10 23 2013 Council MinutesWednesday, October 23, 2013
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 6:05 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Tamara
Obee, Manager Health & Safety, Human Resources; Rick Yule,
Supervisor Parks and Facilities Operations
Also Sue Roehner, John Mortson, John Gannon, Jessica Sheard - Dunlop, Mark
Present: Raven, Sue Giovannetti, Scott Giovannetti, Darren Luoma, David Sandke,
Maria Sandke, Steve Posluns, Gerard Heatherington, Sheryl Davey,
Leanne Cunnington, Stacy Cunnington, Jason Pritchard, Tania Drury,
Katherine Gausby, Rosa Ann Thomas, Scott and Sara Burnett, Edna
Caldwell
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C131023 -1
Moved by Meyer, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, October 23, 2013
be received and adopted, as amended, to add Item 4f) Andria Leigh, Director of
Development Services re: Litigation affecting the Municipality (Shoreline Drive).
Carried.
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Council Meeting Minutes — October 23, 2013.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C131023 -2
Moved by Lancaster, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 6:06 p.m. to discuss
• personal matter affecting an identifiable individual;
• labour relations /employee negotiations;
• litigation affecting the Municipality.
Carried.
b) Motion to Rise and Report.
Motion No. C131023 -3
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now Rise at 6:44 p.m. and Report on the Closed Session
Items 4:
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Workplace
Violence Prevention).
d) Jerry Ball, Director of Transportation and Environmental Services re: Personal
Matters about an identifiable individual (Staffing Update).
e) Robin Dunn, CAO, re: Labour relations /employee negotiations (Arbitration).
f) Andria Leigh, Director of Development Services re: Litigation affecting the
Municipality (Shoreline Drive).
Carried.
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Council Meeting Minutes — October 23, 2013.
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Workplace
Violence Prevention).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager Health & Safety, Human
Resources.
Motion No. C131023 -4
Moved by Crawford, Seconded by Lancaster
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
and Tamara Obee, Manager, Health & Safety, Human Resources, re: Personal matters
about an identifiable individual (Workplace Violence Prevention) be received.
Carried.
d) Jerry Ball, Director of Transportation and Environmental Services re: Personal Matters
about an identifiable individual (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager Health & Safety, Human
Resources.
Motion No. C131023 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
and Tamara Obee, Manager, Health & Safety, Human Resources, re: Personal Matters
about an identifiable individual (Staffing Update - Transportation and Environmental
Services) be received.
Carried.
e) Robin Dunn, CAO, re: Labour relations /employee negotiations (Arbitration).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager Health & Safety, Human
Resources.
Motion No. C131023 -6
Moved by Lancaster, Seconded by Evans
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
and Tamara Obee, Manager, Health & Safety, Human Resources, re: Labour
relations /employee negotiations (Arbitration) be received.
Carried.
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Council Meeting Minutes — October 23, 2013.
Andria Leigh, Director of Development Services re: Litigation affecting the Municipality
f) (Shoreline Drive).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C131023 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the confidential correspondence dated October 17, 2013 and presented by
Andria Leigh, Director of Development Services re: Litigation affecting the
Municipality (Shoreline Drive) be received.
2. That the Mayor and Clerk be authorized to execute the said confidential
correspondence.
3. And That the Director of Development Services proceed accordingly.
Carried.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, October 16, 2013.
Motion No. C131023 -8
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
October 16, 2013 be adopted as printed and circulated, as amended, to replace
"And That the appropriate Municipal Council Support Resolution be completed under
the Director of Corporate Services /Clerk's signature."
with
"And That the appropriate Municipal Council Support Resolution be completed under
the Mayor's signature."
for Motion No's. C131016 -27, C131016 -28 and C131016 -29.
Carried.
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Council Meeting Minutes — October 23, 2013.
b) Minutes of Committee of Adjustment meeting held on Thursday, October 17, 2013.
Motion No. C131023 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Committee of Adjustment meeting held
on Thursday, October 17, 2013 be received.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
None.
7. PUBLIC MEETINGS:
None.
8. DEPUTATIONS:
None.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
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Council Meeting Minutes — October 23, 2013.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Shawn Binns, Director of Recreation and Community Services and Steenhof Building
Services Group re: Oro - Medonte Community Centre Renovation Update [deferred at
October 16, 2013 meeting].
Motion No. C131023 -10
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the PowerPoint presentation presented by Shawn Binns, Director of Recreation
and Community Services and Josh Small, Steenhof Building Services Group re:
Oro - Medonte Community Centre Renovation Update be received.
2. That staff proceed with the capital upgrades totaling $3,047,000.
3. That the 2014 Five Year Capital Plan be reflective of the associated financing
strategy.
4. And That staff investigate opportunities for additional cost recovery and /or fund
raising support from Oro Minor Hockey and other users and report back as part of
the 2014 budget deliberations
Carried.
Recorded Vote Requested by Deputy Mayor Hough
Deputy Mayor Hough
Yea
Councillor Lancaster
Yea
Councillor Meyer
Yea
Councillor Coutanche
Yea
Councillor Crawford
Yea
Councillor Evans
Yea
Mayor H.S. Hughes
Yea
b) Report No. DS2013 -63, Andria Leigh, Director of Development Services re: Building
Permit Stats Update.
Motion No. C131023 -11
Moved by Meyer, Seconded by Coutanche
Be it resolved that Report No. DS2013 -63, Andria Leigh, Director of Development
Services re: Building Permit Stats Update be received for information.
Carried.
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Council Meeting Minutes — October 23, 2013.
c) Report No. DS2013 -64, Andria Leigh, Director of Development Services re: Site Plan Agreement
(Democrat Maplewood Limited) 2013- SPA -27, Plan 51 M -957, (Former Township of Oro), Lot 106
[refer to Items 15a) and b)].
Motion No. C131023 -12
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. DS2013 -64, Andria Leigh, Director of Development Services re: Site Plan
Agreement (Democrat Maplewood Limited) 2013 - SPA -27, Plan 51 M -957, (Former Township
of Oro), Lot 106 be received and adopted.
2. That the Township of Oro - Medonte enters into a Site Plan Agreement with Democrat
Maplewood Limited thereby permitting the removal of the Holding Provision applying to Lot
106 for the construction a of single detached dwelling.
3. That the Clerk bring forward the by -laws for Council's consideration to enter into Site Plan
Agreement with Democrat Maplewood Limited and to remove the Holding Provision applying
to the lands described as Lot 106 of Plan 51 M -957, respectively.
4. And That the owner be notified of Council's decision under the Director of Development
Services' signature.
Carried.
d) Report No. DS2013 -65, Andria Leigh, Director of Development Services re: Site Plan Approval
Applications and removal of holding provisions (Applications: 2013 - SPA -14 & 2013 - SPA -15 -
Mark & Catherine Porter), 3003 Ridge Road West, Part of Lot 2, Concession 2 (Oro) [Refer to
Items 15c), d), e) and f)] [to be distributed at meeting].
Motion No. C131023 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS2013 -065, Andria Leigh, Director of Development Services re: Site Plan
Applications and removal of holding provisions (Applications: 2013 - SPA -14 & 2013 - SPA -15
- Mark & Catherine Porter), 3003 Ridge Road West, Part of Lot 2, Concession 2 (Oro) be
received and adopted.
2. That the Township of Oro - Medonte enters into Site Plan Agreements with Mark and
Catherine Porter to permit two single detached dwellings, thereby permitting the removal of
the Holding Provisions applying to Part of Lot 2, Concession 2 E.P.R. Former Township of
Oro, now in the Township of Oro - Medonte.
3. That the Clerk bring forward the by -laws for Council's consideration to enter into Site Plan
Agreement with Catherine Porter to permit a single detached dwelling and to remove the
Holding Provision applying to the lands described as Part 2, Plan 51 R- 38809, Lot 2,
Concession 2 E.P.R., formerly in the Township of Oro, now in the Township of Oro -
Medonte.
4. That the Clerk bring forward the by -laws for Council's consideration to enter into Site Plan
Agreement with Mark Porter to permit a single detached dwelling and to remove the Holding
Provision applying to the lands described as Parts 3, 4 & 5 Plan 51 R- 38809, Lot 2,
Concession 2 E.P.R., formerly in the Township of Oro, now in the Township of Oro -
Medonte.
5. And That the owner be notified of Council's decision under the Director of Development
Services' signature.
Carried.
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Council Meeting Minutes — October 23, 2013.
e) Report No. CS2013 -22, Doug Irwin, Director of Corporate Services /Clerk re: Municipal Law
Enforcement Occurrence Report July- September 2013.
Motion No. C131023 -14
Moved by Crawford, Seconded by Lancaster
Be it resolved that Report No. CS2013 -22, Doug Irwin, Director of Corporate Services /Clerk
re: Municipal Law Enforcement Occurrence Report July- September 2013 be received for
information.
Carried.
f) Report No. CS2013 -23, Doug Irwin, Director of Corporate Services /Clerk re: Closed Meeting
Investigator Appointment for 2014 and 2015.
Motion No. C131023 -15
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. CS2013 -23, Doug Irwin, Director of Corporate Services /Clerk re:
Closed Meeting Investigator Appointment for 2014 and 2015 be received and adopted.
2. That the Township of Oro - Medonte continue to participate in the agreement between the
County of Simcoe and JGM Consulting for closed meeting investigation services for
2014 and 2015.
3. That the applicable by -law be brought forward for Council's consideration.
4. And That the County of Simcoe be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
g) Report No. DS2013 -66, Andria Leigh, Director of Development Services re: Certificate of
Substantial Completion and Acceptance (Municipal Underground Services) for 2189952
Ontario Limited ( Houben), Registered Plan M -952 —Phase 2 [Refer to Item 15g)].
Motion No. C131023 -16
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. DS2013 -066, Andria Leigh, Director of Development Services re:
Certificate of Substantial Completion and Acceptance (Municipal Underground Services)
for 2189952 Ontario Limited ( Houben), Registered Plan M -952 —Phase 2 be received
and adopted;
2. That the Township issue the Certificate of Substantial Completion and Acceptance
(Municipal Underground Services) for Phase 2, Registered Plan 51 M -952 Houben
Subdivision for 2189952 Ontario Limited dated October 18, 2013;
3. That the appropriate by -law be brought forward for Council's consideration.
4. And That the Developer be notified of Council's decision under the Director of
Development Services' signature.
Carried.
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Council Meeting Minutes — October 23, 2013.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public
1. Trinity Community Church Christmas Bazaar, Saturday, October 26, 2013, 9:30am-
2:00pm, 110 Line 7 South.
2. Oro - Medonte Community Arena, Family Fright Night, Friday October 25, 2013, 5:00 -
7:00pm, Haunted House Upstairs; 6:30- 7:20pm.
3. Flu Clinics, Huronia Nurse Practitioner Led - Clinic, 3331 Line 4 North (off Horseshoe
Valley Road), October 30, November 6, 13, 20 and 27, 2013.
13. COMMUNICATIONS:
a) Correspondence dated October 8, 2013 from Bryan Stokes, Manager, Legal Services;
2187459 Ontario Ltd. re: 74 School House Road and Adjacent Lands, Request to Purchase
Township Land.
Motion No. C131023 -17
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated October 8, 2013 from Bryan Stokes, Manager,
Legal Services; 2187459 Ontario Ltd. re: 74 School House Road and Adjacent Lands,
Request to Purchase Township Land be received and referred to staff for a report.
Carried.
b) Correspondence from Lake Simcoe Region Conservation Authority re: Open Houses re Draft
Oro and Hawkestone Creeks Subwatershed Plan, Tuesday, October 22, 2013, 5:30 -7:30
(Presentations at 6:00 and 7:00), Old Town Hall, 833, Line 7 North, Oro - Medonte; and
Thursday, October 24, 2013, 5:30 -7:30 (Presentations at 6:00 and 7:00), Orillia City Centre -
Council Chambers, 50 Andrew St. South, Orillia.
Motion No. C131023 -18
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence from Lake Simcoe Region Conservation Authority re: Open
Houses re Draft Oro and Hawkestone Creeks Subwatershed Plan, Tuesday, October
22, 2013, 5:30 -7:30 (Presentations at 6:00 and 7:00), Old Town Hall, 833, Line 7 North,
Oro - Medonte; and Thursday, October 24, 2013, 5:30 -7:30 (Presentations at 6:00 and
7:00), Orillia City Centre - Council Chambers, 50 Andrew St. South, Orillia be received.
2. And That Mayor H.S. Hughes and Councillors Evans, Crawford and Lancaster be
authorized to attend.
Carried.
Page 9 of 12
Council Meeting Minutes — October 23, 2013.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2013 -195: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 106, Plan 51 M -957,
as in 58533 -0330 LT, ROLL # 4346- 010 - 003 - 26606, TOWNSHIP OF ORO-
MEDONTE, COUNTY OF SIMCOE.
b) By -Law No. 2013 -196: A By -law to remove the Holding symbol On lands described
as follows: Lot 106, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe,
Roll, # 4346- 010- 003 - 26606.
c) By -Law No. 2013 -197: By -law to enter into Site Plan Agreement with Catherine
Porter to permit a single detached dwelling on lands described as Part 2, Plan 51 R-
38809, Lot 2, Concession 2 E.P.R., formerly in the Township of Oro, now in the
Township of Oro - Medonte [to be distributed at meeting].
d) By -Law No. 2013 -198: By -law to remove a Holding Provision (Catherine Porter) to
permit a single detached dwelling on lands described as Part 2, Plan 51 R- 38809, Lot
2, Concession 2 E.P.R., formerly in the Township of Oro, now in the Township of
Oro - Medonte.
e) By -Law No. 2013 -199: By -law to enter into Site Plan Agreement with Mark Porter to
permit a single detached dwelling on lands described as Parts 3, 4 & 5 Plan 51 R-
38809, Lot 2, Concession 2 E.P.R., formerly in the Township of Oro, now in the
Township of Oro- Medonte.
f) By -Law No. 2013 -200: By -law to remove a Holding Provision (Mark Porter) to permit
a single detached dwelling on lands described as Parts 3, 4 & 5 Plan 51 R- 38809,
Lot 2, Concession 2 E.P.R., formerly in the Township of Oro, now in the Township of
Oro - Medonte.
g) By -Law No. 2013 -204: Being a By -Law to Authorize the Issuance of the Certificate
of Substantial Completion and Acceptance (Municipal Underground Services) for
2189952 Ontario Limited (Houben), Plan 51 M -952, Phase 2.
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Council Meeting Minutes — October 23, 2013.
Motion No. C131023 -19
Moved by Meyer, Seconded by Coutanche
Be it resolved that
a) By -Law No. 2013 -195: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 106, Plan 51 M -957,
as in 58533 -0330 LT, ROLL # 4346- 010 - 003 - 26606, TOWNSHIP OF ORO-
MEDONTE, COUNTY OF SIMCOE.
b) By -Law No. 2013 -196: A By -law to remove the Holding symbol On lands described
as follows: Lot 106, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe,
Roll, # 4346- 010 - 003 - 26606.
c) By -Law No. 2013 -197: By -law to enter into Site Plan Agreement with Catherine
Porter to permit a single detached dwelling on lands described as Part 2, Plan 51 R-
38809, Lot 2, Concession 2 E.P.R., formerly in the Township of Oro, now in the
Township of Oro - Medonte.
d) By -Law No. 2013 -198: By -law to remove a Holding Provision (Catherine Porter) to
permit a single detached dwelling on lands described as Part 2, Plan 51 R- 38809, Lot
2, Concession 2 E.P.R., formerly in the Township of Oro, now in the Township of
Oro - Medonte.
e) By -Law No. 2013 -199: By -law to enter into Site Plan Agreement with Mark Porter to
permit a single detached dwelling on lands described as Parts 3, 4 & 5 Plan 51 R-
38809, Lot 2, Concession 2 E.P.R., formerly in the Township of Oro, now in the
Township of Oro- Medonte.
f) By -Law No. 2013 -200: By -law to remove a Holding Provision (Mark Porter) to permit
a single detached dwelling on lands described as Parts 3, 4 & 5 Plan 51 R- 38809,
Lot 2, Concession 2 E.P.R., formerly in the Township of Oro, now in the Township of
Oro - Medonte.
g) By -Law No. 2013 -204: Being a By -Law to Authorize the Issuance of the Certificate
of Substantial Completion and Acceptance (Municipal Underground Services) for
2189952 Ontario Limited (Houben), Plan 51 M -952, Phase 2.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
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Council Meeting Minutes — October 23, 2013.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17.CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -194, being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, October 23, 2013.
Motion No. C131023 -20
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2013 -194, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, October 23, 2013 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C131023 -21
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 7:43 p.m.
Mayor, H.S. Hu
Carried.
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