11 06 2013 Council AgendaPage
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
3. DISCLOSURE OF PECUNIARY INTEREST:
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water
Servicing).
d) Robin Dunn, CAO, re: Solicitor - client privilege (Landfill Site).
e) Andria Leigh, Director of Development Services, re: Personal matters about
an identifiable individual (Complaints).
f) Mayor H.S. Hughes, re: Personal matters about an identifiable individual
(Committee Members).
5. MINUTES OF COUNCIL AND COMMITTEES:
5 - 7 a) Minutes of Accessibility Advisory Committee meeting held on Friday, October
4, 2013 [Refer to Item 10d)].
8-19 b) Minutes of Council meeting held on Wednesday, October 23, 2013.
20-23 c) Minutes of the Heritage Committee meeting held on Monday, October 28,
2013.
6. RECOGNITION OF ACHIEVEMENTS:
None.
7. PUBLIC MEETINGS:
Page 1 of 171
THE TOWNSHIP OF ORO- MEDONTE
COUNCIL MEETING AGENDA
Tnwnsh'
COUNCIL CHAMBERS
Proud Heritage, Exciting Future
Wednesday, November 6, 2013
9:00 a.m. - Closed Session
10:30 a.m. - Open Session
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
3. DISCLOSURE OF PECUNIARY INTEREST:
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO, re: Solicitor - client privilege (Water/Waste Water
Servicing).
d) Robin Dunn, CAO, re: Solicitor - client privilege (Landfill Site).
e) Andria Leigh, Director of Development Services, re: Personal matters about
an identifiable individual (Complaints).
f) Mayor H.S. Hughes, re: Personal matters about an identifiable individual
(Committee Members).
5. MINUTES OF COUNCIL AND COMMITTEES:
5 - 7 a) Minutes of Accessibility Advisory Committee meeting held on Friday, October
4, 2013 [Refer to Item 10d)].
8-19 b) Minutes of Council meeting held on Wednesday, October 23, 2013.
20-23 c) Minutes of the Heritage Committee meeting held on Monday, October 28,
2013.
6. RECOGNITION OF ACHIEVEMENTS:
None.
7. PUBLIC MEETINGS:
Page 1 of 171
Council Meeting Agenda - November 06, 2013
None.
8. DEPUTATIONS:
None.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF
INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment,
Ontario Provincial Police re: Quarterly Statistics.
24 b) Robin Dunn, CAO, re: Updated 2014 Budget Deliberations [To be distributed
at meeting].
25-53 c) Report No. DS2013 -067, Andria Leigh, Director of Development Services,
re: Official Plan Amendment Application 2012 -OPA -1 by Horseshoe Valley
Lands Ltd. Part of Lots 3 and 4, Concession 4 (Oro), Township of Oro -
Medonte [Refer to Item 15c)].
54-60 d) Report No. CS12013 -05, Donna Hewitt, Director of Corporate and Strategic
Initiatives, re: Corporate Projects Status Update [To be distributed at the
meeting].
61 -81 e) Report No. CS12013 -06, Donna Hewitt, Director of Corporate and Strategic
Initiatives, re: Integrated Accessibility Standards Regulation [To be
distributed at the meeting].
82 f) Shawn Binns, Director of Recreation and Community Services, re: Sports
Dome Proposal.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
83-84 a) Announcements of Interest to the Public
1. Flu Clinics, Huronia Nurse Practitioner Led - Clinic, 3331 Line 4 North (off
Horseshoe Valley Road), November 6, 13, 20 and 27, 2013.
2. Remembrance Day Service, Old Town Hall, 833 Line 7 North, November
10, 2013, 3:00 p.m.
85-89 b) Minutes of Severn Sound Environmental Association meetings held on July
18, 2013 and September 12, 2013.
Staff Recommendation: Receive.
90-95 c) Minutes of the Midland Public Library meeting held on August 29, 2013.
Staff Recommendation: Receive.
96-97 d) Minutes of Orillia Doctor Recruitment & Retention Committee meeting held
on September 17, 2013.
Page 2 of 171
98-107
108-119
Council Meeting Agenda - November 06, 2013
Staff Recommendation: Receive.
e) Minutes of the Lake Simcoe Region Conservation Authority of the Special
meeting held on September 17, 2013 and meeting held on September 27,
2013.
Staff Recommendation: Receive.
f) Minutes from the Nottawasaga Valley Conservation Authority meeting held
on September 27, 2013 and highlights of the meeting held on October 25,
2013.
Staff Recommendation: Receive.
13. COMMUNICATIONS:
120 - 135 a) Correspondence dated October 14, 2013 from Denis Lemelin, National
President, Canadian Union of Postal Workers, re: The Future of Canada Post
- CCPA Study: Why Canada Needs Postal Banking.
136 - 142 b) Correspondence dated October 23, 2013 from Dave Rogers, President and
CEO, AMP Solar Group Inc., re: Request for Municipal Council Support
Resolution, Rooftop Projects -East Oro Public School, Guthrie Public
School, W.R. Best Memorial Public School, Warminster Elementary School.
143 - 145 c) Correspondence dated October 17, 2013 from the Committee of Adjustment
Members, re: Request for Augmentation in Remuneration.
146 - 148 d) Correspondence dated October 22, 2013 from Keith Sherman, Severn
Sound Environmental Association, re: Tree Seedling Distribution Project -
Request Consider Municipal Participation in 2014.
149-151 e) Exemption Request No. 2013 -009, received October 15, 2013 from Doug
Dixon, McCormick Rankin, Rehabilitation of 3 Bridges on Highway 11,
Design and Class Environmental Assessment (GWP 2157- 11 -00).
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
152 - 156 a) By -Law No. 2013 -203 A By -law to Permit All- Terrain Vehicles to utilize
specific Municipal Highways within the Township of
Oro - Medonte. (All-Terrain Vehicle (ATV) By -law)
And to Repeal By -law No. 2010 -189.
157 - 158 b) By -Law No. 2013 -205 A By -law to Repeal By -law 2013 -192 and to allow
Temporary Uses On lands described as
follows: East Part of Lot 16, Concession 14, Parts 1
and 2, on 51 R- 30258, Township of Oro - Medonte,
County of Simcoe, (Municipally known as 5071
Highway 11 North) under Section 34 and 39 of the
Planning Act, R.S.O. 1990, c.P.13, as
Page 3 of 171
Council Meeting Agenda - November 06, 2013
amended Roll # 4346- 010- 012 - 34400.
159 - 170 c) By -law No. 2013 -207 By -law to adopt Official Plan Amendment No. 36
(Application 2012- OPA -01 by Horseshoe Valley
Lands Ltd.).
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
18. CONFIRMATION BY -LAW:
171 a) By -Law No. 2013 -201 Being a By -Law to Confirm the Proceedings of the
Council Meeting held on Wednesday, November 6,
2013.
19. ADJOURNMENT:
a) Motion to Adjourn.
Page 4 of 171
5.a) Minutes of Accessibility Advisory Committee meeting hel...
THE TOWNSHIP OF ORO- MEDONTE
ACCESSIBILITY ADVISORY COMMITTEE
7n I' ) Council Chambers
Prond Heritrjge, Exerting Firrure
Friday, October 4, 2013 TIME: 9:12 a.m.
2010 - 2014 COUNCIL
Present: Councillor Lancaster, Chair
Andrew Brierley Randy Hazlett
Regrets: Glen Taber
Staff Present:
Also Present:
1. ADOPTION OF AGENDA
a) Motion to Adopt the Ag
Motion No. AAC131004 -1
Moved by Brierley, Seconded by Hazlett
It is recommended that the agenda for the Accessibility Advisory Committee meeting of
Friday, October 4, 2013 be received and adopted.
Carried.
2. DISCLOSURE OF PECUNIARY INTEREST
None declared.
Page 1 of 3
Page 5 of 171
5.a) Minutes of Accessibility Advisory Committee meeting hel...
Page 6 of 171
5.a) Minutes of Accessibility Advisory Committee meeting hel...
Accessibility Advisory Committee Minutes — Friday, October 4, 2013.
c) Marie Brissette, Committee Coordinator, re: Draft Accessibility Standard for Information
and Communications [To be distributed at the meeting].
Motion No. AAC131004 -5
Moved by Brierley, Seconded by Hazlett
It is recommended
1. That the information presented by Marie Brissette, Committee Coordinator, re: Draft
Accessibility Standard for Information and Communications be received.
2. And That it is recommended to Council that the Draft Accessibility Standard for
Information and Communications be adopted. .K,....
Carried.
6. ANNOUNCEMENTS
None.
7. NEXT MEETING DATE
To be determined.
8. ADJOURNMENT
a) Motion to Adjou
Moved by Hazlett, Seconded by Brierley
It is recommended that we do now adjourn at 10:32 a.m.
Carried.
Councillor Lancaster, Chair Marie Brissette, Committee Coordinator
Page 3 of 3
Page 7 of 171
5.b) Minutes of Council meeting held on Wednesday, October 2...
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
Torrrrs��ip cs
Prond Nrritgge, Elvd1ing Future
Wednesday, October 23, 2013 TIME: 6:05 p.m.
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C131023 -1
Moved by Meyer, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, October 23, 2013
be received and adopted, as amended, to add Item 4f) Andria Leigh, Director of
Development Services re: Litigation affecting the Municipality (Shoreline Drive).
Carried.
Page 1 of 12
Page 8 of 171
5.b) Minutes of Council meeting held on Wednesday, October 2...
Council Meeting Minutes — October 23, 2013.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C131023 -2
b) Motion to Rise and Report.
Motion No. C131023 -3
Moved by Coutanche, Seconded by
Carried.
Be it resolved that we do now Rise at 6:44 p.m. and Report on the Closed Session
Items 4:
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Workplace
Violence Prevention).
d) Jerry Ball, Director of Transportation and Environmental Services re: Personal
Matters about an identifiable individual (Staffing Update).
e) Robin Dunn, CAO, re: Labour relations /employee negotiations (Arbitration).
f) Andria Leigh, Director of Development Services re: Litigation affecting the
Municipality (Shoreline Drive).
Carried.
Page 2 of 12
Page 9 of 171
5.b) Minutes of Council meeting held on Wednesday, October 2...
Council Meeting Minutes — October 23, 2013
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Workplace
Violence Prevention).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager Health & Safety, Human
Resources.
Motion No. C131023 -4
Moved by Crawford, Seconded by Lancaster
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
and Tamara Obee, Manager, Health & Safety, Human Resources, re: Personal matters
about an identifiable individual (Workplace Violence Prevention) be received.
Carried.
d) Jerry Ball, Director of Transportation and Environmental Services re: Personal Matters
about an identifiable individual (Staffing Update).
Page 3of12
Page 10 of 171
5.b) Minutes of Council meeting held on Wednesday, October 2...
Council Meeting Minutes — October 23, 2013.
Andria Leigh, Director of Development Services re: Litigation affecting the Municipality
f) (Shoreline Drive).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C131023 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
October 16, 2013 be adopted as printed and circulated, as amended, to replace
"And That the appropriate Municipal Council Support Resolution be completed under
the Director of Corporate Services /Clerk's signature."
with
"And That the appropriate Municipal Council Support Resolution be completed under
the Mayor's signature."
for Motion No's. C131016 -27, C131016 -28 and C131016-29.
Carried.
Page 4 of 12
Page 11 of 171
5.b) Minutes of Council meeting held on Wednesday, October 2...
Council Meeting Minutes — October 23, 2013.
b) Minutes of Committee of Adjustment meeting held on Thursday, October 17, 2013.
Motion No. C131023 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Committee of Adjustment meeting held
on Thursday, October 17, 2013 be received.
6. RECOGNITIOI
9.
Carried.
IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
Page 5 of 12
Page 12 of 171
5.b) Minutes of Council meeting held on Wednesday, October 2...
Council Meeting Minutes — October 23, 2013.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Shawn Binns, Director of Recreation and Community Services and Steenhof Building
Services Group re: Oro - Medonte Community Centre Renovation Update [deferred at
October 16, 2013 meeting].
Motion No. C131023 -10
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the PowerPoint presentation presented by Shawn Binns, Director of Recreation
and Community Services and Josh Small, Steenhof Building Services Group re:
Oro - Medonte Community Centre Renovation Update be received.
2. That staff proceed with the capital upgrades totaling $3,047,000.
3. That the 2014 Five Year Capital Plan be reflective of the associated financing
strategy.
4. And That staff investigate opportunities for additional cost recovery and /or fund
raising support from Oro Minor Hockey and other users and report back as part of
the 2014 budget deliberations
Recorded Vote
Mayor H.S. Hug
Carried.
b) Report No. DS2013 -63, Andria Leigh, Director of Development Services re: Building
Permit Stats Update.
Motion No. C131023 -14
41-1011
Moved by Meyer, Seconded by Coutanche
Be it resolved that Report No. DS2013 -63, Andria Leigh, Director of Development
Services re: Building Permit Stats Update be received for information.
Carried.
Page 6of12
Page 13 of 171
5.b) Minutes of Council meeting held on Wednesday, October 2...
Council Meeting Minutes — October 23, 2013.
c) Report No. DS2013 -64, Andria Leigh, Director of Development Services re: Site Plan Agreement
(Democrat Maplewood Limited) 2013 - SPA -27, Plan 51 M -957, (Former Township of Oro), Lot 106
[refer to Items 15a) and b)].
Motion No. C131023 -12
Moved by Lancaster, Seconded by Crawford
Page 7of12
Page 14 of 171
5.b) Minutes of Council meeting held on Wednesday, October 2...
Council Meeting Minutes — October 23, 2013.
e) Report No. CS2013 -22, Doug Irwin, Director of Corporate Services /Clerk re: Municipal Law
Enforcement Occurrence Report July- September 2013.
Motion No. C131023 -14
Moved by Crawford, Seconded by Lancaster
Be it resolved that Report No. CS2013 -22, Doug Irwin, Director of Corporate Services /Clerk
re: Municipal Law Enforcement Occurrence Report July- September 2013 be received for
information.
Carried.
Page 8of12
Page 15 of 171
5.b) Minutes of Council meeting held on Wednesday, October 2...
Council Meeting Minutes — October 23, 2013.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
Be it resolved
1. That the correspondence from Lake Simcoe Region Conservation Authority re: Open
Houses re Draft Oro and Hawkestone Creeks Subwatershed Plan, Tuesday, October
22, 2013, 5:30 -7:30 (Presentations at 6:00 and 7:00), Old Town Hall, 833, Line 7 North,
Oro - Medonte; and Thursday, October 24, 2013, 5:30 -7:30 (Presentations at 6:00 and
7:00), Orillia City Centre - Council Chambers, 50 Andrew St. South, Orillia be received.
2. And That Mayor H.S. Hughes and Councillors Evans, Crawford and Lancaster be
authorized to attend.
Carried.
Page 9 of 12
Page 16 of 171
5.b) Minutes of Council meeting held on Wednesday, October 2...
Council Meeting Minutes — October 23, 2013.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2013 -195: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 106, Plan 51 M -957,
as in 58533 -0330 LT, ROLL # 4346- 010 - 003 - 26606, TOWNSHIP OF ORO-
MEDONTE, COUNTY OF SIMCOE.
b) By -Law No. 2013 -196: A By -law to remove the Holding symbol On lands described
as follows: Lot 106, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe,
Roll, # 4346- 010 - 003 - 26606.
c) By -Law No. 2013 -197: By -law to enter into Site Plan Agreement with Catherine
Porter to permit a single detached dwelling on lands described as Part 2, Plan 51 R-
38809, Lot 2, Concession 2 E.P.R., formerly in the Township of Oro, now in the
Township of Oro - Medonte [to be distributed at meeting].
d) By -Law No. 2013 -198: By -law to remove a Holding Provision (Catherine Porter) to
permit a single detached dwelling on lands described as Part 2, Plan 51 R- 38809, Lot
2, Concession 2 E.P.R., formerly in the Township of Oro, now in the Township of
Oro - Medonte.
e) By -Law No. 2013 -199: By -law to enter into Site Plan Agreement with Mark Porter to
permit a single detached dwelling on lands described as Parts 3, 4 & 5 Plan 51 R-
38809, Lot 2, Concession 2 E.P.R., formerly in the Township of Oro, now in the
Township of Oro- Medonte.
f) By -Law No. 2013 -200: By -law to remove a Holding Provision (Mark Porter) to permit
a single detached dwelling on lands described as Parts 3, 4 & 5 Plan 51 R- 38809,
Lot 2, Concession 2 E.P.R., formerly in the Township of Oro, now in the Township of
Oro - Medonte.
g) By -Law No. 2013 -204: Being a By -Law to Authorize the Issuance of the Certificate
of Substantial Completion and Acceptance (Municipal Underground Services) for
2189952 Ontario Limited (Houben), Plan 51 M -952, Phase 2.
Page 10 of 12
Page 17 of 171
5.b) Minutes of Council meeting held on Wednesday, October 2...
Council Meeting Minutes — October 23, 2013.
Motion No. C131023 -19
Moved by Meyer, Seconded by Coutanche
Be it resolved that
a) By -Law No. 2013 -195: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 106, Plan 51 M -957,
as in 58533 -0330 LT, ROLL # 4346- 010 - 003 - 26606, TOWNSHIP OF ORO-
MEDONTE, COUNTY OF SIMCOE.
g) By -Law No. 2013 -204: Being a By -Law to Authorize the Issuance of the Certificate
of Substantial Completion and Acceptance (Municipal Underground Services) for
2189952 Ontario Limited (Houben), Plan 51 M -952, Phase 2.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 11 of 12
Page 18 of 171
5.b) Minutes of Council meeting held on Wednesday, October 2...
Council Meeting Minutes — October 23, 2013.
16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17.CLOSED SESSION ITEMS (UNFINISHED ITEMS):
%CONFIRMATION BY -LAW:
a) By -Law No. 2013 -194, being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, October 23, 2013.
Motion No. C131023 -20
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2013 -194, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, October 23, 2013 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
19. ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C131023 -21
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 7:43 p.m.
N6, 'NN 'wo,
Mayor, H.S. Hughes Clerk, J. Douglas Irwin
Carried.
Carried.
Page 12 of 12
Page 19 of 171
5.c) Minutes of the Heritage Committee meeting held on Monda...
ntle
lyr�xrd Hrrirr�rr, Cx.ching F -widre
Monday, October 28, 2013
Present:
Regrets:
Staff
THE TOWNSHIP OF ORO- MEDONTE
HERITAGE COMMITTEE
MEETING MINUTES
Council Chambers
TIME: 6:02 p.m.
Shawn Binns, Director of Recreation and Community Services; Justin
Hodgkinson, Community Recreation Coordinator; Marie Brissette, Committee
Coordinator
1. ADOPTION OF AGED
a) Motion to Adopt the A
Motion No. HC131028 -1
Moved by Busby, Seconded by Fountain
It is recommended that the agenda for the Heritage Committee meeting of Monday, October
28, 2013 be received and adopted.
2. DISCLOSURE OF PECUNIARY INTEREST
None declared.
Carried.
Page 1 of 4
Page 20 of 171
5.c) Minutes of the Heritage Committee meeting held on Monda...
Heritage Committee Meeting Minutes — October 28, 2013
3. ADOPTION OF MINUTES OF PREVIOUS MEETING:
a) Minutes of the Heritage Committee meeting held on Monday, September 30, 2013.
Motion No. HC131028 -2
Moved by Fountain, Seconded by Busby
It is recommended that the draft minutes of the Heritage Committee meeting held on
Monday, September 30, 2013 be adopted as printed and circulated.
4. DEPUTATIONS:
Carried.
a) Tim Crawford, re: National Heritage
Motion No. HC131028 -3
ME
Moved by Fountain, Seconded by Moon
Moved by Cayley, Seconded by Lintack
It is recommended that the information presented by Su Murdoch, Murdoch Historical
Consulting, re: Oro African Methodist Episcopal Church be received.
Carried.
Page 2 of 4
Page 21 of 171
5.c) Minutes of the Heritage Committee meeting held on Monda...
Heritage Committee Meeting Minutes — October 28, 2013
b) Shawn Binns, Director of Recreation and Community Services, re: Heritage Committee
Work Plan — Heritage Policy and Education.
Motion No. HC131028 -5
Moved by Thibeault, Seconded by Busby
It is recommended that the verbal information presented by Shawn, Binns, Director of
Recreation and Community Services, re: Township History Books be received.
Carried.
Page 3 of 4
Page 22 of 171
5.c) Minutes of the Heritage Committee meeting held on Monda...
Heritage Committee Meeting Minutes — October 28, 2013
e) The Quarterly Newsletter of the Simcoe County Historical Association, Vol. 41, No. 3.
Motion No. HC131028 -8
Moved by Fountain, Seconded by Malcom
It is recommended that the Quarterly Newsletter of the Simcoe County Historical
Association, Vol. 41, No. 3. be received.
6. NEXT MEETING DATE
Monday, November 25, 2013 at 6:00 p.m.
ADJOURNMENT
Motion to Adjourn.
Moved by Fountain, Seconded by Thibeault
It is recommended that we do`now a bourn at 8:0'
Carried.
Carried.
Councillor Crawford, Chair Marie Brissette, Committee Coordinator
Page 4 of 4
Page 23 of 171
10.b) Robin Dunn, CAO, re: Updated 2014 Budget Deliberations...
/0� .
Revised - 2014 Budget Timetable - Council
November 13, 2013 Council Meeting 12:00 PM `amended commencement hour
2014 Budget Overview
o Restatement of 2014 Operating Budget — Council Targets & Service
Level Adjustments
o 2014 Operating Budget Financial Impacts & Highlights of Multi -Year (3
Year) Operating
o 2014 Capital Budget & Highlights of Long Range Multi -Year (5 Year)
Capital Plan
2014 Budget Presentations
November 27, 2013 Council Meeting (10:00 Start at Old Town Hall - TBC)
Completion of 2014 Budget Presentations
0 2014 Operating & Capital Budget Presentations
o Long Range Capital Plan
December 4, 2013 Council Meeting (Regular Business) 10:00 AM
Partners /Outside Agencies Budget Presentations
Priority 2014 Capital Projects
December 11, 2013 Council Meeting 11:30 PM "amended commencement hour
Completion of 2014 Budget Deliberations
Council Resolution — Endorse /Ratify 2014 Capital Projects & Operating
Budgets
December 18, 2013 Special Council 11:30 PM
Closed Session: CAO 2013 PMP & Work Objectives
Open Session: Status Update on 2013 Strategic Initiatives of Council
Council Recognition 7:00 PM
January 15, 2014 Special Council 110:00 AM
2013 Council Report Card
2014 CAO Work Objectives
Process for 2011 -2014 Strategic Plan Update
November 6, 2013
Page 24 of 171
10.c) Report No. DS2013 -067, Andria Leigh, Director of Devel...
T wreship of
REPORT -
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
DS2013 -067
Council
Derek Witlib, Manager
Planning Services
Meeting Date:
Subject:
Motion #
November 6, 2013
Proposed Official Plan
Amendment
Roll #:
R.M.S. File #:
4346- 010 - 002 -15900
Part of Lots 3 and 4,
Concession 4 (Oro)
D09 43444
Horseshoe Valley Lands Ltd.
Application:
2012 -O PA -01
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. THAT Report DS2013 -067 Re: Official Plan Amendment Application 2012- OPA -01,
for Part of Lots 3 and 4, Concession 4 (Oro), Township of Oro - Medonte, for Horseshoe
Valley Lands Ltd., be received and adopted;
2. THAT Official Plan Application 2012- OPA -01, Part of Lots 3 and 4, Concession 4
(Oro), Township of Oro - Medonte, that would serve to redesignate the subject lands
from "Horseshoe Valley — Low Density Residential" to "Horseshoe Valley — Medium
Density Residential" on Schedule D of the Official Plan and to add policy sections
C14.3.6.1 through to Section C14.3.6.9 to the Official Plan as site specific policies on
the subject lands, be approved.
3. THAT the Clerk bring forward the appropriate Official Plan Amendment to redesignate
from "Horseshoe Valley — Low Density Residential" to "Horseshoe Valley — Medium
Density Residential" and to add policy sections C14.3.6.1 through to Section
C14.3.6.9 to the Official Plan, for Council's consideration.
BACKGROUND:
The subject lands, identified in Attachment 1, are part of a draft plan of subdivision that
was approved by the Township in 2000 and proposed a total of 595 residential lots in the
form of an adult lifestyle community with private recreation facilities. Given the large scale
of the proposal it was intended to be developed in a series of phases. Laurelview Homes
developed the first phase (Landscapes Phase 1) with a total of 66 single detached
Development Services
Report No. DS2013 -067
November 6, 2013
Page 1 of 15
Page 25 of 171
10.c) Report No. DS2013 -067, Andria Leigh, Director of Devel...
residential lots. Subsequently Horseshoe Valley Lands Ltd. acquired the property and
developed the next phases, consisting of Landscapes Phase 2 with a total 16 single
detached residential lots and Ridgewood Court with a total of 15 single detached
residential lots.
In 2012 the developer (Horseshoe Valley Lands Ltd.) submitted applications to amend
the Official Plan and Zoning By -law and to undertake "red -line" revisions to their draft plan
approved adult lifestyle community located within the Horseshoe Valley Settlement Area.
The developer, in consultation with Planning Staff, revised the applications in March 2013
and a statutory public meeting was held on June 17, 2013. On July 22 2013, Planning
Staff brought forward Report DS2013 -047 recommending approval of an Official Plan
Amendment, Zoning By -law Amendment and redline revisions to the draft plan of
subdivision, only on that portion of the subject lands known as Landscapes Phase 3 and
comprising approximately 12 hectares (29 acres), of the applicant's overall lands.
On July 22, 2013 Council approved the applications to amend the Official Plan and Zoning
By -law and for redline revisions to the draft plan of subdivision on that portion of the
subject lands known as Landscapes Phase 3. The effect of the approved applications is
to reduce the number of lots in Landscapes Phase 3 from 124 single detached residential
lots with 15 metre frontages and instead develop the lands for a total of 84 units, as
follows:
• 26 single detached residential lots with 25 metre frontages;
• 31 single detached residential lots with 19 metre frontages; and
• 27 freehold townhouses with 10 metre frontages.
The approvals also deleted a block that was included in the original draft approved plan
for the purposes of a private recreation facility.
An Official Plan Amendment affecting the balance of the subject lands, comprising
approximately 27 hectares (67 acres), was to be considered a future date once the
applicant refined the proposed Official Plan Amendment to the satisfaction of Planning
Staff. This report provides Council with recommendations regarding an Official Plan
Amendment on the balance of the lands, as shown on Attachment 1.
ANALYSIS:
The subject lands are currently designated Horseshoe Valley - Low Density Residential
in the Official Plan. This designation and the related policies found under Section
C.14.3.4 of the Official Plan support the development of the subject lands in the form of
single detached dwellings at a density generally not to exceed 7 units per gross hectare
(2.8 units per gross acre). Home occupations, bed and breakfast establishments, golf
courses and an adult lifestyle community are also permitted. In the context of an adult
lifestyle community the Official Plan permits semi - detached dwellings, a limited amount
of medium density housing such as townhouses and multiple dwellings, small -scale
personal service and convenience commercial uses servicing the day -to -day needs of the
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residents of the community, community centres, sports facilities, open space uses and
institutional uses in the form of a nursing home and /or a retirement home.
The applicant has proposed an amendment to the Official Plan that would change the
designation of the subject lands from Horseshoe Valley — Low Density Residential to
Horseshoe Valley — Medium Density residential, along with policies that would continue
to permit a range of low- density housing types (single detached, semi - detached and
townhouse dwellings), a nursing /retirement home and local commercial uses in the area.
The amendment proposes to add new uses in the form of medium density mid -rise (5-
storey) residential or mixed use buildings and proposed to increase to the overall density
from 7 units per gross hectare (2.8 units per gross acre) to 30 units per gross hectare (12
units per gross acre). The proposed amendment would also eliminate the adult lifestyle
elements of private recreation facilities and replace them with public recreation facilities.
The applicant has indicated that changing market conditions have made adult lifestyle
communities less popular among prospective purchasers, whereas the demand for high
quality townhouses and low -rise residential units has increased.
The applicant has not proposed a specific development design on the subject lands at
this time. Instead the applicant has provided a general concept plan that is included as
Attachment 2. This concept plan would locate uses such as 5- storey residential buildings
and nursing /retirement homes in the centre of the subject lands, surrounded by the
proposed single- detached, semi - detached and townhouse dwellings. The applicant's
stated intent is to arrange the land uses in such a way as to achieve a gradual increase
in densities that is compatible with the existing low- density, single detached residential
community. Based on the applicant's proposed Official Plan policies, local commercial
uses, public parkland and recreation facilities could be located anywhere within the
subject lands, based on need and future development designs. Included as Attachments
3, 4 and 5 to this report are examples that the applicant has provided of the kinds of
townhouses, mid -rise and mixed use buildings that might be considered in future
development applications. Development of the lands is expected to occur in a number of
phases and over a number of years.
The applicant is aware that there are capacity constraints in area's municipal water
system and private sewage treatment plant and that would not allow for the build -out of
the subject lands at this time and that the zoning of the lands would continue to be the
subject of a Holding ( "H ") provision that would prevent the issuance of any building
permits until such time as the servicing constraints are addressed and future development
applications are approved by the Township.
Planning Staff has reviewed the proposed Official Plan Amendment in context to all the
relevant planning policies /legislation contained in the Provincial Policy Statement, Places
to Grow - Growth Plan, County of Simcoe Official Plan and the Township of Oro - Medonte
Official Plan, as detailed below:
Provincial Policy Statement
1.1.3.1 Settlement areas shall be the focus of growth and their vitality and
regeneration shall be promoted.
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1.1.32 Land use patterns within settlement areas shall be based on:
a) densities and a mix of land uses which:
1. efficiently use land and resources;
2. are appropriate for, and efficiently use, the infrastructure and public
service facilities which are planned or available, and avoid the need for
their unjustified and /or uneconomical expansion; and
3. minimize negative impacts to air quality and climate change, and
promote energy efficiency in accordance with policy 1.8; and
b) a range of uses and opportunities for intensification and redevelopment in
accordance with the criteria in policy 1.1.3.3.
1.1.3.3 Planning authorities shall identify and promote opportunities for intensification
and redevelopment where this can be accommodated taking into account
existing building stock or areas, including Brownfield sites, and the availability
of suitable existing or planned infrastructure and public service facilities
required to accommodate projected needs.
Intensification and redevelopment shall be directed in accordance with the
policies of Section 2: Wise Use and Management of Resources and Section
3: Protecting Public Health and Safety.
1.1.3.4 Appropriate development standards should be promoted which facilitate
intensification, redevelopment and compact form, while maintaining
appropriate levels of public health and safety.
1.1.3.5 Planning authorities shall establish and implement minimum targets for
intensification and redevelopment within built -up areas. However, where
provincial targets are established through provincial plans, the provincial target
shall represent the minimum target for affected areas.
1.1.3.6 Planning authorities shall establish and implement phasing policies to ensure
that specified targets for intensification and redevelopment are achieved prior
to, or concurrent with, new development within designated growth areas.
1.1.3.7 New development taking place in designated growth areas should occur
adjacent to the existing built -up area and shall have a compact form, mix of
uses and densities that allow for the efficient use of land, infrastructure and
public service facilities.
1.1.3.8 Planning authorities shall establish and implement phasing policies to ensure
the orderly progression of development within designated growth areas and
the timely provision of the infrastructure and public service facilities required
to meet current and projected needs.
The current development in the area represents predominantly one housing type. The
proposed Official Plan Amendment provides for a range of housing types and mix of
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densities that is consistent with the Provincial Policy Statement. The Horseshoe Valley
Settlement area is intended to continue to be a major growth node within the Township
and the proposed amendment provides policy direction for future residential
intensification in the area once adequate services are available. In order to avoid any
unjustified and/or uneconomical expansion of infrastructure, while at the same time
recognizing that the subject lands have been approved for development since the year
2000, the proposed amendment includes a policy to ensure that appropriate servicing is
in place prior to development. In addition, the Township would retain a Holding ( "H ")
provision on the lands until such time as all development related matters, including
servicing, have been addressed to the satisfaction of the Township and other applicable
approval authorities (e.g. Ministry of the Environment). The Township's Official Plan
contains policies requiring that the phasing of development is appropriate given the timing
of the installation of services and improvements to Horseshoe Valley Road and other
roads.
Places to Grow - Growth Plan
2.2.2.1 Population and employment Growth will be accommodated by... i) directing
development to settlement areas..."
2.2.9.1 Rural settlement areas are key to the vitality and economic well -being of rural
communities. Municipalities are encouraged to plan for a variety of cultural and
economic opportunities within rural settlement areas to serve the needs of rural
residents and area businesses.
2.2.9.3 New multiple lots and units for residential development will be directed to
settlement areas..."
6.3.2.1. [Simcoe Sub -area] Development may be approved in settlement areas in
excess of what is needed to accommodate the forecasts in Schedule 7,
provided the development (1) contributes to the achievement of the
intensification targets and density targets identified by the Minister in
accordance with policy 6.5.3. (2) is on lands for urban uses as of January 19,
2012, (3) can be serviced in accordance with applicable provincial plans and
provincial policies; and (4) is in accordance with the requirements of the Lake
Simcoe Protection Plan, 2009, if applicable.
The proposed increase in density from 7 units per gross hectare to 30 units per gross
hectare would assist the Township in achieving its intensification targets on previously
approved lands, including the subject lands. At the same time, development would be
phased and monitored to ensure that Provincially prescribed growth targets are not
exceeded. No further development of the lands will occur until such time as the
appropriate methods of servicing have been agreed to by the Township.
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County of Simcoe Official Plan
3.5.1 To utilize existing settlements where appropriate in accordance with the policies of
this Plan, as the setting for urban uses and /or most non - resource related growth
and development.
3.5.2 To develop a compact urban form that promotes the efficient use of land and
provision of water, sewer, transportation, and other services.
3.5.3 To develop mixed use settlements as strong and economically viable central
places.
3.5.4 Settlement areas shall be the focus of growth and their vitality and regeneration
shall be promoted. The boundaries of settlement areas are shown in local
municipal official plans and are considered to be the approved settlement area
boundaries of this Plan.
3.5.5 Existing settlement areas and planned expansion areas for an estimated 10 to 20
years growth, including residential, commercial, industrial, and institutional, shall
be shown in local municipal official plans. Local municipalities shall prepare the
necessary official plan.
3.5.6 Local municipalities shall undertake growth management strategies or similar
strategic planning to identify settlements which are best suited to accommodate
growth based on the The County of Simcoe Official Plan considerations set out in
Section 3.8 and 4.1 and in doing so need not accommodate a complete
range of land uses in any one settlement area.
3.5.8 Settlement areas should be planned to accommodate a diversity of land uses,
including residential, commercial, industrial, and institutional, to reinforce their
traditional role as central places and service centres. Local municipalities may
develop a hierarchy of settlement areas which may include the limiting of growth
in any settlement area.
3.5.9 Where a settlement has municipal water and sewer services, compact
development shall be promoted.
3.5. 11 Subject to Section 4.2, Social Services and community facilities should be
located inSettlement Designations.
3.5.12 In Settlement Designations, subdivision may occur by plan or by consent.
The application conforms to the County of Simcoe Official Plan by providing a diversity of
land uses and a range of housing types in the Horseshoe Valley Settlement Area. The
application would achieve a more compact urban form. Since this form of development
cannot be currently supported by the existing services, the use of a Holding ( "H ") provision
by the Township will ensure that development will not occur until appropriate servicing is
available to support a more compact urban form. The above -noted County Official Plan
policies have been carried forward into the new County of Simcoe Official Plan which has
been adopted by the County but not yet in effect in its entirety.
Township of Oro - Medonte Official Plan
As stated earlier in this report, the subject lands are designated Horseshoe Valley — Low
Density Residential, which in Section C14.3.4.1 permits: single detached dwellings,
home occupations, Bed and Breakfast establishments, private recreational uses such as
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golf courses and accessory uses. The density of residential development is to generally
not exceed 7.0 units per gross hectare.
In addition, Section C.14.3.4.2 of the Official Plan states that the subject lands, as well as
adjacent lands to the south which are not owned by the applicant "...may be developed
as a low density adult lifestyle community that meets the special requirements and diverse
preferences of retirement age residents. Permitted uses within the adult lifestyle
community include all forms of low density housing, such as single detached and semi-
detached dwellings, a limited amount of medium density housing such as townhouses
and multiple dwellings and small scale personal service and convenience commercial
uses servicing the day to day needs of residents of the community. Other permitted uses
include community centres, sports facilities, open space uses. Institutional uses in the
form of nursing home and /or retirement home or such like uses may also be permitted.
Mobile homes are not permitted."
The Official Plan also requires that prior to the development of an adult lifestyle
community on these lands, a Comprehensive Development Plan (CDP) shall be required.
Pursuant to Sections C14.3.4.3 and C14.3.4.4, a Comprehensive Development Plan was
adopted by Council in 2003. While the application no longer proposes an adult lifestyle
community on the subject lands, the proposed amendment maintains policies similar to
those contained Sections C14.3.4.3 and C14.3.4.4, to ensure that future development
applications address the following issues:
• the proposed form of servicing;
• the nature, extent and timing of improvements to Horseshoe Valley Road and other
roads accessing the development in accordance with the traffic study required by
Section C14.3.1;
• the proposed phasing of development;
• the proposed form, scale and density of residential development; and
• the proposed nature of the recreational amenities that are to be developed on the site.
Pursuant to Section C14.3.4.6 of the Official Plan, the existing Holding ( "H ") provision on
the lands would only be lifted by Council after the above -noted issues have been
satisfactorily addressed.
C14.3.6 Horseshoe Valley Medium Density Residential designation:
Permitted uses in the Horseshoe Valley Medium Density Residential designation
as shown on Schedule D include townhouse dwellings, multiple dwellings,
apartment dwellings and home occupations. Timeshare developments may be
permitted. The density of development shall not generally not exceed 30 units
per gross hectare. Conditions for approval of development within the Horseshoe
Valley Medium Density Residential designation are in Section C14.3.8.
The Horseshoe Valley — Medium Density Residential Designation currently applies only
to some of the lands located to the north of Horseshoe Valley Road. The application
proposes to amend the Official Plan in order to apply this designation to the subject lands,
as well as to add the following site - specific policies:
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"Section C14.3.6.1: Lands located on Part of South Half of Lot 3 and Part of Lot 4,
Concession 4 in the Township of Oro - Medonte are intended for an appropriate mix of
housing types and densities. The following permitted uses shall be permitted on the
subject lands:
a) Single detached dwellings, Semi- detached dwellings, Townhouse Dwellings,
Multiple Dwellings
b) Home occupations, Bed and Breakfast establishments, Residential Care Homes
c) Midrise Buildings to a maximum of 5 storeys, of all forms of tenure which may
include senior citizen housing
d) Uses compatible with the basic residential use such as Small Scale Commercial
Uses and Institutional Uses. Such uses are permitted in conjunction with
associated residential uses.
Section C14.3.6.2: The predominant use of land within lands located on Part of South
Half of Lot 3 and Part of Lot 4, Concession 4 in the Township of Oro - Medonte shall be
uses permitted in above noted Section C14.3.6.1 a).
Section C14.3.6.3: Recognizing that a range of densities are appropriate within the
development which will include densities to accommodate midrise development, with the
predominant land use being for uses permitted in Section C14.3.6.1 a)., the density of the
overall development within lands located on Part of South Half of Lot 3 and Part of Lot 4,
Concession 4 in the Township of Oro - Medonte shall not exceed 30 units per gross
hectare.
Section C14.3.6.4: Lands located on Part of South Half of Lot 3 and Part of Lot 4,
Concession 4 in the Township of Oro - Medonte shall provide an appropriate allocation of
lands within the development or funds (or a combination of both) for the creation of public
parkland to the satisfaction of the Township of Oro - Medonte.
Section C14.3.6.5: For lands located on Part of South Half of Lot 3 and Part of Lot 4,
Concession 4 in the Township of Oro - Medonte Council shall be satisfied that the
proposed form of servicing for the lands is appropriate and agreed to by the Township
and the appropriate agencies. This may require the supporting documents /studies to be
updated or amended to address the development plan.
Section C14.3.6.6: For lands located on Part of South Half of Lot 3 and Part of Lot 4,
Concession 4 in the Township of Oro - Medonte Council shall be satisfied that the
proposed location, nature and timing of improvements to Horseshoe Valley Road and
other roads is appropriate and agreed to by the Township and the appropriate agencies.
Section C14.3.6.7. For lands located on Part of South Half of Lot 3 and Part of Lot 4,
Concession 4 in the Township of Oro - Medonte Council shall be satisfied that the phasing
of the development is appropriate given the timing of the installation of services and
improvements to Horseshoe Valley Road and other roads.
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Section C14.3.6.8: Sections C14.3.4.2, C14.3.4.3 and C143.4.4 shall not apply to the
lands located on Part of South Half of Lot 3 and Part of Lot 4, Concession 4 in the
Township of Oro - Medonte."
The applicant developed the above -noted policies in consultation with Planning Staff and
Planning Staff supports the adoption of the proposed amendment. However, Planning
Staff is also recommending the following additional policy:
"Section C14.3.6.9: For the lands located on Part of South Half of Lot 3 and Part of Lot
4, Concession 4 in the Township of Oro - Medonte, Council shall be satisfied that all draft
plan approvals or extensions conform to the policies contained in Sections C14.3.6.1
through C14.3.6.8."
Planning Staff is of the opinion that this additional policy is necessary in order to recognize
the fact that the existing draft plan of subdivision for an adult lifestyle community on the
subject lands would largely no longer conform to the proposed Official Plan Amendment.
This additional policy simply reinforces Council's existing ability to request a new plan of
subdivision application in the event that a proposed development is no longer consistent
with the existing draft plan. Similarly, Council can deny a request to extend draft plan
approval if Council determines that the draft plan no longer conforms to the Official Plan.
Township Zoning By -law 97 -95
The subject lands are currently zones Residential one Exception One Hundred - Fourty
Hold (R1 *140)(H) Zone. Permitted uses in this zone are single detached dwellings, semi-
detached dwellings, home occupations, private home daycares and residential care
homes. The existing zoning would not permit the townhouses, mid -rise buildings, local
commercial and institutional uses proposed by the Official Plan Amendment. However,
since the lands are zoned with a Holding ( "H ") provision that prevents any development
at this time, Planning Staff is of the opinion that the existing zoning can remain in place
until such time as new development applications come forward or the Township chooses
to change the zoning as part of an update to the Zoning By -law.
FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT:
Potential financial and legal implications should the decision of Council be appealed to
the Ontario Municipal Board.
POLICIES /LEGISLATION:
Planning Act
Places to Grow
Provincial Policy Statement
County of Simcoe Official Plan
Township of Oro - Medonte Official Plan
Township Zoning By -law 97 -95
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CORPORATE STRATEGIC GOALS:
Quality of Life
Safe & Healthy Communities
Sustainability
CONSULTATIONS:
Township Internal Departments (Transportation & Environmental Services, Fire, Building)
AECOM
Ministry of Tourism, Culture and Sport
County of Simcoe District School Boards
ATTACHMENTS:
Attachment 1: Location Map — Subject Lands
Attachment 2: Applicant's Concept Plan
Attachment 3: Applicant's Examples of Townhouse Dwellings
Attachment 4: Applicant's Examples of Mid -rise Buildings
Attachment 5: Applicants Example of a Mixed Use Building
CONCLUSION:
For the reasons outlined in this report, Planning Staff finds the proposed amendment to
the Official Plan to conform to /be consistent with Provincial, County and Township
policies, and it is recommended that the application be approved.
Respectfully submitted:
1
L
erek WitlibJ , MCIP, RPP
Manager, Planning Services
SMT Approval / Comments: C.A.O. Approval / Comments:
_4J, " �t
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ATTACHMENT #1: Location Map
SUBJECT
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ATTACHMENT #2: Applicant's Concept Plan
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ATTACHMENT #3:
Applicant's Examples of Townhouse Dwellings
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ATTACHMENT #4:
Applicant's Examples of Mid -rise Buildings
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ATTACHMENT #5:
Applicant's Example of a Mixed use Building
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OFFICIAL PLAN AMENDMENT NO. 36
(HORSESHOE VALLEY LANDS LTD.)
TOWNSHIP OF ORO- MEDONTE
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AMENDMENT NO. 36 TO THE
OFFICIAL PLAN OF THE
TOWNSHIP OF ORO- MEDONTE
The attached explanatory text and Schedule "A" constituting Amendment Number 36 to
the Official Plan for the Township of Oro - Medonte, was prepared and adopted by the
Council of the Corporation of the Township of Oro - Medonte, by By -law Number 2013-
207 in accordance with the provisions of Section 17, 21 and 22 of the Planning Act,
R.S.O. 1990, Chapter P.13, as amended.
MAYOR — H. S. Hughes
CLERK — J. Douglas Irwin
2
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THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2013-207
A By -law to Adopt
An Amendment to the Official Plan of the
Township of Oro - Medonte OPA No. 36
(Horseshoe Valley Lands Ltd.)
WHEREAS The Corporation of the Township of Oro - Medonte is empowered to Amend its Official
Plan as required;
AND WHEREAS Sections 17, 21, and 22 of the Planning Act, R.S.O. 1990, Chapter P. 13, as
amended, provide Council such authority to amend its Official Plan;
AND WHEREAS the policies of the Official Plan of the Township of Oro - Medonte are approved
and in force and effect at this time;
AND WHEREAS Council has considered the appropriateness of amending the Official Plan in
regard to lands within Part of the South Half of Lot 3 and Part of Lot 4, Concession 4 (former
Township of Oro), Township of Oro - Medonte;
AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte deems it
necessary and desirable to adopt an amendment to the Official Plan of the Township of Oro
Medonte;
NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as
follows:
That the attached explanatory text and Schedule "A ", which constitute Amendment
Number 36 to the Official Plan, is hereby adopted and;
2. That the Clerk is hereby authorized and directed to make application to the County of
Simcoe for approval of the aforementioned Amendment No. 36 to the Official Plan of the
Township of Oro - Medonte; and
3. That this By -law shall come into effect upon the date of passage therefore subject to the
provisions of the Planning Act R.S.O. 1990, c. P. 13, as amended.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6T" DAY OF
NOVEMBER, 2013.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
3
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CERTIFICATION
Certified that the above is a true copy of By -law No. 2013 -207 as enacted and passed by Council
of the Corporation of the Township of Oro- Medonte on the 61h day of November, 2013.
CLERK
4
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AMENDMENT NO. 36
TO THE TOWNSHIP OF ORO- MEDONTE OFFICIAL PLAN
INTRODUCTION
PART A - THE PREAMBLE does not constitute part of this
amendment.
PART B - THE AMENDMENT consisting of the following text and
Schedule D — Horseshoe Valley Land Use Schedule constitutes
Amendment No. 36 to the Township of Oro - Medonte Official Plan.
PART C - APPENDICES
5
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PART A — THE PREAMBLE
PURPOSE
The purpose of this Official Plan Amendment is to amend Schedule D Horseshoe
Valley Land Use Schedule in the Township of Oro - Medonte Official Plan and to
add Section C14.3.6.1 through to Section C14.3.6.9 as site specific policies on
the subject lands. The intent of the amendment is to re- designate lands
described as Part of South Half of Lot 3 and Part of Lot 4, Concession 4, as
shown on Appendix A to this amendment, from the Horseshoe Valley Low
Density Residential designation to the Horseshoe Valley Medium Density
Residential designation with site specific policies to provide guidance in the
development of a range of housing forms (single detached dwellings, semi-
detached dwellings, townhouse dwellings and medium - density multi -unit
residential buildings up to 5- storeys in height) on the lands.
LOCATION
The subject property legally described as Part of South Half of Lot 3 and Part of
Lot 4, Concession 4, Geographic Township of Oro, Township of Oro - Medonte is
currently draft approved for residential development. To the west of the subject
lands are residential development lands known as Landscape Drive Phase 3.
The Phase 3 lands have been approved for a redline revision and are currently
undergoing a separate Official Plan Amendment (OPA No. 35).
BASIS
The subject lands are currently draft approved and designated for low density
residential development. This Official Plan Amendment requests to re- designate
the lands, described as the future development lands, shown on Appendix A to
this amendment, to the medium density residential designation. The intent for
the lands is to permit a variety of densities and housing forms, including single
family detached dwellings, as well as commercial and institutional facilities on the
future development lands. The amendment will also delete Adult Lifestyle
Community policies from the Township of Oro - Medonte Official Plan as they
pertain to the subject property.
JUSTIFICATION
The subject property is located within the Horseshoe Valley Settlement Area and
is designated in the Township of Oro - Medonte Official Plan as Horseshoe Valley
Low Density Residential. The Horseshoe Valley Low Density Residential
designation is intended to accommodate single family residential uses in the
settlement area. The Horseshoe Valley Low Density Residential designation
does not permit a mix of housing types.
M
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The proposal to re- designate the subject lands to accommodate higher density
residential uses on the lands represents residential intensification within a
settlement area. The medium density designation will allow for the future
development lands to be developed with a range of housing opportunities, while
also permitting single family dwellings, as well as commercial and institutional
uses on lands identified as a growth node by both the Township and the County.
The Official Plan Amendment (OPA No. 35) for the adjacent Phase 3 lands,
currently at the County of Simcoe awaiting approval, increases the density and
mix to allow for townhouse units within the redline revision plan at a reduced
density of 15 units per hectare. This creates a buffer from the existing single
family dwelling homes in the area and is a logical transition to a mix of housing
types and densities on the future residential lands. The gradual transition from
low density residential development to medium density development helps to
maintain the rural character and feel of the area while allowing the lands to
create a product the market is demanding.
The proposed land use conforms to the policies of the Growth Plan, the
Provincial Policy Statement (2005), the County of Simcoe Official Plan, and the
Township of Oro - Medonte Official Plan. Accommodating a higher residential
density and allowing for a wider range of housing types to accommodate the
changing market on the development lands represents an appropriate form of
intensification within an existing serviced area with a proven track record for
ongoing growth potential.
Page 46 of 171
10.c) Report No. DS2013 -067, Andria Leigh, Director of Devel...
PART B — THE AMENDMENT
DETAILS OF THE AMENDMENT
For lands located on Part of South Half of Lot 3 and Part of Lot 4, Concession 4
in the Township of Oro - Medonte and referred to as the future development lands,
identified on Appendix A of this amendment:
Schedule D Horseshoe Valley Land Use Schedule is hereby amended by
re- designating the lands as shown on Appendix A attached hereto from
the Horseshoe Valley Low Density Residential designation to the
Horseshoe Valley Medium Density Residential designation.
For lands located on Part of South Half of Lot 3 and Part of Lot 4, Concession 4
in the Township of Oro - Medonte and referred to as the future development lands,
identified on Appendix A of this amendment the following Sections will be added
to Section 14.3.6 of the Township- of Oro - Medonte Official Plan:
Section C14.3.6.1: Lands located on Part of South Half of Lot 3 and Part
of Lot 4, Concession 4 in the Township of Oro - Medonte are intended for
an appropriate mix of housing types and densities. The following
permitted uses shall be permitted on the subject lands:
a). Single detached dwellings, Semi - detached dwellings,
Townhouse Dwellings, Multiple Dwellings
b). Home occupations, Bed and Breakfast establishments,
Residential Care Homes
c). Midrise Buildings to a maximum of 5 storeys, of all forms of
tenure which may include senior citizen housing
d). Uses compatible with the basic residential use such as Small
Scale Commercial Uses and Institutional Uses. Such uses are
permitted in conjunction with associated residential uses.
Section C14.3.6.2: The predominant use of land within lands located on
Part of South Half of Lot 3 and Part of Lot 4, Concession 4 in the
Township of Oro - Medonte shall be uses permitted in above noted Section
C14.3.6.1 a).
Section C14.3.6.3: Recognizing that a range of densities are appropriate
within the development which will include densities to accommodate
midrise development, with the predominant land use being for uses
permitted in Section C14.3.6.1 a)., the density of the overall development
within lands located on Part of South Half of Lot 3 and Part of Lot 4,
Concession 4 in the Township of Oro - Medonte shall not exceed 30 units
per gross hectare.
Page 47 of 171
10.c) Report No. DS2013 -067, Andria Leigh, Director of Devel...
Section C14.3.6.4: Lands located on Part of South Half of Lot 3 and Part
of Lot 4, Concession 4 in the Township of Oro - Medonte shall provide an
appropriate allocation of lands within the development or funds (or a
combination of both) for the creation of public parkland to the satisfaction
of the Township of Oro - Medonte.
Section C14.3.6.5: For lands located on Part of South Half of Lot 3 and
Part of Lot 4, Concession 4 in the Township of Oro - Medonte Council shall
be satisfied that the proposed form of servicing for the lands is appropriate
and agreed to by the Township and the appropriate agencies. This may
require the supporting documents /studies to be updated or amended to
address the development plan.
Section C14.3.6.6: For lands located on Part of South Half of Lot 3 and
Part of Lot 4, Concession 4 in the Township of Oro - Medonte Council shall
be satisfied that the proposed location, nature and timing of improvements
to Horseshoe Valley Road and other roads is appropriate and agreed to
by the Township and the appropriate agencies.
Section C14.3.6.7: For lands located on Part of South Half of Lot 3 and
Part of Lot 4, Concession 4 in the Township of Oro - Medonte Council shall
be satisfied that the phasing of the development is appropriate given the
timing of the installation of services and improvements to Horseshoe
Valley Road and other roads.
Section C14.3.6.8: Sections C14.3.4.2, C14.3.4.3 and C143.4.4 shall not
apply to the lands located on Part of South Half of Lot 3 and Part of Lot 4,
Concession 4 in the Township of Oro - Medonte.
Section C14.3.6.9: For the lands located on Part of South Half of Lot 3
and Part of Lot 4, Concession 4 in the Township of Oro - Medonte, Council
shall be satisfied that all draft plan approvals or extensions conform to the
policies contained in Sections C14.3.6.1 through C14.3.6.8.
All other policies of the Township of Oro- Medonte Official Plan shall apply.
IMPLEMENTATION
Upon approval of this Amendment, Council shall consider an implementing
Zoning By -law.
INTERPRETATION
The provisions of the Official Plan, as amended from time to time, shall apply in
regard to the Amendment.
0
Page 48 of 171
10.c) Report No. DS2013 -067, Andria Leigh, Director of Devel...
PART C - APPENDICES
10
Page 49 of 171
10.c) Report No. DS2013 -067, Andria Leigh, Director of Devel...
APPENDIX A
SUBJECT
Lands to be re- designated from
Horseshoe Valley Low
Density Residential to
Horseshoe Valley Medium
Density Residential and
subject to Section C14.3.6.1,
C14.3.6.2, C14.3.6.3,
MAYOR — H. S. Hughes
CLERK — J. Douglas Irwin
11
Page 50 of 171
10.c) Report No. DS2013 -067, Andria Leigh, Director of Devel...
APPENDIX B
Report DS2013 -067
12
Page 51 of 171
10.c) Report No. DS2013 -067, Andria Leigh, Director of Devel...
November 5, 2013
Township of Oro - Medonte
148 Line 7S., Box 100
Oro, ON
LOL 2x0
Attention: Mayor and Members of Council
Re: Township of Oro- Medonte
Part of Lots 3 & 4, Concession 4
Horseshoe Valley Lands Ltd.
File No. 43 -OM -20001
Our Project No. 333
RUDY & Associates Ltd. acts as the planning consultant for the owners of the above
mentioned lands. We are currently assisting Horseshoe Valley Lands Ltd. in continuing
development of Phase 3 and in obtaining an Official Plan Amendment to permit a variety
of residential uses on the future lands within the comprehensive development area.
The proposed Official Plan Amendment (OPA) for the future lands contains policies to
permit single family dwellings, townhouse dwellings and midrise development on the
future lands with an overall density of 30 units per hectare. This Official Plan
Amendment will go before Council on November 6t1', 2013 for approval.
The property subject to the above noted proposed OPA is currently designated for low
density residential development and is draft approved for single family residential
dwellings. It is the intent of the owner to move forward through the redline revision
process to bring the current plan into conformity with the policies contained within the
proposed OPA.
The subject property contains a large amount of land and, with a medium density
designation, will provide for a maximum unit count of approximately 789 dwelling units.
As you can appreciate, developing the lands to its full potential is a positive way forward
for the owners and the Township alike and is one that will take several years to
accomplish.
We have worked with Township staff to incorporate appropriate wording within the
proposed OPA and to provide a conceptual vision for the future lands. This vision
incorporates a variety of housing types and densities on the lands while maintaining the
rural character and beauty of Horseshoe Valley. Staff Report DS2013 -67 prepared in
support of an Official Plan Amendment on the subject lands speaks to an additional
policy within the OPA (C14.3.6.9). The additional recommended policy has been
provided to Council under the premise that the current draft plan would no longer
conform to the policies within the OPA and could therefore be denied an extension.
Page 52 of 171
10.c) Report No. DS2013 -067, Andria Leigh, Director of Devel...
Township of Oro - Medonte Page 2
Part of Lots 3 & 4, Concession 4
Horseshoe Valley Lands Ltd.
File No. 43 -OM -20001
Our Project No. 333
The owners of the property intend to move forward to bring the current draft approved
lands into conformity with the proposed OPA and intend to do so on a phase by phase
basis to ensure that the plan going before Council in the future is one that meets the needs
of the Township and is a viable development for the owners. As the lands are draft
approved, we feet an appropriate avenue to bring forward changes to the current draft
approval includes the redline revision process.
Maintaining the redline revision process as a way forward is integral to the viability of
development on the subject lands. The subject property will greatly decrease in value if
the current draft approval is removed from the lands. This would be devastating to the
owners of the lands as they have spent a large amount of time and millions of dollars to
achieve draft approval on the lands and to maintain it while moving forward on a phase
by phase basis. We request that in order to recognize the ability of the subject lands to be
developed further through the redline revision process, Section C14.3.6.9 as
reconvnended by staff, be amended as follows:
"Section 014.3.6.9: For the lands located on Part of South Half of Lot 3 and Part of Lot 4,
Concession 4 in the Township of Oro-Medonte, Council shall be satisfied that all redline
revisions draft plan approvals or extensions conform to the policies contained in Sections
014.3.61 through C14.3.68. "
We look forward to continuing to work with Township staff and Council to reach the full
potential of the subject lands.
We thank you in advance for your consideration of the revised recommended wording
for the OPA.
Respectfully submitted,
RUDY & Associates Ltd.
Michelle Cutts
Planner
Cc: Derek Witlib, Manager of Planning — Township of Oro - Medonte
John Boville, Horseshoe Valley Lands Ltd.
Jim Cooper, Horseshoe Valley Lands Ltd.
Page 53 of 171
10.d) Report No. CS12013 -05, Donna Hewitt, Director of Corpo...
TawnsI of
REPORT
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
CSI 2013 -05
Donna Hewitt, Director of
Council
Corporate & Strategic
Initiatives
Meeting Date:
Subject:
Motion #
November 6, 2013
Corporate Projects Status Update —
October 31, 2013
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended:
1. THAT Report CSI 2013 -05 be received.
BACKGROUND:
Council identified through the Performance Management Program the "Development and
implementation of a tracking system" as an objective for 2013.
Staff solicited input from all members of Council and the Senior Management Team in ascertaining
the types of projects to be tracked, the level of information required and the frequency of reporting.
A draft reporting model was presented to Council in early October for feedback.
Council identified the following categories of projects to be tracked:
- Those directed by Council based upon Staff reports;
- Those with action resulting from a deputation to Council;
- Those with an "Economic Development' related priority and;
- Those that represent potential corporate exposure (risk, legal etc.).
Further it was suggested this be a monthly reporting exercise to Council.
Staff committed to commencing this reporting for month -end October 2013.
In addition to this tracking process, staff also identified the need for a response standards procedure
addressing those items which are best described as singular /one -off in nature. This procedure is
underdevelopment with Township staff and will be outlined to Council prior to year end 2013.
CSI
Report No CSI 2013 -05
Meeting Date November 6, 2013
Page 1 of 3
Page 54 of 171
10.d) Report No. CS12013 -05, Donna Hewitt, Director of Corpo...
ANALYSIS:
Not applicable.
FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT:
There are no direct financial, legal or risk implications connected to this reporting process.
POLICIES /LEGISLATION:
Not applicable.
CORPORATE STRATEGIC GOALS:
Service Excellence: To provide a welcoming, courteous and professional culture of service excellence
on the part of Council and Township staff.
CONSULTATIONS:
CAO
Senior Management Team
ATTACHMENTS:
Appendix A: Project Tracking — October 31, 2013
CONCLUSION:
That the update on corporate projects be received for information.
Respectfully submitted:
Donna Hewitt
Director Corporate & Strategic Initiatives
C.A.O. Approval /Comments:
Report No CSI 2013 -05
Meeting Date November 6, 2013
Page 2 of 3
Page 55 of 171
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10.e) Report No. CS12013 -06, Donna Hewitt, Director of Corpo...
I-Ow sdzip of
REPORT (W; � Jf nt.el
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
Council
Donna Hewitt, Director of
CS12013 -06
Corporate and Strategic
Initiatives and
Marie Brissette, Committee
Coordinator
Meeting Date:
Subject:
Motion #
November 6, 2013
Integrated Accessibility
Standards Regulation
Roll #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. That Report No. CS12013 -06, Donna Hewitt, Director of Corporate and Strategic
Initiatives, re: Integrated Accessibility Standards Regulation be received.
2. That draft Policy POL- AODA -03 Accessibility Standard for Information and
Communications be adopted.
3. And That draft Policy POL -HR -5.01 Employee Accommodations be adopted.
BACKGROUND:
The Accessibility for Ontarians with Disabilities Act, 2005 ( "AODA ") was passed with the
purpose of developing, implementing and enforcing accessibility standards in order to
achieve accessibility for all persons with disabilities with respect to goods, services,
facilities, accommodations, employment, buildings structures and premises.
Ontario Regulation 429/07 entitled "Accessibility Standards for Customer Service"
(Ontario Regulation 429/07) came into force on January 1, 2008, and required the
public sector to be compliant on January 1, 2010. The Township adopted POL -AODA-
01, Accessibility Standards for Customer Service on October 9, 2009, and continuous
training has been provided to Members of Council, staff, committee members, volunteer
firefighters, hall board members, and has been integrated into contract tenders.
Ontario Regulation 191/11 entitled "Integrated Accessibility Standards Regulation"
( "IASR ") came into force in July 2011 and applies to:
1) Information and Communications;
2) Employment Recruit, Assessment, Selection and Retention;
3) Transportation;
Corporate and Strategic Initiatives
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November 6, 2013
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4) Accessible Transit (accessible buses, platforms, taxis and ferries); and
5) Design of Public Spaces.
The intent of this report is to provide Council with an update on its requirements under
the AODA to the public sector and its associated considerations /implications, in addition
to ensuring that all stakeholders have equitable barrier free access to municipal
services. It is important to note that the private sector is also required to comply with
the AODA, however, compliance dates differ from the public sector.
11i;11sj&%__3
1) Information and Communications
This Standard establishes accessibility standards specific to information and
communications for public sector organizations that provide goods and services to
members of the public or third parties.
This Standard specifically applies to documentation produced by the Township, such as
agendas, brochures, invoices, emergency plans and public safety notices, as well as
the Township's website and web content (discussed later in the report). Exemptions
include special collections, archived materials, rare books and donations.
The Township is required to be compliant by January 1, 2014. To be compliant, the
Township shall:
- Provide documents in an accessible format and communication supports, in a timely
manner, at no cost greater than that provided for within the Township's Fees and
Charges By -Law;
- Consult with the individual(s) seeking a formatted document;
- Notify the public of the availability of accommodation; and
- Notify the public that mechanisms for feedback are available.
Examples of potential requests could include: documents produced in braille, obtaining
a sign language interpreter for a meeting, reproducing information in an audio format
etc. Costs associated with these requests are unknown at this time however, staff is
reviewing partnerships with community service providers within the community to best
address these requests in an efficient manner.
Attachment 1 is the draft Accessibility Standard for Information and Communications
Policy. Training on this Policy will be provided to Members of Council, all staff,
volunteers, committee and hall board members. The Township has a legislative
obligation to inform individuals in the private sector contracted by the Township which
will become part of the contract process.
Website and website content is required to be accessible in two stages. The Township
is required to be World Wide Web Consortium Web Content Accessibility Guidelines
'WCAG" 2.0 Level A compliant by January 1, 2014 and WCAG 2.0 Level AA by 2021.
In testing using Analysis tools on the web, the Township's website is nearly entirely
compliant to the WCAG 2.0 Level AA level. The Township is in the process of changing
Corporate and Strategic Initiatives November 6, 2013
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the platform for the website. The current platform of the website is Oracle, based and
new platform will be Microsoft SharePoint based. The Information Technology Division
is working with the County of Simcoe to ensure continued compliance.
2) Employment Recruit, Assessment, Selection and Retention
This Standard establishes accessibility standards specific to the recruitment, selection,
accommodation plans, and employment support and workplace emergency responses
for Employees and candidates for employment.
The Township is required to be compliant by January 1, 2014. To be compliant, the
Township shall have an Employment Accommodation policy.
A general statement included in job postings to address potential requests is as follows
"The Township of Oro - Medonte is committed to an inclusive, barrier free environment.
Accommodation will be provided in all steps of the hiring process. Please advise the
Township of Oro - Medonte Human Resources Department if you require any
accommodations to ensure that you can participate fully and equally during the
recruitment and selection process." Examples of requests may be accommodations
during recruitment via documentation provided in an accessible format, adjustable office
equipment or for an interview to take place in a room that is accessible with an assistive
device.
Attachment 2 is the draft Human Resources Employment Accommodation
Policy. Employees shall be notified of the Township's Accessible Workplace and
offered accommodations where required.
3) Transportation
This Standard does not apply to the Township at this time as it relates to accessible
commuter rails, motor coaches, subways and specialized transportation services such
as accessible transit.
4) Accessible Transit
This Standard does not apply to the Township at this time as it relates to accessible
buses, platforms and taxis.
5) Design of Public Spaces
The Design of Public Spaces Standards (Accessibility Standards for the Built
Environment) will come into effect on January 1, 2016. This mandates that all new
construction of, or major changes related to:
- Recreational trails /beach access routes;
- Outdoor public eating areas;
- Outdoor play spaces;
- Outdoor paths of travel;
- Parking areas; and
Corporate and Strategic Initiatives
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- Service- related elements such as service counters must conform to a certain set of
standards.
Organizations are not required to make changes to their existing public spaces. The
standard only applies when organizations build new or make major changes to existing
elements of public spaces.
Prior to undertaking any construction or upgrade project related to the specific
requirements of the Accessibility Standard for the Design of Public Spaces, the
Township will consult the Accessibility for Ontarians with Disabilities Act, 2005 Ontario
Regulation 191/11 Integrated Accessibility Standards Part IVA Design of Public Space
Standards (Accessibility Standards for the Built Environment) and undertake
consultation with the Township's Accessibility Advisory Committee, as required or as
deemed appropriate.
FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT:
1) Information and Communications
Accessible Documents: Expenses will depend on types and the number of requests for
documents to be produced externally. Staff will be diligent in mitigating unplanned costs
by promoting use of technology to provide documents to the requester(s).
Accessible Website: Expenses should be minimal and incorporated in the cost of design
and build of the new website.
2) Employment Recruit, Assessment, Selection and Retention
Expenses will depend on types and number of requests.
3) Design of Public Spaces
Costs will be factored into all design and budgeted accordingly.
POLICIES /LEGISLATION:
• Accessibility for Ontarians with Disabilities Act, 2005
• Ontario Regulation 191/11 entitled "Integrated Accessibility Standards Regulation"
CORPORATE STRATEGIC GOALS:
• Service Excellence
• External Relations
• Customer Service
• Quality of Life
• Safe and Healthy Community
Corporate and Strategic Initiatives
Report No. RC2013 -06
November 6, 2013
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CONSULTATIONS:
• Accessibility Advisory Committee;
• Simcoe County Accessibility Working Group;
• Ontario Network of Accessibility Professionals;
ATTACHMENTS:
• Attachment 1 — Draft Accessibility Standard for Information and Communications
Policy
• Attachment 2 — Draft Human Resources Employment Accommodation Policy
CONCLUSION:
Respectfully submitted:
—__ �Director Donna itt, of � ew
Corporate and Strgic Initiatives
Shawn Binns, Director of
Recreation and Community Services
Harold Daynard, Manager of
Information Technology
C.A.O. Approval / Comments:
Corporate and Strategic Initiatives
Report No. RC2013 -06
Marie B 'issette,
Comm itt rdinator
imara Obee, Manager of Health
Safety, Human Resources
November 6, 2013
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��
Township o
Proud Heritage, Exciting Future
Attachment 1 to
Report No. CS12013 -06
Accessibility Standard for
Information and
Communications
Department /Section
Policy and Procedures for
All
POL- AODA -03
Subject
Enacted by Council:
Accessibility Standard for Information and
Motion #
Communications
1.2 Ontario Regulation 191/11 entitled "Integrated Accessibility Standards Regulation"
( "IASR ") came into force in July 2011. Part II of the IASR establishes accessibility
standards specific to information and communications for public sector organizations
and other persons or organizations that provide goods and services to members of the
public or third parties.
2. Definitions
"Accessible formats" may include, but are not limited to, large print, recorded audio, electronic
formats such as HTML, PDF, TIFF and MS Word, braille, read, write or draw, closed
captioning, assistive devices, sign language or interpretation, repeating, clarifying or restating
the information, and other formats usable by persons with disabilities;
"Communications" means the interaction between two or more persons or entities, or any
combination of them, where information is provided, sent or received;
"Communication supports" may include, but are not limited to, captioning, alternative and
augmentative communication supports, plain language, sign language and other supports
that facilitate effective communications;
"Disability" shall mean:
a) Any degree of physical disability, infirmity, malformation or disfigurement that is caused by
bodily injury, birth defect or illness and, without limiting the generality of the foregoing,
includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation,
lack of physical co- ordination, blindness or visual impediment, deafness or hearing
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impediment, muteness or speech impediment, or physical reliance on a guide dog or
other animal or on a wheelchair or other remedial appliance or device;
b) A condition of mental impairment or a developmental disability;
c) A learning disability, or a dysfunction in one or more of the processes involved in
understanding or using symbols or spoken language;
d) A mental disorder; or
e) An injury or disability for which benefits were claimed or received under the insurance
plan established under the Workplace Safety and Insurance Act.
"Employees" shall mean every person who deals with members of the public or other third
parties on behalf of the Township, whether the person does so as an employee, agent,
volunteer or otherwise.
3.2 When communicating with a person with a disability, employees shall take the person's
disability into account. The Township shall follow four core principles:
1) Dignity;
2) Independence;
3) Integration; and
4) Equal opportunity.
3.3 What can employees do to help persons with disabilities access our documents?
1) Ask how you can help;
2) Offer a variety of methods and formats of communication and how to interact with
persons with disabilities; and
3) Understand the nature and scope of the service offered.
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3.4 This policy and applicable procedures applies to all persons who communicate with
members of the public, including third parties on behalf of the Township, whether the
person does so as an employee, member of Council, Committee or Advisory Group,
agent, volunteer, student on placement, or otherwise, and all persons who participate in
the provision of goods and services to members of the public or other third parties.
3.5 As provided by the IASR, exemptions to the provision of accessible documents may
include:
1) When the technology to convert the information is not readily available; or
2) The information may be lost in the conversion process and cannot be conveyed in a
meaningful way (examples: visual information in an architectural blueprint).
3.6 If it is not possible to convert the requested material, the Township will provide the
requester with an explanation as to why the information or communications are
unconvertible and a summary of the information or communications requested.
4. Communication Practice
4.1 In -house printed material and publications produced on behalf of the Township shall
contain a note indicating "alternative formats are available upon request" and include
relevant contact information. Where possible, Township publications shall adhere to the
CNIB's Clear Print Standards', being, but not limited to:
1) Use high contrast colours for text and background (examples: black or dark blue text
on a white or yellow background, or white /yellow text on a black/dark blue
background, avoid use of red);
2) Printed material is most readable in black and white and reserve coloured text for
titles, headlines or highlighted material;
3) Keep the text preferably between 12 and 18 points;
4) Leading space, which is the space between lines of text, should be at least 25 to 30
per cent of the point size;
5) Use an Arial or Tahoma font;
6) Use fonts with medium heaviness and avoid light type with thin strokes (examples:
when emphasizing a word or sentence, use a bold or heavy font; avoid italics or
upper -case letters);
7) Choose a monospaced (non - justified) font rather than one that is proportionally
(justified) spaced, keep a wide space between letters;
8) Separate text into columns to make it easier to read;
9) Use wide binding margins or spiral bindings if possible;
10) Use flat pages;
11) Use a matte or non - glossy finish to cut down on glare;
12) Avoid watermarks or complicated background designs;
13) Use distinctive colours, sizes and shapes on the covers of materials to make them
easier to tell apart;
14) Avoid using the return key to add multiple spaces.
http: / /www.cnib.ca /en/ services / resources /Clearr)rint/ Documents /CNIB %20Clear %2OPrint %20
Guide.odf
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4.2 Electronic materials and publications produced on behalf of the Township shall be
provided in electronic formats such as, but not limited to, HTML, PDF, TIFF or MS Word.
4.3 Should the Township be requested to provide a person with a disability a public
document or information, the Township will take into consideration the communication
needs of the person with the disability and provide the document or information in a
format that is agreed upon by the person with the disability.
5.2 Deaf, Deafened and Hard of Hearing
Hearing loss may cause problems in distinguishing certain frequencies, sounds or words. A
person who is deaf, deafened or hard of hearing may be unable to:
• Maintain conversations over the telephone;
• Understand speech in noisy environments; and /or
• Pronounce words clearly enough to be understood.
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Information and Communication Procedures:
1) Ask if they require assistance as people with disabilities often have their own way of
doing things;
2) Do not touch, lean on or interfere with their assistive equipment as this is part of their
personal space;
3) Advise of the Township's use of the CNIB's Clear Print Standards and ask if they
require an alternative format (i.e. audio, PDF, HTML, large print, provide the
information electronically);
4) Ask for their format preference and provide the document or information accordingly.
Information and Communication Procedures:
1) Don't assume the person can't see the document or can't hear you;
2) As if the person requires the information in Braille or if the person utilizes a screen
reader (examples: JAWs, Dragon Naturally Speaking, Kurzwell) and if the person
desires the document to be formatted to be read by a screen reader.
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2 Glenn Pound for MTML Incoming, Metro Toronto Movement for Literacy (March 2000)
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5.7 Learning Disabilities
Learning disabilities include a range of disorders that affect the how a person receives,
expresses or processes information and can result in difficulty with:
• Reading, mathematical skills, writing and /or fine motor skills;
• Problem solving;
• Time management;
• Orientation and following directions; and /or
• Processing information.
• Spontaneous laughter or anger.
3 Glenn Pound for MTML Incoming, Metro Toronto Movement for Literacy (March 2000)
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7.5 Feedback or complaint will be reviewed by the appropriate employees to ensure that all
appropriate and available measures will be undertaken by the Township in the provision
of information and documentation to persons with disabilities.
4 Glenn Pound for MTML Incoming, Metro Toronto Movement for Literacy (March 2000)
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7.6 Feedback or complaint will be considered highly confidential to ensure the protection of
personal information.
7.7 If feedback or complaint is received verbally, the employee shall produce the feedback
or complaint in a written format and repeat the information to the person providing the
feedback or complaint to ensure accuracy.
8. Training.
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Appendix "A"
Feedback / Complaint Form
Thank you for visiting the Corporation of the Township of Oro - Medonte. We value all of our
customers and strive to meet everyone's needs.
Your feedback is important to us. By answering the following questions you will help our
organization to better assist you.
Thank you,
Management
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Township of Policy
Proud Heritage, Exciting Future
PURPOSE:
Duty to Accommodate
Duty to accommodate refers to the obligation of an employer to take steps to eliminate the
disadvantage caused by systemic, attitudinal, or physical barriers that unfairly exclude
individuals or protected groups. Under the Ontario Human Rights Code, every person has the
right to equal treatment with respect to employment on the basis of: race, ancestry, place of
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origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, record of
offences, marital status, family status, or disability.
Employment Accommodation
There are two types of accommodation:
a. Universal Accommodation: the elimination of employment and physical barriers (i.e.
modifying facilities, policies and practices; and,
Three factors which will be considered in determining undue hardship are:
1) Cost of Accommodation, i.e. whether or not the cost threatens the viability of the employer;
2) Outside sources of funding; and
3) Health and safety requirements
Accommodation Process
The Township's commitment to accommodation extends to all employment activities:
recruitment and selection, orientation, working conditions, promotion, training, performance
management, career development, workforce transition, return to work and all other
employment activities as required. For instance, applicants may request accommodation for
an interview or test, a new employee may request an accommodation upon commencing a
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new job during an offer of employment or someone who has been in a job for a while may
make an accommodation request for a training session he or she is attending.
In addition, the Township commits to taking into account the accessibility needs of employees
with disabilities, as well as any individual accommodation plans, when using its performance
management process, when providing career training & development and during the
redeployment of employees.
Accommodation in the Recruitment & Selection Process
The following outlines the accommodation process to be followed by Human Resources
during the recruitment/ selection phase of employment:
Human Resources shall ensure that qualifications are reasonable and pertain to the
job when constructing a job posting. The posting should focus on the education,
experience, skills, and abilities that reflect the bona fide occupational requirements of
the job.
2. Human Resources shall ensure that all potential applicants are aware that the
Township will take steps to accommodate any special needs in the interview or testing
process. Job applicants must identify their needs up front and provide timely
information about how their situation or condition may affect their abilities to perform in
an interview or test in order to receive pre - employment accommodation.
3. Human Resources shall communicate the offer of accommodation to all applicants at
the beginning of the selection process. This may involve explaining to candidates the
assessment methods and formats to be used. This will prove to be especially helpful
for persons with disabilities as it helps them identify whether they need an
accommodation and the type of accommodation required for each stage of the
assessment.
4. When an applicant makes a request for accommodation, Human Resources will ask
the individual to identify what he or she will need in order to be able to allow him or her
to compete on an equal basis with other candidates. Human Resources should try and
obtain as much information on the person's needs as possible in a professional and
sensitive manner. ,In most cases, the candidate is the best source of information.
5. Human Resources 'must ensure that any accommodations made do not change the
nature of the qualification being assessed or the level at which it is assessed.
Accommodations should be designed to allow for assessment of candidates without
placing them at an advantage or disadvantage when compared to other candidates.
Accommodations which may be provided during the interview or testing process
include:
• Providing alternatives to written testing (i.e. audiocassettes, oral test) or large print
for people with visual impairments;
• Hiring a sign language interpreter for an applicant who is deaf;
• Allowing a person with a speech disability additional interview time;
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• Changing the selection schedule to accommodate parental responsibilities or
religious observance; or,
For positions where understanding of spoken English is not a requirement of the
position, allowing a job applicant whose understanding of spoken English may act
as a barrier to fair testing of job - related abilities to use an English- second language
dictionary during a selection test.
6. It is the responsibility of Human Resources to record all details of requests for
accommodations and to document all steps taken in the accommodation process.
After a conditional offer of employment has been made, Human Resources will remind the
individual of the Township's commitment to provide accommodation in the workplace. Human
Resources will ask whether an accommodation is required for the individual to achieve the
expected outcomes of the job.
Workplace Emergency Response Information
The Township shall provide individualized workplace emergency response information to
employees who have a disability, if the disability is such that the individualized information is
necessary and as soon as the Township is aware of the need for accommodation due to the
employee's disability.
If an employee who receives individualized workplace emergency response information
requires assistance and with the employee's consent, the Township shall provide the
workplace emergency response information to the person designated by the Township to
provide assistance to the employee.
The Township shall review the individualized workplace emergency response information
when:
1. The employee moves to a different location in the organization;
2. The employee's overall accommodations needs or plans are reviewed; and,
3. The Township reviews its general emergency response policies.
Employee Accommodation Request
If the individual requiring accommodation is an existing employee or an employee returning to
work from a disability leave, he or she is responsible for requesting accommodation.
However, there may be some circumstance where a Supervisor and /or Manager may initiate
the discussion of the need for accommodation. For example, during an attendance
management meeting a manager may ask whether a workplace accommodation is
necessary.
If the individual requiring accommodation is an existing employee or an employee returning to
work, the following process for employment accommodation shall be followed:
1. Supervisors and /or Managers should encourage employees to submit their request for
accommodation in writing, giving as much notice as possible. All written requests for
accommodation will be addressed.
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2. The Supervisor and /or Manager, in consultation with Human Resources, must
undertake the following steps:
• Explore the accommodation request;
• Identify the essential functions of the employee's job; and,
• Determine the precise job - related limitation.
• Note: Every effort possible shall be taken to protect the privacy of the employee's
personal information.
3. The Supervisor and /or Manager, in consultation with Human Resources and the
employee requesting accommodation, shall discuss accommodation solutions and
assess the effectiveness each would have in allowing the individual to perform the job
optimally. Accommodation solutions shall also be assessed based on costs, benefits
and detriments flowing from the accommodations.
• Note: It is crucial that the employee requesting accommodation participate in the
development of their own individual accommodation plan. Where the employee is
represented by the bargaining unit, the employee has the right to request the
participation of a bargaining agent representative in the development of the
accommodation plan.
4. If necessary, the Township can request an evaluation by an outside medical or other
expert, at the Township's expense, to assist in determining if accommodation can be
achieved and, if so, how accommodation can be achieved.
5. Reasonable efforts will be made to adopt an accommodation which meets the
preferences of the employee. However, ultimate authority concerning the choice of a
reasonable accommodation resides with the Township.
6. Once the accommodation option has been selected, the chosen accommodation
should be implemented as quickly as possible. In some cases it may be necessary to
provide interim accommodation. While waiting for an accommodation to be put in
place, a Supervisor and /or Manager may exempt an employee from some essential
duties and /or arrange to have those duties performed by someone else.
7. In certain circumstances, it may be necessary to monitor the success of the specific
accommodation. For example, with respect to accommodations for persons with
disabilities, it is often necessary to review, modify or upgrade accommodations as
disability - related needs and accommodation options change over time. The frequency
with which the individual accommodation plan will be reviewed and updated and the
manner in which it will be reviewed will depend on the individual accommodation plan.
8. The duty to accommodate does not create an endless obligation on the Township as
an employer. If an individual accommodation plan is denied or discontinued, Human
Resources will communicate the reasons for the denial to the employee in writing.
Individual circumstances, the ability to perform the essential duties of the job, the
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success of accommodation attempts, the cooperation of the employee, and
performance issues will all be relevant in determining whether a particular
accommodation can be provided or continued. Where the provision of accommodation
raises the likelihood of causing undue hardship, the employee will be informed of
these reasons.
It shall be the responsibility of all employees of the Township of Oro - Medonte to
ensure that they are aware of this policy by completing POL -HR- 1.01 -Form 1.
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10.f) Shawn Binns, Director of Recreation and Community Serv...
Verbal Matters
(Section 12.3 of Township's
�Township°t Procedural By -Law No. 2013 - 05411)
Proud Heritage, Exciting Future
Name: Shawn Binns, Director of Recreation and Community Services
Item Number /Name: 10f) Sports Dome Proposal.
Meeting Date: 11 062013
Motion No.: Motion No. C C131106 -17
Type of Meeting: F_:�_] Council F—] Special Council
Committee of Adjustment [—] Accessibility Advisory Committee
Recreational Technical Support Group
Heritage Committee
Speaking Notes:
• Presentation by Kelly Shelswell and Mellissa McKee in late September. Direction to
report back by the end of October.
• Staff have been working closely with Kelly and Melissa on planning - following the
meeting there was much discussion on sizing, needs, demand and feasibility.
• City of Orillia — Staff report underway looking at options at Lakehead Property and
Rotary Place. End of month. City is looking at various options including the partnership.
The proponents are awaiting a decision from the City of Orillia.
• October 30 — Site review King City, Whitby (2008) repayment in 4 years. Sizes,
materials, turfs, mechanical. Both highlighted demand for the facilities and partnership
options.
• Site planning — opportunity to align site planning with Arena renovation. Suggest looking
at an MOU to advance this stage.
• Partnership parameters would be to lease at no cost with reciprocal hours for
community programming at market value of lease.
11/12/13
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12.a) Announcements of Interest to the PublicFlu Clinics, Hu...
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Page 83 of 171
12.a) Announcements of Interest to the PublicFlu Clinics, Hu...
Remembrance Day Service
In keeping with tradition, the annual Remembrance Day service in the Township will be
held the Sunday prior to Remembrance Day at 3:OOpm on Sunday, November 10th at
Old Town Hall.
Residents are encouraged to attend the annual Remembrance Day service to honour
the courageous men and women who sacrificed their lives to make the world a better
place.
Please note that due to renovations at the Warminster Legion there will not be a
parade and service at that location this year.
Page 84 of 171
12.b) Minutes of Severn Sound Environmental Association meet...
SEVERN SOUND ENVIRONMENTAL ASSOCIATION
JOINT MUNICIPAL SERVICES BOARD
2013 SECOND QUARTERLY MEETING
July 18th, 2013
Town of Midland Council Chambers
Dominion Avenue
Midland, ON
Approved Minutes for Board
Present Councillor Ron Stevens
SSEA Chair/Township of Severn
Deputy Mayor Pat Marion
Town of Penetanguishene
Councillor Kelly Meyer
Township of Oro - Medonte
Mayor Ray Millar
Township of Tiny
Councillor Dave Ritchie
Township of Tay
Councillor Perry Ritchie
Township of Springwater
Councillor Paul Wiancko
Township of Georgian Bay
Keith Sherman
SSEA ED
Gail Marchildon
SSEA OM
Regrets Councillor Andrew Hill
City of Orillia
Deputy Mayor Stephan Kramp
Town of Midland
Guest Glen Ventrcek
BDO Canada LLP
Marc Villeneuve
Director of Finance/Treasurer
Town of Midland
Judy Hancock
Deputy Treasurer
WELCOME
Chair Ron Stevens welcomed the board and guest calling the meeting to
order at 1:00 PM.
2. SUSPEND THE SSEA JOINT SERVICES BOARD MEETING FOR THE
SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING
Moved by: Ray Miller
Seconded by: Perry Ritchie
Recommend: That the SSEA Joint Services Board Meeting be suspended
for the SSSPA meeting.
Carried.
3. RECONVENE SSEA JOINT SERVICES BOARD MEETING
Moved by: Ray Miller
Seconded by: Perry Ritchie
Recommend: That the SSEA Joint Services Board Meeting reconvene.
Carried.
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12.b) Minutes of Severn Sound Environmental Association meet...
4. ADOPT AGENDA:
Moved by: Paul Wiancko
Seconded by: Pat Marion
Recommended: That the content of the Agenda for the July 18, 2013
meeting of the SSEA Board of Directors be approved as presented
Carried.
5. PECUNIARY INTEREST DECLARATION
None declared.
6. REVIEW OF MINUTES AND PAST BUSINESS
i)
Moved by: Pat Marion
Seconded by: Kelly Meyer
Recommended: That the minutes of the First Quarter SSEA Joint
Services Board Meeting held on April 19, 2013 be received and approved.
Carried
In addition:
ii)
Moved by: Pat Marion
Seconded by: Ray Millar
Recommended: That the minutes of the Ad Hoc Committee meeting held
on May 10, 2013 be received and approved.
Carried.
In addition:
iii)
Moved by: Kelly Meyer
Seconded by: Perry Ritchie
Recommended: That the minutes of the Special SSEA Joint Services
meeting held on July 4, 2013 be received and approved.
Carried.
7. APPROVAL 2012 DRAFT FINANCIAL STATEMENT AS PRESENTED
BY BDO CANADA LLP
Moved by: Perry Ritchie
Seconded by: Ray Millar
Recommended: That the 2012 Draft Financial Statement be received and
approved.
Carried.
Page 86 of 171
12.b) Minutes of Severn Sound Environmental Association meet...
8. SECOND QUARTERLY FINANCIAL REPORTS FOR 2013
i) Second Quarterly Balance Sheet
Moved by: Ray Millar
Seconded by: Pat Marion
Recommended: That the Second Quarterly Balance Sheet be received
and approved.
Carried.
ii) Second Quarterly SSEA Statement of Operations
Moved by: Dave Ritchie
Seconded by: Kelly Meyer
Recommended: That the Second Quarterly SSEA Statement of
Operations be received and approved.
Carried
iii) Second Quarterly SSEA Financial Report
Moved by: Perry Ritchie
Seconded by: Ray Millar
Recommended: That the Second Quarterly SSEA Financial Report be
received and approved.
Carried
iv) Second Quarterly Report of Confirmation of Accounts
Comments:
Pat Marion asked that the SSEA Benefits and the Town of Midland's
Administration fees be separated in General Administration.
Kelly Meyer agreed that it is important to demonstrate the monies paid to
the Town of Midland for Administration services be a single line item in the
confirmation of accounts.
Moved by: Pat Marion
Seconded by: Paul Wiancko
Recommended: That the Second Quarterly Report of Confirmation of
Accounts be approved and confirmed as paid.
Carried.
v) Second Quarterly Report of Deferred Revenue
Moved by: Perry Ritchie
Seconded by: Kelly Meyer
Recommended: That the Second Quarterly Report of Deferred Revenue
be received and approved.
Page 87 of 171
12.b) Minutes of Severn Sound Environmental Association meet...
Carried.
vi) Second Quarterly Report on Forecast of Revenues
Moved by: Perry Ritchie
Seconded by: Dave Ritchie
Recommended: That the Second Quarterly Report on Forecast of
Revenues be accepted for information.
Carried.
9. Strategic Planning from Keith Sherman
Moved by: Ray Millar
Seconded by: Perry Ritchie
Motion: That the report on SSEA Strategic Actions 2013 -2018 draft
working paper be accepted for information.
Carried.
10. Other business
i) Moved by: Ray Millar
Seconded by: Kelly Meyer
Recommended: To request that the Town of Midland add a variance
column to the deferred revenue schedule.
And
To replace deficit to accounts receivable in the revenue schedule.
Carried.
ii) Moved by: Kelly Meyer
Seconded by: Ray Millar
Recommended: That the SSEA provide the SSEA Board members with
monthly Financial Reports to be sent out during the second week of each
month for the prior month.
11. Next Meeting
October 17th, 2013 at 9:00 am to be held at the Town of Midland Council
Chambers.
12. Adjournment
MOTION: To adjourn the meeting at 12:10 PM.
Moved by: David Ritchie
Seconded by: Kelly Meyer
Carried.
Keith Sherman, Executive Director/ SSEA Chair Ron Stevens
Page 88 of 171
12.b) Minutes of Severn Sound Environmental Association meet...
SEVERN SOUND ENVIRONMENTAL ASSOCIATION
Special Ad Hoc Committee Meeting
2013 -04
September 12, 2013
1:00 PM
Midland, ON
Approved Minutes for Committee
Present Councillor Ron Stevens
Mayor Ray Millar
Keith Sherman
Councillor Kelly Meyer
Deputy Mayor Pat Marion
Councillor Paul Wiankco
1. Call to order: 1:10 PM.
SSEA Chair/Township of Severn
Township of Tiny
SSEA ED
Township of Oro - Medonte
Town of Penetanguishene
Township of Georgian Bay
2. PECUNIARY INTEREST DECLARATION
None declared.
3. Review of Town of Midland's Staff Report "SSEA and Town of
Midland Relationship and Costs ", dated August 26, 2013.
Keith Sherman and the committee reviewed the aforementioned report
that was prepared and tabled at the August 26, 2013 Town of Midland
Council meeting.
Following a brief discussion, the committee recommended that Chair Ron
Stevens, Vice Chair Ray Millar and Keith Sherman arrange to meet as
soon as possible with the Town of Midland's Mayor Gord McKay and CAO
Carolyn Tripp for clarification and discussion. The committee also
recommended this report to be put on the SSEA's Third Quarterly Agenda
for October 17th, 2013.
Meeting Adjourned 2 PM.
Keith Sherman, Executive Director/ SSEA Chair Ron Stevens
Page 89 of 171
12.c) Minutes of the Midland Public Library meeting held on ...
RECEIVED
OCT 2 c, 2W
MIDLAND PUBLIC LIBRARY BOARD MEETING ORO— MEDCWTE
_k C:iWNcHIP
Page 1 of 6
DATE: August 29, 2013 LOCATION: Midland Public Library Boardroom
PRESENT: U. Schmid, B. Desroches, V. Nihill, M. Pearce, Z. Pendlebury, B. Gorski, J. Swick,
L. Campbell
STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO
ITEM ISSUE ACTION
1. Call to Order
2.
Vice Chair, B. Desroches called the meeting to order at 7:02 p.m.
Chair, J. Swick arrived just afterward and assumed the Chair.
Approval of the agenda
Additions:
7. New Business
7.3 Website — Louise Campbell
Moved by: B. Desroches
Seconded by: B. Gorski
That the agenda be approved as amended.
Approval of the minutes of the previous meeting
J. Swick asked if there were any questions or concerns. There being
none, he asked for a motion of approval.
Moved by: V. Nihill
Seconded by: Z. Pendlebury
That the minutes of the Board meeting held on July 11, 2013,
be approved.
Business arising from the minutes
4.1 Budget 2014
B. Molesworth met with Town of Midland's CAO and Treasurer
and laid out our position asking for the increase we needed to
cover increased costs mostly due to Pay Equity. After a line by
line review, making some reductions, the percentage increase
was reduced to 2 %.
CARRIED
Page 90 of 171
12.c) Minutes of the Midland Public Library meeting held on ...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 2 of 6
DATE: August 29, 2013 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
4. Business arising from the minutes - continued
Since this meeting, Human Resources manager, G. Greene,
has submitted a revised pay grid which potentially adds another
$13,000.00 to $18,000.00 over and above the original Pay
Equity plan. The numbers still are being worked on and Council
has not passed this latest revision. With these new numbers,
the increase would sit at anywhere from 3.6% to 4 %.
B. Molesworth asked for the Board's direction as to how he.
should proceed with this new reality. Does the Board want him
to ask for the further $13,000.00 to $18,000.00 or do we cut,
somehow?
There were several comments and thoughts expressed.
V. Nihill said that other departments for the Town have had staff
leave and have not replaced them so they have achieved a
saving. The Library can't take advantage of these savings.
J. Swick asked if this was a one time adjustment to salaries. The
answer was no. There is a new pay grid that people will be
placed on, so there will be further step increases going into
2015.
B. Molesworth said that by the end of September the numbers
should be clearer. V. Nihill commented that the. Town has to
move forward with this because of the unionized staff.
B. Molesworth responded that the unions have not gone through
the Pay Equity process yet.
There was a question of clarification about Pay Equity and who
staff are being compared to. B. Molesworth explained that
female job classes are compared to male job classes within a
unit, ours being the non - unionized Staff at the Town of Midland.
They are not being compared to staff positions in other
municipalities. Z. Pendlebury said that when the Town
underwent the administrative review by KPMG it was noted that
the Town of Midland Clerk was being paid less than in other
municipalities. B. Molesworth stated, however, that our staff are
not being compared with anyone outside of the Town.
M. Pearce stated that the Library has to have the money to run it.
Z. Pendlebury suggested that the budget be presented at
whatever the reality is. At the end of the discussion, it was
decided that the Board agrees and supports B. Molesworth
moving forward with a budget that covers these increases.
Page 91 of 171
12.c) Minutes of the Midland Public Library meeting held on ...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 3 of 6
DATE: August 29, 2013 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
4. Business arising from the minutes a continued
6.
6.
B. Molesworth pointed out that there are still staff positions that
aren't seeing an increase and that in the future these positions
need to be looked at, but right now we have to wait and see.
U. Schmid stated that, although she supports the idea of Pay
Equity, the private sector does not see these kinds of benefits.
J. Swick concurred.
B. Molesworth will keep the Board informed.
Approval of the accounts
Copies of the July 2013 Cheque Distribution Report were reviewed.
Due to the timing of this meeting, the full August accounts are not
available.
J. Swick asked for a motion of approval.
Moved by: B. Desroches
Seconded by: M. Pearce
That the accounts for the month of July 2013 totalling $17,650.18
be approved.
Reports of Board Committees
6.1 Finance Committee
B. Gorski distributed copies of the Library Operating Financial
Statement as of August 29, 2013. Again, due to the timing of the
meeting, we don't yet have the full month of August's financials.
U. Schmid asked about the Overtime line being over spent.
Could this be reduced?
B. Molesworth responded that our overtime budget line is only
$4,000.00. We have so many staff vacation days we need at
least this amount to help cover for these days.
B. Gorski asked where the money comes from for Sick Bank
payouts. B. Molesworth explained that it is paid out of reserves.
With more revenue to come in, we should be in pretty good chap
The report was adopted.
CARRIED
Page 92 of 171
12.c) Minutes of the Midland Public Library meeting held on ...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 4 of 6
DATE: August 29, 2013 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
6. Reports of Board Committees - continued
7.
6.2 Report from the Friends of the Midland Public Library
B. Molesworth reported that the Friends' book store is still doing
very well. They made some money during the ArtWalk sidewalk
sale.
The Reptiles At Risk programme had an excellent turnout of
160 people. The Friends are willing to pay for us to host a
similar event in the fall.
6.3 Policy Committee
The Committee has met twice and two more dates are
scheduled. Currently, we are reviewing the Terms and
Conditions of Employment, going through our old document
and also comparing it to the Town of Midland's document for
non - unionized staff.
New business
7.1 IFOA
B. Molesworth reported that the IFOA, due to grant funding not
being available, have been asking for more financial support
from us.
This year, the IFOA has suggested that they will bring the
nominees for the Roger's Writers' Trust Award here. The MCC is
keen to be involved and will only charge us $100.00 for the
room. We will pay for wine and advertising. The ticket price will
rise from $10.00 to $15.00. We will keep $5.00 and the $10.00
will be remitted to the IFOA.
We don't make money on this event but it is important to bring
authors to Midland and it raises our profile n the community.
Coles will, once again, be selling the authors' books at the event.
7.2 Sirius Star Gazing
The Sirius Astronomy Club, which currently meets out at the
airport, approached B. Molesworth about putting on some
programmes here. We agreed to host an event to be held
Saturday, September 14t , at 7:00 p.m. There will be a
presentation in the Assembly Room and then small, rotating
Page 93 of 171
12.c) Minutes of the Midland Public Library meeting held on ...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 5 of 6
DATE: August 29, 2013 LOCATION: Midland Public Library Boardroom
ITEM I ISSUE I ACTION
#
7.
New business - continued
groups will be taken up to the green roof where there will be
telescopes set up for viewing the night sky. We are hoping to
hold a sequence of these events.
7.3 Website — Louise Campbell
L. Campbell was thinking that our website might need some work
to bring it up to date. B. Molesworth mentioned that
J. Rosborough, the Co -op student from Georgian College, who
has been filling in for T. Archer, has been working on a brand
new site for us. It was just launched, so have a look. We look
forward to comments J. Rosborough is finished tomorrow. He
worked out very well.
Information
3.1 Chief Librarian's Report — Cultural Plan Committee
- FoOpl Advocacy Workshops
B. Molesworth is a member of this committee. So far, there have
been a couple of conference calls, mostly collecting information.
B. Molesworth will be away for the next one. Simcoe County also
has a cultural group and they will be meeting here, in the
Assembly Room, on September 5t ". It is hoped that these two
groups will try to co- ordinate their efforts.
The FoOPL has been running advocacy workshops that are in
the form of webinars and conference calls. B. Molesworth will
participate in some of these.
6.2 Correspondence — Re — Ronald McDonald
- Geri Smith
- Ken Lewis
B. Molesworth is in receipt of four letters from attendees at the
Ronald McDonald event which are all positive.
A card of thanks was received from a grateful patron, thanking
G. Smith for all her help with Interlibrary Loans.
A glowing letter of thanks, about Library staff help, was read from
Ken Lewis, a gentleman who has been using our meeting rooms
to set up a charity to promote music.
Page 94 of 171
12.c) Minutes of the Midland Public Library meeting held on ...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 6 of 6
DATE: August 29, 2013 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
8. Information - continued
There was a recent article in the Toronto Star about polio cases in
Midland and David Onley. The writer credited a very "helpful Librarian"
in Midland. She was referring to G. Griffith.
All of Bonnie's summer programmes were very well attended.
Our new digital magazine product, called Zino, is receiving very positive
comments and lots of hits.
9. 1 Adjournment
Moved by: V. Nihill
That the meeting be adjourned at 8:05 p.m.
Chairman of the Board
�?
Chie Librarian
Page 95 of 171
12.d) Minutes of Orillia Doctor Recruitment & Retention Comm...
Doctor Recruitment & Retention Committee Meeting
September 17th, 2013
Present: Marci Csumrik, Wendy Timpano, Ron Stevens, Kelly Meyer, Tony Madden,
Lisa Kilby, Dr. Carol Strickland, Dr. Dan Kapeluto, Pat Thor
Regrets: Tony Katarynych, Dr. Matt Miller, Shannon O'Donnell, Gini Stringer, Jackie
Shaughnessy
Note: Due to Dr. Don Atkinson's retirement he will no longer attend meetings, however
he has asked to remain on our distribution mailing list.
Call to Order: Chair, Marci Csumrik called the
Declaration of Conflict of Interest: None
Motion to Approve the Agenda:
Strickland. Carried.
Consent Agenda:
July 2013 Minutes
September Staff R
Motion to Approve the C
Carol Strickland. Carried.
Financial Report:
order at 8:05 a.m.
Stevens and'`" '' nded by Dr. Carol
and seconded by Dr.
The financial report was presented by Lisa Kilby. During Rural Medicine Week we
hosted 5 medical students at a cost of $1,614.00. We have been notified that approval has
been received from McMaster University to reimburse the committee $1,207.00 for our
ROMP Week expenses. The cheque will be received within the month.
The committee approved by motion, setting aside $2,000.00 to host medical residents
from North York General Hospital for a rural retreat in October. Originally, we
anticipated 15 to 20 attendees. We now have 32 committed to attend. The residents will
pay for their rooms at Fern Resort which is subsidizing the cost by offering overnight and
breakfast at half price. Pat Thor has written a grant to the Community Capacity Fund for
$700.00 to help with the cost of the unexpected response to this event.
Motion to Approve the Financial Report: Moved by Kelly Meyer and seconded by Dr.
Dan Kapeluto. Carried
The draft 2014 operating budget was circulated to all committee members for comment
and discussion.
Page 96 of 171
12.d) Minutes of Orillia Doctor Recruitment & Retention Comm...
Motion to Approve the 2014 Draft Operating Budget: Moved by Lisa Kilby and
seconded by Wendy Timpano. Carried.
Fundraising Report:
In the absence of Dr. Matt Miller, chair of the fundraising sub - committee, Lisa Kilby
gave a brief overview of the planned activities for the wine/beer tasting event to be held
on February 21, 2014 at the Orillia Public Library. The sub - committee has met several
times with current focus on procuring spirit sponsors and licensing matters.
Other Business and Discussion:
Pat Thor attended OPP Wellness Day at OPP GHQ on October 12. Representatives from
Health Care Connect and administrative staff from local doctors were invited by the
committee to be on hand in our booth to assist. The event was well attended with many
officers and civilian staff stopping by seeking assistance finding a local family doctor.
Correspondence Sent:
City of Orillia, Townships of Oro - Medonte, Ramara, Severn and Rama rst Nation —
Mid -Year Activity and Financial Performance Report
Page 97 of 171
12.e) Minutes of the Lake Simcoe Region Conservation Authori...
_.ALII Lake Simme Region
conse"ationauthority BOARD OF DIRECTORS' MEETING
Special Meeting— Tuesday, September 17, 2013
120 Bayview Parkway, Newmarket, ON
LSRCA Board Members Present:
Mayor R. Grossi, Chair
Regional Councillor D. Bath, Vice -Chair
Councillor P. Craig
Deputy Mayor B. Drew
Councillor A. Eek
Councillor D. Evans
Mayor V. Hackson
Councillor B. Haire
Councillor D. Kerwin
Councillor J. O'Donnell
Councillor S. Strangway
Regrets:
Councillor M. Baier
Regional Councillor J. Ballinger
Mr. E. Bull
Councillor D. Crake
Mayor G. Dawe
Councillor K. Ferdinands
Mayor A. Orsi
Councillor B. Ward
MINUTES
LSRCA Staff Present:
D.G. Wood, Chief Administrative Officer
M. Walters, General Manager, Watershed Management
Guests:
J. Olah, Beard Winter
The Chair called the Special Meeting of the Board of Directors of the Lake Simcoe Region Conservation
Authority to order at 9:04 a.m.
I. DECLARATION OF PECUNIARY INTEREST
The Chair declared a conflict of interest and a pecuniary interest. Vice Chair Bath assumed the position of
Acting Chair.
II. APPROVAL OF THE AGENDA
Councillor Kerwin requested if quorum was present for the meeting. CAO Wood advised that quorum was
present.
Moved by: P. Craig
Seconded by: V. Hackson
BOD- 129 -13 RESOLVED THAT the content of the Agenda for the Special Meeting of the LSRCA
Board of Directors held September 17, 2013 be approved as presented. CARRIED
Page 98 of 171
12.e) Minutes of the Lake Simcoe Region Conservation Authori...
Lake Simcoe Region Conservation Authority
Board of Directors' Special Meeting
September 17, 2013 - Minutes
Page 2 of 3
III. CLOSED SESSION
Moved by: J. O'Donnell Seconded by: D. Kerwin
BOD- 130 -13 RESOLVED THAT the Board move to Closed Session to discuss the confidential
business matter as outlined in the Meeting Notice; and
FURTHER THAT the Chief Administrative Officer, the General Manager, Watershed
Management, and legal counsel from Beard Winter remain in the meeting. CARRIED
Moved by: V. Hackson Seconded by: B. Drew
BOD- 131 -13 RESOLVED THAT the Board rise from Closed Session at 10:55 a.m. for a five minute
break. CARRIED
Moved by: A. Eek Seconded by: J. O'Donnell
BOD- 132 -13 RESOLVED THAT the Board move into Closed Session to discuss the confidential
business matter outlined in the meeting notice. CARRIED
Moved by: V. Hackson Seconded by: D. Evans
BOD- 133 -13 RESOLVED THAT the Board rise from Closed Session and report on findings.
CARRIED
Previously in the meeting, Mayor Grossi declared a conflict of interest and a pecuniary interest.
Moved by: S. Strangway Seconded by: B. Haire
BOD- 134 -13 RESOLVED THAT the declaration of conflict of interest and pecuniary interest by
Robert Grossi be recorded for the meeting minutes. CARRIED
Moved by: A. Eek Seconded by: B. Haire
BOD- 135 -13 RESOLVED THAT the Chair be reminded by the Vice Chair of the Board's
requirement that the Chair correspond on all matters with the CAO or the CAO's
designate, and
FURTHER THAT the Chair be reminded of the LSRCA's By -Law 4.3 regarding the
CAO's roles and responsibilities. CARRIED
Moved by: J. O'Donnell Seconded by: D. Evans
BOD- 136 -13 RESOLVED THAT the staff continue to investigate the confidential matter under
consideration in closed session in the September 17, 2013 Special Board meeting,
and
Page 99 of 171
12.e) Minutes of the Lake Simcoe Region Conservation Authori...
Lake Simcoe Region Conservation Authority
Board of Directors' Special Meeting
September 17, 2013 - Minutes
Page 3 of 3
FURTHER THAT staff be authorized to work with an external investigator in this
regard. CARRIED
XIII. ADJOURNMENT
The meeting was adjourned at 12:10 p.m. on a motion by A. Eek.
I ��
Regional Councillor Debbie Bath
Acting Chair
D. Gayle Wood
Chief Administrative Officer
Page 100 of 171
12.e) Minutes of the Lake Simcoe Region Conservation Authori...
Lake Simcoe Region
conservation authority BOARD OF DIRECTORS' MEETING
NO. BOD -07 -13 — Friday, September 27, 2013
120 Bayview Parkway, Newmarket, ON
LSRCA Board Members Present:
Regional Councillor D. Bath, Acting Chair
Councillor M. Baier
Regional Councillor J. Ballinger
Councillor P. Craig
Councillor D. Crake
Mayor G. Dawe
Deputy Mayor B. Drew
Councillor A. Eek
Councillor D. Evans
Councillor K. Ferdinands
Mayor V. Hackson
Councillor B. Haire
Councillor J. O'Donnell
Councillor S. Strangway
Councillor B. Ward
Regrets:
Mr. E. Bull
Mayor R. Grossi, Chair
Councillor D. Kerwin
Mayor A. Orsi
MINUTES
LSRCA Staff Present:
B. Kemp, Acting Chief Administrative Officer
R. Jarrett, General Manager, Communications & Education
J. Lee, General Manager, Corporate & Financial Services
M. Walters, General Manager, Watershed Management
T. Barnett, Coordinator, BOD /CAO, Project & Services
D. Andrews, Watershed Coordinator
R. Bolton, Environmental Monitoring Technician
D. Eldon, Community Relations Specialist
S. Jagminas, Communications Specialist
M. Moos, NSERC Post - Doctorate Fellow
A. Pelan, Stewardship Technician
B. Piotrowski, Environmental Project Coordinator
K. Yemm, Manager Corporate Communications
Guests:
D. Avery, Innisfil
J. Gibbons, North Gwillimbury Forest Alliance
J. Olah, Beard Winter
T. Usher, Anthony Usher Planning Consultant
S. Villiers, North Gwillimbury Forest Alliance
K. Wolfe, Pefferlaw Post
Vice Chair Bath chaired the meeting on behalf of Chair Grossi, who was absent from the meeting. Brian Kemp
was Acting CAO for the meeting on behalf of CAO Gayle Wood, who was in Australia attending the
International Riversymposium.
I. DECLARATION OF PECUNIARY INTEREST
None noted for the record of this meeting.
II. APPROVAL OF THE AGENDA
Moved by: P. Craig
Seconded by: V. Hackson
BOD- 137 -13 RESOLVED THAT the content of the Agenda for the September 27, 2013 meeting of
the LSRCA Board of Directors be approved as presented. CARRIED
Page 101 of 171
12.e) Minutes of the Lake Simcoe Region Conservation Authori...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -09 -13
September 27, 2013 — Minutes
Page 2 of 7
III. ADOPTION OF THE MINUTES
a) Board of Directors
Moved by: J. Ballinger
Seconded by: B. Haire
BOD- 138 -13 RESOLVED THAT the minutes of the Board of Directors' Meeting No. BOD -07 -13 held
on Friday, July 26, 2013 be adopted and approved as printed and circulated.
CARRIED
b) Special Meeting of the Board of Directors
Moved by: S. Strangway Seconded by: J. O'Donnell
BOD- 139 -13 RESOLVED THAT the minutes of the Special Meeting of the Board of Directors held
on Tuesday, September 17, 2013 be tabled during Item XI, Closed Session, as Item c)
Special Meeting of the Board of Directors. CARRIED
IV. ANNOUNCEMENTS
a) Acting Chair Bath shared with the Board an email received from CAO Wood, which advised that the
Mara River in Kenya received Africa's first International Riverprize. For more information on this and
our Twinning Project, please visit our Twinning website @ http: / /www.Isrca.on.ca /twinning/
b) Acting CAO Kemp advised the Board that General Manager, Watershed Management, Michael
Walters, through his secondment with Conservation Ontario, has accepted an invitation from the
Great Lakes Executive Committee to participate on their Science Annex Subcommittee.
c) General Manager, Watershed Management, Mike Walters advised that Board that LSRCA's
Limnologist, Dr. Brian Ginn has received his accreditation as a Certified Lake Manager by the North
American Lake Management Society. The purpose of the Society is to forge partnerships among
citizens, scientists, and professionals to foster the management and protection of lakes and reservoirs
for today and tomorrow. Currently 85 people in North America hold this designation with only four
others being from Canada. Dr. Ginn is the first person in Ontario to receive this designation.
d) General Manager, Communications and Education, Renee Jarrett directed the Board to the Lake
Simcoe Living Magazine September /October 2013 Edition, which was handed out at the meeting, and
specifically Pages 11 and 12, where LSRCA's Lake Simcoe Science article entitled "Stream Flow: From
rainfall to river flow" is found.
e) General Manager, Communications and Education, Renee Jarrett advised the Board that on Thursday,
October 10, 2013 from 7:00 p.m. to 10:00 p.m., MP Bruce Stanton will host a public information
meeting on Lakes Simcoe and Couchiching water levels. LSRCA's media release on this meeting can be
found on LSRCA's home page under "news ". www.lsrca.on.ca. LSRCA's fact sheet on the topic can
also be accessed through the media release.
Page 102 of 171
12.e) Minutes of the Lake Simcoe Region Conservation Authori...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -09 -13
September 27, 2013 — Minutes
Page 3 of 7
V. DEPUTATIONS
Acting Chair Bath introduced Mr. Jack Gibbons, representing the North Gwillimbury Forest Alliance, who
was in attendance to provide a deputation to the Board. Mr. Gibbons addressed the Board regarding
Section 11.4.1.2 of LRSCA's Watershed Development Policies, and requested a repeal of this policy,
specifically as it relates to a proposed development by Metrus Developments. Board member Councillor
Craig expressed concern over a proposed development in the North Gwillimbury Forest and asked the
Board for support in the upcoming negotiations regarding a development approvals swap, which would
potentially provide Metrus Development with an alternative location for its development.
Mr. Gibbons, noting a Staff Report is forthcoming in October, requested the Board to consider placing a
moratorium on issuing a permit until the Board has reviewed said Staff Report. General Manager,
Watershed Management, Mike Walters, advised the Board that an application for a Section 28 permit has
not been filed by Metrus Development. On a question from Mayor Hackson regarding the turnaround
time for a permit, GM Walters advised that permits are issued within 30 days of receiving a full
application.
Mayor Dawe requested that information on the land swap agreement be brought back to the Board.
Moved by: P. Craig Seconded by: E. Eek
BOD- 140 -13 RESOLVED THAT the deputation by Mr. Jack Gibbons regarding the North
Gwillimbury Forest Alliance Delegation materials be received; and
FURTHER THAT the matter be referred to staff for a Staff Report to the October 25,
2013 Board of Directors' meeting. CARRIED
VI. HEARINGS
There were no Hearings scheduled for this meeting.
VII. PRESENTATIONS
a) Inter - departmental Watershed Science D
Acting CAO Brian Kemp introduced Stewardship Technician, Andee Pelan, who led a presentation by staff
regarding an Inter - departmental Watershed Science Day Program that took place @ Sunnidale Park in
Barrie on April 25 and 26, 2013. Ms. Pelan provided an introduction to the program, which came together
on short notice when staff were contacted regarding a new funding opportunity offered to high schools in
the Simcoe- Muskoka Catholic School Board in support of the Outdoor Education Project. The two -day
program, which saw approximately 300 students from two Barrie high schools, included a day of in- school
presentations regarding the watershed and the role of urban creeks and rivers, and another day of
outdoor hands -on educational stations. Staff members described the four interactive outdoor stations
that were set up for the students, including Melissa Moos at a Water Quality Monitoring station; Ray
Bolton at a Benthic Invertebrates station; Dana Eldon at an Urban Wildlife and Habitat station; and Brook
Piotrowski at a Streambank Restoration station.
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Page 4 of 7
Board members thanked staff for this impressive presentation, as well as their enthusiasm for the
program. Board members asked for an electronic copy of the presentation, which was provided to them
after the meeting. On a question from the Board on how this funding was obtained, staff explained that
teachers had developed a proposal for the School Board's consideration.
Regional Councillor Ballinger made note of another youth program, the Ontario Junior Ranger Program,
which was discontinued by the Ontario government in 2012 after 68 years running. He went on to request
the Board's support to reinstate the program and asked the Board to consider writing a letter to the
government in support of the program.
Moved by: J. Ballinger Seconded by: M. Baier
BOD- 141 -13 RESOLVED THAT the Staff presentation led by Stewardship Technician, Andee Pelan,
regarding the Inter - departmental Watershed Science Day Program be received for
information. CARRIED
b) Low Impact Development Conference / RainScaping Update
General Manager, Watershed Management, Mike Walters, provided a presentation to the Board regarding
the 2013 International Lower Impact Development (LID) Symposium, which he attended in Minnesota in
August 2013, as well as an update on RainScaping. Using Minnesota's Maplewood Mall stormwater
retrofit as an example, GM Walters explained how the mall was designed to capture and treat 90 percent
of stormwater runoff at the site. The system features rain gardens, permeable pavement crosswalks, a
cistern that captures roof runoff for irrigation and 375 trees. The design will prevent 50 pounds of
phosphorus and five tons of sediment per year from entering Kohlmann Lake. As noted by GM Walters,
Minnesota has a similar climate and rainfall amounts to Ontario.
GM Walters went on to say that he has been meeting with the development community regarding LID,
and next steps for this initiative include meeting with municipal staff and presentations to municipal
Councils.
Board members thanked GM Walters for his excellent presentation.
Moved by: A. Eek Seconded by: V. Hackson
BOD- 142 -13 RESOLVED THAT the presentation on the Low Impact Development Conference /
RainScaping Update be received for information. CARRIED
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
The Board identified Agenda Item No. 2 for separate discussion.
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Page 5 of 7
IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by: D. Evans
Seconded by: S. Strangway
BOD- 143 -13 RESOLVED THAT the following recommendations respecting the matters listed as
"Items Not Requiring Separate Discussion" be adopted as submitted to the Board,
and staff be authorized to take all necessary action required to give effect to same.
CARRIED
1. Correspondence
BOD- 144 -13 RESOLVED THAT the correspondence listed in the agenda as items 1 a) and b) and
be received for information. CARRIED
X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. Budget Status Report
General Manager, Corporate & Financial Services, Jocelyn Lee, provided an overview of the budget status
report for the eight months ending August 31, 2013, which was included in the agenda. Ms. Lee noted
that the budget continues to track as expected, and that some planned expenditures will be realized
during the remainder of the year.
Moved by: J. Ballinger
Seconded by: B. Drew
BOD- 145 -13 RESOLVED THAT Staff Report No. 51- 13 -BOD regarding the Authority Budget Status
for the eight month period ending August 31, 2013 be received for information.
CARRIED
At this time, Board members requested a five minute recess.
Moved by: G. Dawe
Seconded by: P. Craig
BOD- 146 -13 RESOLVED THAT the Board recess for five minutes. CARRIED
XI. CLOSED SESSION
The Board moved to Closed Session to deal with confidential legal and human resources matters.
Moved by: K. Ferdinands Seconded by: B. Ward
BOD- 147 -13 RESOLVED THAT the Board move to Closed Session to deal with confidential legal
and human resources matters, and
FURTHER THAT the Acting Chief Administrative Officer and Members of the
Executive Management Team, the Coordinator BOD /Project and Services, the
Manager, Corporate Communications, the Community Relations Specialist and legal
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Page 6 of 7
counsel from Beard Winter remain in the meeting for the discussion on Items a) and
b); and
FURTHER THAT the Acting Chief Administrative Officer and legal counsel from Beard
Winter remain in the meeting for the discussion on Item c). CARRIED
Moved by: J. O'Donnell
Seconded by: D. Crake
BOD- 148 -13 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED
a) 2013 Conservation Awards
Moved by: P. Craig
Seconded by: G. Dawe
BOD- 149 -13 RESOLVED THAT Confidential Staff Report No. 52- 13 -BOD regarding the recipients of
the 2013 Conservation Awards be received; and
FURTHER THAT the recommendations contained within Confidential Staff Report
52- 13 -BOD be approved. CARRIED
b) Confidential Enforcement Matters
Moved by: G. Dawe Seconded by: B. Haire
BOD- 150 -13 RESOLVED THAT the verbal update by General Manager, Watershed Management,
Mike Walters, regarding two confidential enforcement matters be received for
information. CARRIED
c) Special Meeting of the Board of Directors
Moved by: V. Hackson
Seconded by: S. Strangway
BOD- 151 -13 RESOLVED THAT the minutes of the Special Meeting of the Board of Directors held
on Tuesday, September 17, 2013 be approved as amended to reflect that Councillor
Craig left the meeting at 11:00 a.m. to attend to an unrelated matter. CARRIED
XII. OTHER BUSINESS
a) Acting Chair Bath reminded the Board that the next Board of Directors' meeting will take place
on Friday, October 25, 2013 and will be hosted by the Township of Oro- Medonte.
b) Councillor Craig requested an update on York Region 2014 Budget discussions. General Manager,
Corporate and Financial Services, Jocelyn Lee advised that staff had recently met with York Region
staff to discuss LSRCA's 2014 budget submission. GM Lee noted that LSRCA's budget ask was viewed
by York Region staff as extremely high. LSRCA and York Region staff discussed some changes, and
LSRCA is preparing to return to York Region in December with a revised budget.
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Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -09 -13
September 27, 2013 — Minutes
Page 7 of 7
XIII. ADJOURNMENT
The meeting was adjourned at 12:05 p.m. on a motion by V. Hackson.
� L�& 4� Z46,�7
Regional Councilor Debbie Bath
Acting Chair
Brian Kemp
Acting Chief Administrative Officer
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12.f) Minutes from the Nottawasaga Valley Conservation Autho...
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS 07/13
n MINUTES
,r Date: Friday September 27, 2013
Time: 9:00 a.m.
Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, On
PRESENT:
Chair: Nina Bifolchi
Town of Wasaga Beach
Vice Chair: Darren White
Township of Melancthon
Past Chair: Walter Benotto
Town of Shelburne
Members:
Gail Ardiel
Town of the Blue Mountains
Mary Brett
Township of Adjala - Tosorontio
Mel Coutanche
Township of Oro - Medonte
Daniel Davidson
Town of Innisfil
Earl Hawkins
Township of Mulmur
Donna Jebb
Town of New Tecumseth
Arif Khan
City of Barrie
Rob Keffer
Township of Bradford West Gwillimbury
Paul McQueen
Municipality of Grey Highlands
Richard Norcross
Town of New Tecumseth
Fred Nix
Town of Mono
Brent Preston
Township of Clearview
Perry Ritchie
Township of Springwater
Alicia Savage
Township of Clearview
George Watson
Town of Wasaga Beach (left at 11:20 a.m.)
Percy Way
Township of Amaranth
Keith White
Township of Essa
REGRETS
Mike Edwards
Town of Collingwood
Kevin Lloyd
Town of Collingwood
Bob Marrs
Town of New Tecumseth
Michael Smith
Township of Essa
Rick Webster
Township of Springwater
Guests: Carl Cosack, North Dufferin Agricultural and Community Task Force (NDACT)
Don Kerr, Blue Mountain Watershed Trust
Staff: Wayne R. Wilson, CAO /Secretary Treasurer, Sheryl Flannagan, Director of Corporate
Services, Byron Wesson, Director Land Operations & Stewardship Services, Chris
Hibberd, Director of Planning, Barb Perreault, Senior Environmental Officer, Glenn
Switzer, Director of Engineering and Technical Services, Ryan Post,
Hydrogeologist /Source Water Protection Coordinator, Tina Desroches, Manager
GIS /IT.
Recorder: Laurie Barron, Executive Assistant
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BOARD OF DIRECTORS MINUTES MEETING No: 07/13 September 27, 2013 Page 2 of 9
1. CALL TO ORDER
Chair Bifolchi called the meeting to order at 9:10 a.m.
2. MOTION TO ADOPT AGENDA
RES. #1 MOVED BY: Alicia Savage SECONDED BY: Brent Preston
RESOLVED THAT: The Agenda for Board of Directors Meeting #07/13
dated 27 September, 2013 be adopted.
Carried;
3. PECUNIARY INTEREST DECLARATION
None declared
4. MINUTES
4.1 Draft Minutes of the Board of Directors Meeting 06/13 dated
30 August, 2013
RES. #2 MOVED BY: Brent Preston SECONDED BY: Alicia Savage
RESOLVED THAT: the Minutes of the Board of Directors Meeting 06/13
dated 30 August, 2013 be approved.
Carried;
4.2 Draft Minutes of the Hearing Board Meeting held on August 30,
2013.
RES. #3 MOVED BY: Alicia Savage SECONDED BY: Brent Preston
RESOLVED THAT: the Minutes of the Hearing Board held on August 30,
2013 in the matter of an application for permission to construct a single
family dwelling at Part lot 21, Concession 12, Town of New Tecumseth
municipally known as 4853 13th Line, New Tecumseth be approved.
Carried;
S. BUSINESS ARISING FROM MINUTES
• NVCA Administration Regulations - voting by electronic means
deferred to a future board meeting.
6. DEPUTATIONS
North Dufferin Agricultural and Community Task Force (NDACT)
Preservation of Prime (class 1) Farmland and Source Water Regions
Mr. Carl Cosack provided an overview of NDACT. After six years, focused on
the Quarry application in Melancthon where NDACT engaged the support of
thousands to oppose the quarry, the application was withdrawn and the
lands were sold back to an agricultural partner.
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BOARD OF DIRECTORS MINUTES MEETING No: 07/13 September 27, 2013 Page 3 of 9
NDACT is continuing to extend the message of Food and Water First to
elected officials, industry and the public to educate and share the facts
about the economic social impact prime farmland supports. Mr. Cosack
provided statistics from a 2010 report on the economic contribution of the
Ontario Agriculture sector.
The Food and Water first initiative fully supports the NVCA's strategic plan
initiative of "Protect, Enhance and Restore" and is complimentary to the
public's impression that the NVCA is guided by the principle of conservation.
Mr. Cosack concluded that by creating a critical mass of people and
organizations, asking for a doable goal from policy makers and government,
a goal that costs no government money and is supported by the vast
majority of the voting public, we will achieve greater protection for our
Natural Resources, starting with Class 1 Farmland and Source Water
Regions.
Discussion ensued with the Board Members. Chair Bifolchi thanked
Mr. Cosack for his presentation.
Blue Mountain Watershed Trust (BMWT)
Silver Creek Wetlands
Mr. Don Kerr provided an overview of the status of the Silver Creek
Wetlands in Collingwood. The Silver Creek Wetland is the most important
coastal wetland on southern Georgian Bay from Midland to Tobermory.
Blue Mountain Watershed Trust advised that wet lands may come available
at any time. An agreed strategy is essential for successful conservation of
this vulnerable resource. Rather than see Silver Creek Wetlands developed,
BMWT are proposing that the wetland be protected and managed by NVCA.
The BMWT hopes to secure Collingwood Town Council's support for the plan,
followed by that of the Town of the Blue Mountains and the Grey Sauble
Conservation Authority.
Mr. Kerr concluded by asking for the support of the NVCA to adopt this
approach.
Discussion ensued. Gail Ardiel member representing the Town of the Blue
Mountains thanked Mr. Kerr and advised she would be looking forward to his
presentation to Blue Mountains Council.
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BOARD OF DIRECTORS MINUTES MEETING No: 07/13 September 27, 2013 Page 4 of 9
Chair Bifolchi thanked Mr. Kerr and recognized this initiative is in the
planning stages. The NVCA Board would be happy to hear back once BMWT
had presented their plan to the Town of Collingwood, Town of the Blue
Mountains and Grey Sauble Conservation Authority.
Mr. Cosack and Mr. Kerr left the meeting.
7. REPORT OF THE SENIOR ENVIRONMENTAL OFFICER AND THE
DIRECTOR OF PLANNING
• Permits issued by staff from August 21, 2013 to September 19,
2013
RES. #4 MOVED BY: Brent Preston SECONDED BY: Alicia Savage
RESOLVED THAT: the permits issued by staff for the period August 21,
2013 to September 19, 2013 be received.
Carried;
S. REPORT OF THE HYDROGEOLOGIST /SOURCE PROTECTION
COORDINATOR AND THE DIRECTOR OF ENGINEERING
• Project Proposal: Three Dimensional Mapping of Quaternary
Deposits in the Central Simcoe County Area
RES. #5 MOVED BY: Brent Preston SECONDED BY: Paul Mills
RESOLVED That the NVCA Board of Directors supports and endorses the
"Proposed Ground Water Study of the 3D Mapping of Quaternary Deposits in
the Central Simcoe County area" with full funding provided by the Ontario
Geological Survey, and
THAT: a letter indicating the NVCA Board of Directors support for the study
proposal be forwarded to the Ontario Geological Survey; and
FURTHER THAT: letters be sent to the Councils of Springwater, Clearview,
Wasaga Beach, and Collingwood with a request that they also consider
resolutions of support.
Carried;
9. REPORT OF THE DIRECTOR OF CORPORATE SERVICES AND THE
COMMUNICATIONS PROGRAM COORDINATOR
9.1 Communications Report — August 1, 2013 to September 15,
2013
RES. #6 MOVED BY: Alicia Savage SECONDED BY: Brent Preston
RESOLVED THAT: The Communications report for August 1/13 to
September 15/13 be received.
Carried;
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BOARD OF DIRECTORS MINUTES MEETING No: 07/13 September 27, 2013 Page 5 of 9
10. REPORT OF THE DIRECTOR OF CORPORATE SERVICES
Discussion ensued regarding providing an approximate turnaround timeline
for various permits. While the Strategy was approved, staff will bring
forward a proposed amendment to the plan to include timelines.
10.1 NVCA Customer Service Strategy
RES. #7 MOVED BY: Donna Jebb SECONDED BY: Alicia Savage
RESOLVED THAT: the NVCA Customer Service Strategy be endorsed by
the Board of Directors effective September 27, 2013.
Carried;
11. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND
THE CAO /SECRETARY- TREASURER
Financial Activity Report Summary to August 31, 2013
a) Accounts Receivable Summary as at August 31, 2013
RES. #8 MOVED BY: Rob Keffer SECONDED BY: Donna Jebb
RESOLVED THAT: The Chair be authorized to approve the Accounts
Receivable as at August 31/13 in the amount of $1,307,459.07 including
Planning items of $487,093.48
Carried;
b) Summary of Disbursements for the month of August
RES. #9 MOVED BY: Rob Keffer SECONDED BY: Alicia Savage
RESOLVED THAT: The Chair be authorized to approve disbursements as at
August 31, 2013 in the sum of $424,458.07 including wages (net of
withholdings) of $188,780.06
Carried;
c) Statement of Operations for Period Ending August 31, 2013
RES. #10 MOVED BY: Donna Jebb SECONDED BY: Rob Keffer
RESOLVED THAT: The Unaudited Combined Statement of Operations
Program Summary as at 31 August, 2013 be received.
Carried;
The Board of Directors recessed at 10:10
The Board of Directors reconvened at 10:20
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BOARD OF DIRECTORS MINUTES MEETING No: 07/13 September 27, 2013 Page 6 of 9
12. REPORT OF THE CAO /SECRETARY TREASUER
12.1 Proposed 2014 -2018 NVCA Strategic Plan
RES. #11 MOVED BY: Alicia Savage SECONDED BY: Brent Preston
RESOLVED THAT: the Strategic Plan be amended by adding the following action
under page 8, Safe Communities section to read:
Where development has occurred historically in existing flood and
erosion -prone communities, the NVCA will work with municipalities to
facilitate development /redevelopment applying reasonable measures
to mitigate natural hazard risks consistent with Provincial and local
Natural Hazard Policies.
Recorded Vote:
In favour
Against
Abstain (nil vote)
N. Bifolchi
G. Ardiel
R. Norcross
M. Coutanche
W. Benotto
E. Hawkins
M. Brett
D. Jebb
D. Davidson
A. Khan
R. Keffer
P. McQueen
F. Nix
B. Preston
P. Way
P. Ritchie
D. White
A. Savage
K. White
G. Watson
Total: 10 favour
9 against
Carried;
RES. #12 MOVED BY: Darren White SECONDED BY: Paul McQueen
RESOLVED THAT: the Board of Directors approve the proposed Strategic
Plan dated August 2, 2013; and
THAT: staff be directed to post the approved Strategic Plan on the NVCA
Website and circulate the Plan to NVCA stakeholders and partners, thanking
them for their participation in the development of the Plan, and encouraging
their continued involvement in the NVCA program development and
implementation; and
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BOARD OF DIRECTORS MINUTES MEETING No: 07/13 September 27, 2013 Page 7 of 9
THAT: staff commence the implementation of the Strategic plan by
initiating the "where do we go from here" section of the Plan, including;
development /refinement of specific measurable targets, preparing detailed
work plans and budgets for 2014, and completion of the 2014 to 2016
Business Plan as amended.
Recorded vote
In favour Against Abstain (nil vote)
G. Aridel F. Nix W. Benotto
N. Bifolchi P. Way M. Brett
M. Coutanche D. White D. Davidson
E. Hawkins R. Norcross
D. Jebb
A. Khan
R. Keffter
P. McQueen
B. Preston
P. Ritchie
A. Savage
G. Watson
K. White
Totals: 13 in favour 3 against 4 abstain
Carried;
George Watson left at 11:20 a.m.
12.2 Strategic Plan Actions — preliminary costing and priority
setting
RES. #13 MOVED BY: Darren White SECONDED BY: Mel Coutanche
RESOLVED THAT: the Board members review the Strategic Plan Actions
report and associated 2014 -2018 Draft NVCA Strategic Plan; and
THAT: the Strategic Actions be reviewed at the September 27/13 Board
meeting and that staff be provided with direction to initiate the development
of the 2014 work plan and budget, and 2014 -16 Business Plan.
Carried;
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BOARD OF DIRECTORS MINUTES MEETING No: 07/13 September 27, 2013 Page 8 of 9
13. CORRESPONDENCE
(a) Letter from Mylene Freeman, MP dated August 23/13 re:
Motion M -400 defeated.
(b) Email from NVCA Chair Nina Bifolchi to NVCA Board Members dated
Sept. 9/13 re: Budget and Business Plan.
(c) Letter from the Ontario Nature dated Sept. 19/13 re: Construction of
home in a floodway at 1453 13th Line, New Tecumseth.
(d) Letter from the Town of Mono dated September 17/13 re: NVCA
Board decision regarding construction of home in a floodway at 1453
13th Line, New Tecumseth.
(e) Letter from BILD dated Sept 16/13 re: 2013 Review of NVCA
Planning Fees.
(f) Response to BILD letter from NVCA Chair Bifolchi dated Sept 20/13.
RES. #14 MOVED BY: Mel Coutanche SECONDED BY: Darren White
RESOLVED THAT: Correspondence not specifically dealt with be placed on
file.
Carried;
14. IN- CAMERA
RES. #15 MOVED BY: Perry Ritchie SECONDED BY: Earl Hawkins
RESOLVED THAT: This meeting of the Board of Directors No. 07 -13 go "In-
Camera" at 11:30 a.m. to address matters pertaining to:
• Litigation or potential litigation, including matters before
administrative tribunals, affecting the Authority.
• Labour relations or employee negotiations, and;
THAT: the following staff be present: Wayne R. Wilson, CAO /Secretary,
Sheryl Flannagan, Director of Corporate Services, Byron Wesson, Director of
Land Operations and Stewardship Services, Chris Hibberd, Director of
Planning and Laurie Barron, Recorder.
Carried;
RES: #16 MOVED BY: Perry Ritchie SECONDED BY: Earl Hawkins
RESOLVED THAT: this In- Camera meeting of the Board of Directors No.
07/13 dated 27 September, 2013 come out of in- camera at 11:55 a.m. and
report.
Carried;
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BOARD OF DIRECTORS MINUTES MEETING No: 07/13 September 27, 2013 Page 9 of 9
RES: #17 MOVED BY: Percy Way SECONDED BY: Perry Ritchie
RESOLVED THAT: the Board supports the positions of Environmental
Program Coordinator and Environmental Education Assistant being changed
from contract to permanent part -time status.
Carried;
FUTURE MEETINGS:
• NVCA Planning Fee Ad -hoc Committee — September 27/13
following the Board Meeting
• Board of Directors — October 25/13
9:00 a.m. to 12:00 noon, John L. Jose Learning Centre, Tiffin CA
ADJOURN
RES: #18 MOVED BY: Mary Brett SECONDED BY: Earl Hawkins
RESOLVED THAT: this meeting adjourn at 11:56 a.m. to meet again at the call
of the Chair.
Chair Nina Bifolchi Wayne Wilson, CAO /Secretary- Treasurer
Approved on this 25th day of October, 2013
Carried;
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12.f) Minutes from the Nottawasaga Valley Conservation Autho...
pSAGA `91` Nottawasaga Valley Conservation Authority
x A
HIGHLIGHTS
��''17fOT1 A"
of the NVCA BOARD OF DIRECTORS MEETING - No. 08/13 - Oct.25, 2013
2014 BUDGET TARGET SET
The NVCA Board of Directors approved a 2014 levy increase target of 3.25 %, to
adjust for growth (1.92 %) and inflation (1.33 %). Staff were directed to bring a draft
budget reflecting this target to the November Board meeting for consideration.
NVCA TO COMMISSION THIRD -PARTY EFFICIENCY AUDIT
An ad hoc committee was struck to oversee the commissioning of a third -party audit.
In a recorded vote, the majority of members were in favour of conducting an audit in
order to optimize on the NVCA's efficiencies and funding opportunities.
The committee consists of five board members: Mel Coutanche of Oro - Medonte, Gail
Ardiel of the Blue Mountains, Arif Khan of Barrie, Past Chair Walter Benotto of
Shelburne and Chair Nina Bifolchi of Wasaga Beach.
The committee will develop a terms -of- reference document outlining the scope of the
audit and present it to the Board at a future meeting. They will also put together a
Request for Proposals (RFP) for an auditor and oversee the RFP process.
NEW DRAFT FEE POLICY TO BE POSTED FOR PUBLIC COMMENT
The Planning and Development Fee Schedule Ad Hoc Committee will seek public input
on a revised draft policy to charge Planning fees. The draft policy, including the
proposed 2013 Fee Schedule, will be placed on the NVCA website for 21 days for
public comment, and then staff will bring the draft policy and any comments received
to the November Board meeting for further consideration.
The ad hoc committee is comprised of eight members of the NVCA's Board of
Directors along with the Director of Planning and the CAO /Secretary- Treasurer. They
have been working since early in the year to review the existing policy and fee
schedule in consultation with key stakeholders, and to develop recommendations for
revising the fee schedule.
BOARD HEARS DEPUTATION FROM BILD
Representatives of the Building Industry and Land Development (BILD) Association
made a deputation to the Board of Directors regarding suggestions for incorporation
into the draft Policy to Charge Fees. These comments, along with those from the
public and other organizations, will be taken into consideration in the development of
the final policy.
Page 1 of 3
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12.f) Minutes from the Nottawasaga Valley Conservation Autho...
HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETING - No. 08/13 - Oct.25, 2013
PHOSPHOROUS MANAGEMENT PROJECTS TO RECEIVE FEDERAL FUNDING
NVCA staff will participate in two projects to be funded by Environment Canada
through the Lake Simcoe /South- Eastern Georgian Bay Clean -Up Fund. In January of
2013, Environment Canada announced a $24 million, five -year extension to this fund,
and the NVCA made several project proposals.
The first approved project will involve creating a computer modeling tool that will
help the development industry to reduce the amount of phosphorous entering
watercourses via urban stormwater. The project will include delivering a training
seminar to municipalities and local engineering consulting firms on using the tool.
The second approved project is a collaboration between several agencies, led by the
Holland Marsh Growers Association. It is designed to evaluate on -farm wastewater
treatment technologies to decrease phosphorous contribution to surface water. The
NVCA will provide support to this project including staff expertise, monitoring data
and equipment.
The NVCA also submitted a letter of intent for a project to develop a Nottawasaga
River Phosphorous Management Strategy. This letter was accepted by Environment
Canada, giving NVCA staff the go -ahead to submit a full project proposal. The Board
voted to support the proposal submission and, if it is approved for funding, to review
the project with staff in detail and provide further direction.
AGRICULTURAL ADVISORY COMMITTEE FORMED
An Agricultural Advisory Committee is to be formed with representation from the
agricultural community throughout the NVCA watershed jurisdiction. The move is in
support of the NVCA's newly drafted five -year strategic plan, as well as requests from
members of the agricultural community for increased communications with the
Conservation Authority.
An NVCA Board Member Agricultural Ad Hoc Committee will be formed to assist staff
with the development of a terms -of- reference document for the Advisory Committee,
covering details including meeting frequency, procedural rules and membership.
DEVELOPMENT APPROVED ON MILL ST., ANGUS
The Board supported staff's approval of an application from the Georgian
International Land Corporation to develop a commercial lot at 305 Mill Street in
Angus, providing the developer meets a list of conditions regarding such aspects as
floodproofing and stormwater management. The development is to include the
construction of seven buildings and associated parking.
Page 2 of 3
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12.f) Minutes from the Nottawasaga Valley Conservation Autho...
HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETING - No. 08/13 - Oct.25, 2013
LOCAL ENGINEERING FIRM SEEKS PARTNERSHIP WITH NVCA
The Board of Directors heard a deputation from Greenland International Consulting
Engineers regarding partnership opportunities with the NVCA. Greenland has
developed several watershed analytical tools and provides expertise in areas
including low- impact development and watershed science.
For the full agenda including documents and reports, please visit our website:
http: // nvca. on. ca / meetings /BoardofDirectors /Agendas/
Future meetinas and events:
Board Meeting 9/13 - Nov. 29, 2013
Board Meeting 10/13 - Dec. 13, 2013
For more information, please contact:
Wayne Wilson, CAO /Secretary- Treasurer
(705) 424 -1479 ext. 225
wwilson @nvca.on.ca
Page 3 of 3
Page 119 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
cu w•stt
October 14, 2013
Robin Dunn
CAO
Township of Oro - Medonte
PO Box 100 148 Line 7 S
Oro, ON LOL 2X0
Dear Robin Dunn:
377, rue Bank Street,
Ottawa, Ontario K2P 1Y3
tel. /tel. 613 236 7238 fax /telec. 613 563 7861
Re: The future of Canada Post
Next year, the federal government will look at how it handles public postal service with a
review of the Canadian Postal Service Charter. This review is important because the
government could reduce Canada Post's obligation to provide service or even lay the
groundwork for privatizing or deregulating our public post office.
Canada Post has been holding consultations on the future of our public postal service to
prepare for the upcoming charter review. The corporation has been clear. It wants to
dramatically cut service to improve its financial situation.
Cutting might help Canada Post with its money problems in the short-term but it is not a
good long -term strategy and it certainly won't improve the future of postal service in our
country. Fortunately, the corporation has other options according to a new study by the
Canadian Centre for Policy Alternatives (CCPA).
CCPA study: Why Canada Needs Postal Banking
The CCPA study is entitled Why Canada Needs Postal Banking. It makes a powerful case
for preserving postal services and improving Canada Post's financial picture through the
addition of financial and banking services.
The study looks at the changing banking environment in our country as well as our post
office's experience with banking. In addition, it reviews the status of postal banking
around the world, highlighting five successful models in the United Kingdom, France,
Italy, Switzerland and New Zealand. Having established that there is a need for improved
financial services in our country and viable models in other countries, the study
concludes by suggesting possible models for postal banking in Canada. It recommends
that the federal government and Canada Post immediately establish a task force to
determine how to deliver new financial services, and establish priorities for delivering
new products.
Canadian Union of Postal Workers
The struggle continues CLC /CTC FTQ - UNI
Syndicat des travailleurs et travailleuses des pontes La luRe continue
Page 120 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
CUPW has enclosed an executive summary of the CCPA study. You can get the full
report by going to htip:// www. policyaltematives .catpublications /reports /why- canada-
needs- postal- banking
The union has also enclosed two resolutions that it would like you to consider passing.
These resolutions request that you ask the Minister Responsible for Canada Post:
1. To use the upcoming review of the Canadian Postal Service Charter to focus on
revenue - generating services, not cuts, including financial services such as bill
payments, insurance and banking.
2. To improve the Canadian Postal Service Charter and make the upcoming review
of the Charter open to public input.
Thank you very much for considering our request. If you have any questions or concerns,
please do not hesitate to contact me.
Yours truly,
Denis Lemelin
National Presidt
Encl.
CC. National Executive Committee, Regional Executive Committees, National Union
Representatives, Regional Union Representatives, Specialists
/bk cope 225
Canadian Union of Postal Workers The struggle continues CLC /CTC - FTQ - UN
Syndicat des travailleurs et travailleuses des postes La lutte continue Mosm 4_'
Page 121 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
CANADIAN POSTAL SERVICE CHARTER REVIEW
SHOULD FOCUS ON REVENUE - GENERATION, NOT ADDITIONAL CUTS
WHEREAS the federal government will look at how it handles public postal services with a
review of the Canadian Postal Service Charter in 2014.
WHEREAS Canada Post is preparing for the review by campaigning for major service cuts.
WHEREAS Canada Post has already dramatically cut service by closing or downsizing public
post offices, eliminating rural mailbox delivery and removing street letter collection boxes.
WHEREAS Canada Post and the federal' government should do everything in its power to
prevent additional cuts during the upcoming review, and instead deal with financial issues by
adding revenue - generating services like many other post offices around the world, including
lucrative financial services like bill payments, insurance and banking.
BE IT RESOLVED THAT the (name of municipality, business or organization) write a letter to
the Minister responsible for Canada Post to request that the government consider innovative
ways to generate postal revenue during the Charter review, including financial services like bill
payments, insurance and banking.
MAILING INFORMATION
Please send your resolution to: Lisa Raitt, Minister of Transport, Place de Ville, Tower C, 29th
Floor, 330 Sparks Street, Ottawa, Ontario, K1A ON5.
Please send copies of your resolution to:
1. Denis Lemelin, President, Canadian Union of Postal Workers, 377 Bank Street, Ottawa,
Ontario, K2P lY3
2. Your Member of Parliament. You can get your MP's name, phone number and address
by calling 1 -800 463 -6868 (at no charge) or going to the Parliament of Canada website:
http://www.parl.ge.ca/common/index.asp?Language=E
3. Claude Dauphin, President, Federation of Canadian Municipalities, 24 Clarence St,
Ottawa, Ontario KIN 5P3
FOR FURTHER INFORMATION
Contact us at "Charter Review" 377 Bank Street, Ottawa Ontario, K2P 1 Y3 or feedback(d,)cupw-
s .or
/bk cope 225
Page 122 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
IMPROVE THE CANADIAN POSTAL SERVICE CHARTER
WHEREAS the federal government will look at how it handles public postal services with a review
of the Canadian Postal Service Charter in 2014.
WHEREAS the public has a right to have input on matters involving its publicly owned post office.
WHEREAS the current Charter has a number of serious problems that need fixing.
WHEREAS the government could use the Charter review to reduce our public post office's
obligation to provide service (instead of improving the Charter) and even lay the groundwork for
privatizing or deregulating Canada Post.
BE IT RESOLVED THAT the (name of municipality, business or organization) write a letter to
the Minister responsible for Canada Post to request 1) that the upcoming review of the Canadian
Postal Service Charter be open to public input and 2) that the Charter be improved by:
• Ensuring that the moratorium on post office closures in small and rural communities protects
the public nature of post offices
• Eliminating the exceptions to the moratorium
• Extending the consultation process over possible closures and making the process and
moratorium more transparent
• Establishing an independent Canada Post ombudsperson to report on Canada Post's
performance in meeting Charter expectations
• Establishing a reasonable, uniform and democratic process for making changes to the postal
and delivery network (closures, downsizing, removal of rural mailboxes, etc), but only after
consultation with the public and other stakeholders.
MAILING INFORMATION
Please send your resolution to: Lisa Raitt, Minister of Transport, Place de Ville, Tower C, 29th
Floor, 330 Sparks Street, Ottawa, Ontario, K1A ON5.
Please send copies of your resolution to:
1. Denis Lemelin, President, Canadian Union of Postal Workers, 377 Bank Street, Ottawa,
Ontario, K2P 1 Y3
2. Your Member of Parliament. You can get your MP's name, phone number and address by
calling 1 -800 463 -6868 (at no charge) or going to the Parliament of Canada website:
http://www.parl.gc.ca/commoi-1/index.asp?Language=E
3. Claude Dauphin, President, Federation of Canadian Municipalities, 24 Clarence St, Ottawa,
Ontario KIN 5P3
FOR FURTHER INFORMATION
Contact us at "Charter Review" 377 Bank Street, Ottawa Ontario, K2P IY3 or feedback@cupw-
sttp.org
/bk cope 225
Page 123 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
Page 124 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
CCPA
CANADIAN CENTRE
for POLICY ALTERNATIVES
CENTRE CANADIEN
de POUTIQUES ALTERNATIVES
This report is available free of charge at www.
policyalternatives.ca. Printed copies may be or-
dered through the CCPA National Office for $10.
PLEASE MARE A DONATION...
Help us to continue to offer our
publications tree online.
With yoursupport we can continue to produce high
quality research —and make sure it gets into the hands
of citizens, journalists. policy makers and progres-
sive organizations. Visit www, policyalternatives.ca
or call 613.563 -1341 for more information.
The opinions and recommendations in this report,
and any errors, are those of the authors, and do not
necessarily reflect the views of the publishers or
funders ofthis report.
CD
unrnx
ABOUT THE AUTHOR
John Anderson is an independent researcher and
consultant. He is the former Director of Parliamen-
tary Affairs for the Official Opposition, and, before
that was Director of Government Affairs and Public
Policy forthe Canadian Co- operative Association.
He has also been a Senior Policy Analyst atthe Na-
tional Council of Welfare and the Vice - President
of Strategic Partnerships and of Research for the
Canadian Council on Social Development. In the
nineties, he was Co- ordinator of the Technology Ad-
justment Research Program ofthe Ontario Federa-
tion of Labour, He is the author of and researcher
on numerous studies and briefs on the economy,
poverty, technology and the workforce, co- opera-
tives and Aboriginalissues. He received his educa-
tion at McGill University, University of Sussex and
the London School of Economics. He has taught at
McMaster, Western and York Universities. He has
been a long time supporter of and participant in
the CCPA Alternative Budget process.
ACKNOWLEDGEMENTS
The author would like to thank the Canadian Union
of Postal Workers (CUPW) for their generous sup-
port of this research. The views are the author's
own and do not necessarily reflect those of CUPW.
He would like to especially thank Katherine Stein -
hoff and Geoff Bickerton of CUPW fortheir help and
for their own groundbreaking research an this top-
ic. He would also like to thank all those who agreed
to be interviewed for this project and all those who
helped review the manuscript. Thanks are due to
the dedicated staff at CCPA especially Bruce Camp-
bell, David Macdonald, Kerri -Anne Finn, and Tim
Scarth for his work on layout. Also a very special
thanks to the translation team at CUPW, including
Guy Laflamme, Manon Parrot, Anne Boulet, Charles
Drouin and Maryse Prevost for all their excellent
work and suggestions.
Page 125 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
Summary
Why Canada Needs Postal Banking
OVER THE LAST two decades, we have seen
a major decline in the number of branches
and locations for banks and credit unions.
In 199o, there were almost 8,000 branch-
es (7,964) and, by 2002, the number had
fallen to 5,9o8, a decline of 26 %.
The Canadian Bankers' Association re-
ports that, between 20o6 and 2012, there
was a small increase in the number of bank
branches in Canada: from 5,902 to 6,205.
But since 199o, there has been a decline
of more than 1,70o branches, a 22% drop,
and the number of branches increased by
only 5.10/0 from 2002 to 2012, with most of
the new branches added in Ontario (195),
Alberta (98), and British Columbia (37).
In many communities today, credit
unions or caisses populaires are the only
financial institution. In 2012, the Cred-
it Union Central of Canada reported that
credit unions were the only financial in-
stitution in 38o communities. The Desjar-
dins Group noted in 2013 that caisses popu-
laires are the only financial institution in
388 towns and villages in Quebec. But the
total number of credit union and caisse
locations has also dropped from 3,603 in
2002 to 3,117 in 2012, a decline of 13.5 0/0.
The Rise of Banking Fees
and High Credit Card Rates
In 201o, a study by Vision Critical (com-
missioned by ING Direct bank before it
was taken over by the Bank of Nova Scotia)
found that banking fees in Canada were
among the highest in the world. More than
half of Canadians (55 %) have fee -based
chequing accounts and, on average, pay
$185 per year in fees for these accounts.
Credit card rates remain high in spite of
Why Canada Needs Postal Banking 3
Page 126 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
low Bank of Canada prime rates. Typical
bank card interest rate hover around 20%
annually and department store cards are
closer to 30 0/0.
ATM, Internet,
Telephone Banking
The decline of branch banking is not only
linked to banks rationalizing their bricks -
and -mortar locations. It is also linked to
the rise of ATMs, Internet and telephone
banking. Today there are more than 58,000
ATMs across Canada, 61% of them so -called
white machines owned by non -bank com-
panies. Online banking has grown at a tre-
mendous rate in recent years, with 67% of
Canadians now using this form of bank-
ing, according to a CBA study. The study
also noted that 47% of Canadians "now
use the Internet as their main means of
banking, up from 8 % 12 years ago."
Retail Store Banking
Canadian Tire, WalMart, and PC Financial
(to name only the largest) are all major chal-
lengers to the traditional banks. Clients of
these institutions are not using traditional
bank branches. There has also been a rise
of branchless banking, ING Direct Canada,
• branchless bank, which was originally
• subsidiary of a major Dutch bank, now
has some 1.8 million clients and almost
$4o billion in assets. It was absorbed by
the Bank of Nova Scotia in 2012, but still
maintains autonomous activity.
4 Canadian Centre for Policy Alternatives
Fringe Financial Institutions
Another major change in the banking en-
vironment that shows there is an open-
ing for new financial services is the rise
of Fringe Financial Institutions. These
FFis provide short -term loans and cheque
cashing services, as well as money trans-
fers and prepaid credit cards.
While offering services customers want,
the interest rate charges for their services
on an annual basis can onlybe considered
usurious. A study of FFis in Prince George,
B.C., for example, concluded: "Given that
the average pay -day loan in Canada is
$28o for a io -day period, a pay -day lend-
er in B.C. can now legally charge $64.40
for this transaction. This computes to a
nominal annual percentage rate of inter-
est (APR) of 839.5 0/o."
These are extremely profitable oper-
ations. DFC, the owner of Money Mart,
the largest Canadian pay -day loan firm,
made global profits before tax of $387 mil-
lion on revenues of $i.o62 billion in 2012,
and 28.7% of their total global revenues
for the fiscal third quarter 2013 came from
Canada.
A new group of Internet branchless
companies, such as Zippy Cash and Wonga,
have also started up in Canada in the last
few years. In Canada, on the Wonga web -
site, the cost for a $too loan for 3o days
is $40.10, or a rate of over 2400/0 per year.
The rise of this kind of institution is
linked in a chicken - and -egg fashion to the
increase in the number of "unbanked" or
"underbanked." It is estimated that be-
tween 3% and 15% of the population do not
Page 127 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
have a bank account. If we take the low-
est figure of 3% that was estimated to be
842,000 people in zoos. Today, the num-
ber of unbanked, using the same method
of calculation, would approach 91o,000.
Aboriginal communities remain large-
ly without banks or credit unions. Over
the past decade, the Aboriginal popula-
tion has increased dramatically, growing
by 2o.i% between 2oo6 and 2011. Some
1.4 million people now identify as Ab-
original, or 4.3% of the Canadian popu-
lation. But banks and credit unions lag
behind in providing services. While the
major banks all have Aboriginal services,
there are very few branches on reserves.
There are 615 First Nations communities in
Canada today and many other Metis and
non - status communities. A quick tally of
branches of banks and credit unions on
reserve shows only 54.
All these trends in financial services
have opened up the potential for the entry
of new banking and financial services in
Canada. They show there is a market de-
mand that is not being met by the existing
major banks and credit unions.
Postal Banking:
The Canadian Debate
Postal banking is not something new to
Canada. For over too years after Confeder-
ation, Canada had a postal savings system.
The high point of deposits for the Post
Office Savings Bank was $47.5 million total
in 19o8. This would be around $i billion
in today's money. The total shrank to $17.2
million in 1968. In 1968, the Postal Savings
Bank was closed down, although the legis-
lation still remains on the books.
Today, over 45 years later, the debate
around the need to revive or relaunch a
Post Office Bank has begun to grow again.
In 2005, a study from Library of Par-
liament research services supported the
extension of financial services as an im-
portant means of preserving the post office
across Canada, and particularly in rural
areas. "At present, the idea of establish-
ing a postal bank underpinned by Canada
Post's network is not based primarily on
a need to change the banking landscape.
Rather, it stems from the growing need to
breathe new life into Canada Post so that it
can both cope with globalization and guar-
antee universal postal service, which is a
real, if not official, part of its social man-
date, particularly in rural areas."
A recent study by the Conference Board
of Canada, commissioned Canada Post,
provided a positive analysis of the ef-
fects of financial services in post offices
around the world, but failed to recom-
mend financial services or even to exam-
ine their possible application in Canada,
on the grounds that a highly developed
banking system in Canada left no room
for a postal banking option.
Public support has been confirmed in a
recent survey by Strategic Communications
Of 1,514 Canadians from May 24 -26, 2013,
commissioned by the Canadian Union of
Postal Workers. The survey showed that
nearly two -thirds (63 %) of Canadians "sup-
ported Canada Post expanding revenue -
generating services, including financial
Why Canada Needs Postal Banking % 5
Page 128 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
services like bill payments, insurance and
banking." Politically the New Democratic
Party has supported the expansion of fi-
nancial services in Canada Post.
Postal Banking
Around the World
Postal banking has deep roots internation-
ally and is entering a period of expansion
of services. This has been shown in a ma-
jor global study of postal banking recent-
ly carried out in 2012 by researchers of the
Universal Postal Union, of which Canada
is a member.
The upu report shows that, "After
banks, postal operators and their postal
financial subsidiaries are the second big-
gest world -wide contributor to financial
inclusion, far ahead of microfinance in-
stitutions, money - transfer organizations,
co- operatives, insurance companies, mo-
bile money operators, and all other pro-
viders of financial services."
There are many large and important
postal banking operations around the
world, from japan Post Bank, the world's
largest deposit holder with Y2o3 trillion
(c$2.15 trillion) in assets, to the Postal
Savings Bank of China, the fifth- largest
commercial bank in China with over 400
million customers, to the Deutsche Post
Bank, which is now owned by Deutsche
Bank but remains one of the largest in
Germanywith its own network of over ioo
branches and 4,500 postal outlets.
Our study does not examine these
banks, but rather looks at five successful
6 Canadian Centre for Policy Atternatives
models in industrialized countries —the
United Kingdom, France, Italy, Switzer-
land, and New Zealand —which have all
maintained an important relationship
between the financial services offered
through post office outlets and the post
office. These countries have been chosen
because of their relevance to Canadian op-
tions. In all five countries, the Post Office
is publicly owned, although the UK is in
the process of privatizing its delivery ser-
vices, the Royal Mail, while keeping the
Post Office public.
The United Kingdom's Post Office's
financial services, in their present form,
offer a model which is based on a major
partnership with a private sector finan-
cial institution, some new products, as
well as access for customers of most ex-
isting banking services.
France's Banque Postale is a chartered
bank owned by the Post Office that offers
a wide range of products, including insur-
ance, and is particularly concerned with
offering products to the NGo and mutual
sector, as well as to low- income citizens.
The bank makes the list of the world's top
5o safest banks.
Italy's BancoPosta presents the mod-
el of a non - chartered bank that offers a
wide range of services and excels in offer-
ing them through mobile phones as well
as banking cards.
Switzerland's PostFinance, wholly
owned by the Swiss Post Office, is the lead-
er in money transfers and one of the lar-
gest banks in a country famous for its pri-
vate sector banking. It has just this year
become a chartered bank. It also offers
Page 129 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
FIGURE 1 Summary of Postal Banking Models and Services
in the United Kingdom,, France, Italy, Switzerland and New Zealand
mortgages and loans in partnership with
major private sector financial institutions.
Finally, ICiwibank, owned by New Zea-
land Post, is a relatively new entrant in
the world postal banking sector and has
been able to offer a wide range of servi-
ces, including special mortgage products
to low- income earners and to the Maori
community.
Postal Banking for Canada
When we examined these five national
postal banking systems in detail, we found
that they were all successful in their own
way. However, success did not seem to be
linked to the particular form of structur-
ing of the financial services (which ranged
from full ownership by the Post Office to
various kinds of partnership with the pri-
vate sector), or to the kind of products of-
fered, as some offered all major financial
products and some fewer. The diversity
in successful models shows that the key
component for success seems to be char-
acteristics of the Post Office itself, includ-
ing widespread locations, trust in the in-
stitution, and the staff.
Why Canada Needs Postal Banking 7
Page 130 of 171
Name of Financial Structure of
% of Post Office
Postal Financial
Services
ownership of
sales or profits for
Services
Institutions)
Financial Services
Services Offered
Bank Charter
latest year
Rank of Services
United. Kingdom
Post Office
Main partnership
All financial
No
25% of sales
No ranking
with Bank of
services,
Ireland and
including
agreements with
new chequing
other banks
accounts
France
La Banque
La Poste
All services
Yes
36! of before -tax
44`h Safest Bank
Postale
earnings
in World
Italy
BanCOPOSta
Poste Italiane
All services;
No
67% of total
Largest retail
and insurance
savings in
profits
bank in Italy
companies
partnership
with the COP
(Cassa Oepositi e
Prestiti)
Switzerland
PostFinance
Swiss Post, with
All services
Yes
71% of total
Number 1 in
partnership
Swiss Post
payment services
on all loan
operating profits
and number 3 in
and insurance
customers
products
New Zealand
Kiwibarik
NZ Post
All services
Yes
70% of profits
Largest NZ -owned
banit
mortgages and loans in partnership with
major private sector financial institutions.
Finally, ICiwibank, owned by New Zea-
land Post, is a relatively new entrant in
the world postal banking sector and has
been able to offer a wide range of servi-
ces, including special mortgage products
to low- income earners and to the Maori
community.
Postal Banking for Canada
When we examined these five national
postal banking systems in detail, we found
that they were all successful in their own
way. However, success did not seem to be
linked to the particular form of structur-
ing of the financial services (which ranged
from full ownership by the Post Office to
various kinds of partnership with the pri-
vate sector), or to the kind of products of-
fered, as some offered all major financial
products and some fewer. The diversity
in successful models shows that the key
component for success seems to be char-
acteristics of the Post Office itself, includ-
ing widespread locations, trust in the in-
stitution, and the staff.
Why Canada Needs Postal Banking 7
Page 130 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
Why Postal Banking?
Our study shows clearly that postal bank-
ing would succeed in Canada and would
help improve and stabilize Canada Post's
services and revenues. The five post of-
fices we studied in other countries are all
publicly owned, and receive a substantial
percentage of their sales and profits from
financial services while other sources of
revenue declined.
The rise of virtual and new retail bank-
ing and the growth of Fringe Financial In-
stitutions in Canada show that the trad-
itional financial banking sector is not
meeting all the needs of Canadians. Mil-
lions of Canadians have opened accounts
in or are using the services of these new
institutions; but, although they operate
in a similar fashion to traditional banks,
they tend to be concentrated in urban
areas and are not available in many parts
of the country.
A new Canada -wide financial institu-
tion could offer products and services that
challenge the existing patterns. The ability
to offer competition for existing fees would
be helped by the fact that banking servi-
ces would be delivered through existing
premises and staff. Use of the e -post sys-
tem, as well as existing Canada Post de-
livery services, could help keep costs low.
Clearly, offering postal financial servi-
ces would allow the millions of Canadians
without local bank branches or easy access
to banking the access they need.
First, there are many Canadians living
in large parts of Canada who lack physic-
al access to banks or credit unions. The
8 `. Canadian Centre for Policy Alternatives
number of bank and credit union branch-
es has shrunk over the last two decades. In
rural Canada, many bank branches have
closed in small towns and, while cred-
it unions have purchased some of these
branches, this process has slowed mark-
edly in recent years.
Because postal outlets are present in
both rural communities and inner city
neighbourhoods, new postal banking
could offer to citizens and businesses in
many communities banking services where
they do not currently exist. In Northern
and rural Canada, on Aboriginal reserves,
and in the three Northern territories, there
have always been fewer banks and cred-
it unions than are needed. (There are no
credit unions in the territories.)
Second, it is estimated that some 30/0
to 8% of Canadians do not have a bank ac-
count. This represents a potential of more
than a million new customers for postal
financial services. Many Canadians use
fringe financial services at a high person-
al cost. New postal banking services could
also be combined with legislation requir-
ing the immediate roll -back of FFI inter-
est rates to bring them in line with exist-
ing banking rates.
The Iziwibank and Banque Postale are
both excellent examples of how a postal
bank can offer special services to low -in-
come people, such as home mortgages,
rent -to -buy, and even social housing loans.
In the case of Kiwibank, a special mort-
gage program for Aboriginal peoples has
been developed that could be replicated
in Canada.
Page 131 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
Canada Post's
Banking Advantages
• Canada Post has the largest network
of retail outlets already in place across
Canada.
• Canada Post had a total of almost 6,400
postal outlets in 2012.
® 3,800 Canada Post outlets (60 %) are
in rural areas where there are fewer
banks and credit unions. The post of-
fices in these locations could provide
key services for individuals, but also
for local businesses.
• Some communities in Canada have a
postal outlet, but no other (or limited)
banking services, especially since the
closure of 1,70o bank branches and
hundreds of credit unions over the
last two decades.
• Canada Post has a high trust factor
among Canadians, and an already
existing skilled and stable workforce
of 68,00o employees, some of whom
could easily be trained to handle finan-
cial services. Thus it would not mean
starting from scratch, but rather build-
ing on what already exists.
• Many Canada Post outlets are already
open 6 or 7 days a week and could oper-
ate longer daily hours if necessary.
Many of them are located in drug stores
or small convenience stores with long
weekday and weekend opening hours.
• Since Canada Post is owned i00% by
the federal government, it could use
the expertise developed at the Bank
of Canada, the Business Development
Bank of Canada, Farm Credit Canada,
Canada Mortgage and Housing Corpor-
ation, Export Development Canada,
and Canada Savings Bonds.
The financial services Canada Post
could provide would be tested regionally
first; would be fair and transparent; be de-
livered from bricks- and - mortar branches
as well as through the telephone and In-
ternet; expand existing services; and con-
tribute to financial literacy. All services,
of course, would be profitable for Canada
Post to provide.
Canada Post already provides some fi-
nancial services, such as postal money or-
ders, domestic and international money
transfers, bill payment and financial trans-
action and payment notices, and prepaid
Visa cards.
Brand new services could consist of:
• access by all banks and credit union
customers to their accounts to de-
posit or withdraw cash, as is the case
in the UK;
• savings accounts and low -fee chequ-
ing accounts;
• low- interest credit cards; and
• prepaid debit cards.
In the future, services could be ex-
tended to:
• mortgages;
• small- business loans and agricultur-
al loans;
Why Canada Needs Postal Banking 9
Page 132 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
• insurance products;
• mutual funds and stocks; and
• special new products for low- income
and Aboriginal peoples.
Canada Post financial services should
offer new competitive products to all Can-
adians, but they could also make sure that
there were special services offered to low -
income and Aboriginal Canadians, similar
to services offered by both the French and
New Zealand post office financial systems.
The postal bank could also provide
special services for N Go and social econ-
omy organizations. The Banque Postale in
France has become a banker for LAGOS, so-
cial economy and mutual organizations in
fields such as social housing. For a while
it looked as though Citizen's Bank would
take on this role in Canada, but its retreat
from the sector means that once again
there is no bank specializing in the needs
of this kind of business.
Delivering Financial Services
Canada Post Corporation could examine
the optimum method of delivering these
services. This could be done by establish-
ing a task force of experts from the finan-
cial and postal services to examine how
they are delivered in other jurisdictions,
the best method for Canada Post (in terms
of profit and sales), and the best method
for users of these services.
to Canadian Centre for Policy Alternatives
Who Should
Own the Services?
There are several possibilities:
• Create a non - chartered bank — a Can-
ada Post -owned subsidiary— to deliv-
er financial services. This is the route
taken in Italy
• Create a chartered bank wholly owned
by Canada Post. This is the route taken
by France, Switzerland, and New Zea-
land
• Create a bank to deliver some of the
services and partner with banks and
others to deliver the rest. This is the
route taken by Switzerland.
• Create a national credit union or mu-
tual to deliver the financial services in
partnership with Canada Post. A na-
tional credit union is one such possi-
bility, as it would allow for widespread
ownership by Canada Post employees
as well as the public.
• Partner directly with one or more fi-
nancial institutions to deliver the servi-
ces. This is the route taken in the U.K.
What Mix of Financial
Services Should Be Offered?
Who Should Deliver Them?
Canada Post already has partnerships
with a number of different institutions
that could be approached to assist with
these services. Once the first question is
answered, the second one could be exam-
Page 133 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
ined and the experience of other countries
taken into account.
All potential partnerships, if that is
a route taken, should be determined by
open tender on delivering a service for
a specific period of time. With its 6,400
outlets, which often serve populations
with no competition in financial services
and sometimes no services at all, Can-
ada Post would undoubtedly be courted
by many financial institutions anxious to
supply services. There is also no reason
to necessarily have all services provided
by the same stakeholder or stakeholders
across the country.
Whatever the ownership mechanisms,
some services could be completely owned
by Canada Post and others delivered by a
partnership with existing credit unions or
banks. Partnerships could be made nation-
ally or developed on a regional basis. This
would also allow Canada Post to partner
with regionally -based credit unions and
caisse populaires in different provinces.
The question of delivery has become
easier with the uptake in Internet and mo-
bile phone technology. For example, the
UK Post Office Ltd. delivers its services
with a core of 300 financial specialists, as
well as trained Post Office staff for 11,5oo
outlets. Internet and telephone technolo-
gies allow people in remote areas to con-
nect with financial specialists.
Conclusion
• Canada's existing financial and bank-
ing system is not providing competi-
tive services to Canadians, nor ad-
equate service to many of the under- or
unbanked.
• Canada's postal system has a long his-
tory of delivering financial services.
Currently delivering some products, it
could develop a full banking system.
• Postal banking systems are proliferat-
ing around the world and are promin-
ent in most of the developed countries.
They have shown themselves capable
of generating the additional income
needed to preserve the postal system
as traditional letter volumes decline.
• Analysis of the postal banking sys-
tems in the five developed countries
we have selected has demonstrated
that there are many ways of creating
a successful system. We can use the
experience of these countries to cre-
ate our own model in Canada.
• Our study concludes that the idea of
Canada Post expanding into finan-
cial services is a sound one. Other
studies, as well as opinions of past
Canada Post presidents and experts
around the world, have reached the
same conclusion.
• We recommend that the federal gov-
ernment and Canada Post immediate-
ly establish a task force to determine
how to deliver new financial services,
and determine priorities for delivering
new products.
Why Canada Needs Postal Banking , 11
Page 134 of 171
13.a) Correspondence dated October 14, 2013 from Denis Lemel...
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Page 135 of 171
13.b) Correspondence dated October 23, 2013 from Dave Rogers...
(71SOLAR
GROUP INC.
October -23 -13
To the Mayor and Council of the Township of Oro- Medonte,
AMP Solar Group Inc. is intending to apply for Ontario Power Authority ( "OPA ") FIT Contracts for the
development of rooftop solar systems on public schools within the municipality. In efforts to strengthen our
Applications with the OPA, AMP Solar Group Inc. is seeking a Municipal Council Support Resolution
Confirmation for four (4) rooftop projects as per the requirements under the OPA FIT Rules and regulations as
provided by the latest FIT Rules document.
Details surrounding these developments are as follows:
Company Profile:
AMP Solar Group (AMP) is a market - proven organization that contains the experience, financial capability and
process discipline to develop the type of complex and large -scale projects as contemplated by Simcoe County
District School Board (SCDSB).
AMP has developed into one of Ontario's most experienced and bankable solar project integrators. AMP was
incorporated in early 2009, and since AMP Solar Group's inception, prior to the introduction of Ontario's Green
Energy Act, the company had been working with the likes of TD Bank and Simcoe County District School Board
to implement net - metered solar installations. The organization has grown substantially since Ontario's FIT
program launch to well over 100MW of solar projects under contract and 900 applications in to the OPA.
AMP Solar Group is comprised of 19 highly trained and experienced professionals who are extremely well
seasoned in their respective fields. Together, their substantial solar experience and established expertise
offers the know -how to produce institutional grade and bankable projects quickly, safely and on budget. The
vast majority of the AMP team, 11 resources in total, are Design and Project Management staff (Engineers,
Technologists and CAD technicians).
Type of Project: Rooftop Solar project interconnected to local electrical grid as per FIT Program
Host: Simcoe County District School Board
Specific School locations:
Name
Address
City
Postal Code
Size (kW)
East Oro PS
744 Line 11 North
Hawkestone
LOL 1T0
75
Guthrie PS
22 Line 5 South, R. R. #1
Oro Station
LOL 2E0
100
W. R. Best Memorial PS
2221 Old Barrie Road West
Shanty Bay
LOL 21-0
75
Warminster ES
4031 Line 13 North
Warminster
LOK 2G0
50
55 Port Street East, Port Credit, ON L5G 4P3
www.amt)solargroup.com
T: 905- 271 -7800 / F: 905- 271 -7801
Page 136 of 171
13.b) Correspondence dated October 23, 2013 from Dave Rogers...
7 letup
SOLAR
GROUP INC.
October -23 -13
The current use of these facilities is carrying on teaching activities as per Simcoe County District School Board.
Construction Schedule: Q4 of 2014 — Q3 2015
Project visibility from Street: Little or none
Overall benefit: Social and environmental
These systems are being developed for the Simcoe County District School Board as a unique revenue
generating strategy that will ultimately be re- invested into the public school system. Please find the attached
letter from the Simcoe County District School Board illustrating their support of these developments.
Moreover, participation in the FIT Program will realize more sources of renewable energy within the
municipality and alleviate the demand for electricity on the local power grid.
Please let me know if you need any further information at this time.
Sincerely,
4�
f
Dave Rogers
President and CEO
55 Port Street East, Port Credit, ON L5G 4P3
www.amt)solargroui).com
T: 905- 271 -7800 / F: 905- 271 -7801
Page 137 of 171
13.b) Correspondence dated October 23, 2013 from Dave Rogers...
Page 138 of 171
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13.b) Correspondence dated October 23, 2013 from Dave Rogers...
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Page g17 171
13.b) Correspondence dated October 23, 2013 from Dave Rogers...
January 10, 2013
Mr. Dave Rogers
President and CEO
AMP Solar Group Inc.
55 Port Street East
Port Credit, ON L5G 4P3
Township of
Proud Heritage, Exciting Future
Dear Mr. Rogers:
Re: Request for Municipal Support Resolution:
1. East Oro Public School, 744 Line 11 N, RR1, Hawkestone, LOL 1TO
2. Guthrie Public School, 22 Line 5 S, RR1, Oro Station, LOL 2EO
3. W.R. Best Memorial Public School, 2221 Old Barrie Road W, RR2, Shanty Bay, LOL 2LO
4. Warminster Elementary School, 4031 Line 13 N, Warminster LOK 2GO
The Council of the Township of Oro - Medonte, at the regular Council meeting held on January
9, 2013, passed the following motion with respect to the above -noted matter:
"Be it resolved
1. That the correspondence dated December 21, 2012 from Dave Rogers, AMP -Solar
Group, re: Request for Municipal Council Support Resolution, Rooftop Projects - East
Oro Public School, Guthrie Public School, W.R. Best Memorial Public School,
Warminster Elementary School be received.
2. That Council supports the Request for Support for Rooftop Solar - East Oro Public
School, Guthrie Public School, W.R. Best Memorial Public School and Warminster
Elementary School.
3. And That the appropriate Municipal Council Support Resolution be completed for East
Oro Public School, Guthrie Public School, W.R. Best Memorial Public School
and Warminster Elementary School under the Director of Corporate Services /Clerk's
signature."
Please find attached the completed Prescribed Forms.
If you have any questions, please do not hesitate to contact the Township office.
Yours tr
Irwin
Direc of Corporate Services /Clerk
cc: Property Files
148 Line 7 South, Box 100 P: (705) 487 -2171
Oro, Ontario LOL 2X0 F: (705) 487 -0133 wWw oro- medonte.ca
Page 142 of 171
13.c) Correspondence dated October 17, 2013 from the Committ...
Page 143 of 171
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Page 143 of 171
13.c) Correspondence dated October 17, 2013 from the Committ...
/ ,3e_�
Committee of Adjustment Meetings — 2011 - present
Meeting
Half /Full
Day
#
Applications
Time
Duration
2011
March
Half day
5
10:27 - 12:55
2 h 28 m
April
Half day
10
10:01 - 12:53
2 h 52 m
May
Half day
7
10:00 - 12:50
2 h 50 m
June
Half day
5
11:07 — 11:47
0 h 47 m
July
Half day
7
10:02 —1:04
3 h 2 m
August
Half day
5
10:05 — 12:18
2 h 13 m
September
Half day
7
10:02 — 12:46
2 h 44 m
October
Half day
5
10:04 — 11:48
1 h 44 m
November
Half day
5
10:01 — 12:37
2 h 36 m
December
Half day
4
10:07 —12:21
2 h 14 m
2012
January
Half day
1
10:02 — 10:23
0 h 21 m
February
Half day
4
10:03 — 11:44
1 h 41 m
March
Half day
7
10:05 — 1:27
3 h 22 m
April
Half day
4
10:05 — 1:02
2 h 57 m
May
Half day
4
10:04 — 11:57
1 h 53 m
June
Half day
7
10:04 — 1:16
3 h 12 m
July
Half day
4
10:05 — 11:09
1 h 4 m
August
Full day
11
10:01 — 3:30
5 h 29 m
September
Half day
5
10:03 — 12:21
2 h 18 m
October
Full day
5
10:00 — 2:42
4 h 42 m
November
Half day
3
10:02 — 12:02
2 h 0 m
December
Full day
11
10:05 — 2:38
4 h 33 m
2013
January
Half day
11
10:16 — 1:08
2 h 52 m
February
Half day
6
10:10 —12:08
1 h 58 m
March
Half day
7
10:08 — 12:18
2 h 10 m
April
Half day
9
10:08 — 1:38
3 h 30 m
May
Half day
7
10:03 — 12:50
2 h 47 m
June — Special
Half day
1
9:40 — 9:51
0 h 11 m
June
Half day
10
10:12 — 1:12
3 h 0 m
July
Half day
1
10:05 — 10:40
0 h 35 m
August
Half day
6
10:12 — 12:50
2 h 38 m
September — Special
Half day
1
10:00 — 11:30
1 h 30 m
September
Half day
6
10:01 — 1:29
3 h 28 m
October
Half day
6
9:33 —12:47
3 h 14 m
November 6, 2013
Page 144 of 171
13.c) Correspondence dated October 17, 2013 from the Committ...
Committee of Adjustment Remuneration
Municipality
Per diem
Barrie'
$15 per application per member
$20 additional per meeting to the Chair
Orillia2
$20 per application for Chair
$15 per a lication per member
Wasaga Beach
$60 per meeting for Chair
$50 per meeting for member
Bradford West Gwillimbury
$60 per meeting/site visit
S rin water
$80 per meeting
Severn
$91.58 per meeting per member
$22.90 additional per meeting to the Chair
Ramara
$113.14 per meeting, member and Chair
' Minimum of $50.00 per meeting (Barrie)
2 One fee for minor variance and severance on same property at the same hearing
(Orillia)
November 6, 2013
Page 145 of 171
13.d) Correspondence dated October 22, 2013 from Keith Sherm...
Severn Sound Environmental Association
67 Fourth Street
Midland Ontario L4R 3S9
Tel: 705-527-5166 Fax: 705-527-5167
Website: www.severnsound.ca
October 22, 2013
To: Laurie Kennard, CAO, Township of Georgian Bay
Carolyn Tripp, CAO, Town of Midland
Robin Dunn, CAO, Township of Oro - Medonte
Holly Bryce, CAO /Clerk, Town of Penetanguishene
Henry Sander, CAO, Township of Severn
Joanne Sanders, A/CAO, Township of Tay
Doug Luker, CAO /Clerk, Township of Tiny
Robert Brindley, CAO, Township of Springwater
Roman Martiuk, CAO, City of Orillia
RE: TREE SEEDLING DISTRIBUTION PROJECT
— REQUEST TO CONSIDER MUNICIPAL PARTICIPATION IN 2014
Over the past seven years, Severn Sound Environmental Association (SSEA)
and North Simcoe Stewardship have partnered with the Townships of Tay, Tiny,
Springwater, Oro - Medonte, and Severn, the Towns of Penetanguishene and
Midland, and the City of Orillia to provide local residents with reasonably priced,
native tree seedlings for spring planting. The objective of the project is to
promote tree planting by residents in the Severn Sound area, improving
environmental health and increasing tree cover.
The project has been very successful: in the past six years, over 70,000 tree
seedlings were purchased and planted by residents of the participating
municipalities. The 2013 final report on the program (attached) recommends that
the program be offered to North Simcoe municipalities for spring 2014.
At this time, SSEA would like to determine if your municipality is interested in
participating in the 2014 Tree Seedling Distribution Project. There is no direct
funding required from the municipalities to SSEA; however, municipal
partners will be responsible for assisting with project promotion and some
aspects of project implementation (see below).
Page 146 of 171
13.d) Correspondence dated October 22, 2013 from Keith Sherm...
SSEA will be responsible for coordinating the program, including:
• Ordering tree seedlings and organizing pick -up of the bulk seedling order
at the nursery.
• Creating electronic promotional materials for use by participating
municipalities (i.e. information /pricing sheet, species selection guide, and
tree planting tips sheet). Participating municipalities can link to the SSEA
website, which will contain all the promotional details.
• Receiving tree orders and payments from participating residents. We are
proposing a tree order deadline of January 31, 2014.
• Providing receipts and pick -up instructions to participants.
• Coordinating volunteers to assist with sorting and distribution of tree
orders. The distribution day will be in late April or early May 2014.
• Producing a final report on the project by August 2014.
Municipal partners will be required to undertake all of the following:
• Provide the information /pricing sheet to residents. Options for program
promotion by the municipality include: municipal web -site and at municipal
facilities (e.g., bulletin boards), inclusion in tax bills and /or other municipal
mailings (where possible /appropriate), and local media (e.g., municipal
page in newspaper). Promotional materials should be distributed to
landowners by December 2013, to allow landowners sufficient time to
place their orders before the proposed January deadline.
• Provide a suitable facility (e.g., sand dome, roads garage) for the
distribution location. The distribution location needs to be cool, indoors,
and secure, with sufficient space to store tree orders for a few days.
• Provide assistance (e.g., staff, council member, or other municipal
representative) with pick up, sorting, and distribution of tree seedlings.
• Bulk order seedling pick -up from the nursery (approximately '/2
day): Several vehicles will be required, including SSEA vehicle(s);
each municipality may need to send one truck and driver to the
nursery, located in Everett, north of Alliston. Whenever possible,
depending on the size and type of vehicles the municipalities have
available, SSEA alternates which participating municipalities are
required to assist with tree seedling pickup each spring. The tree
seedling bulk order is typically picked up from the nursery one or
two days prior to the distribution day.
• Sorting bulk order into individual landowner orders (approximately
'/z day): Tree seedlings are normally sorted one day prior to the
distribution day, at a central location. Following sorting, orders for
participants in each municipality are transported to the designated
distribution location.
• Distribution of tree orders (approximately 3/4 day): The distribution
day is tentatively Saturday, April 26I", 2014, however the final date
will depend on spring weather conditions, which determine when
seedlings can be harvested and packaged by the nursery. The
distribution day is typically finalized in late March or early April.
Page 147 of 171
13.d) Correspondence dated October 22, 2013 from Keith Sherm...
Municipal in -kind support for the program provides a visible partnership, and
helps to keep project implementation costs low.
Please advise me by November 1s', 2013 if your municipality would like to
participate in this project for 2014, and if so, who the contact person is who will
liaise with SSEA on this project.
Yours truly,
Keith Sherman, Executive Director
Severn Sound Environmental Association
CC: SSEA Board
Page 148 of 171
13.e) Exemption Request No. 2013 -009, received October 15, 2...
Schedule "D" to Sy -law No. 2012 -167
- EXEMPTION APPLICATION
�;pa�``% APPLICATION FOR NOISE dj
O'Tti ' "Ae'rr.atln EXEMPTION No :
I Hnra Prci bq i'utarr
Include with completed application: Approvals (office use only)
• Application fee payment of $50.00
• Written permission from the property owner. Fire. Date:
Site Plan Drawing/Description of Event Planning: Date:
Transportation: Date:
Date(s) of Event Start Time End Time
Tentatively scheduled for May 2014 to October 2014
Applicant Information (Please print)
First Name Last Name
Doug Dixon
Home Address (Street Number and Name) City Postal Code
office Address: 2655 North Sheridan Way, Mississauga L5K 2P8
Suite 300
Telephone Number
Fax Number
Email Address
905- 823 -8500 x1236
905- 823 -8503
ddixon@mrc.ca
Proposed Location of Event(s) Owner of Land (if different than applicant)
Highway 11 Memorial Avenue Underpass in the Ministry of Transportation
Township of Oro - Medonte and City of Orillia
Reason for Exemption:
Night work is required to reduce the disruption to normal traffic movement along Highway 11 during the
rehabilitation works. No detours will be required for the majority of the construction works. An existing single lane
of traffic will be maintained on Memorial Avenue in each direction during construction and nightly lane restrictions
will be required on Highway 11.
Construction activities such as excavation, milling of pavements, concrete removals, abrasive blast cleaning of
reinforced steel and concrete pours will be required during the bridge rehabilitations. It is anticipated that the
following equipment will be used to perform the work: Concrete saw, Chipping hammer / jack hammer,
Compressor, Generator, Milling machine, Ready mix concrete trucks, Back hoe, and Loaders.
Please note that a Noise By -Law exemption request has also been forwarded to the City of Orillia.
Statement of Fact — Important — Please read carefully
I make the following statement of fact:
Jt . The information set forth In this application is true, accurate and in all material respects complete.
2. i am aware that if an exemption is granted I will comply with the requirements of By -law No.
2012 -167 and any other relevant statute or act.
3. 1 am aware that a fal a tatement of Fact may result in the application for an exemption being
refused.
This Statement of Fact 44ade on ��_ day of 20
Signature of Applicant
Page 149 of 171
13.e) Exemption Request No. 2013 -009, received October 15, 2...
McCormick Rankin
2655 North Sheridan Way, Suite 300
Mississauga, ON Canada LSK 2P8
t: 905.823.8500 1 f: 905.823.8503
wovw.mrc.ca
October 2, 2013
Mr. Doug Irwin
Director of Corporate Services / Clerk
Township of Oro - Medonte
143 Line 7 South
Oro, ON LOL 2x0
Email to: dirwin@oro- medonte.ca
CS
MCCORRI .OYC� K RANKIN
=ECEII ED
00 15 2013
ORO- MEDONTE
TOWNSHIP
He: MTO Request for Noise SpLaw Exem ptiian
ReIhebt0 tat6on of 3 BrMges on Hl glhwapy 111, Detail Deaugn and Ctass Environmentao
Assessment (QWP 2157- 11 -00)
Dear Mr. Irwin,
The Ontario Ministry of Transportation (MTO) has retained McCormick Rankin, a member of the
MMM Group, to undertake the Detail Design and Class Environmental Assessment for the
rehabilitation of three bridges on Highway 11 in the County of Simcoe. The bridge locations are
shown in the attached key plan and listed below:
Rehabilitation of the Willow Creek (North) Bridge (Site # 30 -135), in the Township of Oro -
Medonte;
o Rehabilitation of the Memorial Avenue Underpass (Site # 30 -091), in the City of Orillia and
the Township of Oro - Medonte; and,
m Rehabilitation of the Severn River Bridge (Site # 30 -010), in the Township of Severn,
The purpose of this letter is to request that the Township of Oro- Medonte Council grant a Noise
By -law exemption for select construction works associated with the rehabilitation of the Memorial
Avenue Underpass. A Noise By -Law exemption request has also been forwarded to the City of
Orillia for construction works at the Memorial Avenue Underpass. Night work is required to reduce
the disruption to normal traffic movement along Highway 11 during the rehabilitation works. No
night work is anticipated for the rehabilitation works on the Willow Creek (North) Bridge and the
Severn River Bridge.
The rehabilitation of the Memorial Avenue Underpass is required to maintain structural integrity and
extend the service life of the structure. Construction timing is subject to the completion of the Detail
Design and funding commitments. Construction is tentatively scheduled from May 2014 to
October 2014. No detours will be required for the majority of the construction works. An existing
single lane of traffic will be maintained on Memorial Avenue in each direction during construction
and nightly lane restrictions will be required on Highway 11.
global transportation engineering
Page 150 of 171
13.e) Exemption Request No. 2013 -009, received October 15, 2...
` W9tCORMMICK RAVKIN
Am ber of AM —m a".,
Construction activities such as excavation, milling of pavements, concrete removals, abrasive blast
cleaning of reinforced steel and concrete pours will be required during the bridge rehabilitations.
It is anticipated that the following equipment will be used to perform the work:
Concrete saw
Chipping hammer /jack hammer
Compressor
m Generator
Milling machine
o Ready mix concrete trucks
o Rack hoe
Loaders
The above exemptions are required in order to reduce overall disruption of the project and to meet
the project schedule.
If you require any additional information, please contact either Mr. Mariusz Kobiela, P.Eng., Project
Engineer at (416) 235 -5510 (mariusz.kobiela@ontario.ca) or the undersigned at 905 - 823 -8500
ext. 1236 or via email at ddixon @ mrc.ca.
sincerely
Doug =ng.
Consultant Project Manager
CC. Mariusz Kobiela, MTO
Keith Cherneski, MTO
Greg Moore, Ecoplans
2
Page 151 of 171
15.a) A By -law to Permit All- Terrain Vehicles to utilize spe...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2013 -203
A By -law to Permit All-Terrain Vehicles to utilize specific Municipal Highways
within the Township of Oro - Medonte.
(All-Terrain Vehicle (ATV) By -law)
And to Repeal By -law No. 2010 -189
WHEREAS Section 191.8(1) of the Highway Traffic Act, R.S.O. 1990, c. H. 8, as
amended provided that no person shall drive an off -road vehicle on a highway except in
accordance with regulations and any applicable municipal by -law;
AND WHEREAS Section 191.8(3) of the Highway Traffic Act, R.S.O. 1990, c. H.B, as
amended, provides that the council of a municipality may pass by -laws permitting the
operation of off -road vehicles on any highway under the jurisdiction of the municipality
and providing speed limits for such vehicles;
AND WHEREAS Section 191.8(4) of the Highway Traffic Act, R.S.O. 1990, c H.B, as
amended, provides that by -laws passed under Section 191.8(3) may permit the
operation of off -road vehicles during specific months or hours;
AND WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended,
provides that a municipality may pass by -law with respect to highways, including
parking and traffic on highways, which the municipality has jurisdiction over;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That Appendix "A" and Schedules "A" and "B" attached hereto form part of this
By -law.
2. This By -law shall be cited as "The Township of Oro - Medonte All-Terrain Vehicle
(ATV) By -law."
3. That By -law No. 2010 -189 is hereby repealed in its entirety.
4. And that this By -law shall come into force and effect on the date of its final
passing.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6T" DAY
OF NOVEMBER 2013.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 152 of 171
15.a) A By -law to Permit All- Terrain Vehicles to utilize spe...
Appendix "A"
1.0 DEFINITIONS
For the purpose of this By -law, the following definitions shall apply:
"All-Terrain Vehicle" means an off -road vehicle that;
i) has four wheels, the tires of all of which are in contact with the ground,
ii) has steering handle bars,
iii) has a seat that is designated to be straddled by the driver, and
iiii) is designated to carry a driver only and no passengers;
"Boulevard" means any and all lands within the road allowance of the Township that
lie between the curb, shoulder or edge of the travelled portion of the roadway and the
property line that abuts the roadway;
"Council" means the Council for The Corporation of the Township of Oro - Medonte;
"Highway" means a common and public highway, street, avenue, road, parkway,
square, place, bridge, viaduct or trestle, designed and intended for, or used by the
general public for the passage of vehicles, including unopened and unassumed
highways;
"Municipal Law Enforcement Officer" means a person duly appointed by the
Corporation for the purpose of enforcing the provisions of this By -law and who shall
have the powers as set out in the Provincial Offences Act, R.S.O., 1990, c.P. 33, as
amended;
"Off -Road Vehicle" means the same as identified in the Off -Road Vehicle Act;
"Roadway" means that portion of a road improved, designed or ordinarily used for
vehicular traffic, but does not include the shoulder;
"Shoulder" means that part of the highway immediately adjacent to the roadway;
"Sidewalk/Footpaths" means that portion of a highway as is set aside by The
Corporation of the Township of Oro - Medonte for the use of pedestrians;
"Township of Oro - Medonte" means the Corporation of the Township of Oro - Medonte;
2.0 PROHIBITIONS
2.1 No person shall operate or use an all- terrain vehicle on a Township of Oro -
Medonte highway, except for those sections of highways permitted and
identified in Schedule "A" of this By -law.
2.2 No person shall operate or use an all- terrain vehicle on the sections of highways
permitted and identified in Schedule "A" of this By -law, at a speed greater than;
2.2.1 20 kilometers per hour, if the speed limit established under the
Highway Traffic Act, R.S.O. 1990, c. H.8, as amended for that part
of the highway that is not greater than 50 kilometers per hour.
2.2.2 50 Kilometers per hour, if the speed limit established under the
Highway Traffic Act, R.S.O. 1990, c. H.8, as amended for that part
of the highway that is greater than 50 Kilometers per hour.
2.3 No person shall operate or use an all- terrain vehicle on the sections of highways
identified in Schedule "A ", attached hereto an forming part of this By -law, unless
all of the provisions of Regulation 316/03 under the Highway Traffic Act, R.S.O.
1990, c. H.8, as amended, and any other legislation governing the use of off -road
vehicles is complied with at all times.
Page 153 of 171
15.a) A By -law to Permit All- Terrain Vehicles to utilize spe...
2.4 No person shall operate or use an all- terrain vehicle on a boulevard, shoulder
sidewalk or footpath within the Township.
2.5 No person shall operate or use an all- terrain vehicle on sections of highways as
identified in Schedule "A" of this By -law between March 16th and December 31St
of any given year.
2.6 No person shall operate or use an all- terrain vehicle on any sections of highway
not identified in Schedule "A" of this By -law.
2.7 No person shall operate an all- terrain vehicle on sections of highways as
identified in Schedule "A" of this By -law between the hours of 10:00 p.m. and
6:00 a.m. of any given day.
3.0 ENFORCEMENT
3.1 No person shall hinder or obstruct, or attempt to hinder or obstruct, any officer
exercising a power or preforming a duty under this By -law. Any person who is
alleged to have contravened any of the provisions of this by -law shall identify
themselves to the officer upon request. Failure to do so shall be deemed to have
obstructed or hindered the officer in the execution of their duties.
3.2 Every person who contravenes any provision of this By -law is guilty of an offence
and shall be liable to a fine in the amount to be determined pursuant to the
Provincial Offences Act, R.S.O. 1990, c.P 33, and every such fine is recoverable
under the Provincial Offences Act.
3.3 This By -law shall be enforced by the Township's Municipal Law Enforcement
Officers and the Ontario Provincial Police.
4.0 EXEMPTION
4.1 If compliance therewith be impractical, the provisions of this By -law shall not
apply to:
4.1.1 ambulance, police, fire department, or public utility emergency vehicles.
5.0 SEVERABILITY CLAUSE
5.1 In the event that any provision of this By -law is quashed or is declared or
otherwise found to be ultra vires or unenforceable by the Township, such clause
shall be deemed to have been severed from the remainder of the By -law.
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15.a) A By -law to Permit All- Terrain Vehicles to utilize spe...
Schedule "A" — By -law No. 2013 -203
Areas Permitted January 1" — March 15" of any given year
From 6:00 a.m. till 10:00 p.m.
All highways under the jurisdiction of the Township of Oro - Medonte within the
following boundaries:
Northern Boundary -Hwy 11;
Southern Boundary -Lake Simcoe
Western Boundary -Line 1 South
Eastern Boundary -Line 14 South from Hwy 11 to the Railtrail. The boundary then
continues from Line 15 South from the Railtrail to Lake Simcoe.
Exclusions
• Ridge Road /Shanty Bay Road -Under the jurisdiction of the County of Simcoe
(only permitted to cross at 90 degree angle).
• Private driveways
• Sidewalks and walkways
• Ditches, drainage areas and other portions of road allowance other than the
travelled portion
• Oro - Medonte Railtrail
• Unopended road allowances and right of ways
Page 155 of 171
15.a) A By -law to Permit All- Terrain Vehicles to utilize spe...
Schedule "B" — By -law No. 2013 -203
Areas Permitted January 151 through till March 1511 of any given year
From 6:00 a.m. till 10:00 p.m.
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Page 156 of 171
15.b) A By -law to Repeal By -law 2013 -192 and to allow Tempor...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2013 -205
A By -law to Repeal By -law 2013 -192 and to allow Temporary Uses
On lands described as follows:
East Part of Lot 16, Concession 14, Parts 1 and 2, on 51 R- 30258, Township of
Oro - Medonte, County of Simcoe,
(Municipally known as 5071 Highway 11 North)
under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended
Roll # 4346 - 010 - 012 -34400
WHEREAS the Council of the Corporation of the Township of Oro - Medonte is
empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the
Planning Act, R.S.O. 1990, c.P.13;
WHEREAS an application has been submitted to the Township of Oro - Medonte to
establish a use;
AND WHEREAS the Official Plan for the Township of Oro - Medonte contains certain
policies in Section E 1.2 which allow for the establishment of temporary uses;
AND WHEREAS Section 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended, in
accordance with Section 34, provides the authority to establish temporary uses;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
Notwithstanding the permitted uses of By -law 97 -95, as amended, as they apply
to lands described as East Part Lot 16, Concession 14, 51 R- 30258, Parts 1 and
2, as shown of Schedule "A" attached hereto, these lands may be used for the
following uses on a temporary basis: "Meeting and Special Event facilities
(Banquet Hall), Mobile /Modular Home Sales Establishment, Trailer /Recreational
Vehicle Sales Establishment (for a maximum of 15 units), Motor Vehicle Sales
Establishment (for a maximum of five (5) vehicles), Auction Centre, Building
Supply Outlet, and Outdoor Displays ".
Schedule "A" attached hereto forms part of this By -law.
This By -law is enacted by Council and in accordance with the Planning Act,
R.S.O. 1990, c.P.13, will take effect from the date of passing of the By -law and is
hereby repealed 3 years from the date of passing of this By -law.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6TH Dnv
OF NOVEMBER, 2013.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 157 of 171
15.b) A By -law to Repeal By -law 2013 -192 and to allow Tempor...
Page 158 of 171
15.c) By -law to adopt Official Plan Amendment No. 36 (Applic...
OFFICIAL PLAN AMENDMENT NO. 36
(HORSESHOE VALLEY LANDS LTD.)
TOWNSHIP OF ORO- MEDONTE
Page 159 of 171
15.c) By -law to adopt Official Plan Amendment No. 36 (Applic...
AMENDMENT NO. 36 TO THE
OFFICIAL PLAN OF THE
TOWNSHIP OF ORO- MEDONTE
The attached explanatory text and Schedule "A" constituting Amendment Number 36 to
the Official Plan for the Township of Oro - Medonte, was prepared and adopted by the
Council of the Corporation of the Township of Oro - Medonte, by By -law Number 2013-
207 in accordance with the provisions of Section 17, 21 and 22 of the Planning Act,
R.S.O. 1990, Chapter P.13, as amended.
MAYOR — H. S. Hughes
CLERK — J. Douglas Irwin
Page 160 of 171
15.c) By -law to adopt Official Plan Amendment No. 36 (Applic...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2013 -207
A By -law to Adopt
An Amendment to the Official Plan of the
Township of Oro - Medonte OPA No. 36
(Horseshoe Valley Lands Ltd.)
WHEREAS The Corporation of the Township of Oro - Medonte is empowered to Amend its Official
Plan as required;
AND WHEREAS Sections 17, 21, and 22 of the Planning Act, R.S.O. 1990, Chapter P. 13, as
amended, provide Council such authority to amend its Official Plan;
AND WHEREAS the policies of the Official Plan of the Township of Oro - Medonte are approved
and in force and effect at this time;
AND WHEREAS Council has considered the appropriateness of amending the Official Plan in
regard to lands within Part of the South Half of Lot 3 and Part of Lot 4, Concession 4 (former
Township of Oro), Township of Oro - Medonte;
AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte deems it
necessary and desirable to adopt an amendment to the Official Plan of the Township of Oro -
Medonte;
NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as
follows:
That the attached explanatory text and Schedule "A ", which constitute Amendment
Number 36 to the Official Plan, is hereby adopted and;
2. That the Clerk is hereby authorized and directed to make application to the County of
Simcoe for approval of the aforementioned Amendment No. 36 to the Official Plan of the
Township of Oro - Medonte; and
3. That this By -law shall come into effect upon the date of passage therefore subject to the
provisions of the Planning Act R.S.O. 1990, c. P. 13, as amended.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6T" DAY OF
NOVEMBER, 2013.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
3
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15.c) By -law to adopt Official Plan Amendment No. 36 (Applic...
CFRTIFICATION
Certified that the above is a true copy of By -law No. 2013 -207 as enacted and passed by Council
of the Corporation of the Township of Oro - Medonte on the 6th day of November, 2013.
CLERK
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15.c) By -law to adopt Official Plan Amendment No. 36 (Applic...
AMENDMENT NO. 36
TO THE TOWNSHIP OF ORO- MEDONTE OFFICIAL PLAN
INTRODUCTION
PART A - THE PREAMBLE does not constitute part of this
amendment.
PART B - THE AMENDMENT consisting of the following text and
Schedule D — Horseshoe Valley Land Use Schedule constitutes
Amendment No. 36 to the Township of Oro - Medonte Official Plan.
PART C - APPENDICES
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PART A —THE PREAMBLE
PURPOSE
The purpose of this Official Plan Amendment is to amend Schedule D Horseshoe
Valley Land Use Schedule in the Township of Oro - Medonte Official Plan and to
add Section C14.3.6.1 through to Section C14.3.6.9 as site specific policies on
the subject lands. The intent of the amendment is to re- designate lands
described as Part of South Half of Lot 3 and Part of Lot 4, Concession 4, as
shown on Appendix A to this amendment, from the Horseshoe Valley Low
Density Residential designation to the Horseshoe Valley Medium Density
Residential designation with site specific policies to provide guidance in the
development of a range of housing forms (single detached dwellings, semi-
detached dwellings, townhouse dwellings and medium - density multi -unit
residential buildings up to 5- storeys in height) on the lands.
LOCATION
The subject property legally described as Part of South Half of Lot 3 and Part of
Lot 4, Concession 4, Geographic Township of Oro, Township of Oro - Medonte is
currently draft approved for residential development. To the west of the subject
lands are residential development lands known as Landscape Drive Phase 3.
The Phase 3 lands have been approved for a redline revision and are currently
undergoing a separate Official Plan Amendment (OPA No. 35).
BASIS
The subject lands are currently draft approved and designated for low density
residential development. This Official Plan Amendment requests to re- designate
the lands, described as the future development lands, shown on Appendix A to
this amendment, to the medium density residential designation. The intent for
the lands is to permit a variety of densities and housing forms, including single
family detached dwellings, as well as commercial and institutional facilities on the
future development lands. The amendment will also delete Adult Lifestyle
Community policies from the Township of Oro - Medonte Official Plan as they
pertain to the subject property.
JUSTIFICATION
The subject property is located within the Horseshoe Valley Settlement Area and
is designated in the Township of Oro - Medonte Official Plan as Horseshoe Valley
Low Density Residential. The Horseshoe Valley Low Density Residential
designation is intended to accommodate single family residential uses in the
settlement area. The Horseshoe Valley Low Density Residential designation
does not permit a mix of housing types.
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15.c) By -law to adopt Official Plan Amendment No. 36 (Applic...
The proposal to re- designate the subject lands to accommodate higher density
residential uses on the lands represents residential intensification within a
settlement area. The medium density designation will allow for the future
development lands to be developed with a range of housing opportunities, while
also permitting single family dwellings, as well as commercial and institutional
uses on lands identified as a growth node by both the Township and the County.
The Official Plan Amendment (OPA No. 35) for the adjacent Phase 3 lands,
currently at the County of Simcoe awaiting approval, increases the density and
mix to allow for townhouse units within the redline revision plan at a reduced
density of 15 units per hectare. This creates a buffer from the existing single
family dwelling homes in the area and is a logical transition to a mix of housing
types and densities on the future residential lands. The gradual transition from
low density residential development to medium density development helps to
maintain the rural character and feel of the area while allowing the lands to
create a product the market is demanding.
The proposed land use conforms to the policies of the Growth Plan, the
Provincial Policy Statement (2005), the County of Simcoe Official Plan, and the
Township of Oro - Medonte Official Plan. Accommodating a higher residential
density and allowing for a wider range of housing types to accommodate the
changing market on the development lands represents an appropriate form of
intensification within an existing serviced area with a proven track record for
ongoing growth potential.
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15.c) By -law to adopt Official Plan Amendment No. 36 (Applic...
PART B — THE AMENDMENT
DETAILS OF THE AMENDMENT
For lands located on Part of South Half of Lot 3 and Part of Lot 4, Concession 4
in the Township of Oro - Medonte and referred to as the future development lands,
identified on Appendix A of this amendment:
Schedule D Horseshoe Valley Land Use Schedule is hereby amended by
re- designating the lands as shown on Appendix A attached hereto from
the Horseshoe Valley Low Density Residential designation to the
Horseshoe Valley Medium Density Residential designation.
For lands located on Part of South Half of Lot 3 and Part of Lot 4, Concession 4
in the Township of Oro - Medonte and referred to as the future development lands,
identified on Appendix A of this amendment the following Sections will be added
to Section 14.3.6 of the Township- of Oro - Medonte Official Plan:
Section C14.3.6.1: Lands located on Part of South Half of Lot 3 and Part
of Lot 4, Concession 4 in the Township of Oro - Medonte are intended for
an appropriate mix of housing types and densities. The following
permitted uses shall be permitted on the subject lands:
a). Single detached dwellings, Semi - detached dwellings,
Townhouse Dwellings, Multiple Dwellings
b). Home occupations, Bed and Breakfast establishments,
Residential Care Homes
c). Midrise Buildings to a maximum of 5 storeys, of all forms of
tenure which may include senior citizen housing
d). Uses compatible with the basic residential use such as Small
Scale Commercial Uses and Institutional Uses. Such uses are
permitted in conjunction with associated residential uses.
Section C14.3.6.2: The predominant use of land within lands located on
Part of South Half of Lot 3 and Part of Lot 4, Concession 4 in the
Township of Oro - Medonte shall be uses permitted in above noted Section
C14.3.6.1 a).
Section C14.3.6.3: Recognizing that a range of densities are appropriate
within the development which will include densities to accommodate
midrise development, with the predominant land use being for uses
permitted in Section C14.3.6.1 a)., the density of the overall development
within lands located on Part of South Half of Lot 3 and Part of Lot 4,
Concession 4 in the Township of Oro - Medonte shall not exceed 30 units
per gross hectare.
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15.c) By -law to adopt Official Plan Amendment No. 36 (Applic...
Section C14.3.6.4: Lands located on Part of South Half of Lot 3 and Part
of Lot 4, Concession 4 in the Township of Oro - Medonte shall provide an
appropriate allocation of lands within the development or funds (or a
combination of both) for the creation of public parkland to the satisfaction
of the Township of Oro - Medonte.
Section C14.3.6.5: For lands located on Part of South Half of Lot 3 and
Part of Lot 4, Concession 4 in the Township of Oro - Medonte Council shall
be satisfied that the proposed form of servicing for the lands is appropriate
and agreed to by the Township and the appropriate agencies. This may
require the supporting documents /studies to be updated or amended to
address the development plan.
Section C14.3.6.6: For lands located on Part of South Half of Lot 3 and
Part of Lot 4, Concession 4 in the Township of Oro - Medonte Council shall
be satisfied that the proposed location, nature and timing of improvements
to Horseshoe Valley Road and other roads is appropriate and agreed to
by the Township and the appropriate agencies.
Section C14.3.6.7: For lands located on Part of South Half of Lot 3 and
Part of Lot 4, Concession 4 in the Township of Oro - Medonte Council shall
be satisfied that the phasing of the development is appropriate given the
timing of the installation of services and improvements to Horseshoe
Valley Road and other roads.
Section C14.3.6.8: Sections C14.3.4.2, C14.3.4.3 and C143.4.4 shall not
apply to the lands located on Part of South Half of Lot 3 and Part of Lot 4,
Concession 4 in the Township of Oro - Medonte.
Section C14.3.6.9: For the lands located on Part of South Half of Lot 3
and Part of Lot 4, Concession 4 in the Township of Oro - Medonte, Council
shall be satisfied that all draft plan approvals or extensions conform to the
policies contained in Sections C14.3.6.1 through C14.3.6.8.
All other policies of the Township of Oro - Medonte Official Plan shall apply.
IMPLEMENTATION
Upon approval of this Amendment, Council shall consider an implementing
Zoning By -law.
INTERPRETATION
The provisions of the Official Plan, as amended from time to time, shall apply in
regard to the Amendment.
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15.c) By -law to adopt Official Plan Amendment No. 36 (Applic...
PART C - APPENDICES
IN
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APPENDIX A
SUBJECT PROPE
Lands to be re- designated from
Horseshoe Valley Low
Density Residential to
Horseshoe Valley Medium
Density Residential and
subject to Section C14.3.6.1,
C14.3.6.2, C14.3.6.3,
MAYOR — H. S. Hughes
CLERK — J. Douglas Irwin
11
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15.c) By -law to adopt Official Plan Amendment No. 36 (Applic...
APPENDIX B
Report DS2013 -067
`M
Page 170 of 171
18.a) Being a By -Law to Confirm the Proceedings of the Counc...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2013 -201
Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, November 6, 2013
WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By -Law,
unless the municipality is specifically authorized to do otherwise;
AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By -Law;
NOW THEREFORE the Council of The Corporation of the Township of Oro -
Medonte hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
November 6, 2013, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro -
Medonte.
3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by -law shall come into force and take effect on the final passing
thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6T"
DAY OF NOVEMBER, 2013.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 171 of 171