2013-186 Agreement - MS Landscaping - Snow RemovalTHE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
By -Law No. 2013 -186
A By -Law to Authorize the Execution of an Agreement Between
the Township of Oro - Medonte and MS Landscaping
for Parks & Facility Snow Removal Tender — Contract No. RC2013 -T -03
for Oro - Medonte Community Hall, Rugby Fire Hall and Warminster Fire Hall
for 2013/14, 2014/15 and 2015116
WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states
that it is the role of Council to ensure that administrative practices and procedures are
in place to implement the decisions of Council;
AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared
by Motion No. C130925 -17, and as outlined in Report No. RC2013 -20, the successful
bidders of Contract No. RC2013 -T -03;
AND WHEREAS Council deems it expedient to enter into an agreements for Contract
No. RC2013 -T -03;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
THAT the Mayor and Clerk be authorized to execute the Agreement for Contract
No. RC2013 -T -03 attached hereto as Schedule "A" and forming part of this By-
Law.
2. THAT this by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 16TH
DAY OF OCTOBER, 2013.
N OF TKE TOWNSHIP OF ORO- MEDONTE
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CONTRACT NO. RC2013 -T -03
PARKS AND FACILITY SNOW REMOVAL
Me the undersigned, have carefully examined the locality of the site of the proposed works,
hereby agree to furnish all labour, materials, equipment and services necessary to complete the
work for the 2013 -2014, 2014 - 2015, and 2015 -2016 Seasons, in accordance with the attached
Instructions to Bidders, General Conditions and Specifications for the Prices outlined in Form of
Tender and Schedule "A"
Signed at the 19FF1 ' — of Z in the
County of /fit C OF this day of 2013.
//Y;_ -0�
Sig tore of Contractor or
Witnesses and Position Held
:Z®5 — 32S — 7q 0`7
Name and Telephone No. of Person
To be Contacted
Signature of the Corporation
Seal of Corporation
AGREEMENT - TOWNSH /P OF ORO- MEDONTE
This Agreement made, in duplicate, this day of _ 2093.
BETWEEN
I
of the
in the
District or County of,_ ' / a c- oz
and the Province of Ontario;
Hereinafter called the "Contractor"
THE PARTY OF THE FIRST PART
- and -
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Hereinafter called the "Municipality"
THE PARTY OF THE SECOND PART
WITNESSETH that the Party of the First Part, for and in consideration of the payment or
payments specified in the tender for this work, hereby agrees to furnish all necessary
machinery, tools, equipment, supplies, labour and other means of construction, and to the
satisfaction of the Public Works Superintendent or his Representative, to do all the work as
specified and to complete such works in strict accordance with the plans, specifications and
tender thereof, which are identified and acknowledged in the schedule of provisions, plans an d
specifications and conditions at
to the tender, and all of which are to be read herewith
and form part of this present Agreement as fully and completely to all intents and purposes as
though all the stipulations hereof have been embodied herein.
We
The Contractor further agrees that he will deliver the whole of the works, completed in
accordance with this Agreement in a timely manner, of each year.
The Contractor agrees that such monies may be deducted from any monies due the
Contractor on any account whatsoever.
IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor
for all work performed, the fixed price on the tender.
This Agreement shall ensure to the benefit of and be binding upon the heirs, executors,
administrators and assigns of the parties hereto.
IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto
signed their names and set their seals on the day first above written.
ignature of Contractor, or
of the
with Seal
10
Signature of Corporation
Seal of Corporation
MICHAEL SCOTT'S LANDSCAPING
4407 Fairgrounds Road, R.R. #2
ORILLIA, ONTARIO L3V 61-12
(705) 325 -7907
FACILITIES AND PARKS SNOW REMOVAL /SHOVEL /SAND /SALT TENDER RC2013 -T -03
SCHEDULE A
FACILITY /PARK
ADDRESS
Proposed Equipment
Contract Price
2013 -2014
Contract Price
2014- 2015
Contract Price
2015 -2016
FACILITIES
1
Oro - Medonte Admin. Centre
148 Line 7 South
314 ton with blade
6,510
6,640
6,770
2
O.P.P Horseshoe Valley
3331 Line 4 North
314 ton with blade
2,280
2,330
2,370
3
Oro- Medonte Community Centre
71 Line 4 North
314 ton with blade
4,980
5,080
5,180
4
Rugby Fire Hall
1904 Old Barrie Road E.
314 ton with blade
1300
1330
1350
5
Shanty Bay Fire Hall
1950 Ridge Road W.
314 ton with blade
1,630
1,660
1,700
6
Hawkestone Fire Hail
37511th Line South
314 ton with blade
1,950
1,990
2,030
7
Moonstone Fire Hall
5668 Line 7 North
314 ton with blade
3,260
3,330
3,390
8
Warminster Fire Hall
1911 Warminster Sideroad
314 ton with blade
1,950
1,990
2,030
9
Horseshoe Valley Fire Hail
3375 Line 4
314 ton with blade
2,280
2,330
2,370
PARKS
1
Bayview Memorial Park East
Parking Lot and Entrance only
687 Lakeshore Road East
314 ton with blade
1,630
1,660
1,700
2
Shelswell Park Parking Lot and
Pathway to Rink
118 Lakeshore Road West
314 ton with blade
1,430
1,460
1,490
3
Sweetwater Park
Parking Lot Pathway to Rink and
Cherry Trail
3353 Line 6 North
314 ton with blade
3,910
3,990
4,070
4
Lohuaru Trail Parking lot and
pathway to lan Beard
3329 Line 4 North
314 ton with blade
1,470
1,500
1,530
6
Line 4 Park Parking Lot and
Pathway to Rink
3387 Line 4 North
314 ton with blade
2,930
2,990
3,050
Community
Hall
1
Carley Community Hall
396 Warminster Side Road
(between line 8 N and Line 9 N)
314 ton with blade
1070
1090
1110
2
Eady Community Hall
73 Eady Station Road
( between the 10th & 11th
Line N)
314 ton with blade
2,150
2,190
2,240
3
Edgar Community Hall
1167 Old Barrie Rd W
( Just west of the 4th Line N)
314 ton with blade
1,890
1,930
1,970
4
Hawkestone Community Hall
3 Allen Street
( at the 11th Line S)
314 ton with blade
1,630
1,660
1,700
5
Jarratt Community Hall
837 Horseshoe Valley Rd
(at the 10th Line N)
314 ton with blade
1070
1090
1110
SUBTOTAL
45320
46240
47160
HST
5891.6
6011.2
6130.8
`TOTAL
51211.6
52251.2
53290.8
Proud Heritage, Exciting Future
September 30th, 2013
Michael Scott's Landscaping & Design
4407 Fairgrounds Rd, RR # 2
Orillia, Ontario L3V 61-12
Attention: Mr. Michael Scott
RE: Parks & Facility Snow Removal Tender - Contract No. RC2013 -T -03
Dear Mr. Scott:
We are pleased to inform you that your bid for Tender Contract No. RC2013 -T -03 has been accepted as
follows:
Oro- Medonte Community Hall 2013/14
2014/15
2015/16
$4,980.00
$5,080.00
$5,180.00
Rugby Fire Hall 2013/14
2014/15
2015/16
$1,300.00
$1,330.00
$1,350.00
Warminster Fire Hall 2013/14
2014/15
2015/16
$1,950.00
$1,990.00
$2,030.00
Please be reminded as per the tender (section 16.0), there is a requirement for the submission of
monthly invoices accompanied by activity logs outlining the date, times, conditions and works
undertaken, referencing accounting codes provided by the Township. Payment shall be made within 30
days from the time of the receipt of the invoice and activity log.
148 Line 7 South, Box 100 Po (705) 487 -2171 WNIV�� Oro- medontexa
Oro, Ontario LOL 2X0 Fe (705) 487 -0133
A copy of the signed agreement will follow by mail, and a meeting will be required in the near future to
review the works for this tender and answer any questions that either party may have.
Thank you for your interest in this tender.
Sincerely,
Shawn Binns
Director, Recreation and Community Services
encl