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09 04 2013 Council AgendaPage sz� Township of Proud Heritage, ExcititkZ Future THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, September 4, 2013 9:00 a.m. - Closed Session 10:00 a.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (Shoreline Drive). d) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Unopened Section of Bay Street). e) Jerry Ball, Director of Transportation and Environmental Services re: Acquisition /disposition of land (Water/Waste Water Servicing). f) Jerry Ball, Director of Transportation and Environmental Services re: Personal matters about an identifiable individual (Fire & Emergency Services). 5. MINUTES OF COUNCIL AND COMMITTEES: 4-32 a) Minutes of Council meeting held on Wednesday, July 17, 2013. 33-39 b) Minutes of Special Council meeting held on Monday, July 22, 2013. 40-49 c) Minutes of Special Council meeting held on Wednesday, August 14, 2013. 50-67 d) Minutes of Special Council meeting held on Monday, August 26, 2013. 68-72 e) Minutes of Heritage Committee meeting held on Monday, August 26, 2013. 6. RECOGNITION OF ACHIEVEMENTS: None. 7. PUBLIC MEETINGS: None. Pagel of 247 Council Meeting Agenda - September 04, 2013 8. DEPUTATIONS: 209 - 210 c) None. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF 211 - 217 d) INTEREST: 10. REPORTS OF MUNICIPAL OFFICERS: 73-90 a) Dr. Ben Longstaff, Manager of Subwatershed Planning and Source Water 218 - 224 e) Protection, Lake Simcoe Region Conservation Authority re: Oro & Hawkestone Creeks Subwatershed Plan. 91 - 143 b) Mr. Wayne Wilson, Chief Administrative Officer /Secretary- Treasurer, 225 - 228 f) Nottawasaga Valley Conservation Authority re: NVCA Watershed Health Checks and Strategic Plan. 144-187 c) Mr. Keith Sherman, Executive Director, Severn Sound Environmental Association, re: SSEA Plan to Eliminate Deficit. 188 - 190 d) Report No. F12013 -15, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Statement of Accounts — July 31, 2013. 191 - 198 e) Report No. DS2013 -49, Andria Leigh, Director of Development Services, re: Request for Extension of Draft Approval, Plan of Subdivision Application 2006 - SUB -02, 1802281 Ontario Ltd. (Whispering Creek Estates) West Part Lot 11, Concession 5 (Oro). 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. CONSENT AGENDA: 199-202 a) Announcements of Interest to the Public: 1. 2013 Shanty Bay Festival, September 7, 2013; 2. Annual Memorial Service at the Soldier's Monument Waverley, Sunday, September 8, 2013, 2:30 p.m. 3. 2013 Oro World's Fair, September 12 -13, 2013; 203 - 208 b) Minutes of Midland Public Library meeting held on June 13, 2013. Page 2 of 247 Staff Recommendation: Receive. 209 - 210 c) Correspondence from Orillia Public Library re: 2012 Annual Report. Staff Recommendation: Receive. 211 - 217 d) Highlights and Minutes of Lake Simcoe Region Conservation Authority meeting held on June 28, 2013. Staff Recommendation: Receive. 218 - 224 e) Correspondence dated July 29, 2013 from Orillia & Area Physician Recruitment & Retention re: Activity Overview, January 1 - June 30, 2013. Staff Recommendation: Receive. 225 - 228 f) Correspondence date August 4, 2013 from Maya Burhanpurkar, re: Page 2 of 247 Council Meeting Agenda - September 04, 2013 Icebreaker Expedition to the Greenlandic and Canadian Artic. Staff Recommendation: Receive. 13. COMMUNICATIONS: 229 - 237 a) Correspondence dated July 13, 2013 from Ron Raphael, Board Member, Oro - Medonte Tennis Club re: Application for Grant Request. 238-239 b) Correspondence received August 19, 2013 from Robyn Bodnaryk, City of Barrie, re: Invitation to the 2013 Crime Stoppers Gala, November 2, 2013 - Silvernightingale Ballroom at Casino Rama. 240 - 242 c) Correspondence dated August 26, 2013 from Doug Dixon, Consultant, Project Manager, McCormick Rankin re: MTO Request for Change to Construction Start for Noise By -Law Exemption, Rehabilitation of 3 Bridges on Highway 11, Detail Design and Class Environmental Assessment (GWP 2155- 11 -00). 243 - 245 d) Correspondence received August 30, 2013 from Gerry Marshall, Mayor, Town of Penetanguishene re: 1st Annual Mayor's Charity Bonspiel, Thursday, September 26, 2013. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 246 a) By -Law No. 2013 -155 Being a By -law to Amend By -Law No. 2013 -085, "Being a By -Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers ". 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 247 a) By -Law No.2013 -156 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, September 4, 2013. 19. ADJOURNMENT: a) Motion to Adjourn. Page 3 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers ntle Prorfd Cx.ching F -widre Wednesday, July 17, 2013 TIME: 9:13 a.m. 2010 -2014 COUNCIL Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 29 Page 4 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C130717 -1 Moved by Coutanche, Seconded by Meyer Be it resolved that the agenda for the Council meeting of Wednesday, July 17, 2013 be received and adopted, as amended, to withdraw Items None declared. E 4. CLOSED SESSION ITEMS a) Motion to go In Closed Session: Motion No. C130717 -2 Moved by Crawford, Seconded by Lancaster Be it resolved that we do now go in Closed Session at 9:15 a.m. to discuss • litigation affecting the municipality. Carried. Page 2 of 29 Page 5 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. b) Motion to Rise and Report. Motion No. C130717 -3 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now Rise at 9:30 a.m. and Recess until 10:00 a.m. at which time we shall Report on the Closed Session Item 4d) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Litigation affecting the municipality (Tax Arrears). Carried. 111UMUIP01ILy k i an rMUC110). The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk. Motion No. C130717 -4 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the confidential correspondence dated June 27, 2013 and presented by Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Litigation affecting the municipality (Tax Arrears) be received. 2. And That staff proceed as directed by Council. Carried. 5. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Heritage Committee meeting held on Monday, June 24, 2013. Motion No. C130717 -5 Moved by Evans, Seconded by Crawford Be it resolved that the minutes of the Heritage Committee meeting held on Monday, June 24, 2013 be received. Carried. Page 3 of 29 Page 6 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. b) Minutes of Council meeting held on Wednesday, June 26, 2013. Motion No. C130717 -6 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 26, 2013 be adopted as printed and circulated. Carried. c) Minutes of Special Council meeting held on W Motion No. C130717 -7 Moved by Crawford, Seconded by Evans , July 3, 2013. Be it resolved that the draft minutes of Special Council meeting h July 3, 2013 be received and adopted as printed and circulated. 6. RECOGNITIOI None. 7. PUBLIC MEETIN a) n Wednesday, Carried. Public Meeting for Proposed Amendment to the Official Plan re: New Policies to the Official Plan regarding "Complete Application" Requirements [Refer to Item 10k)]. Deputy Mayor Hough called the meeting to order at 10:03 a.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 17 and 22, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Official Plan, Application 2013- OPA -02 (Township of Oro - Medonte), affecting the whole Township of Oro - Medonte. Notice of the Public Meeting was published in the Oro - Medonte Messenger of the local papers on June 20, 2013. The Public Meeting notice was also posted on the Township's website since June 19, 2013. The following correspondence was received at the meeting: County of Simcoe dated June 28, 2013; Lake Simcoe Region Conservation Authority dated July 16, 2013; Nottawasaga Valley Conservation Authority (2) dated July 16, 2013. Page 4 of 29 Page 7 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. Glenn White, Manager, Planning Services, Special Projects explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: Sandy Agnew. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Township's website. There being no further comments or questions, the meeting adjourned at 10:25 a.m. 8. DEPUTATIONS: None. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 10. REPORTS OF MUNICIPAL OFFICERS::;. a) S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics. Correspondence was distributed members of Council, CAO and Clerk. Motion No. C130717 -8 Moved by Meyer, Seconded by Coutanche Be it resolved that the information dated July 17, 2013 and presented by S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics be received. Carried. Page 5 of 29 Page 8 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Page 9 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Page 10 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. f) Report No. RC2013 -16, Shawn Binns, Director of Recreation and Community Services re: Huronia Nurse Practitioner -Led Clinic (HNP -LC) Expansion — Tender Results. Motion No. C130717 -14 Moved by Crawford, Seconded by Lancaster Council recessed at 12:15 p.m. and reconvened at 12:45 p.m. Motion No. C130717 -16 Moved by Lancaster, Seconded by Crawford Be it resolved that Rule 3.7a) of Procedural By -law No. 2013 -054 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. Page 8 of 29 Page 11 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. Page 9 of 29 Page 12 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. j) Report No. DS2013 -36, Andria Leigh, Director of Development Services re: 1452711 Ontario Limited (Reid Ridge) Proposed Street Naming, Part Lot 15, Concession 9 ( Medonte), File: 2004 - SUB -02 [Refer to Item 15s)]. Motion No. C130717 -19 Moved by Evans, Seconded by Lancaster Awl''A I '*11� Motion No. C130717 -20 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. DS2013- 39,Andria Leigh Director of Development Services re: Official Plan Amendment Application 2013- OPA -02 Complete Application Requirements, Township of Oro - Medonte, be received and adopted. 2. That Official Plan Amendment Application 2013- OPA -02, Township of Oro - Medonte, that would enact new policies regarding Complete Application requirements to the Official Plan, be approved, as amended, by the comments contained in Lake Simcoe Region Conservation Authority's correspondence dated July 16, 2013. 3. And That the appropriate by -law be brought forward for Council's consideration. Carried. Page 10 of 29 Page 13 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. 1) Report No. DS2013 -40, Andria Leigh, Director of Development Services re: Building Permit 2nd Quarter Stats. Motion No. C130717 -21 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. DS2013 -041, Andria Leigh, Director of Development Services re: Bachly Investments Inc. Zoning By -law Amendment 2013 - ZBA -06, 020 - 005 -04554 be received and adopted. 2. That Zoning By -law Amendment Application 2013 - ZBA -06 for Township of Oro - Medonte, being on Schedule 'A24' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Block 64, Plan M -679, Concession 8, 51 Boyd Crescent, in the former geographic Township of Medonte, now in the Township of Oro - Medonte, from Open Space (OS) Zone to the Residential One Exception 107 (R1 *107) Zone and to the Residential One Exception *231 Holding (R1 *231(H)) Zone as shown on Schedule 'A' attached to draft By -law No. 2013 -127. 3. That the appropriate By -law be brought forward for Council's consideration. 4. And That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. Page 11 of 29 Page 14 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. Page 12 of 29 Page 15 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. p) Report No. DS2013 -44, Andria Leigh, Director of Development Services re: Zoning By- law Amendment, 2013- ZBA -03, (St. John the Baptist Church) [Refer to Item 15t)]. Motion No. C130717 -25 Moved by Lancaster, Seconded by Crawford Page 13 of 29 Page 16 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. r) Report No. DS2013 -46, Andria Leigh, Director of Development Services re: Zoning By- law Amendment 2013 - ZBA -08 (K. & E. Piotrowski). [Refer to Item 15v)]. Motion No. C130717 -27 Moved by Crawford, Seconded by Evans s) Report No. DS2013 -47, Andria Leigh, Director of Development Services re: Horseshoe Valley Lands Ltd. 2012- OPA -01, 2012 - ZBA -09, 2013 - SUB -02 [Refer to Items 15w -x)]. ai This item was withdraw t) Report No. Services, r meeting]. TES2013 -11, Jerry Ball, Director of Transportation and Environmental e: Township of Oro - Medonte — New Engineering Standards [from June 5, 2013 Motion No. C130717 -28 Moved by Hough, Seconded by Meyer Be it resolved 1. That Report No TES2013 -11, Jerry Ball, Director of Transportation and Environmental Services, re: Township of Oro - Medonte — New Engineering Standards be received and adopted. 2. That the Township of Oro - Medonte accepts the new Engineering Standards as outlined in Report No. TES2013 -11. 3. And That the appropriate by -law be brought forward for Council's consideration. Carried. Page 14 of 29 Page 17 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. u) Report No. TES2013 -13, Jerry Ball, Director of Transportation and Environmental Services, re: Water Service Connection Agreement, 57 Maplewood Parkway — Constance McDermot [Refer to Item 15m)]. Motion No. C130717 -29 Moved by Crawford, Seconded by Evans Carried. w) Report No. TES2013 -15, Jerry Ball, Director of Transportation and Environmental Services re: 11 Pineview Drive Driveway Erosion and Drainage. This item was withdrawn. Page 15 of 29 Page 18 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. Page 16 of 29 Page 19 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. 11. REPORTS OF MEMBERS OF COUNCIL: Be it resolved that the correspondence presented by Councillor Coutanche re: Friends and Family of Private Kevin McKay Golf and Get - Together, Tuesday, August 20, 2013, Settler's Ghost Golf Club be received. Carried a) Announcements of Interest to the Public: 1. Township of Oro - Medonte Civic Holiday Office Closure - Monday, August 5, 2013. 2. Township of Oro - Medonte Septic Maintenance Program Public Meetings, Thursday, July 25, 2013, Administration Office, 148 Line 7 South, Council Chambers, 11:00am, 3:OOpm and 6:OOpm. b) Minutes of Orillia & Area Physician & Recruitment Committee meeting held on May 21, 2013. Staff Recommendation: Receive. c) Minutes of Midland Public Library Board meetings held on March 14 and May 9, 2013. Staff Recommendation: Receive. Page 17 of 29 Page 20 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. d) Minutes of Nottawasaga Valley Conservation Authority meeting held on April 26, 2013. Staff Recommendation: Receive. e) Minutes of Lake Simcoe Region Conservation Authority meeting held on May 24, 2013. Staff Recommendation: Receive. f) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on June 6, 2013. Staff Recommendation: Receive. Correspondence dated July 9, 2013 from Ben Hui, Consultant Project Manager, McCormick Rankin re: Rehabilitation of Simcoe Country Road 23 Overpasses, Class Environmental Study. Staff Recommendation: Receiver Motion No. C130717 -36 Moved by Hough, Seconded by Meyer Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Township of Oro - Medonte Civic Holiday Office Closure - Monday, August 5, 2013. 2. Township of Oro - Medonte Septic Maintenance Program Public Meetings, Thursday, July 25, 2013, Administration Office, 148 Line 7 South, Council Chambers, 11:00am, 3:OOpm and 6:OOpm. b) Minutes of Orillia & Area Physician & Recruitment Committee meeting held on May 21, 2013. Received. c) Minutes of Midland Public Library Board meetings held on March 14 and May 9, 2013. Received. Page 18 of 29 Page 21 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. d) Minutes of Nottawasaga Valley Conservation Authority meeting held on April 26, 2013. Received. e) Minutes of Lake Simcoe Region Conservation Authority meeting held on May 24, 2013. Received. h) Carried. 13. COMMUNICATIONS: a) Correspondence dated June 19, 2013 from Bill and Sharon Pottage re: Committee of Adjustment Application No. (2013 -B -05) [deferred from June 26, 2013 meeting]. Motion No. C130717 -37 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated June 19, 2013 from Bill and Sharon Pottage re: Committee of Adjustment Application No. 2013 -B -05 be received. 2. That the applicant be requested to submit the $2,0000.00 as cash -in -lieu of a parkland contribution per Committee of Adjustment Motion No. CA130418 -3. 3. And That the applicants be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. Page 19 of 29 Page 22 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. b) Correspondence dated June 5, 2013 from Mark Cameron, re: Request to Proclaim August 2 -10, 2013 Simcoe Pride Week and Flag Raising Ceremony. Motion No. C130717 -38 Moved by Evans, Seconded by Crawford 15k)]. m ", Motion No. C130717 -39 Page 20 of 29 Page 23 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. Page 21 of 29 Page 24 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. None. Page 22 of 29 Page 25 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. 15. BY -LAWS: a) By -Law No. 2013 -109: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 126, Plan 51 M -957, as in 58533 -0349 LT, ROLL # 4346- 010 - 003 - 26626, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. b) By -Law No. 2013 -110: A By -law to remove the Holding symbol On lands described as follows: Lot 126, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010 - 003 - 26626. c) By -Law No. 2013 -111: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 15, Plan 51 M -957, as in 58533 -0239 LT, ROLL # 4346- 010 - 003 - 26515, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. d) By -Law No. 2013 -112: A By -law to remove the Holding symbol on lands described as follows: Lot 15, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010- 003 - 26515. e) By -Law No. 2013 -113: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 5, Plan 51 M -957, as in 58533 -02229 LT, ROLL # 4346- 010 - 003 - 26505, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. f) By -Law No. 2013 -114: A By -law to remove the Holding symbol On lands described as follows: Lot 5, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010 - 003 - 26505. g) By -Law No. 2013 -116: Being a By -law to Establish a Records and Information Management Protocol and to provide a Records Classification System and Schedule of Retention Periods for the records of the Township of Oro - Medonte and to repeal By -law Nos. 2008 -006, 2009 -061, 2010 -098, 2010 -124 and 2012 -012 (Records Retention By -law). h) By -Law No. 2013 -117: A By -law to Authorize the Sale of Land Being Part of the West Half of Lot 6, Concession 4, ( Medonte), described as Parts 8 and 9, Plan 51 R- 37934, Township of Oro - Medonte, County of Simcoe. i) By -Law No. 2013 -118: A By -law to Authorize the Sale of Land Being Part of the West Half of Lot 6, Concession 4, ( Medonte), described as Parts 12 and 13, Plan 51 R- 37934, Township of Oro - Medonte, County of Simcoe. Page 23 of 29 Page 26 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. j) By -Law No. 2013 -119: A By -law to Repeal By -law 2013 -089 and to allow Temporary Uses on lands described as follows: East Part of Lot 16, Concession 14, Parts 1 and 2, on 51 R- 30258, Township of Oro - Medonte, County of Simcoe, (Municipally known as 5071 Highway 11 North) under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended, Roll # 4346- 010 - 012 - 34400. 1) By -Law No. 2013 -122: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and 1588429 Ontario Limited, o/a Ron Burton & Sons for Tender Contract RC2013 -T -01 Schedule "A" Parks — Grass Cutting and Trimming for 2013, 2014 and 2015 and to repeal By -Law No. 2013- 033. m) By -Law No. 2013 -123: A By -law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro - Medonte and Constance McDermot, Concession 1, Part Lot 21, Part Road Allowance, Part 3, RP 51 R- 24964, Part 2, RP 51 R- 33818, Being all of PIN #58565 -0304 (LT), 57 Maplewood Parkway, Roll #4346- 030 - 012 - 04200 -0000, Township of Oro - Medonte, County of Simcoe. n) By -Law No. 2013 -124: A By -law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro - Medonte and Oro Tastey Snacks for the Operation of the Concession Booth at the Oro - Medonte Community Arena and to Repeal By -law No. 2013 -011. o) By -Law No. 2013 -125: A By -law to Adopt An Amendment to the Official Plan of the Township of Oro - Medonte OPA No. 34 (Township of Oro - Medonte). p) By -Law No. 2013 -126: Being a By -law to License and to Regulate Refreshment Vehicles and to Repeal By -law No. 2009 -171 (Refreshment Vendor By -law). q) By -Law No. 2013 -127: A By -law to amend the zoning provisions which apply to lands within Block 64, Plan M -679, Concession 8 (Former Township of Medonte), 51 Boyd Crescent (Bachly Investments Inc. 2013- ZBA -06) [to be distributed at meeting]. r) By -Law No. 2013 -128: A By -Law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Napoleon Systems and Developments Ltd. described as lands as follows: PT LT 10 CON 1 EPR ORO AS IN RO679108 EXCEPT RO192541; ORO- MEDONTE, as in 58552 -0025 LT, ROLL # 4346- 010 - 006 - 15200, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE [to be distributed at meeting]. s) By -Law No. 2013 -129: A By -law to Provide for the Giving of Names to Highways within the Township of Oro - Medonte, County of Simcoe (Draft Plan of Subdivision 2004 - SUB -02 [Reid Ridge], Part of Lot 15, Concession 9 ( Medonte). Page 24 of 29 Page 27 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. t) By -Law No. 2013 -130: A By -law to amend the zoning provisions which apply to lands within Part of Lot 25, Concession 8 (Former Township of Oro), 707 Line 7 South. (St. John the Baptist Church, 2013 - ZBA -03). u) By -Law No. 2013 -131: A By -law to amend the zoning provisions which apply to lands within Part of Lot 23, Concession 6 (Former Township of Oro), 480 Line 6 South (Kaari & Edmund Piotrowski, 2013 - ZBA -07). v) By -Law No. 2013 -132: A By -law to amend the zoning provisions which apply to lands within Part of Lot 25, Concession 5 (Former Township of Oro), 767 Line 4 South (Kaari & Edmund Piotrowski, 2013 - ZBA -08). w) By -Law No. 2013 -133: By -Law to Adopt OPA No. 35 (Horseshoe Valley Lands Ltd.) - WITHDRAWN. x) By -Law No. 2013 -134: Zoning By -Law Amendment (Horseshoe Valley Lands Ltd.), 2012 - ZBA -09 - WITHDRAWN. y) By -Law No. 2013 -135: Being a By -law to Repeal By -law 2013 -065 and to Authorize the Execution of a Subdivision Agreement between the Corporation of the Township of Oro - Medonte and South Shore Isabella Estates Inc. Motion No. C130717 -44 Moved by Evans, Seconded It Be it resolved that a) By -Law No. 2013 -109: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 126, Plan 51 M -957, as in 58533 -0349 LT, ROLL # 4346- 010 - 003 - 26626, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. b) By -Law No. 2013 -110: A By -law to remove the Holding symbol On lands described as follows: Lot 126, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010 - 003 - 26626. c) By -Law No. 2013 -111: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 15, Plan 51 M -957, as in 58533 -0239 LT, ROLL # 4346- 010 - 003 - 26515, TOWNSHIP OF OROMEDONTE, COUNTY OF SIMCOE. Page 25 of 29 Page 28 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. d) By -Law No. 2013 -112: A By -law to remove the Holding symbol on lands described as follows: Lot 15, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010 - 003 - 26515. e) By -Law No. 2013 -113: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Democrat Maplewood Limited described as lands as follows: Lot 5, Plan 51 M -957, as in 58533 -02229 LT, ROLL # 4346- 010 - 003 - 26505, TOWNSHIP OF OROMEDONTE, COUNTY OF SIMCOE. f) By -Law No. 2013 -114: A By -law to remove the Holding symbol On lands described as follows: Lot 5, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll# 4346- 010- 003 - 26505. _ , g) By -Law No. 2013 -116: Being a By -law to Establish a Records and Information Management Protocol and to provide a Records Classification System and Schedule of Retention Periods for the records of the Township of Oro - Medonte and to repeal By -law Nos. 2008 -006, 2009 -061, 2010 -098, 2010 -124 and 2012 -012 (Records Retention By -law). j) By -Law No. 2013 -119: A By -law to Repeal By -law 2013 -089 and to allow Temporary Uses on lands described as follows: East Part of Lot 16, Concession 14, Parts 1 and 2, on 51 R- 30258, Township of Oro - Medonte, County of Simcoe, (Municipally known as 5071 Highway 11 North) under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended, Roll # 4346- 010 - 012 - 34400. k) By -Law No. 2013 -120: A By -law to Authorize the Execution of a Contract between The Township of Oro - Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By -law No. 2012 -101. 1) By -Law No. 2013 -122: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and 1588429 Ontario Limited, o/a Ron Burton & Sons for Tender Contract RC2013 -T -01 Schedule "A" Parks — Grass Cutting and Trimming for 2013, 2014 and 2015 and to repeal By -Law No. 2013 -033. m) By -Law No. 2013 -123: A By -law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro - Medonte and Constance McDermot, Concession 1, Part Lot 21, Part Road Allowance, Part 3, RP 51 R- 24964, Part 2, RP 51 R- 33818, Being all of PIN #58565 -0304 (LT), 57 Maplewood Parkway, Roll #4346- 030 - 012 - 04200 -0000, Township of Oro - Medonte, County of Simcoe. n) By -Law No. 2013 -124: A By -law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro - Medonte and Oro Tastey Snacks for the Operation of the Concession Booth at the Oro - Medonte Community Arena and to Repeal Bylaw No. 2013 -011. Page 26 of 29 Page 29 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. o) By -Law No. 2013 -125, as amended: A By -law to Adopt An Amendment to the Official Plan of the Township of Oro - Medonte OPA No. 34 (Township of Oro - Medonte). p) By -Law No. 2013 -126: Being a By -law to License and to Regulate Refreshment Vehicles and to Repeal By -law No. 2009 -171 (Refreshment Vendor By -law). q) By -Law No. 2013 -127: A By -law to amend the zoning provisions which apply to lands within Block 64, Plan M -679, Concession 8 (Former Township of Medonte), 51 Boyd Crescent (Bachly Investments Inc. 2013 - ZBA -06). r) By -Law No. 2013 -128: A By -Law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Napoleon Systems and Developments Ltd. described as lands as follows: PT LT 10 CON 1 EPR ORO AS IN RO679108 EXCEPT RO192541; OROMEDONTE, as in 58552 -0025 LT, ROLL # 4346- 010 - 006 - 15200, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. s) By -Law No. 2013 -129: A By -law to Provide for the Giving of Names to Highways within the Township of Oro - Medonte, County of Simcoe (Draft Plan of Subdivision 2004 - SUB -02 [Reid Ridge], Part of Lot 15, Concession 9 ( Medonte). t) By -Law No. 2013 -130: A By -law to amend the zoning provisions which apply to lands within Part of Lot 25, Concession 8 (Former Township of Oro), 707 Line 7 South. (St. John the Baptist Church, 2013 - ZBA -03). u) By -Law No. 2013 -131: A By -law to amend the zoning provisions which apply to lands within Part of Lot 23, Concession 6 (Former Township of Oro), 480 Line 6 South (Kaari & Edmund Piotrowski, 2013 - ZBA -07). v) By -Law No. 2013 -132: A By -law to amend the zoning provisions which apply to lands within Part of Lot 25, Concession 5 (Former Township of Oro), 767 Line 4 South (Kaari & Edmund Piotrowski, 2013 - ZBA -08). y) By -Law No. 2013 -135: Being a By -law to Repeal By -law 2013 -065 and to Authorize the Execution of a Subdivision Agreement between the Corporation of the Township of Oro - Medonte and South Shore Isabella Estates Inc. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 27 of 29 Page 30 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Council Meeting Minutes — July 17, 2013. Motion No. C130717 -45 Moved by Evans, Seconded by Crawford Be it resolved that h) By -Law No. 2013 -117: A By -law to Authorize the Sale of Land Being Part of the West Half of Lot 6, Concession 4, ( Medonte), described as Parts 8 and 9, Plan 51 R- 37934, Township of Oro - Medonte, County of Simcoe. i) By -Law No. 2013 -118: A By -law to Authorize the Sale of Land Being Part of the West Half of Lot 6, Concession 4, ( Medonte), described as Parts 12 and 13, Plan 51 R- 37934, Township of Oro - Medonte, County of Simcoe. be read a first, second and third time, passed, be engrossed by the clerk, signed and sealed by the Mayor. 18. CONFIRMATI( Carried. a) By -Law No. 2013 -121: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, July 17, 2013. Motion No. C130717 -46 Moved by Meyer, Seconded by Evans Be it resolved that By -Law No. 2013 -121: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, July 17, 2013 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 28 of 29 Page 31 of 247 5.a) Minutes of Council meeting held on Wednesday, July 17, ... Page 32 of 247 5.b) Minutes of Special Council meeting held on Monday, July... ntle lyr�xrai Hrrirr�rr, Cx.ching F -widre Monday, July 22, 2013 THE TOWNSHIP OF ORO- MEDONTE SPECIAL COUNCIL MEETING MINUTES Council Chambers TIME: 9:35 a.m. Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC130722 -1 Moved by Crawford, Seconded by Hough Be it resolved that the agenda for the Special Council meeting of Monday, July 22, 2013 be received and adopted. Carried. Page 1 of 7 Page 33 of 247 5.b) Minutes of Special Council meeting held on Monday, July... Special Council Meeting Minutes — July 22, 2013. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of the Heritage Committee meeting held on Monday, July 15, 2013. Motion No. SC130722 -2 Moved by Hough, Seconded by Crawford Be it resolved that the draft minutes of the Heritage Committee meeting held on Monday. Julv 15. 2013 be received. Motion No. SC130722 -3 Carried. Moved by Hough, Seconded by E Motion No. SC130722 -4 Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of the Committee of Adjustment meeting held on Thursday, July 18, 2013 be received. Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 2 of 7 Page 34 of 247 5.b) Minutes of Special Council meeting held on Monday, July... Special Council Meeting Minutes — July 22, 2013. 6. REPORTS OF MUNICIPAL OFFICERS: a) Report No. DS2013 -47, Andria Leigh, Director of Development Services re: Proposed Official Plan and Zoning By -law Amendments and Red -line Revisions to Draft Plan of Subdivision (Landscape Drive Phase 3), Part of Lots 3 and 4, Concession 4 (Oro), Horseshoe Valley Lands Ltd. Applications: 2012- OPA -01, 2012 - ZBA -09 & 2012 - SUB -01 [deferred from the July 17, 2013 meeting] [Refer to Items 8a) and b)]. Motion No. SC130722 -5 Moved by Evans, Seconded by Hough Be it resolved 1. That Report No. DS2013 -47, Andria Leigh, Director of Development Services re: Official Plan Amendment Application 2012- OPA -01, Zoning By -law Amendment Application 2012 - ZBA -09 and Plan of Subdivision Application (Red -line Revisions) 2012 - SUB -01, for Part of Lots 3 and 4, Concession 4 (Oro), Township of Oro - Medonte, for Horseshoe Valley Lands Ltd., be received and adopted; 2. That Official Plan Application 2012- OPA -01, Part of Lots 3 and 4, Concession 4 (Oro), Township of Oro - Medonte, that would serve to redesignate the subject lands from "Horseshoe Valley — Low Density Residential" to "Horseshoe Valley — Medium Density Residential" on Schedule D of the Official Plan, be approved. 3. That Zoning By -law Amendment Application 2012 - ZBA -09, Part of Lots 3 and 4, Concession 4 (Oro), Township of Oro - Medonte, that would serve to rezone the subject lands from Residential One Exception One Hundred Fourty (R1 *140) Zone to Residential One Exception Two Hundred Thirty Two (R1 *232) Zone, Residential One Exception Two Hundred Thirty Three (R1 *233) Zone and Residential Two Exception Two Hundred Thirty Four (R2 *234) Zone on Schedule A15 to Zoning By- law No. 97 -95, be approved. 4. That the revisions, being the removal of lands for a private recreation facility, the addition of 27 townhouse units and the reduction single detached residential lots from 124 to 57 in the Landscape Drive Phase 3 residential development, as indicated on Attachment No. 2 to Report No. DS2013 -47, be approved; 5. That the Clerk bring forward the appropriate Official Plan Amendment to redesignate from "Horseshoe Valley — Low Density Residential" to "Horseshoe Valley — Medium Density Residential" for Council's consideration. 6. That the Clerk bring forward the appropriate Zoning By -law Amendment for Council's consideration, with the required Holding (H) Provision not to be removed until such time as the appropriate Subdivision Agreement has been entered into and the Certificate of Substantial Completion has been issued by the Township. 7. That the Conditions of Draft Plan Approval be amended to reflect the red -lined revisions as contained in Attachment No. 5 to Report No. DS2013 -47; and 8. And That the developer be notified of Council's decision in accordance with the Notice of Amended Conditions of Approval under the Director of Development Services' signature. Carried. Page 3 of 7 Page 35 of 247 5.b) Minutes of Special Council meeting held on Monday, July... Special Council Meeting Minutes — July 22, 2013. b) Report No. TES2013 -15, Jerry Ball, Director of Transportation and Environmental Services re: Maplehill Estates, Drainage Issues (Northwood Court and Pineview Drive). Motion No. SC130722 -6 Moved by Hough, Seconded by Evans Page 4of7 Page 36 of 247 5.b) Minutes of Special Council meeting held on Monday, July... Special Council Meeting Minutes — July 22, 2013. 8. BY -LAWS: a) By -Law No. 2013 -133: A By -law to Adopt An Amendment to the Official Plan of the Township of Oro - Medonte OPA No. 35 (Horseshoe Valley Lands Ltd.). b) By -Law No. 2013 -134: A By -law to amend the zoning provisions which apply to lands within Part of the South Half of Lot 3 and Part of Lot 4, Concession 4 (Former Township of Oro), Township of Oro - Medonte. Motion No. SC130722 -8 Moved by Hough, Seconded by Crawford Be it resolved that a) By -Law No. 2013 -133: A By -law to Adopt An Amendment to the Official Plan of the Township of Oro - Medonte OPA No. 35 (Horseshoe Valley Lands Ltd.). b) By -Law No. 2013 -134: A By -law to amend the zoning provisions which apply to lands within Part of the South Half of Lot 3 and Part of Lot 4, Concession 4 (Former Township of Oro), Township of Oro - Medonte. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. , Carried. 9. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 10. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. "' Motion No. SC130722 -9 Moved by Crawford, Seconded by Evans Be it resolved that we do now go in Closed Session at 10:39 a.m. to discuss • acquisition /disposition of land. Carried. Page 5 of 7 Page 37 of 247 5.b) Minutes of Special Council meeting held on Monday, July... Special Council Meeting Minutes — July 22, 2013. b) Motion to Rise and Report. Motion No. SC130722 -10 Moved by Hough, Seconded by Evans Be it resolved that we do now Rise at 12:27 p.m. and Report on the Closed Session Item 10c) Hugh Murray, Fire Chief re: Acquisition /disposition of land (Fire Master Plan). Carried c) Hugh Murray, Fire Chief re: Acquisition /disposition of land (Fire Master Plan). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services; Hugh Murray, Fire Chief; Brad Bigrigg. " Motion No. SC130722 -11 Moved by Hough, Seconded by Crawford Be it resolved that the confidential correspondence dated July 22, 2013 and presented by Hugh Murray, Fire Chief and Brad Bigrigg re, Acquisition /disposition of land (Fire Master Plan) be received. '%&hL 1% V, Carried Page 6 of 7 Page 38 of 247 5.b) Minutes of Special Council meeting held on Monday, July... Special Council Meeting Minutes — July 22, 2013. 12. ADJOURNMENT: a) Motion to Adjourn. Motion No. SC130722 -13 Moved by Evans, Seconded by Hough Be it resolved that we do now adjourn at 12:28 p. Mayor, H.S. Hughes Is Clerk, J. Douglas Irwin Carried. Page 7 of 7 Page 39 of 247 5.c) Minutes of Special Council meeting held on Wednesday, A... THE TOWNSHIP OF ORO- MEDONTE SPECIAL COUNCIL MEETING MINUTES Council Chambers To�rris��ip cs l�rurrd Nrritrr�d, Cxxi�ru,� Farrura Wednesday, August 14, 2013 TIME: 2:00 p.m. 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Present: Corporate Services /Clerk; Andria Leigh, Director of Development Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC130814 -1 Moved by Meyer, Seconded by Coutanche Be it resolved that the agenda for the Special Council meeting of Wednesday, August 14, 2013 be received and adopted. Carried. Page 1 of 10 Page 40 of 247 5.c) Minutes of Special Council meeting held on Wednesday, A... Special Council Meeting Minutes —August 14, 2013. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. SC130814 -2 Moved by Evans, Seconded by Lancaster 40 Be it resolved that we do now go in Closed Session at 2:01 • acquisition /disposition of land. b) Motion to Rise and Report. Motion No. SC130814 -3 Moved by Coutanche, Seconded b .m. to discuss Carried. Be it resolved that we do now Rise at 2 :40 p.m. and Report on the Closed Session Items 4: c) Jerry Ball, Director of Transportation and Environmental Services re: Acquisition /disposition of land (Water /Waste Water Servicing). d) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Portion of School House Road). -,a "qq% W Carried. c) Jerry Ball, Director of Transportation and Environmental Services re: Acquisition /disposition of land (Water /Waste Water Servicing). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Hugh Murray, Fire Chief. Motion No. SC130814 -4 Moved by Crawford, Seconded by Lancaster Be it resolved that the confidential verbal information presented by Jerry Ball, Director of Transportation and Environmental Services re: Acquisition /disposition of land (Water /Waste Water Servicing) be received. Carried. Page 2 of 10 Page 41 of 247 5.c) Minutes of Special Council meeting held on Wednesday, A... Page 42 of 247 5.c) Minutes of Special Council meeting held on Wednesday, A... Special Council Meeting Minutes —August 14, 2013. 6. REPORTS OF MUNICIPAL OFFICERS: a) Report No. DS2013 -48, Andria Leigh, Director of Development Services re: Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for South Shore Isabella Estates Inc., Registered Plan M -1015 [Refer to Items 10c) and d)]. Motion No. SC130814 -6 Moved by Lancaster, Seconded by Evans Page 4 of 10 Page 43 of 247 5.c) Minutes of Special Council meeting held on Wednesday, A... Special Council Meeting Minutes — August 14, 2013. 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes re: Municipal Infrastructure Funding Consultation. Motion No. SC130814 -8 Moved by Evans, Seconded by Lancaster Page 5 of 10 Page 44 of 247 5.c) Minutes of Special Council meeting held on Wednesday, A... Special Council Meeting Minutes — August 14, 2013. 9. COMMUNICATIONS: a) Correspondence dated July 22, 2013 from Roy Hastings, re: Request for Access to Line 5 and the Overpass via Parkland at Melville Court. A petition was presented to Members of Council. Motion No. SC130814 -10 4* Carried. Vk I A6, x Be it resolved that the correspondence dated July 23, 2013 from Brandon McDonald, re: Request to Purchase Property Fronting on 1505 15/16 Sideroad be received and referred to staff for a report. Carried. Page 6 of 10 Page 45 of 247 5.c) Minutes of Special Council meeting held on Wednesday, A... Special Council Meeting Minutes —August 14, 2013. c) Correspondence dated August 6, 2013 from Stan & Linda Kinsey re: Simcoe Road Cheque Deposit Request. Council consented to permit Mrs. Kinsey to speak on the matter. Motion No. SC130814 -12 Moved by Lancaster, Seconded by Evans Motion No. SC130814 -13 Carried. 'iv Page 7of10 Page 46 of 247 5.c) Minutes of Special Council meeting held on Wednesday, A... Special Council Meeting Minutes — August 14, 2013. 10. BY -LAWS: a) By -Law No. 2013 -137: A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees /Technical Support Groups, and Expenses for Employees, and to Repeal By -law No. 2013 -020. b) By -Law No. 2013 -138: Being A By -Law To Authorize The Execution Of An Agreement Between The Township Of Oro - Medonte And Michael Alfred Gartner And Colleen Carolyn Gartner To Allow For Two Dwellings. c) By -Law No. 2013 -140: Being a By -Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for South Shore Isabella Estates Inc., Plan 51M-1015. d) By -Law No. 2013 -141: A By -law to Remove a Holding Provision on lands described as follows: Pt Lot 5, Concession 14, Medonte as in RO167598 Except Pt 1, 51 R37351; Township of Oro - Medonte (Geographic Township of Medonte), County of Simcoe, PIN 58530 -0396 (LT), (known as South Shore Isabella Estates Inc. Subdivision), Registered Plan 51 M -1015, Township of Oro - Medonte, County of Simcoe. e) By -Law No. 2013 -143: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Huronia Nurse Practitioner— LED Clinic. Page 8 of 10 Page 47 of 247 5.c) Minutes of Special Council meeting held on Wednesday, A... Special Council Meeting Minutes —August 14, 2013. Motion No. SC130814 -14 Moved by Meyer, Seconded by Coutanche Be it resolved that a) By -Law No. 2013 -137: A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees /Technical Support Groups, and Expenses for Employees, and to Repeal By -law No. 2013 -020. b) By -Law No. 2013 -138: Being A By -Law To Authorize The Execution Of An Agreement Between The Township Of Oro - Medonte And Michael Alfred Gartner And Colleen Carolyn Gartner To Allow For Two Dwellings. c) By -Law No. 2013 -140: Being a By -Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for South Shore Isabella Estates Inc., Plan 51 M -1015. d) By -Law No. 2013 -141: A By -law to Remove a Holding Provision on lands described as follows: Pt Lot 5, Concession 14, Medonte as in RO167598 Except Pt 1, 51 R37351; Township of Oro - Medonte (Geographic Township of Medonte), County of Simcoe, PIN 58530 -0396 (LT), (known as South Shore Isabella Estates Inc. Subdivision), Registered Plan 51 M -1015, Township of Oro - Medonte, County of Simcoe. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.,,,,, , Carried Motion No. SC130814 -15 e) By -Law No. 2013 -143: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Huronia Nurse Practitioner — LED Clinic be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 9 of 10 Page 48 of 247 5.c) Minutes of Special Council meeting held on Wednesday, A... Special Council Meeting Minutes — August 14, 2013. 11. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 12.CONFIRMATION BY -LAW: a) By -Law No. 2013 -139: Being a By -Law to Confirm the Proceedings of the Special Council Meeting held on Wednesday, August 14, 2013. Motion No. SC130814 -16 Moved by Evans, Seconded by Lancaster 44 13. ADJOURNMENT: a) Motion to Adjourn. Motion No. SC1308V Moved by Coutanche, Be it resolved that we do now adjourn at 3:41 p.m. x 1% N Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Page 10 of 10 Page 49 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... l�rurrd Nrrit�rr�d�, Cxxi�ru,� Factor,• Monday, August 26, 2013 Present: Mayor H.S. Hughes THE TOWNSHIP OF ORO- MEDONTE SPECIAL COUNCIL MEETING MINUTES Council Chambers TIME: 9:30 a.m. Also Carl Sheardown, Mike McGill, Rene DeMartini, Shirley Partridge, Dalyce Present: Hutchinson, Alberta Slessor, Neil Goldsmith 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC130826 -1 Moved by Lancaster, Seconded by Meyer Be it resolved that the agenda for the Special Council meeting of Monday, August 26, 2013 be received and adopted. Carried. Page 1 of 18 Page 50 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Committee of Adjustment meeting held on Thursday, August 15, 2013. Motion No. SC130826 -2 Moved by Crawford, Seconded by 4#Nh�- Be it resolved that the draft minutes of the Committee of Adjustment meeting held on Thursday, August 15, 2013 be received. Motion No. SC130826 -3 Carried. Moved by Meyer, Seconded by Lancaster Page 2 of 18 Page 51 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. 5. PUBLIC MEETINGS: a) Proposed Amendment to Zoning By -Law, Part of West Half of Lots 24 & 25, Concession 7 (Oro), 290 Ridge Road West, Township of Oro - Medonte, 2013 -ZBA- 16 (Leigh /Piotrowski). Deputy Mayor Hough called the meeting to order at 9:34 a.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2013- ZBA -16 (Leigh /Piotrowski), 290 Ridge Road West, Part of West Half of Lots 24 & 25, Concession 7 (Oro), Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on August 2, 2013 and a sign posted on the subject property on August 2, 2013. Page 3of18 Page 52 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. b) Proposed Amendment to Zoning By -Law, West Part of Lot 11, Concession 4 (Oro), 1495 Line 3 North, Township of Oro - Medonte, 2013 - ZBA -14 (McGill). Deputy Mayor Hough called the meeting to order at 9:40 a.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2013 - ZBA -14 (McGill), 1495 Line 3 North, Part of West Half of Lot 11, Concession 4 (Oro), Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on August 2, 2013 and a sign posted on the subject property on August 2, 2013. The following correspondence was received at the meeting: Nottawasaga Valley Conservation Authority dated August 7, 2013. Derek Witlib, Manager, Planning Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: None. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed Amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South or via the Township's website. There being no further, comments or questions, the meeting adjourned at 9:47 a.m ■ Page 4 of 18 Page 53 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. c) Proposed Amendment to Zoning By -Law, Part of Lot 1, Concession 14 ( Medonte), 9110 Highway 12 West, 2013 - ZBA -04 (Uppal). Deputy Mayor Hough called the meeting to order at 9:48 a.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2013 - ZBA -04 (Uppal), 9110 Highway 12 West, Concession 14, Part of Lot 1, ( Medonte), Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on August 2, 2013 and a sign posted on the subject property on August 2, 2013. The following correspondence was received at the meeting: Ministry of Transportation dated April 23, 2013 (reconfirmed same in correspondence dated August 15, 2013). Derek Witlib, Manager, Planning Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: None. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed Amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South or via the Township's website. There being no further comments or questions, the meeting adjourned at 9:55 a.m ■ Page 5 of 18 Page 54 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Page 55 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. e) Proposed Amendment to Zoning By -Law, Part Block 88, Plan 51 M -367, Concession 73375 Line 6 North, Township of Oro - Medonte, 2013 - ZBA -13 (Modco). Deputy Mayor Hough called the meeting to order at 10:12 a.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2013 - ZBA -13 (Modco), 3375 Line 6 North, Part Block 88, Plan 51 M -367, Concession 7, formerly in the Township of Oro, Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on August 2, 2013 and a sign posted on the subject property on August 1, 2013. The following correspondence was received at the meeting: Nottawasaga Valley Conservation Authority dated August 7, 2013; County of Simcoe dated August 14, 2013. Andria Leigh, Director of Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: None. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed Amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South or via the Township's website. There being no further comments or questions, the meeting adjourned at 10:15 a.m. Page 7of18 Page 56 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. f) Proposed Amendment to Zoning By -Law, East part of Lot 12, Concession 11 (Oro), 1400 Line 11 North, Township of Oro- Medonte, 2013 - ZBA -15 (J &K Farms). Deputy Mayor Hough called the meeting to order at 10:16 a.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2013 - ZBA -15 (J & K Farms Limited), 1400 Line 11 North, Concession 11, East Part of Lot 12, formerly in the Township of Oro, Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on August 2, 2013 and a sign posted on the subject property on August 2, 2013. The following correspondence was received at the meeting: None. Andria Leigh, Director of Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: None. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed Amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South or via the Township's website. There being no furthercomments or questions, the meeting adjourned at 10:23 a.m ■ Page 8of18 Page 57 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. 6. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 7. REPORTS OF MUNICIPAL OFFICERS: a) Report No. DS2013 -051, Derek Witlib, Manager, Planning Services, re: Zoning By -Law Amendment 2013 - ZBA -16 (Piotrowski /Leigh) [Refer to Items 5a) and 9h)]. Andria Leigh, Director of Development Services, left the Council Chambers during this item. Motion No. SC130826 -4 Moved by Crawford, Seconded by Evans Be it resolved Z, 1. That Report No. DS2013 -051, Derek Witlib, Manager, Planning Services, re: Zoning By- law Amendment 2013 - ZBA -16 (Piotrowski /Leigh) be received and adopted. 2. That Zoning By -law Amendment Application 2013 - ZBA -16 for Township of Oro - Medonte, being on Schedule `A4' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of West Half of Lots 24 & 25, Concession 7, 290 Ridge Road West, in the former geographic Township of Oro, now in the Township of Oro - Medonte, from Agricultural /Rural (A /RU) Zone to an Agricultural /Rural Exception 236 (A /RU *236) Zone as shown on Schedule `A' attached to draft By -Law No. 2013 -151. 3. That the Clerk bring forward the appropriate By -law for Council's consideration. 4. And That the applicant be advised of Council's decision under the Manager, Planning Services' signature: Carried. b) Report No. DS2013 -052, Andria Leigh, Director of Development Services, re: Zoning By -Law Amendment 2013 - ZBA -14 (Michael McGill) [Refer to Items 5b) and 9i)]. Motion No. SC130826 -5 Moved by Lancaster, Seconded by Meyer Be it resolved 1. That Report No. DS2013 -052, Andria Leigh, Director of Development Services, re: Zoning By -law Amendment 2013 - ZBA -14 (Michael McGill) be received and adopted. 2. That Zoning By -law Amendment Application 2013 - ZBA -16 for Township of Oro - Medonte, being on Schedule `Al2' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of West Half of Lot 11, Concession 4, in the former geographic Township of Oro, now in the Township of Oro - Medonte, 1495 Line 3 North, from Agricultural /Rural (A/RU) Zone to an Agricultural /Rural Exception 237 (A /RU *237) Zone and an Agricultural /Rural Exception 238 (A/RU *238) Zone. 3. That the Clerk bring forward the appropriate By -law for Council's consideration. 4. And That the applicant be advised of Council's decision under the Director of Development Services' signature. Carried. Page 9 of 18 Page 58 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. Motion No. SC130826 -7 Moved by Lancaster, Seconded by Meyer Be it resolved 1. That Report No. DS2013 -050, Andria Leigh, Director of Development Services, re: Zoning By -law Amendment 2013 - ZBA -15 (J. & K. Farms Limited) be received and adopted. 2. That Zoning By -law Amendment Application 2013 - ZBA -15 for Township of Oro - Medonte, being on Schedule 'A13' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the land located in East Part of Lot 12, Concession 11, 1400 Line 11 North, in the former geographic Township of Oro, now in the Township of Oro- Medonte, from Agricultural /Rural (A/RU) Zone to an Agricultural /Rural Exception 235 (A/RU *235) Zone. 3. That the Clerk bring forward the appropriate By -law for Council's consideration. 4. And That the applicant be advised of Council's decision under the Director of Development Services' signature. Carried. Page 10 of 18 Page 59 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. Page 11 of 18 Page 60 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. b) Correspondence dated August 9, 2013 from Peter Devries, re: Application for Noise Exemption 2013 -007, 1500 Line 13 North. Motion No. SC130826 -10 Moved by Lancaster, Seconded by Evans Carried. Page 12 of 18 Page 61 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. 9. BY -LAWS: a) By -Law No. 2013 -144: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Aveiro Constructors. b) By -Law No. 2013 -145: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Catherine Todd described as lands as follows: West Part of Lot 26, Concession 9, Being Part 2 on Plan 51 R- 36216, Oro - Medonte Township of Oro - Medonte, County of Simcoe. c) By -Law No. 2013 -146: Being a By -law to remove the Holding symbol applying to lands located at West Part of Lot 26, Concession 9, Being Part 2 on Plan 51 R- 36216, Oro - Medonte (Catherine Todd). d) By -Law No. 2013 -147: A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees /Technical Support Groups, and Expenses for Employees, and to Repeal By -law No. 2013 -137. e) By -Law No. 2013 -148: A By -law to Name, Assume and Establish Highways Within the Township of Oro - Medonte (Symond Avenue). f) By -Law No. 2013 -149: A By -law to amend the zoning provisions which apply to lands within East Part of Lot 12, Concession 11 (Former Township of Oro), 1400 Line 11 North (J & K Farms Limited, 2013 - ZBA -15). g) By -Law No. 2013 -150: A By -Law to Amend By -law No. 2010 -075, Being a By -law to Regulate Signs and other Advertising Devices. ( "Sign By- law "). h) By -Law No. 2013 -151: A By -law to amend the zoning provisions which apply to lands within Part of West Half of Lots 24 & 25, Concession 7 (Former Township of Oro) 290 Ridge Road West (K. & E. Piotrowski /B. Leigh, 2013 - ZBA -16). i) By -Law No. 2013 -152: A By -law to amend the zoning provisions which apply to lands within West Part of Lot 11, Concession 4 (Former Township of Oro), 1495 Line 3 North (Michael McGill, 2013 - ZBA -14). j) By -Law No. 2013 -153: A By -law to amend the zoning provisions which apply to lands within Part of Lot 1, Concession 14 (Former Township of Medonte), Township of Oro - Medonte, 9110 Highway 12 West (Ravi Uppal, 2013 - ZBA -04). k) By -Law No. 2013 -154: A By -law to amend the zoning provisions which apply to lands within Part of the South Half of Lot 3 and Part of Lot 4, Concession 4 (Former Township of Oro), Township of Oro - Medonte, and to repeal By -law Number 2013- 134. Page 13 of 18 Page 62 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. Motion No. SC130826 -12 Moved by Evans, Seconded by Crawford Be it resolved that a) By -Law No. 2013 -144: A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Aveiro Constructors be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Motion No. SC130826 -13 Moved by Lancaster, Seconded by Be it resolved that Carried. b) By -Law No. 2013 -145: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Catherine Todd described as lands as follows: West Part of Lot 26, Concession 9, Being Part 2 on Plan 51 R- 36216, Oro - Medonte Township of Oro - Medonte, County of Simcoe. c) By -Law No. 2013 -146: Being a By -law to remove the Holding symbol applying to lands located at West Part of Lot 26, Concession 9, Being Part 2 on Plan 51 R- 36216, Oro - Medonte (Catherine Todd). d) By -Law No. 2013 -147: A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees /Technical Support Groups, and Expenses for Employees, and to Repeal By -law No. 2013 -137. e) By -Law No. 2013 -148: A By -law to Name, Assume and Establish Highways Within the Township of Oro - Medonte (Symond Avenue). f) By -Law No. 2013 -149: A By -law to amend the zoning provisions which apply to lands within East Part of Lot 12, Concession 11 (Former Township of Oro), 1400 Line 11 North (J & K Farms Limited, 2013- ZBA -15). g) By -Law No. 2013 -150: A By -Law to Amend By -law No. 2010 -075, Being a By -law to Regulate Signs and other Advertising Devices. ( "Sign By- law "). Page 14 of 18 Page 63 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. i) By -Law No. 2013 -152: A By -law to amend the zoning provisions which apply to lands within West Part of Lot 11, Concession 4 (Former Township of Oro), 1495 Line 3 North (Michael McGill, 2013 - ZBA -14). j) By -Law No. 2013 -153: A By -law to amend the zoning provisions which apply to lands within Part of Lot 1, Concession 14 (Former Township of Medonte), Township of Oro - Medonte, 9110 Highway 12 West (Ravi Uppal, 2013 - ZBA -04). k) By -Law No. 2013 -154: A By -law to amend the zoning provisions which apply to lands within Part of the South Half of Lot 3 and Part of Lot 4, Concession 4 (Former Township of Oro), Township of Oro- Medonte, and to repeal By -law Number 2013- 134. Motion No. SC130826 -14 Moved by Evans, Seconded by Cr Be it resolved that 0 h) By -Law No. 2013 -151: A By -law to amend the zoning provisions which apply to lands within Part of West Half of Lots 24 & 25, Concession 7 (Former Township of Oro) 290 Ridge Road West (K. & E. Piotrowski /B. Leigh, 2013 - ZBA -16). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 of 18 Page 64 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Special Council Meeting Minutes — August 26, 2013. b) Motion to Rise and Report. Motion No. SC130826 -16 Moved by Meyer, Seconded by Lancaste Carried. Page 16 of 18 Page 65 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Page 66 of 247 5.d) Minutes of Special Council meeting held on Monday, Augu... Page 67 of 247 5.e) Minutes of Heritage Committee meeting held on Monday, A... 1 T1�er�r�sfiup Prourai Nrrir� ar, f.e irru Frrra�r�> THE TOWNSHIP OF ORO- MEDONTE HERITAGE COMMITTEE MEETING MINUTES Council Chambers Staff: Shawn Binns, Director of Recreation and Community Services; Justin Hodgkinson, Community Recreation Coordinator; Marie Brissette, Committee Coordinator ADOPTION OF AGENDA Ak a) Motion to Adopt Motion No. HC130826 -1 Moved by Fountain, Seconded byWLintack It is recommended that the agenda for the Heritage Committee meeting of Monday, August 26, 2013 be received and adopted. -40 Carried. 2. DISCLOSURE OF PECUNIARY INTEREST None declared. Page 1 of 5 Page 68 of 247 5.e) Minutes of Heritage Committee meeting held on Monday, A... Heritage Committee Meeting Minutes — August 26, 2013 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of the Heritage Committee meeting held on Monday, July 15, 2013. Motion No. HC130826 -2 Moved by Burton, Seconded by Moore It is recommended that the draft minutes of the Heritage Committee meeting held on Monday, July 15, 2013 be adopted as printed and circulated. 4. DEPUTATIONS: None. 5. COMMUNICATIONS: Carried. a) Shawn Binns, Director of Recreation and Community Services, re: Update on Oro African Church. Motion No. HC130826 -3 Moved by Thibeault, Seconded by Burton It is recommended that the verbal information presented by Shawn Binns, Director of Recreation and Community Services, re: Update on Oro African Church be received. Carried. b) Justin Hodgkinson, Community Recreation Coordinator, re: Historical and Cultural Grant Program. Motion No. HC130826 -4 Moved by Lintack, Seconded by Fountain It is recommended that the verbal information presented by Justin Hodgkinson, Community Recreation Coordinator, re: Historical and Cultural Grant Program be received. Carried. Page 2 of 5 Page 69 of 247 5.e) Minutes of Heritage Committee meeting held on Monday, A... Heritage Committee Meeting Minutes — August 26, 2013 c) Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation and Community Services, re: Work Plan and Structure - Heritage Act. Motion No. HC130826 -5 Moved by Burton, Seconded by Moore Motion No. HC130826 -6 Moved by Burton, Seconded by Moore It is recommended that the information presented by Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation and Community Services, and the Members of the Heritage Committee, re: Work Plan and Structure - Education and Policies be received. Carried. e) Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation and Community Services, re: Work Plan and Structure - Heritage Sites and Artifacts. Motion No. HC130826- Moved by Burton, Seconded by Moore It is recommended that the information presented by Councillors Crawford and Coutanche, Shawn Binns, Director of Recreation and Community Services, and the Members of the Heritage Committee, re: Work Plan and Structure - Heritage Sites and Artifacts be received. Carried. Page 3 of 5 Page 70 of 247 5.e) Minutes of Heritage Committee meeting held on Monday, A... Heritage Committee Meeting Minutes — August 26, 2013 f) Correspondence dated March 6, 2013 from Bert Duclos, Heritage Outreach Consultant, Ministry of Tourism, Culture and Sport, re: Waiving of Normal Tariff Fees at Land Registry Offices for Municipal Heritage Committee Members and Their Assistants. Motion No. HC130826 -8 Moved by Burton, Seconded by Moore Motion No. HC130826 -10 Moved by Thibeault, Seconded by Cayley .r It is recommended that the correspondence dated August 23, 2013 from Catherine Oosterbaan, County of Simcoe, re: County of Simcoe Stakeholder Consultations and Public Forums for the Regional Cultural Study be received. Carried. Page 4 of 5 Page 71 of 247 5.e) Minutes of Heritage Committee meeting held on Monday, A... Heritage Committee Meeting Minutes — August 26, 2013 6. NEXT MEETING DATE Monday, September 30, 2013 at 6:00 p.m. 7. ADJOURNMENT a) Motion to Adjourn. Motion No. HC130826 -11 Moved by Lintack, Seconded by Cayley It is recommended that we do now adjourn at 7:20 p.m. Councillor Crawford, Carried. mmittee Coordinator Page 5 of 5 Page 72 of 247 10.a) Dr. Ben Longstaff, Manager of Subwatershed Planning an J • L i N S . 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C Our watershed is on the verge of great change. We have a responsibility to be ready for the challenges and the opportunities that change will bring. Just as our watershed is on the cusp of great change, so too is our organization. This strategic plan sets a direction for the Nottawasaga Valley Conservation Authority (NVCA) to move forward in a number of key and critical areas. Enhancing knowledge, growing partnerships, promoting collaboration and engaging others will provide important focus for the NVCA over the short term. In the spirit of collaboration, partnership and engagement, the NVCA worked not only with the Board of Directors and staff in developing this plan, but also ..�, reached out to the broader stakeholder community for input. What you told us has inspired many of the details contained in this document. You told us that we have an vital role to play in reducing risks to human life and property, and you were clear that this protective role must continue. You acknowledged the important role we play in advancing watershed planning and protecting the environmental health of the watershed, and you told us we have a unique perspective, since we look at the entire watershed - upstream and down. At the same time, you encouraged us to explore new opportunities that would see the NVCA partner more effectively with the agricultural community, the environmental sector and the development industry. You also told us there is a need to forge stronger connections with our watershed municipalities and to demonstrate our value to the general public. Your input has helped to shape this document and you will see in the pages to follow that we are committed to connecting people to the watershed and to advancing awareness of the watershed through dialogue, communications and promotions. You will also see an emphasis on protecting people and property as well as on developing watershed health through restoring what we have lost. Our strategic plan anticipates and plans for change. The strategic objectives identified for the next five -year period will allow us to remain on the edge of innovation and learning. There are many initiatives, however, that will extend beyond the five -year time horizon, just as there are many initiatives that will require a collaborative approach with our partners. The NVCA remains committed to honouring the strategic plan as a continually evolving document and we look forward to working with you to realize these important strategic priorities. Wayne Wilson CAO /Secretary /Treasurer •ategic Plan 2014 -2018 Nina Bifolchi Chair, Board of Directors L-aqu Page 111 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Ideally situated just north of the Greater Golden Horseshoe, the Nottawasaga Valley watershed is an eclectic mix of small towns and growing cities, productive agricultural land, pristine wetlands, the Niagara Escarpment, abundant trails and world renowned beaches offering recreational abundance. The watershed is changing and pressures for growth are mounting. Growth from the GTA is coming in the form of escalating demands for housing, employment and outdoor recreation. As directed by the Ontario Places to Grow Act, the watershed will accommodate 100,000 more people by the year 2031. This growth will present both challenges and opportunities as our watershed municipalities plan for and assimilate growth in existing settlement areas. The NVCA has an important role to play in assisting our municipal partners, the development industry, the farming community, the business sector, landowners and the environmental community in managing the watershed sustainably, accommodating new development opportunities and, at the same time, recognizing the importance of watershed health and resilience. Since the development of our first strategic plan, the NVCA has been anticipating and planning for change. Throughout our more than 50 -year history, we have partnered with others to increase knowledge about the watershed and its natural and cultural values. Despite the abundance of information, there remains a great deal that we do not know. New information, new knowledge, new watershed conditions and the emergence of new challenges reinforce the need to be aware and informed. The Nottawasaga Valley watershed is the foundation for a healthy, sustainable lifestyle and for healthy, prosperous communities. This strategic plan addresses the importance of protecting human life and property from natural hazards. It speaks about the value of securing new information and using that information to make important watershed management decisions. It reinforces the importance of connecting the community to the watershed and, last but certainly not least, it emphasizes the value of collaboration and partnership. The NVCA must work with others to build knowledge and understanding so that the watershed remains resilient in the face of a changing landscape and so that the decisions made today help to shape healthy watersheds and healthy communities for tomorrow. DRAFT NVCA Strategic Plan 2014 -2018 - page 3 Page 112 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Vision Mission liw 1 Qry Yng Prino��` Innovative watershed management supporting a healthy environment, communities and lifestyles. Working together to lead, promote, support and inspire innovative watershed management. We are committed to carrying out our responsibilities, providing services to our customers and working with our partners in a professional, accountable, responsible and dedicated manner. We are: • an adaptive organization - constantly striving to improve; committed to anticipating change and thinking strategically. • a "can -do" organization - collaborative, decisive and efficient, committed to finding solutions that work for all. • a science -based organization - committed to using the best available watershed science and knowledge to inform decisions. • a professional organization - authentic and credible, respectful of all and receptive to the ideas of others. • an open organization - approachable, committed to customer service excellence, honest, open, transparent and effective. • a responsible organization - trustworthy, committed to fiscal prudence and the responsible use of resources. page 4 - DRAFT NVCA Strategic Plan 2014 -2018 Page 113 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... The Nottawasaga Valley Conservation Authority is committed to making a positive difference across the watershed. We will earn a reputation for service excellence, collaboration and partnership. We will be respected, trusted and valued as watershed leaders. WHAT WE STAND FOR As an organization, we are committed to: • protecting watershed communities from natural hazards; • promoting and protecting the value of the watershed and its resources; • working effectively with our municipal partners to deliver superb customer service; • partnering with the agricultural community to advance stewardship; • collaborating with the development industry to advance low impact development; • working with members of the environmental community to advance environmental sustainability; • developing watershed science, information and knowledge. DRAFT NVCA Strategic Plan 2014 -2015 - page Page 114 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... 71 4nhance & • protect life and property from natural hazards • promote a healthy, sustainable watershed • promote the watershed and the NVCA • seek new knowledge and share information i Qi �oarn & D�SCOJ Connecti • connect people with the watershed • lead, partner and collaborate page 6 - DRAFT NVCA Strategic Plan 2014 -2018 Page 115 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... GOAL: To protect, enhance and restore the watershed to support a healthy environment, healthy communities and healthy lifestyles by anticipating and taking action to address watershed impacts and pressures. OBJECTIVES: 1. Protect life and property from hazards. 2. Protect, enhance and restore watershed health and promote sustainable development. rflIvObjective 1: Protect life and property from hazards What are the issues & challenges? • Flooding and erosion are recurring problems in areas of the Nottawasaga Valley watershed. Over $1 billion in property and more than 33,000 people are at risk. • In some flood -prone areas, naturally flat topography and the confluence of several river systems is the issue. In other areas of the watershed, rapid urban growth has resulted in an increase in the amount of surfaces that cannot absorb water. A reduction in forest cover and wetland reduction in some areas have altered the drainage patterns and the ability of the watershed to absorb excess precipitation. • Climate change is bringing with it more intense rainfall events and extended periods of drought. • The risks from natural hazards can be managed. The NVCA has an important role to play in ensuring that damage to property and risk to human life are minimized and that these risks are not exacerbated as a result of growth pressure. • Building in an area that is susceptible to flooding and /or erosion can be problematic not only for the landowner but also for others downstream. This is not well understood by the public at large. Educating the public about downstream impacts, the need for low impact development standards and the importance of managing natural hazards on a watershed basis and in keeping with the NVCA regulations will increase as the watershed population grows. What are we doing already? The NVCA guards against risk to life and property by regulating development in areas prone to flooding and erosion, by operating a flood forecasting and DRAFT NVCA Strategic Plan 2014 -2018 - page 7 Page 116 of 247 r 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... warning system and low water response program, and by supporting municipal emergency response programs. The NVCA offers advice to municipal partners on municipal planning matters pertaining to natural hazards and advancing science and knowledge as it pertains to integrated watershed science. The NVCA provides a plan input and review role as a means of preventing loss of life and property damage by directing development outside of natural hazard areas. What else needs to be done? 2013 -2017 Strategic Priorities Safe Communities • Complete new /updated flood -line mapping for priority flood -prone communities. • Refine flood forecasting models and finalize flood damage models. • Update and provide access to natural hazard information mapping for the entire watershed (flood line, erosion, wetlands). • Enhance the delivery of the flood forecast and warning programs and the S. Ontario Low Water Response Program science support through greater municipal, provincial and local stakeholder collaboration. This includes participation in jointly funded pilot and special projects such as the Innisfil Creek Low Water Management Strategy. • Support municipal emergency response programs related to flooding. (Assist municipalities in developing Flood Emergency Response Plans.) • Promote land use practices that protect property and people by: o directing new development away from known natural hazards and working with municipalities to approve development outside of flood and erosion prone areas; o delivering delegated planning responsibilities for natural hazards under the new Provincial Policy Statement and supporting the inclusion of updated natural hazard policies in all municipal Official Plans; o increasing awareness across the watershed of proper hazard land management; o championing low impact development standards and best management practices that reduce flood risks and promote efficient and economical development. \.�., Enhance compliance monitoring. Objective 2° Protect, enhance and restore watershed health and promote sustainable development 4 What are the issues and challenges? • Tremendous growth is at our doorstep. By 2031, more than 100,000 new residents will call the watershed home. page 8 - DRAFT NVCA Strategic Plan 2014 -2018 Page 117 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Land use has a strong influence on stream health across the watershed. Surface water quality in the middle and lower reaches of the watershed ranges from fair to poor. Promoting environmentally friendly stormwater and nutrient management approaches for new urban developments will be key to guarding against future water quality degradation. Working with agricultural landowners to continue to promote best practices for nutrient management provides an opportunity for improving water quality. Protecting and restoring forests, wetlands, streambanks and shorelines to maintain natural habitats and corridors will be required, particularly in degraded subwatersheds. The NVCA watershed environment supports approximately $400 million in economic activity through ecotourism and agricultural and development - related activities. There is more than $30 billion in private property that depends on a safe and healthy environment. A healthy watershed is the foundation for a healthy environment, healthy communities and healthy lifestyles. Environmental health and human health are intricately connected. • Population growth will place increased pressure on existing natural areas and will bring new and different demands for outdoor recreation. This growth will place pressure on existing watercourses to assimilate the input of nutrients (e.g. phosphorus) from expanding urban areas. • Municipalities will be challenged to embrace growth and continue to plan sustainable communities. • The natural attributes of the watershed will be increasingly valued as urbanization continues. • Water quality has degraded due to excessive nutrients, and additional growth pressures will exacerbate this problem What are we doing already? The NVCA currently administers programs to protect drinking water from threats of contamination and focuses on enhancing ecological resilience by protecting and restoring terrestrial and aquatic ecosystems. The NVCA currently collects and disseminates a wide range of watershed health science, including the preparation of watershed health status report cards showing the status and trends associated with stream health, water quality, groundwater, wetlands and forest cover. In addition, the NVCA provides service to member municipalities regarding the identification and management of natural heritage systems. The NVCA also delivers a comprehensive suite of restoration and protection programs, including: reforestation, stream bank stabilization and other erosion - control and nutrient - management projects through stewardship grant programs in partnership with government and non - governmental groups. DRAFT NVCA Strategic Plan 2014 -2018 - Page 118 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... E� What else needs to be done? 2013 -2017 Strategic Priorities Promote Watershed Health • Develop a Natural Heritage Protection Restoration Strategy for the watershed, including the Georgian Bay Shoreline. Develop detailed natural heritage plans with each municipality. • Complete subwatershed plans for priority watersheds facing the greatest development pressures to address watershed health stressors. Emphasis will be placed on the following subwatersheds: Innisfil Creek, Willow Creek, Boyne River, Pine River, Pretty River, Lamont Creek and Mad River. • Promote sustainable growth by completing a watershed -wide Nutrient Management Strategy with municipalities, the agricultural and development sectors and other partners. • Consider opportunities through the NVCA's Land Acquisition Strategy to collaborate with funding partners including the Nature Conservancy of Canada, the Niagara Escarpment Commission and watershed municipalities to guide the selective acquisition of important natural areas and adjacent lands for protection and restoration of critical habitat. Protect Water Quality and Quantity • Complete groundwater health status reports for each major aquifer in the watershed. • Develop and distribute watershed health reporting programs. • Enhance water quality and quantity science and information by using computer modeling and databases as well as monitoring efforts. • Work with the development industry to champion low impact development and its associated benefits. • Expand project delivery scope and funding for the Healthy Waters stewardship program. • Explore opportunities to participate in grant programs such as the Great Lakes Clean -Up Fund with all potential partners. • Undertake updated wetland mapping and make this available to key stakeholders. • Develop an e -Coll Management Strategy with key partners. • Work with the farming community and provincial partners to develop a Low Water Management Strategy to reduce the impacts of low water supply on the environment and on farm productivity and advance the strategy through a pilot project for the Innisfil subwatershed. • Work in partnership with the Lake Simcoe Region Conservation Authority and the Severn Sound Environmental Association to implement the Source Protection Plan for the South Georgian Bay -Lake Simcoe Source Protection Region, integrated with a Groundwater Management Strategy. - DRAFT NVCA Strategic Plan 2014 -2018 Page 119 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... GOALS: To inspire others - through active collaboration, leadership and innovation - to take action to improve the health of the watershed. To cultivate greater knowledge of the watershed to advance effective decision making. OBJECTIVES: 1. Promote the watershed and the NVCA. 2. Seek new knowledge and share information. Obective 1 Promote the watershed and the NVCA What are the issues and challenges? While awareness of the NVCA is growing, there continues to be a lack of knowledge and understanding among the general public about the role of the NVCA and its value of the watershed. There is a need to develop a sense of this value among the general public and to engage the broader watershed community in stewardship efforts. At the present time, ecological literacy and outdoor education is focused on key clients (e.g. schools, early childhood education and community groups). What are we doing already? The NVCA operates 12 conservation areas including the 300 -acre Tiffin Centre, which offers curriculum -based environmental education programs on behalf of schools, early childhood education and community groups. The natural and cultural heritage features of the watershed are profiled at all 12 conservation areas: Edenvale, Elba Wetlands, Tottenham, Fort Willow, Glencairn, Minesing Wetlands, New Lowell, Utopia, Nottawasaga Bluffs, Osprey Wetlands, Petun and the Tiffin Centre. The NVCA also operates an effective land acquisition program. This program has been responsible for the NVCA's current land holdings of over 12,000 acres. The NVCA currently delivers a wide range of broad -based communication initiatives (e.g. workshops, presentations, press releases, website, one -on -one site visits, event presence and publications) in partnership with Conservation Ontario and local partners. DRAFT NVCA Strategic Plan 2014 -2018 - page 11 Page 120 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... V 1 What else needs to be done? 2013 -2017 Strategic Priorities Engage and Collaborate • Develop a Stakeholder and Community Engagement Strategy to increase involvement, understanding and awareness of the NVCA. • Review and update the NVCA's Communications Strategy to reflect new strategic directions and engagement priorities. • Collaborate with key partners including Conservation Ontario on key messages. • Develop and implement a strategic social media campaign to enhance the NVCA's web -based visibility and communications. • Continue to enhance the NVCA web -based services through partnerships with Simcoe County and others. Objective 2: ;��►! Seek new knowledge and share information What are the issues and challenges? • Knowledge and information is critical for the NVCA and its partners. • To be a trusted resource, the NVCA must be well informed. • For the NVCA to remain relevant, robust, innovative and on the leading edge of learning and function, the organization must continue to develop greater scientific knowledge of the watershed to advance decision making. What are we doing already? The NVCA currently collects and shares a wide range of standardized watershed information such as environmental monitoring data, natural hazards and natural heritage. The NVCA is continuing to invest in information and knowledge by partnering with other Conservation Authorities, various levels of government, academic institutions, partners and environmental organizations. What else needs to be done? 2013 -2017 Strategic Priorities Comprehensive Watershed Science • Identify and address critical science -based knowledge gaps (e.g. interactions between groundwater and surface water). • Work with municipal partners and the development industry to implement innovative approaches to low- impact design across the watershed. ge 12 - DRAFT NVCA Strategic Plan 2014 -2018 Page 121 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Build Knowledge • Promote resiliency and adaptation by considering the impacts of climate change on NVCA program delivery by reviewing best science available and developing strategies to address the need for adaptation. • Invest in technology and resources to enhance the NVCA's information management system in support of the Geographical Information System and centralized databases. • Continue to provide technical advisory services to watershed municipalities using the best watershed science to balance the need for ecological integrity and sustainable growth and development. • Value the knowledge of others by proactively seeking and sharing with like - purposed organizations. • Establish a Stakeholder Round Table that will promote open and ongoing dialogue with the NVCA. The purpose of the Round Table will be to provide a forum for key partners (development industry, agricultural community, etc.) to identify issues, to share information and to jointly explore the opportunities for continuous service improvements. i w ik i page 1 Page 122 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... GOAL: To connect people to the environment through outdoor watershed experiences. OBJECTIVE: 1. Connect people with the watershed and promote partnerships and collaboration. Objective 1: Connect people with the watershed and promote collaboration What are the issues and challenges? • Demands for outdoor recreation and the value placed on our natural areas will grow as the watershed population increases and as the GTA becomes more urbanized. • Conservation Area lands may be subject to degradation from overuse if not properly managed. What are we doing already? The NVCA offers quality recreational and educational opportunities within 12,000 acres of green space. The NVCA actively seeks out and participates in opportunities to collaborate with like- purposed organizations and potential funding partners. The organization communicates with a variety of audiences using traditional and new media to convey the NVCA's goals and to encourage participation in programs and activities. What else needs to be done? 2013 -2017 Strategic Priorities Engage • Develop a Connecting People to the Watershed' collaborative strategy with key government and non - government partners. The strategy will focus on the development of a passive land management strategy', the identification of linkages with local tourism sites and facilities and the expanded use of the NVCA's properties for revenue generation. • Expand the NVCA's online interactive mapping services to connect members of the public with the watershed and NVCA programs. • Review and revise the NVCA's volunteer strategy to emphasize recruitment and retention and focus on creating a cadre of "Watershed Champions." • Engage the development sector in a collaborative review of the NVCA fees. 1 The passive land management strategy will focus on identifying opportunities for non - motorized recreational and leisure based activities that offer constructive, restorative human benefits and foster an appreciation of the natural values and the environment. page 14 - DRAFT NVCA Strategic Plan 2014 -2018 Page 123 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... • Explore opportunities with the development industry to engage upper levels of government in the development of environmental policies, guidelines and strategies to promote sustainable development. Partner • Strengthen and develop new Conservation Area programs, such as guided hikes, group events and educational sessions in conjunction with existing partners, and explore opportunities for new partnerships. • Actively pursue our commitment to expand funding partnerships for lands - related programs and for shoreline and habitat restoration efforts aimed at greening' our watershed. • Identify further opportunities to partner with municipal and county partners, adjacent Conservation Authorities, Conservation Ontario, the Niagara Escarpment Commission, Health Units, federal and provincial partners, the agricultural sector, the development industry, school boards, environmental organizations and academic institutions. • Develop collaborative agreements: • with the development industry to implement best management practices and to promote low impact development. • with municipalities to advance collaborative efforts that link a healthy environment and healthy, prosperous communities (e.g. Wasaga �4tt�1 Beach - the NVCA Water Quality Enhancement Collaboration). • with the agricultural sector to profile best management practices and i advance collaborative stewardship messaging to the broader public.' • Continue to support federal, provincial and Conservation Ontario integrated watershed management initiatives. • Increase NVCA visibility across the watershed by participating on task forces and committees, particularly when invited to do so (e.g. Simcoe County Federation of Agriculture). Enhance Communications • Enhance understanding of the NVCA role and mandate and municipal service needs through more robust communications, including meeting regularly with municipal staff. • Develop a Customer Service Strategy including a full suite of customer service standards and the development of a customer satisfaction survey to be administered to the NVCA clients, with annual reporting on results to the NVCA Board of Directors. • Examine best practices of other Conservation Authorities and municipal partners to identify opportunities for enhanced internal information sharing and collaboration. • Promote technically complete development proposals to facilitate efficient plan review and, in turn, greater service to proponents. DRAFT NVCA Strategic Plan 2014 -2018 - page 15 Page 124 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... The NVCA business model relies on collaboration and partnerships to be successful. It is vital that the NVCA demonstrate value added to its municipal partners and that the legislative responsibilities assigned by the Province through the Conservation Authorities Act, Source Water Protection Act, the Planning Act, and other relevant legislation be upheld. Looking to the future, fiscal prudence, responsibility and partnering with others may be expected to increase in importance. Managing resources wisely and ensuring that the NVCA remains fiscally prudent and financially sustainable will require a renewed focus on partnerships and collaboration, revenue generation and new business development. As an integrated watershed management organization, the NVCA must ensure it is doing things right' and doing the right things'. As a leader in innovative watershed management, the NVCA must continually focus on being nimble and responsive, robust and flexible. Being an agent of positive change will require the agency to attract and retain a cadre of professional staff and to be ever mindful of changing resource requirements and emerging issues so that skill sets continue to evolve to meet changing demands. What are we doing already? There is a 25 member Board of Directors that represent 18 watershed municipalities. Currently, the NVCA has 29 full time and 10 contract professional /technical staff. Clean audit reports have been maintained for more than 20 years. At this time, the NVCA is funded by municipal levies, user fees, government grants, NGO partnerships and donations. The NVCA receives approximately $1 million in partnership funding annually. A review of the planning and permitting program was completed a year ago and efforts have been made to continually improve the level of service being offered. What else needs to be done? 2013 -2017 Strategic Priorities Support and advance our strategic priorities against a platform of Organizational Excellence • Ensure the NVCA governance remains strategic, relevant and effective by ensuring organizational policies, procedures and resources (financial, human, real property) meet the needs of our municipal members and stakeholders. Maintain and enhance the current staff target setting and evaluation and the personnel development practices, to ensure the NVCA remains an employer of choice. Ensure we retain highly motivated staff and management - aligned in a common purpose, with competitive salaries - and progressive human resource practices where excellence is promoted, recognized and rewarded. Implement a Knowledge Management /Succession Planning Strategy to ensure knowledge is transferred within the organization. page 16 - DRAFT NVCA Strategic Plan 2014 -2018 Page 125 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Develop an Information Management Strategy to support comprehensive record and file management and retention including the development of a corporate intranet site. Develop a Sustainable Funding Strategy to ensure long term and predictable funding. Where do we go from here? The NVCA will continue to use the Annual Business Plan to develop detailed work plans and budgets to meet the strategic goals and strategies identified in this Plan. The NVCA will also develop specific and measurable targets that define benchmarks for success and will incorporate these targets in the NVCA Annual Business Plan. page 1 Page 126 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Georgian Bay 1 �a�a4i Oro -M ed onte oo& ga'l Township Town of Colli g ood Town of � Wasaga Beach �� Township of, _ The�Blufe'e`��` - Springwater Mountains County of j {O"cY City of 1 cake Sill i o Bafrrie _.�Simcoe Grey 0y Goun y._ Clearview Township ad RiY ,� 1 tp S 1 Municipality?of 'i ti5 Base � p� Grey - Higllands i :,-Borden �.• +Township ►.�•'''� i i } of Essa Town of 'r i! Innisfil M.ulmur 3R, Township i Mel n cth on 8ayge Riv Township ti • Town of IL �.- Town of Bradford d west �` 1Gwillimbury %'County r New Tecumset Town-of_ of Dufferin 1 Ad -ala- Shelbu Shelburne T�osoronti0 Town of Township - Mono efi Town of A Amaranth. Peel Region 1.38D,444 u 2 s s 1a �NVCAJurisdictional Boundary i , i , i �C3 NVCA Watershed Boundary Kilometers ��P�pSAGq `9` Nottawasaga Valley Conservation Authority z° 8195 8th Line, Utopia, ON, LOM 1T0 'z 705 - 424 -1479 www.nvca.on.ca O2��yATION A�� ©� Acknowledgements: This report was prepared with input from the NVCA's stakeholders, Board of Directors and staff, and drafted by the Strategic Plan Committee with the support of Karen Wianecki of Planning Solutions Inc. and Janet Dusek of JD & Associates. Approved by the NVCA Board of Directors: [date] Page 127 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... 2013 Nottawasaga Valley Watershed Health Check This Health Check provides an overview of forest, wetlands, stream and groundwater health within the NVCA watershed. It identifies stewardship priorities and programs to improve environmental health. Healthy ecosystems sustain healthy communities - future challenges and opportunities for the watershed community are outlined. More detailed descriptions can be found in individual Subwatershed Health Checks. The NVCA is one of 36 Conservation Authorities across Ontario and is a proud member of Conservation Ontario. Our watershed is approximately 3,700 kM2, with jurisdiction in 18 municipalities and is the source of watercourses that flow into Georgian Bay at Wasaga Beach, Collingwood and Severn Sound. It includes 35 km of Georgian Bay shoreline along the Wasaga Beach and Collingwood waterfront. The watershed is shaped like a bowl - the Niagara Escarpment (west), Oak Ridges Moraine (south) and Simcoe Uplands /Oro Moraine (north and east) represent the height of land along the edges of the bowl. Streams arise from these high areas and flow down slope into the Simcoe Lowlands (the bottom of ancient Lake Algonquin), which forms the bottom of the bowl. These lowlands extend to Wasaga Beach and Collingwood (a "chip" at the edge of the bowl) which allows the Nottawasaga River and Blue Mountain streams to reach Georgian Bay. 2013 Health Check Results: Forest Conditions: Good Wetland Conditions: Good Stream Health: Poor Groundwater Health: Very Good _ - Kilomek'Be A — ke Physiographic Region Carden Plain Horseshoe Moraines Oro Moraine Simcce Lowlands Dundalk Till Pfain Niagara Escarpment Peterborough Drumlin Fleld a Simoce Uplands Etlenvale Moraine Oak Ritlgss Moraine Schnrnberq Cray Plains C_J Subwatershed Boundary The NVCA watershed is largely rural in character, though urban areas such as Barrie, Alliston, Shelburne, Wasaga Beach and Collingwood continue to experience significant growth. Land use is dominated by agriculture; however, compared to many areas in southern Ontario, natural areas are a significant part of the landscape. Forests and wetlands are generally found in areas that are unsuitable for farming - where soils are too wet, dry, rocky or steep. Page 128 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Status: Good Trend: Declining Forest conditions in the NVCA jurisdiction are generally good. Forest cover has recovered K from historical lows in the early 1900s, but is +i '� •'o { s'' KF - Georgian T � �' currently under pressure from urban growth Bay ; _ �` ,� As I V. and agricultural conversion. Based on satellite►',ryQ photo interpretation, between 2002 and 2008 there was a net loss in watershed forest cover o�e��e • - r ywr ' of 460 ha. This represents a 0.39% decrease "'` ,, •"', _ ,' in forest cover since 2002. Forest loss was generally associated with development activity ' and, to a lesser extent, agricultural conversion. a a7. L til Lake The Willow Creek, Pine River and Mad River ��a\�ey 3A�- - simcoi subwatersheds and the Severn Sound headwaters have the highest percentage of forest cover and forest interior habitat in theyt c r� NVCA jurisdiction. These areas collectively ar e ' .,h form an important natural corridor extending yaaa�yr•.r ,y f' r'�'. ' from the Niagara Escarpment to the Canadian Shield. Maintaining and enhancing ecological corridors will be important to allow forests and wildlife to adapt to climate change. '�*. N Watershed forests are also part of the Niagara Escarpment system and form an important �•,� natural linkage between the Escarpment and o- the Oak Ridges Moraine. Headwater wetlands �rana,�wer �, Oak !ages lyora;ne ubwatershed . Rating G—d west of the Escarpment are connected to ,�' +•' �_ similar habitat in the Grand, Saugeen, Credit X Fair very Ga and Beaver River watersheds. Forests and wetlands are also linked to natural areas d m northward to Severn Sound and eastward to ' ►Natural Heritage Corridor F�'r very Gaoe Lake Simcoe. The Georgian Bay shoreline is �oret s cover s io 20 Porest Interior part of an important corridor for migrating Kiwmenes VCA ]uri sdfction waterfowl and shorebirds. Did you know that rare forest communities are present within the watershed? A mosaic of rare pine -oak woodland and tallgrass prairie is found in Wasaga Beach Provincial Park. The Minesing Wetlands hosts rare bur oak and hackberry forest swamps. The cliffs of the Niagara Escarpment support old- growth cedar stands. Indicators Indicator Description Trend Watershed (2002 -2008) Forest cover is the percentage of the watershed that is forested. Environment Canada Forest Cover 32.6% suggests that 30% forest cover is the minimum needed to support healthy wildlife 460 ha habitat; more coverage is beneficial. Forest interior is the area of forest that lies more than 100 m from a forest edge - away Forest from the windy, dry conditions and predators that are associated with the edge. Sensitive 10.3% forest birds, mammals, reptiles and amphibians require deep forest habitat for survival. Insufficient Interior Environment Canada suggests that 10% forest interior cover is the minimum needed to data support a range of species. Streamside forest cover (riparian vegetation) filters pollutants and provides important fish Riparian 64.9% and wildlife habitat. Environment Canada suggests that at least 30 m on each side of the Insufficient Cover stream (over 75% of its length) should be natural cover to support healthy streams. data good fair poor very poor Page 129 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Status: Good Trend: Declining Wetlands play an important role in the ecological health of a watershed. They improve water quality by filtering runoff from agricultural and urban areas. Wetlands hold back water on the landscape, which controls flooding, reduces erosion and helps maintain stream flows during dry periods. The wetland swamps, marshes and fens in the Nottawasaga jurisdiction provide habitat for a rich variety of flora and fauna. Many wetland species also depend on nearby upland Elm habitats for nesting, foraging and /or hibernation — these connected upland areas are needed to support these wildlife functions. cnroan9wena , ,, Wetland conditions within the NVCA jurisdiction meet Environment Canada minimum guidelines for healthy watersheds; however, historically more than 70% of wetlands in southern Ontario have been lost due to urban expansion and agricultural conversion. These pressures continue today. Based on satellite photo interpretation, between 2002 and 2008 there was a net watershed wetland loss of 254 ha. This represents a 0.57% decrease in wetland cover since 2002. Wetland loss was associated with agricultural conversion and development activity. Large expanses of wetlands can be h C&. found on poorly drained lands west of , the Niagara Escarpment and within the lowlands in the central portion of the watershed. Long, narrow wetlands are often found along river valleys as well as along the Georgian Bay shoreline. 0 b 10 20 Kilometres The Ontario Ministry of Natural Resources has identified 33 wetland groupings within the watershed as provincially significant. Provincial and municipal planning policies help protect these wetlands from development. Did you know that the Minesing Wetlands, located north of Angus, is recognized as an internationally significant wetland? It supports a number of rare plant and wildlife species and protects Wasaga Beach from flooding. The coastal wetland marshes along the Collingwood shoreline are found only in certain areas along the Great Lakes shorelines and are considered globally rare. Indicators Indicator Description Trend Watershed (2002 -2008) Wetland 12.3% 10% wetland cover has been identified as a minimum guideline for healthy watersheds I _254 ha Cover (Environment Canada). + Wetland Buffer A buffer is a vegetated area next to a wetland or stream. Many wetland wildlife species Insufficient (loom 51.50/0 require nearby upland areas for foraging, nesting and other activities. data buffer area) Page 130 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Page 131 of 247 m,1 • ,� • = Status: Poor Trend: No Trend Within the NVCA jurisdiction, a network of streams and rivers arises from the elevated headwaters of the Niagara Escarpment, Simcoe Uplands and the Oak Ridges and Oro Moraines. Most rivers flow to the Nottawasaga River, which discharges to Georgian Bay at Wasaga Beach. The creeks and rivers in the Blue Mountain watersheds flow directly into the Bay in Collingwood. The Severn Sound headwaters flow northward out of our jurisdiction toward Severn( Sound. Our jurisdiction also includes 35 km of Georgian Bay J shoreline along the Collingwood and Wasaga Beach waterfronts. Ndtta g saa Streams that flow through areas with healthy �y� 0.1� ,4 forest and wetland cover, such as those on the Escarpment, are generally healthy. Streams } that drain highly urbanized or intensively farmed lowland areas are often unhealthy. Innisfil Creek is our most degraded watercourse system — impacts from this / Had e ee system extend downstream into the main ne�0 Nottawasaga River. ct� Recent studies have confirmed that high nutrient (phosphorous) loading is the most significant water quality issue within the aornp watershed. Runoff from agricultural and urban lands contributes to these high loads. Landowner &µ N and community stewardship actions aimed at ,avc 0 5 10 20 reducing these loads are required to restore stream y health. Kilometres A - very Gcod Bacteria (E. coii) levels in watershed rivers and streams B - Good are highly variable and depending on location may be c - Polr 9 Y � P 9 Y ©_Poor above those levels deemed safe for swimming. We recommend that swimmers use C:3 Su- .I—hed R—daip regularly monitored area beaches for recreation such as Wasaga Beach, Earl Rowe Provincial Park, Tottenham Conservation Area and New Lowell Conservation Area. Did you know that the Nottawasaga River system supports one of the largest spawning runs of Rainbow Trout and Chinook Salmon in the Georgian Bay /Lake Huron basin? The river also supports critical spawning and nursery habitat for Lake Sturgeon — a threatened species. Indicators Watershed Indicator Description Trend (2om -2012) Benthic Insects and other "bugs" that inhabit the streambed are excellent indicators of stream Grade 2.13 health. Healthy streams receive a score of "3" while unhealthy streams receive a score of (overall) I "1 Total Total phosphorus indicates nutrient levels within a stream. Our healthiest streams have Phosphorus levels less than 0.01 mg /L during low flow conditions. During storm events NVCA streams often exceed 0.03 mg /L (NVCA Watershed range: 0.013 -0.100 mg /L). Provincial Water (low flow; mg /L; quality Guidelines suggest that levels greater than 0.03 mg /L result in unhealthy lower river) stream conditions. Bacteria (E. coii) levels in watershed rivers and streams are highly variable and - depending E. coii 71 on location - are occasionally to frequently above those recommended as safe for (low flow; swimming. Bacteria levels can be much higher during and after rainstorms. We recommend Insufficient coliform- forming (highly variable) that swimmers use regularly monitored area beaches (Wasaga Beach, Earl Rowe Provincial Data units /100ml- park, Tottenham Conservation Area, New Lowell Conservation Area). good fair poor Page 131 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Status: Very Good * - _ * Trend: Insufficipn Groundwater is water that is stored underground in bedrock fractures or between sand /gravel grains in aquifers. Groundwater sinks into the ground from rain or snowmelt then moves to spring and seep discharge areas, which feed streams and wetlands, or downward into aquifers. Aquifers may be separated by layers of fine - grained silts or clays (aquitards) that tend to block the downward movement of water. Aquifers located below aquitards are often protected from potential surface .11l contamination and are preferred for drinking water sources. __wT, Groundwater sustains stream flow and wetland levels during dry spells. It supports a variety of human uses including municipal water supplies, private water supplies and agricultural irrigation. More than 130 municipal wells and 10,000 private wells are located within the NVCA watershed. These wells provide drinking water for most watershed residents. Ontario's Source Water Protection initiative is focused on protecting municipal drinking water sources. Key areas of interest include 1) Wellhead Protection Areas (areas that drain down toward municipal wells), 2) Highly Vulnerable Aquifers (generally where groundwater lies close to ground surface) and 3) Significant Groundwater Recharge Areas (which feed our aquifers). Nitrates from septic systems and fertilizer use, E. coii from various sources, and sodium and chloride from road salting are potential sources of contamination. Lx"_ Creemore Q al - Very Good al Insufficient Data Municipal well el WelHead Protection Area Through the Provincial Groundwater Monitoring Program ©Suhwatershed Boundary (PGMN) partnership with the Ministry of the Environment, N 0S allo �° " " "'e1l the NVCA monitors water levels and water quality in 16 wells °; s '.° 20 N N &.te^ dl.ie -PG""well located in various aquifers throughout the watershed. 12 of these 16 Kilometres PGMN wells have sufficient data for reporting on current conditions. Groundwater quality monitoring began in 2003 and is now being conducted annually. Monitoring data allows the NVCA to track changes in the groundwater levels and quality over time. Results to date indicate that water quality parameters in all monitoring wells meet Ontario Drinking Water Quality Standards. Groundwater health in the NVCA watershed is considered very good. Additional data is required to interpret broad groundwater quality trends in the subwatershed. Page 132 of 247 NVCA Watershed Monitoring Well Results* Indicators Indicator Description Shallow Intermediate Deep Chloride occurs naturally in the environment; however, high concentrations Chloride can indicate human impacts (e.g. road salt, landfills). The Canadian guideline (mg /L) 2.25 30.29 15.69 for chlorides in drinking water is 250 mg /L and is based on aesthetic objectives. Drinking water should not exceed this level. Naturally occurring forms of nitrogen can be found as nitrites and nitrates in Nitrite & groundwater. High concentrations of this element can be related to human Nitrate 0.673 0.197 0.07 activities (e.g. excessive fertilizer application, failing septic systems). The (mg /L) Ontario (and Canada) standard for nitrite and nitrate (as nitrogen) is 10 mg /L. Drinking water levels should not exceed this level. Well types are classified by their depth below ground in metres: Shallow (0 -20 m); Intermediate (21 -60 m); Deep ( >60m). *Results reflect health at the well and should not replace testing at private wells. Trends for groundwater health will be presented in the 2018 Health Checks (8 -10 years of data is required to analyze trends). Page 132 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... r "Working Together to Protect and Restore" Get involved! Watershed Stewardship is the responsible and sustainable care of our natural resources and wildlife within a watershed. As caretakers of our environment, we need to implement stewardship practices that protect and restore natural resources. (Conservation Ontario) Almost 96% of land in our watershed is privately owned. We all depend on good private land stewardship to achieve healthy waters and sustainable ° ecosystems. To assist landowners in protecting the environment, the NVCA provides a range of technical assistance and grant incentives ��'"�o' to help offset the cost of projects on private lands. Grant rates El • - e for the various NVCA programs range from 25% to 95% of eligible project costs. saga STEWARDSHIP PROGRAMS Waac The NVCA's stewardship programs'i encourage landowners to undertake y � „•�, i�a ��s projects that restore our environment k`° r� and help ensure the future of our healthy waters. Barrie The NVCA's Forestry Program � ,�, ,:,k r provides trees, planting services and C'e * - o forest management advice for goo landowners throughout the watershed. Since 2002, landowners in the NVCA �os�¢' °�,�, '�, *►.� �µ watershed have helped plant A f 10 1,659,955 trees, reforesting 4`"° ,� r'?`4 • { 727 ha. More than 250 landowners have been involved! The NVCA's Healthy Waters Program RNk '�~`r� �° provides landowners with technical and '"jSh I e financial support for eligible projects, such as water improvement projects and * "* a o ,❑ zo strategic river habitat restoration. �,� Kilometres Since 2002, landowners in the NVCA watershed'P't`' have undertaken 899 stewardship projects on * NVCA Tree Pla ntl ng site their properties through the support of this NVCA Stewardship Project program. These projects have stabilized stream NVCA Managed Land banks, improved fish and wildlife habitat, and decreased nutrient runoff - and have Prooricial Park kept literally trillions of E. coli bacteria from reaching our streams and lakes. County Forest Tract PUBLIC LANDS MANAGEMENT Subwatershed Boundary The NVCA's Conservation Lands Program focuses on acquiring lands for the long- term protection of significant natural features and functions. To date the NVCA manages 25 properties totaling 4,877 ha. County Forests are managed for a variety of environmental, social and economic purposes. There are 119 County forest tracts (Simcoe, Dufferin, Grey) within the NVCA jurisdiction totaling 9,440 ha. Ontario Parks' mandate is to "protect significant natural and cultural resources in a system of parks and protected areas that is sustainable and provides opportunities for inspiration, enjoyment and education: now and for future generations ". Ontario Parks manages 16 park areas (4,382 ha) within the NVCA jurisdiction. Many local municipalities also acquire and manage lands in the public trust. Page 133 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Forest, wetland and stream conditions in the NVCA watershed are generally healthy. The Innisfil Creek subwatershed stands out as an area where stream health is poor and forest and wetland conditions are only fair. Stewardship activities, such as enhancing streamside vegetation, are urgently needed to improve stream health in Innisfil Creek - these activities will also benefit downstream water quality in the Nottawasaga River and Georgian Bay. Even our healthiest subwatersheds have degraded areas that can benefit from stewardship activities. Remember that everything flows downstream - what you accomplish on your property ultimately benefits your community and your watershed! Healthy Waters Depend on All of Us Key Actions to Improve Habitat & Water Quality: Protect Your Drinking Water - Well & Septic Care: • Protect and create stream and wetland "buffers" - • Decommission unused wells to prevent surface areas of natural vegetation between the water and contaminants from reaching groundwater adjacent land use practices I • Test your well for bacteria at least 3 times per year • Plant trees along streamsides and stabilize eroding (your local health unit provides free testing) steam banks • Regularly service your septic system (every 2 to 5 • Implement agricultural best management practices years) and avoid using products that kill beneficial to reduce nutrient, sediment and bacteria runoff bacteria, which aids in the breakdown of septic • Reduce the spread of invasive species and waste pathogens Agricultural Best Management Practices: Urban Water Quality & Quantity: ; • Upgrade manure storages and divert clean water • Conserve water in the home and garden from pastures and barn yards with eaves and berms • Use rain barrels, mulch and rain gardens • Improve stream health by fencing out livestock • Reduce or stop use of fertilizers • Buffer streams from cropland and pasture (5 -30m) • Don't pour anything down storm drains - these • Reduce soil erosion through conservation tillage, drains often flow untreated into local water bodies residue management and use of cover crops • Reduce nutrient runoff (and save money) by Habitat Enhancement: implementing nutrient management planning • Plant native trees, shrubs, wildflowers and grasses • Use water conservation measures and work with to support birds, butterflies and other wildlife neighbours to coordinate water takings • Learn to identify and remove invasive species • Minimize pesticide use wherever possible How You Can Make a Difference • Undertake stewardship projects on your property • Volunteer at community stream and habitat restoration work days and events • Participate in citizen science (e.g. amphibian and breeding bird monitoring) • Donate funds for land conservation or habitat and water improvement projects • Step into nature - check out our interactive conservation area guide at nvca.on.ca • Join a local Friends of or Field Naturalist group • Attend community workshops - learn about your local environment • Manage your forest and receive tax benefits - check out the Managed Forest Tax Incentive Program • Donate your lands as a living legacy - contact the NVCA to learn more • Stay informed about upcoming events - check us out on Facebook and Twitter Page 134 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Jim IJT- -- I�'�i r. - -sJ - - -c: IJ��IJ-T,:= �s -- . -c -7J7 Our Watershed Ecosystems Benefit Us All A healthy natural heritage and water resource system is the foundation of a high quality sustainable community. Often these services are overlooked and undervalued. The ecosystem services provided by our lands and waters include: • healthy agriculture • clean drinking water • waste assimilation • fish and wildlife habitat • climate stabilization • flood and erosion control a • forest products • spiritual and inspirational values • recreation and ecotourism Ecosystem services will become even more important as urban growth continues in our watershed communities. This will bring large numbers of new people into our community with expectations for healthy landscapes and streams, clean drinking water and opportunities for recreation. SE New growth represents challenges and opportunities for us as a watershed community. Water resources, including stormwater and wastewater, must be carefully managed in urbanizing areas to ensure that the health of our rivers, stream and lakes is protected. Development must be planned to ensure it is safe from flooding and erosion hazards. Interconnected forests, wetlands and streams are needed to maintain water quality as well as the variety of life on our landscape. Community stewardship will continue to be an important tool to restore subwatershed health. Through innovative planning and wise stewardship, we can sustainably manage our local streams, lakes and natural areas for the benefit of present and future generations. c' 67% Conservation ONTARIO _� Mafwal Chanpnn. Partner Municipalities in the NVCA Watershed: Township of Adjala - Tosorontio, Town of Amaranth, City of Barrie, CFB Borden, Town of the Blue Mountains, Town of Bradford -West Gwillimbury, Township of Clearview, Town of Collingwood, Township of Essa, Municipality of Grey Highlands, Town of Innisfil, Township of Melancthon, Town of Mono, Township of Mulmur, Town of New Tecumseth, Township of Oro - Medonte, Town of Shelburne, Township of Springwater, Town of Wasaga Beach "Working Together to Protect and Restore" Page 135 of 247 N 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Willow Creek — 2013 Subwatershed Health Check This Health Check describes the health of forests, wetlands, streams and groundwater within the Willow Creek subwatershed. It identifies stewardship priorities and programs to improve d �e�,glar environmental health. Bay Healthy ecosystems sustain healthy Lake simcae communities — future challenges and opportunities for the watershed community are outlined. Willow Creek and Matheson Creek are the two main streams in this subwatershed. Willow Creek arises on the rolling sand loams of the Simcoe Uplands near the hamlet of Edgar. It flows into Little Lake — one of the few natural lakes in the Nottawasaga River watershed — just north of Barrie. The creek then enters a deep, groundwater -rich valley as it flows westward through Midhurst. 2013 Health Check Results: Forest Conditio " Wetland Conditi Stream Health: Good 9` 21 Ferguscnvale aighur t Y[Yeipston r Y o � w �t 0 u v � d Anion Mills �+e U � Ualstcr r 7 "Vale MI ssing �y Midhurst ~ i!`i'+liory �Se�K a Barrie Matheson Creek arises along the forested slopes of the Oro Moraine near Craighurst and flows southward through a forested sand utopia plain valley that cuts through the nearby 0? uplands. It converges with Willow Creek Ang northwest of Midhurst. ¢� C3Willow Creek Suhwatershed Physiographic Regions Edenvale Moraine Oro Moraine Slmrae Lawlands Simcoe Uplands f ar i e��p D�Cti Lake SimceeLO �Pa r %"p G 0 1 2 4 N Kil ilo.i,t— r A Downstream, Willow Creek flows through agricultural lowlands before entering the Minesing Wetlands west of George Johnston Road (County Road 28). Willow Creek discharges to the Nottawasaga River at the north end of the wetland. Several small creek systems, the largest of which is Black Creek, arise along the groundwater -rich slopes of the Algonquin Bluffs near Snow Valley (south of Willow Creek). These creeks enter the Minesing Wetlands, joining with Willow Creek downstream of George Johnston Road. Page 136 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... The Willow Creek subwatershed supports healthy forest cover including large blocks of deep forest (forest interior), which provides significant habitat for wildlife species that require large areas of undisturbed habitat to thrive. Forest cover is concentrated on the Oro Moraine and Algonquin Bluffs, as well as the Matheson Creek and Willow Creek valley corridors. The rolling sand loams of the Simcoe Uplands to the north and southwest of Little Lake are well- suited for agriculture and therefore support less forest cover. Marsh and swamp wetlands within the subwatershed provide important habitat for a wide range of wildlife. An extensive fen - an open wetland dominated by low shrubs, ferns and sedges and grasses - supports rare plants and wildlife in the Minesing Wetlands. Coniferous and mixed forests within the Minesing Wetlands, the Willow Creek valley and the headwaters of Matheson Creek provide important winter habitat for deer. t� Elmvale 27 anti' + L F qu o 1v r,+!*, N ♦—F Natural Corridors _ yl Forest Lost (186.99 Ha) Subwatershed forest cover provides .. i� _ �' a� t lr�, - important linkages to nearby natural areas within the Nottawasaga River, Severn Sound and Lake Simcoe watersheds. This forest cover is also part of a significant natural corridor that extends from the Niagara Escarpment through the Minesing Wetlands and onto the Canadian Shield. ,'Q OW imcoe r . 14 Based on satellite photo interpretation, between 2002 and 2008 there was a net loss in subwatershed forest cover of 141 ha. This represents a 1.1% decrease in forest cover since 2002. Forest loss was generally associated with development activity. Indicators Willow Creek NVCA Indicator Description Trend Subwatershed Watershed (2002 -2008) Forest 40.7% Forest cover is the percentage of the watershed that is forested. Environment 32.6% Canada suggests that 30% forest cover is the minimum needed to support 141 ha Cover (12,473 ha) healthy wildlife habitat; more coverage is beneficial. Forest interior is the area of forest that lies more than 100 m from a forest edge - away from the windy, dry conditions and predators that are Forest 14.8% 10.3 /o o associated with the edge. Sensitive forest birds, mammals, reptiles and Insufficient Interior (4,549 ha) amphibians require deep forest habitat for survival. Environment Canada p 9 p data suggests that 10% forest interior cover is the minimum needed to support a range of species. Streamside forest cover (riparian vegetation) filters pollutants and provides Riparian 76.6% important fish and wildlife habitat. Environment Canada suggests that at Insufficient Cover (2,172 ha) o 64.9% least 30 m on each side of the stream (over 75% of its length) should be data in natural cover to support healthy streams. very good good fair poor Page 137 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Wetlands play an important role in the ecological health of a subwatershed. They improve water quality by filtering runoff from agricultural and urban areas. Wetlands hold back water on the landscape, which controls flooding, reduces erosion and helps maintain stream flows during dry periods. The wetland swamps, marshes and fens in the Willow Creek subwatershed provide habitat for a rich variety of flora and fauna. Wetland conditions within the Willow Creek subwatershed meet Environment Canada minimum guidelines for healthy watersheds; however, historical wetland loss has occurred. Recent Ducks Unlimited Canada data pegs historical wetland loss in the (former) Vespra Township — the largest pre - amalgamation municipality within the subwatershed — at 37 %. Status: Very Good Trend: Declining V Edgar i st✓ q try � 4 Hawliestan c f_ Wetlane v Wa Ia, z� 5 lston +� D Ualeton Wetland.. -, _Mldhurst Ws Creek llaw Creeks /,y. Lytle LAS Littlej+' Based on satellite photo interpretation, r u s Barrie between 2002 and 2008 there was a net subwatershed wetland loss of 14 ha. This represents a 0.2% s decrease in wetland cover since 2002.e� A Wetland loss was mostly associated with M Welland Lost (14.2zrta) development activity. � wetland Gained (i7.66 Haj Provincially Significant Wetlands The Minesing Wetlands is recognized as Other Wetlands internationally significant because of its important C3 Willow Creek Subwatersned ecological, economic and cultural values. Extensive marshes along Willow Creek in Minesing support a rich variety of marsh bird species including the endangered Least Bittern. The Minesing Wetlands provides critical flood control functions for Wasaga Beach, holding back upstream floodwaters for several days and releasing them in a controlled fashion. The Minesing Wetlands is also a great place to go canoeing. Five other wetland groupings within the Willow Creek subwatershed — Willow Creek /Little Lake Wetlands Complex, Dalston Wetlands Complex, Hawkstone Wetland Complex and the Copeland-Craighurst- Guthrie Wetland Complex — have been identified as provincially significant by the Ontario Ministry of Natural Resources. Provincial and municipal planning policies help protect these wetlands from development and site alteration. A number of unevaluated wetlands could be added to the evaluated Midhurst Swamp and Little Lake wetland complexes. Indicators Willow Creek Subwatershed NVCA Watershed Indicator Description Trend (2002 -2008) Wetland 21.2% 10% wetland cover has been identified as a minimum guideline for Cover (6,486 ha) 0 12.3 /o healthy watersheds (Environment Canada). 14 ha Wetland Buffer 61.7% A buffer is a vegetated area next to a wetland or stream. Many wetland Insufficient 51.5% wildlife species require nearby upland areas for foraging, nesting and other data (loom (2,109 ha) activities. buffer area) Page 138 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Status: Good Trend: No Trend Surface water quality and stream health in the Willow Creek Willow Creek subwatershed is generally "unimpaired" to "below potential ". Trend Sections of both major creek systems support healthy resident Subwatershed trout populations. Little Lake supports northern pike, bass and `craighur t walleye. y v. Upstream of Little Lake, Willow Creek is considered below U1-. Edgar's potential as it flows through a rolling agricultural landscape. tl Stream health improves downstream of Little Lake as Willow Iston Creek enters a forested, groundwater -rich valley which extends downstream through Midhurst. Flowing through a forested valley for much of its length, Matheson Creek exhibits unimpaired stream health from its headwaters downstream to west of Hwy 27. Near their 0- confluence, Matheson and Willow Creeks are considered Lfe below potential, with stream health ;a`µ continuing to decline as Willow Creek $• i enters an agricultural plain. Sparse ripariane� (streamside) cover and livestock access to ow+ the creek impacts stream health in this area. Downstream of George Johnston Road, L11 healthy conditions return as Willow Creek enters the Minesing Wetlands. r Mildhurst j `� �illgyy. 8K �' Littler {.r0 La r Barrie fl y U 1 2 4 N I KK,1;! N • Stream Health Monitoring Station Stream Health Status unevaluated -^^- Unimpaired Stream health is variable in the Black Creek system. Headwater areas Below Potential are impacted by agricultural land use and new housing developments, -^-- Impaired while healthy sections are associated with extensive forest cover and C:3 willow Creek Subwatershed groundwater discharge (springs) along the Algonquin Bluffs. Below potential health conditions are present downstream as the main branch enters the Minesing Wetlands. Nutrient concentrations (total phosphorus) are moderate in Willow Creek at George Johnston Road during low flow conditions, contributing to below potential stream health. Bacteria levels at George Johnston Road generally exceed the provincial recreational guideline for swimming. Overall, stream health has remained unchanged since the 2007 report card. Refinements to mapping reflect additional information available from expanded monitoring coverage. Indicators Willow Creek Indicator Description Trend Subwatershed (2007 -2012) Benthic Insects and other "bugs" that inhabit the streambed are excellent indicators of stream Grade 2.33 health. Healthy streams receive a score of "3" while unhealthy streams receive a score of „1„ Total Total phosphorus indicates nutrient levels within a stream. Our healthiest streams have levels less than 0.01 mg /L during low flow conditions. During storm events NVCA streams Phosphorus 0.018 often exceed 0.03 mg /L (Willow Creek range: 0.007 -0.105 mg /L). Provincial Water (low flow; Quality Guidelines suggest that levels greater than 0.03 mg /L result in unhealthy mg /L) stream conditions. E. coli Escherichia coli bacteria are found in human and animal waste. They naturally occur in ( ow flow; our streams but higher levels may indicate fecal contamination. Ontario Recreational Insufficient coliform- 112 Water Quality Guidelines suggest that waters with less than 100 CFU's /100 mL are safe Data forming for swimming. E. coli is not closely tied to stream health. units /100mL) This data is presented for general public information only. Page 139 of 247 `.. 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Groundwater is water that is stored underground in bedrock fractures or between sand /gravel grains in aquifers. Groundwater sinks into the ground from rain or snowmelt then moves to spring and seep discharge areas, which feed streams and wetlands, or downward into aquifers. Aquifers may be separated by layers of fine - grained silts or clays (aquitards) that tend to block the downward movement of water. Aquifers located below aquitards are often protected from potential surface contamination and are preferred for drinking water sources. Groundwater sustains stream flow and wetland levels during dry spells. It supports a variety of human uses including municipal water supplies, private water supplies and agricultural irrigation. More than 130 municipal wells and 10,000 private wells are located within the NVCA jurisdiction. These wells provide drinking water for most watershed residents. _ Ontario's Source Water Protection initiative is focused on protecting municipal drinking;;,p' water sources. Key areas of interest include r 1) Wellhead Protection Areas (areas that drain down toward municipal wells), 2) Highly Vulnerable Aquifers (generally where groundwater lies close to ground surface) and 3) Significant Groundwater Recharge Areas (which feed our aquifers). Nitrates from septic systems and fertilizer use, E. coii from various sources, and sodium and chloride from road salting are potential sources of contamination. Status: Very Good Itend--DWal. Insufficient Crai hurs[ °ii °iii;i:;iiiii' iii "iii:iii 2 4 N �u A • Municipal well Intermediate - PGMN well ® Deep - PGMN Well t WellHeatl Protection Area Highly Vulnerable Aquifer - - -" Significant Groundwater Recharge Area C3 Willow Greek Subwatershed Through the Provincial Groundwater Monitoring Program (PGMN) partnership with the Ministry of the Environment, the NVCA monitors water levels and water quality in 16 wells within the watershed. Groundwater monitoring began in 2003 and is now being conducted annually. Monitoring data allows the NVCA to track changes in groundwater quantity and quality over time. Results to date indicate that water quality parameters in all monitoring wells meet Ontario Drinking Water Quality Standards. Groundwater health in the Willow Creek subwatershed is considered very good. Additional data is required to interpret broad groundwater quality trends in the subwatershed. Willow Creek Subwatershed :....... . ra i. ston Indicators Indicator Description Shallow Intermediate Deep (1 -. :"14A 3. � :: Blarrl'e Zake well) f 2 4 N �u A • Municipal well Intermediate - PGMN well ® Deep - PGMN Well t WellHeatl Protection Area Highly Vulnerable Aquifer - - -" Significant Groundwater Recharge Area C3 Willow Greek Subwatershed Through the Provincial Groundwater Monitoring Program (PGMN) partnership with the Ministry of the Environment, the NVCA monitors water levels and water quality in 16 wells within the watershed. Groundwater monitoring began in 2003 and is now being conducted annually. Monitoring data allows the NVCA to track changes in groundwater quantity and quality over time. Results to date indicate that water quality parameters in all monitoring wells meet Ontario Drinking Water Quality Standards. Groundwater health in the Willow Creek subwatershed is considered very good. Additional data is required to interpret broad groundwater quality trends in the subwatershed. Page 140 of 247 Willow Creek Subwatershed Monitoring Well Results* Indicators Indicator Description Shallow Intermediate Deep (1 (0 wells) (1 well) well) Chloride occurs naturally in the environment; however, high concentrations Chloride can indicate human impacts (e.g. road salt, landfills). The Canadian guideline (mg /L) 93 36.8 for chlorides in drinking water is 250 mg /L and is based on aesthetic objectives. Drinking water should not exceed this level. Naturally occurring forms of nitrogen can be found as nitrites and nitrates in Nitrite & groundwater. High concentrations of this element can be related to human Nitrate 0.06 0.063 activities (e.g. excessive fertilizer application, failing septic systems). The (mg /L) Ontario (and Canada) standard for nitrite and nitrate (as nitrogen) is 10 mg /L. Drinking water levels should not exceed this level. Well types are classified by their depth below ground in meters: Shallow (0 -20 m); Intermediate (21 -60 m); Deep ( >60m). *Results reflect health at the well and should not replace testing at private wells. Trends for groundwater health will be presented in the 2018 Health Checks (8 -10 years of data is required to analyze trends). Page 140 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... c � • A Working Together to W ] ~� �. • I r Protect and Restore Get involved! r � y Watershed Stewardship is the responsible and sustainable care of our natural resources and wildlife within a watershed. As caretakers of our environment, we need to implement stewardship practices that protect and restore natural resources. (Conservation Ontario) Almost 96% of land in our watersheds is privately owned. We all depend on good private land stewardship to achieve ' Craighurst healthy waters and sustainable ecosystems. To help landowners protect the environment, the NVCA provides a range of technical ~ * Edgar assistance and grant incentives to help offset the cost of projects G g on private lands. Grant rates for the various NVCA programs range from 25% to 95% of eligible project costs. a gDalslQn t STEWARDSHIP PROGRAMS The NVCA's stewardship programs encourage landowners to undertake projects that restore our environment and help ensure ' the future of our healthy waters. [7idhurst �l Spri ngw t- Mien ':i„g,PrViiinneialapark. eel` W.U. \ [late G,. The NVCA's Forestry Program provides trees, � 3`�.�� planting services and forest management advice * :- Barrie for landowners throughout the watershed. Since M,ne ing H. eµ� 2002, landowners in the Willow Creek rva r subwatershed have helped plant 26,175 trees, iiI conao \Fwe rvadllew tf'nAtea � reforesting 15 ha.�re NVCA Tree Planting Slte The NVCA's Healthy Waters Program provides NVCA Stewardship Projert landowners with technical and financial support for f Provincial Parks eligible projects, such as water improvement projects and 0 NVCA Managed Lend strategic river habitat restoration. 0 County Forest Tract Since 2002, landowners in the Willow Creek subwatershed have undertaken G3 Willow Creek Subwatershed 154 stewardship projects on their properties through the support of this program. These projects have stabilized streambanks, improved fish and wildlife habitat, and decreased nutrient runoff - and have kept literally trillions of E. coli bacteria from reaching our streams and lakes. PUBLIC LANDS MANAGEMENT The NVCA's Conservation Lands Program focuses on acquiring lands for the long -term protection of significant natural features and functions. To date, within the Innisfil Creek subwatershed, the NVCA manages two properties totaling 84 ha. County Forests are managed for a variety of environmental, social and economic purposes. Twenty -one Simcoe County Forest tracts, totaling 2,039 ha, lie within the Willow Creek subwatershed. The Hendrie Tract (1922) was the first County forest in Ontario. Ontario Parks' mandate is "to protect significant natural and cultural resources in a system of parks and protected areas that is sustainable and provides opportunities for inspiration, enjoyment and education: now and for future generations." Ontario Parks manages one park area (48 ha) within this subwatershed. Many local municipalities also acquire and manage lands in the public trust. Congratulations to our Watershed Stewards in the Willow Creek Subwatershed! Students from Stayner Collegiate Institute and St. Josephs Catholic High School have been donning waders with great enthusiasm to help restore a straightened reach of Willow Creek. Students installed coniferous trees into the margins of the creek to form wedge shaped wing deflectors' to redirect the current to a more natural meandering pattern and create varied habitat. Their efforts, combined with the river's natural processes, speed its restoration. This is only one of the many community champions that are helping to improve subwatershed health! Page 141 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Forest, wetland and stream conditions in the Willow Creek subwatershed are generally healthy. There are significant stewardship opportunities to improve water quality in degraded portions of the subwatershed and to restore natural channel features where watercourses have been altered in the past. These actions will improve fish habitat as well as water quality. Achieving subwatershed stewardship goals will also contribute to improved water quality further downstream in the Nottawasaga River. ------------------------------- Healthy Waters Depend on All of Us Key Actions to Improve Habitat & Water Quality: Protect Your Drinking Water - Well & Septic Care: • Protect and create stream and wetland "buffers" - • Decommission unused wells to prevent surface areas of natural vegetation between the water and contaminants from reaching groundwater adjacent land use practices • Test your well for bacteria at least 3 times per year • Plant trees along streamsides and stabilize eroding steam banks • Implement agricultural best management practices to reduce nutrient, sediment and bacteria runoff 3 • Reduce the spread of invasive species and pathogens Urban Water Quality & Quantity: • Conserve water in the home and garden • Use rain barrels, mulch and rain gardens • Reduce or stop use of fertilizers 0 • Don't pour anything down storm drains - these drains often flow untreated into local water bodies Habitat Enhancement: • Plant native trees, shrubs, wildflowers and grasses to support birds, butterflies and other wildlife • Learn to identify and remove invasive species (your local health unit provides free testing) • Regularly service your septic system (every 2 to 5 years) and avoid using products that kill beneficial bacteria, which aids in the breakdown of septic waste Agricultural Best Management Practices: • Upgrade manure storages and divert clean water from pastures and barn yards with eaves and berms • Improve stream health by fencing out livestock • Buffer streams from cropland and pasture (5 -30m) • Reduce soil erosion through conservation tillage, residue management and use of cover crops • Reduce nutrient runoff (and save money) by implementing nutrient management planning • Use water conservation measures and work with neighbours to coordinate water takings • Minimize pesticide use wherever possible - -_ _ -- - - - - - - - - - - - - ' How You Can Make a Difference • Undertake stewardship projects on your property • Volunteer at community stream and habitat restoration work days and events • Participate in citizen science (e.g. amphibian and breeding bird monitoring) • Donate funds for land conservation or habitat and water improvement projects • Step into nature - check out our interactive conservation area guide at nvca.on.ca • Join a local Friends of or Field Naturalist group • Attend community workshops - learn about your local environment • Manage your forest and receive tax benefits - check out the Managed Forest Tax Incentive Program • Donate your lands as a living legacy - contact the NVCA to learn more • Stay informed about upcoming events - check us out on Facebook and Twitter Page 142 of 247 10.b) Mr. Wayne Wilson, Chief Administrative Officer /Secreta... Our Watershed Ecosystems Benefit Us All A healthy natural heritage and water resource system is the foundation of a high quality sustainable community. Often these services are overlooked and undervalued. The ecosystem services provided by our lands and waters include: • healthy agriculture • clean drinking water • waste assimilation • fish and wildlife habitat • climate stabilization w • flood and erosion control • forest products • spiritual and inspirational values • recreation and ecotourism Ecosystem services will become even more important as urban growth continues in our watershed communities. This will bring large numbers of new people into our community with expectations for healthy landscapes and streams, clean drinking water and opportunities for recreation. 9EP New growth represents challenges and opportunities for us as a watershed community. Water resources, including stormwater and wastewater, must be carefully managed in urbanizing areas to ensure that the health of our rivers, stream and lakes is protected. Development must be planned to ensure it is safe from flooding and erosion hazards. Interconnected forests, wetlands and streams are needed to maintain water quality as well as the variety of life on our landscape. WA Community stewardship will continue to be an important tool to restore subwatershed health. Through innovative planning and wise stewardship, we can sustainably manage our local streams, lakes and natural areas for the benefit of present and future generations. X 4# � f f Partner Municipalities in the Willow Creek Subwatershed: Township of Springwater, City of Barrie, Township of Oro - Medonte "Working Together to Protect and Restore" C W. Conservation ONTARIO Page 143 of 247 IN 0 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association 2013 SECOND QUARTERLY MEETING July 18, 2013 - 1 PM at Town of Midland _ _ Council Chambers, 575 Dominion Street - --l-f� AGENDA 1. Welcome and call to order 2. Suspend the SSEA Joint Service Board Meeting for the SSSPA meeting. Recommended: That the SSEA Joint Service Board Meeting be suspended for the SSSPA meeting. 3. Reconvene SSEA Joint Services Board Meeting. Recommended: That the SSEA Joint Service Board Meeting reconvene. 4. Adoption of Agenda Recommended: That the content of the Agenda for the July 18, 2013 meeting of the SSEA Board of Directors be approved as presented. 5. Declaration of pecuniary interest 6. Adoption of Minutes and Past Business i) Recommended: That the minutes of the First Quarter SSEA Joint Services Board Meeting held on April 19, 2013 be received and approved. ii) Recommended: That the minutes of the Ad Hoc Committee meeting held on May 10, 2013 be received and approved. iii) Recommended: That the minutes of the Special SSEA Joint Service Board Meeting held on July 4, 2013 be received and approved. 7. 2012 Draft Financial Statements as presented by BDO Canada LLP Recommended: That the 2012 Draft Financial Statement be received and approved. 8. Second Quarterly Financial reports for 2013 i) Recommended: That the Second Quarterly Balance Sheet be received and approved. Page 144 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... ii) Recommended: That the Second Quarterly SSEA Statement of Operations be received and approved. iii) Recommended: That the Second Quarterly SSEA Financial Report be received and approved. iv) Recommended: That the Second Quarterly Report of Confirmation of Accounts be approved and confirmed as paid. v) Recommended: That the Second Quarterly Report of Deferred Revenue be received and approved. vi) Recommended: That the Second Quarterly Report Forecast of Revenues Report be accepted for information. 9. SSEA Strategic Planning - Keith 10. Other Business 11. Next Meeting October 17, 2013 Town of Midland Council Chambers 12. Adjournment. Page 145 of 247 0e t. V. .. . Present 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2013 FIRST QUARTERLY MEETING April 19th, 2013 Town of Midland Council Chambers Dominion Avenue Midland, ON Draft Minutes for Board Councillor Ron Stevens Councillor Andrew Hill Deputy Mayor Stephan Kramp Deputy Mayor Pat Marion Councillor Kelly Meyer Councillor Dave Ritchie Councillor Perry Ritchie Councillor Paul Wiancko Keith Sherman Gail Marchildon SSEA Chair /Township of Severn City of Orillia Town of Midland Town of Penetanguishene Township of Oro - Medonte Township of Tay Township of Springwater Township of Georgian Bay SSEA ED SSEA OM Regrets Mayor Ray Millar Township of Tiny Guest Marc Villeneuve Director of Finance /Treasurer Town of Midland Judy Hancock Deputy Treasurer 1. WELCOME Chair Ron Stevens welcomed the SSEA board 10:00 AM 2. MOTION TO ADOPT AGENDA: Moved by: Paul Wiancko Seconded by: Kelly Meyer Motion: To adopt the agenda of the 1 ST Quarterly SSEA Meeting Carried. 3. PECUNIARY INTEREST DECLARATION None declared. 4. REVIEW OF MINUTES AND PAST BUSINESS a) Moved by: Pat Marion Seconded by: Stephan Kramp Motion: To approve the minutes of the January 17th, 2013 meeting of the SSEA. Carried Page 146 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... In addition: Moved by: Pat Marion Seconded by: Paul Wiancko Motion: That all Quarterly meetings open under the Severn Sound Environmental Association Joint Municipal Services Board. Carried. 4. b) Approval of 2011 Financial Statement Moved by: Pat Marion Seconded by: Stephan Kramp Motion to approve the 2011 Financial Statements. Carried. 5. 1St QUARTERLY ACCOUNTS Keith Sherman walked the Board through the new reporting format that the Town of Midland's Director of Finance /Treasurer Marc Villeneuve and Deputy Treasurer Judy Hancock have recommended as our go forward reporting. Councillor Stephan Kramp, Chair Ron Stevens and Councillor Kelly Meyer commented on their approval of the new reporting system and thanked the SSEA and Midland Treasury Department. Keith acknowledged Judy Hancock and Gail Marchildon for their diligence in working together to have the reports completed for this meeting. Marc Villeneuve reviewed the Statement of Operations to the Board reviewing current status. First Quarterly report for 2013 a) Report of Revenues and Expenditures Moved by: Kelly Meyer Seconded by: Paul Wiancko To approve the First Quarter Revenues and Expenditures Report for 2013. Carried. b) Report of SSEA fees for service for 2013 Moved by: Dave Ritchie Seconded by: Paul Wiancko To approve the SSEA fees for service for 2013 as reported by Keith Sherman. Carried C) First Quarter Confirmation of Accounts Moved by: Pat Marion Seconded by: Kelly Meyer Motion: To accept and confirm paid the First Quarter Confirmation of Accounts. Carried Page 147 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... d) First Quarter of Deferred Revenue Moved by: Paul Wiancko Seconded by: Pat Marion Motion: To approve the First Quarter Report of Deferred Revenue. Carried. 6. Strategic Planning Report and Forecast of Revenues Moved by: Dave Ritchie Seconded by: Paul Wiancko Motion: To receive Keith Sherman's Strategic Planning Report and Forecast of Revenues. Carried In addition: Moved by: Pat Marion Seconded by: Paul Wiancko Motion: To receive Ad Hoc Minutes with revisions. Attached. Carried In addition: Moved by: Andrew Hill Seconded by: Stephan Kramp Motion: SSEA to send each municipality a report updating the status and plan to reduce the deficit over a 5 year period. 7. Financial Plan Report to Municipalities Moved by: Andrew Hill Seconded by: Stephan Kramp Motion: SSEA to send each municipality a report updating the status and plan to reduce the deficit over a 5 year period. Carried 8. Correspondence Attached. 9. Next Meeting The Second Quarterly meeting will be determined by Doodle Survey to board members. Page 148 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... 10. Adjournment MOTION: To adjourn the meeting at 12:10 PM. Moved by: David Ritchie Seconded by: Kelly Meyer Carried. Keith Sherman, Executive Director/ SSEA Chair Ron Stevens Page 149 of 247 0e t. V. .. . 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Ad Hoc Committee Meeting 2013 -03 May 10, 2013 Town of Midland Dominion Avenue Midland, ON Draft Minutes for Committee Present Councillor Ron Stevens Mayor Ray Millar Keith Sherman Councillor Kelly Meyer Deputy Mayor Pat Marion Regrets Councillor Paul Wiankco 1. WELCOME: 9:30 AM. SSEA Chair /Township of Severn Township of Tiny SSEA ED Township of Oro - Medonte Town of Penetanguishene Township of Georgian Bay 2. PECUNIARY INTEREST DECLARATION None declared. 3. REVIEW OF AMENDED MINUTES AND PAST BUSINESS Moved by: Ray Millar Seconded by: Kelly Meyer To approve the amended minutes of the March 8th, 2013 Strategic Planning Ad Hoc Committee meeting. Carried 4. a) Letter explaining plan to address the SSEA deficit to Municipal partners Keith Sherman is preparing a letter to municipalities directed to the CAO's addressing the deficit. The letter will be reviewed by Town of Midland Treasurer Marc Villeneuve. Action #1: Letter will be available at day's end for committee to review. Action #2 Letter to be sent out to all CAO's once letter is reviewed by committee. b) Cost Comparrison To be discussed at a later date. c) Options for SSEA Operations Municipal Revenues 2014 -2018 Keith reviewed Option #1 and #2 with committee. Attached. Page 150 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Action #3: Keith to re- calculate adding 3rd Option for SSEA Board for review. d) Open House June 13, 2013. Keith reminded Board that the SSEA Open House is on June 13t ", 2013 at the Wye Marsh from 3 PM to 7 PM. Guest speaker to be confirmed. Keith also announced that the Environmental Commissioner of Ontario, Gord Miller has contacted the SSEA and asked us to host an event that visits important Remedial Action Plan sites with commentary on local environmental initiatives, innovative research, challenges faced today, and stories of environmental successes of the Severn Sound Environmental Association. We will be hosting a luncheon cruise on behalf of the Commissioner and his Advisory Committee aboard the M.S. Georgian Queen on Tuesday, June 18th, 2013. The cruise will provide an opportunity for board to meet with the Environmental Commissioner and discuss environmental concerns you may have for the area. Appointed to the Ontario Legislature in 2000, Gord Miller serves as the province's independent environmental watchdog, reporting to the government and the public on environmental issues. Invitations will also be sent to Severn Sound area Mayors. 5. Adjournment MOTION: To adjourn the meeting at 11:06 PM. Moved by: Ray Millar Seconded by: Kelly Meyer Carried. 7. Next Meeting: TBA Keith Sherman, Executive Director/ SSEA Chair Page 151 of 247 0e t. V. .. . Present Guest 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD SPECIAL MEETING July 4, 2013 Town of Midland Lower Level Boardroom Dominion Avenue Midland, ON Draft Minutes for Board Councillor Ron Stevens Councillor Andrew Hill Deputy Mayor Stephan Kramp Deputy Mayor Pat Marion Councillor Kelly Meyer Mayor Ray Millar Councillor Dave Ritchie Councillor Perry Ritchie Councillor Paul Wiancko Keith Sherman Gail Marchildon Marc Villeneuve Judy Hancock SSEA Chair /Township of Severn City of Orillia Town of Midland Town of Penetanguishene Township of Oro - Medonte Township of Tiny Township of Tay Township of Springwater Township of Georgian Bay SSEA ED SSEA OM Director of Finance /Treasurer Town of Midland Deputy Treasurer SPECIAL MEETING PURPOSE: REVIEW SSEA 5 YEAR DEFICIT PLAN OPTIONS 1. WELCOME Chair Ron Stevens welcomed the SSEA board 9:00 AM 2. REPORT ON PLAN TO ELIMINATE DEFICIT- KEITH SHERMAN This meeting was called in response to the Town of Midland's request that the deficit plan be reviewed prior to the SSEA's next Board meeting scheduled July 18, 2013. The Town of Midland's next Council meeting is July 22, 2013. The following options have been discussed with the Town of Midland Treasurer and Deputy Treasurer, the SSEA Chair and the SSEA Vice -Chair prior to this meeting. The goal of the plan is to eliminate the SSEA deficit within 3 -5 years. The SSEA has been working closely with the Treasurer to significantly improve reporting and analysis of revenues and expenditures against budget. SSEA's core staff are part of the operations budget. Portions of regular and contract staff salaries are funded by Special Projects. Commitment to contract staff will only be Page 152 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... made where the supporting project has committed funding. The following options were tabled: 1. Continue to plan a small surplus each year for SSEA operations ($15,200 in 2013) and depend on the Special Projects for the planned surplus in future years. This option would have higher uncertainty since the Special Projects are generally proposed and funded on an annual basis. 2. Plan an additional payment from SSEA municipal partners starting in 2014 of $25,000 per year. Special Projects making use of data would also have a budgeted surplus to contribute to reducing the deficit each year. This option would provide an increased certainty of paying down the deficit within five years. 3. Plan an additional payment from SSEA municipal partners starting in 2014 of $50,000 per year. Special Projects making use of data would also have a budgeted surplus to contribute to reducing the deficit each year. This option would provide an even higher certainty of paying down the deficit within five years. 4. Plan an additional payment from SSEA municipal partners in 2014 to pay down the deficit within the year. Comments from the Board: Vice -Chair Ray Millar commented that the technical issues experienced by Town of Midland staff attempting to enter data into the financial data base, even with SSEA staff working until 8PM the evening before, meant the 5 year budget reports for this meeting could not be distributed in advance. He further commented that classifying the documents as confidential in an open meeting would be inconsistent with protocol of an open meeting. This said, after reviewing the 5 year budget plan, Ray felt that this document should indeed be subject to confidentiality not under the Open Meeting Legislation but rather under the legislation of the Municipal Freedom of Information and Protection of Privacy Act. Ray went on to say that if this information were to become public, it could seriously disadvantage the SSEA with respect to potential competing service providers. While the written report should remain non - confidential, it was his opinion that the 5 year budget plan document (the blue sheets providing detail for 2014) remain confidential. Ray noted that this conversation has been recorded by an outside group and asked if any permission was sought. He viewed this as problematic. Ron Stevens commented that regarding the report, nothing was discussed as a group regarding personnel matters other than seeing this report with our own eyes. Ray Millar suggested any further discussion on this topic be moved to an in camera session. Page 153 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Ron Stevens asked for the Board's decision on whether or not this meeting should continue or be moved to an in camera session. The Board decided to continue on without discussion of matters considered confidential. RECOMMENDATION: It is recommended that the SSEA Board approve option 2 over the next five years of funding. In addition, it is recommended that the Board communicate the funding option to each municipality and seek their concurrence with the plan. It is further recommended that the SSEA Board request that the Town of Midland continue to support the deficit to an amount not to exceed $350,000 on behalf of the SSEA municipal partners with provision of interest calculated on a quarterly basis on the average balance, according to the existing rate as adjusted. Comments: Ron Stevens checked to confirm once again that the Board was still willing to proceed with discussing these recommendations. Board agreed. Pat Marion commented that based on 1St quarter numbers, option 1 could be easily accomplished. Kelly Meyer commented that she would like to explore option 1 further before jumping to option 2. Ray Millar expressed concern with option # 1's ratio of Special Projects to normal operations with respect to how the deficit occurred. He agreed the deficit should be funded by a surplus of operations if in fact the deficit was due to Operations only. He felt that because we cannot make that assumption, it is not appropriate that a fixed portion be shared by the member municipalities on a pro -rated basis. Ray's view lies somewhere between option # 1 and # 2 depending on the assumptions that can be made using historical data to determine the Special Projects ratio to operations. Paul Wiancko commented that he felt Midland would want more assurance that retiring the debt is manageable over the next five years and so felt they would want option 2 hence his support for that option. Stephan Kramp commented the Midland Council has been discussing a number of other issues around the full cost recovery for the SSEA stating that CAO has been asked to come back to Council with a report that will in turn be shared at the SSEA's 2nd quarter meeting. Page 154 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... In answer to Stephan Kramp's suggestion that the Town was covering insurance for SSEA, Keith commented that the SSEA has separate insurance equivalent to an organization's separate insurance; SSEA provides a certificate of insurance yearly to the Town of Midland. Stephan Kramp asked if the SSEA budget included WSIB costs. Keith commented that the SSEA would have to investigate the costs. He went on to comment that: 1. The SSEA, based on the number of people and their related premiums, are included in the benefits that SSEA funds meaning the Town of Midland bears no extra charge. 2. The additional SSEA headcount combined with the fact that the SSEA has had no reported accident means the Town of Midland benefits from lower premiums as a result of the improved rating. Keith commented that we are covered under the Town of Midland as per agreement. When the SSEA contracts an outside worker, they require a WSIB Clearance Certificate that they provide to the Town of Midland. The Town of Midland data base of contractors is the SSEA's source of information when ensuring that contractors that are shared have WSIB coverage. Ray Millar supported Keith's comments stating that if there are increases to the Town of Midland's WSIB costs, the SSEA has certainly not contributed to those increased premiums given they are low risk with no reported accidents. Keith further commented that the SSEA pays to the Town of Midland fees for the Town of Midland's services such as Treasurer, IT and administration costs and that if this needs to be adjusted, than the SSEA needs to hear this. Stephan Kramp added that he has had monthly meetings with the Mayor and CAO and one issue on the table is a 100K cap which would significantly change options tabled today. Ray Millar went on to say that the WSIB issue is a red herring; all municipal employees are at the same cost regardless if they are fire fighters or clerical staff. Ray felt the line of credit issues do not affect us today in terms of what decision we make. If the Town of Midland is not willing to float the 350K line of credit on behalf of all the municipal partners, then he suggests the SSEA look elsewhere. We are a nine member organization that can be guarantors to this line of credit, there are a number of options. It is a zero net as the SSEA pays through its project fees, fees for service etc all its financial costs. Ray does not feel that we need to review the options again. Page 155 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Dave Ritchie supports Option # 2. He commented that we are serious about paying this deficit down and we will be in good shape at the end of the day. Dave supports eventually having a surplus as a cushion. It's taken a long time to get into this position but feels with all the new work coming in, the SSEA has a great future. Stephan Kramp commented that he supports Option # 4. Stephan commented that everyone knows the SSEA is a good organization that we all stand behind and a onetime cost would not be a hardship for municipalities using Severn Township and Georgian Bay Township as examples. Stephan further commented that regarding the 38K for Midland as a onetime fee, he would be more than willing to take this back to his council to seek approval. Option # 4 would resolve the line of credit and interest issues and other discussions; this would clean the table for a new start. Most important, in terms of legacy cost, everyone pays for the legacy cost up front in an equitable manner. Stephan also commented that by cleaning the slate, it would allow the SSEA to keep their fees down and not overcharge for their services. Ray Millar commented that he does not support a onetime payout. For his municipality it would mean a 1 % tax increase therefore it is not an option and feels this could imply a municipality opting out due to Option # 4. The cost recovery plan does not imply overcharging for services; it is a full cost recovery for charges that have been either under charged or not charged at all for services in the past. A surcharge is not an accurate statement. Any normal business would manage in the same way. The fact that the SSEA does so much for so little, it's a matter of moving forward and charging reasonable fees for services. Ray commented the option to discharge the deficit and build reserves over a period of time makes better business sense therefore he would be in supportive of Option #2 however he would like to add a provision that should the Town of Midland not be willing to cover the SSEA or the line of credit to support the efficient operation of the SSEA that we allow ourselves some opportunity to secure a separate line of credit as guaranteed by the nine member municipalities. Pat Marion agreed with Ray commenting he does not want municipalities to opt out due to the costs of a onetime deficit recovery. Stephan Kramp further commented he agrees that he does not want any municipalities to opt out of the SSEA therefore Option # 4 would not be the way to go, he wants the municipalities to remain united supporting the SSEA. With regards to Mayor Millar's comments, he does not agree that a new surcharge on special projects will not be added to pay the deficit. His understanding from previous meetings is that there will be added surcharges to pay off the deficit. He would support Option # 2 if this is clearly stated. Page 156 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Ray Millar commented that rather than a surcharge it is more accurately reflected as a cost recovery fee as they had not been accurately reflected in the past. Pat Marion commented he has been on the board for several years and has always seen a break even budget and feels you cannot run on this basis in business, you have to run a surplus, not for a profit but to recover all unexpected costs incurred due to unanticipated costs the following year. Kelly Meyer supports Option #2 in principal and asked about the timing for this proposal as it will have be a part of their 2014 budget plan. Stephan Kramp stated that he met with the CAO and Mayor on Monday and that he has brought all issues to the table on their behalf including the 100K cap. Keith Sherman commented that we have been working on this plan with the Town of Midland all the way along, there has been no direction given or letters received from the Town of Midland regarding a 100K cap. 1. Recommendation: Moved by: Ray Millar Seconded by: David Ritchie Carried Unanimously. Motion: It is recommended that the SSEA Board approve Option #2 over the next 5 years of funding. In addition, it is recommended that the Board communicate the funding option to each municipality and seek their concurrence with the plan prior to municipalities completing their 2014 budgets. 2. Recommendation: Moved by: Ray Millar Seconded by: Pat Marion Carried. It is recommended that the SSEA Board request to the Town of Midland continue to provide administrative services to the SSEA on a full cost recovery basis shared by all nine member municipalities and to support the operational line of credit with prevailing rates in the amount of $350,000.00 subject to annual review and planned reductions. Discussion of Motion: Stephan Kramp stated that although he thinks this a great plan of approach and in no way disagrees with the concept, regarding this Motion, he must stay E Page 157 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... consistent with the motion brought before Midland council; therefore his vote remains a ney and he cannot support the $350,000.00 line of credit. 3. Motion: Moved by: Kelly Meyer Seconded by: Perry Ritchie Motion to adjourn the meeting. Carried. Keith Sherman, Executive Director/ SSEA Chair Ron Stevens Page 158 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association 67 Fourth Street Midland, Ontario L4R 3S9 (705) 527 -5166 - FAX (705) 527 -5167 Email: kshermanCcDmidland.ca Website: www.severnsound.ca REPORT ON PLAN TO ELIMINATE DEFICIT July 4, 2013 PURPOSE: At the request of the Town of Midland, a special meeting of the SSEA Board, prior to our regularly scheduled meeting of July 18, 2013, was arranged to consider options for eliminating the SSEA deficit. The following options have been discussed with the Town of Midland Treasurer and Deputy Treasurer, the SSEA Chair and the SSEA Vice -Chair prior to presentation. The goal of the plan is to eliminate the SSEA deficit within 3 -5 years. SSEA, through the Treasurer, is improving reporting on budget, revenues and expenditures in order to better review the operational status of SSEA. SSEA core staff are to be covered by the operations budget with portions of contract staff to be covered by Special Projects funding. Commitment to contract staff will only be made if the Special Project has committed funding. BACKGROUND: Based on the 2012 draft SSEA financial statement, SSEA has an accumulated deficit of $329,386. Starting in January 2013, SSEA has been following a strategy of budgeting operations and some special projects on a planned surplus basis. The surplus will be directed to a "Recoveries" revenue account. As of March 2013, the planned (committed) surplus is $79,786. This surplus is expected to rise before the end of 2013 with proposals under consideration for later this year. The accumulated deficit target starting in 2014 should be $250,000. Each year after 2013, over an expected five -year period, the planned surplus will be directed to "Recoveries" until the deficit is eliminated. Budgeting of a surplus (on a reduced amount) will continue after the deficit is paid down to fund a reserve for subsequent years. OPTIONS: The following options were considered in order to project revenues over the next five year period from 2014 to 2018. 1. Continue to plan a small surplus each year for SSEA operations ($15,200 in 2013) and depend on the Special Projects for the planned surplus in future years. This option would have higher uncertainty since the Special Projects are generally proposed and funded on an annual basis. 2. Plan an additional payment from SSEA municipal partners starting in 2014 of $25,000. Special Projects making use of data would also have a budgeted surplus to contribute to reducing the deficit each year. This option would provide an increased certainty of paying down the deficit within five years. Page 159 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... 3. Plan an additional payment from SSEA municipal partners starting in 2014 of $50,000. Special Projects making use of data would also have a budgeted surplus to contribute to reducing the deficit each year. This option would provide an even higher certainty of paying down the deficit within five years. 4. Plan an additional payment from SSEA municipal partners in 2014 to pay down the deficit within the year. The share of the additional municipal amount is distributed to each municipality according to the municipal share calculated using the % share from the SSEA Agreement. The options are provided in the attached tables. An example of the detailed budgeting is provided for option 2 in a format recommended by the Town of Midland Treasurer. RECOMMENDATION: It is recommended that the SSEA Board approve option 2 over the next five years of funding. In addition, it is recommended that the Board communicate the funding option to each municipality and seek their concurrence with the plan. It is further recommended that the SSEA Board request that the Town of Midland continue to support the deficit to an amount not to exceed $350,000 on behalf of the SSEA municipal partners with provision of interest calculated on a quarterly basis on the average balance, according to the existing rate as adjusted. Keith Sherman, Executive Director Severn Sound Environmental Association Page 160 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... 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Page 164 of 247 O ►n O M O (D as M O r-- CO 00 `q O LO LO N w w O O N W O LO r` N O N q O ° -1 1 M (D Ln L — CO r� 00 d' M LO tn Nr ti M O 61:1,64 604 64 6f3 69 64 69' (U 61) 0 F— cn C C' Ln O (D M M M O r— O tf) N U) N 00 O 00 Iq O O Cri 0 Ln cU (D O Q O (0 O O U) U �- (D r- MI- M�T CO M M Iq (0 Ln .2 N V14 69 64 64 69 6R V9 6R 69 MM D L � N � M UCS O LO LC) LO Ln O O O N N M N r` N N O O M Ul W 0(D r r OD O M 00 O O� O O C— M N N N CO r— Ln .. 69 64 60 64 64 69 69 64 (0> N �+ E b4 C N C }+ E 0 Q T M L m 0 M 'O O N _Q FM C M C C O -0 = q C > (D 00- 2�(nHH Oa Page 164 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association Financial Statements For the year ended December 31, 2012 Page 165 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association Financial Statements For the year ended December 31, 2012 Contents Independent Auditor's Report 2 Financial Statements Statement of Financial Position 3 Statement of Operations 4 Statement of Cash Flows 5 Notes to Financial Statements 6- 12 Page 166 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Independent Auditor's Report To the Board Members of Severn Sound Environmental Association We have audited the accompanying financial statements of the Severn Sound Environmental Association, which comprise the statement of financial position as at December 31, 2012, and the statements of operations and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian Public Sector Accounting Standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. Basis for Qualified Opinion In common with many non- profit organizations, the Association derives revenue from donations, the completeness of which is not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the Association. We were unable to determine whether any adjustments might be necessary to revenue, annual surplus, financial assets and accumulated surplus. Qualified Opinion In our opinion, except for YFtfects of the matter described in the Basis for Qualified Opinion paragraph, the financial statements present "fairly, in all material respects, the financial position of the Association as at December 31, 2012 and the results of its operations and cash flows for the year then ended in accordance with Canadian Public Sector Accounting Standards. Chartered Accountants, Licensed Public Accountants Alliston, Ontario July 18, 2013 Page 167 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association Statement of Financial Position December 31 Financial assets Accounts receivable Due from related parties (Note 5) Liabilities Accounts payable and accrued liabilities Due to related parties (Note 5) Deferred revenue Employee future benefits (Note 9) Net financial debt Non - financial assets 2012 2011 Restated (Note 1) $ 81,861 $ 139,413 67,394 32,060 149,255 171,473 29,013 29,115 301,563 251,613 86,172 171,906 77,905 69,420 494,653 522,054 (345,398) (350,581) Tangible capital assets (Note 3) 14,107 23,917 Prepaid expense 1,905 - 16,012 23,917 Accumulated deficit $ (329,386) $ (326,664) Commitments and Contingencies (Notes 5 and 7) On behalf of the Board: Director Director The accompanying notes are an integral part of these financial statements. Page 168 of 247 3 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association Statement of Operations For the year ended December 31 Budget 2012 2011 Restated (Note 4) (Note 1) Revenue Federal grants (Note 7) Municipal grants (Note 7) Province of Ontario grants (Note 7) Community and private donations Projects and recoveries Funding from Conservation Authority Interest earned Total revenues Expenditures $ - $ 4,209 $ 8,582 319,009 360,012 298,945 30,000 36,177 51,107 14,684 20,432 31,934 60,000 45,538 36,383 149,232 242,019 152,835 - 606 1,601 572,925 708,993 581,387 Salaries 504,705 393,490 385,805 Benefits - 93,433 82,773 Materials and office expenses 22,029 50,957 58,681 Contracted services 12,000 133,521 60,751 Rents and financial expenses 32,000 30,504 29,053 Amortization of tangible capital assets - 9,810 8,595 Total expenditures 570,734 711,715 625,658 Annual surplus (deficit) 2,191 (2,722) (44,271) Accumulated deficit, beginning of year, as previously stated Prior period adjustment (Note 1) Accumulated deficit, beginning of year as restated (261,742) (20,651) (326,664) (326,664) (282,393) Accumulated deficit, end of year $ (324,473) $ (329,386) $ (326,664) The accompanying notes are an integral part of these financial statements. Page 169 of 247 4 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association Statement of Cash Flows For the year ended December 31 2012 2011 Restated (Note 1) Operating transactions Annual deficit Items not involving cash: Amortization of tangible capital assets Employee future benefits Changes in non -cash operating balances: Accounts receivable Prepaid expenses Accounts payable and accrued liabilities Amounts due to /from related parties Deferred revenue Cash provided by operating transactions Capital transactions Purchase of tangible capital assets Change in cash during the year Cash, beginning of year $ (2,722) $ (44,271) 9,810 8,595 8,485 4,026 (101) (6,102) 15,573 (31,650) 57,552 108,261 (1,905) - (101) (6,102) 14,616 (116,405) (85,735) 52,326 6,430 Cash, end of year $ - $ The accompanying notes are an integral part of these financial statements. (6,430) Page 170 of 247 !.7 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association Notes to Financial Statements December 31, 2012 1. Summary of Significant Accounting Policies Nature and Purpose of the Association The Severn Sound Environmental Association is a water management agency established by a letter of agreement among local municipalities, Environment Canada and the Ontario Ministry of the Environment. In March 2009, a joint municipal service board was created by a letter of agreement among the local municipalities. The local municipalities are the Town of Midland, Town of Penetanguishene, Township of Tay, Township of Tiny, Township of Oro - Medonte, Township of Severn, Township of Georgian Bay, the Township of Springwater and the City of Orillia. Management Responsibility The financial statements of Severn Sound Environmental Association are the representation of management prepared in accordance with Canadian generally accepted accounting principles established by the Public Sector Accounting Board ( "PSAB ") of the Canadian Institute of Chartered Accountants. The statement of financial position includes all the assets and liabilities of the Severn Sound Environmental Association. Financial assets are those assets which could provide resources to discharge existing liabilities or finance future operations. Association position represents the financial position and is the difference between assets and liabilities. This provides information about the Severn Sound Environmental Association's overall future revenue requirements and its ability to finance activities and meet its obligations. Accrual Basis of Accounting Revenues and expenditures are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues in the period in which the transactions or events occurred that give rise to the revenue; expenditures are recognized in the period the goods or services are acquired and a legal liability is incurred or transfers are due. Tangible Capital Assets Tangible capital assets are recorded at cost less accumulated amortization. Cost includes all costs directly attributable to acquisition or construction of the tangible capital asset including transportation costs, installation costs, design and engineering fees, legal fees and site preparation costs. Contributed tangible capital assets are recorded at fair value at the time of the donation, with a corresponding amount recorded as revenue. Amortization is recorded on a straight -line basis over the estimated life of the tangible capital asset commencing once the asset is available for productive use as follows: Equipment 6 -8 years Page 171 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association Notes to Financial Statements December 31, 2012 Use of Estimates The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the amounts reported in the financial statements and accompanying notes as well as the disclosure of contingent assets and liabilities at the financial statement date. These estimates and assumptions, including such areas as employee benefits and the useful life of tangible capital assets are based on the management's best information and judgment. Actual results could differ from management's best estimates as additional information becomes available in the future. Revenue Recognition Grant revenue is recognized when the project has been approved and the corresponding expenses have been incurred. When expenses exceed the approved funding amount for the project, revenue is also recognized for the full cost of the project as management is confident that future funding will be obtained. This accounting policy is not in accordance with Canadian generally accepted accounting principles. All other revenue, other than interest revenue, is recognized when received. Interest revenue is recorded when earned. Deferred Revenue Deferred revenue represents funds which have been applied for and collected but for which the related services have yet to be performed. These amounts will be recognized as revenues in the fiscal year the services are performed. Retirement Benefits and Other Employee Benefit Plans The Association's contributions during the period to its multi - employer defined benefit plan are expensed as incurred. The costs of other retirement benefits that accumulate over the period of service provided by employees are actuarially determined using the projected benefit method prorated on services based on management's best estimate of retirement ages, inflation rates, investment returns, wage and salary escalation, insurance and health care costs trends, employee turnover and discount rates. Actuarial gains and losses are amortized on a straight -line basis over the expected average remaining service life of the employee group. Page 172 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association Notes to Financial Statements December 31, 2012 Collections Collections, including works of art and historical treasures, are not capitalized in the statement of financial position. Purchases of collection items are expensed in the year in which the items are acquired. Contributions of collection items are reported as revenue and expense at their fair value. When fair value cannot be determined, the contribution is recognized at nominal value. Page 173 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association Notes to Financial Statements December 31, 2012 2. Prior Period Adjustment The association has historically not recorded non - vesting accumulated sick leave payable which is a component of Employee Future Benefits Payable (see Note 8). The financial statements have been restated to reflect the correction of this error. The effect on the 2011 comparative figures is as follows: 2011 Statement of Financial Position Employee future benefits have increased by $ 20,651 Increase in accumulated deficit $ 20,651 3. Tangible Capital Assets 2012 2011 Accumulated Accumulated Cost Amortization Cost Amortization Equipment $ 69,377 $ 55,270 $ 69,377 $ 45,460 Net book value $ 14,107 $ 23,917 4. Budget Figures The budgeted figures are presented for comparative purposes and are those approved by the Board of Directors. They have been reclassified to conform with these financial statements. 9 Page 174 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association Notes to Financial Statements December 31, 2012 5. Due from Related Parties The Association received $310,864 (2011 - $260,865) in funding from related parties. These transactions are in the normal course of operations and are measured at the exchange value (the amount of consideration established and agreed to by the related parties), which approximates the arm's length equivalent value for sales of product or service. At the end of the year, the amounts due from related parties are as follows: 2012 2011 Township of Georgian Bay $ 20,295 $ Township of Oro Medonte 11,810 - Township of Tiny 6,058 12,740 Township of Severn 1,862 - Township of Tay 18,329 14,320 The Corporation of the Town of Midland 9,040 5,000 $ 67,394 $ 32,060 There are no specific terms of repayment, the balances are unsecured and are non - interest bearing. At the end of the year, the amount due to related party is as follows: 2012 2011 The Corporation of the Town of Midland $ 301,563 $ 251,613 For the amount due from the Corporation of the Town of Midland, the balance bears interest at prime less 1.725% and is calculated on a quarterly basis on the average balance during that period. 6. Commitment The Association has an operating lease for its premises at $778 per month, under a lease expiring in 2014. The total committment to the expiration of the lease is $15,169. 10 Page 175 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association Notes to Financial Statements December 31, 2012 7. Contingencies The Association receives funding from Federal, Provincial and Municipal government organizations on a project by project basis. The amount of funding provided to the Association for each project is subject to final review and approval by these government organizations. As at the date of these financial statements, funding for the ongoing projects have not been subject to this review process. Any future adjustments required as a result of this review will be accounted for at that time. 8. Pension Agreements The Association makes contributions to the Ontario Municipal Employees Retirement Fund ( "OMERS "), which is a multi - employer pension plan, on behalf of full -time members of staff. The plan is a contributory defined benefit plan, which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. The Administration Corporation Board of Directors, representing plan members and employers, is responsible for overseeing the management of the pension plan, including investment of the assets and administration of the benefits. OMERS provides pension services to more than 428,947 active and retired members and approximately 968 employers. The plan is financed by equal contributions from participating employers and employees, and the investment earnings of the fund. Each year an independent actuary determines the funding status of OMERS Primary Pension Plan (the Plan) by comparing the actuarial value of invested assets to the estimated present value of all pension benefits that members have earned to date. The most recent actuarial valuation of the Plan was conducted at December 31, 2012 The results of this valuation disclosed total actuarial liabilities of $69.1 billion (2011 - $64.5 billion) in respect of benefits accrued for service with actuarial assets at that date of $59.2 billion (2011 - $57.3 billion) indicating an actuarial deficit of $9.9 billion (2011 - $7.3 billion). Because OMERS is a multi - employer plan, any pension plan surpluses or deficits are a joint responsibility of Ontario municipal organizations and their employees. As a result, the Association does not recognize any share to the OMERS pension surplus or deficit. The amount contributed to OMERS for 2012 was $22,701 (2011 - $15,949) for current service and is included as an expenditure on the Statement of Operations. 11 Page 176 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association Notes to Financial Statements December 31, 2012 9. Employee Future Benefits Payable The Association provides certain employee benefits which will require funding in future periods. Accumulated sick leave entitlements Vacation payable Accrued health and dental benefit liability 2012 2011 Restated (Note 1) $ 36,353 $ 30,772 20,352 20,965 21,200 17,683 $ 77,905 $ 69,420 The Association pays certain health and dental benefits on behalf of its retired employees and recognizes these post- retirement costs in the period in which the employees rendered the services. The accrued health and dental benefit liability and the expense were determined by an actuarial valuation using a discount rate of 3.75% (2011 - 3.75 %). Information about the defined benefit plan is as follows: 2012 2011 Accrued health and dental benefit liability, beginning of year $ 17,683 $ 14,938 Expense for the year 3,517 2,745 Accrued health and dental benefit liability, end of year $ 21,200 $ 17,683 The main actuarial assumptions employed for the valuation is as follows: (a) Salary levels Future general salary and wage levels were assumed to increase 4% per annum. (b) Dental costs Dental costs were assumed to increase 4% per annum. (c) Extended health care trend rates Extended health care trend rates were assumed to be 8.5% in 2013, decreasing by 0.25% per year to 5% in 2027 and thereafter. IPA Page 177 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... SSEA Balance Sheet Report As of June 30, 2013 2013 2012 YTD YTD TO June to June FINANCIAL ASSETS Accounts Receivable 34,670 (34,895) Due from Related Parties 32,060 Total Financial Assets 34,670 (2,835) LIABILITIES Accounts Payable and Accrued Liabilities 2,436 6,840 Due to Related Parties 86,958 (16,860) Deferred Revenue 99,244 170,868 Employee Future benefits 77,905 48,769 Total Financial Liabilities 266,543 209,617 Net Financial Assets (Debt) (237,873) (212,452) NON FINANCIAL ASSETS Tangible Capital Assets 14,107 23,917 Prepaid Expenses 1,804 Total Non Financial Assets 75,977 23,917 Accumulated Surplus (Deficit) (275,962) (188,535) Run Date: 12 -Jul -2013 Page No: 1 Page 178 of 247 Page 178 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... SSEA Statement of Operations As of June 30, 2013 2013 APPROVED BUDGET 2013 YTD TO June 2012 YTD to June Revenue Federal Grants 776 Municipal Grants 507,722 355,816 318,964 Provincial Grants 30,000 7,500 8,800 Community and Private Donations 16,942 17,484 13,250 Projects and Recoveries 121,000 25,284 8,520 Funding from Conservation Authority 158,817 54,264 107,647 Interest 119 405 Total Revenues 834,481 461,243 457,586 Expenditures Salaries 671,780 204,805 193,100 Benefits 51,294 45,922 Materials and Office Expenses 25,000 15,054 28,172 Contracted Services 24,000 56,124 53,911 Rents and Financial Expenses 33,914 20,544 19,005 Amortization of Tangible Capital Assets Total Expenditures 754,694 347,821 340,110 Annual Surplus (Deficit) 79,787 113,422 117,476 Accumulated Surplus (Deficit), beginning of year (308,734) (306,012) Prior Period Adjustment (20,651) Accumulated deficit, end of year (215,963) (188,536) Run Date: 12 -Jul -2013 Page No: 1 Page 179 of 247 Page 179 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... SSEA Financial Report As of June 30, 2013 2013 YTD TO June 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 9 SEVERN SOUND 92 SEVERN SOUND ENV ASSOC 990 SEVERN SOUND ENV ASSOC 9000 REVENUE 0221 ONTARIO SPECIFIC GRANTS (7,500.00) (30,000) (22,500.00) 75.00% (30,000.00) 0282 CONTR- MUNICIPALITIES (340,865.00) (340,865) (310,864.00) 0283 COMMUNITY /PRIVATE (1,034.00) (4,000) (2,966.00) 74.15% (2,092.00) 0284 PROJECTS (6,082.53) (20,000) (13,917.47) 69.59% (8,126.75) 0316 COST RECOVERIES (13,907.04) (40,000) (26,092.96) 65.23% (37,391.27) 0322 RECOVERIES (5,293.53) 5,293.53 0631 INTEREST INCOME (118.60) 118.60 (605.66) 0671 SALE OF PUBLICATIONS (20.00) Total 9000 REVENUE 374,800.70 434,865 60,064.30 13.81% 389,099.68 9010 UNDISTRIBUTED PAYROLL EXPENSE 1110 DISTRIBUTED LABOUR (165,507.60) 165,507.60 (346,792.12) 1120 FULL TIME SALARIES 184,037.34 62,000 (122,037.34) (196.83 %) 319,193.78 1130 PART TIME SALARIES 16,288.94 (16,288.94) 59,351.79 1135 STUDENT SALARIES 4,478.91 (4,478.91) 14,944.84 1210 DISTRIBUTED BENEFITS (48,945.01) 48,945.01 (79,594.29) 1219 PAYROLL BENEFITS 51,294.34 (51,294.34) 84,947.42 Total 9010 UNDISTRIBUTED PAYROLL EXP 41,646.92 62,000 20,353.08 32.83% 52,051.42 9020 OVERALL COORDINATION 1110 DISTRIBUTED LABOUR 27,652.59 69,700 42,047.41 60.33% 68,000.00 1210 DISTRIBUTED BENEFITS 4,978.00 (4,978.00) Total 9020 OVERALL COORDINATION 32,630.59 69,700 37,069.41 53.18% 68,000.00 9030 ADMINISTRATION 1110 DISTRIBUTED LABOUR 23,211.50 61,425 38,213.50 62.21% 45,688.06 1210 DISTRIBUTED BENEFITS 9,284.60 (9,284.60) 19,315.24 2110 AUDIT FEES 5,319.00 6,500 1,181.00 18.17% 9,504.00 2111 ADMIN FEES 2,106.60 4,500 2,393.40 53.19% 4,110.36 2120 LEGAL FEES 3,414 3,414.00 100.00% 152.64 3005 INSURANCE 6,416.28 7,000 583.72 8.34% 4,467.56 3020 MEETING EXPENSES 54.95 1,500 1,445.05 96.34% 1,494.31 3022 MILEAGE 156.03 3,000 2,843.97 94.80% 1,163.87 3025 CONFERENCES 797.61 3,000 2,202.39 73.41% 2,695.53 3036 SUBSCRIPTIONS &PUBLICATIONS 923.48 3040 MEMBERSHIPS &DUES 835.92 (835.92) 3050 OFFICE SUPPLIES 6,014.70 11,500 5,485.30 47.70% 941.90 3053 PRINTING 79.88 100 20.12 20.12% 3060 COPIER COSTS 0.08 (0.08) 40.28 3070 POSTAGE &SHIPPING 237.78 900 662.22 73.58% 797.52 3075 TELEPHONE 966.60 2,500 1,533.40 61.34% 2,095.90 3080 INTERNET/ ITC 498.05 (498.05) 696.84 3202 SUPPLIES &TOOLS 1,082.20 (1,082.20) 6,627.78 Run Date: 16 -Jul -2013 Page No: 1 Page 180 of 247 Page 180 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... SSEA Financial Report As of June 30, 2013 2013 YTD TO June 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 3204 SUPPLIES - HEALTH &SAFETY 476.97 1,500 1,023.03 68.20% 1,442.79 3490 FACILITY RENTAL 7,090.16 12,500 5,409.84 43.28% 9,465.41 3630 UNLEADED GAS 1,000 1,000.00 100.00% 241.48 4110 BANK INTEREST (387.54) 387.54 2,804.01 Total 9030 ADMINISTRATION 64,241.37 120,339 56,097.63 46.62% 114,668.96 9106 GIS BASE COVERAGES 1110 DISTRIBUTED LABOUR 12,820.06 56,625 43,804.94 77.36% 50,639.08 1210 DISTRIBUTED BENEFITS 5,128.03 (5,128.03) 14,359.63 Total 9106 GIS BASE COVERAGES 17,948.09 56,625 38,676.91 68.30% 64,998.71 9204 REQUESTS AND REVIEWS 1110 DISTRIBUTED LABOUR 9,449.94 20,000 10,550.06 52.75% 12,209.64 1210 DISTRIBUTED BENEFITS 3,779.97 (3,779.97) 5,787.85 Total 9204 REQUESTS AND REVIEWS 13,229.91 20,000 6,770.09 33.85% 17,997.49 9403 RURAL PROGRAMS 1110 DISTRIBUTED LABOUR 2,252.12 7,000 4,747.88 67.83% 6,570.54 1210 DISTRIBUTED BENEFITS 900.83 (900.83) 3,931.58 Total 9403 RURAL PROGRAMS 3,152.95 7,000 3,847.05 54.96% 10,502.12 9531 MONITORING &SURVEILLANCE 1110 DISTRIBUTED LABOUR 21,647.86 38,000 16,352.14 43.03% 21,725.43 1210 DISTRIBUTED BENEFITS 8,432.17 (8,432.17) 12,930.18 Total 9531 MONITORING &SURVEILLANCE 30,080.03 38,000 7,919.97 20.84% 34,655.61 9535 MONITORING SUPPORT 2183 ZOOPLANKTON ANALYSIS 3,375.00 2210 CONTRACTED SERVICE 9,808.50 14,000 4,191.50 29.94% 10,579.95 3205 MATERIALS 83.09 Total 9535 MONITORING SUPPORT 9,808.50 14,000 4,191.50 29.94% 14,038.04 9701 COMMUNICATIONS 1110 DISTRIBUTED LABOUR 19,272.82 32,000 12,727.18 39.77% 24,000.00 1210 DISTRIBUTED BENEFITS 2,890.91 (2,890.91) Total 9701 COMMUNICATIONS 22,163.73 32,000 9,836.27 30.74% 24,000.00 9999 PSAB ADJUSTMENTS 1219 PAYROLL BENEFITS 8,485.00 3000 DEPRECIATION 9,810.00 Total 9999 PSAB ADJUSTMENTS 18,295.00 Total 990 SEVERN SOUND ENV ASSOC 139,898.61 15,201 124,697.61 820.33% 30,107.67 Total 92 SEVERN SOUND ENV ASSOC (139,898.61) (15,201) 124,697.61 (820.33 %) 30,107.67 94 SSEA IMPLEMENTATION PROJECTS 990 SEVERN SOUND ENV ASSOC 9805 PENETANG CONST.WETLAND 0283 COMMUNITY /PRIVATE (233.05) 2210 CONTRACTED SERVICE 192.33 3630 UNLEADED GAS 40.72 Total 9805 PENETANG CONST.WETLAND 9813 HONEY HARBOUR SURVEY Run Date: 16 -Jul -2013 Page No: 2 Page 181 of 247 Page 181 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... SSEA Financial Report As of June 30, 2013 2013 YTD TO June 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 0282 CONTR- MUNICIPALITIES (4,592.18) (10,000) (5,407.82) 54.08% (21,263.16) 1110 DISTRIBUTED LABOUR 5,000.00 2183 ZOOPLANKTON ANALYSIS 3,996.00 2210 CONTRACTED SERVICE 11,290.92 10,000 (1,290.92) (12.91 %) 12,267.16 Total 9813 HONEY HARBOUR SURVEY 6,698.74 6,698.74 9818 WETLANDS EVALUATION PROJECT 0282 CONTR- MUNICIPALITIES (1,685.59) 7,685.59 (3,694.26) 0283 COMMUNITY /PRIVATE (900.00) 1110 DISTRIBUTED LABOUR 1,284.26 5,723 4,438.74 77.56% 3,549.53 1210 DISTRIBUTED BENEFITS 401.33 (401.33) 1,006.56 3202 SUPPLIES &TOOLS 38.17 Total 9818 WETLANDS EVALUATION PROJE 5,723 5,723.00 100.00% 9820 BEACH MONITORING PROJECT 0282 CONTR- MUNICIPALITIES (3,150) (3,150.00) 100.00% 1110 DISTRIBUTED LABOUR 2,000 2,000.00 100.00% Total 9820 BEACH MONITORING PROJECT (1,150) (7,750.00) 100.00% 9822 NATURAL SHORELINES PROJECT 0230 PROV MINISTRY GRANT (7,752.50) 0282 CONTR- MUNICIPALITIES (3,600) (3,600.00) 100.00% 1110 DISTRIBUTED LABOUR 2,500 2,500.00 100.00% 849.36 1210 DISTRIBUTED BENEFITS 339.74 2210 CONTRACTED SERVICE 203.52 Total 9822 NATURAL SHORELINES PROJEC 1,100 1,100.00 100.00% 6,359.88 9825 LAKE COUCHICHING PROJECT 0282 CONTR- MUNICIPALITIES (4,825.66) (31,200) (26,374.34) 84.53% (46.81) 1110 DISTRIBUTED LABOUR 2,600.00 25,000 22,400.00 89.60% 1210 DISTRIBUTED BENEFITS 390.00 (390.00) 2210 CONTRACTED SERVICE 1,781.48 (1,781.48) 3202 SUPPLIES &TOOLS 6.45 (6.45) 46.81 3630 UNLEADED GAS 47.73 (47.73) Total 9825 LAKE COUCHICHING PROJECT 6,200 6,200.00 100.00% 9831 HEALTHY STREAMS PROJECT 0230 PROV MINISTRY GRANT 2,225.50 0282 CONTR- MUNICIPALITIES (4,000) (4,000.00) 100.00% 0283 COMMUNITY /PRIVATE (4,000.00) 4,000.00 1110 DISTRIBUTED LABOUR 2,000 2,000.00 100.00% 3202 SUPPLIES &TOOLS 4,245.15 Total 9831 HEALTHY STREAMS PROJECT (4,000.00) (2,000) 2,000.00 (100.00 %) 6,470.65 9834 PREWORK 0230 PROV MINISTRY GRANT (650.00) 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (25,564.12) 0261 FEDERAL GRANT (2,309.00) 0282 CONTR- MUNICIPALITIES (25.71) Run Date: 16 -Jul -2013 Page No: 3 Page 182 of 247 Page 182 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... SSEA Financial Report As of June 30, 2013 2013 YTD TO June 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS 0316 COST RECOVERIES (61,000) (61,000.00) 100.00% 2210 CONTRACTED SERVICE 3022 MILEAGE 672.37 3202 SUPPLIES 8 TOOLS 1,063.33 3630 UNLEADED GAS 2,545.76 Total 9834 PREWORK 61,000 61,000.00 100.00% 24,267.37 9836 RESERVOIR AREA PROJECT 0282 CONTR- MUNICIPALITIES (5,000) (5,000.00) 100.00% Total 9836 RESERVOIR AREA PROJECT 5,000 5,000.00 100.00% 9838 FISH HABITAT PROJECT 0261 FEDERAL GRANT (1,899.61) 1110 DISTRIBUTED LABOUR 1,500.00 3202 SUPPLIES &TOOLS 399.61 Total 9838 FISH HABITAT PROJECT 9839 WELL SURVEY 0283 COMMUNITY /PRIVATE (208.59) 1110 DISTRIBUTED LABOUR 148.99 1210 DISTRIBUTED BENEFITS 59.60 Total 9839 WELL SURVEY 9844 TREE DISTRIBUTION PROJECT 0283 COMMUNITY /PRIVATE (12,450.31) (12,942) (491.69) 3.80% (12,031.29) 1110 DISTRIBUTED LABOUR 12,921 12,921.00 100.00% 4,024.16 1210 DISTRIBUTED BENEFITS 705.65 2210 CONTRACTED SERVICE 12,201.51 (12,201.51) 3022 MILEAGE 136.71 (136.71) 248.83 3075 TELEPHONE 40.70 (40.70) 3202 SUPPLIES &TOOLS 9.10 (9.70) 6,151.21 3610 VEHICLE REPAIRS &MAINTENANCE 901.44 3630 UNLEADED GAS 62.29 (62.29) Total 9844 TREE DISTRIBUTION PROJECT 21 21.00 100.00% 9851 WOODLAND EVALUATION 0282 CONTR- MUNICIPALITIES (903.35) (22,600) (21,696.65) 96.00% 1110 DISTRIBUTED LABOUR 15,000 15,000.00 100.00 % Total 9851 WOODLAND EVALUATION (903.35) (7,600) (6,696.65) 88.11% 9852 VICTORIA HARBOUR STP SURVEY 0283 COMMUNITY /PRIVATE (4,967.50) Total 9852 VICTORIA HARBOUR STP SURV (4,967.50) 9853 INLAND LAKES 0282 CONTR- MUNICIPALITIES (2,700) (2,700.00) 100.00% (24,118.08) 1110 DISTRIBUTED LABOUR 962 962.00 100.00% 7,417.60 1210 DISTRIBUTED BENEFITS 727.04 2183 ZOOPLANKTON ANALYSIS 5,677.50 2210 CONTRACTED SERVICE 11,993.32 3202 SUPPLIES 8 TOOLS 40.68 Run Date: 16 -Jul -2013 Page No: 4 Page 183 of 247 Page 183 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... SSEA Financial Report As of June 30, 2013 2013 YTD TO June 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS Total 9853 INLAND LAKES 1,738 1,738.00 100.00% 1,738.06 9854 EARLY RESPONSE PROJECT 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (20,818.63) 20,818.63 (82,971.36) 2210 CONTRACTED SERVICE 20,818.63 (20,818.63) 82,971.36 Total 9854 EARLY RESPONSE PROJECT 9855 ER PROMOTION PROJECT 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (41,129.47) 1110 DISTRIBUTED LABOUR 26,139.67 1210 DISTRIBUTED BENEFITS 7,238.70 2210 CONTRACTED SERVICE 106.55 3022 MILEAGE 151.12 3070 POSTAGE &SHIPPING 2.99 3075 TELEPHONE 1,885.79 3202 SUPPLIES &TOOLS 1,849.65 3610 VEHICLE REPAIRS &MAINTENANCE 1,585.52 3630 UNLEADED GAS 2,169.48 Total 9855 ER PROMOTION PROJECT 9856 SOURCE WATER IMPLEMENTATION 0231 PROV GAS TAX FUNDING 0235 CONSERVATION AUTH REV -PROV (33,445.41) (158,817) (125,371.59) 78.94% (92,353.92) 1110 DISTRIBUTED LABOUR 42,756.45 158,817 116,060.55 73.08% 69,330.06 1210 DISTRIBUTED BENEFITS 12,375.17 (12,375.17) 13,192.52 2210 CONTRACTED SERVICE 2,158.08 3022 MILEAGE 219.46 (219.46) 781.25 3025 CONFERENCES 527.80 (527.80) 3202 SUPPLIES &TOOLS 54.23 (54.23) 3,579.14 3610 VEHICLE REPAIRS &MAINTENANCE 1,693.95 (1,693.95) 1,151.44 3630 UNLEADED GAS 499.96 (499.96) 2,161.43 Total 9856 SOURCE WATER IMPLEMENTATI 24,681.61 24,681.61 9857 HABITAT RESTORATION PROJECT 0261 FEDERAL GRANT (775.87) 775.87 1110 DISTRIBUTED LABOUR 15,500 15,500.00 100.00% 2210 CONTRACTED SERVICE 222.33 (222.33) 3202 SUPPLIES &TOOLS 553.54 (553.54) Total 9857 HABITAT RESTORATION PROJE 15,500 15,500.00 100.00% 9858 RMO PROJECT 0282 CONTR- MUNICIPALITIES (2,944.00) (84,607) (81,663.00) 96.52% 1110 DISTRIBUTED LABOUR 2,560.00 84,607 82,047.00 96.97% 1210 DISTRIBUTED BENEFITS 384.00 (384.00)1 1 Total 9858 RMO PROJECT Total 990 SEVERN SOUND ENV ASSOC 26,477.00 (64,586) (91,063.00) 140.99% (27,386.04) Total 94 SSEA IMPLEMENTATION PROJECTS 26,477.00 64,586 91,063.00 140.99% 27,386.04 Run Date: 16 -Jul -2013 Page No: 5 Page 184 of 247 Page 184 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Page 185 of 247 SSEA Financial Report As of June 30, 2013 2013 YTD TO June 2013 ANNUAL BUDGET $ BUDGET VARIANCE % BUDGET VARIANCE 2012 YTD ACTUALS Total 9 SEVERN SOUND 113,421.61 79,787 33,634.61 42.16% 2,721.63 Total 113,421.61 79,787 339634.61 42.16% 2,721.63 Run Date: 16 -Jul -2013 Page No: 6 Page 185 of 247 Page 185 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Severn Sound Environmental Association CONFIRMATION OF ACCOUNTS April 1 to June 30, 2013 General Administration Audit 5,319.00 Admin 7,897.98 Legal Fees 0.00 Insurance 6,416.28 Meeting Expenses 54.95 Mileage 137.01 Conference 2,237.29 Rental 3,038.64 Office Supplies 7,958.20 Postage and Shipping 245.72 Telephone 619.51 Health and Safety 97.55 Interest 1,149.43 35,171.56 Special Projects Contracted Services 15,803.16 Supplies and Materials 9,634.22 Vehicles 1,786.06 Unleaded Gas 459.43 27,682.87 Total AP 62,854.43 Page 186 of 247 10.c) Mr. Keith Sherman, Executive Director, Severn Sound En... Page 187 of 247 Z rn °w� oco rn rn n(D W W x(00 Q J Q Q. Z w W C) W CO W I- N N� O V W V W (`') O O CO V Ln Ln CO N O V (R N Ict It wCO O H W W> LL W O) CO CO N W C' O ) CO I (fl O W N I- N't W N ULU CO LL O) N W N CO (C) O Z= W N N O H U Z Z) LL Q Q D O Q J Q H V CO N O) O O (fl LO N CO 0] U (q N O O O W ti LU f7 W (fl O O W M 0 Z w W ([ W ? CO r". W to Ci W Y 2 Q to O O (fl U V O H K U N LO m W U O t0 .-. M N O) ti to O O) Y7 t0 .-. W O 00 .-. t0 M t0 Y7 Z O ti t0 t0 N O N O 4t 4t Cl O t O Lq N O t0 t0 t0 J W M W h w h N 0 B O O W O � M LO O H M O � W �'t N O Q O M O M W N W M CO O O M N N LO 0] O t0 O h N M v o O O h N v W v O h t0 h to N U, t0 O Y7 N W N M 4 4 t0 W Z N N N- r to J U CnO OU? Z O Lq W Oj I- LO CO O (D W O O to M V CO O Q J W N M (D CO N I- O O Ve O) U? 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LO CO V CO V O W N LO Q U, - V U W N W N N O N Ln t0 O N O N W N V O) Ln h O Z N N _ W yr C IL O C Q N LU m 0 O U U O W •-• 0 ` CN > a a N c E o C Z ° a` a E (D m roTo d d d d UJ W ° a Cn C o a a C 3 '(D(D o o a a aE 'o N o ° Q ` w 2 .0 - a Ea oNo ° o a a H C F c mm 0 W o C a > - fl a o aU Q ~ 0 Q a > O O (n 2 N U7 O y C 2 (0 E > O O ai� p. 0 C2�� N C -70 O> (� t Q .0 0-' C N U7 OU� Q J J m 0-' O N d R d o- i N d N c- O Z C 0 p C C L) .�. y 0 (0 U7 2 t- E C a C N C >' ?i N O a �' d 0� Q W 0 N 7 N L Z N 0 O >N N 0ZJ(n2(n (0 L N 7 _ >N U d (0 N >O U CO (0 d' O M fn � m O � N Qi N C7 LL >�(ndHd W (n-7, c W W (0 -J F00IL(n Jd' i M QD N Ln M W i O 1 N i Ln 1 (fl 1 i � 1 W 1 W 1 O i i N i V i Ln i W i H i O i i N i M, i i Ln i W i i W F V Q i i N i C` i V i Un W CO O O N N N N c`'7 c`'7 c`'7 c`'7 V V V Ln Ln Ln Ln Ln Ln Ln Ln 0 Z O c`'7 c`'7 c`'7 c`'7 N W W W W W W W W W W W W W W W�� W W W W W W W W W F W CO W CO CO CO Page 187 of 247 10.d) Report No. F12013 -15, Paul Gravelle, Director of Finan... ownship of REPORT (W. f? , Proud Heritage, Exciting Future Report No. FI 2013 -15 To: Council Prepared By: Janice MacDonald Meeting Date: September 4, 2013 Subject: Statement of Accounts — July 31, 2013 Motion # AC00769 Roll #: R.M.S. File #: RECOMMENDATION( S): Requires Action For Information Only It is recommended that: 1. Report No. FI 2013 -15 be received for information only. 2. The accounts for the month of July 2013 totalling $ 2,420,285.73 are received. BACKGROUND: Following is the statement of accounts for the month of July. Cheque Registers: Batch No. Date Amount AQ00536 July 02,2013 2,078.80 AC00768 July 03, 2013 997,685.67 AC00769 July 10, 2013 94,561.19 AC00770 July 17, 2013 204,249.91 AQ00537 July 18, 2013 932.13 AQ00538 July 22, 2013 416.00 AQ00539 July 23, 2013 312,342.10 AC00771 July 24, 2013 96,355.60 AC00772 July 31, 2013 409.105.63 $ 2,117,727.03 FINANCE September 4, 2013 Report, No. FI 2013 -15 Page 1 of 3 Page 188 of 247 10.d) Report No. F12013 -15, Paul Gravelle, Director of Finan... Payroll PR00794 July 13, 2013 152,030.97 PR00797 July 27, 2013 144.252.41 $ 296,283.38 Credit Card Resisters: AE00566 July 26, 2013 421.84 AE00567 July 26, 2013 2,152.06 AE00568 July 26, 2013 2,006.69 AE00569 July 26, 2013 1,489.19 AE00570 July 26, 2013 205.54 $ 6.275.32 Total: $ 2,420,285.73 ANALYSIS: Not Applicable. . FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not Applicable. POLICIES /LEGISLATION: Not Applicable: FINANCE Report No. FI 2013 -15 ber 4, 2013 Page 2 of 3 Page 189 of 247 10.d) Report No. F12013 -15, Paul Gravelle, Director of Finan... CORPORATE STRATEGIC GOALS: Not Applicable. CONSULTATIONS: Not Applicable. ATTACHMENTS: Cheque Registers — under separate cover. CONCLUSION: That the accounts for the month of July are received. Respectfully submitted: a U ko-C\1�y� Janice MacDonald, Accounting Clerk SMT Approval / Comments: F ��- FINANCE Report No. FI 2013 -15 C.A.O. Approval / Comments: i� -- September 4, 2013 Page 3 of 3 Page 190 of 247 10.e) Report No. DS2013 -49, Andria Leigh, Director of Develo... Township of REPORT``ti Proud Heritage, Exciting Future Report No. To: Council Prepared By: DS 2013 -049 Glenn White, Manager, Planning Special Projects Meeting Date: Subject: Request for Extension of Motion # September 4, 2013 Draft Plan Approval, Plan of Subdivision Application 2006 - SUB-02,1802281 Ontario Ltd. Roll #: R.M.S. File #: D1226472 4346- 010 - 002 -26460 (Whispering Creek Estates), West Part Lot 11, Concession 5 (Oro), Township of Oro - Medonte RECOMMENDATION(S): Requires Action I X I For Information Only It is recommended: 1. THAT Report No. DS 2013 -049 be received and adopted. 2. THAT Council approves the extension to draft plan approval for 1802281 Ontario Limited (Whispering Creek Estates Subdivision) 2006 - SUB -02 for a period of one year to September 19, 2014. 3. AND THAT the owner be advised of Council's decision. BACKGROUND: On October 8, 2008, Council gave draft plan approval for a period of three years for a 15 lot residential plan of subdivision located in the settlement area of Edgar formerly known as the Drury subdivision, now known as Whispering Creek Estates (1802281 Ontario Limited). On August 17, 2011, Council approved a one year extension to draft plan approval. Originally, Council granted draft plan approval for a 15 lot residential plan of subdivision. Lot 1 was separated from the rest of the subdivision by a watercourse and a stormwater management pond. The landowner then felt it was appropriate to sever this lot from the rest of the subdivision. This request was granted by the Committee of Adjustment on August 19, 2010. On September 26, 2012, Council granted an additional one (1) year extension to draft plan approval. Now, a further one (1) year extension to draft plan approval is being requested by the Owner. Innovative Planning Solutions has submitted correspondence on behalf of 1802281 Ontario Limited (Whispering Creek Estates) requesting a further one year extension to their draft plan approval. (Attachment 3) DEVELOPMENT SERVICES Meeting Date September 4, 2013 Report No. DS 2013 -049 Page 1 of 8 Page 191 of 247 10.e) Report No. DS2013 -49, Andria Leigh, Director of Develo... The purpose of this report is to analyze this request and make recommendations to Council. A map outlining the location of the draft plan subject to this report is contained in Attachment 1 of this report. ANALYSIS: In order to receive final approval from the Township and proceed to registration of the plan of subdivision, the landowner is required to clear all conditions imposed by the approval authority (Township) and provide the appropriate clearance letters from the required agencies. A summary is provided below with the reasons for requesting Council's consideration in a draft plan extension. The present 14 lot residential draft plan of subdivision is located on the south side of Old Barrie Road (County Road 11) in the settlement area of Edgar. Each of the 14 lots will have frontage onto a new public road (Best Court) that extends south from Old Barrie Road. The lot frontage for each the lots will be a minimum 32 metres (105 feet) and have minimum lot area of approximately 0.25 hectares (0.62 acres). The draft plan also includes a Block 15 (Stormwater Management Block), Block 16 (Emergency Access Block) and Block 17 (Environmental Protection Block). A copy of the draft plan is attached for Council's reference (Attachment 2). The owner has indicated the result of several economic factors including a decline in the housing market has delayed the advancement of this project. The owner anticipates that pre - servicing works will begin in the fall of 2013 and be completed in early 2014 and the subdivision registered in the summer 2014. The owner anticipates that following the execution of the preserving agreement, the one (1) year extension would be sufficient time to fulfill outstanding draft plan conditions and register the plan. The owner has been active in obtaining different engineering and draft plan conditions clearances from different agencies (i.e. Canada Post, ministry of Culture, Hydro One, Bell Canada, etc.) FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not applicable. POLICIES /LEGISLATION: The Planning Act, in Section 51 (32) provides the ability for an approval authority to provide approval lapses at the expiration of the time period specified by the approval authority, being not less than three years. Section 51(44), of the Planning Act provides the ability for the approval authority to withdraw the approval of a draft plan of subdivision. Section 51(33) provides the ability for the approval authority to extend the lapsing date of draft approval of a plan of subdivision /condominium. A notice to these DEVELOPMENT SERVICES Meeting Date September 4, 2013 Report No. DS 2013 -049 Page 2 of 8 Page 192 of 247 10.e) Report No. DS2013 -49, Andria Leigh, Director of Develo... changes is required to be given following any decision to change conditions and is subject to the appeal process. The Planning Act contains a provision wherein the approval authority can impose a lapsing of draft plan approval. This is useful in some instances where registration will not occur due to various circumstances. Without this `sunset clause', draft plans can remain open in perpetuity and form unrealistic growth forecast on lands which may never be realized. The Township's Official Plan outlines in Section E1.9 "Existing Draft Plan Approved Residential Subdivision" provide the following policy: "A considerable number of vacant lots existed in Draft Approved Plans of Subdivision in the rural area on the date this Plan was adopted by Council. Some of these subdivisions are located in areas that have not been identified in the Plan as being appropriate for development since such development may have an impact on the rural character of the area and on the cost effectiveness of providing municipal services. In addition, the development of a number of these subdivisions may have a cumulative negative impact on the natural heritage system that this Plan is trying to protect. In this regard, it is the intent of Council to withdraw a draft approval after an appropriate period of time has elapsed if a subdivision is not proceeding to the development stage in an expeditious manner". The above noted draft plan of subdivision is actively working toward the fulfillment of their conditions of draft plan approval. This draft plan is located within a Settlement Area designated in the Township's Official Plan. CORPORATE STRATEGIC GOALS: Quality of Life: to contribute to an enriched quality of life for residents by maintaining Oro - Medonte's natural beauty and country-like character and by providing opportunities that encourage community participation in activities and recreational programs. Sustainability: to build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. CONSULTATIONS: Planning Division Staff Township of Oro - Medonte Official Plan The Planning Act, Section 51 DEVELOPMENT SERVICES Meeting Date September 4, 2013 Report No. DS 2013 -049 Page 3 of 8 Page 193 of 247 10.e) Report No. DS2013 -49, Andria Leigh, Director of Develo... ATTACHMENTS: Attachment 1: Extension of Draft Plan Approval Location Map Attachment 2: Draft Plan Attachment 3A & 313: Letter Request Extension to Draft Plan Approval CONCLUSION: On the basis of the above, it is recommended that a one year extension (September 19, 2014) to the draft plan approval from the current lapsing date of October 8, 2013 be granted to the landowner to allow them to proceed with the registration of the subdivision. The landowner will further be advised that further extensions by Council will be discouraged. Respectfully submitted: Glenn White, MCIP, RPP Manager, Planning Special Projects SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES Meeting Date September 4, 2013 Report No. DS 2013 -049 Page 4 of 8 Page 194 of 247 10.e) Report No. DS2013 -49, Andria Leigh, Director of Develo... ATTACHMENT 1: EXTENSION OF DRAFT PLAN APPROVAL LOCATION MAP VASEY VASEY DEVELOPMENT SERVICES Report No. DS 2013 -049 ril Meeting Date September 4, 2013 Page 5 of 8 Page 195 of 247 10.e) Report No. DS2013 -49, Andria Leigh, Director of Develo... g 10 g abed E LOZ `b jegwetdoS a;eO BupaeW 6b0-£LOZ SO 'oN tiodaa S33IA83S IMMOIMM NV�d iJVU(l :Z 1N3WHOblld Page 196 of 247 10.e) Report No. DS2013 -49, Andria Leigh, Director of Develo... ATTACHMENT 3A: LETTER REQUESTING EXTENSION TO DRAFT PLAN APPROVAL IONS .L � iaLANtJERS ? PR£T.:iEGfi MANAGERS Q LAND DEVELDpM&N-r Wednesday July 17`x', 2013 The Township of Oro Medonte 148 Line 7 South Oro, Ontario, LoL 2Xd Attention` Glenn White, Manager, Planning Special Projects IVEO' Re: Request for Extension of Draft Plan Conditions. JUL : i IN Whispering Greek Estates Subdivision Ot^t04AEOONTE Township Pile — 2oW SUB 02 T ry ��tf West Part Lot 11, Concession ,5 Township of Oro Medonte, County of Simcoe On behalf of 1802281 Ontario Ltd. we herby are requesting an extended timeframe to satisfy the Draft Plan conditions for the Whispering Creek Estates Subdivision in the Township of Oro Medonte, County of S mcoe. Based on the Draft Plan Conditions dated October 8, the draft plan 20{i8, condition 5 states 'That p approval of the development is for a period of three (3) years. The owner shall apply for any extension at least sixty (60) days prier to the lapsing date". The lapsing date being October S, 2013 as per the approval of two previous extensions provided by the Township (August 2011 and October 2012). The majority of the draft plan conditions have been fulfilled. The most recent advancement of this project has been the preparation of the pre - servicing agreement as well as the submission and acceptance from the Township of an appralser's report which stipulates the cash in lieu of parkland payment requirements of $6,500,00, payable to the Township, The delay in this process is a result of several economic factors including a decline in the housing market. As such, an extended timefr me of one (1) year is being requested in order to satisfy the remaining conditions, It should be noted that all engineering clearances have been obtained as well as clearances from a variety of agencies have been provided including the Township of Oro Medonte (rezoning), the Ministry of Culture, County of Simr oe, Canada Post, Hydro One, Self Canada and several Others on an array of draft plan conditions. 3S1 ON Lop sTP&ET EAST.. :OR.I ITC 20 t, 8A Ii NI.E .. gMTAa.R.lQ 1.4Iq I &Z TEL., (707,1 a,2.32 1 PAX! 170s) Axe -3436 Ek1At LJ INpg3`�7P.�GON$,i EdETtNGi1N&' «Cli ra DEVELOPMENT SERVICES Report No. DS 2013 -049 Meeting Date September 4, 2013 Page 7 of 8 Page 197 of 247 10.e) Report No. DS2013 -49, Andria Leigh, Director of Develo... ATTACHMENT 313: LETTER REQUESTING EXTENSION TO DRAFT PLAN APPROVAL Notably, all concerns from the NVCA have been addressed and clearance letter will be provided by the CA once a subdivision agreement is prepared. The owner has been actively fulfilling the draft plan conditions as evidenced by correspondence and submissions to the Township. Economic factors have played a significant role in delaying construction activity over the past two years. It is anticipated that pre - servicing works will commence in the fall of 2013 and be completed in early 2014 and the subdivision will be registered shortly thereafter, summer 2014. Given that a subdivision agreement has yet to be prepared, which is anticipated following the execution of the preservicing agreement, an extension of one (1) year is being requested in order to satisfy outstanding draft plan conditions and register the subdivision. Trusting this is satisfactory, we trust you will grant the following extension for the reasons noted above and request notification of same as soon as possible. Should you have any questions or comments, please do not hesitate to contact the undersigned at your earliest convenience. Respectfully submitted, � � f 'Greg Barker; 13: .A. Junior Planner Cc: Harold Gemmell 1802281 Ontario Ltd. Greg Marek planner 11— County of Simcoe DEVELOPMENT SERVICES Report No. DS 2013 -049 Meeting Date September 4, 2013 Page 8 of 8 Page 198 of 247 12.a) Announcements of Interest to the Public:2013 Shanty Ba... a) Announcements Event Location Date Time 2 -4 PM an amazing race activity Shanty Bay Festival Village of Shanty Bay Saturday, September 7, 4 -5 PM games, tables of 2013 sales and information 5 — 7 PM pig roast supper with entertainment Any questions or wishing to obtain tickets for the pig roast or wishing to enter a team of 4 into the amazing race please contact Marty Lancaster 705 220 -5410 Page 199 of 247 12.a) Announcements of Interest to the Public:2013 Shanty Ba... REMEMBRANCE Annual Memorial Service At the Soldier's Monument Waverley SUNDAY SEPTEMBER 8, 2013 2:30 p.m. Z d 4 UC 0 2 1013 Every year, the Waverley Community holds a service to remember those who gave their lives during the two World Wars and Korean War. The Soldier's Monument represents those Servicemen from the former Townships of Tiny, Tay, Flos and Medonte. Please plan to attend to honour those who gave their lives so that we might live in freedom. For further information contact: Bonnie Reynolds 705 -526 -4216 (daytime) 526 -2306 (evening) Page 200 of 247 12.a) Announcements of Interest to the Public:2013 Shanty Ba... OWFschedule Page 1 of 2 Oro World's Fair aRo ""`�, EVENT SCHEDULE ti WORLDlS FAIR THURSDAY SEPTEMBER 12th, 2013 12:00pm Main Hall & Garage will be open to receive exhibits 5:00pm School Fair Building opens to receive exhibits 3:30pm to 5:30 pm Weigh -in for Truck and Tractor Pull 5:30pm Truck and Tractor Pull 7:00pm Amateur Talent Show (registration 6:30pm) 10:00pm Buildings Close SATURDAY SEPTEMBER 14TH, 2013 08:00am Secretary/Treasurer office opens 08:30am ATV Pull Registration (track) 09:00am Singles Horseshoe Pitching Tournament 09:30am Hunter Jumper Horse Show (centre field) 10:00am Buildings open to the public Mutt Show for Oro - Medonte School children Western Fun & Gaming Show (back field) http:// www. oroworldsfair .com /OWFschedule.html 8/13/2013 Page 201 of 247 7:00pm Main Hall and Garage closes Event Schedule Rules and Regulations 7:30pm Judging of Main Hall & Garage exhibits History of Oro Fair Mission Statement 9:00pm School Fair Building closes Contact and General Information School Fair & Junior Fair FRIDAY SEPTEMBER 13TH, 2013 Senior Fair Tractor & ATV Pull 8:00am Secretary/Treasurer office opens Demolition Derby Slow Tractor Race 10:00am Judging of School Fair exhibits Heritage Day 12:00pm Judging of Sheep Classic Car Show Cash Cow Draw 12:30pm Draft & Commercial Ponies Support Oro Fair Interesting Links 1:00pm Assembly of participants in the parade Return To Main Page 1:30pm Official Opening and School Parade 2:00pm School Events /Judging of School Fair livestock 2:30pm Judging of Heavy Horses Mini Pedal Tractor Pull 3:30pm to 5:30 pm Weigh -in for Truck and Tractor Pull 5:30pm Truck and Tractor Pull 7:00pm Amateur Talent Show (registration 6:30pm) 10:00pm Buildings Close SATURDAY SEPTEMBER 14TH, 2013 08:00am Secretary/Treasurer office opens 08:30am ATV Pull Registration (track) 09:00am Singles Horseshoe Pitching Tournament 09:30am Hunter Jumper Horse Show (centre field) 10:00am Buildings open to the public Mutt Show for Oro - Medonte School children Western Fun & Gaming Show (back field) http:// www. oroworldsfair .com /OWFschedule.html 8/13/2013 Page 201 of 247 OWFschedule 12.a) Announcements of Interest to the Public:2013 Shanty Ba... Page 2 of 2 12 Noon Classic Championship Wrestling 12:30pm Registration for Doubles Horseshoe Pitching Registration for Baby Show 01:00pm Baby Show Slow Tractor Race 01:30pm Judging of Dairy and Beef Cattle 03:00pm Demolition Derby 05:00pm Lucky Draw Pick up Exhibits SPECIAL EVENTS 'Lucky Draw`Antique Machinery Display "Slow Tractor Race` `Classic Amusements`Flower Show`Craft Show and Sale `Crafts /Skill demon strati ons`Pony Rides`Talent Show 'Master Gardener'Poultry & Rabbit Show`Magic Show' 'Loonie Lane`The Rugby Boys`Local Talent` Schedule subject to change without notice please check your posted schedules for up to the minute changes. Enjoy your visit to the Oro World's Fair!! http:// www. oroworldsfair .com /OWFschedule.html 8/13/2013 Page 202 of 247 12.b) Minutes of Midland Public Library meeting held on June... RECEIV-1-51-S JUL 11 2013 MIDLAND PUBLIC LIBRARY BOARD MEETING O{pO- MED "O `E TOWNISHIP DATE: June 13, 2013 LOCATION: Midland Public Library Boardroom Pagel of 5 PRESENT: U. Schmid, B. Desroches, V. Nihill, M. Pearce, Z. Pendlebury, B. Gorski, L. Campbell REGRETS: J. Pack, J. Swick STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM ISSUE ACTION 1. Call to Order K 3. 4. In the absence of Chairman, J. Swick, Vice Chair, B. Desroches, called the meeting to order at 7:00 p.m. Approval of the agenda Additions: 6. Reports of Board Committees 6.3 Policy Committee — Terms and Conditions Moved by: V. Nihill Seconded by: Z. Pendlebury That the agenda be approved as amended. Approval of the minutes of the previous meeting B. Desroches asked if there were any problems with the minutes. There being none, she asked for a motion of approval. Moved by: B. Gorski Seconded by: M. Pearce That the minutes of the Board meeting held on May 9, 2013 be approved Business arising from the minutes No business arising. CARRIED CARRIED Page 203 of 247 12.b) Minutes of Midland Public Library meeting held on June... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2 of 5 DATE: June 13, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 5. Approval of the accounts 6. Copies of the May 2013 Cheque Distribution Report were reviewed. A question was asked about the expenditure for a "Car Top Railing /elevator contr" paid to Elevator One Inc. B. Molesworth explained that this railing installation was mandated by the Technical Standards and Safety Authority (TSSA) after a worker, elsewhere, fell from the top of the elevator, between the elevator doors into the elevator shaft. A question was asked about the expenditure to 3M Canada. B. Molesworth explained that it is an annual fee for maintenance of our RFID check out system which includes the self- checkout computers, the Main Desk computers and the security gates. A question was asked about the payments to participants of the Books2Eat Event. B. Molesworth explained that all the participants were offered an honorarium to help cover expenses. Some accepted the amount, some didn't. B. Desroches asked for a motion of approval. Moved by: Z. Pendlebury Seconded by: V. Nihill That the accounts for the month of May 2013 totalling $44,421.85 be approved. Reports of Board Committees 6.1 Finance Committee Finance Chair, B. Gorski distributed copies of the Library Operating Financial Statement as of May 31, 2013. He stated that, at 42% spent, the budget is on target. Z. Pendlebury asked if this included the unexpected costs (from the flood). B. Molesworth said it does include some of the costs. Service Master has been paid, in total. Some invoices from Hooks may still be outstanding. B. Molesworth pointed out the new section in the Library's financial statement called Programming. This section was setup so that the revenue and expenses related to the Library's programmes and events can be clearly seen. It currently shows a positive revenue balance due to the Books2Eat event. Part of this revenue will be used to offset the cost of Zinio. CARRIED Page 204 of 247 12.b) Minutes of Midland Public Library meeting held on June... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 5 DATE: June 13, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 6. Reports of Board Committees - continued 7 A discussion then ensued around possible ways to raise revenue through charges for services and the potential negative impact on patrons, and Staff, and the constraints of the Public Libraries Act. 6.2 Report from the Friends of the Midland Public Library B. Molesworth reported that the Book Cellar store had a record month in May, selling $885.00 worth of books. They are holding a sale on Saturday to coincide with the ButterTart Festival. Between the Friend's book store and the Library Garden Tour, they raise around $17,000.00 a year. This is the kind of fundraising /revenue generation that works for us. 6.3 Policy Committee — Terms and Conditions B. Molesworth explained that he added this to the agenda so that he remembers to put it on the agenda when there is progress to report, now that we have a committee. A first meeting date will be chosen for some time in July. The committee will review the Policies and Conditions of Employment first. New business 7.1 Budget 2014 B. Molesworth drew the Board's attention to the document that was sent to them, in advance, to start the discussion about next year's budget. He wrote this not really knowing what Council's direction would be for 2014. Last year departments were told to come back with 3 scenarios, +2 %, 0 % and -2 %. All departments, other than Police, came back with +2% and then explained the consequences of the other two options. In the end, Council decided on 0% and we lost 3 hours of a position which has had ramifications. The previous year we had to cut 21 % from collections. We know that the unions with the Town settled for 1 % for next year and that the Pay Equity adjustments will add another 1.7% increase in the salaries area. Page 205 of 247 12.b) Minutes of Midland Public Library meeting held on June... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 4 of 5 DATE: June 13, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 7. New Business - continued 8. V. Nihill asked if the Town had set aside contingency money to cover Pay Equity. B. Molesworth said yes they had, but that will only cover the retroactive payments. Going forward, it is part of our budget. He went on to say that other items like Hydro are going up and we're not sure how these things will be covered. The Town Treasurer is working on numbers for some of these expenses, which we have no control over, to show to Council. A discussion ensued around how these amounts might be covered when things are so tight. There was a general consensus that we should move forward and ask for what we need and make the case for it. B. Molesworth will keep the Board informed as Council's guidelines become known. To this end, he asked that they pencil in a Board meeting date of July 11, 2013. Information 8.1 Chief Librarian's Report —Cultural Plan Committee B. Molesworth reported that the Cultural Plan committee has chosen a consultant. He writes for Municipal World and is well know in the field. The process will take the rest of this year to complete. Z. Pendlebury noted that participants at the recent Ontario Heritage` conference had glowing things to say about the Library's meeting room and the building. 8.2 Correspondence - Elizabeth Fry Society - Callie Israel - Jane Barnett Elizabeth Fry Society We have received a cheque in the amount of $1,300.00 from -the Elizabeth Fry Society. They sponsor a Direct Accountability Program. This program diverts eligible individuals, who have been charged with minor offenses, from going through the court system. Instead, they are given a community based sanction. Page 206 of 247 12.b) Minutes of Midland Public Library meeting held on June... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of 5 DATE: June 13, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 8. Information - continued One of the sanctions asked for is that they make a charitable donation. The donations are collected by the Elizabeth Fry Society and distributed to charities. We were chosen as one the recipients. Callie Israel Callie Israel has donated $300.00 in memory of Louise Shriver. Louise Shriver was the Children's Librarian here in 1948 and was Chief Librarian from 1950 -51. Mrs. Israel credits L. Shriver for her personal decision to become a librarian. Letter from Jane Barnett A complimentary e-mail was received by B. Molesworth from Jane Barnett, an Organizational Development Consultant for Waypoint Centre, thanking Library Staff, S. Cooper and M. McCormick for their assistance in setting up the Assembly Room and A/V equipment. The group was very happy with the room and the efforts made by the staff to make them feel welcome. Chief Librarian's Report, continued B. Molesworth mentioned that the new digital magazine product, called Zinio, will soon be set up through the website. Another product called NoveList Select will also be launched soon. It is a readers' advisory tool that works with the Library's catalogue and makes recommendations of other authors based on what you have just looked up. Budget 2014 Z. Pendlebury voiced her concerns about the 2014 budget challenges and suggested that B. Molesworth send his report to Council so that they see what the challenges are facing the Library. You can't have full service and hours without paying for it. Page 207 of 247 12.b) Minutes of Midland Public Library meeting held on June... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 6 of 6 DATE: June 13, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 8. Information — continued Letter from J. Pack B. Desroches read a letter from Library Board member, J. Pack, submitting his resignation. B. Molesworth will ask the CAO if we should try to replace that position now or wait until the end of this Board's term. 9. 1 Adjournment Moved by: L. Campbell That the meeting be adjourned at 7:55 p.m. oft oard Chief Librarian Page 208 of 247 12.c) Correspondence from Orillia Public Library re: 2012 An C C 0 w 0 0 C -O O O t1 M Y o�°E�G O. O o O do U CW 1 v nE�_ 5��o� a`+ O �c v aooco3� -moo° v ° o E N (6 (6 O'O V .0 v N G a .o O N w .0 > O N N U OJ ° - ° '.0 O rO r,4 0 b0 E u y C N u s b0 o bI m mo 'o U 4 G o L L Li. O U `ti C O ° 00 f6 -O E Ol " �C M 0 ._ w, _ C3 ° C C b0 O 3 w V 0 Q ' o o 0 E -c o a to Qu v C) - > m s C E ° "- o o a) X r o v m s o 3 v E c a E Z' o n n ncvv° VE p.v°ao° a Y> u 0 0 w 0 3 J v y o may y E io E F v u fa 3 ovoGV .r °�`o E °- o E o v T- a o Gsa f c.N o, '� v IN 1 O o v O °J a v w NE- C°U�30 w I�-a ,. LL NLO /W m rn �/ 1 �mN T r� :) � O > a a vrnN LV vzm a 0-0 a ® =p a Z _ Q M o M 3 3 3 a� v E U E 3 m o rd o V) _ Vl L �i c C o j, N "6 •p Oq N m > _ O Q, > '- fo +� V) 2 bD 'a O -O c v -O c Y C - V a`r m C -tea v - 3 0 -¢ cO 0, o ° o CL OJ E E tT v c o •�-� > O E m o M ° o= yo Q) d N H N u N (6 U �- y a a E s y0 3 m Iw 3 ° u �o O >= T v '3 °. a O 01 O E o - to O N O O tD 00 00 N a 3 w O M M O r: tsi to E LD o QCU O N ei M' -e 00 N tD O > E v 1 O C +J N r-I M tp .-I N N M -I rl m l�7 a s ° d Page 209 of 247 12.c) Correspondence from Orillia Public Library re: 2012 An N� r6 vo3S �� 3 lJJ 1 H LLI 7 P r r 9 j Z Q A W Z LLI W d -- W T tla ba m v v v � c u N X a ? oa o > a GJ o •� E c o v E ° 0 '> 0 0 E > y 7 j C 3 $ d m •� i T= i 2 _ u a `a N — O O O> m v n v n 3 n i c 3 s °a rn s v ° 3 3 v Y a Y ^ v c W ° c c t 0 ri j +� m> �o ai a ar a� d N o , '- G1 m O y Q Ol T m m a'u E v ,0. c u— y o v C N 7 V +_. • E os(u =35—(u v� 3M Oj n` w ova vs >v°3� >o�Ss° —c�Y j M W �� O E 3. p ai c o c Y � OI C1 alt c E w `" E m > ° " V a > °° s 3 c c L 3 a •m ° N N ai .E Q . C m O O �O ` T m .L m v ii J O x Q a1 Y r O O O E vy o i L O J -°t M-o ov v v T c cav T m 46 j:j 3 p OO t'3 = o M m c J °, v r c°� m u O. bD D. Q Y C 2. C p N Q •6 0 v' u v �a1 j T 0 > n Ln u a u�ELL " o m u m v o0 > S 12 O °s T Y ¢ C • O ° m u U d c O O m N hJ O E V M = M Ntm Dv° fa c T 7 m t m u L-0 6rC C o 0 0 O c C o c c o m d � O 0 = e 'w V � O u O to uw S E 2v 2U s °o o r-I v p -o co v o o a °' r a) ndu w aci a i N �s ~L°v3yo°c�� r�e�o ym a v v c L v y= m m v s a m o m 3 0. �= u"amvE i,so` 33m o zo" c7 C cu O m N 3 U E o c '� ac`a - '� m �e ,� v c n. u U Y c S O D O w r @ L m m m C m = — m 7 c J 0 i @° Qj "W y a) 7 ; m 3 E >> O N_ m 0 U •TC,, � LD aO� a/ m N m L y 0 3— v� c1 m V. °. v Y ,Q 3 ' U vi VI Y o IM — O u on M � ' O E x O r m H O 3_ E C °- O N O L S m 0.� N a m 00 3— p N ° EO s c$ —yvm� 3 a zs n • c .2 W e °c o u s °° n° . m m v o 3 3 E 'o WNW c t ar ° E 3 +� 3> t N I N o m CL C m O m t v m C c c •r H o � a m O m v m 0 3: E 3 �c u 4 m m Page 210 of 247 12.d) Highlights and Minutes of Lake Simcoe Region Conservat... Lake Simcoe Region r conservation authority Board Meeting Highlights June 28, 2013 Budget Status Report The Board received Staff Report No. 40- 13 -BOD, prepared by General Manager, Corporate & Financial Services, Jocelyn Lee, regarding the Authority Budget Status for the five month period ending May 31, 2013. Approval of 2014 Budget Assumptions The Board approved Staff Report No. 41- 13 -BOD, prepared by General Manager, Corporate & Financial Services, Jocelyn Lee, which recommended budget assumptions for the 2014 fiscal year. High Density Mobile Storage System The Board received Staff Report No. 42- 13 -BOD, prepared by General Manager, Corporate & Financial Services, Jocelyn Lee, regarding the purchase of a high density mobile storage system for the Lake Simcoe Region Conservation Authority. Showcasing Water Innovation (SWI): Water Quality Trading The Board received Staff Report No. 43- 13 -BOD, prepared by General Manager, Watershed Management, Michael Walters, regarding an update on the Showcasing Water Innovation (SWI): Water Quality Trading for Phosphorus Reduction in the Lake Simcoe Watershed. Mr. Walters noted that a study is in progress, and further updates will be brought to the Board later in the year. The recent breached and failed dykes as a result of weather related issues in the watershed were discussed. Staff advised that a working group is being set up in order that procedures for handling these emergency situations in the future may be set up. Staff also advised that a communications strategy is also being developed for Board members to be aware of issues that arise outside their own municipalities. The next meeting will be held in the administrative offices of the Authority on Friday, July 26th. The August Board of arise making it necessary for the Board to meet. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, BY 4X1 E -mail: info @lsrca.on.ca Web site: www.lsrca.on.ca Page 211 of 247 Lake Simone Region conservation authority 12.d) Highlights and Minutes of Lake Simcoe Region Conservat... BOARD OF DIRECTORS' MEETING NO. BOD -06 -13 — Friday, June 28, 2013 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: Mayor R. Grossi, Chair Regional Councillor D. Bath, Vice -Chair Regional Councillor J. Ballinger Mr. E. Bull Councillor P. Craig Mayor G. Dawe Deputy Mayor B. Drew Councillor A. Eek Councillor D. Evans Councillor K. Ferdinands Councillor B. Haire Mayor V. Hackson Councillor D. Kerwin Councillor S. Strangway Councillor B. Ward Regrets: Councillor M. Baier Councillor D. Crake Mayor A. Orsi I. DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. II. APPROVAL OF THE AGENDA LSRCA Staff Present: D.G. Wood, Chief Administrative Officer B. Kemp, General Manager, Conservation Lands R. Jarrett, General Manager, Communications & Education J. Lee, General Manager, Corporate & Financial Services M. Walters, General Manager, Watershed Management T. Barnett, Coordinator, BOD /CAO, Project & Services R. Baldwin, Director, Planning & Development Services Moved by: D. Bath Seconded by: B. Drew BOD- 099 -13 RESOLVED THAT the content of the Agenda as presented for the June 28, 2013 meeting of the Board of Directors be approved as presented. CARRIED III. ADOPTION OF THE MINUTES a) Board of Directors Moved by: G. Dawe Seconded by: P. Craig Page 212 of 247 12.d) Highlights and Minutes of Lake Simcoe Region Conservat... Lake Simcoe Region Conservation Authority Page 2 of 6 BOD- 100 -13 RESOLVED THAT on Friday, May 24, 2013 be adopted and approved as printed and circulated. CARRIED IV. ANNOUNCEMENTS There were no announcements at this meeting. V. DEPUTATIONS There were no deputations at this meeting. VI. HEARINGS There were no hearings at this meeting. VII. PRESENTATIONS There were no presentations at this meeting. VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified Agenda Items 1b, 3, 4, 5 and 6 for separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: E. Bull Seconded by: D. Evans BOD- 101 -13 RESOLVED THAT the following recommendations respecting the matters listed as itted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Correspondence BOD- 102 -13 RESOLVED THAT the correspondence listed in the agenda as items 1a), c), d), e), f), and g) be received for information. CARRIED 2. Monthly Communications Update BOD- 103 -13 RESOLVED THAT the Monthly Communications Update for the month of June 2013 be received for information. CARRIED X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Page 213 of 247 12.d) Highlights and Minutes of Lake Simcoe Region Conservat... Lake Simcoe Region Conservation Authority Page 3 of 6 1. Correspondence regarding the Lake Simcoe Clean Up Fund (LSCUF) at the bottom of this letter, the Board asked for an update on the Fund, which has been expanded to include south - eastern Georgian Bay ( LSGBCUF). General Manager, Watershed Management, Michael Walters, advised that the LSGBCUF Technical Review Committee, of which he is a member, held meetings in June. He went on to explain that the distribution of funds from LSGBCUF has been delayed until October 2013. Moved by: P. Craig Seconded by: S. Strangway BOD- 104 -13 RESOLVED THAT the correspondence listed in the agenda as Item 1b) from MP Erin CARRIED 3. Budget Status Report General Manager, Corporate & Financial Services, Jocelyn Lee, provided an overview of the budget status report for the five month period ending May 31, 2013, which was included in the agenda. She budget has been spent. Ms. Lee explained that this is normal for this time of year, as many of the summer programs are just getting underway, and expenditures from them will materialize over the next few months. Two upcoming major expenditures also include the Compensation Review, as well as the High Density File System, which will be reflected by September. Moved by: J. Ballinger Seconded by: A. Eek BOD- 105 -13 RESOLVED THAT Staff Report No. 40- 13 -BOD regarding the Authority Budget Status for the five month period ending May 31, 2013 be received for information. CARRIED 4. Approval of 2014 Budget Assumptions General Manager, Corporate & Financial Services, Jocelyn Lee, provided an overview of the 2014 budget assumptions, noting that early in the year, the budget process for the next year begins. York Region has indicated the guideline for 2014 is 3.5 %, versus the 2013 guideline of 4.5 %. Ms. Lee also noted the other municipalities have not yet communicated their 2014 guidelines. Ms. Lee explained are for funds required that cannot be accommodated by the base increase and therefore exceed guideline amounts. Ms. Lee noted that the recommendations for the 2014 budget include (i) 2% COLA adjustment plus applicable step increases; (ii) general levy increase of 3.5 %; (iii) special capital increase of 3.3 %; (iv) general inflation factor of 1.4% to be used for expenditure adjustments; (v) riate funding partners; (vi) changes in existing staffing complements; (vii) budgeted surplus within rental property and interest income budgets to increase specific capital and general reserves; (viii) revenue of $230,000 from the Lake Simcoe Conservation Foundation; and (ix) increased planning fees. Page 214 of 247 12.d) Highlights and Minutes of Lake Simcoe Region Conservat... Lake Simcoe Region Conservation Authority Page 4 of 6 Moved by: G. Dawe Seconded by: K Ferdinands BOD- 106 -13 RESOLVED THAT Staff Report No. 41- 13 -BOD regarding the approval of the 2014 Budget Assumptions be received; and FURTHER THAT the recommended budget assumptions for the 2014 fiscal year as included in this Staff Report be approved. CARRIED 5. High Density Mobile Storage System General Manager, Corporate & Financial Services, Jocelyn Lee, explained that staff have planned for a High Density Mobile Storage System in the 2013 budget in order to support the current and future filing requirements of the Authority. Staff have explored a number of systems and are now evaluating quotes received from various suppliers. Staff is seeking the approval of the Board of Directors to allow the Chair or Vice Chair, along with the CAO /Secretary Treasurer, to approve the dation. Ms. Lee noted that once approved, the Authority will enter into a contract and commence with installation. BOD- 107 -13 RESOLVED THAT Staff Report No. 42- 13 -BOD regarding the purchase of a High Density Mobile Storage System for the Lake Simcoe Region Conservation Authority be received for information; and Vice Chair and Chief Administrative Officer /Secretary Treasurer be authorized to approve the selection of a supplier for the purchase of a High Density Mobile Storage System. CARRIED 6. Showcasing Water Innovation (SWI) Water Quality Trading General Manager, Watershed Management, Michael Walters, updated the Board members regarding the Showcasing Water Innovation: Water Quality Trading for Phosphorus Reduction in the Lake Simcoe Watershed study, a program introduced by the Ministry of the Environment (MOE) in April 2011. In December 2012, the Authority was successful in obtaining $600,000 of provincial funding to develop a program for water quality trading for phosphorus reduction. In response to questions raised by the Board members, Mr. Walters explained that the study is proceeding on time, on budget, and a report is scheduled for completion in March 2014. A one -year pilot project is planned for 2014 contingent on MO encouragement is being suggested to the building industry, Mr. Walters referred to a number of initiatives, including the Rainscaping program. Further, BILD is represented on the steering committee. Mr. Walters plans to provide a presentation to the Board at a later date on the program, including ere trading can occur, and who will administer it. Mr. Walters also mentioned that a number of public workshops have been held, with further Page 215 of 247 12.d) Highlights and Minutes of Lake Simcoe Region Conservat... Lake Simcoe Region Conservation Authority Page 5 of 6 workshops, focus groups and public consultations planned for later in the year. The Board requested a listing of these dates, which Mr. Walters will provide when available. Moved by: P. Craig Seconded by: V. Hackson BOD- 108 -13 RESOLVED THAT Staff Report No. 43- 13 -BOD regarding an update on the Showcasing Water Innovation (SWI): Water Quality Trading for Phosphorus Reduction in the Lake Simcoe Watershed be received for information. CARRIED XI. CLOSED SESSION There were no Closed Session items at this meeting. XII. OTHER BUSINESS a) Councillor Eek thanked the Authority staff for their assistance in the recent flooding experienced by many area farmers due to failed and breached dykes. A discussion then ensued regarding failed and responsibility to maintain if privately owned. Staff advised that due to the recent issues, a working group is being set up which is to be comprised of local farm representatives, municipal staff, Holland Marsh Drainage System Joint Municipal Services Board, as well as Ontario Ministry of Agriculture and Food. This working group will investigate the potential for developing a standard dyke configuration, a process for dyke maintenance and produce an emergency protocol for dealing with dyke breaches and failures. As some of the Board members were not aware of the breached and failed dyke issues, a discussion then took place regarding messaging and how they might be made aware of these issues, as well as other issues, happening outside their own municipalities. General Manager, Communications & Education, Rene6 Jarrett, advised that she will work with staff on developing messaging and will report back to the Board members with recommendations. th Annual Golf Tournament. She then shared a photo of the LSRCA team, who were also the tournament winners. th Anniversary. activities planned for the Canada Day long weekend. th Anniversary with lots of e) Chair Grossi surveyed the Board and staff on whether July and August. Staff noted there are agenda items which will need to be brought forward for July, but August could likely be cancelled. It was decided that the July meeting would go ahead, and the August meeting would be cancelled unless issues arose. The August meeting will be at the call of the Chair. Page 216 of 247 XIII. 12.d) Highlights and Minutes of Lake Simcoe Region Conservat... Lake Simcoe Region Conservation Authority Page 6 of 6 f) CAO Gayle Wood reminded the Board of Directors that from July 2 to December 20, 2013, General Manager, Watershed Management, Michael Walters, would be on a secondment assignment with Conservation Ontario. The terms of the secondment are two days per week (Tuesday and Wednesdays), at which time Director, Planning & Development Services, Rob Baldwin, will be Acting General Manager, Watershed Management. The Board requested a communication regarding this secondment be shared with municipal staff. CAO Wood agreed to prepare an email to this regard. ADJOURNMENT The meeting was adjourned at 10:19 a.m. on a motion by K. Ferdinands. Mayor Robert Grossi Chair D. Gayle Wood Chief Administrative Officer Page 217 of 247 12.e) Correspondence dated July 29, 2013 from Orillia & Area Orillia' a--rea & PHYSICIAN RECRUITMENT & RETENTION orillia • oro- medonte • rama , ramara sevem LORO-pMEDONTE CEIVED 0 1 1013 July 29, 2913 SHIP Mayor and Council Township of Oro - Medonte 148 Line 7 South Oro, ON LOL 2X0 Your Worship and Members of Council: Attached you will find the activity and financial performance report of the Orillia & Area Physician Recruitment & Retention Committee. Should you have any questions, please do not hesitate to contact me. Yours truly, Marci Csumrik, Chair MC /p Attachments tel: 705 - 325 -2201 x.3858 - e: pathor @osmh.on.ca - 170 Colborne Street West, Orillia, Ontario L3V 2Z3 Page 218 of 247 12.e) Correspondence dated July 29, 2013 from Orillia & Area Orillia & Area Physician Recruitment & Retention Committee Activity Overview January 1 —June 30, 2013 PLANNING In January 2010, the hospital and the committee identified the need to recruit approximately 15 to 20 family physicians and 20 specialists. A review of our successful recruitment initiatives indicates that in this time period we recruited 13 family physicians. These physicians are also providing in- hospital care which includes hospitalist work, obstetrics and ER coverage. In addition 16 specialists have been recruited. This recruitment plan was updated in June 2013 to project future recruitment needs over the next 3 to 5 years which includes the sum of current unmet need (vacancies), anticipated retirements and clinical service changes. Surveys were sent to all physicians. Physician population ratios were obtained and compared to recommendations from HealthForce Ontario. Known and potential retirements based on physician demographics are included in the calculation. Therefore it will be necessary to recruit a further approximately 15 family physicians and 15 specialists. RECRUITMENT INITIATIVES Medical Students and Residents • 2 family medicine residents completed the final year of residency at OSMH in June 2013; one has chosen to stay and make Orillia area home while the other is decision - pending • 2 family medicine residents arrived in June, 2013 to complete final year of residency at OSMH • Hosted 26 medical trainees (both students and residents with an average length of rotation 4 weeks, many return for second and third rotations) • All medical trainees provided with personal greeting and community orientation • Identified potential candidates for recruitment the coming years • Committee owns 2 bicycles and helmets for students and residents to explore the trails • Provided taxi chits for late night on -call shifts • Hosted "wings night" for students and residents • Provided gym passes, ski outings, cultural activities (paid by Doctor Recruitment Endowment Fund) • Followed -up after rotation Page 219 of 247 12.e) Correspondence dated July 29, 2013 from Orillia & Area Rural Ontario Medical Week • Hosted 5 first year medical students to introduce them to the area and expose them to opportunities available to practice in our community/hospital setting • Local doctors acted as preceptors (teachers) as students shadowed them in their offices and at the hospital • Students were billeted with local family physicians • Committee and hospital provided welcome and orientation upon arrival • Welcome dinner funded by the Rural Ontario Medical Program • Hosted "community day" — students explored the trails, Leacock Museum, downtown, Casino Rama First Nations tour • Exit surveys conducted at conclusion of visit Community Visits • Community visits are offered to family physician and specialist candidates, once CV's reviewed by department chief and approved • Advance contact at least one month prior to determine interests and requirements • Community and hospital visit includes preparation of the itinerary including meetings with doctors, hospital staff, and community members • Site visits are tailored to suit stated interests • Itinerary provided to all participants in advance of visit • Application to the Ministry of Health & Long Term Care for reimbursement of candidate expenses where applicable • Successful recruitments require second or third visit as candidate explores personal options • Appointments procured as required (schools, worship, recreation interests, spousal employment interviews) • Visit follow -up Advocacy • Advocated to Deputy Minister of Health to expedite applications of three new doctors wishing to join a local health group • Hosted Garfield Dunlop, M.P.P. at January meeting to exchange information pertinent to the challenges of new physicians during application process • Hosted Jay Orchard, Manager of Healthforce Ontario to relay concerns with process • Met with Chair Bob Morton and Executive Director, Jill Tettmann of the LHIN to advocate for improvements to the Health Care Connect registration program • Assistance provided to candidates at Health Canada, Aboriginal Affairs and Canada Student Loans • Northern and Rural Recruitment and Retention Initiative Applications Page 220 of 247 12.e) Correspondence dated July 29, 2013 from Orillia & Area Recruitment Education and Activity • Member of the Canadian Association of Staff Physician Recruiters • Member of the Simcoe County Physician Recruiters Roundtable • Attended the Canadian Physician Recruitment Conference in Saskatoon • Registered to attend the medical school job fairs in October January 1— June 30, 2013 Family Physician Recruitment Dr. Kristen Farn Dr. Rachael Sheppard Dr. David Evans Specialist Recruitment Dr. Brock McKinney, obstetrician/gynecologist Dr. Chris Chan, respirologist Dr. Rachel Tenenbein, radiologist RETENTION ACTIVITY Physician Appreciation & Long Service Reception • Hosted 94 attendees at Lakehead University, honouring milestone years of physician service to the community and hospital, most notably Dr. Harry Hall (50 years) • Honoured clinical and leadership excellence recipients Dr Becky Van Iersel and Dr. Aaron Barnett (nominated by their peers) Integration Activities (family physicians and specialists) • Assistance with spousal employment, child care, recreation, worship • Referral for professional services and purchasing requirements • Assistance to procure office and living accommodations • Committee members invite new families to participate in recreation and cultural activities • Media releases (with assistance from City of Orillia EDC office and OSMH) Community Engagement and Outreach • Respond to telephone calls and emails from citizens without a family doctor Page 221 of 247 12.e) Correspondence dated July 29, 2013 from Orillia & Area... • Distributed "finding a family doctor checklist" in municipal tax bills, websites and publications as well as ER department, after -hours clinic and NSM Health Unit offices • Hosted 7 community outreach events to assist local residents to procure a family doctor Grant Applications • Casino Rama Wellness Fund for assistance to off -set the cost of physician visits and appreciation reception Monthly Meetings and Governance • Meetings held third Tuesday of each month • Policies and procedures in place and cross- referenced with hospital policy for continuity • Fundraising sub - committee meets every second Wednesday — cycling team sponsored in Centurion Race in Oro - Medonte and planning underway for signature event in February 2014 Page 222 of 247 12.e) Correspondence dated July 29, 2013 from Orillia & Area o e a e o a o^ 0 0 0 0 fn0 OOi M M N N� N O O� ' E9 •H � (fl d) O i0 O ost tn0 f9 O N � � f9 � c9 � � � f9 A O N M M f9 QNM V ti Of w N Y! M Nj f9 W H � 7 fR w O O O M c � V ai O N w M M f9 Q� � 0 Q N us M �y <» C in ti ai w N N M M V U uoi � w � w o v o� cn � N L n � EA N N O O � V 7 0 N � N O O � O N O N w w th N t+i � w vi v w m N O N 0 N h fH M V3 N � «, N M w O O O O N� N O O a 0 °• � H3 Oi a N 7 0 w m OD O M r � � N 0 O 0 0 O O 0 0 0 0 0 0 R v 3 y � � � O N O fA O� oV O O o(O NN O W fA V Q 0 R � l6 N N Ui C l` N Z -D 1! � � yoti M Q 3 •' � x O -O U O W U r O c w f0 U a-°i o d o U 0 O in 0 O •C N N :N �.oU O y t' � �� N >aaUaQ�E°- U O W Q fR D > w W rn E c U E m m o m c hC� C Q a Nw � w w co N N N N y C G Q 01 U U U m �'. 2 N N .N /0 7 � O w U Z ..' V O U D O. V M Q C 3 Qa Ury1 M 'o c `o a n m 3 P O U° N° 3 c Z w+ W U R O w m ° m ° n o Q T D �o W O V � n. Q N c > Q J od �y E m m N d 0 N 0 N Z O T C O N V 7 w w $ o a c Eo CW o � 3 c c o N C R V f0 � O� a OI c U y E C� O O�� 8 U � U U U U ti � E m O c ° •�o a 0 V t6 n c m 'oe to o o N .�+ a p; o 'O Ol O R p N OI C 1 py O 8 O m cc o T �O E y L C C E o `mom ^yU � 0 w _Q N c n c v rn o J O v u". a O O m > > 0 0 D' c ° E N lf� o C N U y n to L 3 C N X lC N ¢°°> U 0 0 0 0 0 0 0 0 0 0 0 �m c� �) N n 0 0 O O 0 0 O B 0 0 O O f9 O O w N N Y •c y. c c c C O �� h O N N� � Nw oOD N V o c c d yy N � U d � T G S U U W ao' a U a Li ca N d o 2 O C N N 4, > N I E c � 7 C d a N O C G W LL � � .m � � f0 � .0 •C m N Z E O m o e a e o a o^ 0 0 0 0 fn0 OOi M M N N� N O O� ' E9 •H � (fl d) O i0 O ost tn0 f9 O N � � f9 � c9 � � � f9 O N M M f9 QNM V ti Of w N Y! M Nj f9 W H fR w O O O M c � O N w M M f9 Q� � 0 N us M �y <» C in ti ai w N N M M V N nw (R n Q7 EA N N 7 0 N � N O O � O N O N w w th N t+i � w vi v w m N O N 0 N h fH M V3 N � «, N M w w w °• � H3 Oi a v a m OD O M r � � N 0 O 0 0 O O 0 0 0 0 0 0 0 0 w � � � O N O fA O� oV O O o(O NN O fA V 0 l6 N N Ui C l` N -D 1! � � yoti 3 •' � x O -O U O W U c w U a-°i o d o U m y in V •C N :N �.oU •U �� >aaUaQ�E°- V f0 � O� a O E C� O O�� U U U U ti � o e a e o a o^ 0 0 0 0 fn0 OOi M M N N� N O O� ' E9 •H � (fl d) O i0 O ost tn0 f9 O N � � f9 � c9 � � � f9 O N M M f9 QNM V ti Of w N Y! M Nj f9 W H fR w O O O M c � O N w M M f9 Q� � 0 N us M �y <» C in ti ai w N N M M V N nw (R n Q7 EA N N 7 0 N � N O O � O N O N w w th N t+i � w vi v w m N O N 0 N h fH M V3 N � «, N M w w w °• � H3 Oi a v a m OD O M r � � N 0 O 0 0 O O 0 0 0 0 0 0 0 0 w � � � O N O fA O� oV O O o(O NN O fA V 0 l6 N N Ui C l` N -D 1! � � yoti 3 •' � x O -O U O W U c w U a-°i o d o U m y in V •C N :N �.oU •U �� >aaUaQ�E°- Page 223 of 247 12.e) Correspondence dated July 29, 2013 from Orillia & Area ORILLIA & AREA PHYSICIAN RECRUITMEMENT & RETENTION COMMITTEE BALANCE SHEET As At June 30, 2013 ASSETS CURRENT At OSMH Foundation $62,282 FIXED Equipment LIABILITIES Accounts Payable EQUITY Beginning of the year $62,221 Net excess revenue / expenses for the year - $3,763 Notes: $62,282 $2,410 See Note $64,692 $6,234 $58,458 $64,692 $0 $2,410 Equipment - office equipment owned by the committee (computer, printer, etc) We also have a incubation office value $6,000 that was fully funded by grant from CDC - this was expensed and not on the balance sheet Page 224 of 247 12.f) Correspondence date August 4, 2013 from Maya Burhanpur... August 4th, 2013 Dear Mayor Hughes and the Township of Oro Medonte, Just a few days ago, I returned from my icebreaker expedition to the Greenlandic and Canadian Arctic. What I saw and learned there has made me a different person and inspired the environmentalist in me. Below is a section of a reflection blog post I wrote for the Youth Science Canada website after coming back from the trip. Again, I would like to thank you for your incredible support. Sincerely, Maya Burhanpurkar Ice, Bears and Inukshuks: My Arctic Adventure Maya Burhanpurkar RE ef ". AUG 1 9 1013 OR04VIE ONTE _._ OWNSHIP j It has been a whole 72 hours since I returned home from my amazing adventure in the Arctic and I'm still finding it difficult to tear my thoughts away from the north and return them to my regular life down here. I was told that my trip would be "amazing" and "inspiring" but words like those can't really describe just how powerful this trip has been for me. I don't think words can describe how this trip has changed me and my perspectives on the north and on climate change. Let me take you on my adventure. The Trip: There are a countless number of amazing things I could write about that I did during my two weeks in the Arctic. We started our journey in Ottawa. We then flew to Kangerlussuaq, Greenland and traveled to the Greenlandic towns of Itilleq, Ilulissat and Uummannaq by icebreaker boat. Next, we sailed across the Davis Strait to Canada, visiting Pangnirtung, Kingnait Harbour, Lady Franklin Island, Page 225 of 247 12.f) Correspondence date August 4, 2013 from Maya Burhanpur... Monumental Island and Igaluit. Finally, we flew back to Ottawa for a welcome -home reception at the Canadian Museum of Nature (at which I had the privilege of giving a speech!), marking the end of our Arctic adventure. On my trip, I experienced so many firsts: I went on my first zodiac cruise; I saw my first polar bear (we saw 11 in total), seal and walrus; I saw my first whale (throughout the course of our trip, we saw FOUR whale species!); I got to stand near my first glacier, iceberg and icefjord; I went on my first Arctic swim (I will admit, this was a little uncomfortable, but it was AWESOME); and I visited communities in Greenland and Nunavut for the first time. One of my favourite experiences was our visit to the Greenlandic town of Ilulissat, home to the Jakobshavn Icefjord. While we were there, we were being swarmed by huge amounts of mosquitoes but we hardly took notice of them as we looked at the gigantic icefjord in awe. I was able to stand right next to this icefjord and experience just how massive it is. It was such an amazing feeling! The ice towered above me, making me small. Massive amounts of ice are spewed out of this fjord and end up in Disko Bay. The expedition leader gave us the chance to ride in zodiacs (inflatable boats) around Disko Bay to see the icebergs up close! It was absolutely incredible to be so near to such large pieces of ice. After Ilulissat, we visited Uummannaq, which was probably the most beautiful community I have ever been to. We did many things there on the 250th anniversary of the town including meeting the Prime Minister of Greenland and participating in the town's anniversary festivities. One thing that stuck out for me was a conversation I had with a local fisherman. He told me that the people of Uummannaq used to fish on ice that was once thick and strong but, now sometimes the water does not even completely freeze, meaning that the people of Uummannaq cannot fish. Fishing is the main industry in the community and without it, the locals have no means of making an income. For me, this really hammered in just how pressing the issue of climate change really is. Sometimes, we, living in the south, may feel far removed from the issues facing the people of the north, but speaking to this man made me realize that there are people, just like you and I, who are being affected by climate change in devastating ways. But not only did I spend my two weeks visiting communities in the north, seeing Arctic wildlife and learning about climate change, I also spent those two weeks talking to some of the most passionate youth, scientists, educators and artists I have ever met. I was able to become good friends with incredible people like Geoff Green (order of Canada recipient and SOI founder), Stephane Dion (former Minister of the Environment and leader of the Liberal Party of Canada), Ian Tamblyn (Canadian Folk Music Award's 2010 English Songwriter of the Year), Daniele Bianchi (oceanographer published in Nature), John Crump (former Executive Director of the Canadian Arctic Resources Committee), Meg Beckel (President and CEO of the Canadian Museum of Nature) and so many other amazing people who I could just sit down with at a meal or during a workshop on the expedition and start talking to. My experience in the Arctic just wouldn't have been so awesome if it weren't for the wonderful people I was travelling with. I have made friendships that I am sure will last a lifetime. Page 226 of 247 12.f) Correspondence date August 4, 2013 from Maya Burhanpur... What's Next? This trip has really inspired the environmentalist inside of me. For those of you who have met me before, you know that I usually do stuff relating to antibiotics, neurodegenerative disease or fundamental physics, not environmental sciences! However, this trip has empowered me to do something about climate change. So, I am currently working on filming a documentary on climate change from the unique perspectives of youth and Inuit elders in conjunction with the Ministry of Education, Microsoft Canada and others. I am also scheduled to make presentations at numerous organizations about the importance of preserving the Arctic. Because of this trip, I have realized the burning need to increase our awareness, as a society, of how our actions are contributing to the decline of the traditional Inuit culture as a result of climate change. But, it's just been 72 hours. I have no idea what might happen next. Page 227 of 247 12.f) Correspondence date August 4, 2013 from Maya Burhanpur... Page 228 of 247 13.a) Correspondence dated July 13, 2013 from Ron Raphael, B... 0MTC_ Oro Medonte Tennis Club .July 13, 2013 To: Mayor Hughes and Members of Council On behalf of the Board of Directors of the Oro - Medonte Tennis Club (OMTC) we are requesting your financial assistance to purchase a backboard for the Courts. This will allow players to practice their strokes and will encourage participation. It will also enhance our very successful junior programs. The club currently has just under 100 members, including 11 families and 25 youth members. Activities include regular club play, adult and youth clinics and summer camps for children and youth. The youth clinics attract many public players since they are open to non- members. In addition, 34 public players who have registered with the Township have joined to date this year. This number is also likely much higher given the ability to share the access code. We expect these numbers to grow with the holiday (summer) season now finally upon us. To encourage participation, the membership rates have been kept quite low and are just adequate to cover the $2500 usage fee paid to the Township. Revenues to cover equipment costs i.e. screens, maintenance brooms and rollers come from the clinics and tennis camps but are insufficient to handle a major purchase such as a backboard. While it may seem reasonable to raise fees, doing so may present a barrier for participation and would be contrary to the clubs mission of being a true community service. The following are some of the initiatives the OMTC has undertaken to promote use of the facility: • PARTNERSHIP WITH HORSESHOE RESORT ENCOURAGING THEIR GUESTS TO JOIN AS PUBLIC PLAYERS • SIMILAR PARTNERSHIP WITH CARRIAGE HILLS • ADVERTISING OF CLINICS AND SUMMER CAMPS IN LOCAL NEWSPAPERS, BULLETIN BOARDS AND THE HVPOA Page 229 of 247 13.a) Correspondence dated July 13, 2013 from Ron Raphael, B... • SIMILAR PARTNERSHIP WITH CARRIAGE HILLS • ADVERTISING OF CLINICS AND SUMMER CAMPS W LOCAL NEWSPAPERS, BULLETIN BOARDS AND THE HVPOA • PROMOTION THROUGH RECREATION AND COMMUNITY SERVICES MARKETING CHANNELS. • ADDITIONAL ADS IN HAWKSTONE NEWSPAPER AND NORTH SIMCOE NEWS • PLAN TO APPROACH LOCAL SCHOOLS TO OFFER PROGRAMS (2014) • EMAILS TO COMMUNITY ASSOCATIONS I.E. HAWKSTONE, HORSESHOE VALLEY AND SUGAR BUSH The costs of the backboards are as follows: Base price FOB San Antonia, Texas Exchange @7.5% (est.) Duty Free (NAPHTA) Freight Est. * ** HST (1.76%) Tota I $4984.00 U.S. (quote attached) 375.00 0.00 500.00 100.00 $5959.00 ** *Note re freight- the quotation from the supplier shows a cost of $1673.00 which is a competitive rate however a club member involved in the transportation industry had indicated his company will do it for the price of $500. We request that a tax receipt be issued for $1173.00 as an in kind donation. The OMTC is requesting assistance in the funding of this project. We have received pledges of $1500 from members (request for tax receipts) and are asking that the balance be taken up by the Township. The Township will purchase the item and retain ownership. Since it is constructed entirely of fibreglass, it is virtually maintenance free. ( see appendix C for purchase detail.) Thank you for your consideration in this matter. We look forward to your decision. Yours truly the board of directors of the OMTC Per Ron Raphael 4— Page 230 of 247 13.a) Correspondence dated July 13, 2013 from Ron Raphael, B... No Fault Sports Products, Inc. 2101 Briarglen Dr • Houston, TX 77027 ae �= Phone- 800.462 -7766 Fax: 713- 683 -7103° Email: nofaultQhouston.rr.com • Web, www.nofaultsports.com LI=' (Name: Township of Oro- Medonte Attn: Kasio Niddery Address: 94 Highland Dr City: Shanty Bay Ontario, Canada 71P LOL 2LO Phone: (705) 487 -2171 �Email: k.nidder� @,busexchange.com Ship To: Att: Address: City: State: ? - - - - - rty Item Description -- Ur,rt Price Amount__ :. PROPOSAL "B" 1 41 865 -C Bakko Backboard 10" x 20' Professional Flat $4,984.00 NOTE: Prices do not include: Customs, Duties and Taxes. Terms: Subtotal $4,984.00 j Taxes Freight $1,673.00 TOTAL $6,557.00 j Quote valid for 30 days_ interest of 1 -1/2% per month will be charged thereafter on past due accounts Alfredo Trulienque Accepted by: Date: Date: 5/22/12 Page 231 of 247 13.a) Correspondence dated July 13, 2013 from Ron Raphael, B... (01i c 4' a THE CO"OkAfION OF THE .& 148 Line 7 S., Box 1 DD Oro, Ontario LOL 2X0 TOWNSHIP Phone 705 ) 487 -2171 Fax(705)487 -0133 www. o ro -nn ed o n te. ca APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION ORO- MEDONTE TENNIS CLUB fOMTC) Organization Name Address 8 FAIRWAY COURT City SHANTY BAY Prov. ON Postal Code LOL 2LO Contact RON RAPHAEL Telephone 705 -835 -3276 E -mail OMTCTENNIS @GMAIL.COM Fax N/A PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee APPENDIX B Members 100 Residents NONE If Applicable Geographic Area O -M TOWNSHIP Date Served Formed JAN. 2012 Outline the mission, purpose and objectives of your organization. Page 232 of 247 13.a) Correspondence dated July 13, 2013 from Ron Raphael, B... Type Of Organization (i.e. Registered Charity, Non -Profit Organization, no status, etc.) and registration number if applicable. NON -PROFIT ORGANIZATION Indicate the products /services /benefits provided to the Township of Oro- Medonte by your organization: SEE ATTACHED LETTER # of individuals served 100 -150 PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council -, Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant . ' Subsidy Amount Requested: $ 3211.00 Purpose for which the grant /subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits. SEE COVERING LETTER Do you currently receive other grants or subsidies from the Township (facility subsidization, Page 233 of 247 13.a) Correspondence dated July 13, 2013 from Ron Raphael, B... Previous grants /subsidies from the Township? Amount Requested: $ N/A Year of Request: Amount Approved: $ Year of Approval: PART D - SIGNATURE OF AUTHORIZED OFFICIAL(S) Date: 07 /19/13 Name & Position RON RAPHAEL — BOARD MEMBER Name & Position For office use oniy Approved: Amount $ Denied: Date: 07/19113 Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro- Medonte, 148 lane 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant /Subsidy Application Form. Page 234 of 247 13.a) Correspondence dated July 13, 2013 from Ron Raphael, B... APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME ;OM'TC SEE APPENDIX A Page 235 of 247 13.a) Correspondence dated July 13, 2013 from Ron Raphael, B... Page 236 of 247 O01 m o o Q a Q@ n 'n d d y E ? T � Q. N n a � 3 � R 3 0 N � d � �+- $ K w w D lD Q Pf' a 0�� o � m � c 11 '9 m � O + ftan� m c o � m� S rn� � sa Mco1° m f. � cn om rn ^o � W o C .m a N� M 3 c @ CL N � m m N � A 3 'A (�D l'D 7 if, — — — — — err — ur — — 0 a G, � VF O o 0 0 0 0 CO p 0 CL ^, V p o 0 0 0 0 o V o O o 0 0 o 0 0 o r° yn 0 0 0 0 0 0 0 [Jf p O O O O O O O O iA Vi ePr iA %4 iir ePr e# eR eA � eR- ih fR ifr iR LR -b! -Kr N p' {NO 01 Ot Obi W c:- .{ tl W VU' O N to a 0° o o° o o° o yr to an trr an an es* err yr err xr y} an yr ePr err +sr Wr trt ur N n a N d Fli N W lfl N' tD N V� W CL r-• ? O W O W O W W N - 10 �+ V1 O 61 O] 01 �1 0 1p fll �E W W ? V O W41 N O W N ar r o ao V m o<D :j O N T tll A o in �C V In O lft M In V W O M O 6 0 C. 1` t �i Page 236 of 247 r N O C .�° Q o o a o c o a o o @ a rt 0 Page 236 of 247 13.a) Correspondence dated July 13, 2013 from Ron Raphael, B... Join the Club - Join the Oro Medonte Tennis Club Page 1 of 2 Home About the Club News & Events loin the Club Programs Contact Us 10 Reasons to .loin Club Membership The Oro - Medonte Tennis Club (a community not for profit) has been established to provide structured recreational, competitive, instructional and social tennis programming at the courts. Set hours have been established to balance public recreational use (unstructured) and club use (structured). Residents wishing to access the courts must obtain either a Public Membership through the Township, or a Club Membership from OMTC. The Oro Medonte Tennis Club is pleased to offer membership to the Community 2013 fees are as follows: • $65 /adult • $110 /couple • $135 /family • $30 /junior under 18(as January 1, 2013) Early Bird Bonus: Each member who registers by May 31, 2013 is entitled to 2 Free (No Charge) 1 Hour Clinics. Clinics will be available for all levels in May and June and must be redeemed by June 29, 2013 Access to the courts is controlled by a coded lock on the gate to ensure that the courts are used only for their intended purpose. This will extend the life of the courts and the acrylic surfacing. In an effort to reduce the amount of paper in our registration process, we have introduced online registration with credit card payment available through _ payPa«J Alternatively, please download the Club Membership Application form, complete and return it along with payment to the address listed on the application. http: / /omtetennis.com/5.html 15/07/2013 Page 237 of 247 13.b) Correspondence received August 19, 2013 from Robyn Bod... CRIME Siervooe Duffmn STOPPERS 1 -800- 222 -8477 60 Bradford Street Suite 107 Barrie, Ontario L4N 6$7 Administration: (745) 726.2237 1 -800- 567.2043 Fax: (705) 726 -0084 E -mail: crimestoppersofs.d.m @csolve.not Dear Crime Stoppers of Simcoe- Dufferin- Muskoka Supporter: On behalf of the Crime Stoppers of Simcoe - Dufferin- Muskoka Board of Directors, I would like to extend an invitation to you to attend our 2013 Crime Stoppers Gala. Please join us on Saturday, November 2" d, 2013, at the Silvernightingale Ballroom at Casino Rama to recognize the invaluable support of our Policing Partners and as well as members of the community and media who are so crucial to the success of our program. Crime Stoppers of Simcoe - Dufferin- Muskoka is an independent, non - profit, charitable organization working in partnership with the Police, Media and Community striving to create a safer environment. Since inception, our program has assisted law enforcement agencies in arresting 3,808 individuals, clearing 6,047 cases, recovering $10.8 million in property and seizing over $56 million in illicit drugs. As a not - for -profit organization, we do not receive financial support from any level of government and our operations are financed by our own fundraising initiatives. Therefore, it is through evenings such as these that we raise the funds necessary to keep our program working to reduce crime in your community. Individual tickets may be purchased for $125.00 and tables of 10 are available for $1,000. Special meal consideration is available upon request. Pre - Dinner reception will commence at 5:30 p.m. and opening ceremonies will start at 6:30pm followed by dinner. Opportunities for sponsorships and /or donations to the evening's silent and live- auction are also available. I hope you will be able to join us and encourage your support for a safer community. Enclosed is the ticket order form as well as details for sponsorships and donations. Order forms may be faxed to the attention of Colleen Weise at (705) 726 -0084 or email crimestoppersofs.d.m @ csolve.net. If you have any questions, please contact Colleen at (705) 726 -2237. I look forward to seeing you on Saturday, November 2" d, 2013. Robyn Bodnaryk Gala Chair Crime Stoppers of Simcoe - Dufferin- Muskoka Page 238 of 247 13.b) Correspondence received August 19, 2013 from Robyn Bod... Page 239 of 247 Dufferin CRIME Simcoe Muskoka STOPPERS 1- 800 - 222 -8477 4n.M A-t 01111111NIII& R, we NFQ) W ANNUAL GALA - TICKETS AND SILENT AUCTION CASINO RAMA — SILVERNIGHTINGALE BALLROOM SATURDAY NOVEMBER 2ND, 2013 A gala evening to support Crime Stoppers of Simcoe - Dufferin- Muskoka With Emcee Tony Grace of CTV Barrie BUY TICKETS ❑ 1 wish to purchase ticket(s) @$125.00 per ticket to support Crime Stoppers LL I wish to purchase table(s) @$1,000 per table (table = 10 people) to support Crime Stoppers LL I am unable to attend the Annual Gala, however I would like to support Crime Stoppers by making a donation in the amount of $ SILENT AUCTION CONTRIBUTION LL I wish to make a contribution to the Silent Auction. Please list your Silent Auction donation: Please list the value of your donation: $ PAYMENT INFORMATION By cheque made payable to "CRIMESTOPPERS OFSIMCOE- DUFFERIN- MUSKOKA" Please mail cheque along with this form to: Crime Stoppers of Simcoe - Dufferin- Muskoka 80 Bradford Street, Suite 107 Barrie, Ontario L4N 6S7 By credit card ❑ Visa OR ❑ Mastercard Credit Card #: Expiry Date: Name on Card: Signature: THANK YOU FOR YOUR SUPPORT! 80 Bradford Street Suite 107, Barrie ON L4N 6S7 FAX: 705 - 726 -0084 www.crimestopperssdm.com Page 239 of 247 13.c) Correspondence dated August 26, 2013 from Doug Dixon, ... McCORMICK RANKIN A—mb f AW MMM., McCormick Rankin 2655 North Sheridan Way, Suite 300 Mississauga, ON Canada LSK 2P8 t: 905.823.8500 1 f: 905.823.8503 WWVV mrc.ca August 26, 2013 Mr. Doug Irwin Director of Corporate Services / Clerk Township of Oro - Medonte 148 Line 7 South Oro, ON LOL 2X0 Email to: dirwin @oro- medonte.ca Re: MTO Request for Change to Construction Start for Noise By -Law Exemption Rehabilitation of 3 Bridges on Highway 11, Detail Design and Class Environmental Assessment (GWP 2155- 11 -00) Dear Mr. Irwin, The Ontario Ministry of Transportation (MTO) has retained McCormick Rankin, a member of the MMM Group, to undertake the Detail Design and Class Environmental Assessment for the rehabilitation of three bridges on Highway 11 in the County of Simcoe. The bridge locations are shown in the attached key plan and listed below: • Rehabilitation of Highway 11 Overpass at Sundial Drive; • Rehabilitation of Highway 11 Underpass at Highway 12 South / Old Barrie Road East, and; • Rehabilitation of Highway 11 Orillia Township Underpass at Sideroad 15 and 16 / 14'h Line. On April 24, 2013 the Township of Oro - Medonte granted McCormick Rankin an exemption to the Township Noise By -law No. 2012 -167 for the rehabilitation of Highway 11 Orillia Township Underpass at Sideroad 15 and 16 / 14th Line from May 2014 to October 2014. The purpose of this letter is to request that the Township of Oro - Medonte Council change the commencement date of the exemption from May 2014 to April 2014. The newly proposed Township Noise By -law No. 2012 -167 for the rehabilitation of Highway 11 Orillia Township Underpass at Sideroad 15 and 16 / 14th Line would be from April 2014 to October 2014. The above exemption is required in order to reduce overall disruption of the project and to meet the project schedule. If you require any additional information, please contact either Mr. Mariusz Kobiela, P.Eng., Project Engi er at (416) 235 -5510 (mariusz.kobiela @ontario.ca) or the undersigned at 905- 823 -8500 ext. 123 r via e ail at ddixon @mrc.ca. Sin ely, Dou Dixon, P. Eng. Gon ultant Project Manager global transportation engineering Page 240 of 247 13.c) Correspondence dated August 26, 2013 from Doug Dixon, ... WCORMICK RANKIN A member at i \ \\ ,M... c,our cc. Mariusz Kobiela, MTO Keith Cherneski, MTO Greg Moore, Ecoplans Attach. 2 Page 241 of 247 13.c) Correspondence dated August 26, 2013 from Doug Dixon, ... Excerpt from April 24, 2013 Council meeting minutes: Motion No. C130424 -29 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence dated April 16, 2013 from Doug Dixon, Consultant Project Manager, McCormick Rankin re: Ministry of Transportation Request for Noise By- Law Exemption, Rehabilitation of 3 Bridges on Highway 11, Detail Design and Class Environmental Assessment (GWP 2155- 11 -00) be received. 2. That an exemption be granted to the Township Noise By -law No. 2012 -167 for the rehabilitation of Hwy. 11 underpass at Sideroad 15/16 East and Line 14 for the tentative dates of May, 2014 to October, 2014. 3. And That the applicant be notified of Council's decision under the Director of Corporate Services /Clerk's decision. Carried. Page 242 of 247 13.d) Correspondence received August 30, 2013 from Gerry Mar... Dear Enthusiastic Curlers, Town oflVille de Penetanguishene The Town of Penetanguishene is proud to host "Penetanguishene Sweep" the 1St Annual Mayor's Charity Bonspiel in support of the Georgian Bay Cancer Support Centre and We Are the Villagers. Mayor Marshall and Council are very excited about this opportunity to support two amazing local charities and work together with our community partners to ensure a successful event. The event will split the funds equally to support the local chapter of We Are The Villagers and The Georgian Bay Cancer Support Centre. We are the Villagers is a Canadian Registered Charity made up of all volunteers who provide financial assistance to low income families so that their children may participate in recreation, arts, and culture programs. The Georgian Bay Cancer Support Centre is a community based, independent, not for profit organization serving the needs of cancer patients, their families, and caregivers within Midland, Penetanguishene, Tiny and Tay Townships. The Town of Penetanguishene is proud to support these two community organizations! We invite you to join us at the 1st Annual Mayor's Charity Bonspiel on Thursday September 26th, 2013 at the Penetanguishene Curling Club. We promise to provide you with a great day of curling and friendship. Thank you for your consideration and I will be seeing you on the ice! Most Sincerely, 1 Gerry Marshall, Mayor Town of Penetanguishene 10 rue Robert St. Wesdouest, P.O./C.P. Box 5009 _ Tel: 705.549.7453 Fax: 705.549.3743 Penetanguishene, ON L9M 2G2 K. www.penetanguishene.ca Page 243 of 247 13.d) Correspondence received August 30, 2013 from Gerry Mar... To�-fl� 415penetangulmshene ! ee 5VV P Mayor Gerry Marshall invites community partners to participate in the 1St Annual Mayor's Charity Bonspiel With World Champion Curler Glenn Howard Supporting the Georgian Bay Cancer Support Centre & We Are the Villagers Interested in becoming a sponsor? All of the options include a sign at the event and advertising: Sponsor a Game - $200 Page 244 of 247 13.d) Correspondence received August 30, 2013 from Gerry Mar... Funds raised will support the Georgian Bay Cancer Support Centre & We Are the Villagers Curlers Name's 1. ($100) 2. ($100) 3. ($100) 4. ($100) Sponsorship I would like to sponsor the 2013 Mayor's Charity Bonspiel ❑ Sponsor a Rock ($100) ❑ Sponsor a Game ($200) ❑ Silent Auction Donation Contact Info Contact Name: Municipality /Company: Address: Email: Phone: Fax: Total Payment: $ ❑ Lunch Sponsorship ($1,000) ❑ Dinner Sponsorship ($2,000) ❑ Title Sponsorship ($2,500) (Please make cheques payable to the Town of Penetanguishene, or pay by debit, credit or cash at the Town Hall, 10 Robert Street West, PO Box 5009, Penetanguishene, ON L91VI 2G2) Registration Deadline: September 13th 2013 Fax your form to (705) 549 -3743 and reserve your spot! For more information contact Julie Ann Columbus 705 - 549 -7453 x216 or icolumbusCcDpenetanguishene.ca Page 245 of 247 15.a) Being a By -law to Amend By -Law No. 2013 -085, "Being a THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -155 Being a By -law to Amend By -Law No. 2013 -085, "Being a By -Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers" WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Police Services Act, R.S.O. 1990, Chapter P. 15, Section 15., provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by -laws of a municipality; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did on the 8" day of May 2013, enact By -law No. 2013 -085, "Being a By -Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers "; AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte does now find it expedient to amend By -Law No. 2013 -085; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That Section 3 of By -law No. 2013 -085 be amended by replacing "September 3, 2013" with "September 16, 2013 ". That Schedule "C" of By -law 2013 -085 be amended by replacing "September 3, 2013" with "September 16, 2013 ". That this by -law shall take effect on final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 4" DAY OF SEPTEMBER, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 246 of 247 18.a) Being a By -Law to Confirm the Proceedings of the Counc... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -156 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, September 4, 2013 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, September 4, 2013, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 4T" DAY OF SEPTEMBER, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 247 of 247