11 06 2013 Council MinutesTHE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
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Wednesday, November 6, 2013 TIME: 9:08 a.m.
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services via
teleconference; Donna Hewitt, Director of Corporate & Strategic
Initiatives; Shawn Binns, Director of Recreation and Community Services;
Janette Teeter, Deputy Clerk; Derek Witlib, Manager of Planning
Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer;
Chris Williams and Andrea Skinner, Aird & Berlis, via teleconference;
S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment,
Ontario Provincial Police
Also Jim Cooper, Michelle Cutts (Rudy & Associates), John Boville, Joan Ellis,
Present: Sheila Craig
Mayor H.S. Hughes and Members of Council had an overview with the Take Your Kids
to Work participants.
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 16
Council Meeting Minutes — November 6, 2013.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C131106 -1
Moved by Coutanche, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, November 6,
2013 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C131106 -2
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:09 a.m. to discuss
• personal matter affecting an identifiable individual;
• solicitor - client privilege.
Carried.
Page 2 of 16
Council Meeting Minutes — November 6, 2013.
b) Motion to Rise and Report.
Motion No. C131106 -3
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now Rise at 10:26 a.m. and Recess until 10:30 a.m. at such at
time we shall Report on the Closed Session Items 4:
c) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing).
and that Closed Session Items 4:
d) Robin Dunn, CAO, re: Solicitor - client privilege (Landfill Site).
e) Andria Leigh, Director of Development Services, re: Personal matters about an
identifiable individual (Complaints).
f) Mayor H.S. Hughes, re: Personal matters about an identifiable individual (Committee
Members).
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
c) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of
Transportation and Environmental Services via teleconference; Donna Hewitt, Director
of Corporate & Strategic Initiatives; Chris Williams and Andrea Skinner, Aird & Berlis,
via teleconference.
Motion No. C131106 -4
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the confidential correspondence dated November 5, 2013 and presented by
Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water Servicing) be
received.
2. And That the CAO proceed as outlined and report back to Council at a Special
Council meeting on November 20, 2013 at 9:30 a.m.
Carried.
Page 3 of 16
Council Meeting Minutes — November 6, 2013.
d) Robin Dunn, CAO, re: Solicitor - client privilege (Landfill Site).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C131106 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the confidential correspondence dated November 4, 2013 and presented by
Robin Dunn, CAO, re: Solicitor - client privilege (Landfill Site) be received.
2. And That the CAO be authorized to proceed as outlined.
Carried.
e) Andria Leigh, Director of Development Services, re: Personal matters about an
identifiable individual (Complaints).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C131106 -6
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director of
Development Services, re: Personal matters about an identifiable individual
(Complaints) be received.
2. And That the CAO proceed as directed.
Carried.
f) Mayor H.S.. Hughes, re: Personal matters about an identifiable individual (Committee
Members).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C131106 -7
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Mayor H.S. Hughes,
re: Personal matters about an identifiable individual (Committee Members) be received.
Carried.
Page 4 of 16
Council Meeting Minutes — November 6, 2013.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Accessibility Advisory Committee meeting held on Friday, October 4, 2013
[Refer to Item 10d)].
Motion No. C131106 -8
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of Accessibility Advisory Committee meeting held
on Friday, October 4, 2013 be received.
Carried.
b) Minutes of Council meeting held on Wednesday, October 23, 2013.
Motion No. C131106 -9
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
October 23, 2013, be adopted as printed and circulated.
Carried.
c) Minutes of the Heritage Committee meeting held on Monday, October 28, 2013.
Motion No. C131106 -10
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Heritage Committee meeting held on
Monday, October 28, 2013 be received.
6. RECOGNITION OF ACHIEVEMENTS:
None.
7. PUBLIC MEETINGS:
None.
8. DEPUTATIONS:
None.
Carried.
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Council Meeting Minutes — November 6, 2013.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario
Provincial Police re: Quarterly Statistics.
S /Sgt. A.J. (Andy) Mayo provided the OPP 2012 Annual Report to the Clerk.
Council confirmed that Deputy Mayor Hough is the Council member to work with the
CAO and OPP on the efficiency review.
Motion No. C131106 -11
Moved by Coutanche, Seconded by Meyer
Be it resolved that the verbal information presented by S /Sgt. A.J. (Andy) Mayo,
Detachment Commander, Barrie Detachment, Ontario Provincial Police, re: Quarterly
Statistics be received.
Carried.
b) Robin Dunn, CAO, re: Updated 2014 Budget Deliberations [To be distributed at
meeting].
Motion No. C131106 -12
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence presented by Robin Dunn, CAO, Draft Timeline re:
Updated 2014 Budget Deliberations be received.
2. That the Special Council meeting scheduled for Thursday, November 7, 2013 be
cancelled and the matter be considered at the November 13, 2013 Council meeting.
3. And That the Clerk post the amended commencement hours on the website.
Carried.
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Council Meeting Minutes — November 6, 2013
c) Report No. DS2013 -067, Andria Leigh, Director of Development Services, re: Official
Plan Amendment Application 2012 -OPA -1 by Horseshoe Valley Lands Ltd. Part of Lots 3
and 4, Concession 4 (Oro), Township of Oro - Medonte [Refer to Item 15c)].
Motion No. C131106 -13
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. DS2013 -067, Andria Leigh, Director of Development Services, re:
Official Plan Amendment Application 2012- OPA -01, for Part of Lots 3 and 4,
Concession 4 (Oro), Township of Oro - Medonte, for Horseshoe Valley Lands Ltd., be
received and adopted.
2. That the correspondence dated November 5, 2013 from Michelle Cutts, Planner,
Rudy & Associates Ltd., be received.
3. That Official Plan Application 2012- OPA -01, Part of Lots 3 and 4, Concession 4
(Oro), Township of Oro - Medonte, that would serve to redesignate the subject lands
from "Horseshoe Valley — Low Density Residential" to "Horseshoe Valley — Medium
Density Residential" on Schedule D of the Official Plan and to add policy sections
C14.3.6.1 through to Section C14.3.6.9 to the Official Plan as site specific policies
on the subject lands, be approved.
4. That the Clerk bring forward the appropriate Official Plan Amendment to redesignate
from "Horseshoe Valley — Low Density Residential" to "Horseshoe Valley — Medium
Density Residential" and to add policy sections C14.3.6.1 through to Section
C14.3.6.9 to the Official Plan as site specific policies on the subject lands for
Council's consideration.
5. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
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Council Meeting Minutes — November 6, 2013.
d) Report No. CS12013 -05, Donna Hewitt, Director of Corporate and Strategic Initiatives,
re: Corporate Projects Status Update [To be distributed at the meeting].
Motion No. C131106 -14
Moved by Evans, Seconded by Crawford
Be it resolved that Report No. CS12013 -05, Donna Hewitt, Director of Corporate and
Strategic Initiatives, re: Corporate Projects Status Update be received.
Carried.
e) Report No. CS12013 -06, Donna Hewitt, Director of Corporate and Strategic Initiatives, re:
Integrated Accessibility Standards Regulation [To be distributed at the meeting].
Motion No. C131106 -15
Moved by Hough, Seconded by Evans
Be it resolved that the motion with respect to Report No. CS12013 -06, Donna Hewitt,
Director of Corporate and Strategic Initiatives, re: Integrated Accessibility Standards
Regulation be deferred to the November 13, 2013 Council meeting.
Carried.
Motion No. C131106 -16
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. CS12013 -06, Donna Hewitt, Director of Corporate and Strategic
Initiatives, re: Integrated Accessibility Standards Regulation be received.
2. That draft Policy POL- AODA -03 Accessibility Standard for Information and
Communications be adopted.
3. And That draft Policy POL -HR -5.01 Employee Accommodations be adopted.
Deferred.
f) Shawn Binns, Director of Recreation and Community Services, re: Sports Dome
Proposal.
Motion No. C131106 -17
Moved by Crawford, Seconded by Evans
Be it resolved that the verbal information presented by Shawn Binns, Director of
Recreation and Community Services, re: Sports Dome Proposal be received.
Carried.
Page 8 of 16
Council Meeting Minutes — November 6, 2013.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public
1. Flu Clinics, Huronia Nurse Practitioner Led - Clinic, 3331 Line 4 North (off Horseshoe
Valley Road), November 6, 13, 20 and 27, 2013.
2. Remembrance Day Service, Old Town Hall, 833 Line 7 North, November 10, 2013,
3:00 p.m.
b) Minutes of Severn Sound Environmental Association meetings held on July 18, 2013
and September 12, 2013.
Staff Recommendation: Receive.
c) Minutes of the Midland Public Library meeting held on August 29, 2013.
Staff Recommendation: Receive.
d) Minutes of Orillia Doctor Recruitment & Retention Committee meeting held
on September 17, 2013.
Staff Recommendation: Receive.
e) Minutes of the Lake Simcoe Region Conservation Authority of the Special meeting held
on September 17, 2013 and meeting held on September 27, 2013.
Staff Recommendation: Receive.
f) Minutes from the Nottawasaga Valley Conservation Authority meeting held on
September 27, 2013 and highlights of the meeting held on October 25, 2013.
Staff Recommendation: Receive.
Page 9 of 16
Council Meeting Minutes — November 6, 2013.
Motion No. C131106 -18
Moved by Meyer, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public
1. Flu Clinics, Huronia Nurse Practitioner Led - Clinic, 3331 Line 4 North (off
Horseshoe Valley Road), November 6, 13, 20 and 27, 2013.
2. Remembrance Day Service, Old Town Hall, 833 Line 7 North, November 10,
2013, 3:00 p.m.
b) Minutes of Severn Sound Environmental Association meetings held on July 18, 2013
and September 12, 2013.
Received.
c) Minutes of the Midland Public Library meeting held on August 29, 2013.
Received.
d) Minutes of Orillia Doctor Recruitment & Retention Committee meeting held on
September 17, 2013.
Received.
e) Minutes of the Lake Simcoe Region Conservation Authority of the Special meeting
held on September 17, 2013 and meeting held on September 27, 2013.
Received.
f) Minutes from the Nottawasaga Valley Conservation Authority meeting held on
September 27, 2013 and highlights of the meeting held on October 25, 2013.
Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence dated October 14, 2013 from Denis Lemelin, National President,
Canadian Union of Postal Workers, re: The Future of Canada Post - CCPA Study: Why
Canada Needs Postal Banking.
Motion No. C131106 -19
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated October 14, 2013 from Denis Lemelin,
National President, Canadian Union of Postal Workers, re: The Future of Canada Post -
CCPA Study: Why Canada Needs Postal Banking be received.
Carried.
Page 10 of 16
Council Meeting Minutes — November 6, 2013.
b) Correspondence dated October 23, 2013 from Dave Rogers, President and CEO, AMP
Solar Group Inc., re: Request for Municipal Council Support Resolution, Rooftop
Projects -East Oro Public School, Guthrie Public School, W.R. Best Memorial Public
School, Warminster Elementary School.
Motion No. C131106-20
Moved by Coutanche, Seconded by Meyer
Whereas, Council at its January 9, 2013 Council meeting, passed Motion No. C130109-
12 for East Oro Public School, Guthrie Public School, W.R. Best Memorial Public
School, Warminster Elementary School for a rooftop solar project.
And Whereas, the applicant has requested reconfirmation of the same application for
the FIT Version 3.0 application submission.
Now Therefore Be it Resolved that Council supports the Request for Municipal Council
Support for a rooftop solar Project, Dave Rogers, President and CEO, AMP Solar Group
Inc., East Oro Public School, Guthrie Public School, W.R. Best Memorial Public School,
Warminster Elementary School for the FIT Version 3.0 application submission.
And That the appropriate Municipal Council Support Resolution be completed under
the Mayor's signature.
Carried.
c) Correspondence dated October 17, 2013 from the Committee of Adjustment Members,
re: Request for Augmentation in Remuneration.
Motion No. C131106 -21
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence dated October 17, 2013 from the Committee of Adjustment
Members, re: Request for Augmentation in Remuneration be received.
2. That per diem payments for the Committee of Adjustment members remain at the
same rate as provided for in By -Law No. 2013 -147, a By -Law to Provide for
Remuneration and Expenses.
3. And That the Committee of Adjustment be advised of Council's decision under the
Director of Corporate Services /Clerk's signature.
Carried.
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Council Meeting Minutes — November 6, 2013.
d) Correspondence dated October 22, 2013 from Keith Sherman, Severn Sound
Environmental Association, re: Tree Seedling Distribution Project - Request Consider
Municipal Participation in 2014.
Motion No. C131106 -22
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated October 22, 2013 from Keith Sherman, Severn
Sound Environmental Association (SSEA), re: Tree Seedling Distribution Project -
Request to Consider Municipal Participation in 2014 be received.
2. That the Township of Oro - Medonte will support the distribution of materials and
provide a facility.
3. That the Council Members of the Township of Oro - Medonte will provide assistance
with the pick -up, sorting and distribution of tree seedlings in Oro - Medonte.
4. And That the SSEA be advised of Council's decision under the Director of Corporate
Services /Clerk's signature.
Carried.
e) Exemption Request No. 2013 -009, received October 15, 2013 from Doug
Dixon, McCormick Rankin, Rehabilitation of 3 Bridges on Highway 11, Design and Class
Environmental Assessment (GWP 2157- 11 -00).
Motion No. C131106 -23
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Exemption Request No. 2013 -009, received October 15, 2013 from Doug
Dixon, McCormick Rankin, Rehabilitation of 3 Bridges on Highway 11, Design and
Class Environmental Assessment (GWP 2157- 11 -00) be received.
2. That the Exemption Request No. 2013 -009 to By -Law No. 2012 -167, Noise By -Law,
be granted for the rehabilitation of the Memorial Avenue underpass for the tentative
dates of May 2014 to October 2014.
3. And That the applicant be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
14. NOTICE OF MOTIONS:
None.
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Council Meeting Minutes — November 6, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -203: A By -law to Permit All- Terrain Vehicles to utilize specific
Municipal Highways within the Township of Oro - Medonte. (All-Terrain Vehicle (ATV)
By -law) And to Repeal By -law No. 2010 -189.
Motion No. C131106 -24
Moved by Meyer, Seconded by Coutanche
Be it resolved that By -Law No. 2013 -203: A By -law to Permit All-Terrain Vehicles to
utilize specific Municipal Highways within the Township of Oro - Medonte. (All-Terrain
Vehicle (ATV) By -law) And to Repeal By -law No. 2010 -189 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
b) By -Law No. 2013 -205: A By -law to Repeal By -law 2013 -192 and to allow Temporary
Uses On lands described as follows: East Part of Lot 16, Concession 14, Parts 1
and 2, on 51 R- 30258, Township of Oro - Medonte, County of Simcoe, (Municipally
known as 5071 Highway 11 North) under Section 34 and 39 of the Planning Act,
R.S.O. 1990, c.P.13, as amended Roll # 4346- 010 - 012 - 34400.
Motion No. C131106 -25
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2013 -205: a By -law to Repeal By -law 2013 -192 and to
allow Temporary Uses On lands described as follows: East Part of Lot 16, Concession
14, Parts 1 and 2, on 51 R- 30258, Township of Oro - Medonte, County of Simcoe,
(Municipally known as 5071 Highway 11 North) under Section 34 and 39 of the Planning
Act, R.S.O. 1990, c.P.13, as amended Roll # 4346- 010- 012- 34400 be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the
Mayor.
Carried.
Page 13 of 16
Council Meeting Minutes — November 6, 2013.
c) By -Law No. 2013 -207: By -law to adopt Official Plan Amendment No. 36 (Application
2012- OPA -01 by Horseshoe Valley Lands Ltd.).
Motion No. C131106-26
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2013 -207, By -law to adopt Official Plan Amendment No.
36 (Application 2012- OPA -01 by Horseshoe Valley Lands Ltd.), as amended, to replace
Section C14.3.6.9 with:
For the lands located on Part of South Half of Lot 3 and Part of Lot 4, Concession 4 in
the Township of Oro - Medonte, Council shall be satisfied that all redline revisions, draft
plan approvals or extensions conform to the policies contained in Sections C14.3.6.1
through C14.3.6.8.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Motion No. C131106-27
Moved by Lancaster, Seconded by Hough
Be it resolved that Rule 3.7a) of Procedural By -law No. 2013 -054 be suspended in order
to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
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Council Meeting Minutes — November 6, 2013.
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
Motion No. C131106 -28
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 12:09 p.m. to discuss
• personal matter affecting an identifiable individual;
• solicitor - client privilege.
Carried.
b) Motion to Rise and Report.
Motion No. C131106 -29
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now Rise at 1:28 p.m. and Report on the Closed Session
Items 4:
d) Robin Dunn, CAO, re: Solicitor - client privilege (Landfill Site).
e) Andria Leigh, Director of Development Services, re: Personal matters about an
identifiable individual (Complaints).
f) Mayor H.S. Hughes, re: Personal matters about an identifiable individual (Committee
Members).
Carried.
Refer to Items 4 d), e) and f).
Page 15 of 16
Council Meeting Minutes — November 6, 2013.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -201, being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, November 6, 2013.
Motion No. C131106 -30
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2013 -201, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, November 6, 2013 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C131106 -31
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 1:59 p.m.
Carried.
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