11 08 2023 Council MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, November 8, 2023
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
1:33 p.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; George Vadeboncoeur, Interim Director,
Development Services; Hugh Murray, Director, Fire & Emergency
Services/Fire Chief; Nelly Morrow, Director, Finance/Chief Financial
Officer; Tamara Obee, Director, Human Resources; Michelle Jakobi,
Director, Environmental Services; Jennifer Whitley, Economic
Development Officer; Vanessa Cooper, Social Media
Coordinator/Corporate Executive Assistant; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk; Jacon Scharapenko, Information
Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, November 8, 2023
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C231108-1
Moved by Bard, Seconded by Lavoie
Be it resolved that the agenda for the Council meeting of Wednesday, November 8, 2023 be
received and adopted.
Carried.
Motion No. C231108-2
Moved by Schell, Seconded by Hutcheson
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
3. Disclosure of Pecuniary Interest:
None declared.
Carried.
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Council Meeting Minutes — Wednesday, November 8, 2023
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C231108-3
Moved by Clark, Seconded by Young
Be it resolved that we do now go in Closed Session at 1:35 p.m. to discuss
• Labour relations/employee negotiations (Staffing/Organizational Update).
Carried.
b) Motion to Rise and Report.
Motion No. C231108-4
Moved by Lavoie, Seconded by Bard
Be it resolved that we do now Rise at 2:53 p.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Tamara Obee, Director, Human Resources; Sophia Duguay, Hicks Morley
Hamilton Stewart Storie LLP.
Motion No. C231108-5
Moved by Young, Seconded by Schell
Be it resolved
1. That confidential verbal information presented by Robin Dunn, CAO re: Labour
relations/employee negotiations (Staffing/Organizational Update) be received.
2. That staff and legal counsel proceed as outlined.
Carried.
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Council Meeting Minutes — Wednesday, November 8, 2023
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, October 11, 2023.
b) Minutes of Heritage Committee meeting held on Monday, October 16, 2023.
Motion No. C231108-6
Moved by Hutcheson, Seconded by Bard
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, October 11, 2023
be received and adopted as printed and circulated, and that the draft
b) Minutes of Heritage Committee meeting held on Monday, October 16, 2023
be received.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Deputation by Mayor Alex Nuttall re: Proposed Servicing Land Options - Oro-
Medonte/Barrie.
A revised PowerPoint presentation was provided. Council consented to allow the deputation
to extend past the 10 minute deputation limit.
Motion No. C231108-7
Moved by Bard, Seconded by Clark
Be it resolved that the information presented by Mayor Alex Nuttall, City of Barrie re:
Proposed Servicing Land Options - Oro-Medonte/Barrie be received.
Carried.
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Council Meeting Minutes — Wednesday, November 8, 2023
b) Deputation by Dan Parle and Ed Evans re: Dark Sky and Quiet Refuge.
Motion No. C231108-8
Moved by Schell, Seconded by Lavoie
Be it resolved that the information presented by Dan Parle and Ed Evans re: Dark Sky and
Quiet Refuge be received.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
Council consented to allow non -registered members of the public to provide Open Forum
comments.
One (1) individual provided comments with respect to Item 8a).
One (1) individual provided comments with respect to Item 11 a).
11.Reports of Municipal Officers for Action:
a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Consideration of a
Municipal Accommodations Tax.
Motion No. C231108-9
Moved by Young, Seconded by Bard
Be it resolved that CS2023-28, Jennifer Whitley, Economic Development Officer, re:
Municipal Accommodations Tax be received and deferred pending a further report back from
staff.
Carried.
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Council Meeting Minutes — Wednesday, November 8, 2023
b) FES2023-01, Hugh Murray, Director, Fire & Emergency Services/Fire Chief; and Shawn
Binns, Director, Operations and Community Services re: Fire Station Updates -
Hawkestone, Rugby & Shanty -Bay Fire Halls.
Motion No. C231108-10
Moved by Clark, Seconded by Lavoie
Be it resolved
1. That FES2023-01, Hugh Murray, Director, Fire & Emergency Services/Fire Chief; and
Shawn Binns, Director, Operations and Community Services re: Fire Station Updates -
Hawkestone, Rugby & Shanty -Bay Fire Halls be received and adopted.
2. That, Council deem the Fire Stations at;
a. 375 Line 11 South (Hawkestone)
b. 1904 Old Barrie Road East (Rugby) surplus to the Township.
3. And further that, staff dispose of the properties in accordance with Bylaw 2021-126
(Acquisition & Disposition of Land).
Carried.
c) FES2023-02, Hugh Murray, Director, Fire & Emergency Services / Fire Chief re: 911
Dispatch Agreement [Refer to Item 18c)].
Motion No. C231108-11
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That FES2023-02, Hugh Murray, Director, Fire & Emergency Services / Fire Chief re:
911 Dispatch Agreement be received and adopted.
2. That the Clerk and Mayor be authorized to sign the agreement.
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
4. And that the City Of Orillia's Fire Chief be notified of Council's decision under the Fire
Chief's signature.
Carried.
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Council Meeting Minutes — Wednesday, November 8, 2023
d) FES2023-03, Hugh Murray, Director, Fire & Emergency Services / Fire Chief re: 2024
Fire Dispatch Agreement [Refer to Item 18b)].
Motion No. C231108-12
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That FES2023-03, Hugh Murray, Director, Fire & Emergency Services / Fire Chief re:
2024 Fire Dispatch Agreement be received and adopted.
2. That the Clerk and Mayor be authorized to sign the agreement.
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
4. And that the City of Orillia's Fire Chief be notified of Council's decision under the Fire
Chief's signature.
Carried.
e) DS2023-092, George Vadeboncoeur, Interim Director, Development Services re:
Proposed City of Orillia Settlement Area Boundary Expansion.
Motion No. C231108-13
Moved by Young, Seconded by Clark
Be it resolved
1. That DS2023-092, George Vadeboncoeur, Interim Director, Development Services re:
Proposed City of Orillia Settlement Area Boundary Expansion be received.
2. That the Chief Administrative Officer be directed to prepare a letter to the City of Orillia
with the Township of Oro-Medonte's comments based on the conclusions referenced in
Report No. DS2023-092 and any matters raised by Council at the November 8, 2023,
Council meeting.
Carried.
12.Reports of Municipal Officers for Information Only:
a) CS2023-026, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant
re: Corporate Projects Status Update — August, September 2023.
Motion No. C231108-14
Moved by Schell, Seconded by Bard
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) CS2023-026, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant
re: Corporate Projects Status Update — August, September 2023.
Carried.
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Council Meeting Minutes — Wednesday, November 8, 2023
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates. Deputy Mayor Lavoie, Councillors
Hutcheson, Bard and Schell.
14. Announcements:
The following members of Council provided Announcements: Mayor Greenlaw, Deputy
Mayor Lavoie, Councillors Hutcheson, Bard, and Young.
15.Consent Agenda:
a) Minutes of Barrie Public Library Minutes Meeting held on Thursday, September 28,
2023.
Staff Recommendation: Receive for Information Only.
b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on September 22,
2023 and Highlights of Meeting held on October 27, 2023.
Staff Recommendation: Receive for Information Only.
Motion No. C231108-15
Moved by Clark, Seconded by Hutcheson
Be it resolved that the staff recommendations with respect to the item listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Minutes of Barrie Public Library Minutes Meeting held on Thursday, September 28,
2023.
Received for Information Only.
b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on September 22,
2023 and Highlights of Meeting held on October 27, 2023.
Received for Information Only.
16. Communications/Petitions:
None.
Carried.
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Council Meeting Minutes — Wednesday, November 8, 2023
17.Notice of Motions:
None.
18. By -Laws:
a) 2023-090: Being a By -Law to establish the terms of reference for the Traffic Safety
Advisory Committee and to appoint members to the Traffic Safety Advisory Committee.
b) 2023-094: Being a By-law to authorize the execution of an agreement for Fire Dispatch
Services between the Township of Oro-Medonte and the City of Orillia and to Repeal By -
Law No. 2022-106.
c) 2023-095: Being a By-law to authorize the execution of an agreement for 9-1-1 Central
Emergency Reporting Bureau (C.E.R.B.) Services between the Township of Oro-
Medonte and the City of Orillia and to Repeal By -Law No. 2022-105.
Motion No. C231108-16
Moved by Lavoie, Seconded by Young
Be it resolved that By -Law Nos. 2023-090, 2023-094 and 2023-095:
a) 2023-090: Being a By -Law to establish the terms of reference for the Traffic Safety
Advisory Committee and to appoint members to the Traffic Safety Advisory Committee,
as amended, to remove Shannon Stephenson from Schedule B.
b) 2023-094: Being a By-law to authorize the execution of an agreement for Fire Dispatch
Services between the Township of Oro-Medonte and the City of Orillia and to Repeal By -
Law No. 2022-106.
c) 2023-095: Being a By-law to authorize the execution of an agreement for 9-1-1 Central
Emergency Reporting Bureau (C.E.R.B.) Services between the Township of Oro-Medonte
and the City of Orillia and to Repeal By -Law No. 2022-105
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
19.Closed Session Items (Unfinished Items):
None.
Carried.
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Council Meeting Minutes — Wednesday, November 8, 2023
20.Confirmation By -Law:
a) 2023-096: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, November 8, 2023.
Motion No. C231108-17
Moved by Bard, Seconded by Schell
Be it resolved that By -Law No. 2023-096: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, November 8, 2023 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C231108-18
Moved by Hutcheson, Seconded by Clark
Be it resolved that we do now adjourn at 5:31 p.m.
ayor, Randy Greenlaw
0
Clerk. .Yvonne Aubichon
Carried.
Carried.
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