12 04 2013 Council Meeting MinutesTHE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
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Wednesday, December 4, 2013
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 9:07 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Hugh Murray, Fire Chief; Tamara
Obee, Manager Health & Safety, Human Resources; Janette Teeter,
Deputy Clerk; Samah Othman, Executive Assistant, Corporate
Communications Specialist; Darcy Brooke - Bisschop, Administrative
Assistant;
Also S.Sgt. Andy Mayo, Barrie Detachment, Ontario Provincial Police; Marci
Present: Csumrik, Pat Thor, Orillia & Area Physician Recruitment Committee;
Jaclyn Bell, Barrie Area Physician Recruitment; Jennifer Whitley,
Ontario's Lake Country; Keith, Sherman, Severn Sound Environmental
Association; Tracy Roxborough, Sustainable Severn Sound Steering
Committee; Gayle Wood, and Jocelyn Lee, Lake Simcoe Region
Conservation Authority; Wayne Wilson, Nottawasaga Valley Conservation
Authority; Sandra Pask Oro - Medonte Chamber of Commerce; Kim
MacDonald, Cara Crawford, Sheila Craig, Lisa Groves, David Dahinten,
Sandy Agnew, Howard Leake, Ann Budge, Hailey Mills Knapp and Haley
Wilson
Page 1 of 12
Council Meeting Minutes — December 4, 2013.
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C131204 -1
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, December 4,
2013 be received and adopted, as amended, to change Item 10f) as follows: Report
No. TES2013 -20 re: New Tractor with Brush Attachment.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
Motion No. C131204 -2
Moved by Evans, Seconded by Meyer
Be it resolved that Rule 3.7a) of Procedural By -law No. 2013 -054 be suspended in order
to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Page 2 of 12
Council Meeting Minutes — December 4, 2013.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C131204 -3
Moved by Evans, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 9:09 a.m. to discuss
• acquisition /disposition of land;
• personal matter affecting an identifiable individual;
• solicitor - client privilege.
Carried.
b) Motion to Rise and Report.
Motion No. C131204 -4
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 9:47 a.m. and Recess until 10:00 a.m. at such at
time we shall Report on the Closed Session Items 4
c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Lot 86, Plan 1650, 6 Alpine Drive).
d) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing).
e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing Update).
Carried.
c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Lot
86, Plan 1650, 6 Alpine Drive).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C131204 -5
Moved by Meyer, Seconded by Evans
Be it resolved
1. That the confidential correspondence dated November 25, 2013 and presented by
Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Lot 86, Plan 1650, 6 Alpine Drive) be received.
2. And That the Clerk be authorized to negotiate within the parameters identified by
Council and advise Council accordingly.
Carried.
Page 3 of 12
Council Meeting Minutes — December 4, 2013.
d) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt,
Director of Corporate & Strategic Initiatives; Tamara Obee, Manager, Health & Safety,
Human Resources.
Motion No. C131204 -6
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Solicitor - client privilege (Water/Waste Water Servicing) be received.
Carried.
e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Tamara Obee, Manager, Health & Safety, Human Resources.
Motion No. C131204 -7
Moved by Evans, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
and Andria Leigh, Director of Development Services re: Personal matters about an
identifiable individual (Staffing Update) be received.
Carried.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Heritage Committee meeting held on Monday, November 25, 2013.
Motion No. C131204 -8
Moved by Meyer, Seconded by Evans
Be it resolved that the minutes of the Heritage Committee meeting held on Monday,
November 25, 2013 be received.
Carried.
Page 4 of 12
Council Meeting Minutes — December 4, 2013.
b) Minutes of Human Resources Committee meeting held on Thursday, November 28,
2013.
Motion No. C131204 -9
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Human Resources Committee meeting held
on Thursday, November 28, 2013 be received.
Carried.
c) Minutes of Council meeting held on Wednesday, November 27, 2013.
Motion No. C131204 -10
Moved by Evans, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
November 27, 2013 be adopted as printed and circulated.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
a) W.R. Best Memorial Public School - Performance of Seasonal Songs.
W.R. Best Memorial Public School presented seasonal songs. The students were led
by Dalyce Hutchinson and Lisa Mullin.
7. PUBLIC MEETINGS:
None.
Page 5 of 12
Council Meeting Minutes — December 4, 2013.
8. DEPUTATIONS:
a) Hailey Mills Knapp and Haley Wilson, re: Friends of Sugarbush - "Sub Committee"
Pavilion Request.
Motion No. C131204 -11
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the PowerPoint presentation presented by Hailey Mills Knapp and Haley
Wilson, re: Friends of Sugarbush - "Sub Committee" Pavilion Request be received.
2. And That the project be added to the draft 2014 Recreation and Community
Services Capital Budget for Council's consideration.
Carried.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) 2014 Budget Presentations:
1. S.Sgt. Andy Mayo, Barrie Detachment, Ontario Provincial Police [Refer to Item 12b)].
2. Marci Csumrik, Chair and Pat Thor, Community Physician Recruitment Liaison, Orillia
& Area Physician Recruitment Committee.
3. Jaclyn Bell, Physician Recruitment Coordinator, Barrie Area Physician Recruitment.
4. Jennifer Whitley, Marketing Manager, Ontario's Lake Country.
5. Keith, Sherman, Executive Director, Severn Sound Environmental Association.
6. Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound Steering
Committee.
7. Gayle Wood, CAO; and Jocelyn Lee, GM, Corp. and Financial Services; Lake
Simcoe Region Conservation Authority.
8. Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation
Authority.
9. Sandra Pask, Executive Director, Oro - Medonte Chamber of Commerce.
Page 6 of 12
Council Meeting Minutes — December 4, 2013.
Motion No. C131204 -12
Moved by Crawford, Seconded by Evans
Be it resolved that the 2014 Budget Presentations presented by
1. S.Sgt. Andy Mayo, Barrie Detachment, Ontario Provincial Police [Refer to Item 12b)].
2. Marci Csumrik, Chair and Pat Thor, Community Physician Recruitment Liaison,
Orillia & Area Physician Recruitment Committee.
3. Jaclyn Bell, Physician Recruitment Coordinator, Barrie Area Physician Recruitment.
4. Jennifer Whitley, Marketing Manager, Ontario's Lake Country.
5. Keith, Sherman, Executive Director, Severn Sound Environmental Association.
6. Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound Steering
Committee.
7. Gayle Wood, CAO; and Jocelyn Lee, GM, Corp. and Financial Services; Lake
Simcoe Region Conservation Authority.
8. Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation
Authority.
9. Sandra Pask, Executive Director, Oro - Medonte Chamber of Commerce.
be received and referred to the 2014 budget deliberations.
Carried.
b) Report No. DS2013 -68, Andria Leigh, Director of Development Services re: Certificate of
Maintenance and Final Acceptance —Phase 1 (Municipal Underground Services) for
2189952 Ontario Limited (Houben), Registered Plan M -952 [Refer to Item 15b)].
Motion No. C131204 -13
Moved by Meyer, Seconded by Evans
Be it resolved
1. That Report No. DS2013 -68, Andria Leigh, Director of Development Services re:
Certificate of Maintenance and Final Acceptance —Phase 1 (Municipal Underground
Services) for 2189952 Ontario Limited (Houben), Registered Plan M -952 be
received and adopted.
2. That the Township issue the Certificate of Maintenance and Final Acceptance
(Municipal Underground Services) — Phase 1 for 2189952 Ontario Limited (Houben),
Registered Plan M -952.
3. That the Clerk bring forward the appropriate By -law for Council's consideration.
4. And That the Developer be notified of Council's decision under the Director of
Development Services' signature.
Carried.
Page 7 of 12
Council Meeting Minutes — December 4, 2013.
c) Report No. DS2013 -69, Andria Leigh, Director of Development Services re: Zoning By-
law Amendment 2013 - ZBA -13, (Modco Investments Inc.) [Refer to Item 15a)].
Motion No. C131204 -14
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. DS2013 -069, Andria Leigh, Director of Development Services re:
Zoning By -law Amendment 2013 - ZBA -13, (Modco Investments Inc.) be received and
adopted.
2. That Zoning By -law Amendment Application 2013 - ZBA -13 for Township of Oro -
Medonte, being on Schedule `A16' to Zoning By -law 97 -95, as amended, is hereby
further amended by changing the zone symbol applying to the land located in Part of
Block 88, Plan M -367, Concession 7, known as 3375 Line 6 North, from the Private
Recreation Exception 44 (PR *44) and Environmental Protection (EP) Zones to
Residential One Exception 241 Holding (R1 *241(H)) Zone as shown on Schedule
`A' in draft by -law No. 2013 -161.
3. That the appropriate by -law be brought forward for Council's consideration.
4. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
d) Report No. CSI 2013 -06, Donna Hewitt, Director of Corporate & Strategic Initiatives
re: Craighurst Business Owners Association (CBOA).
Motion No. C131204 -15
Moved by Evans, Seconded by Meyer
Be it resolved
1. That Report No. CSI 2013 -06, Donna Hewitt, Director of Corporate & Strategic
Initiatives re: Craighurst Business Owners Association (CBOA) be received and
adopted.
2. That Council approve the expenditure of $2,831.37 to be funded from the Budget
Stabilization Reserve.
3. And That the CBOA be informed of Council direction under the Director of Corporate
& Strategic Initiatives' signature.
Carried.
Page 8 of 12
Council Meeting Minutes — December 4, 2013.
e) Doug Irwin, Director of Corporate Services /Clerk re: By -Law No. 2012 -039, "A By -law to
Appoint a Representative to the Human Resources Committee for the 2012 -2014 Term"
— Appointment of Chair.
Motion No. C131204 -16
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the information presented by Doug Irwin, Director of Corporate Services /Clerk
re: By -Law No. 2012 -039, "A By -law to Appoint a Representative to the Human
Resources Committee for the 2012 -2014 Term" — Appointment of Chair be received.
2. And That Councillor Meyer be appointed as Chair of the Human Resources
Committee for the 2014 term.
Carried.
f) Report No. TES2013 -20, Jerry Ball, Director of Transportation and Environmental
Services re: New Tractor with Brush Attachment [to be distributed at meeting].
Motion No. C131204 -17
Moved by Meyer, Seconded by Evans
Be it resolved
1. That Report No. TES2013 -20, Jerry Ball, Director of Transportation and
Environmental Services re: New Tractor with Brush Attachment be received and
adopted.
2. That the quotation be awarded to Colvoy Equipment, for the purchase of a Brush
Arm /Head Diamond BAM -C -AA 23 feet, at the quoted cost of $51,307.57, plus HST.
3. And That staff continue to pursue the option to purchase the used 2007 TV 6070 Bi-
Directional Tractor in the spring of 2014.
Carried.
g) Robin Dunn, CAO and Senior Management Team re: 2014 Capital Budget.
Motion No. C131204 -18
Moved by Evans, Seconded by Crawford
Be it resolved That the PowerPoint presentation dated December 4, 2013 and
presented by Robin Dunn, CAO and the Senior Management Team re: 2014 Capital
Budget be received.
Carried.
Page 9 of 12
Council Meeting Minutes — December 4, 2013.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Notice of Office Closure, Tuesday, December 24, 2013 to Wednesday, January 1,
2014.
b) Correspondence dated November 12, 2013 from Rick Philbin, Superintendent,
Commander, Municipal Policing Bureau, Ontario Provincial Police re: Municipal Policing
Updated Cost - Recovery Formula.
Staff Recommendation: Receive.
c) Correspondence dated October 29, 2013 from Don Campbell, President, Oro
Agricultural Society re: Letter of Appreciation, 161 st Oro World's Fair.
Staff Recommendation: Receive.
d) Lake Simcoe Region Conservation Authority, minutes of meetings held on October 25,
and November 1, 2013.
Staff Recommendation: Receive.
Motion No. C131204 -19
Moved by Evans, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice of Office Closure, Tuesday, December 24, 2013 to Wednesday, January
1, 2014.
b) Correspondence dated November 12, 2013 from Rick Philbin, Superintendent,
Commander, Municipal Policing Bureau, Ontario Provincial Police re: Municipal
Policing Updated Cost- Recovery Formula.
Received.
c) Correspondence dated October 29, 2013 from Don Campbell, President, Oro
Agricultural Society re: Letter of Appreciation, 161 st Oro World's Fair.
Received.
d) Lake Simcoe Region Conservation Authority, minutes of meetings held on October
25, and November 1, 2013.
Received.
Carried.
Page 10 of 12
Council Meeting Minutes — December 4, 2013.
13. COMMUNICATIONS:
None.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2013 -161: A By -law to amend the zoning provisions which apply to
lands within Part of Block 88, Plan M -367, Concession 7 (Former Township of Oro),
3375 Line 6 South, (Modco Investments Inc., 2013 - ZBA -13).
b) By -Law No. 2013 -213: A By -law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Municipal Underground Services) for 2189952
Ontario Limited (Houben), Plan 51 M -952, Phase 1.
Motion No. C131204 -20
Moved by Crawford, Seconded by Evans
Be it resolved that
a) By -Law No. 2013 -161: A By -law to amend the zoning provisions which apply to
lands within Part of Block 88, Plan M -367, Concession 7 (Former Township of Oro),
3375 Line 6 South, (Modco Investments Inc., 2013 - ZBA -13).
b) By -Law No. 2013 -213: A By -law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Municipal Underground Services) for 2189952
Ontario Limited (Houben), Plan 51 M -952, Phase 1.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
Page 11 of 12
Council Meeting Minutes — December 4, 2013.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -218: Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, December 4, 2013.
Motion No. C131204 -21
Moved by Meyer, Seconded by Evans
Be it resolved that By -Law No. 2013 -218: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, December 4, 2013 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C131204 -22
Moved by Evans, Seconded by Crawford
Be it resolved that we do now adjourn at 5:26 p.m.
Ma r, .S. Hug es
Carried.
Page 12 of 12