02 12 2014 Council Meeting MinutesTaU*��rri of fffl"�tel
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Wednesday, February 12, 2014
The Township of Oro - Medonte
Regular Council Meeting Minutes
Council Chambers
2010 - 2014 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Mel Coutanche
TIME: 7:00 p.m.
Staff Paul Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin,
Present: Director of Corporate Services /Clerk; Andria Leigh, Director of
Development Services; Jerry Ball, Director of Transportation and
Environmental Services; Curtis Shelswell, Chief Municipal Law
Enforcement Officer; Janette Teeter, Deputy Clerk
Also Ann Truyens, Sue Roehner
Present:
1. Call to Order- Private Prayer /Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 14
Council Meeting Minutes — February 12, 2014.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C140212 -1
Moved by Evans, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, February 12,
2014 be received and adopted, as amended, to withdraw Items
10b) Report No. DS2014 -07, Andria Leigh, Director of Development Services re:
Request for Pre - Servicing Agreement by 2353970 Ontario, Reids Ridge Draft
Plan of Subdivision, Application 2004 - SUB -02, Part of Lot 19, Concession 9
( Medonte), Township of Oro - Medonte;
and
15b) By -Law No. 2014 -020: A By -Law to authorize the execution of a Pre - servicing
Agreement with 2353970 Ontario, Reids Ridge Draft Plan of Subdivision,
Application 2004 - SUB -02, Part of Lot 19, Concession 9 ( Medonte), Township of
Oro - Medonte,
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, February 5, 2014.
Motion No. C140212 -2
Moved by Meyer, Seconded by Lancaster
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
February 5, 2014 be received and adopted as printed and circulated.
Carried.
Page 2 of 14
Council Meeting Minutes — February 12, 2014.
b) Minutes of Heritage Committee meeting held on Monday, February 3, 2014.
Motion No. C140212 -3
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday,
February 3, 2014 be received.
Carried.
Motion No. C140212 -4
Moved by Lancaster, Seconded by Meyer
Be it resolved that, per Motion No. HC140203 -4, re: Oro African Church Assessment -
Update, in the event grant funding is not realized, the following fundraising initiatives be
implemented by the Members of the Heritage Committee:
• request funding from the County of Simcoe;
• request funding from the City of Barrie;
• research other grants available i.e. Trillium Funding;
• seek corporate donations and sponsorships; and
• seek private partnerships.
Carried.
Motion No. C140212 -5
Moved by Crawford, Seconded by Meyer
Be it resolved
1. That the correspondence, re: Parks Canada's National Historic Sites Cost - Sharing
Program, 2014 -15 Funding Application re: The Oro African Methodist Episcopal
Church be approved and forwarded, under the Mayor's signature, to:
• Senator Don Meredith;
• Peter Kent, MP, Thornhill;
• Bruce Stanton, MP, Simcoe North;
• Patrick Brown, MP, Barrie;
• Kelly Leitch, MP, Simcoe -Grey
2. And that the implementation be coordinated through staff.
Carried.
Page 3 of 14
Council Meeting Minutes — February 12, 2014.
Motion No. C140212 -6
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That a letter of appreciation, under the Mayor's signature, be forwarded to the
County of Simcoe in appreciation with respect to the 2014 Grant Budget Allocation.
2. And That the Township respectfully request consideration for additional emergency
funding with respect to The Oro African Methodist Episcopal Church.
Carried.
Motion No. C140212 -7
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That Motion No. HC140203 -08 which reads
"It is recommended
1. That the examples of Heritage Properties Listings be received.
2. And That the Heritage Committee recommends to Council that the Heritage
Committee be advised and given the opportunity to comment on the issuance of
Demolition Permits prior to the development of a Heritage Register."
be received.
2. And That the Heritage Committee be advised that the recommendation contained in
Motion No. HC140203 -08 is premature until such time as the Heritage Committee
recommends criteria for the register pursuant to Section 27 of the Ontario Heritage
Act and Council approves the criteria and the recommendations of the Heritage
Committee with respect to inclusion of properties in the register including the
designation of properties through adoption of a Municipal By -law under Section 29 of
the Ontario Heritage Act.
Carried.
Page 4 of 14
Council Meeting Minutes — February 12, 2014.
Motion No. C140212 -8
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That Motion No. HC140203 -10 which reads
"It is recommended
1. That the Oro - Medonte Heritage Committee requests the Township Council
permission to have Ellen Millar from the Simcoe County Archives in attendance
with Oro - Medonte Township Record Clerk and some Members of the Heritage
Committee to review the collection of the Heritage files in the Township's
basement.
2. That, during the review, a list be constructed of records that would be of value to
be maintained at the Simcoe County Archives for permanent record.
3. And That this list be forwarded to Township Council for their approval before
transfer of said records."
be received.
2. That the Heritage Committee be advised that Ellen Millar will be invited to a future
Heritage Committee meeting to provide information on the role,
mission statement, services, collection policies and donations of the Simcoe County
Archives.
3. And That the Heritage Committee be advised that Council has adopted a Records
Retention By -law which governs the keeping of corporate records; therefore Council
does not approve transfer of records to the Simcoe County Archives, as this is a
staff function.
Carried.
c) Minutes of Human Resources Committee meeting held on Thursday, February 6, 2014.
Motion No. C140212 -9
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of Human Resources Committee meeting held on
Thursday, February 6, 2014 be received.
Carried.
Page 5 of 14
Council Meeting Minutes — February 12, 2014.
6. Recognition of Achievements:
a) Correspondence dated January 29, 2014 from Darrell and Meryl Drake re: Letter of
Appreciation, Transportation Department.
Motion No. C140212 -10
Moved by Lancaster, Seconded by Meyer
Be it resolved that the correspondence dated January 29, 2014 from Darrell and Meryl
Drake re: Letter of Appreciation, Transportation Department be received and that the
Transportation Department be recognized under the Mayor's signature.
Carried.
7. Public Meetings:
None.
8. Deputations:
None.
9. Identification from the Public of an Agenda Item of Interest:
10. Reports of Municipal Officers:
a) Report F12014 -05, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
Statement of Accounts — January 31, 2014.
Motion No. C140212 -11
Moved by Meyer, Seconded by Crawford
Be it resolved
1. That Report No. FI 2014 -05, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO re: Statement of Accounts — January 31, 2014 be received for information
only.
2. And That the accounts for the month of January 2014 totalling $2,217,506.78 be
received.
Carried.
Page 6 of 14
Council Meeting Minutes — February 12, 2014.
b) Report No. DS2014 -07, Andria Leigh, Director of Development Services re: Request for
Pre - Servicing Agreement by 2353970 Ontario, Reids Ridge Draft Plan of Subdivision,
Application 2004 - SUB -02, Part of Lot 19, Concession 9 ( Medonte), Township of Oro -
Medonte, RMS # D12 13694 [to be distributed at meeting] [Refer to Item 15b)].
This item was withdrawn.
c) Doug Irwin, Director of Corporate Services /Clerk re: Pol- Adm -23, Township Use of
Towing Services.
Motion No. C140212 -12
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That the draft policy presented by Doug Irwin, Director of Corporate Services /Clerk
re: Pol- Adm -23, Township Use of Towing Services be received.
2. That Pol- Adm -23, Township Use of Towing Services is hereby adopted effective
February 12, 2014.
3. And that the Director of Corporate Services /Clerk notify staff accordingly.
Carried.
d) Doug Irwin, Director of Corporate Services /Clerk re: June 11, 2014 Council meeting and
Lake Simcoe Region Conservation Authority 26th Annual Conservation Dinner, June 11,
2014.
Motion No. C140212 -13
Moved by Crawford, Seconded by Meyer
Be it resolved
1. That the information presented by Doug Irwin, Director of Corporate Services /Clerk
re: June 11, 2014 Council meeting and Lake Simcoe Region Conservation Authority
26th Annual Conservation Dinner, June 11, 2014 be received.
2. That the June 11, 2014 Council meeting be re- scheduled to June 18, 2014, Open
Session at 7:OOpm.
3. And That staff and the public be notified of Council's decision.
Carried.
Page 7 of 14
Council Meeting Minutes — February 12, 2014.
e) Report No. CS2014 -02, Doug Irwin, Director of Corporate Services /Clerk re: Orillia Fish
and Game Conservation Club, 2014 50/50 Draws, Request to Waive Lottery License
Financial Guarantee Component.
Motion No. C140212 -14
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That Report No. CS2014 -02, Doug Irwin, Director of Corporate Services /Clerk re:
Orillia Fish and Game Conservation Club, 2014 50/50 Draws, Request to Waive
Lottery License Financial Guarantee Component be received and adopted.
2. That the request to waive the Financial Guarantees /Letter of Credit component for
2014 50/50 draws from the Orillia Fish and Game Conservation Club be approved.
3. And that staff proceed accordingly and advise the applicant of Council's decision
under the Director of Corporate Services /Clerk's signature.
Carried.
f) Report No. CS2014 -04, Doug Irwin, Director of Corporate Services /Clerk re: Municipal
Law Enforcement Occurrence Report October- December 2013.
Motion No. C140212 -15
Moved by Evans, Seconded by Meyer
Be it resolved that Report No. CS2014 -04, Doug Irwin, Director of Corporate
Services /Clerk re: Municipal Law Enforcement Occurrence Report October- December
2013 be received for information only.
Carried.
g) Report No. CS2014 -05, Doug Irwin, Director of Corporate Services /Clerk re: Canada
Post Addressing — Oro Post Office.
Motion No. C140212 -16
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That Report No. CS2014 -05, Doug Irwin, Director of Corporate Services /Clerk re:
Canada Post Addressing — Oro Post Office be received and adopted.
2. That Council supports Canada Post in utilizing Oro - Medonte as the mailing address
for the changes occurring at the Oro Post Office.
3. That Canada Post be requested to realign the balance of the delivery routes serving
Oro- Medonte as expeditiously as possible to ensure addressing consistency across
the Township.
4. And that Canada Post be notified of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
Page 8 of 14
Council Meeting Minutes — February 12, 2014.
11. Reports of Members of Council:
None.
12. Consent Agenda:
a) Announcements of Interest to the Public:
1. Notice for Nominations to Office, 2014 Municipal Election.
2. Attention All Dog Owners.
3. Notice for Nominations for Oro - Medonte Citizen of the Year and Ontario Senior of the
Year Awards.
4. Family Day Office Closure, Monday, February 17, 2014.
b) Correspondence dated January 31, 2014 from Wayne Wilson, CAO /Secretary-
Treasurer, Nottawasaga Valley Conservation Authority re: NVCA 2014 Municipal Levy.
Staff Recommendation: Receive.
c) Correspondence received February 6, 2014 from Gayle Wood, Chief Administrative
Officer /Secretary Treasurer, Lake Simcoe Region Conservation Authority re: 2013
Annual Report.
Staff Recommendation: Receive.
d) Severn Sound Environmental Association, correspondence re: 2013 Fourth Quarterly
Meeting.
Staff Recommendation: Receive.
Motion No. C140212 -17
Moved by Evans, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed.
a) Announcements of Interest to the Public:
1. Notice for Nominations to Office, 2014 Municipal Election.
2. Attention All Dog Owners.
3. Notice for Nominations for Oro - Medonte Citizen of the Year and Ontario Senior of
the Year Awards.
4. Family Day Office Closure, Monday, February 17, 2014.
b) Correspondence dated January 31, 2014 from Wayne Wilson, CAO /Secretary-
Treasurer, Nottawasaga Valley Conservation Authority re: NVCA 2014 Municipal Levy.
Received.
c) Correspondence received February 6, 2014 from Gayle Wood, Chief Administrative
Officer /Secretary Treasurer, Lake Simcoe Region Conservation Authority re: 2013
Annual Report.
Received.
d) Severn Sound Environmental Association, correspondence re: 2013 Fourth
Quarterly Meeting.
Received.
Carried.
Page 9 of 14
Council Meeting Minutes — February 12, 2014.
13. Communications:
a) Correspondence dated January 20, 2014 from Bruce Stanton, Member of Parliament -
Simcoe North, re: Four New Funding Programs by the Federal Economic Development
Agenda for Southern Ontario, FedDev Ontario.
Motion No. C140212 -18
Moved by Meyer, Seconded by Lancaster
Be it resolved that the correspondence dated January 20, 2014 from Bruce Stanton,
Member of Parliament - Simcoe North, re: Four New Funding Programs by the Federal
Economic Development Agenda for Southern Ontario, FedDev Ontario be received.
Carried.
b) Correspondence received February 5, 2014 from County of Simcoe re: Warden's
Bonspiel, March 19, 2014, Penetanguishene Curling Club, 8 Owen Street.
Motion No. C140212 -19
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence received February 5, 2014 from County of
Simcoe re: Warden's Bonspiel, March 19, 2014, Penetanguishene Curling Club, 8 Owen
Street be received.
Carried.
c) Correspondence dated January 28, 2014 from Cal Patterson, Warden, County of Simcoe
re: 10 Year Affordable Housing and Homelessness Prevention Strategy Working Group.
Motion No. C140212 -20
Moved by Lancaster, Seconded by Meyer
Be it resolved that the correspondence dated January 28, 2014 from Cal Patterson,
Warden, County of Simcoe re: 10 Year Affordable Housing and Homelessness
Prevention Strategy Working Group be received and that Mayor Burkett, Township of
Severn, be the East Simcoe representative.
Carried.
Page 10 of 14
Council Meeting Minutes — February 12, 2014.
d) Correspondence dated February 7, 2014 from Association Municipalities of Ontario
(AMO) re: Recent Developments in Joint and Several Liability - Municipal Action
Needed.
Motion No. C140212 -21
Moved by Evans, Seconded by Meyer
Be it resolved
1. That the correspondence dated February 7, 2014 from Association Municipalities of
Ontario (AMO) re: Recent Developments in Joint and Several Liability - Municipal
Action Needed be received.
2. That the Township of Oro - Medonte supports the proposals outlined in AMO's said
correspondence which includes proposals to include a modified version of
proportionate liability that applied in cases where a plaintiff is contributorily negligent
(the Saskatchewan model).
3. That the Township of Oro - Medonte also supports the consideration of the limit on
awards such that a municipality would never be liable for more than two times its
proportion of damages (the Multiplier model).
4. And That Kathleen Wynne, Premier of Ontario, Linda Jeffrey, Minister of Municipal
Affairs and Housing, Garfield Dunlop, MPP, Simcoe North; and AMO be advised of
Council's decision immediately under the Mayor's signature.
Carried.
e) Correspondence dated January 29, 2014 from Brenda Clark, Clerk, County of Simcoe
re: A Notice Pursuant to the County of Simcoe Tree Cutting by -Law No. 5635 with
Respect to an Application for Special Permit to Remove Trees, Mike McGill, 1495 Line 3
North, Oro - Medonte.
Motion No. C140212 -22
Moved by Meyer, Seconded by Lancaster
Be it resolved that the correspondence dated January 29, 2014 from Brenda Clark,
Clerk, County of Simcoe re: A Notice Pursuant to the County of Simcoe Tree Cutting
By -Law No. 5635 with Respect to an Application for Special Permit to Remove Trees,
Mike McGill, 1495 Line 3 North, Oro - Medonte be received.
Carried.
Page 11 of 14
Council Meeting Minutes — February 12, 2014.
f) Correspondence dated February 7, 2014 from Transport Canada re: Railway Crossing of
CP Rail Mile 79.12 Mactier Subdivision and Oro - Medonte Line 5.
Motion No. C140212 -23
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence dated February 7, 2014 from Transport Canada re:
Railway Crossing of CP Rail Mile 79.12 Mactier Subdivision and Oro - Medonte Line 5
be received.
2. And That the Director of Transportation and Environmental Services advise Council
accordingly.
Carried.
14. Notice of Motions:
None.
15. By -Laws:
a) By -Law No. 2014 -019: A By -law to Authorize the Execution of a Lease Agreement
Between The Corporation of the Township of Oro - Medonte and the Huronia Nurse
Practitioner — Led Clinic From March 1, 2014 to February 28, 2019 and to Repeal
By -Law Nos. 2011 -129 and 2011 -147.
b) By -Law No. 2014 -020: A By -Law to authorize the execution of a Pre - servicing
Agreement with 2353970 Ontario, Reids Ridge Draft Plan of Subdivision, Application
2004 - SUB -02, Part of Lot 19, Concession 9 ( Medonte), Township of Oro - Medonte,
RMS # D12 13694 [to be distributed at meeting].
c) By -Law No. 2014 -021: A By -Law to Amend By -law 2013 -224.
d) By -Law No. 2014 -022: A By -law to Amend By -Law No. 2011 -182, "Being a By -law
to Authorize the Execution of the Memorandum of Understanding Between the
Township of Oro - Medonte, the Nottawasaga Valley Conservation Authority, and the
Severn Sound Environmental Association" to authorize an Extension until December
31, 2016.
Page 12 of 14
Council Meeting Minutes — February 12, 2014.
Item b) was withdrawn.
Motion No. C140212 -24
Moved by Lancaster, Seconded by Meyer
Be it resolved that
a) By -Law No. 2014 -019: A By -law to Authorize the Execution of a Lease Agreement
Between The Corporation of the Township of Oro - Medonte and the Huronia Nurse
Practitioner — Led Clinic From March 1, 2014 to February 28, 2019 and to Repeal
By -Law Nos. 2011 -129 and 2011 -147.
c) By -Law No. 2014 -021: A By -Law to Amend By -law 2013 -224.
d) By -Law No. 2014 -022: A By -law to Amend By -Law No. 2011 -182, "Being a By -law
to Authorize the Execution of the Memorandum of Understanding Between the
Township of Oro - Medonte, the Nottawasaga Valley Conservation Authority, and the
Severn Sound Environmental Association" to authorize an Extension until December
31, 2016
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. Questions from the Public Clarifying an Agenda Item:
17. Closed Session Items (Unfinished Items):
None.
18. Confirmation By -Law:
a) By -Law No. 2014 -018: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, February 12, 2014.
Motion No. C140212 -25
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2014 -018, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, February 12, 2014 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 13 of 14
Council Meeting Minutes — February 12, 2014.
19.Adjournment:
a) Motion to Adjourn.
Motion No. C140212 -26
Moved by Meyer, Seconded by Lancaster
Be it resolved that we do now adjourn at 7:49 p.m.
Carried.
Page 14 of 14