09 11 2013 Council MinutesTHE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
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Frond MTSt,rge, Exc hipke Furarre
TIME: 6:01 p.m.
Wednesday, September 11, 2013
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present: Corporate Services /Clerk; Andria Leigh, Director of Development
Services; Jerry Ball, Director of Transportation and Environmental
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Shawn Binns, Director of Recreation and Community Services; Bobbi
Lovering, Chief Building Official
Also Sue Roehner, Melissa McKee, Kelly Shelswell, Rick & Kelly Dory
Present:
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
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Council Meeting Minutes — September 11, 2013.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130911 -1
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, September 11,
2013 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C130911 -2
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 6:02 p.m. to discuss
• personal matters about an identifiable individual;
• litigation affecting the municipality.
Carried.
b) Motion to Rise and Report.
Motion No. C130911 -3
Moved by Lancaster, Seconded by Evans
Be it resolved that we do now Rise at 7:03 p.m. and Report on the Closed Session
Items 4
c) Robin Dunn, Chief Administrative Officer re: Personal matters about an identifiable
individual (Staffing Update).
d) Andria Leigh, Director of Development Services re: Litigation affecting the
municipality (OMB, 2 Sunset Crescent).
Carried.
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Council Meeting Minutes — September 11, 2013.
c) Robin Dunn, Chief Administrative Officer re: Personal matters about an identifiable
individual (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C130911 -4
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Robin Dunn, Chief
Administrative Officer re: Personal matters about an identifiable individual (Staffing
Update) be received.
Carried.
d) Andria Leigh, Director of Development Services re: Litigation affecting the municipality
(OMB, 2 Sunset Crescent).
The following staff were present: Robin Dunn, Chief
Director of Corporate Services /Clerk; Andria Leigh,
Bobbi Lovering, Chief Building Official.
Motion No. C130911 -5
Moved by Crawford, Seconded by Lancaster
Administrative Officer; Doug Irwin,
Director of Development Services;
Be it resolved that the confidential verbal information presented by Andria Leigh,
Director of Development Services and Bobbi Lovering, Chief Building Official re:
Litigation affecting the municipality (OMB, 2 Sunset Crescent) be received.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, September 4, 2013.
Motion No. C130911 -6
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
September 4, 2013 be adopted as printed and circulated.
Carried.
Carried.
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Council Meeting Minutes — September 11, 2013.
b) Minutes of Special Committee of Adjustment meeting held on Friday, September 6,
2013.
Motion No. C130911 -7
Moved by Lancaster, Seconded by Crawford
Be it resolved that the draft minutes of the Special Committee of Adjustment meeting
held on Friday, September 6, 2013 be received.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
a) Kelly Dory re: 11th World Nations Dragon Boat Championships, Hungary, Gold
Medal Recipient.
Council presented Kelly Dory with a certificate.
7. PUBLIC MEETINGS:
None.
8. DEPUTATIONS:
a) Melissa McKee and Kelly Shelswell re: Sports Dome Partnership Proposal.
Motion No. C130911 -8
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the PowerPoint presentation presented by Melissa McKee and Kelly Shelswell
re: Sports Dome Partnership Proposal be received.
2. That staff be authorized to work with the proponents to review options for a potential
partnership.
3. And That staff report back to Council on the matter by the end of October.
Carried.
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Council Meeting Minutes — September 11, 2013.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. DS2013 -056, Andria Leigh, Director of Development Services re: Certificate
of Substantial Completion and Acceptance (Municipal Underground Services) —
Diamond Valley Estates Phase 2 [Refer to Item 15a)] [to be distributed at meeting].
Motion No. C130911 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS2013 -056, Andria Leigh, Director of Development Services re:
Certificate of Substantial Completion and Acceptance (Municipal Underground
Services) — Diamond Valley Estates Phase 2 be received and adopted.
2. That the Township issue the Certificate of Substantial Completion and Acceptance
(Municipal Underground Services) for Phase 2 being Lots 100 -117, Registered Plan
51 M -957 of Diamond Valley Estates for 2008628 Ontario Ltd. dated September 10,
2013.
3. That the appropriate By -law be brought forward for Council's consideration.
4. And That the Developer be notified of Council's decision under the Director of
Development Services' signature.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
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Council Meeting Minutes — September 11, 2013.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. 2013 Oro World's Fair Schedule, Line 7 North and 15/16 Sideroad East, September
12 -13, 2013;
2. 2013 Terry Fox Run, Sugarbush Subdivision, Line 6 North and Horseshoe Valley
Road West, September 15, 2013.
b) Correspondence dated August 22, 2013 from Canadian Union of Public Employees
(CUPE) and the Ontario Coalition for Better Child Care (OCBCC), re: Proclamation
Request, Wednesday, October 30, 2013 as "Child Care Worker & Early Childhood
Educator Appreciation Day ".
Staff Recommendation: Receive, Proclaim, Post to Township Website.
c) Correspondence dated August 30, 2013 from Marci Csumrik, Chair, Orillia & Area
Physician Recruitment & Retention re: 2013 Year -End Forecast and 2014 Proposed
Draft Budget.
Staff Recommendation: Receive and Refer to 2014 Budget Deliberations.
Motion No. C130911 -10
Moved by Meyer, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. 2013 Oro World's Fair Schedule, Line 7 North and 15/16 Sideroad East,
September 12 -13, 2013;
2. 2013 Terry Fox Run, Sugarbush Subdivision, Line 6 North and Horseshoe Valley
Road West, September 15, 2013.
b) Correspondence dated August 22, 2013 from Canadian Union of Public Employees
(CUPE) and the Ontario Coalition for Better Child Care (OCBCC), re: Proclamation
Request, Wednesday, October 30, 2013 as "Child Care Worker & Early Childhood
Educator Appreciation Day ".
Received, Proclaimed, Posted to Township Website.
c) Correspondence dated August 30, 2013 from Marci Csumrik, Chair, Orillia & Area
Physician Recruitment & Retention re: 2013 Year -End Forecast and 2014 Proposed
Draft Budget.
Received and Referred to 2014 Budget Deliberations.
Carried.
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Council Meeting Minutes — September 11, 2013.
13. COMMUNICATIONS:
a) Correspondence dated June 28, 2013 from Janis Medysky, Associate Director, Simcoe
County District School Board re: Accommodation Review Committee (ARC) -
Community Representation [from July 17, 2013 meeting].
Motion No. C130911 -11
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence dated June 28, 2013 from Janis Medysky, Associate
Director, Simcoe County District School Board re: Accommodation Review
Committee (ARC) - Community Representation be received.
2. And That the applicant be advised, under the Mayor's signature, that the Township is
not able to participate with a representative at this time.
Carried.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2013 -158: A By -law to Authorize the Issuance of the Certificate of
Substantial Completion and Acceptance (Municipal Underground Services) for
2008628 Ontario Ltd. (Diamond Valley Estates Phase 2), Registered Plan 51 M -957
[to be distributed at meeting].
b) By -Law No. 2013 -159: Being a By -law to delegate the Head of the Municipal
Corporation for the purposes of the Municipal Freedom of Information and Protection
of Privacy Act, 1990 and to repeal By -law Nos. 2002 -65 and 2002 -117.
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Council Meeting Minutes — September 11, 2013.
Motion No. C130911 -12
Moved by Coutanche, Seconded by Meyer
Be it resolved that
a) By -Law No. 2013 -158: A By -law to Authorize the Issuance of the Certificate of
Substantial Completion and Acceptance (Municipal Underground Services) for
2008628 Ontario Ltd. (Diamond Valley Estates Phase 2), Registered Plan 51 M -957
[to be distributed at meeting].
b) By -Law No. 2013 -159: Being a By -law to delegate the Head of the Municipal
Corporation for the purposes of the Municipal Freedom of Information and Protection
of Privacy Act, 1990 and to repeal By -law Nos. 2002 -65 and 2002 -117.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -157: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, September 11, 2013.
Motion No. C130911 -13
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2013 -157: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, September 11, 2013 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — September 11, 2013.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130911 -14
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now adjourn at 8:12 p.m.
May r, .S. Hughes
Carried.
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