12 04 2013 Council AgendaPage
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6 -10
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Toutnship of
Proud Heritage, Exciting Future
THE TOWNSHIP OF ORO- MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
Wednesday, December 4, 2013
9:00 a.m. - Closed Session
10:00 a.m. - Open Session
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
3. DISCLOSURE OF PECUNIARY INTEREST:
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of
land (Lot 86, Plan 1650, 6 Alpine Drive).
d) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water
Servicing).
e) Robin Dunn, CAO re: Personal matters about an identifiable individual
(Staffing Update).
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Heritage Committee meeting held on Monday, November 25,
2013.
b) Minutes of Human Resources Committee meeting held on Thursday,
November 28, 2013.
c) Minutes of Council meeting held on Wednesday, November 27, 2013.
6. RECOGNITION OF ACHIEVEMENTS:
a) 10:OOam, W.R. Best Memorial Public School - Performance of Seasonal
Songs.
7. PUBLIC MEETINGS:
None.
Page 1 of 233
24-34
35-159
Council Meeting Agenda - December 04, 2013
8. DEPUTATIONS:
a) 10:20am, Hailey Mills Knapp and Haley Wilson, re: Friends of Sugarbush -
"Sub Committee" Pavilion Request.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF
INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) 2014 Budget Presentations:
1. 10:30am, S.Sgt. Andy Mayo, Barrie Detachment, Ontario Provincial
Police [Refer to Item 12b)].
2. 10:45am, Marci Csumrik, Chair and Pat Thor, Community Physician
Recruitment Liaison, Orillia & Area Physician Recruitment Committee.
3. 11:00am, Jaclyn Bell, Physician Recruitment Coordinator, Barrie Area
Physician Recruitment.
4. 11:15am, Jennifer Whitley, Marketing Manager, Ontario's Lake Country.
5. 11:30am, Keith, Sherman, Executive Director, Severn Sound
Environmental Association.
6. 11:45am, Tracy Roxborough, Sustainability Coordinator, Sustainable
Severn Sound Steering Committee.
7. 12:OOpm, Gayle Wood, CAO; and Jocelyn Lee, GM, Corp. and Financial
Services; Lake Simcoe Region Conservation Authority.
8. 12:15pm, Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley
Conservation Authority.
9. 12:30pm, Sandra Pask, Executive Director, Oro - Medonte Chamber of
Commerce.
160 - 162 b) Report No. DS2013 -68, Andria Leigh, Director of Development Services re:
Certificate of Maintenance and Final Acceptance —Phase 1 (Municipal
Underground Services) for 2189952 Ontario Limited (Houben), Registered
Plan M -952 [Refer to Item 15b)].
163 - 169 c) Report No. DS2013 -69, Andria Leigh, Director of Development Services re:
Zoning By -law Amendment 2013- ZBA -13, (Modco Investments Inc.) [Refer to
Item 15a)].
170 - 179 d) Report No. CSI 2013 -06, Donna Hewitt, Director of Corporate & Strategic
Initiatives re: Craighurst Business Owners Association (CBOA).
180 e) Doug Irwin, Director of Corporate Services /Clerk re: By -Law No. 2012 -039,
"A By -law to Appoint a Representative to the Human Resources Committee
for the 2012 -2014 Term" — Appointment of Chair.
181 -187 f) Report No. TES2013 -20, Jerry Ball, Director of Transportation and
Environmental Services re: New Tractor with Brush Attachment [to be
distributed at meeting].
188-209 g) Robin Dunn, CAO and Senior Management Team re: 2014 Capital Budget.
Page 2 of 233
Council Meeting Agenda - December 04, 2013
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
210 a) Announcements of Interest to the Public:
1. Notice of Office Closure, Tuesday, December 24, 2013 to Wednesday,
January 1, 2014.
211 - 212 b) Correspondence dated November 12, 2013 from Rick Philbin,
Superintendent, Commander, Municipal Policing Bureau, Ontario Provincial
Police re: Municipal Policing Updated Cost - Recovery Formula.
Staff Recommendation: Receive.
213 c) Correspondence dated October 29, 2013 from Don Campbell, President, Oro
Agricultural Society re: Letter of Appreciation, 161 st Oro World's Fair.
Staff Recommendation: Receive.
214 - 225 d) Lake Simcoe Region Conservation Authority, minutes of meetings held on
October 25, and November 1, 2013.
Staff Recommendation: Receive.
13. COMMUNICATIONS:
None.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
226 - 227 a) By -Law No. 2013 -161 A By -law to amend the zoning provisions which
apply to lands within Part of Block 88, Plan M -367,
Concession 7 (Former Township of Oro), 3375 Line
6 South, (Modco Investments Inc., 2013- ZBA -13).
228 - 232 b) By -Law No. 2013 -213 A By -law to Authorize the Issuance of the
Certificate of Maintenance and Final Acceptance
(Municipal Underground Services) for 2189952
Ontario Limited (Houben), Plan 51 M -952, Phase 1.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
Page 3 of 233
Council Meeting Agenda - December 04, 2013
18. CONFIRMATION BY -LAW:
233 a) By -Law No. 2013 -218 Being a by -law to confirm the proceedings of the
Council meeting held on Wednesday, December 4,
2013.
19. ADJOURNMENT:
a) Motion to Adjourn.
Page 4 of 233
5.a) Minutes of Heritage Committee meeting held on Monday, N...
7'nuroRSJrap
Prond Herirge, Exririug Ftmdrr
Monday, November 25, 2013
Present: Councillor John Crawford,
Councillor Mel Coutanche,
Mayor H.S. Hughes
Ruth Fountain
Dorothy Moore
Regrets: Suzanne Busby
Tim Crawford
Kayla Thibeault
THE TOWNSHIP OF ORO- MEDONTE
HERITAGE COMMITTEE
MEETING MINUTES
Council Chambers
Chair
Vice Chair
Leah Burton
Wayne Lintack
Murray Cayley
Bruce Malcom
TIME: 6:00 p.m.
Staff: Justin Hodgkinson, Community Recreation Coordinator; Marie Brissette,
Committee Coordinator
Per Section 4.2 b) of the Township of Oro - Medonte's Procedural By -law No. 2013 -054, at
6:31 p.m. the meeting stood adjourned until the next regular meeting, as there were
insufficient members to constitute quorum.
The next meeting of the Heritage Committee shall be held on Monday, January 27, 2014 at
6:00 p.m. in the Council Chambers of the Township of Oro - Medonte Administration Office.
Page 5 of 233
5.b) Minutes of Human Resources Committee meeting held on Th...
THE TOWNSHIP OF ORO- MEDONTE
HUMAN RESOURCES COMMITTEE
Neufeld Room
7'nuroRSJrap
Prond Herirge, Exririug Ftmdrr
Thursday, November 28, 2013 TIME: 1:05 p.m.
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Councillor Crawford, Chair
Councillor Meyer
Staff: Robin Dunn, Chief Administrative Officer
Tamara Obee, Manager, Health & Safety, Human Resources
Donna Hewitt, Director of Corporate & Strategic Initiatives
Tom Gazda, Gazda, Houlne Associates Inc. (via teleconference)
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Councillor Crawford assumed the Chair and called the meeting to order.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. HR131128 -1
Moved by Meyer, Seconded by Hughes
It is recommended that the agenda for the Human Resources Committee meeting of
Thursday, November 28, 2013 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
Page 1 of 5
Page 6 of 233
5.b) Minutes of Human Resources Committee meeting held on Th...
Human Resources Committee Minutes — November 28, 2013.
4. MINUTES OF COMMITTEE:
a) Minutes of Human Resources Committee meeting held on Monday, September 23,
2013.
Motion No. HR131128 -2
Moved by Hughes, Seconded by Meyer
It is recommended that the draft minutes of the Human Resources Committee meeting
held on Monday, September 23, 2013 be adopted as printed and circulated.
Carried.
5. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. HR131128 -3
Moved by Meyer, Seconded by Hughes
It is recommended that we do now go in Closed Session at 1:07 p.m. to discuss
• personal matter affecting an identifiable individual
Carried
b) Motion to Rise and Report.
It is recommended that we do now Rise at 4:20 p.m. and Report on Items 5:
c) Robin Dunn, CAO, re: Personal matter about an identifiable individual (Corporate
Human Resources).
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Human
Resource Metrics).
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Succession
Planning).
f) Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Organizational Review & Staffing).
g) Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Performance Management).
Carried.
Page 2 of 5
Page 7 of 233
5.b) Minutes of Human Resources Committee meeting held on Th...
Human Resources Committee Minutes — November 28, 2013.
c) Robin Dunn, CAO, re: Personal matter about an identifiable individual (Corporate Human
Resources).
The following staff were in attendance: Robin Dunn, Chief Administrative Officer.
Motion No. HR131128 -5
Moved by Hughes, Seconded by Meyer
It is recommended that the confidential verbal information and confidential
correspondence dated November 28, 2013 presented by Robin Dunn, CAO, re: Personal
matter about an identifiable individual (Corporate Human Resources) be received.
Carried.
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Human
Resource Metrics).
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Succession
Planning).
The following staff were in attendance: Robin Dunn, Chief Administrative Officer; Tamara
Obee, Manager, Health & Safety, Human Resources; and Donna Hewitt, Director of
Corporate & Strategic Initiatives.
Motion No. HR131128 -7
Moved by Meyer, Seconded by Hughes
It is recommended that the confidential verbal information / confidential correspondence
dated November 28, 2013 presented by Robin Dunn, CAO, re: Personal matters about
an identifiable individual (Succession Planning) be received.
Carried.
Page 3 of 5
Page 8 of 233
5.b) Minutes of Human Resources Committee meeting held on Th...
Human Resources Committee Minutes — November 28, 2013.
f) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational
Review & Staffing).
The following staff were in attendance: Robin Dunn, Chief Administrative Officer.
Motion No. HR131128 -8
Moved by Hughes, Seconded by Meyer
The following staff were in attendance: Robin Dunn, Chief Administrative Officer; Tom
Gazda, Gazda, Houlne Associates lnc., (via teleconference call).
Motion No. HR131128 -9
Moved by Meyer, Seconded b,
It is recommended that the confidential verbal information / confidential correspondence
dated November 28, 2013 presented by Robin Dunn, CAO and Tom Gazda via
teleconference call, re: Personal matters about an identifiable individual (Performance
Management) be received.
... �.. ,.. Carried
6. REPORTS OF MUNICIPAL OFFICERS:
None.
None.
Page 4of5
Page 9 of 233
5.b) Minutes of Human Resources Committee meeting held on Th...
Page 10 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Old Town Hall, 833 Line 7 North
ntle
Prorfd Cx.ching F -widre
Wednesday, November 27, 2013
■
2010 - 2014 COUNCIL
TIME: 10:00 a.m.
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection
Page 1 of 13
Page 11 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
Council Meeting Minutes — November 27, 2013.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C131127 -1
Moved by Coutanche, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, November 27,
2013 be received and adopted, as amended, to withdraw Item 8a) Michael Sneyd,
Kevin Toth, Skyline Utility Services Inc. re: Horseshoe Waste Water Treatment Plan,
Municipal Capital Facility Agreement.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C131127 -2 N,
Moved by Evans, Seconded by Crawford
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now Rise at 5:21 p.m. and Report on the Closed Session
Items 4
c) Robin Dunn, CAO, re: Solicitor - client privilege (Water /Waste Water Servicing).
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing
Update).
Carried.
Page 2 of 13
Page 12 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
Council Meeting Minutes — November 27, 2013.
c) Robin Dunn, CAO, re: Solicitor - client privilege (Water /Waste Water Servicing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of
Transportation and Environmental Services; Donna Hewitt, Director of Corporate &
Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services.
Motion No. C131127 -4
Moved by Crawford, Seconded by Hough .40
Moved by Crawford, Seconded by Lancaster
Be it resolved that Rule 3.7a) of Procedural By -law No. 2013 -054 be suspended in order
to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Page 3 of 13
Page 13 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
Council Meeting Minutes — November 27, 2013.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, November 13, 2013.
Motion No. C131127 -7
Moved by Lancaster, Seconded by Evans
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
November 20, 2013 be adopted as . tinted and circulated.
Carried.
c) Minutes of Committee of Adjustment meeting held on Thursday, November 21, 2013.
None.
7. PUBLIC MEETINGS:
None.
Page 4 of 13
Page 14 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
Council Meeting Minutes — November 27, 2013.
8. DEPUTATIONS:
a) Michael Sneyd, Kevin Toth, Skyline Utility Services Inc. re: Horseshoe Waste Water
Treatment Plan, Municipal Capital Facility Agreement.
This item was withdrawn.
b) Report No. TES2013 -18, Jerry Ball, Director of Transportation and Environmental
Services re: Price Increase for Water Meter Packages [refer to Item 15b)].
Motion No. C131127 -11
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. TES2013 -18, Jerry Ball, Director of Transportation and
Environmental Services re: Price Increase for Water Meter Packages be received
and adopted.
2. That the Water Meter Package amount in Schedule "J" of the Township's Fees &
Charges by -law of $430.00 be approved.
3. And That the appropriate by -law be brought forward for Council's consideration.
Carried.
Page 5 of 13
Page 15 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
Page 16 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
Council Meeting Minutes — November 27, 2013.
Motion No. C131127 -14
Moved by Coutanche, Seconded by Meyer
Motion No. C131127 -15
AtIbb-
Motion No. C131127 -16
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated November 27, 2013 and presented by
Shawn Binns, Director of Recreation and Community Services re: 2013 Significant
Recreation and Community Services Projects Update be received.
Carried.
Page 7 of 13
Page 17 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
Council Meeting Minutes — November 27, 2013.
g) Shawn Binns, Director of Recreation and Community Services re: Toronto 2015
Pan /Parapan American Games Update.
Motion No. C131127 -17
Moved by Crawford, Seconded by Evans
Be it resolved that Report No. CS2013 -26, Doug Irwin, Director of Corporate
Services /Clerk re: 2014 Municipal Election, Policy POL- ADM -20, Corporate
Communications During An Election Year be received for information only.
Carried.
Page 8of13
Page 18 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
Council Meeting Minutes — November 27, 2013.
j) Report No. CS2013 -25, Doug Irwin, Director of Corporate Services /Clerk re: Proposed
Joint Compliance Audit Committee with Township of Springwater, 2014 -2018 Term,
Municipal Elections Act, as amended.
Motion No. C131127 -20
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. CS2013 -25, Doug Irwin, Director of Corporate Services /Clerk re:
Proposed Joint Compliance Audit Committee with Township of Springwater, 2014-
2018 Term, Municipal Elections Act, as amended be received and adopted.
2. That a Joint Compliance Audit Committee be established in partnership with the
Township of Springwater, subject to confirmation from the Township of Springwater.
3. That the Clerk be authorized to develop the Joint Compliance Audit Committee
Terms of Reference in consultation with the Township of Springwater.
4. That the Clerk bring forward the appropriate by -law for Council's consideration to
establish a Joint Compliance Audit Committee.
5. And That a call for applications for the 2014 -2018 Joint Compliance Audit Committee
be published and recommended appointments be presented to Council for approval.
Carried.
k) Robin Dunn, CAO and Senior Management Team, re: 2014 Budget Overview
Presentations.
Memorandum correspondence dated November 27, 2013 and a PowerPoint
presentation were presented to members of Council and staff.
Motion No. C131127 -21
Moved by Evans, Seconded by Crawford
Be it resolved that the memorandum correspondence and PowerPoint presentation
dated November 27, 2013 and presented by Robin Dunn, CAO and Senior
Management Team, re: 2014 Budget Overview Presentations be received.
Carried.
Page 9 of 13
Page 19 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
Council Meeting Minutes — November 27, 2013.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes re: Fair Valley Church Road.
Motion No. C131127 -22
Moved by Crawford, Seconded by Evans
Be it resolved that the verbal information presented by Mayor H.S. Hughes and
Councillor Meyer re: Fair Valley Church Road be received.
Carried.
b) Mayor H.S. Hughes, correspondence dated November 20, 2013 from Mark Crawford re:
Water Levels.
Motion No. C131127 -23
Moved by Coutanche, Seconded by Meyer
b) Correspondence dated November 14, 2013 from S.E. Bragg, Gaviller & Company LLP
re: 2013 Interim Audit.
Staff Recommendation: Receive.
c) Correspondence dated November 14, 2013 from Charles Sousa, Minister of Finance and
Linda Jeffrey, Minister of Municipal Affairs and Housing re: Release of Redesigned
Ontario Municipal Partnership Fund and 2014 Program Allocations.
Staff Recommendation: Receive.
Page 10 of 13
Page 20 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
Council Meeting Minutes — November 27, 2013.
Motion No. C131127 -24
Moved by Meyer, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice of Office Closure, Tuesday, December 24, 2013 to Wednesday, January
1, 2014.
Moved by Lancaster, Seconded by Evans
Be it resolved that the correspondence received November 14, 2013 from Debbie Bath,
Chair, Lake Simcoe Region Conservation Authority re: Future Advances in Stormwater
Management Practices in the Lake Simcoe Watershed: Low Impact Development
Session, Wednesday, December 4, 2013, 12:00 -3:30, The Manor Event Venue, 16750
Weston Road, Kettleby be received.
Carried.
14. NOTICE OF MOTIONS:
None.
Page 11 of 13
Page 21 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
Council Meeting Minutes — November 27, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -212: A By -law to Authorize the Execution of the Source Protection
Municipal Implementation Fund Granting Fund Agreement between Her Majesty the
Queen in Right of Ontario, as represented by the Minister of the Environment and
The Corporation of the Township of Oro - Medonte.
b) By -Law No. 2013 -214: A By -Law to Amend By -Law, 2012 -062, "A By -law of The
Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By -law).
c) By -Law No. 2013 -215: A By -law to Authorize the Execution of the Source Water
Protection License Agreement between The Corporation of the Township of Oro -
Medonte, Lake Simcoe Region Conservation Authority, Nottawasaga Valley
Conservation Authority and Severn Sound Environmental Association.
Motion No. C131127 -26
Moved by Coutanche, Seconded
Be it resolved that
a)
0
By -Law No. 2013 -212: A By -law to Authorize the Execution of the Source Protection
Municipal Implementation Fund Granting Fund Agreement between Her Majesty the
Queen in Right of Ontario, as represented by the Minister of the Environment and
The Corporation of the Township of Oro - Medonte.
b) By -Law No. 2013 -214: A By -Law to Amend By -Law, 2012 -062, "A By -law of The
Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By -law).
c) By -Law No. 2013 -215: A By -law to Authorize the Execution of the Source Water
Protection License Agreement between The Corporation of the Township of Oro -
Medonte, Lake Simcoe Region Conservation Authority, Nottawasaga Valley
Conservation Authority and Severn Sound Environmental Association.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
Page 12 of 13
Page 22 of 233
5.c) Minutes of Council meeting held on Wednesday, November ...
Council Meeting Minutes — November 27, 2013.
Item 4 was dealt with this time.
17.CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
%CONFIRMATION BY -LAW:
a) By -Law No. 2013 -211: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, November 27, 2013.
Motion No. C131127 -27
Moved by Lancaster, Seconded by Crawford'
19.ADJOURNMEN
Motion to Adjourn.
Moved by Coutanche, Seconded by Meyer ,
Be it resolved that we do now adjourn at 5:23 p.m.
Mayor, H.S. Hughes Clerk, J. Douglas Irwin
Carried.
Page 13 of 13
Page 23 of 233
8.a) 10:20am, Hailey Mills Knapp and Haley Wilson, re: Frien...
REQUEST FOR DEPUTATION' BEFORE COUNCIL/COMMITTE -
��iv�
rte,,
Any written or electronic submissions and background information for consideration by CounciUCommittee must be submitted to the
Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in
Microsoft PowerPoint /Microsoft Word format. `
Preferred Meeting and Date: g� �t�C \ ��E�.d�� �_���C\�� .� �j—
I am requesting deputation to speak:
a) ❑ on my own behalf-, or
b) - on behalf of a group / organization I association, if b), please state name of group! organization /association below.
I would like to use: projector Erlaptop
Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers
with a total speaking tim of not more than ten (10) minutes.
Subject of Presentation
Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to
determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that
provide more detailed descriptions of the content of the presentation,. particularly defining how the subject matter aligns with Council's
Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic
presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in
accordance with the guidelines for Deputations /Delegations outlined in the Township's Procedural By -law.
�'llc'�?r.'O�..,.r 4��_ C,•-�CC+�r�:i�:�.� �.ncA �.�� -�Llio ' \_.r- _��f \tl.a..,
Reason presentation is important to Council and to the municipality:
t��i-Pl�CSC,PVt.
'7'c,
Date of
Signature(s) of
Address: _
Telephone:
Fax:
Email:
Note: Additional material maybe circulated ! presented at the fime of the deputation. Scheduling will beat the discretion of the Clerk,
and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior
commitments may make it necessary to schedule an alternate date suggested by the Clerk.
Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected
and maintained for the purpose of creating a record that Is available to the general public pursuant to Section 27 of the Municipal Freedom of Information
and Protection of Privacy Ad. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro-Medonte,
148 Line 7 South, Box 100, Oro. Ontario, LOL 2X0.
05/2010
Page 24 of 233
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Proud Heritage, Exciting Future
Sweetwater Park
Pavilion Request
December 4 2013
Presented By:
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Proud Heritage, Exciting Future
Sweetwater Park
• Opened 2008
• Huge success with great community
response and use in all seasons
• Used for many community functions — Family
Day, Terry Fox Run, Canada Day, Soccer
Programs, etc.
History of volunteering and community
involvement — Outdoor Rink, Friends of
Su arbush, etc.
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Proud Heritage, Exciting Future
Pavilion Uses
• Provide much needed shade in the park
• Facilitate community events
• Enhance programming (OMTC, Township)
• Provide a shelter for skate change in winter
months
• Provide a shelter for adults supervising
tobogganing in winter months
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Estimated Costs
24'x34' pre - fabricated steel pavilion:
Structure $ 25,000
Engineered Drawings for permit $ 2,500
Inspections $ 1,100
Installation $ 10,000
Shipping $ 2,400
Concrete (base and footings) $ 9,000
Total $ 50,000
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Proposed Funding Partnership
Sugarbush Community $ *25,000
(15 -20k in kind, 5 -10k cash)
Township $25,000
*Proposed commitment over 2 years
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Line 4 Pavilion Success &Savings
0 Line 4 Pavilion provides an example of a
successful community effort and a model to
follow in our fundraising efforts
• By using the same design as the Line 4
Pavilion, there is a cost savings on
Engineered Drawings for Permit ($2,500)
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Fundraising Plan Outline
• Approach local businesses regarding
concrete and installation ($19,000)
• Stepping Stone /Commemorative Stone
Sponsorship Program (Approach local
business regarding engraving)
• Family Day Fundraising Event in conjunction
with Friends of Sugarbush
• Networking Event in the park in the spring
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Physician Recruitment:
Investing in Your Community
Presentation to: Oro - Medonte
Orillia & Area Physician Recruitment & Retention Committee
December 4, 2013
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Accomplishments
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Physician Recruitment: Investing in Your Community
Physician Resource Planning
• In 2010 OSMH estimated we would need 18 -20 Family
Physicians and 20 specialists by 2014.
• Updated plan in June 2013 —unmet need (current
vacancies and anticipated retirements)
In next 3 to 5 years identified the need to recruit 15
family doctors and 15 specialists
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Physician Recruitment: Investing in Your Community
Our Challenges
1. 19% of local family doctors and 23% of specialists are
over age 60.
2. Provincial delays & a cap on the number of new family
docs allowed to join Family Health Teams.
(40 per month processed in the province; 25 must be
new grads)
3. Continued tight budgets — Provincial, Municipal, Hospital.
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2013 GOALS
• Recruit 3 -4 Family Physicians
• Build public awareness (finding a local
family doctor)
• Fundraising programs underway
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2013 RESULTS
■ 3 New family physicians / 3 new
specialists
■ 8 Community outreach events and over
1000 area residents assisted (Oro-
Medonte on April gth)
■ Provide assistance in response to calls
and emails from 0-M residents and
referred to NP clinic
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Physician Recruitment: Investing in Your Community
Past Change — Continuing to Effect Us
• March 5, 2010, the Ontario government introduced the
redesigned UAR
• City of Orillia & Township of Oro - Medonte not eligible for
provincial incentives.
• Townships of Ramara and Severn are still eligible.
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Physician Recruitment: Investing in Your Community
Our Request: Your Investment
• An investment in the future of the community.
• Request to Oro - Medonte of $10,000 for 2014 operating
budget.
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Physician Recruitment: Investing in Your Community
The Impact of a Physician
• Economy
• A physician provides $1,000,000 (per doc per year)
to the local economy. (University of Guelph study)
• Buying goods &services in the community.
• Increased tax base: residential, commercial &
recreational.
Creating additional jobs — direct /indirect.
orillia
PHY5KIAN RECRUITMENT & RETENTION
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Source: American Academy of Family Physicians, 2007
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Physician Recruitment: Investing in Your Community
The Impact of a Physician
• Economy
Creating new jobs as offices require admin support,
nursing and other health care professionals.
Attract new employers and create new jobs, as
businesses can now provide each of their employees
with a family physician.
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OUR ECONOMIC IMPACT
■ All medical equipment purchased at
Bayside Medical Supply in Oro- Medonte
■All office equipment
(computers,furniture,etc) purchased locally
• The FHT and FHN purchase virtually
everything locally
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ECONOMIC IMPACT Cont'd
■ Local trades used for renovations
■ 15 new admin jobs (office &nurses )
created from the recent recruits
■ 2 homes purchased in Oro- Medonte by
new doctors in past 6 months
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Working Together
• Area recruiters meeting every 3 months
• Physician needs: short, medium & long-
term discussed
• Relevant guest speakers — timely subjects
• Health Professionals Recruitment Tour
• Health Care Connect — increase
awareness
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After -Hours Clinic Visits
■ Approximately 600 visits per month
■ 13% to 17% unattached
■ All unattached patients given `finding a
local doctor checklist'
■ Follow -up to ensure that patients are
registering
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OSMH — Emergency Dept.
■ April 1/13 to Sept. 30/13 (6 mths) there
were 27,822 ER visits.
■ 3,096 were from Oro- Medonte /Barrie
(Central Simcoe East)
■ Of those 3.2% were unattached
■ All given
clinic)
PHY51CIAN RECRUITMENT & RETENTION
information (family doctors/ NP
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Physician Recruitment: Investing in Your Community
Our vision is to provide a family doctor for
every person in Oro- Medonte.
With your help, this will become
a reality.
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PHY5KIAN RECRUITMENT & RETENTION
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Physician Recruitment: Investing in Your Community
Questions.
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Barrie Area
PHYSICIAN RECRUITMENT
Physician Recruitment Update
Township of Oro - Medonte
December 4t", 2013
Presented by: Jaclyn Bell, BMOS
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Success of BAPR in 2012/2013
Since September 2012 Barrie Area Physician
Recruitment has successfully recruited:
• 10 New Family Physicians to the Barrie Area
• 21 New Specialists to the Royal Victoria Regional Health
Centre
• BAPR has facilitated 51 Site visits to prospective
physicians
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Dr. Tatiana Slivko — Mapleview Medical Clinic
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• Family Medicine Teaching Unit:
o The FMTU is currently at its full complement of 18 Family Medicine Residents
o FMTU Recruitment Stats:
o Since 2011 the FMTU has graduated 3 cohorts of Family Physicians, 19 in total
o Out of the 19 graduated Family Physicians Barrie Area Physician Recruitment has
successfully kept 13 in the Barrie Area
o These physicians are practicing in a variety of settings within the Barrie Area:
• Family Physician Offices
• Hospitalist Medicine
• Emergency Medicine
• Outpatient Clinics
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Recruitment Needs: Old and New
• 2011/2012: Recruitment Needs
- 55,000 Residents without a local Family Physician
- 13 Family Physicians retiring within the next 3 years leaving
an additional 25,000 patients without a Family Physician
• 2012/2013: Recruitment Needs
- 52,000 Residents without a local Family Physician
- 15 Family Physicians retiring within the next 3 years leaving
an additional 29,000 patients without a Family Physician
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BAPR Recruitment Highlights
10 New Family Physicians
Helped an additional 8,000 people find a Family Physician
• 3 of the 10 Physicians took over local retiring
Physicians Practice
- Prevented approx. 5,000 people from losing a Family
Physician
• Recruited
21
New
Specialists
to RVH
� •Facilitated
51
Site
visits in the
Barrie Area
n 2012/2013 BAPR helped 13,000 residents
within the Barrie Area
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2 New Family Physicians at the Stroud Medical
Clinic
- Drs. Yasanthie and Vidura Atapattu
- Started August 8t"
Mapleview Medical Clinic
- Dr. Tatiana Slivko
- Dr. Beverley Roseberry
• Started in clinic September 9th
ROMP WEEK 2013
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BAPR Funding Request
Barrie Area Physician Recruitment kindly
requests the financial support in the
amount of $14,000 from Township of
Oro- Medonte to help further our
initiatives.
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Barrie Area
PHYSICIAN RECRUITMENT
Thank -you for your consideration and
Family Medicine Forum 2012
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Orillia • Oro - Medonte • Rama • Ramara • Severn
Township of Oro - Medonte w Deputation
December 4, 2013
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2013 Update
Ontario's lake Country's
Strategic Direction
2014 Plan
jONTA7L0 '5
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Vision
Ontario's Lake Country will be a vibrant "must -see" 4 season
destination, easily accessed by land and water, with unique
experiences and a readily available, integrated network of
tourism products and services to create tourism wealth for the
communities within it.
Mission
Ontario's Lake Country encourages visitors to stay longer,
spend more and return often by actively developing unique
experiences, networking amongst stakeholders and marketing
strategically.
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Strategic Goal
To promote and support economic development through
tourism across Ontario's Lake Country including Orillia,
Oro - Medonte, Rama First Nation, Ramara and Severn, by
achieving an increase in total number of tourism receipts
annually in the region.
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Strategic Objectives
Stakeholder Networking- Nurturing strong business to business
relationships within the region to provide visitors with the
products and services they need while they are visiting the
area.
Development - Partnering with industry stakeholders, actively
create and expand on reasons to visit Ontario's Lake Country.
Strategic Marketing - Develop measureable, targeted marketing
tactics that invite people to the region and that will increase
overnight stays and tourism receipts.
Increase Resources — Increase in municipal and partner
collaboration and the use of resources available
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2013 Update
2013 KEY DELINTR BLES- Marketing
ANNUAL VISITOR GUIDE.
Objective: Strategic 'Marketing
Key Measurable:
+ Increase advertising sales by 15% COMPLETE
+ Increase distribution outside of the region from 70% to 80% CO IPLETE
'+
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REGIONAL TOURISM WEBSITE- www.QntariosLakeCountry com
Objective: Strategic 1lai�keting
In 2013 the website will be enhanced to meet the recommendations of havina one relaional -�%•ebsite wheie
are all visitors to the region will be directed/linked to.
This up -to -date website will include:
comprehensive and up -to -date information
• providing the experiences of the region as the main focus
• engage the viewer and facilitate ease of navigation
+ encourage repeat visitation by using promotions and packages
Keys Measurable:
• Increase unique visitors to our website by 25% INPROGRES
F Decrease the boimce rate on our Nvebsite by 30 ?,o COMPLETE
Increase otu Facebook members by 50 °110 COMPLETE
LATEST NEWS Welcome to Ontario's lake Country
Happy hHhday, P, I,Ightf.t
6NTAkIO IS
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BRANDING G & POSITIONING REVIEW
Objective: Stakeholdei, Networking
In 20113 OLC` will explore hiring a third party to review the brand in consultation with our fain {ling
pai'tners and industry stakeholders. COMPLETE
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Other Ivey Marketing activities in 2013
TOURISM NILARKEETING COOPERATIVE WITH THE CITY OF ORILLIA
Objective: Stakeholder Networking & Strategic Marketing
A Cooperative initiative that has been organized by the City of Orillia and included the following tourism
organizations: Downtown Ori.11ia Management Board., Ontario's Lake Cotuntry. The Orillia and District
Chamber of Comnnerce. Hotel Association
Key Measurable:
• Distribute all event brochures and increase distribution outside of the region
• Track website numbers during the promotional campaign to see if influx occurs
10.4 ILI W�Kfiw IDI Oki 1- ►.4.4 aM V W109_•i 1111 al.m Il C*91XV
Objective: Strategic Marketing
Included various opportunities
OTHER COOPER.ATIVE MARKETING
Objective: Strategic Marketing.
Ontario's Lake Country offers the local tourism industry various opportunities to participate in marketing
that is divided up to provide more affordable options.
Opportunities:
• Ontario Travel Centre - Outdoor Siguage
• Simcoe County Guide Map
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CASINO R.A!►I A PARTNERSHIP
Objective; Stakeholder Net- working & Strategic N.1arketilag
Re-viewing ideas with the marketing department at Casino Rama to increase awareiiess of Ontario's Lake
Country in their cirrent initiatives.
PHOTO DATABASE
Objective: Strategic 1•Iarketing
Hire a photographer to increase OLC's database of photos for use in various media ( ebsite. print
etc.)Work with RTO7 on image database on specific points in oiu region and submit a proposal for
Pai'mership Funding to assist with the costs
Key 'Measurable:
• Build photo database to include 150 quality four season photos of the region
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Current Funding Partners
Casino Rama
City of Orillia
Township of Oro - Medonte
Chippewas of Rama First Nation
Township of Ramara
Township of Severn
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2013 Budget Summary
Ontario's Lake Country 2013 Budget Overview
Inr^Mn
Funding
$103,000
46.10%
Grants
$19,200
8.59%
Membership Dues
$1,750
0.78%
Marketing
$65,500
29.31%
Retained Earnings
$34,000
15.22%
$223,450
Expenses
Salaries
$50,000
22.39%
Administration
$24,688
11.05%
Marketing
$148,670
66.56%
$223,358
Net Income
$92
Projected 2013
Revenue $210,000 (not including retained)
Marketing Expenses $135,000
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r Three Year Strategic Direction
AI•_ .I
3 YEAR GOALS:
- To engage the tourism sector and encourage the adoption of the OLC
brand
- To facilitate the development of a minimum of two new products
(reasons to visit) from concept to market
- To integrate OLC's tourism plans within municipal planning
documents of all partner municipalities
- To nurture up to 20 pay -to -play partnerships with OLC's tourism
businesses
- Demonstrate an increased shoulder season (spring /fall); as well as
year round midweek business both by 5%
- Improve operational efficiencies and grow revenues by 5% a year
through partnerships
- Focus on a push to our website with an increase in overall traffic by
25% per year
- Increase in overnight accommodations by 5% per year
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YEAR ONE PRIORITIES (2014)
Stakeholder Networking
Strategic Marketing
Development
Increase Resources
• Continue to discuss tourism needs
• Develop two innovative external
• Discuss tourism plans and alignment
• Discuss possible research
and explore partnerships with
marketing campaigns that will attract
with municipal economic
opportunities with Georgian
Chambers, Hotel Association, CDC,
new visitor's to OLC
development, parks/recreation and
College
BIA's
culture departments
C, With partnership opportunities
• Develop a research plan to:
• Encourage the adoptionJintegration
for OLC's businesses
• Uaise OLCs partner organizations,
of OLC's brand by all part ners, private
as well as municipalities and
o Assist OLC s tourism
and public through the creation of a
e With alignment with RTO 7,
regional tourism organizations (RTO
sector to highlight the
brand toolkit
Simcoe County and Ontario
7, Simcoe County) to identify best-
economic impact of the
Tourism; where applicable
bet products to develop to increase
tourism sector
• Develop an engagement plan for the
business to OLC
tourism sector that includes an
• Continue to grow OLC's brand with an
G Measure success of
update meeting, newsletters and
increased focus on our online presence
• Grow the Spring Flavours of Lake
marketing campaigns and
workshop opportunities (in
and general marketing tactics including
Country initiative and continue to
engagement levels
partnership with local community
OLC's Visitor's Guide, Highway signage
develop the Maple Trail to include
organizations)
program (TODS)
the hotel/attraction sectors to
• Provide opportunities for
encourage overnight visitation with
businesses in OLC to partner and
• Continue to encourage movement of
• Continue to provide marketing
an emphasis on spring travel
participate in marketing initiatives
visitors within OLC by continuing to
partnership opportunities for OLC's
improve the visitor guide and website
tourism businesses including advertising
• Assess governance, staffing and
and by working with the local
cooperatives
program areas to find efficiencies
chambers
needed to implement new
• Continue to partner with Tourism Simcoe
initiatives
• Leverage partner support in
County to attend tradeshows.
conveying the economic importance
of tourism to all residents of OLC by:
• Nurture and expand partnerships with
Casino Rama to encourage increased
• Participating in research,
visitor spending within all OLC's
marketing initiatives
communities
• Cross promoting each other
• Emphasize new products and
partnerships to travel media to
encourage media faros in OLC
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YEARTWO/THREE PRIORITIES (2015 -2016)
Stakeholder Networking
Strategic Marketing
Development
Increase Resources
• Solidify new partnerships with
• Continue to deliver innovative external
• Integrate tourism plans with
• implement research plan and
Chambers, Hotel Association, CDC,
marketing campaigns that will attract
municipal economic development,
convey:
Downtown to enhance all areas of
new visitor's to OLC
parks /recreation and culture
organization
departments
c Economic impact of the
• With partnership opportunities
tourism sector to OLCs
• Distribute brand toolkit to all partner
for OLC's businesses
• Continue to work with OLCs
economy
organizations and businesses in OLC
partner organizations, as well as
• alignment with RTO 7, Simcoe
municipalities and regional tourism
o Success of marketing
• Regularly update and engage
County and Ontario Tourism;
organizations (RTO 7, Simcoe
campaigns and
partners in OLC including update
County) to develop best -bet
engagement levels
meetings and Enewsletters and
• Continue to grow OLC's brand through
products that attract new visitors
workshop opportunities
online presence and general marketing
tactics
• Facilitate the development of 2 new
products (reasons to visit) in
• Communicate success of
• Continue to provide marketing
partnership with organizations and
cooperative marketing campaigns
partnership opportunities for OLC's
operators across OLC
from the perspective oft he
tourism businesses including advertising
tourism businesses that
cooperatives
• Assess and report on the success of
participated
the new hotellattraction
• Continue to partner with Tourism Simcoe
partnership for the Flavours of Lake
County to attend various tradeshows
Country intended to increase visitor
spending
• Highlight operational efficiencies
• Nurture and expand partnership
created and continue to source
opportunities with a variety of OLC trip
• Continue to develop the OLC Maple
other areas that can be improved
motivators
Trail with a replica and expansion
from spring to fall travel
• Continue to develop partnerships with
Casino Rama
• Explore group business and
corporate travel opportunities
• Emphasize new products and
partnerships to travel media to
encourage media FAMS in OLC
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2014 Budget Summary
ONTARIO'S LAKE COUNTRY 2014 BUDGET AND MARKETING BUDGET PLAN
(Ontario's Lake Country 2014 Budget Overview
INCOME
EXPENSES
Funding $112,560
4995 Salaries
$ 50,600 22%
Grants $ 4,800
2% Administration
$ 37,500 17%
Marketing $ 54,60(1
28% Marketing
$140,550 62%
Retained Earnings$ 48,000
21%
TOTAL $229,300
TOTAL
$228,210
NET INCOME $1,090
This will leave approximately $20 -25k in retained earnings after 2014
6NTAkIO IS
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2014 Marketing Budget Plan-EXPENSES
Objective & initiative Estimated N
Subtotal
Annual Visitor Guide Development $32,000.00
Branding Toolkit $8,000.00
Workshops & Seminars - promotion and collaboration with $0.00
other organizations
Participation on various committees and with tourism partners $450.00
Awards and membership fees
--- --- -- --- - -- ----- - - - ---
Stakeholder Networking Total $40,450.00
Cooperative Marketing Opportunities
$8,400.00
FAMiliarization Tours with Media
$2,000.00
Packages- promotion of new & existing
$10,000.00
Partnerships with Casino Rama
$1,500.00
Print Advertising
$10,000.00
Promotional Items
$3,000.00
Social Media and Online campaigns Including OTMP
$15,200.00
Signage -TODS
$5,000.00
Tourism Marketing Co- operative with City of Orillla and
$6,000.00
partnership with RT07
Tradeshow Participation
$3,000.00
Website & SEO
$8,000.00
Visitor Guide Distribution
$5,000.00
..........................
Strategic Marketing Costs total
$79,100.00
Flavours x2 $8,000.00
Photographer $3,000.00
Product Development (Maple) $10,000.00
Development Costs Total $21,000.00
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2014 FOCUS
Based on the outcomes of 2013 and the budget for 2014 the following is the focus for
CLC in the new year,
Stakeholder Networking
• Focus on the engagement of our members with information sharing and leveraging
including meetings to discuss tourism needs throughout the region
• Creation of a Brand Tool Kit /Guidelines, that will incorporate tag lines
• Encourage the integration of the OLC brand by all stakeholders, members and
partners by providing a copy of the Branding Tool Kit to everyone, and requesting a
link back on our their website
6NTA1IO '5
a County
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2014 FOCUS
Strategic Marketing
s A major focus on online marketing to draw vrisitors into the new OLC website,
which will include website search engine optimization, goggle ads etc,
* Continuing to increase the use of social media and sharing of information related to
tourism,
* Creation of a contest that will include giveaways, this can provide a tracking
mechanism and again drive traffic to our website as well as gathering more
statistical information to add to the surveys already being used
s Incorporating the OLC brand into strategically placed advertisements; in generic
ads capitalizing on the recommendations of the branding report to use Orillia and
area as a geographical reference within the advertisement,
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2014 FOCUS
Development
* Integrating a program that already works, Flavours, into a bigger product that will
entice visitors to come and stay longer by developing an experience with the focus
being on Maple and overnight packages through the initialization, development
and maintenance of a "Maple Trail,"
Increase Resources
Streamline the use of available resources and expand on existing partnerships,
while continuing to focus on new partnership acquisition and development to
maximize our strategic effectiveness within our present resource limitations.
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On behalf of the Board of Directors
we thank you for your support.
Your $15,000 contributes to more then a $100,000 in
marketing effort for Ontario's Lake Country
including Oro - Medonte and your businesses.
� �•O?dTA'll0 5
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Severn Sound Environmental Association
2013 Review
Township of Oro- Medonte
CIC
Q, = "-
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Proud Heritage, Exciting Future
al Assoc
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Lkdland �. f �� �!i �• ;.
"' F & Ontario
Cxns.da- Onniio Agreernrne
de Gm i a•° 9ni. F mr�
www.severnsound.ca
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Severn Sound Environmental
Association (SSEA)
What is it?
Delisted Area of Concern on the Great Lakes
Joint Municipal Service Board (Municipal Act s.202)
Source Protection Authority (Ont. CWA, Reg.487)
MOU Oro- Medonte- NVCA -SSEA Nov 23 2011
Community -based mission:
Sustainability of environmental quality.
Ensure ongoing protection by implementing a legacy
of wise stewardship of Severn Sound and its �e�n soy
tributaries. _C
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SSEA Activities in Oro- Medonte Twp in 2013
Activity
Twp
Cost
Twp
Benefit
Total
Value
Healthy Streams Project (2 projects)
$0
$1,393
$29,301
Tree Distribution
$0*
$2,650
$13,520
Tributary monitoring (Hog, Sturgeon, Coldwater, North)
$0
$10,500
$35,000
Stream temperature (8) and benthos monitoring
(Coldwater, Sturgeon)
$0
$11,000
$47,350
Source Water Protection (SWP Region, Risk
Assessment, WHPAs, workshops for SPP)
$0
$47,860
$430,741
Risk Management Services Project
$2,713
$2,713
$98,091
Bass L survey reporting
$0
$19,213
$19,213
Provincial Groundwater Monitoring Network
$0
$42,000
$70,000
SSEA Operation
$38,598
$38,598
$434,864
Totals ( "Total value" not including SSEA Operation)
$41,311
$175,927
$743,216
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Requests for 2014
SSEA Operation - $46,226 of $504,409
SSEA RMO Services share for the Township
$4,500 for 2014
Potential joint project for Source Water
Municipal Implementation Funding
Participation in the Severn Sound tree
distribution program for 2014 (funding support
from Stewardship Council and self- funded)
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DRINKING WATER -"q
SOURCE PROTECTION
ACT FOR
CLEAN WATER
ItMSrJre ages
Si Coe
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Halihurton
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I Lake Simcoe
Source Protection Region
• Source Protection
Plan updates
• Technical Studies —
Assessment Report
Updates
Support for Risk
Management Plan
and SPP
Implementation
Program Reporting
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Source Protection Region
• Source Protection
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• Technical Studies —
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SSEA Risk Management Services 2014
Reporting on 2013 RMO Services
Approve formal agreement with SSEA to act as
RMO /RMI for the Township
SSEA continues to operate RMO office (files,
procedures, reporting formats)
SSEA with municipal staff start implementation of part
IV requirements under the Source Protection Plan
(MOE approval expected in early 2014)
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SSEA Risk Management Services 2014
Threat #
Threat Category
AR #
DB #
Added
Removed
Confirmed
Pending
Total
1 b
Waste Disposal Sites
0
0
0
0
0
0
0
2a
Stormwater
0
0
0
0
0
0
0
2b
Sewage Treatment Facil.
0
0
0
0
0
0
0
2c
Septics
138
145
9
13
60
72
141
3
Application of ASM
4
4
0
1
0
3
3
4
Storage of ASM.
1
1
0
1
0
0
0
6
Application of NASM
0
0
0
0
0
0
0
7
Handle /Store of NASM
0
0
0
0
0
0
0
8
Applic'n of Corn. Fert.
1
1
0
0
2
0
2
9
Handle/ Store Corn. Fert.
0
0
0
0
0
0
0
10
Application of Pesticide
5
5
0
1
2
2
4
11
Handle /Store Pesticide
0
0
0
0
0
0
1 0
15
Handle /Store Fuel
11
10
0
0
0
11
11
16
Handle /Store DNAPL
2
2
0
0
0
2
2
17
Handle /Store Organic Solv.
0
0
0
0
0
0
0
21
Livestock Grazing Area
1 2
1 2
0
1
1 0
1 1
1 1
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SUSTAINABLE SEVERN SOUND
2013 IN REVIEW
2014 DIRECTION kv6;
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PLAN OVERVIEW
Severn Sound
Sustainability Plan
Pillars
Environmental Protection
and Integrity
5 Goals, 32 Strategic
Directions
Community Wellbeing
5 Goals, 21 Strategic Directions
Economic Prosperity
5 Goals, 29 Strategic
Directions
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SUSTAINABLE SEVERN SOUND
ORGANIZATIONAL DESIGN
I 71 _1
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MANDATE
The purpose of Sustainable Severn Sound
is to assist the communities of the
watershed implement the actions and strategies
within the Severn Sound Sustainability Plan.
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ROLES AND RESPONSIBILITIES
SUSTAINABILITY COORDINATOR
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2013 -IN REVIEW
Development of SP Indicators
Green Loan Program
Initial Development
Framework
of Criteria and Program
Sustainability Planning Workshops
Small Business Focus
Invasive Species Awareness Campaign
SMDHU Active Transportation Workshop Partner
FCM Sustainable Communities Conference
Lura Consulting , Town of the Blue Mountains
Sustainability Exchange
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2014 WORK PLAN PRIORITIES
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THANK YOU.
QUESTIONS WELCOME.
Sustainability Coordinator
Tracy Roxborough
tracy@susta i na blesevernsou nd .ca
Oro - Medonte Representative
Glenn White
Manager, Planning Special Projects
sustainable
SEVERN S' I;ND
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Lake Simcoe Region
conservation authority
A Watershed for Life
LSRCA 2014 Budget Presentation
Township of Oro Medonte
December 4th, 2013
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CA)
LSRCA is a partner with Oro Medonte
We are your watershed
environmental service
delivery provider
Protect the Lake and
tributaries
We help you meet your
environmental goals &
objectives
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Quality of Life
Safe & Healthy Community
Safe well - planned communities
Sustainability
Strategic Objectives
LSRCA helps deliver
Water quantity and quality are
preserved
Healthy environment supports active
lifestyles
Oro Moraine — protection of drinking
water
Permitting for residents and
development ensure infrastructure and
people are protected
Land -use planning
3
0
N
O
Q_
m
m
m
v
0
D
0
w
0
M
3
Cn
D
Q
N
O
a
CD
O
W
O
N
W
W
Protection and Restoration Projects
4 workshops
Best Management Practices
18 stewardship projects
2 Streambank erosion projects
13 Septics
Planted 6,950 trees
over past 3 years
A
4
0
v
N
O
QL
U)
v
o�
0
W
0
v
3
Cn
D
Q
N
O
a
0
O
N
W
CA)
0
Subwatershed Plan Completed
A collaborative effort
Provides a resource on environmental conditions
and impact to your subwatershed
Provides direction for protection and restoration
through 25 priority recommendations
5
0
N
O
o�
v
o�
0
w
0
w
3
Cn
Cn
D
Q
v
O
W
Hazard Mapping
- Better land use planning
- Increased public awareness
of potential risks
- Improved emergency
preparedness and response
0
01
O
N
W
CA)
6
0
v
N
O
CL
73
v
o�
0
w
0
W
3
Cn
Cn
D
Q
v
O
W
CD
0
0
N
W
W
Implementing subwatershed plan
recommendations
• Implementation plan identifies step
we need to take
• Action required by all partners
(LSRCA, Province and municipalities)
Build upon success of existing
implementation efforts:
• Coordinated approach — LSRCA,
municipalities & Province
• Leveraged funding
• Results being achieved and
reported
Certified Inspector of Sediment and
Erosion Control (Nov, 2013) - SOLD
OUT!
Nov 26 2013, HiWaln - Nov 27 2013.05:00pm
pr— 550a CID
=moo— R-
ml. C1 SEC — end a Meal.. le p—dly
�ponroree by Lake 51— Regien lake Simeae lleg iun
A'ft' 'fty C:
conseruation authorit•�
1be Cntilied Y�� t. rf`Jd --L mid L,-1.
Some 2013
"ad"
implementation
m
successes
g
O
N
N
O
m
v
0
1
0
w
O
M
3
Cn
Z3
O
a
Exciting News —Oro Medonte BMP
Project: Phase 2 Approved
RI
0
0
N
W
CA)
Awarded $355,092
Total Project Value $917,432
$15,000 Municipal leveraged 61:1
Project will:
Address stewardship needs
Offer funding incentives
Complete 40 projects
Support implementation
subwatershed Management
Plan
s
N
O
o�
v
o�
0
w
0
W
3
Cn
Cn
D
CL
v
0
W
O
CQ
O
O
OD
O
N
W
w
■ Revenue Generated
by Authority,
$1 54A 771
■ Federal
$15,0
0.1
Provin
Payments and
Grants, $3,510,457,
25.8%
LSRCA works with 9 municipal
Other Revenue,
$364,060,
2.7%
1
funding partners
Donation - Forgivable
Loan,$223,698,
1.5%
■ rpnpml I -ey'p,
F36,
6
■ Special Capital levy
& Municipal
Partners, $4,897,001,
35.9%
Kawartha Lakes, 0.43
Oro Medonte, 1.13
Ramara, 1.22
Innisfil, 4.2 New Tecumseth, 0.46
BWG, 4.45
Durham, 6.79 - NJ W
Barrie, 18.67
I
9
0
N
O
Q
U)
CD
O
O
W
O
M
3
Cn
CQ
r-r
D
Z3
v
0
ii
v
0
0
N
W
CA)
LSRCA Business Drivers
• Part of the fastest growing area in Canada
• Parts of the watershed experiencing intensive urban growth
• Infrastructure and economic development keeping pace
• Climate Change is altering ecosystems
• Phosphorus management an on -going challenge
• Natural Heritage Features are threatened
• More: residents
• Changing Demographics
• Impacting public health
10
v
N
O
00
CL
m
v
(D
U)
m
73
v
0
M
0
w
0
W
3
CD
Cn
D
Q
v
O
W
v
c0
m
CD
0
N
W
CA)
CL
Total 37,034 30,800 67,834
Percentage Change of Base increase 4.8% 2.8% 3.9%
Subwatershed Planning Request 10,000 10,000
Natural Hazard Mapping Request 45,000 45,000
GRAND TOTAL 37,034 85,800 122,834
0
v
N
O
00
M
v
m
m
v
0
0
w
0
v
to
D
Q
v
O
W
General S
Special T
Totals
Proposed 2014 Budget
35,332 2
29,948 6
65,280
General
Levy
Special
Capital/
v.os�:m:
Totals
2014 Base (Inflation, COLA, etc.) 1
1,702 8
zois nvP�o�ea as :e
3s,aaz
z9,9as
65,380
2014 Base (Inflation, COLA, etc.)
1,]02
852
2,554
Total
3],039
30,800
6],839
85,800 1
122,834
Percentage of m�reau
a.ax
x.ex
O
Subwafershed Planning Request
10,000
Natural Hazard Mapping Request
05,000
45.000
GRAND
Lake Simcoe Region Conservation
Authority e
A Watershed for Life
CL
Total 37,034 30,800 67,834
Percentage Change of Base increase 4.8% 2.8% 3.9%
Subwatershed Planning Request 10,000 10,000
Natural Hazard Mapping Request 45,000 45,000
GRAND TOTAL 37,034 85,800 122,834
0
v
N
O
00
M
v
m
m
v
0
0
w
0
v
to
D
Q
v
O
W
General S
Special T
Totals
2013 Approved Base 3
35,332 2
29,948 6
65,280
2014 Base (Inflation, COLA, etc.) 1
1,702 8
852 2
2,554 C
TOTAL 3
3),030 8
85,800 1
122,834
v
m
m
v
0
0
w
0
v
to
D
Q
v
O
W
O
N
W
CA)
•
LSRCA - Ensuring Success
LSRCXs record for environmental protection is Solid
Keep momentum going — programs and services
Financial sustainability - supports success.
12
N
O
w
o�
0
w
0
w
3
Cn
Cn
D
Q
v
O
W
Thank you
Lake Simcoe Region
conservation authority
N
O
N
W
CA)
13
0
N
O
Q
CD
CD
U)
CD
73
O
0
w
O
w
3
CD
Cn
D
Q
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W
0
N
W
w
NSA
O
2
Vq 7M ON
4
NVCA 2014 Draft Budget
Oro- Medonte Township
presented by Wayne R. Wilson CAO /Secretary- Treasurer
0
v
N
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0
w
0
m
3
cn
cn
D
CL
v
0
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2 014 Budget Overview
► 3.25% levy increase as directed by the Board
(equal Popn. growth plus inflation)
► Reduction in use of Operational Reserve
► Maintaining core services /meeting Strategic
Actions
► Expanded partnership projects
► Capital use:
• Accessibility
• Offsite data security
• Emergency back up power
► Once approved - circulate to Municipalities for
input
Final
0
N
W
CA)
Budget
January
0
N
0
v
0
0
w
0
3
Cn
Cn
D
CL
v
0
W
CD
0
N
W
W
A few comparisons
between the NVCA and
the Averages for the
other CA's
0
N
O
CL
CD
CD
U)
CD
1
0
w
M
3
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v
0
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O
N
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CA)
Levy Rate Per $100,000 of Assessment
7.37
0
v
N
O
Q
CD
CD
CD
73
O
M
O
W
O
w
3
CD
cn
D
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v
0
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CD
0
N
w
w
14.00
12.00
10.00
8.00
6.00
4.00
2.00
Average of all CA's
Per Capita
NVCA
Per Capita
• Each person
in
the
NVCA pays approximately $9.83 and the
Average for
all
CA's
is
$12.53
O
N
N
O
Q
O
CD
I
CD
CD
v
0
D
0
w
O
M
3
D
v
0
a
How We Apportion The Levy
► Mandated by the CA Levy Regulation
(Ontario Regulation 670/2000 under the CA
Act)
► Based on Current Value Assessment (CVA)
► MNR provides the total amount of CVA in
the watershed
00
0
N
W
CA)
Each municipality is given an
percentage (for general levy)
CVA (in the NVCA watershed)
by the whole watershed CVA
apportionment
based on their
divided
0
a)
N
O
0
0
w
0
W
3
Cn
Cn
D
CL
v
0
W
-o
v
c�
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0
N
W
CA)
EXAMPLES
o Oro- Medonte - total CVA is $3,926,046,999 but your CVA
in the NVCA watershed is $3,062,316,659 (based on
percentage area in watershed at 78 %)
• Total CVA for NVCA watershed is $38,992,233,867
• $3, 062, 316, 659 /$38,992,233,867 *100= 7.8537% -
therefore that is the percentage of the total levy that you
pay
o If your CVA increases substantially from the year before,
your percentage of apportioned levy also increases and
vice versa
o Examples:
Oro - Medonte
2013
Apportionment
7.8587
2014
Apportionment
7.8537
Difference
- 0.005%
0
N
O
0
0
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0
v
W
to
D
v
0
W
CD
N
O
O
N
W
W
How Does That Affect Your Municipality?
► When we use a 3.25% average increase, your
actual municipality % might be higher /lower
due to an increased /decreased value of
assessment
► Regardless of your % increase your rate is still
$4.81 per $100K of assessment
► As seen in the previous slide, Oro- Medonte's
CVA dropped slightly making their percentage
increase at 3.184% instead of the full 3.25%
0
N
O
CD
CD
U)
CD
Z3
0
w
O
M
3
Cn
CQ
r-r
D
Z3
v
O
a
N
O
N
W
CA)
2014 - Fixed Operati0nal Cost Pressures
• Increased amortization costs as per 2012 Audit
($30K +)
• COLA pressures for Utilities, Transportation, etc.
• Ongoing Staffing pressures ($90K)
• Increased legal costs in Planning due to an
impending 2014 OMB hearing ($25K)
• Efficiency Audit under dev. (reserve funded)
0
a)
N
O
w
o�
0
w
0
w
3
Cn
Cn
D
CL
v
0
W
CD
N
N
O
N
W
W
2 014 - Capital Reserve Pressures
► Capital equipment /vehicles $189,898
($95,000 in 2013)
• IT /Office Equipment - $20,000
• Fleet (1 replacement truck, 1 new car) -
$54,870
• Electrical Updating - $3,528
• Emergency Power Backup - up to $49,000
• Security System Upgrade - $11,500
• ArrPggihIP Dnnrq fnr ingP /Hix - t? 1 _nnn
0
N
0
CD
U)
D
0
w
0
M
3
Cn
CQ
r-r
D
v
O
a
N
W
O
N
W
C.0
Operational Reserve Use
• Use of Operational Reserves to balance the 2013
budget N $190K
• Due to additional partnership funding /grants and
expenditure controls we were able to reduce reserve
use to $97,500 for the 2014 draft budget
• While reduced, the use of Operational Reserves is
continuing to be used to maintain the current level of
service and minimize levy increase pressures
• 2012 year end Reserve balance (combined capital
and operational) was $1,045,394
Efficiency Audit to also be covered via reserve
0
N
0
0
0
w
0
M
3
Cn
Cn
D
CL
v
0
W
CD
N
O
N
w
w
Budget Highlights
► Total budget of $4,525,040
► + $640,471 over 2013 ("$64,000 Levy,
"$577,000 grants /partnerships, 10:1 ratio)
Operational
Reserves
2%
Capital
Reserves
4%
NVCA - Summary of Revenue
Contributions
5%
User Fees—/
23%
Government
Grants
20%
unicipa
Funding
46%
0
iD
N
O
CD
v
CD
CD
r-F
v
O
D
0
w
0
M
3
cn
CQ
r-r
D
v
O
a
v
c�
m
N
QI
O
N
W
CA)
Proposed 2014 Budget
Oro - Medonte Township Apportionment
Percentage
7.8537%
110
Reforestation
$128,951.84
$10,127.44
120
Healthy Waters
273,91 3.50
$21,512.23
150
Conservation Lands
161,650.48
$12,695.48
310
Planning and Regulations
419,853.81
$32,973.88
400
Engineering & Technical Services
190,083.13
$14,928.48
420
Environmental Services
309,367.85
$24,296.69
430
Flood Forecast & Warning
192,023.85
$15,080.90
460
Source Water Protection
0.00
$0.00
630
Tiffin Education
63,613.66
$4,996.00
661
Tiffin Centre Operations and Maintenance
282,419.33
22,1 80.25
Your
Total 2014 Levy:
$2,021,877.45
Share: $158,791.34
MOU Reduction of Levy:
- $30,458.75
Tntal nrnnrnmc rlalivararl - -Q.d SiS nAn r(t,z�i; nnn)
$128.332.59
0
v
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m
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73
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0
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v
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N
O
N
W
CA)
Summary
► Levy $128,333,($3,931 over 2013)+
► $4.81/ $100,000 assessment
► N$9.14 per resident
3.16%
► Pop. Growth N 1.9% plus inflation "1.350/o
► Per resident Levy increase 12 cents
"1.26 %, (before inflation)
0
a)
N
O
CO
0
0
w
0
M
3
Cn
Cn
D
CL
v
0
W
(Q
CD
N
O
N
W
CA)
Staffing Highlights
► Staffing pressures meant an increase of
$186,000 in wages and payroll costs made
up of:
• Ongoing staffing pressures mentioned earlier at
approx. $90K
• Staff position changes of approx. $36K
• New /extended contract staff for funded /grant
O
N
O
o�
O
W
O
Cn
Cn
D
CL
v
0
W
CD
N
W
O
N
W
W
Strategic Plan Objectives /Actions
► 54 objectives recommended in the
Plan
o 18 were prioritized as High by the board
► 17 out of the 18 will be started
and /or completed in 2014 with the
current proposed budget
► The 18th is Special Benefiting to
Update Detailed Flood Mapping,
Municipality yet to be determined.
n 1
ct fa
It,
Connecti
.L
0
N
O
CD
CD
CD
Z3
0
W
0
M
3
CQ
r-r
D
Z3
v
0
a
N
QD
O
N
W
CA)
Add summary of key 2014 Budget
initiatives
► Efficiency audit,
► Implement Strategic plan
► Reforestation 19,000 (160,000) trees 4
properties 1FMP (15) $3,240
► Stewardship, $500,000 worth of
projects /grants watershed wide
► Clean un fund received $87,000 round 1
0
a)
N
O
0
0
w
0
M
3
Cn
Cn
D
CL
v
0
W
W
CD
0
N
W
C.0
Cont.
► Planning and Reg. manage N65
applications /permits subdivisions and major
growth pressures...
► Engineering, update flood plain, hazard,
wetland mapping
► Providing on line maps
► Env. Monitoring, complete Watershed
health check for entire Watershed,
continuing to update monitoring
0
N
0
0
0
w
0
W
3
Cn
Cn
D
CL
v
0
W
W
0
N
W
C.0
Cont
►Maintain full flood warning system with 5
weather and 20 stream flow (20) stations,
► Update flood plain mapping modelling
► Source Water, actively assist Municipalities
with Implementation, partner with SSEA/
LS RCA
► Expand program to schools via outreach
► Partnership funding Maintain /expand IT /GIS
support and on line services.
Update Web site, County partnership
0
a)
N
O
0
0
w
0
W
3
Cn
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D
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v
0
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O_
N
W
W
We look forward to the next 50 years...
� pSQ G
P�� A ryo�
2 p�
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1 5
/96 2010
4096 The City of Bradfloedt -
=
BA ME G.�u� �
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L AR
MC Township of
Springwatef qW ONTA R I
p,,SACq •.
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7
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O
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N
W
W
Summary of NVCA Services for Oro- Medonte
2013 Severn Portion as per MOU
oy�F4�
�ATION
Program
Approx. Levy
Staffing (# hours
Services delivered/
Service /Area
Cost for Service
/ #employees)
Value/ cost to implement
Services,
( 68% of NVCA
6 professional staff
applications in the Severn
Regulations, and
Levy)
portion. The applications
Stewardship
$0
Received 8 calls from
Support
landowners in the Severn
portion. All were referred to
SSEA. A couple were sent
factsheets by email. Some
grant accessibility challenges
were noted.
Forestry
$0
None charged
As per MOU none
Planning
$21,690
—510 hours
49 permit and planning
Services,
6 professional staff
applications in the Severn
Regulations, and
portion. The applications
Technical
represent 5.6% of the total
Support
number applications NVCA
staff review during time
period throughout the
watershed. See note 1 below -
for details.( Value approx.
$55,000)
O
v
N
O_
00
CL
CD
CD
CD
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W
C.0
Engineering and
$9,554
— 450 hrs 6
Eng. and Tech support for
Technical
prof. /tech staff
Planning and Permits, (value
Services,
approx. $33,000)
Regulation hazard mapping
—172 hours
updates Severn portion,
(value approx.$14,000)
Data Maintenance and
updating of watershed wide
—78 hours
datasets Severn portion
(value approx., $6,000)
Mapping requests Severn
—24 hours
portion
(value approx. $2,000)
—41 hours
Database Management
(value $3,500)
Flood and Erosion
$9,830
— 45 hrs, 2
8 flood communications in
0
v
N
O
00
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CO
CD
CD
CD
n
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W
C.0
Program
Levy Cost for
Staffing (# hours
Services delivered/ Value
Service /Area
Program /Service
/ #employees)
(i.e. permits, plan review,
stewardship projects)
Environmental
$16,013
See planning
35 hours - updating forest
Monitoring /Ecolo
program support
cover and wetlands
gical /Forestry/
hours above
watershed reporting included
Fisheries support
in planning above.
for Plan review
program
Administration/
$14,931
300 hours for 6 staff
Provide office support; Admin
Operations
Staff, communications
support, finance dept.
phones, hydro, auditor,
insurance, Governance, GIS/
IT technical support
(value approx. $24,000)
Source Protection
$0
1 Hydrogeologist
Worked cooperatively with
SSEA through MOU
agreements and SWP
agreement with Lake Simcoe
CA.
O
v
N
O
00
CL
CD
CD
CD
73
v
O�
O
W
O
W
3
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Cn
D
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v
O
W
v
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C.0
rn
0
N
W
C.0
Land
$8,263
Approx. 40 hrs 2
Property inspection &
Management/
staff in Oro - Medonte,
maintenance /enforcement -
Acquisition
in Severn portion
April to Nov. 15 acres in O-
M.
5,460 hours for 3
Proposal writing, flagging
staff managing 11
trail and meeting on site with
CA areas, 11,000
Funeral Home from Orillia to
acres, accessible to
develop Memorial Tree
all Oro- Medonte
Planting program in O -M
residents
Lands
Provide access to 11,000
acres of NVCA owned lands.
(Value /cost difficult to
estimate approx.. $10,000
to $35,000 )
Education
$3,297
Approx. 130 hrs 3
384 students visited 5
/Communication
educators
different
Services
classes /Warminster /Shanty
Bay / Orillia
(value approx. $7,000)
Total approx.
$83,578
Approximate value
$158,000 ( $134,700 in
2012)
0
v
N
0
00
CL
CD
CD
CD
73
v
0
D
0
W
0
W
3
Cn
D
CL
v
0
W
O
cQ
CD
W
v
O
N
W
W
Planning /permit
sumarry
Severn
Entire NVCA
2012 Application Type
Entire Watershed
Watershed
Municipality
portion
New Subdivisions
1
1
16
Active Subdivisions
12
12
n/a
EAs
0
0
6
Clearance Letters
10
3
90
Permits- issued
15
11
289
Non Compliance
2
1
16
Consents
7
4
103
Niagara Escarpment
0
0
56
Applications
Legal Inquiries
5
78
Minor Variances
7
6
70
Pre - Consultations
1
0
32
Site Plans
1
0
32
Zoning By -Laws
8
6
62
Official Plan /Secondary
0
0
16
�FSACq Plans
`9l
� Total
64
49
866
�`ATION Pv
O
N
N
O
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operations support.
► PLANNING - Detailed breakdown.
► Note 1: Planning Program statistics (see below)
period is from December 1, 2012 to December 1,
2013. Applications reviewed for all of Oro
Medonte represents approximate 7.4% of the
watershed total, while the Severn portion
represents 5.6% and remaining part of the
a _ unicipality within NVCA represents 1.7 %.
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We were there- our members were there and
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PARTNERS
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www.Brennanslnc.ca
LECTRICAL • PLUMBING • HEATING • AIR CONDITIONING
An ESAAccredited ACP Contractor ECRA I ESA 7000004 TSSA 0076560960
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Dear Oro - Medonte Chamber of Commerce,
If your business has news, events or promotions
please let us share it with other members. Send
your information and pictures to our office.
Congratulations for your nomination
Deborah Joslin- The Admin desk
was honored with a nomination for
Business Women of the Year at the
7th Annual Women in Business
Awards for Barrie and area. Great
recognition for Deborah's
dedication to customer service,
hard work and volunteering with
community organizations.
Congratulations "Entrepreneur of the Year"
Hot of the press Cyndee owner of
Crazy Bitch BBQ Sauce is winner of
a the Barrie Chamber of Commerce
Entrepreneur of the Year Award.
Want to try the BBQSauce? Come out
Dec 7th to Farmers Market Christmas
Craft Show at the Oro
Community Arena 10am -3pm.
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10.a) 2014 Budget Presentations:10:30am, S.Sgt. Andy Mayo, B...
2014 Oro - Medonte Chamber of Commerce Budget
Income
$
$
Wages
Membership Dues (250 members X $120 fee)
30000
Marketing /Advertising
Awards Dinner /Silent Auction
24000
- includes awards, giveaways, Farmers Market signage,
rackcards, membership packs, Larche, Directory - Rec Guide
- Includes ticket revenues, silent auction, sponsorships
0
Awards Banquet
Funding - Oro - Medonte Twsp
22000
Professional Fees (audit, accounting & other)
Chamber Group Insurance
5000
Farmers Market ( tent booth & display table)
Farmers Market
4500
Payroll Remittance
Guide Map (2015)
0
Total Income
1
1 85500
Expenses
$
Wages
37700
Marketing /Advertising
16750
- includes awards, giveaways, Farmers Market signage,
rackcards, membership packs, Larche, Directory - Rec Guide
0
Awards Banquet
10000
Professional Fees (audit, accounting & other)
5000
Farmers Market ( tent booth & display table)
3000
Payroll Remittance
3000
Meetings (BA5's, Christmas, AGM, Member Appreciation)
2500
Insurance
2200
Expense Allowance
1500
Dues & Subscriptions
1200
Computer /software
850
Telephone
800
Fees -Bank Service Charges
500
Website design /hosting
250
Office Supplies
250
Guide Map (2015)
0
Total Expenses
85500
Page 159 of 233
10.b) Report No. DS2013 -68, Andria Leigh, Director of Develo...
Township of
REPORT
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
DS2013 -068
Council
Andria Leigh, Director,
Develo ment Services
Meeting Date:
Subject: Certificate of
Motion #
December 4, 2013
Maintenance and Final
Acceptance -Phase 1
(Municipal Underground
Roll #:
R.M.S. File #:
Services) for 2189952 Ontario
Limited ( Houben), Registered
D12 5313
Plan M -952
RECOMMENDATION(S): Requires Action For Information Only
It is recommended:
1. THAT Report DS 2013 -068 be received and adopted;
2. THAT the Township issue the Certificate of Maintenance and Final Acceptance (Municipal
Underground Services) — Phase 1 for 2189952 Ontario Limited ( Houben), Registered Plan
M -952;
3. THAT the Clerk bring forward the appropriate By -law for Council's consideration; and
4. THAT the Developer be notified of Council's decision.
BACKGROUND:
The Developer entered into a Pre - Servicing Agreement with the Township in August 2009
(2009 -104) to permit the construction of the base roads, drainage works including the
stormwater management pond, and the installation of electrical and secondary utilities. The
Developer has proceeded with the completion of these works which were inspected by AECOM.
The Township entered into a Subdivision Agreement in February 2010 (By -law 2010 -041) for
the construction of the Houben development which consisted of a total of 25 residential lots
which are serviced by private wells and private sewage disposal systems.
In May 2010, Council through By -law 2010 -090 issued the Certificate of Substantial Completion
(Municipal Underground Services) for Phase 1 of the Houben Subdivision. In October 2013,
Council through By -law 2013 -204 issued the Certificate of Substantial Completion (Municipal
Underground Services) for Phase 2 of the subdivision.
DEVELOPMENT SERVICES December 4, 2013
Report No. DS2013 -068 Page 1 of 3
Page 160 of 233
10.b) Report No. DS2013 -68, Andria Leigh, Director of Develo...
ANALYSIS:
The Township has previously authorized by by -law the issuance of the following Certificates
related to Phase 1 and 2 within the Houben subdivision:
Phase 1
Substantial Completion & Acceptance (Underground Services) — By -law 2010 -090 (May 2010)
Maintenance and Final Acceptance (Underground Services) — By -law 2013 -213 (Subject of this
report)
Phase 2
Substantial Completion & Acceptance (Underground Services) — By -law 2013 -204 (Oct 2013)
With the issuance of the above noted certificate and in accordance with the requirements of the
Subdivision Agreement, the Developer's two (2) year maintenance period began in May 2010
for Phase 1 and in October 2013 for Phase 2.
The Township's Engineering Consultant, AECOM, is now recommending the issuance of the
Certificate of Maintenance and Final Acceptance (Municipal Underground Services) for Phase
1. The developer has now completed the required two (2) year maintenance period for the
Underground Services (Phase 1).
AECOM, on behalf of the Township, completed an inspection of the development on November
1, 2013 and is recommending the issuance of the Certificate of Maintenance and Final
Acceptance (Underground Services) for Phase 1. AECOM has also provided their
recommendation for the reduction of the Letter of Credit for Phase 1 from the $ 65,099.74
currently being held by the Township to $ 52,034.87. The Developer is however required to
provide additional securities for the outstanding works to be completed in Phase 2 as recently
reviewed and approved by AECOM and therefore no reduction in securities is to be provided at
this time.
FINANCIAL/ LEGAL IMPLICATIONS/ RISK MANAGEMENT:
Not applicable.
POLICIES /LEGISLATION:
Planning Act
Subdivision Agreement
CORPORATE STRATEGIC GOALS:
Sustainability — To build an increasingly sustainable community with regard for; and sensitivity
to the needs of future generations.
DEVELOPMENT SERVICES December 4, 2013
Report No. DS2013 -068 Page 2 of 3
Page 161 of 233
10.b) Report No. DS2013 -68, Andria Leigh, Director of Develo...
Financial Stewardship — To continue to improve value received in the expenditure of tax dollars
as well as maintaining a financial position that is fiscally sound for the Township.
Service Excellence — To provide a welcoming, courteous and professional culture of service
excellence on the part of Council and Township staff.
CONSULTATIONS:
AECOM — Letter of November 14, 2013 (Certificate Phase 1)
ATTACHMENTS:
None
L CONCLUSION: I
The above noted certificate for 2189952 Ontario Limited (Houben) is in compliance with the
subdivision agreement and therefore the issuance of the certificate is considered appropriate.
With the issuance of the Certificate of Maintenance and Final Acceptance (Municipal
Underground Services) for Phase 1, the Township will now be responsible for the subdivision
and continued maintenance.
RespectfullyQ submitted:
Andria Leigh, MCIP, RPP
Director, Development Services
SMT Approval / Comments: I C.A.O. Approval / Comments:
DEVELOPMENT SERVICES December 4, 2013
Report No. DS2013 -068 Page 3 of 3
Page 162 of 233
10.c) Report No. DS2013 -69, Andria Leigh, Director of Develo...
To hip of
REPORT�`��
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
DS2013 -069
Council
A. Leigh, Director,
Development Services
Meeting Date:
Subject:
Motion #
December 4, 2013
Zoning By -law Amendment
2013 - ZBA -13
Roll #:
R.M.S. File #:
4346 - 010 - 003 - 27596-
0000
(Modco Investments Inc.)
D14 45716
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. Report No. DS2013 -069 be received and adopted.
2. THAT Zoning By -law Amendment Application 2013 - ZBA -13 for Township of Oro -
Medonte, being on Schedule 'A16' to Zoning By -law 97 -95, as amended, is
hereby further amended by changing the zone symbol applying to the land
located in Part of Block 88, Plan M -367, Concession 7, known as 3375 Line 6
North, from the Private Recreation Exception 44 (PR *44) and Environmental
Protection (EP) Zones to Residential One Exception 241 Holding (R1 *241(H))
Zone as shown on Schedule 'A' attached hereto and forming part of this By -law.
3. THAT the Clerk bring forward the appropriate By -law for Council's consideration
BACKGROUND:
The purpose of this report is to consider a proposed Zoning By -law Amendment
Application submitted by Modco Investments Inc. This rezoning application has been
submitted to permit the construction of one single detached dwelling on an existing lot of
record. The rezoning proposes to rezone lands from a Private Recreation Exception 44
(PR *44) Zone to a Residential One Exception 241 (R1 *241) Zone. The subject lands
are located east of Line 6 North in Part of Block 88, Plan M -367, Concession 7, formerly
in the Township of Oro, now in the Township of Oro Medonte. The lands have frontage
along Line 6 North of approximately 130 metres and a lot area of approximately 2
hectares. The rezoning proposes to amend the zoning for the front portion of the
subject lands to a Residential One Exception zone that will permit construction of a
single detached dwelling within the disturbed lands on the site that is located within 30
metres of the boundary of the EP zone. The exception will reflect this reduced setback
DEVELOPMENT SERVICES December 4, 2013
Report No. DS2013 -069 Page 1 of 7
Page 163 of 233
10.c) Report No. DS2013 -69, Andria Leigh, Director of Develo...
to the EP zone boundary and will also incorporate the setback requirement to the
County Road as required in the County letter. In addition,
ANALYSIS:
A detailed planning analysis of all of the applicable policies to be considered for the
proposed rezoning are address through the Policies and legislation section below.
As required by the Planning Act, a public meeting was held on August 26, 2013 to
receive comments from members of the public and relevant agencies. No verbal
comments were received at the public meeting and written comments were received
from the County of Simcoe and the Nottawasaga Valley Conservation Authority. The
comments from the County of Simcoe regarding the setback from Horseshoe Valley
Road have been incorporated into the drafted zoning amendment and exception 241.
In addition the drafted by -law reflects the area supported by the NVCA for the
developable area and the Holding provision has been incorporated to address their
requirement for Site Plan Control prior to any zoning certificates or building permits
being considered for the property. The exception zone does recognize a reduction in
the 30 metre buffer from the Environmental Protection (EP) Zone and a related
provision found in Section 5.28 of Zoning By -law 97 -95.
FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT:
Potential financial and legal implications should the decision of Council be appealed to
the Ontario Municipal Board.
POLICIES /LEGISLATION:
Township of Oro - Medonte Official Plan:
According to Schedule "A" of the Township of Oro - Medonte Official Plan, the portion of
the lands proposed to be rezoned to a Residential One Exception Zone are located
within the Rural Settlement Area of Sugarbush and designated "Residential" with an
Environmental Protection Two Overlay ". Permitted uses within the "Rural Settlement
Area" designation include residential uses such as the proposed dwelling. The rezoning
of the lands will continue to maintain the objectives of the "Environmental Protection
Two Overlay ", which is intended to protect environmentally sensitive areas as only the
disturbed area is proposed to be zoned and developed. The rezoning of the lands
within the "Rural Settlement Area" would conform to the Official Plan's "Rural Settlement
Area" designation and would permit solely the development of the single detached
dwelling and the long term protection of the environmental features on the site.
Based on the above, the zoning by -law amendment application is considered by
Planning Staff to conform to the policies of the Official Plan.
DEVELOPMENT SERVICES December 4, 2013
Report No. DS2013 -069 Page 2 of 7
Page 164 of 233
10.c) Report No. DS2013 -69, Andria Leigh, Director of Develo...
Zonina By -law 97 -95:
The subject lands are currently zoned Private Recreation Exception 44 (PR *44) Zone
and permit a household waste transfer station for the exclusive use of residences in the
Sugarbush community. The subject lands were part of a larger parcel that was
severed to the south and was historically used for the collection of household waste in
bins for the community and is no longer used for that purpose. This exception is
therefore not considered to be the appropriate zone reflective of the subject lands and
therefore the zoning amendment is necessary to reflect the proposed residential use of
the property in conformity with the Township's Official Plan.
Other than the disturbed lands, the balance of the property continues to be zoned
Environmental Protection (EP) to ensure the continued long term protection of the
environmentally sensitive features on the rear of this property.
Section 5.28 states that no building or structure, with the exception of boathouses and
pumphouses, shall be located within 30 metres (98.4 feet) of the boundaries of the
Environmental Protection Zone. The effect of this section would be that the 30 metre
setback based on the revised zone boundary would impact development within the
disturbed lands. The applicant, the NVCA, and the Township have been reviewing a
site development plan (Attachment 2) that clearly identifies the disturbed area where
development is permitted. The NVCA staff have supported this plan subject to the
requirement for site plan approval, the required NVCA permit and therefore staff are
recommending a reduction in the 30 metre setback to support the proposed plan which
is reflected in the Exception 241 zone.
County Official Plan
In analyzing this Zoning By -law Amendment application, Township staff reviewed both
the County Official Plan currently in effect as well as the Official Plan adopted by County
Council in November 2008. The subject lands are in the "Greenlands" designation in
the County of Simcoe's Official Plan, which also recognizes Sugarbush as a
"Settlement ". In Planning Staff's opinion the proposed Zoning By -law Amendment
conforms to the County's Official Plan.
Provincial Policy Statement
The intent of the Provincial Policy Statement (PPS) is to build strong and healthy
communities while at the same time promoting efficient land use and development
patterns.
Section 1.1.3.1 sets out that Settlement Areas shall be the focus of growth, their vitality
and regeneration shall be promoted and land use patterns shall be based on a densities
and a mix of land uses. At the same time, Section 2.1 of the PPS sets out that natural
features, including significant wetlands, shall be protected for the long term. The
proposed rezoning would allow for a single detached dwelling that would be restricted to
the disturbed tablelands and based on the review of the Natural Heritage Environmental
Impact Study prepared by Stantec have determined that the natural features on the site
will continue to be protected for the long term.
DEVELOPMENT SERVICES December 4, 2013
Report No. DS2013 -069 Page 3 of 7
Page 165 of 233
10.c) Report No. DS2013 -69, Andria Leigh, Director of Develo...
Planning Staff is of the opinion that the proposed Zoning By -law Amendment is
consistent with the Provincial Policy Statement, 2005.
Places to Grow
The application has been reviewed with reference to the Place to Grow policies that
have been in place since 2006. In Policy 2.2.2 directs growth to built -up areas and
encourages complete communities through a mix of land uses. The proposed
amendment would permit the construction of a single detached dwelling on an existing
lot of record that is located within the designated Settlement Area of Sugarbush. Policy
4.2.1 encourages the protection of natural systems. While it is recognized that there are
significant environmental features located on the subject lands which include a
provincially significant wetland on the eastern portion of the property; the NVCA through
a letter dated August 7, 2013 has confirmed that they have no objection to the approval
of this application based on the Natural Heritage Impact Study dated August 2011
prepared by Stantec Consulting Limited.
On this basis, Planning Staff is of the opinion that the proposed Zoning By -law
Amendment conforms to the Growth Plan.
I CORPORATE STRATEGIC GOALS: I
Quality of Life — To contribute to an enriched quality of life for residents by maintaining
Oro - Medonte's natural beauty and county -like character
Safe & Healthy Community — To ensure that Oro - Medonte policies and programs
promote a safe and secure environment while encouraging healthy lifestyles
Service Excellence — To provide a welcoming, courteous and professional culture of
service excellence on the part of Council and Township staff
Sustainability — To build an increasingly sustainable community with regard for and
sensitivity to the needs of future generations.
CONSULTATIONS:
County of Simcoe- Letter dated August 14, 2013 requiring site specific provisions for the
setback of buildings from County Road 22
Nottawasaga Valley Conservation Authority- Letter dated August 7, 2013 indicating no
objection. Property is regulated by NVCA and will require a permit prior to development
that would address sediment and erosion control measures, site alteration /disturbance.
Follow up November 11, 2013 email requiring Site Plan Control to limit area of
development and tree clearing.
DEVELOPMENT SERVICES December 4, 2013
Report No. DS2013 -069 Page 4 of 7
Page 166 of 233
10.c) Report No. DS2013 -69, Andria Leigh, Director of Develo...
ATTACHMENTS: __71
Attachment 1: Draft Zoning Schedule
Attachment 2: Site Zoning Plan CC Tatham Drawing S -1
CONCLUSION:
The Zoning By -law Amendment application proposes to rezone a portion of the subject
lands which are currently cleared to a Residential One Exception 241 (R1 *241) Zone in
order to permit construction of a single detached dwelling. The proposed Zoning By -law
Amendment is consistent with the Provincial Policy Statement, conforms to the Places
to Grow legislation and the County and Township Official Plans. On this basis, it is
recommended that Zoning By -law Amendment Application 2013- ZBA -13 be approved
and adopted by Council.
Respectfully submitted:
Andria Leigh, M IP, RPP
Director, Development Services
SMT Approval / Comments: C.A.O. Approval / Comments:
DEVELOPMENT SERVICES
Report No. DS2013 -069
December 4, 2013
Page 5 of 7
Page 167 of 233
10.c) Report No. DS2013 -69, Andria Leigh, Director of Develo...
ATTACHMENT 1: DRAFT ZONING SCHEDULE
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DEVELOPMENT SERVICES
Report No. DS2013 -069
2013- ZBA -13 (Modco Investments Inc.)
hr
HORSESHOE VALLEY ROAD W
Lands Re oned from PR * 44 to R1 * 241(H)
375 Line 6 North
December 4, 2013
Page 6 of 7
Page 168 of 233
10.c) Report No. DS2013 -69, Andria Leigh, Director of Develo...
ATTACHMENT 2: SITE ZONING PLAN
2013- ZBA -13 (Modco Investments Inc.)
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DEVELOPMENT SERVICES December 4, 2013
Report No. DS2013 -069 Page 7 of 7
Page 169 of 233
10.d) Report No. CSI 2013 -06, Donna Hewitt, Director of Corp...
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REPORT
Proud Heritage, .exciting Future
Report No.
To:
Prepared By:
CSI 2013 -06
Donna Hewitt, Director of
Council
Corporate & Strategic
Initiatives
Meeting Date:
Subject:
Motion #
December 4, 2013
Craighurst Business Owners
Association (CBOA)
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended:
1. THAT Report CSI 2013 -06 be received;
2. THAT Council approve the expenditure of $2,831.37 to be funded from Reserves;
3. AND that the CBOA be informed of Council direction under the Director CSI's signature.
BACKGROUND:
Craighurst, Ontario is a heritage community located within the Township of Oro - Medonte. It boasts a
rich history of commercial, retail and tourism, and once was a very active rail -based hub. Located at
the junctions of County Roads 93 (Penetanguishene Road) and 22 (Horseshoe Valley Road),
Craighurst was the meeting point of four Townships: Oro, Medonte, Vespra and Flos.
Currently there are 14 businesses active in the community catering to both the tourist trade who come
to experience the area's natural amenities (golf courses, ski facilities, campgrounds, trails & forests
etc.) and to local residents. These 14 businesses employ approximately 100 individuals depending
upon the season. Many would argue that, albeit small, Craighurst is the "Downtown" of Oro - Medonte
Township.
Due to its location on a cross road, travellers and new residents to the area are not aware of the
availability of businesses outside of the main intersection and as such pass through the community
rather than stop, shop and explore. The economic health of Craighurst has motivated the businesses
to come together to highlight all that is available in this enterprising community.
On September 24th- 2012, 11 Craighurst businesses met to discuss opportunities to work together.
The underlying rationale /purpose for coming together as a cooperative was to create higher
CSI Meeting Date December 4, 2013
Report No CSI 2013 -06 Page 1 of 5
Page 170 of 233
10.d) Report No. CSI 2013 -06, Donna Hewitt, Director of Corp...
awareness for their businesses, enhance the profile of their community and thereby increase their
business activity and commercial success.
Initially, the focus was on the design, production and installation of community welcome signs. They
were successful with their funding application submitted to the CDC's Community Capacity Building
Fund to assist with this project. For a variety of reasons, the businesses decided not to pursue the
welcome signs but instead, with the CDC's approval, utilized the funding for the development and
production of a community business brochure /map and launched a Community website —
www.visitcraighurst.ca. There was a requirement for financial contribution by any business
participating — eight businesses made such a commitment. The brochure is attached as Appendix A.
Another outcome hoped for as a result of this initial interest in cooperative work was the development
of a Craighurst business organization to continue working together on future projects thus building
that sense of community, growing business profitability and enhancing the tourism attraction. And
while a structured organization has not yet been registered, buoyed by their success, the businesses
are looking at ways to further promote their business community through organizing events and
embarking on a beautification initiative. Specifically, one such initiative was the successful
"Christmas in Craighurst" Open House held on November 22nd from 6 — 9 pm. It is hoped that this will
become an annual event. Promotional material is attached as Appendix B. Photos from the event
are posted on the Craighurst Facebook page: (1) Visit Craighurst.
As their next initiative, the cooperative would like to install seasonal banners /flags to help beautify the
streets and further develop the sense of community. Initially they will focus on two seasonal banners
— Winter and Summer but also will explore the potential for a customized "Shop Craighurst" message.
ANALYSIS:
The businesses would like to define the community of Craighurst through the installation of 10
seasonal (interchangeable winter theme and a summer theme — 20 banners total) banners /flags and
poles. A sample banner /pole is located at the Horseshoe Valley Trading Co. located in Craighurst.
The banners /flags will help to define the community's geography, strengthen its identity, create pride
in the area and promote the businesses.
A successful application for funding was made to the CDC and $1,275.35 has been approved and
confirmed.
CSI Meeting Date December 4, 2013
Report No CSI 2013 -06 Page 2 of 5
Page 171 of 233
10.d) Report No. CSI 2013 -06, Donna Hewitt, Director of Corp...
Project Budget Assumptions (quote /pricing attached as Appendix C):
Banners /Flags: $129.78 each
Poles /Hardware: $127.37 each
Installation (labour, concrete etc.) $100 /pole
Total project cost:
Poles /Hardware: $127.37 x 9 = $1,146.33
Installation $50 x 9 = $ 900.00
Winter Theme:
Banners: $129.78 x 10 = $1,297.80
Summer Theme:
Banners: $129.78 x 10 = $1,297.80
Sub -Total
HST
Grand Total
Grant funding approved from CDC:
Funding requested from Council:
Amount provided by businesses:
$4,641.93
$ 603.45
$5,245.38
$1,275.35 (confirmed)
$2,831.37
$1,138.66 ($1,275.00 confirmed and in the bank)
The municipality has an allocation of funds ($2,831.37) currently held in the Craighurst Community
Hall Reserve Fund which have been accumulated as a result of fundraising efforts and hall rentals.
With the structural issues that were identified and the subsequent demolition of the hall, these funds
have not been utilized nor will they. From an accounting perspective, the Director of Finance has
indicated that these funds should not remain in this Reserve Fund when the purpose for the funds no
longer exists. It is his recommendation that these funds should be reallocated as Council deems
appropriate. As an alternative use and with consideration for addressing the original intent of these
funds (support for the Craighurst community), directing these funds to the Craighurst BOA,
specifically for their beautification /banner installation project would be an alternative in keeping with
the original intent of the funding allocation. The Director of Recreation & Community Services has
consulted the former Craighurst Community Hall Board who support this initiative.
The participating businesses are committed financially to this initiative as is the Orillia Area
Community Development Corporation with a second grant approved in the amount of $1,275.35. The
municipal contribution of $2,831.37 would leverage a further expenditure of $2,414.01.
I FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: I
The businesses would be responsible for any permits, installation and maintenance should damage
occur to any of the banners.
The County of Simcoe and the Township's Chief Municipal Law Enforcement Officer is aware of the
proposed banner installation and is working with the businesses to ensure appropriate locations are
selected and permit processes are followed.
CSI Meeting Date December 4, 2013
Report No CSI 2013 -06 Page 3 of 5
Page 172 of 233
10.d) Report No. CSI 2013 -06, Donna Hewitt, Director of Corp...
POLICIES/LEGISLATION:
Sign Bylaw — 2010 -075
CORPORATE STRATEGIC GOALS:
Quality of Life: To contribute to an enriched quality of life for residents by maintaining Oro - Medonte's
natural beauty and country-like character and by providing opportunities that encourage community
participation in activities and recreational programs.
Sustainability: To build an increasingly sustainable community with regard for and sensitivity to the
needs of future generations.
CONSULTATIONS:
Director, Corporate Services
Director, Finance/Treasurer /Deputy CAO
Director, Recreation & Community Services
Chief Municipal Law Enforcement Officer
County of Simcoe — Municipal Law
Craighurst Community Hall Board
ATTACHMENTS:
Appendix A: Craighurst Brochure
Appendix B: Christmas in Craighurst
Appendix C: Banner quote
CONCLUSION:
The direction of funds by the municipality towards the beautification of Craighurst through the
purchase and installation of banners will not only assist as seed funding for a community capacity and
economic development business retention activity but will also leverage an additional $2,414
expenditure into the municipality.
Respectfully submitted:
Donna Hewitt
Director Corporate & Strategic Initiatives
CSI Meeting Date December 4, 2013
Report No CSI 2013 -06 Page 4 of 5
Page 173 of 233
10.d) Report No. CSI 2013 -06, Donna Hewitt, Director of Corp...
C.A.O. Approval / Comments:
CSI
Report No CSI 2013 -06
Meeting Date December 4, 2013
Page 5 of 5
Page 174 of 233
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and keep them happy and healthy.
Family owned and operated.
Special orders welcome.
MMW HANDMADE
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CHOCOLATES &TRUFFLES penetanguishene
County Rd 93 y
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Chelsea Chocolates began its journey In 1995 with a desire to uyILLIA ARE, -
make'melt it your mouth'chocolates
and the fin using fresh cream, butter, ,� i ,^
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P— dHrringt,�ale9r tw, ns Shopping, Dining & Services
Your All Season Destination
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Housed in the 135 year old Craighurst
schoolltouse, . this is the working studio of patter
Hartley Woodside & fine craft gallery featuring
his works, other work from area artisans, pieces
from across the country & some fair trade work
from Kenya. The Gallery also hosts periodic
fine art exhibitions of regional artists.
Our certified technicians perform a variety of repair and maintenance
services on all can, vans, SUYs, and light trucks, both foreign & domestic.
You always get quick and accurate estimates, a clear
explanation on the needs of your vehicle, and service you can depend on.
We take pride In providing good, old- fashioned customer service.
HWY 93 & Horseshoe Valley Rd
(7051 728 -9306 wrarw.rrainhuretatrtnnrer ram
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TRADING COMPANY
I- lomemade pies and fiiclge • Kawardra dairy ice cretun
•Jewetry, scarves and clothing • Unique gifts
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2093 HORSESHOE VALLEY ROAD WEST, CRAIGHURST
Abbott's of Craighurst is a quaint restaurant with a
cozy atmosphere and great patio nestled in the heart
of Simcoe County. We have a banquet room for all
occasions and meetings. Open for lunch and dinner.
MEMO BILk.
OVER 75 YEARS OF SERVICE
SINTON'S
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A Historic Business Community,
FRIDAY, NOVEM B'ER 22ND, 201
G �-DDp_m q-- JOOP -J
Make a purchase at any of these participating merchants on
November 22nd to receive a ballot for the GRAND PRIZE draw!
1. Woodside Pottery &
Gallery Craighurst
Try your hand at making pottery
2. Abbotts Restaurant & Bar
Enjoy some casual fine dining
3. Auto Pro
Pay a visit to Santa Claus
4. Horseshoe Valley
Trading Company
Tostyfestive treats
5. Loobies Restaurant
Great Canadian home cooking
6. Sintons Esso
Fill the bus with toys & make
some noise
7. Chelsea Chocolates
Take a tour of the chocolate
factory
8. Whistle Stop Pet Shop
Get a free mini treat bag for your
pet & enter the GRAND PRIZE draw!
9. Trax Hair Studio & Spa
Get 10% off hair products
Page 177 of 233
10.d) Report No. CSI 2013 -06, Donna Hewitt, Director of Corp...
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1
Oct 1, 2013 1 00706 1 23258 1 1 Lisa Levins
Terms:
Quote is valid for 30 days and are subject to change thereafter. All custom orders require payment in full, (50% deposit and a signed P.O. on approved credit only), prior to the
processing, manufacturing and shipping of your order. All stock orders must be paid in full by VISA, MasterCard, or
cheque poor to shipping, unless approved credit has been established,
Qty-
Quotation
Quoted To:
FlagsBarrie,
Unlimited
354 St. Vincent Street
Ontario L4M 4A5
Canada
Phone: 800 - 565 -4100
HORSESHOE VALLEY TRADING COMPANY
2093 HORSESHOE VALLEY ROAD WEST
BARRIE, ONT L4M 4Y8
CANADA
Extended Price
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Fax: 800 - 304 -1499
64.99
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Oct 1, 2013 1 00706 1 23258 1 1 Lisa Levins
Terms:
Quote is valid for 30 days and are subject to change thereafter. All custom orders require payment in full, (50% deposit and a signed P.O. on approved credit only), prior to the
processing, manufacturing and shipping of your order. All stock orders must be paid in full by VISA, MasterCard, or
cheque poor to shipping, unless approved credit has been established,
Qty-
Ord.
Item Number
Description
Unit Price
Extended Price
4
FPK010 /SK
FP - 10' ROTO ARM POLE KIT
64.99
259.96
4
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1 5/16" TUBING CUT TO 40"
8.50
34.00
HDWO6206
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BKTO12 /MA
BRACKET AND ARM 28"
41.29
165.16
4
BKT021 /MA
BKT - STANDOFF
12.59
50.36
4
CUSTZD /B
CUSTOM STREET BANNER 28 "X60"
72.12
288.48
MATERIAL: DURAKNIT III
DIGITAL PRINTING
SINGLE FACE REVERSED (MIRROR IMAGE)
INCLUDES TOP SLEEVE AND 2
AND DRING BOTTOM LEFT
PLEASE NOTE: DISCOUNT PRICING PROVIDED BASED ON TOTAL
QTY ORDERED
5
CUSTZD /B
CUSTOM ROTOARM BANNER 42" X 72"
129.78
648.90
MATERIAL: DURAKNIT III
DIGITAL PRINTING
SINGLE FACE REVERSED (MIRROR IMAGE)
INCLUDES TOP /LEFT SLEEVE
PLEASE NOTE: DISCOUNT PRICING PROVIDED BASED ON TOTAL
QTY ORDERED
Comments:
OvedUnder Runs : All custom printed orders are subject 10 a 10% aver /under run. If ovedunder runs occur we will dehlacredd your
card /account accordingly. This adjustment will be made of the timeofshipping.
Included Tax
O.OD
Delivery: Orders are F.O.B. Barra, Ontario. Shipping and handling fees am extra. shipping estimates are valid for 30 days. Flags
Unlimited cannot be held responsible for courier or customs delays.
Warranty: Flags Unlimited warrants that your product will amve free of anydefeotsm fabricano workmanship. Please bring any
Order Discount
0.00
visual defects orconcerns to our attention immediately upon receipt of pmducis for a return authorization.
Subtotal
1,446,86
Colour; are matched as closely as possible to your file orpantones as our print equipment will allow Tax Summary:
Product size is 6% / the quoted size. It you require enact size please advise sales rep at time of order
to meet your request. ONHST 188.09
Total sales tax
188.09
Also; All sales of custom /lags and banners am final.
Total order
1,634.96
—
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Page 178 of 233
10.d) Report No. CSI 2013 -06, Donna Hewitt, Director of Corp...
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Page 179 of 233
1 O.e) Doug Irwin, Director of Corporate Services/Clerk re: B
BY-LAW NO. 2012-039
A By-law to Appoint a Representative to the
Human Resources Committee for the 2012-2014 Term
WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that the role of Council is to ensure that administrative practices are in place to
implement the decisions of Council;
AND WHEREAS Council of the Township of Oro-Medonte appoints representatives to
various committees/organizations and technical support groups;
AND WHEREAS Council of the Township of Oro-Medonte did, on November 9, 2011,
adopt Motion No. C111109 -10 to appoint Councillor John Crawford to the Human
Resources Committee;
AND WHEREAS Council of the Township of Oro-Medonte does deem it expedient to
appoint another member of Council to the Human Resources Committee;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. That Councillor John Crawford be appointed to the Human Resources Committee for
the 2012-2014 term.
2. That Councillor Kelly Meyer be appointed to the Human Resources Committee for
the 2012-2014 term.
3. This by-law shall take effect on the final passing thereof
BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 7T" DAY
OF MARCH, 2012.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
,iii ,,,r.
Mayor, H.S. Hu es
Page 180 of 233
10.f) Report No. TES2013 -20, Jerry Ball, Director of Transpo...
Tawnsh - of
REPORT
Proud Heritage, Exciting Future
Report No.
TES2013 -20
To:
COUNCIL
Prepared By:
,ferry Ball
Meeting Date:
December 4, 2013
Subject:
New Tractor with Brush
Attachment
Motion #
Roil #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1- THAT Report No. TES2013 -20 be received and adopted.
2. THAT the quotation be awarded to Colvoy Equipment, for the purchase of a
Brush Arm /Head Diamond BAM -C -AA 23 feet, at the quoted cost of $51,307.57,
plus HST.
3. AND THAT staff continue to pursue the option to purchase the used 2007 TV
6070 Bi- Directionai Tractor in the spring of 2014.
BACKGROUND:
Roadside brush growth has become a safety concern in numerous places, as the brush
has grown out to the travelled portion of the road. This narrowed road makes vehicles
crowd closer to the center line of the ROW. Private contractors have been utilized for
mechanical brushing for the past 10 years to address the worst areas of brush growth.
Staff have determined that even with the hiring of contractors for mechanical brushing
within the past five years, roadside brush still remains an issue for safety, ditching, and
snow storage.
To provide an aggressive approach to a roadside brush program, staff suggest that
private contractors be continued to be utilized in conjunction with a municipal unit, until
most of our road network has been brushed. Once this has been achieved, one unit
should be capable of controlling roadside brush, in conjunction with an environmentally
friendly spray program.
Contractor hourly cost in 2013 was $135.00/hourly, and staff has reviewed operating
costs for a tractor /brush arm, and estimate the internal hourly rate at e100.001hourly,
with a comparable rate of production.
Transportation and Environmental Services December 4, 2013
Report No. TES2013 -20- Tractor & Brush Attachment Page 1 of 3
Page 181 of 233
10.f) Report No. TES2013 -20, Jerry Ball, Director of Transpo...
Many municipalities are now moving towards their own roadside mower and brush unit,
Township staff has attended numerous demonstrations for a number of different makes
for roadside brushing. As well, we have organized 3 different demos with brush units
that operating staff felt would meet the needs on our own road network.
If Transportation Services purchases a new brush /arm and head, a larger tractor must
also be purchased to have the required horsepower and weight capabilities to operate
the brush unit.
As our paved road mileage has increased two fold over the past five years, our
sweeping requirements in the spring cleanup have also increased. The larger tractor
required for the brush unit would also be utilized in spring sweeping with a new 10 foot
front mount broom, which will assist in speeding up the spring cleanup program,
ANALYSIS:
Upon completion of the demos for the brush arm and head, staff is recommending that
the quotation of $51,307.57, plus HST, from Coivoy Equipment, to purchase the
Diamond BAM -C -AA 23 foot, right hand boom, complete with Diamond BF050 -H 50
inch flail head be accepted. The delivery date for the brush unit is 6 -8 weeks from the
date of the signed purchase order. This recommendation is based on the heavy
construction of the brush arm, joints, and the construction of the flail head, which will
chip the majority of brush that is cut versus just cutting and leaving it to rot.
Staff is also recommending that a New Holland TV 6070 Bi Directional tractor be
purchased for the operation of the brusher unit. This type of tractor has the required
power and weight for the brush arm, as well as providing excellent vision. The cost for a
new TV6070 Tractor is quoted at $114,625.23 plus HST. Staff has been provided with
an option of purchasing a used 2007 Bi Directional tractor, in excellent condition and
low hours (1500), for approximately half the cost of a new tractor in the spring of 2014,
which would be in time for spring sweeping.
FINANCIAL I LEGAL IMPLICATIONS f RISK MANAGEMENT:
Both the purchase of a tractor and brush arm /head was identified in the 2013 Capital
Equipment Budget, at the cost of $150,000.00.
POLICIESILEGISLATION:
NIA
CORPORATE STRATEGIC GOALS: -
Safe & Healthy Community
Service Excellence
Financial Stewardship
Transportation and Environmental Services December 4, 2013
Report No. TES2013- 20- Tractor & Brush Attachment Page 2 of 3
Page 182 of 233
1O.f) Report No. TES2O13 -20, Jerry Ball, Director of Transpo...
CONSULTATIONS:
Manager of Transportation Services
North Yard foreman
South Yard foreman
Equipment Operators
ATTACHMENTS:
Quotations from supply dealers (Colvoy Equipment, Joe Johnson Equipment, Cubex
Limited)
CONCLUSION:
To develop a progressive Roadside Brush Program, it is recommended to purchase a
roadside brush unit that would be used in conjunction with private contractors for brush
removal.
Respectfully submitted:
Jerry Ball,
Director, Transportation and Environmental Services
SNIT Approval J Comments C.A.O. Approval 1 Comments:
-as
Transportation and Environmental Services
Report No. TES2013 -20- Tractor & Brush Attachment
December 4, 2013
Page 3ot3
Page 183 of 233
10.f) Report No. TES2013 -20, Jerry Ball, Director of Transpo...
1240 Colborne St. W., RR #4 Toll Free: 1.855.44.5.5858
Brantford, obi N3T 5L7 Fax: 519.449.5860
www.colvoy.ca Email: sates@colvoy.com
9iF
Industrial Mowers, Boom Mowers E, Mower Parts I industrial Snow Bloviers, Snow Blades & Parts
Township of Ora - Medonte
348 Line 7 South
Oro, Ontario
LOL 2X0
P 1 7 05 487 2171
F 705 487 2171
Lisa McNiven, C.E.T., B.Sc. Oct 12113
Manager, Transportation Services
Township of Oro- Medonte
Lisa we are pleased to quote the following;
Diamond BAM -C -AA 23' right hand mow boom mower for New Holland Bi Directional Tractor.
(Note: File Description "A Boom Mower actual mowing width is 23'8 ").
Price includes Diamond BF050 -H 50" flail mower head (Note: File Description "B" Flail Head
Specifications), Actuator main swing vs. cylinder swing (Note: File Description "C" actuator vs.
cylinder swing, images 81 -84 show the non - current cylinder swing and images 311 -318 show
the included actuator swing ), 4 function joystick control, transport lock, optional oil cooler,
mounting hardware, lexan safety glass, wheel weight, installation on tractor, factory freight
FOB Brantford, delivery to Oro Medonte, required operator training and one year factory parts
and labour warranty.
$51,307.57 plus HST
2013 New Holland TV 6070 Bi Directional Tractor with all standard options plus 480x85R34
Non Directional Tires, Engine End PTO, Engine End 3 -point hitch, Engine End Fenders. Price
includes 2 year 2000 hour factory warranty, factory freight FOB Brantford and delivery to Oro
Medonte and required operator training. Price includes a $1500.00 allowance for additional
safety lighting as per purchasers choice. Standard option list available upon request.
$114.625.23 plus HST
Page 184 of 233
10.f) Report No. TES2013 -20, Jerry Ball, Director of Transpo...
1240 Colborne St. w., RR #4 II Toil Free: 1.855.449.5858
Brantford, Ofd N3T 5 L 7 9 Fax: 519.449.5860
www.colvoy.ca !i EmaiL• sales @calvoy.com
i
Industriai Mowers, Boom Mowers & Mower Parts i Industrial Snow Blowers, Snow Blades 5 Parts
Option
Diamond BBM -C -CC 24' right and left hand mow boom mower for New Tolland Bi Directional
Tractor_ Price Includes Diamond BF050 -H 50" flail mower head, large actuator center swing, 5
function joystick including mower head rotate function, transport lock, optional oil cooler,
mounting hardware, lexan safety glass both sides of cab, wheel weights, installation on tractor,
factory freight FOB Brantford, delivery to Oro Medonte, required operator training and one
year factory parts and labour warranty.
$67,335.81 plus HST
Thanks Derek 5cholten..
Page 185 of 233
10.f) Report No. TES2013 -20, Jerry Ball, Director of Transpo...
Idk '"BEST
Joe Johnson MANAGEi:7
Equipment j COMPANIES
Clean Air. Clean Water. Clean Struts.
QUOTATION
To supply one (1) New 2013 Tiger Bengal Boom mower complete with all standard equipment
including the following:
• Legal rear stow transport system
• Boom locked -in storage position 8'6" width for safe transporting of unit
• 1.300 Ibs wheel counter weight with left rear tire calcium filled
• Mower hydraulic drive system from tractor front mount PTO
+ Travel safety lock
• operator safety screen /poly
• Integration to tractor hydraulic system
• Electronic joystick control
■ Reach dimensions:
o Reach out 21.4' o Reach down 12.8' o Reach up 18.9'
• Full installation on tractor
• Painted Tiger safety yellow
• Tiger 50" Flail head with medium brush /grass knives
PurchasePrice ........................................................................... ..............................• $68,187.00
Loader Mount Boom Mower far Consideration:
Right Hand Reach Bengal 19 Boom Mower:
• All components needed for boom
mower to be mounted to a Wheel
Loader Quick Attach system with
auxiliary engine.
• Boom Arm
• Mounting system and counter
weights
• Mower hydraulic drive system
+ Multi -valve electronic joystick
control system
• Reach out 18.9'
• Rear down 93'
• Reach up 16.6'
• Travel safety lock
• Front & rear guards
• Tiger 50" Flail Head with Medium
Brush knives
Purchase Price ......... ............................... . $75,000.00
Terms and Conditions:
Pricing: Canadian funds, exclusive of applicable taxes, valid for 30 days
Payments Terms: Purchase order due at time of order, balance due Net 30
F.O.B.: Customer is responsible for the transport of supplied tractor to and from JJE — Innisfil
for installation
Availability: To be confirmed at time of order
as
1jei.com
ALBANY BARRIE CALGARY CHILE EDMONTON HALIFAX MONTREAL OTrAWA ROCHESTER TORONTO WINNIPEG
:18.487.4011 705133.7700 403.355.3414 +56224294190 780.469.1584 902.468.7700 450.253.0605 613.733.7700 585.254.7700 905.537.0227 204.338,05$6
Page 186 of 233
CD
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Q U 0 T E
c u B Ex LIMITED
189 Garden Ave Brantford, ON N3S OA7
Toll Free: 877-462-8239 Cell: 705-229-8058
877-GO-CUBEX
Invoice Quote
To: Township of Ora Medonte
Lisa McNiven
Oro, ON
QUOTE NO.
DS10012013.1
DATE
Oct 1 2013
I
PAGE
I
EXPIRES
NOV 12013
shfp
To:
. ........ .
Customer No.
Salesman
Order Date
Ship Date
Customer Purchase Order
Ship Via
Terms - Conditions
Dean
Payment in full on Delivery
Item Number
Description
City. Ordered
City. Shipped
Back Order ec
Unit Price
2013 Alamo 24' Maverick front mount boom
........... ------
2013 Alamo Battle Axe HD Flail head 51
Mounting charge
AVAILABLE
$ 60,830.00
$ 6,470.00
4,153.00
S 80,830.00
17,750.00
$ 6,470.00
Alamo Quick Bitch Kit
2013 New Holland TV6070 BIDIrectional
tractor w/o, bucket
1
$
G.S.T.#1111011222875
FOB Seguin, TX
Total:
$ 85,050.00
Payable in Canadian Funds
*All Taxes Extra' -
* Dates of delivery subject to change based on date of order.
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Proud Heritage, Exciting Future
2014 Draft Capital Budget
December 4, 2013
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Corporate Services - Information Technology Division
2014 Capital Project
Purpose
Replacement of a File Server in accordance with approved lifecycle strategy.
$10,000
To be financed from Equipment Replacement Reserve
Orc l%etlonle 3
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The preparation of the 2014 Capital Budget and the 5 -year Capital Forecast
have been based on the strategy outlined in the draft 2013 Fire Master Plan
presented to Council on November 13th, 2013.
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Fire & Emergency Services
Capital Projects (Capital Forecast 2014 -2018 pg. 6)
2014 (Emergency Services pg. 18 -25)
Shanty Bay Firehall $650,000
Dry Hydrant Installation $ 10,000
Replacement of Pumper # 1 $325,000
Auto Extrication Equipment $50,000
Replacement of Rescue #2 $295,000
Backup Generator Station # 2 $10,000
Diesel Exhaust Extraction Station # 3 $36,000
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Capital Projects (Capital Forecast 2014 -2018 pg. 6)
2015
Replacement of Pumper # 4 & Tanker # 4
With Pumper / Tanker $250,000
Replacement of Car # 2 $32,000
Air Fill Station (SCBA) $10,000
Backup Generator Station # 6 $12,000
Diesel Exhaust Extraction Station # 2 $24,000
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Fire & Emergency Services
Capital Projects (Capital Forecast 2014 -2018 pg. 6)
2016
Replacement of Car # 1 $32,000
Backup Generator Station # 5 $15,000
Diesel Exhaust Extraction Station # 6 $36,000
Diesel Exhaust Extraction Station # 5 $24,000
Training Room Expansion Station 5 $60,000
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Capital Projects (Capital Forecast 2014 -2018 pg. 6)
2017
Replacement of ATV $14,300
Replacement of Tower # 3 $775,000
Backup generator Station # 4 $7,000
Diesel Exhaust Extraction Station # 4 $12,000
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Capital Projects (Capital Forecast 2014 -2018 pg. 6)
2018
Replacement of Pumper # 3
$360,000
Diesel Exhaust Extraction Station # 1 $12,000
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Community Services
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ADMINISTRATION
Capital Projects (Capital Forecast 2014 -2018 pg. 16)
2014 (Rec. &CS Admin pg. 7 -9)
Dump body for 20111 Ton
Inflatable Outdoor Movie Screen
2015
Replace Olympia ice re- surfacer with electric or NG
2016
Tractor Replacement
2017
Pick up Replacement
2018
Pick up Replacement
$ 8,000
$ 5,000
$160,000
$ 40,000
$ 30,000
$ 30,000
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PARKS AND SPORTS FIELDS
Capital Projects (Capital Forecast 2014 -2017 pg. 17)
2014 (Parks and Sports fields pg. 9 -19)
Memorial Park
Access road (west side)
$ 8,000
Lighting upgrades
$ 10,000
Septic System
$ 70,000
Pavilion replacement
$205,000
Rail Trail
Hawkestone bridge replacement
$ 10,000
Resurfacing - screenings
$ 40,000
Ball Diamonds
Lions 1 drainage
$ 7,000
Warminster outfield fence
$ 11,000
Lions 1 & 2 Bleachers
$ 8,000
Docks
Carthew Bay Dock /Launch Improvements
$ 20,000
HVMP
Lohuaru Trail Extension
$ 15,000
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Capital Projects (Capital Forecast 2014 -2018 pg. 17)
2015
Memorial Park —Pave Parking Area $ 70,000
Rail Trail Resurfacing —Screenings $ 40,000
Lions 1 Lighting $ 90,000
Vasey Diamond Lighting $ 90,000
Vasey Diamond Realignment $ 30,000
2017
Rail Trail Bollards $ 17,000
EL Crawford Park Playground Replacement $ 35,000
2018
Lions 2 Lighting $ 95,000
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RECREATION FACILITIES
Capital Projects (Capital Forecast 2014 -2018 pg. 19)
2014 (Rec. &CS Facilities pg. 8 -11)
Oro - Medonte Community Arena Renovation
Old Town Hall Cenotaph Concrete Walkway and Railing
New Community Centre Horseshoe Valley Corridor
2015 - Engineering /Site Planning
2016 - Engineering
2017 — Construction
$3,047,000
$ 14,000
$ 30,000
$ 100,000
$1,870,000
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COMMUNITY HALLS
Capital
2014
Ja rratt
Parking Area (See worksheet p.7) $ 7,000 (50/50)
Accessibility — Ramp and Doors (p.8) $18,000 (50/50)
Furnace (p.9)
Carley
Walkway (p.10)
$12,000 (50/50)
$ 9,000 (50/50)
See pg. 5 for proposed 2014 operating projects and funding
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Capital
2015
Jarratt — Paving Parking Area $25,000
Hawkestone — Furnace (Gas Conversion) $12,000
2016
Accessibility Upgrades $15,000
2018
Accessibility Upgrades $55,000
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WATER SYSTEMS
C U111,11 1;
[ -Foul ronmenial
project
2014 Prop os.E
2015 Proposetl
2016 Proposetl
2017 Proposetl
2018 Proposetl
WATER SYSTEMS
C
Vehicle Replacement
30,000
30,000
30,000
30,000
C
Waminst— Watermains -H y12
400,000
CSP
Variable Speed Pump Replacement
45,000
C
Various Pump Ins pe Rions and Replacement
40,000
20,000
20,000
20,000
B
Horseshoe Highland, Generator
70,000
SP
VaROr1 -1— Ma intenance Tmiler(Split With R—d,)
32,500
C
C -igh —1 Well Replacement
30,000
Shanty Bay Iron Removal
11,000
C
Robinc —t Pipe Work replacement —d redesign
59,000
—g-ti— of ZOne 1- --h— Highlands
802,750
Water Storage - --h— rseshoe Highlands
2,587,000
Tralle r -Office
30,000
4,107,2so
80,000
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FUNDING SOURCE
Water Rese ryes
1,582,362
80,000
50,000
50,000
Contri bution from Develo a
2,494,888
Bud et Stabilization Reservers
30,000
4,1o7,2so
80,000
50,000
60,000
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VEHICLES
Category: A - H & 5;
B- Legislative;
C- Lif—d, renewal
SP- Savings Potential;
E- Environmental
Project
2014 Proposed
2015 Proposed
2016 Proposed
2017 Proposed
2015 Proposed
VEHICLES
Replace 2007 Sil rado(812)
Replace North Chipper
Replace 2002 Crew Cab (810)
Replace 2009 Che V Sl Verado (806)
Replace 2009 Che V Slverado (801)
Replace 1975 Pumper (809)
Replace 1998 JD 310 Backhoe (829)
Se pl ace Pelican Sweeper (836)
Se place 2010 Ford Pickup (907)
Replace 2004 Crew Cab (804)
60, 000
O
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1 Ch et/ Se rado 8
Replace South Chipper
(818)
197,000
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8
197,000
St and — 8
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FUNDING SOURCE
Vehicle Se lacement Reserve
6700=
347,000
97=
97,0000
420,000
e
Budget Stabili—tion -1—
32,500
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ROAD CONSTRUCTION 2014
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22
12.a) Announcements of Interest to the Public:Notice of Offi...
'I"ownshi- of -
Proud Heritage, Exciting Future
NOTICE OF OFFICE CLOSURE
The Township of Oro - Medonte Offices will close from
Tuesday, December 24, 2013
through to
Wednesday, January 1, 2014 for the
Holiday Shutdown
Offices will re -open at
8:30 AM on Thursday, January 2, 2014
for regular business hours
Happy Holidays to All
Wishing You and Yours
A Happy and Healthy New Year
Page 210 of 233
12.b) Correspondence dated November 12, 2013 from Rick Philb...
IP Municipal Policing Bureau
0•P•P• Bureau des services oliciers des munici alites
Ontario Police A A
Provincial provinciale
Police de I'Ontario 777 Memorial Ave. 777, ave Memorial
Orillia ON L3V 7V3 Orillia (ON) L3V 7V3
Tel: (705) 329.6200
He #: 100
November 12, 2013
Mayors / Reeves
OPP Policed Municipalities
Dear Mayor / Reeve:
Fax: (705) 330 -4191
I take this opportunity to inform you that the Ontario Provincial Police (OPP) and the Ministry of
Community Safety and Correctional Services ( MCSCS) have updated the municipal policing
Cost - Recovery Formula. The updated formula will be effective January 1, 2014. In the coming
weeks, the OPP will be providing municipalities with the 2014 cost estimates, which will
incorporate the updated Cost - Recovery Formula, as applicable. The salaries of detachment
officers are not part of the Cost - Recovery Formula and are reconciled annually to actual costs
incurred.
The MCSCS is authorized by Treasury Board/Management Board of Cabinet to update the Cost
Recovery Formula annually to ensure the cost recovery for OPP services provided to
municipalities closely aligns with actual expenditures. Composed of per officer and civilian
component costs to meet legislated requirements of the Police Services Act, the formula also
includes operational support costs, such as vehicles, telecommunications, office automation and
uniforms. A summary of the 2013 OPP Cost - Recovery Formula is attached to this letter. A
detailed breakdown of the formula forms part of the "Understanding OPP Municipal Policing
Costs" document, which can be found at www.opp.ca. This document will be updated to reflect
the 2013 Formula and estimated 2014 salaries no later than November 30, 2013.
The OPP acknowledges that municipalities are concerned about the cost of policing services.
However, the OPP is also confident that the services it provides continue to compare favourably
to other police services in Ontario. We actively pursue cost efficiency measures in all areas of
our organization.
As Commander, Municipal Policing Bureau, I assure you that the OPP will continue to provide
municipalities with cost - effective and professional policing services in order to keep Ontario's
communities safe and'secure.
Yours tr y,
R.A. (Rick) Philbin
Superintendent
Commander,
Municipal Policing Bureau
/pf
Page 211 of 233
12.b) Correspondence dated November 12, 2013 from Rick Philb...
Ontario Provincial Police
Municipal Policing Cost - Recovery Formula Comparison
Salaries and benefits reconciled to actuals each year are excluded from this comparison.
The Cost - Recovery Formula per officer costs were calculated using actual costs incurred during the fiscal
periods ended March 31, 2012 (2012 Formula) and 2013 (2013 Formula).
Shift Premiums
1 $675
$678
-$3
-0.4%
Communication Center
$254
$258
-$4
-1.6%
Support Staff Costs (Salaries and Benefits)
$903
$837
$66
7.9%
Communication Operators
$5,164
$5,220
-$56
-1.1%
Prisoner Guards
$1,358
$1,381
-$23
-1.7%
Office Automation Support
$389
$354
$35
9.9%
Telephone Support
$117
$120
-$3
-2.5%
Operational Support
$3,858
$3,907
-$49
-1.3%
Sub -total Support Staff Costs
$10,886
$10,982
-$96
-0.9%
Other Direct Operating Expenses (ODOE)
Communication Center
$254
$258
-$4
-1.6%
Operational Support
$903
$837
$66
7.9%
RHQ Municipal Support
$2,006
$1,955
$51
2.6%
Vehicle Usage
$8,058
$8,258
-$200
-2.4%
Telephone
$1,132
$1,228
-$96
-7.8%
Office Supplies and Equipment
$530
$448
$821
18.3%
Accommodation
$588
$538
$501
9.3%
Uniform & Equipment
$1,174
$1,167
$71
0,6%
Cleaning Contract
$303
$204
$99
48.5%
Mobile Radio Equipment Maintenance
$791
$786
$5
0.6%
Office Automation
$1,402
$1,316
$86
6.5%
Sub-total 0 DOE
$17,141
$16,995
$146
0.9%
Page 212 of 233
12.c) Correspondence dated October 29, 2013 from Don Campbel...
[/�"�'LD' 1; Oro Agricultural Society
Vft1� �h
FAIR,
P.O. Box 175, Oro, ON LOL 2X0
Tel: 705 487 -1753
Email: oroworldsfair(Li,,,gmaii.com
www. oroworldsfaincom
October 29, 2013
Township of Oro- Medonte
Fn
Mayor Harry Hughes & Council
148 Line 7 South
Oro ON LOL 2X0 NOV 2 ? 2013
Dear Mayor Hughes & Council Members, _.TLa''?.��??i
On behalf of the Oro Agricultural Society we wish to thank you for the
support you give to the Oro Agricultural Society's 161St Oro World's Fair.
Our 2013 Oro World's Fair is now over and it was a great success. In fact,
it was the most successful fair in its 161 year history. Attendance figures
surpassed other years and the weather was great. Everyone worked very hard to
ensure its continued growth and success.
The participation of our community is an integral part of our rural fair and it
is an important opportunity for us to appreciate the efforts of our farmers,
gardeners and crafts people that make our community unique and progressive.
The 162 "d Oro World's Fair will take place Friday September 12th &
Saturday September 13th, 2014. We look forward to your continued support.
Once again on behalf of the entire Board of Directors thank you and we
look forward to seeing you in 2014.
i erely, I n
ko ��
o� d Campbel
President, Oro Agricultural Society
Page 213 of 233
12.d) Lake Simcoe Region Conservation Authority, minutes of ...
Lake Simcoe Region
conservation authority BOARD OF DIRECTORS' MEETING
NO. BOD -10 -13 — Friday, October 25, 2013
120 Bayview Parkway, Newmarket, ON
LSRCA Board Members Present:
Regional Councillor D. Bath, Acting Chair
Regional Councillor J. Ballinger
Councillor P. Craig
Councillor D. Crake
Mayor G. Dawe
Deputy Mayor B. Drew
Councillor A. Eek
Councillor D. Evans
Councillor K. Ferdinands
Mayor R. Grossi, Chair
Councillor D. Kerwin
Councillor J. O'Donnell
Councillor B. Ward
Regrets:
Councillor M. Baier
Mr. E. Bull
MINUTES
LSRCA Staff Present:
B. Kemp, Acting Chief Administrative Officer
R. Jarrett, General Manager, Communications & Education
J. Lee, General Manager, Corporate & Financial Services
M. Walters, General Manager, Watershed Management
R. Baldwin, Director, Planning & Development Services
T. Barnett, Coordinator, BOD /CAO, Project & Services
B. Booth, Manager, Planning, Regulations & Enforcement
K. Christensen, Manager, Human Resources
K. Lillie, Land Management Technician
D. Eldon, Community Relations Specialist
P. Davies, Manager, Watershed Stewardship
Guests:
D. Avery, Innisfil
H. Bearbaud, Georgina
T. Crooks, Rescue Lake Simcoe Coalition
L. Bowman
Mayor V. Hackson
D. Beatty, Lake Simcoe Conservation Foundation
Councillor B. Haire
J. Gibbons, North Gwillimbury Forest Alliance
Mayor A. Orsi
D. Gordon, Georgina
Councillor S. Strangway
S. Johnston, Oro - Medonte
N. Langman, Oro - Medonte
J. Olah, Beard Winter
K. Parsons, East Gwillimbury
R. Pityk, Innisfil District Association
J. Powell, Lake Simcoe Living
S. Villiers, Georgina
K. Vogan, Friends of Scanlon Creek
L. Wells, RLSC, NGFA, SLSNC
Vice Chair Bath chaired the meeting on behalf of Chair Grossi.
I. DECLARATION OF PECUNIARY INTEREST
None noted for the record of this meeting.
II. APPROVAL OF THE AGENDA
Moved by: P. Craig
Seconded by: D. Crake
Page 214 of 233
12.d) Lake Simcoe Region Conservation Authority, minutes of ...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -10 -13
October 25, 2013 — Minutes
Page 2 of 7
BOD- 152 -13 RESOLVED THAT the content of the Agenda for the October 25, 2013 meeting of the
LSRCA Board of Directors be approved as presented. CARRIED
III. ADOPTION OF THE MINUTES
Board of Directors
Moved by: A. Eek Seconded by: J. Ballinger
BOD- 153 -13 RESOLVED THAT the minutes of the Board of Directors' Meeting No. BOD -09 -13 held
on Friday, September 27, 2013 be received and approved as amended to show that
Resolution BOD- 140 -13 on Page 3 was seconded by A. Eek. CARRIED
IV. ANNOUNCEMENTS
a) General Manager, Communications and Education, Renee Jarrett reminded the Board about LSRCA's
upcoming Conservation Awards to be held on Thursday, November 7th from 6:00p -8:30p at Madsen's
Gardens in Newmarket. Ms. Jarrett noted what a fabulous evening is to recognize and celebrate our
award recipients and their work around the watershed.
b) CAO Gayle Wood advised that the date for the Lake Simcoe Conservation Foundation's 26th Annual
Conservation Dinner date has been set for Wednesday, June 111h and will take place at the Manor at
Carrying Place in Kettleby. CAO Wood noting that this is the Foundation's major fundraising event of
the year, it is always a great evening, and she encouraged Board members to attend.
c) CAO Gayle Wood advised the Board that LSRCA's Limnologist, Dr. Brian Ginn, has received his
accreditation as a Certified Lake Manager by the North American Lake Management Society. The
purpose of the Society is to forge partnerships among citizens, scientists, and professionals to foster
the management and protection of lakes and reservoirs for today and tomorrow. Currently 85 people
in North America hold this designation with only four others being from Canada. Dr. Ginn is the first
person in Ontario to receive this designation. Acting Chair Bath congratulated Brian and presented
him with his certificate from the North American Lake Management Society.
V. DEPUTATIONS
Acting Chair Bath introduced Mr. Jack Gibbons, representing the North Gwillimbury Forest Alliance
(NGFA), who was in attendance to provide a deputation to the Board. Acting Chair Bath advised Mr.
Gibbons that recording devices are not permitted in LSRCA Board of Directors' meetings.
Mr. Gibbons addressed the Board regarding Section 11.4.1 of LRSCA's Watershed Development Policies,
and specifically as it relates the proposed Maple Lake Estates development. Mr. Gibbons made reference
to Staff Report No. 53- 13 -BOD, which was included in the agenda. A discussion ensued on the changes
staff had recommended to Section 11.4.1.2 of LSRCA's Watershed Development Policy. Also noted in the
discussions was the Interim Control Bylaw, which Councillor Craig advised the Town of Georgina has been
advised by legal counsel that this Interim Bylaw would not be held up in court and would therefore be a
Page 215 of 233
12.d) Lake Simcoe Region Conservation Authority, minutes of ...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -10 -13
October 25, 2013 — Minutes
Page 3 of 7
waste of taxpayers' dollars. Another option discussed was the land exchange, which the Town of Georgina
is currently negotiating with the Province.
Moved by: G. Dawe Seconded by: J. Ballinger
BOD- 154 -13 RESOLVED THAT Staff Report No. 53- 13 -BOD regarding LSRCA Watershed
Development Policy 11.4.1 Development and Interference within Provincially
Significant Wetlands be brought forward to be included in the discussion
surrounding the deputation by Jack Gibbons representing the North Gwillimbury
Forest Alliance. CARRIED
General Manager, Watershed Management, Mike Walters discussed Staff Report No. 53- 13 -BOD which
was included in the agenda, and specifically the proposed change to LSRCA's Watershed Development
Policy 11.4.1.2. GM Walters explained that the proposed change to LSRCA's Watershed Development
Policies would give staff the ability to either approve applications which meet the five tests (control of
flooding, erosion, unstable soils, dynamic beaches, conservation of land) or defer an application to a
hearing to be held before the Authority's Board of Directors. The way this policy is currently written
implies that a permit will be granted. GM Walters explained that it is the responsibility of staff to adhere
to policies, but it is the decision of the Board whether or not to approve changes to policies.
GM Walters noted that LSRCA is one of strongest supporters of the protection of wetlands and was the
first conservation authority to win court case in the protection of wetlands. He went on to note that
hundreds of hours and thousands of dollars have been spent on the protection of provincially significant
wetlands. In the case of Maple Lake Estates, GM Walters advised that a land swap deal will secure
ultimate protection.
Regional Councillor Ballinger asked for confirmation that the discussion surrounding Maple Lake Estates is
based on an application that has not been received by LSRCA. GM Walters confirmed this to be true.
Chair Grossi joined the meeting at this time.
On a question from Acting Chair Bath regarding what information is available on the land swap, GM
Walters advised that he had sought approval from the proponent to present information available to date.
GM Walters advised the current rules and regulations would apply to any new land as a result of a land
swap, and the developer is open to discussions on RainScaping and sustainable developments. GM
Walters also advised that the developer would like to see NGFA at the negotiating table.
Councillor Ferdinands noted he would like to know the legal implications of the proposed policy change
prior to any decision being made. Mayor Dawe agreed and made a motion for staff to seek a legal position
on the proposed policy change and bring back a staff report for the November meeting.
Mr. John Olah of Beard Winter joined the meeting at this time.
Moved by: P. Craig Seconded by: B. Drew
BOD- 155 -13 RESOLVED THAT the deputation by Mr. Jack Gibbons with respect to the Staff
Report regarding a) the May 13, 2013 letter to the LSRCA from the David Suzuki
Page 216 of 233
12.d) Lake Simcoe Region Conservation Authority, minutes of ...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -10 -13
October 25, 2013 — Minutes
Page 4 of 7
Foundation, Ontario Nature, Environmental Defence, the Rescue Lake Simcoe
Coalition, AWARE Simcoe and the North Gwillimbury Forest Alliance; and b)
Anthony Usher's September 12, 2013 report: "Maple Lake Estates and LSRCA's
Subdivisions -In- Wetlands Policy" be received for information. CARRIED
Moved by: P. Craig
Seconded by: J. O'Donnell
BOD- 156 -13 RESOLVED THAT Staff Report No. 53- 13 -BOD regarding LSRCA Watershed
Development Policy 11.4.1 Development and Interference within Provincially
Significant Wetlands be received for information. CARRIED
Moved by: G. Dawe
Seconded by: K. Ferdinands
BOD- 157 -13 RESOLVED THAT Staff staff be directed to seek legal advice on the proposed changes
to LSRCA Watershed Development Policy 11.4.1 to be brought back to the Board of
Directors for further discussion at the November 22, 2013 meeting. CARRIED
A discussion then ensued regarding if an application were to be received by LSRCA from Metrus
Development prior to the November Board of Directors' meeting. GM Walters explained that the
turnaround time for general applications is 30 days; however, applications for subdivisions are complex
files and could take longer than 30 days. GM Walters reiterated that the proponent is open to a land swap
and therefore an application is not anticipated before the November Board meeting.
CAO Wood advised that a Special Meeting of the Board of Directors can be called on three days' notice,
and staff will notify Board members should an application be received prior to November board meeting.
Accordingly, the following resolution was passed.
Moved by: P. Craig Seconded by: E. Bull
BOD- 158 -13 RESOLVED THAT should an application regarding Maple Lake Estates be received
prior to the November 22, 2013 Board of Directors' meeting, the Chair will call a
Special Meeting of the Board of Directors. CARRIED
Moved by: B. Drew
Seconded by: E. Bull
BOD- 159 -13 RESOLVED THAT the Board recess for 10 minutes. CARRIED
Chair Grossi left the meeting at this time.
VI. HEARINGS
Moved by: J. Ballinger
Seconded by: B. Drew
BOD- 160 -13 RESOLVED THAT the Board conduct a proceeding by tribunal for a hearing under
Ontario Regulation 179/06, as amended; and
Page 217 of 233
12.d) Lake Simcoe Region Conservation Authority, minutes of ...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -10 -13
October 25, 2013 — Minutes
Page 5 of 7
FURTHER THAT the hearing be held under the Statutory Powers and Procedures Act.
CARRIED
Acting Chair Bath read the Opening Remarks regarding the hearing, and members introduced themselves.
The Board approved Staff Report 54- 13 -BOD and a presentation from Manager, Planning, Regulations &
Enforcement, Beverley Booth, in relation to this hearing regarding an application submitted by Stephen
Johnston for permission to place 265 cubic metres (346.6 cubic yards) of fill, install a septic system and to
place rounded boulders along the shoreline for erosion protection at 145 Moon Point Drive, Part Lot 16,
Concession 3 in the Township of Oro - Medonte, County of Simcoe.
The Board heard from the applicant, Mr. Stephen Johnston. The formal Hearing Record forms part of the
permit file.
Councillor Craig left the meeting at this time.
Moved by: D. Kerwin Seconded by: B. Ward
BOD- 161 -13 RESOLVED THAT the Board conclude the hearing and rise from tribunal to return to
the Board of Directors' meeting. CARRIED
Moved by: D. Kerwin Seconded by: D. Crake
BOD- 162 -13 RESOLVED THAT Staff 54- 13 -BOD regarding the application of Stephen Johnston for
permission to place 265 cubic metres of fill, install a septic system, and place
rounded boulders along the shoreline for erosion protection at 145 Moon Point
Drive, Part Lot 16, Concession 3 in the Township of Oro - Medonte, County of Simcoe
under Ontario Regulation 179/06 be received; and
FURTHER THAT permission be denied for the fill, septic tank, and boulders as the
application is contrary to Policy 4.1 of the Authority's Watershed Development
Policies and Policies 6.7 -DP and 6.11 -DP of the Lake Simcoe Protection Plan.
CARRIED
The LSRCA Board of Directors recognized the need for facilities on this property and is therefore willing to
work with Mr. Johnston on an agreeable solution. Accordingly, the Board passed the resolution below on
the condition that Mr. Johnston assured them that no additional work will be done on this property until
an agreeable solution has been found.
Moved by: G. Dawe Seconded by: J. Ballinger
BOD- 163 -13 RESOLVED THAT Mr. Johnston be requested to resubmit an application that is
acceptable to the Board of Directors; and
FURTHER THAT General Manager, Watershed Management, be directed to work
with the applicant and report back to the Board of Directors. CARRIED
Page 218 of 233
12.d) Lake Simcoe Region Conservation Authority, minutes of ...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -10 -13
October 25, 2013 — Minutes
Page 6 of 7
Chair Grossi rejoined the meeting at this time.
VII. PRESENTATIONS
a) Friends of Scanlon Creek
Mr. Ken Vogan, Chair of Friends of Scanlon Creek, reviewed the goals, accomplishments and activities of
the Friends of Scanlon Group for 2013, noting how fortunate the group is to have such enthusiastic
volunteers. For more information on the Friends of Scanlon Creek, please visit their website @
http: / /Iakesimcoefoundation.ca/ about -us /friends -of- scanlon- creek - committee/
Moved by: J. Ballinger Seconded by: D. Evans
BOD- 164 -13 RESOLVED THAT THAT the presentation by Mr. Ken Vogan regarding the Friends of
Scanlon Creek be received for information. CARRIED
Noting that this meeting was running well beyond its scheduled end time, Acting Chair Bath recommended the
following items be deferred to the November 22, 2013 Board of Directors' meeting.
Item VII b) A presentation by Manager, Watershed Stewardship, Philip Davies on the Lake Simcoe
south /eastern Georgian Bay Clean -up Fund along with Staff Report No. 55- 13 -BOD regarding the update on the
Lake Simcoe / South - eastern Georgian Bay Clean -up Fund;
Item 2, Staff Report 56- 13 -BOD regarding the Authority Budget Status for the nine month period ending
September 30, 2013;
Item XI a) Confidential Staff Report No. 57- 13 -BOD regarding the Lake Simcoe Conservation Foundation;
Item XI b) Confidential Staff Report No. 58- 13 -BOD regarding a human resources matter; and
Item XI c) Confidential Staff Report No. 59- 13 -BOD regarding a confidential land matter.
The Board of Directors agreed with deferring the above items to the November 22, 2013 meeting.
XI. CLOSED SESSION
The Board moved to Closed Session to deal with confidential legal and human resources matters.
Moved by: J. O'Donnell Seconded by: E. Bull
BOD- 165 -13 RESOLVED THAT the Board move to Closed Session to deal with confidential land,
legal and human resources matters, and
FURTHER THAT the Chief Administrative Officer and legal counsel from Beard
Winter remain in the meeting for the discussion. CARRIED
Page 219 of 233
12.d) Lake Simcoe Region Conservation Authority, minutes of ...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -10 -13
October 25, 2013 — Minutes
Page 7 of 7
Moved by: J. O'Donnell Seconded by: B. Ward
BOD- 166 -13 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED
d) Update on September 17, 2013 Special Meeting
Moved by: J. O'Donnell
Seconded by: B. Ward
BOD- 167 -13 RESOLVED THAT the confidential update regarding the September 17, 2013 Special
Meeting of the Board of Directors be received for information. CARRIED
Moved by: D. Kerwin
Seconded by: D. Crake
BOD- 168 -13 RESOLVED THAT the Lake Simcoe Region Conservation Authority hold a Special
Meeting where a motion to censure will be considered in accordance with
Administrative Bylaw #2, Appendix A, Section 3.1 "for conduct unbecoming a board
member in the fulfillment of his /her LSRCA duties "; and
FURTHER THAT the affected Board Member be afforded the right to provide
submissions with respect to the motion to censure to the Board of Directors in open
session. CARRIED
XIII. ADJOURNMENT
The meeting was adjourned at 2:35 p.m. on a motion by K. Ferdinands.
Regional Councilor Debbie Bath
Acting Chair
D. Gayle Wood
Chief Administrative Officer
Page 220 of 233
12.d) Lake Simcoe Region Conservation Authority, minutes of ...
_.ALII Lake Simme Region
conse"ationauthority BOARD OF DIRECTORS' MEETING
Special Meeting — Friday, November 1, 2013
120 Bayview Parkway, Newmarket, ON
LSRCA Board Members Present:
Regional Councillor D. Bath, Vice -Chair
Regional Councillor J. Ballinger
Mr. E. Bull
Councillor P. Craig
Councillor D. Crake
Mayor G. Dawe
Deputy Mayor B. Drew
Councillor A. Eek
Councillor D. Evans
Councillor K. Ferdinands
Mayor V. Hackson
Councillor D. Kerwin
Councillor J. O'Donnell
Regrets:
Councillor M. Baier
Mayor R. Grossi, Chair
Councillor B. Haire
Councillor S. Strangway
Councillor B. Ward
MINUTES
LSRCA Staff Present:
D.G. Wood, Chief Administrative Officer
Guests:
J. Olah, Beard Winter
The Special Board Meeting of the Board of Directors was called to order by Vice Chair Debbie Bath at 2:09 p.m.
on November 1St to consider human resources and legal matters discussed during the LSRCA Board meetings on
September 17th, September 271h and October 25th, 2013.
I. DECLARATION OF PECUNIARY INTEREST
No declarations were noted for the record of this meeting.
II. APPROVAL OF THE AGENDA
Councillor Kerwin requested if quorum was present for the meeting. CAO Wood advised that quorum was
present.
Moved by: P. Craig
Seconded by: A. Eek
BOD- 169 -13 RESOLVED THAT the content of the Agenda for the Special Meeting of the LSRCA
Board of Directors held November 1, 2013 be approved as presented. CARRIED
Page 221 of 233
12.d) Lake Simcoe Region Conservation Authority, minutes of ...
Lake Simcoe Region Conservation Authority
Board of Directors' Special Meeting
November 1, 2013 - Minutes
Page 2 of 5
III. LETTER FROM CHAIR GROSSI
Vice Chair Bath advised the Board that Chair Grossi had sent his regrets for the meeting and apologized for
not being able to attend. On behalf of the Chair, Vice Chair Bath read an open letter to the Board of
Directors dated October 31, 2013.
Moved by: P. Craig Seconded by: E. Bull
BOD- 170 -13 RESOLVED THAT the letter from Chair Grossi dated October 31, 2013 be received by
the Board of Directors. CARRIED
The Board of Directors requested a copy of the letter, which is attached to the minutes of the November
1, 2013 meeting.
The Authority's solicitor, Mr. John Olah, Beard Winter advised the Board that on October 25, 2013, Robert
Grossi attended court and disclosure was made to him. The matter was adjourned to November 29, 2013
at 9:00 a.m.
IV. CLOSED SESSION
Moved by: P. Craig Seconded by: B. Drew
BOD- 171 -13 RESOLVED THAT the Board move to Closed Session to receive additional legal advice
and to discuss matters outlined in the meeting notice; and
FURTHER THAT the Chief Administrative Officer and legal counsel from Beard
Winter remain in the meeting. CARRIED
V. RISE FROM CLOSED SESSION AND REPORT FINDINGS
Moved by: J. O'Donnell Seconded by: G. Dawe
BOD- 172 -13 RESOLVED THAT the Board rise from Closed Session and report on findings.
CARRIED
The following resolutions were considered in open session.
Moved by: D. Kerwin Seconded by: D. Crake
BOD- 173 -13 RESOLVED THAT the LSRCA staff issue a violation notice in relation to the matter
discussed in closed session. CARRIED
In relation to this matter the Board instructed staff to request an additional fee for a retroactive permit.
Moved by: G. Dawe Seconded by: B. Drew
Page 222 of 233
12.d) Lake Simcoe Region Conservation Authority, minutes of ...
Lake Simcoe Region Conservation Authority
Board of Directors' Special Meeting
November 1, 2013 - Minutes
Page 3 of 5
BOD- 174 -13 RESOLVED THAT the LSRCA Board of Directors censure Robert Grossi, a director of
the Board, for conduct unbecoming a Board member in fulfillment of his duties.
Moved by: V. Hackson
Seconded by: B. Drew
BOD- 175 -13 RESOLVED THAT the motion to censure be a recorded vote. CARRIED
YEA
Councillor Ferdinands
Mayor Hackson
Councillor Kerwin
Councillor O'Donnell
Councillor Ballinger
Regional Councillor Bath
Mr. Eric Bull
Councillor Crake
Councillor Kerwin
Councillor Eek
Councillor Evans
Regional Councillor Drew
Mayor Dawe
CARRIED BY RECORDED VOTE
NAY
Councillor Craig
Moved by: V. Hackson Seconded by: G. Dawe
BOD- 176 -13 RESOLVED THAT LSRCA grant Chair Grossi's request for a leave of absence from the
Board and his position as Chair until such time that his case is dealt with by the
courts. DEFEATED
Moved by: B. Drew
Seconded by: D. Kerwin
BOD- 177 -13 RESOLVED THAT LSRCA grant Robert Grossi a leave of absence from the Board and
his position as Chair until the Annual General Meeting 2014 without compensation.
CARRIED
Further to this motion Robert Grossi will be removed as a signing authority for the Lake Simcoe Region
Conservation Authority.
Moved by: G. Dawe
Seconded by: D. Crake
BOD- 178 -13 RESOLVED THAT Robert Grossi's position on the Lake Simcoe Conservation
Foundation be suspended until he returns to assume his regular duties on the LSRCA
Board of Directors or until the Authority's Annual General Meeting in 2014.
CARRIED
The Vice Chair declared a conflict of interest and a pecuniary interest and vacated the room for the
consideration of the following resolution.
Page 223 of 233
12.d) Lake Simcoe Region Conservation Authority, minutes of ...
Lake Simcoe Region Conservation Authority
Board of Directors' Special Meeting
November 1, 2013 - Minutes
Page 4 of 5
Moved by: G. Dawe Seconded by: B. Drew
BOD- 179 -13 RESOLVED THAT Virginia Hackson assume the position of Chair for consideration of
the vote regarding a new chair and remuneration. CARRIED
Moved by: G.Dawe
Seconded by: D. Crake
BOD- 180 -13 RECOMMENDED THAT under Section 4.2 of LSRCA By -Law #1, Vice Chair Bath act as
the Chair of the LSRCA due to the absence of Chair Grossi until a new chair is
appointed or until the Chair resumes his duties; and
FUTHER THAT Vice Chair Bath receive remuneration for having acted as the Chair
since September 17, 2013. CARRIED
Chair Bath resumed the position of Chair the remainder of the meeting.
Moved by: G. Dawe
Seconded by: D. Kerwin
BOD- 181 -13 RECOMMENDED THAT Bobbie Drew be elected to the position of Vice Chair of the
LSRCA until the Annual General Meeting in January 2014. CARRIED
Chair Bath was directed by the Board to call Robert Grossi on November 1, 2013 to advise him of the
decisions of the Board and follow this up with a letter to him providing reasons for the decision. Further a
letter will be sent to the appointing municipality, the Regional Municipality of York.
VI. ADJOURNMENT
The meeting was adjourned at 5:05 p.m. on a motion by J. O'Donnell.
I ��
Regional Councillor Debbie Bath D. Gayle Wood
Chair Chief Administrative Officer
Attachment: Open Letter to the LSRCA Board of Directors dated October 31, 2013
Page 224 of 233
12.d) Lake Simcoe Region Conservation Authority, minutes of ...
Lake Simcoe Region Conservation Authority
Board of Directors' Special Meeting
November 1, 2013 - Minutes
Page 5 of 5
From: Robert Grossi
Date: Thu, 31 Oct 2013 14:23:09
To: 'Regional Councillor Debbie Bath
This is an open letter to the Board of Directors of the Lake Simcoe Region Conservation Authority.
Firstly let me apologize for what we are all going through. Since this situation began I have dealt with it in a
professional and dignified manner.
I believe it is important to know what my intent has been from the beginning.
When the spring high water events occurred I began discussions with the LSRCA and contractors as to how I
could protect my shoreline from the erosion that had already occurred and any future erosion.
My intent was never knowingly to compromise myself or the authority. I relied on what I believed was sound
advice.
As you know I have been a member of this Board for many years and you also know that I am committed to
the work that we all do.
Over the years I have had many conversations with staff members of the authority about numerous issues. I
believe you need to hear first hand from them with respect to this issue.
My focus right now is to defend my wife and I from charges laid by the Ministry of Natural Resources. It would
be irresponsible of me to challenge any of the information that has been presented to you at this time outside
of the court case that I am compelled to respond to.
The Conservation Authority has always been a fair and equitable agency on behalf of anyone who has come to
them.
Therefore I am asking that you grant me a leave of absence from my position on the Board until such time that
my case is dealt with by the courts.
I am prepared to answer any and all charges and return my life to normal.
All I am asking from the Board is to grant me the same fairness that any of you would ask for if you were in the
same situation.
Thank You,
Rob Grossi
Page 225 of 233
15.a) A By -law to amend the zoning provisions which apply to
1971:Koie]0:161 _ rIIQ k,H ]a9:1 *1101TAZ&] :IIZ0]:961:162 A 1:1 Ile] Z k 9:4
BY- LAW NO. 2013 -161
A By -law to amend the zoning provisions which apply to lands within
Part of Block 88, Plan M -367, Concession 7 (Former Township of Oro), 3375 Line 6
South
(Modco Investments Inc., 2013- ZBA -13)
WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered
to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act,
R.S.O. 1990, c.P.13;
AND WHEREAS Council deems it appropriate to rezone the lands to rezone the lands,
in accordance with Sections B3 and C14.2.4 of the Official Plan;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. Schedule `A16' to Zoning By -law 97 -95, as amended, is hereby further amended by
changing the zone symbol applying to the lands located in Part of Block 88, Plan M-
367, Concession 7 (Former Township of Oro); 3375 Line 6 North, Township of Oro -
Medonte, from the Private Recreation Exception 44 (PR *44) and Environmental
Protection (EP) Zones to the Residential One Exception 241 Holding (R1 *241(H))
Zone, as shown on Schedule `A' attached hereto and forming part of this By -law.
2. Section 7 — Exceptions of Zoning By -law 97 -95 as amended is hereby further
amended by adding the following subsection:
"7.241* *241* — PART OF BLOCK 88, PLAN M -367, CONCESSION 7,
MUNICIPALLY KNOWN AS 3375 LINE 6 NORTH (FORMER ORO)
The provisions of Section 5.28 — Lands Adjacent to Environmental Protection Zone,
shall not apply to lands adjacent to the lands denoted by the symbol '241" on the
schedule to this By -law. Notwithstanding Table B1- Standards for Permitted Uses in
the R1 Zone, no permanent buildings or structures shall be located or installed within
15 metres of the limit of County Road No. 22 right -of -way, unless an exception to this
requirements has been approved in writing by the County of Simcoe, in accordance
with the County Road Setback By -law."
3. The portion of the lands zoned Residential One Exception 241 Holding (R1 "241 (H))
shall be subject to a Holding (H) Provision in accordance with Section 2.5 of By -law
97 -95, as amended. The Holding Provision shall not be removed until a Site Plan
Agreement that is satisfactory to Council has been entered into which satisfies the
requirements of the Nottawasaga Valley Conservation Authority as identified in their
November 20, 2013 correspondence.
4. This By -law shall come into effect upon the date of passage hereof, subject to the
provisions of the Planning Act, as amended.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 4T" DAY
OF DECEMBER, 2013.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 226 of 233
15.a) A By -law to amend the zoning provisions which apply to
Schedule `A' to 0J'- -law
No. 2013 -161
This is Schedule 'A' to By -Law 2013 -161
passed the 41" day of December, 2013.
HORSESHOE VALLEY ROAD W
ziZ
m
z
® Lands Re oned from PR * 44 to R1 * 241(H)
375 Line 6 North
Mayor
H.S. Hughes
Clerk
J. Douglas Irwin
TOWNSHIP OF OROTEDONTE
(FILE 2013- ZBA -13)
Page 227 of 233
15.b) A By -law to Authorize the Issuance of the Certificate ...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2013 -213
A By -law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Municipal Underground Services)
for 2189952 Ontario Limited (Houben), Plan 51M -952, Phase 1
WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter
P. 13, as amended, provides that municipalities may enter into agreements imposed as
a condition to the approval of a plan of subdivision and such agreements may be
registered against the land to which the subdivision plan applies;
AND WHEREAS Council for the Corporation of the Township of Oro - Medonte entered
into a Subdivision Agreement with 2189952 Ontario Limited (Houben Subdivision) in
February 2010 for twenty five (25) residential lots on Houben Crescent and Key Court.
AND WHEREAS the requirements of this Subdivision Agreement with respect to the
aboveground services have now been met;
NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte
hereby enacts as follows:
That the Certificate of Maintenance and Final Acceptance (Municipal
Underground Services) for 2189952 Ontario Limited (Houben), Registered Plan
M -952, Phase 1, may now be issued by the Township Engineers (AECOM) in
compliance with the Subdivision Agreement between the Corporation of the
Township of Oro - Medonte and 2189952 Ontario Limited (Houben).
That the attached Schedule "A ", Certificate of Maintenance and Final Acceptance
(Municipal Underground Services) shall form part of this By -Law.
This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 4T" DAY
OF DECEMBER, 2013.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 228 of 233
15.b) A By -law to Authorize the Issuance of the Certificate ...
Schedule "A"
to By -law No. 2013 -213 for
The Corporation of the Township of Oro - Medonte
AXOM
55 CeAar PQIII. Duos. &.&.6W
eeM.9N. fAfiMa L9H 5151 ,. . .i i..
TOWNSHIP ENGINEERS
CERTIFICATE OF
MAINTENANCE AND FINAL ACCEPTANCE
MUNICIPAL UNDERGROUND SERVICES)
MUNICIPALITY
Tommsh III of Om- MedaMe
PROJECT
Hauben Subdivision Phase 1
Plan 51 M - 952
DEVELOPER
2189852 Ontario Limited
FILE NO-
60118283112-91022-501 i43T-940031
Description of the Works:
• SWM Facility in Block 29 including drainage ditches in the Himban S3ubdNision Phase Y;
We, AECDM, notfy the Municipality that the above mentioned woks were inspected on Nvuember 1, 2013,
and to the best of eur kneNeBdga and judgement are complete in acca-dan,e Mth the Subdivision
Agreement, except for the dericieri iae below:
• NIL
We, AECOM, notify the Municipality that b the beat of our knowledge and judgmeirr
1. The Developer namod herein has completed the required mainthnanve work, has rectified known
deflclencees and has futfRed the other terms of the Subdivision Agreement
2. The perw1d toff mamtenanca of This Subdivision ement expires an the issue»ce of this Certificate.
Date: 1 T 613 Sign lumv a,
Page 229 of 233
15.b) A By -law to Authorize the Issuance of the Certificate ...
Schedule "A" to By -law No. 2013 -213
_
Township of Oro -Wdonte
Ct— truetlmn Slaws Report
8utdklePon:Nwi6e1l 8uetlNHbn•Phgr4
0
Fie Sum6er. 5047878! 2FF
E eel: C. C. 7m6am d.Ai![lueltei bld. {Pa§} 3b -1753 Lloormsmor. Rnmdar FzGU95rn
Gals: Xlnwrurtrrl 2013
plan BIM -952
S7AR7
0 IINnF97t7R6UNU WOWS
`
I
Yes No DAM COm lmad and Comment
S 00nhoia
_
' 1 sill lt 1— kner inalallad and maintained
21 r—k0 —k dams imlalled -d malnWWmd
-
_ 11 pondesriswerfts plated
-
� iaaomr ooirau works wmplcicd
__ _ .
recces.
s raa7 wrrsn�ned
_ _ -
— -
_�'. Panefencing compleldMh gars_
InaWlbd A(vi Jn 2612 -
5j :Pond lopsadr eed ng
com m My 2010. -
6 - Wrldnm i can lel
_d
5� pons survey suhmillea-
SuBmNWd by C.C. TaBrem$Assouieloi an Novarroerd, 2913.
__
PoM volume celsulallons e�hmlr[ed
Sub"Oled by C.C. Tatham $ Assedeles on N—lb. 12, 2013.
19 pond [adiTCab °n GY Engineer
5U"t dby C.0 _TSli�$Asscdales on Novun6er 5, 2013.
Sanitary 5mver
__1j .d' inslalbd
IMw.l s
2) pip* bedding summarylacCeplenta! marl
�._. baccknd Wal ai.rmiry+e'ccepwMe�rt
'r l5leinr!le�n� _ hnlea inrTaceerappmvwe-
1�1r-�_q Iagpe Aed
--
8 of E 9 -3m mbw WIYIi_
7 Mdse! _.. lon sb lftd ter molevv
° _
8) Woo in*Wian. levia'xedrsppmved
_
fu are fo 1inaiaepte:.:
Ie alo md sheets
1 Idpa fidellsd
Piedtlirg sunmmryFe lortw _—
- _
H b "ll 1 -1 .— wmptmrce leparl
r
q meinWnenv:e —s mpecledyeppr
s lrensh'rq hspeasd
8) I.S f precast 0.3m lb t —finmh grade
7) vitluu lrspsaw suWANdr review
-
8 YAeai- raved
-
9 i of sewer Fx final aco"tanee
10) earKm. rawM ellseis _
_ -
_ _ _
14 reed wlvwti Mi11WW
fn Xear Xn
1 Pr w M "�
Page 230 of 233
15.b) A By -law to Authorize the Issuance of the Certificate ...
Schedule "A" to By -law No. 2013 -213
Township of Gro- Modonte _
construCUOn
SWO* Report _
""dMrlan: HIM $ubdirismn - Phase 9
Me Hu[.ber.0011..8 (12.91122.51)
C_C_7Mh.m &Atmeales L[d. (]05j 32b1253
CwikacMr Rumh.l Erura4an
KV
Yeb No Data Gam letad and Gommanb _
j P�eJDdObd
IrgMldualwah. ..
b9ddl d0Cepla'nce �epvn
_ ___
fi). 4,yymsimh0adoo.Arrilea
SL hx AEOCM
. rlikrti.ted
7� Q tebh wetar aafllQbe m I.W AECOM
mn»,rea-
ilem VAM- atmWted to
•omtinui(y leaf
- .
10 h rMl -wafer flowdierie aub.0.2 —
end ': red
-
_ - hatt41B P.MW W T_ a
m.rkem lrnielled
1t s .stellate]
—`-'
121L Engheatb wrb 6wr coon caruffwkn
1D E Niw" rde & tr*y d Irrspo tra wO.W.
_vk.
14 r d shpptE
Ild-
1 h an?ael ed
�. bell works mmPl?md
3 wahs mn eted
4 aheetl hls hefelkd
-- _. _
j l -
cmiv do tom0e0
0 wrilM1uedan from eks.lael aanaulMl
Reoahretl by AEilDh1 oft Felnery 10 2011_.
peawwkx cvinpla0ed
_
89- carebermad inT nietiari bXela�ltml m�arerd
R lnlpmaljM la ba _ In CIVal 01a%M a
A.-Cen Undo round W.rk.1
i -
1 ee.csalehuded lnfnmellorl auhmined.M
.- .
_
OPPYOWd by AEC=
GerOffa.ta N& C. S A. U.nd.ryo.und kau.d
J -_ My 2010. .
PR j-9 1WNT
C
Yee No flare Cem lsted and Commenla �
SWM Pond
1 deer ou[ arWenddmeiMenance
.� Molm used .6 rAEGGM aiEe. fns ctlnn NewarMer1 2019,
saniuN 9%Y \r
1 dus aF Sews
_
vldea I _ fan sahrl0md for ietew
akleai - Ion
1' OaeAlref sewer
aitlea a lneped)m 9-ftd ff. leee
2i ma
9 Wd- rr+lewed!Vmn*E
Wamrmaln
1 _ wrh f AECOM
21 wWeandmMi_ s dwbyAECOM
Car00eeb e1 M.8 F. a.umlergroujnjdyy l,7w�JU_W]
✓ Nossmb6r14.20l3.
Inspedom Hmre;/�S�' Ji
2 Pr(�Jpi Manager:
Page 231 of 233
15.b) A By -law to Authorize the Issuance of the Certificate ...
Schedule "A" to By -law No. 2013 -012
Page 232 of 233
18.a) Being a by -law to confirm the proceedings of the Counc...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2013 -218
Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, December 4, 2013
WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By -Law,
unless the municipality is specifically authorized to do otherwise;
AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By -Law;
NOW THEREFORE the Council of The Corporation of the Township of Oro -
Medonte hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
December 4, 2013, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro -
Medonte.
3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by -law shall come into force and take effect on the final passing
thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 4T"
DAY OF DECEMBER, 2013.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 233 of 233