11 13 2013 Council MinutesTHE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
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Wednesday, November 13, 2013
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster (arrived @ 2:50 pm)
Councillor John Crawford
Councillor Dwight Evans
TIME: 2:01 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Hugh Murray, Fire Chief; Tamara
Obee, Manager Health & Safety, Human Resources; Brad Bigrigg
Also Ann Truyens, Ann Budge, Peter Disera and Family, Gary Hadley
Present:
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C131113 -1
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, November 13,
2013 be received and adopted.
Carried.
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Council Meeting Minutes — November 13, 2013.
3. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Crawford declared a pecuniary interest on Item 13c) Correspondence
received October 21, 2013 from Donald Campbell, President, Oro Agricultural Society
re: Request for Partnership, Farm Credit Canada Grant as he is a Board Director of the
Oro Agricultural Society. Councillor Crawford left the table and did not participate in the
discussion or vote on the item.
4. CLOSED SESSION ITEMS:
None.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, November 6, 2013.
Motion No. C131113 -2
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
November 6, 2013 be adopted as printed and circulated.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
a) Peter Disera, Silver Medal at the 2013 World Mountain Biking Championships — Junior
Men's.
Mayor H.S. Hughes and members of Council presented Peter Disera with a certificate
and a token of congratulations.
7. PUBLIC MEETINGS:
None.
8. DEPUTATIONS:
None.
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Council Meeting Minutes — November 13, 2013.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) Hugh Murray, Fire Chief, re: Fire Master Plan.
A PowerPoint presentation was presented.
Motion No. C131113 -3
Moved by Coutanche, Seconded by Meyer
Be it resolved that the PowerPoint presentation presented by Hugh Murray, Fire Chief
and Brad Bigrigg re: Fire Master Plan be received and that staff report back at a
future Council meeting.
Carried.
b) Report No. CS12013 -06, Donna Hewitt, Director of Corporate and Strategic Initiatives, re:
Integrated Accessibility Standards Regulation [deferred from November 6 meeting].
Motion No. C131113 -4
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. CS12013 -06, Donna Hewitt, Director of Corporate and Strategic
Initiatives, re: Integrated Accessibility Standards Regulation be received.
2. That draft Policy POL- AODA -03 Accessibility Standard for Information and
Communications be adopted.
3. And That draft Policy POL -HR -5.01 Employee Accommodations be adopted.
Carried.
c) Robin Dunn, CAO re: Lake Simcoe Regional Airport.
Motion No. C131113 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the verbal information presented by Robin Dunn, CAO re: Lake Simcoe
Regional Airport be received.
2. And That the Director of Corporate Services /Clerk bring forward the appropriate
agreement for Council's consideration.
Carried.
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Council Meeting Minutes — November 13, 2013.
d) Robin Dunn, CAO and Senior Management Team, re: 2014 Budget Overview
Presentation.
Motion No. C131113 -6
Moved by Evans, Seconded by Crawford
Be it resolved that the memorandum dated November 13, 2013 and presented by Robin
Dunn, CAO and Senior Management Team, re: 2014 Budget Overview Presentation be
received.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, correspondence re: Share the Road November 2013 Newsletter
and Simcoe Muskoka Active Transportation Symposium, November 14, 2013, 9am -4pm,
Best Western Mariposa Inn, Orillia.
Motion No. C131113 -7
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence presented by Mayor H.S. Hughes re: Share the Road
November 2013 Newsletter and Simcoe Muskoka Active Transportation Symposium,
November 14, 2013, 9am -4pm, Best Western Mariposa Inn, Orillia be received.
2. That Mayor H.S. Hughes and Councillor Crawford be authorized to attend without
per diem.
3. And That the CAO's office RSVP accordingly.
Carried.
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Council Meeting Minutes — November 13, 2013.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Guthrie Festival of Crafts, Saturday, November 16, 2013, 9am -4pm, Guthrie Public
School, Hwy 11 North & Line 5 South.
2. Christmas in Craighurst, Friday, November 22, 2013, 6pm -9pm, Penetanguishene
Rd /Cty Rd 93 and Horseshoe Valley Rd W. /Cty Rd 93.
3. St. Luke's, Christmas Crafts & Bake Sale, Saturday, November 23, 2013, 9:30am-
3:30pm, St. Luke's Anglican Church, Hwy #12 West @ Price's Corners.
b) Correspondence dated October 31, 2013 from Keith Sherman, Coordinator, Severn
Sound Environmental Association re: Budget Request for the SSEA Agreement - 2014.
Staff Recommendation: Receive and Refer to 2014 Budget Deliberations.
Motion No. C131113 -8
Moved by Crawford, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Guthrie Festival of Crafts, Saturday, November 16, 2013, 9am -4pm, Guthrie
Public School, Hwy 11 North & Line 5 South.
2. Christmas in Craighurst, Friday, November 22, 2013, 6pm -9pm,
Penetanguishene Rd /Cty Road 93 and Horseshoe Valley Rd W. /Cty Rd 93.
3. St. Luke's Christmas, Crafts & Bake Sale, Saturday, November 23, 2013,
9:30am- 3:30pm, St. Luke's Anglican Church, Hwy #12 West @ Price's Corners.
b) Correspondence dated October 31, 2013 from Keith Sherman, Coordinator, Severn
Sound Environmental Association re: Budget Request for the SSEA Agreement -
2014.
Received and Referred to 2014 Budget Deliberations.
Carried.
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Council Meeting Minutes — November 13, 2013.
13. COMMUNICATIONS:
a) Correspondence dated October 25, 2013 from Mayor Angelo Orsi, City of Orillia re:
Meeting of October 22, 2013, MTO, Traffic Concerns, City of Orillia, Township of Oro -
Medonte and Township of Severn.
Motion No. C131113 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated October 25, 2013 from Mayor Angelo
Orsi, City of Orillia re: Meeting of October 22, 2013, MTO, Traffic Concerns, City of
Orillia, Township of Oro - Medonte and Township of Severn be received.
Carried.
b) Correspondence dated November 1, 2013 from Giles Gherson, Deputy Minister, Ministry
of Consumer Services re: Ontario One Call (On1 Call) [additional information available in
Clerk's Department].
Motion No. C131113 -10
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated November 1, 2013 from Giles Gherson,
Deputy Minister, Ministry of Consumer Services re: Ontario One Call (OnlCall) be
received.
Carried.
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Council Meeting Minutes — November 13, 2013.
c) Correspondence received October 21, 2013 from Donald Campbell, President, Oro
Agricultural Society re: Request for Partnership, Farm Credit Canada Grant.
Councillor Crawford declared a pecuniary interest on Item 13c) Correspondence
received October 21, 2013 from Donald Campbell, President, Oro Agricultural Society
re: Request for Partnership, Farm Credit Canada Grant as he is a Board Director of the
Oro Agricultural Society. Councillor Crawford left the table and did not participate in the
discussion or vote on the item.
Motion No. C131113 -11
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence received October 21, 2013 from Donald Campbell,
President, Oro Agricultural Society re: Request for Partnership, Farm Credit Canada
Grant be received.
2. That the request from the Oro Agricultural Society to partner with the Township of
Oro - Medonte with respect to the Funding Agreement between Farm Credit Canada
(FCC), the Oro Agricultural Society and Township of Oro - Medonte be approved.
3. That the Clerk be authorized to execute the Funding Agreement between Farm
Credit Canada and the Oro Agricultural Society and the Township of Oro- Medonte.
4. That staff liaise with the Oro Agricultural Society to ensure compliance with the
Township's By -Law No. 2004 -112, "To Establish Purchasing and Tendering
Procedures ".
5. And That the Oro Agricultural Society and the Director of Finance/Treasurer /Deputy
CAO be notified of Council's decision under the Director of Recreation and
Community Services' signature.
Carried.
14. NOTICE OF MOTIONS:
None.
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Council Meeting Minutes — November 13, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -210: Being a By -Law to Authorize the Execution of a Municipal
Highway Agreement (Removal of the southerly half of County Road 49 /Memorial
Avenue from Woodland Avenue west to the easterly limit of the off ramp of Highway
11, the southerly half of County Road 49 /Memorial Avenue from the westerly limit of
Highway 11 to the curve in County Road 49 /Memorial Avenue where the road
deviate from the limits of the City of Orillia, and that part of Memorial Avenue /Line 15
North commencing at the curve between Highway 11 South and Line 15 North
continuing south to the off ramp of Highway 11 South) Between the Township of
Oro - Medonte and the County of Simcoe.
Motion No. C131113 -12
Moved by Evans, Seconded by Crawford
Be it resolved that By -Law No. 2013 -210: Being a By -Law to Authorize the Execution of
a Municipal Highway Agreement (Removal of the southerly half of County Road
49 /Memorial Avenue from Woodland Avenue west to the easterly limit of the off ramp of
Highway 11, the southerly half of County Road 49 /Memorial Avenue from the westerly
limit of Highway 11 to the curve in County Road 49 /Memorial Avenue where the road
deviate from the limits of the City of Orillia, and that part of Memorial Avenue /Line 15
North commencing at the curve between Highway 11 South and Line 15 North
continuing south to the off ramp of Highway 11 South) Between the Township of Oro -
Medonte and the County of Simcoe be read a first, second and third time, passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
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Council Meeting Minutes — November 13, 2013.
II &CONFIRMATION BY -LAW:
a) By -Law No. 2013 -209: Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, November 13, 2013.
Motion No. C131113 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2013 -209: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, November 13, 2013 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C131113 -14
Moved by Crawford, Seconded by Evans
Be it resolved that we do now adjourn at 5:10 p.m.
�A"
Mayor, H.S. H ghes
Carried.
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