12 18 2013 Sp Council MinutesTHE TOWNSHIP OF ORO- MEDONTE
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
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Frond Heritage, Ear i PkkT Fsmtre
Wednesday, December 18, 2013
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche (arrived @ 1:37pm)
Councillor Kelly Meyer
Councillor Marry Lancaster (arrived @ 3:05pm)
Councillor John Crawford
Councillor Dwight Evans
TIME: 1:34 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Hugh Murray, Fire Chief; Tamara
Obee, Manager Health & Safety, Human Resources; Janette Teeter,
Deputy Clerk; Darcy Brooke- Bisschop, Administrative Assistant
Also
Present: Ann Truyens
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
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Special Council Meeting Minutes — December 18, 2013.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. SC131218 -1
Moved by Evans, Seconded by Meyer
Be it resolved that the agenda for the Special Council meeting of Wednesday,
December 18, 2013 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. SC131218 -2
Moved by Crawford, Seconded by Evans
Be it resolved that we do now go in Closed Session at 1:35 p.m. to discuss
• personal matter affecting an identifiable individual;
• solicitor - client privilege.
Carried.
b) Motion to Rise and Report.
Motion No. SC13121.8 -3
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 2:27 p.m. and Report on the Closed Session
Items 4
c) Councillor Crawford, re: Personal matters about an identifiable individual (CAO
Performance Management)
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing Update).
e) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing).
Carried.
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Special Council Meeting Minutes — December 18, 2013.
c) Councillor Crawford, re: Personal matters about an identifiable individual (CAO
Performance Management).
The following staff were present: Doug Irwin, Director of Corporate Services /Clerk;
Robin Dunn, CAO (for a portion of the item).
Motion No. SC131218 -4
Moved by Meyer, Seconded by Evans
Be it resolved that the confidential correspondence dated December 18, 2013 and
presented by Councillor Crawford, re: Personal matters about an identifiable individual
(CAO Performance Management) be received and endorsed by Council
Carried.
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Hugh Murray, Fire Chief; Andria Leigh, Director of
Development Services; Tamara Obee, Manager, Health & Safety, Human Resources.
Motion No. SC131218 -5
Moved by Evans, Seconded by Meyer -
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Personal matters about an identifiable individual (Staffing Update) be received.
Carried.
e) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Andria Leigh, Director of Development Services; Donna Hewitt,
Director of Corporate & Strategic Initiatives.
Motion No. SC131218 -6
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential correspondence dated December 13 and 16, 2013
and presented by Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water
Servicing) be received.
Carried.
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Special Council Meeting Minutes — December 18, 2013.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. CS12013 -10, Donna Hewitt, Director of Corporate & Strategic Initiatives re:
2013 Accomplishments: Corporate Strategic Plan; Department Operations.
Motion No. SC131218 -7
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. CS12013 -10, Donna Hewitt, Director of Corporate & Strategic
Initiatives re: 2013 Accomplishments: Corporate Strategic Plan; Department
Operations be received and adopted.
2. That staff proceed with the Communications Strategy outlined in Report No.
CS12013 -10.
3. And That the CAO and HR Committee prepare the 2014 work objectives for the CAO
aligned with the priority strategies /initiatives of Council.
Carried.
b) Report No. RC2013 -24, Shawn Binns; Director of Recreation and Community Services
re: Request for Exemption - Warminster Annual Santa Claus Parade.
Motion No. SC131218 -8.
Moved by Meyer, Seconded by Evans
Be it resolved
1. That Report No. RC2013 -24, Shawn Binns, Director of Recreation and Community
Services re: Request for Exemption - Warminster Annual Santa Claus Parade be
received and adopted.
2. That an exemption to By -law 2006 -38 be granted for the Warminster Santa Claus
Parade to be held on Sunday, December 22, 2013 at 2pm upon receipt of
confirmation re: traffic management to be provided by the Ontario Provincial Police.
3. That the applicant provides appropriate notification and liaise with the Ministry of
Transportation, Oro - Medonte Township Fire & Emergency Services, local residents
and businesses affected.
4. And That the organizing committee be advised of Council's decision under the
Director of Recreation and Community Services' signature.
Carried.
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Special Council Meeting Minutes — December 18, 2013.
c) Andria Leigh, Director of Development Services, correspondence dated December 5,
2013 from Ontario Municipal Board re: Decision Delivered by C. Hefferon and Order of
the Board, PL121036, Crestwood Park Holdings Inc., 99 Mount St Louis Road East,
2012- OPA -02.
Motion No. SC131218 -9
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence dated December 5, 2013 from Ontario Municipal
Board and presented by Andria Leigh,, Director of Development Services, re: Decision
Delivered by C. Hefferon and Order of the Board, PL121036, Crestwood Park Holdings
Inc., 99 Mount St Louis Road East, 2012- OPA -02 be received.
Carried.
d) Report No. F12013 -20, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
2014 Budget - Excluded Expenses.
Motion No. SC131218 -10
Moved by Meyer, Seconded by Crawford
Be it resolved that Report No. F12013 -20, Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO re: 2014 Budget - Excluded Expenses be received and
adopted.
Carried.
e) Robin Dunn, CAO re: 2014 . Operating, Capital and Reserve Budgets.
Motion No. SC131218 -11
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence presented by Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO re: 2014 Budget Adjustments to December 11, 2013 be
received.
Carried.
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Special Council Meeting Minutes — December 18, 2013
Motion No. SC131218 -12
Moved by Evans, Seconded by Crawford
Be it resolved that the Summary of the Programs /Initiatives Not Included (Funded) in
2014 Budget dated December 18, 2013 be received.
Carried.
Motion No. SC131218 -13
Moved by Meyer, Seconded by Evans
Be it resolved that the Severn Sound Environmental Association request for an
additional $4,151, beyond the existing allocation on the 2014 Draft Budget be included
in the 2014 Budget by adjusting the net OPP allocation accordingly.
Carried.
During a break, representatives from Recurrent Energy were in attendance and
presented Mayor H.S. Hughes and members of Council with a cheque in the amount of
$50,000 towards the Oro- Medonte Community Centre.
Motion No. SC131218 -14
Moved by Crawford, Seconded by Meyer
Be it resolved that the 2014 Operating, Capital and Reserve Budgets, as amended, by
Motions Nos. SC131218 -11 and SC131218 -13, effective December 18, 2013 are
hereby adopted.
Carried Unanimously.
Page 6 of 8
Special Council Meeting Minutes — December 18, 2013.
Motion No. SC131218 -15
Moved by Crawford, Seconded by Meyer
Be it resolved
1. That the following roads be identified as the 2014 Transportation Projects for the
completion of 2013 projects:
• Bay Street;
• Line 6 N, North and South of Mount St. Louis Road W;
• Line 6 N of 15/16 Sideroad W for 1 km.
2. That the 2014 projects, as identified in the capital budget, being
• Road resurfacing
• Line 7 N Lane Tapering
• Line 11 N — HVR to Bass Lake Sideroad East
• Line 3 N — Ski Trails Rd to Highway 11
• Line 5 N — Peter St to Moonstone Rd
• Line 11 N Bridge (S. of HVR)
• Hawkestone Sidewalk
• Forrester Road
• Gore Road Bridge Replacement
be approved.
3. And Further That, should available funds exist, the Director of Transportation and
Environmental Services be authorized to proceed with the additional items being, in
the order of:
a) Bass Lake SR E between Line 8 N to Line 9 N;
b) Steeles Line;
c) Country Club Lane;
d) Line 9 N, S of HVR E to end of road
e) Line 13 N from 15/16 Sideroad to Hwy 11.
7. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
Carried.
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Special Council Meeting Minutes — December 18, 2013.
8. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -230: Being a by -law to confirm the proceedings of the Special
Council meeting held on Wednesday, December 18, 2013
Motion No. SC131218 -16
Moved by Crawford, Seconded by Meyer
Be it resolved that By -Law No. 2013 -230: Being a by -law to confirm the proceedings of
the Special Council meeting held on Wednesday, December 18, 2013 be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the
Mayor.
Carried.
9. ADJOURNMENT:
a) Motion to Adjourn.
Motion No. SC131218 -17
Moved by Evans, Seconded by Crawford
Be it resolved that we do now adjourn at 4:07 p.m.
4
Mayor, H.9. Hidahes
Carried.
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