03 05 2014 Council Meeting MinutesTownship qf
Proud Heritage, Exciting Future
Wednesday, March 5, 2014
The Township of Oro-Medonte
Regular Council Meeting Minutes
Council Chambers
2010-2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster (arrived @ 9:10am)
Councillor John Crawford
Councillor Dwight Evans
9:04 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Andria Leigh, Director of Development Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Hugh Murray, Fire Chief; Rob
Jermey, Deputy Fire Chief; John Wigle, Fire Prevention, Fire & Life Safety
Educator; Tamara Obee, Manager Health & Safety, Human Resources;
Curtis Shelswell, Chief Municipal Law Enforcement Officer; Janette
Teeter, Deputy Clerk; Samah Othman, Executive Assistant, Corporate
Communications Specialist; Darcy Brooke-Bisschop, Administrative
Assistant; Jen Jermey, Records Clerk; Sgt. Giuseppe (Joe) Pileggi, Barrie
Detachment, Ontario Provincial Police
Also Garry Shoebridge, Earl & Sharon Briggs, Doug & Marion Briggs, George
Present: & Katherine Langman, Wayne Horne; Edward Langman, Bryan Johnston,
Gerry Shelswell, Nat Shelswell Brian English, Allan Johnson, John
Atkinson, Paul Herbst, Terry Boutcher, Ross Jermey, Murray & Heather
Langman, Michael Manastersky, Mike Barnett, Michelle Cutts, Deb &
Duncan Forrest, John Cuppage, Bill Cartmill, George Anderson, M.
Shelswell, Bill & Lois Sweetland, Bill & Helen Stonkus, Glen Conway, Jim
Crawford, Alexander Richmond, Bill Easley, Edna Ayers, Margaret Ayer,
Sandy Shelswell, Bill Dixon, Ivadell Scott, Mary Robertson, S. Craig,
Barry Smith
1. Call to Order - Private Prayer/Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
Page 1 of 15
Council Meeting Minutes — March 5, 2014.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C140305-1
Moved by Meyer, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, March 5, 2014 be
received and adopted, as amended, to withdraw Item 10e) Report No. DS2014-012,
Andria Leigh, Director of Development Services re: Request for Alternate Securities for
Pre -Servicing Agreement (Turtle River Subdivision - Prices Corners) and Item 15a) By -
Law No. 2014-020: A By -Law to authorize the execution of a Pre -Servicing Agreement
with 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application 2004 -SUB -02,
Part of Lot 19, Concession 9 (Medonte), Township of Oro-Medonte.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C140305-2
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss
• acquisition/disposition of land.
Carried.
b) Motion to Rise and Report.
Motion No. C140305-3
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 9:15 a.m. and Recess until 10:00 a.m. at such at
time we shall Report on the Closed Session Item 4c) Doug Irwin, Director of Corporate
Services/Clerk re: Acquisition/disposition of land (School House Road).
Carried.
Page 2 of 15
Council Meeting Minutes – March 5, 2014.
c) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land
(School House Road).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk.
Motion No. C140305-4
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Confidential Report No. CS2014-10, Doug Irwin, Director of Corporate
Services/Clerk, re: Acquisition/disposition of land (School House Road) be received
and adopted.
2. And Whereas pursuant to Motion No. SC130814-5, Council declared the lands to be
surplus to the municipality, such lands now described as Part of the Original Road
Allowance between Lots 20 & 21, and Part of Lot 21, Concession 9, Part of PIN
58549-0007(LT), being Part 1, Plan 51R-39338.
3. That the lands described as Part of the Original Road Allowance between Lots 20 &
21, and Part of Lot 21, Concession 9, being Part 1, Plan 51R-39338, Part of PIN
58549-0007(LT) be permanently closed and transferred by direct sale to the abutting
property owner being 44 Line 9 South, PIN 58549-0049 (LT).
4. That the lands described as Part 1, Plan 51R-39338, Part of PIN 58549-0007(LT)
merge on title with the lands described as 44 Line 9 South, being PIN 58549-0049
(LT), within the meaning of The Planning Act, R.S.O. 1990, as amended.
5. That as a condition of such transfer, the property owner is required to bring an
Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate
their parcels to one Property Identifier Number, at their own expense.
6. That the applicant be advised of the land value established for the said land and,
upon acceptance of the offer, the Clerk bring forward the appropriate by-law for
Council’s consideration.
7. And that the applicant be advised of Council’s decision under the Director of
Corporate Service/Clerk’s signature.
Carried.
5.Minutes of Council and Committees:
a) Minutes of Heritage Committee meeting held on Monday, February 24, 2014.
Motion No. C140305-5
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
February 24, 2014 be received.
Carried.
315
Page of
Council Meeting Minutes — March 5, 2014.
b) Minutes of Council meeting held on Wednesday, February 26, 2014.
Motion No. C140305-6
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
February 26, 2014 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
a) George Anderson, Barry Smith re: Fire Master Plan [Refer to Item 10b)].
Correspondence was distributed to members of Council and staff.
Motion No. C140305-7
Moved by Meyer, Seconded by Coutanche
Be it resolved that the verbal information and correspondence dated March 5, 2014 and
presented by George Anderson and Barry Smith re: Fire Master Plan be received and
considered in the 2015 annual review of the Master Fire Plan.
Carried.
9. Identification from the Public of an Agenda Item of Interest:
Page 4 of 15
Council Meeting Minutes — March 5, 2014.
10. Reports of Municipal Officers:
a) Sgt. Giuseppe (Joe) Pileggi, Barrie Detachment, Ontario Provincial Police, re: Quarterly
Statistics.
Correspondence was distributed to members of Council and staff.
Motion No. C140305-8
Moved by Coutanche, Seconded by Meyer
Be it resolved that the information presented by Sgt. Giuseppe (Joe) Pileggi, Barrie
Detachment, Ontario Provincial Police, re: Quarterly Statistics be received.
Carried.
b) Report No. FD2014-03, Hugh, Murray, Fire Chief re: Master Fire Plan [from February 26,
2014 meeting].
Motion No. C140305-9
Moved by Crawford, Seconded by Evans
Be it resolved that the Fire Master Plan, dated February 26, 2014 is a living document,
be received and utilized as a framework for guiding decisions for the provision of Fire &
Emergency Services within the Township of Oro-Medonte by future Councils.
Carried.
c) Report No. CS12014-04, Donna Hewitt, Director of Corporate & Strategic Initiatives re:
Corporate Projects Status Update — February 28, 2014.
Motion No. C140305-10
Moved by Meyer, Seconded by Evans
Be it resolved that Report No. CS12014-04, Donna Hewitt, Director of Corporate &
Strategic Initiatives re: Corporate Projects Status Update — February 28, 2014 be
received for information only.
Carried.
Page 5 of 15
Council Meeting Minutes — March 5, 2014.
d) Report No. DS2014-07, Andria Leigh, Director of Development Services re: Request for
Pre -Servicing Agreement by 2353970 Ontario, Reids Ridge Draft Plan of Subdivision,
Application 2004 -SUB -02, Part of Lot 19, Concession 9 (Medonte), Township of Oro-
Medonte [to be distributed at meeting], [Refer to Item 15a)].
Motion No. C140305-11
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. DS2014-07, Andria Leigh, Director of Development Services re:
Request for Pre -Servicing Agreement by 2353970 Ontario, Reids Ridge Draft Plan
of Subdivision, Application 2004 -SUB -02, Part of Lot 19, Concession 9 (Medonte),
Township of Oro-Medonte be received and adopted.
2. That the Township of Oro-Medonte enters into a Pre -Servicing Agreement with
235970 Ontario Inc. (Reid's Ridge).
3. That the Clerk bring forward the appropriate By-law authorizing the execution of the
pre -servicing agreement with 235970 Ontario Inc. upon receipt of the Letter of Credit
identified in Schedule "B" of Report No. DS2014-07.
4. And That the owner be notified of Council's decision under the Director of
Development Services' signature.
Carried.
e) Report No. DS2014-012, Andria Leigh, Director of Development Services re: Request for
Alternate Securities for Pre -Servicing Agreement (Turtle River Subdivision - Prices
Corners) [to be distributed at meeting].
This item was withdrawn.
Page 6 of 15
Council Meeting Minutes — March 5, 2014.
f) Report No. DS 2014-013, Andria Leigh, Director of Development Services re: Street
Naming and Revised conditions of Draft Plan Approval — Draft Plan of Subdivision
(Landscape Drive Phase 3), Part of Lots 3 & 4, Concession 4 (Oro), Application 2012 -
SUB -01 [to be distributed at meeting] [Refer to Item 15d)].
Motion No. C140305-12
Moved by Coutanche, Seconded by Meyer
Be it resolved.
1. That Report No. DS 2014-013, Andria Leigh, Director of Development Services, re:
Revised Conditions of Draft Plan Approval and Street Naming and for Horseshoe
Ridge (formerly known as Landscape Drive Phase 3), Part of Lots 3 and 4,
Concession 4 (Oro), Horseshoe Valley Lands Ltd. Application: 2012 -SUB -01 be
received and adopted.
2. The Conditions of Draft Plan Approval for the Horseshoe Ridge subdivision (formerly
known as Landscape Drive Phase 3) be amended as contained in Schedule 3 of
Report No. DS2014-013.
3. That street names "Horseshoe Ridge Way", `Ponytail Court" and "Boville Court" be
assigned and that the existing streets "Oakmont Avenue" and "Landscape Drive" be
extended, with respect to the Horseshoe Ridge subdivision (formerly known as
Landscape Drive Phase 3).
4. That the Clerk bring forward the appropriate by-law for Council's consideration.
5. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
g) Report No. CS2014-07, Doug Irwin, Director of Corporate Services/Clerk re: Local
Municipal Consideration of the Title of County Councillor on Municipal Ballot.
Motion No. C140305-13
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. CS2014-07, Doug Irwin, Director of Corporate
Services/Clerk re: Local Municipal Consideration of the Title of County Councillor on
Municipal Ballot be received and adopted.
2. That the Council of the Township of Oro-Medonte does not change the titles of
Mayor and Deputy Mayor to include "County Councillor".
3. And That the County of Simcoe be advised of Council's decision under the Director
of Corporate Services/Clerk's signature.
Carried.
Page 7 of 15
Council Meeting Minutes — March 5, 2014.
h) Report No. CS2014-08, Doug Irwin, Director of Corporate Services/Clerk re: Draft Clean
and Clear By-law No. 2014-031 [Refer to Item 15c)].
Motion No. C140305-14
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. CS2014-08, Doug Irwin, Director of Corporate Services/Clerk re:
Draft Clean and Clear By-law No. 2014-031 be received and adopted.
2. And That the Clerk bring forward the appropriate By-law for Council Consideration.
Carried.
i) Report No. CS2014-09, Doug Irwin, Director of Corporate Services/Clerk re: Set Fines for
Draft By -Law No. 2014-031 [Refer to Item 15c)].
Motion No. C140305-15
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. CS2014-09, Doug Irwin, Director of Corporate Services/Clerk re:
Set Fines for Draft By -Law No. 2014-031 be received and adopted.
2. And That the following set fines related to the Draft By-law No. 2014-031, "Being a
By-law to provide for maintaining of land in a clean and clear condition" be approved.
Item
Short Form Wording
Provisions
Set Fine
Creating or
Defining
Offence
GENERAL REGULATIONS
1
Cause refuse to be deposited or remain on any
2.1
$300.00
land.
2
Permit refuse to be deposited or remain on any
2.1
$300.00
land.
3
Throw, place or deposit refuse or debris on private
2.2
$300.00
property.
4
Store refuse or debris on private property.
2.2
$300.00
5
Throw, place or deposit refuse on Municipal
2.3
$300.00
property.
6
Fail to keep grounds, land or vacant lot free from
2.4
$300.00
refuse
7 1
Dump, deposit, store or keep refuse on any land. 12.5
1
$300.00
Page 8 of 15
Council Meeting Minutes — March 5, 2014.
8
Fail to keep grass and weeds maintained.
2.7
$150.00
9
Fail to destroy noxious weeds.
2.8
$150.00
10
Fail to keep land free and clear from standing or
2.9
$150.00
stagnant water.
11
Keep more than the one allowable inoperative
3.1.1
$300.00
motor vehicle.
12
Keep more than the two allowable inoperative motor
3.1.2
$300.00
vehicles.
13
Keep more than the one allowable inoperative
3.1.3
$300.00
watercraft.
14
Keep more than the two allowable inoperative
3.1.4
$300.00
watercrafts.
15
Hinder or obstruct an officer exercising a power or
10.1
$300.00
performing a duty.
3. And further that the Clerk forward the appropriate documentation to the Ministry of
Attorney General for approval upon Draft By-law No. 2014-031 being enacted.
Carried.
11. Reports of Members of Council:
a) Councillor Meyer re: Draft 2014 CAO Work Objectives [to be distributed at meeting].
Motion No. C140305-16
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence dated March 5, 2014 and presented by Councillor Meyer,
re: Draft 2014 CAO Work Objectives be received and approved.
2. And That the CAO provide a status update before the end of the third quarter.
Carried.
b) Councillor Coutanche re: ROMA/OGRA Update.
Motion No. C140305-17
Moved by Crawford, Seconded by Evans
Be it resolved that the verbal information presented by Councillor Coutanche re:
ROMA/OGRA Update be received.
Carried.
Page 9 of 15
Council Meeting Minutes — March 5, 2014.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Have Your Say, Township of Oro-Medonte Community Satisfaction Survey, Deadline,
Friday, March 7, 2014.
2. Battle of the Badges, Saturday, March 22, 2014, Oro-Medonte Community Arena.
b) Correspondence dated February 19, 2014 from Janis Hamilton, Secretary, Oro-Medonte
Horticultural Society re: Letter of Appreciation.
Staff Recommendation: Receive.
Motion No. C140305-18
Moved by Meyer, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed.
a) Announcements of Interest to the Public:
1. Have Your Say, Township of Oro-Medonte Community Satisfaction Survey,
Deadline, Friday, March 7, 2014.
2. Battle of the Badges, Saturday, March 22, 2014, Oro-Medonte Community
Arena.
b) Correspondence dated February 19, 2014 from Janis Hamilton, Secretary, Oro-
Medonte Horticultural Society re: Letter of Appreciation.
Received.
Carried.
Page 10 of 15
Council Meeting Minutes — March 5, 2014.
13. Communications:
a) Correspondence dated February 24, 2014 from Association of Municipalities of Ontario
(AMO) re: Prompt Payment Act, 2013 - Immediate Municipal Action Required.
Motion No. C140305-19
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence dated February 24, 2014 from Association of Municipalities
of Ontario (AMO) re: Prompt Payment Act, 2013 - Immediate Municipal Action
Required be received.
2. That the Council of the Township of Oro-Medonte supports AMO's proposed
amendments to Bill 69 to allow municipalities to continue to exert prudent
stewardship over public financial resources by:
• reflecting more realistic timelines for payments in infrastructure projects;
• allowing time for due diligence before accepting work and certifying payments; and
• allow payments to continue to be tied to project milestones.
3. And That The Honourable Kathleen Wynne, Premier of Ontario; The Honourable
Linda Jeffrey, Minister of Municipal Affairs and Housing, Steven Del Duca, MPP,
Vaughan; Andrea Horwath, NDP Leader Tim Hudak, PC Leader; Bruce Stanton,
MP, Simcoe North, Garfield Dunlop, MPP Simcoe North and AMO be advised of
Council's decision under the Mayor's signature.
Carried.
b) Correspondence dated February 21, 2014 from Allan Sinton re: Memorial Plaque,
McNutt Road.
Motion No. C140305-20
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated February 21, 2014 from Allan Sinton re:
Memorial Plaque, McNutt Road be received and referred to the Heritage Committee for
consideration and recommendation to Council.
Carried.
Page 11 of 15
Council Meeting Minutes — March 5, 2014.
c) Correspondence dated February 25, 2014 from Heather Hutchinson re: Heritage Sub -
Committee Volunteer Application [confidential correspondence distributed under
separate cover].
Motion No. C140305-21
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the correspondence dated February 25, 2014 from Heather Hutchinson re:
Heritage Sub -Committee Volunteer Application be received.
2. That the applicant be invited to participate as a volunteer on a Heritage working
group(s) as opportunities exist.
3. And That the applicant and the Heritage Committee be advised of Council's decision
under the Director of Corporate Services/Clerk's signature.
Carried.
d) Correspondence dated February 27, 2014 from Robert Bonofiglio, Senior Policy
Advisory, Consumer Policy and Liaison Branch, Minister of Consumer Affairs re: Ontario
Government Consultation on Oversight of the Towing Industry.
Motion No. C140305-22
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated February 27, 2014 from Robert Bonofiglio,
Senior Policy Advisory, Consumer Policy and Liaison Branch, Minister of Consumer
Affairs re: Ontario Government Consultation on Oversight of the Towing Industry be
received.
Carried.
Page 12 of 15
Council Meeting Minutes — March 5, 2014.
e) Correspondence dated February 21, 2014 from Orillia Public Library Board re: Annual
Township Membership.
Motion No. C140305-23
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated February 21, 2014 from Orillia Public Library Board
re: Annual Township Membership be received.
2. That the 50% re -imbursement be approved in accordance with the parameters
identified in Option 3 by the Orillia Public Library Board.
3. That correspondence be sent to all current active Oro-Medonte Orillia Library
members outlining options for library services.
4. And That the Director of Recreation and Community Services report back as part of
the 2015 Budget Deliberations.
Carried.
14. Notice of Motions:
None.
15. By -Laws:
a) By -Law No. 2014-020: A By -Law to authorize the execution of a Pre -servicing
Agreement with 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application
2004 -SUB -02, Part of Lot 19, Concession 9 (Medonte), Township of Oro-Medonte
[to be distributed at meeting].
b) By -Law No. 2014-026: A By -Law to regulate Construction, Demolition, On-site
Sewage, Change of Use Permits; Inspection and Fees And to Repeal By -Law No.
2008-083.
c) By -Law No. 2014-031: A By -Law to provide for the maintaining of land in a clean
and clear condition and to Repeal By-law No. 2010-076.
d) By -Law No. 2014-032: A By-law to Provide for the Giving of Names to Highways
within the Township of Oro-Medonte, County of Simcoe (Draft Plan of Subdivision
2012 -SUB -01 [Landscape Drive Phase 3]), Part of Lots 3 & 4, Concession 4 (Oro).
Item 15a) was withdrawn.
Page 13 of 15
Council Meeting Minutes — March 5, 2014.
Motion No. C140305-24
Moved by Coutanche, Seconded by Meyer
Be it resolved that
b) By -Law No. 2014-026: A By -Law to regulate Construction, Demolition, On-site
Sewage, Change of Use Permits; Inspection and Fees And to Repeal By -Law No.
2008-083.
c) By -Law No. 2014-031: A By -Law to provide for the maintaining of land in a clean
and clear condition and to Repeal By-law No. 2010-076.
d) By -Law No. 2014-032: A By-law to Provide for the Giving of Names to Highways
within the Township of Oro-Medonte, County of Simcoe (Draft Plan of Subdivision
2012 -SUB -01 [Landscape Drive Phase 3]), Part of Lots 3 & 4, Concession 4 (Oro).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
None.
18. Confirmation By -Law:
a) By -Law No. 2014-027: Being a By -Law to confirm the proceedings of the Council
meeting held on Wednesday, March 5, 2014.
Motion No. C140305-25
Moved by Evans, Seconded by Crawford
Be it resolved that By -Law No. 2014-027, being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, March 5, 2014 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 14 of 15
Council Meeting Minutes — March 5, 2014.
19.Adjournment:
a) Motion to Adjourn.
Motion No. C140305-26
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now adjourn at 12:52 p.m.
Carried.
Page 15 of 15