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09 30 2013 Heritage Committee AgendaPage Tnwnship of Proud Heritage, Exciting Future TOWNSHIP OF ORO- MEDONTE HERITAGE COMMITTEE MEETING AGENDA COUNCIL CHAMBERS Monday, September 30, 2013 6:00 p.m. 1. ADOPTION OF AGENDA a) Motion to Adopt the Agenda. 2. DISCLOSURE OF PECUNIARY INTEREST 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: 3 - 7 a) Minutes of the Heritage Committee meeting held on Monday, August 26, 2013. 4. DEPUTATIONS: 8 - 14 a) Paul Marshall, re: Recognition of the Penetanguishene Road and Connected Town Sites. 5. COMMUNICATIONS: 15 - 36 a) Report No. RC2013 -19, Shawn Binns, Director of Recreation and Community Services, re: Oro African Church Assessment. 37 - 40 b) Wayne Lintack, re: Draft Flyer - Early Black Settlement Information And Artifacts Needed. 41 - 47 c) Shawn Binns, Director of Recreation and Community Services, re: Draft Letter of Understanding - Oro African Methodist Episcopal Church Cultural Assessment. 48 - 49 d) Correspondence received September 26, 2013 from Bertrand (Bert) Duclos, Heritage Outreach Consultant Culture Services Unit, Ministry of Tourism, Culture and Sport, re: Information for Municipal Heritage Committee. 50 - 52 e) Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation and Community Services, re: Work Plan and Structure - Heritage Act [To be distributed at the meeting] [Dealt with in conjunction with items 5f) and g)]. f) Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation and Community Services, re: Work Plan and Structure - Education and Policies [To be distributed at the meeting][Dealt with in conjunction with items 5e) and g)]. 53 - 54 g) Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation Page 1 of 55 and Community Services, re: Work Plan and Structure - Heritage Sites and Artifacts [To be distributed at the meeting][Dealt with in conjunction with items 5e) and f)]. 55 h) Dorothy Moore, re: Fenian Raid. 6. NEXT MEETING DATE Monday, October 28, 2013 at 6:00 p.m. 7. ADJOURNMENT a) Motion to Adjourn. Page 2 of 55 3.a) Minutes of the Heritage Committee meeting held on Monda... ,5 Vrer�rrs iip caJ� Proud Nrrirrz ar, Evcitru Firradri> THE TOWNSHIP OF ORO- MEDONTE HERITAGE COMMITTEE MEETING MINUTES Council Chambers Monday, August 26, 2013 TIME: 6:02 p.m. Present: Councillor John Crawford, Chair Mayor H.S. Hughes Murray Cayley Wayne Lintack Kayla Thibeault Regrets: Suzanne Busby Bruce Malcom Staff: Councillor Mel Coutanche, Vice Chair Leah Burton "Ruth Fountain Dorothy Moore Tim Crawfor ci,‘ Shawn Binns, Director of Recreation and Community Services; Justin Hodgkinson, Community Recreation Coordinator; Marie Brissette, Committee Coordinator 1. ADOPTION OF AGENDA a) Motion to Adopt the Agenda. Motion No. HC130826 -1 Moved by Fountain, Seconded by Lintack It is recommended that the agenda for the Heritage Committee meeting of Monday, August 26, 2013 be received and adopted. 2. DISCLOSURE OF PECUNIARY INTEREST None declared. Carried. Page 1 of 5 Page 3 of 55 3.a) Minutes of the Heritage Committee meeting held on Monda... Heritage Committee Meeting Minutes — August 26, 2013 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of the Heritage Committee meeting held on Monday, July 15, 2013. Motion No. HC130826 -2 Moved by Burton, Seconded by Moore It is recommended that the draft minutes of the Heritage Committee meeting held on Monday, July 15, 2013 be adopted as printed and circulated. 4. DEPUTATIONS: None. 5. COMMUNICATIONS: Carried. a) Shawn Binns, Director of Recreation and Community Services, re: Update on Oro African Church. Motion No. HC130826 -3 Moved by Thibeault, Seconded by Burton It is recommended that the verbal information presented by Shawn Binns, Director of Recreation and Community Services, re: Update on Oro African Church be received. Carried. b) Justin Hodgkinson, Community Recreation Coordinator, re: Historical and Cultural Grant Program. Motion No. HC130826 -4 Moved by Lintack, Seconded by Fountain It is recommended that the verbal information presented by Justin Hodgkinson, Community Recreation Coordinator, re: Historical and Cultural Grant Program be received. Carried. Page 2 of 5 Page 4 of 55 3.a) Minutes of the Heritage Committee meeting held on Monda... Heritage Committee Meeting Minutes — August 26, 2013 c) Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation and Community Services, re: Work Plan and Structure - Heritage Act. Motion No. HC130826 -5 Moved by Burton, Seconded by Moore It is recommended that the information presented by Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation and Community Services, and the Members of the Heritage Committee, re: Work Plan and Structure - Heritage Act be received. d) Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation and Community Services, re: Work Plan and Structure - Education and Policies. Motion No. HC130826 -6 Moved by Burton, Seconded by Moore Carried. It is recommended that the information presented by Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation and Community Services, and the Members of the Heritage Committee, re: Work Plan and Structure - Education and Policies be received. Carried. e) Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation and Community Services, re: Work Plan and Structure - Heritage Sites and Artifacts. Motion No. HC130826 -7` Moved by Burton, Seconded by Moore It is recommended that the information presented by Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation and Community Services, and the Members of the Heritage Committee, re: Work Plan and Structure - Heritage Sites and Artifacts be received. Carried. Page 3 of 5 Page 5 of 55 3.a) Minutes of the Heritage Committee meeting held on Monda... Heritage Committee Meeting Minutes — August 26, 2013 f) Correspondence dated March 6, 2013 from Bert Duclos, Heritage Outreach Consultant, Ministry of Tourism, Culture and Sport, re: Waiving of Normal Tariff Fees at Land Registry Offices for Municipal Heritage Committee Members and Their Assistants. Motion No. HC130826 -8 Moved by Burton, Seconded by Moore It is recommended that the correspondence dated March 6, 2013 from Bert Duclos, Heritage Outreach Consultant, Ministry of Tourism, Culture and Sport, re: Waiving of Normal Tariff Fees at Land Registry Offices for Municipal Heritage Committee Members and Their Assistants be received. g) Carried. The Quarterly Newsletter of the Simcoe County Historical Association, Vol 41, No. 2, June 2013. Motion No. HC130826 -9 Moved by Fountain, Seconded by Thibeault It is recommended that the The Quarterly Newsletter of the Simcoe County Historical Association, Vol 41, No. 2, June 2013 be received. Carried. h) Correspondence dated August 23, 2013 from Catherine Oosterbaan, County of Simcoe, re: County of Simcoe Stakeholder Consultations and Public Forums for the Regional Cultural Study. Motion No. HC130826 -10 Moved by Thibeault, Seconded by Cayley It is recommended that the correspondence dated August 23, 2013 from Catherine Oosterbaan, County of Simcoe, re: County of Simcoe Stakeholder Consultations and Public Forums for the Regional Cultural Study be received. Carried. Page 4 of 5 Page 6 of 55 3.a) Minutes of the Heritage Committee meeting held on Monda... Heritage Committee Meeting Minutes — August 26, 2013 6. NEXT MEETING DATE Monday, September 30, 2013 at 6:00 p.m. 7. ADJOURNMENT a) Motion to Adjourn. Motion No. HC130826 -11 Moved by Lintack, Seconded by Cayley It is recommended that we do now adjourn at 7:20 p.m. Carried. Councillor Crawford, Chair Marie Brissette, Committee Coordinator Page 5 of 5 Page 7 of 55 4.a) Paul Marshall, re: Recognition of the Penetanguishene R... SPRINGWATER PRESENTATION PAST The history partnership between Paul and Joanna began in 2005/6 with the development of Brewis Park on the old train station property in Shanty Bay on the RailTrail. The main feature of the Park is a field stone fence to honour the settlers of the east half of Oro Township. Joanna had constructed a similar structure for the settlers in the east half of the Township at Scout Valley on Line 15 in 2002/3 with the aid of a $6000.00 grant from the Ontario Arts Council. The City of Orillia has completed the site with a log cabin and interpretative signs. Preparation began in late 2005 with permission being granted by Oro - Medonte Council and the promise of 50/50 cost sharing if private funding could be obtained. 4.a) Paul Marshall, re: Recognition of the Penetanguishene R... Eloise Brewis ageed to the commitment. She wished to recognize her father, a prospector, who passed away at an early age. He had built a home for his young family in Shanty Bay in the early 60's. Other volunteers came forward with experience in heavy equipment, agriculture and good old fashion willingness to labour. They shared our vision of recognizing a former community that shaped our lives that we enjoy today. Christmas of that year saw the site loaded with the raw materials for the fence and two large stones that later bore the names of the contributors and helpers. The official opening of the park took place on September 10, 2006 Because the park was located on the station site it became evident that the story of the railway and its role in our development, needed to be told. Our plan to place large informative signs 4.a) Paul Marshall, re: Recognition of the Penetanguishene R... at strategic locations started at four such sites but ended with nine. Further permission from the Township and the promise of 50/50 financing was achieved. The other half of the funding was obtained through grants from Simcoe County and the Green Project sponsored by Walmart and family donations. Rail history was researched through the Simcoe County Archives, photos collected by the Oro - Medonte history group and personal collections. The CN retirees group of Barrie proved outstanding in relating actual rail knowledge and terminology, a few members stuck right with us to the end. The instillation of the signs took place at six locations in the fall of 2011. They were officially dedicated at an opening ceremony in the spring of 2012. 4.a) Paul Marshall, re: Recognition of the Penetanguishene R... PRESENT At present two additional signs are in the development stage. They will highlight the interaction of the local First Nations people as settlement changed their landscape in respect of both summer and winter fishing and of Lake Simcoe generally. FUTURE One thing leads to another. The 1812 -1814 theme is a pivotal time for Canada as we all know. Some of the earliest impacts of the time were felt right here in our immediate area. The surveying of the site of Kempenfelt Village in 1808 and the development of the Penetanguishene Road and the establishment of the naval installation in Penetanguishene for the 4.a) Paul Marshall, re: Recognition of the Penetanguishene R... protection of the fur trade is one of the pages in the development of Canada. Our future plans include highlighting Kempenfelt Village at the foot of the Penetang Road in a joint project with the City of Barrie, marking the Penetang Road with appropriate signage indicating it's historical significance. An additional park site is planed on the Rail Trail in the old Village survey telling this early story. This can only be achieved with co- operation between the City of Barrie, the Township of Oro - Medonte and the County of Simcoe. Presentations to all these parties have been warmly received and we are optimistic that all our goals can be met in a timely fashion. 4.a) Paul Marshall, re: Recognition of the Penetanguishene R... Brissette, Marie To: Subject: Binns, Shawn RE: WEd, Sept 25th 1.30 pm. Subject: Fwd: WEd, Sept 25th 1.30 pm. Hello Shawn. Happy Fall, Here is a synopsis of our activity regarding Highway 93, over the past few months. Perhaps you might pass this along to the Hertitage Committee for their information and records. We do not know officially what we are exactly, at this point, we have always worked as an ad hoc committee, working on a special project! Does this still stand ?? WE are working closely with Crown Hill and Craighurst WI's and in contact with Waverly and Wyebridge WI's. Best, Paul, Sheila, Peggy, Laurel, Pauline, Pat and Joanna. > The Penetanguishene Road Recognition Project. > 1. In early spring, Sheila Craig and Joanna met with a group of Craighurst business interests to outline the Penetanguishene Road recognition project. They have been lobbying the Township for some sort of group signage coming into the village on Highway 93( our road of Communication) and Horseshoe Valley Road. FYI . > 2. Joanna met with Waverly/ Wyebridge WI's to outline the project. There was no formal commitment at that time. Follow up was an email asking them to write to the Warden supporting the project. We were advised that support from the WI's was important!! I was given a fabulous photo from the early 20s of the Waverly memorial, showing a great shot of Highway 93. > Action: 1. Suggest we have photo scanned at the archives, get a copy for our purposes and leave the original there? 777777 > 2. GO back and ask for a small working group(2 /3) to be formed at Waverly and Wyebridge and request research for signs in the park area at Waverly, Hillsdale and the community Park at Wyebridge. > 3. Activate the Hillsdale Community, I have their history book. Paul has been in touch with a contact there. > FOLLOW UP HERE means requesting support and securing a spot for the Village signs c. 1912 -1920 ish > 4.This means a delegation to SPRINGWATER, ORO- MEDONTE and to TINY /TAY. > 3. Paul and I have been in direct contact with two County of Simcoe employees. This is a good step because it means the project is now in the sights of the staff! Our contacts have been positive. > 4. In AUgust we appeared before a joint meeting of staff and elected officials for County of Simcoe to present the project. Some Ladies from Crown Hill were there for support. WE are in contact with David Parkes and will make it our business to meet again with him soon. > 5. At the South end of the Road, we have some hopes for two events. The City of Barrie has recently changed the signs to mark Historic Allendale as an historic village community of sorts. > We remain hopeful that Kempenfelt Village may be next on Barrie's list of historic community markings. The Township of Oro - Medonte is onside for this. The signs will all come from Barrie, but Oro will meet their commitment hopefully. > 6. Paul may be able to give us an update on the small rest area at Colborne street /Shanty Bay Road , which we hope might be the site for the first of our signs! > 6a. Paul and I went to the Heritage Ontario Conference in Midland in early June. The key speaker was excellent, speaking about the War of 1812/14 from an American point of view. !! 1 Page 13 of 55 4.a) Paul Marshall, re: Recognition of the Penetanguishene R... > We gave a short presentation in a session concerning marking Lake Simcoe as a Heritage Lake.... from the standpoint of the Rail Trail signs. Our thrust was about making local history accessible to as wide an audience as possible... it has to be released from museums and archives where ever possible. > 7. Crown Hill community night was a wonderful project and a great success we thought. Ellen Millar gave a talk on preservation and the importance of keeping historical materials safe and properly recorded. > 8. We have made contact with 2 interest areas to the North. Marg Thomson lives on the Road just at Highway 12.(WyebridgeWl) She is very interested and lent us a book of the History of Waverly. The author, Bonnie Reynolds, works at the Midland Library and well have a chat with her this fall as we ramp up. We have been asked to make a presentation to a Midland Ladies group in March. Still negotiating there. > 9. Paul has been in conversation with the Mayor of Penetanguishene ( the last leg of the journey) . It is our hope that we can mesh with the celebrations of Champlain's first visit to Penetang, 1615 -20151 1 1 1 1 1 1 1 1 1 1 l SO lets say our time line could be DEC. 2014 to be complete... which folds in to 2015 celebrations in Penetang. > 10. Sept. 10. Paul attended a Cultural think tank at the County of Simcoe. The County is formulating a cultural strategy. WE think the historic Penetanguishene Road (1812) should be part of this strategy. Submitted by Joanna McEwen, Sept. 25. 2 Page 14 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... REPORT Proud Heritage, Exciting Future Report No. RC2013- 19 To: Council Prepared By: Shawn Binns Meeting Date: September 25, 2013 Subject: Oro - African Church Assessment Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X For Information Onlyn It is recommended that: 1. Report No. RC2013 -19 be received and adopted; 2. Staff be authorized to sole source with Mr. Vic Snow and Mrs. Su Murdoch to complete the background study described in the said report; 3. The required project funding of $8500 be approved and funded from the African Church reserve fund; 4. Staff be authorized to proceed with the installation of a light fixture on the corner of Line 3 and Old Barrie Road; and further that: 5. The Oro - Medonte Heritage Committee be informed of Council's decision. BACKGROUND: The Oro African Methodist Episcopal Church was erected in 1849 at the southeast corner of the intersection of Line 3 of Oro - Medonte and Side Road 10/11 (Old Barrie Road). The church building and unmarked cemetery stand today as a unique witness to early African Canadian settlement in Upper Canada. The site was designated in 2000 as a National Historic Site of Canada because "it is the last built remnant of a community of African Canadians whose roots are uniquely anchored in the history of United Empire Loyalists, it represents the important role that Black militiamen played in the defence of Upper Canada during the War of 1812, and early Upper Canada land policy" (Parks Canada, National Historic Sites of Canada Application, Crawford, 1999). The church is a simple form, log church that was built with a remarkable level of craftsmanship. Since abandoned early in the 20th century, the church has suffered considerable deterioration and loss of physical and cultural heritage (historic) integrity. Over the years the church has been maintained by a dedicated group of volunteers who are the reason it still stands today. Given the significance of this national historic site and the need to determine its current condition and develop a long term strategy to ensure its preservation a preliminary facility condition audit was undertaken. Recreation and Community Services September 25, 2013 Report No. RC2013 -19 Page 1 of 5 Page 15 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... The intent of this report is to present Council with the findings of the initial assessment and provide recommendations on a course of action to ensure the preservation of this significant historical and cultural asset. ANALYSIS: Completing a facility condition assessment on a building over 160 years old with the significance of the Oro African Church is a complex task involving requiring a review of both the structure and heritage implications /considerations. As such, there are few consultants who have the knowledge and experience to provide a thorough assessment. Mr. Vic Snow is a well- respected heritage restoration and construction and consulting specialist who has worked with numerous municipalities and private sector clients on hundreds of heritage projects across the province. Mr. Snow who had previously looked at the Church and the Craighurst Community Hall was engaged to lead the initial assessment. On Friday, June 28th, 2013 staff along with Mr.Wayne Lintack and Tim Crawford (members of the Oro - Medonte Heritage Committee) met Mr. Snow at the Church to undertake an initial review of the church. The report is attached as Attachment #1. The key findings are summarized as follows: 1) Overall the building was found to be structurally sound and in excellent condition given its age. However, there are a number of concerns which require attention. 2) Removal of some of the siding installed in approximately 1949, revealed rot on the bottom logs which rest on the foundation. This is causing the building to "sink ". This is particularly evident in the north -west corner of building. Further, the grading and the plantings are creating additional issues with moisture around the foundation and bottom logs. 3) The church has no exterior chinking which indicates it was always intended to be covered with clapboard. 4) Original strapping visible behind siding and original pine clapboard (moth muley sawn) found under siding at front gable. Nails in strapping and clapboard are hand forged square head nails. 5) Evidence of water penetration under window sills which would likely indicated log deterioration in these areas. 6) The chimney shows signs of water penetration. 7) Holes in the foundation, siding and soffit are allowing rodents, bats, and birds to access the building with evidence of infestation that has compounded over a number of years. Fecal matter is present in the roof and walls and presents a bio- hazardous concern. As such the building has been "closed" the public. Recreation and Community Services September 25, 2013 Report No. RC2013 -19 Page 2 of 5 Page 16 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... 8) Over the years a number of repairs and maintenance activities have taken place. While well intentioned a number of these activities were not performed according to the "period" and are not historically accurate. 9) The entrance has undergone significant alteration. Without further investigation it is difficult to determine the specifics of the initial entrance and if a vestibule was originally present. The framing does appear as though the building possessed double doors. Mr. Snow also provided a number of recommendations for consideration. The report was presented to the Oro - Medonte Heritage Committee on July 15, 2013. In looking at the options to address these concerns there a number of key questions that arise, for example: • What is logical sequencing? For example the biohazards could be addressed but to complete this would require removing, ceiling, floor and siding. If this is to occur, how should it be restored? Further, given the inherent concern of the church's proximity to Old Barrie Road and risk of potential vehicular collision, should the church be relocated prior to undertaking remedial actions? • If the building is raised and foundation repaired should stay in situ or be moved? • What are the historical considerations /limitations, specifically relating to National Historic Sites? • What should long term are the long term considerations with the additional Township lands surrounding the church? • What implications /considerations are there with the cemetery and unmarked g raves? • What are the views of the various stakeholders? • What is realistic timing and should security and fire prevention controls be implemented in the interim? All of these questions were debated at length by the committee and it was determined that before the committee could develop a recommendation that all of the questions should be analyzed. The committee established a working group consisting of Tim Crawford, Wayne Lintack, Ruth Fountain and Dorothy Moore to advance an application for funding to the County of Simcoe, 2014 Historical Grant Program. The first part of the application consisted of retaining Su Murdoch a well- respected provincial policy advisor and historical consultant and Victor Snow. Mrs. Murdoch would conduct background research and undertake a review of policy /historical /stakeholder considerations while Mr. Snow would undertake a comprehensive review of the building and costing of the various options for remediation. The second part of the application consisted of installing lighting and a fire /burglary monitoring system. The application is attached as Attachment #2. Recreation and Community Services September 25, 2013 Report No. RC2013 -19 Page 3 of 5 Page 17 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... At its meeting of August 26, 2013 the Heritage Committee discussed the urgency in proceeding with the investigation, as this would become a catalyst in sourcing grants and undertaking fundraising efforts. As such, the committee passed a motion recommending that the $8500 in the African Church Reserve (established through donations and book sales) be used to engage Vic Snow and Su Murdoch to complete the initial analysis. Given the highly specialized nature of this undertaking and lack of qualified consultants to undertake this scope, it is recommended that the Township proceed to "sole source" with Vic Snow and Su Murdoch to complete the assessment. It should also be noted that to complete a detailed assessment of the church there are a number of intrusive measures which need to be taken for example: the siding would need to be removed, chinking removed in sections, alterations to door framing removed, and holes cut in the floor and ceiling. Upon completing the investigation the building would be properly sealed and wrapped in Typar until a direction is determined following the analysis. A detailed scope of work is attached as Attachment #3. Further, consultation with Transportation and Environmental Services indicated that to install a light fixture to the hydro pole at the corner of Line 3 and Old Barrie Road would be approximately $700. FINANCIAL: The projected costs to complete the assessment is estimated at $8500 and recommended to be funded from the African Church Reserve Fund. POLICIES /LEGISLATION: • By -law 2004 -112 • Ontario Heritage Act • Historic Sites and Monuments Act CORPORATE STRATEGIC GOALS: • Quality of Life • Service Excellence • Financial Stewardship • Sustainability • External Relations CONSULTATIONS: • Oro - Medonte Heritage Committee • Former Oro - Medonte History Association • Su Murdoch and Vic Snow Historical Consultants • Director, Transportation and Environmental Services Recreation and Community Services Report No. RC2013 -19 September 25, 2013 Page 4 of 5 Page 18 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... ATTACHMENTS: 1. Initial African Church Condition Audit, June 28, 2013 — Victor Snow 2. County of Simcoe Historical and Cultural Grant Program Application 3. Scope of building condition and financial analysis of recommendations for remedial actions. CONCLUSION: The Oro African Methodist Episcopal Church was designated as a National Historic Site as "it is the last built remnant of a community of African Canadians whose roots are uniquely anchored in the history of United Empire Loyalists, representing the important role that Black militiamen played in the defence of Upper Canada during the War of 1812, and early Upper Canada land policy ". The church and its history have local, county, provincial, national and even international cultural and historical significance. With the current degradation of the building condition, a comprehensive strategy is required to ensure its preservation for future generations. Conducting a comprehensive background study will provide the Heritage Committee, Council and other key stakeholders with a thorough analysis to establish such a strategy while forming the business case in which to obtain funding for the implementation of the strategy. Respectfully Submitted: Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2013 -19 September 25, 2013 Page 5 of 5 Page 19 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... GENERAL INFORMATION As follows: 1.) The Church which is about 20' x 30' appears to be structurally sound. 2.) Removal of some of the round faced (imitation log ?) siding installed about 1949 revealed rot on the bottom of the first log resting on the concrete foundation on the left side. With certainty this will be the case with the first log on all sides although the first log on the front of the Church has partially sunk into the ground. The first log in the back wall may be in better condition as the grade slopes down to the back and the Church appears relatively level although the north east corner has settled to some extent. The extensive plants on the back and right side of the Church prevented access to those sides. Most of these plants should be transplanted elsewhere on the site to allow air circulation on these two sides as the current dense growth against the walls serves as a moisture trap. 3.) The logs, where exposed by removal of the siding, are neatly hewn on the faces and show virtually no weathering. Also, there is no sign of any exterior lime mortar chinking which indicates that the Church was intended to be covered with clapboard from the outset. If lime mortar had been removed (and there is no logical reason for this), traces of white lime staining would remain. Further, the split wedges placed between the logs to form a backing and to "key" the lime mortar chinking have been inserted from the interior which is not the norm. 4.) The corners of the logs are lapped and not dovetailed. Some suggest that such lapping is the work of lesser skilled builders and that may be the case but I have seen many finely crafted 19th century log buildings that are lapped. This method is often seen when the structure was intended to be covered by siding as the walls were effectively secured by the strapping rather than by the sloped dovetails. Even without strapping the shear weight of the logs and other components usually maintains structural integrity (the term being "under compression "). Log buildings with lapped corners often tend to occur in defined areas suggesting localized adoption of this method or perhaps the work of a single builder /crew. I have previously seen a log house near Stroud with only one corner dovetailed and three lapped. In addition, I recently dismantled the 1856 Royal Hotel in Craighurst with two corners dovetailed and two not so the rationale for this may indeed be the matter of skill, assuming separate individuals working at each corner. 5.) Original pine clapboard (3/8" +/- x 7" with about 1/2" of overlap) was found behind the rounded siding in the front gable. It is somewhat weathered but evidence of distinctive " muley" saw marks is visible. These saw marks indicate that the clapboard was not hand planned, although further investigation is required as it is possible that these boards were turned over at some point. Water powered muley saws used vertical blades making vertical cutting marks that are quite fine and very similar to modern band saw mills. Steam powered circular saw mills did not come into common use until later in the 19th century. Note that a photograph taken about 1947 and in the possession of Tim Crawford shows the original clapboard from 1849. My own house also built in 1849 was still covered with the original clapboard in 1986, 137 years later and I know of other examples indicating the longevity of pine clapboard, even when not painted. 6.) The walls were strapped with full dimension muley sawn pine, 2' x 4' or wider on 36 " +/- centres. Some large nails with irregular shaped heads secure the strapping, indicating that it was installed in 1849 to receive the clapboard. The nail heads are not in the standard "rose head" form but none the less they appear to be blacksmith forged and unquestionably are from an early date. 7.) The building is obviously infested with rodents such as mice and bats as their droppings are plainly visible. The bat infestation probably exists throughout the year but the numbers of mice will be greatest during the cold months. Additionally, birds have access and the splatter of their fecal matter is evident, even on furnishings. Also, a large amount of raccoon feces was found between the siding and the log wall on the left side. (Siding was only removed at the bottom of the left wall and a limited amount in the front gable. All was replaced.) Page 20 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... 8.) Raccoons and skunks can also gain access to the area under the flooring through holes in the concrete foundation. Rodents have easy access in many places including where the soffit is missing. 9.) Volunteers performing work over the years have provided a valuable service in generally protecting the structure from the elements and minimizing animal damage. However, while well intentioned, most existing restoration /repairs has been carried out in a non - period and historically inaccurate manner, as fol lows: - The existing siding dates from about 1950 and is not the correct clapboard style. - The contemporary window sash has very wide muttons, narrow stiles and rails and is glazed with modern glass. Also one sash has 16 panes of glass instead of 12 as in all other sash. Windows made in the exact historically accurate design are available, including the use of 19th century glass. It is unfortunate that the original 1849 glass was not saved. - The concrete foundation is in a deteriorated state with cracks and holes and obviously is shallow in depth and therefore not frost protected. - The ceiling is covered in "v- groove" boards without tongue and groove. This "v- groove" boarding was used in later Victorian homes and even into the 20th century. The spaces between the boards have extensive visible black organic matter that is clearly the result of animal fecal matter in the attic space. The ceiling was most likely originally covered with wider pine boards similar to the wainscoting. Usually such boards would have the edge bead with tongue and groove in the same manner as the wainscoting and are referred to as "bead board '. 10.) The vestibule that appears in photographs taken in the late 1940s presents an enigma, as follows: a) The opening in the log wall is 6' in width including framing and appears to define the width of the vestibule. The length of the vestibule would have also been about 6'. The height of the opening is about 97 " + / -. so the opening extends above the slope of the vestibule roof on both sides where covered by clapboard. b) The framing at the sides of the opening is secured with cut (square) nails and is circular sawn hemlock (instead of pine), indicative of a later date. e) Without getting into extensive detail, the existing work to enclose the opening, including the slab door (battens secured with modern Phillips screws) and reproduced four panel door (modern hinges and non period hardware) and all other aspects is completely inconsistent with what should exist and of rather poor quality. Removing this material should help determine the original nature. e) The size of the opening suggests two possibilities, a pair of tall doors each about 32" wide or a central door with transom and side lights, but two doors is more likely. f) Considering "b" above the vestibule was likely built later in the 19th century, also recognizing the following: - the vertical boarding is inconsistent as normally it would also be clapboard - the door (scaled to 30" x 78 ") is off centre suggesting poor workmanship, unlike the original period work - the clapboard above the vestibule roof slope on the left side has been re- worked and shows a "running joint' in four courses. - the fascia is also wider than on the main structure - while difficult to discern, there appears to be no battens, again poor workmanship - the vertical boarding is heavily weathered and based on the many knots visible was probably hemlock, again indicating construction later in the 19th century. 11.) The pulpit and railing have been extensively reworked with re- cycled materials and a mix of cut nails, wire nails and even forged clinch nails. The railing components appear to be late Victorian. The elevated platform was originally about 3 ' wider per indications on the wainscoting and the platform is also crude in construction. 12.) The flooring has many visible Phillips screws and is not tongue and groove. It is also somewhat irregular suggesting that whatever supports it is rotting. In all likelihood, because the floor structure rests on the bare ground the underside will have mould present, not to mention animal feces. The air quality in the Church is rather poor, presumably the result of the bio hazards present as well as the fact that the building is generally closed with no air circulation. To my knowledge, neither the Ministry of Labour or Page 21 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... WSIB has an official policy on bio hazards and they are not listed as "designated substances" with a policy for handling. However, they are clearly a health risk. 13.) The chimney is in a poor deteriorating state and the corbelling is completely missing. The flashing is also slipshod and not in the correct historical manner. The chimney bracket supporting the entire brick mass of the chimney is nailed to the log wall and its structural integrity is a concern 14.) The cedar shingling is the work of someone lacking knowledge of the correct and most enduring way to install shingles as there are many places where the spaces between shingles in alternate courses are exactly aligned as many as five times ! Shingles that are 18" in length and installed 6" "to the weather" should have the spaces varying in three successive courses by never less than 1" and preferably 2 ". The shingles also appear to be the lowest quality, being 3/8" at the butt with flat sawn grain. I always recommend #1 grade BC tapersawn 24" cedar shingles installed 8" to the weather (although the maker suggests 10" exposure) providing durability for at least 50 years. The existing shingles also have excessively wide spacing between each, obviously to minimize material cost. I also presume that "cedar breather" which is inexpensive was not installed. It is a modern product that is invisible but allows air circulation under the shingles to aid in drying and extend the life of the shingles substantially. 15.) There has been a suggestion that the space between the siding and the logs was originally filled with straw. "In- fill" such as sawdust is very occasionally found in timber frame houses for the purpose of providing insulation. If the spaces in the walls of the Church had been filled with straw, most if not all would have fallen out when the original siding was removed about 1949 and those replacing the siding would have needed an extraordinary dedication to originality to replace same, unlikely since duplicating the original exists in no other workmanship. The straw found at the bottom of the wall cavities is a mixture of fragments of various plants, pink insulation, polyethylene, complete and partial dead baby birds, etc. and appears to be the remnants from nesting birds at the top of those wall spaces where bird droppings are visible on the siding. In one space there is an area containing a mixture of pine wood chips and straw so it is possible that there was original in -fill between the strapping for the purpose of insulation. 16.) I will also mention the subject of a possible original dirt floor. Log buildings were not usually built directly on the ground and certainly not by 1849. The logs were either set on stones or stone walls or rested directly on round cedar floor joists that were hewn flat on top and extended the full width of the building, usually spaced between 32" and 36 ". The building shows considerable refinement and it is unlikely that it had a dirt floor, particularly considering the wainscoting which is primarily decorative. Functional flooring would logically take priority over wainscoting. However it is possible that a dirt floor existed for a period of time before the floor and wainscoting were installed in that order. 17.) Contemporary masonry cement has been extensively used on the interior walls to cover the original lime mortar chinking with some areas completely parged over. Much of this is cracked, loose and in a poor state. All was painted with white wash which alone is historically accurate. 18.) The stone cairn is also failing as some of the stone veneer is at the point of falling off. RECOMMENDATIONS 1.) Avoid trying to address the bio hazards in some "make do" temporary fashion. It would not be money well spent. The problem with animal access /fecal matter and attendant health risks needs to be completely and permanently eliminated. 2.) Close the Church to public access until such time as comprehensive restoration can be carried out to bring the building to its full original appearance and glory. I do not say "glory" without stressing its current dismal state. Being of such historic importance its physical appearance should meet the usual standard for a National Historic Site. In spite of its rather humble origins, the Church originally had considerable refinement, as follows: - being covered with clapboard when the logs could have been exposed Page 22 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... - large "12 over 12" windows which not only brightened the interior but enhanced its architectural appearance - a large entrance that was worthy of a church although now missing - beaded wainscot with chair rail around the interior - lime wash ( "whitewash ") on interior walls and ceiling to add brightness and discourage insects (a property of lime) 3.) Perhaps a professionally designed website should be considered which could also encourage donations. Certainly a way to recognize larger donations and major benefactors should be considered. Additionally, signage directing the public to the site could be improved. Since the African Methodist Episcopal Church was originally "born in protest against discrimination and slavery, it is a theme that should be used as it still resonates in today's world, even beyond African Canadians and Americans. Oro - Medonte has a virtual shrine to freedom and that needs to be acknowledged and promoted. The media can and should be used to advantage beginning with a Media Release on the exact nature of this report. 4.) Both provincial and federal politicians should be approached for support. Heritage funding is available from both governments but I can't elaborate within the limits of this report. 5.) Also, the means to have Tax Receipts issued is required, presumably by a local volunteer organization to champion this cause and have charity status. 6.) The opportunity goes far beyond what I have listed and I would be happy to provide my knowledge and experience at a "blue skying" session with those involved. Vic Snow, Heritage Restoration, Construction & Consulting Services Page 23 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... County of Simcoe 1110 Hwy 26 Midhurst, Ontario LOL 1X0 Attention: Marie Hamilton Dear Mrs. Hamilton, Proud Heritage, Exciting Future Please find attached the Township of Oro - Medonte's submission for the Historical and Cultural Grant Program for the Oro African Episcopal Church Cultural Heritage Assessment project. The Oro African Episcopal Church is a unique landmark and recognized National Historic Site that holds significance for both local residents and the African Canadian Community throughout the Country and perhaps internationally. It is essential that this landmark be preserved and maintained for generations to come as it is unique to North America as one of the last remaining structures of its nature and a remarkable example of the British policy of equality at a time when slavery was still tolerated in the U.S. This grant program provides a wonderful opportunity for the Township and the County to develop a strategy for long term preservation of a National treasure. Through the project we will be able to solicit guidance from highly skilled specialists to provide recommendations for the preservation and protection of the Oro African Episcopal Church. In addition, the investigation will strengthen the historical knowledge of the site and act a catalyst to engage the community and stakeholders in implementing the recommendations while telling a very important part of North American history. The Oro African Episcopal Church is a vital historical structure in our community. The Township of Oro - Medonte hereby requests your support for its application to the Historical and Cultural Grant Program for the preservation and protection of this facility.. We thank you for your time, consideration, and support. Kind Regards, J. Hodgkinson for Shawn Binns Director, Recreation and Community Services Township of Oro - Medonte Phone: (705) 487 -2171 Ext. 7237 sbinns @oro- medonte.ca Encl: 1) , Completed Application Form 2) Appendix A - Sip sleniental 3) Appendix B Heritage Committee By-law 148 Line 7south, Box 100 P: (705) 487 -2171 Oro, Ontario LOL 2X0 F: (705) 487 -0133 www.coro-tnedonte.ca Page 24 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... COUNTY OF S1MCOEA't COUNTY OF SIMCOE GRANT APPLICATION FORM HISTORICAL AND CURTURAL GRANT PROGRAM 1. Name of Organization: Township of Oro - Medonte Address and Telephone: 705- 487 -2171 E -mail address: (optional) sbinns @oro- medonte.ca 2. Primary Contact Person: (Name and Position) Shawn Binns Address and Telephone: Township of Oro - Medonte 148 Line 7 S Box 100, Oro ON LOL 2X0 3. Names and positions of Board of Directors or Management Committee, who will be responsible for the management of the service and disbursement of the funds requested: NAME POSITION Shawn Binns Dir. Rec. & Com. Services Harry Hughes John Crawford Mayor /Committee ExOfficio Councillor /Committee Chair Mel Coutanche Councillor Heritage Committee 4. Mission Statement of the Organization: (attach separate sheets if required) Township Vision: To provide service excellence while building a sustainable, fiscally sound and healthy community that preserves Oro - Medonte's rural character and enriches quality of life. Recreation & Community Services Mission To strengthen Community through programs, services, parks and facilities that promote healthy lifestyles, connect families and neighbours, recognize culture and heritage; thereby enriching the quality of life in Oro - Medonte County of Simcoe, Finance Department, 1110 Hwy 26, Midhurst, ON LOL 1X0 Page 25 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... COUNTY OF SIMCOE 5. Describe in some detail, the project or services undertaken that will be funded by this grant. Identify the cultural and /or historical significance of the program and any measurable opportunities which will promote increased awareness and knowledge of our local history and culture through this project. See Appendix A Attached. 6. Identify the tangible opportunities that will be presented to encourage participation of a historical or cultural nature to the residents of Simcoe County. See Appendix A Attached County of Simcoe, Finance Department, 11 10 Hwy, 26, Midhurst, ON LOL 1X0 Page 26 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... COUNTY OF `", SIMCDE 7. Detail other sources of funding for this project/program: See Appendix A Attached 8. The applicant organization must have a govemance structure in place to act as administrator of the funds. Describe this structure. Municipal Government. See Appendix B Attached 9. Does your organization hold not - for - profit status: Is your membership open to the public: How many volunteers are there in the organization Approximate number of members /participants /audience Yes Yes No No 9 9 Heritage Committee Consists of 9 Volunteers and 2 members of Council as well as the Mayor as Ex- Officio 10. Attachments to be enclosed: a) Current Year Budget b) Previous Year's Financial Statement c) Proof of "not- for - profit" status Municipal Govemment. Details are public and can be accessed at www.oro-medonte.ca 12. Amount of Grant Requested $ 15,500.00 County of Simcoe, Finance Department, 1110 Hwy. 26, Midhurst, ON LOL 1X0 Page 27 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... Appendix A County Heritage Grant Application Supplemental 5. Describe in some detail, the project or services undertaken that will be funded by this grant. Identify the cultural and /or historical significance of the program and any measurable opportunities which will promote increased awareness and knowledge of our local history and culture through this project. The Oro African Methodist Episcopal Church was erected in 1849 at the southeast corner of the intersection of Line 3 of Oro - Medonte and Side Road 10/11 (Old Barrie Road). The church building and unmarked cemetery stand today as a unique witness to early African Canadian settlement in Upper Canada. The site was designated in 2000 as a National Historic Site of Canada because "it is the last built remnant of a community of African Canadians whose roots are uniquely anchored in the history of United Empire Loyalists, it represents the important role that Black militiamen played in the defense of Upper Canada during the War of 1812, and early Upper Canada land policy." This is a log church with a simple form that was built with a remarkable level of craftsmanship. Since abandoned early in the 20th century, the church has suffered considerable deterioration and loss of physical and cultural heritage (historic) integrity. A cultural heritage assessment and strategy for the stabilization and restoration of this site is critical to its survival. As a first stage, Su Murdoch Historical Consulting and Victor R. Snow, Heritage Restoration, Construction and Consulting Services will be contracted to undertake the following Scope of Work: • Review the supporting documentation submitted for the National Historic Sites designation to determine any parameters for future work based on architectural, historical, and contextual significance reasons; as well as capital cost sharing funding potential; • Review any other governance of the site, such as the Ontario Heritage Act, Cemetery Act, and Methodist Episcopal Church stewardship (if applicable), that may set parameters for future work; • Through consultation with stakeholders, identify an appropriate level of commemoration and use of the site (passive landmark, periodic celebration proactive development of a tourist location, as examples) based on community /public interest, financial resources, manpower, educational value, etc.; • Outline the importance of the principles contained in the Parks Canada Standards • and Guidelines for the Conservation of Historic Places in Canada; Evaluate the options for the stabilization and restoration of the church and cemetery based on issues of cultural heritage integrity, legislation, other funding potential, physical needs, and property restraints; • Undertake preliminary costing for appropriate options, which may include leaving in situ, relocation, or placing under cover; • Meet with the Oro - Medonte Heritage Committee, stakeholders, and Township Council; • Submit a final report. This preliminary consultation and investigation is essential to establish a strategy and direction for the preservation of this remarkably unique heritage asset. This stage of the Page 28 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... project will generate local and regional awareness through an extensive consultation and communication program in addition to strengthening the knowledge surrounding this site. The final report will then be a catalyst to engaging the broader community to implement its recommendations. The second stage of this project involves the protection of the facility. In its history, the church has suffered a collision from a motor vehicle (due to it's proximity to Old Barrie Road) and several acts of vandalism. The installation of site lighting and a monitoring system (intrusion, fire, security camera) will minimize the inherent risks of significant damage to the facility. 6. Identify the tangible opportunities that will be presented to encourage participation of a historical or cultural nature to the residents of Simcoe County. The story of the 1819 Black Settlement along Wilberforce Street in Oro - Medonte Township reveals aspects of early settlement in Upper Canada, as well as the military strategy in the opening of the Penetanguishene Road (now County Road 93). The 1849 Oro African Methodist Episcopal Church is part of a unique story that has long fascinated residents of Simcoe County and is part of our local, as well as national history. Its significance is acknowledged by the National Historic Sites designation. To truly tell the story, the diminishing cultural and physical integrity of the church and cemetery needs to be assessed and a plan for immediate stabilization and long term restoration formulated. As a National Historic Site, the Oro African Methodist Episcopal Church should authenticity present this aspect of Simcoe County and Canada's history to area residents, students, Black history enthusiasts, and those interested in this unique aspect of settlement in Upper Canada. 7. Detail other sources of funding for this project/program: Township of Oro - Medonte Site Lighting $ 1,500 Marketing and Communications $ 2,500 Project Management $ 2,000 Oro - Medonte Heritage Committee In kind services - background research, community outreach and engagement, documenting and writing about the project to preserve and transfer knowledge Total contributions from other sources 12. Amount of Grant Requested Stage 1 — Consulting service Stage 2 — Facility Protection Total amount of grant requested $ 4,000 $10,000 $ 8,000 $ 7,500 $15,500 Page 29 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... Appendix B AMENDED THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW 2013 -017 A By -law to Establish a Heritage Committee (Heritage Committee) WHEREAS Section 28 of the Ontario Heritage Act, R.S.O. 1990, Chapter 0.18 as amended, herein referred to as the "Act ", provides that the council of a municipality may by by -law establish a municipal heritage committee to advise and assist the council on matters relating to Parts IV and V and such other heritage matters as the council may specify by by -law; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it desirable to establish a Heritage Committee; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte enacts as follows: 1. That a Heritage Committee is hereby established for the Township of Oro - Medonte and such committee shall be known as the Oro - Medonte Heritage Committee. 2. That the purpose of the Oro - Medonte Heritage Committee shall be to advise and assist Council and staff in matters related to cultural heritage resource conservation including public awareness of heritage, heritage planning and Heritage Act designation located within the Township. 3. The mandate of the Oro- Medonte Heritage Committee shall be to provide suggestions and advice on matters pertaining to heritage, specifically: 3.1.To act as an advisory body to Council. Recommendations shall be forwarded to Council for consideration. 3.2.Oro African Methodist Episcopal Church, National Historic Site 3.2.1. Advise Council on the maintenance of the Oro African Methodist Episcopal Church — National Historic Site in accordance with Parks Canada's Guiding Principles and Operational Policy— Part III. 3.2.2. Co- ordinate volunteers to make the Oro African Methodist Episcopal Church - National Historic Site available for public visitation for its established hours and special events. 3.3. Artifacts and archival documents /materials 3.3.1. To provide recommendations with respect to artifacts and archival documents /materials currently held by the Township. 3.4. Heritage Register 3.4.1. Pursuant to Section 27 of the Act, on behalf of the Clerk, keep a register of property situated in the municipality that is of cultural heritage value or interest. 3.4.2. Consult with and recommend to Council regarding the inclusion of a property in the register. 3.4.3. Consult with and recommend to Council regarding the removal of a property from the register. Page 30 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... 3.5. Public Education 3.5.1. Provide public education and promote awareness and conservation of Oro - Medonte's cultural heritage. 3.6.Planning Matters 3.6.1. Provide advice, as requested, in accordance with the Township of Oro - Medonte's Official Plan on Planning Act applications. 3.7.Conservation of Property and Heritage Conservation Districts 3.7.1. Consult with and recommend to Council pursuant to Part IV — Conservation of Property of Cultural Heritage Value or Interest and Part V — Heritage Conservation Districts of the Ontario Heritage Act. 3.7.2. Pursuant to Section 38 of the Act, all members of the Oro - Medonte Heritage Committee are authorized to conduct inspections, where such members have been directed by Council, or staff. 4. Upon appointment, the Oro - Medonte Heritage Committee shall develop a Strategic Work Plan for the term, and shall submit same for Council's consideration. The Strategic Work Plan shall encompass how the Oro - Medonte Heritage Committee will address the various components of its mandate, and may recommend other initiatives for Council's consideration. The Strategic Work Plan shall support Council's current Strategic Plan. 5. On behalf of the Township of Oro - Medonte, the Oro - Medonte Heritage Committee shall maintain affiliated membership with the Simcoe County History Association, National Historic Sites Alliance of Ontario, and any other associations and agencies as approved by Council. 6. That the following persons shall be appointed as members of the Oro - Medonte Heritage Committee for the term of the Council that appointed them or until their successors are appointed. Where a member ceases to be a member before the expiration of his or her term, Council may appoint another eligible person for the unexpired portion of the term: 6.1.Five (5) Members of the Public 6.2.Two (2) Members of Council (1 Chair and 1 Vice - Chair) 6.3.Mayor (ex- officio) 7. Council shall strive to maintain a minimum of one (1) public member in transitioning between terms to provide continuity. Public members shall not serve more than two (2) consecutive terms. 8. Council shall appoint the Chair and Vice -Chair of the Oro - Medonte Heritage Committee. The Council members appointed to the Oro - Medonte Heritage Committee shall be non - voting members. 9. The Oro - Medonte Heritage Committee shall endeavor to meet monthly, with the exception of July and August. 10.The Township of Oro - Medonte's Procedural By -law shall govern the proceeds and activities of the Oro- Medonte Heritage Committee. Page 31 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... 11.The persons appointed to the Oro - Medonte Heritage Committee shall be paid such remuneration as outlined in the Remuneration By -law. 11.1. Notwithstanding the above, any person providing assistance with the operation of the Oro African Methodist Episcopal Church - National Historic Site or with special events shall be on a volunteer basis, with no remuneration. 12.The Director of Recreation & Community Services, or his /her designate, shall be the staff liaison to the Heritage Committee. 13.That this By -law shall take force and effect upon final passage hereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 13TH DAY OF FEBRUARY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Page 32 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... Binns, Shawn From: Snow <beavermeadowfarm @aol.com> Sent: Monday, September 23, 2013 2:28 PM To: Binns, Shawn Cc: sumurdoc @sympatico.ca Subject: African Methodist Episcopal Church Project Shawn: As discussed, I propose to undertake the following: Investigation to determine the full extent of restoration required: 1) Cut a neat rectangular access hole in the non original ceiling v- groove boarding to determine state of ceiling joists and rafters. The inside surface of the roof sheathing will also be examined. Even though the cedar shingles are improperly installed, they would still survive for quite some time and unless there are any surprises, they should not require replacement as part of the restoration. The v- groove is mid 20th century and will require replacement with bead board similar to the wainscoting. It is also possible that the ceiling was originally covered with hand split or "accordion" lath although less likely. This would also become obvious. 2) Lift a number of adjoining floor boards, where secured by screws, to determine condition of floor joists and potential presence of mold. Even though the existing floor boards are not tongue and groove, as the originals would have been, it may be possible the reuse all by simply installing splines as sometimes used in the period in place of tongue and groove. 3) Remove existing imitation log siding installed about 1948. Siding in the gables would only be removed if same is backed with complete original clapboard as appears to be the case in the front gable. 4) Dismantle existing material that fills the 6' x 8' entrance opening. Retain any components that may have been original or could be used in restoration elsewhere in the Church. As discussed, there are two possibilities for the original entrance, the most likely being a pair of doors. While I had not considered it previously, there is a third, being a larger vestibule (larger than that appearing in the 1947 photograph) that would completely cover the opening. This would be obvious by indications visible on the exterior of the logs. 5) Install 1/2' plywood over all windows and the front entrance, carefully secured with screws. The plywood over the door opening would also have a mid vertical support. Then cover the log walls with Typar (fire retardant) secured with 1 x 2 strapping nailed to the original 2 x 4 strapping that held the clapboard. The Typar would provide protection from the weather until appropriate restoration commences. 6) Remove any non period interior masonry cement parging (much is loose) if required to ascertain the condition of the log(s) based on deterioration or rot on the outside surface. Provide detailed costing of all required restoration to return the Church to its 19th Century appearance consistent with its status as a National Historic Site - relative to the following (not in any particular order): Costing on the following: 1) Required log repair /restoration or replacement. Based on the previous limited investigation, it is known that at least one log at the front has sunk into the ground and will be rotted and need replacement. 2) Raising the building to enable restoration /replacement of the bottom logs. The cost to move the building a short distance to the south -east would also be determined since those raising the structure could also undertake this move and 1 Page 33 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... they must visit the site in any case. We may also find that the Church may need to be temporarily moved immediately to the right as a matter of greater ease in both excavating and forming the foundation. 3) Replacement of existing windows with accurate period style windows with 19th Century glass. Also to include thermal pane storms. Wayne Lintack has the exact style of 19th Century windows in his home although in the "6 over 6" style (instead of "12 over 12 ") and with thermal pane storms. Perhaps the Oro - Medonte Heritage Committee could visit Wayne's home to see the high quality windows and precise but discreet storms since I routinely use the same maker to make the best quality period reproductions. 4) Replacement/reconstruction of chimney and missing corbelling using existing bricks and some additional. Replacing the poor quality chimney flashing with step and counter flashing exact to the period. Improving the structural integrity of the supporting bracket - all in a manner sympathetic to the period. 5) Installation of period style clapboard. 6) Installation of fire retardant Roxul batt insulation in the cavity between the siding and the log walls as well as in the attic to code. 7) Restoration of the entrance in a manner /design using minimum conjecture 8) Replacement of floor joist with the addition of a centre structural beam. 9) Reconstruction of the raised platform to its original height and size (visible on wainscoting) and reconstruction of the pulpit in a manner typical of the period. 10) Installation of a propane fired heating system, air exchanger and ducting in the basement crawl space. 11) Installation of lighting and electrical wiring to a heritage standard as acceptable to the ESA. Additionally, a security system based on the recommendation of experts but with options priced separately. 12) Installation of footings and frost walls, damp proofing, drainage layer, inside insulation, poly under crushed stone, pads and piers for structural beam and a sump as required, particularly considering damp ground. Also excavation and back - filling with care to minimize impact on site. 13) Build 10" to 12" rubble stone walls with lime masonry on top of concrete frost walls (concrete walls not visible above grade). 13) Drawings as required with BCIN approval as well as any necessary engineering review and approval. 14) Replacement of missing soffit and restoration of fascia 15) Installing exact period eaves trough with two downspouts to extend the life of lower rows of clapboard and log walls - actual installation to be based on further consideration and discussion. 16) Any and all other restoration required that becomes obvious during this investigative process. 17) Archaeological investigation of the floor area as well as a three to four foot area surrounding the Church. Also the same for the area where the Church might be relocated. I know the co -owner of a company of professional archaeologists who do this type of work, particularly on sites pending housing development, etc. and can readily obtain a quote. I think one quote would suffice for now. Price: $4,450 plus HST - exclusive of recent site meeting to be billed separately. (Commercial Liability and WSIB requirements will be provided in advance of any work commencing.) Note: The only designated substance would appear to be the silica in the masonry and I am familiar with the breathing apparatus and coveralls required. Regardless, I am obliged under the OHSA to request a Designated Substances Report from Oro- Medonte. I expect to be able to complete the foregoing by early Nov., however please bear in mind that I have other scheduled work related to the 1837 Melville White Church, the 1863 designated Gingerich House, the 1860 Pendergast Log House, etc. all before commencing work in late Oct.on the 1856 Caledon East Orange Lodge, being reconstructed and restored 2 Page 34 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... on the Town Hall Campus. Please acknowledge and agree to the foregoing Regards, Vic Snow 3 Page 35 of 55 5.a) Report No. RC2013 -19, Shawn Binns, Director of Recreati... Council Meeting Minutes — September 25, 2013. e) Report No. RC2013 -19, Shawn Binns, Director of Recreation and Community Services, re: Oro African Church Assessment [To be distributed at the meeting]. Motion No. C130925 -16 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. RC2013 -19, Shawn Binns, Director of Recreation and Community Services, re: Oro African Church Assessment be received and adopted. 2. That in accordance with the Township's Purchasing By -law No. 2004 -112 staff be authorized to sole source with Mr. Vic Snow and Mrs. Su Murdoc to complete the background study described in the Report No. RC2013 -19. 3. That the required project funding of $8,500 be approved and funded from the African Church reserve fund. 4. That staff be authorized to proceed with the installation of a light fixture on the corner of Line 3 North and Old Barrie Road West. 5. And That the Oro - Medonte Heritage Committee be informed of Council's decision. Carried. eport No. RC2013 -20, Shawn re: ns, Director of Recreation and Community Services, der RC2013 -T03 Parks and Fa ' .t Snow Removal Results [To be distributed at the mee Motion No. C13092 Moved by Coutanche, Seconde • Meyer Be it r- olved 1. That R- . •rt No. RC2013 -20, Shawn Binns, •' ector of Recreation and Communi Services, re. ender RC2013 -T03 Parks and Fa Snow Removal Results be received and a.. . ed 2. That the contracts fo -nder RC2013 -T03 be awarded to ' - bidders as identified in Report No. RC2013 -2r 3. That the appropriate by -laws b rought forward for Council's cons!. tion. 4. And That the bidders be thanked a notified of Council's decision under Director of Recreation and Community vices' signature. Carrie Page 9 of 17 Page 36 of 55 5.b) Wayne Lintack, re: Draft Flyer - Early Black Settlement... EARLY BLACK SETTLEMENT INFORMATION AND ARTIFACTS NEEDED for the restoration of the Oro African Methodist Episcopal Church and Cemetery near Edgar in Oro - Medonte Township Photo of African Church (Source ) The Township of Oro - Medonte and the newly formed Oro - Medonte Heritage Committee need your assistance in documenting the early 19th century Black Settlement and the 1840s African Methodist Episcopal Church and Cemetery near Edgar, in the former Township of Oro. The African Methodist Episcopal Church and Cemetery is a National Historic Site being considered for restoration by the Township of Oro - Medonte. If you are a descendent of an early Oro Township family and /or have an interest in local history, please check your photo collections, attics, closets, storage rooms and buildings, barns, storage trunks, early place of worship building, and any other place that early paperwork and artifacts may accumulate. We need to review, copy, and /or photograph these items to ensure the accurate restoration of the church and cemetery. The following items are of particular interest: • Photographs of the interior and exterior of the Oro African Methodist Episcopal Church and the adjacent cemetery • Family photographs, early newspaper articles, and documents relating to the use of the African church building, cemetery, and site by Oro Township residents, before and after the church was abandoned by the Black settlers. • Photographs relating to the daily life of the Black settlers including their buildings, family, church, and other community gatherings. • Any other Black Settlement, church and cemetery related items such as photographs, land deeds, survey maps, diaries, notebooks, hymn books, Bibles, Page 37 of 55 5.b) Wayne Lintack, re: Draft Flyer - Early Black Settlement... church records, supply store ledgers, etc. (see names of early Black Settlement families attached). • If you live on an early Black Settlement property in the former Township of Oro (as plotted on the attached map), please advise if you have any intact or remnants of early houses, buildings, or structures that may have been constructed by a Black settler. • Artifacts that you believe are related to the early Black Settlement or the Oro African Methodist Episcopal Church (such as furniture, hand tools, personal items, signs, household items, furnishings and building materials removed from the church, etc.) • Any oral history related to the Black Settlement or the church and cemetery • Knowledge, information, and documentation of any previous "clean up" or restoration projects conducted at the church or cemetery. For further information or if you can assist, please call or e -mail Justin Hodgkinson, Community Recreation Coordinator at the Township of Oro - Medonte. J.Hodgkinson ©oro- medonte.ca, 705 487 2171. Black Settlement Lot and Con Map ( Source List of Early Black Settlement Families ( source Page 38 of 55 5.b) Wayne Lintack, re: Draft Flyer - Early Black Settlement... WANTED: EARLY BLACK SETTLEMENT INFORMATION AND ARTIFACTS Needed for the Restoration of the Oro African Methodist Episcopal Church & Cemetery near Edgar in Oro - Medonte Township The Township of Oro - Medonte and the newly formed Oro - Medonte Heritage Committee need your assistance in documenting the early 19th century Black Settlement, the 1840's African Methodist Episcopal Church and cemetery near Edgar, in the former Township of Oro. Photo of African Church (Source ) The African Methodist Episcopal Church and Cemetery is a National Historic Site being considered for restoration by the Township of Oro - Medonte. As it is such a vital key in our community's history we are looking for your help in preserving the past. If you are a descendent of an early Township family or have an interest in local history, please check your photo collections, attics, closets, storage rooms and buildings, barns, storage trunks, early place of worship building, and any other place that early paperwork and artifacts may have accumulated! The Committee is interested in reviewing and photographing these pieces of the past. Your contribution would make a significant impact towards the restoration of the church and cemetery and the preservation of our history. While all items are of value, the following items are of particular interest: • Photographs of the interior and exterior of the Oro African Methodist Episcopal Church and the adjacent cemetery • Family photographs, early newspaper articles, and documents relating to the use of the African church building, cemetery, and site by Oro Township residents, before and after the church was occupied • Photographs relating to the daily life of the settlers including buildings, family, church, and other community gatherings. • Any other settlement, church and cemetery related items such as photographs, land deeds, survey maps, diaries, notebooks, hymn books, bibles, church records, supply store ledgers, etc. • If you live on an early settlement property (as plotted on the attached map), please advise if the original structures are intact or remnants of early houses, buildings, or structures still exist • Artifacts that you believe are related to the early Black Settlement or the Oro African Methodist Episcopal Church (such as furniture, hand tools, personal items, signs, household items, furnishings and building materials removed from the church, etc.) Page 39 of 55 5.b) Wayne Lintack, re: Draft Flyer - Early Black Settlement... • Any oral history related to the Black Settlement or the church and cemetery • Knowledge, information, and documentation of any previous "clean up" or restoration projects conducted at the church or cemetery We thank you in advance for your information. To notify the Township of your history, or for further information or if you can assist, please call or e-mail: Justin Hodgkinson, Community Recreation Coordinator Township of Oro - Medonte 705 487 2171 j.hodgkinson @oro- medonte.ca More information on the Oro - Medonte Heritage Committee is located on the Township's website at www.oro - medonte.ca. (inclusion of municipal brand — logo, colours etc.) Black Settlement Lot and Con Map ( Source List of Early Black Settlement Families ( source Page 40 of 55 5.c) Shawn Binns, Director of Recreation and Community Servi... SU MURDOCH HISTORICAL CONSULTING 47 RODNEY STREET, BARRIE, ON L4M 4B6 705.728.5342 FAX 705.728.0334 SUMURDOC @SYMPATICO.CA September 24, 2013 Township of Oro - Medonte 148 Line 7s., Box 100 Oro, Ontario L0L 2X0 Attention: Shawn Binns, Director of Recreation and Community Services SENT BY EMAIL ONLY s.binns @oro- medonte.ca LETTER OF UNDERSTANDING ORO AFRICAN METHODIST EPISCOPAL CHURCH CULTURAL ASSESSMENT This Letter of Understanding is between the Corporation of the Township of Oro - Medonte ( "Township "); Su Murdoch Historical Consulting ( "Murdoch Consulting "); and Victor R. Snow Heritage Restoration, Construction and Consulting Services ( "Snow Consulting ") The Township has contracted Murdoch Consulting (Project Lead) and Snow Consulting to undertake a Cultural Assessment ( "Report ") of the property known as the Oro African Methodist Episcopal Church. 1.0 Professional Fees and Disbursements In return for the satisfactory completion of the Scope of Work as outlined, the Township agrees to pay upon receipt of interim and final invoices the professional fees plus HST as follows: Su Murdoch Historical Consulting: $5,000 (disbursements not included) Victor R. Snow Heritage Restoration, Construction and Consulting Services: $4,450 (disbursements included). This fee is exclusive of recent site meetings ORO AFRICAN CHURCH CULTURAL ASSESSMENT: LETTER OF UNDERSTANDING 1 OF 7 Page 41 of 55 5.c) Shawn Binns, Director of Recreation and Community Servi... conducted prior to the start of this project and for which there will be separate billing. In addition to the professional fees, the Township agrees to pay upon receipt of invoice all project disbursements of Murdoch Consulting at cost (mileage @.50 /km, research institutional fees, photocopies, report delivery, and related project costs approved in advance by the Township). 2.0 Scope of Work The Oro African Methodist Episcopal Church was erected in 1849 at the southeast corner of the intersection of Line 3 of Oro - Medonte and Side Road 10/11 (Old Barrie Road). The church building and unmarked cemetery stand today as a unique witness to early African Canadian settlement in Upper Canada. The site was designated in 2000 as a National Historic Site of Canada because "it is the last built remnant of a community of African Canadians whose roots are uniquely anchored in the history of United Empire Loyalists, it represents the important role that Black militiamen played in the defence of Upper Canada during the War of 1812, and early Upper Canada land policy." This is a log church with a simple form that was built with a remarkable level of craftsmanship. Since abandoned early in the early 20th century, the church has suffered considerable deterioration and loss of physical and cultural heritage (historic) integrity. A cultural heritage assessment and strategy for the stabilization and restoration of this site is critical to its survival. 2.1 Su Murdoch Historical Consulting Murdoch Consulting is prepared to undertake the following Scope of Work: • As Project Lead, undertake the project coordination between Snow Consulting and Murdoch Consulting and liaise with the delegated Township coordinator (Shawn Binns) • Review the supporting documentation submitted for the National Historic Sites designation to determine any parameters for future work based on architectural, historical, and contextual significance reasons; as well as capital cost sharing funding potential • Review any other existing or potential governance of the site, such as the Ontario Heritage Act; Funeral, Burial and Cremation Services Act; and Methodist Episcopal ORO AFRICAN CHURCH CULTURAL ASSESSMENT: LETTER OF UNDERSTANDING 2 OF 7 Page 42 of 55 5.c) Shawn Binns, Director of Recreation and Community Servi... Church stewardship (if applicable), that may set parameters for future work • If applicable, draft a designating bylaw under s.29 of the Ontario Heritage Act (municipal designation of individual property) • Through consultation with stakeholders, identify in writing an appropriate level of commemoration and use of the site (passive landmark, periodic celebration, proactive development of a tourist location, as examples) based on community /public interest, financial resources, manpower, educational value, etc. • Outline in writing the importance of the principles contained in the Parks Canada Standards and Guidelines for the Conservation of Historic Places in Canada • Evaluate in writing the options for the stabilization and restoration of the church and cemetery based on issues of cultural heritage integrity, legislation, other funding potential, physical needs, and property restraints • Meet with the Oro - Medonte Heritage Committee, stakeholders, and Township Council • Integrate the findings of Snow Consulting into a final report 2.2 Victor R. Snow, Heritage Restoration, Construction and Consulting Services Snow Consulting 's`prepared to undertake the following Scope of Work: Part A: Investigation to determine the full extent of restoration required: 1) Cut a neat rectangular access hole in the non original ceiling v- groove boarding to determine state of ceiling joists and rafters. The inside surface of the roof sheathing will also be examined. Even though the cedar shingles are improperly installed, they would still survive for quite some time and unless there are any surprises, they should not require replacement as part of the restoration. The v- groove is mid 20th century and will require replacement with bead board similar to the wainscoting. It is also possible that the ceiling was originally covered with hand split or "accordion" lath although less likely. This would also become obvious. 2) Lift a number of adjoining floor boards, where secured by screws, to determine condition of floor joists and potential presence of mold. Even though the existing floor ORO AFRICAN CHURCH CULTURAL ASSESSMENT: LETTER OF UNDERSTANDING 3 OF 7 Page 43 of 55 5.c) Shawn Binns, Director of Recreation and Community Servi... boards are not tongue and groove, as the originals would have been, it may be possible the reuse all by simply installing splines as sometimes used in the period in place of tongue and groove. 3) Remove existing imitation log siding installed about 1948. Siding in the gables would only be removed if same is backed with complete original clapboard as appears to be the case in the front gable. 4) Dismantle existing material that fills the 6' x 8' entrance opening. Retain any components that may have been original or could be used in restoration elsewhere in the Church. As discussed, there are two possibilities for the original entrance, the most likely being a pair of doors. While I had not considered it previously, there is a third, being a larger vestibule (larger than that appearing in the 1947 photograph) that would completely cover the opening. This would be obvious by indications visible on the exterior of the Togs. 5) Install 1/2' plywood over all windows and the front entrance, carefully secured with screws. The plywood over the door opening would also have a mid vertical support. Then cover the log walls with Typar (fire retardant) secured with 1 x 2 strapping nailed to the original 2 x 4 strapping that held the clapboard. The Typar would provide protection from the weather until appropriate restoration commences. 6) Remove any non period interior masonry cement parging (much is loose) if required to ascertain the condition of the log(s) based on deterioration or rot on the outside surface. Part B: Provide detailed costing of all required restoration to return the Church to its 19th Century appearance consistent with its status as a National Historic Site - relative to the following (not in any particular order): 1) Required log repair /restoration or replacement. Based on the previous limited investigation, it is known that at least one log at the front has sunk into the ground and will be rotted and need replacement. 2) Raising the building to enable restoration /replacement of the bottom logs. The cost to move the building a short distance to the south -east would also be determined since those raising the structure could also undertake this move and they must visit the site in any case. We may also find that the Church may need to be temporarily moved immediately to the right as a matter of greater ease in both excavating and forming the foundation. ORO AFRICAN CHURCH CULTURAL ASSESSMENT: LETTER OF UNDERSTANDING 4 OF 7 Page 44 of 55 5.c) Shawn Binns, Director of Recreation and Community Servi... 3) Replacement of existing windows with accurate period style windows with 19th Century glass. Also to include thermal pane storms. Wayne Lintack has the exact style of 19th Century windows in his home although in the "6 over 6" style (instead of "12 over 12 ") and with thermal pane storms. Perhaps the Oro - Medonte Heritage Committee could visit Wayne's home to see the high quality windows and precise but discreet storms since I routinely use the same maker to make the best quality period reproductions. 4) Replacement /reconstruction of chimney and missing corbelling using existing bricks and some additional. Replacing the poor quality chimney flashing with step and counter flashing exact to the period. Improving the structural integrity of the supporting bracket - all in a manner sympathetic to the period. 5) Installation of period style clapboard. 6) Installation of fire retardant Roxul batt insulation in the cavity between the siding and the log walls as well as in the attic to code. 7) Restoration of the entrance in a manner /design using minimum conjecture 8) Replacement of floor joist with the addition of a centre structural beam. 9) Reconstruction of the raised platform to its original height and size (visible on wainscoting) and reconstruction of the pulpit in a manner typical of the period. 10) Installation of a propane ired 'heating system, air exchanger and ducting in the basement crawl space. 11) Installation of lighting and electrical wiring to a heritage standard as acceptable to the ESA. Additionally, a security system based on the recommendation of experts but with options priced separately. 12) Installation of footings and frost walls, damp proofing, drainage layer, inside insulation, poly under crushed stone, pads and piers for structural beam and a sump as required, particularly considering damp ground. Also excavation and back - filling with care to minimize impact on site. 13) Build 10" to 12" rubble stone walls with lime masonry on top of concrete frost walls (concrete walls not visible above grade). 14) Drawings as required with BCIN approval as well as any necessary engineering review and approval. ORO AFRICAN CHURCH CULTURAL ASSESSMENT: LETTER OF UNDERSTANDING 5 OF 7 Page 45 of 55 5.c) Shawn Binns, Director of Recreation and Community Servi... 15) Replacement of missing soffit and restoration of fascia 16) Installing exact period eaves trough with two downspouts to extend the life of lower rows of clapboard and log walls - actual installation to be based on further consideration and discussion. 17) Any and all other restoration required that becomes obvious during this investigative process. 18) Archaeological investigation of the floor area as well as a three to four foot area surrounding the Church. Also the same for„ the area where the Church might be relocated. 3.0 Terms and Conditions • The only designated substance identified at the start of the project is the silica in the masonry. Snow Consulting is aware of the breathing apparatus and coveralls requirements and is obliged under the OHSA to request a Designated Substances Report from the Township. • Murdoch Consulting has commercial liability insurance coverage. • Snow Consulting has WSIB and liability insurance coverage. Confirmation that the Township is named as an additional insured for liability coverage will be provided. • The Township is to provide safe access to the site. • The Township grants permission to Snow Consulting and to those contacted by Snow Consulting to conduct the physical investigations of the church building and site necessary to compile accurate cost estimates. These investigations will not result in any irreversible treatment or loss of integrity to the historic fabric of the building or site. • Shawn Binns, Director of Recreation and Community Services, Township of Oro - Medonte, will be the delegated project coordinator and contact for the consultants. • The Township is to coordinate stakeholder meetings and provide meeting space at no cost to the consultants. • One electronic copy of the Report will be provided, unless otherwise advised. ORO AFRICAN CHURCH CULTURAL ASSESSMENT: LETTER OF UNDERSTANDING 6 OF 7 Page 46 of 55 5.c) Shawn Binns, Director of Recreation and Community Servi... • The deadline for completion is anticipated for December 2013, weather permitting. • Interim and final payments are due within 30 days of receipt of invoice. • On receipt of final payments, ownership of the Report and all relevant drawings, quotations, specifications, etc. will be transferred to the Township. ORO AFRICAN CHURCH CULTURAL ASSESSMENT: LETTER OF UNDERSTANDING 7 OF 7 Page 47 of 55 5.d) Correspondence received September 26, 2013 from Bertran... • InfoSheet • Ontario Municipal Financial Incentives for Heritage Properties In order to provide benefit and enjoyment to the community, heritage properties need to be properly maintained and conserved. Many of these properties are privately owned, and providing financial and other support can make a real difference in helping owners to care for their properties. For more information on municipal financial incentives, please contact the Ministry of Tourism, Culture and Sport by phone or email: • 416- 326 -9326 • 1- 888 - 997 -9015 (toll free) • general info @mtc.gov.on.ca Winter 2013 Disponible en frangais Municipalities have implemented a variety of different strategies at the local level to encourage investment in heritage properties. Grants and Loans Under Sections 39 and 45 of the Ontario Heritage Act, councils can pass by- laws providing grants or loans to owners of property that has been designated under Part IV (individual property designation) or Part V (heritage conservation districts) to help them cover the costs of repair and restoration. Councils can attach their own terms and conditions to funding. Toronto, Ottawa, Windsor, Petrolia and Sault Ste. Marie are among the municipalities that have established such programs. Heritage Property Tax Relief Heritage property tax relief is a financial tool for municipalities to help owners maintain and restore their properties for the benefit of the entire community — today and into the future. Section 365.2 of the Municipal Act, 2001 gives municipalities the option of establishing a program to provide property tax relief (between 10 to 40 per cent) to owners of eligible heritage properties. Councils must pass a by -law to establish a local program. To date, more than 40 municipalities have adopted this program, including Chatham -Kent, Thunder Bay, Peterborough, Kingston and Mississippi Mills. The province shares in the cost of the program by funding the education portion of the property tax relief. Municipalities that adopt the heritage property tax relief will contribute to this program by funding their portion of the tax relief. Please refer to the guide "Getting Started: Heritage Property Tax Relief— A Guide for Municipalities" available on the Ministry of Tourism, Culture and Sport website. Community Improvement Plans Section 28 of the Planning Act allows councils to pass by -laws to identify community improvement project areas and develop plans to revitalize them. These areas can be targeted for a variety of municipal improvements, including municipal property acquisition, land assembly and sale of lands, construction and rehabilitation of municipal facilities or infrastructure and signage, streetscape and landscaping improvements. Page 1 of 2 Page 48 of 55 5.d) Correspondence received September 26, 2013 from Bertran... �r Ontario Municipal Financial Incentives for Heritage Properties Municipalities can also use community improvement plans to establish a wide range of financial incentive programs such as fagade improvement grants and loans, fee rebates, design study grants and tax assistance. Community improvement plans are an opportunity to identify any heritage resources within the project area and plan for their conservation. Some municipalities have established incentives that directly target heritage property conservation or rehabilitation, or that provide additional financial assistance for heritage properties. For example, the Town of Halton Hills Community Improvement Plan Fagade Improvement Grant offers an increased grant for properties designated under the Ontario Heritage Act or listed on the municipal heritage register. For further information, please refer to the "Community Improvement Planning Handbook, "available on the Ministry of Municipal Affairs and Housing website. The information contained in this InfoSheet should not be relied upon as a substitute for specialized legal or professional advice in connection with any particular matter. © Queen's Printer for Ontario, 2013. If credit is given and Crown copyright is acknowledged, this material may be reproduced for non - commercial purposes. Page 49 of 55 5.e) Councillors Crawford and Coutanche, Shawn Binns, Direct... Action Item Heritage Policy and Education a 0. E 0 u Cc C List of properties >100 years old the Ontario Heritage Act Staff, resourses from other Mun. Heritage Committee v 'E E E O N O C N C O O C f0 > T � 07 N > C g O a) Conduct research on sites E J N Research re: Historic Sites /Monuments E J N Showcase Oro - Medonte's History Page 50 of 55 5.e) Councillors Crawford and Coutanche, Shawn m nn% Direct... e Public Education no e Public Education \ rti LD :s- Page q of 55 5.e) Councillors Crawford and Coutanche, Shawn Binns, Direct... c E C a > C N = H o U O C 0 T _ > c O N E o O T fl N by u t0 � p N N a' w O p 5 p` m E U S 17, address Towns Q Page 52 of 55 5.g) Councillors Crawford and Coutanche, Shawn Binns, Direct... Action Item Heritage Sites / Infrastructure c 0 E O U N 'a y 5 cu cu cc 2 a Y CO GJ 0 to N 'a + N CU O_ 6 O O Q p 00 CU V) v). a 0 0 Determine location O J E N 2 Determine condition P Maintenance Tour with committee >. an (7, + E c E • cu .ao E 2 < Community information O J E N 2 CU c f6 > co Post secondary Link to land database co be 0 C C >> N Y .O c = N _0 N (6 (p N Q d C0 LL Page 53 of 55 5.g) Councillors Crawford and Coutanche, Shawn Binns, Direct... Pull in volunteers Ongoing communication 0_ 0 0 communication on this O) 0 a Summer students African Church Sub / Volunteers ?? Committee O . OO C U ' C ( d4 L a--� a— > a'' ▪ O U C a_-' 0 C CU U (o = E > O be .2 > - a>, E C O C (I3 O 'b C ( 'n c U O .. Q U p0 C O Y N t • O CI) O- O U • O) - (n O) O) ▪ U N — O) E (0 Vf 0'n i (0 > (o d4 Q O 0 c .= o Q + 2 cis re a • 0 O- (`o m C (o _0 t U 0 U > "a 0 a) O) African Church g) Implement strategies Oral histories Womens Institute? Native groups? Page 54 of 55 5.h) Dorothy Moore, re: Fenian Raid. Township of //, / &4 Proud Heritage, Exciting Future Name: Item Number /Name: Meeting Date: Motion No.: Type of Meeting: Speaking Notes: Verbal Matters (Section 12.3 of Township's Procedural By -Law No. 2013 - 05411) Dorothy Moore 5h) Fenian Raid 09 30 2013 Motion No. HC130930 -10 X Council Committee of Adjustment Special Council Accessibility Advisory Committee Recreational Technical Support Group Heritage Committee • Mrs. Moore provided a brief overview of the Fenian Raid and local involvement. 1 0/7/1 3 Page 55 of 55