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Wednesday, January 8, 2014
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 6:31 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present: Corporate Services /Clerk; Donna Hewitt, Director of Corporate &
Strategic Initiatives; Hugh Murray, Fire Chief; Janette Teeter, Deputy
Clerk
Also Sue & Gord Roehner, Ian Hughes, Ann Budge, Robb Meier, Brendan
Present: Matheson, Peter Armstrong, Klaus Kuch, Wendy Parkinson, Dorothy &
Bill Moore, Tom Shaw
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C140108 -1
Moved by Lancaster, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, January 8, 2014
be received and adopted.
Carried.
Page 1 of 11
Council Meeting Minutes — January 8, 2014.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C140108 -2
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 6:32 p.m. to discuss
• acquisition /disposition of land.
Carried.
b) Motion to Rise and Report.
Motion No. C140108 -3
Moved by Lancaster, Seconded by Evans
Be it resolved that we do now Rise at 6:40 p.m. and Recess until 7:00 p.m. at such at
time we shall Report on the Closed Session Item 4c) Doug Irwin, Director of Corporate
Services /Clerk re: Acquisition /disposition of land (Portion of School House Road).
Carried.
c) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Portion of School House Road).
The following staff were present: Doug Irwin, Director of Corporate Services /Clerk;
Janette Teeter, Deputy Clerk.
Motion No. C140108 -4
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Confidential Report No. CS2014 -01, Doug Irwin, Director of Corporate
Services /Clerk, re: Acquisition /disposition of land (Portion of School House Road) be
received and adopted.
2. And That staff proceed as outlined in Confidential Report No. CS2014 -01 and advise
Council.
Carried.
Page 2 of 11
Council Meeting Minutes — January 8, 2014.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, December 11, 2013.
Motion No. C140108 -5
Moved by Crawford, Seconded by Lancaster
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
December 11, 2013 be adopted as printed and circulated.
Carried.
b) Minutes of Human Resources Committee meeting held on Tuesday, December 17,
2013.
Motion No. C140108 -6
Moved by Lancaster, Seconded by Evans
Be it resolved that the draft minutes of the Human Resources Committee meeting held
on Tuesday, December 17, 2013 be received.
Carried.
c) Minutes of Special Council meeting held on Wednesday, December 18, 2013.
Motion No. C140108 -7
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
December 18, 2013 be received and adopted as printed and circulated.
Carried.
d) Minutes of Council meeting held on Wednesday, December 18, 2013.
Motion No. C140108 -8
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
December 18, 2013 be received and adopted as printed and circulated.
Carried.
Page 3 of 11
Council Meeting Minutes — January 8, 2014.
e) Minutes of Committee of Adjustment meeting held on Thursday, December 19, 2013.
Motion No. C140108 -9
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, December 19, 2013 be received.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
a) Future Ready Leadership Program, Mohawk College Enterprise - Harold Daynard; Dean
Mawdsley; Tamara Obee; Samah Othman; Janette Teeter; Rick Yule.
Motion No. C140108 -10
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence from Mohawk College Enterprise, re: Future Ready
Leadership Program be received.
2. And That Harold Daynard, Dean Mawdsley, Tamara Obee, Samah Othman, Janette
Teeter, and Rick Yule be recognized under the Mayor's signature.
Carried.
7. PUBLIC MEETINGS:
None.
8. DEPUTATIONS:
a) Peter Armstrong, Born To Ride Bicycle, re: Cycling Community Partnership Program.
Motion No. C140108 -11
Moved by Evans, Seconded by Crawford
Be it resolved that the information presented by Peter Armstrong, Born To Ride Bicycle,
re: Cycling Community Partnership Program be received and considered in the
development of the Oro - Medonte Cycling Strategy.
Carried.
Page 4 of 11
Council Meeting Minutes — January 8, 2014.
b) Brendan Matheson, Barrie /Simcoe Cycling Club, re: County Wide Strategy for Cycling
Tourism.
Motion No. C140108 -12
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the information and PowerPoint presentation presented by Brendan Matheson,
Barrie /Simcoe Cycling Club, re: County Wide Strategy for Cycling Tourism be
received.
2. And That the Council of the Township of Oro - Medonte supports, in principle, the
County Wide Strategy for Cycling Tourism.
Carried.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) Hugh Murray, Fire Chief, correspondence from Emergency Management Ontario re:
Annual Emergency Management Program Statement of Completion.
Motion No. C140108 -13
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the correspondence from Emergency Management Ontario and presented by
Hugh Murray, Fire Chief re: Annual Emergency Management Program Statement of
Completion be received.
2. That Mayor Hughes and the Fire Chief be authorized to execute the said
correspondence.
3. And That the Fire Chief forward the completed Statement of Completion to
Emergency Management Ontario.
Carried.
Page 5 of 11
Council Meeting Minutes — January 8, 2014.
b) Report No. FD 2014 -01, Hugh Murray, Fire Chief, re: Emergency Response Vehicle [To
be distributed at the meeting].
Motion No. C140108 -14
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. FD 2014 -01, Hugh Murray, Fire Chief, re: Emergency Response
Vehicle be received and adopted.
2. And That the Fire Chief be authorized to negotiate the purchase of the vehicle and
report back to Council.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, correspondence dated December 12, 2013 from The Township of
Algonquin Highlands re: Resolution re New OPP Billing Model.
Motion No. C140108 -15
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated December 12, 2013 from The Township of
Algonquin Highlands re: Resolution re New OPP Billing Model and presented by
Mayor H.S. Hughes be received.
2. And That staff report back on the matter.
Carried.
b) Councillor Coutanche, re: Augmented Reality Video Clip.
Motion No. C140108 -16
Moved by Lancaster, Seconded by Evans
Be it resolved that the Augmented Reality Video Clip presented by Councillor
Coutanche be received.
Carried.
Page 6 of 11
Council Meeting Minutes — January 8, 2014.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Notice for Nominations to Office, 2014 Municipal Election.
b) Nottawasaga Valley Conservation Authority, minutes and highlights of meetings held on
November 29 and December 13, 2013.
Staff Recommendation: Receive.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 22,
2013.
Staff Recommendation: Receive.
d) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on December 5,
2013.
Staff Recommendation: Receive.
e) Minutes of Orillia Public Library Board meetings held on October 23 and November 6,
2013.
Staff Recommendation: Receive.
Motion No. C140108 -17
Moved by Coutanche, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice for Nominations to Office, 2014 Municipal Election.
b) Nottawasaga Valley Conservation Authority, minutes and highlights of meetings held
on November 29 and December 13, 2013.
Received.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on November
22, 2013.
Received.
d) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on
December 5, 2013.
Received.
e) Minutes of Orillia Public Library Board meetings held on October 23 and November
6, 2013.
Received.
Carried.
Page 7 of 11
Council Meeting Minutes — January 8, 2014.
13. COMMUNICATIONS:
a) Correspondence dated December 10, 2013 from Wayne Wilson, CAO /Secretary-
Treasurer and Nina Bifolchi, Chair, Nottawasaga Valley Conservation Authority re: 2014
NVCA Proposed Budget and Municipal Levy Circulation Notice.
Motion No. C140108 -18
Moved by Crawford, Seconded by Lancaster
Be it resolved that the correspondence dated December 10, 2013 from Wayne Wilson,
CAO /Secretary- Treasurer and Nina Bifolchi, Chair, Nottawasaga Valley Conservation
Authority re: 2014 NVCA Proposed Budget and Municipal Levy Circulation Notice be
received.
Carried.
b) Correspondence from the County of Simcoe re: Warden's Ski Day, January 23, 2014,
Mount St. Louis, Moonstone.
Motion No. C140108 -19
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence from the County of Simcoe re: Warden's Ski Day, January
23, 2014, Mount St. Louis, Moonstone be received.
2. That Mayor H.S. Hughes and Councillor Coutanche be authorized to attend, without
per diem.
3. And That the CAO's Office RSVP accordingly.
Carried.
c) Correspondence dated December 9, 2013 from William & Dorothy Moore and
correspondence dated December 19, 2013 from T.M. Skalosky, President, Del -Coin
Holdings Inc., re: Request to Purchase Township Property, Road Allowance abutting
Con. 1 North, Part Lot 16, R -Plan 51 R- 22863, Parts 2 and 3.
Motion No. C140108 -20
Moved by Lancaster, Seconded by Evans
Be it resolved that the correspondence dated December 9, 2013 from William & Dorothy
Moore and correspondence dated December 19, 2013 from T.M. Skalosky, President,
Del -Coin Holdings Inc., re: Request to Purchase Township Property, Road Allowance
abutting Con. 1 North, Part Lot 16, R -Plan 51 R- 22863, Parts 2 and 3 be received and
referred to staff for a report.
Carried.
Page 8 of 11
Council Meeting Minutes — January 8, 2014.
d) Correspondence dated December 17, 2013 from the Orillia & Area Physician
Recruitment & Retention Committee, re: 1 st Annual Seducing Dr. Zeus Fundraising
Event, February 21, 2014, Orillia Public Library.
Motion No. C140108 -21
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated December 17, 2013 from the Orillia & Area
Physician Recruitment & Retention Committee, re: 1 st Annual Seducing Dr. Zeus
Fundraising Event, February 21, 2014, Orillia Public Library be received.
2. That Councillor Meyer be authorized to attend without per diem.
3. And That the CAO's Office RSVP accordingly.
Carried.
e) Correspondence dated December 24, 2013 from Steven Davidson, Deputy Minister,
Pan /Parapan American Games Secretariat, re: Pan American and Parapan American
Games.
Motion No. C140108 -22
Moved by Crawford, Seconded by Lancaster
Be it resolved that the correspondence dated December 24, 2013 from Steven
Davidson, Deputy Minister, Pan /Parapan American Games Secretariat, re: Pan
American and Parapan American Games be received.
14. NOTICE OF MOTIONS:
None.
Carried.
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Council Meeting Minutes — January 8, 2014.
15. BY -LAWS:
a) By -Law No. 2014 -002: Being a By -law to provide for an interim tax levy and to
provide for the payment of taxes and to provide for penalty and interest.
b) By -Law No. 2014 -003: A By -law to Appoint a Meeting Investigator and Repeal By-
Law No. 2012 -037.
Motion No. C140108 -23
Moved by Meyer, Seconded by Coutanche
Be it resolved that
a) By -Law No. 2014 -002: Being a By -law to provide for an interim tax levy and to
provide for the payment of taxes and to provide for penalty and interest.
b) By -Law No. 2014 -003: A By -law to Appoint a Meeting Investigator and Repeal By-
Law No. 2012 -037.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2014 -001: Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, January 8, 2014.
Motion No. C140108 -24
Moved by Lancaster, Seconded by Crawford
Be it resolved that By -Law No. 2014 -001: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, January 8, 2014 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 10 of 11
Council Meeting Minutes — January 8, 2014.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C140108 -25
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 8:37 p.m.
Carried.
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