10 02 2013 Council Minutes&AeFdWn'te, l l t !
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Wednesday, October 2, 2013
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 9:03 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Jerry Ball, Director of Transportation and Environmental
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Shawn Binns, Director of Recreation and Community Services; Tamara
Obee, Manager Health & Safety, Human Resources; Janette Teeter,
Deputy Clerk; Glenn White, Manager, Planning Special Projects; Marie
Brissette, Committee Coordinator; Jen Jermey, Records Clerk
Also Klaus Kuch, Frieda Baldwin, Howard Leake
Present:
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C131002 -1
Moved by Coutanche, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, October 2, 2013
be received and adopted as mended to add 4d) Robin Dunn, CAO, re: Request to Re-
schedule the October 9, 2013 Council meeting to October 16, 2013.
Carried.
Page 1 of 11
Council Meeting Minutes — October 2, 2013.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C131002 -2
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• personal matter affecting an identifiable individual;
• litigation affecting the municipality;
• acquisition /disposition of land.
Carried.
b) Motion to Rise and Report.
Motion No. C131002 -3
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now Rise at 10:07 a.m. and Report on the Closed Session
Items 4:
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Bill 168).
e) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Unopened Section of Bay Street).
and that Closed Session Item 4:
d) Robin Dunn, CAO, re: Litigation affecting the municipality (Legal Update).
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
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Council Meeting Minutes — October 2, 2013.
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Bill 168).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate & Strategic
Initiatives; Tamara Obee, Manager Health & Safety, Human Resources.
Motion No. C131002 -4
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual (Bill 168) be received.
Carried.
d) Robin Dunn, CAO, re: Litigation affecting the municipality (Legal Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate & Strategic
Initiatives; Tamara Obee, Manager Health & Safety, Human Resources (only present for
the first part of the discussion).
Motion No. C131002 -5
Moved by Crawford, Seconded by Lancaster
Be it resolved that the confidential correspondence dated September 30 and October 1,
2013 and presented by Robin Dunn, CAO, re: Litigation affecting the municipality (Legal
Update) be received.
Carried.
e) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Unopened Section of Bay Street).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate & Strategic
Initiatives; Jerry Ball, Director of Transportation and Environmental Services.
Motion No. C131002 -6
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the confidential correspondence dated September 27, 2013 and presented by
Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Unopened Section of Bay Street) be received.
2. And That staff proceed as directed.
Carried.
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Council Meeting Minutes — October 2, 2013.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, September 25, 2013.
Motion No. C131002 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
September 25, 2013 be adopted as printed and circulated.
Carried.
b) Minutes of Human Resources Committee meeting held on Monday, September 23,
2013.
Motion No. C131002 -8
Moved by Evans, Seconded by Lancaster
Be it resolved that the draft minutes of the Human Resources Committee meeting held
on Monday, September 23, 2013 be received.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
None.
7. PUBLIC MEETINGS:
None.
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Council Meeting Minutes — October 2, 2013.
8. DEPUTATIONS:
a) Frieda Baldwin, Project Manager, Huronia Trails & Greenways, Simcoe County Trails, re:
Pilgrimage Signage along Oro - Medonte Rail Trail.
Motion No. C131002 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the presentation from Frieda Baldwin, Project Manager, Huronia Trails &
Greenways, Simcoe County Trails, re: Pilgrimage Signage along Oro - Medonte Rail Trail
be received.
2. That the use of the Oro - Medonte Rail Trail for the proposed pilgrimage route to the
Martyr's Shrine be approved.
3. That Simcoe County Trails maintain a minimum of $5 Million in liability insurance naming
the Township of Oro - Medonte as additional insured.
4. That the location of the route signs be approved in principle, with final approval to be
provided in consultation with the Director of Recreation and Community Services where
it pertains to Township owned lands.
5. And That Simcoe County Trails be responsible for all costs, maintenance and upkeep of
the signs in accordance with Township standards.
Carried.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. TES2013 -17, re: Jerry Ball, Director of Transportation and Environmental
Services, re: Replacement of Existing Sidewalks in Hawkestone.
Motion No. C131002-10
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. TES2013 -17, Jerry Ball, Director of Transportation and Environmental
Services, re: Replacement of Existing Sidewalks in Hawkestone be received and
adopted.
2. That Transportation Services remove the existing sidewalks, then top soil and sod, on
Line 11 South and on Mill Street, in 2013.
3. That Transportation Services install a Concrete Sidewalk on the East side of Line 11
South in the same location as the existing sidewalk in 2014, under Capital projects.
4. That Transportation Services provide winter maintenance of the sidewalk in
Hawkestone, starting in the fall of 2013.
5. And That the residents whose properties abut the existing sidewalks be notified of
Council's decision under the Director of Transportation and Environmental Services'
signature.
Carried.
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Council Meeting Minutes — October 2, 2013.
b) Report No. DS2013 -059, Glenn White, Manager, Planning Special Projects, re: General
Amendment to Zoning By -law 97 -95 (Township of Oro - Medonte) [Refer to Item 15a)].
Motion No. C131002 -11
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. DS2013 -059, Glenn White, Manager, Planning Special Projects, re:
General Amendment to Zoning By -law 97 -95 (Township of Oro - Medonte) be
received and adopted.
2. That the amendments outlined in draft By -Law No. 2013 -179 to provide general
changes and updates to Sections 5.20.2.2, 5.32, 5.35, Section 6.0 "Structure ", Table
A3, Table A4, remove the Holding (H) symbol from a number of roads now
maintained by the Township and editorial text changes be approved.
3. And That the appropriate By -Law be brought forward for Council's consideration.
Carried.
c) Report No. CS2013 -19, Doug Irwin, Director of Corporate Services /Clerk, re: 2014
Municipal Election.
Motion No. C131002 -12
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. CS2013 -19, Doug Irwin, Director of Corporate Services /Clerk, re:
2014 Municipal Election be received and adopted.
2. That the 2014 Municipal Election be conducted utilizing a "vote anywhere" principle
with traditional paper ballot and vote tabulation equipment.
3. That staff proceed to select an appropriate vendor.
4. And That the necessary by -laws for Vote Tabulation Equipment be brought forward
for Council's consideration.
Carried.
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Council Meeting Minutes — October 2, 2013.
d) Robin Dunn, CAO, re: Request to Re- schedule the October 9, 2013 Council meeting to
October 16, 2013.
Motion No. C131002 -13
Moved by Coutanche, Seconded by Meyer
Whereas it is deemed necessary to reschedule the October 9, 2013 Council meeting to
October 16, 2013.
And Whereas the Township or Oro - Medonte Council Meeting of October 9, 2013 is
scheduled to commence the Open Session at 7p.m. in accordance with Procedural By-
law No. 2013 -054.
And Whereas Council deems it appropriate to reschedule the October 9, 2013 Council
meeting.
Now Therefore be it resolved that the October 9, 2013 Council meeting be rescheduled
to October 16, 2013 with an Open Session commencement time of 3:00 p.m.
And That notice of the rescheduling of the October 9, 2013 Council meeting to October
16, 2013 be posted in accordance with Section 3.2 i) of Procedural By -Law No. 2013-
054.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Thanksgiving Holiday Office Closure, Monday, October 14, 2013.
2. Third Annual Mayor & Council's Business Breakfast, Wednesday, October 23, 2013,
7:30am- 9:30am, Trinity Community Church, 110 Line 7 South.
3. Huronia Nurse Practitioner -LED Clinic Accepting Patients, 3331 Line 4 North.
Page 7 of 11
Council Meeting Minutes — October 2, 2013.
13. COMMUNICATIONS:
a) Correspondence dated September, 2013 from Dennis Purcell, DRC Chair, Bancroft &
Hastings Highlands Disaster Relief Committee re: Request to Support Fundraising
Efforts.
Motion No. C131002 -14
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence dated September, 2013 from Dennis Purcell, DRC Chair,
Bancroft & Hastings Highlands Disaster Relief Committee re: Request to Support
Fundraising Efforts be received.
2. That the request be forwarded to the County of Simcoe for their consideration as per
the County of Simcoe's General Services Committee Report No. 96 -043 dated
October 22, 1996.
3. And That the Bancroft & Highlands Disaster Relief Committee be advised of
Council's decision under the Mayor's signature.
Carried.
b) Invitation from the Orillia Soldiers' Memorial Hospital, re: Information Session, Thursday,
October 10, 2013, 7:00 p.m. - Hawk Ridge Golf Club, Orillia.
Motion No. C131002 -15
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the invitation from the Orillia Soldiers' Memorial Hospital, re: Information
Session, Thursday, October 10, 2013, 7:00 p.m. Hawk Ridge Golf Club, Orillia be
received.
2. That Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Meyer, Crawford,
Evans and Coutanche be authorized to attend.
3. And That the CAO's office RSVP accordingly.
Carried.
14. NOTICE OF MOTIONS:
None.
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Council Meeting Minutes — October 2, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -179: A By -Law To Amend Zoning By -Law 97 -95, As Amended.
b) By -Law No. 2013 -181: A By -law to Authorize the Execution of an Agreement
between Her Majesty the Queen in Right of Ontario, as represented by the Minister
of Transportation and The Corporation of the Township of Oro - Medonte (Agreement
#11459) And to Repeal By -law No. 2011 -091.
c) By -Law No. 2013 -182: A By -law to Amend By -law No. 2011 -013, Being a By -law to
Govern the Proceedings of the Committee of Adjustment in the Township of Oro-,
Medonte.
Motion No. C131002 -16
Moved by Lancaster, Seconded by Crawford
Be it resolved that
a) By -Law No. 2013 -179: A By -Law To Amend Zoning By -Law 97 -95, As Amended.
b) By -Law No. 2013 -181: A By -law to Authorize the Execution of an Agreement
between Her Majesty the Queen in Right of Ontario, as represented by the Minister
of Transportation and The Corporation of the Township of Oro - Medonte (Agreement
#11459) And to Repeal By -law No. 2011 -091.
c) By -Law No. 2013 -182: A By -law to Amend By -law No. 2011 -013, Being a By -law to
Govern the Proceedings of the Committee of Adjustment in the Township of Oro -
Medonte.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
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Council Meeting Minutes — October 2, 2013.
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
Motion No. C131002 -17
Moved by Crawford, Seconded by Evans
Be it resolved that we do now go in Closed Session at 11:28 a.m. to discuss
• litigation affecting the municipality.
Carried.
b) Motion to Rise and Report.
Motion No. C131002 -18
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 12:30 p.m. and Report on the Closed Session
Item 4:
d) Robin Dunn, CAO, re: Litigation affecting the municipality (Legal Update).
Carried.
Refer to Item 4d).
Page 10 of 11
Council Meeting Minutes — October 2, 2013.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -180: Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, October 2, 2013.
Motion No. C131002 -19
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2013 -180, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, October 2, 2013 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C131002 -20
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now adjourn at 12:31 p.m.
Carried.
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