It is recommended that we do now Rise at 2:45 p.m. and Report on Item 5c) Robin
Dunn, CAO, re: Labour relations/employee negotiations (Labour Relations).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Labour Relations).
The following staff were present: Robin Dunn, Chief Administrative Officer; Tamara
Obee, Manager Health & Safety, Human Resources.
Motion No. HR140402-5
Moved by Hughes, Seconded by Crawford
It is recommended that the confidential verbal information and confidential
correspondence dated April 2, 2014, presented by Robin Dunn, CAO, re: Labour
relations/employee negotiations (Labour Relations) be received.
Carried.
Page 2 of 3
Page 19 of 121
5.c) Minutes of Human Resources Committee meeting held on We...
Human Resources Committee Minutes — April 2, 2014.
6. Reports of Municipal Officers:
None.
7. Notice of Motions:
None.
8. Adjournment:
a) Motion to Adjourn.
Motion No. HR140402-6
Moved by Crawford, Seconded by Hughes
It is recommended that we do now adjourn at 2:48 p.m.
Councillor Meyer, Chair Robin Dunn, CAO
Carried.
Page 3 of 3
Page 20 of 121
Ta\7:00prn Public Meeting for Proposed Amendment tothe Zo
NOTICE OF PUBLIC MEETING
FOR PROPOSED AMENDMENT
TOTHE ZONING BY-LAW
{)FTHE TOWNSHIP OFORC-K4EDONTE
2014-Z]BA-03(Peter Vasey)
TAKE NOTICE that the Council of the Corporation of the Township ofOm-Medonte will hold a
Public Meeting onWednesday April Q,2O14at7:OOpmin the Municipal Council Chambers. The
purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the
Zoning By-|aw.under Section 34ofthe Planning Act, R.S.D.1Q9Oo.P.13.
THE PURPOSE of the proposed Zoning By-law Amendment is to amend the zoning of the lands
located a121O1 Horseshoe Valley Road (County Road 22)and described esConcession 1`Part
Lot 40(Vaapxe).inthe Township ofOvm-K8edonte. The subject lands are proposed 1oberezoned
from Institutional (1) Zone to Local Commercial (LC) Zone.
The applicant isproposing oretail store within anexisting building onthe subject lands.
AKEY MAP illustrating the location of the subject lands is included with this notice, along with a
copy of the applicant's sketch.
ANY PERSON may attend the public meeting and/or make written orverbal representation either in
support of, nrinopposition to, the proposed Amendment. Kaperson orpublic body that files an
appeal of a decision of the Township of Oro-Medonte in respect of the proposed Amendment does
not make oral submission at the Public Meeting, or make written submissions to the Township before
the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the
appeal.
If you wish tobonotified of the decision of the Township ofOm-Modonteinrespect to the proposed
Zoning By-law Amendment, you must make a written request to the address below.
WRITTEN SUBMISSIONS should be directed to:
Township ofOm~Medonte
148 Line 7 South
PD.Box 100'Oro, Ontario L0L2X0
Attn: J. Douglas Irwin, Clerk
ADDITIONAL INFORMATION relating to the proposed Zoning By-law Amendment is available for
inspection between 8:30 a.m. and 4:30 p.m. at the Township of Ono-Medonte Administration
Building. For further information, contact the Planning Division at 705-487-2171.
DATED atthe Township ofOro-Medonte this 20th day of March, 2014.
Director of Development Services
Page 21cf121
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10.a) Report No. CS12014-05, Donna Hewitt, Director of Corpo
REPORT 0 Township of " ff-, e -&41/ ffel
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
CSI 2014-05
Donna Hewitt, Director of
Council
Corporate & Strategic
Initiatives
Meeting Date:
Subject:
Motion #
April 9, 2014
Corporate Projects Status Update
March 31, 2014
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action 11 For Information Only X
It is recommended:
1. THAT Report CSI 2014-05 be received.
BACKGROUND:
As requested by Council and identified in Report CSI 2013-05, Township staff commenced monthly
reporting on Corporate Project Implementation in October 2013.
Attached as Appendix A is the March Corporate Project report.
ANALYSIS:
NOTFMOTPIRMT-07-3
FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT:
POLICIES/LEGISLATION:
ZZENT81371me-
Report No CSI 2014-05
Meeting Date April 9, 2014
Page 1 of 11
Page 35 of 121
10.a) Report No. CS12014-05, Donna Hewitt, Director of Corpo.:.
CORPORATE STRATEGIC GOALS:
Service Excellence: To provide a welcoming, courteous and professional culture of service excellence
on the part of Council and Township staff.
CONSULTATIONS:
Senior Management Team
ATTACHMENTS:
Appendix A: Corporate Project Tracking
CONCLUSION:
That the update on corporate projects be received for information.
Respectfully submitted:
Donna Hewitt
Director Corporate & Strategic Initiatives
C.A.O. Approval / Comments:
CSI Meeting Date April 9, 2014
Report No CSI 2014-05 Page 2 of 11
Page 36 of 121
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10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo...
REPORT
Proud
Proud Heritage, Exciting Future
Report No.
TES2014-06
To: COUNCIL
Prepared By:
Lisa McNiven
Meeting Date:
Subject:
Motion #
April 9, 2014
Transportation Services Department —
Tender Results for 2014
Roll #:
R.M.S. File #:
TES2014-02 — Slurry Seal
TES2014-03 — Hot Mix Paving
TES2014-04 — Dark Journal, Virgin Oil
TES2014-05 — Winter Sand
TES2014-06 Construction Equipment
& Operator Hourly Rentals
TES2014-07 2014 -Three Wheeled High
Dump Street Sweeper
RECOMMENDATION(S): Requires Action ❑X For Information Only
It is recommended that:
1. THAT Report No. TES2014-06 be received and adopted.
2. THAT the following tenders be awarded:
TES2014-02 I Slurry Seal Duncor ,6166
I Enterprises Inc. I $2.06119squa9e.meter
TES2014-03 Hot Mix Paving K.J. Beamish $469,607.95
Construction Co. $5.00/tonne, Shoulder Gravel
Ltd. $.20m2, Fine Grade
$1.00 Grade and Pave
$1.00 Grade/install asphalt
$58.70/tonne, Hot Mix
Transportation and Environmental Services April 9, 2014
Report No. TES2014-06 Page 1 of 6
Page 46 of 121
10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo
TES2014-04I Journal,
� Virgin Oil
TES2014-05 Supply, Haul,
Mix and Pile
Winter Sand
TES2014-06 Construction
Equipment and
Operator Hourly
Rentals
Da -Lee Dust
Control
Dalton R Lowe
and Sons
Construction Ltd.
$50,511.00
$1.49/liter
South Yard
Yard $7.36/Tonne
Pit $6.59Tonne
North Yard
Yard $7.49/Tonne
Pit $7.49/Tonne
These contractors Morris Shelswell & Sons,
are used on an as Don Cordingley Gradall Rental Ltd.,
needed basis. McKerroll Excavating,
Pam Blackburn,
Smith Sutton Contracting Co. Ltd.,
Mitchell's Gradall Rental,
Murray J. Langman,
Eissess Brothers Excavating,
Duivenvoorden Haulage Ltd.,
Positano Paving
TES2014-07 2014 Model Amaco Equipment $202,224.80
Three Wheeled (Trade-in $2,500)
High Dump
Street Sweeper
3. AND THAT the respective Contractors are advised of Council's decision, under the
Director of Transportation and Environmental signature.
BACKGROUND:
Advertisements for the following Tender Contracts were placed in the Messenger
Paper, posted on the Township website, and in the Orillia Packet & Times, Barrie
Examiner, Innisfil Journal. The Tender Contracts were opened at the Administration
Centre on Friday March 28, 2014 at 10:00 a.m. The Director of Transportation
Services, the Recording Clerk, and members of the public were present during the
opening:
Transportation and Environmental Services April 9, 2014
Report No. TES2014-06 Page 2 of 6
Page 47 of 121
10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo
Contract No. TES2014-02 Slurry Seal
Contract No. TES2014-03 Hot Mix Paving
Contract No. TES2014-04 Dark Journal, Virgin Oil
Contract No. TES2014-05 Supply, Haul, Mix and Pile Winter Sand
Contract No. TES2014-06 Construction Equipment & Operator Hourly Rentals
Contract No. TES2017-07 2014 Model Three Wheeled High Dump Street
Sweeper
The results of the tender contract openings are as follows:
ANALYSIS:
The results of the tender contract opening for "Slurry Sea/" are as follows:
I CONTRACT NO. TES2014-02 SLURRY SEAL (one year contract)
1) Duncor Enterprises Inc.
2) Miller Paving Limited
$2.06/sq.m. ($119,691.66)
$2.27/sq.m. ($127.485.47)
It is recommended that the tender from Duncor Enterprises Inc. be accepted at a low
tender amount of $2.06/sq.m. (11 Year Total, $119,691.66)
The results of the tender contract opening for "Hot Mix Paving" are as follows:
I CONTRACT NO. TES2014-03 HOT MIX PAVING (one year contract) —1
1) Coco Paving - Hot Mix, $57.53/tonne, Fine Grade, 0.49/m2, Shoulders,
$18.07/tonne, $9.90 Grade & Install, Total $560,374.29
2) Georgian Paving - Hot Mix, $58.70/tonne, Fine Grade, 0.35/m2, Shoulders,
$25.70/tonne, $15.50 Grade and Install, Total $590,206.35
3) K.J. Beamish - Hot Mix, $58.70/tonne, Fine Grade, 0.20/m2, Shoulders, $5.00/tonne,
$1.00 Grade and Install, Total $469,607.95
It is recommended that the tender from K.J. Beamish Construction Co. Ltd. be accepted
at a low tender amount of Hot Mix, $58.70/tonne, Fine Grade, 0.20/m2, Shoulders,
$5.00/tonne, $1.00 Grade and Install, Total $469,607.95.
The results of the tender contract opening for "Dark Journal, Virgin Oil" are as follows:
Transportation and Environmental Services April 9, 2014
Report No. TES2014-06 Pa e3of6
Page 48 of
10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo...
CONTRACT NO. TES2014-04 DARK JOURNAL, VIRGIN OIL (one year contract)
1) Da -Lee
$1.49/liter ($50,511.00)
It is recommended that the tender from Da -Lee be accepted at the tender amount of
Dark Journal, Virgin Oil, $1.49/liter, $50,511.00.
The results of the tender contract opening for "Supplying, Hauling, Mixing and Piling
Winter Sand" are as follows:
CONTRACT NO. TES2014-05 SUPPLY, HAUL, MIX AND PILE WINTER SAND
(1 yr.)
1) Dalton R. Lowe & Sons Construction Ltd
2) GH Stewart Construction
3) Duivenvoorden Haulage
$7.36/tonne (South Yard Patrol Yard)
$6.59/tonne (South Yard Dome)
$7.49/tonne (North Yard Patrol Yard)
$7.49/tonne (North Yard Dome)
$7.40/tonne (South Yard Patrol Yard)
$6.82/tonne (South Yard Dome)
$7.92/tonne (North Yard Patrol Yard)
$9.90/tonne (North Yard Dome)
$8.10/tonne (South Yard Patrol Yard)
$7.25/tonne (South Yard Dome)
$9.60/tonne (North Yard Patrol Yard)
$8.55/tonne (North Yard Dome)
It is recommended that the tender from Dalton R. Lowe & Sons Construction Ltd be
accepted at a low tender amount of Supply, Haul, Mix and Pile Winter Sand, South
Yard, Patrol -$7.36/tonne, Dome - $6.59/tonne, Total $ 98, 624.14, North Yard,
Patrol — $7.49/tonne, Dome - $7.49/tonne, Total $78,712.41.
The results of the tender contract opening for "Construction Equipment & Operator
Hourly Rental" are as follows:
CONTRACT NO. TES2014-06 Construction Equipment & Operator Hourly
Rentals
These contractors are used on a need as basis:
Transportation and Environmental Services April 9, 2014
Report No. TES2014-06 Pa e 4 of 6
Page 49 of 121
10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo
Morris Shelswell & Sons, Don Cordingley Gradall Rental Ltd., McKerroll Excavating,
Pam Blackburn, Smith Sutton Contracting Co. Ltd., Mitchell's Gradall Rental, Murray J.
Langman, Eisses Brothers Excavating, Duivenvoorden Haulage Ltd., Positano Paving
The results of the tender contract opening for "2014 Model Three Wheeled High Dump
Street Sweeper" are as follows:
CONTRACT NO. TES2r7 2014 Model Three Wheeled High Dump
Street Sweeper
1. Joe Johnson Equipment
2. Amaco Equipment
2014 Model Pelican Sweeper
(w/trade of $1,000.00)
2014 Model Pelican Sweeper
(w/trade of $2,500.00)
9
It is recommended that the tender from Amaco Equipment be accepted at a low tender
amount of $181,460.00 w/trade of $2,500.00)
FINANCIAL/LEGAL IMPLICATIONS / RISK MANAGEMENT:
As per the 2014 Budget
POLICIES/LEGISLATION:
Tendering and Purchasing By -Law
CORPORATE STRATEGIC GOALS:
ffVA
CONSULTATIONS:
Director, Transportation and Environmental Services
Manager of Transportation
ATTACHMENTS:
Previous Council Reports for Tender Comparison
CONCLUSION:
Transportation and Environmental Services April 9, 2014
Report No. TES2014-06 Pa e5of6
Page 50 of
10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo
CONCLUSION:
That the above noted Tenders be awarded as listed.
Respectfully submitted:
Lisa McNiven,
Manager of Transportation Services
SMT Approval / Comments: I C.A.O. Approval / Comments:
Transportation and Environmental Services April 9, 2014
Report No. TES2014-06 Page 6 of 6
Page 51 of 121
10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo
REPORT T(otvnshi'p Of �10
Proud Heritage, Exciting Future
Report No.
TES2013-08
To: COUNCIL
Prepared By:
Lisa McNiven
Meeting Date:
Subject:
Motion #
April 24, 2013
$166,252.38
Transportation Services Department —
Tender Results for 2013
($1.86/square meter)
Roll #:
R.M.S. File #:
K.J. Beamish
TES2013-01 — Slurry Seal
TES2013-02 — Hot Mix Paving
($8.15/tonne, Shoulder Gravel
TES2013-03 — Dark Journal, Virgin
$.45M2, Fine Grade
Oil
TES2013-04 — Supply, Haul, Mix and
Pile Winter Sand
TES2013-05 — Grass Cutting, Roadside,
Tile Beds, Pumphouse
Facilities
TES2013-06 Snow Removal, Bass Lake
TES2013-07 Snow Removal, Sugarbush
TES2013-08 Snow Removal, Horseshoe
Valley
IRECOMMENDATION(S): Requires Action X For Information Only
It is recommended that:
1. THAT Report No. TES2013-08 be received and adopted.
2. THAT the following tenders be awarded:
CONTRACT
NO.
DESCRIPTION
CONTRACTOR
TOTAL AMOUNT
TES2013-01
Slurry Seal
Duncor Enterprises
$166,252.38
Inc.
($1.86/square meter)
TES2013-02
Hot Mix Paving
K.J. Beamish
$504,354.03
Construction Co. Ltd.
($8.15/tonne, Shoulder Gravel
$.45M2, Fine Grade
$50.00/tonne, Hot Mix)
Transportation and Environmental Services April 24, 2013
Report No. TES2013-08 Page 1 of 7
Page 52 of 121
10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo
CONTRACT,
PESC 00:
CIONT, "ACTIPA',
TOTAL 0,11i "T
TES2013-03
Dark Journal, Virgin Oil
Da -Lee Dust Control
$61,226.07
($1.49/liter)
TES2013-04
Supply, Haul, Mix and
Dalton R Lowe and
South Yard
Pile Winter Sand
Sons Construction Ltd.
Yard $7.01/Tonne
Pit $6.24/Tonne
North Yard
Yard $7.14/Tonne
Pit $7.14/Tonne
2013
2014
2015
TES2013-05
Grass Cutting,
Roadside (3 cuts);
Ron Burton & Sons
$23,504.00
$23,617.00
$23,730.00
Pumphouse Facilities
Ron Burton & Sons
$50.85/each
$50.85/each
$50.85/each
(11 Facilities);
Tile Beds (4 Tile Beds)
Woodrow Family
$75.00/each
$75.00/each
$75.00/each
Farms
2013/2014
2014/2015
2015/2016
TES2013-06
Snow
Ron Burton & Sons
Removal/Sanding,
(hourly rate
$73.45/hour
$73.45/hour
$73.45/hour
Bass Lake Area (3
w/standby),
years contract)
Sanding
$88.14/Hour
$88.14/Hour
$88.14/Hour
2013/2014
2014/2015
2015/2016
TES2013-07
Snow
Woodrow Family
Removal/Sanding,
Farms (hourly rate
$73.45/hour
$73.45/hour
$73.45/hour
Sugarbush (3 years
with sanding),
contract, with 3 year
Standby
$350.00/stby
$350.00/stby
$350.00/stby
option)
2013/2014
2014/2015
2015/2016
TES2013-08
Snow
Woodrow Family
Removal/Sanding
Farms (hourly rate
$73.45/hour
$73.45/hour
$73.45/hour
Horseshoe Valley Area
with sanding),
(3 years contract, with 3
Standby
$350.00/stby
$350.00/stby
$350.00/stby
year option) I
I
3. AND THAT the respective Contractors are advised of Council's decision, under the Director
of Transportation and Environmental signature.
Advertisements for the following Tender Contracts were placed in the Messenger Paper, posted
on our Twitter Account, and on the Township website. The Tender Contracts were then opened
at the Administration Centre on Thursday March 28, 2013 at 10:00 a.m. The Director of
Transportation Services, Manager of Transportation Services, the Recording Clerk, and
members of the public were present during the opening:
Transportation and Environmental Services April 24, 2013
Report No. TES2013-08 Page 2 of 7
Page 53 of 121
Contract No.
Contract No.
Contract No.
Contract No.
Contract No.
Contract No.
Contract No.
TES2013-01
TES2013-02
TES2013-03
TES2013-04
TES2013-05
TES2013-06
TES2013-07
Contract No. TES2013-08
10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo
Slurry Seal
Hot Mix Paving
Dark Journal, Virgin Oil
Supply, Haul, Mix and Pile Winter Sand
Grass Cutting, Roadside, Tile Beds, Pumphouse Facilities
Snow Removal/Sanding, Bass Lake Area (3 year contract)
Snow Removal/Sanding, Sugarbush Area (3 year contract,
w/3 year option)
Snow Removal/Sanding, Horseshoe Valley Area, (3 year
contract, w/3 year option)
The results of the tender contract openings are as follows:
ANALYSIS:
The results of the tender contract opening for "Slurry Sea/"are as follows:
I CONTRACT NO. TES2013-01 SLURRY SEAL (one year contract) -�
1) Duncor Enterprises Inc.
2) Miller Paving Limited
$1.86/sq.m. ($166,252.38)
$2.06/sq.m. ($184,128.98)
It is recommended that the tender from Duncor Enterprises Inc. be accepted at a low tender
amount of $1.86/sq.m. (1 Year Total, $166.252.38)
The results of the tender contract opening for "Hot Mix Paving"are as follows:
I CONTRACT NO. TES2013-02 HOT MIX PAVING (one year contract) I
1) Coco Paving Hot Mix, $52.22/tonne, Fine Grade, 0.49/M2, Shoulders, $15.20/tonne
2) Miller Paving Hot Mix, $74.38/tonne, Fine Grade, 0.90/M2, Shoulders, $29.49/tonne
3) K.J. Beamish Hot Mix, $50.00/tonne, Fine Grade, 0.45/M2, Shoulders, $8.15/tonne
It is recommended that the tender from K.J. Beamish Construction Co. Ltd. be accepted at a low
tender amount of Hot Mix, $50.00/tonne, Fine Grade, 0.45/M2, Shoulders, $8.15/tonne.
The results of the tender contract opening for "Dark Journal, Virgin Oil" are as follows:
I CONTRACT NO. TES2013-03 DARK JOURNAL, VIRGIN OIL (one year contract) —1
1) Da -Lee $1.49/liter ($61,226.07)
Transportation and Environmental Services April 24, 2013
Report No. TES2013-08 Page 3 of 7
Page 54 of 121
10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo...
It is recommended that the tender from DA -LEE be accepted at the tender amount of Dark
Journal, Virgin Oil, $1.49/11ter, $61,226.07.
The results of the tender contract opening for "Supplying, Hauling, Mixing and Piling Winter
Sand" are as follows:
CONTRACT NO. TES2013-04 SUPPLY, HAUL, MIX AND PILE WINTER SAND (1 yr.)
1) Dalton R. Lowe & Sons Construction Ltd.
2) GH Stewart Construction .
$7.01/tonne (South Yard Patrol Yard)
$6.24/tonne (South Yard Dome)
$7.14/tonne (North Yard Patrol Yard)
$7.14/tonne (North Yard Dome)
$7.40/tonne (South Yard Patrol Yard)
$6.59/tonne (South Yard Dome)
$8.96/tonne (North Yard Patrol Yard)
$7.25/tonne (North Yard Dome)
It is recommended that the tender from Dalton R. Lowe & Sons Construction Ltd be accepted at
a low tender amount of Supply, Haul, Mix and Pile Winter Sand, South Yard, Patrol -
$7.01/tonne, Dome - $6.24/tonne, North Yard, Patrol — $7.15/tonne, Dome - $7.14/tonne.
The results of the tender contract opening for "Grass Cutting Tile Beds, Pumphouse Facilities
and Roadside" are as follows:
CONTRACT NO. TES2013-05 GRASS CUTTING TILE BEDS (4), PUMPHOUSE
FACILITIES (11), ROADSIDE (3 year contract)
Transportation and Environmental Services April 24, 2013
Report No. TES2013-08 Pa e 4 of 7
Page 55 of 121
2013
2014
2015
DESCRIPTION
CONTRACTOR
Unit Price
Unit Price
Unit Price
Grass Cutting for
Ron Burton &
$85.00 x 4
$85.00 x 4
$85.00 x 4
Municipal Community
Bons
(per cut)
(per cut)
(per cut)
Tile Beds (4)
Grass Cutting for Water
Ron Burton &
$50.85 x 11
$50.85 x 11
$50.85 x 11
Pumphouse Facilities
Bons
(per cut)
(per cut)
(per cut)
Grass cutting for
Ron Burton &
1st, $ 6,554.00
1S $ 6,667.00
1 $ 6,780.00
Municipal Roadside (600
Bons
2"d $ 6,780.00
2nd $ 6,780.00
2nd $ 6,780.00
KM)
3rd, $10,170.00
3rd $10,170.00
3' $10,170.00
Grass Cutting for
Woodrow Family
$75.00 x 4
$75.00 x 4
$75.00 x4
Municipal Community
Farms
Tile Beds (4)
Grass Cutting for Water
Woodrow Family
$60.00 x 11
$60.00 x 11
$$60.00 x 11
Pumphouse Facilities
Farms
(per cut)
(per cut)
(per cut)
Grass cutting for
Woodrow Family
NO BID RECD
NO BID REC'D
NO BID RECD
Municipal Roadside (600
Farms
KM)
Transportation and Environmental Services April 24, 2013
Report No. TES2013-08 Pa e 4 of 7
Page 55 of 121
10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo...
Grass Cutting for
Municipal Community
Tile Beds (4
Mead Property
Services
$75.00 x 4
$75.00 x 4
$77.25 x 4
Grass Cutting for Water
Mead Property
$60.00 x 11
$60.00 x 11
$60.00 x 11
Pumphouse Facilities
Services
(per cut)
(per cut)
(per cut)
Grass cutting for
Mead Property
1 st, $ 6,500.00
1 s' $ 6,500.00
1 S $ 6,500.00
Municipal Roadside (600
Services
2nd, $ 8,475,00
2"d $ 8,475.00
2nd $ 8,701.00
KM)
3`d, $12,712.50
3'd $12,712.50
3'd $13,051.50
It is recommended that the tender from Woodrow Family Farms be accepted in the amounts of
$75.00 per cut, from 2013-2015, for 4 Municipal Community Tile Beds; the tender from Ron
Burton & Sons be accepted in the amounts of $50.85 per cut, from 2013-2015, for 11 Water
Pumphouse Facilities; and Ron Burton and Sons tender be accepted in the amounts of
$6,554.00, $6,780.00, $10, 170.00 — 2013, $6,667.00, $6,780.00, $10,170.00 — 2014,
$6,780.00, $6,780.00, $10,170,00 for the 3 cuts per season, for Roadside Cutting.
CONTRACT NO. TES2013-06 Snow Removal/Sanding, Bass Lake Area (3
Year Contract)
The results of the tender contract opening for "Snow Removal, Bass Lake Area"are as follows:
CONTRACT
NO.
DESCRIPTION
CONTRACTOR
2013/2014
Snowplowing
2014/2015
Snowplowing
2015/2016
Snowplowing
TES2013-06
Snow Removal
Ron Burton &
Hourly Rate,
Hourly Hate,
Hourly Rate,
and Sanding for
Sons
$73.45
$73.45
$73.45
the Winter
$113.50
$113.50
$117.00
Seasons of
Sanding, $88.14
Sanding, $88.14
Sanding, $88.14
2013/2014,
Standby,
Standby,
Standby,
2014/2015 and
Standby, No
Standby, No
Standby, No
2015/2016
Rate
Rate
Rate
It is recommended that the tender from Ron Burton and Sons be accepted at the tender amount
of $73.45, Hourly Rate, $88.14, Sanding, and No Rate for Standby.
CONTRACT NO. TES2013-07 Snow Removal/Sanding, Sugarbush Area (3
Year Contract, with optional 3 years)
The results of the tender contract opening for "Snow Removal, Sugarbush Area"are as follows:
CONTRACT
NO.
DESCRIPTION
CONTRACTOR
2013/2014
Snowplowing
2014/2015
Snowplowing
2015/2016
Snowplowing
TES2013-07
Snow Removal/
John Eke & Sons
Hourly Rate,
Hourly Rate,
Hourly Rate,
Sanding for the
w/sanding,
w/sanding,
w/sanding,
Winter Seasons
$113.50
$113.50
$117.00
of 2013/2014,
2014/2015 and
Standby,
Standby,
Standby,
2015/2016
$369.00/da
$369.00/da
$369.00/da
Transportation and Environmental Services April 24, 2013
Report No. TES2013-08 Page 5 of 7
Page 56 of 121
10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo...
CONTRACT
NO.
DESCRIPTION
CONTRACTOR
2013/2014
Snowplowing
2014/2015
Snowplowing
2015/2016
Snowplowing
TES2013-07
Snow Removal/
Woodrow Family
Hourly Rate w/
Hourly Rate w/
Hourly Rate w/
Sanding for the
Farms
Sanding, $73.45
Sanding, $73.45
Sanding, $73.45
Winter Seasons
$110.00
$113.50
$117.00
of 2013/2014,
Standby,
Standby,
Standby,
2014/2015 and
$350.00/day
$350.00/day
$350.00/day
2015/2016
$369.00/day
$369.00/day
$369.00/day
It is recommended that the tender from Woodrow Family Farms be accepted at the tender
amount of $73.45, Hourly Rate w/Sanding and Standby rate of $350.00/day.
CONTRACT NO. TES2013-08 Snow Removal/Sanding, Horseshoe Valley Area
(3 Year Contract, with optional 3 years)
The results of the tender contract opening for "Snow Removal/Sanding, Horseshoe Valley Area"
are as follows:
CONTRACT
NO.
DESCRIPTION
CONTRACTOR
2013/2014
Snowplowing
2014/2015
Snowplowing
2015/2016
Snowplowing
TES2013-08
Snow Removal/
John Eke & Sons
Hourly Rate,
Hourly Rate,
Hourly Rate,
Sanding for the
w/sanding,
w/sanding,
w/sanding,
Winter Seasons
$110.00
$113.50
$117.00
of 2013/2014,
2014/2015 and
Standby,
Standby,
Standby,
2015/2016
$369.00/day
$369.00/day
$369.00/day
TES2013-08
Snow Removal/
Woodrow Family
Hourly Rate w/
Hourly Rate w/
Hourly Rate w/
Sanding for the
Farms
Sanding, $73.45
Sanding, $73.45
Sanding, $73.45
Winter Seasons
of 2013/2014,
Standby,
Standby,
Standby,
2014/2015 and
$350.00/day
$350.00/day
$350.00/day
2015/2016
FINANCIAL/LEGAL IMPLICATIONS / RISK MANAGEMENT:
As per the 2013 Budget
POLICIES/LEGISLATION:
Tendering and Purchasing By -Law
CORPORATE STRATEGIC GOALS:
Transportation and Environmental Services April 24, 2013
Report No. TES2013-08 Page 6 of 7
Page 57 of 121
10.b) Report No. TES2014-06, Jerry Ball, Director of Transpo
CONSULTATIONS:
Director, Transportation and Environmental Services
Manager of Transportation
ATTACHMENTS:
Previous Council Reports for Tender Comparison
CONCLUSION:
That the above noted Tenders be awarded as listed.
Respectfully submitted:
Lisa McNiven,
Manager of Transportation Services
SMT Approval / Comments:
C.A.O. Approval / Comments:
Transportation and Environmental Services April 24, 2013
Report No. TES2013-08 Page 7 of 7
Page 58 of 121
10.c) Report No. CS2014-1 1, Doug Irwin, Director of Corporat
wownsly�p Of
epo
Mrt 0 z1*0 Alm�
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
CS2014-11
Council
Curtis Shelswell, Chief
Municipal Law
Enforcement Officer
Meeting Date:
Subject:
Motion #
April 9, 2014
Regulating and/or Licensing of
Cats.
Roll #:
R.M.S. File #:
IRecommendation(s): Requires Action X For Information Only 1-1 1
It is recommended that:
1. That Report No. CS2014-11 be received and adopted.
2. And that the Township does not undertake the regulating, licensing and
enforcement of cats at this time.
Background:
Council, previously adopted the following motion:
"Be it resolved that the verbal information presented by Deputy Mayor Hough, re:
Possible Licensing of Cats within the Township of Oro-Medonte be received and that
staff report back on the possible licensing and restricting the number cats in the
Township."
On March 4, 2014, a council member received correspondence from a resident
requesting that the Township license cats within the Township due to a problem with
cats being at large within their community.
Analysis:
The Municipal Law Enforcement Division is currently responsible for dealing with the
Canine Control By-law which strictly deals with the regulating, licensing and control of
all dogs within the Township. At this point the Municipal Law Enforcement Division does
not provide services for cats.
Corporate Services April 9, 2014
Report No. CS2014-11 Page 1 of 4
Page 59 of 121
10.c) Report No. CS2014-1 1, Doug Irwin, Director of Corporat
Both Council and staff have received complaints in relation to cats being at large,
urinating and defecating on neighboring properties within the Township.
Council has requested that staff explore options to help deal with the issues.
•. =
1. To continue only to regulate, license and control dogs as per the Canine Control By-
law and do not enact a By-law to include cats.
The Municipal Law Enforcement Division does not have either the resources or
sufficient staff to support a By-law that regulates, licenses and controls cats.
2. To establish a By-law to license and regulate the number of cats permitted in
specified zones within the Township.
All cat owners within specified zone would be required to purchase a tag for their cat(s)
within the Township similar to the Canine Control By-law. Similar to the three dog limit,
the By-law would have maximum number of cats per dwelling unit. Option 2 would
provide a structured fees schedule, reduced fees for responsible owners who spay or
neuter their cat(s) and increased fees for a cat(s) that are not sterilized. The fees
schedule could include an increase in tag fees for owners with more than one cat.
A database would have to be established similar to the Dog Tag database to assist staff
in managing tags purchased.
Staff would be required to produce a yearly tag form that would be included with the dog
tag flyer, that is mailed out to residences on an annual basis. The Township could reach
out to the current dog tag vendors for assistance in the sale of cat tags. The Township
could offer a commission fee for each tag sold.
Under option 2, MLEO would not provide enforcement for such a By-law.
3. To establish a By-law that would regulate, license and control cats within the
Township under the authority of Section 11 of the Municipal Act, 2001, S.O. 2001, c.25,
as amended, which defines spheres of jurisdiction under which a municipality may pass
by-laws, including animals.
In doing so, the Township would require all cat(s) to be licensed on an annual basis with
the Township. Similar to Option 2, a structured fee schedule would be established. All
tags would have to be affixed to a collar on the cat so when the cat is at large, staff
would be able to identify the owner(s) and return the cat in a timely fashion.
Staff would then be required to maintain a database for all tags purchased ensuring that
all the information is entered into the system for the officer to review and ensure the cat
is returned to its owner when found at large.
Staff would be required to enter into a new agreement with the OSPCA to allow for the
impoundment of cats. The current agreement only allows staff to impound dogs. There
Corporate Services April 9, 2014
Report No. CS2014-11 Page 2 of 4
Page 60 of 121
10.c) Report No. CS2014-1 1, Douq Irwin, Director of Corporat
would be an added cost to the Township for this extra service. Space at the OSPCA is
limited for boarding cats and the OSPCA may not be able to accommodate the demand.
The OSPCA advised that the retrieval rate for a cat, by its owner, is 1 % off all cats.
Enacting a By-law would require the purchasing of live traps, equipment/tools to assist
with the apprehending of cats at large, cages for MLEO vehicles to assist in the
transportation of the cats to the available pound. The Township would have to consider
additional staff to assist with the enforcement of such a By-law.
Financial / Legal Implications / Risk Management:
Option # 1
Not applicable
To license cats, staff would have to provide tag forms to be mailed out to residences. A
tag could be sold to all cats providing an offset for the cost of the form and commissions
paid for each tag sold.
To establish a By-law that would regulate, license and control cats within the Township.
Similar to the Canine Control By-law a tag form would have to be mailed out to each
household. Tags would have to be made available by staff. Subsequently all tags
purchased would have to be entered into the database by staff to ensure all cats at
large are returned in a timely manner to their registered owner. Additional staff would be
required to assist in the education and enforcement of the By-law. The Township,
similar to the Canine Control By-law, would provide an on call service for cats at large,
nuisance cats and cats that have been captured by residents.
Staff would have to establish a new agreement for pound services for cats, extra
equipment to aid Officers and one extra staff member to assist with both administration
and enforcement of the By-law.
0 Municipal Act, 2001, S.O. c.25, as amended.
Corporate Strategic Goals:
➢ Service Excellence
o Review corporate by-law enforcement procedures
Corporate Services April 9, 2014
Report No. CS2014-11 Page 3 of 4
Page 61 of 121
10.c) Report No. CS2014-1 1, Doug Irwin, Director of Corporat
➢ Safe and Healthy Community
o Promoting a safe and secure environment
Consultations:
Director of Corporate Services/Clerk
➢ Committee Coordinator
Attachments:
I ME 70=6-
1*T-r1T4TM"-1"1T
The Township has only received a few complaints over the past few years in relation to
cats. In a rural community such as the Township, it would be challenging for staff to
enforce a cat by-law as most cats are indoor pets and Municipal Law Enforcement
Officers do not have the authority to enter a dwelling or structure to ensure compliance.
Owners are not walking their cats in the local park or on the road side for officer's to
enforce provision of a by-law.
It should be noted that any resident can currently take a cat to the OSPCA, however,
the Township does not pay for cats.
All complaints in relation to animal welfare can be directed to the OSPCA, it is their
responsibility under governing Provincial Legislation. Therefore, it is recommended the
Township of Oro-Medonte does not undertake the regulating, licensing and enforcement
of cats at this time.
Respectfully submitted:
Curtis Shelswell
Chief Municipal Law Enforcement Officer
SMT A7roval / Co nts: C.A.O. Approval / Comments:
Corporate Services April 9, 2014
Report No. CS2014-11 Page 4 of 4
Page 62 of 121
11.a) Mayor H.S. Hughes, correspondence dated March 26, 2014...
gown ®f%`Ville de Penetanguishene
F1
March 26, 2014
Premier Kathleen Wynne
Legislative Building, Room 281
Queen's Park
Toronto, ON
M7A1 Al
Dear Hon. Kathleen Wynne;
Re: Call for a Review of Funding for Small Town Ontario Schools
At the regular meeting of Council held on March 26, 2014, the Council of the Town of
Penetanguishene passed a resolution which calls for the review of funding for small
town Ontario schools.
Please find enclosed a copy of the above noted resolution which indicates the call for
support to the Ministry of Education and Ministry of Rural Affairs to review how the
current funding model dramatically impacts small communities, from the loss of cultural
identity for our Children, the negative economic impact of job losses, diminished ability
to attract new businesses and residents.
If you require further information, please do not hesitate to contact the undersigned at
705-549-7453 or gmarshall@penetanguishene.ca.
Most Sincerely,
f
Gerry Marshall, Mayor
Town of Penetanguishene
/kg
Encl.
CC. Hon. Liz Sandals, Minister of Education
Hon. Jeff Leal, Minister of Rural Affairs
The Federation of Northern Ontario Municipalities
The Association of Ontario Small Urban Municipalities
MPP Garfield Dunlop
MP Bruce Stanton
P
10 rue Robert St. West/ouest, P.O./C.P. Box 5009Tel: 705.549.7453 Fax: 705.549.3743
Penetanguishene, ON L9M 2G2 1.. www.penetanguishene.ca
Page 63 of 121
11.a) Mayor H.S. Hughes, correspondence dated March 26, 2014...
2
Regular Meeting of Council
March 26, 2014
Moved By: Deputy Mayor Patrick Marion
Seconded By: Councillor Jamie Robitaille
WHEREAS small town/rural Ontario communities face many risks and challenges that are
far different than our large city counterparts.
AND WHEREAS one of the challenges sees small town and rural communities facing
closures of both elementary and high schools in their communities;
AND WHEREAS these potential closures are subject to an administrative School Board
process called an Accommodation Review;
AND WHEREAS there is lack of public trust in the Accommodation Review process due
to their reputation of having pre -determined outcomes;
AND WHEREAS the Town of Penetanguishene has undergone 3 Accommodation
Reviews in an 8 year period with two of the reviews occurring in the past 5 years;
AND WHEREAS it has come to the attention of the Town of Penetanguishene that the
elected School Board Trustees have not met with the Minister of Education nor the
Minister of Rural Affairs Minister to discuss small town and rural Ontario per student
funding needs;
AND WHEREAS small town and rural Ontario schools are being closed in favour of
opening new schools in the larger city centres;
AND WHEREAS the levels of Educational service and costs associated with said services
are funded by the Province of Ontario;
AND WHEREAS the Ontario Government has not directly consulted nor communicated
with small town rural Ontario municipalities being serviced by the School Boards in
regards to school closures;
AND WHEREAS the Ontario Government has not directly consulted nor communicated
with small town rural Ontario municipalities in regards to the financial implications of
school closures on Small Town and rural Ontario Communities;
AND WHEREAS the Ontario Government has allowed replicated efforts in terms of not
having directly consulted nor communicated with small town rural Ontario
municipalities in regards to the financial implications of school closures on Small Town
and rural Ontario Communities;
Page 64 of 121
11.a) Mayor H.S. Hughes, correspondence dated March 26, 2014...
3
AND WHEREAS all municipalities strive to be complete communities and education
represents an integral component of being a complete community;
AND WHEREAS Education is one of the largest assets that a municipality can provide to
its residents in terms of offering quality of life and quality of community;
AND WHEREAS the continued pressure of Accommodation Reviews is having an
adverse effect on municipalities in the delivery and attraction of other essential
services, businesses and development within their respective communities;
NOW THEREFORE BE IT RESOLVED THAT the Town of Penetanguishene request the support
of this resolution from all small town and rural Ontario municipalities that face the
possibility of school closures within their municipalities;
AND THAT the Association of Municipalities of Ontario (AMO) and Ontario Small Urban
Municipalities Association (OSUM) be requested represent all supporting municipalities
to clearly and directly communicate to the Provincial Government on the necessity of
new per student funding models for small town and rural Ontario municipalities and to
deal directly with the Ministry of Education and Ministry of Rural Affairs on this issue;
AND FURTHER THAT this joint effort between AMO and OSUM request meetings with the
Minister of Education and Minister of Rural Affairs to review how the current funding
model dramatically impacts small communities, from the loss of cultural identity for our
Children, the negative economic impact of job losses, diminished ability to attract new
businesses and residents;
AND FURTHER THAT this joint effort request a moratorium on all school closures until such
time that the administrative process on accommodation reviews is completed by the
Provincial Government;
AND FURTHER THAT said municipalities are encouraged to forward letters in support of
this resolution to the Premier, Minister of Education, Minister of Rural Affairs, the
Association of Municipalities of Ontario, the Federation Northern Ontario Municipalities,
the association of Ontario Small Urban Municipalities and local Members of Provincial
Parliament;
AND FINALLY THAT this resolution be forwarded to the appropriate government
agencies and communities as outlined within.
CARRIED.
Mayor Gerry Marshall
Page 65 of 121
11.b)
°re: O.P.P. Youth Develop.—
Page 66 of 121
Ccrou are O57nmted to. ttend r
Vx (9ve-c ai mte 69hamber ofG'ommerce
BUSINESS
AWARDS
2014 Annual O`Ousinm 6E"llencedwa-rds
winner and 0$ilerrt6luu6ti6n
aw
idge
��,�yir ,m ✓ ci ar,
X �rvm�vx�nw�u��xb,
Thursday, May ist at Hawk Ridge Golf Club.
Doors Open at 5:30 — Dinner at 6:30
Tickets - $65.00 plus hst=$73.45 for Chamber Members
$75.00 plus hst =$84.75 for Non -Members
Honouring our local business community in a fun -filled social night with cocktails, great food & our
popular Silent Auction
\K) �V, I ISI AT
Now accepting Nominations for Excellence in business, go to www.oromedontecc.com or email
info@oromedontecc.com for Nomination form
Call now to reserve your tickets at 487-7337, email info@oromedontecc.com or order online at
www.oromedontecc.com
12.a) Announcements of Interest to the Public:Carley Communi...
Carley Community Hall
396 Warminster Side Road
Oro-Medonte Township
[north of Horseshoe Valley Road,
between Lines 8 and 9]
Come one and all to the Carley
PANCAKE
BREAKFAST!
Saturday, April 26, 2014
9 a.m. to 11 a.m.
The cost is $8 per person over 10 years of age, $5 for
children aged 5 to 10, and free for children
aged 4 years and under. The breakfast
includes pancakes with pure maple syrup,
sausages, juice, and tea or coffee.
This is a fundraising event to help cover the costs of maintaining the Hall.
Page 68 of 121
12.a) Announcements of Interest to the Public:Carley Communi...
110
`Iinvndl l,� a f'
A�nlel
Proud Hei- tq,;�e, Excitiu't Futui-gin
Good Friday and Easter Monday
Office Closure
The Township of Oro-Medonte offices
will be closed on
Friday, April 18th and Monday, April 21St
in recognition of
Good Friday and Easter Monday.
The offices will re -open on Tuesday, April 22nd
for regular business hours.
We wish all residents and visitors a safe and
happy long weekend.
Page 69 of 121
0
Minister Responsible
for Seniors Affairs
77 Wellesley Street West
12th Floor, Ferguson Block
Toronto, ON M7A 1N3
Tel: 416-314-9710
Fax: 416-325-4787
March 24, 2014
12.b) Correspondence dated March 24, 2014 from Mario Sergio,...
Ministre delegue aux
Affaires des personnes Ag6es
77, rue Wellesley Ouest
12e etage, bloc Ferguson
Toronto ON M7A 1 N3
Tel: 416-314-9710
Telec: 416-325-4787
Dear Mayor (or Reeve),
MAR 2 8 2014
-rnwNSH1P _
In advance of Seniors' Month I am writing to encourage you to proclaim June as Seniors' Month
in your community.
June marks the 30"' anniversary of Seniors' Month in Ontario. To recognize the important
achievements we have made together, and the important role seniors play in our communities,
this year's Seniors' Month theme is "Aging Without Boundaries: 30 Years of Celebrating
Seniors."
Attached is a sample proclamation for your consideration. Please let us know if you will be
making this proclamation by emailing the Ontario Seniors' Secretariat at
infoseniors(D_ontario.ca.
We will be sending you promotional materials soon. Please let us know about any events you
are planning and we will post them on the Ontario Seniors' Secretariat website at
www.ontarioseniors.ca/seniorsmonth.
I would also like to encourage you to work with your MPP(s) to host Seniors' Month events in
your community and to access the resources offered by the Ontario Seniors' Secretariat, such
as A Guide to Programs and Services for Seniors in Ontario, Age -Friendly Community Planning
Guide and Advance Care Planning Guide.
Seniors' Month presents a great opportunity for alignment with the Senior of the Year Award,
which is awarded each year by the Government of Ontario through municipalities. I hope to visit
a number of participating municipalities over the course of Seniors' Month.
If you have any questions regarding Seniors' Month or about hosting an event, please contact
Ontario Seniors' Secretariat at infoseniors(a-ontario.ca for assistance.
Thank you,
Mario Sergio
Minister
Enclosure
Page 70 of 121
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS 02/14
MINUTES
Date: Friday February, 28, 2014
Time: 9:00 a.m.
Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, On
PRESENT:
Chair: Nina Bifolchi
Town of Wasaga Beach
Vice Chair: Gail Ardiel
Town of the Blue Mountains
Past Chair: Walter Benotto
Town of Shelburne
Members
Mel Coutanche
Township of Oro-Medonte
Earl Hawkins
Township of Mulmur
Rob Keffer
Township of Bradford West Gwillimbury
Arif Khan
City of Barrie
Bob Marrs
Town of New Tecumseth
Paul McQueen
Municipality of Grey Highlands
Fred Nix
Town of Mono
Perry Ritchie
Township of Springwater
Alicia Savage
Township of Clearview
Michael Smith
Township of Essa
George Watson
Town of Wasaga Beach
Darren White
Township of Melanchthan
Keith White
Township of Essa
Regrets:
Mary Brett
Town of Adjala-Tosorontio
Marty Lancaster
Township of Oro-Medonte
Dan Davidson
Town of Innisfil
Mike Edwards
Town of Collingwood
Donna Jebb
Town of New Tecumseth
Kevin Lloyd
Town of Collingwood
Brent Preston
Township of Clearview
Percy Way
Township of Amaranth
Rick Webster
Township of Springwater
Staff: Wayne R. Wilson, CAO/Secretary-Treasurer
Sheryl Flannagan, Director of Corporate Services
Byron Wesson, Director Land Operations & Stewardship Services
Fred Dobbs, Manager Stewardship Services
Chris Hibberd, Director of Planning
Tom Reeve, Water Resource Engineer
Ryan Post, Hyrdrogeologist/Source Protection Coordinator
1. CALL TO ORDER
Chair Bifolchi called the meeting to order at 9:00 a.m.
Page 71 of 121
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 02/14 28 February, 2014 Page 2 of 8
2. MOTION TO ADOPT AGENDA
RES#1 MOVED BY: Fred Nix SECONDED BY: Bob Marrs
RESOLVED THAT: The Agenda for Board of Directors Meeting #02/14 dated
28 February, 2014 be adopted as amended.
Carried;
3. PECUNIARY INTEREST DECLARATION
None declared
4. INTRODUCTIONS — New NVCA Staff
Heather Kepran, Communications/Public Relations Coordinator
Hendrik Amo, Manager GIS/IT, Logan Juffermans, Planning Assistant
Patrick Townes, Planning and regulations (promoted from Planning Asst.)
5. MINUTES
Minutes of the Board of Directors Meeting 11/13 dated 10 January, 2014
RES#2 MOVED BY: Fred Nix SECONDED BY: Bob Marrs
RESOLVED THAT: the Minutes of the Board of Directors Meeting 11/13 dated 10
January, 2014 be approved.
Carried;
Minutes of the Board of Directors Meeting 01/14 dated 10 January, 2014
RES#3 MOVED BY: Fred Nix SECONDED BY: Gail Ardiel
RESOLVED THAT: the Minutes of the Board of Directors Meeting 01/14 dated 10
January, 2014 be approved.
Carried;
6. BUSINESS ARISING FROM MINUTES
None noted
7. NVCA/Grey Sauble CA/Environment Canada Georgian Bay Shoreline Project
Update (Fred Dobbs, NVCA Manager of Stewardship Services)
RES#4 MOVED BY: Bob Marrs SECONDED BY: Fred Nix
WHEREAS: the NVCA and Environment Canada and other government agencies are
working collaboratively on the Southern Georgian Bay shoreline Management Initiative;
and
WHEREAS: Environment Canada has agreed to provide $21,200. to NVCA (working with
Grey Sauble CA) to evaluate shoreline alterations which have occurred between 2008
and 2012; therefore
BE IT RESOLVED: that the Board directs staff to implement the proposed shoreline
assessment project.
Carried;
Page 72 of 121
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 02/14 28 February, 2014 Page 3 of 8
RES#5 MOVED BY: Fred Nix SECONDED BY: Bob Marrs
WHEREAS: the NVCA and Ministry of the Environment and other government agencies
are working collaboratively on the Southern Georgian Bay shoreline Management
Initiative and
WHEREAS: The Ministry of the Environment has agreed to provide $28,280 to the NVCA
to undertakes several key projects above and along the Southern Georgian Bay;
therefore
BE IT RESOLVED: that the Board directs staff to implement the proposed restoration
project.
Carried;
S. REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES
8.1 Silver Creek Wetland Complex
RES#6 MOVED BY: Bob Marrs SECONDED BY: Fred Nix
RESOLVED THAT: the NVCA work with the Town of Collingwood to ensure public
ownership of the Silver Creek Wetland Complex and that staff bring forward future
funding needs and/or requests through the 2015 budget and business plan.
Carried;
8.2 Capital Equipment Purchase
RES#7 MOVED BY: Walter Benotto SECONDED BY: Alicia Savage
RESOLVED THAT: the Capital Equipment purchase report be received and supported
as presented; and
THAT: the following suppliers be selected:
DW Tuck Accessible Doors - $18,676
Huronia Alarms - $10,373
Collingwood Toyota - $52,540
Carried;
9. REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP
SERVICES AND THE DIRECTOR OF PLANNING
Navigable Waters Act — Addition of Nottawasaga River.
RES#8 MOVED BY: Alicia Savage SECONDED BY: Walter Benotto
BE IT RESOLVED: that the NVCA Board of Directors supports the Township of
Clearview and the Municipality of Essa in their request for the Federal Government to
add the Nottawasaga River and its primary tributaries to those waterways to be
regulated under the Navigation Protection Act; and
FURTHERMORE: that a copy of this resolution be forwarded to our local M.P.(s), M.P.P.
(s), watershed municipalities and counties, and Conservation Ontario, seeking their
support on this matter.
Carried;
Page 73 of 121
12.c) Nottawasaga Valley Conservation Authority, minutes of ...
BOARD OF DIRECTORS MINUTES MEETING No: 02/14 28 February, 2014 Page 4 of 8
10. REPORT OF THE SENIOR ENVIRONMENTAL OFFICER AND THE DIRECTOR OF
PLANNING
• Permits issued by staff for the period December 19, 2013 to February 19,
2014
RES#9 MOVED BY: Walter Benotto SECONDED BY: Alicia Savage
RESOLVED THAT: the permits issued by staff for the period December 19, 2013 to
February 19, 2014 be received.
Carried;
11. IN -CAMERA REPORT
RES#10 MOVED BY: Alicia Savage SECONDED BY: Walter Benotto
RESOLVED THAT: This meeting of the Board of Directors No. 02/14 go In -Camera at
9:32 a.m. to address matters pertaining to:
• litigation or potential litigation, including matters before administrative tribunals
affecting the Authority
• the receiving of advise that is subject to solicitor/client privilege, including
communications necessary for that purpose
THAT: the following staff members be present:
Wayne R. Wilson, CAO/Secretary-Treasurer, Sheryl Flannagan, Director of Corporate
Services, Byron Wesson, Director of Lands, Operations & Stewardship Services and
Laurie Barron, Executive Assistant/Recorder.
Carried;
OUT OF IN -CAMERA
RES#11 MOVED BY: Walter Benotto SECONDED BY: Alicia Savage
RESOLVED THAT: This meeting of the Board of Directors No. 02/14 come out of in -
camera at 10:07 a.m. and report.
Carried;
RES#12 MOVED BY: Bob Marrs SECONDED BY: Fred Nix
RESOLVED THAT: staff implement the direction of the board regarding the in -camera
report of the Director of Land Operations and Stewardship Services.
12. REPORT OF THE HYRDROGEOLOGIST/SOURCE WATER PROTECTION
COORDINATOR AND THE DIRECTOR OF ENGINEERING
12.1 Cancellation of Provincial Groundwater Monitoring Network
Memorandum of Understanding (File W09 -SU) with the City of Barrie for
PGMN Well 223-1.
RES#13 MOVED BY: G. Watson SECONDED BY: Doug Lougheed
BE IT RESOLVED that the NVCA Board of Directors authorize the CAO Secretary -
Treasurer to cancel the Provincial Groundwater Monitoring Network Memorandum of
Understanding (File W09 -SU) with the City of Barrie for PGMN Well 223-1.
Carried;
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BOARD OF DIRECTORS MINUTES MEETING No: 02/14 28 February, 2014 Page 5 of 8
12.2 Project Proposal Approved- Three Dimensional Mapping Of Quaternary
Deposits in The Central Simcoe County Area
RES#14 MOVED BY: Doug Lougheed SECONDED BY: George Watson
RESOLVED THAT: the report of the Hydrogeologist entitled Successful project
approved- "Proposed Ground water Study of the 3D mapping of Quaternary deposits in
the central Simcoe County area" with full funding provided by the Ontario Geological
Survey be received for information.
Carried;
13. REPORT OF THE DIRECTOR OF CORPORATE SERVICES AND THE
COMMUNICATIONS/ PUBLIC RELATIONS PROGRAM COORDINATOR
• Communications Report for January 1 to February 17, 2014
RES#15 MOVED BY: Doug Lougheed SECONDED BY: George Watson
RESOLVED THAT: The Communications report for January 1 to February 17, 2014 be
received.
Carried;
14. REPORT OF THE DIRECTOR OF CORPORATE SERVICES
14.1 2014 PER DIEM RATE
RES#16 MOVED BY: Keith White SECONDED BY: Michael Smith
RESOLVED THAT: staff be directed to seek approval of the Ontario Municipal Board
(OMB), pursuant to Section 37 of the Conservation Authorities Act, to apply a cost of
living increase to NVCA members per diems of 1.0%, representing the Ontario
Consumer Price Index (CPI) inflation rate from December 2012 to November 2013; and
that the increase be effective as at January 1, 2014.
Carried;
14.2 2014 KILOMETER RATE
RES#17 MOVED BY: Keith White SECONDED BY: Michael Smith
RESOLVED THAT: staff be directed to seek approval of the Ontario Municipal Board
(OMB), pursuant to Section 37 of the Conservation Authorities Act, to apply a cost of
living increase to NVCA members kilometer rate for Board of Directors be increased to
54� per km for the first 5,000 kms, and 48� for each additional km, as per the 2014
Department of Finance Canada kilometer rate; and
THAT: the rate increase be effective January 1, 2014.
Carried;
15. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE
CAO/SECRETARY-TREASURER
Financial Activity Report Summary to December 31, 2013
(a) Accounts Receivable Summary as at December 31, 2013
RES#18 MOVED BY: Paul McQueen SECONDED BY: Perry Ritchie
RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable as at
December 31, 2013 in the amount of $676,971.59 including Planning items of
$490,235.50
Carried;
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BOARD OF DIRECTORS MINUTES MEETING No: 02/14 28 February, 2014 Page 6 of 8
b) Summary of Disbursements for the month of December 31, 2013
RES#19 MOVED BY: Michael Smith SECONDED BY: Paul McQueen
RESOLVED THAT: The Chair be authorized to approve disbursements as at December
31, 2013 in the sum of $377,878.25 including wages (net of withholdings) of
$132,505.37
Carried;
c) Statement of Operations for Period Ending December 31, 2013
RES#20 MOVED BY: Rob Keffer SECONDED BY: Keith White
RESOLVED THAT: The Unaudited Combined Statement of Operations Program
Summary as at December 31, 2013 be received.
Carried;
16. REPORT OF THE DIRECTOR OF CORPORATE SERVICES AND THE
CAO/SECRETARY-TREASURER
• 2013 YEAR END & SURPLUS ALLOCATION REPORT
RES#21 MOVED BY: Mel Coutanche SECONDED BY: Earl Hawkins
RESOLVED THAT: the Board receive the 2014 unaudited yearend report; and
THAT: the NVCA Auditor be directed to place any 2013 surplus funds in the following
reserves as specified:
• Planning Reserve - all planning program surplus
• New Lowell Reserve - all New Lowell CA program surplus
• Operational Reserve - the amount required to cover the cost of the Efficiency Audit
(approx. $50,000 including HST) after Planning and New Lowell are accounted for
• Capital Reserve - 75% of other surplus
• Human Resources Reserve - 25% of other surplus
Carried;
17. REPORT OF THE NVCA THIRD PARTY EFFICIENCY AUDIT AD-HOC COMMITTEE
16.1 Minutes of the Efficiency Audit Committee dated 10 January, 25 January
and 30 January, 2014
RES#22 MOVED BY: Mel Coutanche SECONDED BY: Earl Hawkins
RESOLVED THAT: the Board of Directors receive the Efficiency Audit Committee
meeting minutes from the 10 January, 25 January and 30 January, 2014 meetings for
information.
Carried;
16.2 Selection of the applicant to conduct the Efficiency Audit review
RES#23 MOVED BY: Mel Coutanche SECONDED BY: Earl Hawkins
BE IT RESOLVED: that the NVCA retain the services of Gazda, Houlne and Associates
Inc., to provide the service to conduct an Efficiency Audit Review as per the NVCA
Request For Proposal Terms of Reference and the Proposal submitted by Gazda, Houlne
and Associates Inc. at a cost of $43,690.00 plus HST; and
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BOARD OF DIRECTORS MINUTES MEETING No: 02/14 28 February, 2014 Page 7 of 8
THAT: Gazda, Houlne and Associates present their Phase 1 findings to the NVCA Board
of Directors May 23, 2014 board meeting; and
THAT: their Phase 2 Updated Performance Management Program be presented to the
June 27, 2014 Board of Directors meeting; and
THAT: funding for this review be paid from 2013 surplus funds; and
FURTHER THAT: the Chair of the NVCA Board of Directors be approved to enter into a
contract with Gazda, Houlne and Associates.
Recorded Vote: In Favour Aciainst
G. Ardiel P. Ritchie Bob Marrs
W. Benotto A. Savage Fred Nix
N. Bifolchi M. Smith Darren White
M. Coutanche G. Watson
E. Hawkins K. White
A. Khan D. Lougheed
R. Keffer
P. McQueen
Total: 14 in favour 3 against
Carried;
18. CORRESPONDENCE
(a) Letter from the Midhurst citizens group dated Jan 6/13 re: Midhurst Secondary
Plan. Response from NVCA Chair dated Jan 16/13 and Feb 18/14.
(b) Letter from the Town of Newmarket dated Jan 21/14 to NVCA re: Motion -
Ontario Junior Ranger Program.
(c) NVCA letter to member municipalities dated Jan 31/14 re: NVCA 2014 Municipal
Levy.
(d) The Township of Mulmur dated Feb 5/14 re: Motion appointing Mayor Paul Mills
as an alternate representative for Earl Hawkins should Earl be unable to attend.
(e) The Township of Oro-Medonte dated Feb 14/14 re: NVCA-SSEA MOU Extension to
December 31/16
(f) Township of Essa dated Dec 23/13 re: 2014 Minden flooding report.
RES#24 MOVED BY: Earl Hawkins SECONDED BY: Mel Coutanche
RESOLVED THAT: Correspondence not specifically dealt with be placed on file.
Carried;
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BOARD OF DIRECTORS MINUTES MEETING No: 02/14 28 February, 2014 Page 8 of 8
Item 19. was deferred to a future meeting of the Board of Directors.
19. Deputation - Lake Simcoe Southern Georgian Bay Clean Up Fund
Mark Palmer, Greenland Consulting
Anders Holder, Environment Canada
FUTURE MEETINGS:
Board of Directors — March 28, 2014
9:00 a.m. to 12:00 noon, John L. Jose Learning Centre, Tiffin CA
ADJOURN
RES#25 MOVED BY: Earl Hawkins SECONDED BY: Mel Coutanche
RESOLVED THAT: this meeting adjourn at 10:45 a.m. to meet again at the call of the chair.
Carried;
Chair Nina Bifolchi Wayne Wilson, CAO/Secretary-Treasurer
Approved on this 28th day of March, 2014
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HIGHLIGHTS
of the NVCA BOARD OF DIRECTORS MEETINGS
No. 03/14 - Mar. 28, 2014
Bird Studies Canada (BSC) has been authorized to install an automated telemetry
station at the Petun Conservation Area.
The Flyway Track Network is a joint project of BSC, Western University, Acadia
University and the University of Guelph. Using a network of radio telemetry stations,
researchers can track the movements of radio -tagged birds, bats and insects
throughout the land and seascape in real-time and with unprecedented precision. There
are currently 100 automated telemetry stations planned for southern Ontario and
Atlantic Canada. Each telemetry station can detect and track radio -tags within about
20 km. The stations are not permanent, being set-up for varying lengths of time
throughout the year (primarily April to November).
The project in its current form is expected to last 5-10 years.
The NVCA board agreed to seek official party status at the proposed consolidated
development hearing for a number of developments in Midhurst coming before the
Ontario Municipal Board (OMB) at a pre -hearing conference on April 9, 2014. Staff
indicated that the developments pose extensive issues affecting NVCA's mandated
interests related to flooding, erosion and resource management.
Board members received a presentation on the risk of spring flooding in the
Nottawasaga Valley watershed. Snow surveys conducted by NVCA staff show that the
average water content in the snow, 120 mm or 5", is almost two times the long-term
average. When this snow melts, it will pose a very high potential for flooding this
spring.
Staff are meeting with officials from watershed municipalities to discuss the flood
potential and ensure plans are in-place should a flood occur.
NVCA staff continue to monitor weather, river and snow conditions, and issue flood
statements as conditions warrant. Such a statement was issued by the authority on
March 27. This flood outlook cautioned about rising water and fast flows in area rivers
and streams owing to warming temperatures and expected rainfall. Residents were
reminded to stay safely away from area waterways.
NVCA Board Meeting Highlights No. 03/14 - Mar. 28, 2014 lof 2
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For more information:
Wayne Wilson, CAO/Secretary-Treasurer
(705) 424-1479 ext. 225 or wwilson@nvca.on.ca
For the full meeting agenda including documents and reports, visit our website at
http://nvca.on.ca/meetings/ oardofDirectors/Agendas/
Apr. 5 & 6—Spring Tonic Maple Syrup
Festival (Tiffin Centre for Conservation,
Utopia)
Apr. 25—Board Meeting 4/14 (Tiffin
Centre for Conservation, Utopia)
May 3 - Black Ash Creek Tree Planting
(Collingwood - date may change if
snow melt/weather do not cooperate)
May 10—NVCA's 25th Annual Tree Sale
(Tiffin Centre for Conservation, Utopia;
Nordic Centre, Wasaga Beach; and
other locations to be announced)
NVCA Board Meeting Highlights No. 03/14 - Mar. 28, 2014 2of 2
Page 80 of 121
Lake SienGue Region
BOARD OF DIRECTORS' MEETING
NO. BOD -03-14 — Friday, February 28, 2014
120 Bayview Parkway, Newmarket, ON
LSRCA Board Members Present:
Regional Councillor D. Bath, Chair
Mayor G. Dawe, Vice -Chair
Regional Councillor J. Ballinger
Councillor P. Craig
Regional Councillor B. Drew
Councillor A. Eek
Councillor K. Ferdinands
Mayor V. Hackson
Councillor D. Kerwin
Councillor J. O'Donnell
Councillor S. Strangway
Councillor B. Ward
Regrets:
Councillor M. Baier
Mr. E. Bull
Councillor D. Crake
Councillor D. Evans
Mayor R. Grossi
Councillor B. Haire
Mayor A. Orsi
I. DECLARATION OF PECUNIARY INTEREST
None noted for the record of this meeting.
II. APPROVAL OF THE AGENDA
MINUTES
LSRCA Staff Present:
D. G. Wood, Chief Administrative Officer
B. Kemp, General Manager, Conservation Lands
R. Jarrett, General Manager, Communications & Education
J. Lee, General Manager, Corporate & Financial Services
M. Walters, General Manager, Watershed Management
R. Baldwin, Director, Planning & Development Services
T. Barnett, Coordinator, BOD/CAO, Project & Services
B. Booth, Manager, Planning, Regulations & Enforcement
K. Christensen, Manager, Human Resources
P. Davies, Manager, Watershed Stewardship
S. Jagminas, Communications Specialist
K. Lillie, Land Management Technician
B. Longstaff, Manager, Subwatershed Planning & SWP
C. Taylor, Executive Director, Lake Simcoe Conservation Foundation
K. Yemm, Manager, Corporate Communications
Moved by: P. Craig Seconded by: V. Hackson
BOD -033-14 RESOLVED THAT the content of the Agenda for the February 28, 2014 meeting of the
LSRCA Board of Directors be approved as amended to include Staff Report 18 -14 -BOD
under Item XII, Other Business. CARRIED
III. ADOPTION OF THE MINUTES
a) Board of Directors—January 17, 2014
Moved by: J. Ballinger
Seconded by: S. Strangway
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BOD -034-14 RESOLVED THAT the minutes of the Special Board of Directors' Meeting No. BOD -
01 -14 held on Friday, January 17, 2014 be received and approved as printed and
circulated. CARRIED
b) 63rd Annual General Meeting —January 24, 2014
Moved by: A. Eek Seconded by: B. Drew
BOD -035-14 RESOLVED THAT the minutes of the 63rd Annual General Meeting of the LSRCA held
on Friday, January 24, 2014 be received and approved as printed and circulated.
CARRIED
c) Conservation Ontario Council Meeting — December 9, 2013
Moved by: J. Ballinger Seconded by: J. O'Donnell
BOD -036-14 RESOLVED THAT the minutes of Conservation Ontario Council Meeting #4/13 held
on Monday, December 9, 2013 be received for information. CARRIED
IV. ANNOUNCEMENTS
a) Chair Bath announced that she and Vice Chair Dawe had developed the LSRCA Chair/Vice Chair
Challenge for LSCF, a challenge for Board members in an effort to secure the support of each Board
member for the Lake Simcoe Conservation Foundation. She noted there are a number of ways Board
members can contribute, including payroll deduction, donation of per diem or meeting mileage, as well
as cash, cheque or online @ at.h�.J...p�/ .:.II„ Ik..�.SiIrTIc.��.��.:f.o; .alr..a a. ...!!oIrl.:.c.6�.;
b) General Manager, Corporate Communications, Renee Jarrett was pleased to advise Board members that
a photo of the Board of Directors as taken at January's Annual General Meeting had been handed out to
each member.
c) General Manager, Watershed Development, Michael Walters, advised Board members that the Lake
Simcoe Region Subwatershed Plans Implementation Report - 2013 had been handed out to each Board
member, noting how proud he is of the work by municipal partners which has resulted in lots of
progress in the last couple of years.
V. DEPUTATIONS
There were no deputations for this meeting.
VI. HEARINGS
There were no hearings at this meeting.
Due to technical issues with LSRCA Boardroom projection equipment, Agenda Items VIII, IX, X, and XII were dealt
with next, followed by Item VII, Presentations.
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VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
The Board identified Items 6, 7, and 8 as items requiring separate discussion.
IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by: G. Dawe Seconded by: B. Drew
BOD -037-14 RESOLVED THAT the following recommendations respecting the matters listed as
"Items Not Requiring Separate Discussion" be adopted as submitted to the Board,
and staff be authorized to take all necessary action required to give effect to same.
CARRIED
1. Correspondence
Regional Councillor Ballinger thanked the Board members for the letters of support sent to Premier Wynne
and Minister Orazietti by the various municipalities regarding the reinstatement of the Ontario Ranger
Program. He noted that although the program has not yet been reinstated, the letters have provided Friends
of the Ontario Ranger Program opportunity to begin discussions with the Province.
BOD -038-14 RESOLVED THAT correspondence listed as items 1 (a) to (f) be received for
information. CARRIED
2. Grant Funding Agreement: Holland Marsh Riparian Planting Project
BOD -039-14 RESOLVED THAT Staff Report No. 06 -14 -BOD regarding the Holland Marsh Riparian
Planting Project be received for information; and
FURTHER THAT staff be directed to enter into an agreement with the Ministry of
the Environment to implement riparian tree planting projects within the Holland
Marsh. CARRIED
3. Year -End Monitoring Report — Planning and Development Applications for the Period January 1
through December 31, 2013
BOD -040-14 RESOLVED THAT Staff Report No. 07 -14 -BOD regarding the year-end monitoring of
planning and development applications for the period January 1 through December
31, 2013 be received for information. CARRIED
4. Municipal Freedom of Information and Protection of Privacy Act: Annual Statistical Report
BOD -041-14 RESOLVED THAT Staff Report No. 08 -14 -BOD regarding the Municipal Freedom of
Information and Protection of Privacy Act — 2013 Annual Statistical Report be
received for information. CARRIED
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X.
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Page 4 of 9
5. Approval of the 2014 Occupational Health and Safety Policy and the Workplace Violence and
Harassment Policies for Lake Simcoe Region Conservation Authority
BOD -042-14 RESOLVED THAT Staff Report No. 09 -14 -BOD regarding the Authority's 2014
Occupational Health and Safety Policy and Workplace Violence and Harassment
Policies be approved and adopted in order to meet legislative requirements under
the Occupational Health and Safety Act. CARRIED
9. Appointment to the Lake Simcoe Coordinating Committee
BOD -043-14 RESOLVED THAT Staff Report No. 13 -14 -BOD be received; and
FURTHER THAT the Board Members endorse the application of Michael Walters,
General Manager, Watershed Management to the Ministry of the Environment as
the LSRCA's member on the Lake Simcoe Coordinating Committee. CARRIED
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
6. Scanlon Creek Conservation Area Management Plan Review Vision. Mission and Goals
In response to a question from Regional Councillor Drew on the uses of the farmhouse, the gatehouse
and the office space at Scanlon, General Manager, Conservation Lands, Brian Kemp explained that the
farmhouse renovations are currently on hold; however, the plan is for the farmhouse to be used as
community meeting space, public programming space, and the upper level is to be used as office space
for the Friends of Scanlon Creek program administration. He went on to note that the Education Centre
currently houses three LSRCA staff members, soon to be four. It will also be utilized as staff meeting
space and will house hoteling stations for staff. Renovation are planned to relocate staff from the
Newmarket administration offices to the upper level at the Education Centre.
Regional Councillor Ballinger noted that he has never been to the Scanlon facility and wondered if
perhaps the Board of Directors could hold a meeting there someday. CAO Wood advised that staff
would be pleased to show the Board the Scanlon facility and will work on arranging a meeting there.
Moved by: B. Drew Seconded by: V. Hackson
BOD -044-14 RESOLVED THAT Staff Report No. 10 -14 -BOD regarding an update on the Scanlon
Creek Conservation Area Management Plan Review be received for information;
and
FURTHER THAT the proposed revisions to the goals for Scanlon Creek Conservation
Area be approved. CARRIED
7. LSRCA Administration Office — Backup Generator Project (#CL -2013 -EBG)
Councillor O'Donnell, noting that the request from staff for the purchase of this backup generator
included utilizing $40,000 in 2013 surplus funds, asked what the 2013 surplus total was. General
Manager, Corporate and Financial Services, Jocelyn Lee, explained that operational surplus at the end of
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2013 was approximately $95,000, with additional surplus resulting from the physical filing system
installed in 2013.
Regional Councillor Ballinger commended staff on their due diligence in securing a competitive quote,
noting that per the Staff Report one quote was five times the amount of the quote that Staff was
recommending.
Moved by: J. Ballinger Seconded by: A. Eek
BOD -045-14 RESOLVED THAT Staff Report No. 11 -14 -BOD regarding LSRCA Administration Office
Backup Generator Project be received for information; and
FURTHER THAT the Board of Directors approve the proposal submitted by Pentor
Electric; and
FURTHER THAT staff be directed to proceed with the purchase and installation of
the backup generator for the Administration Office. CARRIED
8. Chief Administrative Office r/Sec reta rv-Trea surer Recruitment
In response to some clarification questions from Board members, Manager Human Resources, Keri
Christensen explained that three interested executive search firms had responded to the Request for
Quotation (RFQ) sent out on February 26, 2014, and that the next step would be for the Selection
Committee as defined in Staff Report No. 12 -14 -BOD to select a search firm. The search firm would then
begin its search for interested external and internal candidates. Ms. Christensen went on to explain that
the search firm would then narrow the list of candidates down to a reasonable number to be
interviewed by the Selection Committee. Ms. Christensen also noted that utilizing an executive search
firm will ensure a much more thorough search than staff would be able to conduct on their own.
Moved by: J. O'Donnell Seconded by: D. Kerwin
BOD -046-14 RESOLVED THAT Staff Report No. 12 -14 -BOD be received and approved; and
FURTHER THAT the process for the recruitment of a new Chief Administrative
Officer/Secretary-Treasurer for Lake Simcoe Region Conservation Authority be
approved as outlined in the Request for Quotation (RFQ) for an Executive Search
Firm dated February 6, 2014. CARRIED
XII. OTHER BUSINESS
Director, Planning and Development Services, Rob Baldwin, addressed Staff Report No. 18 -14 -BOD, which
sought the Board's approval to amend LSRCA's Watershed Development Fill Policies to allow for dyke and
agricultural maintenance throughout the calendar year in accordance with all other relevant Authority
policies and requirements. Mr. Baldwin noted that the policy currently prohibits the placement of fill during
the winter months (from December 1St to April 30th). In light of the significant flooding and several dyke
failures that farmers experienced in the spring of 2013, staff believe that amending the policy will allow staff
to work with the agricultural community to respond to their unique requirements in respect to dyke and
agricultural maintenance.
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Councillor Eek and Mayor Hackson, whose residents were affected by these dyke failures last spring, thanked
staff for being proactive in this matter.
Moved by: A. Eek
Seconded by: V. Hackson
BOD -047-14 RESOLVED THAT Staff Report No. 18 -14 -BOD regarding a Minor Amendment to the
Watershed Development Fill Policies to Allow for Dyke and Agricultural
Maintenance be received for information; and
FURTHER THAT the Watershed Development Policies be amended to allow for Dyke
and Agricultural Maintenance. CARRIED
VII. PRESENTATIONS
a) Guidance for the Protection and Restoration of Significant Groundwater Recharge Areas in the Lake
Simcoe Watershed
Manager, Subwatershed Planning and Source Water Protection, Ben Longstaff, provided a presentation on
Guidance for the Protection and Restoration of Significant Groundwater Recharge Areas (SGRAs) in the Lake
Simcoe Watershed, noting that the Lake Simcoe Protection Plan (LSPP) calls for the identification and
protection of these areas. He went on to note that SGRAs are identified under the Clean Water Act,
and Ecologically Significant Groundwater Recharge Areas (ESGRAs) are identified under the LSPP. Once
these areas have been identified, Mr. Longstaff explained, the next step was to develop the
guidance for the protection, restoration and maintenance of these recharge areas. The
recommended policies and actions contained with the guidance document are aimed at addressing
four key objectives: (i) to protect and enhance the quality and quantity of groundwater and surface
water by recognizing the importance of recharge areas; (ii) to ensure future development
contributes to the protection of these areas; (iii) to ensure that development and redevelopment
promotes water conservation, and other efficient uses of our water resources; and (iv) to protect
drinking water sources from contamination.
Moved by: K. Ferdinands Seconded by: J. O'Donnell
BOD -048-14 RESOLVED THAT the presentation by Manager, Subwatershed Planning and Source
Water Protection, Ben Longstaff, regarding Guidance for the Protection and
Restoration of Significant Groundwater Recharge Areas in the Lake Simcoe
Watershed be received for information. CARRIED
Also included in the agenda was Staff Report No. 04 -14 -BOD regarding guidance for the protection and
restoration of Significant Groundwater Recharge Areas (SGRAs) in the Lake Simcoe Watershed, which was
prepared by Manager, Subwatershed Planning and Source Water Protection, Ben Longstaff.
Moved by: S. Strangway
Seconded by: P. Craig
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BOD -049-14 RESOLVED THAT Staff Report No. 04 -14 -BOD regarding the Guidance for the
protection and restoration of significant groundwater recharge areas in the Lake
Simcoe watershed be received for information; and
FURTHER THAT the Board of Directors approve for release the "Guidance for the
protection and restoration of significant groundwater recharge areas in the Lake
Simcoe watershed". CARRIED
b) Showcasing Water Innovation (SWI) Water Quality Tradin
General Manager, Watershed Management, Michael Walters, provided a presentation on the Showcasing
Water Innovation (SWI) Water Quality Trading, noting that the originally named Lake Simcoe Phosphorus
Trading Program has now been renamed the Lake Simcoe Phosphorus Offset Program. The program
provides opportunities to achieve greater phosphorus reductions at lowest cost and is an initiative addressed
in the Lake Simcoe Protection Act.
Mr. Walters noted that a steering committee comprised of representatives from federal, provincial and
municipal agencies, First Nations and stakeholder groups (BILD, agriculture, and private industry) has been
instrumental in guiding the work to achieve a program which will be widely accepted. Based on a survey
that was conducted, A Citizen's Guide to Water Quality Offsetting was produced that has helped to explain
the concept of phosphorus offsetting to the public. This guide was also provided to the Board of Directors in
2013.
Mr. Walters outlined the details and recommendations of the Proposed Framework for Phase 1 of the
Program, on which staff were seeking Board of Directors' approval.
Moved by: V. Hackson Seconded by: B. Drew
BOD -050-14 RESOLVED THAT THAT the presentation by General Manager, Watershed
Management, Michael Walters, regarding Showcasing Water Innovation Water
Quality Trading be received for information. CARRIED
General Manager, Watershed Management, Michael Walters, had prepared Staff Report No. 05 -14 -BOD on
the Showcasing Water Innovation (SWI) Water Quality Trading, which included the Proposed Framework for
Phase 1 of the Lake Simcoe Phosphorus Offsetting Program.
Moved by: J. Ballinger Seconded by: A. Eek
BOD -051-14 RESOLVED Staff Report No. 05 -14 -BOD regarding an update of the Showcasing
Water Innovation (SWI) Water Quality Offsetting for Phosphorus Reduction in the
Lake Simcoe Watershed be received for information; and
FURTHER THAT the Proposed Framework for Phase 1 of the Lake Simcoe
Phosphorus Offsetting Program be approved in principle. CARRIED
XI. CLOSED SESSION
The Board moved to Closed Session to deal with confidential legal matters.
Page 87 of 121
12.d) Minutes of Lake Simcoe Region Conservation Authority rn
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -03-14
February 28, 2014 — Minutes
Page 8 of 9
Moved by: S. Strangway Seconded by: P. Craig
BOD -052-14 RESOLVED THAT the Board move to Closed Session to deal with confidential legal
matters, and
FURTHER THAT the members of the Executive Management Team, the Manager,
Planning, Regulations and Enforcement, the Coordinator, BOD/CAO, and legal
counsel from Beard Winter remain in the meeting for the discussion on Items a), b)
and c); and
FURTHER THAT the Chief Administrative Officer, the General Manager, Watershed
Development, the Director, Planning & Development Services, and legal counsel
from Beard Winter remain in the meeting for the discussion on Items d) and e).
CARRIED
Moved by: J. Ballinger Seconded by: S. Strangway
BOD -053-14 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED
a) Confidential Legal Matter
Moved by: D. Kerwin Seconded by: B. Drew
BOD -054-14 RESOLVED THAT Confidential Staff Report No. 14 -14 -BOD regarding a legal matter
be received for information. CARRIED
b) Confidential Legal Matter
Moved by: J. Ballinger Seconded by: B. Ward
BOD -055-14 RESOLVED THAT Confidential Staff Report No. 15 -14 -BOD regarding a legal matter
be received for information. CARRIED
c) Confidential Legal Matter
Moved by: V. Hackson Seconded by: J. O'Donnell
BOD -056-14 RESOLVED THAT Confidential Staff Report No. 16 -14 -BOD regarding a legal matter
be received for information. CARRIED
d) Confidential Legal Matter
Moved by: D. Kerwin Seconded by: B. Ward
BOD -057-14 RESOLVED THAT Confidential Staff Report No. 17 -14 -BOD regarding a legal matter
be received for information. CARRIED
Page 88 of 121
12.d) Minutes of Lake Simcoe Region Conservation Authority rn
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -03-14
February 28, 2014 — Minutes
Page 9 of 9
e) Confidential Legal Matter
Moved by: A. Eek Seconded by: S. Strangway
BOD -058-14 RESOLVED THAT the Confidential legal opinion by Mr. John Olah of Beard Winter be
received; and
FURTHER THAT a letter be drafted sharing a brief summary of findings and
requesting that information be provided. CARRIED
XIII. ADJOURNMENT
The meeting was adjourned at 1:04 p.m. on a motion by J. Ballinger.
R
Regional Councilor Debbie Bath
Chair
D. Gayle Wood
Chief Administrative Officer
Page 89 of 121
12.e) Minutes of Orillia Public Library Board meeting held o
MINUTES OF FEBRUARY 26, 2014 MEETING
A regular meeting of the Library Board was held at the Library commencing at 7:00 P.M.
PRESENT — BOARD —J. Rolland, Vice -Chair; D. Evans; K. Hewitt; P. Hislop;
M. Seymour; R. Stevens
STAFF — S. Campbell, Chief Executive Officer
K. Absalom, Director of Information Services
S. Dance, Director of Technical Services
A. Hodgkinson, Director of Children's & Youth Services
R. Anderson, Head of Circulation Services
T. Chatten, Recorder
ABSENT —J. Duncan, R. Fountain, G. Guthrie, T. Madden, P. Spears
Disclosure of Pecuniary Interest and General Nature Thereof — none
CONSENT AGENDA
MOTION #2014:o8
Moved by P. Hislop, seconded by D. Evans that the consent agenda of the February 26,
2014 meeting be adopted. CARRIED
DISCUSSION AGENDA
BUSINESS ARISING FROM THE MINUTES
Ad Hoe Contract Committee — A report was presented to the Board for discussion. D.
Evans abstained from voting on this motion.
MOTION #2014:09
Moved by P. Hislop, seconded by K. Hewitt that the Orillia Public Library Board
accepts Option 3: Oro-Medonte and Severn Township residents will pay a pro -rated
annual rate Of $112.00 for 'membership in 2014. Length of membership will be 9
months. CARRIED
REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES
Finance Committee -2014 Revenue Distribution Request
MOTION #2014:10
Moved by K. Hewitt, seconded by D. Evans that a request to the City of Orillia be made
to have the 2014 budget reflect a distribution of the revenue generated from the
Township contract for services for the first quarter Of 2014. CARRIED
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12.e) Minutes of Orillia Public Library Board meeting held o
Property Committee —
MOTION #2014:11
Moved by K. Hewitt, seconded by D. Evans that the Orillia Public Library Board enter
an in camera session at 7.*25 P.m. CARRIED
MOTION #2014:12
Moved by R. Stevens, seconded by K. Hewitt that the Orillia Public Library Board
leave an in camera session at 7.'45Pm, CARR -TED
Personnel Committee — M. Seymour presented a report for Board review, summarizing
the need to begin creating a new Board Strategic Plan in conjunction with the Planning
Committee. A meeting is to be scheduled to begin discussion.
NEW BUSINESS
Non -Resident Fee Increase —
MOTION #2014:13
Moved by D. Evans, seconded by P. Hislop that the Orillia Public Library Board
increase the annual non-resident fee from $125 to $150. CARRIED
Board Membership — Deferred
Revenue Distribution — M. Seymour abstained from voting on this motion.
MOTION #2014:14
Moved by K. Hewitt, seconded by R. Stevens that pending discussions with the City of
Orillia on budget distribution; the Board authorizes a four day closure of the Library
on December 27, 29, 30, 31 Of 2014 essentially resulting in a pay cut of 60% of one
week's salary for all staff with an approximate savings Of $14,375-00. CARRIED
Adjournment at 7:59 P.M.
CHIEF EXECUTIVE OFFICER
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12.e) Minutes of Orillia Public Library Board meeting held o
REPORT OF THE CEO
February 2014
Submitted by Suzanne Campbell
GOAL # 7 The Library will attract, develop and maintain a trained and educated workforce
and leadership that reflect our values and ethics.
A staff meeting was held on February 27th,
A Directors meeting was held on February 6.
I attended OLA from January 30 —Feb 1. Report included.
SOLS is producing a number of webinars on legal and legislative issues as they relate to
libraries. Library staff has been attending. The two offered in February were Legal Briefs Part 1
and Employment Law Update. Susan and I attended the employment law update which provided
information on employment law and social media. The webinar on Legislative issues was
attended by Tina as I was on vacation. The Municipal Act, the Occupational Health and Safety
Act, and the Accessibility Standards for Ontarians with Disability Act were reviewed
highlighting the legislative requirements for Libraries.
Sarah Csekey and I attended an IPad webinar as we investigate further uses of IPad and tablets in
the Library.
GOAL # 8 The Library will attract and develop Board Members, and maintain an effective
Board that reflects the library's values and ethics.
No Committee meetings were held.
GOAL # I The Library will increase its size to, meet the standards for the population served.
New Building Issues
1. Paint on canopy outside of Library peeling off. The Architects are looking into the product
used to determine the problem and solve it by the end of October. This problem will now
wait for a solution in the spring,
2. Two accessible Washroom doors were not working, Library paid for the work (Aquicon has
been asked to reimburse). Wiring was poorly installed. Still on-going.
3. Emergency exit locking mechanism failed, Library paid for repair and Aquicon has been
asked to reimburse) -still on going.
4. Emergency Exit hardware is still on order.
S. We are now having an issue with the placement of railing as it is creating accessibility issues
with the push button door operator, Kelly Smith, City Building Inspector is being asked to
comment. As of this month, this issue is still being looked at by the architects for a re -design.
Page 92 of 121
12.e) Minutes of Orillia Public Library Board meeting held o
Property Issues
HVAC unit 2 has not been working properly since the fall of 2013. This is a minor
inconvenience in the winter as it mostly handles only air exchange through the colder months of
the year. In the summer it is a bigger problem as it is used for air conditioning for a large portion
of the second floor. We are working with the City and our maintenance contractor to try and
rectify the problem. It was determined that the issues relate to the fire panel and OFS has been in
to complete the repairs.
GOAL # 8 Investigate, develop and maintain partnerships in the community
I attended the Lakehead Community Development Workshop on February 4'h.
GOAL # 9 The Library will be an agent far the development of the community.
Contract Negotiations
Staff consultation with Oro-Medonte continued through the month. Details were worked out on
the implementation of the new agreement for subsidized membership with Shawn Binns from
Oro-Medonte and Henry Sanders from Township of Severn. Staff are working on procedures
and membership criteria based on the consultation we have had with Severn and Oro-Medonte.
The Ministry has been contacted to determine if the new payment agreement is still considered a
contract by the Ministry or is now a pay for use relationship as it has elements of both.
Kent Guptill, Director of Facilities for the City of Orillia, and I met to discuss farther details on
the Lease agreement. The Property Committee has a meeting set up for next month.
Page 93 of 121
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REPORT OF THE DIRECTOR OF CHILDREN'S AND YOUTH SERVICES
Submitted By Amanda Hodgkinson
February 2014
Pro Tams
Goal 2,1 Develop and maintain programs associated with identfied groups.
The story time programs continued this month with high participation in all of the groups. The
programs finished at the end of the month in preparation for March break programming and will
begin again in May.
This month Amy Lambertsen and Erin Damery hosted a drop in day of Valentine's Day fun! The
day consisted of fain games and crafts with 105 participants. One of the highlights of the
prograrn was the display "The Book that Stole My Heart" where children wrote one of their
favorite books on a heart and displayed it on one of our pillars in the children's department.
We also continued to host our family drop in Lego program where families can come and build
Lego creations together.
Post -Secondary and School Partnerships
Goal 6 The Library will investigate, develop and maintain partnerships in the community.
In partnership with Lakehead University's Education program we continued to offer the
Alphabet Stew program, and the Circle of Readers Program. Both programs continue to have
steady attendance, and strengthen our partnerships with the University. The programs will
conclude the first week of March.
Several of the Lakehead students indicated a need for more hours to complete their placement so
they will work with Children's Service staff to help out with March Break programs next month.
Our Georgian College Student Koral McKendry continued to join us on Thursday and Friday
mornings. She began to participate in story times this month and will eventually lead a full story
time group herself.
We are continuing our partnership with Patrick Fogarty High School by having three of their
students join us for a co-op course. Ryan and Megan will be with us until the end of the school
year, and help keep us on track for our shelving, while Amanda, our newest co-op student will
join us to sit in on some Children's Services programming.
Tween Programs
Goal 2.1 Develop and maintain programs associated with identified groups,
The Mother Daughter Book club met this month for the first time under the name "The Relative
Readers" to discuss the book Beholding Bee. The mom's all loved it but the daughters did not
like the ghost story aspect of it. Beholding Bee talked about self-confidence and in response they
did an ail activity to complement the theme.
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Teen Pro -grams
Goal 2.1 Develop and maintain programs associated with identified groups.
This month Lindsey Toutant hosted a variety of programs including Fanclub, Maker Space, and
the BET group. She also placed Boredom Busters in the YA department which consisted of
Valentine's Day Cards and friendship bracelets, and she also returned the idea of covering the
tabletop with paper for the teens to get creative with it in the YA Department. Lindsey also
attended a LGBTQA meeting in the library.
Amanda Hodgkinson sat in on this month's BET meeting to chat with the teens about our YA
space in the library. We discussed how they used the space, what barriers are preventing them
from using the space and what changes they would like to make.
Our teen programming continues to develop and grow having a fulltime dedicated teen person!
Outreach and Publicity
Goal 4 The Library will advocate for increased public awareness of the value and range
of library services.
Material displays for this month included Valentine's Books, New Books, Winter Books, and
Craft and Activity books.
Goal 6 The Library will investigate, develop and maintain partnerships in the community.
Erin Damery and Amanda Hodgkinson met with Susan Charters of the Canadian Authors
Association to discuss a possible partnership about hosting a storytelling evening. We are also
hoping to make a partnership for our Battle of the Books program to have an author come and
speak to the participating students.
Amanda Hodgkinson met with Ninette Gyorody from the Orillia Museum of Art and History to
discuss Culture Days this fall and our participation involving the schools.
QrQug Visits and School Visits
Goal 2.7 Establish a mutually -beneficial presence in the school system.
Erin Damery held a Homeschool Battle visit in the library, as well as visiting Monsignor Lee
school to help promote and prepare them for the Battle of the Books. Staff has begun preparing
questions for the big day!
We also continued to host a small group of Homeschool families in the Children's programming
room where they explore art themes and use the space as a social meeting time.
Staff Development
Goal 7 The Library will attract, develop and maintain a trained and educated workforce.
Amanda Hodgkinson, Erin Damery and Lindsey Toutant attended the OLA Super Conference in
Toronto. (see attached reports).
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12.e) Minutes of Orillia Public Library Board meeting held o
REPORT FOR THE MONTH OF FEBRUARY 2014
by Director of Information Services
Kelli Absalom
GOAL 2: Create and maintain lifelong relationships with users:
Volunteer hours for the month of February were 328.25.
The Library Book Store raised $332.10 during the month of February.
GOAL 3: Optimize and customize library services to our user groups
This February Sarah Csekey organized a "Blind Date with a Book" program, Library
staff were encouraged to pick their favourite books from the fiction and non-fiction
collections, and write a "lovelorn" ad for each title. A template was made for staff to
advocate for their book with prompts such as "Everyone says I'm..." and "I'm looking for
someone who..." among others. We wrapped the books in brown paper to conceal their
identity and taped the want ad on the front, displaying the collection on the Staff Picks
shelf in our popular materials section. We made 63 love connections! Customers were
asked to fill out a bookmark ballot for a lunch for two, generously donated by Patilero.
The bookmark had an area for comments on their "dates" and we received lots of
positive feedback, including the following:. '7 found my date to be very funny, smart and
an amazing read. Well worth it! This program introduced our customers to items in our
collection in a meaningful way, highlighting books that might be lost in the shelves.
The Orillia Big Read Committee met in February to finalize this year's selection and
brainstorm program ideas. Committee members are myself, Sarah Csekey, Lee Kelly,
Melissa Robertson and Barb Romeo. The Big Read title will be launched on Saturday,
May 24th in conjunction with the Doors Open Orillia event.
Jayne Turvey held two "Lifescapes Twelve" memoir writing programs in February. One
of the programs featured guest speaker Dennis Rizzo, author and member of the
Mariposa Writer's Group. Twenty two people were in attendance.
Jayne held a meeting of the Genealogy Club in February. Guest speaker was Darryl
Wines, Preparator with the Simcoe County Museum. Darryl spoke about how to
preserve family treasures, including photos, clothing, newspapers, and silverware. Forty
one people were in attendance.
Sarah offered a "Discover Your Library Through Computers" course in February. This
session was fully registered and participants were very pleased to learn how to find their
own books and place their own holds.
The French Conversation Circle, led by Bernard Poigny, finished its six week session at
the end of February with fifty four people in attendance. The group enjoyed the
program so much they decided to meet informally on their own to practice until the next
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12.e) Minutes of Orillia Public Library Board meeting held o
session begins in the Spring. They will meet weekly in, the Fireplace Area.
The six week Chair Yoga session ended in February. The group wanted to continue for
another six weeks so the next session began the following week. Fifty seven people
were in attendance for the month.
The Bookworms Book Club, led by Michelle Sinclair, met in February to discuss "Secret
Daughter" by Shilpi Somaya Gowda. Fifteen members were in attendance.
I arranged for our leased Lobos from LSC to be updated with recent bestselling titles.
We have six Kobo Touches which are preloaded with ten titles each. The Kobos have a
loan period of four weeks and are kept at the CheckOut Desk.
We opened, the Computer Technology Lab during the Winter Olympics so our
customers could enjoy the events. We had fifteen people watching the men's semi-final
hockey game against Canada and the United States.
The weekly Knitting Group met in the Fireplace Room during the month of February with
thirty five people in attendance.
Alice de Munnik continued her Advanced Fiction Writing Course. Thirty two people
attended in the month of February.
Fifteen people were provided with library materials in our Community Outreach program
in February. Materials were also delivered to Victoria House and Birchmere Retirement
Residence.
Michelle and Lee created book displays on such topics as: Freedom to Read Week,
Black History Month, Five Star Reads and staff picks.
GOAL 4: Advocate for increased public awareness of the value and range of
library services:
Sarah Csekey produced and published an eNewsletter in February.
GOAL 5: Develop methods of measurement to evaluate the effectiveness of
library services and programs:
The Orillia Public Library's Facebook page had 783 followers at the end of February.
Page 97 of 121
February
Internet Usage
2247
Wireless Usage
1383
Online Products Usage
3057
Home page Visits
6582
Reference Questions Answered
3000
The Orillia Public Library's Facebook page had 783 followers at the end of February.
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12.e) Minutes of Orillia Public Library Board meeting held o
We also have 820 followers on Twitter.
GOAL C. Investigate, develop and maintain partnerships in the community:
Jayne organized the "in Conversation with Lakehead" Speaker Series which began in
February at the Library. Our first speaker was Dr. Kevin Willison from the Department
of Interdisciplinary Studies. He spoke on "Involving Communities to Help Advance
Community Development". Twelve people were in attendance.
Jayne did a PowerPoint presentation for the Champlain Seniors at the Legion on
February 25th. They had requested she present her talk on following her father's
footsteps during World War 11. Forty-five people were in attendance.
Jayne attended a meeting at City Hall to discuss the planning of Culture Days which is
to be held in September.
Jayne met with Suzy Kies, Program Development Director for VisionQuest. She is
putting together a storytelling program which will take place next winter and would like
to partner with the Library.
I attended an Information Orillia Board meeting.
The Welcome Centre Immigrant Services had fourteen people attend the English
Conversation Circle for Newcomers in February.
Goal 7: Attract, develop and maintain a trained and educated workforce.
Cyndi Smith, Christina Pestell, Michelle Sinclair, Lee Kelly and Jayne Turvey attended
CPI Training which was facilitated by Susan Dance.
Cyndi attended an OverDrive Patron Assistance webinar through the Southern Ontario
Library Service.
Sarah attended an ALA webinar entitled "Integrating iPads and Tablet Computers into
Library Services".
I attended a webinar on a new Reading Club Web app designed by Counting Opinions.
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REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
February 2014
Submitted by Susan Dance
Circulation:
Checkouts for February 2014 were approximately 15% lower compared to the same month last year.
The gatecount (estimated number of people coming through our doors) increased slightly from last year.
The number of holds placed on hold also showed an increase of nearly 20%. All our activities show a
marked increase over February 2012.
Feb 2012 Feb 2013.... Feb 2014
.... . ........... _ -
Checkouts 20849 31429 26419
Gatecount 15889 22198 23738
Holds 1572 3123 3642
Megan Wilkinson was hired for a part-time Circulation Clerk position. Megan worked previously at the
St. Thomas Public Library.
Richard Anderson continued to refine our procedures for recovering long -overdue items with excellent
results. The new "Yellow notices" which are mailed to delinquent accounts have had an impressive
response rate.
Circ staffers Sarah Babineau and Barb Romeo are on this year's library Big Read Committee and will
take an active part in planning and implementing this popular annual community reading program.
On February 21 Sarah Babineau worked late into the evening to support circulation and security issues
at the Physician's Recruitment Committee fundraiser.
Richard Anderson and I continued to plan for upcoming changes to Oro-Medonte and Severn Township
memberships. Policies and procedures are under review, technological challenges are being addressed,
and new forms are being developed. Front-line staff members are providing what limited inforivation is
available to concerned patrons.
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Technical Processing:
Judith Rudoler joined the TP staff as pail -time Technical Processing Clerk. Judith has a background in
papermaking and bookbinding; her duties here will include repairing and processing library materials.
Budget 2014:
The library's senior staff fine-tuned the materials budget to incorporate the reduction in our total
materials spending for 2014.
Professional Development:
With Suzanne Campbell I attended the SOLS webinar "Employment Law Update".
Safety and Security:
I held additional four-hour CPI "Prepare Training" sessions for staff. By the end of February most staff
members had received this basic training in de-escalation of difficult encounters. Feedback has been
positive. The remaining staff members will receive training when scheduling permits. Next steps:
reinforce the concepts learned through brief refresher sessions; hold a series of 2 -hour training sessions
on the CPI Topic Module "Challenged by Mental Illness at Work".
In February we experienced fewer disruptive events. One patron was ejected for the day due to
behaviour issues.
2 1 P a a e
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12.e) Minutes of Orillia Public Library Board meeting held o
MINUTES OF FEBRUARY 26, 2014 MEETING
A regular meeting of the Library Board was held at the Library commencing at 7:00 P.M.
PRESENT — BOARD —J. Rolland, Vice -Chair; D. Evans; K. Hewitt; P. Hislop;
M. Seymour; R. Stevens
STAFF — S. Campbell, Chief Executive Officer
K. Absalom, Director of Information Services
S. Dance, Director of Technical Services
A. Hodgkinson, Director of Children's & Youth Services
R. Anderson, Head of Circulation Services
T. Chatten, Recorder
ABSENT —J. Duncan, R. Fountain, G. Guthrie, T. Madden, P. Spears
Disclosure of Pecuniary Interest and General Nature Thereof — none
CONSENT AGENDA
MOTION #2014:o8
Moved by P. Hislop, seconded by D. Evans that the consent agenda of the February 26,
2014 meeting be adopted. CARRIED
DISCUSSION AGENDA
BUSINESS ARISING FROM THE MINUTES
Ad Hoe Contract Committee — A report was presented to the Board for discussion. D.
Evans abstained from voting on this motion.
MOTION #2014:09
Moved by P. Hislop, seconded by K. Hewitt that the Orillia Public Library Board
accepts Option 3: Oro-Medonte and Severn Township residents will pay a pro -rated
annual rate Of $112.00 for 'membership in 2014. Length of membership will be 9
months. CARRIED
REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES
Finance Committee -2014 Revenue Distribution Request
MOTION #2014:10
Moved by K. Hewitt, seconded by D. Evans that a request to the City of Orillia be made
to have the 2014 budget reflect a distribution of the revenue generated from the
Township contract for services for the first quarter Of 2014. CARRIED
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12.e) Minutes of Orillia Public Library Board meeting held o
Property Committee —
MOTION #2014:11
Moved by K. Hewitt, seconded by D. Evans that the Orillia Public Library Board enter
an in camera session at 7.*25 P.m. CARRIED
MOTION #2014:12
Moved by R. Stevens, seconded by K. Hewitt that the Orillia Public Library Board
leave an in camera session at 7.'45Pm, CARR -TED
Personnel Committee — M. Seymour presented a report for Board review, summarizing
the need to begin creating a new Board Strategic Plan in conjunction with the Planning
Committee. A meeting is to be scheduled to begin discussion.
NEW BUSINESS
Non -Resident Fee Increase —
MOTION #2014:13
Moved by D. Evans, seconded by P. Hislop that the Orillia Public Library Board
increase the annual non-resident fee from $125 to $150. CARRIED
Board Membership — Deferred
Revenue Distribution — M. Seymour abstained from voting on this motion.
MOTION #2014:14
Moved by K. Hewitt, seconded by R. Stevens that pending discussions with the City of
Orillia on budget distribution; the Board authorizes a four day closure of the Library
on December 27, 29, 30, 31 Of 2014 essentially resulting in a pay cut of 60% of one
week's salary for all staff with an approximate savings Of $14,375-00. CARRIED
Adjournment at 7:59 P.M.
CHIEF EXECUTIVE OFFICER
Page 102 of 121
12.e) Minutes of Orillia Public Library Board meeting held o
REPORT OF THE CEO
February 2014
Submitted by Suzanne Campbell
GOAL # 7 The Library will attract, develop and maintain a trained and educated workforce
and leadership that reflect our values and ethics.
A staff meeting was held on February 27th,
A Directors meeting was held on February 6.
I attended OLA from January 30 —Feb 1. Report included.
SOLS is producing a number of webinars on legal and legislative issues as they relate to
libraries. Library staff has been attending. The two offered in February were Legal Briefs Part 1
and Employment Law Update. Susan and I attended the employment law update which provided
information on employment law and social media. The webinar on Legislative issues was
attended by Tina as I was on vacation. The Municipal Act, the Occupational Health and Safety
Act, and the Accessibility Standards for Ontarians with Disability Act were reviewed
highlighting the legislative requirements for Libraries.
Sarah Csekey and I attended an IPad webinar as we investigate further uses of IPad and tablets in
the Library.
GOAL # 8 The Library will attract and develop Board Members, and maintain an effective
Board that reflects the library's values and ethics.
No Committee meetings were held.
GOAL # I The Library will increase its size to, meet the standards for the population served.
New Building Issues
1. Paint on canopy outside of Library peeling off. The Architects are looking into the product
used to determine the problem and solve it by the end of October. This problem will now
wait for a solution in the spring,
2. Two accessible Washroom doors were not working, Library paid for the work (Aquicon has
been asked to reimburse). Wiring was poorly installed. Still on-going.
3. Emergency exit locking mechanism failed, Library paid for repair and Aquicon has been
asked to reimburse) -still on going.
4. Emergency Exit hardware is still on order.
S. We are now having an issue with the placement of railing as it is creating accessibility issues
with the push button door operator, Kelly Smith, City Building Inspector is being asked to
comment. As of this month, this issue is still being looked at by the architects for a re -design.
Page 103 of 121
12.e) Minutes of Orillia Public Library Board meeting held o
Property Issues
HVAC unit 2 has not been working properly since the fall of 2013. This is a minor
inconvenience in the winter as it mostly handles only air exchange through the colder months of
the year. In the summer it is a bigger problem as it is used for air conditioning for a large portion
of the second floor. We are working with the City and our maintenance contractor to try and
rectify the problem. It was determined that the issues relate to the fire panel and OFS has been in
to complete the repairs.
GOAL # 8 Investigate, develop and maintain partnerships in the community
I attended the Lakehead Community Development Workshop on February 4'h.
GOAL # 9 The Library will be an agent far the development of the community.
Contract Negotiations
Staff consultation with Oro-Medonte continued through the month. Details were worked out on
the implementation of the new agreement for subsidized membership with Shawn Binns from
Oro-Medonte and Henry Sanders from Township of Severn. Staff are working on procedures
and membership criteria based on the consultation we have had with Severn and Oro-Medonte.
The Ministry has been contacted to determine if the new payment agreement is still considered a
contract by the Ministry or is now a pay for use relationship as it has elements of both.
Kent Guptill, Director of Facilities for the City of Orillia, and I met to discuss farther details on
the Lease agreement. The Property Committee has a meeting set up for next month.
Page 104 of 121
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REPORT OF THE DIRECTOR OF CHILDREN'S AND YOUTH SERVICES
Submitted By Amanda Hodgkinson
February 2014
Pro Tams
Goal 2,1 Develop and maintain programs associated with identfied groups.
The story time programs continued this month with high participation in all of the groups. The
programs finished at the end of the month in preparation for March break programming and will
begin again in May.
This month Amy Lambertsen and Erin Damery hosted a drop in day of Valentine's Day fun! The
day consisted of fain games and crafts with 105 participants. One of the highlights of the
prograrn was the display "The Book that Stole My Heart" where children wrote one of their
favorite books on a heart and displayed it on one of our pillars in the children's department.
We also continued to host our family drop in Lego program where families can come and build
Lego creations together.
Post -Secondary and School Partnerships
Goal 6 The Library will investigate, develop and maintain partnerships in the community.
In partnership with Lakehead University's Education program we continued to offer the
Alphabet Stew program, and the Circle of Readers Program. Both programs continue to have
steady attendance, and strengthen our partnerships with the University. The programs will
conclude the first week of March.
Several of the Lakehead students indicated a need for more hours to complete their placement so
they will work with Children's Service staff to help out with March Break programs next month.
Our Georgian College Student Koral McKendry continued to join us on Thursday and Friday
mornings. She began to participate in story times this month and will eventually lead a full story
time group herself.
We are continuing our partnership with Patrick Fogarty High School by having three of their
students join us for a co-op course. Ryan and Megan will be with us until the end of the school
year, and help keep us on track for our shelving, while Amanda, our newest co-op student will
join us to sit in on some Children's Services programming.
Tween Programs
Goal 2.1 Develop and maintain programs associated with identified groups,
The Mother Daughter Book club met this month for the first time under the name "The Relative
Readers" to discuss the book Beholding Bee. The mom's all loved it but the daughters did not
like the ghost story aspect of it. Beholding Bee talked about self-confidence and in response they
did an ail activity to complement the theme.
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12.e) Minutes of Orillia Public Library Board meeting held o
Teen Pro -grams
Goal 2.1 Develop and maintain programs associated with identified groups.
This month Lindsey Toutant hosted a variety of programs including Fanclub, Maker Space, and
the BET group. She also placed Boredom Busters in the YA department which consisted of
Valentine's Day Cards and friendship bracelets, and she also returned the idea of covering the
tabletop with paper for the teens to get creative with it in the YA Department. Lindsey also
attended a LGBTQA meeting in the library.
Amanda Hodgkinson sat in on this month's BET meeting to chat with the teens about our YA
space in the library. We discussed how they used the space, what barriers are preventing them
from using the space and what changes they would like to make.
Our teen programming continues to develop and grow having a fulltime dedicated teen person!
Outreach and Publicity
Goal 4 The Library will advocate for increased public awareness of the value and range
of library services.
Material displays for this month included Valentine's Books, New Books, Winter Books, and
Craft and Activity books.
Goal 6 The Library will investigate, develop and maintain partnerships in the community.
Erin Damery and Amanda Hodgkinson met with Susan Charters of the Canadian Authors
Association to discuss a possible partnership about hosting a storytelling evening. We are also
hoping to make a partnership for our Battle of the Books program to have an author come and
speak to the participating students.
Amanda Hodgkinson met with Ninette Gyorody from the Orillia Museum of Art and History to
discuss Culture Days this fall and our participation involving the schools.
QrQug Visits and School Visits
Goal 2.7 Establish a mutually -beneficial presence in the school system.
Erin Damery held a Homeschool Battle visit in the library, as well as visiting Monsignor Lee
school to help promote and prepare them for the Battle of the Books. Staff has begun preparing
questions for the big day!
We also continued to host a small group of Homeschool families in the Children's programming
room where they explore art themes and use the space as a social meeting time.
Staff Development
Goal 7 The Library will attract, develop and maintain a trained and educated workforce.
Amanda Hodgkinson, Erin Damery and Lindsey Toutant attended the OLA Super Conference in
Toronto. (see attached reports).
Page 106 of 121
12.e) Minutes of Orillia Public Library Board meeting held o
REPORT FOR THE MONTH OF FEBRUARY 2014
by Director of Information Services
Kelli Absalom
GOAL 2: Create and maintain lifelong relationships with users:
Volunteer hours for the month of February were 328.25.
The Library Book Store raised $332.10 during the month of February.
GOAL 3: Optimize and customize library services to our user groups
This February Sarah Csekey organized a "Blind Date with a Book" program, Library
staff were encouraged to pick their favourite books from the fiction and non-fiction
collections, and write a "lovelorn" ad for each title. A template was made for staff to
advocate for their book with prompts such as "Everyone says I'm..." and "I'm looking for
someone who..." among others. We wrapped the books in brown paper to conceal their
identity and taped the want ad on the front, displaying the collection on the Staff Picks
shelf in our popular materials section. We made 63 love connections! Customers were
asked to fill out a bookmark ballot for a lunch for two, generously donated by Patilero.
The bookmark had an area for comments on their "dates" and we received lots of
positive feedback, including the following:. '7 found my date to be very funny, smart and
an amazing read. Well worth it! This program introduced our customers to items in our
collection in a meaningful way, highlighting books that might be lost in the shelves.
The Orillia Big Read Committee met in February to finalize this year's selection and
brainstorm program ideas. Committee members are myself, Sarah Csekey, Lee Kelly,
Melissa Robertson and Barb Romeo. The Big Read title will be launched on Saturday,
May 24th in conjunction with the Doors Open Orillia event.
Jayne Turvey held two "Lifescapes Twelve" memoir writing programs in February. One
of the programs featured guest speaker Dennis Rizzo, author and member of the
Mariposa Writer's Group. Twenty two people were in attendance.
Jayne held a meeting of the Genealogy Club in February. Guest speaker was Darryl
Wines, Preparator with the Simcoe County Museum. Darryl spoke about how to
preserve family treasures, including photos, clothing, newspapers, and silverware. Forty
one people were in attendance.
Sarah offered a "Discover Your Library Through Computers" course in February. This
session was fully registered and participants were very pleased to learn how to find their
own books and place their own holds.
The French Conversation Circle, led by Bernard Poigny, finished its six week session at
the end of February with fifty four people in attendance. The group enjoyed the
program so much they decided to meet informally on their own to practice until the next
Page 107 of 121
12.e) Minutes of Orillia Public Library Board meeting held o
session begins in the Spring. They will meet weekly in, the Fireplace Area.
The six week Chair Yoga session ended in February. The group wanted to continue for
another six weeks so the next session began the following week. Fifty seven people
were in attendance for the month.
The Bookworms Book Club, led by Michelle Sinclair, met in February to discuss "Secret
Daughter" by Shilpi Somaya Gowda. Fifteen members were in attendance.
I arranged for our leased Lobos from LSC to be updated with recent bestselling titles.
We have six Kobo Touches which are preloaded with ten titles each. The Kobos have a
loan period of four weeks and are kept at the CheckOut Desk.
We opened, the Computer Technology Lab during the Winter Olympics so our
customers could enjoy the events. We had fifteen people watching the men's semi-final
hockey game against Canada and the United States.
The weekly Knitting Group met in the Fireplace Room during the month of February with
thirty five people in attendance.
Alice de Munnik continued her Advanced Fiction Writing Course. Thirty two people
attended in the month of February.
Fifteen people were provided with library materials in our Community Outreach program
in February. Materials were also delivered to Victoria House and Birchmere Retirement
Residence.
Michelle and Lee created book displays on such topics as: Freedom to Read Week,
Black History Month, Five Star Reads and staff picks.
GOAL 4: Advocate for increased public awareness of the value and range of
library services:
Sarah Csekey produced and published an eNewsletter in February.
GOAL 5: Develop methods of measurement to evaluate the effectiveness of
library services and programs:
The Orillia Public Library's Facebook page had 783 followers at the end of February.
Page 108 of 121
February
Internet Usage
2247
Wireless Usage
1383
Online Products Usage
3057
Home page Visits
6582
Reference Questions Answered
3000
The Orillia Public Library's Facebook page had 783 followers at the end of February.
Page 108 of 121
12.e) Minutes of Orillia Public Library Board meeting held o
We also have 820 followers on Twitter.
GOAL C. Investigate, develop and maintain partnerships in the community:
Jayne organized the "in Conversation with Lakehead" Speaker Series which began in
February at the Library. Our first speaker was Dr. Kevin Willison from the Department
of Interdisciplinary Studies. He spoke on "Involving Communities to Help Advance
Community Development". Twelve people were in attendance.
Jayne did a PowerPoint presentation for the Champlain Seniors at the Legion on
February 25th. They had requested she present her talk on following her father's
footsteps during World War 11. Forty-five people were in attendance.
Jayne attended a meeting at City Hall to discuss the planning of Culture Days which is
to be held in September.
Jayne met with Suzy Kies, Program Development Director for VisionQuest. She is
putting together a storytelling program which will take place next winter and would like
to partner with the Library.
I attended an Information Orillia Board meeting.
The Welcome Centre Immigrant Services had fourteen people attend the English
Conversation Circle for Newcomers in February.
Goal 7: Attract, develop and maintain a trained and educated workforce.
Cyndi Smith, Christina Pestell, Michelle Sinclair, Lee Kelly and Jayne Turvey attended
CPI Training which was facilitated by Susan Dance.
Cyndi attended an OverDrive Patron Assistance webinar through the Southern Ontario
Library Service.
Sarah attended an ALA webinar entitled "Integrating iPads and Tablet Computers into
Library Services".
I attended a webinar on a new Reading Club Web app designed by Counting Opinions.
Page 109 of 121
12.e) Minutes of Orillia Public Library Board meeting held o
REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
February 2014
Submitted by Susan Dance
Circulation:
Checkouts for February 2014 were approximately 15% lower compared to the same month last year.
The gatecount (estimated number of people coming through our doors) increased slightly from last year.
The number of holds placed on hold also showed an increase of nearly 20%. All our activities show a
marked increase over February 2012.
Feb 2012 Feb 2013.... Feb 2014
.... . ........... _ -
Checkouts 20849 31429 26419
Gatecount 15889 22198 23738
Holds 1572 3123 3642
Megan Wilkinson was hired for a part-time Circulation Clerk position. Megan worked previously at the
St. Thomas Public Library.
Richard Anderson continued to refine our procedures for recovering long -overdue items with excellent
results. The new "Yellow notices" which are mailed to delinquent accounts have had an impressive
response rate.
Circ staffers Sarah Babineau and Barb Romeo are on this year's library Big Read Committee and will
take an active part in planning and implementing this popular annual community reading program.
On February 21 Sarah Babineau worked late into the evening to support circulation and security issues
at the Physician's Recruitment Committee fundraiser.
Richard Anderson and I continued to plan for upcoming changes to Oro-Medonte and Severn Township
memberships. Policies and procedures are under review, technological challenges are being addressed,
and new forms are being developed. Front-line staff members are providing what limited inforivation is
available to concerned patrons.
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12.e) Minutes of Orillia Public Library Board meeting held o
Technical Processing:
Judith Rudoler joined the TP staff as pail -time Technical Processing Clerk. Judith has a background in
papermaking and bookbinding; her duties here will include repairing and processing library materials.
Budget 2014:
The library's senior staff fine-tuned the materials budget to incorporate the reduction in our total
materials spending for 2014.
Professional Development:
With Suzanne Campbell I attended the SOLS webinar "Employment Law Update".
Safety and Security:
I held additional four-hour CPI "Prepare Training" sessions for staff. By the end of February most staff
members had received this basic training in de-escalation of difficult encounters. Feedback has been
positive. The remaining staff members will receive training when scheduling permits. Next steps:
reinforce the concepts learned through brief refresher sessions; hold a series of 2 -hour training sessions
on the CPI Topic Module "Challenged by Mental Illness at Work".
In February we experienced fewer disruptive events. One patron was ejected for the day due to
behaviour issues.
2 1 P a a e
Page 111 of 121
r
12.f) Correspondence dated March 28, 2014 from Kathleen Wynn...
The Premier La premiere ministre
of Ontario de ('Ontario
Legislative Building
edifice de I'Assemblee legislative
Queen's Park
Queen's Park
Toronto, Ontario
Toronto (Ontario)
M7A 1A1
M7A 1A1
March 28, 2014
His Worship Harry S. Hughes
Mayor
Township of Oro-Medonte
148 Line 7 South
PO Box 100
Oro, Ontario
LOL 2X0
Dear Mayor Hughes:
APP 0 2 2014
ORO-#t/MDONTE
Tt�3fNSH#P
Thank you for writing to inform me of council's support of the resolution adopted by the Lake
Simcoe Region Conservation Authority regarding the Ontario Ranger Program. I appreciate your
keeping me apprised of council's position.
I note that you have sent a copy of your correspondence to my colleague the Honourable David
Orazietti, Minister of Natural Resources. As this issue falls under the minister's area of
responsibility, I have asked that he or a member of his staff to respond to you directly.
Thank you again for the information. I welcome council's input on this or any other issue of
provincial concern.
Sincerely,
Kathleen Wynne
Premier
c: The Honourable David Orazietti
Page 112 of 121
12.f) Correspondence dated March 28, 2014 from Kathleen Wynn...
March 18, 2014
The Honourable Kathleen Wynne
Premier of Ontario, Minister of Agriculture and Food
Legislative Building, Queen's Park
Toronto, ON
M7A 1A4
Re: Reinstatement of the Ontario Ranger Program
Dear Ms. Wynne,
Proud Heritage, Exciting Future
At its meeting on March 12, 2014 the Council of the Township of Oro-Medonte received
correspondence from the Lake Simcoe Region Conservation Authority regarding the above -noted matter
and adopted the following motion:
"Be it resolved
1. That the correspondence dated February 3, 2014 from Gayle Wood, CAO, Lake Simcoe Region
Conservation Authority and presented by Councillor Evans, re: Reinstatement of the Ontario
Ranger Program be received.
2. That The Council of the Township of Oro-Medonte supports the Lake Simcoe Region
Conservation Authority's motion to restore the Ontario Ranger Program in the 2014 provincial
budget.
3. And That The Honourable Kathleen Wynne, Premier of Ontario; The Honourable David Orazietti,
Minister of Natural Resources, Garfield Dunlop, MPP Simcoe North, and Lake Simcoe Region
Conservation Authority be advised of Council's decision under the Mayor's signature."
We respectfully request your consideration of Council's resolution of this matter and thank you in
advance for your time.
Sincerely,
Mayor Harry Hughes
/dbb
Cc: Member
David Oi
Garfield
Gayle W
148 Line 7 South, Box 100 P: (705) 487-2171 Www oro—medonte.ca
Oro, Ontario LOL 2X0 F: (705) 487-0133 Paae 113 of 121
The Premier
of Ontario
-Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A1
March 28, 2014
12.g) Correspondence dated March 28, 2014 from Kathleen Wynn...
La premiere ministre
de ('Ontario
Edifice de I'Assemblee I6gislative
Queen's Park
Toronto (Ontario)
WA 1A1
His Worship Harry Hughes
Mayor
Township of Oro-Medonte
148 Line 7 South
PO Box 100
Oro, Ontario
LOL 2X0
Dear Mayor Hughes:
IV MM
®rtiw.f
Ontario
j,=-- -
APR 0 2 2014
ORO-MED6.7;i1"i`E
Thank you for your letter and sharing the Council of the Township of Oro-Medonte's motion. I
value the input of our municipal partners.
As this issue falls within the area of responsibility of my colleague the Honourable Bill Mauro,
Minister of Municipal Affairs and'Housing, I have forwarded a copy of your correspondence to
him for his consideration.
Mayor Hughes, thank you again for writing. Please accept my best wishes.
Sincerely,
Kathleen Wynne
Premier
c: The Honourable Bill Mauro
Page 114 of 121
12.g) Correspondence dated March 28, 2014 from Kathleen Wynn...
March 18, 2014
The Honourable Kathleen Wynne
Premier of Ontario, Minister of Agriculture and Food
Legislative Building, Queen's Park
Toronto, ON
M7A 1A4
Proud Heritage, Exciting Future
Re: Wynne. Government Embraces Provincial Oversight of Municipal Government
Dear Ms. Wynne,
At its meeting on March 12, 2014 the Council of the Township of Oro-Medonte received
correspondence from the Association of Municipalities Ontario and Association of Municipalities of
Clerks and Treasurers of Ontario regarding the above -noted matter and adopted the following motion:
"Be it resolved
1. That the correspondence dated March 6, 2014 from Association of Municipalities of Ontario
(AMO) re: Wynne Government Embraces Provincial Oversight of Municipal Government and
correspondence dated March 7, 2014 from The Association of Municipalities of Clerks and
Treasurers of Ontario (AMCTO) re: AMCTO Statement - Proposed New Municipal Accountability
Measures and presented by Councillor Crawford be received.
2. That the Council of the Township of Oro-Medonte notes that the Provincial Oversight of
Municipal Government initiative was introduced without municipal consultation and supports
AMO's and AMCTO's position on this matter that:
?he Ontario Government would layer Provincial oversight and new administrative processes on
municipal government. It represents duplication and inefficiency, and importantly, it suggests
that Wynne's Government does not trust in the capacity of municipal government to expose and
address questions about performance and integrity.
No one knows what it would cost municipal government to fulfill these new responsibilities. But
new costs are inevitable, the administrative burden,is,likely to be substantial, and municipalities
and their citizens should expect more rgom
Assigning oversight authority to h i f of ti e Ontario ffi, ua� jndn , a provincial appointee
who is based at Queen s Pt rlc arab l rrts toy t to �o: t rstat r ey1h the effect of
transferring local mundc�pglrtipbliytoiege
3. And That Te;l�ondrf~Kt�lein1ii�e, PteFrIarr#Tie �oor� f-nda Jeffrey,
Minister=of ln/lunicipal Affairs and Housing, BrucetartfcnAll#',�Srrrc lortl, Gar d Dunlop,
MPP Simcoe North, AMO and AMCTO be advised of Councildecrs�oursdertle=lbr s
signature.
148 Line 7 South, Box 100 P. (705) 487-2171 Wwworo—medontexa
Oro, Ontario LOL 2X0 F: (705) 487-0133 Page 115 of 121
12.g) Correspondence dated March 28, 2014 from Kathleen Wynn...
Proud Heritage, Exciting Future
We respectfully request your consideration of Council's resolution of this matter and thank you in
advance for your time.
45incerVly,
Mayor Harry Hrhes&
/dbb
Cc: Members of Council
Linda Jeffrey, Minister of Municipal Affairs and Housing
Bruce Stanton, MP, Simcoe North
Garfield Dunlop, MPP, Simcoe North
Association of Municipalities Ontario
Association of Municipalities of Clerks and Treasurers of Ontario
148 Line 7 South, Box 100 P: (705) 487-2171 wwworo—medontexa
Oro, Ontario LOL 2X0 F: (705) 487-0133 Paae 116 of 121
13.a) Correspondence dated January 31, 2014 from Mario Sergi...
From: Ontario Honours And Awards (MCI) jmailto:Ontario onoursAnAwars(-ontario.ca]
Sent: Friday, January 31, 2014 12:52 PM
To: Ontario Honours And Awards (MCI)
Subject: 2014 Ontario Senior of the Year Award / Prix de la personne Agee de I'annee de I'Ontario
2014
Dear Mayor, Reeve and Members of Council:
It is with great pleasure that I invite you to participate in the 2014 Senior of the Year Award. This
annual award was created to give each municipality in Ontario the opportunity to recognize one
outstanding local senior.
Recipients are individuals who, after age 65, have enriched the social, cultural or civic life of their
community without thought of personal or financial gain. A personalized certificate with your
recipient's name will be provided and I encourage you to present it at a local ceremony during
Seniors' Month in June. This year will mark the 30th anniversary of Seniors' Month which celebrates
the contributions seniors make to their communities and province.
You can make a nomination online or download the form at www.ontario.ca/honoursanawars. The
deadline for nominations is April 30, 2014.
If you require more information, please contact the Ontario Honours and Awards Secretariat:
Email: ontariohonoursanawars(_ontario.ca
Telephone: 416 314-7526
Toll-free: 1 877 832-8622
TTY: 416 327-2391
Ontario's seniors deserve special recognition for their outstanding accomplishments. By working
together, we can ensure they are acknowledged in a meaningful way.
Sincerely,
Original signed by
Mario Sergio
Minister
Page 117 of 121
13.b) Correspondence dated March 29, 2014 from Don Leigh re:...
Shelswell, Curtis
From: don leigh
Sent: Saturday, March 29, 2014 9:54 AM
To: Shelswell, Curtis
Subject: Letter to the Mayor and all Councilors of Oro Medonte Township
This letter is to the Mayor and the entire council of Oro Medonte Township council :
I would like to propose a by-law be created in regard to the "safe and appropriate " use of wood boilers restricting the
use to a predetermined footprint of land and specific guidelines in regard to the placement of a property as
well. Boilers would only be permitted through an application process following and inspection of the property and
following analysis of wind patterns and the impact on surrounding properties, I would like to see boilers banned
completely from residential areas.
I currently live in a neighborhood in which someone has a wood boiler on their small residential lot. This boiler produces
a significant amount of smoke to the point that I have woke up to the smell of smoke in my house as it enters my "fresh
air" intake for my furnace. I have had to many occasions to mention that it is virtually impossible to do anything outside
when the smoke is bad. The source of the smoke is approx.. 500 meters from my house so I cannot imagine what the
adjacent neighbors to the boiler are experiencing.
I do not claim to be an expert regarding the use of a boiler but I have been subjected to the byproduct of a boiler for far
too many years and no one that lives in our beautiful township should have to step out their front door in the morning
and quickly be forced to retreat back into the house because of the smoke in the air ..... let alone wake up in the morning
in their house to the smell smoke.
Thank you for your time I appreciate your attention being given to this matter. If you have any questions please do not
hesitate to contact me.
Don Leigh
Page 118 of 121
15.a) A By-law to Repeal By-law No. 2010-051, Being a By-law...
The Corporation of the Township of Oro-Medonte
By-law No. 2014-045
A By-law to Repeal By-law No. 2010-051,
Being a By-law of The Corporation of the Township of Oro-Medonte
Respecting the Licensing, Regulating and Governing of Trailer Camps
Whereas Section 164 of the Municipal Act, 2001, S. 0. 2001, c.25, as amended,
provides that, without limiting sections 9, 10 and 11, a local municipality may prohibit or
license trailers located in the municipality;
And Whereas Council of the Township of Oro-Medonte did, on the 14th day of April,
2010, enact By-law No. 2010-051, being a By-law of The Corporation of the Township
of Oro-Medonte Respecting the Licensing, Regulating and Governing of Trailer Camps;
And Whereas the Council of the Township of Oro-Medonte does now deem it
necessary to repeal By-law No. 2010-051;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
That By-law No. 2010-051 is hereby repealed in its entirety.
This by-law shall take effect on the final passing thereof.
By-law read a First, Second and Third time, and Passed this 9th day of April, 2014.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 119 of 121
15.b) A By-law to Repeal By-law No. 2010-206 "Group Homes By...
The Corporation of the Township of Oro-Medonte
By-law No. 2014-046
A By-law to Repeal By-law No. 2010-206 "Group Homes By-law",
A By-law to Require the Licensing of Group Homes
within the Township of Oro-Medonte
Whereas Section 151 of the Municipal Act, S.O. 2001, c.25, as amended, sets out that
a municipality may provide for a system of licenses with respect to a business;
And Whereas Section 163 of the Municipal Act, S.O. 2001, c.25, as amended, sets out
that a municipality shall not pass a business licensing by-law for group homes unless
there is in effect in the municipality a by-law passed under section 34 of the Planning
Act that permits the establishment and use of group homes in the municipality;
And Whereas the Council for The Corporation of the Township of Oro-Medonte did
enact By-law No. 2003-091, being a by-law to adopt Amendment No. 17 to the Official
Plan, as amended, on the 21St day of August 2003, with respect to group homes;
And Whereas the Council for The Corporation of the Township of Oro-Medonte did
enact By-law 2005-037, being a by-law to amend Section 6.0 Definitions and Table Al
and Table A4 of By-law 97-95, as amended, on the 20th day of April 2005, with respect
to group homes;
And Whereas Council of the Township of Oro-Medonte did, on the 15th day of
December, 2010, enact By-law No. 2010-206 "Group Homes By-law", a By-law to
Require the Licensing of Group Homes within the Township of Oro-Medonte;
And Whereas the Council of the Township of Oro-Medonte does now deem it
necessary to repeal By-law No. 2010-206;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows
1. That By-law No. 2010-206 is hereby repealed in its entirety.
2. This by-law shall take effect on the final passing thereof.
By-law read a First, Second and Third time, and Passed this 9th day of April, 2014.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 120 of 121
18.a) Being a by-law to confirm the proceedings of the Counc...
The Corporation of the Township of Oro-Medonte
By -Law No. 2014-047
Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, April 9, 2014
Whereas Section 5 of the Municipal Act, 2001, S. 0. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By -Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By -Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday, April
9, 2014, and in respect to each Motion, Resolution and other actions passed
and taken by the Council at its said Meeting is, except where prior approval of
the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By -Law Read a First, Second and Third time, and Passed this 9t" day of April,
2014.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 121 of 121