02 26 2014 Council Meeting Minutesmew
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Wednesday, February 26, 2014
The Township of Oro-Medonte
Regular Council Meeting Minutes
Council Chambers
2010 - 2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Regrets: Councillor Dwight Evans
TIME: 6:33 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present: Corporate Services/Clerk; Andria Leigh, Director of Development
Services; Shawn Binns, Director of Recreation and Community Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives; Hugh Murray,
Fire Chief; Brad Bigrigg, Tamara Obee, Manager, Health & Safety,
Human Resources; Samah Othman, Executive Assistant, Corporate
Communications Specialist; Janette Teeter, Deputy Clerk
Also Ann Truyens, Sue Roehner, Pat O'Malley, Billi Jo Taylor, Mark Crawford,
Present: Barry Metz, Richard DaPra, Barbara Coutanche, Garry Shoebridge,
Graham Shoebridge, Glen Conway, Ross Jermey, John Cuppage, Mike
Barrett, Reh Elrick, Paul Herst, Jim Crawford, Rob Belsey, John Wigle,
Mike Manastersky, Rob Jermey, Randy Wuensch, Murray Langman,
Brian English
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Deputy Mayor Hough assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
Page 1 of 15
Council Meeting Minutes — February 26, 2014.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C140226-1
Moved by Coutanche, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, February 26,
2014 be received and adopted, as amended to add 4e) Councillor Crawford, re:
Personal matters about an identifiable individual (Committee Member).
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Crawford declared a pecuniary interest on Item 11 b) Mayor H.S. Hughes, re;
Trillium Grant Application for Oro Agricultural Society as he is 2nd Vice President of the
Oro Agricultural Society. Councillor Crawford left the Chambers and did not participate
in the discussion or vote on this matter.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C140226-2
Moved by Lancaster, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 6:35 p.m. to discuss
• acquisition/disposition of land;
• personal matter affecting an identifiable individual.
Carried.
Page 2 of 15
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Council Meeting Minutes — February 26, 2014.
b) Motion to Rise and Report.
Motion No. C140226-3
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now Rise at 7:00 p.m. and Report on the Closed Session
Items 4
c) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matter
about an identifiable individual (Transportation Services);
d) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land
(Forrester Road);
e) Councillor Crawford, re: Personal matters about an identifiable individual (Committee
Member).
Carried.
c) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matter about
an identifiable individual (Transportation Services).
The following staff were present: Doug Irwin, Director of Corporate
Services/Clerk; Tamara Obee, Manager, Health & Safety, Human Resources.
Motion No. C140226-4
Moved by Lancaster, Seconded by Crawford
Be it resolved that the confidential correspondence dated February 11, 2014 and
presented by Tamara Obee, Manager, Health & Safety, Human Resources re: Personal
matter about an identifiable individual (Transportation Services -Campbell) be received
with regret and best wishes.
Carried.
Page 3 of 15
Council Meeting Minutes — February 26, 2014.
d) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land
(Forrester Road).
The following staff were present: Doug Irwin, Director of Corporate Services/Clerk.
Motion No. C140226-5
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Confidential Report No. CS2014-06, Doug Irwin, Director of Corporate
Services/Clerk re: Acquisition/disposition of land (Forrester Road) be received and
adopted.
2. And that the property owner be advised of Council's decision as outlined in
Confidential Report CS2014-06 under the Director of Corporate Services/Clerk's
signature.
Carried.
e) Councillor Crawford, re: Personal matters about an identifiable individual (Committee
Member).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Shawn Binns, Director of Recreation and
Community Services.
Motion No. C140226-6
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Councillor Crawford
re: Personal matters about an identifiable individual (Committee Member) be received
and that a letter be forwarded immediately under the Heritage Committee Chair and
Director of Recreation and Community Services' signatures containing Council's
direction.
Mayor H.S. Hughes assumed the Chair.
Carried.
Page 4 of 15
Council Meeting Minutes — February 26, 2014.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, February 12, 2014.
Motion No. C140226-7
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
February 12, 2014 be received and adopted as printed and circulated.
Carried.
b) Minutes of Committee of Adjustment meeting held on Thursday, February 20, 2014.
Motion No. C140226-8
Moved by Crawford, Seconded by Lancaster
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, February 20, 2014 be received.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
a) Correspondence received February 19, 2014 from Catherine Blakely re: Letter of
Appreciation, Oro-Medonte Firefighters.
Motion No. C140226-9
Moved by Lancaster, Seconded by Crawford
Be it resolved that the correspondence received February 19, 2014 from Catherine
Blakely re: Letter of Appreciation, Oro-Medonte Firefighters be received.
Carried.
7. PUBLIC MEETINGS:
None.
Page 5 of 15
Council Meeting Minutes — February 26, 2014.
8. DEPUTATIONS:
a) Pat O'Malley re: Melville Court/Hwy 11 and Line 5 North.
Correspondence was distributed to members of Council and staff.
Motion No. C140226-10
Moved by Coutanche, Seconded by Meyer
Be it resolved that the information presented by Pat O'Malley re: Melville Court/Hwy 11
and Line 5 North be received and considered in conjunction with the report on this
matter.
Carried.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. F12014-06, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re:
Development Charge Indexing.
Motion No. C140226-11
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. F12014-06, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO re: Development Charge Indexing be received and adopted.
2. That the Township's development charge be increased as per Report No. F12014-
06.
3. And That the said increases shall be effective March 3, 2014.
Carried.
Page 6 of 15
Council Meeting Minutes — February 26, 2014.
b) Report No. F12014-07, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re:
Development Charges Reserve Fund.
Motion No. C140226-12
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. F12014-07, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO re: Development Charges Reserve Fund be received and adopted.
2. That the financial statement relating to the Development Charges Reserve Fund for
the year 2013 be received.
3. And That a copy of the said financial statement be forwarded to the Ministry of
Municipal Affairs.
Carried.
c) Report No. DS2014-08, Andria Leigh, Director of Development Services re: Request for
Amendment to Warminster Water System Cost Sharing Agreement (Meadow Acres) [to
be distributed at meeting].
Motion No. C140226-13
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. DS2014-08, Andria Leigh, Director of Development Services re:
Request for Amendment to Warminster Water System Cost Sharing Agreement
(Meadow Acres) be received and adopted.
2. That the following Option #2, as outlined, be adopted by Council being:
"Require a lump sum payment in the amount of $ 83,802.62 (33% of the outstanding
balance), an additional payment of $ 83,802.62 (33% of the outstanding balance at
the time of execution of the subdivision agreement, with the balance of $ 83,802.63
being paid at the time of issuance of a building permit in the amount of $ 1180.32
per lot."
3. And That 2063334 Ontario Inc. be advised of Council's decision under the Director of
Development Services' signature.
Carried.
Page 7 of 15
Council Meeting Minutes — February 26, 2014.
d) Shawn Binns, Director of Recreation and Community Services re: Arena Renovation
Project Steering Committee Appointments [from February 5, 2014 meeting].
Motion No. C140226-14
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence presented by Shawn Binns, Director of Recreation and
Community Services re: Arena Renovation Project Steering Committee
Appointments be received.
2. That Mayor H.S. Hughes is ex -officio for the Arena Renovation Project Steering
Committee.
3. And That Deputy Mayor Hough and Councillor Crawford be appointed to the Arena
Renovation Project Steering Committee.
Carried.
e) Report No. FD2014-03, Hugh Murray, Fire Chief re: Master Fire Plan.
A PowerPoint presentation was presented.
Motion No. C140226-15
Moved by Lancaster, Seconded by Crawford
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Be it resolved that Report No. FD 2014-03, Hugh Murray, Fire Chief re: Master Fire Plan be
received and brought forward to the March 5, 2014 Council meeting for endorsement.
Carried.
f) Report No. TES2014-01, Jerry Ball, Director of Transportation and Environmental
Services re: Copeland Forest Parking.
Motion No. C140226-16 (Amendment)
Moved by Coutanche, Seconded by Hough
Be it resolved that the motion with respect to Report No. TES2014-01, Jerry Ball,
Director of Transportation and Environmental Services be amended by striking "be
signed accordingly as Parking Permitted areas" and "That the Clerk brings forward the
appropriate by-law for Council's consideration".
Carried.
Page 8 of 15
Council Meeting Minutes — February 26, 2014.
Motion No. C140226-17
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. TES2014-01, Jerry Ball, Director of Transportation and
Environmental Services re: Copeland Forest Parking be received and adopted.
2. That Transportation staff push back the snow to provide for parking along the Ingram
Road, approximately 150 meters east of Line 3 N. for a distance of 40 metres and on
Line 5 N., approximately 0.9 km south of Ingram Road on the west side of the road
for a distance of 40 metres, during the winter months.
3. And That Mr. Kennedy be advised of Council's decision under the signature of the
Director of Transportation and Environmental Services.
Carried as Amended.
g) Report No. TES2014-02, Jerry Ball, Director of Transportation and Environmental
Services re: Municipal Annual Reports for all Township of Oro-Medonte Drinking Water
Systems — January 1, 2013 to December 31, 2013.
Motion No. C140226-18
Moved by Crawford, Seconded by Lancaster
Be it resolved that Report No. TES2014-02, Jerry Ball, Director of Transportation and
Environmental Services re: Municipal Annual Reports for all Township of Oro-Medonte
Drinking Water Systems — January 1 st to December 31, 2013, which includes reports
for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Lake
Simcoe Regional Airport, Maplewood, Medonte Hills, Robincrest, Shanty Bay,
Sugarbush and Warminster Water Systems, be received for information only.
Carried.
Page 9 of 15
Council Meeting Minutes — February 26, 2014.
h) Report No. TES2014-03, Jerry Ball, Director of Transportation and Environmental
Services re: Results for 2014 Vehicle Quotation(s):
• Two 2014 1/2 Ton Pick -Ups, Regular Cab -2 Wheel Drive (both for Transportation
Services),
• Two 2014 1/2 Ton Pick -Ups Extended Cab -2 Wheel Drive (1 for Environmental
Services, 1 for Transportation Services),
• One 2014 SUV, AWD Vehicle (Development Services).
Motion No. C140226-19
Moved by Meyer, Seconded by Coutanche
Be it resolved
That Report No. TES2014-03, Jerry Ball, Director of Transportation and
Environmental Services re: Results for 2014 Vehicle Quotation(s):
• Two 2014 7/2 Ton Pick -Ups, Regular Cab -2 Wheel Drive (both for Transportation
Services),
• Two 2014 y/2 Ton Pick -Ups Extended Cab -2 Wheel Drive (1 for Environmental
Services, 1 for Transportation Services),
• One 2014 SUV, AWD Vehicle (Development Services) be received and adopted
2. That the 2014 Vehicle Quotations be awarded to the following dealers:
• Thor Motors, Orillia — Two 2014 1/2 Ton Pick -Ups, Regular Cab -2 Wheel Drive, and
two 2014 1/2 Ton Pick -Ups, Extended Cab -2 Wheel Drive
• Georgian Commercial Centre, Barrie — One SUV, AWD
3. And That the dealerships that submitted a Quotation be advised of Council's
decision, under the Director, Transportation and Environmental Services' signature.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, correspondence from Ministry of Agriculture and Food re: Call for
Applications, Premier's Award for Agri -Food Innovation Excellence, Submission
Deadline February 28, 2014.
Motion No. C140226-20
Moved by Lancaster, Seconded by Crawford
Be it resolved that the correspondence from Ministry of Agriculture and Food and
presented by Mayor H.S. Hughes, re: Call for Applications, Premier's Award for Agri -
Food Innovation Excellence, Submission Deadline February 28, 2014 be received.
Carried.
Page 10 of 15
Council Meeting Minutes — February 26, 2014.
b) Mayor H.S. Hughes, re: Trillium Grant Application for Oro Agricultural Society.
Councillor Crawford declared a pecuniary interest on Item 11 b) Mayor H.S. Hughes, re;
Trillium Grant Application for Oro Agricultural Society as he is 2nd Vice President of the
Oro Agricultural Society. Councillor Crawford left the Chambers and did not participate
in the discussion or vote on this matter.
Motion No. C140226-21
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the verbal information presented by Mayor H.S. Hughes, re: Trillium Grant
Application for Oro Agricultural Society be received.
2. And That a letter of support be drafted, under the Mayor's signature, and forwarded
to the Oro Agricultural Society for inclusion in the Trillium Grant submission before
the March 1, 2014 deadline.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Notice for Nominations to Office, 2014 Municipal Election.
2. Attention All Dog Owners.
3. Notice for Nominations for Oro-Medonte Citizen of the Year and Ontario Senior of the
Year Awards.
b) Correspondence dated January 29, 2014 from Kathy Crowhurst, Lupus Foundation of
Ontario re: Request to Proclaim May 10, 2014 as "World Lupus Day" and October, 2014
as "October is Lupus Awareness Month".
Staff Recommendation: Receive, Proclaim and Post to Township's Website.
c) Minutes of Midland Public Library Board meetings held on December 12, 2013 and
January 9, 2014.
Staff Recommendation: Receive.
d) Correspondence dated February 12, 2014 from Catherine Blakely, Telecare Distress
Line of Greater Simcoe re: Letter of Appreciation.
Staff Recommendation: Receive.
Page 11 of 15
Council Meeting Minutes — February 26, 2014.
Motion No. C140226-22
Moved by Crawford, Seconded by Lancaster
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed.
a) Announcements of Interest to the Public:
1. Notice for Nominations to Office, 2014 Municipal Election.
2. Attention All Dog Owners.
3. Notice for Nominations for Oro-Medonte Citizen of the Year and Ontario Senior of
the Year Awards.
b) Correspondence dated January 29, 2014 from Kathy Crowhurst, Lupus Foundation
of Ontario re: Request to Proclaim May 10, 2014 as "World Lupus Day" and
October, 2014 as "October is Lupus Awareness Month".
Received, Proclaimed and Posted to Township's Website.
c) Minutes of Midland Public Library Board meetings held on December 12, 2013 and
January 9, 2014.
Received.
d) Correspondence dated February 12, 2014 from Catherine Blakely, Telecare Distress
Line of Greater Simcoe re: Letter of Appreciation.
Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence dated February 12, 2014 from Ted Wieclawek, Ontario Fire Marshal
and Chief of Emergency Management, Ministry of Community Safety and Correctional
Services re: Recent Changes to the Province's Fire Safety Regulations, Sprinkler New
Requirements.
Motion No. C140226-23
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated February 12, 2014 from Ted Wieclawek,
Ontario Fire Marshal and Chief of Emergency Management, Ministry of Community
Safety and Correctional Services re: Recent Changes to the Province's Fire Safety
Regulations, Sprinkler New Requirements be received.
. Carried.
Page 12 of 15
Council Meeting Minutes — February 26, 2014.
b) Correspondence dated February 14, 2014 from Tracey McKillop, Director, Hawkestone
& Area Community Association (HAACA) re: Request to Waive Lottery License Fee.
Motion No. C140226-24
Moved by Coutanche, Seconded by Meyer
Be it resolved.
1. That the correspondence dated February 14, 2014 from Tracey McKillop, Director,
Hawkestone & Area Community Association (HAACA) re: Request to Waive Lottery
License Fee be received.
2. That the request to waive the lottery license fee in the amount of $68.25 be denied.
3. And That the applicant be advised of Council's decision under the Director of
Corporate Services/Clerk's signature.
Carried.
c) Correspondence dated February 13, 2014 from Linda Collins, Mayor, Township of
Springwater re: Annual Log -Sawing Contest-Elmvale Maple Syrup Festival, Saturday,
April 26, 2014.
Motion No. C140226-25
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated February 13, 2014 from Mayor Linda Collins,
Township of Springwater re: Annual Log -Sawing Contest - Elmvale Maple Syrup
Festival, Saturday, April 26, 2014 be received.
2. That Lumberjack Lancaster accept the challenge to participate in the Annual Log -
Sawing Contest.
3. And Further That Mayor Collins, Township of Springwater, be advised of the
Township of Oro-Medonte's intent to win this exciting event, under the Mayor's
signature.
Carried.
d) Correspondence dated February 19, 2014 from Infrastructure Canada re: The New
Building Canada Plan.
Motion No. C140226-26
Moved by Lancaster, Seconded by Crawford
Be it resolved that the correspondence dated February 19, 2014 from Infrastructure
Canada re: The New Building Canada Plan be received.
Carried.
Page 13 of 15
Council Meeting Minutes — February 26, 2014.
14. NOTICE OF MOTIONS:
None.
15. BY-LAWS:
a) By -Law No. 2014-024: Being a By-law to Amend By -Law No. 2013-116, A By -Law
to Provide a Schedule of Retention Periods for the Records of the Township of Oro-
Medonte.
Motion No. C140226-27
Moved by Lancaster, Seconded by Crawford
Be it resolved that
a) By -Law No. 2014-024: Being a By-law to Amend By -Law No. 2013-116, A By -Law
to Provide a Schedule of Retention Periods for the Records of the Township of Oro-
Medonte
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
Page 14 of 15
Council Meeting Minutes — February 26, 2014.
f 18. CONFIRMATION BY-LAW:
a) By -Law No. 2014-023: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, February 26, 2014.
Motion No. C140226-28
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2014-023: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, February 26, 2014 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C140226-29
Moved by Lancaster, Seconded by Crawford
Be it resolved that we do now adjourn at 8:46 p.m.
Carried.
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