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02 26 2014 Council AgendaPage 5-18 19-24 25 Township of Proud Heritage, Exciting Future The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, February 26, 2014 6:30 p.m. - Closed Session 7:00 p.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matter about an identifiable individual (Transportation Services). d) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land (Forrester Road). e) Councillor Crawford, re: Personal matters about an identifiable individual (Committee Member). [Addenda] 5. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on Wednesday, February 12, 2014. b) Minutes of Committee of Adjustment meeting held on Thursday, February 20, 2014. 6. RECOGNITION OF ACHIEVEMENTS: a) Correspondence received February 19, 2014 from Catherine Blakely re: Letter of Appreciation, Oro-Medonte Firefighters. 7. PUBLIC MEETINGS: None. Page 1 of 205 Council Meeting Agenda - February 26, 2014 8. DEPUTATIONS: 26-34 a) 7:00pm Pat O'Malley re: Melville Court/Hwy 11 and Line 5 North. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 10. REPORTS OF MUNICIPAL OFFICERS: 35-37 a) Report No. F12014-06, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Development Charge Indexing. 38-40 b) Report No. F12014-07, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Development Charges Reserve Fund. 41 -44 c) Report No. DS2014-08, Andria Leigh, Director of Development Services re: Request for Amendment to Warminster Water System Cost Sharing Agreement (Meadow Acres) [to be distributed at meeting]. 45-47 d) Shawn Binns, Director of Recreation and Community Services re: Arena Renovation Project Steering Committee Appointments [from February 5, 2014 meeting]. 48-97 e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Master Fire Plan. 98-102 f) Report No. TES2014-01, Jerry Ball, Director of Transportation and Environmental Services re: Copeland Forest Parking. 103-168 g) Report No. TES2014-02, Jerry Ball, Director of Transportation and Environmental Services re: Municipal Annual Reports for all Township of Oro-Medonte Drinking Water Systems — January 1, 2013 to December 31, 2013. 169-172 h) Report No. TES2014-03, Jerry Ball, Director of Transportation and Environmental Services re: Results for 2014 Vehicle Quotation(s): • Two 2014'/ Ton Pick -Ups, Regular Cab -2 Wheel Drive (both for Transportation Services), • Two 2014'/ Ton Pick -Ups Extended Cab -2 Wheel Drive (1 for Environmental Services, 1 for Transportation Services), • One 2014 SUV, AWD Vehicle (Development Services). 11. REPORTS OF MEMBERS OF COUNCIL: 173 - 177 a) Mayor H.S. Hughes, correspondence from Ministry of Agriculture and Food re: Call for Applications, Premier's Award for Agri -Food Innovation Excellence, Submission Deadline February 28, 2014. 178 b) Mayor H.S. Hughes, re: Trillium Grant Application for Oro Agricultural Society. Page 2 of 205 Council Meeting Agenda - February 26, 2014 12. CONSENT AGENDA: 179-181 a) Announcements of Interest to the Public: 1. Notice for Nominations to Office, 2014 Municipal Election. 2. Attention All Dog Owners. 3. Notice for Nominations for Oro-Medonte Citizen of the Year and Ontario Senior of the Year Awards. 182 b) Correspondence dated January 29, 2014 from Kathy Crowhurst, Lupus Foundation of Ontario re: Request to Proclaim May 10, 2014 as "World Lupus Day" and October, 2014 as "October is Lupus Awareness Month". Staff Recommendation: Receive, Proclaim and Post to Township's Website. 183 - 192 c) Minutes of Midland Public Library Board meetings held on December 12, 2013 and January 9, 2014. Staff Recommendation: Receive. 193 d) Correspondence dated February 12, 2014 from Catherine Blakely, Telecare Distress Line of Greater Simcoe re: Letter of Appreciation. Staff Recommendation: Receive. 13. COMMUNICATIONS: 194 - 197 a) Correspondence dated February 12, 2014 from Ted Wieclawek, Ontario Fire Marshal and Chief of Emergency Management, Ministry of Community Safety and Correctional Services re: Recent Changes to the Province's Fire Safety Regulations, Sprinkler New Requirements. 198 b) Correspondence dated February 14, 2014 from Tracey McKillop, Director, Hawkestone & Area Community Association (HAACA) re: Request to Waive Lottery License Fee. 199-200 c) Correspondence dated February 13, 2014 from Linda Collins, Mayor, Township of Springwater re: Annual Log -Sawing Contest-Elmvale Maple Syrup Festival, Saturday, April 26, 2014. 201 -203 d) Correspondence dated February 19, 2014 from Infrastructure Canada re: The New Building Canada Plan. 204 14. NOTICE OF MOTIONS: None. 15. BY-LAWS: a) By -Law No. 2014-024 Being a By-law to Amend By -Law No. 2013-116, A By -Law to Provide a Schedule of Retention Periods for the Records of the Township of Oro-Medonte. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: Page 3 of 205 Council Meeting Agenda - February 26, 2014 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY-LAW: 205 a) By -Law No. 2014-023 Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, February 26, 2014. 19. ADJOURNMENT: a) Motion to Adjourn. Page 4 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... }rood Herirrrgr F.xriring Falurc Wednesday, February 12, 2014 2010-, Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Mel Coutanche Staff Present: The Township of Oro-Medonte Regular Council Meeting Minutes Council Chambers TIME: 7:00 p.m. Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Janette Teeter, Deputy Clerk Also Ann Truyens, Sue Roehner Present: 1. Call to Order - Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 'IV Page 1 of 14 Page 5 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C140212-1 Moved by Evans, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, February 12, 2014 be received and adopted, as amended, to withdraw Items 10b) and 15b) Report No. DS2014-07, Andria Leigh, Director of Development Services re: Request for Pre -Servicing Agreement by 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application 2004 -SUB -02, Part of Lot 19, Concession 9 (Medonte), Township of Oro-Medonte; t X, By -Law No. 2014-020: A By -Law to authorize the execution of a Pre -servicing Agreement with 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application 2004 -SUB -02, Part of Lot 19, Concession 9 (Medonte), Township of Oro-Medonte, 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: None. 5. Minutes of Council and Committees: Nomw a) Minutes of Council meeting held on Wednesday, February 5, 2014. Motion No. C140212-2 Moved by Meyer, Seconded by Lancaster Be it resolved that the draft minutes of the Council meeting held on Wednesday, February 5, 2014 be received and adopted as printed and circulated. Carried. Carried. Page 2 of 14 Page 6 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. b) Minutes of Heritage Committee meeting held on Monday, February 3, 2014. Motion No. C140212-3 Moved by Evans, Seconded by Crawford Be it resolved that the draft minutes of Heritage Committee meeting held on Monday, February 3, 2014 be received. Motion No. C140212-4 Moved by Lancaster, Seconded by Meyer '400 Carried. Be it resolved that, per Motion No. HC140203-4, re: Oro African Church Assessment - Update, in the event grant funding is not realized, the following fundraising initiatives be implemented by the Members of the Heritage Committee: • request funding from the County of Simcoe; • request funding from the City of Barrie; • research other grants available i.e. Trillium Funding; • seek corporate donations and sponsorships; and • seek private partnerships. Motion No. C140'9 Moved by Crawfor Carried. Be it resolved 1. That the correspondence, re: Parks Canada's National Historic Sites Cost -Sharing Program, 2014-15 Funding Application re: The Oro African Methodist Episcopal Church be approved and forwarded, under the Mayor's signature, to: • Senator Don Meredith; • Peter Kent, MP, Thornhill; • Bruce Stanton, MP, Simcoe North; • Patrick Brown, MP, Barrie; • Kelly Leitch, MP, Simcoe-Grey 2. And that the implementation be coordinated through staff. Carried. Page 3 of 14 Page 7 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. Motion No. C140212-6 Moved by Lancaster, Seconded by Meyer Be it resolved 1. That a letter of appreciation, under the Mayor's signature, be forwarded to the County of Simcoe in appreciation with respect to the 2014 Grant Budget Allocation. 2. And That the Township respectfully request consideration for additional emergency funding with respect to The Oro African Methodist Episcopal Church. Motion No. C140212-7 Moved by Lancaster, Seconded by Meye Be it resolved 1. That Motion No. HC140203-08 which 2 Carried. "It is recommendedNk 1. That the examples of Heritage Properties Listings be received. 2. And That the Heritage Committee recommends to Council that the Heritage Committee be advised and given the opportunity to comment on the issuance of Demolition Permits prior to the development of a Heritage Register." be received. And That the Heritage Committee be advised that the recommendation contained in Motion No. HC140203-08 is premature until such time as the Heritage Committee recommends criteria for the register pursuant to Section 27 of the Ontario Heritage Act and Council approves the criteria and the recommendations of the Heritage Committee with respect to inclusion of properties in the register including the designation of properties through adoption of a Municipal By-law under Section 29 of the Ontario Heritage Act. Carried. Page 4 of 14 Page 8 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. Motion No. C140212-8 Moved by Meyer, Seconded by Lancaster Be it resolved 1. That Motion No. HC140203-10 which reads "It is recommended 1. That the Oro-Medonte Heritage Committee requests the Township Council permission to have Ellen Millar from the Simcoe County Archives in attendance with Oro-Medonte Township Record Clerk and some Members of the Heritage Committee to review the collection of the Heritage files in the Township's basement. 2. That, during the review, a list be constructed of records that would be of value to be maintained at the Simcoe County Archives for permanent record. 3. And That this list be forwarded to Township Council for their approval before transfer of said records." be received. 2. That the Heritage Committee be advised that Ellen Millar will be invited to a future Heritage Committee meeting to provide information on the role, mission statement, services, collection policies and donations of the Simcoe County Archives. 3. And That the Heritage Committee be advised that Council has adopted a Records Retention By-law which governs the keeping of corporate records; therefore Council does not approve transfer of records to the Simcoe County Archives, as this is a staff function. Carried. c) Minutes of Human Resources Committee meeting held on Thursday, February 6, 2014. Motion No. C140212-9 Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of Human Resources Committee meeting held on Thursday, February 6, 2014 be received. Carried. Page 5of14 Page 9 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. 6. Recognition of Achievements: a) Correspondence dated January 29, 2014 from Darrell and Meryl Drake re: Letter of Appreciation, Transportation Department. Motion No. C140212-10 Moved by Lancaster, Seconded by Meyer Be it resolved that the correspondence dated January 29, 2014 from Darrell and Meryl Drake re: Letter of Appreciation, Transportation Department be received and that the Transportation Department be recognized under the Mayor's signature. 02 7. Public Meetings: None. 8. Deputations: None. 9. Identification from the Public of an Agenda Item of Interest: AONMNW^. '4% 10. Reports of Municipal Officers: Carried. a) Report F12014-05, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Statement of Accounts — January 31, 2014. Motion No. C140212-11 is Moved by Meyer, Seconded by Crawford Be it resolved 1. That Report No. FI 2014-05, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Statement of Accounts — January 31, 2014 be received for information only. 2. And That the accounts for the month of January 2014 totalling $2,217,506.78 be received. Carried. Page 6 of 14 Page 10 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. b) Report No. DS2014-07, Andria Leigh, Director of Development Services re: Request for Pre -Servicing Agreement by 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application 2004 -SUB -02, Part of Lot 19, Concession 9 (Medonte), Township of Oro- Medonte, RMS # D12 13694 [to be distributed at meeting] [Refer to Item 15b)]. This item was withdrawn. c) Doug Irwin, Director of Corporate Services/Clerk re: Pol-Adm-23, Township Use of Towing Services. Motion No. C140212-12 Moved by Lancaster, Seconded by Meyer ,A,@ Be it resolved 1W 14M 1. That the draft policy presented by Doug Irwin, Director of Corporate Services/Clerk re: Pol-Adm-23, Township Use of Towing Services be received. 2. That Pol-Adm-23, Township Use of Towing Services is hereby adopted effective February 12, 2014. 3. And that the Director of Corporate Services/Clerk notify staff accordingly. Carried. X AJP%kh4.'4% d) Doug Irwin, Director of Corporate Services/Clerk re: June 11, 2014 Council meeting and Lake Simcoe Region Conservation Authority 26th Annual Conservation Dinner, June 11, 2014.1% P10— %pq%** Motion No. C140212-13 Moved by Crawford, Seconded by Meyer Be it resolved 1. That the information presented by Doug Irwin, Director of Corporate Services/Clerk re: June 11, 2014 Council meeting and Lake Simcoe Region Conservation Authority 26th Annual Conservation Dinner, June 11, 2014 be received. 2. That the June 11, 2014 Council meeting be re -scheduled to June 18, 2014, Open Session at 7:OOpm. 3. And That staff and the public be notified of Council's decision. Carried. Page 7 of 14 Page 11 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. e) Report No. CS2014-02, Doug Irwin, Director of Corporate Services/Clerk re: Orillia Fish and Game Conservation Club, 2014 50/50 Draws, Request to Waive Lottery License Financial Guarantee Component. Motion No. C140212-14 Moved by Meyer, Seconded by Lancaster Be it resolved 1. That Report No. CS2014-02, Doug Irwin, Director of Corporate Services/Clerk re: Orillia Fish and Game Conservation Club, 2014 50/50 Draws, Request to Waive Lottery License Financial Guarantee Component be received and adopted. 2. That the request to waive the Financial Guarantees/Letter of Credit component for 2014 50/50 draws from the Orillia Fish and Game Conservation Club be approved. 3. And that staff proceed accordingly and advise the applicant of Council's decision under the Director of Corporate Services/Clerk's signature. Alb, Carried. f) Report No. CS2014-04, Doug Irwin, Director of Corporate Services/Clerk re: Municipal Law Enforcement Occurrence Report October- December 2013. Motion No. C140212-15 Moved by Evans, Seconded by Meyer ; Be it resolved that Report No. CS2014-04, Doug Irwin, Director of Corporate Services/Clerk re: Municipal Law Enforcement Occurrence Report October- December 2013 be received for information only. Carried. g) Report No. CS2014-05, Doug Irwin, Director of Corporate Services/Clerk re: Canada Post Addressing — Oro Post Office. Motion No. C140212-16 % Im Moved by Lancaster, Seconded by Meyer Be it resolved 1. That Report No. CS2014-05, Doug Irwin, Director of Corporate Services/Clerk re: Canada Post Addressing — Oro Post Office be received and adopted. 2. That Council supports Canada Post in utilizing Oro-Medonte as the mailing address for the changes occurring at the Oro Post Office. 3. That Canada Post be requested to realign the balance of the delivery routes serving Oro-Medonte as expeditiously as possible to ensure addressing consistency across the Township. 4. And that Canada Post be notified of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. Page 8 of 14 Page 12 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. 11. Reports of Members of Council: None. 12. Consent Agenda: a) b) C) d) Announcements of Interest to the Public: 1. Notice for Nominations to Office, 2014 Municipal Election. 2. Attention All Dog Owners. 3. Notice for Nominations for Oro-Medonte Citizen of the Year and Ontario Senior of the Year Awards. 4. Family Day Office Closure, Monday, February 17, 2014. Correspondence dated January 31, 2014 from Wayne Wilson, CAO/Secretary- Treasurer, Nottawasaga Valley Conservation Authority re: NVCA 2014 Municipal Levy. Staff Recommendation: Receive. Correspondence received February 6, 2014 from Gayle Wood, Chief Administrative Officer/Secretary Treasurer, Lake Simcoe Region Conservation Authority re: 2013 Annual Report. Staff Recommendation: Receive. Severn Sound Environmental Association, correspondence re: 2013 Fourth Quarterly Meeting. Staff Recommendation: Receive. Motion No. C140212-17 Moved by Evans, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed. a) Announcements of Interest to the Public: 1. Notice for Nominations to Office, 2014 Municipal Election. 2. Attention All Dog Owners. 3. Notice for Nominations for Oro-Medonte Citizen of the Year and Ontario Senior of the Year Awards. 4. Family Day Office Closure, Monday, February 17, 2014. b) Correspondence dated January 31, 2014 from Wayne Wilson, CAO/Secretary- Treasurer, Nottawasaga Valley Conservation Authority re: NVCA 2014 Municipal Levy. Received. c) Correspondence received February 6, 2014 from Gayle Wood, Chief Administrative Officer/Secretary Treasurer, Lake Simcoe Region Conservation Authority re: 2013 Annual Report. Received. d) Severn Sound Environmental Association, correspondence re: 2013 Fourth Quarterly Meeting. Received. Carried. Page 9 of 14 Page 13 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. 13. Communications: a) Correspondence dated January 20, 2014 from Bruce Stanton, Member of Parliament - Simcoe North, re: Four New Funding Programs by the Federal Economic Development Agenda for Southern Ontario, FedDev Ontario. Motion No. C140212-18 Moved by Meyer, Seconded by Lancaster Be it resolved that the correspondence dated January 20, 2014 from Bruce Stanton, Member of Parliament - Simcoe North, re: Four New Funding Programs by the Federal Economic Development Agenda for Southern Ontario, FedDev Ontario be received. Carried. b) Correspondence received Bonspiel, March 19, 2014 Motion No. C140212-19 Moved by Crawford, Seconde d February 5, 2014 from County of Simcoe re: Warden's Penetanguishene Curling Club, 8 Owen Street. by Evans I%hx Be it resolved that the correspondence received February 5, 2014 from County of Simcoe re: Warden's Bonspiel, March 19, 2014, Penetanguishene Curling Club, 8 Owen Street be received. Carried. c) Correspondence dated January 28, 2014 from Cal Patterson, Warden, County of Simcoe re: 10 Year Affordable Housing and Homelessness Prevention Strategy Working Group. Motion No. C140212-20 IL Ift Moved by Lancaster, Seconded by Meyer Be it resolved that the correspondence dated January 28, 2014 from Cal Patterson, Warden, County of Simcoe re: 10 Year Affordable Housing and Homelessness Prevention Strategy Working Group be received and that Mayor Burkett, Township of Severn, be the East Simcoe representative. Carried. Page 10 of 14 Page 14 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. d) Correspondence dated February 7, 2014 from Association Municipalities of Ontario (AMO) re: Recent Developments in Joint and Several Liability - Municipal Action Needed. Motion No. C140212-21 Moved by Evans, Seconded by Meyer Be it resolved 1. That the correspondence dated February 7, 2014 from Association Municipalities of Ontario (AMO) re: Recent Developments in Joint and Several Liability - Municipal Action Needed be received. 2. That the Township of Oro-Medonte supports the proposals outlined in AMD's said correspondence which includes proposals to include a modified version of proportionate liability that applied in cases where a plaintiff is contributorily negligent (the Saskatchewan model). 3. That the Township of Oro-Medonte also supports the consideration of the limit on awards such that a municipality would never be liable for more than two times its proportion of damages (the Multiplier model). 4. And That Kathleen Wynne, Premier of Ontario, Linda Jeffrey, Minister of Municipal Affairs and Housing, Garfield Dunlop, MPP, Simcoe North; and AMO be advised of Council's decision immediately under the Mayor's signature. Carried. e) Correspondence dated January 29, 2014 from Brenda Clark, Clerk, County of Simcoe re: A Notice Pursuant to the County of Simcoe Tree Cutting by -Law No. 5635 with Respect to an Application for Special Permit to Remove Trees, Mike McGill, 1495 Line 3 North, Oro-Medonte. Motion No. C140212-22 Moved by Meyer, Seconded by Lancaster Be it resolved that the correspondence dated January 29, 2014 from Brenda Clark, Clerk, County of Simcoe re: A Notice Pursuant to the County of Simcoe Tree Cutting By -Law No. 5635 with Respect to an Application for Special Permit to Remove Trees, Mike McGill, 1495 Line 3 North, Oro-Medonte be received. Carried. Page 11 of 14 Page 15 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. f) Correspondence dated February 7, 2014 from Transport Canada re: Railway Crossing of CP Rail Mile 79.12 Mactier Subdivision and Oro-Medonte Line 5. Motion No. C140212-23 Moved by Evans, Seconded by Crawford Be it resolved 1. That the correspondence dated February 7, 2014 from Transport Canada re: Railway Crossing of CP Rail Mile 79.12 Mactier Subdivision and Oro-Medonte Line 5 be received. 2. And That the Director of Transportation and Environmental Services advise Council accordingly. 14. Notice of Motions: None. 15. By -Laws: Carried. a) By -Law No. 2014-019: A By-law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro-Medonte and the Huronia Nurse Practitioner — Led Clinic From March 1, 2014 to February 28, 2019 and to Repeal By -Law Nos. 2011-129 and 2011-147. b) By -Law No. 2014-020: A By -Law to authorize the execution of a Pre -servicing Agreement with 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application 2004 -SUB -02, Part of Lot 19, Concession 9 (Medonte), Township of Oro-Medonte, RMS # D12 13694 [to be distributed at meeting]. c) By -Law No. 2014-021: A By -Law to Amend By-law 2013-224. d) By -Law No. 2014-022: A By-law to Amend By -Law No. 2011-182, "Being a By-law to Authorize the Execution of the Memorandum of Understanding Between the Township of Oro-Medonte, the Nottawasaga Valley Conservation Authority, and the Severn Sound Environmental Association" to authorize an Extension until December 31, 2016. Page 12 of 14 Page 16 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. Item b) was withdrawn. Motion No. C140212-24 Moved by Lancaster, Seconded by Meyer Be it resolved that a) By -Law No. 2014-019: A By-law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro-Medonte and the Huronia Nurse Practitioner — Led Clinic From March 1, 2014 to February 28, 2019 and to Repeal By -Law Nos. 2011-129 and 2011-147. ANIffiffiliffilk c) By -Law No. 2014-021: A By -Law to Amend By-law 2013-224. d) By -Law No. 2014-022: A By-law to Amend By -Law No. 2011-182, "Being a By-law to Authorize the Execution of the Memorandum of Understanding Between the Township of Oro-Medonte, the Nottawasaga Valley Conservation Authority, and the Severn Sound Environmental Association" to authorize an Extension until December 31, 2016 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Aft, X Carried. 16. Questions from the Public Clarifying an Agenda Item: -0� A6A� % 17. Closed Session Items (Unfinished Items): None. 18. Confirmation By -Law: a) By -Law No. 2014-018: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 12, 2014. Motion No. C140212-25 Moved by Crawford, Seconded by Evans Be it resolved that By -Law No. 2014-018, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, February 12, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 of 14 Page 17 of 205 5.a) Minutes of Council meeting held on Wednesday, February ... Council Meeting Minutes — February 12, 2014. 19.Adjournment: a) Motion to Adjourn. Motion No. C140212-26 Moved by Meyer, Seconded by Lancaster Be it resolved that we do now adjourn at 7:49 p.m. Mayor, H.S. Hughes 11 Clerk, J Em Douglas Irwin Carried. Page 14 of 14 Page 18 of 205 5.b) Minutes of Committee of Adjustment meeting held on Thur... � -Ak ,w 7o,lrip o�`�� Provd Hrrirq , Fxrhrug Ftnure Thursday, February 20, 2014 The Township of Oro-Medonte Committee of Adjustment Meeting Minutes Council Chambers Time: 9:35 a.m. Present: Roy Hastings, Chair Scott Macpherson Allan Johnson Larry Tupling Bruce Chappell Staff present: Derek Witlib, Manager, Planning Services /Deputy Secretary Treasurer; Marie Brissette, Committee Coordinator; Josh Mueller, Intermediate Planner 1. Opening of the Meeting: Roy Hastings assumed the Chair and called the meeting to order. 2. Adoption of the P a) Motion to Adopt tl• Motion No. CA14022C Moved by Macpherson, Seconded by Johnson It is recommended that the agenda for the Committee of Adjustment meeting of Thursday, February 20, 2014 be received and adopted. 3. Disclosure of Pecuniary Interest: None declared. Carried. Page 1 of 6 Page 19 of 205 5.b) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — February 20, 2014. 4. Adoption of Minutes: a) Minutes of Committee of Adjustment meeting held on Thursday, January 23, 2014. Motion No. CA140220-2 Moved by Tupling, Seconded by Macpherson It is recommended that the draft minutes of the Committee of Adjustment meeting held on Thursday, January 23, 2014 be adopted as printed and circulated. 5. Public Meetings: a) 2013-A-52 (Dave & Anne Beardsall), 4 111 Lakeshore Road West, Application for relief from Minimum Interior Side Average High Water Mark of Lake Simcoe. Dave and Anne Beardsall, applicants, were present. Motion No. CA140220-3 Moved by Chappell, Seconded by Macpherson ,l Carried. Yard Setback and Setback from It is recommended that the Committee of Adjustment approves Variance Application 2013- A-52, specifically to permit the construction of a single detached dwelling and detached garage with a reduced interior side yard setback and setback to Lake Simcoe, subject to the following conditions - 1 . onditions:1. That, notwithstanding Table B1 (Minimum Side Yard) and Section 5.31 (Setback from Lake Simcoe) of Zoning By-law 97-95, the proposed single detached dwelling shall otherwise comply with all other applicable provisions of the Zoning By -Law; 2. That the buildings and structures on the property be generally in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 3. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying by way of survey/real property report, prior to pouring of the foundation, that the single detached dwelling be located no closer than 1.2 metres from the interior side yard lot line; 4. That the applicant obtain any permits and/or approvals required, from the Lake Simcoe Region Conservation Authority; and 5. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 2 of 6 Page 20 of 205 5.b) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — February 20, 2014. b) 2014-A-02 (Rosemary Cheung), 45 Goss Road North, Application for relief from Minimum Front Yard Setback and Minimum Interior Side Yard. Rosemary Cheung, applicant, and Rod Young, architect, were present. Motion No. CA140220-4 Moved by Macpherson, Seconded by Tupling It is recommended that the Committee of Adjustment approve Variance Application 2014-A- 02, specifically to permit the construction of a garage and an addition to a single detached dwelling, subject to the following conditions: 1. That, notwithstanding Table B1 (Minimum Front Yard and Minimum Interior Side Yard) of Zoning By-law 97-95, the proposed dwelling shall otherwise comply with all other applicable provisions of the Zoning By -Law; 2. That the buildings and structures on the property be generally in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 3. That the applicant obtain any permits and/or approvals required, from the Nottawasaga Valley Conservation Authority; 4. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying by way of survey/real property report, prior to pouring of the foundation, that the addition be no closer to the front lot line than 2.0 metres, and that the existing shed, when relocated be no less than 0.4 metres from the interior side yard lot line. 5. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding; and 6. That the applicant enter into a Site Plan Agreement with the Township of Oro-Medonte in order to remove the Holding (H) designation on the property as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 3 of 6 Page 21 of 205 5.b) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — February 20, 2014. c) 2014-A-03 (Grant & Hannah Abel), 199 Medonte Side Road 2, Application for relief from Maximum Height of Accessory Building and Maximum Floor Area of Accessory Building. Grant Abel, applicant, was present. Motion No. CA140220-5 Moved by Macpherson, Seconded by Tupling It is recommended that the Committee of Adjustment approve Variance Application 2014-A- 03, specifically to permit the increase in height and floor area of an existing detached garage, subject to the following conditions: 1. That, notwithstanding Agricultural/Rural (A/RU) (Section 5.1.4 Maximum Height of an Accessory Building, and Section 5.1.6 Maximum Floor Area of an Accessory Building) of Zoning By-law 97-95, the proposed accessory building shall otherwise comply with all other applicable provisions of the Zoning By -Law; 2. That the buildings and structures on the property be generally in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 3. That the applicant obtain any permits and/or approvals required, from the Nottawasaga Valley Conservation Authority; and 4. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding. Carried. Page 4 of 6 Page 22 of 205 5.b) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — February 20, 2014. d) 2014-A-04 (Chris Schroeter), 49 Windfield Drive, Application for relief from Maximum Floor Area of Accessory Building and Minimum Interior Side Yard Setback. Wolfgang Schroeter, applicant's father, was present on behalf of the applicant. Motion No. CA140220-6 Moved by Chappell, Seconded by Tupling It is recommended that the Committee of Adjustment approves Variance Application 2014- A-04, specifically to permit the construction of a single detached dwelling with a reduced interior side yard setback and detached garage with an increased floor area, subject to the following conditions: 1. That, notwithstanding Table B1 (minimum interior side yard) and Section 5.1.6 of Zoning By-law 97-95, the proposed detached garage shall otherwise comply with all other applicable provisions of the Zoning By -Law; 2. That the buildings and structures on the property be substantially and proportionally in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee;4& 1406b,. 3. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying by way of survey/real property report, prior to pouring of the foundation, that the detached accessory building does not exceed a floor area of 88.4 square metres, and; that the single detached dwelling be located no closer than 3.5 metres from the interior side yard lot lines; 4. That the applicant obtain any permits and/or approvals required, from the Lake Simcoe Region Conservation Authority; and 5. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 5 of 6 Page 23 of 205 5.b) Minutes of Committee of Adjustment meeting held on Thur... Committee of Adjustment Meeting Minutes — February 20, 2014. 6. New Business: None. 7. Notice of Motion: None. Next Meeting Date: Thursday, March 20, 2014 at 9:30 a.m. Adjournment: Motion to Adjourn. Motion No. CA140220-7 Moved by Johnson, Seconded by Tuping qq% It is recommended that we do now adjourn at 11:11 a. Roy Hastings, Cha Carried. Derek Witlib, Deputy Secretary Treasurer Page 6 of 6 Page 24 of 205 6.a) Correspondence received February 19, 2014 from Catherin... Township of Oro Medonte Attn Mayor Hughes 148 Line 7 South Box 100 Oro On LOL 2X0 Dear Mayor Hughes, I apologize for taking so long to write this letter. I am writing to compliment the outstanding men of our fire department who responded to my emergency call in January. While beautiful snow filled winters are a great reason to love living in Oro Medonte, this past year has been an exceptional one. As my husband worked to clear the tree limbs near a large run in building on our property Sunday January 12; they were causing the snow to back up on the roof; he realized that a second building had indeed fallen under the weight of the snow. As we inspected the damage we realized that a horse had been in the building at the time of collapse. We knew that we could not save Joe by ourselves and so called the fire department. Unfortunately in the situation I did not get all of their names however Paul Daoyst, Dave Britton, Don White and the rest of the crew that responded helped us to save the life of the horse, Joe. The men responded quickly and were courteous and efficient. They helped to secure the area to be sure that no one would be injured as we tried to reach the horse. The men dug in with shovels, supported the building and one of them stayed by the horse calming him as we all worked. All of the men were kind, compassionate, efficient and professional. I cannot praise them enough. Because of them Joe was rescued. His injuries were treatable and he has fully recovered. It would have been a completely different story had these men not responded and worked so quickly to get him out. Not only are we fortunate to live in such a beautiful area, but we can also have peace of mind that we have the best possible emergency services. Catherine Blakelv r Copy to Hugh Murray, Fire Chief Page 25 of 205 8.a) 7:00pm Pat O'Malley re: Melville Court/Hwy 11 and Line... (l,l.-rl.,,l:, REQUEST FOR DEPUTATION BEFORE COUNCIL/COMMIT TE / E /YJ=�,�/��C�fl/ltC' NroriJ (�leri6i�r. F_xrilin,C Fumrc Any written or electronic submissions and background information for consideration by Council/Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting, Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. () "� Preferred Meeting and Date: iA Vy'I,7 png A-2 J�� I am requesting deputation to speak: a) ❑ on my own behalf, or b) IN on behalf of a. group / organization / association, if b), please state name of group/ organization/association below. 1 A VI (it OeL � E ivv�9 � � e G71X (�v� G• d e-t�G � lug I would like to use: ❑ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations/Delegations outlined in the Township's Procedural By-law. Reason why this presentation is important to Council and to the municipality: i -n Y_1t__r f- Date of Request: Signature(s) of Speaker(s Address — t ►�'--E 'LTG}'—l�Z-�— ���r Telephone: Fax Email: Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal information on this.form is collected under the legal authority of :the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record.that is available to the general. public pursuant to Section 27 of the Municipal.Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed `to the Clerk's Office, The Corporation of the.Tovrnship of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0. 01/2011 Page 26 of 205 8.a) 7:00pm Pat O'Malley re: Melville yfj@nd Line... Oro-Medonte Melville Ct. Flood concerns 7 OPENING STATEMENT tl uiy�L,� 4 We as citizens of the town of Oro-Medonte are concerned with the fact the creek beside 1 Melville has been consistently rising for over 10 years and there has been minimal to no progress made to correct the grading/water flow issue with the creek, as each year it is increasingly on the rise. Complaints • Consistent flooding at 1 Melville Ct • Consistent flooding at 2418 Hwy 11 south • Consistent flood at all residences along hwy 11 south for 1 kilometer starting with 2418 hwy 11 • Consistent flooding at 30 5th line north • Concerns with backing up of septic system • Concerns with flooding of trees causing them to be unstable and dying • Erosion of property with ultimate concerns loss of value • No sustainability without annual maintenance ( which is NOT being performed) • Explanation as to why the water reservoir is not being utilized nor is it effective which is beside 1 Melville ct. and is directly behind the affected properties on hwy 11 Cause • Suspect the grade of the reservoir is not adequate to have water flow into it as designed • Suspect that the lack of a restriction at the funnel going under the 5th that was removed causing an unmanageable amount of water flowing to a "bottleneck" beside 1 Melville ct. • Suspect lack of maintenance in the river behind the 1k of houses on the 111h is causing a clogging of the flow of water • Suspect the new culvert put in on the 111h is inadequate for the flow of water in the spring and fa I I • Suspect the property on the south side of hwy 11 is not maintained at all causing an in adequate flow for the water therefore backing it up upstream Conclusion • We would like to see a solution to the ever increasing water level thus stopping the exponential erosion to our properties' value and natural habitat. • Ladies and Gentlemen, we are appealing to you to please give this matter your immediate attention as we are all very concerned that the water is going to cause irreparable damage especially now with the amount of snowfall we have had this winter. We have all inspected the whole system extensively and have simple solutions that could be implemented to maximize efficiency and minimize maintenance and are more than willing to collaborate to come up with an expedient solution. We ask tonight Page 27 of 205 8.a) 7:00pm Pat O'Malley re: Melville Court/Hwy 11 and Line... that there will be a reasonable time frame presented for communication that will lay out an action plan for a resolution. Thank you for your time. Page 28 of 205 8.a) 7:00pm Pat O'Malley re: Melville Court/Hwy 11 and Line... Potential solutions for flooding issue • Ensure proper restriction valve is in place on the north side of 5t" Line culvert • Come in on the top of the unused reservoir in order to not wait until there is no water and use a side hoe and dig out and burm the waterway to ensure that it follows the path along the reservoir and comes out where the reservoir outlet is. • .u[{1@'�'t'rtrw��... w.i i,".Y^:!tlPM'd[.!;f91�:"' •.,�-,:La4M4uLR1bSj,: • In the bottom of the now efficient waterway, put construction cloth and/or cabian stone in order to minimize the maintenance going forward • Will have to ensure the water path is dug out all the way to the left 90' turn to ensure maximum efficiency and also .�.., ,11 -have to lay down the cloth and stone to minimize maintenance • Collaborate with MTC) to ensure the ditches that are their responsibility are maintained and free of debris to maximize efficiency. • Have to remove the "dirt bridge" on St Onge's property on the south side of Hwy 11 • Clean out the same property of debris and dig out all the restrictions and lay cloth and stone to ensure the maximum water flow and minimal maintenance going forward Page 29 of 205 1 f s A i) . r R L (; I w l'qff 177P'Fiji �J "Y! yea 3• t'A• T �C' i, �. iM i� all 10.a) Report No. F12014-06, Paul Gravelle, Director of Finan... Township of Report Proud Heritage, Exciting Future Report No. F12014-06 To: Council Prepared By: Paul Gravelle Meeting Date: February 26, 2014 Subject: Development Charge Indexing Motion # Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended that: 1. Report No.F12014-06 be received and adopted. 2. The Township's development charge be increased as per Report No. F12014-06. 3. The said increases shall be effective March 3, 2014. Background: Part V of the Township's Development Charges By-law, being by-law # 2009-105, provides that the development charges imposed pursuant to this by-law may be adjusted annually,.without amendment to this by-law, commencing on January 1,2010 and each January 1 annually thereafter, in accordance with the Statistics Canada Quarterly Construction Price Statistics. Analysis: The said index was 151.5 for the fourth quarter of 2008. Due to the recession the said index declined by 7.7% to 139.8 for the fourth quarter of 2009. The index for the fourth quarter of 2013, being 152.5, finally exceeds the 2008 index. Accordingly, the Township's development charges can be increased by 0.66%. It is therefore recommended that the Township's development charges be increased as follows: Finance February 26,2014 Report No. F12014-06 Page 1 of 3 Page 35 of 265 10.a) Report No. F12014-06, Paul Gravelle, Director of Finan... Residential Single -detached & Semi- detached Dwelling Apartments — 2 bedrooms+ Apartments — Bachelor & 1 Bedroom from $5,319 to $5,354 from $3,366 to $3,388 from $2,401 to $2,416 Multiple dwellings from $4,449 to $4,478 Non- Residential Per sq. ft. of gross floor area from $3.19 to $3.21 Please be reminded that the implementation of non-residential charges has been delayed until further notice. Financial / Legal Implications / Risk Management: As discussed above Policies/Legislation: Development Charges Act, 1997 s.o. 1997, c.27 By-law 2009-105 enacted pursuant to said Act Corporate Strategic Goals: Sustainability Financial Stewardship Consultations: Not applicable Attachments: None Finance February 26,2014 Report No. F12014-06 - Page 2 of 3 Page 36 of 205 10.a) Report No. F12014-06, Paul Gravelle, Director of Finan... Conclusion: The Township's development charges should be increased in the manner described above. Respectfully submitted: Paul Gravelle Director of Finance SMT Approval / Comments: I C.A.O. Approval / Comments: Finance February 26,2014 Report No. F12014-06 Page 3 of 3 Page 37 of 205 10.b) Report No. F12014-07, Paul Gravelle, Director of Finan... Townsly-P Elf REPORT J'a 1, 1 1 , Ili vffel Proud Heritage, Exciting Future Report No. F12014-07 To: Council Prepared By: Paul Gravelle Meeting Date: February 26, 2014 Subject: Development Charges Reserve Fund Motion # Roll.#: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information OnlyF It is recommended that: 1. Report No. F12014-07 be received. 2. The financial statement relating to the Development Charges Reserve Fund for the year 2013 be received. 3. A copy of the said financial statement be forwarded to the Ministry of Municipal Affairs. BACKGROUND: S.43 of the Development Charges Act requires the municipal treasurer to submit an annual financial statement relating to the development charges reserve fund to Council and within sixty days thereafter to the Ministry of Municipal Affairs. ANALYSIS: Accordingly, please find attached the required financial statement. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Compliance with Act POLICIES/LEGISLATION: Development Charges Act Finance February 26,2014 Report No. 2014-07 Page 1 of 2 Page 38 of 205 10.b Report No. F12014-07, Paul Gravel le, -Director of CORPORATE STRATEGIC GOALS: Financial Stewardship CONSULTATIONS: None ATTACHMENTS: Financial Statement — Development Charges Reserve fund for the year 2013 CONCLUSION: The said financial statement be received by Council and a copy be forwarded to the Ministry of Municipal Affairs. Respectfully submitted: Paul Gravelle Director of Finance SMT Approval / Comments: C.A.O. Approval / Comments: Finance Report No. 2014-07 February 26,2014 Page 2 of 2 Page 39 of 205 Finan... 10.b) Report No. F12014-07, Paul Gravelle, Director of Finan... LO T O y_ Ln (=; (O d- I� r as O CO O O r Q � L m' O O CO f, LC, T T LO L CO -0 C >, m _0 U O O 00 m 00 f, N QC cfl (6 Lr) d T _a) O C O N 0 v r N (3):3 N n O C'7 T M L CO jEm \6 a) CZ O CO LO OC\ O O Cn n � N r N U CO O r T CA LL U O CSO O N 0_ Cn C O N C) o O N O O N N TO C NC) O CO O 0= N O O - CSO COO dO m Q N QO O7 L O N O C O C6 O L (V m 70 a) C 0_ A�A T 1_ 1 'I CL E Q C U) C U 00 (A I� dam' 0 C N (U C O N Ln CO O (0 CO 4 (q O a� O (Z T- 'D a) O T C\j N N = U m LO a>) O �' T 0 \ O M CD N N O T cO 06 d0 N O T Cn a (o :�F r) COO rn kv CO N 0= CO O N N 0 O 000 (D d 0 a) CO O CV O a) CO CO Q (n C7 O N CO O O O �t 0 Cz = Cm Cm C N O LO T O y_ Ln (=; (O d- I� r as (� CV Q � L m' N O T T LO L CO -0 C >, m _0 U O CO a) N QC N a) T _a) O C O O L O U CO N (3):3 N n O c c o M L CO jEm a) CZ LO O C7 C) T C Ci It N N T T O CO CO V LO T LO N I- T O CO 00 CY) (0 C7 yO V O 1 (1)'1,' V W 'J f� Cr1 T O N O Ln (=; (O d- I� r T It 0) T T C)CA CY) N CY) N Ln O it O 1 N N OO O CO L(j T T LO () (O C'7 0 O T T Ln T (6 N 't � N O O r N T T P') M O O U') LO N00 CO CO O (O d' M T T CY) N Ln N O (0 T 0/�= VJ L CZ U) LLs LL Wm (z LL (n 0 C) C m N (� O :5;z�o_cn �} (V > D_ Q `) _ C) 0 Q) 7 1 W� O Z c oU A O (z O-(1 oIL°)� } —CO Cn q... L 1 (d + CTS O OLO COZ Q CO O CO �m COOCO O O N C ,� C (U fn J U 1- U- J Q Ln CY) N T 6 T d' (0 (O d: O CO CO T CA O (7) N N T T O O It (O It CY) O C) N O O (0 Cy I- N C) (0 CY) O N N Ln LO N Page 40 of 205 10.c) Report No. DS2014-08, Andria Leigh, Director of Develo... Township of REPORT &t&"te Proud Heritage, Exciting Future Report No. To: Council Prepared By: DS 2014-008 Andria Leigh, Director Development Services Meeting Date: Subject: Request for Motion # February 26, 2014 Amendment to Warminster Water System Cost Sharing Agreement (Meadow Acres) Roll #: 434602000409500 & R.M.S. File #: D12 9164 434602000409920 RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. DS 2014-008 be received and adopted. 2. THAT 2063334 Ontario Inc. be advised of Council's decision. BACKGROUND: In July 2012, Council executed a Cost Sharing agreement with 2063334 Ontario Inc. and South Shore Isabella Estates for the financing and sharing of the costs of the upgrades to the Warminster Water System (By-law 2012-136). 2063334 Ontario Inc. is the developer of the Homire and the Meadow Acres developments. The cost sharing agreement was completed on the basis that the two developers as well as the future benefitting owners (Rix and Teskey lands) were required to share the costs of the water system upgrades on a proportionate per lot basis. The agreement acknowledged that 2063334 Ontario Inc. had already front ended some of the water system upgrade costs in order to proceed with the Homire development and were to be reimbursed by the other benefitting parties through the agreement. The Township has now received a request from 2063334 Ontario Inc. for their Meadow Acres development, requesting an amendment to the agreement such that their outstanding financial payment obligations for the completed works in the amount of $ 251,407.87 ($276,631.69 less $ 25,223.82 recovered from Rix relating to water system upgrades) would be deferred and collected at the time of building permit issuance and not the lump sum payments which were required during 2012 and 2013. The developer's request for an amendment to the cost sharing agreement is the purpose of this report. DEVELOPMENT SERVICES Report No. DS 2014-008 Meeting Date February 26, 2014 Page 1 of 4 Page 41 of 205 10.c) Report No. DS2014-08, Andria Leigh, Director of Develo... ANALYSIS: Through the cost sharing agreement, the Township front -ended the costs for the outstanding upgrades to the water system for the Rix and Teskey lands in the amount of $ 194, 270.40 which was taken from the water capital reserves. In accordance with the agreement, Isabella Estates paid $ 204,660.21 in July 2012 of which $ 92,487.34 was refunded to 2063334 Ontario Inc. for their front ended costs and $ 112,172.87 was paid as the balance of their water system upgrade obligations for the development of their 22 lots. Based on the developer's request, Council has a number of options: 1. Support the developer's request and defer the outstanding payment in the amount of $ 251,407.87 to be collected at time of building permit issuance in the amount of $3540.96 per lot. 2. Require a lump sum payment in the amount of $ 83,802.62 (33% of the outstanding balance), an additional payment of $ 83,802.62 (33% of the outstanding balance at the time of execution of the subdivision agreement, with the balance of $ 83,802.63 being paid at the time of issuance of a building permit in the amount of $ 1180.32 per lot. 3. Deny the developer's request and require the full outstanding financial obligation to be paid immediately As stated previously, the municipality was required to pay the contractor for the water system upgrades from its own funds due to payments having not been received as per the cost sharing agreement from 2063334 Ontario Inc. This resulted in a negative cash flow impact and lost interest income for the Township. The Township would continue to experience lost interest income under either Option 1 or 2 for potentially several years until building permits are issued for all 71 lots. As such, in regards to Options 1 and 2, we would respectfully recommend, in the event either Option 1 or 2 is approved by Council, that interest be applied to the outstanding balance commencing March 1, 2014. We would suggest that an appropriate rate would be the Township's banking institution's prime rate less 1.5 %. This rate would currently be 1.50% (3.00%-1.50%). FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Continued financial obligation on behalf of Township in the event the request to amend cost sharing agreement is approved which delays the Township's ability to recover the system upgrade costs and establishes a precedent for the future developer of the Teskey development to also pay their share at the time of building permit issuance. DEVELOPMENT SERVICES Report No. DS 2014-008 Meeting Date February 26, 2014 Page 2 of 4 Page 42 of 205 10.c) Report No. DS2014-08, Andria Leigh, Director of Develo... POLICIES/LEGISLATION: n/a CORPORATE STRATEGIC GOALS: Financial Stewardship — To contribute to improve values received in the expenditure of tax dollars as well as maintaining a financial position that is fiscally sound for the Township Sustainability: to build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. Safe & Healthy Community — To ensure that Oro-Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles CONSULTATIONS: Director of Finance/Treasurer, Deputy CAO Director Transportation & Environmental Services ATTACHMENTS: Attachment 1: Request for Amendment to Cost Sharing Agreement CONCLUSION: On the basis of the above, it is recommended that Council not support the Developer's request to defer the total water system upgrade costs in the amount of $ 251,407.87 to be received at the time of issuance of building permits. And further that if Council wishes to consider an amendment to the executed Cost Sharing Agreement that support be provided for Option #2. Respectfully submitted: Andria Leigh, MCIP, PP Director Development Services SMT Approval / Comments: DEVELOPMENT SERVICES Report No. DS 2014-008 C.A.O. Approval / Comments: Meeting Date February 26, 2014 Page 3 of 4 Page 43 of 205 10.c) Report No. DS2014-08, Andria Leigh, Director of Develo... ATTACHMENT 1: REQUEST FOR AMENDMENT TO COST SHARING AGREEMENT 2063334 Ontario Inc. 11 Steinway Blvd, Unit 12, Etobicoke, On M9W 659 By EmaiWail January 23, 2014 Township of Oro-Medonte 148 Line 7 South Box 100, Oro Ontario LOL 2X0 Attn: Andria Leigh Re: Amendment to Warminster Water System Cost Sharing Agreement Further to the meeting on January 10, 2014, we are kindly request the Township consideration to amend the Warminster Water System Cost Sharing Agreement on the outstanding developer front -ending payment to a pro -rate of $8,000 per lot to be collected upon building permit issuance rather than the lump sum payment of $251,407.87. We are and have been committed to move forward with this subdivision project, Unfortunately, due to the various delays and unexpected costs associated to the development; we have no option but to request for deferral on the front -ending payment to a pro -rate basis. Your promptly consideration is greatly appreciated. Yours truly, 2063334 Ontario Inc. Galen Lam Director Tel: 416 391-6700 Fax: 416 391-6703 DEVELOPMENT SERVICES Report No. DS 2014-008 Meeting Date February 26, 2014 Page 4 of 4 Page 44 of 205 10.d) Shawn Binns, Director of Recreation and Community Serv... Township of Oro-Medonte Arena Renovation Project Steering Committee Terms of Reference Project objectives and guiding principles • Meet current and future community needs • Make the best use of limited capital $ • Extend lifecycle 20+ years ■ Capitalize on external grants and funding • Optimize revenues and operating efficiencies • Reduce electrical consumption and environmental footprint • Improve accessibility • Improve aesthetics and functionality • Maximize use • Design for future scaling Scope The primary focus of the Arena Renovation Steering Committee is to provide oversight and management of the project within the parameters approved by Council. Role and Mandate With the complexity associated with a large renovation project and the Township and its consultants undertaking the role of project management, an interdisciplinary team consisting of representatives from relevant Departments and Council will provide a holistic perspective in overseeing the project and ensuring the achievement of its objectives. It will also improve coordination and communication as well as improving decision making with respect to the project parameters of scope, cost and timelines. The steering committee shall operate as an Ad Hoc Committee of Council. Its role and mandate are to: • Ensure the project achieves its objectives and remains aligned with Council's strategic priorities; • Provide approvals and direction to consulting team on matters related to project scope, cost and timelines within the budget parameters approved by Council; • Guided by the Township's Procurement Bylaw, review purchasing documents, bid submissions, and approve contractual agreements; ■ Develop approaches to mitigate projects risks including occupational health and safety; Page 45 of 205 10.d) Shawn Binns, Director of Recreation and Community Serv... • Ensure compliance with all applicable legislation; • Provide regular communication and updates to Council and stakeholders. Steering Committee Structure The steering committee shall be structured to include the following representatives; Shawn Binns Director, Recreation and Community Services Rick Yule Supervisor, Facility and Parks Operations Jonathan Roe Parks and Facility Operator Paul Gravelle Director, Finance/ Treasurer Bobbi King Chief Building Official Council Members (2) Appointed by Council Non -Core Members (as required) Robin Dunn Chief Administrative Officer John Wigle Fire Prevention Officer Samah Othman Corporate Communication Specialist The overall project will be organized as follows; iB Stork Reirigera Project Governance Framework Page 46 of 205 10.d) Shawn Binns, Director of Recreation and Community Serv... Project Timelines Broad project timelines are attached as Appendix A. Meetings A large portion of the work will be conducted through meetings, with material transmitted through electronic means, hard copy, and presentations from consulting team. The Director, Recreation and Community Services or designate shall assume the role of Chair. In the preliminary project stages, meetings will occur on a bi-weekly basis and may decrease in frequency as the project advances. Additional meetings will be held at the call of the Chair with attempts to accommodate the schedules of all committee members. The following basic operating procedures shall govern meetings: • A majority of members shall constitute a quorum. A quorum must be present for a meeting to convene. In the event quorum is not achieved and project needs require business advanced, the Chair may proceed with the meeting and the requirements for a quorum shall not apply. • Decisions will be reached by consensus when possible. If consensus is not achievable the majority shall rule. Committee Communication Minutes will be produced following each meeting. The minutes will provide a record of the decisions made at the meeting, a listing of assigned tasks and the date and location of the next meeting. The project consulting team shall be responsible for the preparation and distribution of meeting minutes to committee members. Project progress reports and updates shall be provided to Council on a monthly basis or as requested by Council. Page 47 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... za Township of Report Proud Heritage, Exciting Future Report No. FD 2014-03 To: Council Prepared By: Hugh Murray Meeting Date: February 26, 2014 Subject: Master Fire Plan Motion # Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended that: 1. Report No. FD 2014-03 and the Master Fire Plan document be received and referred to the March 5, 2014 meeting for endorsement. Background: Early in 2013 a consultant with over 35 years of experience in emergency services was hired to prepare a Master Fire Plan for the Fire & Emergency Services Department. The Master Fire Plan is a living document which maps the strategic direction of the Township of Oro-Medonte Fire & Emergency Services for the next five to ten years. Development of the Master Fire Plan included but was not limited to a review of the following areas: • Administration • Information Technology • Communications • Fleet Maintenance • Fire Prevention and Public Education • Training • Fire Response Areas • Facilities • Fleet procurement and Replacement • Emergency Response Issues Fire & Emergency Services February 26, 2014 Report No. FD 2014-03 Page 1 of 4 Page 48 of 205 10.el Reeort No. FP2014-03, Hu.�h M�ur�ra�y, Fire C�ief re: Mast ... Staff have worked with our ons Itant prove ing the informati n an a a require to help develop the Master Fire Plan, additional information from surrounding areas as well as legislation have helped to form this document. Analysis: The development of the Master Fire Plan is significant work in data collection, research and review of current practices and standards. As part of the development of the plan detailed maps showing locations of emergency calls by type and by response area for a 3 year period (2010-2012) were prepared. The maps showed constant patterns where the calls occurred and the types of calls by area. The maps provided a graphic picture to help support a number of the recommendations that have been made. Council had been provided two overviews of the Draft plan in 2013 and Oro-Medonte Firefighters were presented an overview of the Draft Master Fire Plan with the consultant, and afforded the opportunity to discuss components of the plan. At this all volunteer meeting, senior staff and our consultant walked department members through the Draft Master Fire Plan. At these meetings, the detailed mapping of emergency calls were displayed and reviewed with the firefighters. Council had also been provided the same material to review during their presentation. Firefighters were provided comment sheets so that they could provide input and to be returned within a specific timeframe. No additional comment sheets were received after that meeting. A public open house was held at the Township office in which a number of firefighters and members of the public attended, and were provided an overview and comment sheets. Staff were advised that Station 4 Firefighters had concerns regarding components of the Draft Master Fire Plan overview; accordingly a separate Station 4 Firefighter meeting was provided. Comment sheets from this meeting were received by the consultant, reviewed and considered in the final version of the Master Fire Plan, attached to this report. Financial / Legal Implications / Risk Management: Financial implications/ recommendations in the Master Fire Plan document have been incorporated into the 2014-2018 5 year Capital Forecast as well as the 3 year operating budget forecast. Fire & Emergency Services February 26, 2014 Report No. FD 2014-03 Page 2 of 4 Page 49 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Council has approved the 2014 Capital and Operating budgets which include some of the recommendations outlined in the Master Fire Plan Document. Implementing recommendations that require financing are forecasted over the next five years and will be decision points for a future Council. Policies/Legislation: Fire Protection and Prevention Act, 1997 By -Law 2013-221 Establish and Regulate a Fire Department Corporate Strategic Goals: Financial Stewardship Quality of Life Safe and Healthy Community Service Excellence Sustainability External Relations Consultations: Mr. Bigrigg — Consultant CAO Director of Finance Fire & Emergency Services staff Council Members of Public Attachments: Master Fire Plan Fire & Emergency Services February 26, 2014 Report No. FD 2014-03 Page 3 of 4 Page 50 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Conclusion: The Master Fire Plan document has been prepared after months of development. It has been reviewed in Draft form with Council, firefighters, staff and the public. Feedback has been received and reviewed by our consultant and used to prepare this final report. This Plan will serve a guiding document for the department and will be reviewed annually to help make decisions for the strategic direction of the department both financially and operationally. Respectfully submitted: C% Hugh Murray Fire Chief SMT Approval / Comments: I C.A.O. Approval / Comments: Fire & Emergency Services February 26, 2014 Report No. FD 2014-03 Page 4 of 4 Page 51 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... TOWNSHIP OF ORO-MEDONTE CONSULTATIVE REVIEW OF MUNICIPAL FIRE PROTECTION Township of Oro-Medonte Master Fire Plan 2014 February 2014 Page 52 of 205 1O.e) Report No. FD2O14-03, Hugh Murray, Fire Chief re: Mast... Contents CONTENTS.................................................................................................................................................................2 MASTERFIRE PLAN................................................................................................................................................3 TOWNSHIP OF ORO-MEDONTE OVERVIEW...................................................................................................4 EXECUTIVESUMMARY.........................................................................................................................................6 EXECUTIVESUMMARY.........................................................................................................................................6 SUMMARY OF RECOMMENDATIONS................................................................................................................8 PLANNINGASSUMPTION....................................................................................................................................11 STRATEGIES AND PRINCIPLES.........................................................................................................................11 SERVICE DELIVERY: GOALS.............................................................................................................................12 SERVICEDELIVERY.............................................................................................................................................20 DETAIL OF THE RECOMMENDATIONS..........................................................................................................21 APPENDIX1.............................................................................................................................................................27 APPENDIX2.............................................................................................................................................................28 APPENDIX 3 BY-LAW 2013-331 ESTABLISHING & REGULATING BY-LAW...........................................29 Township of Oro-Medonte Master Fire Plan 2014 February 2014 2 Page 53 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Master Fire Plan The Master Fire P/anis a living document which maps the strategic direction of the Township of Oro-Medonte Fire & Emergency Services for the next five to ten years. Issues related to the delivery of public fire protection and not addressed in this report have been accepted by municipal administration and management as meeting the needs and circumstance of Oro- Medonte based on the current growth strategy, existing programs and resources and the fire department staffing model. A Review Committee will review the Master Fire Planannually and recommend to the Fire Chief, any amendment deemed necessary to enable administrative staff to create, implement and manage programs to ensure the safety and security of our community. Committee volunteers will be solicited annually by the Fire Chief among the Fire & Emergency Services staff. The Committee will select a Chairperson from among their members. The Committee Staff advisors to the Master Fire Plan Review Committee will include the Deputy Fire Chief, the Fire Prevention, Fire & Life Safety Educator and a Training Officer. The Fire Chief may appoint additional staff members deemed appropriate to serve as advisors to the Master Fire Plan Review Committee. The Fire Chief will monitor progress in the implementation of the Plan on an ongoing basis, and will report to the Committee upon request from the Chairperson and at least once annually. A number of municipal staff have contributed to the development and success of this report. Without their assistance the foregoing would not be possible. A number of Council briefings, meetings with firefighters and meetings with the public took place during 2013. Written submissions from fire service members were reviewed and considered during the development of the final report. The author is grateful to all for their enthusiasm, passion, concern for the community a dedication to firefighter safety. I acknowledge the assistance and advice received during the preparation of this Master Fire Plan; I assume full responsibilities for the findings and conclusions in this report. Brad Bigrigg Master Fire Plan Consultant Township of Oro-Medonte Master Fire Plan 2014 February 2014 3 Page 54 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Township of Oro-Medonte Overview With a 2011 population of 20,078, the Township of Oro-Medonte is a diverse geographic area that covers over 585 square kilometres. The township is located near the heart of Simcoe County and boasts strong agricultural, industrial and recreational opportunities. Residents, businesses and their employees, and visitors all impact the Township's traffic and population at any time, and have been taken into account during the preparation of this review. As a slow growth community above the Greater Toronto Area, Oro-Medonte's roads are heavily -used byways travelled by commuters and those seeking recreation and past times outside of the GTA. Key flight paths and holding patterns for air traffic at Lester B. Pearson International Airport over -fly Oro-Medonte daily. There is also regular air traffic in and out of Lake Simcoe regional Airport on a daily basis. The main line of the Canadian Pacific Railway passes through the community. Hazardous materials are routinely shipped and transported through Oro-Medonte daily. Oro-Medonte is also a popular tourist destination. Combined with imminent residential growth, these factors are indicative of the increasing fire, rescue and emergency medical risks faced by the community In response to this potential increased demand for service and in order to ensure the timely delivery of emergency services, the Township of Oro-Medonte is divided into six emergency response areas. In the event of a major emergency — or simultaneous emergency incidents — mutual aid may be provided by fire departments from neighbouring communities. Oro-Medonte FES - 2011 584 Emergency Responses Township of Oro-Medonte Master Fire Plan 2014 February 2014 ■ Station 1- 130 ■ Station 2 - 151 Station 3 - 113 ■ Station 4 - 45 Station 5 - 76 Station 6 - 69 Page 55 of 205 1O.e) Report No. FD2O14-03, Hugh Murray, Fire Chief re: Mast... Township of Oro-Medonte Master Fire Plan 2014 February 2014 5 Page 56 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Executive Summa The Township of Oro-Medonte provides effective, efficient, safe and professional public fire protection to its residents. The municipality provides services in compliance with the minimum requirements of the Fire Protection and Prevention Act and the Occupational Health & Safety Act Residents of the municipality can be assured that they are receiving value for their tax dollars. There have been no public complaints concerning the delivery of emergency services for the past five years. Fire & Emergency Services operates following a consistent training program supported by Operational Guidelines. The Incident Management System is used to conduct emergency operations. The low firefighter injury rate in the municipality is in large part due to the firefighter training program, use of the incident management system, quality protective program and ongoing training for Company Officers. The rural residents of Oro-Medonte receive a reduction in fire insurance premiums following the successful Tanker Shuttle Accreditation. Oro-Medonte has a consistently low civilian fire injury and death rate, in large part due to a consistent and ongoing fire prevention inspection program and an active public fire safety education program. While the municipality is in compliance with the legislated mandates, Council must ensure that response times and daytime staffing are continuously monitored in order to ensure that the existing service level remains stable or is improved. In December of 2013 Council approved an updated establishing and Regulating By -Law to ensure that the nature and quality of services delivered by the department are consistent with the expectations of Council. The Master Fire Planis a living document built on a service of rich history and proud tradition of providing quality fire and emergency services to our residences. The Plan is a consolidation of previously prepared risk management plans, business plans, fleet replacement plans and fire prevention and public education models taking into account changes within the municipality, proposed growth and emerging trends within the fire service. It will be reviewed annually in order to ensure that the Plan continues to meet the needs and circumstances of the community. The next phase of the Plan, as presented here, is designed to build on the fundamental principles of the earlier Plans: Focus on public education and prevention measures as the primary and most effective means to protect our community. Implement measures to support the important role volunteer staff play, by reducing the impact of the increasing demands for service. Closely monitoring trends and service demands as the basis to maintain an effective service delivery model with efficient allocation of resources. The current service delivery model has been evaluated and this Plan proposes potential changes to ensure the Department of Fire & Emergency Services is positioned with adequate resources to provide a safe, quality service to our community in an efficient and cost-effective manner. The path chosen was selected with the firm belief that it best meets the needs of the community based on the resources available and anticipated planning and growth models. Township of Oro-Medonte Master Fire Plan 2014 February 2014 6 Page 57 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... A key component of the Master Fire Plan is public education and prevention measures. While responding to incidents that threaten our community members is a critical role for the fire service, no amount of money or expenditure of resources can eliminate all injuries, fatalities, loss of property or damage to our environment. In fact, a safe community is created and maintained by its citizens. Through public education, application of safety codes and enforcement of regulations, the Township of Oro-Medonte Department of Fire & Emergency Services will implement programs and enforcement processes that provide our citizens with the tools to make our community safe from fire and other life threatening incidents. Oro-Medonte is a large volunteer fire department supported by career staff filling out the roles of Fire Chief, Deputy Fire Chief, Fire Prevention, Fire & Life Safety Educator and Administrative Assistant. The Master Fire Plan recognizes the tremendous value of the commitment made and the service provided by our volunteer fire fighters. These individuals are recognized as the backbone of the service, allowing the community to benefit from professional service delivered in a cost-effective manner. The level and quality of emergency services provided to our residents would not be possible without the engagement and support of our Volunteer firefighters. Measures to control the demands placed upon these individuals and the resulting impact on their families (and their employers), is a key consideration of the Plan. Township of Oro-Medonte Master Fire Plan 2014 February 2014 7 Page 58 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... SUMMARY OF RECOMMENDATIONS Administration: Fire & Emergency Services must continue to have administrative support available 5 days a week. There is a need to cross -train municipal administrative staff with fire administrative staff to ensure continuity of operations in the event of absence or a major emergency incident. The current Fire Department Establishing and Regulating By -Law must be viewed in order to ensure that the nature and quality of services delivered by the department are consistent with the expectations of Council. The job descriptions for the Fire Chief, Deputy Fire Chief and Fire Prevention, Fire & Life Safety Educator should be updated to reflect current functions and requirements of these ranks. Information Technology: Fire & Emergency Services requires additional support from Information Technology (I.T.) staff in order to eliminate wasteful duplication of function when entering the same data into the Fire Watch system and the Baker system. Arrangements should be made through I.T. staff to maximize the technology available in the fire stations. This will allow fire officers to directly enter fire reports and casualty reports from the fire stations. The municipality would be well served by incorporating all municipal driver training records, CVOR documents, recognized authority and signing authority records into a single database within Fire & Emergency Services. There will be a need for I.T. staff to provide training to fire officers if these changes are incorporated. Communications: The provision of fire service communications for Oro-Medonte should remain with Orillia Central Fire Communications Centre unless they are no longer able to provide the service. Fleet Maintenance: The current fleet maintenance program should continue until or unless the Township is able to provide the same service in-house on a 24/7 basis. Township of Oro-Medonte Master Fire Plan 2014 February 2014 8 Page 59 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Fire Prevention and Public Education: It is critical that the department continues the annual inspection program for potentially high risk properties and continues the annual review of approved Fire Safety Plans to ensure that they remain relevant and effective. Should the proposed development of rental condominiums carry forward, Fire Prevention staff will be required to implement a public education program and an inspection program that adequately ensures the fire safety of the transient residents at resort facilities. All staff conducting plans examinations should complete the relevant training and examinations related to fire and life safety components of the Ontario Building Code through the Ministry of Municipal Affairs and Housing (MMAH). Training: All new Oro-Medonte firefighters must successfully complete the Component 1 exam of the Ontario Firefighter Curriculum (or the NFPA Equivalent) within 12 months of being employed by the department. All members of the department should be trained to the OFM Hazardous Materials and Terrorism Awareness Level and the EMO IMS 100 Level. These are both self -study courses available over the internet. The department must continue its existing efforts to ensure that all officers, potential officers and instructors are trained to the OFM IMS Level 1. The municipality should ensure that all officers and instructors are trained to the EMO Basic Emergency Management Level. The Deputy Fire Chief should implement training for officers/supervisors to ensure their continued competence and implement a succession planning program. Immediate consideration must be given to the creation and development of a Chief Training Coordinator position within the department. Fire Response Areas: The Fire Chief should review the existing fire response areas to ensure that residents are receiving the most appropriate level of service. Township of Oro-Medonte Master Fire Plan 2014 February 2014 9 Page 60 of 205 1O.e) Report No. FD2O14-03, Hugh Murray, Fire Chief re: Mast... Facilities: The Shanty Bay Fire Station must be replaced at the earliest opportunity with a larger and more modern and efficient facility. The existing fire station may be renovated for community uses, including recreation, providing that space remains to house one triple combination pumper which will operate as a satellite from the new fire station. The Warminster Fire Station requires an addition to the training room in the near future to allow for effective and meaningful training to take place in the station. Plans should be undertaken in the near term for the municipality to acquire lands immediately adjacent to Station #3 for the purpose of expanding the station when necessary, adding a training ground and allowing construction of a Joint Public Safety Facility when there is a demonstrated need to do so. A capital budget plan should be implemented in order to ensure that all stations are equipped with back-up generators and exhaust extractors as soon as possible. Fleet Procurement and Replacement: The planned replacement of triple combination pumpers prior to the end of their 20 year lifespan should be continued. The Fire Chief should continue the planned replacement of the aerial truck over the next 5 years in order to ensure that the department does not lose the aerial capability. There is a need to procure and Medium Duty Rescue Unit for Station #3 over the next 1-3 years. Administrative and support vehicles operated by the department should be equipped with 4 wheel drive. The fire department should consider maintaining one pumper and one tanker beyond their life cycle as reserve apparatus to be used in the event that front line fire apparatus is out of service due to damage or maintenance. Emergency Response Issues: Each fire district may be served utilizing alternate methods for service delivery. The 2014-2018 Capital Forecast will require decisions by a future Council taking into consideration new technologies and legislated requirements.. Efforts should be undertaken in the immediate future to ensure that a crew of 4 VFF are immediately available during the business day to ensure a prompt and effective firefighting capability throughout the municipality. Fire & Emergency Services continues to participate in a Tiered Response Agreement with Simcoe County Paramedic Services. The Fire Chief must continue to annually review the agreement with Paramedic Services on an annual basis to ensure that the terms of the agreement are being met and that the community continues to benefit from the agreement. Township of Oro-Medonte Master Fire Plan 2014 February 2014 10 Page 61 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Three roadways have been identified that if were connected would improve response times They are Windfield Dr., Line 1 S. to Ridge Rd. and Robinson St. to Line 12 S. A detailed explanation of each recommendation may be found starting on Page 21 of this report. Plann The Master Fire Plan has been prepared based on direction from the C.A.O. and Fire Chief with the assumption that the municipality will continue to follow the approved growth strategy with the bulk of growth occurring in Craighurst, Horseshoe Valley and Warminster. A full re- assessment of the Master Fire Plan will be necessary should the Township of Oro-Medonte growth strategy change significantly before 2018 or if more than 125 homes are built in an area where they were not envisioned on March 1, 2013. ies and Princi Mission To provide a team of highly trained, caring professionals who lead a collaborative effort to provide the community with an efficient emergency and safety system dedicated to protecting and strengthening our community through education, prevention, and rapid intervention at emergencies. Vision Oro-Medonte Fire & Emergency Services will provide the citizens of the municipality with effective, efficient, safe and professional fire protection services. Values In conjunction with the core values set by the Township of Oro-Medonte, Oro-Medonte Fire & Emergency Services is committed to leadership in the delivery of public fire protection through the values of: ✓ service to the community ✓ fire fighter involvement ✓ accountability, integrity and safety Principles ■ Safety of the public and fire fighters ■ Intelligence based service delivery ■ Effective fire prevention and public education programs that are consistent with the requirements of the Fire Protection & Prevention Actand the needs of the community. ■ Effective, efficient, safe and professional delivery of public fire protection services based on local needs and circumstances, in accordance with the requirements of the Occupational Health & Safety Act ■ Emergency response within 12 minutes of an emergency incident being reported ■ Firefighter training in accordance with the Ontario Fire Service Standards, Emergency Management Standards, industry standards and best practices ■ High quality maintenance program to ensure the safety and efficiency of all fire service equipment Township of Oro-Medonte Master Fire Plan 2014 February 2014 11 Page 62 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Service Deliverv: Goals Programs The services provided by Oro-Medonte Fire & Emergency Services include, but are not limited to: ■ public fire safety education and injury prevention programs ■ plans review service for new construction, retrofit and renovation ■ inspection and enforcement programs to ensure compliance with the provisions of the Ontario Fire Code and the fire protection components of the Ontario Building Code and municipal bylaws ■ fire suppression services ■ emergency patient care in support of Emergency Medical Services ■ emergency rescue services including, but not limited to: auto extrication, in/on water/ice rescue, high angle rescue, and confined space rescue (Awareness Level) ■ hazardous materials services (Awareness Level) ■ Community Emergency Management Program ■ other such services as directed and approved by Council Performance Performance will be monitored and subsequently adjusted on an ongoing basis to achieve: Measures ■ 10 inspections conducted per week ■ public education programs delivered per week ■ in-service (depart station) time of 6 minutes ■ response time of less than 12 minutes ■ processing of Burn and Fireworks Permits within 1 business day of the request ■ Plans reviews completed within 10 business days of submission of complete plans ■ a high degree of customer service and customer satisfaction In order to achieve these goals, there is a necessity for the Oro-Medonte Department of Fire & Emergency Services to: ■ Continue to recruit volunteer firefighters when there is a demonstrated need to do so based on emergency incident demand, volunteer firefighter availability and emergency incident response times ■ implement a program that addresses station location, design and functional requirements ■ routinely replace and rotate apparatus and equipment prior to the end of useful life ■ provide training and development opportunities to all staff ■ continue to develop leaders for the future and develop a succession plan for the team ■ continue community partnerships in order to ensure that all residents have an opportunity to receive fire prevention, injury prevention and emergency preparedness information on a regular basis ■ review and update Development Charges as a funding mechanism for appropriate capital improvements ■ review and update the Fees By -Law in order to ensure that appropriate costs are recovered whenever possible Township of Oro-Medonte Master Fire Plan 2014 February 2014 12 Page 63 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Industrial Ontario Fire Services are governed by the Fire Protection and Prevention Act (F.P.P.A.). The Public Fire Standards and Best Safety Guidelines (PFSG) issued by the Office of the Fire Marshal pursuant to the F.P.P.A. identify the Practices minimum response expectations, in terms of best practices, for municipal fire departments. While these Guidelines are well founded, they are not legislated and are not mandatory. PFSG 04-08-10, Operational Planning: An Official Guide to Matching Resource Deployment and Risk is a tool that the municipality may use in the future to more fully evaluate fire service capabilities. In the case of a residential fire in a hydrant protected area, fire services are generally expected to have 10 firefighters on scene, with two pieces of fire apparatus within 10 minutes of receipt of the alarm in order to be effective at controlling a fire. It is difficult to control the spread of fire and save lives or property following 10 minutes of free burning fire, particularly in newer construction. As expected, larger fires and rural fires, where there is no reliable water supply, require additional firefighters and additional apparatus. The longer the response time, the greater the risk of property loss, injury or death. Experience continues to show that improved building codes, building maintenance and public education programs have contributed to significant reductions in residential fires. Many municipal fire departments have benefitted from increased use of Mutual Aid or Automatic Aid Agreements to supplement their response to structure fires, particularly during the business day when many VFF are unavailable due to their employment or personal obligations. While there are no other PFSGs governing emergency incident staffing and response times, the industrial standard and best practice in Ontario is to have 8 firefighters on scene of any type of entrapment within 10 minutes of receipt of an alarm and to have 3 firefighters on scene of a medical emergency within 8 minutes of receipt of an alarm. Volunteer Fire The Township of Oro-Medonte was formed following municipal restructuring in 1994. Two fire departments Service consisting of a total of seven fire stations were consolidated into one fire department consisting of six stations as a result of the restructuring, process. No additional fire stations have been placed into service since restructuring. Each fire station serves a defined fire district and assists neighbouring fire districts and fire departments as necessary. Volunteer fire departments in a rural setting typically consist of two or three pieces of apparatus and 15-20 volunteer firefighters per station. Volunteer fire stations function best when responding to less than 350 emergency incidents per year. Experience within the volunteer fire service has shown that the number of volunteer firefighters responding to emergency incidents typically decreases and emergency response times increase when call volume in a fire station exceeds 350 responses per year. Municipal Councils should review the necessity of fire stations responding to less than 50 emergency incidents annually. There is a need to ensure that the apparatus, equipment and VFF are necessary, meeting the needs of the community and add value for the residents. There is also a need to consider other emergency service delivery options such as automatic aid or fire protection agreements. Township of Oro-Medonte Master Fire Plan 2014 February 2014 13 Page 64 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Oro-Medonte Comparative Data 2011 Data Adjala Essa Oro- Ramara Severn Spring Tay Tiny Jos Medonte water Population* 10603 18505 20078 9275 11251 18223 9736 11232 Households* 3574 6408 7476 3748 6903 6258 3942 4619 Fire Stations** 2 2 6 2 3 4 4 5 VFF** 84 54 120 53 70 90 75 92 Responses" 285 360 584 475 225 Average Response 8:26 7.49 14.1 4:35 7:47 Time** Average VFF on First 2 4 2 2 2 Out Apparatus Operating Cost per $ 0.53 $ 0.30 $ 0.37 $ 0.51 $ 0.40 $ 0.51 $ 0.60 $ 0.39 $1000/Assessment Total Cost per $ 0.61 $ 0.37 $ 0.43 $ 0.62 $ 0.50 $ 0.59 $ 0.72 $ 0.49 $1000/Assessment No. Fire Related 0 0.054 0 0 0 0 0 0 Injuries/1000 Persons No. Fire Related 0.094 0.043 0 0 0 0 0 0 Injuries/1000 Persons/5 years No. Fire Related 0 0.054 0 0 0.089 0 0 0 Fatalities/1000 Persons No. Fire Related 0.094 0.022 0 0 0 0 0 0 Fatalities/1000 Persons/5 years No. Structure 1.278 2.654 0 0.161 1.449 1.265 1.716 2.509 Fires/1000 households Data collected from 2011 Stats Canada Census `" Data collected from area fire chiefs Remaining data collected from 2011 MPMP Simcoe County Township Reports. (Clearview did not report) Data from Severn, Springwater and Tiny was incomplete Over the next 10-25 years the community risk is expected to increase as a result of approved growth in Oro-Medonte. Light industrial and commercial development is expected to continue, transportation patterns may stay the same but volume will increase, some increased air traffic is expected at LSRA and additional housing is planned for Craighurst, Horseshoe Valley and Warminster. This continuous growth is the primary rationale for the development of a Master Fire Plan. The objective of the Master Fire Plan is to ensure that the municipality is able to maintain an efficient complement of volunteer and full-time staff to provide an effective level of emergency incident service to our community. Current call volume, volunteer firefighter availability and emergency incident response times and the projected increases associated with community growth and rising community expectations demonstrate a pressing need to implement a service delivery model that incorporates business day coverage in the community by 2014. The costs associated with these improvements are discussed further in this report. Township of Oro-Medonte Master Fire Plan 2014 February 2014 14 Page 65 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Impact of Growth on Service Year Population Residences Emergency Avg. Incidents Response Time 1996 16,698 5930 2001 18,315 6605 331 2006 20,031 7320 550 2011 20,078 7476 584 14.1 2014 21,000 7626 624 2016 22,000 7826 664 2018 23,000 8026 704 2020 24,000 8226 744 Emergency Service One objective of the Master Fire P/anis to ensure that the municipality is able to maintain an Delivery Options efficient complement of firefighting staff to provide an effective level of emergency incident service to our community. Current call volume, volunteer firefighter availability and emergency incident response times and the projected increases associated with community growth and rising community expectations demonstrate an expected need to implement a service delivery model that incorporates volunteer firefighters being immediately available in a fire station during the business day by 2014. Based on a review of municipal fire protection data and consultation with the Fire Chief and a Fire Coordinator it appears that the delivery of emergency services in the municipality, during the business day, may be the most urgent matter arising from the review. It is apparent that Oro- Medonte, like most municipalities served by VFF, has a challenge ensuring adequate daytime staffing and an adequate emergency response capability. The municipality has a number of options available with respect to emergency services delivery Emergency Service delivery options include; 1. status quo or no change in the current delivery model 2. gradual migration to business day coverage with volunteer firefighters 3. gradual migration to business day coverage with career staff 4. enter into automatic aid agreements 5. more frequent use of mutual aid 1. Status Quo While most cost effective, the status quo will result in no change to the current fire and emergency services delivery model. Most of the community can expect fewer responding firefighters and extended response times during the business day. This will have a corresponding impact on customer satisfaction and confidence in the municipality. The status quo may also result in increases in fire insurance premiums paid by ratepayers and higher risk to the municipality in the event of a large loss or fatal fire. Township of Oro-Medonte Master Fire Plan 2014 February 2014 15 Page 66 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... 2. Migration to Business Day Coverage with Volunteer Firefighters The migration to business day coverage with one platoon of volunteer firefighters will ensure an adequate and balanced emergency response capability throughout the municipality. This change would maintain or improve customer satisfaction and may have a positive impact on the fire insurance grading system used by the insurance industry. Business day coverage with one crew of VFF has an annual cost of approximately of $ 225,000. (Crew of 4, 9 hours a day, 250 days per year). 3. Gradual Migration to Business Day Coverage with Career Staff The gradual migration to career staff supported by volunteer firefighters would bring about continuity in the delivery of fire protection throughout Oro-Medonte. This change may improve customer satisfaction. It may also minimize some of the risk faced by the municipality. One platoon of career firefighters would have a total annual cost of approximately of $ 450 K ($ 2013) plus the costs associated with a trade union including benefits, vacation, training and sick time coverage. The implementation of this option is not realistic based on needs, circumstances and the ability to pay. The cost of implementing this option is unreasonable and beyond the ability of the municipality at this time. 4. Enter into Automatic Aid Agreements Most neighbouring departments are far enough away that their travel time would take away the advantage of automatic aid. Many of the neighbouring departments also rely on VFF and are suffering from the same coverage issues as Oro-Medonte. Council is reminded that there is a cost allocated against the requesting municipality for each automatic aid call. 5. More frequent use of Mutual Aid Agreements Mutual aid is intended to be used for extraordinary situations requiring additional resources. Municipalities participating in the Mutual Aid System are expected to have sufficient resources available to meet their day to day needs. This option is not recommended. Preferred Option Migration to business day coverage with volunteer fire fighters is the preferred option. It provides a balanced approach to the improvement and reliability of service delivery. The migration to business day coverage with volunteer firefighters in one station based on needs and circumstances will provide for additional business day coverage throughout the municipality. This service delivery improvement will maintain or improve customer service and satisfaction, ensure adequate emergency incident staffing and help to manage the municipal risk in the event of a large loss or fatal fire. The Fire Chief would need a lead time of approximately one year to implement this option. The lead time is required to develop operational guidelines, develop dispatch policies and ensure a standard level of training for participating VFF and Company officers. Township of Oro-Medonte Master Fire Plan 2014 February 2014 16 Page 67 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Accountability Service Delivery (Public Education, Prevention, Inspection & Investigation, and Emergency Response) programs are monitored and assessed to: ■ ensure the effectiveness of the program ■ establish trends and statistical data forming the analysis for o risk vs. needs o risk vs. cost effectiveness ■ commit suitable resources to the delivery of the service ■ enhance the safety, training, skill and knowledge levels of staff assigned to program delivery Public Education This program focuses on proactive public education and implementation of safety programs as the most Program effective means to achieve community protection (i.e. reduce personal injury, deaths and property loss). The Public Education Program is required in order to meet the minimum requirements of the Fire Protection and Prevention Act. Principles ■ Implement the `Risk Watch' program or similar safety education program in day care centres, nursery schools and elementary schools in Oro-Medonte ■ Maintain a Smoke Alarm Program for residents and ensure that missing or faulty smoke alarms are replaced promptly by property owners or occupants ■ Develop and maintain a public education program and an inspection program that adequately ensures the fire safety of the transient residents at resort facilities. ■ Deliver appropriate provincial safety programs (i.e. "OlderAnd Wise', "Seniors Fire Safe, "Home Safe Home') to specific target groups ■ Develop effective media relations and provide timely media releases to maintain a high profile for fire safety education ■ Identify resources needed to meet education objectives ■ Monitor and assess fire and emergency response trends in order to develop and deliver appropriate education programs ■ Assess public fire safety awareness on an ongoing basis Fire Prevention, Employ proactive prevention, inspection and investigation services as the second -most effective vehicle Inspection & for community protection. Investigation Program Principles Prevention & Inspection: ■ Work with the community to ensure compliance with Ontario Fire Code and other applicable codes, regulations, standards and municipal by-laws ■ Monitor emergency response trends to assess effectiveness of service delivery and adjust Prevention and Inspection programs to meet community needs ■ Monitor information and statistics for trends to assess effectiveness and adjust response and prevention programs to meet community needs ■ Act as an information source and advisor to the community and Council ■ Maintain an effective, cooperative relationship with the community, clients, colleagues, peers and other safety agencies ■ Work with the community to encourage the installation and use of modern technology in early detection and warning systems (i.e. smoke alarms, carbon monoxide alarms, gas/fire detection and alarm systems) ■ Work with the community to encourage the installation and use of automatic suppression systems including residential sprinkler systems. Township of Oro-Medonte Master Fire Plan 2014 February 2014 17 Page 68 of 205 1O.e) Report No. FD2O14-03, Hugh Murray, Fire Chief re: Mast... Investigation: ■ Effectively determine the origin and cause of fires ■ Develop an effective, cooperative relationship with investigating agencies ■ Update staff with the most current skills and knowledge required for effective investigation ■ Conduct enforcement as appropriate, assist the Provincial Prosecutor and attend court Emergency Incident Reactive strategies and the utilization of modern emergency response equipment, technology and Response Program communications to control the loss and impact of injuries are critical elements to the services provided. This is the last line of defence in public fire protection and is only activated following the failure of public education and fire prevention and inspection programs. Principles ■ Reduce personal injuries, deaths, property loss and environmental damage due to fire or other emergency through emergency response ■ Prevent death, relieve pain and reduce injuries through emergency medical response ■ Utilize rescue techniques to reduce personal injuries and deaths' ■ Reduce personal injuries, deaths, property loss and environmental damage by utilizing basic hazardous materials response skills and services at the awareness level. In particular, these principles will employ: ■ trained VFF available to respond to emergencies ■ timely and effective response ■ effective, cooperative relationships with support agencies ■ staff who have the training, skills and knowledge necessary for effective service delivery ■ use of modern equipment and technologies ■ monitoring of trends in service needs and identify models to effectively deliver each service Refers to the following situations: auto collision, farm implement and heavy industrial/commercial extrication, fire or structure collapse search and extrication, confined space extrication, ice/water, high level rescue Township of Oro-Medonte Master Fire Plan 2014 February 2014 18 Page 69 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Service Delivery Emergency response is based on deployment of the closest available Oro-Medonte Fire & Emergency Services resource. Emergency incident types are electronically categorized in the Computer Aided Dispatch system, and appropriate resources are assigned and dispatched by the Orillia Fire Communications Centre. The officer -in -charge may at any time upgrade the incident to a higher response level, initiate a second station response, or request Mutual Aid if circumstances are warranted. Mutual Aid, Mutual Aid is a reciprocal program to provide/receive assistance at no cost to the requesting municipality in the case of a major fire emergency in a member municipality. Oro-Medonte Fire & Emergency Services is an active participant in the Mutual Aid Plan that includes the municipalities in Simcoe County. A request for mutual aid is made at the discretion of the Incident Commander. Response Time Management The time required to respond to an emergency incident is a critical benchmark for emergency services and includes: ■ monitoring each component forming part of the total response time ■ assessing factors that impact the components of response time ■ assessing and implementing measures that may reduce response time During the preparation of this Master Fire Plan it became clear that there are critical response time and staffing risks throughout the municipality during the business day. Emergency service delivery in Oro- Medonte is predominately dependant on volunteer staff — the time it takes staff to reach the station constitutes an important element of the response time equation. Fire crews become less effective when staffed with less than 4 firefighters. Volunteer Fire Service Maintenance: The services provided by volunteer staff are a critical component of service delivery. It is recognized that the maintenance of a healthy viable volunteer fire service requires vigilant monitoring and prompt implementation of measures deemed necessary to support the volunteer staffing component. The volunteer service delivery model is supported by: ■ monitoring trends that negatively impact the ability of volunteer staff to provide effective service ■ assessing trends and developing measures to enhance the volunteer ranks ■ maintaining volunteer staff in key roles within the organization ■ meeting with the volunteer firefighters on a regular basis, at least twice a year The number of qualified residents willing to act as Volunteer Firefighters continues to decrease. Those that are continuing to volunteer are able to commit very limited amounts of time to the required training and emergency responses. The community is at the point at which some fire stations are routinely unable to deploy a single initial fire attack/rescue team in the first 12 minutes during the business day. This results in occasional requests for assistance from neighbouring fire stations. This further reduces overall daytime coverage in the municipality and adds to already extended response times. Township of Oro-Medonte Master Fire Plan 2014 February 2014 19 Page 70 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Service Del Performance Performance will be monitored and subsequently adjusted on an ongoing basis to achieve: Benchmarks ■ 5 inspections conducted per week ■ 1 public education programs delivered per week ■ in-service (depart station) time of 6 minutes ■ response time of less than 12 minutes ■ issuance of Burn and Fireworks Permits within 1 business day of the request ■ plans reviews completed within 10 days of submission of complete plans ■ new/renovated building commissioning process to be completed in accordance with of the department and applicable legislation To achieve these goals, there is a necessity for the Oro-Medonte Fire & Emergency Services to: ■ ensure that trained fire prevention and administrative staff are immediately available to meet with the public ■ ensure that there are an adequate number of volunteer firefighters immediately available to respond to emergency incidents, particularly during the business day ■ implement a program that addresses station location and design ■ routinely rotate and replace apparatus and equipment prior to the end of their service life ■ provide training and development opportunities to all staff Oro-Medonte Fire and Emergency Services responds to residential/structure fires with a minimum of 2 pumpers and 2 tankers in approximately 12 -14 minutes on average. The goal of the department should be to arrive in a rural or suburban community with a water distribution system within 10 minutes of receipt of the alarm, with 10 firefighters with a minimum of two pieces of fire apparatus. As the community grows, factors which negatively impact the ability of volunteer staff to meet this benchmark include: ■ increased demands for services ■ increases on time demands of volunteer firefighters ■ increases in traffic flow during commute times ■ volunteer staff availability impacted by full-time employment demands as well as family commitments Collectively, these factors indicate an improvement in functional staffing for emergency response during the business day. The Master Plan identifies the need to recruit current VFF on a rotating basis to be available for emergency response during the business day and compensating them accordingly. Commencing in 2014, fire administration staff have identified an additional account in the Operating Budget to include a "phase in" of the costs associated with placing a crew of 4 VFF on standby, as assigned by the Deputy Fire Chief, during the business day to ensure an adequate emergency response capability that meets the needs of the community. This strategy is centred on supporting the role of volunteer staff while maintaining and enhancing the service provided to our community as identified in Master Plan. Township of Oro-Medonte Master Fire Plan 2014 February 2014 20 Page 71 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... The strategy will be presented to Council for consideration as part of the annual budget deliberations, to assess and identify: ■ areas where statistics indicate volunteer ranks need support to ensure adequate and appropriate emergency response capabilities are maintained ■ roles to be filled by volunteer firefighters to enhance fire prevention, public education and pre - emergency planning programs when they are not responding to emergencies ■ anticipated impact that this strategy may have on volunteer staff As noted earlier, Public Fire Safety Guidelines are developed and distributed to municipalities and fire departments by the Office of the Fire Marshal. The purpose of a guideline is to provide fire chiefs and municipal officials with guidance concerning the development of fire service programs and the delivery of public fire protection in Ontario. Public Fire Safety Guidelines are the industrial standard and best practice for the operation of a fire department and the delivery of public fire protection in Ontario. Council must understand that the Public Fire Safety Guidelines are not legislated and are not mandatory. In the event of a major fire loss, serious fire injury or loss of life due to fire, the Guidelines may be the standard to which the municipality and its' Fire Department are compared or measured against during an investigation, a review of municipal fire protection or a criminal or civil proceeding. Compliance with Public Fire Safety Guidelines demonstrates due diligence and sound risk management practices on the part of the municipality. DETAIL OF THE RECOMMENDATIONS Administration Administrative support to the Fire Chief is critical to ensure the delivery of effective and efficient public fire protection. Fire & Emergency Services must continue to have administrative support available 5 days a week. Public and telephone enquiries combined with fire reporting make this position critical. There is a need to cross -train municipal administrative staff with fire administrative staff to ensure continuity of operations in the event of absence or a major emergency incident. The current Fire Department Establishing and Regulating By -Law must be reviewed in order to ensure that the nature and quality of services delivered by the department are consistent with the expectations of Council. The current By -Law is dated and there may be some concern that it does not adequately address the appropriate levels and types of service provided by the department. The job descriptions for the Fire Chief, Deputy Fire Chief and Fire Prevention, Fire & Life Safety Educator Officer should be reviewed and updated to reflect current functions and requirements of these ranks. These jobs have evolved over a period of time. It is prudent for the municipality to conduct the reviews given the changes of roles and responsibilities particularly with respect to the delivery of training, the impact of new or changing legislation and the role of the community emergency management coordinator and alternate. The municipality would be well served by incorporating all municipal driver training records, CVOR documents, recognized authority and signing authority records into a single database within Fire & Emergency Services. Fire & Emergency service has the largest number of driver's and already delivers a driver training program. It is time to merge all of these documents in a central depository. Township of Oro-Medonte Master Fire Plan 2014 February 2014 21 Page 72 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Information Fire & Emergency Services requires additional support from Information Technology (I.T.) staff in order to Technology eliminate wasteful duplication of function when entering the same data into the Fire Watch system and the Baker system. In several instances administrative staff are currently required to enter the same data into two separate databases. Support from Information Technology should be able to overcome the current duplication and free up administrative time for business critical functions. Arrangements should be made through I.T. staff to maximize the technology available in the fire stations. High speed internet access has been installed in all fire stations. Since computers have already been installed in the stations, the installation of the fire reporting software would allow fire officers to enter fire reports and casualty reports directly from the fire stations. This would also eliminate duplication and free up some much needed time for the administrative assistant. There will be a need for I.T. staff to provide training to fire officers if these changes are incorporated. Communications Fire Services rely on modern and complex communications systems and services which may be prohibitively expensive to operate as a stand-alone function within each fire service. The provision of fire service communications for Oro-Medonte should remain with Orillia Central Fire Communications Centre unless they are no longer able to provide the service. Fleet Maintenance Fire & Emergency Services operates a fleet of approximately 20 heavy fire apparatus and 3 administrative and support vehicles. The fleet maintenance program operated by the department ensures that apparatus receive the required routine and scheduled maintenance service as well as emergency repairs. Most importantly the program also ensures that the firefighters are equipped with safe and reliable fire apparatus that meet the needs of the community. The current fleet maintenance program should continue until or unless the Township is able to provide the same service in-house on a 24/7 basis. Fire & Emergency Services is currently meeting the legislative requirements of S. 2 (1) (a) of the Fire Protection and Prevention Act (F.P.P.A.) and associated Public Fire Safety Guidelines. Fire Prevention and The municipality must ensure that Fire & Emergency Services continues to conduct inspections upon Public Education request or complaint, delivers public education programs with some emphasis on school aged children and the elderly, and continues their effective smoke alarm program. It is critical that the department also continues the annual inspection program for potentially high risk properties and continues the annual review of approved Fire Safety Plans to ensure that they remain relevant and effective. Fire prevention staff are aware of the potential growth at resort facilities. Should the proposed development of rental condominiums carry forward, Fire Prevention staff will be required to implement a public education program and an inspection program that adequately ensures the fire safety of the transient residents at the resorts. All staff conducting plans examinations related to the fire and life safety components of the Ontario Building Code should complete the relevant training and examinations conducted by the Ministry of Municipal Affairs and Housing (MMAH). This training is critical to demonstrate professional competency while conducting plans examinations Given the size of the department, the ongoing recruitment and rotation of firefighters out of the department and the response volume, immediate consideration must be given to the creation and development of a Chief Training Coordinator position within the department. This may be completed on a part-time or contract basis for 21-28 hours per week. Township of Oro-Medonte Master Fire Plan 2014 February 2014 22 Page 73 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Training The recent transition in staffing within Fire & Emergency Services has allowed some of the focus and effectiveness of training programs and recent gains to be weakened or lost over the past 18 months. There are also some training gaps between firefighters in the same stations. These gaps must be addressed in order to mitigate risk and continue to improve performance and firefighter safety. The training instructors require ongoing direction and support in order to ensure that individual station training programs are being delivered in a consistent manner that supports all new Oro-Medonte firefighters being able to successfully complete the Component 1 exam of the Ontario Firefighter Curriculum within 12 months of being employed by the department. All new Oro-Medonte firefighters must successfully complete the Component 1 exam of the Ontario Firefighter Curriculum (or the NFPA Equivalent) within 12 months of being employed by the department. The OFM has recently adopted the NFPA Standards switching from the Ontario Fire curriculum. The department has begun to review firefighter training records and programs to insure they align with the NFPA Standards. This will take place over the next several months. All members of the department should be trained to the OFM Hazardous Materials and Terrorism Awareness Level and the EMO IMS 100 Level. These are both self -study courses available over the internet and are an extension of internal training that has been delivered by the department. The department must continue its existing efforts to ensure that all officers, potential officers and instructors are trained to the OFM IMS Level 1 or NFPA equivalent. This is the minimum level of training required for a Company Officer (Supervisor) to demonstrate the professional competence required to manage a simple or growing emergency incident. The municipality should ensure that all officers and instructors are trained to the EMO Basic Emergency Management (BEM) Level. Fire & Emergency services responds to all types of emergency incidents over the course of the year. The BEM training will allow these fire offers to better understand and execute their roles during an all -hazards event which may not be a typical fire emergency. The Deputy Fire Chief should implement training for current and potential officers/supervisors to ensure their continued competence and implement a succession planning program. As members of the department continue to pass through the organization, it is critical that new supervisors are identified, trained and prepared to take on new roles before a vacancy occurs. From an organizational standpoint, many fire departments continue to play "catch-up" as people leave the department. There is a general expectation within government that succession plans are in place. The early identification and training of potential supervisors and leaders will go a long way towards meeting that expectation. This would also demonstrate to staff that the needs of the department and the municipality are cared for and properly planned for. Fire Response The response capabilities of volunteer fire services vary from area to area. Due to their very nature some Areas areas have larger call volumes, greater risks in terms of lives and property and/or longer response times than other areas. The Fire Chief must review the existing fire response areas to ensure that residents are receiving the most appropriate level of service. This may also include the need to assign two stations to some emergency incidents as the need arises. Should the number of VFF's decline in a station, it may also be appropriate to align staffing with a neighbouring station for administrative and reporting purposes. (example Sub Stn.1) Township of Oro-Medonte Master Fire Plan 2014 February 2014 23 Page 74 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Volunteer Firefighter availability during the business day is becoming a real challenge for most municipalities in Ontario. Oro-Medonte faces this challenge as well. Efforts must be undertaken in the immediate future to ensure that a crew of VFF is immediately available during the business day to ensure a prompt and effective firefighting capability throughout the municipality. Potential options have been discussed earlier in this report. Facilities The Shanty Bay Fire Station must be replaced at the earliest opportunity with a larger and more modern and efficient facility. The new fire station should ideally be located on a site on Line 3 South or Line 5 South, north of Ridge Rd. The existing fire station may be renovated for community uses, including recreation, providing that space remains to house one triple combination pumper which will operate as a satellite from the new fire station. This will ensure that the Fire Underwriter's Survey (FUS) fire protection grading for the Shanty Bay area remains the same or improves and may improve the fire protection grading for additional properties in the fire district. It will also provide a quicker travel time to the Highway 11 corridor and the LSRA. This relocation will have no effect on the current Water Tanker Shuttle Accreditation awarded to the municipality. The Warminster Fire Station requires an addition to the training room to allow for effective and meaningful training to take place in the station. The current training room was designed for a different time and purpose. It no longer affords sufficient room for effective training. Plans should be undertaken for the municipality to acquire lands immediately adjacent to Station #3 for the purpose of expanding the station when necessary, adding a training ground and allowing construction of a Joint Public Safety Facility when there is a demonstrated need. A capital budget plan should be implemented in order to ensure that all stations are equipped with back-up generators and exhaust extractors as soon as possible. Both of these items are critical to ensure emergency operations or improve worker safety Fleet Procurement Triple combination Pumpers are the backbone to the delivery of public fire protection in Ontario. They are and Replacement vital if a municipality wishes to maintain or improve its' FUS Grading. The planned replacement of triple combination pumpers prior to the end of their 20 year lifespan must be continued. The Fire Chief should continue the planned replacement of the aerial truck over the next 5 years in order to ensure that the department does not lose the aerial capability. This piece of apparatus will become critical in view of planned growth in and around the Horseshoe Valley Resort. The municipality receives no FUS credit for the pump on the current aerial due to its age. There is a need to procure a Medium Duty Rescue Unit for Station #3 over the next 1-3 years. The volume of collisions in the Station 3 coverage area, combined with planned growth in the coverage area indicates the need for a medium duty rescue unit to be placed in Station #3 in the near future. The move of an existing rescue unit was considered and evaluated and determined not to be feasible due to collision volume rates (serviced by the fire department) in other areas of the municipality. Administrative and support vehicles operated by the department should be equipped with 4 wheel drive. Given the changing climate and topography of the municipality, senior officers must be able to respond to major emergencies, under all conditions to carry out their duties. The use of 4 wheel drive response vehicles by fire chiefs and senior officers having command responsibilities is commonplace in Ontario. This will also provide a small fleet of vehicles that can be rotated to fire stations when needed Township of Oro-Medonte Master Fire Plan 2014 February 2014 24 Page 75 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... As tankers come up for replacement, consideration should be given to the purchase of Tanker -Pumpers with a ULC rated pump and ancillary equipment. This will ensure that the municipality has multi -role apparatus which can be moved from station to station as needs warrant. With the exception of Stations #1 and Station #4, the overall emergency response capabilities of the department are meeting the needs and circumstances of the community. The issue of relocating Station # 1 has already been addressed in this summary. Emergency Three roadways have been identified that if were connected would improve response times. They are Response Issues Windfield Dr., Line 1 S. to Ridge Rd. and Robinson St. to Line 12 S. Following careful consideration, it is believed that construction projects to connect these roadways would have a positive impact on overall response times and operational effectiveness. Emerging Technologies - DSPA-5 Rapid Intervention Tool In the past year, Oro-Medonte Fire & Emergency Services has secured 3 DSPA-5 Rapid Intervention Tools. 3 more are scheduled for purchase in 2014. One of these tools will be assigned to Stations # 1, 4 and 5. Releasing a cloud of potassium compounds, DSPA suppresses flames and disperses a fire within seconds. This proven fire intervention tool can be used in a wide variety of fire scenarios to knock down flames and lower the temperature drastically, allowing Fire Fighters the ability to enter, fight the fire effectively and limit the danger to themselves and reduce property damage. The DSPA can be used in any enclosed area where fire can cause major damage. Different types of first responders have all used DSPA and saved thousands of dollars in property and equipment. Tested and found to be effective on Class A, B, C, and K fires in contained spaces, a single DSPA can completely suppress a fire in a 2,100 cubic foot room and will slow the spread of fire in larger spaces. DSPA can also assist with Class D fires as a suppression agent. DSPA5 offers: 1 Increased Safety: allows for safer entry, reduces overhaul and promotes safer firefighting tactics 2 Property Savings: an effective aid in the preservation of homeowner's property and valuables 3 Community Savings: less wear and tear on equipment and preserves community footprint 4 Insurance Savings: by using less water, this will reflect increased savings with reduced loss, live -out expenses and occupant displacement 5 Reduced Environmental Impact: fewer hydro carbons released into atmosphere, substantial reduction in toxic water introduced into the earth DSPA used as an intervention tool: • breaks down and interrupts flames • works volumetrically • prevents backdrafts or flashovers • re -ignition does not occur immediately • reduces the fire seat temperature • non-toxic, is harmless to humans and animals Township of Oro-Medonte DRAFT Master Fire Plan 2014 February 2014 25 Page 76 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... • does not damage property • is environmentally friendly • is maintenance -free for five years • is light -weight and very compact Fire Station # 4 (Rugby) During the firefighter consultation process there were several comments made related to expanding the Station # 4 fire district. This would enlarge the coverage area and essentially require the need for additional pieces of heavy fire apparatus. This idea was considered and found to be duplicative use of scarce resources .An initial proposed change in the Draft Master Fire Plan to the southerly boundary has been reviewed and will not be implemented. The area serviced by Fire Station # 4 (Rugby) provides services in compliance with the minimum requirements of the Fire Protection and Prevention Act and the Occupational Health & Safety Act. The station typically responds to about +/- 45 emergency incidents annually. Approximately 50% of all emergencies serviced from the Rugby fire station are non -fire related and many of them are medical. Station 4 - 2011 45 Emergency Incidents ■ Burning Complaint - 1 ■ CO Alarm - 4 False Fire - 5 ■ Medical -12 ■ Other - 2 ■ Pre -Fire Conditions - 3 Property Fires - 6 Public Hazard - 3 Rescues - 9 Township of Oro-Medonte DRAFT Master Fire Plan 2014 February 2014 26 Page 77 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... APPENDIX 1 REVISED EMERGENCY RESPONSE AREA MAP Oro-Medonte Fire & Emergency Services Fire Response Areas By Station 92 H;awkeslone Township of Oro-Medonte DRAFT Master Fire Plan 2014 February 2014 27 Page 78 of 205 TOWNSHIP OF ORO-MEDONTE 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... CAPITAL FORECAST 2014-2018 APPENDIX 2 EMERGENCY SERVICES Category: A - H & S; B -Legislative; C- Lifecycle renewal SP- Savings Potential; E -Environmental Project 2014 Proposed 2015 Proposed 2016 Proposed 2017 Proposed 2018 Proposed A C Shanty Bay Firehall 650,000 C Dry Hydrant Installation 10,000 C Replacement of Pumper 1 325,000 C Auto Extrication Equipment 50,000 C Replacement of Rescue#2 295,000 A Backup Generator - Station 2 10,000 A Diesel Exhaust Extraction - station 3 36,000 C Replacement of Tanker 4,Pumper 4 250,000 C Replacement of Car 2 32,000 C Air Fill Station (SCBA) 10,000 A Backup Generator - Station 6 12,000 A Diesel Exhaust Extraction - station 2 24,000 C Replacement of Car 1 32,000 A Backup Generator - station 5 15,000 A Diesel Exhaust Extraction - station 6 36,000 A Diesel Exhaust extraction - station 5 24,000 A E Training room expansion - station 5 60,000 C replacement of ATV 14,300 C Replacement of Tower 3 775,000 A Backup geenrator- Station 4 7,000 A Diesel Exhaust Extraction - station 4 12,000 C Replacement of Pumper 3 360,000 A Diesel exhaust Extraction - station 1 12,000 1,376,000 328,000 167,000 808,300 372,000 FUNDING SOURCE Vehicle Replacement Reserve 620,000 282,000 32,000 789,300 360,000 Development Charges 250,000 Facility Replacement Reserve 250,000 Budget Stabilization Reserve 206,000 46,000 135,000 19,000 12,000 Equipment Replacement Reserve 50,000 1,376,000 328,000 167,000 808,300 372,000 Township of Oro-Medonte DRAFT Master Fire Plan 2014 February 2014 28 Page 79 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... APPENDIX 3 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2013-221 BEING A BY-LAW TO ESTABLISH AND REGULATE A FIRE DEPARTMENT AND TO REPEAL BY-LAW NO. 2009-165 WHEREAS Part 11, Section 5 (0.1) of the Fire Protection & Prevention Act, 1997, S.O. 1997, c4, as amended, permits the Council of a municipality to establish, maintain and operate a fire department for all or any part of a municipality; AND WHEREAS Council of the Township of Oro-Medonte did, on the 251^ day of November 2009, enact By -Law No. 2009-165, Being a By -Law to Establish and Regulate a Fire Department; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows; 1. DEFINITIONS: In this By -Law, unless the context otherwise requires: a) "Approved" means approved by Council; b) "Chief Administrative Officer (CAO)" means the person appointed by Council to act as the Chief Administrative Officer for the Corporation c) "Corporation" means The Corporation of the Township of Oro-Medonte; d) "Council" means the Council of The Corporation of the Township of Oro- Medonte; e) "OepartmeriFmeans the Oro-Medonte Fire and Emergency Services Department; f) "Deputy Fire Chief" means a person appointed by the Corporation to act on behalf of the Fire Chief in the case of an absence or a vacancy in the office of the Fire Chief; g) "Fire Chier means a person appointed by the Corporation to act as Fire Chief under the Fire Protection & Prevention Act; h) "Firefighter" means a person who provides Fire Protection services; i) "Fire Prevention Officer" means a person appointed to carry out the functions of Fire Inspections, Investigations and oversee Public Education; 1) "Fire & Emergency Services Department" means the group of firefighters authorized to provide fire protection services by the Township of Oro-Medonte; k) "Fire Protection" means a range of services that provide protection to persons and property, as outlined in Schedule °B" attached hereto and forming part of this By-law; 1) "Fire Prevention" means a range of services that provide prevention education, inspections and investigations to persons or property, as outlined in Schedule "B" attached hereto and forming part of this By-law; m) "Limited Services"means a variation of services significantly differentiating from the norm as a result of extenuating circumstances, such as environmental factors, obstructions, remote and/or island property, unmaintained private roadways, lands and drives; Township of Oro-Medonte DRAFT Master Fire Plan 2014 February 2014 29 Page 80 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... n) "Member"means any person employed in, or appointed to, the Oro•Medonte Fire and Emergency Services Department assigned to undertake fire protection services, and includes officers, full lime, part lime and volunteer firefighters; o) "Volunteer Firefighter" means a firefighter who provides fire protection services either voluntarily or for a nominal consideration, honorarium, training or activity allowance. 2. FIRE AND EMERGENCY SERVICES DEPARTMENT ESTABLISHED/CONTINUED: a) A Department for the Township of Oro-Medonte to be known as the Ora-Medonte Fire and Emergency Services Department is hereby continued and the head of the department shall be known as the Fire Chief. 3. ORGANIZATION OF DEPARTMENT: a) The Department shall be organized as per Schedule "A" Organizational Chart, attached hereto and forming part of this by-law; b) In addition to the Fire Chief, Deputy Fire Chief and Fire Prevention Officer, the department personnel shall consist of such number of officers, such as District Chiefs, Captains, Training Officers, Lieutenants and Firefighters as from time to time may be deemed necessary by Council; c) Firefighters of the Township of Ora-Medonte Fire and Emergency Services Department for the purposes of "WSIB" Workplace Safety Insurance Board shall be defined as Volunteer Firefighters; d) Each division of the Department is the responsibility of the Fire Chief and is under the direction of the Fire Chief or a member designated by the Fire Chief. Designated members shall report t the Fire Chief on divisions and activities under their supervision and shall carry out all orders of the Fire Chief. e) The remuneration for all Volunteer Firefighters shall be determined by Council. 4. LEVELS OF SERVICES: a) The Department shall provide such services as outlined in Schedule "B" attached hereto and forming part of this By-law; b) Due to the Department's reliance upon Volunteer Firefighters, the topographic and geographic configuration of the Township, the level and amount of equipment at the Department's disposal, and other budgetary constraints, the services outlined in Schedule "B", although approved, may be provided as "Limited Services" as defined in Section 1 of this by-law; c) The Corporation accepts no criminal or civil liability for the delay or inability to supply the services outlined in Schedule "B" of this by-law due to the provision of its services as "Limited Services" or due to the existence of unsafe conditions encountered en route, impeded access to property, and/or environmental facto rs/const raints. 5. SERVICE OUTSIDE MUNICIPAL BOUNDARIES OR LIMITS: The Department shall only respond to a call with respect to a fire or other emergency outside the approved response areas of the municipality at the discretion of the Fire Chief or by agreement and/or participation in the Simcoe County Mutual Aid Plan and Program. Township of Oro-Medonte DRAFT Master Fire Plan 2014 February 2014 30 Page 81 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... 6. DUTIES AND RESPONSIBILITIES: 6.1 The Fire Chief/Director of Fire and Emergency Services shall be responsible for the proper administration and operation of the Department, as outlined in his/her job description; and a) Shall take all proper measures for the prevention, control and extinguishment of fres and the protection of life and damage to property; b) Shall be empowered to authorize: i) Entering all lands and premises within the municipality where a fire is occurring or has occurred; li) Pulling down or demolishing any building or structure to prevent the spread of fire; iii) All necessary actions which may include boarding up or barricading of buildings or property to guard against fire or other danger, risk or accident, when unable to contact the property owner. c) Shall enforce all municipal By-laws respecting Fire Prevention; d) Shall adhere to the provisions of the Fire Protection and Prevention Act, 1997, as amended, and ensure compliance with all applicable By-laws, legislation, statues, codes and regulations. 6.2The Fire ChieflDirector of Fire And Emergency Services recommends the appointment of any qualified person as a member of the fire department, subject to the approved hiring policies of The Township Of oro-Medonte; a) Persons appointed as members of the fire department to provide fire protection services shall be on probation for a period of 12 months, during which period they shall take such special training and examination as may be required by the Department; b) If a probationary member appointed to provide fire protection services fails any such examinations or physical testing, the Fire Chief may recommend that he or she be dismissed. 6.3where the Fire Chief designates a member to act in the place of an officer in the Fire and Emergency Services, such member, when so acting, has all of the powers and shall perform ail duties of the officer replaced. 7, DISCIPLINE: Disciplinary measures exercised within the Fire and Emergency Services Department shall conform to the discipline policies of the Corporation and the Fire Protection and Prevention Act, 1997, as amended. 8. FEES: a) The Fire and Emergency Services Department shall be authorized to implement fees for services as prescribed by the Township of Oro-Medonte Fees and Charges By -Law. b) And shall be authorized to recover expenses incurred by such necessary actions for The Corporation in the appropriate manner. Township of Oro-Medonte DRAFT Master Fire Plan 2014 February 2014 31 Page 82 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... 9. REPEALS: That By -Law Nos. 2009-185 is hereby repealed in its entirety. 10.FORCE AND EFFECT; That this By -Law shall come into force and effect upon final reading. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11TH DAY OF DECEMBER, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Township of Oro-Medonte DRAFT Master Fire Plan 2014 February 2014 32 Page 83 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... U Z W = 0 U W O w Q ata w Z LY Q W O O z O W Wn- O W O Schedule "A" to By-law No. 2013-221 for The Corporation of the Township of Ora-Medonte FIRE & EMERGENCY SERVICES DEPARTMENT ORGANIZATIONAL CHART Township of Oro-Medonte DRAFT Master Fire Plan 2014 February 2014 33 Page 84 of 205 10.e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Mast... Schedule "B" to By-law No. 2013-221 for The Corporation of the Township of Oro-Medonte SERVICES PROVIDED BY THE ORO-MEDONTE FIRE AND EMERGENCY SERVICES DEPARTMENT; The Oro-Medonte Fire And Emergency Services Department will provide the following services: a) Fire prevention, public fire safety education in schools, public functions and organizations. b) Fire extinguishing which includes, structural fireflghfing, fire control and property conservation. c) Fire Investigations, to determine the origin and causes of fires. d) Fire Inspections on industrial, commercial and residential properties. e) Pre -fire planning and fire safety plan assistance. f) Protection of persons and property from injury or destruction by fire. g) Salvage operations. h) Ice/water rescue. 1) Hazardous materials response and containment. j) Motor vehicle collisions and extrication, including vehicle firefighting. k) Emergency precautionary standby. 1) Emergency response and control of wild -land urban Interface fires. m) Emergency fife alarm response. n) Response to any request that the Fire and E=mergency Services deems an emergency, including but not limited to Carbon Monoxide alarms, and Gas Detection. o) Basic medical assist with defibrillation. p) Joint service agreements. q) Lost persons, animals in peril, search and rescue, recovery. r) Heavy equipment and farm rescue type tails. s) Service type calls as deemed necessary by the Fire Chief or designate, including but not limited to, burning complaints, odour investigations, public inquiries regarding Fire Safety or prevention. t) Emergency Management control and response to public evacuation and relocation. u) Airport Emergency Standby, Response and Rescue. v) Confined space rescue — awareness only. w) High angle rescue — awareness only. x) Trench rescue — awareness only. Township of Oro-Medonte DRAFT Master Fire Plan 2014 February 2014 34 Page 85 of 205 00 O N O 01 Master Fire Plan Overview February 26, 2014 Toi�raship oA elonte v c� (D 00 4 0 N O 01 M Overview Oro-Medonte FES - 2011 584 Emergency Responses Station 1 - 130 Station 2 - 151 Station 3 - 113 Station 4 - 45 Station 5 - 76 Station 6 - 69 01-(l , lkfllllle Prond Fsririrry Fnrrvr cD 0 z 0 0 N O 4- 6 W 2 C Co v `C —n CD n CD v r—F 00 00 O N O - J AN Overview ❖The Township of Oro-Medonte provides effective, efficient, safe and professional public fire protection to its residents. ❖The municipality provides services in compliance with the minimum requirements of the Fire Protection and Prevention Act and the Occupational Health &Safety Act. Residents of the municipality can be assured that they are receiving value for their tax dollars ' Prnnd Fsririny Forty 0 0 z 0 0 0 4- 6 W Co -, CD n CD CD v r—F 00 N O 01 I Overview While the municipality is in compliance with the legislated mandates, council must ensure that response times and daytime staffing are continuously monitored in order to ensure that z the existing service level remains stable or is ° 0 Nj improved.CD 4 - Council must also review the current Fire Department Establishing and Regulating By -Law i to ensure that the nature and quality of services delivered by the department are CD consistent with the expectations of council Prond He mg, Eshiny Fnrrvr r --f CD CD O N O 01 Overview ❖The Master Fire Plan is a living document built on a service of rich history and proud tradition o of providing quality fire and emergency services to our residences. z 9 The Plan is a consolidation ofreviousl p Y o N prepared risk management plans, business 4 - plans, fleet replacement plans and fire prevention and public education models taking into account changes within the municipality, g p Y, proposed growth and emerging trends within CD the fire service olv'A�, ��C'CC(1f1fC' Prnnd Hrwq,, Fsririny Forty r -F c� CD O N O 01 Overview ❖ . It will be reviewed annually in order to ensure that the Plan continues to meet the needs and circumstances of the community. ' Prnnd Fsririny Fnrrvr 0 O z O 0 N O 4- 6 W 2 Co v TI CD n CD CD v r—F - PLAN INCLUDES RECOMMENDATIONS For the following areas ❖Administration ❖Information Technology o Communications Fleet Maintenance z O Fire Prevention and Public Education -n N O :•Training 4- 6 Facilities Fleet Procurement and Replacement Fire Response Areas :•Emergency Response Issues (D CD /� CD Prnnd Fsririny Fnrrvr r—F CA) O N O 01 PLAN INCLUDES RECOMMENDATIONS For the following areas ❖Emergency Service Delivery Options ❖Shanty Bay Fire Station ❖Ensure VFF's are immediately available during the business day ❖Continue to participate in a Tiered Response Agreement with County Paramedics ❖Emergency Service Delivery Options ❖Roadways Prnnd Fsririny Fnrrvr 0 0 z 0 0 0 4- 6 W co n CD CD r—F CD N O - AN Pra�nng Ass�ion ❖The Master Fire Plan has been prepared with the assumption that the municipality will O continue to follow the approved growth strategy with the bulk of growth occurring in o Craighurst, Horseshoe Valley and Warminster. 0 N O �:•A full re -assessment of the Master Fire Plan will o w be necessary should the Township of Oro- Medonte growth strategy change significantly before 2018 or if more than 125 homes are built in an area where they were not envisioned on March 1, 2013. !'r,ren! Hnu.ryrr. l.enn'ry fmnrc r -F CD 0 N O 01 - Emergency Service Delivery Options ❖Volunteer Firefighter availability during the business day is becoming a real challenge for most municipalities in Ontario. Oro-Medonte faces this challenge as well 0 0 z 0 Efforts must be undertaken in the immediateNj future to ensure that a crew of VFF is o W immediately available during the business day Co to ensure a prompt and effective firefighting capability throughout the municipality. Potential options have been discussed earlier in this report. !'r,ren! Hnu.ryrr. l.enn'ry fmnrc r -F O N O 0 Items that have been started ❖Establishing and Regulating By -Law has been updated o Land acquisition for future growth at Horseshoe Va I I ey z 0 Capital Budget forecasts prepared o N O 3 Yr. operating forecast 4- 6 w Phase in of daytime VFF's Shanty Bay Stn. 1 Introduction of New Firefighting Technology g g n CD h Prnnd Fsririny Fnrrvr r—F CD O Thank You. 0 0 N O O W 2 cc Cll TI CD n CD CD r -r 10.f) Report No. TES2014-01, Jerry Ball, Director of Transpo... �r Township of Report � Proud Heritage, Exciting Future Report No. TES2014-01 To: Council Prepared By: Jerry Ball Meeting Date: February 26, 2014 Subject: Copeland Forest Parking Motion # Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2014-01 be received and adopted. 2. THAT Transportation staff push back the snow to provide for parking along the Ingram Road, approximately 150 meters east of Line 3 N. and on Line 5 N., approximately 0.9 km south of Ingram Road, during the winter months and that both areas be signed accordingly. 3. THAT the Clerk brings forward the appropriate by-law for Council's consideration. 4. AND THAT Mr. Kennedy be advised of Council's decision under the signature of the Director of Transportation and Environmental Services Background: In November of 2012, Mr. Kennedy (via email to Councilor Coutanche and verbal information provided by Councilor Lancaster) requested that the Municipality plow the MNR parking lot for people that utilize the Copeland forest during the winter months. Mr. Kennedy was advised in writing that the Township was not in a position to consider his request at this time, as the Township did not own the property. Mr. Kennedy, through his involvement with the Couchiching Conservancy, arranged to have the parking lot plowed for the 2012/2013 winter season. In the 2013/2014 winter season, there is apparently no funding available for snow plowing, and people using Copeland Forest for winter activities are parking along the south side of Ingram Road at Line 3 N. and at Line 4 N. Mr. David Kennedy has again contacted Transportation Services Department requesting that the Municipality consider plowing the Copeland Forest parking lot located on the Ingram Road. Transportation and Environmental Services February 26, 2014 Report No. TES2014-01 Page 1 of 3 Page 98 of 205 10.f) Report No. TES2014-01, Jerry Ball, Director of Transpo... Analysis: Staff has reviewed the parking request for the Copeland Forest and suggest the following : 1. That parking on Ingram Road, east of Line 4 North, near the Copeland Forest parking lot, not be allowed due to limited sight lines. Truck traffic entering Breen's Lumber Mill, and the horizontal curve, makes for unsafe conditions for parking vehicles. 2. That the snow bank be pushed back to create a parking zone approximately 150 metres east of Line 3 North, for a distance of 40 meters. 3. That a second parking zone be created along Line 5 North, approximately 0.9 km south of Ingram Road, on the west side of the road for a distance of 40 metres. Both of these areas would be signed as Parking Permitted to park 4 vehicles at each location. and would not interfere with winter maintenance operations. Financial / Legal Implications / Risk Management: Post and sign costs, for both locations. Estimate $600.00 to be financed from the Sign maintenance budget. Policies/Legislation: N/A Corporate Strategic Goals: Service Excellence Safe & Healthy Community Quality of Life External Relations Consultations: Manager of Transportation Services North Yard Foreman Attachments: 2012 correspondence to Mr. Kennedy Email from Mr. Kennedy to Councilor Coutanche Transportation and Environmental Services February 26, 2014 Report No. TES2014-01 Page 2 of 3 Page 99 of 205 10.f) Report No. TES2014-01, Jerry Ball, Director of Transpo... Conclusion: To assist with parking and winter recreation within the Copeland Forest, staff would recommend that the two parking areas be created, which would park approximately 8 vehicles. Respectfully submitted: Jerry Ball, Director, Transportation and Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: t Transportation and Environmental Services February 26, 2014 Report No. TES2014-01 Page 3 of 3 Page 100 of 205 10.f) Report No. TES2014-01, Jerry Ball, Director of Transpo... 0/1, Township of Proud Heritage, Exciting Future December 7, 2012 Mr. David Kennedy VIA Email: Re: Copeland Forest Winter Parking Dear Mr. Kennedy, The Council of the Township of Oro.-Medonte, at the regular Council meeting held on December 5, 2012, passed the following motion with respect to the above -noted matter: Be it resolved, 1. That the information presented by Councillor Lancaster, correspondence dated November 21, 2012 from David Kennedy, re: Copeland Forest Winter Parking be received. 2. And That the applicant be advised under the Director of Corporate Services/Clerk's signature that the Township is not in a position to consider the request, at this time, as the Township does not own the property. If you have any questions, please do not hesitate to contact the Township office. /h Services/Clerk c.c. Jerry Ball, Director of Transportation and Environmental Services 148 Line 7 South,Box 100 P: (705) 487-2171 ww oro-medonte.ca Oro, Ontario LOL 2X0 F: (705) 487-0133 Page 101 of 205 10.f) Report No. TES2014-01, Jerry Ball, Director of Transpo... 11 a) Councillor Lancaster, correspondence dated November... Sent November 21, 2012 9:03 PM To: Coutanche, Mel Subject: Copeland Forest Winter Parking Contact: Mel Coutanche, Councillor Ward 1 Hi Mel It was good seeing you at St.George's on Sunday. A special place. As i mentioned to you, I am involved with the Copeland Forest Project of the Couchiching Conservancy and we are in the midst of developing new stewardship partnerships and strategies. In the interim this winter, it would be a great benefit to all winter users, including walkers, cross country skiers, and snow shoe users if a parking lot was plowed off Ingram Road. I suggest that the best lot to plow would be the 4th Line parking lot, which has a short entrance and space for a plow to do a turnaround. At present, we have over 450 people on our mailing list for this project and I know many of them use the Forest in the winter. Mountain bike riders, for example, often list snow shoeing or cross country skiing as a secondary sport. Having an open lot in the winter would also improve safety for those going into the Forest off Ingram Road. I would be pleased to talk to you and the Road staff further about this idea. As well, I would be pleased to provide contact names at the Ministry of Natural Resources. Thanks in advance for help with this proposal David Kennedy p.s. I sent an e-mail to the address on your card but it was not deliverable. So, I am trying again. Name: David Kennedy Page 116 of 213 Page 102 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Township of Report' Proud Heritage, Exciting Future Report No. To: Prepared By: TES2014-02 Council Fred MacGregor Meeting Date: Subject: Motion # February 26, 2014 Municipal Annual Reports for all Township of Oro-Medonte Roll #: R.M.S. File #: Drinking Water Systems — January 1, 2013 to December E10-26666 V-009 31, 2013 IRecommendation(s): Requires Action For Information Only It is recommended that: 1. Report No. TES2014-02, Municipal Annual Reports for all Township of Oro- Medonte Drinking Water Systems — January 1St to December 31, 2013, which includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Lake Simcoe Regional Airport, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster Water Systems, be received. Background: As per Section 11 of Ontario Regulation 170/03, the Township of Oro-Medonte, as the owner/operating authority, is required to complete an Annual Report containing: a) A brief description of the drinking water system, including a list of water treatment chemicals used by the system during the period covered by the report; b) A summary of any reports made to the Ministry under Subsection 18 (1) of the Act or Section 16-4 of Schedule 16 during the period covered by the report; c) A summary of the results of tests required under this Regulation, or under an approval, municipal drinking water licence or order, including an OWRA order, during the period covered by the report, and if tests required under this Regulation in respect of a parameter were not required during that period, summarize the most recent results of tests of that parameter; d) Describe any corrective actions taken under Schedule 17 or 18 during the period covered by the report; Transportation and Environmental Services February 26, 2014 Report No. TES2014-02 Page 1 of 3 Page 103 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... i e) Describe any major expenses incurred during the period covered by the report to install, repair or replace required equipment; and f) In the case of a large municipal residential system or a small municipal residential system, include a statement of where a report prepared under Schedule 22 will be available for inspection under Subsection 12 (4); O.Reg. 170/03, s. 11'(6); O. Reg. 418/09, s. 8. The Annual Reports must be completed by February 28th of each year and must be supplied to any designated facilities (Public School Board) and available free of charge to the public. Analysis: Attached are the Municipal Annual Reports for 2013 for the Township's Drinking Water Systems. These Reports are being made available to Council for information. The Reports highlight the results of tests required by Ontario regulations. Financial / Legal Implications / Risk Management: IN/H Policies/Legislation: Safe Drinking Water Act, 2002 O. Reg 170/03 Corporate Strategic Goals: N/A Consultations: Attachments: Annual Report for 2013 Canterbury Drinking Water System Annual Report for 2013 — Cedarbrook Drinking Water System Annual Report for 2013 — Craighurst Drinking Water System Annual Report for 2013 — Harbourwood Drinking Water System Annual Report for 2013 — Horseshoe Highlands Drinking Water System Annual Report for 2013 — Lake Simcoe Regional Airport Water System Annual Report for 2013 — Maplewood Drinking Water System Annual Report for 2013 — Medonte Hills Drinking Water System Annual Report for 2013 — Robincrest Drinking Water System Annual Report for 2013 — Shanty Bay Drinking Water System Annual Report for 2013 — Sugarbush Drinking Water System Annual Report for 2013 — Warminster Drinking Water System Transportation and Environmental Services February 26, 2014 Report No. TES2014-02 Page 2 of 3 Page 104 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Conclusion: As required by current water regulations, the Annual Reports for each of the Municipal Water Systems have been submitted for Council's review. Respectfully submitted: Fred MacGregor Manager of Environmental Services SMT Approval / Comments: �V Transportation and Environmental Services Report No. TES2014-02 C.A.O. Approval / Comments: February 26, 2014 Page 3of3 Page 105 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 220007454 Canterbury Water System Township of Oro-Medonte Small Municipal Residential January 1, 2013 to December 31, 2013 Complete if your Catezory is Lame Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Complete for all other Catezories. Number of Designated Facilities served: None Is your annual report available to the public Did you provide a copy of your annual at no charge on a web site on the Internet? report to all Designated Facilities you Yes [X] No [ ] serve? Yes [ ] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario LOL 2X0 Number of Interested Authorities you report to: None Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report. List all Drinking -Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinkin Water System Number NA I NA Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 106 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge: [X] Public access/notice via the web [ ] Public access/notice via Government Office [X] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in April water bills Describe your Drinking -Water System Canterbury is serviced with 220 Volt power and a 20 kW standby natural gas emergency generator. Canterbury is a ground water system with two wells with submersible pumps, with two separate lines supplying the pumping station. Raw water enters the pumping station and is treated with Sodium Hypochlorite and the treated water then goes to pressure tanks located in the pumping station. The treated water is distributed from the pressure tanks to the distribution system. The water distribution system services residential homes and one community hall. The distribution system consists of three distribution sample taps, three 150mm diameter valve boxes, two 75mm valves, 25mm Poly -Vinyl Chloride (PVC) line, 150mm diameter service line. A Chlorine Residual Analyzer and Turbid meter have been installed for continuous monitoring and recording free chlorine residual and turbidity with a 24-hour alarm call out List all water treatment chemicals used over this reporting period: Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred: No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre: Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 107 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) Fluoride (If the (min #)-(max #) (min #)-(max #) DWS provides No Raw 52 0 0-5 0 No Treated 26 0 0 0 No Distribution 26 0 0 26 <10 - 20 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report: NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Number of Range of Results Unit of Measure Grab (min #)-(max #) July 16, 2013 Samples ug/1 Turbidity 8760 0.16-0.25 Chlorine 8760 0.3-1.2 Fluoride (If the NA NA DWS provides No Boron fluoridation) 17 ug/1 NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Antimony July 16, 2013 0.02 ug/1 No Arsenic July 16, 2013 0.6 ug/1 No Barium July 16, 2013 127 ug/1 No Boron July 16, 2013 17 ug/1 No Cadmium July 16, 2013 0.006 ug/1 No Chromium July 16, 2013 0.5<MDL ug/1 No *Lead ug/1 No Mercury July 16, 2013 0.01<MDL ug/1 No Selenium July 16, 2013 1<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 108 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Sodium Oct. 16, 2013 11.5 mg/1 No Uranium July 16, 2013 0.066 ug/1 No Fluoride Oct. 16, 2013 0.14 mg/1 No Nitrite Oct. 16, 2013 0.003<MDL mg/1 No Nitrate Oct. 16, 2013 0.027 mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non -municipal seasonal residential systems, large non -municipal non-residential systems, and small non -municipal non-residential systems. Summary of lead testing under Schedule 15.1 during this reporting period: (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non -municipal year-round residential systems): Range of Lead Location Type Number of Results Number of Samples Exceedances (min#) — (max #) Plumbing 0 NA 0 Distribution 0 NA 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Apr. 27, 2011 0.02<MDL ug/1 No Aldicarb Apr. 27, 2011 0.01<MDL ug/1 No Aldrin + Dieldrin Apr. 27, 2011 0.01<MDL ug/1 No Atrazine + N-dealkylated metobolites Apr. 27, 2011 0.01<MDL ug/1 No Azinphos-methyl Apr. 27, 2011 0.02<MDL ug/1 No Bendiocarb Apr. 27, 2011 0.01<MDL ug/1 No Benzene Apr. 27, 2011 0.32<MDL ug/1 No Benzo(a)pyrene Apr. 27, 2011 0.004<MDL ug/1 No Bromoxynil Apr. 27, 2011 0.33<MDL ug/1 No Carbaryl Apr. 27, 2011 0.01<MDL ug/1 No Carbofuran Apr. 27, 2011 0.01<MDL ug/1 No Carbon Tetrachloride Apr. 27, 2011 0.16<MDL ug/1 No Chlordane (Total) Apr. 27, 2011 0.01<MDL ug/1 No Chlorpyrifos Apr. 27, 2011 0.02<MDL ug/1 No Cyanazine Apr. 27, 2011 0.03<MDL ug/1 No Diazinon Apr. 27, 2011 0.02<MDL ug/1 No Dicamba Apr. 27, 2011 0.20<MDL ug/1 No 1,2 -Dichlorobenzene Apr. 27, 2011 0.41<MDL ug/1 No 1,4 -Dichlorobenzene Apr. 27, 2011 0.36<MDL ug/1 No Dichlorodiphenyltrichloroethane (DDT) + metabolites Apr. 27, 2011 0.01<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 109 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 1,2-Dichloroethane Apr. 27, 2011 0.35<MDL ug/1 No 1,1-Dichloroethylene (vinylidene chloride) Apr. 27, 2011 0.33<MDL ug/1 No Dichloromethane Apr. 27, 2011 0.35<MDL ug/1 No 2-4 Dichlorophenol Apr. 27, 2011 0.15<MDL ug/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) Apr. 27, 2011 0.19<MDL ug/1 No Diclofop-methyl Apr. 27, 2011 0.40<MDL ug/1 No Dimethoate Apr. 27, 2011 0.03<MDL ug/1 No Dinoseb Apr. 27, 2011 0.36<MDL ug/1 No Diquat Apr. 27, 2011 1<MDL ug/1 No Diuron Apr. 27, 2011 0.03<MDL ug/1 No Glyphosate Apr. 27, 2011 6<MDL ug/1 No Heptachlor + Heptachlor Epoxide Apr. 27, 2011 0.01<MDL ug/1 No Lindane (Total) Apr. 27, 2011 0.01<MDL ug/1 No Malathion Apr. 27, 2011 0.02<MDL ug/1 No Methoxychlor Apr. 27, 2011 0.01<MDL ug/1 No Metolachlor Apr. 27, 2011 0.01<MDL ug/1 No Metribuzin Apr. 27, 2011 0.02<MDL ug/1 No Monochlorobenzene Apr. 27, 2011 0.03<MDL ug/1 No Paraquat Apr. 27, 2011 1<MDL ug/1 No Parathion Apr. 27, 2011 0.02<MDL ug/1 No Pentachlorophenol Apr. 27, 2011 0.15<MDL ug/1 No Phorate Apr. 27, 2011 0.01<MDL ug/1 No Picloram Apr. 27, 2011 0.25<MDL ug/1 No Polychlorinated Biphenyls(PCB) Apr. 27, 2011 0.04<MDL ug/1 No Prometryne Apr. 27, 2011 0.03<MDL ug/1 No Simazine Apr. 27, 2011 0.15<MDL ug/1 No THM (NOTE: show latest annual average) Oct. 16, 2013 7.4 ug/1 No Temephos Apr. 27, 2011 0.01<MDL ug/1 No Terbufos Apr. 27, 2011 0.01<MDL ug/1 No Tetrachloroethylene Apr. 27, 2011 0.35<MDL ug/1 No 2,3,4,6-Tetrachlorophenol Apr. 27, 2011 0.14<MDL ug/1 No Triallate Apr. 27, 2011 0.01<MDL ug/1 No Trichloroethylene Apr. 27, 2011 0.43<MDL Ug/1 No 2,4,6 -Trichlorophenol Apr. 27, 2011 0.25<MDL ug/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Apr. 27, 2011 0.22<MDL ug/1 No Trifluralin Apr. 27, 2011 0.02<MDL ug/1 No Vinyl Chloride Apr. 27, 2011 0.17<MDL ug/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards: Parameter Result Value Unit of Measure Date of Sample Sodium 11.5 M /L Oct. 16, 2013 *alternative formats are available upon request Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 110 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 220006936 Cedarbrook Water System Township of Oro-Medonte Small Municipal Residential January 1, 2013 to December 31, 2013 Complete if your Catezory is Lame Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario LOL 2X0 Complete for all other Catezories. Number of Designated Facilities served: None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] NA Number of Interested Authorities you report to: None Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] NA Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report. List all Drinking -Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinkin Water System Number NA I NA Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 111 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... [/r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge: [X] Public access/notice via the web [ ] Public access/notice via Government Office [X] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in April water bills Describe your Drinking -Water System Cedarbrook is serviced with 220 Volt power and a 25 kW standby natural gas generator. Cedarbrook is a ground water system with two (2) wells with submersible pumps, with two (2) separate lines supplying the pumping station. Raw water enters the pumphouse and is treated with Sodium Hypochlorite and the treated water then goes to pressure tanks located in the pumping station. Treated water is distributed from the pressure tanks into the distribution system. The distribution system consists of 150mm diameter PVC watermin, two (2) hydrants, one sample station and one 50mm blow off valve. The water distribution system supplies water to residential homes. A Chlorine Residual Analyzer and Turbidimeter have been installed for continuous monitoring and recording of free chlorine residual and turbidity with a 24-hour call out List all water treatment chemicals used over this reporting period: Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred: No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre: Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date Jul 16/13 Sodium 23.1 M /L Resam le Jul 24/13 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 112 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) Fluoride (If the (min #)-(max #) (min #)-(max #) DWS provides No Raw 52 0 0-2 0 No Treated 26 0 0 0 No Distribution 26 0 0 26 <10-30 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report: NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Number of Range of Results Unit of Measure Grab (min #)-(max #) July 16, 2013 Samples ug/1 Turbidity 8760 0.16-0.24 Chlorine 8760 0.30-1.2 Fluoride (If the NA NA DWS provides No Boron fluoridation) 53 ug/1 NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Antimony July 16, 2013 0.02<MDL ug/1 No Arsenic July 16, 2013 0.4 ug/1 No Barium July 16, 2013 133 ug/1 No Boron July 16, 2013 53 ug/1 No Cadmium July 16, 2013 0.003<MDL ug/1 No Chromium July 16, 2013 0.5 ug/1 No *Lead ug/1 No Mercury July 16, 2013 0.02<MDL ug/1 No Selenium July 16, 2013 1<MDL ug/1 No **Sodium Oct. 16, 2013 21.8 mg/1 Yes Uranium I July 16, 2013 1 0.369 ug/1 No Fluoride I Oct. 16, 2013 1 0.31 mg/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 113 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Nitrite Oct. 16, 2013 0.003<MDL mg/1 No Nitrate Oct. 16, 2013 0.006<MDL mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non -municipal seasonal residential systems, large non -municipal non-residential systems, and small non -municipal non-residential systems. "Note that Sodium levels are tested more frequently than required by the regulations by the Township. The regulations only require it to be tested & reported every 60 months. A Sodium exceedance was reported during the July 2013 reporting period for Cedarbrook to Spills Action/MOE and the Health Unit as required. Summary of lead testing under Schedule 15.1 during this reporting period: (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non -municipal year-round residential systems): Range of Lead Location Type Number of Results Number of Samples Exceedances (min#) — (max #) Plumbing 0 NA 0 Distribution 0 NA 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Apr 27, 2011 0.02<MDL ug/1 No Aldicarb Apr 27, 2011 0.01<MDL ug/1 No Aldrin + Dieldrin Apr 27, 2011 0.01<MDL ug/1 No Atrazine + N-dealkylated metobolites Apr 27, 2011 0.01<MDL ug/1 No Azinphos-methyl Apr 27, 2011 0.02<MDL ug/1 No Bendiocarb Apr 27, 2011 0.01<MDL ug/1 No Benzene Apr 27, 2011 0.32<MDL ug/1 No Benzo(a)pyrene Apr 27, 2011 0.004<MDL ug/1 No Bromoxynil Apr 27, 2011 0.33<MDL ug/1 No Carbaryl Apr 27, 2011 0.01<MDL ug/1 No Carbofuran Apr 27, 2011 0.01<MDL ug/1 No Carbon Tetrachloride Apr 27, 2011 0.16<MDL ug/1 No Chlordane (Total) Apr 27, 2011 0.01<MDL ug/1 No Chlorpyrifos Apr 27, 2011 0.02<MDL ug/1 No Cyanazine Apr 27, 2011 0.03<MDL ug/1 No Diazinon Apr 27, 2011 0.02<MDL ug/1 No Dicamba Apr 27, 2011 0.20<MDL ug/1 No 1,2 -Dichlorobenzene Apr 27, 2011 0.41<MDL ug/1 No 1,4 -Dichlorobenzene Apr 27, 2011 0.36<MDL ug/1 No Dichlorodiphenyltrichloroethane (DDT) + metabolites Apr 27, 2011 0.01<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 114 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 1,2-Dichloroethane Apr 27, 2011 0.35<MDL ug/1 No 1,1-Dichloroethylene (vinylidene chloride) Apr 27, 2011 0.33<MDL ug/1 No Dichloromethane Apr 27, 2011 0.35<MDL ug/1 No 2-4 Dichlorophenol Apr 27, 2011 0.15<MDL ug/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) Apr 27, 2011 0.22<MDL ug/1 No Diclofop-methyl Apr 27, 2011 0.40<MDL ug/1 No Dimethoate Apr 27, 2011 0.03<MDL ug/1 No Dinoseb Apr 27, 2011 0.36<MDL ug/1 No Diquat Apr 27, 2011 1<MDL ug/1 No Diuron Apr 27, 2011 0.03<MDL ug/1 No Glyphosate Apr 27, 2011 6<MDL ug/1 No Heptachlor + Heptachlor Epoxide Apr 27, 2011 0.01<MDL ug/1 No Lindane (Total) Apr 27, 2011 0.01<MDL ug/1 No Malathion Apr 27, 2011 0.02<MDL ug/1 No Methoxychlor Apr 27, 2011 0.01<MDL ug/1 No Metolachlor Apr 27, 2011 0.01<MDL ug/1 No Metribuzin Apr 27, 2011 0.02<MDL ug/1 No Monochlorobenzene Apr 27, 2011 0.30<MDL ug/1 No Paraquat Apr 27, 2011 1<MDL ug/1 No Parathion Apr 27, 2011 0.02<MDL ug/1 No Pentachlorophenol Apr 27, 2011 0.15<MDL ug/1 No Phorate Apr 27, 2011 0.01<MDL ug/1 No Picloram Apr 27, 2011 0.25<MDL ug/1 No Polychlorinated Biphenyls(PCB) Apr 27, 2011 0.04<MDL ug/1 No Prometryne Apr 27, 2011 0.03<MDL ug/1 No Simazine Apr 27, 2011 0.01<MDL ug/1 No THM (NOTE: show latest annual average) Oct. 16, 2013 7.3 ug/1 No Temephos Apr 27, 2011 0.01<MDL ug/1 No Terbufos Apr 27, 2011 0.01<MDL ug/1 No Tetrachloroethylene Apr 27, 2011 0.43<MDL ug/1 No 2,3,4,6-Tetrachlorophenol Apr 27, 2011 0.14<MDL ug/1 No Triallate Apr 27, 2011 0.10<MDL ug/1 No Trichloroethylene Apr 27, 2011 0.43<MDL Ug/1 No 2,4,6 -Trichlorophenol Apr 27, 2011 0.25<MDL ug/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Apr 27, 2011 0.22<MDL ug/1 No Trifluralin Apr 27, 2011 0.02<MDL ug/1 No Vinyl Chloride Apr 27, 2011 0.17<MDL ug/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards: Parameter I Result Value I Unit of Measure I Date of Sample Sodium 121.8 1 M /L I Oct. 16, 2013 *alternative formats are available upon request Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 115 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 250001322 Craighurst Water System Township of Oro-Medonte Small Municipal Residential January 1, 2013 to December 31, 2013 Complete if your Catezory is Larze Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario LOL 2X0 Complete for all other Catezories. Number of Designated Facilities served: None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] Number of Interested Authorities you report to: None Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report. List all Drinking -Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinkin Water System Number NA NA Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 116 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge: [X] Public access/notice via the web [ ] Public access/notice via Government Office [X] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in April water bills Describe your Drinking -Water System Craighurst is serviced with 220 Volt power and a 25 kW standby natural gas emergency generator. Craighurst is a ground water system with three wells with submersible pumps, with three separate lines supplying the pumping station. Raw water enters the pumphouse and is treated with Sodium Hypochlorite and the treated water is then dumped into a two -celled reservoir for a 15 minute contact time, located under the pumping station. Treated water is stored in a two -celled reservoir having a total capacity of 224 cubic meters. The treated water is pumped into the distribution system with three High Lift centrifugal pumps and one fire pump. The system is equipped with an alarm system that monitors high/low pressure, high/low reservoir levels, AC failure, low well levels and pump failure. The distribution system consists of 150mm water mains, seven (7) hydrants, valve boxes and two (2) sample stations with locked valves. The water distribution system supplies residential homes. A Chlorine Residual Analyzer and Turbidimeter have been installed for continuous monitoring and recording of free chlorine residual and turbidity with a 24-hour alarm call outs stem. List all water treatment chemicals used over this reporting period: Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred: No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre: Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 117 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) Fluoride (If the (min #)-(max #) (min #)-(max #) DWS provides No Raw 78 0 0 0 No Treated 26 0 0 6 <10 Distribution 26 0 0 26 <10-20 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report: NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Number of Range of Results Unit of Measure Grab (min #)-(max #) July 16, 2013 Samples ug/1 Turbidity 8760 0.18-0.44 Chlorine 8760 0.30-1.20 Fluoride (If the NA NA DWS provides No Boron fluoridation) 9.1 ug/1 NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Antimony July 16, 2013 0.02<MDL ug/1 No Arsenic July 16, 2013 0.4 ug/1 No Barium July 16, 2013 65.6 ug/1 No Boron July 16, 2013 9.1 ug/1 No Cadmium July 16, 2013 0.006 ug/1 No Chromium July 16, 2013 1.9 ug/1 No *Lead ug/1 No Mercury July 16, 2013 0.01<MDL ug/1 No Selenium July 16, 2013 1 ug/1 No **Sodium Oct. 16, 2013 64.4 mg/1 Yes Uranium I July 16, 2013 0.851 1 ug/1 No Fluoride Oct. 16, 2013 0.06< MDL mg/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 118 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... ontarb Drinking -Water Systems Regulation 0. Reg. 170/03 Nitrite Oct. 16, 2013 0.003<MDL mg/1 No Nitrate Oct. 16, 2013 3.55 mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non -municipal seasonal residential systems, large non -municipal non-residential systems, and small non -municipal non-residential systems. "Note that Sodium levels are tested more frequently than required by the regulations by the Township. The regulations only require it to be tested & reported every 60 months. The Sodium exceedance was reported during the 2012 reporting period for Craighurst to Spills Action/MOE and the Health Unit as required. Summary of lead testing under Schedule 15.1 during this reporting period: (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non -municipal year-round residential systems): Range of Lead Location Type Number of Results Number of Samples Exceedances (min#) — (max #) Plumbing 0 NA 0 Distribution 0 NA 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Apr. 27, 2011 0.02<AML ug/1 No Aldicarb Apr. 27, 2011 0.01<MDL ug/j No Aldrin + Dieldrin Apr. 27, 2011 0.01 <MDL ug/1 No Atrazine + N-dealkylated metobolites Apr. 27, 2011 0.01<MDL ug/1 No Azinphos-methyl Apr. 27, 2011 0.02<AML ug/1 No Bendiocarb Apr. 27, 2011 0.01<MDL ug/j No Benzene Apr. 27, 2011 0.32<AML ug/1 No Benzo(a)pyrene Apr. 27, 2011 0.004<MDL ugll No Bromoxynil Apr. 27, 2011 0.33<MDL ug/l No Carbaryl Apr. 27, 2011 0.01<MDL ug/1 No Carbofuran Apr. 27, 2011 0.01<MDL ug/j No Carbon Tetrachloride Apr. 27, 2011 0.16<AML ug/1 No Chlordane (Total) Apr. 27, 2011 0.01<AML ug/1 No Chlorpyrifos Apr. 27, 2011 0.02<MDL ug/1 No Cyanazine Apr. 27, 2011 0.03<MDL ug/j No Diazinon Apr. 27, 2011 0.02<AML ug/1 No Dicamba Apr. 27, 2011 0.20<MDL ug/j No 1,2 -Dichlorobenzene Apr. 27, 2011 0.41<MDL ug/l No 1,4 -Dichlorobenzene Apr. 27, 2011 0.36<AML ug/1 No Dichlorodiphenyltrichloroethane (DDT) + metabolites Apr. 27, 2011 0.01<MDL ug/l No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 119 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 1,2-Dichloroethane Apr. 27, 2011 0.35<MDL ug/1 No 1,1-Dichloroethylene (vinylidene chloride) Apr. 27, 2011 0.33<MDL ug/1 No Dichloromethane Apr. 27, 2011 0.35<MDL ug/1 No 2-4 Dichlorophenol Apr. 27, 2011 0.15<MDL ug/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) Apr. 27, 2011 0.19<MDL ug/1 No Diclofop-methyl Apr. 27, 2011 0.40<MDL ug/1 No Dimethoate Apr. 27, 2011 0.03<MDL ug/1 No Dinoseb Apr. 27, 2011 0.36<MDL ug/1 No Diquat Apr. 27, 2011 1<MDL ug/1 No Diuron Apr. 27, 2011 0.03<MDL ug/1 No Glyphosate Apr. 27, 2011 6<MDL ug/1 No Heptachlor + Heptachlor Epoxide Apr. 27, 2011 0.01<MDL ug/1 No Lindane (Total) Apr. 27, 2011 0.01<MDL ug/1 No Malathion Apr. 27, 2011 0.02<MDL ug/1 No Methoxychlor Apr. 27, 2011 0.01<MDL ug/1 No Metolachlor Apr. 27, 2011 0.01<MDL ug/1 No Metribuzin Apr. 27, 2011 0.02<MDL ug/1 No Monochlorobenzene Apr. 27, 2011 0.30<MDL ug/1 No Paraquat Apr. 27, 2011 1<MDL ug/1 No Parathion Apr. 27, 2011 0.02<MDL ug/1 No Pentachlorophenol Apr. 27, 2011 0.15<MDL ug/1 No Phorate Apr. 27, 2011 0.01<MDL ug/1 No Picloram Apr. 27, 2011 0.25<MDL ug/1 No Polychlorinated Biphenyls(PCB) Apr. 27, 2011 0.04<MDL ug/1 No Prometryne Apr. 27, 2011 0.03<MDL ug/1 No Simazine Apr. 27, 2011 0.01<MDL ug/1 No THM (NOTE: show latest annual average) Oct. 16, 2013 12 ug/1 No Temephos Apr. 27, 2011 0.01<MDL ug/1 No Terbufos Apr. 27, 2011 0.01<MDL ug/1 No Tetrachloroethylene Apr. 27, 2011 0.35<MDL ug/1 No 2,3,4,6-Tetrachlorophenol Apr. 27, 2011 0.14<MDL ug/1 No Triallate Apr. 27, 2011 0.01<MDL ug/1 No Trichloroethylene Apr. 27, 2011 0.43<MDL Ug/1 No 2,4,6 -Trichlorophenol Apr. 27, 2011 0.25<MDL ug/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Apr. 27, 2010 0.22<MDL ug/1 No Trifluralin Apr. 27, 2011 0.02<MDL ug/1 No Vinyl Chloride Apr. 27, 2011 0.17<MDL ug/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards: Parameter Result Value Unit of Measure Date of Sample Sodium 64.4 m /l Oct. 16, 2013 *alternative formats are available upon request Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 120 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 220006703 Harbourwood Water System Township of Oro-Medonte Large Municipal Residential January 1, 2013 to December 31, 2013 Complete if your Catezory is Lame Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario LOL 2X0 Complete for all other Catezories. Number of Designated Facilities served: None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] Number of Interested Authorities you report to: None Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report. List all Drinking -Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinkin:g Water System Number NA NA Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ INA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 121 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge: [X] Public access/notice via the web [ ] Public access/notice via Government Office [X] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in April water bills Describe your Drinking -Water System Harbourwood is serviced with 3 phase, 600 volt power and a 100 kW standby natural gas emergency generator. Harbourwood is a ground water system with two wells with submersible pumps, with two separate lines supplying the pumping station. Raw water enters the pumping station and is treated with Sodium Hypochlorite and the treated water then goes to a steel -bolted, glass fused stand pipe location behind the pumphouse for a 15 minute contact time. The capacity for the standpipe is 166.4 m3. The treated water is pumped into the distribution system with three High Lift centrifugal pumps. The system is equipped with an alarm system that monitors high/low pressure, high/low reservoir levels, AC failure, low well levels and pump failure. The distribution system consists of ductile iron and PVC watermins ranging from 150mm to 300mm in diameter, nineteen (19) hydrants, four (4) sample stations and twenty (20) valve boxes. The water distribution system supplies water to residential homes. A Chlorine Residual Analyzer and Turbidimeter have been installed for continuous monitoring and recording of free chlorine residual and turbidity with a 24-hour call out system. List all water treatment chemicals used over this reporting period: Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred: No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre: Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 122 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) Fluoride (If the (min #)-(max #) (min #)-(max #) DWS provides No Raw 104 0 0-4 0 No Treated 52 0 0 52 <10-10 Distribution 104 0 0 104 <10-10 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report: NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Number of Range of Results Unit of Measure Grab (min #)-(max #) Jul. 31, 2012 Samples ug/1 Turbidity 8760 0.10-0.40 Chlorine 8760 0.30-1.20 Fluoride (If the NA NA DWS provides No Boron fluoridation) 31 ug/1 NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Not Applicable Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Jul. 31, 2012 0.02<MDL ug/1 No Arsenic Jul. 31, 2012 0.2 ug/1 No Barium Jul. 31, 2012 190 ug/1 No Boron Jul. 31, 2012 31 ug/1 No Cadmium Jul. 31, 2012 0.003<MDL ug/1 No Chromium Jul. 31, 2012 0.5<MDL ug/1 No *Lead ug/1 No Mercury Jul. 31, 2012 0.02<MDL ug/1 No Selenium Jul. 31, 2012 1<MDL ug/1 No Sodium Oct. 16, 2013 12.1 m9/1 No Uranium Jul. 31, 2012 0.020 ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 123 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Fluoride Oct. 16, 2013 0.25 mg/1 No Nitrite Oct. 16, 2013 0.003<MDL mg/1 No Nitrate Oct. 16, 2013 0.006 mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non -municipal seasonal residential systems, large non -municipal non-residential systems, and small non -municipal non-residential systems. Summary of lead testing under Schedule 15.1 during this reporting period: (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non -municipal year-round residential systems): Range of Lead Location Type Number of Results Number of Samples Exceedances (min#) — (max #) Plumbing 0 NA 0 Distribution 0 NA 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Apr. 30,2012 0.02<MDL ug/1 No Aldicarb Apr. 30,2012 0.01<MDL ug/1 No Aldrin + Dieldrin Apr. 30,2012 0.01<MDL ug/j No Atrazine + N-dealkylated metabolites Apr. 30,2012 0.01<MDL ug/1 No Azinphos-methyl Apr. 30,2012 0.02<MDL ug/1 No Bendiocarb Apr. 30,2012 0.01<MDL ug/1 No Benzene Apr. 30,2012 0.32<MDL ug/1 No Benzo(a)pyrene Apr. 30,2012 0.004<MDL ug/1 No Bromoxynil Apr. 30,2012 0.33<MDL ug/1 No Carbaryl Apr. 30,2012 0.01<MDL ug/1 No Carbofuran Apr. 30,2012 0.01<MDL ug/1 No Carbon Tetrachloride Apr. 30,2012 0.16<MDL ug/1 No Chlordane (Total) Apr. 30,2012 0.01<MDL ug/1 No Chlorpyrifos Apr. 30,2012 0.02<MDL ug/1 No Cyanazine Apr. 30,2012 0.03<MDL ug/1 No Diazinon Apr. 30,2012 0.02<MDL ug/1 No Dicamba Apr. 30,2012 0.20<MDL ug/1 No 1,2 -Dichlorobenzene Apr. 30,2012 0.41<MDL ug/1 No 1,4 -Dichlorobenzene Apr. 30,2012 0.36<MDL ug/1 No Dichlorodiphenyltrichloroethane (DDT) + metabolites Apr. 30,2012 0.01<MDL ug/1 No 1,2-Dichloroethane Apr. 30,2012 0.35<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 124 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 1,1-Dichloroethylene (vinylidene chloride Apr. 30,2012 0.33<MDL ug/1 No Dichloromethane Apr. 30,2012 0.35<MDL ug/1 No 2-4 Dichlorophenol Apr. 30,2012 0.15<MDL ug/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) Apr. 30,2012 0.19<MDL ug/1 No Diclofop-methyl Apr. 30,2012 0.40<MDL ug/1 1 No Dimethoate Apr. 30,2012 0.03<MDL ug/1 No Dinoseb Apr. 30,2012 0.36<MDL ug/1 No Diquat Apr. 30,2012 1<MDL ug/1 No Diuron Apr. 30,2012 0.02<MDL ug/1 No Glyphosate Apr. 30,2012 6<MDL ug/1 No Heptachlor + Heptachlor Epoxide Apr. 30,2012 0.01<MDL ug/1 No Lindane (Total) Apr. 30,2012 0.01<MDL ug/1 No Malathion Apr. 30,2012 0.02<MDL ug/1 No Methoxychlor Apr. 30,2012 0.01<MDL ug/1 No Metolachlor Apr. 30,2012 0.01<MDL ug/1 No Metribuzin Apr. 30,2012 0.02<MDL ug/1 No Monochlorobenzene Apr. 30,2012 0.3<MDL Ug/1 No Paraquat Apr. 30,2012 1<MDL ug/1 No Parathion Apr. 30,2012 0.02<MDL ug/1 No Pentachlorophenol Apr. 30,2012 0.15<MDL ug/1 No Phorate Apr. 30,2012 0.01<MDL ug/1 No Picloram Apr. 30,2012 0.25<MDL ug/1 No Polychlorinated Biphenyls(PCB) Apr. 30,2012 0.04<MDL ug/1 No Prometryne Apr. 30,2012 0.03<MDL ug/1 No Simazine Apr. 30,2012 0.01<MDL ug/1 No THM (NOTE: show latest annual average) Oct. 16, 2013 8.8 ug/1 No Temephos Apr. 30,2012 0.01<MDL ug/1 No Terbufos Apr. 30,2012 0.01<MDL ug/1 No Tetrachloroethylene Apr. 30,2012 0.35<MDL ug/1 No 2,3,4,6-Tetrachlorophenol Apr. 30,2012 0.14<MDL ug/1 No Triallate Apr. 30,2012 0.01<MDL ug/1 No Trichloroethylene Apr. 30,2012 0.44<MDL ug/1 No 2,4,6 -Trichlorophenol Apr. 30,2012 0.25<MDL ug/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Apr. 30,2012 0.22<MDL ug/1 No Trifluralin Apr. 30,2012 0.02<MDL ug/1 No Vinyl Chloride Apr. 30,2012 0.17<MDL ug/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards: Parameter Result Value Unit of Measure Date of Sample Sodium 12.1 M /L Oct. 16, 2013 *alternative formats are available upon request Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 125 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 220001402 Horseshoe Highlands Water System Township of Oro-Medonte Large Municipal Residential January 1, 2013 to December 31, 2013 Complete if your Catezory is Lame Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario LOL 2X0 Complete for all other Catezories. Number of Designated Facilities served: None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] Number of Interested Authorities you report to: None Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report. List all Drinking -Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinkin Water System Number NA I NA Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 126 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge: [X] Public access/notice via the web [ ] Public access/notice via Government Office [X] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in April water bills Describe your Drinking -Water System Horseshoe Highlands is serviced with 3 phase, 600 volt power. Horseshoe Highlands is a ground water system with submersible pumps, with two separate lines supplying the pumping station. Raw water enters the pumphouse and is treated with Sodium Hypochlorite and the treated water then goes to a water tower located at the highest point of the subdivision. The treated water is stored in the water tower, with an operating capacity of 1280 cubic meters. The treated water is gravity fed into the distribution system. The system is equipped with an alarm system that monitors high/low pressure, high/low reservoir levels, AC failure, low well levels and pump failure. The distribution system consists of 300mm, 250mm, 200mm and 150mm PVC water mains, sixty one (61) hydrants, two (2) sample stations and fourty two (42) valve boxes. The water distribution system serves residential units, time-share units as part of the Highlands subdivision and Carriage Hills Resort, a Fire Hall and Police detachment and a golf course club house. List all water treatment chemicals used over this reporting period: Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [X] Install required equipment. Purchased a spare pump for well $ 31,480. [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred: No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre: Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 127 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) Fluoride (If the (min #)-(max #) (min #)-(max #) DWS provides No Raw 104 0 0 0 No Treated 52 0 0 52 <10-80 Distribution 116 0 0 116 <10-100 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report: NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument issued Number of Range of Results Result Grab (min #)-(max #) Jul. 31, 2012 Samples ug/1 Turbidity 8760 0.09-0.27 Chlorine 8760 0.30-1.20 Fluoride (If the NA NA DWS provides No Boron fluoridation) 8.2 ug/1 NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Jul. 31, 2012 0.02<MDL ug/1 No Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Jul. 31, 2012 0.02<MDL ug/1 No Arsenic Jul. 31, 2012 0.4 ug/1 No Barium Jul. 31, 2012 38.0 ug/1 No Boron Jul. 31, 2012 8.2 ug/1 No Cadmium Jul. 31, 2012 0.003<MDL ug/1 No Chromium Jul. 31, 2012 1.0 ug/1 No *Lead ug/1 No Mercury Jul. 31, 2012 0.02<MDL ug/1 No Selenium Jul. 31, 2012 1<MDL ug/1 No Sodium Oct. 16, 2013 4.40 mg/1 No Uranium Jul. 31, 2012 0.667 ug/1 No Fluoride Oct. 16, 2013 0.07 mg/1 No Nitrite Oct. 16, 2013 0.003<MDL mg/1 No Nitrate Oct. 16, 2013 1.61 mg/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 128 of 205 j 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Lr ontarb Drinking -Water Systems Regulation 0. Reg. 170/03 *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non -municipal seasonal residential systems, large non -municipal non-residential systems, and small non -municipal non-residential systems. Summary of lead testing under Schedule 15.1 during this reporting period: (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non -municipal year-round residential systems): Range of Lead Location Type Number of Results Number of Samples Exceedances (min#) — (max #) Plumbing 0 NA 0 Distribution 0 NA 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Apr. 30,2012 0.02<MDL ug/1 No Aldicarb Apr. 30,2012 0.01<MDL ug/1 No Aldrin + Dieldrin Apr. 30,2012 0.01<MDL ug/1 No Atrazine + N-dealkylated metobolites Apr. 30,2012 0.01<MDL ug/1 No Azin hos-meth 1 Apr. 30,2012 0.02<MDL ug/1 No Bendiocarb Apr. 30,2012 0.01<MDL ug/1 No Benzene Apr. 30,2012 0.32<1ML ug/1 No Benzo(a)pyrene Apr. 30,2012 0.004<MDL ug/1 No Bromox nil Apr. 30,2012 0.33<MDL ug/l No Carbaryl Apr. 30,2012 0.01<AML ug/1 No Carbofuran Apr. 30,2012 0.01<MDL ug/1 No Carbon Tetrachloride Apr. 30,2012 0.16<MDL ug/l No Chlordane (Total) Apr. 30,2012 0.01<MDL ug/1 No Chlorpyrifos Apr. 30,2012 0.02<AML u /l No Cyanazine Apr. 30,2012 0.03<MDL ug/1 No Diazinon Apr. 30,2012 0.02<MDL ug/1 No Dicamba Apr. 30,2012 0.20<MDL ug/1 No 1,2 -Dichlorobenzene Apr. 30,2012 0.41<MDL ug/1 No 1,4 -Dichlorobenzene Apr. 30,2012 0.36<AML ug/1 No Dichlorodiphenyltrichloroethane (DDT) + metabolites Apr. 30,2012 0.01<MDL ug/1 No 1,2-Dichloroethane Apr. 30,2012 0.35<MDL ug/1 No 1,1-Dichloroethylene (vinylidene chloride) Apr. 30,2012 0.33<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 129 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Dichloromethane Apr. 30,2012 0.35<MDL ug/1 No 2-4 Dichloro henol Apr. 30,2012 0.15<MDL ug/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) Apr. 30,2012 0.19<MDL ug/l No Diclofo -meth 1 Apr. 30,2012 0.40<MDL ug/1 No Dimethoate Apr. 30,2012 0.03<MDL ug/1 No Dinoseb Apr. 30,2012 0.36<MDL ug/1 No Dl uat Apr. 30,2012 1<MDL ug/1 I No Diuron Apr. 30,2012 0.02<MDL ug/l No Glyphosate Apr. 30,2012 6<MDL ug/1 No Heptachlor + Heptachlor Epoxide Apr. 30,2012 0.01<MDL ug/1 No Lindane (Total) Apr. 30,2012 0.01<MDL ug/1 No Malathion Apr. 30,2012 0.02<MDL ug/1 No Methoxychlor Apr. 30,2012 0.01<MDL ug/l No Metolachlor Apr. 30,2012 0.01<MDL ug/1 No Metribuzin Apr. 30,2012 0.02<MDL ug/1 No Monochlorobenzene Apr. 30,2012 0.3<MDL ug/1 No Paraquat Apr. 30,2012 1<MDL ug/l No Parathion Apr. 30,2012 0.02<MDL ug/l No Pentachlorophenol Apr. 30,2012 0.15<MDL ug/1 No Phorate Apr. 30,2012 0.01<MDL ug/1 No Picloram Apr. 30,2012 0.25<MDL ug/1 No Polychlorinated Biphenyls(PCB) Apr. 30,2012 0.04<MDL ug/l No Prometr ne Apr. 30,2012 0.03<MDL ug/1 I No Simazine Apr. 30,2012 0.01<MDL ug/1 No THM (NOTE: show latest annual average) Oct. 16, 2013 3.8 ug/1 No Teme hos Apr. 30,2012 0.01<MDL ug/l No Terbufos Apr. 30,2012 0.01<MDL ug/1 No Tetrachloroethylene Apr. 30,2012 0.35<MDL ug/1 No 2,3,4,6-Tetrachloro henol Apr. 30,2012 0.14<MDL ug/1 No Triallate Apr. 30,2012 0.01<MDL ug/l No Trichloroethylene Apr. 30,2012 0.44<MDL ug/l No 2,4,6 -Trichlorophenol Apr. 30,2012 0.25<MDL ug/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Apr. 30,2012 0.22<MDL ug/1 No Trifluralin Apr. 30,2012 0.02<MDL ug/1 No Vinyl Chloride Apr. 30,2012 0.17<MDL ug/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards: Parameter Result Value Unit of Measure Date of Sample None *alternative formats are available upon request Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 130 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 260001549 Lake Simcoe Regional Airport Lake Simcoe Regional Airport Large Non -Municipal, Non -Residential January 1, 2013 to December 31, 2013 Complete if your Catezory is Lame Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario LOL 2X0 Complete for all other Catezories. Number of Designated Facilities served: None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] Number of Interested Authorities you report to: None Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [x] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report. List all Drinking -Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinkin Water System Number N/A I N/A Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ] No[ ] Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 131 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge: [X] Public access/notice via the web [ ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Mail copy to the Airport Commission and the Simcoe Muskoka District Health Unit Describe your Drinking -Water System The Lake Simcoe Regional Airport is serviced with 220 Volt power, and a 25 kW standby natural gas generator. The maximum amount of Sodium Hypochlorite stored in this building is 40 litres. Lake Simcoe Regional Airport is a ground water system with two (2) wells with submersible pumps, with two (2) separate lines supplying the pumping station. Raw water enters the pumping station and is treated with Sodium Hypochlorite. The treated water then goes to three pressure tanks located in the pumping station. The submersible pumps come on at 50 P.S.I. and pump into the pressure tanks and shut off at 70 P.S.I. Well numbers two (2) and three (3) alternate every other time they are called for to pump pressure to the system. The treated water is distributed from the pressure tanks to the distribution system. The chlorinator comes on when the wells are on. The distribution system consists of 29m of 450mm diameter water main (contact main), 546m of 150mm diameter PVC water main, four (4) 150mm valve boxes and a 25mm blow off. The water distribution system supplies water to the airport and five lots in the southwest commercial area. A Chlorine Residual Analyzer and Turbidimeter have been installed for continuous monitoring and recording of free chlorine residual and turbidity with a 24-hour call out system. List all water treatment chemicals used over this reporting period: Sodium Hypochlorite (Liquid Chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred: No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre: Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date None Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 132 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) Chlorine (min #)-(max #) (min #)-(max #) Fluoride (If the Raw 52 0 0 0 Treated 26 0 0 0 Distribution 26 0 0 0 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report: NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Number of Range of Results Unit of Measure Grab (min #)-(max #) July 16, 2013 Samples ug/1 Turbidity 8760/24 0.18-0.42 Chlorine 8760/136 0.25-3.0 Fluoride (If the July 16, 2013 165 DWS provides No Boron fluoridation) 8.1 ug/1 NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Antimony July 16, 2013 0.02<MDL ug/1 No Arsenic July 16, 2013 1.3 ug/1 No Barium July 16, 2013 165 ug/1 No Boron July 16, 2013 8.1 ug/1 No Cadmium July 16, 2013 0.003<MDL ug/1 No Chromium July 16, 2013 0.5<MDL ug/1 No *Lead ug/1 No Mercury July 16, 2013 0.01<MDL ug/1 No Selenium July 16, 2013 1<MDL ug/1 No Sodium Oct. 23, 2013 7.77 mg/l No Uranium July 16, 2013 0.520 ug/1 No Fluoride Oct. 23, 2013 1 0.09 mg/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 133 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Nitrite Oct. 16, 2013 0.003<MDL mg/1 No Nitrate Oct. 16, 2013 0.006<MDL mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non -municipal seasonal residential systems, large non -municipal non-residential systems, and small non -municipal non-residential systems. Summary of lead testing under Schedule 15.1 during this reporting period: (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non -municipal year-round residential systems): Range of Lead Location Type Number of Results Number of Samples Exceedances (min#) — (max #) Plumbing Distribution Summary of Organic parameters sampled during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Apr. 27, 2011 0.11<MDL ug/1 No Aldicarb Apr. 27, 2011 0.01<MDL ug/1 No Aldrin + Dieldrin Apr. 27, 2011 0.01<MDL ug/1 No Atrazine + N-dealkylated metobolites Apr. 27, 2011 0.01<MDL ug/1 No Azin hos-meth 1 Apr. 27, 2011 0.02<MDL ug/1 No Bendiocarb Apr. 27, 2011 0.01<MDL ug/1 No Benzene Apr. 27, 2011 0.37<MDL ug/1 No Benzo(a)pyrene Apr. 27, 2011 0.004<MDL ug/1 I No Bromox nil Apr. 27, 2011 0.33<MDL ug/1 No Carbaryl Apr. 27, 2011 0.01<MDL ug/1 No Carbofuran Apr. 27, 2011 0.01<MDL ug/1 No Carbon Tetrachloride Apr. 27, 2011 0.16<MDL ug/1 No Chlordane (Total) Apr. 27, 2011 0.01<MDL ug/1 No Chlorpyrifos Apr. 27, 2011 0.02<MDL ug/1 No Cyanazine Apr. 27, 2011 0.03<MDL ug/1 No Diazinon Apr. 27, 2011 0.02<MDL ug/1 No Dicamba Apr. 27, 2011 0.20<MDL ug/1 No 1,2 -Dichlorobenzene Apr. 27, 2011 0.41<MDL ug/1 No 1,4 -Dichlorobenzene Apr. 27, 2011 0.36<MDL ug/1 No Dichlorodiphenyltrichloroethane (DDT) + metabolites Apr. 27, 2011 0.01<MDL ug/1 No 1,2-Dichloroethane Apr. 27, 2011 0.35<MDL ug/1 No 1,1-Dichloroethylene (vinylidene chloride) Apr. 27, 2011 0.33<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 134 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Dichloromethane Apr. 27, 2011 0.35<MDL ug/1 No 2-4 Dichloro henol Apr. 27, 2011 0.15<MDL ug/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) Apr. 27, 2011 0.19<MDL ug/l No Diclofo -meth 1 Apr. 27, 2011 0.40<MDL ug/1 No Dimethoate Apr. 27, 2011 0.03<MDL ug/1 No Dinoseb Apr. 27, 2011 0.36<MDL ug/1 No Dl uat Apr. 27, 2011 1 <MDL ug/1 I No Diuron Apr. 27, 2011 0.03<MDL ug/l No Glyphosate Apr. 27, 2011 6<MDL ug/1 No Heptachlor + Heptachlor Epoxide Apr. 27, 2011 0.01<MDL ug/1 No Lindane (Total) Apr. 27, 2011 0.01<MDL ug/1 No Malathion Apr. 27, 2011 0.02<MDL ug/1 No Methoxychlor Apr. 27, 2011 0.01<MDL ug/l No Metolachlor Apr. 27, 2011 0.01<MDL ug/1 No Metribuzin Apr. 27, 2011 0.02<MDL ug/1 No Monochlorobenzene Apr. 27, 2011 0.3<MDL ug/1 No Paraquat Apr. 27, 2011 1 <MDL ug/l No Parathion Apr. 27, 2011 0.02<MDL ug/l No Pentachlorophenol Apr. 27, 2011 0.15<MDL ug/1 No Phorate Apr. 27, 2011 0.01<MDL ug/1 No Picloram Apr. 27, 2011 0.25<MDL ug/1 No Polychlorinated Biphenyls(PCB) Apr. 27, 2011 0.04<MDL ug/l No Prometr ne Apr. 27, 2011 0.03<MDL ug/1 I No Simazine Apr. 27, 2011 0.01<MDL ug/1 No THM (NOTE: show latest annual average) Oct. 16, 2013 21 ug/1 No Teme hos Apr. 27, 2011 0.01<MDL ug/l No Terbufos Apr. 27, 2011 0.01<MDL ug/1 No Tetrachloroethylene Apr. 27, 2011 0.35<MDL ug/1 No 2,3,4,6-Tetrachloro henol Apr. 27, 2011 0.14<MDL ug/1 No Triallate Apr. 27, 2011 0.01<MDL ug/l No Trichloroethylene Apr. 27, 2011 0.43<MDL ug/l No 2,4,6 -Trichlorophenol Apr. 27, 2011 0.25<MDL ug/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Apr. 27, 2010 0.22<MDL ug/1 No Trifluralin Apr. 27, 2011 0.02<MDL ug/1 No Vinyl Chloride Apr. 27, 2011 0.17<MDL ug/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards: Parameter Result Value Unit of Measure Date of Sample None *alternative formats are available upon request Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 135 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 220004135 Maplewood Water System Township of Oro-Medonte Small Municipal Residential January 1, 2013 to December 31, 2013 Complete if your Catezory is Lame Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario LOL 2X0 Complete for all other Catezories. Number of Designated Facilities served: None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] NA Number of Interested Authorities you report to: None Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] NA Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report. List all Drinking -Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinkin Water System Number NA I NA Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 136 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge: [X] Public access/notice via the web [ ] Public access/notice via Government Office [X] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in April water bills Describe your Drinking -Water System Maplewood is serviced with 220 Volt power and a 20 kW standby natural gas emergency generator. Maplewood is a ground water system with two wells. Three in- line aerators are placed in line on the well line to remove sulphur gas. Raw water enters the pumphouse and is treated with Sodium Hypochlorite and the treated water then goes to a two -celled, 91 m3 reservoir. The treated water is pumped into the distribution system with two High Lift distribution pumps located in the pumping station. The distribution system consists of 150mm and 50 mm watermain, three (3) blow off valves and two (2) sample stations. The water distribution supplies residential homes with water. A Chlorine Residual Analyzer and Turdibimeter have been installed for continuous monitoring and recording of free chlorine and turbidity with a 24-hour alarm call out system. List all water treatment chemicals used over this reporting period: Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred: No significant expenses were incurred for the water system during the reporting period. Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 137 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre: Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date Apr. 15, Boil Water 0 CFU/ Sampled for Lifted Boil 2013 Advisory while (min #)-(max #) 100ml Bacti after Work Water DWS provides cleaning Reservoir Raw 52 0 Completed Advisory Treated 26 0 0 0 Apr 25 Oct. 16/13 Sodium 124.9 1 M /L I Resam le I Oct. 23/13 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) Fluoride (If the (min #)-(max #) (min #)-(max #) DWS provides Raw 52 0 0 0 Treated 26 0 0 0 Distribution 30 0 0 26 <10-20 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report: NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument issued Number of Range of Results Result Grab (min #)-(max #) ug/1 Samples Arsenic Turbidity 8760 0.16-0.46 Chlorine 8760 0.30-1.20 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable ug/1 No Arsenic July 16, 2013 1.1 Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Antimony July 16, 2013 0.02<MDL ug/1 No Arsenic July 16, 2013 1.1 ug/1 No Barium July 16, 2013 148 ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 138 of 205 j 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Lr ontarb Drinking -Water Systems Regulation 0. Reg. 170/03 Boron July 16, 2013 38 ug/1 No Cadmium July 16, 2013 0.003<MDL ug/1 No Chromium July 16, 2013 0.5<MDL ug/1 No *Lead Apr. 27, 2011 0.01<MDL ug/1 No Mercury July 16, 2013 0.01<MDL ug/1 No Selenium July 16, 2013 1<MDL ug/1 No **Sodium Oct. 16, 2013 24.9 mg/1 Yes Uranium July 16, 2013 15 ug/1 No Fluoride Oct. 16, 2013 0.11 mg/1 No Nitrite Oct. 16, 2013 0.003<MDL mg/1 No Nitrate Oct. 16, 2013 0.006<MDL mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non -municipal seasonal residential systems, large non -municipal non-residential systems, and small non -municipal non-residential systems. "Note that Sodium levels are tested more frequently than required by the regulations by the Township. The regulations only require it to be tested & reported every 60 months. A Sodium exceedance was reported during the 2013 reporting period for Maplewood to Spills Action/MOE and the Health Unit as required. Summary of lead testing under Schedule 15.1 during this reporting period: (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non -municipal year-round residential systems): Range of Lead Location Type Number of Results Number of Samples Exceedances (min#) — (max #) Plumbing 0 NA 0 Distribution 0 NA 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Apr. 27, 2011 0.02<AML ug/1 No Aldicarb Apr. 27, 2011 0.01<MDL ug/1 No Aldrin + Dieldrin Apr. 27, 2011 0.01<MDL ug/l No Atrazine + N-dealkylated metobolites Apr. 27, 2011 0.01<MDL ug/1 No Azinphos-methyl Apr. 27, 2011 0.02<MDL ug/1 No Bendiocarb Apr. 27, 2011 0.01<AML ug/1 No Benzene Apr. 27, 2011 0.32<T%ML ug/1 No Benzo(a)pyrene Apr. 27, 2011 0.004<MDL ug/1 No Bromoxynil Apr. 27, 2011 0.33<MDL ug/1 No Carbaryl Apr. 27, 2011 0.01<AML ug/1 No Carbofuran Apr. 27, 2011 0.01<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 139 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Carbon Tetrachloride Apr. 27, 2011 0.16<MDL ug/1 No Chlordane (Total) Apr. 27, 2011 0.01<MDL ug/1 No Chlorpyrifos Apr. 27, 2011 0.02<MDL ug/1 No Cyanazine Apr. 27, 2011 0.03<MDL ug/1 No Diazinon Apr. 27, 2011 0.02<MDL ug/1 No Dicamba Apr. 27, 2011 0.20<MDL ug/1 No 1,2 -Dichlorobenzene Apr. 27, 2011 0.41<MDL ug/1 No 1,4 -Dichlorobenzene Apr. 27, 2011 0.36<MDL ug/1 No Dichlorodiphenyltrichloroethane (DDT) + metabolites Apr. 27, 2011 0.01<MDL ug/1 No 1,2-Dichloroethane Apr. 27, 2011 0.35<MDL ug/1 No 1,1-Dichloroethylene (vinylidene chloride) Apr. 27, 2011 0.33<MDL ug/1 No Dichloromethane Apr. 27, 2011 0.35<MDL ug/1 No 2-4 Dichlorophenol Apr. 27, 2011 0.15<MDL ug/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) Apr. 27, 2011 0.19<MDL ug/1 No Diclofop-methyl Apr. 27, 2011 0.13<MDL ug/1 No Dimethoate Apr. 27, 2011 0.40<MDL ug/1 No Dinoseb Apr. 27, 2011 0.36<MDL ug/1 No Diquat Apr. 27, 2011 1<MDL ug/1 No Diuron Apr. 27, 2011 0.03<MDL ug/1 No Glyphosate Apr. 27, 2011 6<MDL ug/1 No Heptachlor + Heptachlor Epoxide Apr. 27, 2011 0.01<MDL ug/1 No Lindane (Total) Apr. 27, 2011 0.01<MDL ug/1 No Malathion Apr. 27, 2011 0.02<MDL ug/1 No Methoxychlor Apr. 27, 2011 0.01<MDL ug/1 No Metolachlor Apr. 27, 2011 0.01<MDL ug/1 No Metribuzin Apr. 27, 2011 0.02<MDL ug/1 No Monochlorobenzene Apr. 27, 2011 0.30<MDL ug/1 No Paraquat Apr. 27, 2011 1<MDL ug/1 No Parathion Apr. 27, 2011 0.02<MDL ug/1 No Pentachlorophenol Apr. 27, 2011 0.15<MDL ug/1 No Phorate Apr. 27, 2011 0.01<MDL ug/1 No Picloram Apr. 27, 2011 0.25<MDL ug/1 No Polychlorinated Biphenyls(PCB) Apr. 27, 2011 0.04<MDL ug/1 No Prometryne Apr. 27, 2011 0.03<MDL ug/1 No Simazine Apr. 27, 2011 0.01<MDL ug/1 No THM (NOTE: show latest annual average) Oct. 16, 2013 19 ug/1 No Temephos Apr. 27, 2011 0.01<MDL ug/1 No Terbufos Apr. 27, 2011 0.01<MDL ug/1 No Tetrachloroethylene Apr. 27, 2011 0.35<MDL ug/1 No 2,3,4,6-Tetrachlorophenol Apr. 27, 2011 0.14<MDL ug/1 No Triallate Apr. 27, 2011 0.01<MDL ug/1 No Trichloroethylene Apr. 27, 2011 0.43<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 140 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 2,4,6 -Trichlorophenol Apr. 27, 2011 0.25<MDL ug/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Apr. 27, 2011 0.22<MDL ug/1 No Trifluralin Apr. 27, 2011 0.02<MDL ug/1 No Vinyl Chloride Apr. 27, 2011 0.17<MDL ug/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards: Parameter Result Value Unit of Measure Date of Sample Sodium 24.9 M /L October 16, 2013 *alternative formats are available upon request Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 6 of 5 Page 141 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 220003920 Medonte Hills Well Supply Township of Oro-Medonte Large Municipal Residential January 1, 2013 to December 31, 2013 Complete if your Catezory is Lame Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario LOL 2X0 Complete for all other Catezories. Number of Designated Facilities served: None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] Number of Interested Authorities you report to: None Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report. List all Drinking -Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinkin Water System Number NA I NA Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 6 Page 142 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge: [X] Public access/notice via the web [ ] Public access/notice via Government Office [X] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in April water bills Describe your Drinking -Water System Medonte Hills is serviced with 220 Volt power and a 25 kW standby natural gas emergency generator. Medonte Hills is a ground water system with two (2) wells with submersible pumps, with two (2) separate lines supplying the pumping station. Raw water enters the pumphouse and is treated with Sodium Hypochlorite. The treated water is stored a standpipe. Treated water is distributed from the pumping station by 2 high lift pumps through two (2) separate lines. One is for the top zone and the other is for the lower zone. The lower zone is pressure controlled with a pressure -reducing valve located in the pumping station. The valve is required because of the elevation of the subdivision (lower zone) in relation to the pumping station. The system is equipped with an alarm system that monitors high/low pressure. The distribution system consists of of 150mm watermains in the lower zone (Snowshoe Trail) and 50mm (2") and 75mm (3") watermains in the upper zone. The water distribution system services residential homes. The Township has installed a pumping station on Alpine Drive to help increase pressure in the upper zone. A Chlorine Residual Analyzer and Turbidimeter have been installed for continuous monitoring and recording of free chlorine residual and turbidity with a 24-hour alarm call out system. List all water treatment chemicals used over this reporting period: Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred: No significant expenses were incurred for the water system during the reporting period. Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 6 Page 143 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre: Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date Jan. 17/12 Boil your water 0 CFU/100 ml none Lifted Results issued to connect (min #)-(max #) Fluoride (If the (min #)-(max #) the boil DWS provides new water main Raw 104 0 0 your to existing main 0 0-1 53 water Distribution 106 0 0 106 <10-250 Jan. 23, 2012 Sept. 3/13 Total Coliform 1 CFU/ Resample Sept. 100m1 5/13 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) Fluoride (If the (min #)-(max #) (min #)-(max #) DWS provides Raw 104 0 0 0 Treated 53 0 0-1 53 60-370 Distribution 106 0 0 106 <10-250 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report: NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Not Applicable Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 6 Page 144 of 205 Number of Range of Results Grab (min #)-(max #) Samples Turbidity 8760 0.24-0.46 Chlorine 8760 0.30-1.20 Fluoride (If the NA NA DWS provides fluoridation) NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Not Applicable Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 6 Page 144 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Jul. 31, 2012 0.02<MDL ug/1 No Arsenic Jul. 31, 2012 0.2<MDL ug/1 No Barium Jul. 31, 2012 70.1 ug/1 No Boron Jul. 31, 2012 7.4 ug/1 No Cadmium Jul. 31, 2012 0.003<MDL ug/1 No Chromium Jul. 31, 2012 2.2 ug/1 No *Lead ug/1 No Mercury Jul. 31, 2012 0.02<MDL ug/1 No Selenium Jul. 31, 2012 0.619 ug/1 No Sodium Oct. 16, 2013 5.38 mg/1 No Uranium Jul. 31, 2012 3.3 ug/1 No Fluoride Oct. 16, 2013 0.07 mg/1 No Nitrite Oct. 16, 2013 0.003<MDL mg/1 No Nitrate Oct. 16, 2013 1.03 mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non -municipal seasonal residential systems, large non -municipal non-residential systems, and small non -municipal non-residential systems. Summary of lead testing under Schedule 15.1 during this reporting period: (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non -municipal year-round residential systems): Range of Lead Location Type Number of Results Number of Samples Exceedances (min#) — (max #) Plumbing 0 NA 0 Distribution 0 NA 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Apr. 30,2012 0.02<MDL ug/1 No Aldicarb Apr. 30,2012 0.01<MDL ug/1 No Aldrin + Dieldrin Apr. 30,2012 0.01<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 6 Page 145 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Atrazine + N-dealkylated metobolites Apr. 30,2012 0.01<MDL ug/1 No Azin hos-meth 1 Apr. 30,2012 0.02<MDL ug/1 No Bendiocarb Apr. 30,2012 0.01<MDL ug/1 No Benzene Apr. 30,2012 0.32<MDL ug/1 No Benzo(a)pyrene Apr. 30,2012 0.004<MDL ug/1 No Bromox nil Apr. 30,2012 0.33<MDL ug/1 No Carbaryl Apr. 30,2012 0.01<MDL ug/1 No Carbofuran Apr. 30,2012 0.01<MDL ug/1 No Carbon Tetrachloride Apr. 30,2012 0.16<MDL ug/1 No Chlordane (Total) Apr. 30,2012 0.01<MDL ug/1 No Chlorpyrifos Apr. 30,2012 0.02<MDL ug/1 No Cyanazine Apr. 30,2012 0.03<MDL ug/1 No Diazinon Apr. 30,2012 0.02<MDL ug/1 No Dicamba Apr. 30,2012 0.20<MDL ug/1 No 1,2 -Dichlorobenzene Apr. 30,2012 0.41<MDL ug/1 No 1,4 -Dichlorobenzene Apr. 30,2012 0.36<MDL ug/1 No Dichlorodiphenyltrichloroethane (DDT) + metabolites Apr. 30,2012 0.01<MDL ug/1 No 1,2-Dichloroethane Apr. 30,2012 0.35<MDL ug/1 No 1,1-Dichloroethylene (vinylidene chloride) Apr. 30,2012 0.33<MDL ug/1 No Dichloromethane Apr. 30,2012 0.35<MDL ug/1 No 2-4 Dichloro henol Apr. 30,2012 0.15<MDL ug/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) Apr. 30,2012 0.19<MDL ug/1 No Diclofo -meth 1 Apr. 30,2012 0.40<MDL ug/1 No Dimethoate Apr. 30,2012 0.03<MDL ug/1 No Dinoseb Apr. 30,2012 0.36<MDL ug/1 No Dl uat Apr. 30,2012 1<MDL ug/1 I No Diuron Apr. 30,2012 0.02<MDL ug/1 No Glyphosate Apr. 30,2012 6<MDL ug/1 No Heptachlor + Heptachlor Epoxide Apr. 30,2012 0.01<MDL ug/1 No Lindane (Total) Apr. 30,2012 0.01<MDL ug/1 No Malathion Apr. 30,2012 0.02<MDL ug/1 No Methoxychlor Apr. 30,2012 0.01<MDL ug/1 No Metolachlor Apr. 30,2012 0.01<MDL ug/1 No Metribuzin Apr. 30,2012 0.02<MDL ug/1 No Monochlorobenzene Apr. 30,2012 0.3<MDL ug/1 No Paraquat Apr. 30,2012 1<MDL ug/1 No Parathion Apr. 30,2012 0.02<MDL ug/1 No Pentachlorophenol Apr. 30,2012 0.15<MDL ug/1 No Phorate Apr. 30,2012 0.01<MDL ug/1 No Picloram Apr. 30,2012 0.25<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 6 Page 146 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Polychlorinated Biphenyls(PCB) Apr. 30,2012 0.04<MDL ug/1 No Prometr ne Apr. 30,2012 0.03<MDL ug/1 No Simazine Apr. 30,2012 0.01<MDL ug/l No THM (NOTE: show latest annual average) Oct. 16, 2013 3.5 ug/l No Teme hos Apr. 30,2012 0.01<MDL ug/1 No Terbufos Apr. 30,2012 0.01<MDL ug/1 No Tetrachloroethylene Apr. 30,2012 0.35<MDL ug/l No 2,3,4,6-Tetrachloro henol Apr. 30,2012 0.14<MDL ug/l No Triallate Apr. 30,2012 0.01<MDL ug/1 No Trichloroethylene Apr. 30,2012 0.44<MDL ug/1 No 2,4,6 -Trichlorophenol Apr. 30,2012 0.25<MDL ug/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Apr. 30,2012 0.22<MDL ug/1 No Trifluralin Apr. 30,2012 0.02<MDL ug/1 No Vinyl Chloride Apr. 30,2012 0.17<MDL ug/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards: Parameter Result Value Unit of Measure Date of Sample None *alternative formats are available upon request Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 6 of 6 Page 147 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 220010752 Robincrest Water Supply Township of Oro-Medonte Large Municipal Residential January 1, 2013 to December 31, 2013 Complete if your Catezory is Larze Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario LOL 2X0 Complete for all other Catezories. Number of Designated Facilities served: 1 Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [X] No [ ] Number of Interested Authorities you report to: 1 Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [X] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report. List all Drinking -Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System NameDrinkin Water System Number NA I NA Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 148 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge: [X] Public access/notice via the web [ ] Public access/notice via Government Office [X] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in April water bills Describe your Drinking -Water System Robincrest is a ground water system with two wells with submersible pumps, supplying water to the pumping station. Raw water enters the pumphouse and is treated with Sodium Hypochlorite and the treated water then goes to two reservoirs. The treated water is pumped into the distribution system with three High Lift distribution pumps located in the pumphouse. A diesel -operated generator is located in the pumphouse, which supplies power to the pumphouse during power failures. The distribution system consists of 200 mm and 150 mm watermains, 36 hydrants and 32 main valve boxes. The water distribution system supplies homes and the Moonstone Public School with water. A Chlorine Residual Analyzer and Turbidimeter have been installed for continuous monitoring and recording of free chlorine residual and turbidity with a 24-hour alarm call out system. List all water treatment chemicals used over this reporting period: Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred: No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre: Incident Date Parameter Result Unit of Corrective Action Corrective Measure Action Date Oct. 15, Total Coliforms 5 Cfu/100 Flushed and Oct. 17, 2013 ml resam led 2013 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 149 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) Fluoride (If the (min #)-(max #) (min #)-(max #) DWS provides No Raw 104 0 0 0 No Treated 52 0 0-5 52 <10-10 Distribution 107 0 0 107 <10-2.0x10 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report: NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Not Applicable Calcium Se t. 9, 2013 123 Mg/1 Not Applicable Hardness Se t. 9, 2013 418 Mg/1 Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Number of Range of Results Unit of Measure Grab (min #)-(max #) Jul. 31, 2012 Samples ug/1 Turbidity 8760 0.29-0.55 Chlorine 8760 0.30-1.20 Fluoride (If the NA NA DWS provides No Boron fluoridation) 15 ug/1 NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Not Applicable Calcium Se t. 9, 2013 123 Mg/1 Not Applicable Hardness Se t. 9, 2013 418 Mg/1 Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Jul. 31, 2012 0.02<MDL ug/1 No Arsenic Jul. 31, 2012 0.2<MDL ug/1 No Barium Jul. 31, 2012 182 ug/1 No Boron Jul. 31, 2012 15 ug/1 No Cadmium Jul. 31, 2012 0.003 ug/1 No Chromium Jul. 31, 2012 1.6 ug/1 No *Lead ug/1 No Mercury Jul. 31, 2012 0.02<MDL ug/1 No Selenium Jul. 31, 2012 1<MDL ug/1 No Sodium Oct. 16, 2013 14.0 mg/1 No Uranium Jul. 31, 2012 0.821 ug/1 No Fluoride Oct. 16, 2013 1 0.06<MDL mg/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 150 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Nitrite Oct. 16, 2013 0.003<MDL mg/1 No Nitrate Oct. 16, 2013 4.74 mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non -municipal seasonal residential systems, large non -municipal non-residential systems, and small non -municipal non-residential systems. Summary of lead testing under Schedule 15.1 during this reporting period: (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non -municipal year-round residential systems): Range of Lead Location Type Number of Results Number of Samples Exceedances (min#) — (max #) Plumbing 0 NA 0 Distribution 0 NA 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Apr. 30,2012 0.02<MDL ug/1 No Aldicarb Apr. 30,2012 0.01<MDL ug/1 No Aldrin + Dieldrin Apr. 30,2012 0.01<MDL ugll No Atrazine + N-dealkylated metobolites Apr. 30,2012 0.01<MDL ug/1 No Azin hos-meth 1 Apr. 30,2012 0.02<MDL ug/1 No Bendiocarb Apr. 30,2012 0.01<MDL ug/1 No Benzene Apr. 30,2012 0.32<MDL ug/1 No Benzo(a)pyrene Apr. 30,2012 0.004<MDL ug/1 I No Bromox nil Apr. 30,2012 0.33<MDL ug/1 No Carbaryl Apr. 30,2012 0.01<MDL ug/1 No Carbofuran Apr. 30,2012 0.01<MDL ug/1 No Carbon Tetrachloride Apr. 30,2012 0.16<MDL ug/1 No Chlordane (Total) Apr. 30,2012 0.01<MDL ug/1 No Chlorpyrifos Apr. 30,2012 0.02<MDL ug/1 No Cyanazine Apr. 30,2012 0.03<MDL ug/1 No Diazinon Apr. 30,2012 0.02<MDL ug/1 No Dicamba Apr. 30,2012 0.20<MDL ug/1 No 1,2 -Dichlorobenzene Apr. 30,2012 0.41<MDL ug/1 No 1,4 -Dichlorobenzene Apr. 30,2012 0.36<MDL ug/1 No Dichlorodiphenyltrichloroethane (DDT) + metabolites Apr. 30,2012 0.01<MDL ug/1 No 1,2-Dichloroethane Apr. 30,2012 0.35<MDL ug/1 No 1,1-Dichloroethylene (vinylidene chloride) Apr. 30,2012 0.33<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 151 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... [/r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Dichloromethane Apr. 30,2012 0.35<MDL ug/1 No 2-4 Dichloro henol Apr. 30,2012 0.15<MDL ug/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) Apr. 30,2012 0.19<MDL ug/l No Diclofo -meth 1 Apr. 30,2012 0.40<MDL ug/1 No Dimethoate Apr. 30,2012 0.03<MDL ug/1 No Dinoseb Apr. 30,2012 0.36<MDL ug/1 No Dl uat Apr. 30,2012 1<MDL ug/1 I No Diuron Apr. 30,2012 0.02<MDL ug/l No Glyphosate Apr. 30,2012 6<MDL ug/1 No Heptachlor + Heptachlor Epoxide Apr. 30,2012 0.01<MDL ug/1 No Lindane (Total) Apr. 30,2012 0.01<MDL ug/1 No Malathion Apr. 30,2012 0.02<MDL ug/1 No Methoxychlor Apr. 30,2012 0.01<MDL ug/l No Metolachlor Apr. 30,2012 0.01<MDL ug/1 No Metribuzin Apr. 30,2012 0.02<MDL ug/1 No Monochlorobenzene Apr. 30,2012 0.3<MDL ug/1 No Paraquat Apr. 30,2012 1<MDL ug/l No Parathion Apr. 30,2012 0.02<MDL ug/l No Pentachlorophenol Apr. 30,2012 0.15<MDL ug/1 No Phorate Apr. 30,2012 0.01<MDL ug/1 No Picloram Apr. 30,2012 0.25<MDL ug/1 No Polychlorinated Biphenyls(PCB) Apr. 30,2012 0.04<MDL ug/l No Prometr ne Apr. 30,2012 0.03<MDL ug/1 I No Simazine Apr. 30,2012 0.01<MDL ug/1 No THM (NOTE: show latest annual average) Oct. 16, 2013 6.3 ug/1 No Teme hos Apr. 30,2012 0.01<MDL ug/l No Terbufos Apr. 30,2012 0.01<MDL ug/1 No Tetrachloroethylene Apr. 30,2012 0.35<MDL ug/1 No 2,3,4,6-Tetrachloro henol Apr. 30,2012 0.14<MDL ug/1 No Triallate Apr. 30,2012 0.01<MDL ug/l No Trichloroethylene Apr. 30,2012 0.44<MDL ug/l No 2,4,6 -Trichlorophenol Apr. 30,2012 0.25<MDL ug/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Apr. 30,2012 0.22<MDL ug/1 No Trifluralin Apr. 30,2012 0.02<MDL ug/1 No Vinyl Chloride Apr. 30,2012 0.17<MDL ug/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards: Parameter Result Value Unit of Measure Date of Sample Sodium 14.0 m /L Oct. 16, 2013 *alternative formats are available upon request Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 152 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 220005198 Shanty Bay Water Supply Township of Oro-Medonte Large Municipal Residential January 1, 2013 to December 31, 2013 Complete if your Catezory is Larze Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario LOL 2X0 Complete for all other Catezories. Number of Designated Facilities served: 1 Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [X] No [ ] Number of Interested Authorities you report to: 1 Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [X] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report. List all Drinking -Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinkin Water System Number NA I NA Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 153 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge: [X] Public access/notice via the web [ ] Public access/notice via Government Office [X] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in April water bills Describe your Drinking -Water System The Shanty Bay distribution system currently supplies residential homes, a fire hall and the Shanty Bay Public School. The water system is comprised of 41 fire hydrants, three (3) sample stations, one (1) blow -off, 41 valve boxes and 150mm diameter polyvinyl chloride (PVC) watermain. There is a storage standpipe and disinfection is achieved through chlorination. There are no commercial, one industrial and one institutional connections. All of the service connections are metered. List all water treatment chemicals used over this reporting period: Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred: No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre: Incident Parameter Result Unit of Corrective Action Corrective Date Measure Action Date Sept. 3, Total Coliform 53 CFU/ Flush & Sept. 5, 2013 100ml Resam le 2013 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 154 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) Fluoride (If the (min #)-(max #) (min #)-(max #) DWS provides No Raw 156 0 0 0 No Treated 52 0 0 52 <10-500 Distribution 107 0 0-53 107 <10-10 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report: NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument issued Number of Range of Results Result Grab (min #)-(max #) Jul. 31, 2012 Samples ug/1 Turbidity 8760 0.12- 0.36 Chlorine 8760 0.3-1.2 Fluoride (If the NA NA DWS provides No Boron fluoridation) 21 ug/1 NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Jul. 31, 2012 0.02<MDL ug/1 No Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Jul. 31, 2012 0.02<MDL ug/1 No Arsenic Jul. 31, 2012 0.2<MDL ug/1 No Barium Jul. 31, 2012 145 ug/1 No Boron Jul. 31, 2012 21 ug/1 No Cadmium Jul. 31, 2012 0.003<MDL ug/1 No Chromium Jul. 31, 2012 0.6 ug/1 No *Lead ug/1 No Mercury Jul. 31, 2012 0.02<MDL ug/1 No Selenium Jul. 31, 2012 1<MDL ug/1 No Sodium Oct. 16, 2013 14.4 mg/1 No Uranium Jul. 31, 2012 0.313 ug/1 No Fluoride Oct. 16, 2013 0.16 mg/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 155 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Nitrite Oct. 16, 2013 0.003<MDL mg/1 No Nitrate Oct. 16, 2013 0.111 mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non -municipal seasonal residential systems, large non -municipal non-residential systems, and small non -municipal non-residential systems. Summary of lead testing under Schedule 15.1 during this reporting period: (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non -municipal year-round residential systems): Range of Lead Location Type Number of Results Number of Samples Exceedances (min#) — (max #) Plumbing 0 NA 0 Distribution 0 NA 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Apr. 30,2012 0.02<MDL ug/1 No Aldicarb Apr. 30,2012 0.01<MDL ug/1 No Aldrin + Dieldrin Apr. 30,2012 0.01<MDL ugll No Atrazine + N-dealkylated metobolites Apr. 30,2012 0.01<MDL ug/1 No Azin hos-meth 1 Apr. 30,2012 0.02<MDL ug/1 No Bendiocarb Apr. 30,2012 0.01<MDL ug/1 No Benzene Apr. 30,2012 0.32<MDL ug/1 No Benzo(a)pyrene Apr. 30,2012 0.004<MDL ug/1 I No Bromox nil Apr. 30,2012 0.33<MDL ug/1 No Carbaryl Apr. 30,2012 0.01<MDL ug/1 No Carbofuran Apr. 30,2012 0.01<MDL ug/1 No Carbon Tetrachloride Apr. 30,2012 0.16<MDL ug/1 No Chlordane (Total) Apr. 30,2012 0.01<MDL ug/1 No Chlorpyrifos Apr. 30,2012 0.02<MDL ug/1 No Cyanazine Apr. 30,2012 0.03<MDL ug/1 No Diazinon Apr. 30,2012 0.02<MDL ug/1 No Dicamba Apr. 30,2012 0.20<MDL ug/1 No 1,2 -Dichlorobenzene Apr. 30,2012 0.41<MDL ug/1 No 1,4 -Dichlorobenzene Apr. 30,2012 0.36<MDL ug/1 No Dichlorodiphenyltrichloroethane (DDT) + metabolites Apr. 30,2012 0.01<MDL ug/1 No 1,2-Dichloroethane Apr. 30,2012 0.35<MDL ug/1 No 1,1-Dichloroethylene (vinylidene chloride) Apr. 30,2012 0.33<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 156 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... [/r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Dichloromethane Apr. 30,2012 0.35<MDL ug/1 No 2-4 Dichloro henol Apr. 30,2012 0.15<MDL ug/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) Apr. 30,2012 0.19<MDL ug/l No Diclofo -meth 1 Apr. 30,2012 0.40<MDL ug/1 No Dimethoate Apr. 30,2012 0.03<MDL ug/1 No Dinoseb Apr. 30,2012 0.36<MDL ug/1 No Dl uat Apr. 30,2012 1<MDL ug/1 I No Diuron Apr. 30,2012 0.02<MDL ug/l No Glyphosate Apr. 30,2012 6<MDL ug/1 No Heptachlor + Heptachlor Epoxide Apr. 30,2012 0.01<MDL ug/1 No Lindane (Total) Apr. 30,2012 0.01<MDL ug/1 No Malathion Apr. 30,2012 0.02<MDL ug/1 No Methoxychlor Apr. 30,2012 0.01<MDL ug/l No Metolachlor Apr. 30,2012 0.01<MDL ug/1 No Metribuzin Apr. 30,2012 0.02<MDL ug/1 No Monochlorobenzene Apr. 30,2012 0.3<MDL ug/1 No Paraquat Apr. 30,2012 1<MDL ug/l No Parathion Apr. 30,2012 0.02<MDL ug/l No Pentachlorophenol Apr. 30,2012 0.15<MDL ug/1 No Phorate Apr. 30,2012 0.01<MDL ug/1 No Picloram Apr. 30,2012 0.25<MDL ug/1 No Polychlorinated Biphenyls(PCB) Apr. 30,2012 0.04<MDL ug/l No Prometr ne Apr. 30,2012 0.03<MDL ug/1 I No Simazine Apr. 30,2012 0.01<MDL ug/1 No THM (NOTE: show latest annual average) Oct. 16, 2013 34 ug/1 No Teme hos Apr. 30,2012 0.01<MDL ug/l No Terbufos Apr. 30,2012 0.01<MDL ug/1 No Tetrachloroethylene Apr. 30,2012 0.35<MDL ug/1 No 2,3,4,6-Tetrachloro henol Apr. 30,2012 0.14<MDL ug/1 No Triallate Apr. 30,2012 0.01<MDL ug/l No Trichloroethylene Apr. 30,2012 0.44<MDL ug/l No 2,4,6 -Trichlorophenol Apr. 30,2012 0.25<MDL ug/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Apr. 30,2012 0.22<MDL ug/1 No Trifluralin Apr. 30,2012 0.02<MDL ug/1 No Vinyl Chloride Apr. 30,2012 0.17<MDL ug/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards: Parameter Result Value Unit of Measure Date of Sample Sodium 14.4 M /l Oct. 16, 2013 *alternative formats are available upon request Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 157 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 220001518 Sugarbush Water Supply Township of Oro-Medonte Large Municipal Residential January 1, 2013 to December 31, 2013 Complete if your Catezory is Lame Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario LOL 2X0 Complete for all other Catezories. Number of Designated Facilities served: None Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] Number of Interested Authorities you report to: None Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes[ ] No[ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report. List all Drinking -Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinkin Water System Number NA I NA Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes[ ]No[ ]NA Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 158 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge: [X] Public access/notice via the web [ ] Public access/notice via Government Office [X] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in April water bills Describe your Drinking -Water System Sugarbush is serviced with 3 Phase, 600 Volt power. Sugarbush is a ground water system with three (3) wells with submersible pumps and each well has its own pumping station. Raw water enters the pumphouse and is treated with Sodium Hypochlorite and is then gravity -fed through the distribution system. The system is equipped with an alarm that monitors high/low pressure, high/low reservoir levels, AC failure and low well levels and pump failure. The distribution system consists of watermains ranging in size from 50mm to 200mm, 41 hydrants, 49 valve boxes, 4 sample stations, a booster station and a two (2) celled reservoir on Oneida Ave. with a capacity of 301.8 m3. The system has 124m of 350mm contact main on Huronwoods Drive from Well #1, 60m of 600mm contact main on Line 6 North for Well #2. Two (2) celled reservoir on Diamond Valley Drive with a 301.85 m3 capacity provides a 15 minute contact time for Well #3. The water distribution system supplies water to residential homes. A Chlorine Residual Analyzer and Turbidimeter have been installed for continuous monitoring and recording a free chlorine residual and turbidity with a 24-hour alarm call out system. List all water treatment chemicals used over this reporting period: Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred: No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre: Incident Date Parameter Result Unit of Corrective Action Corrective Measure Action Date June 23, Low pressure, N/A N/A No action June 23, 2013 reservoir low required 2013 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 159 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) Fluoride (If the (min #)-(max #) (min #)-(max #) DWS provides No Raw 159 0 0 0 No Treated 145 0 0 109 <10-320 Distribution 138 0 0 118 <10-20 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report: NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument issued Number of Range of Results Result Grab (min #)-(max #) Jul. 31, 2012 Samples ug/1 Turbidity 8760 0.06-0.34 Chlorine 8760 0.30-1.20 Fluoride (If the NA NA DWS provides No Boron fluoridation) 5.3 ug/1 NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Jul. 31, 2012 0.02<MDL ug/1 No Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Jul. 31, 2012 0.02<MDL ug/1 No Arsenic Jul. 31, 2012 0.2<MDL ug/1 No Barium Jul. 31, 2012 39.2 ug/1 No Boron Jul. 31, 2012 5.3 ug/1 No Cadmium Jul. 31, 2012 0.003<MDL ug/1 No Chromium Jul. 31, 2012 1.2 ug/1 No *Lead ug/1 No Mercury Jul. 31, 2012 0.05 ug/1 No Selenium Jul. 31, 2012 1<MDL ug/1 No Sodium Oct. 16, 2013 3.43 mg/1 No Uranium Jul. 31, 2012 0.415 ug/1 No Fluoride Oct. 16, 2013 0.07 mg/1 No Nitrite Oct. 16, 2013 0.003<MDL mg/1 No Nitrate Oct. 16, 2013 1.09 mg/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 160 of 205 j 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Lr ontarb Drinking -Water Systems Regulation O. Reg. 170/03 *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non -municipal seasonal residential systems, large non -municipal non-residential systems, and small non -municipal non-residential systems. Summary of lead testing under Schedule 15.1 during this reporting period: (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non -municipal year-round residential systems): Number of Range of Lead Number of Location Type Results Samples Exceedances (min#) — (max #) Plumbing 0 NA 0 Distribution 0 NA 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Apr. 30,2012 0.02<MDL ug/1 No Aldicarb Apr. 30,2012 0.01<MDL ug/1 No Aldrin + Dieldrin Apr. 30,2012 0.01<MDL ug/1 No Atrazine + N-dealkylated metobolites Apr. 30,2012 0.01<MDL ug/1 No Azin hos-meth 1 Apr. 30,2012 0.02<MDL ug/1 No Bendiocarb Apr. 30,2012 0.01<MDL ug/1 No Benzene Apr. 30,2012 0.32<1ML ug/1 No Benzo(a)pyrene Apr. 30,2012 0.004<MDL ug/1 No Bromox nil Apr. 30,2012 0.33<MDL ug/l No Carbaryl Apr. 30,2012 0.01<AML ug/1 No Carbofuran Apr. 30,2012 0.01<MDL ug/j No Carbon Tetrachloride Apr. 30,2012 0.16<MDL ug/l No Chlordane (Total) Apr. 30,2012 0.01<MDL ug/j No Chlorpyrifos Apr. 30,2012 0.02<AML u /l No Cyanazine Apr. 30,2012 0.03<MDL ug/1 No Diazinon Apr. 30,2012 0.02<MDL ug/1 No Dicamba Apr. 30,2012 0.20<MDL ug/1 No 1,2 -Dichlorobenzene Apr. 30,2012 0.41<MDL ug/1 No 1,4 -Dichlorobenzene Apr. 30,2012 0.36<AML ug/1 No Dichlorodiphenyltrichloroethane (DDT) + metabolites Apr. 30,2012 0.01<MDL ug/1 No 1,2-Dichloroethane Apr. 30,2012 0.35<MDL ug/1 No 1,1-Dichloroethylene (vinylidene chloride) Apr. 30,2012 0.33<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 161 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Dichloromethane Apr. 30,2012 0.35<MDL ug/1 No 2-4 Dichloro henol Apr. 30,2012 0.15<MDL ug/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) Apr. 30,2012 0.19<MDL ug/l No Diclofo -meth 1 Apr. 30,2012 0.40<MDL ug/1 No Dimethoate Apr. 30,2012 0.03<MDL ug/1 No Dinoseb Apr. 30,2012 0.36<MDL ug/1 No Dl uat Apr. 30,2012 1<MDL ug/1 I No Diuron Apr. 30,2012 0.02<MDL ug/l No Glyphosate Apr. 30,2012 6<MDL ug/1 No Heptachlor + Heptachlor Epoxide Apr. 30,2012 0.01<MDL ug/1 No Lindane (Total) Apr. 30,2012 0.01<MDL ug/1 No Malathion Apr. 30,2012 0.02<MDL ug/1 No Methoxychlor Apr. 30,2012 0.01<MDL ug/l No Metolachlor Apr. 30,2012 0.01<MDL ug/1 No Metribuzin Apr. 30,2012 0.02<MDL ug/1 No Monochlorobenzene Apr. 30,2012 0.3<MDL ug/1 No Paraquat Apr. 30,2012 1<MDL ug/l No Parathion Apr. 30,2012 0.02<MDL ug/l No Pentachlorophenol Apr. 30,2012 0.15<MDL ug/1 No Phorate Apr. 30,2012 0.01<MDL ug/1 No Picloram Apr. 30,2012 0.25<MDL ug/1 No Polychlorinated Biphenyls(PCB) Apr. 30,2012 0.04<MDL ug/l No Prometr ne Apr. 30,2012 0.03<MDL ug/1 I No Simazine Apr. 30,2012 0.01<MDL ug/1 No THM (NOTE: show latest annual average) Oct. 16, 2013 3.1 ug/1 No Teme hos Apr. 30,2012 0.01<MDL ug/l No Terbufos Apr. 30,2012 0.01<MDL ug/1 No Tetrachloroethylene Apr. 30,2012 0.35<MDL ug/1 No 2,3,4,6-Tetrachloro henol Apr. 30,2012 0.14<MDL ug/1 No Triallate Apr. 30,2012 0.01<MDL ug/l No Trichloroethylene Apr. 30,2012 0.44<MDL ug/l No 2,4,6 -Trichlorophenol Apr. 30,2012 0.25<MDL ug/1 No 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Apr. 30,2012 0.22<MDL ug/1 No Trifluralin Apr. 30,2012 0.02<MDL ug/1 No Vinyl Chloride Apr. 30,2012 0.17<MDL ug/1 No List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards: Parameter Result Value Unit of Measure Date of Sample None *alternative formats are available upon request Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 162 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking -Water System Number: Drinking -Water System Name: Drinking -Water System Owner: Drinking -Water System Category: Period being reported: 220005125 Warminster Water Supply Township of Oro-Medonte Large Municipal Residential January 1, 2013 to December 31, 2013 Complete if your Catezory is Larze Municipal Residential or Small Municipal Residential Does your Drinking -Water System serve more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public at no charge on a web site on the Internet? Yes [X] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Township of Oro-Medonte Administration Building 148 Line 7 South Oro, Ontario LOL 2X0 Complete for all other Catezories. Number of Designated Facilities served: 1 Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [X] No [ ] Number of Interested Authorities you report to: 1 Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [X] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report. List all Drinking -Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinkin Water System Number NA I NA Did you provide a copy of your annual report to all Drinking -Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ ] No [ ] N/A Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 5 Page 163 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge: [X] Public access/notice via the web [ ] Public access/notice via Government Office [X] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [X] Public access/notice via other method Notice in April water bills Describe your Drinking -Water System Warminster is serviced by two (2) standby emergency generators. Warminster is a ground water system with two wells. Both Wells are located on the wellhouse property located in Severn Township. Raw water enters the pumphouse and is treated with Sodium Hypochlorite and the treated water then goes through the 150mm feeder main for the 15 minute contact time, then to 2 inground reservoirs. Treated water is pumped into the distribution system with two centrifugal High Lift pumps. The system is equipped with an alarm system that monitors high/low pressure, high/low reservoir levels, power failure, low well levels and pump failure. The distribution system consists of 50mm, 150mm and 200mm polyvinyl chloride (PVC) watermains, thirty two (32) hydrants, four (4) sample stations and thirty one (31) main valve boxes. The distribution system services residential homes, 3 commercial businesses, Warminster Public School and the Warminster Legion. A Chlorine Residual Analyzer and Turbidimeter have been installed for continuous monitoring and recording of free chlorine residual and turbidity with a 24-hour alarm call outs stem. List all water treatment chemicals used over this reporting period: Sodium Hypochlorite (liquid chlorine) Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred: No significant expenses were incurred for the water system during the reporting period. Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking -Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre: Incident Date Parameter Result Unit of Corrective Action Corrective Measure Action Date July 2, 2013 Total 6 CFU/ Flushed & July 17, 2013 Coliforms 100ml Resam led July 15, 2013 Total 9 CFU/ Flushed & July 17, 2013 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 5 Page 164 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Coliforms Range of Total 100ml Resam led of Oct. 15, 2013 Total 3 CFU/ Flushed & Oct. 17, 2013 Results Coliforms (min #)-(max #) 100ml Resam led (min #)-(max #) Oct. 15, 2013 Total 3 CFU/ Flushed & Oct. 17, 2013 No Coliforms 0 100ml Resampled <10-20 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period: Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) Fluoride (If the (min #)-(max #) (min #)-(max #) DWS provides No Raw 104 0 0-1 0 No Treated 52 0 0 52 <10-20 Distribution 122 0 0-9 104 <10-2.00 x 10 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report: NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument issued Number of Range of Results Result Grab (min #)-(max #) Jul. 31, 2012 Samples ug/1 Turbidity 8760 0.29-0.55 Chlorine 8760 0.30-1.20 Fluoride (If the NA NA DWS provides No Boron fluoridation) 19 ug/1 NOTE: For continuous monitors use 8760 as the number of samples. NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument: Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Not Applicable Jul. 31, 2012 0.02<MDL ug/1 No Summary of Inorganic parameters tested during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Jul. 31, 2012 0.02<MDL ug/1 No Arsenic Jul. 31, 2012 0.2<MDL ug/1 No Barium Jul. 31, 2012 232 ug/1 No Boron Jul. 31, 2012 19 ug/1 No Cadmium Jul. 31, 2012 0.004 ug/1 No Chromium Jul. 31, 2012 2.9 ug/1 No *Lead ug/1 No Mercury Jul. 31, 2012 0.02<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 5 Page 165 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... ontarb Drinking -Water Systems Regulation O. Reg. 170/03 Selenium Jul. 31, 2012 1<MDL ug/1 No **Sodium Oct. 16, 2013 88.7 mg/1 Yes Uranium Jul. 31, 2012 0.468 ug/1 No Fluoride Oct. 16, 2013 0.06<MDL mg/1 No Nitrite Oct. 16, 2013 0.003<MDL mg/1 No Nitrate Oct. 16, 2013 6.03 mg/1 No *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non -municipal seasonal residential systems, large non -municipal non-residential systems, and small non -municipal non-residential systems. "Note that Sodium levels are tested more frequently than required by the regulations by the Township. The regulations only require it to be tested & reported every 60 months. The Sodium exceedance was reported during the 2012 reporting period for Warminster to Spills Action/MOE and the Health Unit as required. Summary of lead testing under Schedule 15.1 during this reporting period: (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non -municipal year-round residential systems): Range of Lead Location Type Number of Results Number of Samples Exceedances (min#) — (max #) Plumbing 0 NA 0 Distribution 0 NA 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results: Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Apr. 30,2012 0.02<MDL ug/1 No Aldicarb Apr. 30,2012 0.01<MDL ug/1 No Aldrin + Dieldrin Apr. 30,2012 0.01<MDL ug/l No Atrazine + N-dealkylated metobolites Apr. 30,2012 0.04 ug/1 No Azinphos-methyl Apr. 30,2012 0.02<MDL ug/1 No Bendiocarb Apr. 30,2012 0.01<AML ug/1 No Benzene Apr. 30,2012 0.32<T%ML ug/1 No Benzo(a)pyrene Apr. 30,2012 0.004<MDL ug/1 No Bromoxynil Apr. 30,2012 0.33<MDL ug/1 No Carbaryl Apr. 30,2012 0.01<AML ug/1 No Carbofuran Apr. 30,2012 0.01<MDL ug/l No Carbon Tetrachloride Apr. 30,2012 0.16<MDL ug/1 No Chlordane (Total) Apr. 30,2012 0.01<AML ug/1 No Chlorpyrifos Apr. 30,2012 0.02<MDL ug/1 No Cyanazine Apr. 30,2012 0.03<AML ug/1 No Diazinon Apr. 30,2012 0.02<T%ML ug/1 No Dicamba Apr. 30,2012 0.20<AML ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 5 Page 166 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 1,2 -Dichlorobenzene Apr. 30,2012 0.41<MDL ug/1 No 1,4 -Dichlorobenzene Apr. 30,2012 0.36<MDL ug/1 No Dichlorodiphenyltrichloroethane DDT + metabolites Apr. 30,2012 0.01<MDL ug/1 No 1,2-Dichloroethane Apr. 30,2012 0.35<MDL ug/1 No 1,1-Dichloroethylene (vinylidene chloride Apr. 30,2012 0.33<MDL ug/1 No Dichloromethane Apr. 30,2012 0.35<MDL ug/1 No 2-4 Dichlorophenol Apr. 30,2012 0.15<MDL ug/1 No 2,4-Dichlorophenoxy acetic acid (2,4-D) Apr. 30,2012 0.19<MDL ug/1 No Diclofop-methyl Apr. 30,2012 0.40<MDL ug/1 No Dimethoate Apr. 30,2012 0.03<MDL ug/1 No Dinoseb Apr. 30,2012 0.36<MDL ug/1 No Diquat Apr. 30,2012 1<MDL ug/1 No Diuron Apr. 30,2012 0.02<MDL ug/1 No Glyphosate Apr. 30,2012 6<MDL ug/1 No Heptachlor + Heptachlor Epoxide Apr. 30,2012 0.01<MDL ug/1 No Lindane (Total) Apr. 30,2012 0.01<MDL ug/1 No Malathion Apr. 30,2012 0.02<MDL ug/1 No Methoxychlor Apr. 30,2012 0.01<MDL ug/1 No Metolachlor Apr. 30,2012 0.01<MDL ug/1 No Metribuzin Apr. 30,2012 0.02<MDL ug/1 No Monochlorobenzene Apr. 30,2012 0.3<MDL ug/1 No Paraquat Apr. 30,2012 1<MDL ug/1 No Parathion Apr. 30,2012 0.02<MDL ug/1 No Pentachlorophenol Apr. 30,2012 0.15<MDL ug/1 No Phorate Apr. 30,2012 0.01<MDL ug/1 No Picloram Apr. 30,2012 0.25<MDL ug/1 No Polychlorinated Biphenyls(PCB) Apr. 30,2012 0.04<MDL ug/1 No Prometryne Apr. 30,2012 0.03<MDL ug/1 No Simazine Apr. 30,2012 0.01<MDL ug/1 No THM (NOTE: show latest annual average) Oct. 16, 2013 20 ug/1 No Temephos Apr. 30,2012 0.01<MDL ug/1 No Terbufos Apr. 30,2012 0.01<MDL ug/1 No Tetrachloroethylene Apr. 30,2012 0.35<MDL ug/1 No 2,3,4,6-Tetrachlorophenol Apr. 30,2012 0.14<MDL ug/1 No Triallate Apr. 30,2012 0.01<MDL ug/1 No Trichloroethylene Apr. 30,2012 0.44<MDL ug/1 No 2,4,6 -Trichlorophenol Apr. 30,2012 0.25<MDL ug/1 No 2,4,5-Trichlorophenoxy acetic acid 2,4,5-T Apr. 30,2012 0.22<MDL ug/1 No Trifluralin Apr. 30,2012 0.02<MDL ug/1 No Vinyl Chloride Apr. 30,2012 0.17<MDL ug/1 No Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 5 Page 167 of 205 10.g) Report No. TES2014-02, Jerry Ball, Director of Transpo... �r Ontario Drinking -Water Systems Regulation 0. Reg. 170/03 List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards: Parameter Result Value Unit of Measure Date of Sample Nitrate 6.03 m /l Oct. 16, 2013 Sodium 86.5 m /l Oct. 16, 2013 *alternative formats are available upon request Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 6 of 5 Page 168 of 205 10.h) Report No. TES2014-03, Jerry Ball, Director of Transpo... ' Report(WGZ&t"ffW Proud Heritage, Exciting Future Report No. To: Prepared By: TES2014-03 Council Jerry Ball Meeting Date: Subject: Motion # February 26, 2014 Results for 2014 Vehicle Quotation(s): Roll #: R.M.S. File #: • Two 2014 1/2 Ton Pick - Ups, Regular Cab -2 Wheel Drive (both for Transportation Services), • Two 2014 1/2 Ton Pick - Ups Extended Cab -2 Wheel Drive (1 for Environmental Services, 1 for Transportation Services), • One 2014 SUV, AWD Vehicle (Development Services) Recommendation(s): Requires Action 1XI For Information Only It is recommended that: 1. THAT Report No. TES2014-03 be received and adopted 2. THAT the 2014 Vehicle Quotations be awarded to the following dealers: • Thor Motors, Orillia — both 2014 1/2 Ton Pick -Ups, Regular Cab -2 Wheel Drive, and both 20141/2 Ton Pick -Ups, Extended Cab -2 Wheel Drive • Georgian Commercial Centre, Barrie — One SUV, AWD 3. AND THAT the dealerships that submitted a Quotation are advised of Council's decision, under the Director, Transportation and Environmental Services. Transportation and Environmental Services February 26, 2014 Report No. TES2014-03 Pagel of 4 Page 169 of 205 10.h) Report No. TES2014-03, Jerry Ball, Director of Transpo... Background: Advertisement for the following Vehicle Quotations were hand delivered. They were opened at the Administration Centre on Friday February 14, 2014 at 10:00 a.m. The Director, Transportation and Environmental Services, and the Recording Secretary were present during the opening: • Transportation Services Quotations for 2 1/2 Ton Pick -Ups, Regular Cab -2 Wheel Drive Quotation for 1 1/2 Ton Pick -Up, Extended Cab -2 Wheel Drive • Environmental Services Quotation for 1 1/2 Ton Pick -Up, Extended Cab -2 Wheel Drive • Building and Development Services Quotation for 1 SUV, AWD Analysis: The results of the Vehicle Quotation(s) opening are as follows: NAME OF DEALERSHIP (2) 2014 1/2 Ton Pickup, Regular Cab -2 Wheel Drive and (2) 2014 '/2 Ton Pickup, Extended Cab -2 Wheel Drive Tax Included Georgian Commercial, Barrie Regular $28,589.00, Extended $27,120.00 Thor Motors, Orillia Regular $20,813.47, Extended $22,742.38 Chrysler, Barrie Regular $26,849.50, Extended $24,369.15 Bourgeois Ford Motors, Midland Regular $24,361.69 Jim Wilson Chevrolet, Orillia Reg. 6 cyl., $24,800.34, Ext. 6 cyl., $23,581.07, Reg. 8 cyl., $26,018.48, Ext., $24,799.21 Paul Sadlon Motors, Barrie Regular $26,281.54, Extended $25,914.29 Tom Smith Chevrolet, Midland Regular $25,383.70, Extended $24,989.33 NAME OF DEALERSHIP (1) — 2014 SUV,AWD, EQUINOX (Tax Included) Barrie Honda, Barrie CRV LX, 16 -Wheel, $21,081.73, CRV EX 17 - Wheel, $24,234.43 Baytowne Hyundai, Barrie Santa Fe 4 cyl., $32,470.78, 6 cyl., $36,781.73 Barrie Chrysler, Barrie Cherokee, $27,906.90 Transportation and Environmental Services February 26, 2014 Report No. TES2014-03 Page 2 of 4 Page 170 of 205 10.h) Report No. TES2014-03, Jerry Ball, Director of Transpo... Thor Motors, Orillia Escape, 1.6L, $22,047.43, 2.OL, $23,602.31 Tom Smith Chevrolet, Midland Equinox 6 cyl., $20,546.47 Bourgeois Ford Motors, Midland Escape 4 cyl., $20,640.58 Midland Honda, Midland CRV EX, 4 cyl., $21,254.40, CRV LX, 4 cyl., $20,431.76, Pilot $28,587.47 Paul Sadlon Motors, Barrie Equinox 6 cyl., $26,345.95 Georgian Commercial, Barrie Equinox 6 cyl., 17 -Wheel, $19,323.00 Jim Wilson Chevrolet, Orillia Equinox 4cyl., $16,324.21, 6cyl., $19,918.74, Trax $19,488.21 Financial / Legal Implications / Risk Management: All vehicle replacements have been identified in the 2014 budget for the respective departments. Policies/Legislation: N/A Corporate Strategic Goals: N/A Consultations: Chief Building Official, Development Services Manager of Environmental Services Attachments: N/A Conclusion: It is recommended that the low quotation from Georgian Commercial Vehicles, Barrie for the Equinox be accepted in the amount of $19,323.00 (taxes included). Transportation and Environmental Services February 26, 2014 Report No. TES2014-03 Page 3 of 4 Page 171 of 205 10.h) Report No. TES2014-03, Jerry Ball, Director of Transpo... That the quotations from Thor Motors, Orillia for the two Regular y/2 Ton Pick -Ups, Regular Cab -2 Wheel Drive and the 2'/2 Ton Pick-ups, Extended Cab -2 Wheel Drive be accepted in the amount of $20,813.47 (regular), and $22,742.38 (extended) (taxes included. Respectfully submitted: C6q/_'1`kkQ Jerry Ball, Director, Transportation and Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: Transportation and Environmental Services February 26, 2014 Report No. TES2014-03 Page 4 of 4 Page 172 of 205 11.a) Mayor H.S. Hughes, correspondence from Ministry of Agr... PREM I ERS AWARD FOR AG RI -FOOD INNOVATION EXCELLENCE Program accepting applications until February 28. "Ontario's agri-food industry is leading the way with innovative products and ideas that are creating jobs and bringing more locally grown food to the table. I encourage farmers, processors and agri-food organizations to apply and help us tell their innovation success stories." -Kathleen Wynne, Minister of Agriculture and Food Simcoe County farmers, primary producers, processors and agri-food related organizations may be eligible for recognition under The Premier's Award for Agri -food Innovation Excellence, This annual program recognizes outstanding agri-food related innovators, and encourages the development of our rural communities, farms and agri-food processing businesses and agri-food organizations by adding value to existing products, creating jobs and driving economic growth. Learn More Download your guidebook and application for the Premier's Award for Agri -Food Innovation. Discover recent award-winning innovation success stories. For more information see Backgrounder, I/ Food Partners Alliance Simcoe County Page 173 of 205 11.a) Mayor H.S. Hughes, correspondence from Ministry of Agr... PREMI E R` S AWARD FOR AGRI-FOOD INNOVATION EXCELLENCE Program Guidebook 2014 Premier's Award Program for Agri -Food Innovation Excellence Ontario Ministry of Agriculture and Food and Ministry of Rural Affairs 1 Stone Road West, 3rd Floor SW Guelph, Ontario N1 4Y2 Tel: 1-877-424-1300 Fax: 1-519-826-3442 E-mail: premiersagrifoodinnovationaward(a)ontario.ca Ontario 11.a) Mayor H.S. Hughes, correspondence from Ministry of Agr... Premier's Award for Agri -Food Innovation Excellence 2014 Guidebook Introduction The agri-food sector has always been innovative in running their businesses, adapting practices and looking for partners to compete in the global economy. To help spur this innovative spirit, the Ontario government created the Premier's Award for Agri -Food Innovation Excellence. This annual program recognizes outstanding agri- food related innovators including producers, processors and organizations. This awards program is not intended for the research community. Annual program awards include: • 45 provincial award recipients with a cash prize of $5,000 each • three Leaders in Innovation awards of $25,000 each • the Minister's Award of $50,000 • the Premier's Award of $75,000 Award recipients will also receive use of the Premier's Award for Agri -Food Innovation Excellence wordmark to support their marketing efforts. The recipients of the 2014 awards will be recognized at events across Ontario in 2014. Objectives The objectives of the Premier's Award for Agri - Food Innovation Excellence Program are to: • recognize and encourage innovators in the agri-food sector • foster innovation in the agri-food sector that has an effect at the farm level • raise awareness about the importance of agri-food innovation and its impact on the Ontario economy Eligibility Criteria You are eligible to apply under the program if you are: a) Primary Producer/Farmer • must be a resident of Ontario • must be a Canadian citizen or permanent resident of Canada Any one of the following four options will be acceptable for enrollment and application for the Premier's Award for Agri -Food Innovation Excellence: 1. Provide a valid 2013 Farm Business Registration Number (FBRN) 2. Provide a copy of your 2013 Gross Farm Income Exemption Certificate received from the Farm Tax Property Program. 3. Beginning farmers and those who actively farmed in 2013 can provide a copy of the Property Assessment Notice from the Municipal Property Assessment Corporation (MPAC) confirming the property is classified as "Farm Taxable: Full" (eligible for the Farm Property Class tax rate), or a copy of the municipal tax bill declaring the property as "Farm Taxable". 4. If a farm business chooses not to have a FBRN for cultural or religious reasons, they must provide the following: a) Religious Reasons — a copy of the Religious Exemption Letter as provided by OMAF and MRA Tribunal. b) Cultural Reasons — First Nations producers may provide a letter from the Indian Agriculture Program of Ontario (IAPO) verifying the farm business operates in the First Nations Community. Deadline: February 28, 2014 is the due date for completed applications. Electronic applications must be received no later than 5 p.m. and hard copy applications must be postmarked by the deadline date to be accepted. 11.a) Mayor H.S. Hughes, correspondence from Ministry of Agr... b) Processor • must be a Canadian owned company with less than 100 annual full-time salaried and recordings at the discretion of the ministry or selection committees. non -salaried employees in total The ministry has the right to refuse an application • a minimum of 50% of the food ingredients where concerns have been identified with respect used in the Ontario -based manufacturing to compliance with regulatory legislation and facility must be sourced from Ontario requirements, undue influence and/or misleading growers/producers and inaccurate information. • primary processing facilities must be in Ontario. c) Agri -Food Organization • must be Ontario based with a direct relationship / mandate to the agri-food sector. Applicants must be in compliance with all applicable federal, provincial and municipal legislation that apply to the operation of the innovation. You are ineligible to apply for the program if you are: • an employee of the Ontario Ministry of Agriculture and Food (OMAF) and Ministry of Rural Affairs (MRA) an immediate family member of individuals employed with OMAF and MRA including spouse/partner, parents, brothers, sisters, children, aunts, uncles, nieces, nephews and grandparents a sole proprietorship, partnership, corporation and any combination of agri-food business or agri-food related organization in which individuals employed with OMAF and MRA, are owners of, members of or have a controlling and/or financial interest in. NOTE: Only one application per applicant can be submitted in any one year. Applicants from previous years may re -submit an innovation that was not recognized with an award. These applications are not carried forward. An award winning innovation cannot be submitted again. Previous award recipients are eligible to submit a new project for consideration. Applicants must be willing to participate in interviews, site visits, photographs and video Note to Successful Applicants: If your innovation is selected for an award, cheques will be made payable to the organization or person listed as the applicant on your application form. Innovation areas may include: Examples of innovation areas include but are not limited to: • improved business practices • response to consumer demands (e.g. new product development, value added, marketing, strategic alliances, local food) • environmental stewardship • energy and bio -economy • health and safety • food safety and traceability • education and marketing of the agriculture and food industry to society Application Process Primary producers, processors, and agri-food organizations interested in participating must complete and submit an application either electronically or in hard copy lay 5 p.m. on February 28, 2014. The application can be downloaded from: www.ontario.ca/aarifoodinnovation. Please refer to the last page of the Application Form for options to submit your completed application. Please ensure that your application includes complete answers to all questions in the application form. Applicants are strongly encouraged to include five photos (300 dpi - dots per inch) supporting the innovation in electronic format, if available. Print copies will, however, be accepted. Letters of support are encouraged. Page 176 of 205 11.a) Mayor H.S. Hughes, correspondence from Ministry of Agr... Selection Process The following process will be used to select the Premier's Award for Agri -Food Innovation Excellence award recipients: • Applications will be received at OMAF and MRA • An acknowledgement letter will be sent to each applicant • Applications will be reviewed for eligibility and prepared for consideration by two independent review panels by the OMAF and MRA's Program Coordinator • The first level review panel will evaluate all applications and select award recipients • A second level review panel will assess the selected award applications and make recommendations on the top applications to the Minister of Agriculture and Food and Premier's offices • The Minister and Premier will review recommended applications and select the Premier's, Minister's and Leaders in Innovation (3) award recipients Assessment Criteria The following criteria will be used to assess applications: • Uniqueness and Originality - Refers to historical information of where the innovation originated and the uniqueness of design or style utilized to produce the innovation. • Development - Refers to the extent to which the idea or concept has been thought through to completion. Consideration may be given to the stage of development i.e. emerging through to mature. • Operational Benefits - The innovation must have been developed or be in development and currently be in use or have a future use in the agri-food sector. • Adoption and/or Commercialization - Refers to the degree of success (or potential for success) of adoption by other agri-food businesses or the commercialization and marketing of the innovation. • Broader Use - The innovation must have potential for use on a broader basis and be able to demonstrate the potential for having a positive effect on the agricultural industry. • Impact or Benefit - Refers to the economic and/or social benefit to Ontario's agri-food sector resulting from the innovation. For further information, contact: OMAF and MRA Agricultural Information Contact Center 1-877-424-1300 premiersagrifoodinnovationaward(a)-ontario.ca Growing Forward 2, a federal -provincial -territorial initiative Page 177 of 205 11.b) Mayor H.S. Hughes, re: Trillium Grant Application for ... Verbal Matters Township of/�: C�L�L IJ7 Proud Heritage, Exciting Future Name: I Mayor H.S. Hughes (Section 12.3 of Township's Procedural By -Law No. 2013-05411) Item Number/Name: 111 b) Trillium Grant Application for Oro Agricultural Society Meeting Date: I February 26, 2014 Motion No.: I Motion No. C140226-21 Type of Meeting: FX Council Speaking Notes: ❑ Special Council ❑ Committee of Adjustment ❑ Accessibility Advisory Committee ❑ Recreational Technical Support Group ❑ Heritage Committee Oro Agricultural Society is submitting a grant application to the Ontario Trillium Foundation and requested a letter of support from the Township of Oro-Medonte to include in the application. 3/7/14 Page 178 of 205 12.a) Announcements of Interest to the Public:Notice for Nom... Tn:,•ta i -fin/ ME E NOTICE OF NOMINATION FOR OFFICE Notice is hereby given to the Proud Heritage, Exciting Future Municipal Electors of the Township of Oro-Medonte Nominations in the Township of Oro-Medonte for the offices of: Mayor — one to be elected at large Deputy Mayor — one to be elected at large Councillors — five to be elected, one from each of the five Wards may be made by completing and filing in the office of the Clerk, nominations on the prescribed form and accompanied by the prescribed nomination filing fee of $200 for the Head of Council (Mayor) and $100 for all other offices. The filing fee is payable by cash, debit, certified cheque or money order. A nomination must be signed by the candidate and may be filed in person or by an agent during regular business hours between January 2, 2014, and September 11, 2014, and between 9 a.m. and 2 p.m. on September 12, 2014 (Nomination Day). At the time of printing, determination as to where nominations are to be filed for the School Board Trustees had not yet been finalized. Please contact the Clerk's Office or visit the Township's Website at www.oro-medonte.ca for further information in this regard as it becomes available. No person who proposes to be a candidate may solicit or accept contributions for election purposes; or incur expenses, until that person has filed a nomination paper. Electors are hereby given notice that if a greater number of candidates are certified than are required to fill the said offices, the election day is Monday, October 27, 2014. Dated this 2 day of January, 2014. J. Douglas Irwin, Clerk Page 179 of 205 12.a) Announcements of Interest to the Public:Notice for Nom... �T(ownship of Proud Heritage, Exciting Future ATTENTION ALL DOG OWNERS All Oro-Medonte dog owners are required to register their dog(s) with the Township by purchasing a tag and affixing it to their pet. A maximum of three (3) dogs per each residential dwelling is permitted. A list of Dog Tag Outlets can be found on our website by clicking the "Forms" link found under the "Municipal Services" menu located at the top of the page and also on the side pane under the Quick Links. New resident's dogs and new dogs per household are to be licensed within 15 days. Fees are as follows: Male/Female $25.00 Spayed/Neutered $20.00 Spayed/Neutered and Microchip $15.00 The following can only be purchased at the Township Administration Office: Replacement Tags $3.50 Dangerous Dog $200.00 Canine Service Animal No Cost Livestock Guardian Dog No Cost Police Working Dog No Cost To avoid any fines, please ensure you have purchased a tag for each dog before March 1St, 2014. A late fee of $10.00 will apply after this date. A set fine of $100 will be enforced if any dog is found without a tag. Unregistered dogs found running at large within the Township will be transported directly to the Orillia SPCA located at 467 West Street North, in Orillia. A release form must be obtained from the Township Administration Centre before the OSPCA will be authorized to release the dog. 148 Line 7 South, Box 100 P: (705) 487-2171 www. o€bigmt8b)mf Mtda Oro, Ontario LOL 2X0 F: (705) 487-0133 12.a) Announcements of Interest to the Public:Notice for Nom... {{% Towashop Of Pored Heritage, iExriiiug Fruurr The Township of Oro-Medonte is currently accepting nominations for two awards: Oro-Medonte Citizen of the Year Do you know a neighbor, friend or family member who deserves recognition for their contribution to make the Township a better place to live, work and play? Ontario Senior of the Year The Ontario Senior of the Year Award gives each municipality in Ontario the opportunity to honour one outstanding local senior. Recipients must be over 65 years old and are people who have made their communities better places to live. Achievements in many fields would qualify, for example in Arts/Literature; Community Service/Voluntarism; Education; Environment/Science; Fitness/Recreation/Sport Humanitarian Activities; and/or Keeping History Alive. The submission deadline for both awards is February 28, 2014. Written submissions, detailing the reasons for the nomination, must be signed by the nominator and will be accepted at the Township Administration Centre, or by mail to the Clerk's Department, Township of Oro-Medonte, 148 Line 7 S., Box 100, Oro, ON, LOL 2X0. Nominations for each award are to be made separately. Nominees must be a resident of Oro-Medonte Page 181 of 205 12.b) Correspondence dated January 29, 2014 from Kathy Crowh... Honorary Patron: The Hon. David C. Onley Lieutenant Governor of Ontario Township of Oro — Medonte 148 Line 7 South Box 100 Oro ON LOL 2X0 To Whom It May Concern: Lupus Foundation of Ontario January 29, 2014 lu u5 294 Ridge Road N Box 687 Ridgeway ON LOS 1NO (800) 368-8377 ON Only t. (905)894-4611 (905)894-4616 e® lupusont@vaxxine.com Website: www.vaxxine.com/lupus Serving Ontario since 1977 (Inc.) FEB 1 0 2014 The international lupus patient community is requesting your assistance in promoting public awareness and advocacy for "the least known major disease — lupus". We have two very important events planned for 2014 which are: World Lupus Day, May 10th and the entire month of October which is known, world-wide, as "October is Lupus Awareness Month". Lupus affects more than just the person diagnosed with the disease — it also impacts their family, friends and colleagues. It is widely under -recognized as a global health problem by the public, health professionals and governments which drives the need for greater awareness. Early recognition and a definitive diagnosis help to slow the debilitating effects of this disease. Proper treatment, a healthy diet and lifestyle are essential. Lupus is difficult to diagnose as the symptoms frequently mimic common illnesses. With your help, public awareness and education will save lives. We are enclosing two Proclamations, for May and October that we ask to be added to your municipal websites for all citizens to access. We know that many are unaware of the signs and symptoms of lupus and it is our hope to make every person aware that their vague health concerns could be lupus. Our office has been located in Ridgeway, for the past forty years. Receiving no funding from any level of government, we depend upon personal and corporate donations to provide our programmes, attend provincial Health Fairs, contribute financially to much -valued research, and distribute literature throughout Ontario to all those who request information. In the past, we have received amazing support from many communities in Ontario who do read our Proclamations during televised meetings for their viewers, and add the Proclamation to their websites in the designated months. Many have passed resolutions to ask their local MPs and MPPs to assist with lupus funding for research. We would be honoured to have your support for both of these events. Thank you. Charitable Registration Number 10764 9410 RR0001 Very truly y rs, Kathy Crowhurst Life without lupus Page 182 of 205 12.c) Minutes of Midland Public Library Board meetings held ... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: December 12, 2013 LOCATION: V. Nihill's residence PRESENT: U. Schmid, B. Desroches, V. Nihill, M. Pearce, B. Gorski, J. Swick, REGRETS: L. Campbell, Z. Pendlebury GUEST: STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM 1. 3. 4. ISSUE Call to Order J. Swick called the meeting to order at 7:03 p.m. Approval of the agenda Moved by: V. Nihill Seconded by: M. Pearce That the agenda be approved as circulated. Approval of the minutes of the previous meeting J. Swick asked if there were any questions or comments. There being none he asked for a motion of approval. Moved by: B. Desroches Seconded by: B. Gorski That the minutes of the Board meeting held on November, 14, 2013 be approved. Business arising from the minutes 4.1 Budget 2014 — 3rd draft and new fee schedule Copies of the 3`d draft budget document were distributed. Treasurer, B. Gorski highlighted the areas of the budget where either reductions had been made or revenues had been increased to achieve Council's approval, in principle, of a 2% budget. B. Molesworth stated that this represents what Council asked us to present. When we approve this draft we are approving the new fees and staff hours being cut with the Monday evening closure. Page 1 of 9 ACTION CARRIED CARRIED Page 183 of 2Q5 12.c) Minutes of Midland Public Library Board meetings held ... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: December 12, 2013 Page 2 of 9 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes - continued U. Schmid informed the Board that the Seniors' Council has sent a letter of support to Council. B. Molesworth said that Z. Pendlebury had also presented two other letters of support at Council. B. Gorski reviewed the new fines and fees schedule. J. Swick asked if we could charge to lend DVDs. V. Nihill said the Public Libraries Act won't allow that. B. Molesworth confirmed this. V. Nihill asked how our fees compare for photocopying and room rentals. B. Molesworth said we are competitive but we don't want to undercut businesses. Our room rentals are still lower than other places. We will lose some revenue when we close Monday evening but we should be able to recoup with the increase. We are still cheaper than the NSSRC. J. Swick read a motion regarding acceptance of the new fines and fees schedule. Moved by: B. Desroches Seconded by: U. Schmid That the Board approves the new fines and fee schedule, to commence January 1, 2014. A second motion was tabled regarding the 3`d Draft of the Budget. Moved by: V. Nihill Seconded by: M. Pearce That the Board approves the proposed 3`d Draft of the 2014 Library budget and authorizes B. Molesworth to take it forward to Midland Council at the next budget meeting. B. Molesworth explained that negotiations with the Police are ongoing so we are not sure when the budget process will move forward. It won't be until sometime in January now, but we have to move forward and inform the public about the proposed Monday evening closure and the new fines and fees schedule. CARRIED CARRIED Page 184 of 205 12.c) Minutes of Midland Public Library Board meetings held ... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 9 DATE: December 12, 2013 LOCATION: Midland Public Library Boardroom ITEM I ISSUEI ACTION 4. 1 Business arising from the minutes - continued We can't proceed into the New Year without implementing the savings and revenues that are projected in the 3rd draft of the budget. B. Molesworth distributed a draft press release for the Board's approval or amendments. It's fairly short and only states the basics. We will get questions from the public but we have to be careful. J. Swick stated that you should be able to tell people the changes are due to budget constraints. J. Swick read the motion related to the press release. Moved by: M. Pearce Seconded by: B. Desroches That the Board authorizes B. Molesworth to issue the press release announcing the change in Library hours, fines and fees. 4.2 Written Word B. Molesworth informed the Board that he has attended committee meetings at the Midland Cultural Centre related to this new initiative. They are planning to have monthly author events. In February, they hope to launch something like the CBC's Canada Reads. Author, Terry Fallis, is booked for a March event. They are leaving April open for our Books2Eat event. In May, they had hoped to have Joseph Boyden come but he is not available in the spring. He may come in the fall. They are also scheduling for our IFOA event. B. Molesworth is fairly optimistic about how this is unfolding. The Books2Eat event is on April 6, 2014. B. Desroches asked that, if there were going to be new aprons sold, they be made in a colour other than white. CARRIED Page 185 of 2p5 12.c) Minutes of Midland Public Library Board meetings held ... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 4 of 9 DATE: December 12, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 5. Approval of the accounts J. Swick asked if there were any questions about the November Cheque Distribution Report. J. Swick asked what the item Scott Whittington — Copies, Delivery was about. B. Molesworth explained that it was in relation to the delivery of the Shirley Whittington book. We were holding money donated in Shirley's memory. That money was paid to S. Whittington for the production of the book. The money from the sales of the book is coming back to us. M. Pearce asked what the Public Performance license was about. B. Molesworth explained that we have to have a license to show films for children in the Library. It was noted that the October PUC bill was down a fair bit from September's. Moved by: V. Nihill Seconded by: B. Gorski That the accounts for the month of November 2013 totalling $29,494.32 be approved. CARRIED 6. Reports of Board Committees 6.1 Finance Committee Treasurer, B. Gorski distributed the Library Operating Financial Statement as of November 30, 2013. He noted that the Provincial Ministry Grant of $29,687.00 is yet to be received. B. Molesworth had confirmation from the Ministry that the cheque was in the mail. There is also still another installment to come from the Township of Tiny annual contract. These two amounts will give us a better financial picture. B. Molesworth also pointed out an amount at line 1118 that is the money that was held in reserve to help defray the cost of Pay Equity. B. Desroches asked what Cost Recoveries represents. B. Molesworth explained that it is related to the new section in the Financial Statement called Programming. Next year that line will not appear in the Revenue section, it will be in with Programming. B. Desroches asked if we might come in under budget. Page 186 of 205 12.c) Minutes of Midland Public Library Board meetings held ... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: December 12, 2013 Page 5 of 9 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 6. Reports of Board Committees - continued B. Molesworth said that it is possible. Any amount we are under is put into Reserves. Finance report was received. 6.2 Report from the Friends of the Midland Public Library B. Molesworth reported that the Book Cellar had a record month in November, taking in $1,200.00. They sold $91.00 on a very bad weather day this week. 6.3 Policy Committee G. Griffith informed the Board that she did not have a master copy of the revised Policies and Conditions of Employment document with her for signing. Copies had been e-mailed out to Board members for their perusal before the meeting, so others had copies with a signature page attached, with them. A signature page was removed from one of those for signing, after approval. J. Swick asked if anyone had any questions about the document. B Gorski had several questions and concerns. He noted that the definition of full-time is 35 hours per week while at the LCBO it is 40 hours per week. He also noted that the regular part-time staff seem to have guaranteed hours which he didn't think should be the case. In his experience part-time hours are not locked in. B. Molesworth asked B. Gorski how far ahead he schedules his staff. The answer was 3 weeks. The Library Staff's schedule is set as being the same every four weeks for the year. They are classed as permanent part-time staff. If circumstances changed in the future then we might have to change it. The last time a full- time staff member left, and there was internal reorganization, a position was divided in two to create two 17 hour positions. M. Pearce suggested that perhaps the wording could be changed to read that part-time staff work between 11 and 28 hours. J. Swick commented that it is an organizational thing for the Library to schedule in this way. Page 187 of 2Q5 12.c) Minutes of Midland Public Library Board meetings held ... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 6 of 9 DATE: December 12, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 6. Reports of Board Committees - continued B. Molesworth commented that the reason we made the 14 hour position a contract was so the person knew that things may be subject to change. U. Schmid asked what we do when staff have to go off for things like the Accessibility training. B. Molesworth explained that we slot people in. Those that come in on their day off get time off later. B. Gorski asked about the probationary period that is stated in weeks. How does that work for part-time staff? B. Molesworth explained that it is prorated to the number of hours that person works. He also asked about internal postings only being 5 days. Was that a problem? The answer was no. B. Gorski asked how these policies were arrived at. It was explained that most of it is taken from the Town of Midland policy document for non -unionized staff. We did make changes based on the Library reality. The Town Office Staff is now unionized. Some items were compared to that contract. Another item was questioned, related to Jury Duty. Staff do not lose pay while off. They receive their regular pay minus what they get in Jury Duty pay. J. Swick clarified that this Policies and Conditions of Employment is not a brand new document. It has been compared to the previous, 2006 document and to the Town of Midland's Terms and Conditions of Employment for Non -Unionized Staff. The Policy Committee also contacted G. Green, the Town's HR Manager for input, at times. J. Swick asked if the Board was ready for a motion of approval. M. Pearce moved for approval and then there was a further question. Under 14.1, Days and Hours of Work, B. Gorski asked about Saturday closings at 4:00 p.m. in July and August. G. Griffith responded that it has been a long standing practice, in Page 188 ol205 12.c) Minutes of Midland Public Library Board meetings held ... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 7 of 9 DATE: December 12, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 6. Reports of Board Committees - continued 7. place for the 25 years she has been with the Library. It was explained to her, long ago, that it was similar to a shift differential in view of the fact that Town Office Staff don't work regularly scheduled Saturdays or evenings. U. Schmid was concerned about this benefit. It was suggested that, as this Policy document will have to be amended to reflect the new hours of opening, an amendment could be made later. It was agreed that this item be taken to the next Board meeting for further discussion. J. Swick continued with the motion on the floor which was: Moved by: M. Pearce Seconded by: U. Schmid That the Library Board approves the revised and updated Policies and Conditions of Employment brought forward by the Policy Committee. New business 7.1 Policy re Staff selling or promoting at Library or Friends event B. Molesworth was asked to bring this issue to the Board. It was noticed that a Staff member was selling artwork at a Friends Book Sale. It was noted that it could be seen as Staff taking advantage of their situation as an employee. If it was to be allowed some of the money should come to the Friends or the Library. Other markets or fairs, held locally, require a fee to be paid for a table. The Garden Tour has artisans at each garden where a percentage of their sales come back to the Garden Tour fundraising efforts. B. Desroches asked that B. Molesworth draft a policy. B. Molesworth responded that this situation would not arise in the Library, only the Friends would have occasion to hold these types of events. B. Molesworth will tell the Friends that they can only sell books and the Library postcards. Page 189 of 2Q5 CARRIED 12.c) Minutes of Midland Public Library Board meetings held ... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: December 12, 2013 Page 8 of 9 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 7. New business - continued 7.2 Board Advocacy The SOLS Trustee document on the Board's role in advocacy and lobbying was found to be very informative and useful. 7.3 Residency Requirements During the Policy Committee's review of the Library's Operating Procedures an item regarding Board membership and residency was found. The Public Libraries Act defines a resident as someone who "resides" in the community. Even though someone owns property or a business in the community, it does not make them eligible to be on the Library Board. The Chairman, J. Swick now resides in Tay. B. Molesworth stated that he had already told the Chairman. It was decided, and J. Swick agreed, that B. Molesworth ask the Town Office to advertise for 2 Board members as we are already down by one. J. Swick said he would stay on until a replacement is found, at which point he will resign. 7.4 February Board Meeting — the 6tn? B. Molesworth asked if the Board would agree to moving the February Board meeting up a week. No one objected. Information 8.1 Chief Librarian's Report B. Molesworth reported, as a member of the Cultural Planning committee, that a report has been drafted and is now in the proof reading phase. It is a 48 page document which they hope to introduce in the New Year. 8.2 Correspondence — Jennifer D and Tammy G B. Molesworth informed the Board about two e-mails we received anonymously, no last names given. The two women claimed that they and their children don't feel safe coming to the Library because of a certain man that comes here. They would Page 190 of 205 12.c) Minutes of Midland Public Library Board meetings held ... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: December 12, 2013 Page 9 of 9 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 8. Information - continued 4 like us to either schedule his visits, which is impossible, or have him banned. They suggest that he is looking at inappropriate sites on the Internet. They name him by his first name and we know who he is. B. Molesworth responded to these e-mails saying we take this kind of report seriously and he asked them questions about where this interaction took place. He also said that we would speak to him but that this is a public building and that because someone looks strange isn't reason enough to ban someone. B. Molesworth and G. Griffith have since met with the person in question and, with his permission, B. Molesworth has spoken to R. Wheeldon, of the Midland Police. They have no record of any previous issues with this person. We have some concern for his and our reputation if these things are repeated in the community. B. Molesworth has informed the Town CAO and she will inform the Mayor in case he hears something. B. Molesworth will keep the Board informed. Adjournment Moved by: B. Gorski That the meeting be adjourned at 8:35 p.m. ian of the Board Chief Librarian Page 191 of 2p5 12.c) Minutes of Midland Public Library MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: January 9, 2014 LOCATION: Midland Public Library Boardroom PRESENT: U. Schmid, M. Pearce, Z. Pendlebury, L. Campbell REGRETS: B. Desroches, V. Nihill, B. Gorski, J. Swick GUEST: STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM 1. ISSUE Call to Order :ter FEB 1 1 2014 As there was no quorum at 7:05 p.m., it was agreed that, while we waited to see if a quorum could be achieved, the presentation of staff service awards could move forward as Councillor Z. Pendlebury was in attendance. 1.1 Staff Service Awards — Z. Pendlebury Z. Pendlebury, on behalf of Town of Midland Mayor, Gordon MacKay and Midland Council, presented the four staff receiving long time service awards with recognition gifts. She congratulated them on their dedication and commitment to Library service in Midland. The recipients were B. Molesworth (10 years), B. Fullerton (20 years), C. Smith (20 years) and G. Griffith (25 years). Note: At 7:20 p.m. a quorum had not been achieved, so the meeting was cancelled. The next Board meeting will take place on Thursday, February 6, 2014. Page 192 of 2P5 Page 1 of 1 ACTION ® J1WcM 1'AW4*9 p9t,� y 2, 2014 from Catherine ... "3f cyan can wacft a phmw cyau can, wa& a fiuend" 24-3Eom 101itw6a .Cines ®�. AlRaled ril Lllelv.»1n'siMl:cfw Township of Oro Medonte February 12, 2014 Attn: Mayor Harry Hughes 148 Line 7 S, Box 100 Oro ON LOL 2X0 Dear Mayor Hughes, Please convey my sincere gratitude to the Council of Oro Medonte for once again choosing to support the vital service that Telecare Distress Line of Greater Simcoe provides to our community. 2014 marks 35 years of service to our community. We plan to celebrate this achievement throughout the year in hopes of raising awareness for our service to folks who may find a time in their life that they need a friendly listener, as well as to people and business in our community who would like to volunteer, or support Telecare as they are able. The anonymous nature of our service is the cornerstone on which we have built the trust of both our callers and volunteers however we have recognized the need to be more visible in the community. Our future goals include raising our profile through community events, community partnerships, presentations, media exposure, and an internet presence We could not continue this outreach and provide the services without the support of the Township of Oro Medonte. If you, any Members of Council, or citizens of Oro Medonte would like more information please don't hesitate to call. Again, Thank You, Catherine Blakely 170 Colborne Street West • Orillia, ON • L3V 2Z3 Business Office: 705-327-2383Email: info@telecaredistresslinexom c wwjdecawdistw6&rwxom Page 193 of 205 13.a) Correspondence dated February 12, 2014 from Ted Wiecla... Ministry of Community Safety Ministere de la Securite and Correctional Services communautaire et des Services correctionnels Office of the Fire Marshal Bureau du commissaire des incendies and Emergency Management et de la gestion des situations d'urgence Place Nouveau Building Edifice Place Nouveau 7th Floor 7e etage 5775 Yonge Street 5775 rue Yonge North York ON M2M 4J1 North York ON M2M 4J1 Telephone 416-325-3100 Telephone: 416325-3100 Facsimile: 416-325-3119 Telecopieur : 416 325-3119 February 12, 2014 Dear Mayor in Council: Ontario As of January 1, 2014, Ontario became the first province to require the retrofit of automatic sprinklers in all vulnerable occupancies, which include care occupancies (e.g. group homes and supportive housing where residents need care for cognitive or physical disabilities and require assistance to evacuate), care and treatment occupancies (e.g. long-term care homes — formerly known as nursing homes, municipal homes for the aged and charitable homes) and licensed retirement homes (i.e. homes for seniors who may require assistance with daily living). I would like to clarify what this means for municipalities like yours. Mandatory sprinklers are but one part of a comprehensive set of changes to the province's fire safety regulations. There are a number of other fire safety changes that are required, by law, in care occupancies, care and treatment occupancies and licensed retirement homes. These changes and the timelines for their completion are listed below. Beginning January 1, 2014, the changes will be phased in as follows: In Care Occupancies and licensed Retirement Homes (within scope of Section 9.7 of Division B of the Fire Code) • Two months to install smoke alarms in individual sleeping rooms (New & Deadline is March 1, 2014); • One year to install fire alarm monitoring and emergency lighting (New & Deadline is January 1, 2015); • Two years to install self -closers and voice communication systems (New & Deadline is January 1, 2016); • Five years to install automatic sprinklers (New & Deadline is January 1, 2019). Refer to Section 9.7 for details, design options and exemptions. In Care and Treatment Occupancies (within scope of Section 9.4 of Division B of the Fire Code, excluding hospitals) • Eleven years to install sprinklers to coincide with the existing Long -Term Care Home Renewal Strategy for redevelopment (New & Deadline is January 1, 2025). Page 194 of 205 13.a) Correspondence dated February 12, 2014 from Ted Wiecla... In Care Occupancies, Care and Treatment Occupancies and licensed Retirement Homes • Implementation of approved fire safety plan (Now without exception & in effect as of January 1, 2014) • Carry out annual fire drills representing lowest staffing level scenario as approved by local fire services (New & in effect as of January 1, 2014) • Sufficient number of supervisory staff available to assist residents to evacuate in an emergency (Now without exception & in effect as of January 1, 2014) • Record keeping for training of supervisory staff on their roles and responsibilities within the fire safety plan (New & in effect as of January 1, 2014) • All owners and operators or delegates responsible for implementing the approved fire safety plan to complete mandatory training in the next three years (New & Deadline is January 1, 2017) For Fire Services (in respect to Care Occupancies, Care and Treatment Occupancies and licensed Retirement Homes) • Three years to complete mandatory training for all Chief Fire Officials responsible for approving facility fire safety plans (New & Deadline is January 1, 2017) • Observation of annual fire drills based on approved scenario (New & in effect as of January 1, 2014) • Annual fire safety inspections based on a standardized checklist (New & in effect as of January 1, 2014) • Registry of Vulnerable Occupancies (New & in effect as of January 1, 2014 — See below for details) The Office of the Fire Marshal and Emergency Management (OFMEM) is committed to providing support to municipalities through advice, assistance and hands-on training, if required. The following are a list of items to demonstrate how the OFMEM is doing this. 1. Training program/course acceptable to the Fire Marshal To meet the requirements for this mandatory training, facility owners and operators and Chief Fire Officials must have completed a training program/course acceptable to the Fire Marshal. For supervisory staff, there is an optional course. These courses are in the final stages of development. Registrants will be able to take the courses based on their preferred method of learning; online or in -class. English and French online courses will launch in April 2014. Registration for the English in -class learning will open in May/June with fall dates for regional delivery. All courses will be delivered by Public Services Health & Safety Association (PSHSA). 2. Registry of Vulnerable Occupancies The other piece to this comprehensive set of changes is the development of an OFMEM administered Registry of Vulnerable Occupancies. As part of this, the new regulatory requirements mandate fire departments to enter specific information about vulnerable occupancies in their municipality into the Registry after they have completed a site visit. The benefit of gathering this information in one place is that it will enable fire departments to track fire drills and inspections of vulnerable occupancies within their boundaries. Recently the OFMEM initiated a one-week online pilot program for municipal fire departments to test the usability of the online application that will host the Registry. Once feedback is received and incorporated, the online application will be available for use by all municipal fire departments. Distribution of passwords to individual fire departments allowing access to local records will follow shortly. 2 Page 195 of 205 13.a) Correspondence dated February 12, 2014 from Ted Wiecla... 3. Training with Municipal Fire Departments Beginning in February, OFMEM Field Services staff will be attending some municipalities to speak about the new requirements with the local fire services. In exchange, the local fire service has made arrangements for OFMEM staff to visit care occupancies and care and treatment occupancies in the municipality with the local fire service to conduct inspections, witness fire drills and review the occupancy's fire safety plan among other items. Field staff will be able to use this hands-on experience to support advice and assistance they provide to other municipalities. Why are there two different phase-in times for sprinklers? I want to clarify this. Most private and government funded group homes and supportive housing captured under the new rules will have up to five years to install sprinklers. Licensed long-term care homes, such as nursing homes, will have an 11 -year phase-in period to be completed by 2025. This difference in phase-in periods is because older long-term care homes are part of a long- term redevelopment plan to bring the buildings up to more current standards. I must emphasize that these long-term care homes are already subject to a stricter set of fire safety requirements than those required in care occupancies and licensed retirement homes. In addition to the minimum staffing requirements to carry out evacuations in a fire emergency, physical barriers to fire (such as walls with a certain fire endurance), fire alarms, fire exits and emergency lighting, these long-term care homes are also required to have enhanced fire alarm monitoring and detection, and zone separations (pre -determined areas where residents are assisted to as part of a phased evacuation). The requirement for sprinklers builds on these existing strict requirements. The mandatory sprinkler retrofit requirements have been included as part of a redevelopment plan for these long-term care homes. If not, construction costs could be duplicated by installing sprinklers in homes already scheduled to be redeveloped. The new regulation allows five years in some cases, and 11 years in others, to meet the new sprinkler requirements, however, it does not necessarily mean that it will take that long to get all of these homes sprinklered. In fact, I am informed that at least 70 per cent of long-term care homes, and 60 per cent of retirement homes, are already sprinklered, and that others plan to proactively sprinkler well ahead of the compliance deadlines. Committed to Working Together This new strategy will help reduce impacts of fire on occupants and property through a multi - pronged approach of enhanced inspections, enhanced training and fire safety retrofits. It will also help the fire service be better able to pre -plan so that they will be better prepared to respond to a fire in one of these occupancies. Their role is a crucial part of this integrated strategy. It remains the responsibility of facility owners and operators in all municipalities to ensure their buildings are in full compliance with the changes to Ontario's fire safety regulations. As listed above, mandatory sprinklers are but one part of these regulations. My Office will continue to support municipalities, local fire services, facility owners and operators by providing advice and assistance, hands-on training and ongoing communication about upcoming deadlines to ensure all care occupancies, care and treatment occupancies and licensed retirement homes are in compliance with the new rules. To learn more about the work 3 Page 196 of 205 13.a) Correspondence dated February 12, 2014 from Ted Wiecla... that has been accomplished to date, visit the OFMEM website portal for Care Occupancies, Care and Treatment Occupancies and Retirement Homes or contact my Office at (416) 325- 3100. To speak with us in person, join us at the ROMNOGRA Conference on February 25. You are welcome to join us in the Wellington Room at the Strathcona Hotel, from 8:00 a.m. to 3:00 p.m. or drop by our exhibit in the Tudor Room on the Mezzanine Level of the Royal York Hotel. We would be happy to answer any of your questions about these requirements and any other initiatives being undertaken by the OFMEM. We all have a role to play in keeping seniors and vulnerable Ontarians fire safe. Sincerely, Tadeusz (Ted) Wieclawek Ontario Fire Marshal and Chief of Emergency Management CC: All Ontario Fire Chiefs CC: Ontario Association of Fire Chiefs CC: Association of Municipalities of Ontario CC: Fire Fighter's Association of Ontario CC: Ontario Municipal Fire Prevention Officers Association CC: Ontario Professional Fire Fighters Association 0 Page 197 of 205 13.b) Correspondence dated February 14, 2014 from Tracey�McK... f-tawkestoxe ,!� AYea CovLGkLGwt, itIJi ,4-ss000atGow February 14, 2014 Att: Mayor Hughes and Council Members: On behalf of HAACA, I am sending a request to you regarding the Lottery Licensing fee for our "Great Egg Race" that we will be holding at the Hawkestone Creek on Saturday, April 26, 2014. We are asking if the council could possibly waive the fee for the license. As many of you know the Hawkestone Hall is a very active hall and HAACA is responsible for the operating costs and half of the capital expenses. We have numerous fundraising events throughout the year, but the Egg Race proves to be one our biggest. We would like to see as much of the money from this fundraising event go towards enhancements of public programs already running at the hall. Unfortunately the licensing fee would be coming out of this fundraising. Thank you for considering our request. Tracey McKillop Director HAACA Co -Ordinator, Egg Race Page 198 of 205 13.c) Correspondence dated February 13, 2014 from Linda Coll... Township of www.springwater.ca `a 2231 Nursery Road -40 Sringwater p Minesing, Ontario LOL 1 Y2 Canada February 13, 2014 Mayor Harry Hughes & Council FEB 18 1014 Township of Oro-Medonte OR 114 148 Line 7 South Box 100 - Oro ON LOL 2X0A�f�'1F' RE: Annual Log -Sawing Contest — Elmvale Maple Syrup Festival Dear Mayor Hughes & Council: It is with pleasure that I invite you to compete in the Annual Log -Sawing Contest taking place once again at the Elmvale Maple Syrup Festival. This year's Festival takes place on Saturday, April 26, with the Log -Sawing Contest scheduled to commence at 12:00 noon following the Opening Ceremonies. We are asking all participants to meet at the Main Stage (corner of Yonge and Queen Streets in Elmvale) at 11:45 a.m. in preparation for the competition. If you are interested in participating, please contact Nicole Van Zutphen at nicole.vanzutphen@springwater.ca or via telephone at (705) 728-4784 Ext. 2067 to RSVP with the names of your lumberjacks. If you do not have a partner, we can partner you with another lumberjack on the day of the event! A women's only competition will be taking place once again. Please indicate whether you would like to participate in the women's only, or mixed competition. As in previous years, this invitation has been extended to a number of local dignitaries, including area MPs, MPPs and representatives from neighbouring Municipal Councils. I hope to see everyone out to support this worthwhile and fun community event. Sincerely, Linda Collins Mayor, Township of Springwater Iinda.collins@springwater.ca Phone: 705-728-4784 Office of the Mayor Fax: 705-728-6957 Page 199 of 205 13.c) Correspondence dated February 13, 2014 from Linda Coll... Elmvale Maple Syrup Festival Saturday April 26th, 2014 AmnOrdnen m NNnO�anen r4» ro ae m e r1 » Ose►pe at Gwrae Street AIWA LAYOUT lop-IMI(Al m M w r a 4 ��m� � r 00t�m 13 M 82 � el n � 40 � M 93 W Peter Street E, Peter Street PA N~9" VVWN M..... N., don ) *WA W "W 0oa eb� m�e Commun@y Perking Lot IE 1e Log -sawing stage 43 42 44 41 M, 30W6e pir 40 40 23 40 36 24 47 as 20 se 2T 40 V 2a 40 30 3�1 LW i 20 30 314OWN i m 0 M M 13 M E3 ��m� © M 00t�m 13 M M 0 13 M 13 m m 93 Elm m a m a ISI [��1t47(JE7 Ga�lfr 013000 ta"100 lu E, Peter Street PA N~9" VVWN M..... N., don ) *WA W "W 0oa eb� m�e Commun@y Perking Lot IE 1e Log -sawing stage 43 42 44 41 M, 30W6e pir 40 40 23 40 36 24 47 as 20 se 2T 40 V 2a 40 30 3�1 LW i 20 30 314OWN i ��m� 0��� 00t�m m®mO DODO UOOD aanew M4W0 Lumberjacks, please meet at the corner of Queen Street and Maria St. at 11:45 am. www.elmvalemaplesyrup.ca Page 200 of 205 13.d) Correspondence dated February 19, 2014 from Infrastruc... New Building Canada Plan Ontario 1 yyr wvo- 2006 Present Largest Federal Investment in Infrastructure in Canadian History The Government of Canada understands the positive impact that quality infrastructure has on economic growth, job creation and long term prosperity. That is why federal investment in infrastructure has increased dramatically since 2006, and is at an all-time high. The New Building Canada Plan will see the Government of Canada invest over $53B in infrastructure across the country over the next 10 years (2014-2024). For Ontario, this represents almost $11B in dedicated federal funding, including more than $2.7B under the New Building Canada Fund and an estimated $8.12B under the federal Gas Tax Fund*. Ontario also stands to benefit from: • $4B available for projects of national significance • $1.25B in additional funding available for P3 projects • $10.4B via the GST Rebate which provides municipalities across the country with additional resources to address their infrastructure priorities Investments that are making a difference Since 2006, investments of over $4.91B under the Building Canada Fund, the Provincial -Territorial Base Fund, the Green Infrastructure Fund and the Infrastructure Stimulus Fund have assisted the Government of Ontario and its municipalities to make infrastructure improvements for the benefit of all Ontarians. Municipalities have also benefited from approximately $4.63B provided to Ontario through the federal Gas Tax Fund. Combined with investments under other federal infrastructure programs, Ontario has benefited from over $12.3B toward infrastructure improvements across the province. According to Statistics Canada, the average age of Ontarids infrastructure has declined by 1.9 years since 2006 to 13.4 years in 2012. *NOTE: GTF funding by jurisdiction for the first five years (2014-2019) is based on 2011 Census data. GTF funding for 2019-2024 will be based on 2016 Census data. For illustrative purposes, Census 2011 data has been used for all 10 years. Due to the indexation of the GTF, funding for 2019-2024 is expected to be at least equal to GTF funding for the first five years. Page 201 of 205 Infrastructure Canada - The -3porWft W&ieOsFebrlmgysflj9oQ@ t>:4.fraft&rifrestruc... Infrastructure Canada Home > The New Building Canada Plan he New Building Canada Plan: he largest and longest federal infrastructure plan in Canadian istory • The New Building Canada Fund • New Building Canada Fund — Next Steps • The Federal Gas Tax Fund • Deliverina Proiects in smaller communities • Cost-sharing: Supporting More Proiects with every dollar • Public and Private sectors have a role to Dlav — Proiect Recipients • Generating economic growth and prosperity — Proiect Categories • Public -Private Partnerships: Cost-effective delivery of infrastructure Proiects • Dedicated Funding for Provinces and Territories • Provincial -Territorial Fact Sheets Alberta British Columbia Manitoba New Brunswick Newfoundland and Labrador Northwest Territories Nova Scotia • Nunavut • Ontario o Prince Edward Island • uebec • Saskatchewan • Yukon hat is it? The New Building Canada Plan builds on our Government's unprecedented investments in infrastructure. In 2007, we provided $33 billion in stable, flexible and predictable funding across the country. Economic Action Plan 2013 builds on our Government's historic infrastructure investments, with $70 billion for public infrastructure over the next decade, including the $53 billion New Building Canada Plan for provincial, territorial and municipal infrastructure. The New Building Canada Plan is the largest and longest federal infrastructure plan in our nation's history. It continues to focus on supporting projects that enhance economic growth, job creation and productivity. is it important? )rld-class infrastructure is the backbone of our country's economic productivity. Our Government is mmitted to investing in Canada's infrastructure to reduce commuting times for families, enhance onomic competitiveness, encourage job creation and strengthen trade corridors. /e understand the vital importance of infrastructure to help get goods to market, to connect people and usinesses with the world, and to reduce gridlock on our roads and highways. The New Building Canada Ian will continue to support infrastructure projects that foster economic growth, job creation and long- !rm prosperity. Page 202 of 205 httn-//www.infrastnichire.uc.ca/nlan/nlan-ena html �/19/�f114 Infrastructure Canada - The I�ipd�Jl�lq��1s4llkl8�'st1���iir.fl"d�l�f�tl"UC... How does it work? '6h The New Building Canada Plan is the largest long-term infrastructure plan in Canadian history, providing stable funding for a 10 -year period. It includes: • The Community Improvement Fund, consisting of the Gas Tax Fund and the incremental Goods and Services Tax Rebate for Municipalities, will provide over $32 billion to municipalities for projects such as roads, public transit and recreational facilities, and other community infrastructure. • A $14 billion New Building Canada Fund, which consists of a $4 billion National Infrastructure Component that will support projects of national significance and a $10 billion Provincial - Territorial Infrastructure Component (PTIC) for projects of national, local or regional significance. $1 billion of PTIC is dedicated to projects in communities under 100,000 residents. • An additional $1.25 billion in funding for the P3 (Public -Private Partnerships) Canada Fund. • $6 billion in funding that continues to flow across the country this year and beyond under existing infrastructure programs. Date modified: 2014-02-13 Page 203 of 205 httn://www.infra.structure.gc.ca/nlan/nlan-enor.htm] ?/19/x(114 15.a) Bq n a B -law P�mer�d Bey Liv Nc 2013-116, A By -Law ... e orpo tion of Re owns ip o Oro- edon e By-law No. 2014-024 Being a By-law to Amend By -Law No. 2013-116, A By -Law to Provide a Schedule of Retention Periods for the Records of the Township of Oro-Medonte Whereas Section 255 of the Municipal Act 2001, S.O. 2001, c. 25, as amended, provides that a municipality may, subject to the approval of the municipal auditor, establish retention periods during which the records of the municipality and local boards of the municipality must be retained and preserved in accordance with Section 254 thereof; And Whereas the Township of Oro-Medonte did, on the 17th day of July 2013, enact By-law No. 2013-116, being a By-law to provide a schedule of retention periods for the records of the Township of Oro-Medonte under the authority of The Municipal Act, S.O. 2001, c. 25, as amended; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it appropriate to amend By-law No. 2013-116; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Scope Notes for Secondary Subject — P — Protection and Enforcement Services of Schedule "A" to By-law No. 2013-116 be amended to read as follows; P02 DAILY OCCURRENCE LOGS Includes logs maintained of daily occurrences such as, transportation services logs, printed 5 Day Weather Forecasts, municipal law enforcement note books, police dispatches or fire assistance calls. P09 LICENSES Includes records regarding licenses administered by or required by the municipality, or required by the province, such as liquor, kennels, taxis, quarries and licensed producers of Medical Marijuana. 2. That the Scope Notes for Secondary Subject — P — Protection and Enforcement Services of Schedule "A" to By-law No. 2013-116 be amended to add a new classification as follows; P18 WORK ORDERS Includes records of work orders generated from complaints, inquiries, inspections and other day to day operations. 3. That the Records Retention Schedule for Primary Heading: Protection and Enforcement Services of Schedule "B" of By-law No. 2013-116 be amended to include: Code Secondary Heading Retention Remarks P18 Work Orders 7 By-law read a First, Second and Third time, and Passed this 26th day of February, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 204 of 205 18.a) Being a by-law to confirm the proceedings of the Counc... The Corporation of the Township of Oro-Medonte By -Law No. 2014-023 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 26, 2014 Whereas Section 5 of the Municipal Act, 2001, S. 0. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, February 26, 2014, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By -Law Read a First, Second and Third time, and Passed this 26th day of February, 2014. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 205 of 205