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2013-187 Agreement - Woodrow Family Farms Inc. - Snow RemovalTHE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2013 -187 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Woodrow Family Farms Inc. for Parks & Facility Snow Removal Tender — Contract No. RC2013 -T -03 for OPP -Nurse Practitioner, Horseshoe Valley Fire Hall, Line 4 Park, Lohuaru Trail, Sweetwater Park, Carley Hall, Eady Hall and Jarratt Hall for 2013/14, 2014/15 and 2015/16 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative. practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared by Motion No. C130925 -17, and as outlined in Report No. RC2013 -20, the successful bidders of Contract No. RC2013 -T -03; AND WHEREAS Council deems it expedient to enter into an agreements for Contract No. RC2013 -T -03; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT the Mayor and Clerk be authorized to execute the Agreement for Contract No. RC2013 -T -03 attached hereto as Schedule "A" and forming part of this By- Law. 2. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 16TH DAY OF OCTOBER, 2013. - OF THE TOWNSHIP OF ORO- MEDONTE r, 14.9. Fghes Clef k, I DoVglas 1� CONTRACT NO, RC2013 -T -03 PARKS AND FACILITY SNOW REMOVAL • s �/mil. Ij' O r Me the undersigned, have carefully examined the locality of the site of the proposed works, hereby agree to furnish all labour, materials, equipment and services necessary to complete the work for the 2013 -2014, 2014 -2015, and 2015 -2016 Seasons, in accordance with the attached Instructions to Bidders, General Conditions and Specifications for the Prices outlined in Form of Tender and Schedule "A" Signed at the _ of C in the County of this day of 2013. Signature of Contractor or Signature of the Corporation Witnesses and Position Held Seal of Corporation Do (I a I C1 I/J�d r o u) I f),5-- &3 -1-15-- 3 N46me and Telephone No. of Person To be Contacted AGREEMENT- TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this (D 6 day of !� F P1 2013. BETWEEN I/V ooar o w I Q rf) t h`f I'c? rM ,� J_ tVC . of the �r(7 - M ed e) Fa a in the District or County of C 0 1:— and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of, the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work as specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. a The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement in a timely manner, of each year. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the fixed price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto signed their names and set their seals on the day first above written. &JL�-V 41—igtn�ture or, or L Si n tdre of le Mayor with Seal 10 Signature of Corporation Seal of Corporation FACILITIES AND PARKS SNOW REMOVALJSHOVEL /SAND /SALT TENDER RC2013 -T -03 SCHEDULE A FACILITY /PARK ADDRESS Proposed Equipment Contract Price 2013.2014 Contract Price 2014 -2015 Contract Price 2015 -2016 FACILITIES 1 Oro•Medonte Admin. Centre O.P.P Horseshoe Valley 148 Line 7 South 3331 Line 4 North /\ �0 2 3 Oro - Medonte Community Centre 71 Line 4 North I��LO �yyt c (M+ FY)©0_ W 4 Rugby Fire Hall 1904 Old Barrie Road E. 5 Shanty Bay Fire Hall 1950 Ridge Road W. 6 Hawkestone Fire Hall 37511th Line South 7 Moonstone Fire Hall 6668 Line 7 North 8 Warminster Fire Hall 1911 Warminster Sideroad 9 Horseshoe Valley Fire Hail 3375 Line 4 T pp��, co PARKS 1 Bayview Memorial Park East Parking Lot and Entrance only 687 Lakeshore Road East 2 Shetswell Park Parking Lot and Pathway to Rink 118 Lakeshore Road West 3 Sweetwater Park Parking Lot, Pathway to Rink and Cherry Trait 3353 Line 6 North L/ l 1 W ° 4'� " — °Cgt-- 4 Lohuaru Trail Parking lot and pathway to Ian Beard 3329 Line 4 North 1 �G ttl tiCJ 6 Line 4 Park Parking Lot and Pathway to Rink 3387 Line 4 North 1WI\ I I ^,� ,� l (I/ 0. pN Community 1 Carley Community Hall 396 Warminster Side Road (between line 8 N and Line 9 N) y. y 6 S •��� 2 Eady Community Hail 73 Eady Station Road (between the 10th & 11th Line N) 9900 �r !�c l./II U /lo c "l/ 3 Edgar Community Hall 1167 Old Barrie Rd W ( Just west of the 4th Line N) ^` U 4 Hawkestone Community Hall 3 Allen Street (at the 11th Line S) 5 Jarratt Community Hall 837 Horseshoe Valley Rd (at the 10th Line N) Ud SUBTOTAL HST TOTAL Signature: _I Z" j3 ar 9 �✓t1 /� ^e-tv. Cab ih(A4 +(RC -k W 4� P %U) + s04A�L� 64 Out fog September 301h, 2013 Don Woodrow 3690 Line 6, RR # 4 Coldwater, Ontario LOK 1E0 Attention: Mr. Don Woodrow RE: Parks & Facility Snow Removal Tender - Contract No RC2013 -T -03 Dear Mr. Woodrow: We are pleased to inform you that your bid for Tender Contract No. RC2013 -T -03 has been accepted as follows: OPP /Nurse Practitioner 2013/14 2014/15 2015/16 $1,300.00 $1,300.00 $1,300.00 Horseshoe Valley Fire Hall 2013/14 2014/15 2015/16 $2,975.00 $2,975.00 $2,975.00 Line 4 Park 2013/14 2014/15 2015/16 $1,100.00 $1,100.00 $1,100.00 Lohuaru Trail 2013/14 2014/15 2015/16 $ 900.00 $ 900.00 $ 900.00 Sweetwater Park 2013/14 2014/15 2015/16 $1,100.00 $1,100.00 $1,100.00 148 Line 7 South, Box 100 R (705) 487 -2171 r -vv,0r0-- medonteeca Oro, Ontario LOL 2X0 F. (705) 487 -0133 Carley Hall 2013/14 2014/15 2015/16 $ 675.00 $ 675.00 $ 675.00 Eady Hall 2013/14 2014/15 2015/16 $ 990.00 $ 990.00 $ 990.00 iarratt Hall 2013/14 2014/15 2015/16 $ 990.00 $ 990.00 $ 990.00 Please be reminded as per the tender(section 16.0), there is a requirement for the submission of monthly invoices accompanied by activity logs outlining the date, times, conditions and works undertaken, referencing accounting codes provided by the Township. Payment shall be made within 30 days from the time of the receipt of the invoice and activity log. A copy of the signed agreement will follow, and a meeting will be required in the near future to review the works for this tender and answer any questions that either party may have. Thank you for your interest in this tender. Sincerely, Shawn Binns Director, Recreation and Community Services encl