Loading...
02 05 2014 Council Meeting Minutesfijo-'&Aontel Toe�rx���� ate' Prond Hi:riFage, Eteitipkg Fr.ttt►re Wednesday, February 5, 2014 The Township of Oro - Medonte Regular Council Meeting Minutes Council Chambers 2010 - 2014 Council Present: Mayor H.S. Hughes (left @ 11:40am) Deputy Mayor Ralph Hough Councillor Kelly Meyer Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Mel Coutanche Councillor Marty Lancaster 9:07 a.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Janette Teeter, Deputy Clerk; Samah Othman, Executive Assistant, Corporate Communications Specialist Also Ann Truyens, Ruth Fountain Present: 1. Call to Order- Private Prayer /Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 16 Council Meeting Minutes — February 5, 2014. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C140205 -1 Moved by Crawford, Seconded by Evans Be it resolved that the agenda for the Council meeting of Wednesday, February 5, 2014 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C140205 -2 Moved by Evans, Seconded by Crawford Be it resolved that we do now go in Closed Session at 9:08 a.m. to discuss acquisition /disposition of land. Carried. b) Motion to Rise and Report. Motion No. C140205 -3 Moved by Evans, Seconded by Meyer Be it resolved that we do now Rise at 9:26 a.m. and Recess until 10:00 a.m. at which time we shall Report on the Closed Session Items 4: c) Shawn Binns, Director of Recreation and Community Services and Donna Hewitt, Director of Corporate & Strategic Initiatives re: Acquisition /disposition of land (Nurse Practitioner Led Clinic (HNPLC)). d) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Shanty Bay Boathouse). Carried. Page 2 of 16 Council Meeting Minutes — February 5, 2014. c) Shawn Binns, Director of Recreation and Community Services and Donna Hewitt, Director of Corporate & Strategic Initiatives re: Acquisition /disposition of land (Nurse Practitioner Led Clinic (HNPLC)). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services. Motion No. C140205 -4 Moved by Crawford, Seconded by Meyer Be it resolved 1. That Confidential Report No. CS12014 -03, Shawn Binns, Director of Recreation and Community Services and Donna Hewitt, Director of Corporate & Strategic Initiatives re: Acquisition /disposition of land (Nurse Practitioner Led Clinic (HNPLC)) be received and adopted. 2. That Council approves the lease and terms conditional upon execution by the HNP- LC Board of Directors; 3. That the HNP -LC Board be informed of Council's direction under the Director of CST's signature; 4. And That the Director of Corporate Services bring forward the appropriate bylaw for Council's approval. Carried. d) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Shanty Bay Boathouse). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services. Motion No. C140205 -5 Moved by Meyer, Seconded by Crawford Be it resolved 1. That Confidential Report No. CS2014 -02, Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Shanty Bay Boathouse) be received and adopted. 2. And that the applicants be advised, under the Director of Corporate Services /Clerk's signature, that effective April 30, 2014, the Township is cancelling the taxable tenant arrangement, and will be proceeding with the removal of the boat house. Carried. Page 3 of 16 Council Meeting Minutes — February 5, 2014. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, January 22, 2014. Motion No. C140122 -6 Moved by Crawford, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, January 22, 2014 be received and adopted as printed and circulated. Carried. b) Minutes of Committee of Adjustment meeting held on Thursday, January 23, 2014. Motion No. C140205 -7 Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of the Committee of Adjustment meeting held on Thursday, January 23, 2014 be received. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: None. 9. Identification from the Public of an Agenda Item of Interest: Page 4 of 16 Council Meeting Minutes — February 5, 2014. 10. Reports of Municipal Officers: a) Report No. F12014 -02, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re: Statement of Investment Activities. Motion No. C140205 -8 Moved by Evans, Seconded by Crawford Be it resolved that Report No. F12014 -02, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re: Statement of Investment Activities to December 31, 2013 be received for information only. Carried. b) Report No. F12014 -03, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re: Report on Tax Arrears. Motion No. C140205 -9 Moved by Meyer, Seconded by Evans Be it resolved that Report No. F12014 -03, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re: Report on Tax Arrears be received for information only. Carried. c) Report No. F12014 -04, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re: OPP Billing Model. Motion No. C140205 -10 Moved by Crawford, Seconded by Meyer Be it resolved that Report No. F12014 -04, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re: OPP Billing Model be received for information only. Carried. Page 5 of 16 Council Meeting Minutes — February 5, 2014. d) Tamara Obee, Manager, Health & Safety, Human Resources re: POL- HS- 2- 01 -01, Health & Safety Policy Statement. Motion No. C140205 -11 Moved by Meyer, Seconded by Crawford Be it resolved 1. That the correspondence presented by Tamara Obee, Manager Health & Safety, Human Resources re: 2014 Health and Safety Policy Statement be received and adopted. 2. That POL- HS- 2 -01 -01 be adopted and enacted effective February 5, 2014. 3. That the Mayor, CAO and members of the Senior Management Team sign the 2014 Corporate Health and Safety Policy Statement which shall be posted in all work locations in the Township. 4. And That Council and all Staff continue to consider Health & Safety to be a key Corporate priority. Carried. e) Robin Dunn, CAO, re: Draft Policy, POL -HR -6.05 Absence Due to Weather Conditions. Motion No. C140205 -12 Moved by Crawford, Seconded by Meyer Be it resolved 1. That the correspondence presented by Robin Dunn, CAO re: Draft Policy, POL -HR- 6.05 Absence Due to Weather Conditions be received. 2. That POL -HR -6.05 be adopted and enacted effective February 5, 2014. 3. And That the Manager, Health & Safety, Human Resources notify staff accordingly. Carried. Page 6 of 16 Council Meeting Minutes — February 5, 2014. f) Report No. DS2014 -05, Andria Leigh, Director of Development Services re: Request for Extension of Draft Plan Approval, Plan of Subdivision Application 43 -OM- 90082, 2063334 Ontario Inc. (Meadow Acres) — Concession 13, East Part of Lot 5, RP 51 R- 29091, Parts 1 -3, and 4 -6, Township of Oro - Medonte (Medonte). Motion No. C140205 -13 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. DS2014 -05, Andria Leigh, Director of Development Services re: Request for Extension of Draft Plan Approval, Plan of Subdivision Application 43- OM- 90082, 2063334 Ontario Inc. (Meadow Acres) — Concession 13, East Part of Lot 5, RP 51 R- 29091, Parts 1 -3, and 4 -6, Township of Oro - Medonte (Medonte) be received and adopted. 2. That Council approve the one year extension to draft plan approval for 2063334 Ontario Inc. (Meadow Acres), 43 -OM -90082 until April 2015. 3. And That the owner be advised of Council's decision under the Director of Development Services' signature. Carried. g) Report No. DS2014 -06, Andria Leigh, Director of Development Services re: Nottawasaga Valley Conservation Authority (NVCA) and Severn Sound Environmental Association (SSEA) Memorandum of Understanding (MOU) Renewal [to be distributed at meeting]. Motion No. C140205 -14 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report No. DS2014 -06, Andria Leigh, Director of Development Services re: Nottawasaga Valley Conservation Authority (NVCA) and Severn Sound Environmental Association (SSEA) Memorandum of Understanding (MOU) Renewal be received and adopted. 2. That the Township support the extensions of the Memorandum of Understanding (MOU) between the Township of Oro - Medonte, the Nottawasaga Valley Conservation Authority (NVCA), and the Severn Sound Environmental Association (SSEA) for a three year time period in accordance with Section h (7) of Schedule A of By -law 2011 -182. 3. That the appropriate by -law be brought forward for Council's consideration. 4. And That the Nottawasaga Valley Conservation Authority (NVCA) and the Severn Sound Environmental Association (SSEA) Boards be advised of Council's decision under the Director of Development Services' signature. Carried. Page 7 of 16 Council Meeting Minutes — February 5, 2014. h) Report No. RC2014 -03, Shawn Binns, Director of Recreation and Community Services re: Oro - Medonte Community Arena Renovation Update [Refer to 15h)]. Motion No. C140205 -15 Moved by Meyer, Seconded by Crawford Be it resolved 1. That Report No. RC2014 -03, Shawn Binns, Director of Recreation and Community Services re: Oro - Medonte Community Arena Renovation Update be received and adopted. 2. That the additional required project budget of $510,000 be approved and funded as follows: $460,000 additional debenture and $50,000 Recurrent Energy donation. 3. That the fees and charges bylaw be amended to include a $6.00 per hour (plus HST) capital charge to arena ice and floor rentals effective 2014/2015 ice season. 4. That .a project steering committee be established to oversee and manage the renovation project 5. And That the Director of Recreation and Community Services proceed accordingly. Carried. i) Report No. RC2014 -04, Shawn Binns, Director of Recreation and Community Services re: Oro - Medonte Community Arena Renovation Project Governance [Refer to Item 15h)]. Motion No. C140205 -16 Moved by Crawford, Seconded by Meyer Be it resolved 1. That Report No. RC2014 -04, Shawn Binns, Director of Recreation and Community Services re: Oro - Medonte Community Arena Renovation Project Governance be received and adopted; 2. That the Terms of Reference for the Oro - Medonte Community Arena Renovation Project Steering Committee be approved; 3. That the Project Steering Committee be appointed to oversee and manage the Oro - Medonte Community Arena Renovation Project as outlined in the Terms of Reference; 4. That the Project Steering Committee be granted exemption from the procedures outlined in the Township's Purchasing Bylaw 2004 -112 when deemed necessary and expedient to realize project objectives, such executed activities shall be over the Director of Finance/Treasurer /Deputy CAO's signature. In such cases, the general intent of the Bylaw shall be followed. 5. And That the Director of Recreation and Community Services' proceed accordingly. Carried. Page 8 of 16 Council Meeting Minutes — February 5, 2014. j) Report No. RC2014 -05, Shawn Binns, Director of Recreation and Community Services re: City of Orillia Library Service Contract. Additional correspondence was distributed to members of Council and staff. Council consented to permit Ruth Fountain to speak on the matter. Motion No. C140205 -17 Moved by Meyer, Seconded by Crawford Be it resolved 1. That Report No. RC2014 -05, Shawn Binns, Director of Recreation and Community Services re: City of Orillia Library Service Contract be received and adopted. 2. That the Township of Oro - Medonte reimburses the Orillia Library Board for 50% of the prorated household membership fee for those Oro - Medonte members who renew in 2014 effective April 1, 2014. 3. And That the Director of Recreation and Community Services advise the Orillia Public Library Board of Council's decision. Carried. k) Doug Irwin, Director of Corporate Services /Clerk re: Updated Township of Oro - Medonte Website. Motion No. C140205 -18 Moved by Crawford, Seconded by Meyer Be it resolved that the verbal information presented by Doug Irwin, Director of Corporate Services /Clerk re: Launch of Updated Township of Oro - Medonte Website be received. Carried. Page 9 of 16 Council Meeting Minutes — February 5, 2014. 11. Reports of Members of Council: a) Mayor H.S. Hughes, re: 2014 Budget Allocations for Orillia & Area Physician Recruitment Committee and Barrie Area Physician Recruitment. Motion No. C140205 -19 Moved by Crawford, Seconded by Evans Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes and Councillor Meyer, re: 2014 Budget Allocations for Orillia & Area Physician Recruitment Committee and Barrie Area Physician Recruitment be received. 2. That the Township of Oro - Medonte approve a funding request to the Orillia & Area Physician Recruitment Committee in the amount of $10,000.00. 3. That the Township of Oro - Medonte approve a funding request to the Barrie Area Physician Recruitment in the amount of $8,000.00. 4. And that the applicants be advised of Council's decision accordingly under the Mayor's signature. Carried. Deputy Mayor Hough assumed the Chair @ 11:40am. b) Councillor Crawford, correspondence from Lake Simcoe Regional Airport re: 2013 Annual Update. Motion No. C140205 -20 Moved by Evans, Seconded by Crawford Be it resolved that the correspondence from Lake Simcoe Regional Airport and presented by Councillor Crawford, re: 2013 Annual Update be received. Carried. Page 10 of 16 Council Meeting Minutes — February 5, 2014. 12. Consent Agenda: a) Announcements of Interest to the Public: 1. Notice for Nominations to Office, 2014 Municipal Election. 2. Attention All Dog Owners. 3. Pancake Supper at Shaw's Pancake House, Line 14 South, Tuesday, February 11, 2014, 4:30- 7:30pm. b) Minutes of Orillia Public Library meeting held on December 11, 2013. Staff Recommendation: Receive. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 13, 2013. Staff Recommendation: Receive. d) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on December 17, 2013. Staff Recommendation: Receive. e) County of Simcoe, Library Co- operative Annual Report 2012. Staff Recommendation: Receive. Motion No. C140205 -21 Moved by Evans, Seconded by Meyer Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed. a) Announcements of Interest to the Public: 1. Notice for Nominations to Office, 2014 Municipal Election. 2. Attention All Dog Owners. 3. Pancake Supper at Shaw's Pancake House, Line 14 South, Tuesday, February 11, 2014, 4:30- 7:30pm. b) Minutes of Orillia Public Library meeting held on December 11, 2013. Received. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 13, 2013. Received. d) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on December 17, 2013. Received. e) County of Simcoe, Library Co- operative Annual Report 2012. Received. Carried. Page 11 of 16 Council Meeting Minutes — February 5, 2014. 13. Communications: a) Correspondence received January 23, 2014 from Town of Parry Sound re: 61 st Annual OSUM Conference & Trade Show, April 30, May 1 and 2, 2014. Motion No. C140205 -22 Moved by Crawford, Seconded by Meyer Be it resolved 1. That the correspondence received January 23, 2014 from Town of Parry Sound re: 61 st Annual OSUM Conference & Trade Show, April 30, May 1 and 2, 2014 be received. 2. That Councillors Crawford and Evans be authorized to attend. 3. And That the CAD's office RSVP accordingly. Carried. b) Correspondence dated January 13, 2014 from Randy Pettapiece, MPP, Perth- Wellington re: Resolution on Joint and Several Liability. Motion No. C140205 -23 Moved by Meyer, Seconded by Crawford Be it resolved 1. That the correspondence dated January 13, 2014 from Randy Pettapiece, MPP, Perth- Wellington re: Resolution on Joint and Several Liability be received. 2. That the Council of the Township of Oro - Medonte endorses the private member's resolution brought forward by Perth- Wellington MPP, Randy Pettapiece appealing to the government to protect taxpayers from high property taxes by implementing a comprehensive, long -term solution to reform joint and several liability insurance for municipalities by no later than June, 2014, addressing the alarming rise in insurance premiums due to rising litigation and claim costs. 3. And That Kathleen Wynne, Premier; Randy Pettapiece, MPP, Perth- Wellington; and Garfield Dunlop, MPP - Simcoe North be advised of Council's decision under the Mayor's signature. Carried. Page 12 of 16 Council Meeting Minutes — February 5, 2014. c) Correspondence dated December 11, 2013 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 26th Annual Conservation Dinner, Wednesday, June 11, 2014. Motion No. C140205 -24 Moved by Crawford, Seconded by Meyer Be it resolved 1. That the correspondence dated December 11, 2013 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 26th Annual Conservation Dinner, Wednesday, June 11, 2014 be received. 2. That Mayor H.S. Hughes and Councillor Evans be authorized to attend. 3. And That the CAO's office RSVP accordingly. Carried. d) Correspondence dated January 29, 2014 from Keith and Sharin McDaid re: Request to Purchase Unopened Road Allowance Abutting 815 Line 5 South. Motion No. C140205 -25 Moved by Crawford, Seconded by Evans Be it resolved that the correspondence dated January 29, 2014 from Keith and Sharin McDaid re: Request to Purchase Unopened Road Allowance Abutting 815 Line 5 South be received and referred to staff for a report. Carried. 14. Notice of Motions: None. 15. By -Laws: a) By -Law No. 2014 -006: A By -law to authorize the Sale of Surplus Land Lot 86, Plan 1650 ( Medonte), Township of Oro - Medonte, County of Simcoe, Being PIN 58523- 0361 (LT) - (6 Alpine Drive). b) By -Law No. 2014 -011: A By -law to Authorize the Execution of the 2014 Ontario Winter Games Inter - Municipal Co- Hosting Agreement with the Town of Bracebridge, Town of Huntsville, Town of Gravenhurst, Township of Lake of Bays, Township of Muskoka Lakes, City of Orillia, Town of Midland and Township of Oro - Medonte. Page 13 of 16 Council Meeting Minutes — February 5, 2014. c) By -Law No. 2014 -012: A By -law of The Corporation of the Township of Oro - Medonte To provide for the imposition of fees or charges (Fees and Charges By- law) And to Repeal By -law Nos. 2012 -062, 2012 -155, 2012 -182, 2013 -052, 2013- 105, 2013 -208, 2013 -214. d) By -Law No. 2014 -013: A By -law to Appoint Building Inspectors and Repeal By -Law No. 2012 -145. e) By -Law No. 2014 -014: A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2013 -025. f) By -Law No. 2014 -015: Being a By -law to Amend By -Law No. 2013 -085, "Being a By -Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers ". g) By -Law No. 2014 -016: A By -law to Amend By -Law No. 2012 -144 "A By -law to Appoint a Chief Building Official and Repeal By -law 2012 - 125 ". h) By -Law No. 2014 -017: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Steenhof Building Services Ltd. Motion No. C140205 -26 Moved by Evans, Seconded by Crawford Be it resolved that the following by -laws: a) By -Law No. 2014 -006: A By -law to authorize the Sale of Surplus Land Lot 86, Plan 1650 ( Medonte), Township of Oro - Medonte, County of Simcoe, Being PIN 58523- 0361 (LT) - (6 Alpine Drive). b) By -Law No. 2014 -011: A By -law to Authorize the Execution of the 2014 Ontario Winter Games Inter - Municipal Co- Hosting Agreement with the Town of Bracebridge, Town of Huntsville, Town of Gravenhurst, Township of Lake of Bays, Township of Muskoka Lakes, City of Orillia, Town of Midland and Township of Oro - Medonte. c) By -Law No. 2014 -012: A By -law of The Corporation of the Township of Oro - Medonte To provide for the imposition of fees or charges (Fees and Charges By- law) And to Repeal By -law Nos. 2012 -062, 2012 -155, 2012 -182, 2013 -052, 2013- 105, 2013 -208, 2013 -214, as amended, to update Schedule "A ", Item 3. d) By -law No. 2014 -013: A By -law to Appoint Building Inspectors and Repeal By -Law No. 2012 -145. e) By -Law No. 2014 -014: A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2013 -025. Page 14 of 16 Council Meeting Minutes — February 5, 2014. f) By -Law No. 2014 -015: Being a By -law to Amend By -Law No. 2013 -085, "Being a By- Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers ". g) By -Law No. 2014 -016: A By -law to Amend By -Law No. 2012 -144 "A By -law to Appoint a Chief Building Official and Repeal By -law 2012 - 125 ". h) By -Law No. 2014 -017: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Steenhof Building Services Ltd. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. Questions from the Public Clarifying an Agenda Item: 17. Closed Session Items (Unfinished Items): None. 18. Confirmation By -Law: a) By -Law No. 2014 -010: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, February 5, 2014. Motion No. C140205 -27 Moved by Crawford, Seconded by Evans Be it resolved that By -Law No. 2014 -010: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, February 5, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 of 16 Council Meeting Minutes — February 5, 2014. 19.Adjournment: a) Motion to Adjourn. Motion No. C140205 -28 Moved by Evans, Seconded by Meyer Be it resolved that we do now adjourn at 12:47 p.m. Carried. Page 16 of 16