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03 12 2014 Council Meeting Minutes5 Township Proud Heritage, Exciting Future Wednesday, March 12, 2014 The Township of Oro - Medonte Regular Council Meeting Minutes Council Chambers 2010 -2014 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans 6:01 p.m. Staff Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Present: Development Services; Derek Witlib, Manager, Planning Services; Janette Teeter, Deputy Clerk Also Rod Young, Ken & Catherine Tran, Christine Fry, Ann Truyens, Sue & Present: Gord Roehner, Josh Morgan, Helen Perry, Diane & Russ Thornton, Gerry Jorden, Helen Perry, Tim Crooks, Mark Leigh, Jack Smith, Mary Jean Crawford, Craig Shelswell, Shirley Guitard 1. Call to Order- Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 15 Council Meeting Minutes — March 12, 2014. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C140312 -1 Moved by Crawford, Seconded by Lancaster Be it resolved that the agenda for the Council meeting of Wednesday, March 12, 2014 be received and adopted, as amended, to withdraw Items 10c) Report No. DS2014 -014, Andria Leigh, Director of Development Services re: 1452711 Ontario Limited (Braestone) Proposed Street Naming Amendments, Lot 3, Pt Lot 2 RP51 R -21804 Part 1, Concession 9 (Oro) File: 43 -T -91031 and 15c) By -Law No. 2014 -034: A By -law to Provide for the Giving of Names to Highways within the Township of Oro - Medonte, County of Simcoe (File: 43 -T- 91031, Braestone Subdivision [Formerly Buffalo Springs]) Part of West Half Lot 2 & East Half of Lot 3, Concession 9 (Oro), Township of Oro - Medonte. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C140312 -2 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now go in Closed Session at 6:02 p.m. to discuss • litigation affecting the municipality. Carried. Page 2 of 15 Council Meeting Minutes — March 12, 2014. b) Motion to Rise and Report. Motion No. C140312 -3 Moved by Crawford, Seconded by Evans Be it resolved that we do now Rise at 6:25 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Item 4c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (2 Sunset Crescent). Carried. c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (2 Sunset Crescent). The following staff were present: Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services. Motion No. C140312 -4 Moved by Meyer, Seconded by Coutanche Be it resolved that the confidential correspondence dated March 4, 2014 and confidential verbal information presented by Andria Leigh, Director of Development Services re: Litigation affecting the municipality (2 Sunset Crescent) be received. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, March 5, 2014. Motion No. C140312 -5 Moved by Evans, Seconded by Lancaster Be it resolved that the draft minutes of the Council meeting held on Wednesday, March 5, 2013 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. Page 3 of 15 Council Meeting Minutes — March 12, 2014. 7. Public Meetings: a) Public Meeting for Proposed Amendment to the Zoning By -Law, Concession 9, East Part of Lot 11 (Oro), Township of Oro - Medonte, 2013 - ZBA -21 (Tran). Deputy Mayor Hough called the meeting to order at 7:01 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2013 - ZBA -21 (Ken Tran), described as Concession 9, East Part of Lot 11, formerly in the Township of Oro, Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on February 14, 2014 and a sign posted on the subject property on February 20, 2014. The Public Meeting notice was also posted on the Township's website on February 18, 2014. The following correspondence was received at the meeting: Simcoe County District School Board dated February 24, 2014; County of Simcoe dated March 10, 2014. Derek Witlib, Manager, Planning Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: None. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Township's website. There being no further comments or questions, the meeting adjourned at 7:09 p.m. Page 4 of 15 Council Meeting Minutes — March 12, 2014. b) Public Meeting for Proposed Amendment to the Zoning By -Law, Part of Lot 17, Concession 5, 2013 - ZBA -22 ( Faiers). Deputy Mayor Hough called the meeting to order at 7:10 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2013- ZBA -22 (Donald Faiers) Part 3, Plan 51 R- 19032, Part Lot 17, Concession 5, Formerly Medonte Township, Current Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on February 14, 2014 and a sign posted on the subject property on February 14, 2014. The Public Meeting notice was also posted on the Township's website on February 18, 2014. The following correspondence was received at the meeting: Simcoe County District School Board dated February 24, 2014; Frank Nolte dated March 7, 2014; Mark St. Denis dated March 10, 2014; Nottawasaga Valley Conservation Authority dated March 11, 2014. Derek Witlib, Manager, Planning Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: Gerry Jorden, agent on behalf of applicant. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Township's website. There being no further comments or questions, the meeting adjourned at 7:28 p.m. Page 5 of 15 Council Meeting Minutes — March 12, 2014. c) Public Meeting for Proposed Amendment to the Zoning By -Law, Range 2, Part Lot 2 (Oro), Registered Plan 51 R- 30656, Part 3, Township of Oro - Medonte, 2014- ZBA -01 (Simcoe Community Services). Deputy Mayor Hough called the meeting to order at 7:29 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2014 - ZBA -01 (Simcoe County Community Services), 1101 Range Road, described as Range 2, Part Lot 2, formerly in the Township of Oro, Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on February 14, 2014 and a sign posted on the subject property on February 19, 2014. The Public Meeting notice was also posted on the Township's website on February 18, 2014. The following correspondence was received at the meeting: Simcoe County District School Board dated February 24, 2014. Derek Witlib, Manager, Planning Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: Rod Young, agent on behalf of applicant. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Township's website. There being no further comments or questions, the meeting adjourned at 7:35 p.m. Page 6 of 15 Council Meeting Minutes — March 12, 2014. d) Public Meeting for Proposed Amendment to the Zoning By -Law, 498 Moon Point Drive, Part Lots 15 and 16, Concession 3, South Orillia, & Part Road Allowance between Lots 15 & 16, Concession 3, South Orillia, Part 2, Plan 51 R34471, Township of Oro - Medonte, 2013 - ZBA -19 (YLCC Inc.). Deputy Mayor Hough called the meeting to order at 7:35 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2013 - ZBA -19 (Youth Leadership Camps Canada — YLCC Inc.), 498 Moon Point Drive and described as Part Lots 15 & 16 Concession 3, South Orillia, & Part Road Allowance between Lots 15 & 16, Concession 3 South Orillia Part 2, Plan 51 R 34471, in the Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on February 14, 2014 and a sign posted on the subject property on February 14, 2014. The Public Meeting notice was also posted on the Township's website on February 18, 2014. The following correspondence was received at the meeting: Simcoe County District School Board dated February 24, 2014; Lake Simcoe Region Conservation Authority dated March 6, 2014. Derek Witlib, Manager, Planning Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: Rod Young, agent on behalf of applicant. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Township's website. There being no further comments or questions, the meeting adjourned at 7:43 p.m. Page 7 of 15 Council Meeting Minutes — March 12, 2014. e) Public Meeting for Proposed Amendments to the Official Plan and Zoning By -Law, 544 and 556 Line 11 North, Part of the East Half of Lot 17, Concession 11 (Oro) Township of Oro- Medonte 2013- OPA -01 & 2013 - ZBA -12 (SCS Leasing /Shelswell Excavating & Grading Ltd.). Deputy Mayor Hough called the meeting to order at 7:44 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 22 and 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendments to the Official Plan and Zoning By -law, Applications 2013- OPA -01 and 2013 - ZBA -12 (SCS Leasing /Shelswell Excavating & Grading Ltd.), 544 and 556 Line 11 North, Part of the East Half of Lot 17, Concession 11 (formerly in the Township of Oro), now in the Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on February 14, 2014 and a sign posted on the subject property on February 19, 2014. The Public Meeting notice was also posted on the Township's website on February 19, 2014. The following correspondence was received at the meeting: Lake Simcoe Region Conservation Authority dated February 24 and January 22, 2014; County of Simcoe dated February 26 and January 17, 2014; Tim Crooks received March 10, 2014; Sheila and Dave Kirkland received March 10, 2014; Joshua Morgan, Morgan Planning & Development Inc.; Craig Shelswell, Morris Shelswell & Sons Excavating & Grading Ltd., Henry and Reta Regelink, Big Curve Acres Farm dated March 12, 2014; Shirley Guitard dated March 11, 2014. Derek Witlib, Manager, Planning Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: Helen Perry; Joshua Morgan, Morgan Planning & Development Inc. on behalf of Russ and Diane Thornton (distributed pictures to members of Council); Russ Thornton (2x); Tim Crooks (distributed pictures to members of Council); Diane Thornton, Mark Leigh, Jack Smith, Mary Jean Crawford, Craig Shelswell. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Township's website. There being no further comments or questions, the meeting adjourned at 8:23 p.m. Page 8 of 15 Council Meeting Minutes — March 12, 2014. 8. Deputations: None. 9. Identification From the Public of an Agenda Item of Interest: 10. Reports of Municipal Officers: a) Report No. F12014 -08, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Statement of Accounts - February 28, 2014. Motion No. C140312 -6 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. F12014 -08, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Statement of Accounts - February 28, 2014 be received for information only. 2. And That the accounts for the month of February 2014 totalling $1,638,415.26 be received. Carried. b) Report No. DS2014 -011, Andria Leigh, Director of Development Services re: Zoning By- law Amendment 2013 - ZBA -20 (McKerroll), 3225 Line 7 North, Concession 8, Part of Lot 1 (Oro), Township of Oro - Medonte [Refer to Item 15b)]. Motion No. C140312 -7 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. DS2014 -011, Andria Leigh, Director of Development Services re: Zoning By -law Amendment Application 2013 - ZBA -20 by Jesse McKerroll to permit a home industry, 3225 Line 7 North, Concession 8, Part of Lot 1 (Oro), Township of Oro - Medonte be received and adopted. 2. That Zoning By -law Amendment Application 2013- ZBA -20, for Township of Oro - Medonte, being on Schedule "A 17 to Zoning Bylaw 97 -95, as amended, is hereby further amended by changing the zone symbol applying to lands located in Part of Lot 1, Concession 8, being 3225 Line 7 North, from an Agricultural /Rural (A/RU) Zone to an Agricultural /Rural Exception 242 (A/RU *242) Zone and shown on Schedule "A" of draft By -Law 2014 -028. 3. That the appropriate By -law be brought forward for Council's consideration. 4. And That the applicant be advised of Council's decision under the Director of Development Services' signature. Carried. Page 9 of 15 Council Meeting Minutes — March 12, 2014. c) Report No. DS2014 -014, Andria Leigh, Director of Development Services re: 1452711 Ontario Limited (Braestone) Proposed Street Naming Amendments, Lot 3, Pt Lot 2 RP51 R- 21804 Part 1, Concession 9 (Oro) File: 43 -T -91031 [Refer to Item 15c)]. This item was withdrawn. d) Report No. DS2014 -015, Andria Leigh, Director of Development Services re: Deeming By- law Application, Shirley Shelswell, 164, 166 Lakeshore Road West Lots 76, 77, Plan 967 [Refer to Item 15a)]. Motion No. C140305 -8 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. DS2014 -015, Andria Leigh, Director of Development Services re: Application for Deeming By -law by Shirley Shelswell to deem Lots 76 & 77, Plan 967 be received and adopted. 2. That the request to deem two lots, being Lots 76 and 77, Plan 967 as outlined in draft By -Law No. 2014 -025 be approved. 3. That the appropriate by -law be brought forward for Council's consideration. 4. And That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. 11. Reports of Members of Council: a) Councillor Evans, correspondence dated February 3, 2014 from Gayle Wood, CAO, Lake Simcoe Region Conservation Authority re: Reinstatement of the Ontario Ranger Program. Motion No. C140312 -9 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated February 3, 2014 from Gayle Wood, CAO, Lake Simcoe Region Conservation Authority and presented by Councillor Evans, re: Reinstatement of the Ontario Ranger Program be received. 2. That The Council of the Township of Oro - Medonte supports the Lake Simcoe Region Conservation Authority's motion to restore the Ontario Ranger Program in the 2014 provincial budget. 3. And That The Honourable Kathleen Wynne, Premier of Ontario; The Honourable David Orazietti, Minister of Natural Resources, Garfield Dunlop, MPP Simcoe North, and Lake Simcoe Region Conservation Authority be advised of Council's decision under the Mayor's signature. Carried. Page 10 of 15 Council Meeting Minutes — March 12, 2014. b) Councillor Crawford, correspondence dated March 6, 2014 from Association of Municipalities of Ontario (AMO) re: Wynne Government Embraces Provincial Oversight of Municipal Government. Motion No. C140312 -10 Moved by Meyer, Seconded by Coutanche Be it resolved That the correspondence dated March 6, 2014 from Association of Municipalities of Ontario (AMO) re: Wynne Government Embraces Provincial Oversight of Municipal Government and correspondence dated March 7, 2014 from The Association of Municipalities of Clerks and Treasurers of Ontario ( AMCTO) re: AMCTO Statement Proposed New Municipal Accountability Measures and presented by Councillor Crawford be received. 2. That the Council of the Township of Oro - Medonte notes that the Provincial Oversight of Municipal Government initiative was introduced without municipal consultation and supports AMO's and AMCTO's position on this matter that: "The Ontario Government would layer Provincial oversight and new administrative processes on municipal government. It represents duplication and inefficiency, and importantly, it suggests that Wynne's Government does not trust in the capacity of municipal government to expose and address questions about performance and integrity. No one knows what it would cost municipal government to fulfill these new responsibilities. But new costs are inevitable, the administrative burden is likely to be substantial, and municipalities and their citizens should expect more red tape. Assigning oversight authority to the Office of the Ontario Ombudsman, a provincial appointee who is based at Queen's Park and who reports to Ontario's Legislature, has the effect of transferring local municipal accountability to the Province ". 3. And That The Honourable Kathleen Wynne, Premier of Ontario; The Honourable Linda Jeffrey, Minister of Municipal Affairs and Housing, Bruce Stanton, MP, Simcoe North, Garfield Dunlop, MPP Simcoe North, AMO and AMCTO be advised of Council's decision under the Mayor's signature. Carried. Page 11 of 15 Council Meeting Minutes — March 12, 2014. 12. Consent Agenda: a) Announcements of Interest to the Public: 1. Battle of the Badges, Saturday, March 22, 2014, Oro - Medonte Community Arena. b) Minutes of Orillia Public Library meeting held on January 15, 2014. Staff Recommendation: Receive. c) Minutes of Nottawasaga Valley Conservation Authority meetings (2) held on January 10, 2014 and Highlights of meeting held on February 28, 2014. Staff Recommendation: Receive. d) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 24, 2014. Staff Recommendation: Receive. e) Correspondence dated February 25, 2014 from Marci Csumrik, Chair, Orillia Soldiers' Memorial Hospital Foundation re: Letter of Appreciation. Staff Recommendation: Receive. f) Correspondence dated February 18, 2014 from Ted Wieclawek, Fire Marshal of Ontario and Chief of Emergency Management, Ministry of Community Safety and Correctional Services re: Annual Review of Emergency Management Program. Staff Recommendation: Receive. Motion No. C140312 -11 Moved by Evans, Seconded by Lancaster Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Battle of the Badges, Saturday, March 22, 2014, Oro - Medonte Community Arena. b) Minutes of Orillia Public Library meeting held on January 15, 2014. Received. c) Minutes of Nottawasaga Valley Conservation Authority meetings (2) held on January 10, 2014 and Highlights of meeting held on February 28, 2014. Received. d) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 24, 2014. Received. e) Correspondence dated February 25, 2014 from Marci Csumrik, Chair, Orillia Soldiers' Memorial Hospital Foundation re: Letter of Appreciation. Received. f) Correspondence dated February 18, 2014 from Ted Wieclawek, Fire Marshal of Ontario and Chief of Emergency Management, Ministry of Community Safety and Correctional Services re: Annual Review of Emergency Management Program. Received. Carried. Page 12 of 15 Council Meeting Minutes — March 12, 2014. 13. Communications: a) Correspondence dated March 3, 2014 from Lisa Groves, Burl's Creek Family Event Park re: Request to Designate 2014 Events as "Municipally Significant ". Motion No. C140312 -12 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated March 3, 2014 from Lisa Groves, Burl's Creek Family Event Park re: Request to Designate 2014 Events as "Municipally Significant" be received. 2. That the Council of the Township of Oro - Medonte designates the: - 32nd Annual Spring Barrie Automotive Flea Market — June 5 -8, 2014; - Canadian All Truck Nationals — June 21 & 22, 2014; and - 44th Annual Fall Barrie Automotive Flea Market - September 4 -7, 2014 at Burl's Creek Family Event Park to be "municipally significant" events. 3. And that Burl's Creek Family Event Park be advised accordingly, under the Mayor's signature, to assist them in their application to the Alcohol Gaming Commission of Ontario. Carried. b) Correspondence dated February 27, 2014 from John Dance, Superintendent of Facility Services, Simcoe County District School Board re: Accommodation Review Committee (ARC) - Community Representation. Motion No. C140312 -13 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the correspondence dated February 27, 2014 from John Dance, Superintendent of Facility Services, Simcoe County District School Board re: Accommodation Review Committee (ARC) - Community Representation be received. 2. And That Ken St. Amant be advised of Simcoe County District School Board's decision and thanked for his interest in representing the Township of Oro - Medonte, under the Mayor's signature. Carried. Page 13 of 15 Council Meeting Minutes — March 12, 2014. 14. Notice of Motions: None. 15. By -Laws: a) By -Law No. 2014 -025: A By -law to deem certain plans of subdivision or parts thereof not to be registered plans of subdivision within the meaning of the Planning Act R.S.O. 1990 c. P. 13, as amended. b) By -Law No. 2014 -028: A By -law to amend the zoning provisions which apply to lands within Part of Lot 1, Concession 8 (Former Township of Oro), 3225 Line 7 North (Jessie McKerroll, 2013 - ZBA -20). c) By -Law No. 2014 -034: A By -law to Provide for the Giving of Names to Highways within the Township of Oro - Medonte, County of Simcoe (File: 43 -T- 91031, Braestone Subdivision [Formerly Buffalo Springs]) Part of West Half Lot 2 & East Half of Lot 3, Concession 9 (Oro), Township of Oro - Medonte. Item c) By -Law No. 2014 -034 was withdrawn. Motion No. C140312 -14 Moved by Coutanche, Seconded by Meyer Be it resolved that a) By -Law No. 2014 -025: A By -law to deem certain plans of subdivision or parts thereof not to be registered plans of subdivision within the meaning of the Planning Act R.S.O. 1990 c. P. 13, as amended. b) By -Law No. 2014 -028: A By -law to amend the zoning provisions which apply to lands within Part of Lot 1, Concession 8 (Former Township of Oro), 3225 Line 7 North (Jessie McKerroll, 2013 - ZBA -20). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. Questions from the Public Clarifying an Agenda Item: Page 14 of 15 Council Meeting Minutes — March 12, 2014. 17. Closed Session Items (Unfinished Items): None. 18. Confirmation By -Law: a) By -Law No. 2014 -033: Being a By -Law to confirm the proceedings of the Council meeting held on Wednesday, March 12, 2014. Motion No. C140312 -15 Moved by Evans, Seconded by Lancaster Be it resolved that By -Law No. 2014 -033: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, March 12, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19.Adjournment: a) Motion to Adjourn. Motion No. C140312 -16 Moved by Crawford, Seconded by Evans Be it resolved that we do now adjourn at 8:54 p.m. Mayor, H. S. Vughes Carried. Page 15 of 15