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03 12 2014 Council AgendaPage Township of Proud Heritage, ExcititkZ Future The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, March 12, 2014 6:00 p.m. - Closed Session 7:00 p.m. - Open Session 1. Call to Order - Private Prayer/Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (2 Sunset Crescent). 5. Minutes of Council and Committees: 5-19 a) Minutes of Council meeting held on Wednesday, March 5, 2014. 6. Recognition of Achievements: None. 7. Public Meetings: 20-21 a) 7:OOpm Public Meeting for Proposed Amendment to the Zoning By -Law, Concession 9, East Part of Lot 11 (Oro), Township of Oro-Medonte, 2013- ZBA-21 (Tran). 22-23 b) 7:OOpm Public Meeting for Proposed Amendment to the Zoning By -Law, Part of Lot 17, Concession 5, 2013-ZBA-22 (Faiers). 24-25 c) 7:OOpm Public Meeting for Proposed Amendment to the Zoning By -Law, Range 2, Part Lot 2 (Oro), Registered Plan 51 R-30656, Part 3, Township of Oro-Medonte, 2014-ZBA-01 (Simcoe Community Services). 26-27 d) 7:15pm Public Meeting for Proposed Amendment to the Zoning By -Law, 498 Moon Point Drive, Part Lots 15 and 16, Concession 3, South Orillia, & Part Road Allowance between Lots 15 & 16, Concession 3, South Orillia, Part 2, Page 1 of 108 Council Meeting Agenda - March 12, 2014 Plan 51 R34471, Township of Oro-Medonte, 2013-ZBA-19 (YLCC Inc.). 28-29 e) 7:30pm Public Meeting for Proposed Amendments to the Official Plan and Zoning By -Law, 544 and 556 Line 11 North, Part of the East Half of Lot 17, Concession 11 (Oro) Township of Oro-Medonte 2013-OPA-01 & 2013-ZBA- 12 (SCS Leasing/Shelswell Excavating & Grading Ltd.). 8. Deputations: None. 9. Identification From the Public of an Agenda Item of Interest: 10. Reports of Municipal Officers: 30-32 a) Report No. F12014-08, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts - February 28, 2014. 33-40 b) Report No. DS2014-011, Andria Leigh, Director of Development Services re: Zoning By-law Amendment 2013-ZBA-20 (McKerroll), 3225 Line 7 North, Concession 8, Part of Lot 1 (Oro), Township of Oro-Medonte [Refer to Item 15b)]. 41 -46 c) Report No. DS2014-014, Andria Leigh, Director of Development Services re: 1452711 Ontario Limited (Braestone) Proposed Street Naming Amendments, Lot 3, Pt Lot 2 RP51 R-21804 Part 1, Concession 9 (Oro) File: 43-T-91031 [Refer to Item 15c)] -Withdrawn. 47-50 d) Report No. DS2014-015, Andria Leigh, Director of Development Services re: Deeming By-law Application, Shirley Shelswell, 164, 166 Lakeshore Road West Lots 76, 77, Plan 967 [Refer to Item 15a)]. 11. Reports of Members of Council: 51 -52 a) Councillor Evans, correspondence dated February 3, 2014 from Gayle Wood, CAO, Lake Simcoe Region Conservation Authority re: Reinstatement of the Ontario Ranger Program. 53-55 b) Councillor Crawford, correspondence dated March 6, 2014 from Association of Municipalities of Ontario (AMO) re: Wynne Government Embraces Provincial Oversight of Municipal Government. 12. Consent Agenda: 56 a) Announcements of Interest to the Public: 1. Battle of the Badges, Saturday, March 22, 2014, Oro-Medonte Community Arena. 57-75 b) Minutes of Orillia Public Library meeting held on January 15, 2014. Staff Recommendation: Receive. 76-88 c) Minutes of Nottawasaga Valley Conservation Authority meetings (2) held on January 10, 2014 and Highlights of meeting held on February 28, 2014. Page 2 of 108 Council Meeting Agenda - March 12, 2014 Staff Recommendation: Receive. 89-95 d) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 24, 2014. Staff Recommendation: Receive. 96-97 e) Correspondence dated February 25, 2014 from Marci Csumrik, Chair, Orillia Soldiers' Memorial Hospital Foundation re: Letter of Appreciation. Staff Recommendation: Receive. 98-99 f) Correspondence dated February 18, 2014 from Ted Wieclawek, Fire Marshal of Ontario and Chief of Emergency Management, Ministry of Community Safety and Correctional Services re: Annual Review of Emergency Management Program. Staff Recommendation: Receive. 13. Communications: 100 a) Correspondence dated March 3, 2014 from Lisa Groves, Burl's Creek Family Event Park re: Request to Designate 2014 Events as "Municipally Significant". 101 b) Correspondence dated February 27, 2014 from John Dance, Superintendent of Facility Services, Simcoe County District School Board re: Accommodation Review Committee (ARC) - Community Representation. 14. Notice of Motions: None. 15. By -Laws: 102 - 103 a) By -Law No. 2014-025 A By-law to deem certain plans of subdivision or parts thereof not to be registered plans of subdivision within the meaning of the Planning Act R.S.O. 1990 c. P. 13, as amended. 104 - 105 b) By -Law No. 2014-028 A By-law to amend the zoning provisions which apply to lands within Part of Lot 1, Concession 8 (Former Township of Oro), 3225 Line 7 North (Jessie McKerroll, 2013-ZBA-20). 106 - 107 c) By -Law No. 2014-034 A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe (File: 43-T-91031, Braestone Subdivision [Formerly Buffalo Springs]) Part of West Half Lot 2 & East Half of Lot 3, Concession 9 (Oro), Township of Oro-Medonte -Withdrawn. 16. Questions from the Public Clarifying an Agenda Item: Page 3 of 108 Council Meeting Agenda - March 12, 2014 17. Closed Session Items (Unfinished Items): 18. Confirmation By -Law: 108 a) By -Law No. 2014-033 Being a By -Law to confirm the proceedings of the Council meeting held on Wednesday, March 12, 2014. 19. Adjournment: a) Motion to Adjourn. Page 4 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... I'VOINi Heritn e, Exritiiig Future Wednesday, March 5, 2014 The Township of Oro-Medonte Council Meeting Agenda Council Chambers 2010-2014 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster (arrived Councillor John Crawford Councillor Dwight Evans 4r 9:04 a.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Hugh Murray, Fire Chief; Rob Jermey, Deputy Fire Chief; John Wigle, Fire Prevention, Fire & Life Safety Educator; Tamara Obee, Manager Health & Safety, Human Resources; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Janette Teeter, Deputy Clerk; Samah Othman, Executive Assistant, Corporate Communications Specialist; Darcy Brooke-Bisschop, Administrative Assistant; Jen Jermey, Records Clerk; Sgt. Giuseppe (Joe) Pileggi, Barrie Detachment, Ontario Provincial Police Also Garry Shoebridge, Earl & Sharon Briggs, Doug & Marion Briggs, George Present: & Katherine Langman, Wayne Horne; Edward Langman, Bryan Johnston Gerry Shelswell, Nat Shelswell Brian English, Allan Johnson, John Atkinson, Paul Herbst, Terry Boutcher, Ross Jermey, Murray & Heather Langman, Michael Manastersky, Mike Barnett, Michelle Cutts, Deb & Duncan Forrest, John Cuppage, Bill Cartmill, George Anderson, M. Shelswell, Bill & Lois Sweetland, Bill & Helen Stonkus, Glen Conway, Jim Crawford, Alexander Richmond, Bill Easley, Edna Ayers, Margaret Ayer, Sandy Shelswell, Bill Dixon, Ivadell Scott, Mary Robertson, S. Craig, Barry Smith 1. Call to Order - Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. Page 1 of 15 Page 5 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C140305-1 Moved by Meyer, Seconded by Evans Be it resolved that the agenda for the Council meeting of Wednesday, March 5, 2014 be received and adopted, as amended, to withdraw Item 10e) Report No. DS2014-012, Andria Leigh, Director of Development Services re: Request for Alternate Securities for Pre -Servicing Agreement (Turtle River Subdivision - Prices Corners) and Item 15a) By - Law No. 2014-020: A By -Law to authorize the execution of a Pre -Servicing Agreement with 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application 2004 -SUB -02, Part of Lot 19, Concession 9 (Medonte), Township of Oro-Medonte. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Nkhh' a) Motion to go In Closed Session. Motion No. C140305-2 Moved by Coutanche, Secon Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss • acquisition/disposition of land. Carried. b) Motion to Rise and Report. Motion No. C140305-3 Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise at 9:15 a.m. and Recess until 10:00 a.m. at such at time we shall Report on the Closed Session Item 4c) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land (School House Road). Carried. Page 2 of 15 Page 6 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. c) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land (School House Road). Motion No. C140305-4 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Confidential Report No. CS2014-10, Doug Irwin, Director of Corporate Services/Clerk, re: Acquisition/disposition of land (School House Road) be received and adopted. 2. And Whereas pursuant to Motion No. SC130814-5, Council declared the lands to be surplus to the municipality, such lands now described as Part of the Original Road Allowance between Lots 20 & 21, and Part of Lot 21, Concession 9, Part of PIN 58549-0007(LT), being Part 1, Plan 51 R-39338. 3. That the lands described as Part of the Original Road Allowance between Lots 20 & 21, and Part of Lot 21, Concession 9, being Part 1, Plan 51 R-39338, Part of PIN 58549-0007(LT) be permanently closed and transferred by direct sale to the abutting property owner being 44 Line 9 South, PIN 58549-0049 (LT). 4. That the lands described as Part 1, Plan 51R-39338, Part of PIN 58549-0007(LT) merge on title with the lands described as 44 Line 9 South, being PIN 58549-0049 (LT), within the meaning of The Planning Act, R.S.O. 1990, as amended. 5. That as a condition of such transfer, the property owner is required to bring an Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate their parcels to one Property Identifier Number, at their own expense. 6. That the applicant be advised of the land value established for the said land and, upon acceptance of the offer, the Clerk bring forward the appropriate by-law for Council's consideration. kdooNnab., V& 7. And that the applicant be advised of Council's decision under the Director of Corporate Service/Clerk's signature. Carried. 5. Minutes of Council and Committees: a) Minutes of Heritage Committee meeting held on Monday, February 24, 2014. Motion No. C140305-5 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of Heritage Committee meeting held on Monday, February 24, 2014 be received. Carried. Page 3 of 15 Page 7 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. b) Minutes of Council meeting held on Wednesday, February 26, 2014. Motion No. C140305-6 Moved by Evans, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on Wednesday, February 26, 2014 be received and adopted as printed and circulated. 6. Recognition of Achievemei None. 7. Public Meetings: None. 8. Deputations: a) George Anderson, Barry Smith re: Fire Master Plan [Refer to Item 10b)]. Correspondence was distributed to members of Council and staff. ddloubb- Motion No. C140305-7 Nrqq%,N, Moved by Meyer, Seconded by Coutanche Carried. Be it resolved that the verbal information and correspondence dated March 5, 2014 and presented by George Anderson and Barry Smith re: Fire Master Plan be received and considered in the 2015 annual review of the Master Fire Plan. Carried. 9. Identification from the Public of an Agenda Item of Interest: Page 4 of 15 Page 8 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. 10. Reports of Municipal Officers: a) Sgt. Giuseppe (Joe) Pileggi, Barrie Detachment, Ontario Provincial Police, re: Quarterly Statistics. Correspondence was distributed to members of Council and staff. Motion No. C140305-8 Moved by Coutanche, Seconded by Meyer Be it resolved that the information presented by Sgt. Giuseppe (Joe) Pileggi, Barrie Detachment, Ontario Provincial Police, re: Quarterly Statistics be received. b) Report No. FD2014-03, Hugh, Murray, Fire Chief re 2014 meeting]. Motion No. C140305-9 fth Moved by Crawford, Seconded by Evans Carried. 1%hh" Master Fire Plan [from February 26, Be it resolved that the Fire Master Plan, dated February 26, 2014 is a living document, be received and utilized as a framework for guiding decisions for the provision of Fire & Emergency Services within the Township of Oro-Medonte by future Councils. Carried. c) Report No. CS12014-04, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Corporate Projects Status Update — February 28, 2014. Motion No. C140305-10 % 'Ift Moved by Meyer, Seconded by Evans Be it resolved that Report No. CS12014-04, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Corporate Projects Status Update — February 28, 2014 be received for information only. Carried. Page 5of15 Page 9 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. d) Report No. DS2014-07, Andria Leigh, Director of Development Services re: Request for Pre -Servicing Agreement by 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application 2004 -SUB -02, Part of Lot 19, Concession 9 (Medonte), Township of Oro- Medonte [to be distributed at meeting], [Refer to Item 15a)]. Motion No. C140305-11 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report No. DS2014-07, Andria Leigh, Director of Development Services re: Request for Pre -Servicing Agreement by 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application 2004 -SUB -02, Part of Lot 19, Concession 9 (Medonte), Township of Oro-Medonte be received and adopted. 2. That the Township of Oro-Medonte enters into a Pre -Servicing Agreement with 235970 Ontario Inc. (Reid's Ridge). 3. That the Clerk bring forward the appropriate By-law authorizing the execution of the pre -servicing agreement with 235970 Ontario Inc. upon receipt of the Letter of Credit identified in Schedule "B" of Report No. DS2014-07. 4. And That the owner be notified of Council's decision under the Director of Development Services' signature- - ,,: - Carried. A,OP%-k , . e) Report No. DS2014-012, Andria Leigh, Director of Development Services re: Request for Alternate Securities for Pre -Servicing Agreement (Turtle River Subdivision - Prices Corners) [to be distributed at meeting]. 40P6 tij,"X ' This item was with ra Page 6 of 15 Page 10 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. f) Report No. DS 2014-013, Andria Leigh, Director of Development Services re: Street Naming and Revised conditions of Draft Plan Approval — Draft Plan of Subdivision (Landscape Drive Phase 3), Part of Lots 3 & 4, Concession 4 (Oro), Application 2012 - SUB -01 [to be distributed at meeting] [Refer to Item 15d)]. Motion No. C140305-12 Moved by Coutanche, Seconded by Meyer Be it resolved. 1. That Report No. DS 2014-013, Andria Leigh, Director of Development Services, re: Revised Conditions of Draft Plan Approval and Street Naming and for Horseshoe Ridge (formerly known as Landscape Drive Phase 3), Part of Lots 3 and 4, Concession 4 (Oro), Horseshoe Valley Lands Ltd. Application: 2012 -SUB -01 be received and adopted. 2. The Conditions of Draft Plan Approval for the Horseshoe Ridge subdivision (formerly known as Landscape Drive Phase 3) be amended as contained in Schedule 3 of Report No. DS2014-013. 3. That street names "Horseshoe Ridge Way", "Ponytail Court" and "Boville Court" be assigned and that the existing streets "Oakmont Avenue" and "Landscape Drive" be extended, with respect to the Horseshoe Ridge subdivision (formerly known as Landscape Drive Phase 3). 4. That the Clerk bring forward the appropriate by-law for Council's consideration. 5. And That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. g) Report No. CS2014-07, Doug Irwin, Director of Corporate Services/Clerk re: Local Municipal Consideration of the Title of County Councillor on Municipal Ballot. Motion No. C140305 -13,6k X Moved by Evans, Seconded by Crawford Be it resolved 1. That Report No. CS2014-07, Doug Irwin, Director of Corporate Services/Clerk re: Local Municipal Consideration of the Title of County Councillor on Municipal Ballot be received and adopted. 2. That the Council of the Township of Oro-Medonte does not change the titles of Mayor and Deputy Mayor to include "County Councillor". 3. And That the County of Simcoe be advised of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. Page 7 of 15 Page 11 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. h) Report No. CS2014-08, Doug Irwin, Director of Corporate Services/Clerk re: Draft Clean and Clear By-law No. 2014-031 [Refer to Item 15c)]. Motion No. C140305-14 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. CS2014-08, Doug Irwin, Director of Corporate Services/Clerk re: Draft Clean and Clear By-law No. 2014-031 be received and adopted. 2. And That the Clerk bring forward the appropriate By-law for Council Consideration. Carried. i) Report No. CS2014-09, Doug Irwin, Director of Corporate Services/Clerk re: Set Fines for Draft By -Law No. 2014-031 [Refer to Item 15c)]. Motion No. C140305-15 Moved by Crawford, Seconded by Evans Be1kjjj*k N, it resolved 1. That Report No. CS2014-09, Doug Irwin, Director of Corporate Services/Clerk re: Set Fines for Draft By -Law No. 2014-031 be received and adopted. 2. And That the following set fines related to the Draft By-law No. 2014-031, "Being a By-law to provide for maintaining of land in a clean and clear condition" be approved. Item Short Form Wording Provisions Set Fine Creating or Defining Offence GENERAL REGULATIONS 1 Cause refuse to be deposited or remain on any 2.1 $300.00 land. 2 Permit refuse to be deposited or remain on any 2.1 $300.00 land. 3 Throw, place or deposit refuse or debris on private 2.2 $300.00 property. 4 Store refuse or debris on private property. 2.2 $300.00 5 Throw, place or deposit refuse on Municipal 2.3 $300.00 property. 6 Fail to keep grounds, land or vacant lot free from 2.4 $300.00 refuse 7 Dump, deposit, store or keep refuse on any land. 1 2.5 1 $300.00 Page 8 of 15 Page 12 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. 8 Fail to keep grass and weeds maintained. 2.7 $150.00 9 Fail to destroy noxious weeds. 2.8 $150.00 10 Fail to keep land free and clear from standing or 2.9 $150.00 stagnant water. 11 Keep more than the one allowable inoperative 3.1.1 $300.00 motor vehicle. 12 Keep more than the two allowable inoperative motor 3.1.2 $300.00 vehicles. 13 Keep more than the one allowable inoperative 3.1.3 $300.00 watercraft. 14 Keep more than the two allowable inoperative 3.1.4 $300.00 watercrafts. 15 Hinder or obstruct an officer exercising a power or 10.1 $300.00 performing a duty. 3. And further that the Clerk forward the appropriate documentation to the Ministry of Attorney General for approval upon Draft By-law No. 2014-031 being enacted. Carried. 11. Reports of Members of Council: a) Councillor Meyer re: Draft 2014 CAO Work Objectives [to be distributed at meeting]. Motion No. C140305-16 Moved by Evans, Seconded by Crawford Be it resolved 1. That the correspondence dated March 5, 2014 and presented by Councillor Meyer, re: Draft 2014 CAO Work Objectives be received and approved. 2. And That the CAO provide a status update before the end of the third quarter. NW a Carried. b) Councillor Coutanche re: ROMA/OGRA Update. Motion No. C140305-17 Moved by Crawford, Seconded by Evans Be it resolved that the verbal information presented by Councillor Coutanche re: ROMA/OGRA Update be received. Carried. Page 9 of 15 Page 13 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. 12. Consent Agenda: a) Announcements of Interest to the Public: 1. Have Your Say, Township of Oro-Medonte Community Satisfaction Survey, Deadline, Friday, March 7, 2014. 2. Battle of the Badges, Saturday, March 22, 2014, Oro-Medonte Community Arena. b) Correspondence dated February 19, 2014 from Janis Hamilton, Secretary, Oro-Medonte Horticultural Society re: Letter of Appreciation. Staff Recommendation: Receive. Motion No. C140305-18 Moved by Meyer, Seconded by Coutanche Aj Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed. a) Announcements of Interest to the Public: 1. Have Your Say, Township of Oro-Medonte Community Satisfaction Survey, Deadline, Friday, March 7, 2014. 2. Battle of the Badges, Saturday, March 22, 2014, Oro-Medonte Community Arena. ...... . b) Correspondence dated February 19, 2014 from Janis Hamilton, Secretary, Oro- Medonte Horticultural Society re: Letter of Appreciation. Received. ft— VOL Carried. Page 10 of 15 Page 14 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. 13. Communications: a) Correspondence dated February 24, 2014 from Association of Municipalities of Ontario (AMO) re: Prompt Payment Act, 2013 - Immediate Municipal Action Required. Motion No. C140305-19 Moved by Evans, Seconded by Crawford Be it resolved 1. That the correspondence dated February 24, 2014 from Association of Municipalities of Ontario (AMO) re: Prompt Payment Act, 2013 - Immediate Municipal Action Required be received. 2. That the Council of the Township of Oro-Medonte supports AMD's proposed amendments to Bill 69 to allow municipalities to continue to exert prudent stewardship over public financial resources by: • reflecting more realistic timelines for payments in infrastructure projects; • allowing time for due diligence before accepting work and certifying payments; and • allow payments to continue to be tied to project milestones. 3. And That The Honourable Kathleen Wynne, Premier of Ontario; The Honourable Linda Jeffrey, Minister of Municipal Affairs and Housing, Steven Del Duca, MPP, Vaughan; Andrea Horwath, NDP Leader Tim Hudak, PC Leader; Bruce Stanton, MP, Simcoe North, Garfield Dunlop, MPP Simcoe North and AMO be advised of Council's decision under the Mayor's signature. Carried. b) Correspondence dated February 21, 2014 from Allan Sinton re: Memorial Plaque, McNutt Road. Motion No. C140305-20 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated February 21, 2014 from Allan Sinton re: Memorial Plaque, McNutt Road be received and referred to the Heritage Committee for consideration and recommendation to Council. Carried. Page 11 of 15 Page 15 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. c) Correspondence dated February 25, 2014 from Heather Hutchinson re: Heritage Sub - Committee Volunteer Application [confidential correspondence distributed under separate cover]. Motion No. C140305-21 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the correspondence dated February 25, 2014 from Heather Hutchinson re: Heritage Sub -Committee Volunteer Application be received. 2. That the applicant be invited to participate as a volunteer on a Heritage working group(s) as opportunities exist. 3. And That the applicant and the Heritage Committee be advised of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. d) Correspondence dated February 27, 2014 from Robert Bonofiglio, Senior Policy Advisory, Consumer Policy and Liaison Branch, Minister of Consumer Affairs re: Ontario Government Consultation on Oversight of the Towing Industry. Motion No. C140305-22 Moved by Meyer, Seconded by Coutanche Be it resolved that the correspondence dated February 27, 2014 from Robert Bonofiglio, Senior Policy Advisory, Consumer Policy and Liaison Branch, Minister of Consumer Affairs re: Ontario Government Consultation on Oversight of the Towing Industry be received. Carried. Page 12 of 15 Page 16 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. e) Correspondence dated February 21, 2014 from Orillia Public Library Board re: Annual Township Membership. Motion No. C140305-23 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence dated February 21, 2014 from Orillia Public Library Board re: Annual Township Membership be received. 2. That the 50% re -imbursement be approved in accordance with the parameters identified in Option 3 by the Orillia Public Library Board. 3. That correspondence be sent to all current active Oro-Medonte Orillia Library members outlining options for library services. 4. And That the Director of Recreation and Community Services report back as part of the 2015 Budget Deliberations. 14. Notice of Moti None. 15. By -Laws: Carried. a) By -Law No. 2014-020: A By -Law to authorize the execution of a Pre -servicing Agreement with 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application 2004 -SUB -02, Part of Lot 19, Concession 9 (Medonte), Township of Oro-Medonte [to be distributed at meeting]. b) By -Law No. 2014-026: A By -Law to regulate Construction, Demolition, On-site Sewage, Change of Use Permits; Inspection and Fees And to Repeal By -Law No. 2008-083. c) By -Law No. 2014-031: A By -Law to provide for the maintaining of land in a clean and clear condition and to Repeal By-law No. 2010-076. d) By -Law No. 2014-032: A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe (Draft Plan of Subdivision 2012 -SUB -01 [Landscape Drive Phase 3]), Part of Lots 3 & 4, Concession 4 (Oro). Item 15a) was withdrawn. Page 13 of 15 Page 17 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. Motion No. C140305-24 Moved by Coutanche, Seconded by Meyer Be it resolved that b) By -Law No. 2014-026: A By -Law to regulate Construction, Demolition, On-site Sewage, Change of Use Permits; Inspection and Fees And to Repeal By -Law No. 2008-083. c) By -Law No. 2014-031: A By -Law to provide for the maintaining of land in a clean and clear condition and to Repeal By-law No. 2010-076. d) By -Law No. 2014-032: A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe (Draft Plan of Subdivision 2012 -SUB -01 [Landscape Drive Phase 3]), Part of Lots 3 & 4, Concession 4 (Oro). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. N** 1% Carried. 16. Questions from the Public Clarifying an Agenda Item: 17. Clc None. 18. Co EM im a) By -Law No. 2014-027: Being a By -Law to confirm the proceedings of the Council meeting held on Wednesday, March 5, 2014. Motion No. C140305-25 '4W AS Moved by Evans, Seconded by Crawford Be it resolved that By -Law No. 2014-027, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, March 5, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 14 of 15 Page 18 of 108 5.a) Minutes of Council meeting held on Wednesday, March 5, ... Council Meeting Minutes — March 5, 2014. 19. Adjournment: a) Motion to Adjourn. Motion No. C140305-26 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now adjourn at 12:52 p.m. Maya Carried. Page 15 of 15 Page 19 of 108 N, J E,.: '. 1 ....:...� I.,. - Ta) 7:00pm Public Meeting for Proposed Amendment to the Zo... NOTICE OF PUBLIC (MEETING FOR PROPOSED AMENDMENT T® THE ZONING DAY -'LAW CR101111HV011111100I!EJTQR�H IITIOTF3�717 tial E L OO �►J T E 2013-ZBA-21 (Tran) TAKE NOTICE that the Council of the Corporation of the Township of Oro-Medonte will hold a Public Meeting on Wednesday, March 12, 2094 a2 7:00 pin in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning By-law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Zoning By-law Amendment is to amend the zoning of the lands described as Concession 9, Past Part of Lot 11 (Oro), Township of Oro-Medonte. The Subject Lands are currently zoned Rural Residential Two (RUR2) and the proposed Amendment would rezone the lands to Agricultural/Rural (A/RU). The Amendment has been requested in order to comply with condition imposed by the Township's Committee of Adjustment with respect to Consent Application 2013-B-07. A KEY MAP illustrating the location of the subject lands is included with this notice. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of, or in opposition to, the proposed Amendment, if a person or public body that files an appeal of a decision of the Township of Oro-Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro-Medonte in respect to the proposed Zoning By-law Amendment, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to: Township of Oro-Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL INIFORMAT�ON relating to the proposed Zoning By-law Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro-Medonte Administration Building. For further information, contact the Planning Divilsion at 705-487-2171. BATED at the Township of Oro-Medonte this 14th day of (February, 2014. Andria Leigh, MCIP, RPP Director of Development Services Page 20 of 108 7.a) 7:00pm _?ayi�YR�g for Proposed Amendment to the Zo... CA -nam MA SUBJECT LAND Page 21 of 108 /%et/tritte 7.b) 7:00pm Public Meeting for Proposed Amendment to the Zo... NO=OF PUBLIC MEF7INQ OR PROPOSED AMEN3f.IENT TOO THE ZONWQ BY-LAW OFT ETOW J._HIPOFORO-MErO 7F_ 2013-ZBA-22 (Faiers) TACE NOTPCL that the Council of the Corporation of the Township of Oro-Medonte will hold a Public Meeting on Wednesday March 1129 20114 a� 7:00pm in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning By-law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Zoning By-law Amendment is to rezone a portion of the lands known as: Part of bot 17, Concession 5. The lot was created through a consent application approved on July 7, 1988 and the Iot was zoned Agricultural/Rural (A/RD) when it was created. Later, the zoning was amended and this lot, as well as other lots in the vicinity, were zoned to the Environmental Protection (EP) Zone which prohibits the construction of a dwelling. The owner is now seeking to restore the zoning permissions in effect at the time of severance in 1988. More specifically the application seeks a rezoning of part of the north half of the subject land from (Environmental Protection (EP) Zone to Rural Residential 2 Exception Zone (RUR2 ' ) to permit a single detached dwelling. The requested exceptions are for reductions from the following sections of the Zoning By-law: Section 5.28 - 30 metre setback in the Environmental Protection Zone Section 5.32 - 23 metre setback from 33% slope Section 5.33 - 30 metre setback from top of bank of a watercourse A KEY MAP illustrating the location of the subject lands is included with this notice. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of, or in opposition to, the proposed Amendment. if a person or public body that files an appeal of a decision of the Township of Oro-Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss ali or pari of the appeal. If you wish to be notified of the decision of the Township of Oro-Medonte in respect to the proposed Zoning By-law Amendment, you must make a written request to the address below. WR[TTEN SUBMlSSiONS should be directed to: Township of Oro-Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDff]ONAL lNIFORMATiON relating to the proposed Zoning By-law Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro-Medonte Administration Building. For further information, contact the Manning) DiAsion at 705-487-2171. DATED at the Township of Oro-Medonte this 14th day of February, 2014. Andria Leigh, MCIP, RPPV Director, Development Services Page 22 of 108 7.b) 7:00pm Public Meeting for Proposed Amendment to the Zo... 2013-7.BA=22 (Mers) LOCA° -MN °0 SUBJ 7 PROPERTY W z 14 Ifl z M06NS I ONE -ROAD -W Page 23 of 108 7.c) 7:OOpm Public Meeting for Proposed Amendment to the Zo... ..egg i ivy: /lfho l/. NOTICE OF PUBLIC MEETING FOR PF POSED AMENDMENT DMENT TO THE ZONING BY-LAW OFT' E Tt�V'1fJSHIP QF OOP©-f,�ECOO�lTE 2014-ZBA-01(Simcoe Community Services) TAKE NOTICE that the Council of the Corporation of the Township of Oro-Medonte will hold a Public Meeting on Wednesday March 12, 2314 at 7.00 pm in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning By-law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Zoning By-law Amendment is to amend the zoning of the lands described as (Range 2, Part Lot 2 (Oro), Registered Plan 51 R-30656, Part 3, in the Township of Oro-Medonte. The subject lands are presently zoned Institutional Exception 137 (1*137) Zone which permits a non-profit seniors home. The lands are proposed to be rezoned to add a "'Residential Care Home" as a permitted use of the lands. Township of Oro-Medonte Zoning By- law No. 97-95 defines a "Residential Care Home" as follows: "RESIDENTIAL CARIE HOME means: a) a dwelling unit used for the accommodation of three to ten persons exclusive of members of the staff of the operator, who by reason of their emotional, mental, social, or physical condition or legal status require a group living arrangement for their well-being, and who are living under the supervision of staff who are present at the dwelling unit at all times. Such a residential care home is required to be licensed, approved or supervised and/or funded by the Province of Ontario or the Government of Canada; or, b) a dwelling unit with five or more foster children under the care of a foster care operator who is licensed or approved under Provincial Statute; or, c) a dwelling unit used for the temporary accommodation of up to ten care- givers who require rest and relaxation in a quiet setting." A KEY MAP illustrating the location of the subject lands is included with this notice. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of, or in opposition to, the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro-Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro-Medonte in respect to the proposed Zoning By-law Amendment, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to: Township of Oro-Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL INFORMATION relating to the proposed Zoning By-law Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro-Medonte Administration Building. For further information, contact the Planning OMvislIon at 705-487-2171. DATED at the Township of Oro-Medonte this 14th day of February, 2014. Andria Leigh, MCIP, RPP Director of Development Services Page 24 of 108 7.c) 7:00pm Public Meeting for Proposed Amendment to the Zo... 2014-ZB A-01 (Somc®e Community Services) LOCAn a ll AP 4 =V� 0 1101 RAV EOAD F T Mt)r,F Vt0,D W 0 Page 25 of 108 7.d) 7:15pm Public Meeting for Proposed Amendment to the Zo... NOTICE Olr PUBLIC MEETING FOR PROPOSED AMENDMENT TO THE Z �f I�JC E '-LAV'J OF THE TOWNSHIP OF ORO-MEDONTE 2013-7BA-19 (VLCC Inc.) TAKE NOTICE that the Council of the Corporation of the Township of Oro-Medonte will hold a Public Meeting on Wednesday March 12, 2014 at 70115 pini in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning 'By-law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Zoning By-law Amendment is to amend the zoning of the lands located at 498 Moon Point Drive and described as Part Lots 15 & 16 Concession 3, South Orillia, & Part Road Allowance between Lots 15 & 16, Concession 3 South Oriillia Part 2, Plan 51 R 34471, in the Township of Oro-Medonte. The subject lands are presently zoned Agricultural/Rural (A/RU) and Environmental Protection (EP). The proposed Amendment would rezone the lands to a Private Recreation Exception (PR') Zone for the purposes of: 1. Recognizing and permitting the use of the lands for a recreation/leadership camp that has operated on the lands since 1929; and 2. Recognizing the setbacks of existing buildings and structures from Moon Point Drive. A KEY MAP illustrating the location of the subject lands is included with this notice. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of, or in opposition to, the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro-Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro-Medonte in respect to the proposed Zoning By-law Amendment, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to: Township of Oro-Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL INFORMATION relating to the proposed Zoning By-law Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro-Medonte Administration Building. For further information, contact the P1]an Mng Mylallon at 705-487-2171. DATED at the Township of Oro-Medonte this 14th day of February, 2014. Andria Leigh, MCIP, RPP Director of Development Services Page 26 of 108 7.' ) 7:15pm P,44I q%ting for Proposed Amendment to the Zo... (You2 i LeadersHpa Camps Canada e YLCC Inc.) LOCATON SUBJECT PROPERTY uj a MOON POINT DRIVE Page 27 of 108 / t'9r« Ifedotat, Te) 7:30pm Public Meeting for Proposed Amendments to the 0... NOMCE OF PUBLIC MEETING FOR PROPOSED AMENDMENTS TO THE OFFICIAL PLAN AND ZONING BY-LAW OF THE TOWNSHIP OF ORO-MEDONITL 2013-OPA-01 & 2013-ZBA-12 (SCS Leasing/Shelswell Excavating & Grading Ltd.) TAKE NOTICE that the Council of the Corporation of the Township of Oro-Medonte will hold a Public Meeting on Wednazday, March 129 2014, at 7-30 p.m. in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on proposed Amendments to the Officials Plan and the Zoning By-law, under Sections 22 and 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed amendment to the Township of Oro-Medonte Official Plan is to site specifically amend the Agricultural policies of the Official Plan by adding a policy to Section C1.4 a Exceptions, to permit a "Heavy Equipment Training Facility", described as the training of students in the operation and maintenance of construction equipment such as excavators, dozers, back hoe loaders, front end loaders and compactors. THE PURPOSE- of the proposed amendment to Township of Oro-Medonte Zoning By-law 97-95 is to site -specifically expand an existing Dural Industrial (RI) Zone on the lands, as well as add special provisions to the expanded (Rural Industrial (IBI) Zone to permit the "heavy Equipment Training Facility" described above, thereby placing the subject lands in a (Rural Industrial Exception Zone (lRI'Exception). The above -noted amendments are proposed to apply only to those lands identified in this Notice as the "Subject Lands", located at 544 and 556 Line 11 north and described as Part of the East Half of Lot 17, Concession 11 (Oro), in the Township of Oro-Medonte. A KEY MAP illustrating the location of the subject lands is provided with this Notice. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of, or in opposition to, the proposed Amendments. If a person or public body that files an appeal of a decision of the Township of Oro-Medonte in respect of the proposed Amendments does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendments is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro-Medonte in respect to the proposed Official Plan and Zoning By-law Amendments, you must make a written request to the address below. WIRITTEN SUBMISSIONS should be directed to: Township of Oro-Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL WFORMATION relating to the proposed Official Plan and Zoning By-law Amendments is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro- Medonte Administration Building. For further information, contact the PIanMng Department at 705-487-2171. DATED at the Township of Oro-Medonte this 14"' day of February, 2014. Andria Leigh, MCIP, (RPP Director of DevelopmeRPSOA69 108 Te) 7:30pm Public Meeting for Proposed Amendments to the 0... 2013-OPA-01 & 2013=ZBA-12 (SCS l=easing/Shelswell Excavating & Grading Ltd.) KEY MAGP LQCAjTEI[*7►INAN OTHER LANDS OWNED BY APPLICANT Page 29 of 108 10.a) Report No. F12014-08, Paul Gravelle, Director of Finan... Townsillp, o, f' Report Proud Heritage, Exciting Future Report No. To: Prepared By: FI 2014-08 Council Janice MacDonald Meeting Date: Subject: Motion # March 12, 2014 February 19, 2014 $ 224,038.40 AQ00555 Statement of Accounts — February 28, 2014 $ 2,377.59 Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended that: 1. Report No. FI 2014-08 be received for information only. 2. The accounts for the month of February 2014 totalling $ 1,638,415.26 are received. Background: Following is the statement of accounts for the month of February. Cheque Registers: Batch No. Date Amount AC00799 February 05, 2014 $ 312,018.78 AC00800 February 12; 2014 $ 241,608.33 AC00801 February 19, 2014 $ 224,038.40 AQ00555 February 24, 2014 $ 2,377.59 AC00802 February 26, 2014 $ 485,160.52 AC00803 February 26, 2014 $ 64,119.59 FINANCE Report No. 2014-08 $ 1,329,323.21 March 12, 2014 Page 1 of 3 Page 30 of 108 10.a) Report No. F12014-08, Paul Gravelle, Director of Finan... Payroll: PR00840 February 08, 2014 PR00842 February 22, 2014 Credit Card Registers: AE00621 February 26, 2014 AE00622 February 26, 2014 AE00623 February 26, 2014 AE00624 February 26, 2014 AE00625 February 26, 2014 AE00626 February 26, 2014 AE00627 February 26, 2014 AE00628 February 26, 2014 AE00629 February 26, 2014 Analysis: Not Applicable. $150,002.69 $144,272.50 $ 49.37 $ 759.15 $1,979.59 $ 816.42 $ 1,657.80 $ 1,126.30 $ 1,885.20 $ 3,674.28 $2,868.75 $ 294,275.19 $ 141816.86 Total: $1,638,415.26 Financial / Legal Implications / Risk Management: Not Applicable. Policies/Legislation: Not Applicable. FINANCE Report No. 2014-08 March 12, 2014 Page 2 of 3 Page 31 of 108 10.a) Report No. F12014-08, Paul Gravelle, Director of Finan... Corporate Strategic Goals: Not Applicable. Consultations: Not Applicable. Attachments: Cheque Registers - under separate cover. Conclusion: That the'accounts for the month of February are received. Respectfully submitted: Janice MacDonald, Accounting Clerk SMT Approval / Comments: FINANCE Report No. 2014-08 C.A.O. Approval / Comments: March 12, 2014 Page 3 of 3 Page 32 of 108 10.b) Report No. DS2014-011, Andria Leigh, Director of Devel... Township of Report . Probed Heritage, Excitirig Future Report No. To: Council Prepared By: DS 2014-011 Josh Mueller Intermediate Planner Meeting Date: Subject: Motion # March 12, 2014 Zoning By-law Amendment 2013-ZBA-20 (McKerroll), 3225 Line 7 North, Concession 8, Part of Lot 1 (Oro), Township of Roll #: 4346-010- 003-55000-0000 R.M.S. File #: D14 46957 Oro-Medonte Recommendation(s): Requires Action For Information Only It is recommended that: 1. Report No. DS2014-011 be received and adopted. 2. THAT Zoning By-law Amendment Application 2013-ZBA-20, being on Schedule "A 17" to Zoning Bylaw 97-95 as amended is hereby further amended by changing the zone symbol applying to lands located in Part of Lot 1, Concession 8, being 3225 Line 7 North, from an Agricultural/Rural (A/RU) Zone to an Agricultural/Rural Exception 242 (A/RU*242) Zone and shown on Schedule "A" of By-law 2014-028. 3. THAT the Clerk bring forward the appropriate By-law for Council's consideration. Background: The purpose of this Zoning By-law Amendment is to amend the zoning on a portion of the lands located at 3225 Line 7 North and described as Concession 8, Part of Lot 1 (Oro), Township of Oro-Medonte. The subject lands are presently zoned Agricultural/Rural (A/RU) Zone and the applicant has applied to rezone a portion of the lands to a site- specific Agricultural/Rural 242 (A/RU*242) Exception Zone to permit a welding shop as a home industry within an existing building. As required by the Planning Act, a public meeting was held on January 22, 2014 to receive comments from members of the public. No one spoke against the amendment at the public meeting, and no correspondence has been received from those potentially affected by this amendment, or any agency. Development Services March 12, 2014 Report No. DS2014-011 Page 1 of 8 Page 33 of 108 10.b1 ReDort No. DS2014-011. Andria Leiah. Director of Devel... Analysis: According to Schedule "A" of the Township of Oro-Medonte Official Plan, the portion of the lands proposed to be rezoned to an Agricultural/Rural (A/RU *242) Exception Zone are designated Rural in the Township's Official Plan. Home industries are permitted in the Rural designation subject to Section C1.3.3 of the Official Plan. An Analysis of this application in context to the policies of Section C1.3.3 is provided below: Home industries may be permitted, subject to re -zoning, provided Council is satisfied that: a) the building housing the home industry is located within the existing farm -building cluster, if located on a farm property; The welding shop is contained within the existing farm building cluster. b) the home industry has a floor area that is consistent with the scale of uses on the property; The welding shop is a small scale welding shop and in staff's opinion its floor area is consistent with the uses on the property C) the home industry and any activity area associated with the home industry is set back from all lot lines by at least 30 metres; Although the existing building in which the welding shop is to be located is approximately 22 metres from the front lot line, the building and any associated outdoor storage are partially screened from the road due to a barrier consisting of trees and a drive shed. Planning Staff is of the opinion that the introduction of the welding shop will not detract from the rural appearance of the property or the surrounding area. d) the noise, dust and odour that could potentially emanate from the use will not have an adverse impact on adjacent properties; Due to the small scale of the welding shop, the dust, noise, and odour are not anticipated to adversely impact adjacent properties. e) the type and level of traffic generated by the use is compatible with the character of the area and the function of adjacent roads; Development Services March 12, 2014 Report No. DS2014-011 Page 2 of 8 Page 34 of 108 10.b) Report No. DS2014-011, Andria Leigh, Director of Devel... The welding shop will in Planning Staff's opinion have little or no effect on the type and level of traffic. No adverse comments were received from the Township's Transportation Division. f) the operator of the home industry resides on the property; The operator of the welding shop lives in a dwelling located on the property. g) all machinery and equipment, with the exception of motor vehicles, required for the home industry is located within enclosed buildings; All machinery and equipment pertaining to the welding shop are contained within it. h) any open storage associated with the home industry is screened from view and located within a fenced compound; All outdoor storage would not be in plain site from the road due to a barrier consisting of existing trees and an existing drive shed. i) the home industry has a limited number of employees; and, The property owner is proprietor of the welding shop, and is its only employee. �) any retail component of the home industry is clearly accessory to the home industry and does not detract from the primary use of the property. There is no retail component associated with the welding shop. Based on the above, the zoning by-law amendment application is considered by Planning Staff to conform to the policies of the Official Plan. Zoning By-law 97-95: The subject lands are zoned Agricultural/Rural (A/RU) and home industries are not permitted in this zone. In conformity with the policies of the Official Plan, Application 2013- ZBA-20 for a site-specific amendment of the bylaw proposes to create an Agricultural/Rural (A/RU *242) Exception Zone to permit a welding shop as a home industry within an existing building. Development Services March 12, 2014 Report No. DS2014-011 Page 3 of 8 Page 35 of 108 10.b) Report No. DS2014-011, Andria Leigh, Director of Devel... County Official Plan In analyzing this Zoning By-law Amendment, Township staff reviewed the County Official Plan currently in effect, as well as the Official Plan adopted by County Council in November 2008. The subject lands are in the Greenlands designation in the County of Simcoe's Official Plan. Section 3.7.6 permits secondary uses to agriculture located within the Greenlands Designation. In Planning Staff's opinion the proposed Zoning By-law Amendment conforms to the County's Official Plan. Provincial Policy Statement The intent of the Provincial Policy Statement (PPS) is to build strong and healthy communities while at the same time promoting efficient land use and development patterns. Section 2.3 sets out policies for Agricultural Areas in Municipalities. Section 2.3.3.1: In prime agricultural areas permitted uses and activities are: agricultural uses, secondary uses and agriculture -related uses. Proposed new secondary uses and agriculture -related uses shall be compatible with, and shall not hinder, surrounding agricultural operations. These uses shall be limited in scale, and criteria for these uses shall be included in municipal planning documents as recommended by the Province, or based on municipal approaches will achieve the same objective. The welding shop would be considered a secondary use and would be compatible and not hinder surrounding agricultural operations. Planning Staff is of the opinion that the proposed Zoning By-law Amendment is consistent with the Provincial Policy Statement, 2005. laces to Grow The Growth Plan for the Greater Golden Horseshoe (this plan) has been prepared under the Places to Grow Act, 2005. It is a framework for implementing the Government of Ontario's vision for building stronger, prosperous communities by better managing growth in this region to 2031. Section 2.2.9 of the Plan concerns Rural Areas. Section 2.9.2 states: development outside settlement areas may be permitted in rural areas in accordance with Policy 2.2.2.1(i). Policy 2.2.2.1(i) states: directing development to settlement areas, except where necessary for development related to the management or use of resources, resource- based recreational activities, and rural land uses that cannot be located in settlement areas. Planning Staff is of the opinion that the proposed amendment represents a minor form of development that is appropriate as a secondary use on a farm that does not need to Development Services Report No. DS2014-011 March 12, 2014 Page 4 of 8 Page 36 of 108 10.b) Report No. DS2014-011, Andria Leigh, Director of Devel... be directed to a settlement area. Therefore the application conforms to the Growth Plan. Financial / Legal Implications / Risk Management: Potential financial and legal implications should the decision of Council be appealed to the Ontario Municipal Board. Policies/Legislation: Township of Oro-Medonte Official Plan Zoning By-law 97-95 County Official Plan Provincial Policy Statement Places to Grow Corporate Strategic Goals: Quality of Life: To contribute to enriched quality of life for residents by maintaining Oro- Medonte's natural beauty and country -like character and by providing opportunities that encourage community participation in activities and recreational programs. Sustainability: to build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. Consultations: • Environmental Services Division — No Concerns • Transportation Division — No Concerns • Building Division — No Concerns • Nottawasaga Valley Conservation Authority —No Concerns. • County of Simcoe — No Comments Attachments: Attachment 1: Location Map Attachment 2: Applicant's Sketch of Area to be Rezoned Conclusion: This Zoning By-law Amendment proposes to rezone a portion of the subject lands located at 3225 Line 7 North, Concession 8, Part of Lot 1 (Oro), Township of Oro Medonte which are currently zoned Agricultural/Rural (A/RU) to a site specific Agricultural Rural 242 (A/RU*242) Exception Zone in order to permit a welding shop as a home industry in an existing building. The proposed Zoning By-law Amendment is Development Services March 12, 2014 Report No. DS2014-011 Page 5 of 8 Page 37 of 108 10.b) Report No. DS2014-011, Andria Leigh, Director of Devel... consistent with the Provincial Policy Statement, conforms to the Places to Grow Legislation and the County and Township Official Plans. On this basis, it is recommended that Zoning By-law Amendment Application 2013-ZBA-20 be approved and an amending bylaw be passed by Council. Respec Ily submitt : osh Mueller Intermediate Planner ;evi wed By: Derek Witlib, MCIP, RPP Manager, Planning Services SMT Approval / Comments: C.A.O. Approval / Comments: Development Services Report No. DS2014-011 March 12, 2014 Page 6of8 Page 38 of 108 10.b) Report No. DS2014-011, Andria Leigh, Director of Devel... Attachment 1: Location Map 2013-ZBA-20 (McKerroll) Development Services March 12, 2014 Report No. DS2014-011 Page 7 of 8 Page 39 of 108 z ti Z J HORSESHOE VALLEY ROAD W HORSESHOE VALLEY ROAD E ~ SUBJECT PROPERTY !moi Z LOCATION MAP ` ROWANWOOD ROAD Development Services March 12, 2014 Report No. DS2014-011 Page 7 of 8 Page 39 of 108 10.b) Report No. DS2014-011, Andria Leigh, Director of Devel... Attachment 2: Area to be Rezoned 2013-ZBA-20 (McKerroll) Development Services March 12, 2014 Report No. DS2014-011 Page 8 of 8 Page 40 of 108 10.c) Report No. DS2014-014, Andria Leigh, Director of Devel... Township of REPORT .Proud Heritage, Exciting Future Report No. To: Prepared By: DS 2014-014 Council Andria Leigh, Director, Development Services Meeting Date: Subject: Motion # March 12, 2014 1452711 Ontario Limited (Braestone) Proposed Street Naming Amendments, Lot 3, Pt Lot 2 RP51 R-21804 Roll #: 4346-010-004-04000- R.M.S. File #: D12-42408 0000 Part 1, Concession 9 (Oro) File: 43-T-91031 RECOMMENDATION(S): Requires Action XX For Information Only It is recommended that: 1. Report No. DS 2014-014 be received and adopted. 2. That the street names "Clydesdale Drive", "Georgian Grande Court", "Cumberland Court", "Estonian Drive", "Gelderland Crescent", "Friesian Court", "Morgan Court", "Oldenburg Court", "Thoroughbred Drive", and "Belgian Court" be assigned to the Braestone subdivision. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. BACKGROUND: The subject lands are located south of the Horseshoe Valley Road between Line 8 North and Line 9 North as identified on the attached location map. The lands were approved for a 230 lot residential subdivision in 1994 by the Ontario Municipal Board (OMB). There are 35 draft plan conditions that formed part of the OMB approval, which are required to be fulfilled in order to proceed to final registration, one of those conditions includes the naming of the streets within the subdivision to the satisfaction of the Municipality. In April 2008, a report (BP 2008-019) was approved by Council recommending street names for the Buffalo Springs subdivision. Subsequently By-law 2008-061 listed the names approved for the public highways located within the development. The names approved by Council through the by-law were: Buffalo Springs Drive, Coulson Creek Court, McLure Court, Dougal Drive, McKay Crescent, Schumacher Court, Leith Court, Bison Court, Settler's Ridge Drive, and McNiven Court. The original by-law names had been requested based on the joint ownership of the subdivision by Gargano Development Corporation and Georgian International Corporation and the request for these street names directed through Gargano. Gargano is no longer an owner of the property and Georgian is proceeding DEVELOPMENT SERVICES March 12, 2014 Report No. DS2014-0014 Page 1 of 6 Page 41 of 108 10.c) Report No. DS2014-014, Andria Leigh, Director of Devel... forward with the clearing of the draft plan conditions and the registration of the subdivision. Braestone has advised the Township through a variety of processes to date that their vision for the subdivision is tied to the agricultural roots of the community and the prominent equestrian lifestyle found in Oro-Medonte. Included within the conceptual design for the development is the adjacent equestrian facilities to be available for usage by the new residents within the subdivision. On this basis, the Township received a request from MHBC Planning on behalf of the landowner, Georgian, requesting the street names approved in 2008 be amended to reflect the equestrian vision for the site and the agricultural/equestrian roots of Oro-Medonte. The proposed amendments to the street names are the purpose of this report. ANALYSIS: In the MHBC letter of February 26, 2014, they are requesting that the approved street names be amended as follows: Proposed Street Name Clydesdale Drive Georgian Grande Court Cumberland Court Estonian Drive Gelderland Crescent Friesian Court Morgan Court Oldenburg Court Thoroughbred Drive Belgian Court Approved Street Name Buffalo Springs Drive Coulson Creek Court McLure Court Dougal Drive McKay Crescent Schumacher Court Leith Court Bison Court Settler's Ridge Drive McNiven Court In considering the proposed street name amendments, the Township of Oro-Medonte has the following Street Naming Policy in place: When naming or changing street names in the Township, consideration be given to one of the following: a. A historic name which once identified the location; b. The surnames of local pioneer families in the immediate vicinity; c. Any prominent geographic, natural or practical feature which makes the location unique or identifiable; d. The names of local servicemen who made the ultimate sacrifice; e. The names of prominent former residents who contributed to the betterment of the Township through their community involvement, athletic or business achievements. 2. Where there are two or more proposed street names in a new development or plan of subdivision, at least one street name will have regard to the above criteria and the developer be encouraged to research the following resources: a. Oro-Medonte Historical Association; b. Simcoe County Historical Society DEVELOPMENT SERVICES Report No. DS2014-0014 March 12, 2014 Page 2 of 6 Page 42 of 108 10.c) Report No. DS2014-014, Andria Leigh, Director of Devel... c. Simcoe County Archives & Township records (i.e. assessment rolls, historical publications); d. Local Registry Office (former land ownerships). 3. All proposed new street names shall be circulated to internal departments for review and comment prior to Council approval. 4. The duplication of street names used in adjacent municipalities shall be minimized as not to conflict with emergency response addresses. Circulation of proposed new names will be made by the Township to the neighbouring municipalities for comment when deemed appropriate. 5. A report will be submitted to Council for the approval of the proposed names. The developer in their letter of February 26, 2014 has provided the documentation to substantiate that the requested street name amendments would be consistent with Section 1 c of the Township's policy stated above. The proposed street name amendments identified above were circulated to internal departments and to surrounding municipalities for comment. In response to the circulation to internal departments and surrounding municipalities, the following comments were noted: City of Orillia — No concerns City of Barrie — There are a Cumberland Street, Georgian Drive and Morgan Street within the City of Barrie Township of Springwater — There is a Friesen Place located in the Centre Vespra Settlement Area Fire & Emergency Services — Given the location of Friesen Place in Springwater I do not have any concern. We are fine with all of the names if there are no others that are similar with surrounding municipalities Corporate Services — Proposed street name Cumberland Court could be an issue with Cumberland Beach Further, discussions of the potential street name conflicts were discussed with the Fire Chief and he has advised that based on the location of these streets in the adjacent municipalities no conflict with the proposed street name amendments in the Braestone subdivision are anticipated. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: N/A POLICIES/LEGISLATION: The Township of Oro-Medonte Street Naming Policy DEVELOPMENT SERVICES March 12, 2014 Report No. DS2014-0014 Page 3 of 6 Page 43 of 108 10.c) Report No. DS2014-014, Andria Leigh, Director of Devel... CORPORATE STRATEGIC GOALS: • Service Excellence • External Relations CONSULTATIONS: Internal Township Departments Neighbouring Municipalities Fire Chief ATTACHMENTS: Schedule 1: Location Map Schedule 2: Draft Plan of Subdivision CONCLUSION: The proposed street names for the Braestone subdivision being "Clydesdale Drive", "Georgian Grande Court", "Cumberland Court", "Estonian Drive", "Gelderland Crescent", "Friesian Court", "Morgan Court", "Oldenburg Court", "Thoroughbred Drive", and "Belgian Court" are considered to satisfy item "1.c" of the Township's Street Naming Policy, and appear to meet all other requirements of this policy. On this basis, Planning staff,supports the amendments to the proposed street names as outlined in this report. Respectfully submitted: --4"J Andria Leigh, MCIP, RPP Director, Development Services SMT Approval / Comments: C.A.O. Approval / Comments: AV'— DEVELOPMENT SERVICES March 12, 2014 Report No. DS2014-0014 Page 4 of 6 Page 44 of 108 1O.c) Report No. DS2O14-014, Andria Leigh, Director of Devel... Schedule 1: Location Map DEVELOPMENT SERVICES March 12, 2014 Report No. DS2014-0014 Page 5 of 6 Page 45 of 108 L F1 FFFF-F-1 FFr MORS d' f. Property 2979 Lisle 8 North 24 Bu ala SpE!qqs Drive) Subjec DEVELOPMENT SERVICES March 12, 2014 Report No. DS2014-0014 Page 5 of 6 Page 45 of 108 10.c) Report No. DS2014-014, Andria Leigh, Director of Devel... Schedule 2: Draft Plan of Subdivision DEVELOPMENT SERVICES March 12, 2014 Report No. DS2014-0014 Page 6 of 6 Page 46 of 108 10.d) Report No. DS2014-015, Andria Leigh, Director of Devel... Township of Report Proud Heritage, Exciting Future Report No. To: Council Prepared By: DS 2014-015 Josh Mueller Intermediate Planner Meeting Date: Subject: Deeming By-law Motion # March 12, 2014 Application, Shirley Shelswell, 164, 166 Lakeshore Road West Lots 76, 77, Plan 967 Roll #: 434601000914900 & R.M.S. File #: D12 047229 434601000914800 Recommendation(s): Requires Actions For Information Onlyn It is recommended that: 1. Report No. 2014-015 be received and adopted; and 2. That Deeming By-law No. 2014-025 for Lots 76 and 77, Plan 967 being 164 and 166 Lakeshore Road West be approved by Council. Background: Mrs. Shirley Shelswell owns two lots (Lots 76 and 77) in Registered Plan 967 fronting on Lakeshore Road West. The application for the deeming by-law is related to Lots 76 and 77 on Plan 967. The submitted deeming by-law application is necessary in order to "deem" the two parcels (Lots 76 and 77 on Plan 967) under the Planning Act not to be a registered plan of subdivision which provides the legal mechanism for the two lots to merge on title and become one lot. It is noted that the only way to separate the two parcels in the future is through a consent application which is considered by the Committee of Adjustment. Analysis: The process considered through the Planning Act in which to merge two lots located within a plan of subdivision is through a Deeming By-law. The Township's assessment records for the subject properties show two property roll numbers and the registered property owner for both parcels being identified as noted above. Lots 76 and 77 on Lakeshore Road West are currently vacant properties. The applicant wishes to merge the two properties to lessen the amount of taxes that the applicant has to pay on the two properties, by creating a single lot. Also a majority of Lot 76 is zoned Environmental Protection (EP) thus constructing a dwelling unit would be not be permitted Development Services March 12, 2014 Report No. DS2014-015 Page 1 of 4 Page 47 of 108 10.d) Report No. DS2014-015, Andria Leigh, Director of Devel... according to the Township's Zoning Bylaw, and the Lake Simcoe Region Conservation Authority regulated area. Therefore Lot 76 would appear to have limited to no development potential. The subject lands area designated "Shoreline" by the Township's Official Plan. The resulting residential development on the merged lots is permitted by the Official Plan. The properties are zoned "Shoreline Residential" and "Environmental Protection" by Zoning By-law 97-95, as amended. If the lots are amalgamated, there would be sufficient area to construct a single detached dwelling, which is a permitted use under the Shoreline Residential Zone; however permit approval from the LSRCA would be among the requirements prior to issuance of a building permit. In accordance with the Planning Act, no public meeting is required prior to the consideration of a deeming by-law. Notice of the passage of the deeming by-law is required to be provided to the landowner Financial / Legal Implications / Risk Management: Potential change in assessment. Policies/Legislation: Planning Act Township of Oro-Medonte Official Plan Zoning By-law 97-95 Corporate Strategic Goals: Quality of Life: To contribute to enriched quality of life for residents by maintaining Oro- Medonte's natural beauty and country -like character and by providing opportunities that encourage community participation in activities and recreational programs. Sustainability: to build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. Consultations: N/A Attachments: 1 -Location Map Development Services March 12, 2014 Report No. DS2014-015 Page 2 of 4 Page 48 of 108 10.d) Report No. DS2014-015, Andria Leigh, Director of Devel... Conclusion: It is recommended that Council give favorable consideration to the deeming of the two lots, being Lots 76 and 77 on Plan 967 through Deeming By-law 2014-025. Respectfully submitted: Josh Mueller Intermediate Planner Reviewed By: Derek Witlib MCIP, RPP Manager, Planning Services SMT Approval / Comments: C.A.O. Approval / Comments: ---e� OV Development Services Report No. DS2014-015 March 12, 2014 Page 3 of 4 Page 49 of 108 10.d) Report No. DS2014-015, Andria Leigh, Director of Devel... Attachment 1 — Location Map Development Services March 12, 2014 Report No. DS2014-015 Page 4 of 4 Page 50 of 108 11.a) Councillor Evans, correspondence dated February 3, 201... Lake Simcoe Region conservation authority A Watershed for Life February 3, 2014 The Honourable Kathleen Wynne, Premier of Ontario Via email: kwvnne.mpp@liberal.ola.org Legislative Building, Queen's Park Toronto ON, M7A 1A1 The Honourable David Orazietti, Minister of Natural Resources Via email: doraziette.mpp@liberal.ola.org Suite 6630 6t" Floor, Whitney Block, 99 Wellesley Street West Toronto, ON, M7A 1W3 Dear Premier Wynne and Minister Orazietti: Re: Reinstatement of the Ontario Ranger Program Please be advised that at a recent meeting of the Board of Directors of the Lake Simcoe Region Conservation Authority, Board members raised their concerns regarding the discontinued Ontario Ranger Program. Many of the Board members expressed seeing firsthand not only the benefits of this program, but also the impact it has had on youths from large urban centres in its almost 70 year existence. While we recognize that cuts are being felt in all areas, we strongly urge you to consider reinstating this important youth program for the betterment of Ontario youth. The following resolution was adopted: Whereas: in September 2012 the provincial government cancelled the 70 year old Ontario Ranger Program (ORP), formerly known as the Ontario Junior Ranger Program; and Whereas when the government cancelled the Ontario Ranger Program, it claimed the Stewardship Youth Ranger Program (SYP), an existing day program, would deliver the same experience and would offer more jobs; and Whereas this day program does not offer the same quality of experience youth gained under the previous ORP in respect to knowledge of resource management and without the distractions of daily life; and Whereas since 2012, 278 Ontario Rangerjobs have been eliminated; and Whereas in previous years, more than half of the Ontario Rangers were students from large urban centres. By contrast, this year the current day program is just not accessible to those students in those urban centres; and 120 Bayview Parkway, Box 282 Tel: 905.895.1281 1.800.465.0437 Web: www.LSRCA.on.ca Newmarket, Ontario L3Y 4X1 Fax: 905.853.5881 Pa --Mi Jlrdf8@LSRCA.on.ca Proud winner of the International Thiess Riverprize Member of Conservation Ontario 11.a) Councillor Evans, correspondence dated February 3, 201... The Honourable Kathleen Wynne, Premier of Ontario Lake Simcoe Region The Honourable David Orazietti, Minister of Natural Resources conservation authority February 3, 2014 Page 2 Whereas when the government cancelled the ORP, many youths lost an opportunity for a once-in-a- lifetime experience because the ORP only required enrolment in an Ontario high school and acceptance into the program was based on a postal -code lottery system; and Whereas cancellation of the 70 year old ORP does a disservice to public services in Ontario to those who have come to admire and respect the natural beauty of our province; and Whereas Conservation Authorities encourage students to learn about the importance of conserving our shared natural environment and what they can do to make a positive impact; and Whereas the provincial government committed $295 million dollars in the 2013 provincial budget for youth employment. NOW THEREFORE BE IT RESOLVED THAT the Lake Simcoe Region Conservation Authority supports the Friends of the Ontario Ranger Program campaign to restore the Ontario Ranger Program in the 2014 provincial budget; and BE IT FURTHER RESOLVED THAT the Lake Simcoe Region Conservation Authority shall send a letter to Premier Kathleen Wynne and the Minister of Natural Resources, David Orazietti, urging their government to restore the Ontario Ranger Program for future generations of young people; and BE IT FURTHER RESOLVED THAT the Lake Simcoe Region Conservation Authority forward this resolution for support to the other 35 conservation authorities. Yours truly, D. Gayle Wood Chief Administrative Officer cc: Conservation Ontario Ontario's Conservation Authorities Lake Simcoe Watershed MPPs Lake Simcoe Watershed Municipalities LSRCA Board of Directors 120 Bayview Parkway, Box 282 Tel: 905.895.1281 1.800.465.0437 Web: www.LSRCA.on.ca Newmarket, Ontario L3Y 4X1 Fax: 905.853.5881 E -Mail: Info@LSRCA.on.ca Proud winner of the International Thiess Riverprize Membel'agi�162rdel-(Ation Ontario 11.b) Councillor Crawford, correspondence dated March 6, 201... From: AMO Communicationsfmailto:communicate6a�amo.on.cal Sent: Thursday, March 06, 2014 10:18 AM To: Crawford, John Subject: AMO Breaking News - Province Proposes Provincial Oversight of Municipal Government TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL Wynne Government Embraces Provincial Oversight of Municipal Government Today, Ontario's Premier, Kathleen Wynne, stated that her government intends to create new municipal accountability measures and assert greater Provincial oversight over municipal government. Municipalities would be required to either create new processes to review complaints about service delivery, or choose to have service complaints investigated by the Office of Ontario's Ombudsman, Andre Marin. Furthermore, municipal service complaint processes and investigations carried out by anyone other than the Provincial Ombudsman, could be subjected to "review" by his office. We will share further details about these proposals as they become available. AMO fully supports efficient and credible oversight of municipal services and governance. Public trust, accountability, transparency and integrity strengthen municipal government. However, AMO rejects the Wynne Government's vision of how best to achieve it. The Ontario Government would layer Provincial oversight and new administrative processes on municipal government. It represents duplication and inefficiency, and importantly, it suggests that Wynne's Government does not trust in the capacity of municipal government to expose and address questions about performance and integrity. No one knows what it would cost municipal government to fulfill these new responsibilities. But new costs are inevitable, the administrative burden is likely to be substantial, and municipalities and their citizens should expect more red tape. Assigning oversight authority to the Office of the Ontario Ombudsman, a provincial appointee who is based at Queen's Park and who reports to Ontario's Legislature, has the effect of transferring local municipal accountability to the Province. AMO is curious to see whether the opposition Conservatives and New Democrats will support that, or reject the invitation to micromanage municipal government. Municipalities are committed to accountability and transparency. Public trust is one of our greatest assets. A municipal government that lacks public trust has every reason to earn it, and good government is best served when local municipalities meet that goal independently. Page 53 of 108 11.b) Councillor Crawford, correspondence dated March 6, 201... Over the past decade, the Ontario Government and municipal governments have respected one another as willing, able and capable partners. AMO wants the Wynne Government, and opposition leaders, to be clear about their vision for future provincial and municipal relations, and the capacity of municipal government. Our vision has not changed: municipalities are looking for leadership that partners with municipal government, respects them, and believes in them. PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator, clerk, and treasurer. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record. Page 54 of 108 AMCTO Statement - Proposed New Municipal Accountability Measures Page 1 of 1 11.b) Councillor Crawford, correspondence dated March 6, 201... If this email does not display properly, please view our online version. OR AM CTO ■■1 —WE MUNICIPAL EXPERTS March 7, 2014 AMCTO Statement - Proposed New Municipal Accountability Measures Wynne Government Adds Provincial Oversight to Municipal Government Ontario Premier, Kathleen Wynne has announced that her government plans to create new municipal accountability measures that create an additional layer of Provincial oversight for Ontario's municipalities. AMCTO is concerned that this move will require municipal administrators to develop new and/or possibly redundant processes to review complaints around service delivery and/or choose whether to have service complaints investigated by Ontario's Ombudsman. In addition, these service complaints, even if handled by municipalities, could be subjected to "review" by the Ombudsman after the fact. While AMCTO supports the notion of appropriate oversight, we are greatly concerned that these proposed new legislative requirements will increase the red tape burden for the municipal sector which is already heavily burdened with provincial regulatory and reporting requirements. We are further concerned that these new municipal accountability measures are not reflective of the Municipal Act recognition of municipal governments as a responsible and accountable order of government. AMCTO concurs with AMO's comments below "The Ontario Government would layer Provincial oversight and new administrative processes on municipal government. It represents duplication and inefficiency, and importantly, it suggests that Wynne's Government does not trust in the capacity of municipal government to expose and address questions about performance and integrity. No one knows what it would cost municipal government to fulfill these new responsibilities. But new costs are inevitable, the administrative burden is likely to be substantial, and municipalities and their citizens should expect more red tape. Assigning oversight authority to the Office of the Ontario Ombudsman, a provincial appointee who is based at Queen's Park and who reports to Ontario's Legislature, has the effect of transferring local municipal accountability to the Province". As debate on this proposed legislation proceeds, AMCTO hopes that the outcomes arising from this debate appropriately reflect the openness, transparency and municipal professionalism that has been a hallmark of Ontario's diverse municipal sector. AMCTO — The Municipal Experts 2680 Skymark Avenue Suite # 610, Mississauga ON 1-4W-51-6 Phone - 905-602-4294 Fax - 905-602-4295 Send to a friend Unsubscribe Powered By •:;'I rlC C r�"1 Z Page 55 of 108 http://amcto.infonuz.net/InformzDataService/OnlineVersionlIndividual?mailinglnstanceld... 3/11/2014 •M� E � TAL;7c ? TICKETS AOO MASTER OF CEREMONIES ALASTAIR CONNOLLY RAFFLE TICKETS PROCEEDS GO TO Proud Supporter of OOCH A Camp For Children With Cancer WWW.BATTLEOFTHEBADGES.NET MEDIA SPONSOR tjckL'tmaster7: 1 � _ COUNTY OF ✓( o%. 1% 0 ; CUA 56 oSWC6 n,o, a xe,ua,e, sz a h, iu e © I 1t GP r 12.b) Minutes of Orillia Public Library meeting held on Janu... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF JANUARY 1.r,, 201MEETING A regular meeting of the Library Board was held at the Library commencing at 7:00 p.m. PRESENT — BOARD —G. Guthrie, Chair; J. Rolland, Vice -Chair; J. Duncan; D. Evans; R. Fountain; K. Hewitt; P. Hislop; M. Seymour; R. Stevens STAFF — S. Campbell, Chief Executive officer K. Absalom, Director of Information Services S. Dance, Director of Technical Services A. Hodgkinson, Director of Children's & Youth Services T. Chatten, Recorder ABSENT —T. Madden, P. Spears Disclosure of Pecuniary Interest and General Nature Thereof — none CONSENT AGENDA Staff members have been dealing with several safety and security issues as outlined in the Report of the Director of Technical Services; as well as clarification of membership statistics highlighted in the same report. Amanda Hodgkinson was welcomed back after her maternity leave. MOTION #2014:01 Moved by R. Stevens, seconded by R. Fountain that the consent agenda of the January 15, 2014 meeting be adopted. CARRIED DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Ad Hoc Contract Committee — The committee met December 19, 2013 to discuss contract negotiations with members of township councils. At this time the current contract will be extended for 3 months with a 2.5% increase over 2013, following further discussion. REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Finance Committee — The 2014 operating budget was passed with slight revisions to be implemented. Page 57 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... NEW BUSINESS Approval of Reserve Expenditures for 201 — MOTION #2014:02 Moved by J. Rolland, seconded by K Hewitt that the Orillia Public Library Board in accordance with the requirement to approve expenditures made from a reserve account in 2013 accepts the following motions: 1) That the Board approve the expenditure of $3200.00 from the AIV Insurance Reserve for the replacement DVD titles 56-6-3210-0234 (some funds already spent) 2) That the Board approve the expenditure of up to $4200.00 from the Book Purchase Bank Interest Reserve for Express Books 56-6-322o-0829 (some funds already spent) 3) That the Board approve the expenditure of up to $z7oo.00 from the Friends of the Library Reserve 56--6-3210-0350 in support of books for the "Big Read" Program, Christmas programming (funds already spent) 4) That the Board approve the expenditure of $4393.98 from the General Reserve Bank Interest for lawyer fees related to personnel issues previously discussed in camera 56-6-3210-o829 (funds already spent) It is recommended that the motions authorizing expenditures from Reserve Accounts be passed on an annual basis. CARRIED Approval to Purchase iPad/Apple TV Projector - MOTION #2014:03 Moved by D. Evans, seconded by P. Hislop that the Orillia Public Library Board approve the purchase of an Wad and Apple TV projector and that the funding is to be taken from the Building Reserve Fund account #56-6-3210-0844. CARRIED As there is also an adapter available for Apple TV, IT staff to look into this option as well. Approval to Purchase Display Shelving Casters — MOTION #2014:04 Moved by P. Hislop, seconded by J. Duncan that the Orillia Public Library Board approve the purchase of casters for the Brodart DVD and CD display units and that the funding is taken from the Building Reserve Fund account #56-6-3210-o844. CARRIED Materials only purchased, to be installed by Library caretaker. Page 58 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES - continued Property/Personnel Committees — MOTION #20x4:05 Moved by R. Fountain, seconded by R. Stevens that the Orillia Public Library Board enter an in camera session at T 17 p.m. CARRIED MOTION #2014: ob Moved by K Hewitt, seconded by J. Rolland that the Orillia Public Library Board leave an in camera session at7:55P.m• CARRIED MOTION #2014:07 Moved by J. Duncan, seconded by P. Hislop that the Orillia Public Library Board request the City of Orillia set aside an amount from the 2013 funds equivalent to the appropriate portion of the merit increase that would be due upon successful completion of the performance review of the CEO. CARRIED Adjournment at 7:58 p.m. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 59 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... REPORT OF THE CEO January 2014 Submitted by Suzanne Campbell GOAL # 7 The Library will attract, develop and maintain a trained and educated workforce and leadership that reflect our values and ethics. A Directors meeting was held on January 7th A staff meeting was held on January 24th. I attended OLA from January 30 —Feb 1. Report to follow in February. Tina Chatten and Fred Marlow attended the exhibits on January 31St and made contact with many vendors. I attended the Annual General meeting of FOPL (Federation of Ontario Public Libraries) on January 29th. FOPL has developed a series of Board development webinars that were presented throughout 2013 and have now been archived and are available for Board members to attend for free. FOPL initiated and coordinated a survey focusing on the value of Library Programs for Children in Early Literacy Development a copy is available in the Library and will be available at the Board meeting. FOPL successfully negotiated with ACCESS Copyright to continue a Library rate for photocopying occurring in the Library, ACCESS had initially put more than double increases forward in their billing to Libraries in 2013. GOAL # 8 The Library will attract and develop Board Members, and maintain an effective Board that reflects the library's values and ethics. Mort Seymour, Chair of the Personnel Committee and I met to begin my performance appraisal on January 14. The Property Committee met to discuss the Lease Agreement with the City, discussion was held in camera. GOAL # 1 The Library will increase its size to meet the standards for the population served. New Building Issues 1. Paint on canopy outside of Library peeling off. The Architects are looking into the product used to determine the problem and solve it by the end of October. This problem will now wait for a solution in the spring. 2. Two accessible Washroom doors were not working, Library paid for the work (Aquicon has been asked to reimburse). Wiring was poorly installed. Still on-going. 3. Emergency exit locking mechanism failed, Library paid for repair and Aquicon has been asked to reimburse) -still on going. 4. Emergency Exit hardware is still on order. Page 60 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... 5. We are now having an issue with the placement of railing as it is creating accessibility issues with the push button door operator. Kelly Smith, City Building Inspector is being asked to comment. As of this month, this issue is now being looked at by the architects for a re -design. Property Issues The fire suppression system required repairs that were not budgeted. The Annual Electrical Inspection found some issues which required us to address. The request for work was made in early November; however the work was completed in January 2014. As these were unbudgeted repairs, there may be an impact on the Maintenance and Repair budget. HVAC unit 2 has not been working properly since the fall of 2013. This is a minor inconvenience in the winter as it mostly handles only air exchange through the colder months of the year. In the summer it is a bigger problem as it is used for air conditioning for a large portion of the second floor. We are working with the City and our maintenance contractor to try and rectify the problem. GOA # 8 Investigate, develop and maintain partnerships in the community. The Library supported the successful Trillium Grant application by The Sharing Place to install tower gardens in community buildings. The Library will house two towers in the amain hallway. Youth will help maintain and harvest the garden. The harvest will be used to provide clients of the Sharing place with fresh produce. The Library will be providing space for programs to start up in early March. I attended a planning meeting for the 2014 Culture Days. Plans are underway to build on the success of 2013, with a little more focus and scheduling to avoid too many overlapping events attracting the same audience, efforts are being made to also have the schools participate. The Farmer's Market returned to the Library this month. It seems to be a very successful transition. Library staff have seen increased foot traffic and welcomed new members who visited the Library as part of their Market experience. The vendors have found that Library members are combining visits to the Library with visits to the Market. GOAL # 9 The Library will be an agent for the development of the community. Contract Negotiations Staff consultation with Oro-Medonte continued through the month, with Oro Medonte Council confirming that they would no longer contract for services with the Library and would instead enter into a pay for use agreement. Oro-Medonte Council approved a subsidy of up to fifty per cent for township residents, early in February Severn Council passed a similar motion. Page 61 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... REPORT OF THE DIRECTOR OF CHILDREN'S AND YOUTH SERVICES JANUARY 2014 Submitted By Amanda Hodgkinson Children's Programs Goal 2.1 Develop and maintain programs associated with identified groups. At the beginning of January, Children's Services held drop in programs while children were on their winter holidays from school. We held a variety of programs including Wii gaming, a story time and craft, and a Family Fun Day. The programs were very successful, and we were pleased with the number of participants. Our family fun day had 83 participants. Families very much enjoy the ease of drop in programming which allows them to come without the pressure of registration deadlines, and allows our staff more freedom in programming. We also continued to offer our drop in Lego program on Saturdays with great numbers. A new set of story times began this month with full registration in every program. The story time programs are Story time for Caregivers, Baby time, French and Toddler and Preschool Time. This month the French story times and our Babytime program switched days due to a scheduling conflict, which has resulted in a large increase in numbers for our French program and a steady increase in our baby program. Tween Programs Goal 2.1 Develop and maintain programs associated with identified groups. The Mother Daughter book club met this month and read The Penderwicks: a summer tale of four sisters, two rabbits, and a very interesting boy by Jeanne Birdsall. We had ten participants and everyone participated in trivia and button making. The group mutually decided to change their name to be more inclusive to all families, regardless of their makeup. The group has changed their name to "The Relative Readers" which will allow parents, caregivers or guardians of any gender to participate in the group, making it more inclusive and allowing more members to participate. Erin Damery ran the first in a series of a Tween Art program. We had 13 participants, in which the tweens did a variety of art and were able to take home a canvas of their work. Attendance continues to grow in this age group as we explore their interests and needs. Youth Programs Goal 2.1 Develop and maintain programs associated with identified groups. The teens this month had a busy month! Lindsey held a BET meeting that had 9 students attend in which they discussed programming ideas and ways in which teens could fundraise for programs in the library. Ideas included a lemonade stand and an open mic night. Our Boredom Busters program took place this month again with great success. The program is a drop in program for teens available every day in the teen section of the library. Located on the teen shelves are board games such as Jenga, Chess, and Guess Who and craft buckets with drop Page 62 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... in projects which can include making bookmarks, friendship bracelets, magazine crafts, duct tape projects and more. As the projects are taken away, Lindsey our Teen Coordinator is able to monitor the use of these activities, and this month we had 35 teens participate. Out LGBT group met this month with 17 participants. This has become a great partnership for our YA area, and as a result, teens are now browsing our collection for LGBT resources, making us a leader in the community to become a safe space and information provider. Post -Secondary and School Partnerships Goal 7 The Library will investigate, develop and maintain partnerships in the community. In partnership with Lakehead University's Education program we are continuing to offer the same two programs that were offered last fall. The program entitled Alphabet Stew is an introduction to kindergarten skills which has had a growing group over January. The second program is a one on one tutoring program titled Circle of Readers. These programs will be offered for 8 weeks. We also have continued our partnership with Georgian College to have a placement student from the Early Childhood Education program. Koral McKendry will be joining us from January 9th - April 18th on Thursday and Fridays. We are very excited to have her with us! We are continuing our partnership with Patrick Fogarty High School by having two of their special needs students join us for a co-op course. Ryan and Megan will be with us until the end of the school year, and help keep us on track for our shelving. Outreach and Publicly Goal 4 The Library will advocate for increased public awareness of the value and range of library services. Material displays in the children's department for this month included the Olympics, and staff favorites. In the YA section they included a Valentine's Day Romance display focusing on: Paranormal romance, traditional romance, and LGBTQ romance. As well, during story times book displays are created that reflect the weekly theme as well as parenting titles that allow for parents and children to see highlights of our collection. Erin Damery went to Warminster Elementary school to deliver a Battle of the books program. We have begun to monitor our social media sites for teens in order to allow us to have a greater understanding of how teens use library services. For the month of January we had: * Facebook - 93 followers, 19 posts for January, reached 777 people * Twitter - 22 followers * OPL Teen Scene Blog - 300 page views for the month * Tumblr - 90 followers and 272 page views Page 63 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... Group and School Visits Goal 2.7 Establish a mutually -beneficial presence in the school system. Children's Services staff hosted several tours this month including a parenting class from the Learning Centre, Lakehead University, and a class from OD/Park. We love hosting these groups as they allow us to highlight our collection and programs to groups that may not know about everything that we offer. Reference Goal S Develop methods of measurement to evaluate the effectiveness of Library services and programs Reference Questions Year to Date JAN 2013: 810 YTD 2013: 810 JAN 2014: 857 YTD 2014: 857 Staff Development Goal 7 The Library will attract, develop and maintain a trained and educated workforce.. This month Lindsey Toutant was offered and accepted the Teen Coordinator job. We are very pleased to finally have Lindsey officially in this position! Amanda Hodgkinson returned from her maternity leave to the position of Director of Children's and Youth Services. Kelli Absalom and Amanda posted the job for the YA Readers advisory position, and began interviews for the candidate at the end January. We did this in hopes that the successful candidate would be able to start mid February. Page 64 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... REPORT FOR THE MONTH OF JANUARY 2014 by Director of Information Services Kelli Absalom GOAL 2: Create and maintain lifelong relationships with users Volunteer hours for the month of January were 392.5. The Library Book Store raised $349.40 during the month of January. GOAL 3: Optimize and customize library services to our user groups Jayne Turvey organized a "Downton Abbey Tea Party" in January. She held an afternoon and evening program which included English tea, complete with fancy sandwiches, scones and clotted cream served with china cups and fine dishes. Participants were encouraged to dress up as their favorite character and also had a wonderful time playing Downton Abbey trivia (and winning some pretty fantastic prizes!) Special thanks to Mariposa Arts Theatre for the loan of dozens of fancy hats which the participants enjoyed wearing. Thirty people attended the afternoon tea and twenty two people attended the evening tea. One enthusiastic attendee commented "1'd love to see more programs like this one. The Library has such wonderful potential to offer stimulating, friendly and thought provoking events to those of us who aren't in clubs ... It's starting to feel like a second homer' Thanks to Jayne for all her efforts organizing this event. Jayne held two "Lifescapes Twelve" memoir writing programs in January. Both programs featured guest speakers. Catherine Atherine shared the writing of her mother's memoir "Turning Clouds Inside Out" and John Forrest spoke about the importance of writing memoirs and the evolution of his writing. Twenty four people were in attendance. Jayne held a meeting of the Genealogy Club in January. Guest speaker was Dorothy Duncan, author, historian and former curator of Black Creek Pioneer Village. She spoke about "Potions, Powders, Poultices and Prayers" Home Remedies of our Ancestors in the 19th and 20th centuries in Ontario". Dorothy brought samples of some herbal medicines and spoke about many "miracle" cures taught to the pioneers by First Nations. She is currently working on a book for Dundurn Press with the research she has compiled. Forty three people were in attendance. Sarah Csekey offered two computer classes in January: Computer First Steps and iPad "Appy" Hour. They were both fully registered. Bernard Poigny began a new session of the French Conversation Circle in January. This has proved to be a popular program with 43 people in attendance. Page 65 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... Due to popular demand, Chair Yoga with Melanie Dielmann began a new session in January. Fifty four people were in attendance during the month. The Bookworms Book Club, led by Michelle Sinclair, met in January to discuss "Half Blood Blues" by Esi Edugan. Thirteen members attended and had a wonderful discussion. The Readers Roundtable Book Club, led by Lee Kelly, met to dicuss a fresh reading list of new books for a new year. Eight members were in attendance. The group generated sixteen recommended reads which we will post on our website. I purchased Indieflix for the Library in January. IndieFlix is an online streaming service (similar to Netflix) which provides award winning independent films, shorts and documentaries from around the world. Library customers will have unlimited access to thousands of streaming film -festival hits, including Sundance, Cannes, Tribeca and more. The films in the IndieFlix streaming movie collection are always available online and can be watched on a smartphone, tablet, Roku, XBox and more, and never have to be returned. I organized a showing of the movie "The Butler' in January. Thirty five people attended and commented how much they enjoyed it. The weekly Knitting Group met in the Fireplace Room during the month of January with sixteen people in attendance. Alice de Munnik began the second part of a fiction writing course initially offered in 2013. Thirty eight people attended in the month of January. Nineteen people were provided with library materials in our Community Outreach program in January. Materials were also delivered to Victoria House and Birchmere Retirement Residence. Michelle and Lee created book displays on such topics as winter, great Canadian authors and staff picks. GOAL 4: Advocate for increased public awareness of the value and range of library services Sarah Csekey produced and published two eNewsletters in January. Page 66 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs The Orillia Public Library's Facebook page had 761 followers at the end of January. We also have 789 followers on Twitter. GOAL 6: Investigate, develop and maintain partnerships in the community Jayne spoke with Kathy Hunt, Lakehead University Marketing Communications Officer, to discuss promotions for the speakers series we are undertaking in conjunction with the University. "In Conversation With Lakehead" will begin in February. Sarah Csekey worked with members of the Lakehead education faculty to offer an augmented tour to students In their final year at the campus. She was asked to address course materials in regards to the library and the role it has in democratic societies: service to all people without prejudice or censorship, and what working as a librarian means. Specifically the students were looking for ways to use their education degree in workplaces outside schools. Sarah used this opportunity to promote the library to the students, specifically Information Services in response to the jump in post- secondary students the department is serving in the new building. We hope to continue to work with the University and this was a great step in forging relationships with faculty. I attended an initial planning meeting of Doors Open Orillia which is scheduled May 241H The Welcome Centre Immigrant Services had eight people attend the English Conversation Circle for Newcomers in January. Goal 7: Attract, develop and maintain a trained and educated workforce Sarah Csekey attended the Ontario Library Association SuperConference held in Toronto January 29 - February Vt. Her report will be forthcoming in the February Board Package. I attended CPI Training which was facilitated by Susan Dance. I trained Information Services staff on a change we have implemented when requesting interlibrary loans. This change has made it more efficient for our interlibrary loan operator to process requests. Page 67 of 108 January Internet Usage 2338 Wireless Usage 1521 Online Products Usage 3116 Homepage Visits 12317 Reference Questions Answered 3687 The Orillia Public Library's Facebook page had 761 followers at the end of January. We also have 789 followers on Twitter. GOAL 6: Investigate, develop and maintain partnerships in the community Jayne spoke with Kathy Hunt, Lakehead University Marketing Communications Officer, to discuss promotions for the speakers series we are undertaking in conjunction with the University. "In Conversation With Lakehead" will begin in February. Sarah Csekey worked with members of the Lakehead education faculty to offer an augmented tour to students In their final year at the campus. She was asked to address course materials in regards to the library and the role it has in democratic societies: service to all people without prejudice or censorship, and what working as a librarian means. Specifically the students were looking for ways to use their education degree in workplaces outside schools. Sarah used this opportunity to promote the library to the students, specifically Information Services in response to the jump in post- secondary students the department is serving in the new building. We hope to continue to work with the University and this was a great step in forging relationships with faculty. I attended an initial planning meeting of Doors Open Orillia which is scheduled May 241H The Welcome Centre Immigrant Services had eight people attend the English Conversation Circle for Newcomers in January. Goal 7: Attract, develop and maintain a trained and educated workforce Sarah Csekey attended the Ontario Library Association SuperConference held in Toronto January 29 - February Vt. Her report will be forthcoming in the February Board Package. I attended CPI Training which was facilitated by Susan Dance. I trained Information Services staff on a change we have implemented when requesting interlibrary loans. This change has made it more efficient for our interlibrary loan operator to process requests. Page 67 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... REPORT OF THE DIRECTOR OF TECHNICAL SER`JICES January 2014 Submitted by Susan Dance Circulation: As illustrated in the chart and table below, checkouts for January 2014 were approximately 10% lower compared to the same month last year. The gatecount (estimated nw-nber of people coming through our doors) remained steady at over 24,000 for the month. The number of holds placed on hold has also held steady when compared to last year. All our activities are much increased over January 2012 when we were located on Gill Street. 2012 2013 2014 Checkouts 21401 33314 29298 Gatecount 11106 24398 24499 Holds 1899 3944 4055 Richard Anderson (Head of Circulation) and I interviewed candidates for two part-time contract positions at Circulation. Emily Sangster and Meagan Wilkinson were the successful candidates. We're looking forward to bringing them on board! Richard has developed a customer service training plan for departmental staff. This document will help ensure that customer service training is provided to new staff, and to existing staff, in a consistent and clear manner. The Farmers' Market relocated to the library on January 4. The Market opens at 7 a.m. As a result, customers will have access to the library's lobby during a period when the library is unstaffed. In order to accommodate this change the following tasks were completed: • The half -door allowing access from the lobby to the Circulation area was modified to prevent access to the library. • New procedures for locking the area were developed and communicated to staff. • The regular materials return slot in the lobby is connected to the automated sorter. Normally, the library is staffed when the public has access to the lobby, and this return slot can be used. However, Market customers will be in the building when the library is unstaffed. As a result, the I l a ` c Page 68 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... regular materials return slot must be disabled from Friday closing time until 9 a.m. on Saturdays. A protocol for allowing use of the secondary (non -automated) slot was developed and communicated to staff. Technical Processing: Melissa Robertson (Technical Services Coordinator) and I setup initial fund allocations for 2014 in our online acquisitions system (OSA). There will be some adjustments to the allocations once the library's Department Heads have decided which categories of library materials will absorb the decrease in our overall library materials budget. Joan Davidson will leave her Technical Processing Clerk position at end of January. Melissa Robertson and I interviewed and selected Judith Rudoler to fill this part-time position on contract. Judith starts this position in early February. Thanks to Jenna Mcisaac, our other Technical Processing Clerk, for helping with this transition. Technology: Fred Marlow has been working with Bibliotheca repair one of our self -check stations to service. We hope to have this issue resolved soon. Our security gate software (ExitWatch) had been malfunctioning. Bibliotheca replaced this faulty product with a newer product (SmartGate Manager). The installation did not go seamlessly, but eventually the product was successfully installed and is now fully operational. Professional Development: Richard and Melissa attended the Thursday sessions of OLA's Superconference in Toronto on January 30. I attended the conference on Friday January 31. Safety and Security: In January there were a number of disruptive incidents. All have been fully documented. A summary appears below: January 4 Police were called by library staff at 5:55 p.m. on Friday January 4 when a violent fight erupted immediately outside the Mississaga Street doors between two men who had been in the library for the afternoon. I was present when this occurred. Staff responded appropriately and quickly. We ensured our staff members were safe, and directed patrons away from the area. Police responded promptly. As a result of this incident one person has received a letter of trespass and another was suspended from the library for two weeks. January 7 After multiple warnings about breaking library rules two young women received one-week suspensions from the library. Kelli Absalom and I held brief interviews with these two 21Page Page 69 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... young women after their suspensions were served to ensure they understood our rules and any possible future consequences. January 14 In December a patron threatened a staff member with physical harm. We were unable to track down this patron in order to serve a letter of trespass. On January 14 I encountered this man in the library and informed him I was serving him a letter of trespass due to his previous actions. He left without receiving the documentation. Police are attempting to serve the letter to him, and they advise that we should consider this person to have been banned, and to call police if he enters the building. On January 22 I held a four-hour CPI "Prepare Training" course for Suzanne Campbell, Kelli Absalom, Sarah Csekey and Richard Anderson. This training helps staff learn how to de-escalate situations before they become more disruptive and potentially dangerous. In February and March I will provide training to the rest of the library's staff. These training sessions also help identify safety and security concerns, and additional training needs. 31Pao.c Page 70 of 108 12. inutes of Orillia Public Library meeting held on Janu... The Sharing ace Orillia & District Food Bank www.sharingplaceorillia.org January 18, 2014 Orillia Public Library 36 Mississaga St. W. Orillia ON L3V 3A6 Dear Staff, .5LI,4 3 /l - ..2 West St. S., P.Q. 13ox 743 Orillia ON L3V 6K7 Tel; (705) 327-4273 email: thesharingplace@rogers.com Thank you for collecting and donating 100 pounds of food for our Christmas food drive! We appreciate your support. Every day many individuals and families see their lives turn upside-down by losing their jobs, getting sick, or simply running out of ways to making ends meet with meager social assistance or EI benefits, part time wages, rising grocery costs and housing costs. Donated non perishable items mean more food in the hands of hungry men, women and children in our community. Every pound collected keeps our shelves stocked. Each donated dollar helps stretch our food budget with bulk buying. Your support makes a difference in many lives. Visit our website www.sharingplaceorillia.org for more information and social media links. With gratitude, Christine Hager Executive Director " Working to ensure that no one in our community goes. df 108 12.b) Minutes of Orillia Public Library meeting held on Janu... a Township of Proud Heritage, Exciting Future Orillia Public Library 36 Mississaga St W Orillia, ON Attention: Library Contract Negotiating Committee January 22, 2014 Dear Negotiating Committee, Thank -you for the opportunity to discuss the proposed changes to the provision of contract library services on December 19, 2013. The service agreement has long been viewed as a mutually beneficial relationship which extends far beyond library services. As agreed upon at our meeting, the existing arrangements will be extended on a pro. rated basis to allow time to discuss options with our respective Council. A staff report is planned to be presented to the Township of Oro-Medonte Council on February 5, 2014. The Township is proceeding on the basis that the existing arrangement will be extended to March 31. 2014 and include a 2.5% increase pro -rated for the first quarter. We trust that the above is satisfactory and look forward to a continued positive relationship with the City of Orillia and the Orillia Public Library. Respectfully, Ro in L. Dunn C.A.O 148 Line 7 South, Box 100 Oro, Ontario LOL 2X0 P: (705) 487-2171 F: (705) 487-0133 wwvv. oro-medonte. ca Page 72 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... Tina Chatten From: Suzanne Campbell Sent: January -24-14 5:42 PM To: Tina Chatten Subject: FW: Many thanks! For Board meeting Correspondance Suzanne From: Frances Helyar [malto:fhelyar@iakeheadu.ca] Sent: Friday, January 24, 2414 12:09 PM To: Sarah Csekey; Amy Lambertsen Cc: Suzanne Campbell Subject: Many thanks! Sarah and Amy, I'm pretty late, but I wanted to thank you for giving our class a tour of the library last week. The students commented that it was a perfect complement to our course and helped to reinforce the concept that the 21st century library is a focal point of any community. Everyone discovered something new about the library they hadn't known before, and it's led to some interesting discussions about architecture and space in education. It was also good for us to get out the classroom! All the best, Frances Frances Helyar, Ph.D. Assistant Professor Faculty of Education Lakehead University, Orillia Campus Phone: 705-330-4008 ext. 2623 Office: Room 3004 500 University Avenue Orillia, Ontario L3V OB9 Ihel ar&lakeheadu.ca www.lakeheadu.ca 04 Lakehead rte,. U N I V E R S I T Y This email was Anti Virus checked by Security Gateway. Page 73 of 108 12.b) Minutes of Orillia Public Library meeting held on Janu... Tina Chatten From: Suzanne Campbell Sent: February --03-14 2:28 PM To: Tina Chatten Subject: FW: Many thanks .... Please include in correspondence in the Board package.. Thanks, Suzanne From: wendy Lyons[mailto:wendylvonscan(alhotmail.com] Sent: Monday, February 03, 2014 1:22 PM To: Suzanne Campbell Cc: Jayne Turvey Subject: Many thanks .... Dear Ms. Campbell, Suzanne Campbell Executive Officer Orillia Public Library Dear Ms. Campbell, I apologize for the informality of thanking you by email. want to thank you for allowing us to hold the introduction of our art benefit for the Orillia Fire Fighters and the Heritage Society at the library. We were pleased with the turnout and were able to sell enough to pay for the Limited Edition Prints. From now on we will be able to raise funds to restore the fire truck. In particular I want to thank you for the assistance given to us by Jayne Turvey and also by Tina. In closing I want to say how much I enjoy Orillia's lovely library (and efficient too.) Each and every one of your employees is welcoming and helpful. They have the corner on smiles. Sincerely, Wendy Lyons, Adamus Images This email was Anti Virus checked by Security Gateway. Page 74 of 108 12.b) Minutes of Orillia Public Library meeting held on JanuMOW ... MEDIA RELEASE 148 Line 7 South, Box 100 Tiur.nslaip cf Oro, Ontario LOL 2X0 //(������/ Corporate Communications i Office of the CAO I www.oro-medonte.ca V` f'ruud Hcrrilgpr, fiai ilirrk Frrrure FOR IMMEDIATE RELEASE FEBRUARY 6, 2014 TOWNSHIP MAKES DECISION ON ORILLIA PUBLIC LIBRARY SERVICES Oro-Medonte, ON — The Township of Oro-Medonte has historically provided library services to its 20,000 residents through service agreements with the Barrie, Midland, Coldwater and Orillia Public Libraries. Recently, a proposal made by the City of Orillia to increase the annual fee by 20% per year for each of the next five (5) years has forced the Township to revisit the continuity of its long standing relationship with the Orillia Public Library. The proposal would result in a 150% increase raising the current contract fee from $99,825 to nearly $250,000 by 2018. Despite ongoing negotiations and a proposal to increase the contract 5% annually, an agreement which mirrors the relationship with the Barrie Public Library, the City of Orillia was not willing to negotiate on the cost of providing service, instead imposing a $150 per household membership fee. The average non-resident household membership fees charged in other municipalities is approximately $75. As such, Oro-Medonte Council was unable to justify this dramatic increase and has decided to discontinue its agreement with the City of Orillia, instead opting to reimburse residents who continue to maintain a library membership in Orillia, 50% of the cost of the annual membership. Residents may continue to access traditional and digital library services in Barrie, Coldwater and Midland at no additional cost. Council's decision is being proposed to the Orillia Library Board for consideration with further discussion on implementation and administration for the fee reimbursement. Further information will be posted on the Township's website, www,oro-medonte.ca when it becomes available. Oro-Medonte i5 a diverse and beautiful community with a central location in Ontario. A community of 20,078 full- time residents, Oro-Medonte covers a land area of 61,000 hectares, stretching from the northern border of Barrie and Lake Simcoe to the southern fringes of Orillia and north to Tay and Severn Townships. For more information, please visit our website www. oro-medonte.ca. -30- Samah Othman, Corporate Communications Specialist Township of Oro-Medonte 705-487-2171 Ext. 2137 sothman oro-medonte.ca Township of Oro-Medonte Media Release Shawn Binns, Director, Recreation & Community Services Township of Oro-Medonte 705-487-2171 Ext. 2127 shinns oro-medonte.ca Mayor Harry Hughes Township of Oro-Medonte 705-487-2171 Ext. 2112 harry,hughes@oro-medonte.ca, Page 1 of 1 Page 75 of 108 12.c) Minutes of Nottawasaga Valley Conservation Authority rn r"s"w,v NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS 01/14 n. MINUTES k w Date: Friday January 10, 2014 Time: 9:00 a.m. Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, On PRESENT: Chair: Nina Bifolchi Town of Wasaga Beach Vice Chair: Gail Ardiel Town of the Blue Mountains Past Chair: Walter Benotto Town of Shelburne Members Mary Brett Town of Adjala-Tosorontio Mel Coutanche Township of Oro-Medonte Dan Davidson Town of Innisfil Mike Edwards Town of Collingwood Ken Ferguson Township of Clearview (sat in for Alicia Savage) Earl Hawkins Township of Mulmur Donna Jebb Town of New Tecumseth Rob Keffer Township of Bradford West Gwillimbury Jeff Lehman City of Barrie (sat in for Arif Khan) Kevin Lloyd Town of Collingwood Mike MacEachern Town of New Tecumseth (sat in for Bob Marrs) Paul McQueen Municipality of Grey Highlands Fred Nix Town of Mono Brent Preston Township of Clearview Perry Ritchie Township of Springwater Ken Simpson Town of Innisfil Michael Smith Township of Essa George Watson Town of Wasaga Beach Rick Webster Township of Springwater Keith White Township of Essa REGRETS: Alicia Savage Township of Clearview Bob Marrs Town of New Tecumseth GUESTS: John Kus, Area Supervisor, Midhurst District, Ministry of Natural Resources Ken Hill, NVCA Solicitor (Hill, Hunter, Losell LLP) STAFF: Wayne R. Wilson, CAO/Secretary-Treasurer, Sheryl Flannagan, Director of Corporate Services, Arthur Clarke, Finance Administrative Coordinator, Byron Wesson, Director of Land Operations and Stewardship Services, Rick Grillmayer, Forestry Program Coordinator, Chris Hibberd, Director of Planning, Patti Young, Senior Planner, Kristin Nyborg, Planning & Regulations Technician, Glenn Switzer, Director of Engineering and IT, Dave Featherstone, Manager Watershed Monitoring, Laurie Barron, Executive Assistant/Recorder Page 76 of 108 12.c) Minutes of Nottawasaga Valley Conservation Authority rn BOARD OF DIRECTORS MINUTES MEETING No: 01/14 10 January, 2014 Page 2 of 8 CALL TO ORDER Wayne Wilson, CAO/Secretary-Treasurer called the meeting to order at 9:15 a.m. Mr. Wilson chaired the meeting until the elections began. MOTION TO ADOPT AGENDA RES#1 MOVED BY: Mike Smith SECONDED BY: Brent Preston RESOLVED THAT: The Agenda for Board of Directors Meeting #01/14 dated 10 January, 2014 be adopted. Carried; PECUNIARY INTEREST DECLARATION None declared INTRODUCTION Wayne Wilson, CAO/Secretary Treasurer welcomed John Kus, District Manager MNR Midhurst office. ELECTION OF NVCA OFFICERS ELECTION PROCEDURES Wayne Wilson, CAO/Secretary-Treasurer reviewed the election procedures with the Board Members. APPOINTMENT OF ELECTION CONDUCTOR RES#2 MOVED BY: Rick Webster SECONDED BY: Earl Hawkins RESOLVED THAT: The Board of Directors accept the services of John Kus, for the position of Election Conductor for the Chair, 1s' Vice Chair and 2nd Vice Chair (if no Past Chair) of the NVCA 2014 elections. Carried; APPOINTMENT OF SCRUTINEERS RES#3 MOVED BY: Earl Hawkins SECONDED BY: Rick Webster RESOLVED THAT: Byron Wesson and Sheryl Flannagan, be appointed as scrutineers for the duration of the NVCA 2014 elections. FURTHERMORE THAT: any person nominated can appoint a scrutineer in addition to the name scrutineers. Nina Bifolchi requested to be present when the ballots are counted for the position of Chair. Carried; Walter Benotto affirmed that he will sit as Past Chair for 2014 Page 77 of 108 12.c) Minutes of Nottawasaga Valley Conservation Authority rn BOARD OF DIRECTORS MINUTES MEETING No: 01/14 10 January, 2014 Page 3 of 8 CONDUCT ELECTION OF CHAIR NOMINATIONS FOR THE POSITION OF CHAIR: RES#4 MOVED BY: Earl Hawkins SECONDED BY: Gail Ardiel RESOLVED THAT: Nina Bifolchi be nominated for the position of Chair of the Nottawasaga Valley Conservation Authority for 2014. Carried; Nina Bifolchi affirmed her nomination RES#4(a) MOVED BY: Daniel Davidson SECONDED BY: Percy Way RESOLVED THAT: Darren White be nominated for the position of Chair of the Nottawasaga Valley Conservation Authority for 2014. Carried; Darren White affirmed his nomination Election Conductor John Kus asked for further nominations. None were brought forward. RES#5 MOVED BY: Brent Preston SECONDED BY: Earl Hawkins RESOLVED THAT: The nomination for the position of Chair of the NVCA be closed and the ballots be destroyed after conducting the election. Carried; ELECTION OF CHAIR RESULT The result of the first ballot count concluded with a tie vote. A second vote was requested. The result of the second vote concluded with a tie vote. The Board agreed to put the candidate names in a hat. Walter Benotto, Past Chair pulled a ballot from the hat. Nina Bifolchi was elected Chair of the NVCA for 2014. CONDUCT ELECTION OF ist VICE -CHAIR NOMINATIONS FOR THE POSITION OF 1st VICE -CHAIR: RES#6 MOVED BY: Nina Bifolchi SECONDED BY: Walter Benotto RESOLVED THAT: Gail Ardiel be nominated for the position of 1s' Vice -Chair of the Nottawasaga Valley Conservation Authority for 2014. Carried; Gail Ardiel affirmed her nomination. Election Conductor John Kus asked for further nominations. None were brought forward. RES#7 MOVED BY: Mel Coutanche SECONDED BY: Rick Webster RESOLVED THAT: The nomination for the position of Vice Chair of the NVCA be closed. Carried; Page 78 of 108 12.c) Minutes of Nottawasaga Valley Conservation Authority rn BOARD OF DIRECTORS MINUTES MEETING No: 01/14 10 January, 2014 Page 4 of 8 Gail Ardiel was acclaimed Vice Chair of the NVCA for 2014. RES#8 MOVED BY: Brent Preston SECONDED BY: Keith White RESOLVED THAT: the Board of Directors has elected and appointed for the year 2014 NVCA Officers as follows: Chair: Nina Bifolchi 1s' Vice -Chair: Gail Ardiel Past Chair: Walter Benotto Carried; REMARKS John Kus, Area Supervisor, Ministry of Natural Resources, Midhurst District brought greeting from the MNR. The Board of Directors recessed at 9:45 a.m. The Board of Directors reconvened at 10:00 a. m. Chair Bifolchi conducted the remainder of the meeting. 1. 2014 BORROWING RESOLUTION: RES#9 MOVED BY: Kevin Lloyd SECONDED BY: Mike Edwards RESOLVED THAT: for fiscal year 2014, the Nottawasaga Valley Conservation Authority borrow, as required on credit, up to $500,000 for its purposes until payment to the authority of grants from the Province of Ontario, and levies from its member municipalities are received. Carried; 2. APPOINTMENT OF 2014 AUTHORITY SOLICITORS: RES#10 MOVED BY: Mike Edwards SECONDED BY: Gail Ardiel RESOLVED THAT: the firm of Hill Hunter Losell, be appointed to conduct the legal business of the Authority for 2014. Carried; 3. APPOINTMENT OF 2014 AUTHORITY AUDITOR: RES#11 MOVED BY: Gail Ardiel SECONDED BY: Mike Edwards RESOLVED THAT: the firm of KPMG be appointed to conduct the auditing functions of the Nottawasaga Valley Conservation Authority for 2014. Carried; 4. APPOINTMENT OF REPRESENTATIVE TO CONSERVATION ONTARIO COUNCIL RES#12 MOVED BY: Walter Benotto SECONDED BY: Gail Ardiel RESOLVED THAT: the Chair be appointed as the NVCA voting delegate on the Conservation Ontario Council for the year 2014; and, THAT: the Vice Chair, and Wayne R. Wilson, B.Sc., Chief Administrative Officer/ Secretary -Treasurer, be appointed as alternates. Carried; Page 79 of 108 12.c) Minutes of Nottawasaga Valley Conservation Authority rn BOARD OF DIRECTORS MINUTES MEETING No: 01/14 10 January, 2014 Page 5 of 8 5. FREEDOM OF INFORMATION AND PRIVACY ACT Appoint Head of the NVCA for Purposes of the Municipal Freedom of Information and Protection Act. RES#13 MOVED BY: Rob Keffer SECONDED BY: Walter Benotto WHEREAS: Members of the Board of the Nottawasaga Valley Conservation Authority may designate an individual to act as Head of the Authority for purposes of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56, s. 3(1); 2002 C. 17, Schedule. F, Table; therefore, BE IT RESOLVED THAT: Sheryl Flannagan, Director of Corporate Services be designated as Head of the Authority for purposes of the Act. Carried; 6. APPOINTMENT OF NVCA BOARD MEMBERS (3) TO THE NVCA AGRICULTURAL ADVISORY COMMITTEE RES#14 MOVED BY: Gail Ardiel SECONDED BY: Walter Benotto WHEREAS: the NVCA has established a Terms of Reference for an NVCA Agricultural Advisory Committee; and WHEREAS: the terms of reference identifies the need for 3 NVCA Board Members to be appointed annually to sit on this committee; therefore BE IT RESOVLED: that the following NVCA Board members be appointed to sit on the NVCA Agricultural Advisory Committee: Rob Keffer, Township of Bradford West Gwillimbury Paul McQueen, Municipality of Grey Highlands Gail Ardiel, Town of the Blue Mountains (Alternates: Perry Ritchie, Township of Sringwater and Donna Jebb, Town of New Tecumseth) Carried; STAFF REPORTS 7. REPORT OF THE FORESTRY PROGRAM COORDINATOR AND THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES • Selection of tree planting contractor for 2014 planting season RES#15 MOVED BY: Donna Jebb SECONDED BY: Fred Nix RESOLVED THAT: the NVCA retain the services of Bartram Woodlands to provide tree planting and spraying services for the 2014 Spring Tree Planting Season as per each unit bid with a total cost not to exceed $113,905.05 (including HST) Carried; Page 80 of 108 12.c) Minutes of Nottawasaga Valley Conservation Authority rn BOARD OF DIRECTORS MINUTES MEETING No: 01/14 10 January, 2014 Page 6 of 8 S. REPORT OF THE SENIOR PLANNER AND THE DIRECTOR OF PLANNING • Cassell Drive and Highway 93, Hillsdale, Hillsdale Secondary Plan, Township of Springwater, Future Development Proposal RES#16 MOVED BY: Fred Nix SECONDED BY: Donna ]ebb RESOLVED THAT: the Board of Directors receives the report of the Senior Planner and the Director of Planning regarding Cassell Drive and Highway 93, Hillsdale, Hillsdale Secondary Plan, Township of Springwater future development proposal; and THAT: the Board directs staff to continue working with the landowner and the Township of Springwater on a development proposal that includes wetland reconfiguration which will result in the protection and enhancement of the overall wetland features and functions. Carried; 9. REPORT OF THE CAO/SECRETARY-TREASURER & DIRECTOR OF CORPORATE SERVICES 2014 Budoet • Matching Levy RES#17 MOVED BY: Daniel Davidson SECONDED BY: Ken Simpson WHEREAS: the Matching Levy for the proposed and duly circulated 2014 Budget is $185,490 and, WHEREAS: a quorum of members is present and each member present has one vote; therefore, BE IT RESOLVED: that the Matching Levy for the NVCA 2014 Budget be approved at $185,490. Carried; • Non -Matching Levy RES#18 MOVED BY: Ken Simpson SECONDED BY: Daniel Davidson WHEREAS: the Non -Matching Levy for the proposed and duly circulated 2014 Budget is $1,836,387; and, WHEREAS: a quorum of members is present and each member's vote is weighted according to the municipal share of the NVCA Current Value Assessment provided by the Province of Ontario and as circulated; therefore, BE IT RESOLVED: that the Non -Matching Levy for the NVCA 2014 Budget be approved at $1,836,387. Recorded vote Unanimously Carried; Page 81 of 108 12.c) Minutes of Nottawasaga Valley Conservation Authority rn BOARD OF DIRECTORS MINUTES MEETING No: 01/14 10 January, 2014 Page 7 of 8 • General Budget Vote RES#19 MOVED BY: Daniel Davidson SECONDED BY: Ken Simpson WHEREAS: the Matching and Non -Matching levies for the 2014 NVCA Budget have been duly approved by the NVCA Board of Directors, with a total Budget expenditure of $4,525,040.32 therefore; BE IT RESOLVED: that staff be directed to implement the approved budget and report budget activity to the Board on a monthly basis with quarterly budget update reports. Carried; Ken Hill, NVCA Solicitor attended the meeting at 11:15 a.m. DEPUTATION Dufferin Wind Power Inc. Jonathon Myers and Crawford Smith of TORY LLP made a deputation to the Board of Directors on behalf of Dufferin Wind Power Inc. regarding the issuance of four applications submitted to the NVCA for properties in the County of Dufferin. The Board members asked questions of clarification. 11. IN -CAMERA REPORT RES#20 MOVED BY: Mary Brett SECONDED BY: Percy Way RESOLVED THAT: This meeting of the Board of Directors No. 01/14 go In -Camera at 11:49 a.m. to address matters pertaining to: • litigation or potential litigation, including matters before administrative tribunals affecting the Authority • the receiving of advise that is subject to solicitor/client privilege, including communications necessary for that purpose; and THAT: the following staff members be present: Wayne R. Wilson CAO/Secretary- Treasurer, Ken Hill, NVCA Solicitor, Sheryl Flannagan, Director of Corporate Services, Chris Hibberd, Director of Planning, Kristin Nyborg, Planning Regulations Technician and Laurie Barron, Executive Assistant/Recorder. Carried; The following members left the meeting at 12:00 noon. Mike MacEachern, member representing the Town of New Tecumseth and Michael Smith, member representing the Township of Essa Jeff Lehman, member representing the City of Barrie left the meeting at 12:30 p.m. OUT OF IN -CAMERA RES#21 MOVED BY: George Watson SECONDED BY: Ken Simpson RESOLVED THAT: This meeting of the Board of Directors No. 01/14 come out of in - camera at 12:40 p.m. and report. Page 82 of 108 Carried; 12.c) Minutes of Nottawasaga Valley Conservation Authority rn BOARD OF DIRECTORS MINUTES MEETING No: 01/14 10 January, 2014 Page 8 of 8 RES#22 MOVED BY: Daniel Davidson SECONDED BY: Rob Keffer WHEREAS: the NVCA received the deputation from Dufferin Wind Power regarding the issuance of 4 NVCA permits; therefore BE IT RESOLVED: that staff continue to implement the NVCA Board approved procedure regarding the implementation of Ontario Reg. 172/06 Recorded vote Unanimously Carried; 12. CORRESPONDENCE (a) Clearview Township letter to NVCA dated Dec 10/13 re: Councillor Brent Preston to have 100% of the budget vote on January 10/14. (b) Town of Wasaga Beach letter to NVCA dated Jan 2/14 re: proposed 2014 budget RES#23 MOVED BY: Walter Benotto SECONDED BY: Gail Ardiel RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; FUTURE MEETINGS Board of Directors — February 28/13 ADJOURN RES#24 MOVED BY: Gail Ardiel SECONDED BY: Walter Benotto RESOLVED THAT: this meeting adjourn at 12:42 p.m. to meet again at the call of the chair. Chair Nina Bifolchi Wayne Wilson, CAO/Secretary-Treasurer Approved on this 28th day of February, 2014 Page 83 of 108 Carried; 12.c) Minutes of Nottawasaga Valley Conservation Authority rn ��'r's'►. NOTTAWASAGA VALLEY CONSERVATION AUTHORITY ' BOARD OF DIRECTORS 11/13 n MINUTES k�IFF Date: Friday January 10, 2014 Time: 9:00 a.m. Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, On PRESENT: Chair: Nina Bifolchi Town of Wasaga Beach Vice Chair: Darren White Township of Melancthon Past Chair: Walter Benotto Town of Shelburne Members Gail Ardiel Town of the Blue Mountains Mary Brett Town of Adjala-Tosorontio Mel Coutanche Township of Oro-Medonte Dan Davidson Town of Innisfil Mike Edwards Town of Collingwood Earl Hawkins Township of Mulmur Ken Ferguson Township of Clearview (sat in for Alicia Savage) Donna Jebb Town of New Tecumseth Rob Keffer Township of Bradford West Gwillimbury Kevin Lloyd Town of Collingwood Mike MacEachern Town of New Tecumseth (sat in for Bob Marrs) Paul McQueen Municipality of Grey Highlands Fred Nix Town of Mono Brent Preston Township of Clearview Perry Ritchie Township of Springwater Ken Simpson Town of Innisfil (new member) Michael Smith Township of Essa George Watson Town of Wasaga Beach Percy Way Township of Amaranth Rick Webster Township of Springwater Keith White Township of Essa REGRETS: Arif Khan City of Barrie Alicia Savage Township of Clearview Bob Marrs Town of New Tecumseth Staff Present: Wayne R. Wilson, Chief Administrative Officer/Secretary-Treasurer, Sheryl Flannagan, Director of Corporate Services, Byron Wesson, Director of Land Operations & Stewardship Services, Chris Hibberd, Director of Planning, Glenn Switzer, Director of Engineering and IT, Laurie Barron, Executive Assistant/Recorder Page 84 of 108 12.c) Minutes of Nottawasaga Valley Conservation Authority rn BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 11/13 January 10, 2014 Page 2 of 3 1. CALL TO ORDER Chair Bifolchi called the meeting to order at 9:00 a.m. ANNOUNCEMENTS Chair Bifolchi welcomed new and alternate members to the meeting: Ken Simpson, Town of Innisfil (new member appointed by the Town, joining Dan Davidson for a total of 2 Innisfil members as per the Conservation Authorities Act) Mike MacEachern , Town of New Tecumseth (sat in for Bob Marrs) Ken Ferguson, Township of Clearview (sat in for Alicia Savage) 2. MOTION TO ADOPT AGENDA RES:#1 MOVED BY: Earl Hawkins SECONDED BY: Rick Webster RESOLVED THAT: The Agenda for Board of Directors Meeting #11/13 dated 10 January, 2014 be adopted. Carried; 3. PECUNIARY INTEREST DECLARATION None Declared 4. MINUTES Minutes of the Board of Directors Meeting 10/13 dated 13 December, 2013 RES:#2 MOVED BY: Rick Webster SECONDED BY: Earl Hawkins RESOLVED THAT: the Minutes of the Board of Directors Meeting 10/13 dated 13 December, 2013 be approved. Carried; 5. BUSINESS ARISING FROM MINUTES None 6. REPORT OF THE SENIOR ENVIRONMENTAL OFFICER AND THE DIRECTOR OF PLANNING • Permits issued by staff for the period November 21, 2013 to December 18, 2013. RES:#3 MOVED BY: Walter Benotto SECONDED BY: Gail Ardiel RESOLVED THAT: the permits issued by staff for the period November 21, 2013 to December 18, 2013 be received. Carried; 7. REPORT OF THE COMMUNICATIONS/PR COORDINATOR AND THE DIRECTOR OF CORPORATE SERVICES Communications Report — November 16 to December 31, 2013 RES:#4 MOVED BY: Gail Ardiel SECONDED BY: Walter Benotto RESOLVED THAT: The Communications report for November 16 to December 31, 2013 be received. Page 85 of 108 Carried; 12.c) Minutes of Nottawasaga Valley Conservation Authority rn BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 11/13 January 10, 2014 Page 3 of 3 S. CORRESPONDENCE (a) Grey Sauble Conservation dated Dec 19/13 re: Southern Georgian Bay Shoreline Initiative update. (b) Ministry of Agriculture and Food dated Dec 13/13 re: OMAF and MRA stewardship agreement with NVCA to be terminated. (c) NVCA letter to Oro-Medonte Council re: renewal of NVCA and Oro-Medonte Memorandum of Understanding. (d) NVCA letter to Conservation Ontario and Conservation Authorities dated Dec 20/13 re: Food and Water First campaign. (e) NVCA letter to Simcoe, Grey, Dufferin Federations of Agriculture, Christian Farms, Simcoe Farm Fresh, and the National Farmers Union dated Dec 19/13 re: invitation to appoint a member to the NVCA Agricultural Advisory Committee. (terms of reference attached) (f) NVCA letter to the Director of Public Works, Township of Amaranth dated Dec 20/13 re: elevated levels of nirate observed in provincial groundwater monitoring network well #W486-1 Amaranth RES:#5 MOVED BY: Daniel Davidson SECONDED BY: Ken Simpson RESOLVED THAT: Correspondence not specifically dealt with me placed on file. Carried; ADJOURN RES:#6 MOVED BY: Daniel Davidson SECONDED BY: Ken Simpson RESOLVED THAT: This meeting adjourn at 9:10 a.m. to meet again at the call of the Chair. Carried; Chair Nina Bifolchi Wayne Wilson, CAO/Secretary-Treasurer Approved on this 28th day of February, 2014 Page 86 of 108 12.c) Minutes of Nottawasaga Valley Conservation Authority rn HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETINGS No. 02/14 - Feb. 28, 2014 NVCA, GREY SAUBLE CONSERVATION TO ASSESS GEORGIAN BAY SHORELINE ALTERATIONS The NVCA Board heard that Environment Canada is providing $21,200 to NVCA and its partner, Grey Sauble Conservation, to evaluate shoreline alternations between 2008 and 2012 along Georgian Bay. Using existing aerial imagery, the CAs will look for changes like dredging, infilling, and groin construction (finger-like extensions into the lake that slow erosion) which may affected the environmental health of the shoreline. The study is one aspect of the work NVCA is doing with Environment Canada and other agencies as part of the Southern Georgian Bay Shoreline Management Initiative. To further support this work, the Ontario Ministry of Environment has committed $28,280 to help NVCA undertake several key restoration projects along Southern Georgian Bay and the upstream tributaries of the Nottawasaga River. NVCA, COLLINGWOOD TO SECURE PUBLIC OWNERSHIP OF SILVER CREEK WETLANDS The NVCA Board supported a partnership with the Town of Collingwood to ensure public ownership of environmentally sensitive lands in the Silver Creek Wetlands complex. These wetlands represent some of the last coastal wetlands along Georgian Bay. Acquiring the land through plans of development, donations, etc. may take years. The NCVA, the Town of Collingwood and other partners like the Blue Mountain Watershed Trust hope this proactive partnership will lead to a coordinated approach when lands are secured. NVCA BOARD SUPPORTS INCLUSION OF NOTTAWASAGA RIVER IN NAVIGABLE WATERS ACT The NVCA Board voted to support the Township of Clearview and the Municipality of Essa in their request to the federal government to add the Nottawasaga River and its primary tributaries to those waterways regulated under the new Navigation Protection Act. The Nottawasaga was regulated under the former Navigable Waters Protection Act. By having it regulated under the new Act, Clearview, Essa and the NVCA hope to protect the historic, recreational and economic importance of the river and reduce likelihood of potentially onerous and costly court challenges regarding navigable rights. NVCA Board Meeting Highlights No. 02/14 - Feb. 28, 2014 lof 2 Page 87 of 108 12.c) Minutes of Nottawasaga Valley Conservation Authority rn GROUNDWATER MAPPING PROJECT APPROVED NVCA hydrogeology staff reported on their successful application for a groundwater mapping project, with full funding from the Ontario Geological Survey. The four-year project will look at groundwater in the watershed through 3-D mapping of quaternary deposits in central Simcoe County. The mapping will enhance knowledge of aquifers and identify potential drinking water sources. It will also look at aquitards, areas that prevent the movement of underground water, which can serve to protect aquifers from potential contamination. NVCA ENDS 2013 IN POSITIVE FINANCIAL POSITION Unaudited numbers show the NVCA ending 2013 with a surplus of funds. Board members directed the NVCA's auditors to allocate these funds to reserves, with $50,000 set aside to cover the cost of the upcoming efficiency audit. Full audited financial statements are expected to be released in April, along with the 2013 annual report. EFFICIENCY AUDITORS RETAINED The NVCA Board retained the services of Gazda, Houlne and Associates to conduct an efficiency audit of the NVCA. Results from the first phase of this study are to be presented to the Board at their May 23, 2014 meeting. For more information: Wayne Wilson, CAO/Secretary-Treasurer (705) 424-1479 ext. 225 or wwilsonC�nvca.on.ca For the full meeting agenda including documents and reports, visit our website at http://nvca. on. ca/meetincis/ Board ofDirectors/Agendas/ Future meetings & events: Mar. 10—March Break Monday kids program (Tiffin Centre for Conservation, Utopia) Mar. 27—Healthy waters depend on all of us: Opportunities for the Mad & Noisy Rivers (community meeting, Station on the Green, Creemore) Mar. 28—Board Meeting 3/14 (Tiffin Centre for Conservation, Utopia) Apr. 5 & 6—Spring Tonic Maple Syrup Festival (Tiffin Centre for Conservation, Utopia) May 10—NVCA's 25th Annual Tree Sale (Tiffin Centre for Conservation, Utopia, and other locations to be announced) NVCA Board Meeting Highlights No. 02/14 - Feb. 28, 2014 2of 2 Page 88 of 108 12.d) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region coriservaton auth, gty 63rd ANNUAL GENERAL MEETING Board of Directors' Meeting No. BOD -02-14 Friday, January 24, 2014 Holiday Inn Express, Newmarket, Ontario MINUTES 2013/2014 Board of Directors Staff present: Present Gayle Wood Mike Walters Brian Kemp Councillor Maria Baier Jocelyn Lee Renee Jarrett Rob Baldwin Regional Councillor Jack Ballinger Cheryl Taylor Trish Barnett Beverley Booth Regional Councillor Debbie Bath John Brown Jessica Burns Kevin Brygidyr Mr. Eric Bull Darren Campbell Phil Davies Natasha Denham Councillor Phil Craig Dana Eldon Harley Fung Susan Jagminas Councillor Del Crake Jaclyn Kane David Lembcke Ben Longstaff Mayor Geoffrey Dawe Susan McKinnon David Palombi Geoff Peat Regional Councillor Bobbie Drew Diane Sewell Kristen Yemm Councillor Avia Eek Councillor Dwight Evans Guests: Councillor Ken Ferdinands Robert Atkinson, Scotiabank Mayor Rob Grossi Debby Beatty, Lake Simcoe Conservation Foundation Mayor Virginia Hackson Bill Duffy, Mayor, Township of Ramara Councillor Bruce Haire Kim Gavine, Conservation Ontario Councillor Dave Kerwin Kenneth Hill, Hill Hunter Losell Councillor John O'Donnell Cindy Hood, Ministry of the Environment Councillor Steve Strangway Rob Messervey, Kawartha Region Conservation Authority Councillor Barry Ward Brad Rogers, Lake Simcoe Conservation Foundation Peter Van Loan, MP, York-Simcoe Regrets: Mayor Angelo Orsi (ex -officio) I. CHAIR'S WELCOME AND INTRODUCTIONS Chair Bath welcomed everyone to the Authority's 63rd Annual General Meeting and recognized a number of guests in attendance. Roll Call — 2013 Board Members Chair Bath requested Board Members introduce themselves and state the municipality they represent. II. DECLARATIONS OF PECUNIARY INTEREST None recorded for this meeting. Page 89 of 108 IV. V. 12.d) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Lake Simcoe Region Board of Directors' Meeting BOD -02-14 conservation authority 63rd Annual General Meeting - January 24, 2014 Minutes - Page 2 of 7 APPROVAL OF AGENDA Moved by: A. Eek Seconded by: P. Craig BOD -018-14 RESOLVED THAT the content of the Agenda for the Authority's 63rd Annual General Meeting held on Friday, January 24, 2014 be approved as presented. CARRIED ADOPTION OF MINUTES a) Board of Directors Moved by: V. Hackson Seconded by: S. Strangway BOD -019-14 RESOLVED THAT the minutes of the Board of Directors' Meeting No. BOD -12- 13 held on December 13, 2013, be adopted and approved as printed and circulated. CARRIED GREETINGS Chair Bath called upon the following guests to bring greetings: ■ Honourable Peter Van Loan, MP, York-Simcoe, Leader in the House of Commons ■ Cindy Hood, District Manager, Barrie District, Ministry of the Environment ■ Kim Gavine, General Manager, Conservation Ontario ■ Mayor Virginia Hackson on behalf of Chairman Bill Fisch, Regional Municipality of York ■ Councillor Dave Kerwin, on behalf of Mayor Tony Van Bynen, Town of Newmarket VI. PRESENTATIONS a) 2013 Lake Simcoe Region Conservation Authority's Annual Report Chair Bath provided an overview of the Authority's 2013 Annual Report and credited the highly engaged and dedicated staff and Board of Directors, along with the many partners, for the successful year. Chair Bath then shared a video, which celebrated the many accomplishments of 2013. To obtain a copy of the 2013 Annual Report, please visit our website at Annual Reports or contact Natasha Denham at n.denham@lsrca.on.ca b) 2013 Lake Simcoe Conservation Foundation — Update The Lake Simcoe Conservation Foundations President, Debby Beatty, provided an update on the Foundations activities for 2013 and was pleased to announce that that last year's fundraising goal was surpassed by $30,000. She spoke about the Foundation's 2014 initiatives, including the Inspiring Greener Communities initiative, which she hopes all builders will participate in. Other initiatives include the Lake Simcoe Marinas Care program, which connects boaters to the Foundation, the new Golf Program, Franklin Fishing Days, and the 3rd Page 90 of 108 12.d) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Lake Simcoe Region Board of Directors' Meeting BOD -02-14 conservation authority 63rd Annual General Meeting - January 24, 2014 Minutes - Page 3 of 7 Annual Freezin' for a Reason Polar Dip on February 22nd; as well as the 26th Annual Conservation Dinner on June 11th. Mrs. Beatty thanked the Foundation's Executive Director Cheryl Taylor, along with her dedicated staff, for a great year. For more information on these and other Lake Simcoe Conservation Foundation events, please visit the Foundations website at http://Iakesimcoefoundation.ca/. Moved by: J. Ballinger Seconded by: J. O'Donnell BOD -020-14 RESOLVED THAT the presentations and updates provided by LSRCA Chair Debbie Bath and LSCF President Debby Beatty be received for information. CARRIED c) 2013 Lake Simcoe Region Conservation Authority Client Services Report CAO Gayle Wood provided a Client Services Report for 2013, noting how proud she is each year to be able to overview the outstanding compliments staff members continue to receive from the various communities served. CAO Wood thanked the LSRCA staff team for a job well done and introduced the four general managers who are responsible for the different areas of the organization. Moved by: M. Baier Seconded by: G. Dawe BOD -021-14 RESOLVED THAT the 2013 Lake Simcoe Region Conservation Authority Client Services Report as presented by the CAO be received for information. CARRIED d) Presentation to Regional Councillor Bobbie Drew Chair Bath called upon Mayor Hackson to assist in presenting a gift to Regional Councillor/Deputy Mayor Bobbie Drew in appreciation for her years of service and dedication while serving as the Authority's Vice Chair. VII. 2013 BUSINESS IS CONCLUDED - CHAIR BATH VACATES POSITION OF CHAIR In closing off the 2013 Business, Chair Bath thanked the Board and staff for their commitment and dedication and noted what an honour it was to serve as both Vice Chair and Chair in 2013. She asked everyone to reflect on all of the accomplishments of 2013 and to embrace 2014. Chair Bath concluded the Year 2013 business and deemed the Chair vacant. Moved by: D. Kerwin Seconded by: D. Evans BOD -022-14 RESOLVED THAT the Board of Directors conclude the 2013 business and declare the Chair vacant. CARRIED Page 91 of 108 12.d) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Lake Simcoe Region Board of Directors' Meeting BOD -02-14 conservation authority 63rd Annual General Meeting - January 24, 2014 Minutes - Page 4 of 7 VIII. 2014 BUSINESS The 2014 Business portion of this meeting was called to order by the Chief Administrative Officer of the Lake Simcoe Region Conservation Authority, Gayle Wood, who served as Chair Pro Temp during the election of the Chair and Vice Chair for 2014. IX. ROLL CALL — 2014 BOARD OF DIRECTORS A roll call was not necessary as there were no changes in Board members from 2013 to 2014. X. ELECTION OF OFFICERS CAO Wood conducted the election of officers, by first outlining the following general rules for election: a) All nominations require a nominator only, not a seconder. b) Nominations will be called a minimum of three (3) times before a motion to close nominations is accepted. This motion requires a seconder. c) All nominees shall signify, when asked, if he/she will stand for the position. d) Nominees will be given the opportunity to address the Board of Directors in reverse order of nomination. e) Members can vote by proxy providing it has been endorsed by their Council with a formal resolution. f) No member shall hold more than one office. g) Positions are required for Chair and Vice -Chair of the LSRCA for 2014 and must be appointed Members of the Board of Directors. A. APPOINTMENT OFSCRUTINEERS Moved by: J. O'Donnell Seconded by: B. Drew BOD -023-14 RESOLVED THAT in the event of a vote by ballot, the following persons will act as scrutineers, Mr. Kenneth Hill, Partner, Hill Hunter Losell and Mr. Robert Atkinson, Client Relationship Manager, Scotiabank; and FURTHER THAT all ballots will be destroyed after the election. CARRIED Page 92 of 108 12.d) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Lake Simcoe Region Board of Directors' Meeting BOD -02-14 conservation authority 63rd Annual General Meeting - January 24, 2014 Minutes - Page 5 of 7 B. ELECTION OF OFFICERS — 2014 (i) Chair of the Authori Regional Councillor/Deputy Mayor Debbie Bath was nominated by Regional Councillor Jack Ballinger. Nominations were called for three times. No further nominations were put forward. Moved by: V. Hackson Seconded by: B. Haire BOD -024-14 RESOLVED THAT the nominations for the position of Chair be closed. CARRIED Regional Councillor/Deputy Mayor Bath was named as Chair of the Authority for 2014. (ii) Vice Chair of the Authority Mayor Geoffrey Dawe was nominated by Regional Councillor Bobbie Drew. Nominations were called for three times. No further nominations were put forward. Moved by: P. Craig Seconded by: S. Strangway BOD -025-14 RESOLVED THAT the nominations for the position of Vice Chair be closed. CARRIED Mayor Dawe was named as Vice Chair of the Authority for 2014. C. APPOINTMENT OF THE REGULATIONS SUB -COMMITTEE FOR 2014 Moved by: P. Craig Seconded by: E. Bull BOD -026-14 RESOLVED THAT the Chair and Vice Chair of the Conservation Authority, along with the Member representing the local municipality in which the application under Ontario Regulation 179/06 is received, shall be members of the sub -committee to review applications and report to the Board of Directors. CARRIED D. APPOINTMENT TO CONSERVATION ONTARIO FOR 2014 Moved by: A. Eek Seconded by: J. Ballinger BOD -027-14 RESOLVED THAT the 2014 Authority Chair, or her designate, be appointed as the Authority's voting delegate to Conservation Ontario; and FURTHER THAT the Chief Administrative Officer be the alternate delegate. CARRIED Page 93 of 108 XI. 12.d) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Lake Simcoe Region Board of Directors' Meeting BOD -02-14 conservation authority 63rd Annual General Meeting - January 24, 2014 Minutes - Page 6 of 7 E. APPOINTMENT TO THE LAKE SIMCOE CONSERVATION FOUNDATION FOR 2014 Moved by: E. Bull Seconded by: D. Evans BOD -028-14 RESOLVED THAT three appointees: Chair Debbie Bath, Vice Chair Geoffrey Dawe, and Regional Councillor Bobbie Drew be appointed to the Lake Simcoe Conservation Foundation for 2014. CARRIED F. APPOINTMENT OF SOLICITORS FOR 2014 Moved by: J. O'Donnell Seconded by: B. Ward BOD -029-14 RESOLVED THAT Stiver Vale, Hicks Morley, Hill Hunter Losell and Beard Winter be appointed as the Authority's legal firms for 2014. CARRIED SIGNING OFFICERS — 2014 Moved by: B. Haire Seconded by: D. Crake BOD -030-14 RESOLVED THAT an account in the name of Lake Simcoe Region Conservation Authority (hereinafter called the "Organization") be kept at the Bank of Nova Scotia (hereinafter called the "Bank"; and FURTHER THAT the Authority's Chair Debbie Bath, Vice Chair Geoffrey Dawe, D. Gayle Wood, Chief Administrative Officer/Secretary-Treasurer, and Jocelyn Lee, General Manager, Corporate and Financial Services, or any two of them are hereby authorized to sign, make, draw, accept, endorse and deliver cheques, promissory notes, bills of exchange, orders for the payment of money and such agreements and instruments as may be necessary or useful in connection with the operation of the said account; and FURTHER THAT any one of the above-mentioned officers is hereby authorized for and in the name of the Organization to endorse and transfer to the Bank for deposit or discount with or collection by the Bank (but for the credit of the Organization only) cheques, promissory notes, bills of exchange, orders for the payment of money and other instruments, to arrange, settle, balance and certify all books and accounts with the Bank and to sign receipts for vouchers. CARRIED BORROWING RESOLUTION — 2014 Jocelyn Lee, General Manager, Corporate & Financial Services addressed Staff Report No. 02 -14 - BOD regarding the Annual Borrowing Resolution, which was included in the meeting materials. GM Lee explained that this borrowing resolution authorizes the Authority to borrow an amount up to $500,000. She went on to explain that rarely are these fund called upon, the last time being 2010 when funding from partners was received significantly later than the completion of various projects. Page 94 of 108 XIII. XIV. XV. 12.d) Minutes of Lake Simcoe Region Conservation Authority rn Lake Simcoe Region Conservation Authority Lake SimcoeRegion Board of Directors' Meeting BOD -02-14 conservation authority 63rd Annual General Meeting - January 24, 2014 Minutes - Page 7 of 7 Moved by: K. Ferdinands Seconded by: D. Kerwin BOD -031-14 RESOLVED THAT Staff Report 02 -14 -BOD regarding the Borrowing Resolution be received for information; and FURTHER THAT the signing officers for the Lake Simcoe Region Conservation Authority be empowered to borrow up to $500,000 on an Operating Loan Agreement, as required, for administration and/or capital expenditures. CARRIED MEETING SCHEDULE — 2014 The Board approved Staff Report No. 03 -14 -BOD, which outlined a proposed 2014 meeting schedule for the Authority's Board of Directors. Moved by: D. Crake Seconded by: P. Craig BOD -032-14 RESOLVED THAT Staff Report No. 03 -14 -BOD be received; and FURTHER THAT the 2014 Schedule of Meetings for the Authority's Board of Directors be approved as presented. CARRIED CLOSING REMARKS Vice Chair Dawe thanked the Board and advised that he is looking forward to all the new challenges 2014 will present. Chair Bath thanked the Board, noting what an esteemed honour it is to represent them as their 2014 Chair. ADJOURNMENT The meeting was adjourned at 10:45 a.m. on a motion by J. Ballinger. I �� Regional Councillor Debbie Bath Chair D. Gayle Wood Chief Administrative Officer Page 95 of 108 12.e) Correspondence dated February 25, 2014 from Marci Csum... ORILLIA SOLDIERS' MEMORIAL OS M FOUNDATION February 25, 2014 Mr. Doug Irwin Township of Oro-Medonte 148 Line 7 S Box 100 Oro Station, ON LOL 2X0 Dear Mr. Irwin, 146 Mississaga Street West, Orillia, Ontario L3V 3B3 t 705-325-6464 -f 705-325-4693 found@osmh.on.ca www.osmhfoundation.ca MAR 0 3 2014 ORO -6 IEDONTE TOWNSHIP On behalf of the Orillia & Area Physician Recruitment & Retention Committee (OAPRRC), I would like to thank you for your recent donation. Your gift is greatly appreciated. You are ensuring that the residents of Orillia and area will have access to local family physicians and specialists. To keep you informed, we will be sending you a copy of the OSMH Foundation newsletter, the Cornerstone, which has information on special events and issues of interest to hospital supporters. If you have any questions or comments, please feel free to phone the OAPRRC office at (705) 325-2201 ext 3858, or email pthor @ osmh.on.ca. Thank you again for your support. Our recruitment success is reflected in the commitment of community volunteers and the generosity of individuals such as yourself. Sincerely, / Marci Csumrik, Chair OAPRRC Orillia�E�'aMea PHYSICIAN RECRUITMENT & RETENTION orillia • oro-medonte • rams • r am • severn Page 96 of 108 e orrespon ence a e e ruary rom arcl sum... You are making a difference! There are few better feelings than knowing you've made a positive impact on the life of someone else, and that's precisely what you've done through your donation to the Orillia Soldiers' Memorial Hospital Foundation. Every year, thousands of patients benefit from the generosity of donors like you whose contributions support the purchase of much needed equipment and education to ensure our hospital is providing the best care possible. Annual donations to the OSMH Foundation are typically in excess of $3.5 million and most recently, your support has helped to purchase: • Ventilators for our Neonatal Intensive Care Unit - helping our smallest patients breathe until they can do so on their own • Fluoroscopy Machine — a diagnostic imaging tool giving physicians a real-time view of how a body is functioning • Blanket Warmers — comforting patients in a time of need • Bladder Scanner providing accurate data to aid in the diagnosis of common urological conditions With a capital equipment list over $10 million, the need is great and the OSMH Foundation remains committed to our mission: to fundraise in support of Orillia Soldiers' Memorial Hospital as a centre of excellence in patient care. Ministry of Community Safety and Correctional Services Office of the Fire Marshal and Emergency Management 77 Wellesley Street West Box 222 Toronto ON M7A 1 N3 Tel: 416-314-3723 Fax: 416-314-3758 February 18, 2014 12.f) Correspondence dated February 18, 2014 from Ted Wiecla... Ministere de la Securite communautaire et des Services correctionnels Bureau du commissaire des incendies et de la gestion des situations d'urgence 77, rue Wellesley Ouest C.P. 222 Toronto ON M7A 1N3 Tel.: 416-314-3723 Telec.: 416-314-3758 Township of Oro—Medonte His Worship Harry S. Hughes 148 Line 7 South PO Box 100 Oro ON LOL 2X0 Dear Mayor Hughes: r� �-� 1 Ontario 40 FEB 2 A 2014 ORO—jVED0o"4TS Tf \B .,... . _. The Office of the Fire Marshal and Emergency Management (OFMEM) has conducted an annual review of your municipal emergency management program and its elements. Municipalities are required, in accordance with the Emergency Management and Civil Protection Act (EMCPA) to provide the following: Municipal emergency management programs 2.1 1 Every municipality shall develop and implement an emergency management program and the council of the municipality shall by by-law adopt the emergency management program. 2002, c. 14, s. 4. Same 0 The emergency management program shall consist of, (a) an emergency plan as required by section 3; (b) training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; (c) public education on risks to public safety and on public preparedness for emergencies; and (d) any other element required by the standards for emergency management programs set under section 14. 2002, c. 14, s. 4. Based on our review of your emergency management program and its elements, your municipality has complied with all of the following requirements of the EMCPA: Community Emergency Management Coordinator (CEMC) appointed 400 (O.Reg.380/04,s.10(1)) Page 98 of 108 12.f) Correspondence dated February 18, 2014 from Ted Wiecla... CEMC completed the required training (O.Reg.380/04,s.10(2)) VO The Municipality Emergency Management Program Committee met once this year O. Reg. 380/04, s.11 6 Current by-law for the municipality's adoption of its emergency management 40 program (EMCPA s. 2.1(1)) Municipal Community Risk Profile reviewed by the Emergency Management Program Committee EMCPA s. 2.1(3)) Municipality's Emergency Response Plan reviewed and the most current copy submitted to EMO EMCPA s.3 1 , s.3(6) s. 6.2 1 Current by-law for the municipality's Emergency Response Plan? (EMCPA s. 3(1 Municipal Emergency Operations Centre designated (0.Reg.380/04,s.13 (1)) Municipality's EOC communications system deemed to be appropriate (O. 400 Reg. 380/04, s. 13 2 Municipality's Critical Infrastructure reviewed by the Emergency Management Program Committee EMCPA s. 2.1 3 Four (4) hours of annual municipal training conducted for the Municipal VO Emergency Control Group, staff and others identified in the ER Plan EMCPA s.2.1(2), O. Reg. 380/04,s.12 (3 Municipal annual Exercise for the Municipal Emergency Control Group, staff and others identified in the ER Plan EMCPA s.2.1(2), O.Reg.380/04 s. 12 6 Municipal designated employee appointed to act as Emergency Information V Officer O.Reg.380/04, s. 14 1)) Public Education Strategy completed (EMCPA s. 2.1 (2c)) VO Municipality's Emergency Management Program Committee conducted an Annual Review of the Program 0.Reg.380/04,s.11 6 OFMEM staff are available to further discuss this review, as well as to provide you with ongoing advice and assistance to enhance the delivery of emergency management programming in your municipality. Sincerely, Tadeusz (Ted) Wieclawek Fire Marshal of Ontario, and Chief of Emergency Management C. Doug Irwin, Municipal Clerk Hugh Murray, Community Emergency Management Coordinator JoAnn Kropf-Hedley, Sector Field Officer Page 99 of 108 13.a) Correspondence dated March 3, 2014 from Lisa Groves, B... From: Lisa Groves [mailto:lisa@burlscreek.com] Sent: Monday, March 3, 2014 12:49 PM To: Teeter, Janette Cc: Irwin, Doug Subject: Municipally Significant Events for 2014 Mayor, Council and Staff, It is that time of year again for me to respectfully request some of our events receive the status of Municipally Significant. This is a requirement of the AGCO for the SOP application process. Below I have provided the event names and dates. If any further information is required or requested please contact myself by return email or at the office, 705-487-3663. Thank you for suggesting and accepting this email requisition. 32nd Annual Spring Barrie Automotive Flea Market — June 5-8, 2014 Canadian All Truck Nationals — June 21 & 22, 2014 44th Annual Fall Barrie Automotive Flea Market - September 4-7, 2014 Sincerely, Lisa Groves Burl's Creek Family Event Park "Home of the Barrie Automotive Flea Market" lisa(a).burlscreek.com Page 100 of 108 13.b) Correspondence dated February 27, 2014 from John Dance... VSimcoe County 7A District School Board 1170 Highway 26 West Midhurst, ON LOL 1X0 Phone: 705-728-7570 -• 1 Doug Irwin — Clerk Township of Ora-Medonte 148 Line 7 South Oro, ON LOL 2X0 RE: Accommodation Review Committee (ARC) - Community Representation The Simcoe County District School Board's Pupil Accommodation Review Policy — 2313, as previously outlined, provides for one community representative who is a public school supporter from each municipality within the accommodation review area appointed by the municipal council. On February 5, 2014 staff received correspondence from the Township of Oro-Medonte stating that Ken St. Amant, a resident of Midland, was appointed by Council as the community representative for the Township of Oro-Medonte. Staff sought a legal opinion regarding having a community representative who does not actually reside in the appointing municipality. The legal opinion sought concurred with staff's interpretation that this does not meet the intent of Pupil Accommodation Review Policy - 2313. At the February 26, 2014 board meeting, trustees did not approve the appointment of Mr. St. Amant to the Accommodation Review Committee based on residency. If you have any questions please do not hesitate to contact me at (705)734-6363 ext. 11375 or by email at jdance@scdsb.on.ca. Sincerely, Joh Dame, Superintendent of Facility Services Simcoe County District School Board No SCDSB Trustee(s) Peter Beacock, Michele Locke, Jodi Lloyd Director of Education, Kathi Wallace Associate Director, Janis Medysky Superintendent of Education, Stuart Finlayson Page 101 of 108 1 hae)GorpBo#atlon o#9e-Townshlp bf�ro-pedon-t of subdivision or parts... By-law No. 2014-025 A By-law to deem certain plans of subdivision or parts thereof not to be registered plans of subdivision within the meaning of the Planning Act R.S.O. 1990 c. P. 13, as amended. Whereas it is considered desirable in order to control adequately the development of certain areas within the Township of Oro-Medonte, that certain existing Plans of Subdivision be deemed not to be registered Plans of Subdivision for the purposes of Section 50(3) of the Planning Act RS.O. 1990 c. P.13, as amended. And Whereas the Council of the Corporation of the Township of Oro-Medonte has the authority pursuant to Section 50(4) of the Planning Act, R.S.O. 1990 c.P.13, as amended, may by by-law designate any Plan of Subdivision or part thereof, to not be registered Plans of Subdivision for the purposes of Section 50(3) of the said Planning Act R.S.O. 1990 c. P.13, as amended. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: That part of the Registered Plan of Subdivision described in Schedule "A" attached hereto pursuant to Section 50(4) of the Planning Act RS.O. 1990 c.P. 13, as amended, are hereby deemed not to be a registered plan of subdivision for the purposes of Section 50(3) of the Planning Act RS.O. 1990 c.P. 13, as amended. That Schedule "A" attached hereto forms part of this by-law. This By-law shall come into force and effect subject to the provisions of Section 50(26), (28), and (29) of the Planning Act, R.S.O. 1990, c.P.13 as amended. By-law read a First, Second and Third time, and Passed this 12th day of March, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 102 of 108 15.a) A By-lawj�d�r,Qertain plans of subdivision or parts... to By-law No. 2014-025 for The Corporation of the Township of Oro-Medonte The following Registered Plan is situated in the Township of Oro-Medonte in the County of Simcoe: Registered Plan 967, Lots 76 and 77 "'o0 Roup Yd PLAN 967 164 LAKESHORE ROAD WEST 77 PLAN 967 166 LAKESHORE ROAD WEST Page 103 of 108 15.b) A By-law to amend the zoning provisions which apply to... The Corporation of the Township Of Oro-Medonte By- Law No. 2014-028 A By-law to amend the zoning provisions which apply to lands within Part of Lot 1, Concession 8 (Former Township of Oro), 3225 Line 7 North (Jessie McKerroll, 2013-ZBA-20) Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; And Whereas Council deems it appropriate to rezone the lands to permit a home industry, in accordance with Section C1.3.3 of the Official Plan; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule `A17' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the lands located within Part of Lot 1, Concession 8 (Former Township of Oro); 3225 Line 7 North, Township of Oro-Medonte, from the Agricultural/Rural (A/RU) Zone to the Agricultural/Rural Exception 242 (A/RU*242) Zone as shown on Schedule `A' attached hereto and forming part of this By-law. 2. Section 7 — Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: 7.242" *242" —PART OF LOT 1, CONCESSION 8, MUNICIPALLY KNOWN AS 3225 LINE 7 NORTH (FORMER ORO) "Notwithstanding any other provision of this bylaw and in addition to the uses permitted by Table A4 a welding shop within an existing building and associated outside storage shall be permitted on the lands denoted by the symbol *242 on the schedules of this by-law." 3. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. By -Law read a First, Second and Third Time, and Passed this 12th Day Of March, 2014. The Corporation of The Township Of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 104 of 108 15.b) A By-law toS mcp the zoning provisions which apply to... to By-law No. 2014-028 for The Corporation of the Township of Oro-Medonte Lands rezoned from Agricultural/Rural (A/RU) Agricultural/Rural Exception 242 (A/RU*242) Zone Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF ORO-MEDONTE (FILE 2013-ZBA-20) Page 105 of 108 z F W Z HORSE SHOE VALLEY ROAD HORSESHOE VALLEY ROAD W Z F a J 3225 LINE 7 NORTH Lands rezoned from Agricultural/Rural (A/RU) Agricultural/Rural Exception 242 (A/RU*242) Zone Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF ORO-MEDONTE (FILE 2013-ZBA-20) Page 105 of 108 15.c) A By-law to Provide for the Giving of Names to Highway... II d:I =110101:UL91:LA r Is] ki[•] 1111 d:I * 1141gq 069:111i] Yi]:tell JA I =1 DIC ki 119 BY-LAW NO. 2014-034 A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe (File: 43-T-91031, Braestone Subdivision [Formerly Buffalo Springs]) Part of West Half Lot 2 & East Half of Lot 3, Concession 9 (Oro) WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to pass by-laws with respect to highways; AND WHEREAS Section 61 (1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the municipality may enter upon land lying along a highway to install and maintain a sign setting out the name of a highway. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the highways located within File: 43-T-91031 [Braestone], Part of West Half of Lot 2 & East Half of Lot 3, Concession 9 (Oro), shall, on the day this by-law takes effect, be respectively named as "Clydesdale Drive", "Georgian Grande Court', "Cumberland Court', "Estonian Drive", "Gelderland Crescent', "Friesian Court', "Morgan Court', "Oldenburg Court', "Thoroughbred Drive", and "Belgian Court' attached hereto as Schedule "A" and forming part of this by-law. 2. That the names for the public highways "Clydesdale Drive", "Georgian Grande Court', "Cumberland Court', "Estonian Drive", "Gelderland Crescent', "Friesian Court', "Morgan Court', "Oldenburg Court', "Thoroughbred Drive", and "Belgian Court' shall be affixed at every affected intersection thereof on public property. Where it is not practical to affix the name on public property, it shall be affixed on private property. 3. That By-law 2008-061 is hereby repealed. 4. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12TH DAY OF MARCH, 2014. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 106 of 108 15.c) A By-law to Provide for the Giving of Names to Highway... Schedule "A" to By -Law No. 2014-034 II soil wp ' —�� Page 107 of 108 18.a) Being a By -Law to confirm the proceedings of the Counc... The Corporation of the Township of Oro-Medonte By -Law No. 2014-033 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, March 12, 2014 Whereas Section 5 of the Municipal Act, 2001, S. 0. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, March 12, 2014, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By -Law Read a First, Second and Third time, and Passed this 12th day of March, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 108 of 108