11 27 2013 Council MinutesT(U'tslti -P0f. t
Frond He°ritge, E °ci iRe Future
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Old Town Hall, 833 Line 7 North
TIME: 10:00 a.m.
Wednesday, November 27, 2013
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans (left @ 5:05 p.m.)
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Hugh Murray, Fire Chief; Rob
Jermey, Deputy Fire Chief; John Wigle, Fire Prevention, Fire & Life Safety
Educator, Janette Teeter, Deputy Clerk; Samah Othman, Executive
Assistant, Corporate Communications Specialist; Darcy Brooke - Bisschop,
Administrative Assistant
Also
Present: Ann Truyens
CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection
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Council Meeting Minutes — November 27, 2013.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C131127 -1
Moved by Coutanche, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, November 27,
2013 be received and adopted, as amended, to withdraw Item 8a) Michael Sneyd,
Kevin Toth, Skyline Utility Services Inc. re: Horseshoe Waste Water Treatment Plan,
Municipal Capital Facility Agreement.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C131127 -2
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 4:10 p.m. to discuss
• personal matter affecting an identifiable individual;
• solicitor - client privilege.
Carried.
b) Motion to Rise and Report.
Motion No. C131127 -3
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now Rise at 5:21 p.m. and Report on the Closed Session
Items 4
c) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing).
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing
Update).
Carried.
Page 2 of 13
Council Meeting Minutes — November 27, 2013.
c) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of
Transportation and Environmental Services; Donna Hewitt, Director of Corporate &
Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services.
Motion No. C131127 -4
Moved by Crawford, Seconded by Hough
Be it resolved that the confidential correspondence dated November 25, 2013
and presented by Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water
Servicing) be received.
Carried.
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Hugh Murray, Fire Chief; John Wigle, Fire Prevention, Fire & Life Safety Educator, Rob
Jeremy, Deputy Fire Chief.
Motion No. C131127 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Personal matters about an identifiable individual (Staffing Update) be received.
Carried.
Motion No. C131127 -6
Moved by Crawford, Seconded by Lancaster
Be it resolved that Rule 3.7a) of Procedural By -law No. 2013 -054 be suspended in order
to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Page 3 of 13
Council Meeting Minutes — November 27, 2013.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, November 13, 2013.
Motion No. C131127 -7
Moved by Lancaster, Seconded by Evans
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
November 13, 2013 be adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Wednesday, November 20, 2013.
Motion No. C131127 -8
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
November 20, 2013 be adopted as printed and circulated.
Carried.
c) Minutes of Committee of Adjustment meeting held on Thursday, November 21, 2013.
Motion No. C131127 -9
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of Committee of Adjustment meeting held on
Thursday, November 21, 2013 be received.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
None.
7. PUBLIC MEETINGS:
None.
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Council Meeting Minutes — November 27, 2013.
8. DEPUTATIONS:
a) Michael Sneyd, Kevin Toth, Skyline Utility Services Inc. re: Horseshoe Waste Water
Treatment Plan, Municipal Capital Facility Agreement.
This item was withdrawn.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. F12013 -18, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
Statement of Accounts — October 31, 2013.
Motion No. C131127-10
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. F12013 -18, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO re: Statement of Accounts — October 31, 2013 be received for information only.
2. And That the accounts for the month of October 2013 totalling $ 1,949,477.66 be
received
Carried.
b) Report No. TES2013 -18, Jerry Ball, Director of Transportation and Environmental
Services re: Price Increase for Water Meter Packages [refer to Item 15b)].
Motion No. C131127 -11
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. TES2013 -18, Jerry Ball, Director of Transportation and
Environmental Services re: Price Increase for Water Meter Packages be received
and adopted.
2. That the Water Meter Package amount in Schedule "J" of the Township's Fees &
Charges by -law of $430.00 be approved.
3. And That the appropriate by -law be brought forward for Council's consideration.
Carried.
Page 5 of 13
Council Meeting Minutes — November 27, 2013.
c) Jerry Ball, Director of Transportation and Environmental Services re: Additional 2013
Transportation Projects.
Motion No. C131127 -12
Moved by Meyer, Seconded by Coutanche
Whereas Council established the 2013 Transportation Capital Projects.
And Whereas available funds existed which enabled
• Bay Street in Shanty Bay;
• Line 6 N from 15/16 Side Road to pavement; and
• Line 6 N from Mt St Louis Road to pavement and
• Line 6N from Mt St Louis Road to bottom of Hill;
to be completed.
Now therefore be it resolved that Council confirms that the above -noted projects were
appropriately completed within the 2013 allocation.
Carried.
d) Report No. RC2013 -22, Shawn Binns, Director of Recreation and Community Services
re: Battle of the Badges Fundraising Event.
Motion No. C131127 -13
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. RC2013 -22, Shawn Binns, Director of Recreation and Community
Services re: Battle of the Badges Fundraising Event be received and adopted.
2. That The Oro - Medonte Firefighters Association be requested to submit the applicable
fee of $664.00 for Arena Ice Rental permit #3562 in accordance with Township
policy.
3. And That the applicant be advised of Council's decision under the Director of
Recreation and Community Services' signature.
Defeated.
Page 6 of 13
Council Meeting Minutes — November 27, 2013.
Motion No. C131127 -14
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. RC2013 -22, Shawn Binns, Director of Recreation and Community
Services re: Battle of the Badges Fundraising Event be received.
2. That the request to waive the applicable fee of $664.00 for Arena Ice Rental permit
#3562 be approved.
3. And That the applicant be advised of Council's decision under the Director of
Recreation and community Services' signature.
Carried.
e) Report No. RC2013 -23, Shawn Binns, Director of Recreation and Community Services
re: Oro - Medonte Community Arena Renovation Project Procurement Strategy [to be
distributed at meeting].
Motion No. C131127 -15
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. RC2013 -23, Shawn Binns, Director of Recreation and Community
Services re: Oro - Medonte Community Arena Renovation Project Procurement
Strategy be received and adopted.
2. That the Township undertake the Oro - Medonte Community Arena Renovation
project through construction management.
3. That the proposal from Steenhof Building Services Group be approved.
4. That the provisions of Purchasing Bylaw 2004 -112 be waived to sole source with
Steenhof Building Services Group.
5. And That the CCDC -5a agreement be brought forward for Council's ratification.
Carried.
f) Shawn Binns, Director of Recreation and Community Services re: 2013 Significant
Recreation and Community Services Projects Update [to be distributed at meeting]
Motion No. C131127-16
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated November 27, 2013 and presented by
Shawn Binns, Director of Recreation and Community Services re: 2013 Significant
Recreation and Community Services Projects Update be received.
Carried.
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Council Meeting Minutes — November 27, 2013.
g) Shawn Binns, Director of Recreation and Community Services re: Toronto 2015
Pan /Parapan American Games Update.
Motion No. C131127 -17
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence dated November 20, 2013 from Steven
Davidson, Deputy Minister, Pan /Parapan American Games Secretariat and presented
by Shawn Binns, Director of Recreation and Community Services re: Toronto 2015
Pan /Parapan American Games Update be received.
Carried.
h) Report No. CS2013 -24, Doug Irwin, Director of Corporate Services /Clerk re: 2014
Municipal Election, Policy POL- ADM -11, Use of Corporate Resources for Election
Purposes.
Motion No. C131127 -18
Moved by Meyer, Seconded by Coutanche
Be it resolved that Report No. CS2013 -24, Doug Irwin, Director of Corporate
Services /Clerk re: 2014 Municipal Election, Policy, POL- ADM -11, Use of Corporate
Resources for Election Purposes be received for information only.
Carried.
i) Report No. CS2013 -26, Doug Irwin, Director of Corporate Services /Clerk re: 2014
Municipal Election, Policy POL- ADM -20, Corporate Communications During An Election
Year.
Motion No. C131127-19
Moved by Crawford, Seconded by Lancaster
Be it resolved that Report No. CS2013 -26, Doug Irwin, Director of Corporate
Services /Clerk re: 2014 Municipal Election, Policy POL- ADM -20, Corporate
Communications During An Election Year be received for information only.
Carried.
Page 8 of 13
Council Meeting Minutes — November 27, 2013.
j) Report No. CS2013 -25, Doug Irwin, Director of Corporate Services /Clerk re: Proposed
Joint Compliance Audit Committee with Township of Springwater, 2014 -2018 Term,
Municipal Elections Act, as amended.
Motion No. C131127-20
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. CS2013 -25, Doug Irwin, Director of Corporate Services /Clerk re:
Proposed Joint Compliance Audit Committee with Township of Springwater, 2014-
2018 Term, Municipal Elections Act, as amended be received and adopted.
2. That a Joint Compliance Audit Committee be established in partnership with the
Township of Springwater, subject to confirmation from the Township of Springwater.
3. That the Clerk be authorized to develop the Joint Compliance Audit Committee
Terms of Reference in consultation with the Township of Springwater.
4. That the Clerk bring forward the appropriate by -law for Council's consideration to
establish a Joint Compliance Audit Committee.
5. And That a call for applications for the 2014 -2018 Joint Compliance Audit Committee
be published and recommended appointments be presented to Council for approval.
Carried.
k) Robin Dunn, CAO and Senior Management Team, re: 2014 Budget Overview
Presentations.
Memorandum correspondence dated November 27, 2013 and a PowerPoint
presentation were presented to members of Council and staff.
Motion No. C131127 -21
Moved by Evans, Seconded by Crawford
Be it resolved that the memorandum correspondence and PowerPoint presentation
dated November 27, 2013 and presented by Robin Dunn, CAO and Senior
Management Team, re: 2014 Budget Overview Presentations be received.
Carried.
Page 9 of 13
Council Meeting Minutes — November 27, 2013.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes re: Fair Valley Church Road.
Motion No. C131127-22
Moved by Crawford, Seconded by Evans
Be it resolved that the verbal information presented by Mayor H.S. Hughes and
Councillor Meyer re: Fair Valley Church Road be received.
Carried.
b) Mayor H.S. Hughes, correspondence dated November 20, 2013 from Mark Crawford re:
Water Levels.
Motion No. C131127-23
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated November 20, 2013 from Mark Crawford
re: Water Levels and presented by Mayor H.S. Hughes be received and that staff report
back to Council on the matter.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Notice of Office Closure, Tuesday, December 24, 2013 to Wednesday, January 1,
2014.
b) Correspondence dated November 14, 2013 from S.E. Bragg, Gaviller & Company LLP
re: 2013 Interim Audit.
Staff Recommendation: Receive.
c) Correspondence dated November 14, 2013 from Charles Sousa, Minister of Finance and
Linda Jeffrey, Minister of Municipal Affairs and Housing re: Release of Redesigned
Ontario Municipal Partnership Fund and 2014 Program Allocations.
Staff Recommendation: Receive.
Page 10 of 13
Council Meeting Minutes — November 27, 2013.
Motion No. C131127 -24
Moved by Meyer, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice of Office Closure, Tuesday, December 24, 2013 to Wednesday, January
1, 2014.
b) Correspondence dated November 14, 2013 from S.E. Bragg, Gaviller & Company
LLP re: 2013 Interim Audit.
Received.
c) Correspondence dated November 14, 2013 from Charles Sousa, Minister of Finance
and Linda Jeffrey, Minister of Municipal Affairs and Housing re: Release of
Redesigned Ontario Municipal Partnership Fund and 2014 Program Allocations.
Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence received November 14, 2013 from Debbie Bath, Chair, Lake Simcoe
Region Conservation Authority re: Future Advances in Stormwater Management
Practices in the Lake Simcoe Watershed: Low Impact Development Session,
Wednesday, December 4, 2013, 12:00 -3:30, The Manor Event Venue, 16750 Weston
Road, Kettleby.
Motion No. C131127 -25
Moved by Lancaster, Seconded by Evans
Be it resolved that the correspondence received November 14, 2013 from Debbie Bath,
Chair, Lake Simcoe Region Conservation Authority re: Future Advances in Stormwater
Management Practices in the Lake Simcoe Watershed: Low Impact Development
Session, Wednesday, December 4, 2013, 12:00 -3:30, The Manor Event Venue, 16750
Weston Road, Kettleby be received.
Carried.
14. NOTICE OF MOTIONS:
None.
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Council Meeting Minutes — November 27, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -212: A By -law to Authorize the Execution of the Source Protection
Municipal Implementation Fund Granting Fund Agreement between Her Majesty the
Queen in Right of Ontario, as represented by the Minister of the Environment and
The Corporation of the Township of Oro - Medonte.
b) By -Law No. 2013 -214: A By -Law to Amend By -Law, 2012 -062, "A By -law of The
Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By -law).
c) By -Law No. 2013 -215: A By -law to Authorize the Execution of the Source Water
Protection License Agreement between The Corporation of the Township of Oro -
Medonte, Lake Simcoe Region Conservation Authority, Nottawasaga Valley
Conservation Authority and Severn Sound Environmental Association.
Motion No. C131127-26
Moved by Coutanche, Seconded by Meyer
Be it resolved that
a) By -Law No. 2013 -212: A By -law to Authorize the Execution of the Source Protection
Municipal Implementation Fund Granting Fund Agreement between Her Majesty the
Queen in Right of Ontario, as represented by the Minister of the Environment and
The Corporation of the Township of Oro - Medonte.
b) By -Law No. 2013 -214: A By -Law to Amend By -Law, 2012 -062, "A By -law of The
Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By -law).
c) By -Law No. 2013 -215: A By -law to Authorize the Execution of the Source Water
Protection License Agreement between The Corporation of the Township of Oro -
Medonte, Lake Simcoe Region Conservation Authority, Nottawasaga Valley
Conservation Authority and Severn Sound Environmental Association.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
Page 12 of 13
Council Meeting Minutes — November 27, 2013.
Item 4 was dealt with this time.
17.CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -211: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, November 27, 2013.
Motion No. C131127 -27
Moved by Lancaster, Seconded by Crawford
Be it resolved that By -Law No. 2013 -211: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, November 27, 2013 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C131127 -28
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 5:23 p.m.
Mayor, H.S. Ht#hes
Carried.
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