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01 22 2014 Council Meeting Minutesm Tfoumship of Rrond Heritage, E. eatr'gq Future THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers TIME: 5:34 p.m. Wednesday, January 22, 2014 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Present: Corporate Services /Clerk; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Hugh Murray, Fire Chief; Tamara Obee, Manager Health & Safety, Human Resources; Derek Witlib, Manager, Planning Services; Josh Meuller, Intermediate Planner; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Janette Teeter, Deputy Clerk Also Jesse McKerroll, Markus Schneider, Sue Roehner, Helen Perry, Craig Present: Shelswell, Elaine Martin, Scott Shelswell, Klaus Kuch, Stan & Linda Kinsey, Ann Truyens, Eldon Theodore, Bryan Nykoliation Michael McMurter 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 21 Council Meeting Minutes — January 22, 2014. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C140122 -1 Moved by Evans, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, January 22, 2014 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: Councillor Crawford declared a pecuniary interest on two of the requests within Item 10h) Shawn Binns, Director of Recreation and Community Services, re: 2014 Grants & Subsidies Requests as he is a Director of the Oro Agricultural Society and a Trustee of the Oro Station Hall. Councillor Crawford left the Chambers and did not participate in the discussion or vote on the matters of the Oro Agricultural Society or the Oro Station Hall. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C140122 -2 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 5:35 p.m. to discuss • personal matter affecting an identifiable individual; • litigation affecting the municipality; • solicitor - client privilege. Carried. Page 2 of 21 Council Meeting Minutes — January 22, 2014. b) Motion to Rise and Report. Motion No. C140122 -3 Moved by Crawford, Seconded by Evans Be it resolved that we do now Rise at 7:05 p.m. and Report on the Closed Session Items 4 c) Andria Leigh, Director of Development Services re: Personal matters about an identifiable individual (Development Services). d) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (OMB Appeal, Crestwood Park Holdings, 2012- OPA -02, 2011- ZBA -09). e) Andria Leigh, Director of Development Services re: Litigation affecting the Municipality (Summary of Orders). f) Robin Dunn, CAO re: Litigation affecting the municipality (Legal Update). g) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing). Carried. c) Andria Leigh, Director of Development Services re: Personal matters about an identifiable individual (Development Services). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C140122 -4 Moved by Coutanche, Seconded by Meyer Be it resolved that Confidential Report No. DS2014 -01, Andria Leigh, Director of Development Services re: Personal matters about an identifiable individual (Development Services) be received and adopted and that staff proceed accordingly as outlined in Confidential Report No. DS2014 -01. Carried. Page 3 of 21 Council Meeting Minutes — January 22, 2014. d) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (OMB Appeal, Crestwood Park Holdings, 2012- OPA -02, 2011- ZBA -09). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services, Donna Hewitt, Director of Corporate & Strategic Initiatives; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C140122 -5 Moved by Crawford, Seconded by Evans Be it resolved that the confidential verbal information presented by Andria Leigh, Director of Development Services re: Litigation affecting the municipality (OMB Appeal, Crestwood Park Holdings, 2012- OPA -02, 2011- ZBA -09) be received. Carried. e) Andria Leigh, Director of Development Services re: Litigation affecting the Municipality (Summary of Orders). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services, Donna Hewitt, Director of Corporate & Strategic Initiatives; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C140122 -6 Moved by Meyer, Seconded by Coutanche Be it resolved that Confidential Report No. DS2014 -03, Andria Leigh, Director of Development Services re: Litigation affecting the Municipality (Summary of Orders) be received. Carried. Page 4 of 21 Council Meeting Minutes — January 22, 2014. f) Robin Dunn, CAO re: Litigation affecting the municipality (Legal Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services, Donna Hewitt, Director of Corporate & Strategic Initiatives; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C140122 -7 Moved by Crawford, Seconded by Evans Be it resolved that the confidential correspondence dated January 22, 2014 and presented by Robin Dunn, CAO re: Litigation affecting the municipality (Legal Update) be received. Carried. g) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services, Donna Hewitt, Director of Corporate & Strategic Initiatives; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C140122 -8 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential correspondence dated January 21, 2014 from Chris Williams, Aird & Berlis LLP and presented by Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing) be received. 2. And That the appropriate by -laws, pursuant to Part XII of the Municipal Act, 2001, to collect the costs of the broader Horseshoe Valley Corridor Area Master Servicing Plans and Studies, be brought forward to a future Council meeting. Carried. Page 5of21 Council Meeting Minutes — January 22, 2014. 5. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on Wednesday, January 8, 2014. Motion No. C140122 -9 Moved by Evans, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on Wednesday, January 8, 2014 be adopted as printed and circulated. Carried. 6. RECOGNITION OF ACHIEVEMENTS: a) Correspondence dated January 16, 2014 from Michelle Manklow re: Letter of Appreciation, Oro - Medonte Firefighters. Motion No. C140122 -10 Moved by Meyer, Seconded by Coutanche Be it resolved that the correspondence dated January 16, 2014 from Michelle Manklow re: Letter of Appreciation, Oro - Medonte Firefighters be received; and that the Oro - Medonte Firefighters be recognized under the Mayor's signature. Carried. b) CPI, Prepare Training Instructor Certification Program: Helga Abbott, Darcy Brooke - Bisschop, Tamara Obee, Phillip Patchell, Shannon Stewart. Motion No. C140122 -11 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence from CPI re: Prepare Training Instructor Certification Program be received. 2. And That Helga Abbott, Darcy Brooke - Bisschop, Tamara Obee, Phillip Patchell and Shannon Stewart be recognized under the Mayor's signature. Carried. Page 6 of 21 Council Meeting Minutes — January 22, 2014. 7. PUBLIC MEETINGS: a) Public Meeting for Proposed Amendment to the Zoning By -Law, Concession 8, Part of Lot 1 (Oro), Township of Oro - Medonte, 3225 Line 7 North, 2013 - ZBA -20 (McKerroll). Deputy Mayor Hough called the meeting to order at 7:15 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2013 - ZBA -20 (McKerroll), 3225 Line 7 North, Concession 8, Part of Lot 1, formerly in the Township of Oro, Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on December 19, 2013 and a sign posted on the subject property on December 19, 2013. The following correspondence was received at the meeting: None. Derek Witlib, Manager, Planning Services explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: None. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Township's website. There being no further comments or questions, the meeting adjourned at 7:25 p.m. Page 7of21 Council Meeting Minutes — January 22, 2014. b) Public Meeting for Proposed Amendments to the Official Plan and Zoning By -Law, Part of the East Half of Lot 17, Concession 11 (Oro), Township of Oro - Medonte, 544 and 556 Line 11 North, 2013- OPA -01 and 2013 - ZBA -12 (SCS Leasing / Shelswell Excavating & Grading Ltd.). Deputy Mayor Hough called the meeting to order at 7:25 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 22 and 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to proposed Amendments to the Official Plan and Zoning By -law, Applications 2013- OPA -01 and 2013 - ZBA -12 (SCS Leasing /Shelswell Excavating & Grading Ltd.), 544 and 556 Line 11 North, Part of the East Half of Lot 17, Concession 11 (formerly in the Township of Oro), now in the Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on December 19, 2013 and a sign posted on the subject property on December 19, 2013. The Public Meeting notice was also posted on the Township's website on December 19, 2013. The following correspondence was received at the meeting: County of Simcoe dated January 17, 2014; Lake Simcoe Region Conservation Authority dated January 22, 2014. Derek Witlib, Manager, Planning Services explained the purpose and effect of the proposed amendments. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendments: Craig Shelswell. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendments. A digital recording of the meeting'is available for review through the Township's website. There being no further comments or questions, the meeting adjourned at 7:50 p.m. 8. DEPUTATIONS: None. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 8of21 Council Meeting Minutes — January 22, 2014 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. F12014 -01, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re: Statement of Accounts — December 31, 2013. Motion No. C140122 -12 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. Fl 2014 -01, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re: Statement of Accounts — December 31, 2013 be received for information only. 2. And That the accounts for the month of December 2013 totalling $ 6,789,591.88 be received. Carried. b) Report No. FD 2014 -02, Hugh Murray, Fire Chief re: Emergency Response Vehicle [to be distributed at meeting]. Motion No. C140122 -13 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. FD 2014 -02, Hugh Murray, Fire Chief re: Emergency Response Vehicle be received and adopted. 2. That staff be authorized to purchase the vehicle as outlined in Report FD2014 -02. 3. That staff make arrangement for the work required to the vehicle as outlined in Report No. FD2014 -02. 4. And That the expenditure be financed from a combination of the Budget Stabilization Reserve and Development Charges Reserve Fund with apportionment to be determined upon completion of the 2014 Development Charges Study. Carried. c) Andria Leigh, Director of Development Services, clarification re: Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on December 5, 2013. Motion No. C140122 -14 Moved by Crawford, Seconded by Evans Be it resolved that the verbal information presented by Andria Leigh, Director of Development Services, re: Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on December 5, 2013 be received. Carried. Page 9 of 21 Council Meeting Minutes — January 22, 2014. d) Report No. DS2014 -02, Andria Leigh, Director of Development Services re: 2013 Year End Permit Statistics. Motion No. C140122 -15 Moved by Coutanche, Seconded by Meyer Be it resolved that Report No. DS2014 -02, Andria Leigh, Director of Development Services re: 2013 Year End Permit Statistics be received for information only. Carried. e) Report No. DS2014 -04, Andria Leigh, Director of Development Services re: Site Plan Agreement Application 2013 - SPA -29, By Braestone Farm Corporation, Part of South East Half of Lot 1, Concession 9 (Oro), Township of Oro - Medonte [Refer to Item 15d)]. Motion No. C140122 -16 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. DS2014 -04, Andria Leigh, Director of Development Services re: Site Plan Agreement Application 2013- SPA -29, By Braestone Farm Corporation, Part of South East Half of Lot 1, Concession 9 (Oro), Township of Oro - Medonte be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with Braestone Farm Corporation thereby permitting the construction of a temporary sales office for the adjacent residential development and later conversation to a permanent equestrian facility. 3. That the appropriate by -law be brought forward for Council's consideration to enter into a Site Plan Agreement with Braestone Farm Corporation to the lands described as Part of the South East Half of Lot 1, Concession 9, formerly in the Township of Oro. 4. And That the owner be notified of Council's decision under the Director of Development Services' signature. Carried. Page 10 of 21 Council Meeting Minutes — January 22, 2014. f) Report No. RC2014 -01, Shawn Binns, Director of Recreation and Community Services re: 2014 Ontario Winter Games Inter - Municipal Co- Hosting Agreement. Motion No. C140122 -17 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. RC2014 -01, Shawn Binns, Director of Recreation and Community Services re: 2014 Ontario Winter Games Inter - Municipal Co- Hosting Agreement be received and adopted. 2. That the financial support request in the amount of $5,000 as a "no risk municipal partner" to be funded from the Budget Stabilization Reserve Fund be approved. 3. That POL -PR -012, "Grant/Subsidy Requests from Community Organizations" be waived. 4. That the appropriate by -law to enter into the 2014 Ontario Winter Games Inter - Municipal Co- Hosting Agreement be brought forward for Council's consideration. 5. And That the applicant be notified of Council's decision under the Director of Recreation and Community Services' signature. Carried. g) Report No. RC2014 -02, Shawn Binns, Director of Recreation and Community Services re: Oro African Church Assessment — Update [to be distributed at meeting]. Motion No. C140122 -18 Moved by Lancaster, Seconded by Crawford Be it resolved: 1. That Report No. RC2014 -02, Shawn Binns, Director of Recreation and Community Services re: Oro African Church Assessment - Update be received and adopted; 2. That staff be authorized to submit a funding application to Parks Canada's National Historic Site Cost Sharing Program in the amount of $73,852; 3. That the additional required project funding of $53, 918 be approved and funded from the Facility Maintenance Reserve Fund, contingent upon funding from Parks Canada; 4. That staff be authorized to submit a request for project funding assistance to the County of Simcoe; 5. That the Oro - Medonte Heritage Committee be requested to develop recommendations in the event grant funding is not realized; 6. That staff report back with the results of the funding requests; 7. And That the Oro - Medonte Heritage Committee be informed of Council's decision under the Director of Recreation and Community Services' signature. Carried. Page 11 of 21 Council Meeting Minutes — January 22, 2014. h) Shawn Binns, Director of Recreation and Community Services re: 2014 Grants and Subsidies Requests. Councillor Crawford declared a pecuniary interest on two of the requests within Item 10h) Shawn Binns, Director of Recreation and Community Services, re: 2014 Grants & Subsidies Requests as he is a Director of the Oro Agricultural Society and a Trustee of the Oro Station Hall. Councillor Crawford left the Chambers and did not participate in the discussion or vote on the matters of the Oro Agricultural Society or the Oro Station Hall. Motion No. C140122 -19 Moved by Evans, Seconded by Crawford Be it resolved 1. That the correspondence presented by Shawn Binns, Director of Recreation and Community Services, re: 2014 Grants & Subsidies Requests Budget Allocation be received. 2. That the 2014 Grant Requests be approved in the following amounts: User Group Amount Approved Coldwater & District Agricultural Society 200.00 Couchiching Jubilee House 250.00 Kids for Turtles Environmental Education 0 Oro Agricultural Society separate motion Oro Horticultural Society 2,000.00 Oro Station Community Hall separate motion Rugby Community Hall 2,500.00 Simcoe County Farm Fresh 0 Telecare Orillia Distress Line 500.00 3. And That the applicants be notified of Council's decision under the Mayor's signature. Carried. Motion No. C140122 -20 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the Oro - Medonte Horticultural Society 2014 subsidy request in the amount of $2,195.00 for the use of the Banquet Hall be approved. 2. And That the applicant be notified of Council's decision under the Director of Recreation & Community Services' signature. Carried. Page 12 of 21 Council Meeting Minutes — January 22, 2014. Refer to Councillor Crawford's declaration at beginning of Item 10h). Motion No. C140122 -21 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the 2014 Grant Request from Oro Station Hall in the amount of $2,500.00 be approved. 2. And That the applicant be notified of Council's decision under the Mayor's signature. Carried. Motion No. C140122 -22 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the 2014 Grant Request from Oro Agricultural Society in the amount of $500.00 be approved. 2. And That the applicant be notified of Council's decision under the Mayor's signature. Carried. Motion No. C140122 -23 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the request from the Oro Agricultural Society for a 2014 subsidy in the amount of $1,792.00 for the use of the Banquet Hall and Old Town Hall for monthly meetings be approved. 2. And That the applicant be notified of Council's decision under the Director of Recreation & Community Services' signature. Carried. i) Report No. CS12014 -01, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Corporate Projects Status Update — December 31, 2013. Motion No. C140122 -24 Moved by Evans, Seconded by Crawford Be it resolved that Report No. CS12014 -01, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Corporate Projects Status Update — December 31, 2013 be received for information only. Carried. Page 13 of 21 Council Meeting Minutes — January 22, 2014. j) Report No. CS12014 -02, Donna Hewitt, Director of Corporate & Strategic Initiatives re: External Customer Satisfaction Survey and Corporate Strategic Plan 2014 -2018. Motion No. C140122 -25 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. CS12014 -02, Donna Hewitt, Director of Corporate & Strategic Initiatives re: External Customer Satisfaction Survey and Corporate Strategic Plan 2014 -2018 be received and adopted. 2. And That the Director of Corporate & Strategic Initiatives proceed with the community data collection and analysis process outlined in Report No. CS12014 -02. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Crawford re: Economic Development Initiatives, Canadian Pacific Holiday Train. Motion No. C140122 -26 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence presented by Councillor Crawford re: Economic Development Initiatives, Canadian Pacific Holiday Train be received. 2. And That the Director of Corporate and Strategic Initiatives be authorized to liaise with Canadian Pacific to explore CP Holiday Train opportunities for 2014 in the Township of Oro - Medonte. Carried. b) Mayor H.S. Hughes, correspondence dated January 9, 2014 from Larry Scanlan, Chair, Tillsonburg Police Services Board re: OAPSB November 25, 2013 Letter. Motion No. C140122 -27 Moved by Crawford, Seconded by Evans Be it resolved that the correspondence dated January 9, 2014 from Larry Scanlan, Chair, Tillsonburg Police Services Board and presented by Mayor H.S. Hughes, re: OAPSB November 25, 2013 Letter be received and considered in conjunction with the report on this matter. Carried. Page 14 of 21 Council Meeting Minutes — January 22, 2014. c) Mayor H.S. Hughes re: 2014 Hometown Heroes Award Program, Nominations, Individual, Group and Small Business Awards. Motion No. C140122 -28 Moved by Meyer, Seconded by Coutanche Be it resolved that the correspondence presented by Mayor H.S. Hughes re: 2014 Hometown Heroes Award Program, Nominations, Individual, Group and Small Business Awards be received. Carried. 12. CONSENT AGENDA: a) Announcements of Interest to the Public: 1. Notice for Nominations to Office, 2014 Municipal Election. 2. Attention All Dog Owners. 3. Pancake Supper at Shaw's Pancake House, Line 14 South, Tuesday, February 11, 2014, 4:30- 7:30pm b) Correspondence dated January 2, 2014 from Meghan Thompson, Simcoe- Muskoka Community Office, Canadian Cancer Society re: Proclamation Request, April, 2014, Daffodil Month. Staff Recommendation: Receive, Proclaim, Post on Township's Website. c) Minutes and Highlights of Nottawasaga Valley Conservation Authority meetings held on December 13, 2013 and January 10, 2014. Staff Recommendation: Receive. d) Minutes of Midland Public Library meeting held on November 14, 2013. Staff Recommendation: Receive. Page 15 of 21 Council Meeting Minutes — January 22, 2014. Motion No. C140122 -29 Moved by Coutanche, Seconded by Meyer Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed. a) Announcements of Interest to the Public: 1. Notice for Nominations to Office, 2014 Municipal Election. 2. Attention All Dog Owners. 3. Pancake Supper at Shaw's Pancake House, Line 14 South, Tuesday, February 11, 2014, 4:30- 7:30pm b) Correspondence dated January 2, 2014 from Meghan Thompson, Simcoe- Muskoka Community Office, Canadian Cancer Society re: Proclamation Request, April, 2014, Daffodil Month. Received, Proclaimed, Posted on Township's Website. c) Minutes and Highlights of Nottawasaga Valley Conservation Authority meetings held on December 13, 2013 and January 10, 2014. Received. d) Minutes of Midland Public Library meeting held on November 14, 2013. Received. Carried. 13. COMMUNICATIONS: a) Correspondence dated November 27, 2013 from Natasha Bowes, Fundraising Coordinator, Autism Ontario re: Proclamation Request, April 2, 20134, "World Autism Awareness Day" and Autism Ontario's "Raise the Flag" Campaign Request. Motion No. C140122 -30 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated November 27, 2013 from Natasha Bowes, Fundraising Coordinator, Autism Ontario re: Proclamation Request, April 2, 2014, "World Autism Awareness Day" and Autism Ontario's "Raise the Flag" Campaign Request be received. 2. That the Township of Oro - Medonte proclaim April 2, 2014 as "World Autism Awareness Day ". 3. That the proclamation be posted on the Township's website and the CAO's office coordinate the flag raising awareness day. 4. And Further That the applicant be advised of Council's decision under the Mayor's signature. Carried. Page 16 of 21 Council Meeting Minutes — January 22, 2014. b) Lake Simcoe Region Conservation Authority, invitation re: Annual General Meeting, Friday, January 24, 2014, 9:OOam- 12:OOpm, Holiday Inn Express, Newmarket. Motion No. C140122 -31 Moved by Meyer, Seconded by Coutanche Be it resolved that the invitation received from Lake Simcoe Region Conservation Authority re: Annual General Meeting, Friday, January 24, 2014, 9:OOam- 12:OOpm, Holiday Inn Express, Newmarket be received. Carried. c) Correspondence received January 8, 2014 from Ken St. Amant re: Accommodation Review Committee (ARC) - Community Representation. Motion No. C140122 -32 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the correspondence received January 8, 2014 from Ken St. Amant re: Accommodation Review Committee (ARC) - Community Representation be received. 2. That Ken St. Amant be appointed as the Oro - Medonte Community Representative on the ARC for the Midland Secondary School and Penetanguishene Secondary School accommodation review. 3. And That the Simcoe County District School Board and applicant be advised of Council's decision under the Mayor's signature. Carried. Page 17 of 21 Council Meeting Minutes — January 22, 2014. d) Correspondence dated January 1, 2014 from Bob & Pauline Stuart re: Request for Exemption to By -law 2008 -159, A By -law to Regulate the Removal and Piling of Snow within the Township of Oro - Medonte, 49 Grandview Crescent. Motion No. C140122 -33 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated January 1, 2014 from Bob & Pauline Stuart re: Request for Exemption to By -law 2008 -159, A By -law to Regulate the Removal and Piling of Snow within the Township of Oro - Medonte, 49 Grandview Crescent be received. 2. That the request for an exemption to By -Law No. 2008 -159, "A By -Law to Regulate the Removal and Piling of Snow within the Township of Oro - Medonte" to permit 49 Grandview Crescent to deposit snow on the opposite side of the road be denied. 3. And That the applicant be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Defeated. Motion No. C140122 -34 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence dated January 1, 2014 from Bob & Pauline Stuart re: Request for Exemption to By -law 2008 -159, A By -law to Regulate the Removal and Piling of Snow within the Township of Oro - Medonte, 49 Grandview Crescent be received. 2. That the request from Bob & Pauline Stuart re: Request for Exemption to By -law 2008 -159, A By -law to Regulate the Removal and Piling of Snow within the Township of Oro - Medonte, 49 Grandview Crescent be approved to deposit snow on the opposite side of the road. 3. That if the Township receives any substantiated compliant with respect to this request, the exemption be withdrawn immediately and no further exemption will be considered. 4. And That the applicant be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. 14. NOTICE OF MOTIONS: None. Page 18 of 21 Council Meeting Minutes — January 22, 2014. 15. BY -LAWS: a) By -Law No. 2014 -005: A By -Law: To Transfer Easements for Utility Lines as Defined in the Ontario Energy Board Act, 1998, over Parts 3, 9 and 10, Plan 51 R- 39236 (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe, And To Transfer Easements for residential access and egress over Parts 5, 6, 10 and 14, Plan 51 R -39236 (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe, And To Permanently Close and Sell that Part of the Road Allowance known as Simcoe Road between Lakeshore Road East (Breezy Avenue) and Hill Crest, Registered Plan 589 (Part of PIN 58559 -0309 (LT)), (geographic Township of Oro), Township of Oro - Medonte, described as Parts 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12, Plan 51 R- 39236, Township of Oro - Medonte, County of Simcoe, And To Permanently Close and Sell Part of the Road Allowance known as Hill Crest between Simcoe Road and Orillia Road, Registered Plan 589 (PIN 58559 -0313 (LT)), (geographic Township of Oro), Township of Oro - Medonte, described as Parts 13, 14, 15 and 16, Plan 51 R- 39236, Township of Oro - Medonte, County of Simcoe. b) By -Law No. 2014 -007: Being a By -law to Amend By -Law No. 2013 -116, A By -Law to Provide a Schedule of Retention Periods for the Records of the Township of Oro - Medonte. c) By -Law No. 2014 -008: A By -law to Amend By -law No. 2012 -168, Being a By -law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of The Township of Oro - Medonte "Parking By -law ". d) By -Law No. 2014 -009: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Braestone Farm Corporation described as lands as follows: PT SE y/2 LT1 CON 9 ORO, T1, 51 R256687, PT2 51 R4363, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. Page 19 of 21 Council Meeting Minutes — January 22, 2014. Motion No. C140122 -35 Moved by Evans, Seconded by Lancaster Be it resolved that a) By -Law No. 2014 -005: A By -Law: To Transfer Easements for Utility Lines as Defined in the Ontario Energy Board Act, 1998, over Parts 3, 9 and 10, Plan 51 R- 39236 (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe, And To Transfer Easements for residential access and egress over Parts 5, 6, 10 and 14, Plan 51 R -39236 (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe, And To Permanently Close and Sell that Part of the Road Allowance known as Simcoe Road between Lakeshore Road East (Breezy Avenue) and Hill Crest, Registered Plan 589 (Part of PIN 58559 -0309 (LT)), (geographic Township of Oro), Township of Oro - Medonte, described as Parts 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12, Plan 51 R- 39236, Township of Oro - Medonte, County of Simcoe, And To Permanently Close and Sell Part of the Road Allowance known as Hill Crest between Simcoe Road and Orillia Road, Registered Plan 589 (PIN 58559 -0313 (LT)), (geographic Township of Oro), Township of Oro - Medonte, described as Parts 13, 14, 15 and 16, Plan 51 R- 39236, Township of Oro - Medonte, County of Simcoe. b) By -Law No. 2014 -007: Being a By -law to Amend By -Law No. 2013 -116, A By -Law to Provide a Schedule of Retention Periods for the Records of the Township of Oro - Medonte. c) By -Law No. 2014 -008: A By -law to Amend By -law No. 2012 -168, Being a By -law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of The Township of Oro - Medonte "Parking By -law ". d) By -Law No. 2014 -009: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Braestone Farm Corporation described as lands as follows: PT SE'h LT1 CON 9 ORO, T1, 51 R256687, PT2 51 R4363, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 20 of 21 Council Meeting Minutes — January 22, 2014. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. 18.CONFIRMATION BY -LAW: a) By -Law No. 2014 -004: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, January 22, 2014. Motion No. C140122 -36 Moved by Evans, Seconded by Crawford Be it resolved that By -Law No. 2014 -004: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, January 22, 2014 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C140122 -37 Moved by Crawford, Seconded by Evans Be it resolved that we do now adjourn at 9:35 p.m. Mayor, H.S. ugh Carried. Page 21 of 21