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09 04 2013 Council MinutesTHE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers TO arrt�J�ip ��:;'� t'r, rrcf Hcrrhitge, Exc'hipke Firture TIME: 9:02 a.m. Wednesday, September 4, 2013 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Tamara Obee, Manager Health & Safety, Human Resources Also Sheila Craig, Ann Truyens Present: 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 14 Council Meeting Minutes — September 4, 2013. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C130904 -1 Moved by Evans, Seconded by Crawford Be it resolved that Section 12.1 of Procedural By -Law No. 2013 -054 be waived to permit the addition of an item to the September 4, 2013 Council agenda during the adoption of the agenda. Carried. Motion No. C130904 -2 Moved by Coutanche, Seconded by Meyer Be it resolved that the agenda for the Council meeting of Wednesday, September 4, 2013 be received and adopted, as amended, to add Item 4f), Jerry Ball, Director of Transportation and Environmental Services re: Personal matters about an identifiable individual (Fire & Emergency Services). Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C130904 -3 Moved by Crawford, Seconded by Evans Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss • acquisition /disposition of land; • litigation affecting the municipality; • personal matters affecting an identifiable individual. Carried. Page 2 of 14 f. Council Meeting Minutes — September 4, 2013. b) Motion to Rise and Report. Motion No. C130904 -4 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now Rise at 10:03 a.m. and Report on the Closed Session Items 4 c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (Shoreline Drive); d) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Unopened Section of Bay Street); and that Closed Session Items 4 e) Jerry Ball, Director of Transportation and Environmental Services re: Acquisition /disposition of land (Water/Waste Water Servicing); f) Jerry Ball, Director of Transportation and Environmental Services re: Personal matters about an identifiable individual (Fire & Emergency Services). be brought forward to Item 17 Closed Session Items (Unfinished Items). Carried. c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (Shoreline Drive). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services. Motion No. C130904 -5 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Confidential Report No. DS2013 -55, Andria Leigh, Director of Development Services re: Litigation affecting the municipality (Shoreline Drive) be received and adopted. 2. And That staff proceed as directed. Carried. Page 3 of 14 Council Meeting Minutes — September 4, 2013. d) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Unopened Section of Bay Street). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services. Motion No. C130904 -6 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential verbal information and correspondence dated August 9, 2013 and presented by Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Unopened Section of Bay Street) be received. 2. And That staff proceed as directed by Council. Carried. e) Jerry Ball, Director of Transportation and Environmental Services re: Acquisition /disposition of land (Water/Waste Water Servicing). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate & Strategic Initiatives. Motion No. C130904 -7 Moved by Meyer, Seconded by Crawford Be it resolved that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer re: Acquisition /disposition of land (Water/Waste Water Servicing) be received. Carried. Page 4 of 14 Council Meeting Minutes — September 4, 2013. f) Jerry Ball, Director of Transportation and Environmental Services re: Personal matters about an identifiable individual (Fire & Emergency Services). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Tamara Obee, Manager, Human Resources, Health & Safety. Motion No. C130904 -8 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential verbal information presented by Robin Dunn, Chief Administrative Officer re: Personal matters about an identifiable individual (Fire & Emergency Services) be received. 2. And That staff proceed as directed. Carried. 5. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on Wednesday, July 17, 2013. Motion No. C130904 -9 Moved by Crawford, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, July 17, 2013 be received and adopted as printed and circulated. Carried. b) Minutes of Special Council meeting held on Monday, July 22, 2013. Motion No. C130904 -10 Moved by Meyer, Seconded by Coutanche Be it resolved that the draft minutes of the Special Council meeting held on Monday, July 22, 2013 be received and adopted as printed and circulated. Carried. Page 5 of 14 Council Meeting Minutes — September 4, 2013. c) Minutes of Special Council meeting held on Wednesday, August 14, 2013. Motion No. C130904 -11 Moved by Evans, Seconded by Meyer Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, August 14, 2013 be received and adopted as printed and circulated. Carried. d) Minutes of Special Council meeting held on Monday, August 26, 2013. Motion No. C130904 -12 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Special Council meeting held on Monday, August 26, 2013 be received and adopted as printed and circulated. Carried. e) Minutes of Heritage Committee meeting held on Monday, August 26, 2013. Motion No. C130904 -13 Moved by Evans, Seconded by Crawford Be it resolved that the draft minutes of the Heritage Committee meeting held on Monday, August 26, 2013 be received. 6. RECOGNITION OF ACHIEVEMENTS: None. 7. PUBLIC MEETINGS: None. 8. DEPUTATIONS: None. Carried. Page 6 of 14 Council Meeting Minutes — September 4, 2013. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 10. REPORTS OF MUNICIPAL OFFICERS: a) Dr. Ben Longstaff, Manager of Subwatershed Planning and Source Water Protection, Lake Simcoe Region Conservation Authority re: Oro & Hawkestone Creeks Subwatershed Plan. Motion No. C130904 -14 Moved by Meyer, Seconded by Coutanche Be it resolved that the PowerPoint presentation dated September 4, 2013 and presented by Dr. Ben Longstaff, Manager of Subwatershed Planning and Source Water Protection, Lake Simcoe Region Conservation Authority re: Oro & Hawkestone Creeks Subwatershed Plan be received. Carried. b) Mr. Wayne Wilson, Chief Administrative Officer /Secretary- Treasurer, Nottawasaga Valley Conservation Authority re: NVCA Watershed Health Checks and Strategic Plan. Additional documentation was distributed to members of Council and staff. Motion No. C130904 -15 Moved by Crawford, Seconded by Evans Be it resolved that the PowerPoint presentation dated September 4, 2013 and Draft Strategic Plan 2014 -2018 dated August 2, 2013 and presented by Mr. Wayne Wilson, Chief Administrative Officer /Secretary- Treasurer, Nottawasaga Valley Conservation Authority re: NVCA Watershed Health Checks and Strategic Plan be received. Carried. c) Mr. Keith Sherman, Executive Director, Severn Sound Environmental Association, re: SSEA Plan to Eliminate Deficit. Motion No. C130904 -16 Moved by Crawford, Seconded by Evans Be it resolved that the correspondence presented by Mr. Keith Sherman, Executive Director, Severn Sound Environmental Association, re: SSEA Plan to Eliminate Deficit be received. Carried. Page 7 of 14 Council Meeting Minutes — September 4, 2013. d) Report No. F12013 -15, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Statement of Accounts — July 31, 2013. Motion No. C130904 -17 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. F12013 -15, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Statement of Accounts — July 31, 2013 be received for information only. 2. And That the accounts for the month of July 2013 totalling $ 2,420,285.73 be received. Carried. e) Report No. DS2013 -49, Andria Leigh, Director of Development Services, re: Request for Extension of Draft Approval, Plan of Subdivision Application 2006 - SUB -02, 1802281 Ontario Ltd. (Whispering Creek Estates) West Part Lot 11, Concession 5 (Oro). Motion No. C130904 -18 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. DS2013 -49, Andria Leigh, Director of Development Services, re: Request for Extension of Draft Approval, Plan of Subdivision Application 2006 -SUB- 02, 1802281 Ontario Ltd. (Whispering Creek Estates) West Part Lot 11, Concession 5 (Oro) be received and adopted. 2. That the request for extension to draft plan approval for 1802281 Ontario Limited (Whispering Creek Estates Subdivision) 2006 - SUB -02 for a period of one year to September 19, 2014 be approved. 3. And That the owner be advised of Council's decision under the Director of Development Services' signature. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: None. Page 8 of 14 Council Meeting Minutes — September 4, 2013. 12. CONSENT AGENDA: a) Announcements of Interest to the Public: 1. 2013 Shanty Bay Festival, September 7, 2013; 2. Annual Memorial Service at the Soldier's Monument Waverley, Sunday, September 8, 2013, 2:30 p.m. 3. 2013 Oro World's Fair, September 12 -13, 2013. b) Minutes of Midland Public Library meeting held on June 13, 2013. Staff Recommendation: Receive. c) Correspondence from Orillia Public Library re: 2012 Annual Report. Staff Recommendation: Receive. d) Highlights and Minutes of Lake Simcoe Region Conservation Authority meeting held on June 28, 2013. Staff Recommendation: Receive. e) Correspondence dated July 29, 2013 from Orillia & Area Physician Recruitment & Retention re: Activity Overview, January 1 - June 30, 2013. Staff Recommendation: Receive. f) Correspondence date August 4, 2013 from Maya Burhanpurkar, re: Icebreaker Expedition to the Greenlandic and Canadian Artic. Staff Recommendation: Receive. Motion No. C130904 -19 Moved by Meyer, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. 2013 Shanty Bay Festival, September 7, 2013; 2. Annual Memorial Service at the Soldier's Monument Waverley, Sunday, September 8, 2013, 2:30 p.m. 3. 2013 Oro World's Fair, September 12 -13, 2013; b) Minutes of Midland Public Library meeting held on June 13, 2013. Received. c) Correspondence from Orillia Public Library re: 2012 Annual Report. Received. d) Highlights and Minutes of Lake Simcoe Region Conservation Authority meeting held on June 28, 2013. Received. e) Correspondence dated July 29, 2013 from Orillia & Area Physician Recruitment & Retention re: Activity Overview, January 1 - June 30, 2013. Received. f) Correspondence date August 4, 2013 from Maya Burhanpurkar, re: Icebreaker Expedition to the Greenlandic and Canadian Artic. Received. Carried. Page 9 of 14 Council Meeting Minutes — September 4, 2013. 13. COMMUNICATIONS: a) Correspondence dated July 13, 2013 from Ron Raphael, Board Member, Oro - Medonte Tennis Club re: Application for Grant Request. Motion No. C130904 -20 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated July 13, 2013 from Ron Raphael, Board Member, Oro - Medonte Tennis Club re: Application for Grant Request be received. 2. That, per Policy POL -PR -012, the grant application for the Oro - Medonte Tennis Club in the amount of $3,211.00 be approved and funded from Council's donation /grants allocation. 3. That a tax receipt be issued in the amount of $1,173.00 as an in -kind donation. 4. And That the applicant be notified of Council's decision under the Director of Recreation and Community Services' signature. Carried. b) Correspondence received August 19, 2013 from Robyn Bodnaryk, City of Barrie, re: Invitation to the 2013 Crime Stoppers Gala, November 2, 2013 - Silvernightingale Ballroom at Casino Rama. Motion No. C130904 -21 Moved by Crawford, Seconded by Meyer Be it resolved 1. That the correspondence received August 19, 2013 from Robyn Bodnaryk, City of Barrie, re: Invitation to the 2013 Crime Stoppers Gala, November 2, 2013 - Silvernightingale Ballroom at Casino Rama be received. 2. That Mayor H.S. Hughes be authorized to attend without per diem. 3. And That the CAD's office RSVP accordingly. Carried. Page 10 of 14 Council Meeting Minutes — September 4, 2013. c) Correspondence dated August 26, 2013 from Doug Dixon, Consultant, Project Manager, McCormick Rankin re: MTO Request for Change to Construction Start for Noise By -Law Exemption, Rehabilitation of 3 Bridges on Highway 11, Detail Design and Class Environmental Assessment (GWP 2155- 11 -00). Motion No. C130904 -22 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated August 26, 2013 from Doug Dixon, Consultant, Project Manager, McCormick Rankin re: MTO Request for Change to Construction Start for Noise By -Law Exemption, Rehabilitation of 3 Bridges on Highway 11, Detail Design and Class Environmental Assessment (GWP 2155- 11 -00) be received. 2. That, further to Motion No. C130424 -29 at the April 24, 2013 Council meeting, an exemption be granted to the Township Noise By -Law No. 2012 -167 for the rehabilitation of Hwy. 11 underpass at Sideroad 15/16 East and Line 14 for the amended dates of May, 2014 to October, 2014. 3. And That the applicant be notified of Council's decision under the Director of Corporate Services /Clerk's decision. Carried. d) Correspondence received August 30, 2013 from Gerry Marshall, Mayor, Town of Penetanguishene re: 1st Annual Mayor's Charity Bonspiel, Thursday, September 26, 2013. Motion No. C130904 -23 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence received August 30, 2013 from Gerry Marshall, Mayor, Town of Penetanguishene re: 1 st Annual Mayor's Charity Bonspiel, Thursday, September 26, 2013 be received. 2. That Councillor Coutanche be authorized to attend without per diem. 3. And That the CAO's office RSVP accordingly. Carried. 14. NOTICE OF MOTIONS: None. Page 11 of 14 Council Meeting Minutes — September 4, 2013. 15. BY -LAWS: a) By -Law No. 2013 -155: Being a By -law to Amend By -Law No. 2013 -085, "Being a By -Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers ". Motion No. C130904 -24 Moved by Coutanche, Seconded by Meyer Be it resolved that a) By -Law No. 2013 -155: Being a By -law to Amend By -Law No. 2013 -085, "Being a By -Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers" be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: Motion No. C130904 -25 Moved by Lancaster, Seconded by Crawford Be it resolved that Rule 3.7a) of Procedural By -law No. 2013 -054 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): a) Motion to go In Closed Session. Motion No. C130904 -26 Moved by Lancaster, Seconded by Crawford Be it resolved that we do now go in Closed Session at 12:31 p.m. to discuss • acquisition /disposition of land; • personal matter affecting an identifiable individual. Carried. Page 12 of 14 Council Meeting Minutes — September 4, 2013. b) Motion to Rise and Report. Motion No. C130904 -27 Moved by Lancaster, Seconded by Crawford Be it resolved that we do now Rise at 1:11 p.m. and Report on the Closed Session Items 4: e) Jerry Ball, Director of Transportation and Environmental Services re: Acquisition /disposition of land (Water/Waste Water Servicing) f) Jerry Ball, Director of Transportation and Environmental Services re: Personal matters about an identifiable individual (Fire & Emergency Services). Carried. Refer to Items 4e) and f). 18. CONFIRMATION BY -LAW: a) By -Law No.2013 -156: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, September 4, 2013. Motion No. C130904 -28 Moved by Evans, Seconded by Crawford Be it resolved that By -Law No. 2013 -156: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, September 4, 2013 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 of 14 Council Meeting Minutes — September 4, 2013. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C130904 -29 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now adjourn at 1:13 p.m. Carried. Page 14 of 14