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2013-147 Provide Remuneration and Expenses to Council and Appointees to BoardsTHE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -147 A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By -law No. 2013 -137 WHEREAS Section 283 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pay any part of the remuneration and expenses of the Members of Council of the municipality and of the officers and employees of the municipality; AND WHEREAS Council deems it expedient to pass a By -law to provide for the remuneration and expenses of Members of Council and Council's Appointees to Local Boards and Comm ittees/Technical Support Groups and for expenses for employees; NOW THEREFORE the Council of the Township of Oro- Medonte hereby enacts as follows: That Schedules "A ", "B" and "C" attached hereto form part of this By -law. 2. That By -law No. 2013 -137 is hereby repealed. 3. This by -law shall take effect on August 14, 2013. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26TH DAY OF AUGUST, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE r, H. J! Do Schedule "A" to By -law No. 2013 -147 REMUNERATION OF COUNCIL MEMBERS 1. The annual remuneration for Members of Council for 2013 shall be: Mayor $ 29,929 Deputy Mayor $ 23,936 Councillors $ 18,662 2. That the annual remuneration for Members of Council shall be subject to an annual escalation factor of the lessor of: The annual rate of inflation being the increase in the Consumer Price Index (CPI) for the prior year; or The cost of living adjustment stipulated for the current year in the collective agreement; or The cost of living adjustment provided to bargaining unit excluded staff for the current year. 3. That pursuant to S.283(7) of the Municipal Act, Council resolved that the one -third of the remuneration paid to elected members of Council shall continue as expenses incident to the discharge of their duties as members of Council for the 2010 -2014 term, as documented in Motion No. CW110119 -7. 4. Members of Council shall receive, in addition to their annual remuneration, per diem payments as follows: $ 80.00 for each half day or evening meeting $ 160.00 for each full day meeting 5. The per diem stipulated in Section 4 shall exclude the following: 5.1 Attendance at meetings of Council, as defined in Regular Meeting Schedule of the Procedural By -law; 5.2 Attendance at a function for the purpose of presenting Congratulatory Certificates on behalf of the Township; and 5.3 Attendance at special functions /events where the Township has purchased a ticket for the Member, such as Awards Dinners, etc. 6. The per diem stipulated in Section 4 shall apply to the following: 6.1 Attendance at Special meetings of Council, as defined in the Procedural By -law. 6.2 Attendance at Public Meetings /Public Information Sessions, as defined in the Procedural By -law, when such meetings are conducted as a separate meeting on a designated day; 6.3 Attendance at meetings of local boards, committees /technical support groups or special Ad -Hoc committees to which the Member of Council has been appointed by resolution of Council, unless specified otherwise in a resolution of Council; 6.4 Attendance at conferences, conventions and seminars as authorized by resolution of Council; 6.5 Attendance at special meetings required for a specific purpose relative to municipal business, including interview committees, and authorized by resolution of Council; 6.6 Attendance by the Mayor, or his /her designate, at business functions as representatives of the municipality, including the Mayor in his /her capacity as ex- officio, or his /her designate, in an ex- officio capacity; 6.7 Attendance at non - committee /technical support group meetings where the Members of Council's attendance has been authorized by resolution of Council. Schedule "B" to By -law No. 2013 -147 REMUNERATION OF PUBLIC MEMBERS OF LOCAL BOARDS & COMMITTEES/TECHNICAL SUPPORT GROUPS The Public Members of the: • Accessibility Advisory Committee • Heritage Committee • Recreation Technical Support Group shall receive per diem payments as follows: • $ 45.00 for each half day or evening meeting • $ 90.00 for each full day meeting 2. The Public Members of the: • Committee of Adjustment • Compliance Audit Committee shall receive per diem payments as follows: • $ 80.00 for each half day or evening meeting • $ 160.00 for each full day meeting 3. The per diem stipulated in Sections 1 and 2 of this Schedule shall apply to the following: 3.1. Attendance at meetings of the local board or committee /technical support group; 3.2. Attendance at conferences, conventions and seminars as authorized by resolution of Council; 3.3. Attendance at special meetings required for a specific purpose relative to municipal business and authorized by resolution of Council. 4. Committee of Adjustment public members who undertake site visits shall do so on their own accord, without per diem. Committee of Adjustment public members who wish to undertake a site visit must contact the applicant directly to obtain permission to enter the property at a mutually convenient time, pursuant to Motion No. C1 10202-13. 5. The above per diems including per - kilometer payments shall be paid on a semi- annual basis, upon submission of a statement approved by the respective Senior Manager. Schedule "C" to By -law No. 2013 -147 EXPENSES FOR MEMBERS OF COUNCIL, COUNCIL'S APPOINTEES TO LOCAL BOARDS & COMMITTEES AND EMPLOYEES 1. PER KILOMETER PAYMENTS 1.1 The municipality shall compensate Members of Council, Council's Appointees to Local Boards & Committees/Technical Support Groups and employees at the rate of $.495 per kilometer for the use of non - township owned vehicles. 1.1.1 That the per kilometer rate will be adjusted on July 1St each year to $0.055 below the Canada Revenue Agency (CRA) rate for Ontario for the previous year. 1.2 Members of Council shall receive a per - kilometer payment, in addition to the applicable per diem, for travel from their residence and back to attend meetings, conferences, conventions and seminars stipulated in Section 6 of Schedule "A ", upon submission of mileage statements on a quarterly basis. 1.2.1 Members of Council shall receive a per - kilometer payment for travel from their residence and back to attend meetings stipulated in Section 5.1 of Schedule "A ", upon submission of mileage statements on a quarterly basis. 1.2.2 The Mayor, or his /her designate, and /or the appropriate Ward Councillor shall receive a per - kilometer payment for travel from their residence and back to attend a function for the purpose of presenting Congratulatory Certificates on behalf of the Township stipulated in Section 5.2 of Schedule "A ", upon submission of mileage statements on a quarterly basis. 1.3 Members of local boards & committees /technical support groups shall receive a per - kilometer payment for travel from their residence and back to attend meetings, conferences, conventions and seminars stipulated in Section 3 of Schedule "B ". 1.3.1 Committee of Adjustment public members who undertake site visits, as stipulated in Section 4 of Schedule "B ", shall receive a per - kilometer payment for travel from their residence and back. 1.4 Township employees shall receive a per - kilometer payment for each kilometer driven in a non - township owned vehicle while on Township business. 2. LUNCHEON & DINNER MEETINGS 2.1 The municipality shall be responsible for the cost of Council or Committee luncheon /dinner meetings when such meetings are called by Council or the Committee concerned. 2.2 Council members and Senior Staff shall have the discretion to invite visitors for lunch or dinner in connection with Township business and such expense shall be borne by the Township. 3. CONFERENCES, CONVENTIONS, SEMINARS AND MEETINGS 3.1 Attendance at conferences, conventions, seminars and meetings shall be pre - authorized by Council resolution or in accordance with Township policy. 3.2 The following expenses shall be paid: i) Hotel /Motel accommodation - actual cost ii) Parking - actual cost iii) Registration - actual cost iv) Meals and incidental expenses - actual cost to a maximum of $100 /day v) The municipality will provide registration for a double room, when a spouse is attending an approved conference, convention or seminar. Schedule "C" to By -law No. 2013 -147 (continued) 4. ADVANCES 4.1 The Treasurer shall have the authority to furnish advances to meet estimated expenses for those authorized to attend conferences, conventions and seminars. 5. EXPENSE STATEMENTS 5.1 Statements for expenses shall be submitted to the Treasurer for actual cost of items in a form recommended by the Treasurer.