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07 17 2013 Council Agenda
Page THE TOWNSHIP OF ORO-MEDONTE 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Transportation Services). d) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Litigation affecting the municipality (Tax Arrears). 5. MINUTES OF COUNCIL AND COMMITTEES: 9-11 a) Minutes of Heritage Committee meeting held on Monday, June 24, 2013. 12-33 b) Minutes of Council meeting held on Wednesday, June 26, 2013. 34-37 c) Minutes of Special Council meeting held on Wednesday, July 3, 2013. 6. RECOGNITION OF ACHIEVEMENTS: None. 7. PUBLIC MEETINGS: 38 a) 10:00 a.m. Public Meeting for Proposed Amendment to the Official Plan re: New Policies to the Official Plan regarding "Complete Application" Requirements [Refer to Item 10k)]. 8. DEPUTATIONS: None. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 1 of 780 COUNCIL MEETING AGENDA o COUNCIL CHAMBERS Townshipo� Wednesday, July 17, 2013 Prow Heritage, Exciting Future 9:00 a.m. - Closed Session 10:00 a.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Transportation Services). d) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Litigation affecting the municipality (Tax Arrears). 5. MINUTES OF COUNCIL AND COMMITTEES: 9-11 a) Minutes of Heritage Committee meeting held on Monday, June 24, 2013. 12-33 b) Minutes of Council meeting held on Wednesday, June 26, 2013. 34-37 c) Minutes of Special Council meeting held on Wednesday, July 3, 2013. 6. RECOGNITION OF ACHIEVEMENTS: None. 7. PUBLIC MEETINGS: 38 a) 10:00 a.m. Public Meeting for Proposed Amendment to the Official Plan re: New Policies to the Official Plan regarding "Complete Application" Requirements [Refer to Item 10k)]. 8. DEPUTATIONS: None. 9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 1 of 780 Council Meeting Agenda - July 17, 2013. Page 10. REPORTS OF MUNICIPAL OFFICERS: a) 10:30 a.m. S/Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics. 39-41 b) Report No. F12013-14, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Statement of Accounts - June 30, 2013. 42 c) Tamara Obee, Manager, Health & Safety, Human Resources, re: POL-HR-15, Dress Code, Superceded. 43 d) Robin Dunn, CAO, Draft Timeline re: 2014 Budget Deliberations [to be distributed at meeting]. 44-52 e) Report No. RC2013-15, Shawn Binns, Director of Recreation and Community Services re: Shanty Bay Firefighter Subsidy Request. 53-59 f) Report No. RC2013-16, Shawn Binns, Director of Recreation and Community Services re: Huronia Nurse Practitioner -Led Clinic (HNP -LC) Expansion — Tender Results. 60-70 g) Report No. RC2013-17, Shawn Binns, Director of Recreation and Community Services re: Rules and Regulation for Facility Rentals. 71-121 h) Report No. RC2013-18, Shawn Binns, Director of Recreation and Community Services re: Boat Launch Improvements [to be distributed at meeting]. 122-134 i) Report No. CSI 2013-3, Donna Hewitt, Director of Corporate and Strategic Initiatives re: Simcoe County Economic Development Funding. 135-139 j) Report No. DS2013-36, Andria Leigh, Director of Development Services re: 1452711 Ontario Limited (Reid Ridge) Proposed Street Naming, Part Lot 15, Concession 9 (Medonte), File: 2004 -SUB -02 [Refer to Item 15s)]. 140-143 k) Report No. DS2013-39, Andria Leigh, Director of Development Services re: Official Plan Amendment Application 2013-OPA-02 Complete Application Requirements [Refer to Item 150)]. 144-146 1) Report No. DS2013-40, Andria Leigh, Director of Development Services re: Building Permit 2nd Quarter Stats. 147-151 m) Report No. DS2013-41, Andria Leigh, Director of Development Services re: Bachly Investments Inc. Zoning By-law Amendment 2013-ZBA-06, 020-005- 04554 [to be distributed at meeting] [Refer to Item 15q)]. 152-158 n) Report No. DS2013-42, Andria Leigh, Director of Development Services re: Site Plan Agreement with Democrat Maplewood Limited, 2013 -SPA -11 (Plan M-957, Lot 126), 2013 -SPA -12 (Plan M-957, Lot 15), and 2013 -SPA -13 (Plan M-957, Lot 5) [Refer to Items 15a) -f)]. 159-165 o) Report No. DS2013-43, Andria Leigh, Director of Development Services re: Site Plan Agreement for Napoleon (Wolf Steel Ltd.) — Application 2012 -SPA - 18 [to be distributed at meeting] [Refer to Item 15r)]. 166-171 p) Report No. DS2013-44, Andria Leigh, Director of Development Services re: Zoning By-law Amendment, 2013-ZBA-03, (St. John the Baptist Church) [Refer Page 2 of 780 Page Council Meeting Agenda - July 17, 2013. 10. REPORTS OF MUNICIPAL OFFICERS: to Item 15t)]. 172-176 q) Report No. DS2013-45, Andria Leigh, Director of Development Services re: Zoning By-law Amendment 2013-ZBA-07, (K. & E. Piotrowski) [Refer to Item 15u)]. 177-182 r) Report No. DS2013-46, Andria Leigh, Director of Development Services re: Zoning By-law Amendment 2013-ZBA-08 (K. & E. Piotrowski). [Refer to Item 15v)]. s) Report No. DS2013-47, Andria Leigh, Director of Development Services re: 11. REPORTS OF MEMBERS OF COUNCIL: 419-421 a) Mayor H.S. Hughes, correspondence from AMO Communications re: Policy Update: Energy. 422 b) Councillor Coutanche, correspondence re: Friends and Family of Private Kevin McKay Golf and Get -Together, Tuesday, August 20, 2013, Settler's Ghost Golf Club. 12. CONSENT AGENDA: 423-424 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte Civic Holiday Office Closure - Monday, August 5, 2013. Page 3 of 780 Horseshoe Valley Lands Ltd. 2012-OPA-01, 2012-ZBA-09, 2013 -SUB -02 - WITHDRAWN [Refer to Items 15w -x)]. 183-381 t) Report No. TES2013-11, Jerry Ball, Director of Transportation and Environmental Services, re: Township of Oro-Medonte — New Engineering Standards [from June 5, 2013 meeting]. 382-383 u) Report No. TES2013-13, Jerry Ball, Director of Transportation and Environmental Services, re: Water Service Connection Agreement, 57 Maplewood Parkway — Constance McDermot [Refer to Item 15m)]. 384-393 v) Report No. TES2013-14, Jerry Ball, Director of Transportation and Environmental Services, re: Crosswalk in Shanty Bay [to be distributed at meeting]. w) Report No. TES2013-15, Jerry Ball, Director of Transportation and Environmental Services re: 11 Pineview Drive Driveway Erosion and Drainage - WITHDRAWN. 394-395 x) Report No. CS2013-11, Doug Irwin, Director of Corporate Services/Clerk re: Records Retention Review [refer to Item 15g)]. 396-412 y) Report No. CS2013-13, Doug Irwin, Director of Corporate Services/Clerk re: Draft Refreshment Vendor By-law No. 2013-126 [Refer to Item 15p)]. 413-418 z) Report No. CS2013-14, Doug Irwin, Director of Corporate Services/Clerk re: Municipal Law Enforcement Occurrence Report, April—June 2013. 11. REPORTS OF MEMBERS OF COUNCIL: 419-421 a) Mayor H.S. Hughes, correspondence from AMO Communications re: Policy Update: Energy. 422 b) Councillor Coutanche, correspondence re: Friends and Family of Private Kevin McKay Golf and Get -Together, Tuesday, August 20, 2013, Settler's Ghost Golf Club. 12. CONSENT AGENDA: 423-424 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte Civic Holiday Office Closure - Monday, August 5, 2013. Page 3 of 780 Council Meeting Agenda - July 17, 2013. Page 12. CONSENT AGENDA: 2. Township of Oro-Medonte Septic Maintenance Program Public Meetings, Thursday, July 25, 2013, Administration Office, 148 Line 7 South, Council Chambers, 11:00am, 3:00pm and 6:00pm. 425-427 b) Minutes of Orillia & Area Physician & Recruitment Committee meeting held on May 21, 2013. Staff Recommendation: Receive. 428-438 c) Minutes of Midland Public Library Board meetings held on March 14 and May 9, 2013. Staff Recommendation: Receive. 439-445 d) Minutes of Nottawasaga Valley Conservation Authority meeting held on April 26, 2013. Staff Recommendation: Receive. 446-453 e) Minutes of Lake Simcoe Region Conservation Authority meeting held on May 24, 2013. Staff Recommendation: Receive. 454-458 f) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on June 6, 2013. Staff Recommendation: Receive. 459-460 g) Correspondence dated July 8, 2013 from Jeff Leal, Minister of Rural Affairs; and Glen Murray, Minister of Infrastructure and Minister of Transportation re: New Municipal Infrastructure Fund Consultation. Staff Recommendation: Receive. 461 h) Correspondence dated July 4, 2013 from Sue Bragg, Gaviller & Company LLP re: 2012 Year End Audit. Staff Recommendation: Receive. 462-465 i) Correspondence dated July 9, 2013 from Ben Hui, Consultant Project Manager, McCormick Rankin re: Rehabilitation of Simcoe Country Road 23 Overpasses, Class Environmental Study. Staff Recommendation: Receive. 13. COMMUNICATIONS: 466-467 a) Correspondence dated June 19, 2013 from Bill and Sharon Pottage re: Committee of Adjustment Application No. (2013-B-05) [deferred from June 26, 2013 meeting]. 468 b) Correspondence dated June 5, 2013 from Mark Cameron, re: Request to Proclaim August 2-10, 2013 Simcoe Pride Week and Flag Raising Ceremony. 469 c) Correspondence dated June 17, 2013 from Suzanne Campbell, CEO/Board Secretary, Orillia Public Library, re: 2013 and 2014 Cost of Library Services [refer to Item 15k)]. Page 4 of 780 Page Council Meeting Agenda - July 17, 2013. 13. COMMUNICATIONS: 470 d) Correspondence dated July 4, 2013 from Jim and Lorna Ryder re: Request for Exemption, Canine Control By -Law. 471-473 e) Correspondence dated June 24, 2013 from Senti Rasa re: Request to Purchase Township Land, Unopened Road Allowance between Lakeshore Road East and Eight Mile Point abutting 507 Line 14 South. 474-525 f) Correspondence dated June 28, 2013 from Janis Medysky, Associate Director, Simcoe County District School Board re: Accommodation Review Committee (ARC) - Community Representation. 526-527 g) Correspondence from Karren Wallace, Municipal Advisor, Ministry of Municipal Affairs and Housing re: Climate Shift/Municipal Infrastructure Sessions, Wednesday, September 4, 2013 City of Barrie and September 10, 2013 at Township of Severn. 14. NOTICE OF MOTIONS: None. 15. BY-LAWS: 528-540 a) By -Law No. 2013-109 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 126, Plan 51 M-957, as in 58533-0349 LT, ROLL # 4346-010-003-26626, TOWNSHIP OF ORO-MEDONTE, COUNTY OF SIMCOE. 541-542 b) By -Law No. 2013-110 A By-law to remove the Holding symbol On lands described as follows: Lot 126, Plan 51 M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26626. 543-555 c) By -Law No. 2013-111 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 15, Plan 51 M-957, as in 58533-0239 LT, ROLL # 4346-010-003-26515, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. 556-557 d) By -Law No. 2013-112 A By-law to remove the Holding symbol on lands described as follows: Lot 15, Plan 51 M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26515. 558-570 e) By -Law No. 2013-113 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Page 5 of 780 Council Meeting Agenda - July 17, 2013. Page 15. BY-LAWS: Maplewood Limited described as lands as follows: Lot 5, Plan 51 M-957, as in 58533-02229 LT, ROLL # 4346-010-003-26505, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. 571-572 f) By -Law No. 2013-114 A By-law to remove the Holding symbol On lands described as follows: Lot 5, Plan 51M-957, Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-003-26505. 573-635 g) By -Law No. 2013-116 Being a By-law to Establish a Records and Information Management Protocol and to provide a Records Classification System and Schedule of Retention Periods for the records of the Township of Oro-Medonte and to repeal By-law Nos. 2008- 006, 2009-061, 2010-098, 2010-124 and 2012- 012 (Records Retention By-law). 636-639 h) By -Law No. 2013-117 A By-law to Authorize the Sale of Land Being Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 8 and 9, Plan 51 R-37934, Township of Oro-Medonte, County of Simcoe. 640-643 i) By -Law No. 2013-118 A By-law to Authorize the Sale of Land Being Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 12 and 13, Plan 51R-37934, Township of Oro-Medonte, County of Simcoe. 644-645 j) By -Law No. 2013-119 A By-law to Repeal By-law 2013-089 and to allow Temporary Uses on lands described as follows: East Part of Lot 16, Concession 14, Parts 1 and 2, on 51 R-30258, Township of Oro-Medonte, County of Simcoe, (Municipally known as 5071 Highway 11 North) under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended, Roll # 4346- 010-012-34400. 646-650 k) By -Law No. 2013-120 A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By-law No. 2012-101. 651-658 1) By -Law No. 2013-122 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and 1588429 Ontario Limited, o/a Ron Burton & Sons for Tender Contract RC2013-T-01 Schedule "A" Parks — Grass Cutting and Trimming for 2013, 2014 and 2015 and to repeal By -Law No. 2013- 033. Page 6 of 780 Council Meeting Agenda - July 17, 2013. Page 15. BY-LAWS: 659-669 m) By -Law No. 2013-123 A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and Constance McDermot, Concession 1, Part Lot 21, Part Road Allowance, Part 3, RP 51 R-24964, Part 2, RP 51 R- 33818, Being all of PIN #58565-0304 (LT), 57 Maplewood Parkway, Roll #4346-030-012-04200- 0000, Township of Oro-Medonte, County of Simcoe. 670-675 n) By -Law No. 2013-124 A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Oro Tastey Snacks for the Operation of the Concession Booth at the Oro-Medonte Community Arena and to Repeal By- law No. 2013-011. 676-691 o) By -Law No. 2013-125 A By-law to Adopt An Amendment to the Official Plan of the Township of Oro-Medonte OPA No. 34 (Township of Oro-Medonte). 692-703 p) By -Law No. 2013-126 Being a By-law to License and to Regulate Refreshment Vehicles and to Repeal By-law No. 2009-171 (Refreshment Vendor By-law). 704-705 q) By -Law No. 2013-127 A By-law to amend the zoning provisions which apply to lands within Block 64, Plan M-679, Concession 8 (Former Township of Medonte), 51 Boyd Crescent (Bachly Investments Inc. 2013-ZBA- 06) [to be distributed at meeting]. 706-717 r) By -Law No. 2013-128 A By -Law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Napoleon Systems and Developments Ltd. described as lands as follows: PT LT 10 CON 1 EPR ORO AS IN RO679108 EXCEPT RO192541; ORO- MEDONTE, as in 58552-0025 LT, ROLL # 4346- 010-006-15200, TOWNSHIP OF ORO-MEDONTE, COUNTY OF SIMCOE [to be distributed at meeting]. 718 s) By -Law No. 2013-129 A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe (Draft Plan of Subdivision 2004 - SUB -02 [Reid Ridge], Part of Lot 15, Concession 9 (Medonte). Page 7 of 780 Page Council Meeting Agenda - July 17, 2013. 15. BY-LAWS: 719-720 t) By -Law No. 2013-130 A By-law to amend the zoning provisions which apply to lands within Part of Lot 25, Concession 8 (Former Township of Oro), 707 Line 7 South. (St. John the Baptist Church, 2013-ZBA-03). 721-722 u) By -Law No. 2013-131 A By-law to amend the zoning provisions which apply to lands within Part of Lot 23, Concession 6 (Former Township of Oro), 480 Line 6 South (Kaari & Edmund Piotrowski, 2013-ZBA-07). 723-725 v) By -Law No. 2013-132 A By-law to amend the zoning provisions which apply to lands within Part of Lot 25, Concession 5 (Former Township of Oro), 767 Line 4 South (Kaari & Edmund Piotrowski, 2013-ZBA-08). w) By -Law No. 2013-133 By -Law to Adopt OPA No. 35 (Horseshoe Valley Lands Ltd.) - WITHDRAWN. x) By -Law No. 2013-134 Zoning By -Law Amendment (Horseshoe Valley Lands Ltd.), 2012-ZBA-09 - WITHDRAWN. 726-779 y) By -Law No. 2013-135 Being a By-law to Repeal By-law 2013-065 and to Authorize the Execution of a Subdivision Agreement between the Corporation of the Township of Oro-Medonte and South Shore Isabella Estates Inc. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY-LAW: 780 a) By -Law No. 2013-121 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, July 17, 2013. 19. ADJOURNMENT: a) Motion to Adjourn. Page 8 of 780 5a) Minutes of Heritage Committee meeting held on Monday... THE TOWNSHIP OF ORO-MEDONTE HERITAGE COMMITTEE A Tt�a��r MEETING MINUTES z��Council Chambers !road Hrritrr e, Exciting Frrmn- Monday, June 24, 2013 TIME: 6:10 p.m. Present: Councillor John Crawford, Chair Councillor Mel Coutanche, Vice Chair Mayor H.S. Hughes Leah Burton Suzanne Busby Murray Cayley Tim Crawford Ruth Fountain Wayne Lintack Dorothy Moore Kayla Thibeault Regrets: Bruce Malcom Staff: Shawn Binns, Director of Recreation and Community Services; Justin Hodgkinson, Community Recreation Coordinator; Marie Brissette, Committee C'nnrriinatnr 1. ADOPTION OF AGENDA a) Motion to Adopt the Motion No. HC130624-1 Moved by Fountain, Seconded by Burton .._ I vwffiw� It is recommended that the agenda for the Heritage Committee meeting of Monday, June 24, 2013 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST None declared. 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of the Heritage Committee meeting held on Monday, June 10, 2013. Motion No. HC130624-2 Moved by Thibeault, Seconded by Busby It is recommended that the draft minutes of the Heritage Committee meeting held on Monday, June 10, 2013 be adopted as printed and circulated. Carried. Page 1 of 3 Page 9 of 780 5a) Minutes of Heritage Committee meeting held on Monday... Page 10 of 780 5a) Minutes of Heritage Committee meeting held on Monday... Heritage Committee Meeting Minutes — June 24, 2013 6. NEXT MEETING DATE Monday, July 8, 2013 at 6:00 p.m. 7. ADJOURNMENT a) Motion to Adjourn. Motion No. HC130624-5 Moved by Cayley, Seconded by Moore It is recommended that we do now adjourn at 8:45 p.m Councillor Crawford, Chair Carried. Marie Brissette, Committee Coordinator Page 3 of 3 Page 11 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... _ THE TOWNSHIP OF ORO-MEDONTE f REGULAR COUNCIL MEETING MINUTES Council Chambers �, 7cserA-l•i lyrurrd Hrrirrr��, C.t.ririu� Firrurr Wednesday, June 26, 2013 Present: 2010 - 2014 COUNCIL TIME: 6:04 p.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Hugh Murray, Fire Chief; Tamara Obee, Manager Health & Safety, Human Resources; Janette Teeter, Deputy Clerk; Darcy Brooke-Bisschop, Administrative Assistant Also Ann Truyens; Elisebeth Ripley; Sue Hickling; Jenn Shellswell; Bill Present: Skinner; Sherry Kelly; Pat Shellswell; Tom & Norine Hutchinson; Garret Seis; Dirk, Carrie, and Cameron Seis; Robyn Woronka; Lynn Thomson; Danielle Berube; Bob Young; Sharon & Don Johnson; Edna Caldwell; George & Gwen Rogan; Sue Roehner; Sharon & Bill Pottage; Buffi Woronka; Charlie Teo; Nikki Lam; Rusky, Kate, Jemma and Derek Freed; Paron Kinson; Rosomary Grand; Johnna and Brian Dalrymple; Lynn & Nick Ellsmere; Gail Robinson; June Sanderson; Diane Ross CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. Page 1 of 22 Page 12 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C130626-1 Moved by Coutanche, Seconded by Hough Be it resolved that the agenda for the Council meeting of Wednesday, June 26, 2013 be received and adopted. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Moved by Evans, Seconded by Crawford Be it resolved that we do now go in Closed Session at 6:05 p.m. to discuss • acquisition/disposition of land; • personal matter affecting an identifiable individual; • litigation affecting the municipality. Carried. Carried. Page 2 of 22 Page 13 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. b) Motion to Rise and Report. Motion No. C130626-3 Moved by Hough, Seconded by Coutanche Be it resolved that we do now Rise at 6:59 p.m. and Recess until 7:00 p.m. at such at time we shall Report on the Closed Session Items 4. c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (OMB Appeal - Variance Application (W. & C. Lambert), 11 Palm Beach Road, Concession 10, Plan 863, Lot 4, (Former Township of Oro) (2013-A-18)). d) Andria Leigh, Director of Development Services and Hugh Murray, Fire Chief, re: Litigation affecting the municipality (Assembly Occupancy). e) Hugh Murray, Fire Chief, re: Litigation affecting the municipality (Fire & Emergency Services). f) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review and Staffing - Transportation and Environmental Services). h) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land (Portion of School House Road). i) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land (Parts 8 & 9, Plan 51 R-37934 — Ingram Road). j) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land (Parts 12 & 13, Plan, ,51R-37934 — Ingram Road). and that Closed Session Items 4. g) Doug Irwin, Director of Corporate Services/Clerk re: Litigation affecting the municipality (Lakeshore Promenade, Plan 626). k) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land (Lot 86, Plan 1650, 6 Alpine Drive). 1) Councillor Lancaster, re: Litigation affecting the municipality (OMB Appeal, Crestwood Park Holdings, 2012-OPA-02, 2011-ZBA-09). be brought forward to Item 17 Closed Session Items (Unfinished Items). Carried. Page 3 of 22 Page 14 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (OMB Appeal - Variance Application (W. & C. Lambert), 11 Palm Beach Road, Concession 10, Plan 863, Lot 4, (Former Township of Oro) (2013-A-18)). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk. Motion No. C130626-4 Moved by Crawford, Seconded by Evans Be it resolved that '40 1. Confidential Report No. DS2013-037, Andria Leigh, Director of Development Services re: Litigation affecting the municipality (OMB Appeal - Variance Application (W. & C. Lambert), 11 Palm Beach Road, Concession 10, Plan 863, Lot 4, (Former Township of Oro) (2013-A-18)) be received and adopted. 2. And That the applicant be advised of the Township's position in order to prepare accordingly for the upcoming OMB hearing, under the Director of Development Services' signature. Carried. d) Andria Leigh, Director of Development Services and Hugh Murray, Fire Chief, re: Litigation affecting the municipality (Assembly Occupancy). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Hugh Murray, Fire Chief; Donna Hewitt, Director of Corporate & Strategic Initiatives. Motion No. C130626-5 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential draft correspondence presented by Andria Leigh, Director of Development Services and Hugh Murray, Fire Chief, re: Litigation affecting the municipality (Assembly Occupancy) be received. Carried. Page 4 of 22 Page 15 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. e) Hugh Murray, Fire Chief, re: Litigation affecting the municipality (Fire & Emergency Services). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Hugh Murray, Fire Chief. Motion No. C130626-6 Moved by Lancaster, Seconded by Evans Be it resolved that the confidential correspondence presented by Hugh Murray, Fire Chief, re: Litigation affecting the municipality (Fire & Emergency Services) be received. Carried. f) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review and Staffing - Transportation and Environmental Services). g) Doug Irwin, Director of Corporate Services/Clerk re: Litigation affecting the municipality (Lakeshore Promenade, Plan 626). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk. Motion No. C130626-8 Moved by Lancaster, Seconded by Crawford Be it resolved that the confidential verbal information presented by Doug Irwin, Director of Corporate Services/Clerk re: Litigation affecting the municipality (Lakeshore Promenade, Plan 626) be received and that staff proceed accordingly. Carried. Page 5 of 22 Page 16 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. h) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land (Portion of School House Road). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk. Motion No. C130626-9 Moved by Coutanche, Seconded by Meyer Be it resolved '40 1. That Confidential Report No. CS2013-12, Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land (Portion of School House Road) be received and adopted. 2. And That staff proceed as outlined and advise Council accordingly. LL Carried. i) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land (Parts 8 & 9, Plan 51 R-37934 — Ingram Road). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk. "41 W440 Motion No. C130626-10 Moved by Crawford, Seconded by Evans Be it resolved 1. That the confidential' information received' une 21, 2013 presented by Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land (Parts 8 & 9, Plan 51 R-37934 — Ingram Road) be received. 2. And That staff proceed accordingly. Carried. Page 6 of 22 Page 17 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. Page 7 of 22 Page 18 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. 1) Councillor Lancaster, re: Litigation affecting the municipality (OMB Appeal, Crestwood Park Holdings, 2012-OPA-02, 2011-ZBA-09). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services. Motion No. C130626-13 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential verbal information presented by Councillor Lancaster and Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (OMB Appeal, Crestwood Park Holdings, 2012-OPA-02, 2011-ZBA-09) be received. Motion No. C130626-14 Moved by Coutanche, Seconded by Mey Carried. Be it resolved that staff proceed accordingly to advise the OMB and affected Parties, Participants of the scoping of the Township's participation to the following issues: Planning Issues . - Conformance with provisions of Growth Plan - Conformance with Provincial Policy Statement, 2005 - Conformance with thrust and intent of the Township Official Plan - Creation of a precedent And that the Township will no longer be presenting evidence regarding the following issues: 1. Environmental Concerns/Endangered Species Act 2. Servicing and Environment 3. Mitigation of Impacts which will be addressed, pending the OMB decision, through the subsequent Site Plan Control process with the Township. Carried. Page 8 of 22 Page 19 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Page 20 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. Page 10 of 22 Page 21 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. h) Minutes of Human Resources Committee meeting held on Thursday, June 20, 2013. Motion No. C130626-22 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Human Resources Committee meeting held on Thursday, June 20, 2013 be received. Carried. Motion No. C130626-23 Moved by Crawford, Seconded by Lancaster 4t Be it resolved that the draft Dress Code Policy is hereby adopted and numbered arr.nrdinnly Mayor H.S. Hughes and members of Council presented Buffi Woronka with the 2013 Oro-Medonte Citizen of the Year Award. b) Pat Shellswell re: 2013 Ontario Senior of the Year Award. Mayor H.S. Hughes and members of Council presented Pat Shellswell with the 2013 Ontario Senior of the Year Award. Council recessed for refreshments. 7. PUBLIC MEETINGS: None. Page 11 of 22 Page 22 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. 8. DEPUTATIONS: a) Elisabeth Riley, President/CEO, and Greg Gee, Board Chair, Orillia Soldiers' Memorial Hospital, re: Update on Upcoming Changes to the Hospital. Motion No. C130626-24 Moved by Hough, Seconded by Coutanche a) Report No. F12013-13, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Renewal of Insurance Coverage. , - ik Motion No. C130626-25° b�. % Moved by Coutanche, Seconded by Hough Be it resolved - 1. That Report No. F12013-13, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Renewal of Insurance Coverage be received and adopted. 2. That the Township of Oro-Medonte renews its insurance coverage for the period of July 1, 2013 to July 1, 2014 with Frank Cowan & Company at the quoted premium of $474,578 including PST. 3. And That the Director of Finance/Treasurer/Deputy CAO notify the applicant of Council's decision. ,,V - Carried. Page 12 of 22 Page 23 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. b) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Review of 2012 Draft Consolidated Financial Statements for the Year Ended December 31, 2012 [draft financial statements to be distributed at meeting]. Motion No. C130626-26 Moved by Evans, Seconded by Lancaster Page 13 of 22 Page 24 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. d) Report No. RC2013-14, Shawn Binns, Director of Recreation and Community Services, re: Turf Maintenance Tender (RC2013-T01) [to be distributed at meeting]. Motion No. C130626-28 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. RC2013-14, Shawn Binns, Director of Recreation and Community Services, re: Turf Maintenance Tender (RC2013-T01) be received and adopted. 2. That Council accept the letter from TNT services to terminate Schedule "A" of contract RC2013-T01 with regret. 3. That Tender Contract RC2013-T-01 Schedule "A" Parks - Grass Cutting and Trimming be awarded to Ron Burton and Sons. 4. And the appropriate by-law be brought forward for Council's consideration. 5. And Further That the applicants be notified of Council's decision under the Director of Recreation and Community Services' signature.1% Carried. 11. REPORTS OF MEMBERS OF COUNCM Page 14 of 22 Page 25 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. 12. CONSENT AGENDA: Announcements of Interest to the Public: 1. Council Meeting Schedule, July, August, 2013. Correspondence dated June 6, 2013 from Association of Municipalities of Ontario (AMO) re: Key Role of Municipalities in Waste Diversion Recognized. Staff Recommendation: Receive. Correspondence dated June 4, 2013 from Jaclyn Bell, Physician Recruitment Coordinator, Barrie Area Physician Recruitment re: Request for Financial Support. Staff Recommendation: Receive and Refer to 2014 Budget Deliberations. Correspondence dated June 11, 20123 from Janice Skot, President and CEO, Royal Victoria Hospital re: Academic Excellence Alive and Well at RVH. Staff Recommendation: Receive. Correspondence dated June 5, 2013 from Michael Chan, Minister, Ministry of Tourism Culture and Sport re: Letter of Congratulations, Heritage Committee. Staff Recommendation: Receive and Refer to Heritage Committee. Minutes of Sustainability Plan Steering Committee (SPSC) meetings held on May 2, and June 6, 2013. Staff Recommendation: Receive. Motion No. C130626-30 Moved by Crawford, Seconded b, Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Council Meeting Schedule, July, August, 2013. b) Correspondence dated June 6, 2013 from AMO re: Key Role of Municipalities in Waste Diversion Recognized. Received. c) Correspondence dated June 4, 2013 from Jaclyn Bell, Physician Recruitment Coordinator, Barrie Area Physician Recruitment re: Request for Financial Support. Received and Referred to 2014 Budget Deliberations. d) Correspondence dated June 11, 20123 from Janice Skot, President and CEO, Royal Victoria Hospital re: Academic Excellence Alive and Well at RVH. Received. e) Correspondence dated June 5, 2013 from Michael Chan, Minister, Ministry of Tourism Culture and Sport re: Letter of Congratulations, Heritage Committee. Received and Referred to Heritage Committee. f) Minutes of Sustainability Plan Steering Committee (SPSC) meetings held on May 2, and June 6, 2013. Received. Carried. Page 15 of 22 Page 26 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. 13. COMMUNICATIONS: a) Correspondence dated June 12, 2013 from Janet Campeau re: Request for Temporary Exemption, Canine Control By -Law. Motion No. C130626-31 Moved by Meyer Seconded by Coutanche Be it resolved 1. That the correspondence dated June 12, 2013 from Janet Campeau re: Request for Temporary Exemption, Canine Control By -Law be received. 2. That the Clerk be authorized to grant the appropriate exemption to the Canine Control By-law, that is in accordance with the other exemptions, for up to a 2 year period, once the applicant has confirmed a location. 3. That the Clerk advise Council of the exemption once granted. 4. And That the applicant be advised of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. b) Correspondence dated June 9, 2013 from Susan Grant, Chairperson, Bonita Glen Camp, Girl Guides of Canada re: Dedication, Sunday, August 25, 2013. Motion No. C130626-32 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence dated'June 9, 2013 from Susan Grant, Chairperson, Bonita Glen Camp, Girl Guides of Canada re: Dedication, Sunday, August 25, 2013 be received. 2. That Mayor H.S. Hughes and Councillors Evans and Crawford be authorized to attend. 3. And That the CAO's office RSVP accordingly. Carried. Page 16 of 22 Page 27 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. Page 17 of 22 Page 28 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. Motion No. C130626-36 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated June 19, 2013 from Bill and Sharon Pottage re: Committee of Adjustment Application No. 2013-B-05 be received. 2. That the applicant be requested to submit the $2,0000.00 as cash -in -lieu of a parkland contribution per Committee of Adjustment Motion No. CA130418-3. 3. And That the applicants be advised of Council's decision under the Director of Corporate Services/Clerk's signature. Deferred. f) Correspondence dated June 20, 2013 from Samah Othman, Executive Assistant/Corporate Communications Specialist re: Peacekeepers Week Flag Raising Ceremony, Wednesday, August 7, 2013, 11:00 a.m., Line 4 Park. Page 18 of 22 Page 29 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. g) Correspondence dated June 21, 2013 from Paulina Robertson, United Way Greater Simcoe County, re: Request for Exemption from Building Permit - Cycling Event, October 6, 2013. Motion No. C130626-38 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated June 21, 2013 from Paulina Robertson, United Way Greater Simcoe County, re: Request for Exemption from Building Permit - Cycling Event, October 6, 2013 be received. 2. That the applicant be requested to submit the building permit fee in the amount of $300.00 for the erection of a tent for the 100K for United Way Event, October 6, 2013. 3. And That the applicant be advised of Council's decision under the Director of Corporate Services/Clerk's signature. Defeated. Motion No. C130626-39 Moved by Evans, Seconded by Crawford` Be it resolved 1. That the correspondence dated June 21, 2013 from Paulina Robertson, United Way Greater Simcoe County, re: Request for Exemption from Building Permit - Cycling Event, October 6, 2013 be received. 2. That the applicant's request to waive the building permit fee in the amount of $300.00 for the erection of a tent for the 100K for United Way Event, October 6, 2013 be granted. 3. And That the applicant be advised of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. 14. NOTICE OF MOTIONS: None. Page 19 of 22 Page 30 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. 15. BY-LAWS: a) By -Law No. 2013-108: A By -Law to Amend By -Law No. 2007-079, A By -Law to Authorize the Execution of a Joint Use Agreement between The Simcoe County District School Board and The Township of Oro-Medonte. Motion No. C130626-40 Moved by Evans, Seconded by Lancaster Be it resolved that A# a) By -Law No. 2013-108: A By -Law to Amend By -Law No. 2007-079, A By -Law to Authorize the Execution of a Joint Use Agreement between The Simcoe County District School Board and The Township of Oro-Medonte. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: Motion No. C130626-41 Moved by Crawford, Seconded by Eve Im Be it resolved Rule 3.7a) of Procedural By-law No. 2013-054 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 10:00 p.m. Carried. 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): a) Motion to go In Closed Session. Motion No. C130626-42 Moved by Hough, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 9:35 p.m. to discuss • acquisition/disposition of land; • litigation affecting the municipality. Carried. Page 20 of 22 Page 31 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Council Meeting Minutes — June 26, 2013. b) Motion to Rise and Report. Motion No. C130626-43 Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise at 10:57 p.m. and Report on the Closed Session Items 4 g) Doug Irwin, Director of Corporate Services/Clerk re: Litigation affecting the municipality (Lakeshore Promenade, Plan 626). k) Doug Irwin, Director of Corporate Services/Clerk re: Acquisition/disposition of land (Lot 86, Plan 1650, 6 Alpine Drive). 1) Councillor Lancaster, re: Litigation affecting the municipality (OMB Appeal, Crestwood Park Holdings, 2012-OPA-02, 2011-ZBA-09). Carried. Refer to Items 4g), k) and 1). 18.CONFIRMATION BY-LAW: a) By -Law No. 2013-107: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, June 26, 2013. Motion No. C130626-44 Moved by Coutanche, Seconded by Hough s Page 21 of 22 Page 32 of 780 5b) Minutes of Council meeting held on Wednesday, June 2... Page 33 of 780 5c) Minutes of Special Council meeting held on Wednesday... THE TOWNSHIP OF ORO-MEDONTE SPECIAL COUNCIL MEETING MINUTES Council Chambers lyrurrd Hrrirrr��, C.t.ririu� Firrurr Wednesday, July 3, 2013 TIME: 10:00 a.m. Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Present: Corporate Services/Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Tamara Obee, Manager Health & Safety, Human Resources Also Present: Matthias Schlaepher, Michael Sneyd CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC130703-1 Moved by Meyer, Seconded by Lancaster Be it resolved that the agenda for the Special Council meeting of Wednesday, July 3, 2013 be received and adopted. Carried. Page 1 of 4 Page 34 of 780 5c) Minutes of Special Council meeting held on Wednesday... Special Council Meeting Minutes — July 3, 2013. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Carried. b) Motion to Rise and Report. Motion No. SC130703-3 Moved by Lancaster, Seconded by Meyer Page 2 of 4 Page 35 of 780 5c) Minutes of Special Council meeting held on Wednesday... Special Council Meeting Minutes — July 3, 2013. c) Robin Dunn, CAO re: Acquisition/disposition of land (Horseshoe Valley/Skyline SBR). The following were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Jerry Ball, Director of Transportation and Environmental Services; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Michael Sneyd and Matthias Schlaepher, Skyline. Motion No. SC130703-4 Moved by Lancaster, Seconded by Crawford A# Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and confidential PowerPoint presentation presented by Michael Sneyd, CEO, Skyline re: Acquisition/disposition of land (Horseshoe Valley/Skyline SBR) be received and that the CAO and Township Solicitor proceed accordingly. Carried. d) Robin Dunn, CAO re: Labour relations/employee negotiations (Transportation Services). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Jerry Ball, Director of Transportation and Environmental Services; Tamara Obee, Manager Health & Safety, Human Resources. Motion No. SC130703-5 'N Moved by Lancaster, Seconded by Meyer Be it resolved that the confidential verbal information presented by Robin Dunn, CAO; Jerry Ball, Director of Transportation and Environmental Services; and Tamara Obee, Manager, Health & Safety, Human Resources re: Labour relations/employee negotiations (Transportation Services) be received. Carried. 5. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: Page 3 of 4 Page 36 of 780 5c) Minutes of Special Council meeting held on Wednesday... Special Council Meeting Minutes — July 3, 2013. 6. CONFIRMATION BY-LAW: a) By -Law No. 2013-115: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, July 3, 2013 Motion No. SC130703-6 Moved by Crawford, Seconded by Lancaster Be it resolved that By -Law No. 2013-115: being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, July 3, 2013 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. ADJOURNMENT: Motion to Adjourn. Motion No. SC130703-7 Moved by Meyer, Seconded by Lancaster Be it resolved that we do now adjourn at 11:58 a. Mayor, H.S. Hu Douglas Irwin Carried. Page 4 of 4 Page 37 of 780 7a) 10:00 a.m. Public Meeting for Proposed Amendment to... NOTICE OF PO.DBLOC MEETONG 1 4IN& FOR PROPOSED AMENDMENT TO THE OocaAL PLAN f'vnd Nrrir �. F,arfrhrp ♦="H,rr OF THE TO►R NSHIOP OF OROm14f RDCNITE TAPS NOTICE that the Council of the Corporation of the Township of Oro-Medonte will hold a Public Meeting on Wednesday .Duly 17, 2013 at 10*00 a.m. in the Municipal Council Chambers. The purpose of the public meeting is to obtain public comments on a proposed Amendment to the Official Plan, under Section 17(15) and (21) of the Planning Act, R-S.O, 1990 c. P. 13. THE PURPOSE of proposed Official Plan Amendment No. 34 is to introduce new policies to the Official Plan regarding "Complete Application" requirements as set forward by the Planning Act. The amendment involves adding new general policies to the text of the Official Plan; therefore it applies to all the lands in the Township of Oro-Medonte, The "Complete Application" policies would enable the Township to require the necessary technical information relevant to the proposed type of development to be submitted with the planning application(s) at the beginning of the planning process. AS the proposed amendment would apply to all the lands within the geographic boundaries of the Township of Ora-Medonte, no key map is provided. AKY PERSON may attend the public meeting and/or make written or verbal representation either in support of, or in opposition to, the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro-Medonte in respect of the proposed Amendment does not make oral submissions at the Public Meeting, or make written submissions to the Township before the proposed Official Plan Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. It you wish to be notified of the adoption of the proposed Official Plan Amendment, you must make a written request to the address below: Township of Oro-Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDMONAL INF4]RMATOODN relating to the proposed Official Plan Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro-Medonte Administration Building. For further information, contact the Planning Department at 705-487-2171. DATED at the Township of Oro-Medonte this 201" day of June, 2013. Andria Leigh, MCIP, R Director of Development Services Page 38 of 780 10b) Report No. F12013-14, Paul Gravelle, Director of Fi... Township of .REPORT Proud Heritage,Exciting Future Report No. FI 2013-14 To: Council Prepared By: Janice MacDonald Meeting Date: July 17, 2013 Subject: Statement of Accounts - June 30, 2013 Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. FI 2013-14 be received for information only. 2. The accounts for the month of June 2013 totalling $ 7,623,087.19 are received. BACKGROUND: Following is the statement of accounts for the month of June. Cheque Registers: Batch No. Date Amount AC00764 June 05, 2,013 301,817.37 AQ00533 June 07, 2013 22,601.41 AC00765 June 12, 2013 1,235,139.07 AC00766 June 19, 2013 5,186,892.41 AC00767 June 26, 2013 446,024.65 $ 7,192,474.91 FINANCE July 17,'2013 Report No. FI 2013-14 Page 1 of 3 Page 39 of 780 10b) Report No. F12013-14, Paul Gravelle, Director of Fi... Payroll: PR00778 June 01, 2013 PR00781 June 15, 2013 PR00784 June 29, 2013 Credit Card Reaisters: 141,145.22 -142,243.55 141, 933.84 $ 425,322.61 AE00558 June 26, 2013 143.30 AE00559 June 26, 2013 899.48 AE00560 June 26, 2013 403.44 AE00561 June 26, 2013 271.94. AE00562 June 26, 2013 432.00 AE00563 June 26, 2013 1,978.46 AE00564 June 26, 2013 926.95 AE00565 June 26, 2013 234.10 $ 5,289.67 Total: $ 7,623,087.19 ANALYSIS: Not Applicable. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not Applicable. POLICIES/LEGISLATION: Not Applicable. FINANCE July 17, 2013 Report No. FI 2013-14 Page 2 of 3 Page 40 of 780 10b) Report No. F12013-14, Paul Gravelle, Director of Fi... CORPORATE STRATEGIC GOALS: Not Applicable. CONSULTATIONS: Not Applicable ATTACHMENTS: Cheque Registers — under separate cover. CONCLUSION: That the accounts for the month of June are received. Respectfully submitted: 1 Janice MacDonald, Accounting Clerk SMT Approval / Comments: C.A.O. Approval / Comments:` FINANCE Report No. FI 2013-14 July 17, 2013 Page 3 of 3 Page 41 of 780 10c) Tamara Obee, Manager, Health & Safety, Human Resour... The Township of Oro-Medonte Policy PURPOSE To provide guidelines with respect to suitable attire in order to project a t, prolWonal Page 42 of 780 Page 1 of 1 Policy/Procedure Section Subject # POL-HR-15 Human Resources Dress Code Enacted By Council: June 2,Z,2005 PURPOSE To provide guidelines with respect to suitable attire in order to project a t, prolWonal Page 42 of 780 10d) Robin Dunn, CAO, Draft Timeline re: 2014 Budget Del... Updated 2014 Budget Deliberation Timetable July 19, 2013 Directors to confirm Budget Cycle Timelines to Partners & Outside Agencies Presentations December 4, 2013 110:00 AM October 30, 2013 Special Meeting of Council (9:30 Start) Multi -Year Budget Overview • Presentation to Council Long Range Capital Plan (Multi -Year (5 Year) Capital Budget • Multi -Year (3 Year) Operating & Financial Impacts **Based on separate budget tab for multi-year Capital & Multi-year Operating November 13, 2013 Council Meeting 11:30 PM *amended commencement hour 2014 Budget Presentations 2014 Capital Plan & 2014 Operating Budget November 20, 2013 Special Meeting of Council (9:30 Start) Completion of 2014 Budget Presentations A) 5 Year Long Range Capital B) 3 Year Multi Year Operating C) Restatement of 2014 Operating Budget — Targets & Service Level Adjustments D) Status Update on 2013 Strategic Initiatives of Council November 27, 2013 Council Meeting 13:30 PM *amended commencement hour Priority 2014 Capital Projects December 4, 2013 Council Meeting (Regular Business) 110:00 AM Partners/Outside Agencies Completion of 2014 Budget Presentations December 11, 2013 Council Meeting 11:30 PM *amended commencement hour Completion of 2014 Budget Deliberations December 18, 2013 Special Council 13:30 PM Closed Session: CAO 2013 Work Objectives/PMP Council Resolution — Endorse/Ratify 2014 Capital Projects & Operating Budgets Council Recognition 17:00 PM January 15, 2014 Special Council 110:00 AM A) 2013 Council Report Card B) 2014 CAO Work Objectives C) Process for 2011-2014 Strategic Plan Update July 17, 2013 Page 43 of 780 10e) Report No. RC2013-15, Shawn Binns, Director of Recr... Township of REPORT Proud Heritage, Exciting Future Report No. RC2013-15 To: Council Prepared By: Shawn Binns Meeting Date: July 17, 2013 Subject: Shanty Bay Firefighter Subsidy Request Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. 2013-15 be received. 2. That the request of the Shanty Bay Fire Fighters to waive the rental fees of the Shanty Ball Diamond in the amount of $320.00 for the 2013 season be denied as per Council policy. 3. That the Shanty Bay Firefighters be notified of Council's decision. BACKGROUND: The Shanty Bay Firefighters Ball Team consists of local volunteer firefighters that work out of the Shanty Bay Fire Hall. The Firefighters are involved in numerous community activities and were instrumental in the development of the Shanty Bay Park. ANALYSIS: It is Council's policy that requests for grant/subsidy be forwarded to Council for consideration. Council has historically waived the rental fees for the Shanty Bay Firefighters. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The 2013 operating budget includes an allocation of $16,000, to date $3366.50 remains unallocated. Should Council approve the subsidy the grant/donation budget will be reduced by $320. The Shanty Bay Firefighters meet the criteria outlined in the newly created grant/subsidy policy. Recreation and Community Services July 17, 2013 Report No. RC2013-15 Page 1 of 2 Page 44 of 780 10e) Report No. RC2013-15, Shawn Binns, Director of Recr... POLICIES/LEGISLATION: By -Law 2009-056 — Fees and Charges Policy POL-PR-012 - Grant/Subsidy Requests from Community Organizations CORPORATE STRATEGIC GOALS: The request aligns with the following strategic goals: • Safe and Healthy Communities • Employer of Choice CONSULTATIONS: N/A ATTACHMENTS: 1. Application for Grant/Subsidy document 2. Copy of permit # 3434 for the 2013 ball season CONCLUSION: It is recommended that the Shanty Bay Fire Fighters be requested to submit the applicable fee of $320.00 for ball diamond rental permit # 3434, in accordance with the Township policy. Respectfully submitted: Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2013-15 ily 17, 2013 Page 2 of 2 Page 45 of 780 10e) Report No. RC2013-15, Shawn Binns, Director of Recr... $ ®� THE CORPORATION OF THE 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 TON Phone (705) 487-2171 r - Fax (705) 487-0133 www.oro-medonte.ca APPLICATION FOR GRANT/SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Address ��l C9�2a�t—iC�J� i21�OCozrz vp_4 City 662'VJ 0 � t /-V-T tt-J Prov. �� -F T— Postal Code i.. 9 C) Contact p -R-, �-e � L, - �o �C� hone p Tele jq 70 ! -7 �� '2� -- -la �" –7 --,6q yQ7 � E-mail Fax PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members 1 Residents If Applicable Geographic Area Date Served Formed /,?aO Outline the mission, purpose and objectives of your organization. Page 46 of 780 10e) Report No. RC2013-15, Shawn Binns, Director of Recr... Type of Organization (i.e. Registered Charity, Non -Profit Organization, no status, etc.) and registration number if applicable. 1-'o S TLc S Indicate the products / services / benefits provided to the Township of Oro-Medonte by your organization: Q-,uLw_ 1- 71)-�-z- V2i'9 ,t.._ Ot .rte , S::Iq l%ice, i kJA`' # of individuals served: %L_ -v NS PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant ✓ Subsidy Amount Requested: 04 9yyXO,016 C- 5;,0'_M I�U� JOIS4.-)c,77 Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). P►cr� c,1 i Gr' r!:> ::) s r -as ,-q k L_ Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). 11\J 0 Page 47 of 780 1Oe) Report No. RC2O13-15, Shawn Binns, Director of Recr... Previous grants/subsidies from the Township? Amount Requested: $ VO I WvI1 C'� Q6!J 771�- Year of Request: Amount Approved: $ Year of Approval: PAR D — SIGNATURE Qf AUTHORIZED OFFICIAL(S) S i 13`✓r� � Dater Name &Position Name & Position For office use only Approved: Amount $ NOTE: Date: Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 48 of 780 10e) Report No. RC2013-15, Shawn Binns, Director of Recr... APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: 5HAn,; L% Page 49 of 780 10e) Report No. RC2013-15, Shawn Binns, Director of Recr CURRENT FISCAL YEAR: Year: REVENUE: Source: Amount: Vy,jyA4 (;5Z S4ES '$%0,26 TOTAL: EXPENDITURES: Item: Amount: 6AL (4/5 F65S L -, TOTAL: SUMMARY: Surplus or deficit from previous year; Revenue Sub Total Minus Expenditures BALANCE: NEXT YEAR PROPOSED: Year: ILATIVOW Source: Amount: TOTAL EXPENDITURES: Item: Amount: TOTAL: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Page 50 of 780 10e) Report No. RC2013-15, Shawn Binns, Director of Recr... Printed 06 -Feb -13, 11.48 AM Page 1 Township of Oro-Medonte Acct ID: 148 Line 7 S., Box 100 Phone: (705) 487-2171 Oro-Medonte, ON LOL 2X0 Fax: (705) 487-0133 Customer Schedule Permit Number: 3434 Shanty Bay Fire Fighters U44-r,,o I/- R. Wuenseh Work Phone:� jpC I' 863 Ridge Rd W Home Phone 3 y lL RR 1 Email: _ Oro Station ON LOL 2EO Dur. Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount OS -May -13 Sun SHANTY Shanty Bay Game 10:00 AM 12:00 PM 120 16.00 0.00 32.00 12 -May -13 Sun SHANTY Shanty Bay Game 10:00 AM 12:00 PM 120 16.00 0.00 32.00 19 -May -13 Sun SHANTY Shanty Bay Game 10:00 AM 12:00 PM 120 16.00 0.00 32.00 26 -May -13 Sun SHANTY Shanty Bay Game 10:00 AM 12:00 PM 120 16.00 0.00 32.00 02 -Jun -13 Sun SHANTY Shanty Bay Game 10:00 AM 12:00 PM 120 16.00 0.00 32.00 09 -Jun -13 Sun SHANTY Shanty Bay Game 10:00 AM 12:00 PM 120 16.00 0.00 32.00 16 -Jun -13 Sun SHANTY Shanty Bay Game 10:00 AM 12:00 PM 120 16.00 0.00 32.00 23 -Jun -13 Sun SHANTY Shanty Bay Game 10:00 AM 12:00 PM 120 16.00 0.00 32.00 30 -Jun -13 Sun SHANTY Shanty Bay Game 10:00 AM 12:00 PM 120 16.00 0.00 32.00 07 -Jul -13 Sun SHANTY Shanty Bay Game 10:00 AM 12:00 PM 120 16.00 0.00 32.00 20.0 (hrs) Sub Total $320.00 Tax $0.00 Grand Total $320.00 CONTRACT PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. TALL FEES ARE INCLUSIVE OF TAXES. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO-MEDONTE. (NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. ,It is mutually agreed that in the event it becomes necessary for the Recreation and Community Service Department, through weather conditions, breakdown of equipment or any other cause, to cancel a scheduled event(s) at one of their facilities, the Recreation and Community Services Department will notify the person signing the permit. Every effort will be made to replace a booking which has 11 been cancelled or a refund will be given. Cancellation Policies: Minor Sports -Season's ice permits must be finalized by July 31 of each year for the season commencing in September. -Should the permit not be finalized by July 31, ice times may be offered to other user groups. •No cancellations or refunds will be granted upon the finalization of the ice permit - Exceptions will be made if the ice can be re - rented, in which case a full refund will be issued. 'Cancellations and full refund will be granted at the end of the season to accommodate playoffs upon receiving written notice within 5 business days of the booking. Adult Groups/Casual Renters -Season's ice permits must be finalized by July 31 of each year for the season commencing in September. i * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 51 of 780 10e) Report No. RC2013-15, Shawn Binns, Director of Recr... Printed 06 -Feb -13, 11:48 AM Page I •Should the permit not be finalized by July 31, ice times may be offered to other user groups. •Cancellations and full refund will be granted upon receiving written notice within 15 business days of the booking. No refund will be provided for cancellations outside of this period. •Note: Business day is defined as a day whereby the Township Administration Office is operational. ,The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the "Recreation and Community Services Department. �No alcoholic beverages are allowed in any Township of Oro-Medonte facility without express permission from the Recreation and Community Services Department. !NOTE. Failure by any renter/group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the renters/groups entire booking. WAIVER: The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro-Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected 'officials from all claims, damages, costs and expenses in respect to injury or damage to my/their person or property, however caused, (which may occur as a result of my/their participation in the use/uses intended which will be held at the permit location/locations lduring the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro-Medonte shall 'or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro-Medonte, its officers and employees. 14 SIGNATURE: z - DATE: If not the named addressee of the permit, please print your name. 4sonal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND OTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario "L 2X0 End of Listing * Indicates event spans multiple days. Powered by MaxEntcrprise®, a product of Maximum Solutions, Inc. Page 52 of 780 1 Of) Report No. RC2013-16, Shawn Binns, Director of Recr... REPORT iawnship of Proud Heritage, Exciting Future Report No. To: Prepared By: RC2013-16 Council Shawn Binns, Director of Recreation and Community Services Meeting Date: Subject: Motion # July 17, 2013 Huronia Nurse Practitioner -Led Clinic (HNP -LC) Expansion — Roll #: R.M.S. File #: Tender Results RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. RC 2013-16 be received and adopted; 2. That Tender Contract RC2013-T02 be awarded to Aveiro Constructors in the amount of $726, 929 (including HST) upon the execution of an agreement/letter of intent with the Huronia Nurse Practitioner Led Clinic; 3. That Aveiro Constructors be notified of Council's decision; 4. And that the said agreements be brought forward for Council's ratification. BACKGROUND: At the April 10, 2013 Council Meeting, Council received confidential staff report CSI 2013-02 which provided a review of the options for proceeding with the development of a 3186 square foot addition to the existing Huronia Nurse Practitioner Led Clinic (HNP -LC). The addition would allow the clinic to attain its operational and space requirements approved by the Ontario Ministry of Health. Council provided direction to issue the project for tender and to report back with the tender results. The tender for the clinic expansion (Tender RC2013-T02) was issued on May 171", 2013. It was publicly advertised on Bidingo, the Township's website, and local newspapers (Barrie Examiner and Orillia Packet and Times, May 17, 2013). The tender closed June 11 at 2pm with a total of six bids received. Recreation and Community Services July 17, 2013 Report No. RC2013-16 Page 1 of 5 Page 53 of 780 1 Of) Report No. RC2013-16, Shawn Binns, Director of Recr... ANALYSIS: The results of Tender RC2013-02 are summarized below in Table 1. Company Name Total Bid (Incl HST Aveiro Constructors 726,929.00 Bradanick Construction 878,088.00 Cloke-KirbyConstruction 905,375.00 Storburn Construction 933,154.00 Les Bertram & Sons 995,530.00 W.S. Morgan Construction 1,047,510.00 Table 1 — Results of Tender RC2013-T02 As demonstrated in the table the results indicate a significant variance of $320, 581 between the lowest and highest bid. In contrast, Steenhof Building Services Group has estimated the project value at $883,168 which may indicate very competitive pricing from Aveiro, a potential omission, or a lack of understanding of scope. As part of the due diligence CCDC Contractors Qualification Statements were sourced from the three lowest proponents with references reviewed. The tender also specified bonding and insurance requirements to minimize any potential risks of failing to complete the project. Aveiro Constructors, Bradanick Construction and Cloke-Kirby are all experienced companies with extensive commercial construction experience. Aveiro Constructors was founded in 1976 and over the past five years has averaged completed construction projects with values exceeding $12.5 Million annually. Based on the due diligence undertaken by Township staff and Steenhof Building Service Group it is recommended that the Tender RC2013- T02. A letter of recommendation from Steenhof Building Service Group is attached (Attachment #1). Contingencies The building design and associated scope of work excludes the cost of septic requirements. Steenhof Building Services Group believe that the existing septic capacity will likely adequately serve the addition however, a detailed analysis and report is required and will be conducted as part of the scope within the tender. Given the project involves multiple stakeholders i.e. Ministry of Health, Huronia Nurse Practitioner Led Clinic, Ontario Provincial Police and Horseshoe Valley Property Owners Association (Green Gym) project changes should be anticipated and planned within a contingency budget. In considering the above it is recommended that the project carry a contingency budget of 15% ($110,000). Recreation and Community Services July 17, 2013 Report No. RC2013-16 Page 2 of 5 Page 54 of 780 1 Of) Report No. RC2013-16, Shawn Binns, Director of Recr... Construction schedule and phasing The addition was designed in a manner that would enable the facility to operate while the construction is being undertaken. The construction of phase 2 will be undertaken keeping the exiting clinic operational. Once phase 2 is completed the clinic will occupy this area allowing the minor renovations to within the space currently occupied. A completion date of November 15, 2013 has been identified within the tender documents with associated penalties for delays attributable to the contractor. Financial Analysis The 2013 capital budget approved by Council includes project funding in the amount of $750,000 with $375,000 being reimbursed following project completion and a payback of the remaining $375,000 within +/- 6 years. Following the completion of the tender process the proposed project budget is anticipated to be $836,929 inclusive of HST ($726,929+$110,000 contingency). Total project budget $ 753,680 Engineering (Design, Contract Administration, Project Management) $ 60,055 HNP -LC Capital reimbursement by March 31, 2014 $(406,867) Funding required from budget stabilization $ 406,868 Note: Net of Townships HST Rebate Simple Payback Annual revenue (renovation) $3451 base rent x 12months $(41,412) Less estimated non recoverable operating costs (renovation) $5000 year (first 8 years) $ 5,000 Net annual revenue $ 36,412 Payback $406,868/$36,412 11 years' Although the proposed budget is $31,868 over what is approved in the 2013 Budget staff are reasonably confident that the project will not require all of the contingency funding and that the project will be realized within the approved budget allocation. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Financial — See above Risks • As mentioned in previous staff reports approving the project carries the risk of the Ministry revoking their funding agreement — although the Ministry of Health is pursuing 10 year lease agreements they impose "60 day out clauses". ' Excluding annual contribution to the facility replacement reserve (renovation), lifecycle expenses and facility replacement reserve (existing space) and revenues and operating expenses (existing space). Assumes 15% contingency. Recreation and Community Services July 17, 2013 Report No. RC2013-16 Page 3 of 5 Page 55 of 780 1 Of) Report No. RC2013-16, Shawn Binns, Director of Recr... • To expedite the construction staff recommend pursuing an agreement/letter of commitment for the capital repayment (funding has previously been allocated by MOH) and the execution of thel0 year agreement. This will allow the construction to begin enabling the HNP -LC to meet their timeliness while the lease is developed simultaneously. However, it does carry a slight risk that a lease will not be executed. This is insignificant given the inherent 60 day out clause. POLICIES/LEGISLATION: Bylaw 2004-112- Purchasing CORPORATE STRATEGIC GOALS: Quality of Life: To contribute to an enriched quality of life for residents by maintaining Oro-Medonte's natural beauty and country -like character and by providing opportunities that encourage community participation in activities and recreational programs. Safe & Healthy Community: To ensure that Oro-Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles. Financial Stewardship: To continue to improve the value received in the expenditure of tax dollars as well as maintaining a financial position that is fiscally sound for the Township. CONSULTATIONS: • Director of Finance/Treasurer • Director of Corporate and Strategic Initiatives • Mrs. Barbara Sbrolla, HNP -LC Manager ATTACHMENTS: Steenhof Building Services Group - Letter of Recommendation CONCLUSION: An expanded Nurse Practitioner Clinic will provide a significant benefit by providing primary health care to Township residents and allowing the clinic to expand the services it offers to the community. The project pricing is below Class A (pre- tender) estimates and is within a minor variance of the allocated budget. The HNP -LC presents a reasonable capital payback period, however it does carry a moderate level of risk which is offset by the benefits the clinic provides to community. Recreation and Community Services July 17, 2013 Report No. RC2013-16 Page 4 of 5 Page 56 of 780 1 Of) Report No. RC2013-16, Shawn Binns, Director of Recr... Respectfully submitted: Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2013-16 July 17, 2013 Page 5 of 5 Page 57 of 780 1 Of) Report No. RC2013-16, Shawn Binns, Director of Recr... STEENHUF BUILDING SERVICES GROUP TENDER RECOMMENDATION Project: Huronia Nurse Practitioner Date: June 24`h, 2013 LED Clinic — Phase II 3331 Line 4 North Oro, ON SBSG Project No.: A-12140 Distribution: Client i (Shawn Binns Tender No.: RC-2013-TO2 Township of Oro-Medonte BACKGROUND: Steenhof Building Services Group (SBSG) has reviewed the six (6) tender submissions received for the proposed renovation and addition to the Huronia Nurse Practitioner LED Clinic, .'Outlined below are the results of the tender bids received. As the lowest qualifying construction quotation submission amount received from contractors deviates from the pre-bid Class .'C' estimate by more than 15%, SBSG has prepared the following tender recommendation. TENDER SUBMITTAL RESULTS: Summary of the tender submission results is as follows; 2 Bradanick ConstructionServicesInc.' $882,830.70 3 Cloke-Kirby Construction $905,350.35 4 5to[burn Construction $933,154.00 I'i, 6 1 W.S. Morgan Construction 1 $1,047,510.00 1 LOW CONSTRUCTION BID: As noted in the above table, the low construction bid was received from Aveiro Constructors Ltd. with a total bid price of $726,929.00 including HST. There is more than a 15% difference in price from the next low construction bid received from Bradanick Construction Services Inc. As SBSG and the Township of Oro-Medonte have not worked with Aveiro Constructors Ltd. previously, we requested a CCDC-11 Contractor's Qualification Statement form be submitted to provide background references and previous project experience for each of the bottom three bidders. 126 MISSISSAGA ST. E., ORILLIA, ON L3V 1V7 WWW.STEENHOFBUILDING.0OM P. 705.325.5400 F. 705.325.8400 PAGE 1 OF Page 58 of 780 1 Of) Report No. RC2013-16, Shawn Binns, Director of Recr... STEEN -- ------------ BUILDING SERVICES GROUP ----------- TENDER RECOMMENDATION RECOMMENDATION: Upon completion of our review of the tender bids and CCDC-11 documents received, it is the recommendation of SBSG that the construction contract for the Huronia Nurse Practitioner LED Clinic Phase II be awarded to Aveiro Constructors Ltd. based on the following; ■ Lowest qualified bidder ■ Experience with renovations/redevelopment of existing buildings ■ Experience with mid to large sized project of a similar nature = ■ Bondable company SBSG recommends an initial meeting be held with Aveiro Constructors at the project site to discuss their tender bid, proposed schedule and phasing of the project prior to formal award of the contract. Should you have any questions regarding the ease feel free to contact the undersigned. Respeci furl ly, ,rte TEENHOF Building Seryices'Group James Worrall, Intern, AATO 126 MISSISSAGA ST. E., CRILLIA, ON L3V 1V7 WWW.STEENHOFBUILDING.COM P. 705.325.5400 F. 705.325.8400 PAGE 2 OF 2 Page 59 of 780 10g) Report No. RC2013-17, Shawn Binns, Director of Recr... Iou�nship of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: RC2013-17 Council Shawn Binns Meeting Date: Subject: Motion # July 17, 2013 Rules, Regulations, and Conditions for Permitted Roll #: R.M.S. File #: Facilities RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. RC2013-17 be received and adopted; 2. That Policy POL-PR-06 Facility Rental Regulations/Conditions, Oro-Medonte Community Arena be rescinded; 3. That the draft policy for Rules, Regulations and Conditions for Permitted Facilities be enacted upon ratification. BACKGROUND: Policy POL-PR-06 Facility Rental Regulations/Conditions Oro-Medonte Community Arena was enacted by Council on September 20, 2006 and revised on July 11th, 2012 to update the arena cancellations policies. With a revised ice allocation policy now enacted revisions are required to the Facility Rental Regulations Policy to reflect the changes made in the policy in addition to amending the policy to reflect current needs. ANALYSIS: With the growing use of community facilities and the development of issues that require clarification of rules and regulations, the need to be more specific and to provide guidelines and clear expectations for the staff and the users of community facilities is required. The proposed revisions have been broadened to extend generic and specific rules and regulations to the various types of facilities that the Recreation and Community Services Recreation and Community Services July 17, 2013 Report No. RC 2013-17 Page 1 of 3 Page 60 of 780 10g) Report No. RC2013-17, Shawn Binns, Director of Recr... Department makes available for permitted rental i.e. Park Pavilions, Ball Diamonds, Banquet Hall, Old Town Hall, Arena. With revisions currently underway to the policies/procedures for the Community Hall Boards it is anticipated that these regulations will be consistently adopted across all community facilities. The rules and regulations also mitigate the Township's risk exposure by clearly identifying regulations and ensuring that adequate insurance coverage is in place where appropriate. The proposed changes also enhance customer service by clearly articulating facility rules and regulations to facility renters. POLICIES/LEGISLATION: 1. POL-PR-06 CORPORATE STRATEGIC GOALS: • Service Excellence • Financial Stewardship • External Relations CONSULTATIONS: • Parks and Facility Operations Staff • Municipal Benchmarks ATTACHMENTS: 1. POL-PR-06 - Facility Rental Regulations/Conditions, Oro-Medonte Community Arena 2. Drafty Policy -Rules, Regulations and Conditions for Permitted Facilities CONCLUSION: The proposed policy clearly articulates broad and specific regulations for permitted community service facilities. The revisions/additions to the policy will ensure facility renters understand the rules and regulations thus minimizing operational conflict while enhancing due diligence in risk management. Recreation and Community Services July 17, 2013 Report No. RC 2013-17 Page 2 of 3 Page 61 of 780 10g) Report No. RC2013-17, Shawn Binns, Director of Recr... Respectfully submitted: Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: C.A.O. Approval / Comments: Recreation and Community Services Report No. RC 2013-17 July 17, 2013 Page 3 of 3 Page 62 of 780 10g) Report No. RC2013-17, Shawn Binns, Director of Recr... The Township of Oro-Medonte Recreation & Community Services Department RULES, REGULATIONS AND CONDITIONS FOR PERMITTED FACILITIES I/We (permit holder) have made application to use the facility as described in the attached Rental Permit and agree that the Corporation of the Township of Oro-Medonte, its Agents or Officials, shall in no way, be held liable for any damage, injury, accident or loss resulting from the use of any Recreation or Park Facility. As a permit holder, I/We do hereby accept full responsibility for any actions of this group which may be in contravention of the Policies, Regulations and Conditions governing the Recreation and Community Service Facilities of the Township of Oro-Medonte as listed below: All bookings are tentative until a signed copy of the permit and payment is received at the Township office at the time of booking. 1. GENERAL a) The issuance of a Facility Permit is entirely at the discretion of the, Recreation and Community Services Department and it reserves the right to cancel any permit temporarily or permanently: ■ Should accommodation be required for special events, or in an emergency; ■ Upon breach of these rules and regulations; ■ Should the Department be of the opinion that the premises aFe not being used for the purpose(s) contained in the application; yl, ■ Should the organization/permit hold e "fall in arrears with the Township of Oro-Medonte . b) The permit is not transferable. The facilities named on the Pert are 'to be used only o6r the date(s) and times(s) specified and only for the purpose(s) named. The permit is.n�st v,�lid without a signature by the applicant. The person submitting this application to obtain a permit on behalf!of an organization must be a person authorized by the organization to do so. C) All Township of Oro-Medonte facilities are designated SMOKE FREE.: Smoking is prohibited within 5 metres of the entrance or exits of all municipal, facilities. P d) Maximum attendance at any facility will be governed by the Township of Oro-Medonte Fire and Emergency Services regulations and/or Health Department regulations and all exits must be kept free from obstruction at all times. e) The Township -f Oro-fyledonte will not be responsible for personal injury or for the loss or theft of clothing or equipment of the permit holder, or anyone attending on -the invitation of the permit holder. f) The permi# ltder is responsible for the conduct and supervision of the persons admitted to the facilities and shall see that all rul sand regulation contained in the permit are strictly observed and enforced. Any expense, damages to facilities, and/or furnishings arising from the use of such facilities and/or furnishings shall be the responsibility of tlse.permit holder. g) The permit holder shall strictly adhere to the decisions and instructions of the Township's personnel h) The permit holder shall pay, to the township, all costs arising from the perit holder's non-compliance with this agreement and any expenses for damages caused to the facility/equipment. i) The permit holder is responsible to ensure that the kitchen facilities are used for food serving and food heating only. Cooking food is strictly prohibited and is in violation of fire regulations. j) Clean up of the facility must be done immediately following the function. Permission shall NOT be granted to return the next morning for clean up unless authorized in writing. The Township reserves the right to add a cleaning charge of $250.00 to the rental fee, if the facility is not cleaned when the permit holder departs from the premises and/or a late vacate charge of $50.00 per hour for every hour or any part thereof if the facility is not vacated within one hour of the stipulated end time of the function. All litter and spills shall be cleaned. Tables and counters are to be wiped down. Page 63 of 780 k) 0 1Og) Report No. RC2O13-17, Shawn Binns, Director of Recr... The permit holder must comply with Federal, Provincial and Municipal By-laws and resolutions including those respecting the use of games of chance, lotteries, gambling and alcoholic beverages. Games of chance, lottery, or gambling in any form, contrary to law is strictly forbidden. It is the responsibility of the permit holder to see that all persons admitted to the function being held have vacated the premises and grounds promptly as stated on the permit. Facilities must be vacated a maximum of one hour after permit expires, ensuring that all decorations and function supplies have been removed. With the exception of mobility or hearing assistance animals, no pets are permitted in any Township facility. The Recreation & Community Services Department reserves the right to designate staff to attend any function to ensure that all regulations are being observed and respected. All merchandise supplied and/or equipment delivered by or for the applicant to a Township owned facility shall be, and remain solely, at the applicant's risk. The Township shall not be responsible for the care or safekeeping of, or damages to, said equipment, by any cause whatsoever, unless prodded for in writing. The sale of any items including food is prohibited in all facilities unless previously approved by the Township. The Township may provide a key for access to a facilityfor a refundable deposit of $25.00. It is therefore agreed by the undersigned that should this key not be returnee! Within (24) twenty"four hours of the function, a charge of $25.00 will be levied for re -keying and the depositiillnot be returned. The Recreation & Community Services Department reserves the right, at its discretion,, to impose additional conditions based on the nature of the event. i Termination Upon Notice Without Cause:The Township shall have, the right to terminate this Agreement, in whole or in part, without liability, at its sole discretion by providing written notice of such decision. Removal of Offending Patrons: Township employees shall have the r ght�,to refuse admission to any person or persons to the Arena, or may require that any person leave or be removed:from the Arena. PAYMENT a) Payment for facility rentals is due upon booking to confirm facility rental. r b) Payments Igor. re -occurring bookings can be made by post-dated cheques and are required at the time of booking to confirm facility rental. SPECIFIC ICE RENTAL REGULATIONS a) It is understood afid agreed that forttle purpose of ice rental, one (1) hour of rental includes: fifty (50) minutes of time during which the ic.e may be used by the user and ten (10) minutes of maintenance time, during which the User shall remain off the ice surface., On occasion, the Arena has been able to show a courtesy of allowing an ice rental either 10 minutes prior to the=rental or 10 minutes following the rental, when the ice may be available. User Groups that exceed their scheduled ice rental will be requested and expected to vacate the ice. b) The Township of Oro-Medonte understands leagues may have a policy as to whether or not a game will apply a curfew (i.e. coaches' determine prior to game) and that some games (i.e. playdowns) require to be played out, but it cannot run into another User Groups' ice time. With that in mind, User Groups are requested that when scheduling games they need to consider contingencies (have a buffer) to ensure their ice time does not go over the permitted time. Ice time cannot exceed the ice time that has been allocated (scheduled), as this creates a significant inconvenience for following users. The Township recognizes that circumstances may arise that are out of a groups control (i.e. accidents and injuries). In these cases the user group will be billed for any additional time incurred. c) Conditions may occur that warrant the cancellation of a permit booking which the Township would provide notification to the User Group. A refund would be provided or a replacement ice time where possible. Page 64 of 780 4. 10g) Report No. RC2013-17, Shawn Binns, Director of Recr... d) Offices, lounge, banquet hall and other areas are to be booked separately and are not part of the facility available to users as part of the ice time rental. e) The facility is to be used only on the dates and times specified on the permit. f) No one is permitted on the ice without skates at any time. In the case of a special event, mats could be utilized for anyone needing to provide a speech or present an award, etc., however advance notification and written permission is required. Spectators may not enter the ice at any time or during any event taking place on the ice surface. g) CSA approved helmets are strongly recommended at all times while on the ice surface. h) Split practices requesting additional nets or equipment must be scheduled and approved in advance. i) No alcoholic beverages are allowed in the dressing rooms or any othor unlicensed areas. A Special Occasion Permit may be obtained to allow alcoholic beverages in the Banquet Hall. j) Only Township employees are allowed on the ice surface while the i'r'e maintenance machinery is in operation. k) Users are not to enter the ice surface until authorized by the Arena operator on duty. � V 1) Only trained personnel shall be allowed to operate the Public address system and the scoreboard. m) Dressing Rooms • Dressing rooms will be available for each team or omnization at least thirty (30) minutes prior to the rented ice time. • Two dressing rooms are provided with an ice rental. Should more than 2 rooms be required, a request must be submitted in advance to the Recreation and Comm unityServices. An additional charge may apply. Only change rooms that have been scheduled in; advance riay be used without the permission of the arena attendant. • Split practices requesting additional rooms must be scheduled in advance. • Each. se"r group is required to leave the dressing room in a clean and orderly condition. It is the resiorisibility of the renter to secure the dressing room. Locksets will be re -keyed within 48 hours at the renter's expense i the issued key is not returned. k.. • Dressing rooms shalt b supervised by an adult at all times and ensure that all players have vacated before,leaving. • Dressing rooms shall be vacated within thirty (30) minutes following the time shown on the contract. a) Liquor and Alcoholic Beverages are not permitted unless authorized and the appropriate Special Occasion Permit (SOP) has been obtained. Obtaining this permit and abiding by the permit regulations is the responsibility of the permit holder. b) The Special Occasion Permit Holder must also obtain and sign a copy of the Township of Oro-Medonte Alcohol Risk Management Policy. The Alcohol Risk Management Policy is designed to minimize and avoid alcohol related problems with Township Facilities and Parks that could result in claims being directed at the Township, Community Organizations, Volunteers, and or participants. The Special Occasion Permit Holder or designate must comply with all aspects of the Township's Alcohol Risk Management Policy. c) Permit Holders must submit a copy of an Insurance Certificate for Special Occasion host Liquor Liability Insurance in the amount of coverage of $2,000,000.00 naming the Township of Oro-Medonte as additional insured. d) A $500.00 refundable damage deposit is required for all events requiring a Special Occasion Liquor License. Page 65 of 780 5. 6. 7. a. 1Og) Report No. RC2O13-17, Shawn Binns, Director of Recr... A copy of all documentation required under the Municipal Alcohol Policy is to be forwarded to the Recreation and Community Services Department not later than 14 days prior to the event. Failure to provide all documentation within this time frame WILL result in the cancellation of the facility rental permit. * NOTE. The permit, special occasion permit and insurance must all be issued to the same person (the permit holder INSURANCE Each individual, group, organization or group of organizations operating a public sports league/event which is publicly advertised, private for profit rental or activities involving an LLBO Special Occasion Permit in the aforementioned Township of Oro-Medonte facilities must provide prod# of insurance to qualify for a facility permit for their event. Sports Leagues or Private For Profit Rentals All sports activities on Township property which will be advertised to the general public or to which the general public will be encouraged to register, require the renter%tS�imit holder to provide proof of coverage for the period of the activity, at the time the facility permit is issued: Carry public liability and property damage insurance,44ftan insurar.satisfactory to the,Township, in an amount not less than five million dollars ($5,000.000.00). This insurance shall name the Corporation of the Township of Oro Medonte as an additional insured for the period of the acvitytated on the facility permit. *The Director of Recreation and Community Services reserves thel right to request or waive insurance provisions at his/her discretion. PAVILION RENTALS a) Pavilion rentals are based on a day rate between the hours of 8:00 am to 8:00 pm (hours whereby washrooms are made available). Residents may obtain parking passes for their guests with the rental of a pavilion. b) Please advise the Recreation & Community Services Dept. of the required number of passes to the Recreation & Oommunity Services Dept. no less than 48 hours prior to the booking to arrange an available pick up,lime. Non -Residents may rent the pavilions, but the parking fees will apply at a rate of $20.00 per vehicle/day. c) No alcohol, no pets, and no charcoal barbecues shall be used -16 oz cylinders will be permitted for table top cooking` d) All Park regulations will apply to all rentals unless specific permissions have been approved with a written reauest e) Users must provide their awn equipment for ball diamond rentals. Rates are based on lit/unlit times of the day. Diamond lights function on a timer during the summer months. f) No trenching of the diamonds or surrounding areas is allowed. ADDITIONAL SPECIALTY REQUIREMENTS: Special approval is required if any of the following are being planned for a permitted function. a) Alcohol function b) Gaming/Game of Chance c) Tents/temporary structures d) Any impact on traffic/roadways ( roadside parking) e) Amusements/play structures Page 66 of 780 10g) Report No. RC2013-17, Shawn Binns, Director of Recr... Page 67 of 780 10g) Report No. RC2013-17, Shawn Binns, Director of Recr... The Township of Oro-Medonte Policy Section Recreation & Community Services Subject Facility Rental Regulations/Conditions Oro-Medonte Community Arena Page 1 of 3 a Policy/Procedure # POL-PR-06 Enacted By Council: September 20, 2006 Revised July 11, 2012 PURPOSE To establish regulations/conditions for the rental of ice time at the Township of Oro-Medonte Community Arena. POLICY General Rental Guidelines 1) Ice rentals are based on a 50 minute hour to allow time for maintenance of the ice. The termination of the ice rental period is at the discretion of the Township's arena personnel. 2) Offices, lounge, banquet hall and other areas are to be booked separately and are not part of the facility available to users as part of the ice time rental. 3) The facility is to be used only on the dates and times specified on the contract. 4) The Oro-Medonte Community Arena is a SMOKE FREE facility as designated by Township of Oro-Medonte By-law and the Provincial Smoke Free Ontario Act. Persons in contravention of the By-law or the Act are subject to penalty and/or fines. 5) No alcoholic beverages are allowed in the dressing rooms or any other unlicensed areas. A Special Occasion Permit may be obtained to allow alcoholic beverages in the Banquet Hall. 6) Only Township employees are allowed on the ice surface while the ice maintenance machinery is in operation. 7) Only trained personnel shall be allowed to operate the public address system and the scoreboard. Page 68 of 780 10g) Report No. RC2013-17, Shawn Binns, Director of Recr... POL-PR-06 Page 2 8) Dressing Rooms • Dressing rooms will be available for each team or organization at least thirty (30) minutes prior to the rented ice time. • If two or more dressing rooms are required, a request must be submitted in advance to the Recreation and Community Services Department. An additional charge may apply. • Each user group is required to leave the dressing room in a clean and orderly condition. It is the responsibility of the renter to secure the dressing room. Locksets will be re -keyed within 48 hours at the renter's expense if the issued key is not returned. • Dressing rooms shall be vacated within forty five (45) minutes following the time shown on the contract. Responsibilities of Renter 1) The renter shall acknowledge and assume the risk associated with the activity to be engaged in and as such agree to indemnify and hold harmless the Township of Oro- Medonte and all agents or employees for any and all claims, lawsuits or judgments that may come about as a result of the use of the facility by the renter. 2) The renter shall be responsible for the conduct and supervision of all persons attending, and for any damages or vandalism caused by its members, officials, visiting teams and spectators. 3) The renter shall strictly adhere to the decisions and instructions of the Township's arena personnel. 4) The renter agrees that the exchange of ice time between individual teams or organizations is not permitted without prior written permission from the Recreation & Community Services Department. 5) The renter agrees to be responsible to secure the dressing room after use. Locksets will be re -keyed within 48 hours at the renter's expense if the issued key is not returned. Payment of Rental Fees 1) Seasonal rentals shall be paid by six (6) post-dated cheques. 2) User Groups must pay for ice time before going on the ice, except if previously arranged with the Recreation and Community Services Department. 3) An additional charge may apply if two or more dressing rooms are required. Page 69 of 780 10g) Report No. RC2013-17, Shawn Binns, Director of Recr... POL-PR-06 Page 3 4) Dressing Room Locksets will be re -keyed within 48 hours at the renter's expense if the issued key is not returned. Cancellation 1) By the Township of Oro-Medonte In the event that it becomes necessary, through weather conditions, breakdowns of equipment or any other cause, for the Township to cancel a scheduled event(s) in the facility, the Recreation & Community Services Department will notify the authorized representative (Renter) of the cancellation. Every effort will be made to re -schedule booked time which has been cancelled. If it is not possible to reschedule the ice time, a full refund will be given. 2) By the Renter Notice of rental time cancellations by contract holders must be given, in writing, to the Township Office. Minor Sports • Season's ice permits must be finalized by July 31 of each year for the season commencing in September. • Should the permit not be finalized by July 31, ice times may be offered to other user groups. • No cancellations or refunds will be granted upon the finalization of the ice permit — Exceptions will be made if the ice can be re -rented, in which case a full refund will be issued. • Cancellations and full refund will be granted at the end of the season to accommodate playoffs upon receiving written notice within 5 business days of the booking. Note: Business day is defined as a day whereby the Township Administration Office is operational. Adult Groups/Casual Renters • Season's ice permits must be finalized by July 31 of each year for the season commencing in September. • Should the permit not be finalized by July 31, ice times may be offered to other user groups. • Cancellations and full refund will be granted upon receiving written notice within 15 business days of the booking. No refund will be provided for cancellations outside of this period. Note: Failure by any renter/group to adhere to the rental regulations/conditions noted herein may result in the cancellation of the renter's/group's ice time rental for the season. Page 70 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... Township of REPORT Proud Heritage, Exciting Future Report No. RC2013-18 To: Council Prepared By: Shawn Binns Meeting Date: July 17, 2013 Subject: Boat Launch Improvements Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. RC2013-18 be received and adopted; 2. The provisions of purchasing Bylaw 2004-112 be waived to sole source with Headstart Construction and Poralu Marine for the construction of the Line 9 Boat Launch and dock respectfully; 3. Staff be authorized to submit applications to the appropriate regulatory agencies to obtain necessary permits; 4. And that the Mr. and Mrs. Bickle, Mr. and Mrs, Bryan, and Headstart Construction be informed of Council's decision. BACKGROUND: At its meeting of February 27, 2013 Council received staff report staff report RC2012-04 Line 9 Boat Launch which provided an analysis of options for the reconstruction of the facility. Council received and adopted the recommendations of the report and provided direction to staff to: "Make all reasonable attempts to address the concerns of the adjacent property owners" and; to report back with final costs estimates and purchasing provisions for the construction of the facility". Subsequently, staff report RC2013-11 Carthew Bay Parking was presented to Council on May 22, 2013 and outlined a partnership proposal with the owner of the Carthew Bay General Store to improve parking at the Carthew Bay Boat Launch. The intent of this report is to provide Council with an update on the progress of both noted projects. 7Recreation and Community Services Report No. RC2013-18 July 16, 2013 Page 1 of 5 Page 71 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... ANALYSIS: Line 9 Boat Launch Over the past several months staff has been working with Headstart Construction in reviewing the design for the Line 9 Boat Launch. The two considerations consisted of: 1) Determining the design for the seasonal dock 2) Reviewing options to address the concerns of the adjacent property owners without sacrificing the intent and objectives of the design. Determining the design for seasonal dock Over the past number of years staff has reviewed and assessed various packaged and/or prefabricated dock solutions. While these solutions are the most economical they are predominantly geared towards residential markets and would likely not withstand the environmental and use factors inherent to this site. The alternative would be a custom commercial solution which would present a significantly higher cost and only provide a limited warranty. Early this spring Headstart Construction entered into discussion with Poralu Marine (a global commercial dock solutions provider) about a seasonal dock for the Line 9 Launch. Based on design input from Headstart Construction and Township staff, Poralu developed a heavy gauge marine grade aluminum frame / polypropylene (poly) decking solution. The dock provides an economical solution suitable to the varying lake conditions and public use. It also carries a two year structural warranty and ten year warranty on the decking. The design also minimizes maintenance given a unique poly decking and integrated bumper and fender system. Another benefit is that the system is easily adjustable should the need arise to move cleats, adjust leg height (some limitation) and replace parts. Poralu is global marine solutions company based in France and is expanding into the Canadian market. One of their most recent projects was the redevelopment of the City of Toronto Harbour. Addressing the concerns of adjacent property owners The initial draft design included provisions to extend the road allowance by approximately 30 feet. This detail was considered to facilitate launching at an appropriate depth while minimizing the potential for ongoing dredging requirements. The ramp design consists of both poured concrete (upper portion) of ramp and pre -cast ribbed concrete sections below the water line. The slope has also been increased to approximately 33%. Optimal slopes for boat launches range from 30-45% based on the size and type of boats launched. Given the recreational nature of the facility a 33% slope is ideal for smaller recreational pleasure craft. A review of the design to address the concerns noted by the adjacent property owners was undertaken with the following conclusions: 1) Reducing the length or extension of the road allowance will compromise the integrity of the design as the ramp would not be designed to the existing lake bottom profile. This may lead to implications with respect to future dredging requirements in addition to limiting flexibility if water levels were to drop in the future. 2) As previously noted, the adjacent shorelines will be reinforced to minimize potential for erosion damage potentially caused by use of the launch. Both property owners have expressed an interest in undertaking additional shoreline work while the equipment is on site garnering and economy of scale. This additional scope would obviously be the financial responsibility of the property owners. 713ecreation and Community Services July 16, 2013 Report No. RC2013-18 Page 2 of 5 Page 72 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... 3) The proposed dock is 60' in length. In high water levels all 60' may not be required and as such a section could be used at another location i.e. Carthew Bay or Shanty Bay. Approvals and Timing Transportation and Environmental Services are currently reviewing the proposed road works outlined in the final design. Once completed staff will proceed with acquiring the permits from the relevant conservation authorities, provincial, and federal governments. Construction of the facility is targeted for October 2013 with a potential to have the dock installed early August. Financial and Risk Analysis The anticipated budget presented to Council by Headstart Construction for a permanent dock identified a budget of $150,000 with an additional budget of $20,000 (Transportation and Environmental Service is reviewing if they can include this expense as part of the 2013 road program) for the associated road work. Headstart Construction committed $50,000 (1/3 of ramp/dock work) in the form of in kind labour and material. As noted in report RC2013-04, the design and its preliminary costing was independently peer reviewed by Shoreplan Inc. a specialist in marine and coastal engineering. Feedback from Shoreplan was integrated into the design detail. Shoreplan has concluded appropriate due diligence in the design integrity, estimating the project at a value of approximately $180,000 (plus HST). With recent changes from a permanent to seasonal dock and the removal of ditch work the anticipated budget has been reduced by approximately $35,000 which provides flexibility in addressing a potential funding shortfall (in the event Transportation and Environmental Services cannot fund the associated road works). Headstart Construction remains committed to providing an in kind contribution in the form of labour and material for 1/3 of the project value. The 2013 capital budget approved by Council includes an allocation of $100,000. It is anticipated that the project will be completed slightly under the 2013 capital budget allocation. Purchasing provisions Bylaw 2004-112 — Purchasing and Tendering outlines procedures for procurement. It aims to encourage open and competitive bidding, maximize value to ratepayers, ensure an open and transparent process while allowing provisions for continuity of operations/projects. Section 7 of the aforementioned Bylaw provides situations where a Department Head deems it necessary or in the best interests of the Township to acquire goods/services from a particular source that specifies that in such circumstances a report shall be submitted to Council for approval. In this case there is a substantial benefit to the Municipality to sole source with Headstart Construction given their generous contribution to the Municipality. As part of the Township's due diligence both the design and preliminary costing has been independently peer reviewed. In light of the value 7Recreation and Community Services July 16, 2013 Report No. RC2013-18 Page 3 of 5 Page 73 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... (verified by independent assessment) it is recommended that an exception to Bylaw be granted to continue to work with Headstart Construction in the Line 9 Launch reconstruction. To ensure the objectives of transparency and accountability is maintained the Township will act as the project manager coordinating the project and its associated financing. Although proposals were sought from various dock manufacturers in 2011 and 2012 the proposals are no longer valid nor were they a desired solution. Moreover, there appears to be no other docking solutions comparable to Poralu on the market. As such, it recommended that a sole source purchase agreement with Poralu Marine in the amount of $28,450 (excluding HST) be approved. Carthew Bay Parking During the completion of the survey for the proposed parking area partnership with the Carthew Bay General Store it became apparent that the low utility lines on the site impede and create a hazard for parking of vehicles with boats and trailers. Hydro One is currently reviewing options for raising the lines, providing preliminary costs estimates in the order of $10,000. It is hoped that Hydro One will complete this work at no charge, however this has yet to be determined. Until this issue is resolved the development of an agreement has and thus an expanded parking area has been placed on hold. POLICIES/LEGISLATION: • Bylaw 2004-112 • Navigable Water Protection Act • Lake Simcoe Protection Act • Lake Simcoe Regional Conservation Authority Regulations CORPORATE STRATEGIC GOALS: • Quality of Life • Service Excellence • Financial Stewardship • Sustainability • External Relations CONSULTATIONS: • Director, Transportation and Environmental Services • Director, Development Services • Mr. and Mrs. Bickle • Mr. and Mrs. Bryans. • Headstart Construction • MNT Consulting • Milo Sterm — Shoreplan Inc. • Jones Consulting Group 7Recreation and Community Services July 16, 2013 Report No. RC2013-18 Page 4 of 5 Page 74 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... ATTACHMENTS: 1. Report RC2013-04 2. Report RC2013-11 CONCLUSION: The Line 9 Boat Launch provides the community with the opportunity to access Lake Simcoe for summer recreation and launching of pleasure craft. It is well utilized and highly valued by the community. Headstart Construction has reaffirmed their commitment to this project providing a donation of a third of the final project cost. Appropriate due diligence has been undertaken to ensure the project is managed in accordance with the objectives of purchasing/tendering Bylaw. It is recommended that staff be authorized to proceed as outlined herein and to submit applications to the appropriate regulatory agencies to obtain necessary permits. This will enable construction to be completed in the fall of 2013. Respectfully submitted: Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: 7Recreation and Community Services Report No. RC2013-18 July 16, 2013 Page 5 of 5 Page 75 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... / �Tn sh' of REPORT Proud Heritage, Exciting Future Report No. RC2013-04 To: Council Prepared By: Shawn Binns Meeting Date: February 27, 2013 Subject: Line 9 Boat Launch Motion # CI 30J -D--1 - 13 Roll #: R.M.S. File #: I RECOMMENDATION(S): Requires Action" For Information OnlyF- -] It is recommended that: 1. Report No. RC2013-04 be received and adopted; 2. The draft plans be amended to include a seasonal dock and that staff make all reasonable attempts to address the concerns of the adjacent property owners; 3. Staff be authorized to submit applications to the appropriate regulatory agencies to obtain necessary permits; 4. Staff report back with final cost estimates and purchasing provisions for the construction of the facility; 5. And that the Mr. and Mrs. Bickle, Mr. and Mrs, Bryan, and Headstart Construction be informed of Council's decision. Plans to construct a public boat launch began in the mid 1980's to provide the community with recreational access to Lake Simcoe. Records indicate that Line 9 was the preferred location and as such the Township began proceeding with the development of this site in 1989. The development was met with concerns of a lack of communication from the municipality, environmental degradation, impact on quality of life and conformity with planning policies and regulations expressed by residents and the Oro Beach Ratepayers Association. Detailed background and a chronology of events is attached in confidential correspondence (Attachment #1). The boat launch construction was completed in 1990. The boat launch is now in a state of repair that requires immediate attention as the condition of the ramp and the existing dock have reached the end of their lifecycle. There are a number of issues such as slope of the launch, the quality of the dock, the state of repair of the concrete and asphalt which have reduced its functionality, increased maintenance costs, concerns of safety and environmental impact which need to be addressed. Recreation and Community Services February 27, 2013 Report No. RC2013-04 Page 1 of 6 Page 76 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... In late 2009 staff began reviewing options to renew the facility and funding was allocated in the 2010 capital budget. A number of options were reviewed and preliminary engineering work was completed. One of the challenges with the site is the exposure to the winds and thus waves of Lake Simcoe. Another is the size of the road allowance. Following input from facility users, staff investigated the possibility of using groynes or a permanent dock configured in manner to provide boaters with shelter. Although appropriate in many circumstances these options were ruled out given the inherent risk of ice damage, financial feasibility, and the impact to immediate property owners. A number of other facilities were reviewed to determine ideal launch slopes and dock design. Peter Head of Headstart Construction assisted staff in sharing his technical expertise in shoreline and dock construction. On August 15, 2012 Mr. Head presented a proposal to Council (Attachment #2) to undertake the construction of the ramp and a permanent dock at the Line 9 site. The anticipated budget of the project was estimated at approximately $170,000 and Headstart Construction generously proposed a $50,000 in-kind donation. They also requested Council's consideration to occasionally use the facility to load its barges when undertaking construction on nearby properties. Following the ,presentation Council provided direction to staff to investigate the feasibility of the proposal and to subsequently report back to Council. The intent of this report is to review the proposal from the perspectives of facility design and its impact to adjacent property owners while outlining alternatives for consideration, concluding with a recommended course of action. ANALYSIS: Facility Design Building on the engineering work previously conducted staff has worked with Headstart Construction and its consultants to develop a detailed design. Input from the Lake Simcoe Regional Conservation Authority and the Ministry of Natural Resources was also sought. While the design of the ramp and launch are similar to the existing facility there are two key differences, notably: 1) the extension of the road surface and 2) the slope of the ramp. The draft design includes provisions to extend the road allowance by approximately 30 feet. This detail was considered to facilitate launching at an appropriate depth while minimizing the potential for ongoing dredging requirements. The ramp design consists of both poured concrete (upper portion) of ramp and pre -cast ribbed concrete sections below the water line. The slope has also been increased to approximately 33%. Optimal slopes for boat launches range from 30-45% based on the size and type of boats launched. Given the recreational nature of the facility a 33% slope is ideal for smaller recreational pleasure craft. Recreation and Community Services February 27, 2013 Report No. RC2013-04 Page 2 of 6 Page 77 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... The design and its preliminary costing was independently peer reviewed by Shoreplan Inc. a specialist in marine and coastal engineering. Feedback from Shoreplan was integrated into the design detail. Shoreplan has concluded appropriate due diligence in the design integrity, estimating the project at a value of approximately $180,000 (plus HST). It should be noted that an amendment to draft drawings is recommended to extend the concrete ramp beyond the wave uprush elevation to avoid erosion and deterioration of asphalt. A permanent dock has both inherent advantages and disadvantages which are summarized in Table 1. Advantages Disadvantages High capital costs - initial and replacement Potential for lower operating costs Uncertainty- ice damage, sedimentation -less maintenance required -No requirement for installation and removal - approximately $1800 per year -Less prone to damages caused by collisions and severe storms Greater width 2' proposed to facilitate easier and safer May encourage incompatible uses such as swimming loading/unloading and fishing- can be controlled Provides greater shelter for boaters (pending wind direction) Presents potential for collision in winter month - although this risk can be minimized through appropriate controls Greater potential to negatively impact adjacent Significant in kind donation property owners Ability to provide a dock earlier and later in the season -general weather patterns trending in this direction Table 1 — Advantages and disadvantages of permanent dock A schematic of current and proposed design is attached as Attachment #3. Impact to adjacent shoreline owners Fallowing the review of draft plans staff has consulted the two adjacent property owners, Bob and Lisa Bickle (811 Line 9 South) and Gerald and Heidi Bryans (187 Parkside Drive). Formal correspondence was received and is attached as Attachment #4 and #5 respectively. The concerns expressed deal primarily with the permanent nature of the dock, impacts to privacy, environmental/shoreline considerations, impacts to quality of life and property values. A permanent dock — As reviewed in Table 1, a disadvantage of a permanent structure is the potential adverse effects on adjacent property owners. The primary concerns are the aesthetics and the increased use which may compound the other concerns noted above. The draft plan has included straightening of the dock which currently veers onto the east towards the Bickle's property. This will provide some improvement. Given the existing site constraints there is little ability to amend the design without significant impact to functionality. Recreation and Community Services February 27, 2013 Report No. RC2013-04 Page 3 of 6 Page 78 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... Privacy — Concerns were raised over the extension of the ramp which provides greater visibility into the neighbouring properties. Currently vegetative screenings are in place along the road allowance providing a limited buffer between the road allowance and the properties. These will remain following construction. Extending the ramp may increase the visibility into the properties. One option may be to investigate screens that could be installed in the proposed shoreline protection. The trade-off is that while screens may provide some additional privacy they also screen the owners' view of the Lake and as such are not recommended. Environmental and Shoreline Considerations — The Lake Simcoe Regional Conservation Authority and the Ministry of Natural Resources are the regulatory agencies for environmental approval for this project. Upon submission of an application for shoreline work, the adjacent property owners have an opportunity to provide comment to these agencies which will be considered as part of their review process. The proposed design has taken into consideration preliminary input from both agencies A review of the potential impact on neighbouring properties was also undertaken. The plans include provisions to improve the existing shoreline protection on both properties. Impacts to quality of life — Concerns cited include increased noise, loitering, incompatible use i.e. (swimming, fishing), noise and increased traffic. The existing Parkland Regulation By-law currently includes provisions to enforce all of these concerns. Moreover, increased By -Law enforcement will be carried out in 2013 with Municipal Law Enforcement Officers (MLE) scheduled 7 days a week between 8:00am and 8:00pm - 7 days a week between Victoria Day weekend and Labour Day. The parkland By -Law also includes hours of use which are enforceable under the Trespass to Property Act. Additional traffic is not anticipated due to the limited availability of parking and the permit parking regulations which have now been extended to 7 days a week between Victoria Day weekend and Labour Day. Impact to property values — Staff cannot reasonably quantify any positive or negative correlation to market values of property. Alternatives Relocation A number of alternative locations have been reviewed and unfortunately the Township does not currently own any facilities which have adequate physical conditions or which are of an appropriate size to enable parking of vehicles and trailers. The current development density and price of property around the Lake make acquiring suitable property a very difficult task. As reported in staff report RC 2012-21, staff are currently working with Mr. Senti Rassa owner of the Carthew Bay store to review options to increase parking at the Carthew Bay Launch. Even with increased parking and the revisions to permit parking there is more public demand than availability of facilities to provide lake access. Recreation and Community Services February 27,2013 Report No. RC2013-04 Page 4 of 6 Page 79 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... Temporary Dock — A viable alternative would be to replace the permanent dock with a commercial grade removable dock. This option would be less expensive, although still close to the 2013 budget allocation of $100,000. A properly designed seasonal dock will provide for the same functional improvements while minimizing the potential impact to property owners. It will also address uncertainty over anticipated lifecycle and potential for ice damage. POLICIES/LEGISLATION: • Lake Simcoe Regional Conservation Authority Regulations • Ministry of Natural Resources Regulation • Navigable Waters Protection Act CORPORATE STRATEGIC GOALS: • Quality of Life • Service Excellence • Financial Stewardship • Sustainability • External Relations CONSULTATIONS: • Director, Transportation and Environmental Services • Director, Development Services • Headstart Construction • MNT Consulting • Milo Sterm — Shoreplan Inc. • Jones Consulting Group ATTACHMENTS: 1. Confidential correspondence (provided under separate cover) 2. Presentation by Peter Head dated August 15, 2012 3. Draft preliminary plans 4. Correspondence received from Bob and Lisa Bickle 5. Correspondence received Gerald and Heidi Bryans Recreation and Community Services February 27, 2013 Report No. RC2013-04 Page 5 of 6 Page 80 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... CONCLUSION: The Line 9 Boat Launch provides the community with the opportunity to access Lake Simcoe for summer recreation and launching of pleasure craft. It is well utilized and highly valued by the community. As such, it warrants attention and resources to improve its functionality. However, this should not come as a detriment to the adjacent property owners. A middle ground would be to amend the design to include provisions for a removable dock while refining the design to attempt to address the concerns brought forward. Headstart Construction has reaffirmed their commitment to this project whether a permanent or removable dock is contemplated. It is recommended that staff be authorized to proceed with finalizing the design to include a seasonal dock and to submit applications to the appropriate regulatory agencies to obtain necessary permits. This will enable construction to be completed in the fall of 2013. 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Lol OLO 4 dOMd I F3F z { rn pp ?7' f Z I 1 1 W w � t ; raols3e N3LN1 JO LWfI. 91'IZz Page 103 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... Vim_ V5 The following are a list of our concerns related to the proposed construction at the 9th Line Boat Launch. We appreciate these being shared with Council as they make a fully informed decision. We have concerns related to: 1) Boat Launch RAMP Improvements: a. Increased traffic- as more boats are able to safely use the launch, while summer weekends are quite full as it is, there is room for increased traffic through the week, leading to more noise, and less privacy b. The raising of the road means a significant increase (15ft?) in the length of the road, which means extended walking access into what is now the lake, thus giving pedestrians access to a clear view of our backyard, and our neighbours, thus impacting our privacy again. c. Environmental - greater erosion - increased traffic means increased wave action, leading to even greater erosion to our property than is already a serious issue related to the public boat launch traffic, d. Environmental Trauma: the initial trauma to the lake with the construction of the ramp, which, is not permitted for landowners, during shoreline improvements. We are not permitted to disrupt the lake floor or any rocks in the lake, in order to protect our increasingly vulnerable, abused shoreline. Is the township exempt from this concern for environmental protection? 2) Permanent DOCK Construction: a. Environmental - larger dock causing more water- diversion of natural wave action, leading to even greater erosion to our property than is already a serious issue related to the public boat launch traffic. b. The dock would be useable year round, which means the noise and privacy concerns above will be potentially worse year round, instead of just 4 months. c. Environmental - the appearance of a permanent dock is a disruption in the natural beauty of the lake, year round. Also the further out position of the proposed dock (--30 ft further out into the lake) is much more of an eye -sore year round, than the position of the current dock. d. The width of the proposed dock is more accommodating for crowds to gather, for people to pitch chairs, fish off of, etc. as has happened in the past, leading again to more noise, less privacy, not to mention more disruption for those launching a boat. e. Privacy- as the proposed dock extends -30ft further out, there is far more access for viewing into our backyard. We marked it off on the ice, and there would then be 30`x6' of public viewing space, -30-60' out from the end of our hedge, from into our back yard, where there is currently none as it is, because of dock and tree position. Its Pike an island with a full clear view of our backyard. f. The cost of construction would clearly take well over 80 years to recoup, over continuing to maintain the temporary dock (at a generous guess of $750 a year?), as Page 104 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... most homeowners do on Simcoe (We have personally spent less than $4000 purchasing and maintaining two docks over the past 18 years, with the newer, stronger one purchased only 2 summer's ago, so we anticipate our cost will be under $51K over >30 years). This is a concern about Council's spending on our behalf, as a tax -payer in Oro Medonte. g. Huge negative impact on our PROPERTY VALUE - undoubtedly, the appearance of a larger, farther protruding, year round concrete permanent dock will have a negative effect on the value of our home. The year round lake view is hugely impacted, the privacy is greatly impacted, in terms of public view of our home, and in terms of noise/traffic increase. This leads to concerns with the difficult reality, unfairly placed on us, of advocating for a lower property value, for property tax purposes. More importantly the true value of our home at resale, years from now, with years of greater traffic impact, is not easily predicted, but obviously does not bode well. The difficulty of selling at home at all, when situated next to a public boat launch is difficult, but would now be even more of an obvious and detrimental feature. ** All that aside, will the impact to privacy be so detrimental that we will eventually desire moving from our beautiful lakefront home? These are the many areas of concern and unknowns that affect us as neighbours, should council proceed to repair the ramp, and go the extra mile to install a permanent dock. While the ramp repairs do seem necessary, in some manner, a permanent dock seems to be a very costly, disruptive measure in order to appease annual minor hassles, that were perhaps especially exacerbated last spring, with what was certainly an unprecedented traumatic storm on the lake, not seen before in our 18 years (the dreaded "100 Year Storm" perhaps?). ** Finally, we request that planning for shoreline repair/improvements to our neighbouring properties be included in the cost of the boat launch improvements, as the health of our shoreline has been /is at greater jeopardy related to the trauma of the public launch beside. ** With sincere concerns, Bob & Lisa Bickle 811 Line 9 South. Page 105 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... Township of Oro-Medonte February 14, 2013 Attention: Shawn Binns, Director Recreation & Community Services Dear Shawn: Please find below a list of our concerns regarding the reconstruction of the 9th Line Boat Ramp 1/ RE -LOCATION Before tax payers money is spent on the improvement of the boat ramp at the 9th line, what effort has gone into reviewing other locations with lesser impact to the neighbourhood? We would like to see some consideration given to moving the boat ramp to another location such as Shelswell Park where there is ample space for parking and launching without directly impacting neighbouring properties. Shelswell Park was originally considered and because of public outcry from the community, it did not go through. The 9th Line boat ramp was virtually put in overnight and the residents did not have the proper 90 day period to comment. That is very disconcerting and our wish has always been to see this boat ramp relocated. 2/ PERMANENT DOCK We are definitely not in favour of the permanent dock. Will extend the season in both spring and fall This dock will extend the season in both the spring and fall. Two of the seasons we treasure most is the spring and fall because it is so peaceful. We love spending time on the deck and finally having peace and quiet with regards to the boat ramp once the dock is taken in for the season. Once the snow hits we have to put up with the noise of skidoos which is bad enough (we sit out on our deck in the winter too) The permanent dock will only create a longer season. Although families are less likely to come out in the colder weather, it's very inviting for seadoos, the noisiest and most disrespectful of all boaters. The seadoos have a tendency to "play" infront of the boat ramp. Cold weather doesn't deter them because they wear wetsuits. Erosion We are concerned that the permanent dock especially will be the cause of further erosion of our property. Privacy We are concerned that the permanent dock which will extend further out into the lake than the current one, will sacrifice our privacy even more. A few years ago we had a break in from someone that was clearly swimming off the dock of the boat ramp and taking note of our activities. We also feel very vulnerable and very conscious sitting out on our own dock when people are using the boat ramp and are on the dock. our privacy has definitely been compromised and it feels like we are always being observed on our own property, to the point that in most cases we move back and are not able to enjoy our waterfront. Smelt Fishing We have seen the ecology of the lake change dramatically over the past 10 years. 10 years ago the smelt were running every spring, in abundance. When zebra mussels multiplied, the smelt run stopped. This summer we noticed an abun- dance of minnows, much more algae on the rocks and far less zebra mussels. In our opinion, we believe that the smelt run will return. This is a great concern. The smelt only run at night and they attract many people from the city with gener- ators and bright lights. They build fires to keep warm and there's usually a party atmosphere. There are so many people that they often spill over to our property, trespass, steal our things and leave a mess. The permanent dock will only encourage this more. Loitering We are very concerned with loitering on the permanent dock. It will be a magnet for people to picnic, fish, swim, suntan and stay for much longer than normal. Events up at Burl's Creek attract people as well who may not understand the rules The fact that the dock is designed as 8' wide is a huge concern and allows for extra activity on the dock as opposed to enough room for someone to launch or take in their boat. Noise The permanent dock can accommodate more people at a time and the surroundings will be noisier without a doubt. Safety The dock of the boat ramp is a great concern when it comes to water safety. Many boaters are oblivious to when we are coming in to drop off a skier at our dock. The permanent dock, extending out further than it is now would augment this sit- uation without a doubt and affect everyone's safety. Page 106 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... 3/ EROSION We are very concerned with the erosion of our land since putting in the boat ramp. We have major erosion issues at our "beach" area and have lost at least 10 to 12 feet of land. The land used to come out to the metal stake (now in the water). The roots of the trees are now exposed and we are concerned about losing trees at the water- front as well. Further erosion is happening under the boardwalk that forms the perimeter of the land where the boat rail is located. The picture shows how we have had to fill that void with rocks. Page 107 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... M HEDGE PRIVACY We are very concerned about the hedge that separates us from the boat ramp. The hedge is what gives us some privacy. Every year we make sure the hedge is trimmed on our side at least once or twice in the summer to encourage new growth and keep it dense. Please take note that no maintenance has been done on the boat ramp side to preserve the hedge. In addition, any work done on the creek is a great concern due to disturbing the root system. 5/ INCREASE IN TRAFFIC We are very concerned about the increase in traffic and the parking situation Although the parking lot has a certain capacity that will dictate how many boats can launch in a day, there will still be an increase in traffic when the boat ramp is improved. Every weekend will become like a long weekend which is a nightmare. We have to deal with cars and trailors blocking the driveway and cars driving on the boulevard and dam- aging the lawn. People leave their garbage on our property and we've even seen a few "relieving" themselves in our hedge. During the week there will be undoubtedly more users. Many boaters have not been using the 9th Line boat ramp because of it's condition. Once improved, these boaters will certainly be coming to the 9th Line. An improved boat ramp means more people, more boats and more problems. The boat ramp should be relocated to another area where there is lesser impact on tax paying property owners. 6/ INCREASE IN USE FROM SERVICE COMPANIES We are concerned about the increase in commercial use other than boat launching. We understand that HeadStart Constructionhas a vested interest and will want to use the 9th Line Boat ramp as a loading zone. Undoubtedly there will be other companies that will want to do the same. There will be an increase in extreme noise and further disruption on the lake due to large barges. A current example that's very disrupting to the peace of the neighbourhood is when a water truck pulls in to fill up. 7/ MORE RESPONSIBILITY We are "babysitters"of the boat ramp. It is unbelievable at times how uneducated people are when it comes to the dangers of Lake Simcoe and many times we have stepped in to help boaters in distress. With more traffic and a longer season, there will undoubtedly be more situations that like this. In conclusion, the items above have been listed by sense of priority, Most importantly, we would like to see further investigation of alternative, better suited locations before extreme amounts of taxpayer money is spent. We do not want to see a permanent dock on the premises. We would like to get professional opinions on the erosion of our land, how to preserve it, how to build it up again and how to prevent further erosion. All other concerns are related to repercussions of improving the boat ramp which will affect our privacy, security, property, the peace and quiet of the neighbourhood and our safety. Sincerely, Heidi and Gerald Bryans 187 Parkside Drive Oro-Medonte Page 108 of 780 Report RC2013 -0 Plans to construct the launch began in the rnt d 1980's Records indicate that Line 9 was the preferred location 1989 — Construction started - Concerns raised by the community, citing: Lack of communications Environmental degradation. Impact on quality of life_ Conformity with regulations The goat launch construction was completed in 19911 The boat launch is now in a state of repair that requires immediate attention existing dock has reached the end of the lifecycle Current Problems: Slope of Launch Quality of the dock Reduced functionality Increased maintenance costs Concerns of safety and environmental impact 2009 staff began reviewing options to renew the facility Funding was allocated in the 2010 capital budget Preliminary engineering work was completed Peter Head of Headstart CODWL'Xtion assisted staff in sharing his technical expertise in shoreline and dock construction. 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... Page 111 of 780 Challenges Expasnre to the winds and thus wares of Lake Smicoe Size of the road allowance %Ajater depth August 15, 2012 Peter Head presented a proposal to Council Anticipated budget was estimated at approximately $170,000 and Headstart Construction generousfy proposed a $50.000 in-kind donation A request was made for consideration to occasionally use the facility to load its barges when working locally Staff has worked with Headstart Constriction and its consultants to develop a detaitEA design Input frorn the Lak,- Sin-iroe Regional Ccr-iservation Authority and the Oinistry of Natural Resources was also snug!)t Design of the i amp and larinch are sim:ar - 2 key differences I The exlen-�ror- of the road surface 2) Slope of the ramp Includes pro-viSvors to extend the road allowance by app,,rjx- 30 feet Desion oonsism of both poured concrete (upper podion) of ramp and pre -cast Obbed befow the viater line Slope has been increased approx , 333% Design and costing was peer reviewed by Shoreplan Inc - Marine and ooastal angineoring specialist Shoreplanhas concluded appropriate due diligence in the design integrity and confirmed cost estimates 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... Advantages Disadvantages; High capital costs - initial and replacement Potential for lower operating costs Uncertainty - ice damage, sedimentation -.Less maintenance required -No requirement for installation and removal - approximately $1800 per year -Less prone to damages caused by collisions and severe stoma Greater width 2' proposed to facilitate easier and safer May encourage incompatible uses such as swimming loadinglunloading and fishing- can he controlled Provides greater shelter for boaters (pending wind direction) Presents potential for collision in winter month - although this risk can he minimized through appropriate controls Greater potential to negatively impact adjacent 5ignificantin kind donation property owners Ability to provide a dock earlier and later in the season - general weather patterns trending in this direction MMI L045 A( tu+S$s Rsoorx 9.TA11M Cfi1RQ.'E'Ot NGRI W ASC ylf tV;1Mf J��ttC PhMtP �1 ' � � Cl/lf/lll AS �......__.Ay CLT tb. .. SXP�CLK fFViR-IIQTa.ImY+IU 1' /�(' 1p i f r r a ESIMCOE a , " --->-n'�, C9SifIG tlb.t GU9CKE 10 �wv ,�SbtwWm �F'- v.-: is ri° .5.,�' f •• .-_� _, 1887 PAR 910E Dow `�•inL rtrt cel PneMnL :_�4.To__ n Ar _.....__ ._ .. L... TOW s 1r 'v wtr f'M E _ f,. SENCHM RK Ijy era. ee • Page 113 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... ' 8T141$0S0VlX :nun�a emir a�rc�a oasne+c anuli ea<anw j LINE 9 SOUTH NIT 7 ... yv 'l.pra3 a� CONCRiTC an Phis 3;9„i*. / iRn L0N9.Sn.N(E LNO A�� PI04MC'�0 tlC LWS1j�ufxCG :�.S�R0lA4 vcn L n�5L68RKF. Nu+cwt M'L�tE Fa:a1 RSOr To 9�s �crm o�c wrx /RaTB'tlt F4CIIa(E 1� iSIbIIFC :+Rti :GN�'*+pi TV nQ1X�1 uYD6MK0 "' S. E-+} .,+ rr;f cr`['Mt SOLD CCi:C& BWF � --316tlK1F2 447W1KN 1G IKrAk: 107 PARF PAAK3.110Dt1E98 9H.UTKN 1RCL F4t i Tel 7DE WiME 4efeF �M� wl - 1 x eMlE'M . T w ,.,....,.,..j.,,., _._..........�.. e B' NcfLM a j �`CE #T C^0. 90Jc % `+hHUaL HGN �L� Em11+.; �j' �. �.::A P r ♦ �,, .,y y� _" "`y�..i ,*-'v 7E�[:,rµ�ypTAtKFpwi, -- m xoi;�i rta cs�u�za xo-.�rva .✓ { � cnaeele onq� +cccvsgqnam % V w-/"� d ^-ERIE 6tNG T� xEw15T I �44TC0Nr]K'C M '" �`V '• k S:Yrt —3.<S 98! tlYG '�^. hST C[K5EfE a•r.�.u� rta�._ xar rtw m ay�,, nro rac- I Page 114 of 780 Relocation: Townahit rices not curfentty own any facilities whE th ha re Prinqu to ph ca! conditions with ;ppropriafe parking Acquiring suitable property would t}t;� a difficult task Staff are currently working with nit- Senti Rasa (owner of Carthevy Bay Star , 'o r view Optic r' to rnCreaYe parking at the ianthevi Bay Boat Launch Der:rand exceeds availability of facilities to provide lake access �2ft�i�[iCafV f>4it: A vrahle alternativewould be to replace a Dcrmanent dock with a commercial' grade removable dock Less expensive Close to the 201' budget allocation of $100000 Propedy designed seasonal dock will provide the sante functional improvements tP minimize the potential unpact to property owners tMi°l mitigate Asti Of Unce lafrvty cvet anticipated lifecycle and potential ice damage Linc o Boat Ltr111ch is well nttilized anvl hi, -lily valued by the! c_ rrrn rn rs n i tv lc Wall -ant" attcnion and tesrxrrces ccr impioviu its hinc°tionaIity Tor avoid cl-Hillent to the acljacc tet pi-operta-owners, ehe middiv giound tA?ould lee to amend the dcsipi to include piuvisiona II a en-iox,able dock kvhikattrirnpfing to refine the ci"itgii tit; ddre:qs- cr)ncerns broupbt for ;v-arci Headstart Construction has;rcaffirnied theircoi-n iiti ient to this ploj ct,–perrrnarrentor rein vablu It is recommended that- 1) hat°`) Report No. RC2013-04 be received and adopted; 2) The watt plans be amended to include a seasonal dock and that staff rnake all reasonable attempts to address the concerns of the adjacent property owners; 3) Staff be authorized to submit applications to the appropriate regulatory agencies to obtain necessary permits; 4) Staff report back with final cost estimates and purchasing provisions for the construction of the facility; 5) And that the Mr. and Mrs. Sickle, Mr, and Mrs, Bryan, and Headstart Construction be informed of Council's decision, 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... �C?'J Township of REPORT�'"� Proud Heritage, Exciting Future Report No. To: Prepared By: Council Shawn Binns, Director of RC 2013-11 Recreation and Community Services Meeting Date: May 22, 2013 Subject: Carthew Bay Parking Motion # Ci so 5 ,QQ - % Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Actions X i For Information Only{ I I It is recommended: 1. That report RC2013-11 be received and adopted; 2. That the parking By-laws be reviewed to consider the partnership with the Carthew Bay General Store; 3. And that staff bring forward a lease agreement for Council's consideration. BACKGROUND: Over the past several years demand for recreational access to Lake Simcoe has been increasing. This is likely attributable to an upwards trend in outdoor recreational pursuits and increased recreational pressure from urban areas outside of the Township's boundaries. As a result the limited facilities and locations for public access around the lake have been under increasing pressure creating a number of issues such as safe parking, negative impact to adjacent property owners (noise, litter, parking), snow removal challenges, liability, resident vs. non-resident use, and limited facilities to meet an increasing public demand. Recognizing these issues Council has been proactive in developing solutions to optimize community access through changes in policies such as the implementation of non-resident user fees, amendments to by-laws for recreational access, proactive By-law enforcement and investments in facility improvements i.e. Line 9 Boat Launch. One of Council's strategic priorities is to increase opportunities for recreational access to Lake Simcoe. In 2012 staff began discussions with Mr. Senti Rassa, the new owner of the Carthew Bay General Store about the possibility of a partnership to provide increased parking for the existing boat launch and winter recreation. Mr. Rassa has since acquired the property north of the store and is willing to partner with the Township to construct a parking area on this property (See Attachment t). Recreation and Community Services May 22, 2013 Report No. RC2013-11 Page 1 of 4 Page 117 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... ANALYSIS: The proposed partnership with Mr. Rassa would entail entering into a lease agreement to construct a 200' (Line 14 South frontage x 60' deep parking area) on the property with the following terms: - The Township would be responsible for the cost of constructing the parking area - 7 year term, with option for renewal; - Amendments to By-laws to expand the non-resident permit parking to include non-resident day use fees for Carthew Bay. The day use fee would be administered by Carthew Bay Store and enforced through Municipal Law Enforcement; - Revenues from non-resident day use would be split between the Township and the Carthew Bay General Store. - Maintenance would be the responsibility of the Municipality. The proposal would allow for parking approximately twenty (20) vehicles with trailers or thirty (30) vehicles without trailers reducing the parking congestion on Lakeshore and Line 14 while providing additional public parking. While the proposal increases the amount of available parking for recreational access to Lake Simcoe the opportunities to improve the boat launch facility is limited as launching a boat requires boaters to interfere with traffic on Lakeshore which is not an ideal condition. Increasing parking may compound this condition with boaters. As such, the review of existing parking should be conducted to minimize any further issues. Both Transportation and Environmental Services and Municipal Law Enforcement have indicated that the partnership proposal would significantly enhance parking conditions for winter access to the lake. The parking area would also serve as an excellent staging point for the identified "lakeshore cycling route" identified in the preliminary cycling strategy. As with any good partnership the benefits need to be reciprocal between the parties. In this case, the Carthew Bay General Store will benefit from the parking lot, increased store traffic, and modest parking revenues. Mr. Rassa has indicated a future vision to expand his business while attempting to meet the needs of the immediate community. Over the past number of years Mr. Rassa has invested in improvements to the store and has provided a number of donations to grassroots community initiatives. This proposal will also assist Mr. Rassa in growing his business. Should Council approve the proposal it would be the goal to have parking lot constructed by July 1 for summer use. Recreation and Community Services May 22,2013 Report No. RC2013-11 Page 2 of 4 Page 118 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Estimated cost to construct parking lot $ 9,500 Legal Fees 2,000 $11,500 Annual capital cost per year over 7 year term $ 1,650 Estimated annual maintenance costs (snow removal, grading) $ 1,500 Estimated annual revenues $(1,000) Estimated annual expense $ 2,150 Should Council approve the proposal the recommended funding source would be from the Budget Stabilization Fund. POLICIES/LEGISLATION: • Parking By -Laws • Strategic Facility Plan • Parkland Secondary Study CORPORATE STRATEGIC GOALS: • Quality of Life • Safe and Healthy Community • Service Excellence • External Relations • Financial Stewardship CONSULTATIONS: • Recreational Technical Support Group • Director, Transportation and Environmental Services • Chief Municipal Law Enforcement Officer Attachment #1 — Aerial photograph of property and proposed parking area Recreation and Community Services May 22, 2013 Report No. RC2013-11 Page 3 of 4 Page 119 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... CONCLUSION: The proposed partnership with the Carthew Bay General Store would greatly improve opportunities for public four season recreational access to Lake Simcoe at a nominal cost while providing reciprocal benefits to Carthew Bay General Store. In the absence of a partnership the Township would not be in a position to make any improvements within the Carthew Bay area. Respectfull submitted: Shawn Binns Director, Recreation and Community Services C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2013-11 May 22, 2413 Page 4 of 4 Page 120 of 780 1 Oh) Report No. RC2013-18, Shawn Binns, Director of Recr... Page 121 of 780 10i) Report No. CSI 2013-3, Donna Hewitt, Director of Co... 77 hi- of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: CSI 2013-03 Donna Hewitt, Director of Council Corporate & Strategic Initiatives Meeting Date: Subject: Motion # July 17, 2013 Simcoe County Economic Development Funding Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report CS12013-03 be received, 2. AND THAT staff be directed to submit the application to the Economic Development Funding Review Task Force for: the development and promotion of Cycle Tourism and the Maple Fest/Maple Trail, implementation of a Regional Marketing program and the design and content upgrades of an enhanced Economic Development website. BACKGROUND: At its January 22, 2013 meeting, Simcoe County Council approved a recommendation from the Corporate Services Committee directing County staff to "prepare a report for the Corporate Services Committee outlining opportunities, consistent with the County's Economic Development Strategy, to engage local member municipalities by supporting their economic growth and business development initiatives; and that $50,000 be made available for each member municipality for the years 2013 and 2014." County Staff prepared and submitted the requested report to the April 10, 2013 Corporate Services Committee with the following as the recommendation coming forward to County Council, "specifically that each municipality be provided with up to $50,000 each for the years 2013 and 2014 from the 2012 budget surplus based upon submission of an approved economic development strategy that helps achieves the goals and objectives of County's 10 -year Economic Development Strategy". A full copy of this report is attached as Appendix A. County Council subsequently approved on June 25th a fund application process and the establishment of an Economic Development Funding Review Task Force. Each member municipality wishing to access this funding is required to submit an application which includes a copy CSI Meeting Date July 17, 2013 Report No CSI 2013-03 Page 1 of 4 Page 122 of 780 10i) Report No. CSI 2013-3, Donna Hewitt, Director of Co... of their Economic Development Strategy, project(s) descriptions that demonstrates alignment with the County's Economic Development Strategy, budget estimates and a supporting Council resolution. A copy of the report presented to Corporate Services Committee outlining the application and approval process for funding is attached as Appendix B. ANALYSIS: In 2010/2011, Oro-Medonte Township developed, with the support of staff from the Ontario Ministries of Tourism and Agriculture, Food & Rural Affairs and input from Township businesses, an Economic Development Strategic Plan. This Plan was presented to Council in September 2011 and has provided focus and direction for both Township staff and the Economic Development Roundtable (EDR) since that time. In determining, how best to utilize Simcoe County's Economic Development Funding, Township staff and the EDR began by reviewing the current priorities under development/execution by Township staff, then subsequently narrowed the list of projects based upon apparent alignment with the County's Economic Development Strategy. Township staff has reviewed this list of projects with County staff to validate alignment prior to completion of this report. The priorities subsequently identified for the 2013/2014 funding period included: - Enhanced promotion of Cycle Tourism in Oro-Medonte as a component of the Tourism Simcoe County pilot project; - In partnership with Ontario's Lake Country and Oro-Medonte businesses, development and promotion of the inaugural Maple Fest 2014 and an agri-culinary tourism product — Maple Trail; - Implementation of a regional economic development marketing program targeting the relocation of/and business development from North GTA/Pearson Airport communities and; - The design and content development upgrades for an enhanced Economic Development website complete with business directory/Simcoe County mapping features and an inventory of available commercial/industrial properties. Demonstrated alignment with the County of Simcoe's Economic Development Strategy is outlined in the table attached as Appendix C. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Financial: Simcoe County staff has indicated that the budget submissions necessary to support the application are to be estimates only. In order to provide a sense of costs, Township staff has obtained pricing estimates from a variety of Community partners who have implemented/researched similar initiatives (Oro-Medonte Chamber of Commerce, Ontario's Lake Country, Tourism Simcoe County, City of Orillia etc.) A draft budget estimate is included as Appendix D. Subsequent to approval from the County of the projects, formal pricing/costing will be obtained through requests for proposals and/or quotations as per the Township's procurement policy and in consultation with relevant project partners. CSI Meeting Date July 17, 2013 Report No CSI 2013-03 Page 2 of 4 Page 123 of 780 10i) Report No. CSI 2013-3, Donna Hewitt, Director of Co... If there are financial commitments required on behalf of the Township beyond that financed by either the County of Simcoe or included in the current 2013 Economic Development budget, these will be brought forward for consideration by Council during the 2014 annual budget deliberations. Risk Management: There are potential risks associated with the promotion of cycling within the Township. However, the Trillium Foundation grant received by the Barrie Cycling Club on behalf of the Collaborative partners (Tourism Simcoe County and Township of Oro-Medonte) includes funding to mitigate these risks and improve safety on our roads by: encouraging cyclists to ride on certain roads, purchasing and installing safety related signs, developing/executing an education campaign and identifying best practices for road construction/maintenance. POLICIES/LEGISLATION: CORPORATE STRATEGIC GOALS: Quality of Life: To contribute to an enriched quality of life for residents by maintaining Oro-Medonte's natural beauty and country -like character and by providing opportunities that encourage community participation in activities and recreational programs. Sustainability: To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. External Relations: To be recognized as a "good neighbour" with municipalities in the local area and to be proactive in promoting the interest of the township at the County, Provincial and Federal levels of Government and with private sector organizations. CONSULTATIONS: CAO Director, Corporate Services Manager, Information Technology Economic Development Roundtable Manager, Tourism Simcoe County Manager, Economic Development County of Simcoe Ontario's Lake Country Manager Economic Development, City of Orillia Report No CSI 2013-03 Meeting Date July 17, 2013 Page 3 of 4 Page 124 of 780 10i) Report No. CSI 2013-3, Donna Hewitt, Director of Co... ATTACHMENTS: Appendix A — Corporate Services Committee Report: CS 13-047 Appendix B — Corporate Services Committee Report: CS 13-089 Appendix C - Simcoe County/Township of Oro-Medonte Economic Development Alignment Appendix D — Project Budget Estimates CONCLUSION: With the financial support of the County of Simcoe, the Township will be well positioned to implement a number of Economic Development initiatives that meet the needs of our municipality and businesses while assisting the County in moving forward their Strategic Plan. Respectfully submitted: Donna Hewitt Director Corporate & Strategic Initiatives C.A.O. Approval / Comments: Report No CSI 2013-03 Meeting Date July 17, 2013 Page 4 of 4 Page 125 of 780 10i) Report No. CSI 2013-3, Donna Hewitt, Director of Co... COUNTY OF SIMCOE ITEM FOR: CORPORATE SERVICES COMMITTEE SECTION: Economic Development ITEM NO. CS 13-047 MEETING DATE: April 10, 2013 SUBJECT: Economic Development Funding Options RECOMMENDATION: THAT the Corporate Services Committee be requested to recommend a preferred option to County Council with respect to an economic development funding program as outlined in Item CS 13-047. BACKGROUND: At its January 22, 2013 meeting, Simcoe County Council approved Recommendation No. CS -021- 13 of the Corporate Services Committee as follows: "THAT staff be requested to prepare a report for the April 10, 2013 meeting of the Corporate Services Committee outlining opportunities, consistent with the County's Economic Development Strategy, to engage local member municipalities in support of and to advance their economic growth and business development undertakings and initiatives; AND THAT an amount of $50,000 be made available for each member municipality for the years 2013 and 2014 for this initiative; AND THAT the report provide Council with options to fund this initiative out of the projected surplus for 2012." The following report has been developed in accordance with Council's directive to outline opportunities, consistent with the County's 10 year Economic Development Strategic Plan, to engage local member municipalities in support of and to advance their economic and business development undertakings and initiatives. In June of 2011, County Council adopted the 10 -year Economic Development Strategic Plan after an extensive stakeholder consultative process that included all members of County Council. The following is a summary of the rational utilized in the development of the County's strategy. "...The ... question that needs to be answered in the context of a regional economic development however, is what kind of leadership effort will be required if a region is to harness individual strategies and the area's unique assets in order to accelerate economic growth, job creation and collective prosperity. The most obvious component to effective regional economic development leadership is the idea of acting regionally and thinking globally. " Millier Dickinson Blais, County of Simcoe Economic Development Strategic Plan Page 10 adopted June 2011 Page 126 of 780 10i) Report No. CSI 2013-3, Donna Hewitt, Director of Co... April 10, 2013 Corporate Services Committee CS 13-047 Page 2 The way business is conducted today represents a marked shift from just a few short decades ago. Advancements in telecommunications and internet technology on a global scale have fundamentally changed the environment of how business is conducted. This fundamentally means that most businesses can operate in almost any community on the planet. This shift means our local, regional, and national economy has become ever more entrenched in the global economy. No longer are our communities competing with their neighbouring communities for investment, but rather a much larger, and even more competitive global marketplace. This has pushed today's economic development practice to move beyond the traditional city versus city competition to leverage regional assets and resources from both the public and private sector to increase the capacity of an entire region to grow. Ultimately, this means our region, Simcoe County, shares a series of resources such as labour, infrastructure, institutions and existing businesses between its 16 municipalities, as well as the cities of Barrie and Orillia. When we build business development capacity across the County of Simcoe, all 16,000+ businesses located in the area stand to benefit. The County of Simcoe's 10 -year Economic Development Strategy Plan (EDSP) was based upon this premise. The County's EDSP allows the advantage of co-operation with our municipal partners, allowing us to present Simcoe County as a cohesive region; the County assets become very apparent in this approach. This allows us to effectively communicate our message amongst the noise of other communities. This is a significant advantage because although our political boundaries are import to running the day to day business the private sector does not focus on them. By marketing our local municipalities on a co-operative basis we have the opportunity to highlight our regions assets and not just one municipality. In preparing the County's EDSP, it was built upon the vision established in the County of Simcoe's Corporate Strategic Plan, which is "to be a community acting for the greater good, for all. " That vision is further underpinned by four high level goals, intended to anchor all strategic initiatives and activities of the Economic Development Office. ■ Pursue partnerships and outreach in the Community — The County will demonstrate leadership and advocacy through the creation of collaborative partnerships to advance economic growth, business development and entrepreneurship. ■ Pursue effective regional marketing and promotion - The County will consistently and effectively market its local strengths and assets to regional stakeholders, external investors and visitors and potential residents. ■ Support an innovative business culture — The County will build upon its existing strengths and assets to become a leader in Ontario for research and development, investment, education and training and entrepreneurship in the health and wellness and green and environmental technologies industries. • Foster growth in regional tourism and cultural industries — The County will be recognized provincially and nationally for its thriving tourism and cultural industries, with communities that offer a diverse range of rural, recreational and cultural experiences. Based on these four goals, the EDSP contains thirty two specific recommendations and six marketing related objectives that were all broken down in Short (1-3 year), Medium (4-6 year) and Long term (7-10 year) priorities. Page 127 of 780 10i) Report No. CSI 2013-3, Donna Hewitt, Director of Co... April 10, 2013 Corporate Services Committee CS 13-047 Page 3 In 2013, the Economic Development Office is currently carrying out three major County wide initiatives; all identified as short term recommendations in the strategy; • The County of Simcoe, Ontario Works, is in partnership with the Simcoe Muskoka Workforce Development Board and the Ministry of Training Colleges and University in conducting the most extensive investigation of the labour force/ employment market in Simcoe County to be undertaken since 2002. • Simcoe County Tourism and the GIS Department with funding assistance from the Ontario Ministry of Tourism Culture and Sport are currently undertaking of a county wide cultural mapping exercise and the development of a Cultural Plan for the County of Simcoe. • In partnership with the cities of Barrie and Orillia, we are developing a Health Sector Strategy. The Economic Development Office is also working on a number of other regional initiatives; • On the agricultural front we are currently helping to spearhead the Food Distribution Hub Study with Simcoe County Federation of Agriculture and Simcoe County Farm Fresh. • With the Food Partnership Alliance the County is launching initiatives under the Simcoe County Food and Agricultural Charter. • We are working with the agriculture community on the 2014 International Plowing Match scheduled to occur in Essa Township. • We are working with our partners in investigating the feasibility of creating a Simcoe County Manufacturers Association. • The Economic Development Department is co-ordinating a regional marketing tabloid insert for The Globe and Mail. This list of regional activities does not include current activities underway with Tourism Simcoe County. Fundim Options: The following options have been developed for Council to consider based upon Recommendation CS -021-13; that 1.6 million ($800,000 in 2013 and in 2014) be allocated for this initiative from the 2012 budget surplus. Option 1 That each municipality be provided with up to $50,000 each for the years 2013 and 2014 from the 2012 budget surplus. Option 2 That each municipality be provided with up to $50,000 each for the years 2013 and 2014 from the 2012 budget surplus based upon submission of an approved economic development strategy that helps achieves the goals and objectives of County's 10 -year Economic Development Strategy. Option 3 Same as Option 2 above, but with the requirement for municipalities to match funds provided by the County towards the initiative. Page 128 of 780 10i) Report No. CSI 2013-3, Donna Hewitt, Director of Co... April 10, 2013 Corporate Services Committee CS 13-047 Page 4 Option 4 That up to $400,000 a year be set aside for the years 2013 and 2014 that member municipalities could access based upon submission of an approved economic development strategy that helps achieves the goals and objectives of County's 10 -year Economic Development Strategy; (option — with or without the requirement for municipalities to match funds provided by the County towards this initiative) And that $400,000 is allocated to the County of Simcoe Economic Development Budget for the hiring of three sector specialists to advance the work being done by the County Economic Development Office in the Agriculture, Manufacturing and Health and Wellness Sectors. Another option that Council may want to consider is having staff investigate and report back at a future date of having the County match a local municipality's development charge abatement program as part of an approved Community Improvement Program (CIP). Some of our member municipalities have approved, or are in the process of approving, CIP's for employment lands. The lessening or outright waiving of industrial development charges (DC's) by a local municipality is often a component of a CIP and the County may wish to investigate a similar program as it relates to the County DC's that would be collected as part of the development application. FINANCIAL ANALYSIS: To fund any of the options as outlined above would require a total of $800,000 a year for the next two years for a total of $1.6 million utilizing the 2012 budget surplus. Discussions regarding the utilization of the 2012 budget surplus will occur at the May 23, 2013 strategic planning meeting. SCHEDULES: There are no schedules attached to this Item. PREPARED BY: Robert J. Lamb, Manager of Economic Development APPROVALS: Date: David Parks, Director of Planning, Development & April 2, 2013 Tourism Rick Newlove, General Manager of Engineering, April 2, 2013 Planning and Environment Lealand Sibbick, Treasurer April 4, 2013 Mark Aitken, Chief Administrative Officer April 4, 2013 Page 129 of 780 10i) Report No. CSI 2013-3, Donna Hewitt, Director of Co... To: Section: Item Number: Meeting Date: Subject: Recommendation: CORPORATE SERVICES COMMITTEE Planning, Economic Development, and Tourism CS 13-089 June 12, 2013 Economic Development Funding Program THAT the Draft Terms of Reference for the Economic Development Task Force, be adopted, substantively in the form attached as Schedule 1 to Item CS 13-089; AND THAT the process regarding the Economic Development Funding Program and the Economic Development Funding 2013 Information Sheet attached as Schedule 2 to Item CS 13-089 be approved; AND THAT two members of County Council be appointed to the Economic Development Funding Review Task Force. Executive Summary: At the April 2013 County Council meeting, Council chose option 2 of Item CS 13-047 as the preferred option for economic development funding; specifically that each municipality within the County of Simcoe, be provided with up to $50,000 each for the years 2013 and 2014, to be funded from the 2012 budget surplus. Funding will be provided based upon submission of an approved economic development strategy that helps achieve the goals and objectives of County's 10 -year Economic Development Strategy; Staff is recommending that an Economic Development Funding Review Task Force evaluate the applications for funding. It is proposed that the Task Force be comprised of two members of County Council and three staff members. The Task Force would make recommendations for approval of any application, to County Council, through the Corporate Services Committee. A draft Terms of Reference for this Task Force is attached as Schedule 1 to this Item. Also attached as Schedule 2 to this Item, is the draft Information Sheet/Application Form. Page 130 of 780 10i) Report No. CSI 2013-3, Donna Hewitt, Director of Co... June 12, 2013 Corporate Services Committee CS 13-089 Page 2 Background/Analysis/Options: With the approval by Council of the local economic development 2013 — 2014 funding program, staff met to explore options of how to best implement this program in order to achieve Council's direction and goals. The following is a summary of what is being proposed for the application and approval process: 1. Completed applications must be submitted in writing to the Economic Development Office complete with a detailed budget for each of the proposed project(s) up to a maximum of $50,000. 2. The application must indicate how the proposed project(s) will help to achieve the goals and objectives of the County of Simcoe's 10 -year Economic Development Strategic Plan. 3. Applications are to be accompanied by an approved local economic development strategy. 4. The application must be supported by and include a resolution of the local Council. 5. More than one municipality may make a joint application for a specific project(s) which must be accompanied by supporting resolutions from all municipal Councils involved. 6. Applications will be reviewed for completeness and compliance by the Review Task Force. 7. The Review Task Force will be comprised of two County Councillors appointed by Council and 3 County staff (The Director of Planning, Development and Tourism, Manager of Economic Development and the Manager of Tourism). 8. Upon review of applications the Task Force will forward a report to the Corporate Services Committee for consideration. 9. Upon approval by Council, the local municipality will have up to 12 months from the date of approval to utilize the funds and report back in writing the results of their project(s) prior to submitting an application for additional funding in 2014. 10. The Task Force will take into consideration a detailed funding request of up $100,000 to be awarded in 2 payments, one in each year. Financial and Resource Implications: The funding for this program in 2013 and 2014 has been allocated by Council from the 2012 budget surplus. Relationship to Corporate Strategies: Project money awarded must be used to build upon the vision established in the County of Simcoe's 10 -year Economic Development Strategy and the four pillars of focus; Pursue partnerships and outreach in the Community — The County will demonstrate leadership and advocacy through the creation of collaborative partnerships to advance economic growth, business development and entrepreneurship. Pursue effective regional marketing and promotion - The County will consistently and effectively market its local strengths and assets to regional stakeholders, external investors and visitors and potential residents. Support an innovative business culture — The County will build upon its existing strengths and assets to become a leader in Ontario for research and development, investment, education and training and entrepreneurship in the health and wellness and green and environmental technologies industries. Page 131 of 780 10i) Report No. CSI 2013-3, Donna Hewitt, Director of Co... June 12, 2013 Corporate Services Committee CS 13-089 Page 3 • Foster growth in regional tourism and cultural industries —The County will be recognized provincially and nationally for its thriving tourism and cultural industries, with communities that offer a diverse range of rural, recreational and cultural experiences. Reference Documents: • Corporate Services Committee Item CS 13-047 (April 2013) • County of Simcoe 10 -year Economic Development Strategic Plan adopted June, 2011 Attachments: Schedule 1 — Draft Terms of Reference for the Economic Development Task Force ILI Schedule #1 to CS13-089.docx Schedule 2 — Proposed 2013 Economic Development Funding Information Sheet/Application Form Schedule # 2 to CS13-089.pdf Prepared By: Robert J. Lamb, Manager of Economic Development Approvals: Date: David Parks, Director of Planning, Development and Tourism May 31, 2013 Debbie Korolnek, General Manager, Engineering, Planning and Environment May 31, 2013 Trevor Wilcox, General Manager, Corporate Performance June 5, 2013 Mark Aitken, Chief Administrative Officer June 5, 2013 Page 132 of 780 10i) Report No. CSI 2013-3, Donna Hewitt, Director of Co... c m E a O a� D E 0 C O V U uJ K c O d d a a o O CL s to C 3 O t - m 0 V E O C 7 O U d� O E L O d c c O v E c ui O Q t O �_ O S I N O � V C� � � c�6 0� E c c6 d IUD � � N 2 d' � N y •� � N Q d > U� N �.� tm CD 2 'C O O O V� C o N N N Q a) C: c�- >_ O E N � d .V L � > � � E O O_ O N '-- � - E N Cp C C a •� (6 N O" N N L O p 0)-0 N O O O j�° fn V "O LL .L d O 3 c U� C G N� �' B O LL O_ > N y n/ O� O f0 >_ .� 0"0ID U O Q O dU � N aoZ v � �W LO0 Cu ) CCU: m ����.� (06) 10 w o o °t3 �� pU m� �°— � °Low 0 to CO E � ° c ° � c � � z ami �� � C � c�caa� •�->, °u)c 'a 3.2 LU t O U° -cc d .y cUII � E 6 � '06 .� E L fB uj � O 'O Q. � � � N � d +' � +ir (0 A L O C L S O (n N C � N 0 R !n O w t9 O� N QU > c � cCO m j 0 0 0 vii p CD Q) w U fn �~ O `- O � O � > N 3 f6 f6 N 0 .�. 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Appendix D Simcoe County Economic Development Funding — 2013-2014 Prioritized Projects Budget Estimates Regional economic development marketing program*: Radio 680 news/Website Awareness $ 3,000 Regional Web landing page and SEO $ 2,000 Billboard Campaign $ 4,500 Design and content development upgrades - enhanced Economic Development website: Website Design $ 7,500 Website/Print Collateral Photograghy $ 5,000 Promotion of Cycle Tourism*: Toronto Outdoor Adventure Show $ 2,000 Cycling Banner/Display & graphics $ 1,000 Cycling Writers — Familiarization Tours $ 1,000 Cycling Map Distribution $ 5,000 Maple Fest 2014 and Maple Trail*: Radio/Print Campaign $ 5,000 Design/Production of Maple Fest Rack Card $ 500 Design/Production/Distribution of Maple Trail Map $ 4,000 Contest support materials $ 500 Co-op student to assist with but not be limited to: Coordination of website content Updating Township YLM business directory Targeted organization of Maple Fest events and contests Coordination of Maple Trail partner meetings and map Development $ 9,000 Total request $50,000 Budget estimates do not reflect contributions from Project Partners such as Ontario's Lake County, City of Orillia, RT07 (BruceGreySimcoe), Tourism Simcoe County, Horseshoe Resort etc. Page 134 of 780 10j) Report No. DS2013-36, Andria Leigh, Director of Dev... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS 2013-036 Council Andria Leigh, Director, Development Services Meeting Date: Subject: Motion # July 17, 2013 1452711 Ontario Limited (Reid Ridge) Proposed Street Naming Roll #: R.M.S. File #: 4346-020-005-11601- Part Lot 15, Concession 9 D12-13694 0000 (Medonte) File: 2004 -SUB -02 RECOMMENDATION(S): Requires Action ❑X For Information Only It is recommended that: 1. Report No. DS 2013-036 be received and adopted. 2. That street name "Reid's Ridge"" be assigned to the Reid Ridge subdivision, File 2004 - SUB -02. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. BACKGROUND: The subject lands are located south of Moonstone Road, on the eastern boundary of the Moonstone Settlement Area, as illustrated in Schedule 1 to this report. In 2013, Mr. Reid acquired the Draft Plan and in a report in April 2013, Council adopted a motion to support a redline revision to reduce the number of approved residential lots from 17 to 13 residential lots. To provide access through the Draft Plan Approved Plan of Subdivision, the developer will be required to construct one cul-de-sac that is accessed from Moonstone Road. The developer is proposing to name the road "Reid's Ridge." ANALYSIS: In considering proposed street names, the Township of Oro-Medonte has the following Street Naming Policy in place: When naming or changing street names in the Township, consideration be given to one of the following: a. A historic name which once identified the location; b. The surnames of local pioneer families in the immediate vicinity; c. Any prominent geographic, natural or practical feature which makes the location unique or identifiable; DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-036 Page 1 of 5 Page 135 of 780 10j) Report No. DS2013-36, Andria Leigh, Director of Dev... d. The names of local servicemen who made the ultimate sacrifice; e. The names of prominent former residents who contributed to the betterment of the Township through their community involvement, athletic or business achievements. Where there are two or more proposed street names in a new development or plan of subdivision, at least one street name will have regard to the above criteria and the developer be encouraged to research the following resources: a. Oro-Medonte Historical Association; b. Simcoe County Historical Society c. Simcoe County Archives & Township records (i.e. assessment rolls, historical publications); d. Local Registry Office (former land ownerships). 3. All proposed new street names shall be circulated to internal departments for review and comment prior to Council approval. 4. The duplication of street names used in adjacent municipalities shall be minimized as not to conflict with emergency response addresses. Circulation of proposed new names will be made by the Township to the neighbouring municipalities for comment when deemed appropriate. 5. A report will be submitted to Council for the approval of the proposed names. The developer has submitted the following in regard to compliance with the Township's policy: "I am writing to you today to inform you of our progress in our efforts to choose a suitable name for the street associated with our development of our Moonstone property. We have been in touch with Mr. Geoffrey Booth of the Oro-Medonte History Association who instructed us to take a look at the historical record Medonte: A Township Remembered. Upon doing some reading in this book we came across a number of entries listing members of the Reid family who were one of the original settlers in the area previous to 1837. Based on what we read in the book it seems as though the Reid name had strong roots in the area, and furthermore, we also came across a WWI veteran from the area (Coldwater) named Robert Henry Reid. Although it was not originally our intention to use our family name in the street name, it seems as though all signs are pointing to just that. Thus, in honor of the historical families from the area, as well as a WWI veteran from a neighbouring community, and also to commemorate our family's journey to, and upcoming relationship with the town of Moonstone we would like the propose the street be called Reid's Ridge." The proposed street name noted above were circulated to internal departments and to surrounding municipalities for commenting. In response to the circulation to internal departments and surrounding municipalities, no objections were stated. Since "Reid" represents a local pioneer family in the immediate vicinity, this proposed street name is considered to satisfy item "1.b" of the Township's Street Naming Policy. Further, it is noted that no duplication of the proposed street name exists in adjacent municipalities. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: N/A DEVELOPMENT SERVICES Report No. DS2013-036 July 17, 2013 Page 2 of 5 Page 136 of 780 10j) Report No. DS2013-36, Andria Leigh, Director of Dev... POLICIES/LEGISLATION: The Township of Oro-Medonte Street Naming Policy CORPORATE STRATEGIC GOALS: • Service Excellence • External Relations CONSULTATIONS: No Comments ATTACHMENTS: Schedule 1: Location Map Schedule 2: Draft Plan of Subdivision CONCLUSION: The proposed street name "Reid's Ridge" is considered to satisfy item "11" of the Township's Street Naming Policy, and appears to meet all other requirements of this policy. Therefore, Planning staff supports this proposed street name as outlined in this report. Respectfully submitted: Andria Leigh, MCI , RPP Director, Development Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-036 Page 3 of 5 Page 137 of 780 10j) Report No. DS2013-36, Andria Leigh, Director of Dev... Schedule 1: Location Map r\. co OLD COUNTY w z a DONS ONE r^ � r SUBJECT LANDS f, DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-036 Page 4 of 5 Page 138 of 780 10j) Report No. DS2013-36, Andria Leigh, Director of Dev... Schedule 2: Draft Plan of Subdivision Reid's Ridge (proposed) �ox�Ea„ox - ------------- i �” Cv \ LL.. OtinRePYn•.Ur'r�poeed 3ubANtbn lx�T 19 �, .J� � �1P dMetlantB 12 OT 57 'ZEE JI _ � — � essieommuo PLAN OF SUBDIVISION .THATCHER DRAFT y... nwarHranne„ -TOWNSHIP OF ORO-MEDONTE DEVELOPMENT SERVICES Report No. DS2013-036 July 17, 2013 Page 5 of 5 Page 139 of 780 10k) Report No. DS2013-39, Andria Leigh, Director of Dev... Township o)- REPORT�"� Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013-039 Council Glenn White, Manager PlanningS ecial Projects Meeting Date: Subject: Motion # July 17, 2013 Official Plan Amendment Application 2013-OPA-02 Complete Application Roll #: R.M.S. File #: D09-045861 Requirements RECOMMENDATION(S): Requires Action ❑X For Information Only It is recommended to Council: 1. THAT Report No. DS2013-039 Re: Official Plan Amendment Application 2013- OPA-02, Complete Application requirements, Township of Oro-Medonte, be received and adopted. 2. THAT Official Plan Amendment Application 2013-OPA-02, Township of Oro- Medonte, that would enact new policies regarding Complete Application requirements to the Official Plan, be approved. 3. AND THAT the Clerk bring forward the necessary Official Plan Amendment to enact new policies regarding Complete Application requirements for Council's consideration. BACKGROUND: The Planning Act has provisions that enable municipalities to establish their own requirements that new Planning applications are in a "complete" form when submitted. A "complete application" allows Council to be able to review, assess make an informed decision on a planning application. Presently, the Township's Official Plan does not contain the "Complete Application" requirements. The proposed OPA No. 34 is an Official Plan Amendment application initiated by the Township to introduce new policies to the Township's Official Plan regarding "Complete Application" requirements as provided by the Planning Act. ANALYSIS: The Planning Act states in Section 22(4 and 5) for Official Plan Amendment applications, 34(10.1 and 10.2) for Zoning By-law Amendment applications, 51(17 and DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-039 Page 1 of 4 Page 140 of 780 10k) Report No. DS2013-39, Andria Leigh, Director of Dev... 18) for Subdivision and Condominium application and 53(2 and 3) for Consent applications, municipalities may establish their own requirements for a "Complete Application". A complete application is necessary for Council to review, assess and make an informed and comprehensive decision on a planning application. In order to implement the "Complete Application" requirements of the Planning Act, municipalities must adopt Official Plan policies for "complete application requirements". There are a number of benefits to establish a "Complete Application" policy in the Township's Official Plan. - The "Complete Application" policy would provide the required information to enable Council to make better informed decisions in a timely fashion, as the additional and required supporting information needed to assess the applications are submitted up -front at the beginning of the process. To ensure that Council can make an informed decision on Planning applications and in order to ensure that the public understands the implication of the application, technical studies are required. - The Planning Act permits municipalities to set out what their requirements are in the form of technical studies and plans to support an application to amend the Official Plan or Zoning By-law, Plan of Subdivision or Consent. Once the required information, in the form of application and technical studies and plans have been submitted and accepted, the application is then deemed to be "complete" in accordance with the Planning Act, with this date being the date on which the processing time frame as per the Planning Act begins. - Permits the Township to require specific studies or reports relevant to the proposed and type of development to be submitted with the application at the beginning of the process. - Ensures that the supporting information (studies, reports and plans) are available to the public at the beginning of the Planning process. This would be part of an enhanced public consultation process given all the required information would be available to the public prior to the Public Meeting. Within 30 days after the Township has received the appropriate fee and application to amend the Official Plan, the Planning Division shall review the required studies, reports and plans. Planning Staff shall notify the applicant if the application has been deemed a "Complete Application or not as information is missing. In accordance the "Complete Application" requirement of the Planning Act, the official processing timeframe of the Planning Act application does not start until the Township has deemed the application a "Complete Application". From that date forward, the Planning applications are subject to the timeline requirements in the Planning Act, (i.e. timing for a DEVELOPMENT SERVICES Report No. DS2013-039 July 17, 2013 Page 2 of 4 Page 141 of 780 10k) Report No. DS2013-39, Andria Leigh, Director of Dev... Public Meeting, date that the application can be referred to the OMB for a non -decision by Council, etc.). In addition, applicants cannot appeal a non- decision on their application once the application is "complete" until the processing time frames set out in the Planning Act have elapsed. - The proposed Official Plan contains policies requiring the applicant to participate in a pre -consultation meeting prior to submitting the planning application. The intent of the pre -consultation process would be to determine the nature and scope of any study, report or plan required to be submitted as a result of the size, type and complexity of the planning proposal being proposed. The pre -consultation meeting is required prior to the submission of an application for an Official Plan and Zoning Amendments, a Plan of Subdivision or a Plan of Condominium, a Consent, a Site Plan and Minor Variance. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: n/a POLICIES/LEGISLATION: Planning Act CORPORATE STRATEGIC GOALS: Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for, and sensitivity to the needs of future generations. CONSULTATIONS: County of Simcoe NVCA LSRCA ATTACHMENTS: None DEVELOPMENT SERVICES Report No. DS2013-039 July 17, 2013 Page 3 of 4 Page 142 of 780 10k) Report No. DS2013-39, Andria Leigh, Director of Dev... CONCLUSION: On the basis of the analysis provided above, Planning staff support the proposed Official Plan Amendment No.34 to enact new policies regarding Complete Application requirements into the Township's Official Plan. The proposed Official Plan Amendment application is consistent with the provisions of the Planning Act. The proposed Amendment would introduce new policies to the Official Plan which would provide Council and the public with detailed planning information and studies at the beginning of the planning review process to help evaluate and consider new Planning applications. Respectfully submitted, Glenn White, MCIP, RPP Manager, Planning Special Projects SMT Approval / Comments: C-A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS2013-039 July 17, 2013 Page 4 of 4 Page 143 of 780 101) Report No. DS2013-40, Andria Leigh, Director of Dev... Township at����r�~������ REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013-040 Council Bobbi Lovering Meeting Date: Subject: Motion # July 17, 2013 Septic/Septic ver 35 Septic/Septic ver 55 Building Permit 2nd Quarter Stats Roll #: R.M.S. File #: n/a Small projects 78 RECOMMENDATION(S): Requires Action For Information OnlyLfL X It is recommended that: 1. Report No. 2013-040 be received for information. BACKGROUND: Building permit stats report for the second quarter of 2013 ANALYSIS: The following is a summary of permit statistics comparing the permits issued for the second quarter of 2013 to the second quarter of 2012: Number of Permits issued 2013 Number of Permits issued 2012 Residential 31 Residential 37 Res Demo 5 Res Demo 10 Septic/Septic ver 35 Septic/Septic ver 55 Res add/reno 12 Res add/reno 9 Small projects 78 Small projects 46 Agricultural 6 Agricultural 3 Com/Ind 24 Com/Ind 7 Cancelled 1 Cancelled 2 Total 191 Total 167 The number of building permits issued in the second quarter of 2013 shows a significant increase over the second quarter of 2012. Small projects such as decks, garages, boathouses, renovations are up 59% over last year. Industrial permits are up due to the solar farms along Line 5 and Line 13 for buildings associated with electricity generation. Development Services Report No. 2013-040 July 17, 2013 Page 1 of 3 Page 144 of 780 101) Report No. DS2013-40, Andria Leigh, Director of Dev... FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The following is a summary of the construction value for permits issued in Construction value 2013 Construction value 2012 Residential 12,559,152.00 Residential 10,960,998.00 Res Demo 28,000.00 Res Demo 48,800.00 Septic 333,900.00 Septic 489,600.00 Res add/reno 919,964.00 Res add/reno 357,100.00 Small projects 2,207,281.00 Small projects 1,077,367.00 Agricultural 343,636.00 Agricultural 345,000.00 Com/Ind 16,517,200.00 Com/Ind 945,000.00 Cancelled ------------------- Cancelled ---------------------- Total 32,909,133.00 Total 14,223,865.00 The total construction value in 2013 is more than double the same quarter in 2012. This is due to the increased numbers of small residential projects which nearly tripled in value, communicating that residents are investing in their homes and properties. The issuance of the Wolf Steel warehouse foundation, Hitch house commercial building and the solar farm building permits provides for the $16.5 million dollar construction value. In addition to the construction value for increasing the tax base, the permit fee revenue is shown below. 2013 Permit fee Revenue 2021 Permit fee Revenue Building permit 268,683.15 Building permit 129,864.10 Septic permit 18,000.00 Septic permit 22,625.00 Total 286,683.15 Total 152,489.10 POLICIES/LEGISLATION: The Building Code Act requires Municipalities to enforce building in Ontario through the Ontario Building Code. The Building Code Act sets out legislation for collection of permit fees to cover the direct and indirect costs of Building permits. CORPORATE STRATEGIC GOALS: Development Services Report No. 2013-040 July 17, 2013 Page 2 of 3 Page 145 of 780 101) Report No. DS2013-40, Andria Leigh, Director of Dev... This report follows the Township's Strategic Goals through enforcement of Building Code regulations. • Quality of Life, • Safe & Healthy Community, • Sustainability, CONSULTATIONS: n/a ATTACHMENTS: n/a CONCLUSION: The Building Division has seen an increase in commercial/industrial activity within the Township relaying that our business community is investing and growing with us. The larger projects require almost daily inspection to ensure the projects keep moving along. With 37 single family dwelling permits issued year to date multiple, small projects ongoing, the Building Division has seen and will continue to see a busy year. Respectfully submitted: Bobbi Lovering CBCO Chief Building Official SMT Approval / Comments: Development Services Report No. 2013-040 ents: July 17, 2013 Page 3of3 Page 146 of 780 10m) Report No. DS2013-41, Andria Leigh, Director of Dev... Tohi- of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013-041 Council A. Leigh, Director, Development Services Meeting Date: Subject: Motion # July 17, 2013 Roll #: Zoning By-law Amendment 2013-ZBA-06 R.M.S. File #: 4346-010-009-10300- 0000 (Bachly Investments Inc.) D14 44228 I RECOMMENDATION(S): Requires Actions For Information Onlyn It is recommended that: 1. Report No. DS2013-041 be received and adopted. 2. THAT Zoning By-law Amendment Application 2013-ZBA-06 for Township of Oro- Medonte, being on Schedule `A24' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Block 64, Plan M-679, Concession 8, 51 Boyd Crescent, in the former geographic Township of Medonte, now in the Township of Oro-Medonte, from Open Space (OS) Zone to the Residential One Exception 107 (R1 *107) Zone and to the Residential One Exception *231 Holding (R1 *231(H)) Zone as shown on Schedule 'A' attached hereto and forming part of this By-law. 3. THAT the Clerk bring forward the appropriate By-law for Council's consideration BACKGROUND: The purpose of this report is to consider a proposed Zoning By-law Amendment Application submitted by Bachly Investments Inc. This rezoning application has been submitted to fulfill a condition of approval for Consent Applications 2012-B-15 to 2012- B-21, which were granted by the Committee of Adjustment in September 2012. The Consent applications proposed the severance of approximately 1.0663 hectares (2.63 acres) of land to be added as boundary adjustment/lot additions to Lots 22-28 on Boyd Crescent. The retained lands which comprise 41.9 metres of lot frontage on Boyd Crescent and 0.28 hectares of lot area were also intended by the applicant to be used for residential purposes. The rezoning proposes to rezone lands from an Open Space (OS) Zone to the Residential One Exception 107 (R1 *107) Zone which is consistent with the zone classification on the abutting residential lots to which the lot additions are merging. The application also proposes to rezone the retained lands from the Open DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-041 Page 1 of 5 Page 147 of 780 10m) Report No. DS2013-41, Andria Leigh, Director of Dev... Space (OS) Zone to a site specific Residential One zone to recognize a reduction in the setback to the centerline of the watercourse on the property. The subject lands are located in the Heights of Moonstone subdivision located east of Line 7 North and south of Moonstone Road. ANALYSIS: The Committee of Adjustment imposed a condition of Consent, requiring the lot addition lands to be rezoned to reflect the Residential One Exception zone of the parcels being enhanced. In addition, given the retained lands are intended to be utilized for residential purposes and the existence of the watercourse, the applicant has requested a site specific residential zone to permit development within the 30 metre requirement from the top of bank of the watercourse. The NVCA has provided comments supporting the requested reduction subject to the development and implementation of an environmental enhancement plan. A public meeting was held on June 17, 2013 to receive comments from members of the public and relevant agencies. Verbal comments were received at the public meeting and written comments were received prior to the meeting from the NVCA. In summary, the public's comments expressed concern with the proposal by the NVCA for the required fencing, further discussion between the applicant and the NVCA will be required to address their letter of June 13, 2013 during the site plan approval process. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Potential financial and legal implications should the decision of Council be appealed to the Ontario Municipal Board. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan: According to Schedule "A" of the Township of Oro-Medonte Official Plan, the lands proposed to be rezoned to the Residential one Exception Zone are designated "Rural Settlement Area" and is partially designated "Environmental Protection Two Overlay" in the Township's Official Plan. The rezoning to would satisfy the condition of consent for the boundary adjustments enhancing the adjacent residential properties and allowing for one additional residential dwelling with a reduced setback to the watercourse. The residential use is permitted in accordance with the Official Plan policies. Based on the above, the zoning by-law amendment application is considered by Planning Staff to conform to the policies of the Official Plan. Zoninq By-law 97-95: The subject lands are currently zoned Open Space (OS) Zone and permitted uses would include public parks, conservation uses; but would not include residential uses. DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-041 Page 2 of 5 Page 148 of 780 10m) Report No. DS2013-41, Andria Leigh, Director of Dev... The lands to be rezoned were the subject of boundary adjustment applications that would add the majority of the lands to residential properties and would permit the balance of the lands to be used for residential purposes with a reduction in the required setback to an existing watercourse. A site specific exception is required to recognize a 15 metre setback to the centerline of the watercourse rather than the general provision that requires 30 metres from the top of bank of the watercourse. In addition the rezoning proposes the utilization of a Holding Provision that requires a site plan agreement to address the requirements of the NVCA as noted in their letter of June 13, 2013. Countv Official Plan In analyzing this Zoning By-law Amendment application, Township staff reviewed both the County Official Plan currently in effect as well as the Official Plan adopted by County Council in November 2008. The subject lands are in the "Rural & Agricultural" and Greenlands" in the County of Simcoe's Official Plan, which permits the residential use as proposed. In Planning Staff's opinion the proposed Zoning By-law Amendment conforms to the County's Official Plan. Provincial Policy Statement The intent of the Provincial Policy Statement (PPS) is to build strong and healthy communities while at the same time promoting efficient land use and development patterns. Section 1.1.3.1 sets out that Settlement Areas shall be the focus of growth, their vitality and regeneration shall be promoted and land use patterns shall be based on a densities and a mix of land uses. At the same time, Section 2.1 of the PPS sets out that natural features, including watercourses, shall be protected for the long term. Planning Staff is of the opinion that the proposed Zoning By-law Amendment is consistent with the Provincial Policy Statement, 2005. Places to Grow The application has been reviewed with reference to the Place to Grow policies that have been in place since 2006. In Policy 2.2.2 directs growth to built-up areas and encourages complete communities through a mix of land uses. Policy 4.2.1 encourages the protection of natural systems (watercourses). Planning Staff is of the opinion that the proposed Zoning By-law Amendment conforms to the Growth Plan. CORPORATE STRATEGIC GOALS: I Quality of Life — To contribute to an enriched quality of life for residents by maintaining Oro-Medonte's natural beauty and county -like character DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-041 Page 3 of 5 Page 149 of 780 10m) Report No. DS2013-41, Andria Leigh, Director of Dev... Safe & Healthy Community — To ensure that Oro-Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. CONSULTATIONS: Nottawasaga Valley Conservation Authority- Letter of June 13, 2013 requiring a site plan agreement for the development and implementation of an environmental enhancement plan that would review (1) a vegetation planting plan for both sides of the Coldwater River tributary using indigenous plants; and (2) fencing along the northern boundary of the property to alleviate yard encroachment into the enhancement area ATTACHMENTS: Attachment 1: Location Map CONCLUSION: The Zoning By-law Amendment application proposes to rezone the majority of the subject lands to a Residential One Exception 107 (111*107) Zone in fulfillment of a condition of Consent, as well as to rezone the balance of the subject lands (retained) to a Residential One Exception *231 Holding (R1 *231 (H)) Zone that recognizes a reduced setback to the watercourse from the required 30 metres from the top of bank to 15 metres from the centerline of the watercourse. The proposed Zoning By-law Amendment is consistent with the Provincial Policy Statement, conforms to the Places to Grow legislation and the County Official Plan. On this basis, it is recommended that Zoning By-law Amendment Application 2013-ZBA-06 be approved and adopted by Council. Respectfully submitted: Andria Leigh, MCIr, RPP Director, Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: ncvci rMILACKrr ocoanrco -- --- - -- --- —Y .., Report No. DS2013-041 Page 4 of 5 Page 150 of 780 10m) Report No. DS2013-41, Andria Leigh, Director of Dev... ATTACHMENT 1: LOCATION MAP 2013-ZBA-06 (Bachly Investments Inc.) DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-041 Page 5 of 5 Page 151 of 780 1 On) Report No. DS2013-42, Andria Leigh, Director of Dev... r� REPORT ' Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013-042 Council Andria Leigh, Director, Development Services Meeting Date: Subject: Motion # July 17, 2013 Site Plan Agreement with Democrat Maplewood Limited, 2013 -SPA -11 (Plan M-957, Lot Roll #: 4346-010-003-26626 R.M.S. File #: D11 45921, D11 45922, 126),2013 -SPA -12 (Plan M-957, and D11 45923 Lot 15), and 2013 -SPA -13 (Plan M-957, Lot 5 RECOMMENDATION(S): Requires Action I X I For Information Only) It is recommended that: 1. Report No. DS2013-042 be received and adopted. 2. The Township of Oro-Medonte enters into Site Plan Agreements with Democrat Maplewood Limited thereby permitting the removal of the Holding Provision applying to the subject lots for the construction of the single detached dwellings; 3. The Clerk bring forward the by-laws for Council's consideration to enter into Site Plan Agreements with Democrat Maplewood Limited and to remove the Holding Provision applying to the lands described as Lots 126, 15, and 5, on Plan 51 M-957, respectively; and 4. The owner be notified of Council's decision. BACKGROUND: The applicant is proposing to have three Site Plan Agreements registered on title for the construction of the following: 1. A 259.2 sq.m. (2790 sq.ft.) single detached dwelling with a 85.84 sq.m. (924 sq.ft.) attached 2 car garage on Lot 126 2. A 208.57 sq.m. (2245 sq.ft.) single detached dwelling with a 49.98 sq.m. (538 sq.ft.) attached 2 car garage on Lot 15 3. A 217.95 sq.m. (2346 sq.ft.) single detached dwelling with a 49.98 sq.m. (538 sq.ft.) attached 2 car garage on Lot 5 DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-042 Page 1 of 7 Page 152 of 780 1 On) Report No. DS2013-42, Andria Leigh, Director of Dev... The zoning presently in effect for the subject lands is Residential One Holding Provision (R1 (H)) Zone and, as such, the owner must enter into a Site Plan Agreement prior to the issuance of a Zoning Certificate and Building Permit related to the construction of the dwelling on each of the respective lots. The owner must enter into a Site Plan Agreement before the Holding Provision can be removed. With respect to recent development within the Diamond Valley Estates Subdivision, it is noted that a potential ossuary was discovered during excavation taking place on Lot 122, in December 2011. Following this discovery, the developer's archaeologist corresponded with the Cemeteries Regulation Branch of the Ministry of Consumer Services, through which they provided a report illustrating the potential ossuary being entirely within Lot 122. Subsequently, the developer's archaeologist provided correspondence to the Township, stating that: • "The area of concern is wholly contained within Lot 122 and well removed from any planning boundary."; • "This discovery will have no impact on the surrounding lots."; • "As the discovery appears to represent an intact and intentional burial site, it is expected that Lot 122 will become a registered cemetery and that the remains will not be moved.'; and • "We do not believe that there is any necessity arising from this situation, now or in the future, to restrict any activity on any other portion of the development property outside of Lot 122." Therefore, on the basis of the discovery of a potential ossuary, and subsequent correspondence as noted above, Planning staff have now incorporated additional wording into all site plan agreements that requires the owner of a lot and/or their agent to: retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary; assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through any development; and cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature, and to notify all appropriate Ministries and Agencies, including, the Registrar of Cemeteries and the Township. ANALYSIS: The subject properties are designated Residential by the Township's Official Plan, and zoned Residential One Holding Provision (R1 (H)) Zone by the Township's Zoning By-law 97-95. The applicant is required to enter into a Site Plan Agreement with Council with respect to the removal of the Holding Provision on each of the subject lots. These provisions were imposed through the subdivision approval process in order to determine appropriate building envelopes. Further, Planning staff have reviewed the submission related to the proposed construction of a dwelling on each of the subject lots, and confirmed compliance with applicable provisions of the Township's Zoning By-law 97-95, as amended. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not applicable. DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-042 Page 2 of 7 Page 153 of 780 1 On) Report No. DS2013-42, Andria Leigh, Director of Dev... POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan Township of Oro-Medonte Zoning By-law 97-95 Planning Act, R.S.O 1990, c. P. 13, Sections 36 and 41 CORPORATE STRATEGIC GOALS: Quality of Life — To contribute to an enriched quality of life for residents by maintaining Oro- Medonte's natural beauty and country -like character and by providing opportunities that encourage community participation in activities and recreational programs." Safe & Health Community — To ensure that Oro-Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles. Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations CONSULTATIONS: • Township Departments ATTACHMENTS: Schedule 1: Location Map Schedule 2: Site Plans CONCLUSION: The purpose of the Site Plan Applications is to register Site Plan Agreements on title for the subject lots, with respect to the construction of a single detached dwelling on each of Lots 5, 15, and 126 of the Diamond Valley Estates Subdivision (Plan 51M-957), due to the Holding Provision applying to the zoning of this lot. It is recommended that Site Plan Applications 2013 - SPA -11 (Lot 126), 2013 -SPA -12 (Lot 15), and 2013 -SPA -13 (Lot 5) be approved and the associated by-laws for Site Plan Approval and Removal of the Holding Provision be adopted by Council. C Respectfully submitted: Y� Andria Leigh, MCIP, RPP Director, Development Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-042 Page 3 of 7 Page 154 of 780 1 On) Report No. DS2013-42, Andria Leigh, Director of Dev... SCHEDULE 1: LOCATION MAP (Lots 5, 15, and 126) (Democrat Maplewood Limited) DEVELOPMENT SERVICES Report No. DS2013-042 July 17, 2013 Page 4 of 7 Page 155 of 780 1 On) Report No. DS2013-42, Andria Leigh, Director of Dev... SCHEDULE 2A: SITE PLAN 2013 -SPA -11 (Lot 126) (Democrat Maplewood Limited) DEVELOPMENT SERVICES Report No. DS2013-042 July 17, 2013 Page 5 of 7 Page 156 of 780 1On) Report No. DS2O13-42, Andria Leigh, Director of Dev... SCHEDULE 213: SITE PLAN 2013 -SPA -12 (Lot 15) (Democrat Maplewood Limited) N=s- s�eaeA �aNw wn npN® AlWI11NC•AREA (GFAI 1 Kb 5.4ow�iucWl�MPfl wO.eo mlffi..R . �aN.®o�R4 W we m wE w0. O,im1 « � u� m u>gy�p 70NIMG QMl IIT N 5 MI ,mn® waYp u< flU1LMNG Sti fHAO6 /.SZOUStRBS m a. uawr riwm +„ i wn .m.IE-: .."i«n. e+m ss. azn BATE itt l' LMR FN_.r. INEM[NO MC ----------- FU T. PHASE tr - - �� C E41 1 3os _ FFliwl3l I�US r� 1 uFm aan am y x J - DOND VALLA a �+.� vaiow Er�t�ro�wc.o ESTATES �. P.Z LZ.1 a ..,...-.�...__�: az ow en asf e &W 2M3 1a30° 09115 LOT -15 DEVELOPMENT SERVICES Report No. DS2013-042 July 17, 2013 Page 6of7 Page 157 of 780 1 On) Report No. DS2013-42, Andria Leigh, Director of Dev... SCHEDULE 2C: SITE PLAN 2013 -SPA -13 (Lot 5) (Democrat Maplewood Limited) T- 1@0 of 12 o�octssloy�, I � I ai�a �aian P.S. ZGU'�RrOs S-Nv _.WO „/3353 313 5 \� 1a-10 31410 ELS � ? � SI 10 1\ ruufiloa 31.0.10 5 _ y4�, F.FUlat453 T%NA" U5 NATES:y n. ccmcoi,wo C5 'RN. T1�a1425 ir�.�JUIFTG 3111.6 w0%d+ __ O) wxmulc� sbonnainu �Ivrt - ) n UffIG 3129] y }1'.68 L 3t .. a' 319.6 - ' .� 313.80 tPoOpq�TpN'LL Uu.e� � 1 3 60 ❑ ❑ 10 OT I % I Rn i Tia Ter: s�a.�� Y sw I �1a.z SI AREA ,.,J i I we I J L -1 94 L NG A A (GFA1 5 `�� x P ,�enr I Fps1 I ktrin� c+cvcV m.l� I �,�� I I wm. I y •e 8L11 MN SEr6A uS � t"'.,, m l aam r - of -T - 3t OS uu at�a5312= `�f2'• u _ 390%� •#31180- �' s lam_ 31250y�- 9_ yry 312 U rANVS COMF'IGAJF - - 31294 INV. 2" uxfsl omruys�� tire _._ 3129 QIAMOND VALLEY DRIVE ttyt�� eRtiµ�Ef➢ Mwens �ry mxleaum xnx i.¢ _ r- `31288 31246 $ �Od G9Naxc 1 3t2.>2 DATE: durvE 3. 2013 312.39 VALGGR FNgNEERIN IN • IkWO UAMON'D VALLEY - ° M.N. VPLDOR ENGINEERING INC. ESTATES _ PZ. LOT 5 " s :R1N so13 1:2%1 " 09115 LO.T-5 to aAN�oreo owvc DEVELOPMENT SERVICES Report No. DS2013-042 July 17, 2013 Page 7 of 7 Page 158 of 780 10o) Report No. DS2013-43, Andria Leigh, Director of Dev... T ro�Kutr�<n/��G'C�4flt�� P.m�d Flrrirn�e, GarilirrQ Punirr TOWNSHIP OF ORO-MEDONTE REPORT Report No. To: Council Prepared By: DS 2013-043 Andria Leigh, Director, Development Services Meeting Date: Subject: Site Plan Agreement Motion # July 17, 2013 2012 -SPA -18 (Wolf Steel -Napoleon) 2621 Gore Road Roll #: R.M.S. File #: 4346-010-006-15200 D1 1 43573 RECOMMENDATION(S): Requires Action I X I For Information Only[-] It is recommended: 1. THAT Report DS 2013-043 be received and adopted; 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Napoleon Systems & Developments Ltd. to permit the construction of a 263, 358 square foot warehouse building; 3. THAT the appropriate By-law for the Site Plan Agreement for the lands located at 2621 Gore Road, be brought forward for Council's consideration; 4. AND THAT the owner be notified of Council's decision. BACKGROUND: The purpose of this report is to consider a proposed Site Plan Agreement with Napoleon - Wolf Steel for the proposed 263, 358 square foot warehouse building. The applicants, Wolf Steel Ltd., revised their submission in January 2013 which removed the office space for their proposed facility located at 2621 Gore Road. The property was subject to an Official Plan and Zoning By-law amendment in 2011; the lands are designated Industrial and are zoned Economic Development Exception 206 Holding (ED*206(H)) and Environmental Protection (EP) by the Township's Zoning By-law 97-95. The applicant is required to enter into Site Plan Agreements with Council for the Township with respect to the removal of the Holding Provision. ANALYSIS: In accordance with By-law 2009-062 (Site Plan Control Area By-law for the Township), the development of all new commercial or industrial buildings requires the owner to enter into a Site Plan Agreement prior to the issuance of a Zoning Certificate and Building Permit for the proposed work. Development Services Meeting Date July 17, 2013 Report No. DS 2013-043 Page 1 of 7 Page 159 of 780 10o) Report No. DS2013-43, Andria Leigh, Director of Dev... The Township Site Plan Approval Guidelines identify the following regarding cost estimates and letter of credit: "The applicant is required to provide a cost estimate for all the required works including: Landscaping, Drainage, Culvert, Driveway Access/Roadway Internal Roadways and Parking Areas, Fencing, Lighting and Municipal Services (Street Lighting, Road Construction, Sewer, Water, Sidewalk, Traffic Signage). Cost estimates are to be reviewed by all Departments and Township Engineering Consultant prior to the finalization of the amount of the Letter of Credit. All cost estimates are to be included in the Letter of Credit. The applicant will be responsible for the costs associated with all traffic signs required on their property. The signs will be ordered by the Township and posted on the property by the applicant. The applicant shall review the Site Plan Agreement, obtain all applicable signatures, and provide four (4) original agreements, the final Letter of Credit (as approved by the Treasurer or designate), and the final Site Plan drawings (11" x17" size) to the Township for execution of the Agreement. Once executed by Council, the Site Plan Agreement is registered on title by the Township. Costs associated with registration are the responsibility of the applicant. Upon written notification by the applicant or its authorized agent, certifying that all required works have been completed and upon confirmation by the Township's Engineering Consultant and/or Director of Development Services, Planning Division Staff will request comments or concerns from Department Heads, if no concerns are received a memo is provided to the Finance Department for the reduction or release of the Letter of Credit. All Engineer and Township staff costs are the responsibility of the applicant and will be deducted from the refundable deposit, in accordance with the Tariff of Fees By-law or deducted from the Letter of Credit. Prior to the securities being released, the Planning Division staff will circulate to any consultants to ensure all bills and advertising costs are received and the sufficient refundable deposit is available to cover these costs. If the site inspection is not satisfactory or concerns are raised through the circulation process, a letter will be sent to the applicant indicating the concerns. The securities will not be released until these concerns are addressed by the applicant, to the satisfaction of the Township. Reductions to the Letter of Credit prior to the completion of a one year period from the date of execution will only be considered for the construction works not for the landscaping component. If the agreement is not in compliance with the Site Plan Agreement as determined by Township staff, the Township upon twenty-one (21) days notice by registered mail, will draw down on the Letter of Credit, the appropriate amount to the works completed when directed." The Township established process and guidelines require all applicants to submit a letter of credit for 100% of the estimated works at the time of their Site Plan agreement proceeding to Council for approval. This requirement ensures the Township has the necessary monies to Development Services Meeting Date July 17, 2013 Report No. DS 2013-043 Page 2 of 7 Page 160 of 780 10o) Report No. DS2013-43, Andria Leigh, Director of Dev... complete any works on a site which are not completed by the applicantllandowner, and not requiring costs to the general taxpayer associated to a specific development. The requirement for 100% securities is not unique to Oro-Medonte but is a standard established in many of the Simcoe County municipalities and others within the Province including the City of Toronto. Information was previously obtained from other municipalities in Simcoe County regarding their Site Plan security requirements that identify a range of approaches from 100% security for all works to 25% security for on-site and 100% for off-site works. As identified in Schedule 1, the required securities to be posted for the Wolf Steel site plan are in the amount of $1,668,262.99 for the identified works on site based on the approved cost estimate reviewed by AECOM. In a letter dated May 30, 2013 MHBC Planning on behalf of Wolf Steel has requested Council's consideration to reduce the % of on-site works secured by the Township based on the practices of other municipalities within the County of Simcoe. As stated, staff had previously reviewed this matter and confirmed a variety of approaches are currently utilized throughout the County of Simcoe. It is staff's recommendation that utilizing a requirement for 50% of the on-site works would be an updated and more reasonable approach to the agreement given the intent of posting the required securities is to provide the Township the ability to ensure the site has appropriate stormwater management facilities, surface treatments and grading, and is appropriately landscaped in the event the developer does not complete the works. The developer has also requested the Township to consider securing the required site plan securities through a Performance Bond rather than the current Township standard of a Letter of Credit or Certified Cheque. An opinion from the Township's solicitor was obtained in this regard, who confirms that the Township should continue to require the Letter of Credit or Certified Cheque, which continues to be the predominant form of securities required throughout municipalities in Ontario, and is the most direct mechanism for the Municipality to secure the monies requires to complete any outstanding site plan works in the event of insolvency. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not applicable. I POLICIES/LEGISLATION: I The subject property is designated Industrial in the Township's Official Plan. Permitted uses within this designation include storage and/or warehousing uses and similar uses. As the proposed development is for a warehouse facility, the use would conform with the Township's Official Plan. The policies further state that new uses shall generally be serviced by private water and sewage systems, and the applicant has obtained the necessary approvals from the Ministry of the Environment for this purpose. The subject lands are presently zoned Economic Development Exception 206 Holding (ED"206(H)) in Township's Zoning By-law 97-95, as amended. This zoning permits the proposed warehouse. In this regard, it is noted that the proposed development of the property would comply with the minimum required setbacks, in addition to all other applicable provisions of the Zoning By-law for the Economic Development (ED) Zone. The property was the subject of an Official Plan Amendment and Zoning By-law Amendment approved by County, the County of Simcoe in 2011 at which time the proposed warehouse use Development Services Meeting Date July 17, 2013 Report No. DS 2013-043 Page 3 of 7 Page 161 of 780 10o) Report No. DS2013-43, Andria Leigh, Director of Dev... was analyzed and determined to be in conformity with Provincial policies/plans, County and Township Official Plans, and the Township's Zoning By-law. CORPORATE STRATEGIC GOALS: Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for, and sensitivity to the needs of future generations. CONSULTATIONS: Internal Departments — No Concerns AECOM — Site Plan Drawings accepted for Construction June 25, 2013 and July 16, 2013 NVCA — Letter dated July 16, 2013 stating no objection to site plan approval MTO — Building and Land Use Permit BL -2012-20T-328 issued February 28, 2013 MOE — ECA 4939-96FHZZ issued April 15, 2013 for on-site sewage and Stormwater management works I ATTACHMENTS: I Schedule 1: Site Plan Security Cost Estimate Schedule 2: MHBC Planning May 30, 2013 request letter CONCLUSION: Site Plan Application 2012 -SPA -18, proposes the construction of the 263,358 square foot warehouse on the property located at 2621 Gore Road, which is a permitted use on the subject property, and complies with all provisions of the Economic Development (ED) Zone. On this basis, it is recommended that Site Plan Application 2012 -SPA -18 be approved, and that the appropriate by-law to execute the site plan agreement be brought forward for consideration. If is further recommended that Council support the revised Township policy that would require 50 % of the value of on-site works for future site plan agreements. And finally that Council confirm the requirement that securities continue to be provided in either the form of a Letter of Credit or Certified Cheque to the Township. Respectfully submitted: N� Andria Leigh, MCIP RPP Director, Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: Development Services Meeting Date July 17, 2013 Report No. DS 2013-043 Page 4 of 7 Page 162 of 780 10o) Report No. DS2013-43, Andria Leigh, Director of Dev... SCHEDULE 1: SECURITY COST ESTIMATE 2012 -SPA -18 (Wolf Steel Napoleon) 4/3/2013 Development Services Meeting Date July 17, 2013 Report No. DS 2013-043 Page 5 of 7 Page 163 of 780 LETTER OF CREDIT VALUE FOR WOLF STEEL SITE PLAN TOWNSHIP OF ORO-MEDONTE ITEMIZED ESTIMATE OF COST OF CONSTRUCTION OF EACH PART OF THE WORKS: The following list summarizes the cost estimate of the major works but Is not necessarily inclusive: Original Remaining Completed Outstanding Work Work A) Sitation and Erosion Control Works including mud mat, silt fence, check dams, and Rip Rap. ................... $15,440.00 15,440.00 $0.00 8) SiteWorksincluding strip and stockpile topsoil, clearing and grubbing, excavation and grading, import of fill, topsoil, hydroseed, sod, retaining wall and handrailing...... ._........::........_........._....,........_ $449,911.00 449,911.00 $0.00 C) Road Works including granulars, asphalt,. subdrams, curb, fine painting and sidewalk.... — . ..... — — — — $522,141.40 522,141.40 $0.00 D) Storm Sewer Works including storm pipes, maintenance holes, catch basins, culverts, rip rap, headwall; stormceptor ands video inspection .................. $305,634.20 305,634.20 $0.00 E) Storm Water Management Pond Works including pipes, catch basin rip rap, andmaintenance hole riser...., $48,999.70 48,999.70 $0.00 SUB TOTAL $1,342,126.30 $1,342,126.30 $0.00 G) 10% Allowance for Engineering and Supervision $134,212.63 $134,212.63 $0.00 TOTAL $1,476,338.93 $1,476,338.93 $0.00 13% HST $191,924.06 $191,924..06 $0.00 TOTAL COST $1,668,262.99 $1,668,262.99 $0.00 .LETTER OF CREDIT RETAINED L Remaining. Outstanding Work $1,668,262.99 0.10% of Completed: Work $0.00 RETAINED BY TOWNSHIP $1,668,262.99 4/3/2013 Development Services Meeting Date July 17, 2013 Report No. DS 2013-043 Page 5 of 7 Page 163 of 780 10o) Report No. DS2013-43, Andria Leigh, Director of Dev... SCHEDULE 2: MHBC Planning Letter May 30, 2013 2012 -SPA -18 (Wolf Steel Napoleon) f Ia7lhIENF.H WOOr)BRIU�E L Or'Dor, KINGSTON SAM' May 30, 2013 Ms. Andria Leigh Director of Planning Township of Oro-Medonte 148 Line 7 S., Box 100 Oro, ON LOL 2X0 Dear Ms. Leigh RE: REQUIREMENT FOR SECURITIES FOR THE WOLF STEEL SITE PLAIN OUR PILL 12131A This correspondence has been prepared on behalf of Wolf Steel as a follow-up to our earlier meeting to review the securities required for the Wolf Steel Site Plan. The purpose of this memorandum isto: 1. Request the payment of a lower security amount. 2. Request consideration of a performance bond for the payment of securities. Amount Of Secu Dt eS It is understood that the Township of Oro-Medonte Site Plan Control By-law does not indicate the amount of securities to be collected as part of a development application. However, It is standard practice for the Township to require 100% of all on-site works to be collected as securities. In the case of the Wolf Steel Development; this is equal to $1,668,262.99. Development securities function as an insurance policy for the Township. If the developer is unable to complete the required task due to financial circumstances, the Township can use the securities to ensure that the site has appropriate stormwater management facilities, contains appropriate surface treatments and is appropriately landscaped. The collection of $1,668,262.99 in securities for the proposed development would appear to be In excess of the monies required to appropriately remediate the site should Wolf Steel not be able to complete the task. We have researched the approach to securities that is used in other municipalities and reviewed this information with you and Mayor Hughes. Two of the options reviewed included the City of Barrie and the Town of East Gwillimburyapproach to Site Plan securities. 113 COLLIER STREET / BARB IE / ONTARIO / L4M 1H2 / T 705 728 0045 / f 705 728 2010 / WWW. MHBCPLAN.COM Development Services Meeting Date July 17, 2013 Report No. DS 2013-043 Page 6 of 7 Page 164 of 780 10o) Report No. DS2013-43, Andria Leigh, Director of Dev... In general, the City of Barrie requires securities in the amount of 50% of the value of the on-site works up to a maximum of $500,000. Applying this approach would result in a security amount of $500,000 for the Wolf Steel Site Plan. The Town of East Gwillimbury uses a similar approach to the City of Barrie. However, East Gwillimbury does not establish a maximum. Instead, securities in the amount of 50% of the on-site works are to be provided, regardless of the works to be completed'. Using the East Gwillimbury approach would result a security payment of $834,131.48 for the Wolf Steel Site Plan. It is requested that the Township of Oro-Medonte consider the securities approach employed by the City of Barrie, which would establish a maximum security amount of $500,000 for the Wolf Steel Development, Type of Seclurrfties to be PTovided Although it is common for the Municipality to require a Certified Cheque or a Letter of Credit for Site Plan related securities it is being requested that the Municipality consider a Performance Bond for the Wolf Steel Site Plan. The reason a Performance Bond is being requested is that a Certified Cheque or Letter of Credit requires that funds be maintained within an account over the duration of the project. This means that these funds are unavailable for the business to use for other purposes which could include business development payrollor research and development. In contrast, a Performance Bond functions as an insurance policy that Wolf Steel would undertake in favour of the Township to ensure that site works are completed in accordance with Site Plan Agreement. A Performance Bond is different from a Letter of Credit or Certified Cheque in that it enables the value of security to be available for business use. It respectfully requested that the Township consider the application of a Performance Bond for the Wolf Steel Site Plan as the amount of securities to be provided are significant and will impact the cash flow of Wolf Steel should a Letter of Credit or Certified Cheque be required. Wolf Steel would' prefer to have these funds available for research and development, business development and other uses that could result in more employment in the community. We thank you for the consideration of these requests and for the Township's continuous hard work and support for this project. Should a deputation before Council be required, we would be pleased to attend. Should you have any questions, please do not hesitate to contact me. Yours Truly, MrMi LB C AL_ Jamie Robinson, BES, MCIP, RPP JR/jrw C. Donna Hewitt C. Mayor Hughes 2 Development Services Meeting Date July 17, 2013 Report No. DS 2013-043 Page 7 of 7 Page 165 of 780 10p) Report No. DS2013-44, Andria Leigh, Director of Dev... --�� Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013-044 Council D. Witlib, Manager, PlanningServices Meeting Date: Subject: Motion # July 17, 2013 Roll #: Zoning By-law Amendment 2013-ZBA-03 R.M.S. File #: 4346-010-009-10300- 0000 (St. John the Baptist Church) D14 44159 RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. DS2013-044 be received and adopted. 2. THAT Zoning By-law Amendment Application 2013-ZBA-03 for Township of Oro- Medonte, being on Schedule `A4' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of Lot 25, Concession 8, 703 Line 7 South, in the former geographic Township of Oro, now in the Township of Oro-Medonte, from Agricultural/Rural (A/RU) Zone to Environmental Protection Exception 230 (EP*230) Zone and to Institutional (1) Zone as shown on Schedule 'A' attached hereto and forming part of this By-law. 3. THAT the Clerk bring forward the appropriate By-law for Council's consideration. BACKGROUND: The purpose of this report is to consider a proposed Zoning By-law Amendment Application submitted by St. John the Baptist Church. This rezoning application has been submitted to fulfill a condition of approval for Consent Application 2012-B-14, which was granted by the Committee of Adjustment in September 2012. The Consent proposes the severance of approximately 0.91 hectares (2.26 acres) of land from an adjacent property and to merge it with the church's property. The rezoning proposes to rezone lands from an Agricultural/Rural (A/RU) Zone to an Environmental Protection Exception 230 (EP*230) Zone and to an Institutional (1) Zone. The subject lands are located east of Line 7 South in Part of Lot 25, Concession 8, formerly in the Township of Oro, now in the Township of Oro Medonte. DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-044 Page 1 of 6 Page 166 of 780 10p) Report No. DS2013-44, Andria Leigh, Director of Dev... ANALYSIS: At the request of the Lake Simcoe Region Conservation Authority (LSRCA), the Committee of Adjustment imposed a condition of Consent, requiring that the applicant rezone a Significant Woodland on the subject lands from Agricultural/Rural (A/RU) Zone to Environmental Protection (EP) Zone. As part of this application, Planning Staff is also recommending that a portion of the church's lands be rezoned from Agricultural/Rural (A/RU) Zone to Institutional (1) Zone in order to bring the zoning of those lands into conformity with the current uses of the lands. A public meeting was held on May 22, 2013 to receive comments from members of the public and relevant agencies. Verbal comments were received at the public meeting and written comments were received subsequent to the meeting. In summary, the public's comments expressed objection to a 30 metre buffer being imposed entirely around the land to be rezoned to Environmental Protection (EP) and restricting the uses of adjacent properties which were not part of the applications of Consent or Zoning By- law Amendment. This 30 metre buffer would have been the result of the Environmental Protection (EP) Zone and a related provision found in Section 5.28 of Zoning By-law 97- 95, I FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: I Potential financial and legal implications should the decision of Council be appealed to the Ontario Municipal Board. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan: According to Schedule "A" of the Township of Oro-Medonte Official Plan, the majority of the lands proposed to be rezoned to Environmental Protection (EP) are designated "Rural", while that portion proposed to be rezoned to Institutional (1) Zone is designated "Rural Settlement Area" (Oro Station). All of the subject lands are also within the "Environmental Protection Two Overlay". Permitted uses within the "Rural Settlement Area" and "Rural" designations include institutional uses such as places of worship. The rezoning of the lands to Environmental Protection (EP) is consistent with the objectives of the "Environmental Protection Two Overlay", which is intended to protect environmentally sensitive areas. The rezoning of the lands within the "Rural Settlement Area" to Institutional (1) Zone would more closely conform to the Official Plan's "Rural Settlement Area" designation and would better reflect the existing use of the lands than the existing Agricultural/Rural (A/RU) Zone. Based on the above, the zoning by-law amendment application is considered by Planning Staff to conform to the policies of the Official Plan. DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-044 Page 2 of 6 Page 167 of 780 10p) Report No. DS2013-44, Andria Leigh, Director of Dev... Zonina By-law 97-95: The subject lands are currently zoned Agricultural/Rural (A/RU) Zone and the permitted uses include agricultural and agricultural related uses, bed and breakfast establishments, conservation uses, custom workshops, home industries and home occupations, portable asphalt plants, private clubs, private home daycare, single detached dwelling, veterinary clinics, wayside pits and residential care homes. Rezoning the majority of the subject lands to an Environmental Protection (EP) Zone would fulfill the required condition of Consent. The permitted uses of the Environmental Protection (EP) Zone are agricultural uses, conservation uses and public parks. The Institutional (1) Zone proposed for that portion of the subject lands that is within the "Rural Settlement Area" would permit cemeteries, community centres, day nurseries, libraries, museums, public parks, places of worship and public schools. In Planning Staff's opinion the Institutional (1) Zone conforms to the Official Plan and recognizes the existing use of the church's lands. With respect to the concerns raised by the public that the proposed Environmental Protection Zone (EP) would restrict the uses of adjacent properties, the issue arises as a result of Section 5.28 of the Zoning By-law. Section 5.28 states that no building or structure, with the exception of boathouses and pumphouses, shall be located within 30 metres (98.4 feet) of the boundaries of the Environmental Protection Zone. The effect of this section would be to apply a 30 metre buffer not only on the subject lands, but also on surrounding properties that were not the subject of this rezoning application or the earlier Consent application. Based on Planning Staff's consultation with the Lake Simcoe Region Conservation Authority, it was not the intent of the LSRCA to impose a 30 metre buffer on the other adjacent landowners when it requested the rezoning of the Significant Woodland to an Environmental Protection (EP) Zone. Therefore, Planning Staff recommends that the Significant Woodland on the subject lands be rezoned to a site-specific Environmental Protection (EP) Zone that would not be subject to Section 5.28 of the Zoning By-law and, therefore, would not impose a 30 metre buffer onto adjacent properties. County Official Plan In analyzing this Zoning By-law Amendment application, Township staff reviewed both the County Official Plan currently in effect as well as the Official Plan adopted by County Council in November 2008. The subject lands are in the "Greenlands" designation in the County of Simcoe's Official Plan, which also recognizes Oro Station as a "Settlement". In Planning Staff's opinion the proposed Zoning By-law Amendment conforms to the County's Official Plan. Provincial Policy Statement The intent of the Provincial Policy Statement (PPS) is to build strong and healthy communities while at the same time promoting efficient land use and development patterns. DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-044 Page 3 of 6 Page 168 of 780 10p) Report No. DS2013-44, Andria Leigh, Director of Dev... Section 1.1.3.1 sets out that Settlement Areas shall be the focus of growth, their vitality and regeneration shall be promoted and land use patterns shall be based on a densities and a mix of land uses. At the same time, Section 2.1 of the PPS sets out that natural features, including significant woodlands, shall be protected for the long term. Planning Staff is of the opinion that the proposed Zoning By-law Amendment is consistent with the Provincial Policy Statement, 2005. Places to Grow The application has been reviewed with reference to the Place to Grow policies that have been in place since 2006. In Policy 2.2.2 directs growth to built-up areas and encourages complete communities through a mix of land uses. Policy 4.2.1 encourages the protection of natural systems. Planning Staff is of the opinion that the proposed Zoning By-law Amendment confoms to the Growth Plan. CORPORATE STRATEGIC GOALS: Quality of Life — To contribute to an enriched quality of life for residents by maintaining Oro-Medonte's natural beauty and county -like character Safe & Healthy Community — To ensure that Oro-Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. CONSULTATIONS: County of Simcoe- No comments. Lake Simcoe Region Conservation Authority- No comments. ATTACHMENTS: Attachment 1: Location Map CONCLUSION: The Zoning By-law Amendment application proposes to rezone the majority of the subject lands to an Environmental Protection (EP) Zone in fulfillment of a condition of Consent, as well as rezone a portion of the subject lands to an Institutional (1) Zone that DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-044 Page 4 of 6 Page 169 of 780 10p) Report No. DS2013-44, Andria Leigh, Director of Dev... recognizes the existing use of the lands brings the zoning of the lands into conformity with the Official Plan. The proposed Zoning By-law Amendment is consistent with the Provincial Policy Statement, conforms to the Places to Grow legislation and the County Official Plan. On this basis, it is recommended that Zoning By-law Amendment Application 2013-ZBA-03 be approved and adopted by Council. Respectfully submitted: Derek Witlib, MCIP, RPP Manager, Planning Services SMT Approval / Comments: C.A.O. Approval / Comments: _ 69), DEVELOPMENT SERVICES Report No. DS2013-044 July 17, 2013 Page 5 of 6 Page 170 of 780 10p) Report No. DS2013-44, Andria Leigh, Director of Dev... ATTACHMENT 1: LOCATION MAP 2013-ZBA-03 (St. John the Baptist Church) DEVELOPMENT SERVICES Report No. DS2013-044 �o�o e Lands to be rezoned from Agricultural/Rural (A/RID Zone to Environmental Protection Exception 230 (EP *230) Zone Lands to be rezoned from Agricultural/Rural (A/RU) Zone to Institutional (1) Zone July 17, 2013 Page 6 of 6 Page 171 of 780 10q) Report No. DS2013-45, Andria Leigh, Director of Dev... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013-045 Council D. Witlib, Manager, PlanningServices Meeting Date: Subject: Motion # July 17, 2013 Zoning By-law Amendment 2013-ZBA-07 Roll #: R.M.S. File #: 4346-010-008-33600- 0000 (K. & E. Piotrowski) D14 44232 RECOMMENDATION(S): Requires Action X I For Information Only It is recommended that: 1. Report No. DS2013-045 be received and adopted. 2. THAT Zoning By-law Amendment Application 2013-ZBA-07 for Township of Oro- Medonte, being on Schedule 'A10' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of Lot 23, Concession 6, 480 Line 6 South, in the former geographic Township of Oro, now in the Township of Oro-Medonte, from Agricultural/Rural (A/RU) Zone to Agricultural/Rural Exception 227 (A/RU*227) Zone as shown on Schedule `A' attached hereto and forming part of this By-law. 3. THAT the Clerk bring forward the appropriate By-law for Council's consideration BACKGROUND: The purpose of this report is to consider a proposed Zoning By-law Amendment Application submitted by Kaari and Edmund Piotrowski. This rezoning application has been submitted to fulfill a condition of approval for Consent Application 2012-B-27, which was granted by the Committee of Adjustment in December 2012. The applicant is proposing the severance of a residence surplus to a farming operation as a result of farm consolidation. The applicants' lands are located at Part of Lot 23, Concession 6, on the west side of Line 6 South. ANALYSIS: DEVELOPMENT SERVICES Report No. DS2013-045 July 17, 2013 Page 1 of 5 Page 172 of 780 10q) Report No. DS2013-45, Andria Leigh, Director of Dev... As a condition of the Committee of Adjustment Provisional Consent approval, the applicant was required to apply for and obtain a rezoning for the newly created lot by way of consent. The subject lands are currently zoned Agricultural/Rural (A/RU) Zone which permits agricultural and residential uses; however, the Provincial Policy Statement 2005 requires the prohibition of a residential use on farmland retained in a farm consolidation severance; and on this basis, the property is subject to an amendment to the Zoning By-law to place a site specific zone on the property to prohibit the development of residential uses. A public meeting was held on May 1, 2013 to receive comments from members of the public and relevant agencies at which time no comments were received from the public. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Potential financial and legal implications should the decision of Council be appealed to the Ontario Municipal Board. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan: The subject lands are presently designated "Agricultural' by Schedule "A" of the Official Plan. Permitted uses within the Agricultural designation include single detached dwellings, bed and breakfast establishments, home occupations, greenhouses and agricultural related commercial uses. The objectives of the Agricultural designation are to maintain and preserve the agricultural resource base of the Township and to promote the agricultural industry and associated activities and enhance their capacity to contribute to the economy of the Township. The rezoning applies to a parcel that was created by way of consent by the Committee of Adjustment in order to prohibit residential use on the agricultural lands and ensure their long term use for agricultural purposes. The applicant is proposing to utilize the property for agricultural purposes in accordance with the Official Plan. The zoning application to prohibit a residential use on the subject lands which constitutes conformity to the Agricultural policies of the Official Plan and is consistent with surrounding land uses. Zoning By-law 97-95: The subject lands are zoned Agricultural/Rural (A/RU) Zone, with the intended use being for agricultural purposes. This application proposes to zone the subject lands Agricultural/Rural Exception 227 (A/RU*227) being an exception required to prohibit the use of the lands for residential purposes. County Official Plan DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-045 Page 2 of 5 Page 173 of 780 10q) Report No. DS2013-45, Andria Leigh, Director of Dev... In analyzing this Zoning By-law Amendment application, Township staff reviewed both the County Official Plan currently in effect as well as the Official Plan adopted by County Council in November 2008. The County Plan also contains General Development Policies and Guidelines which are found in Section 3.6.6. The proposed zoning application would prohibit residential use on an agricultural parcel created through farm consolidation (as required by the Provincial Policy Statement), which is consistent with the policies of the County Plan. Provincial Policy Statement The intent of the Provincial Policy Statement (PPS) is to build strong and healthy communities while at the same time promoting efficient land use and development patterns. Section 2.3.4.1 of the PPS contains policies related to "Lot Creation and Lot Adjustments", and specifically states that "Lot creation in prime agricultural areas is discouraged and may only be permitted for ... a) agricultural uses, provided that the lots are of a size appropriate for the type of agricultural use(s) common in the area and are sufficiently large to maintain flexibility for future changes in the type or size of agricultural operations ... c) a residence surplus to a farming operation as a result of farm consolidation, provided that the planning authority ensures that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance." On the basis of the above policies, the proposed Zoning By-law Amendment is considered to be consistent with the Provincial Policy Statement, 2005. Places to Grow The application has been reviewed with reference to the Place to Grow policies that have been in place since 2006. In Policy 2.2.9 — Development outside of settlement areas may be permitted in rural areas in accordance with Policy 2.2.2.1(i). This policy restricts development outside of settlement areas, except where necessary for development related to the management of use of resources, resources -based recreational activities, and rural land uses that cannot be located within settlement areas. The zoning by-law amendment relates to a farm consolidation and conform with the Places to Grow legislation. FE6RPORATE STRATEGIC GOALS: Quality of Life — To contribute to an enriched quality of life for residents by maintaining Oro-Medonte's natural beauty and county -like character Safe & Healthy Community — To ensure that Oro-Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-045 Page 3 of 5 Page 174 of 780 10q) Report No. DS2013-45, Andria Leigh, Director of Dev... Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. CONSULTATIONS: County of Simcoe- No comments. Lake Simcoe Region Conservation Authority- No comments. ATTACHMENTS: Attachment 1: Location Map CONCLUSION: The Zoning By-law Amendment application proposes to rezone the lands to prohibit residential use on the lands created through a farm consolidation, as required as a Condition of the Consent decision. The proposed Zoning By-law Amendment is consistent with the Provincial Policy Statement, conforms to the Places to Grow legislation and conforms with the Township and County Official Plans. On this basis, it is recommended that Zoning By-law Amendment Application 2013-ZBA-07 be approved and adopted by Council. Respectfully submitted: erztib, MCIP, RP Manager, Planning Services SMT Approval / Comments: I C.A.O. Approval / Comments: -1 DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-045 Page 4 of 5 Page 175 of 780 10q) Report No. DS2013-45, Andria Leigh, Director of Dev... ATTACHMENT 1: LOCATION MAP 2013-ZBA-07 (K. & E. Piotrowski) DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-045 Page 5 of 5 Page 176 of 780 1 Or) Report No. DS2013-46, Andria Leigh, Director of Dev... h REPORT r°nst�� Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013-046 Council D. Witlib, Manager, PlanningServices Meeting Date: Subject: Motion # July 17, 2013 Zoning By-law Amendment 2013-ZBA-08 Roll #: R.M.S. File #: 4346-010-008-10000- 0000 (K. & E. Piotrowski) D14 44233 RECOMMENDATION(S): Requires Action I X I For Information Only It is recommended that: 1. Report No. DS2013-046 be received and adopted. 2. THAT Zoning By-law Amendment Application 2013-ZBA-08 for Township of Oro- Medonte, being on Schedule `A3' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of Lot 25, Concession 5, 767 Line 4 South, in the former geographic Township of Oro, now in the Township of Oro-Medonte, from Agricultural/Rural (A/RU) Zone to an Agricultural/Rural Exception 228 (A/RU*228) Zone and an Agricultural/Rural Exception 229 (A/RU*229) Zone as shown on Schedule `A' attached hereto and forming part of this By-law. 3. THAT the Clerk bring forward the appropriate By-law for Council's consideration. BACKGROUND: The purpose of this report is to consider a proposed Zoning By-law Amendment Application submitted by Kaari and Edmund Piotrowski. This rezoning application has been submitted to fulfill a condition of approval for Consent Application 2012-B-28, which was granted by the Committee of Adjustment in December 2012. The applicant is proposing the severance of a residence surplus to a farming operation as a result of farm consolidation. The applicants' lands are located at Part of Lot 25, Concession 5, on the east side of Line 4 South. DEVELOPMENT SERVICES Report No. DS2013-046 July 17, 2013 Page 1 of 6 Page 177 of 780 1 Or) Report No. DS2013-46, Andria Leigh, Director of Dev... ANALYSIS: As a condition of the Committee of Adjustment Provisional Consent approval, the applicant was required to apply for and obtain a rezoning for the following two reasons: 1. The Provincial Policy Statement 2005 requires the prohibition of a residential use on farmland in a farm consolidation severance and on this basis, retained farm parcel is proposed to be rezoned to a site-specific Agricultural/Rural Exception 228 Zone (A/RU*228) to prohibit the development of residential uses; and 2. To rezone the severed parcel to an Agricultural/Rural Exception 229 Zone (A/RU*229) to recognize the following: a) A lot size for a hobby farm of 0.6 hectares (1.5 acres), whereas the Zoning By- law requires a minimum of 2 hectares (4.9 acres); b) A rear yard setback of 12.2 metres (40 feet) to an existing agricultural building, whereas the Zoning By-law requires a minimum of 15 metres (49.2 feet); c) A lot coverage of 12.3 percent by existing detached accessory buildings, whereas the Zoning By-law permits a maximum of 5 percent; and d) A floor area of 139.35 square metres (1,500 square feet) for an existing detached accessory building, whereas the Zoning By-law permits a maximum of 70 square metres (753.4 square feet). A public meeting was held on May 1, 2013 to receive comments from members of the public and relevant agencies at which time no comments were received from the public. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Potential financial and legal implications should the decision of Council be appealed to the Ontario Municipal Board. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan: The subject lands are presently designated "Agricultural" by Schedule "A" of the Official Plan. Permitted uses within the Agricultural designation include agricultural uses, including hobby farms, single detached dwellings, bed and breakfast establishments, home occupations, greenhouses and agricultural related commercial uses. The objectives of the Agricultural designation are to maintain and preserve the agricultural resource base of the Township and to promote the agricultural industry and associated activities and enhance their capacity to contribute to the economy of the Township. This Zoning By-law Amendment application applies to lands that were approved by the Township's Committee of Adjustment to be severed. The applicant is proposing to utilize the lands for purposes that are consistent with the Committee's decision, that conform to the Official Plan and that are compatible with surrounding land uses. DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-046 Page 2 of 6 Page 178 of 780 1 Or) Report No. DS2013-46, Andria Leigh, Director of Dev... Zonina By-law 97-95: The subject lands are zoned Agricultural/Rural (A/RU) Zone, the permitted uses of which include a single detached dwelling on a lot. The A/RU Zone and the General Provisions of the Zoning By-law also regulate matters that include lot size, building setbacks, lot coverage and floor area. This application proposes to zone the subject lands to an AgriculturaURural Exception 228 (A/RU*228) and an Agricultural/Rural Exception 229 (A/RU*229), being exceptions required to prohibit the use of the retained farm land for residential purposes and to recognize the site-specific characteristics of the severed lot and the buildings on it. County Official Plan In analyzing this Zoning By-law Amendment application, Township staff reviewed both the County Official Plan currently in effect as well as the Official Plan adopted by County Council in November 2008. The County Plan also contains General Development Policies and Guidelines which are found in Section 3.6.6. The proposed zoning application would prohibit residential use on an agricultural parcel created through farm consolidation (as required by the Provincial Policy Statement), as well as recognize a hobby farm use on the severed lands, both of which are consistent with the policies of the County Plan. Provincial Policy Statement The intent of the Provincial Policy Statement (PPS) is to build strong and healthy communities while at the same time promoting efficient land use and development patterns. Section 2.3.4.1 of the PPS contains policies related to "Lot Creation and Lot Adjustments", and specifically states that "Lot creation in prime agricultural areas is discouraged and may only be permitted for ... a) agricultural uses, provided that the lots are of a size appropriate for the type of agricultural use(s) common in the area and are sufficiently large to maintain flexibility for future changes in the type or size of agricultural operations ... c) a residence surplus to a farming operation as a result of farm consolidation, provided that the planning authority ensures that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance." On the basis of the above policies, the proposed Zoning By-law Amendment is considered to be consistent with the Provincial Policy Statement, 2005. Places to Grow The application has been reviewed with reference to the Place to Grow policies that have been in place since 2006. In Policy 2.2.9 — Development outside of settlement areas may be permitted in rural areas in accordance with Policy 2.2.2.1(i). This policy DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-046 Page 3 of 6 Page 179 of 780 1 Or) Report No. DS2013-46, Andria Leigh, Director of Dev... restricts development outside of settlement areas, except where necessary for development related to the management of use of resources, resources -based recreational activities, and rural land uses that cannot be located within settlement areas. The zoning by-law amendment relates to a farm consolidation and conforms with the Places to Grow legislation. CORPORATE STRATEGIC GOALS: Quality of Life — To contribute to an enriched quality of life for residents by maintaining Oro-Medonte's natural beauty and county -like character Safe & Healthy Community — To ensure that Oro-Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. CONSULTATIONS: County of Simcoe- No comments. Lake Simcoe Region Conservation Authority- No comments. ATTACHMENTS: Attachment 1: Location Map CONCLUSION: The Zoning By-law Amendment application proposes to rezone lands to prohibit residential use on a retained farm parcel created through a farm consolidation, as well as recognize the site-specific characteristics of a severed lot and the buildings on it in order to tallow the lot to be used for hobby farm purposes. This rezoning is required as a Condition of the Consent decision. The proposed Zoning By-law Amendment is consistent with the Provincial Policy Statement, conforms to the Places to Grow legislation and conforms with the Township and County Official Plans. On this basis, it is recommended that Zoning By-law Amendment Application 2013-ZBA-08 be approved and adopted by Council. DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-046 Page 4 of 6 Page 180 of 780 1 Or) Report No. DS2013-46, Andria Leigh, Director of Dev... Respectfully submitted: Derek Witlib, MCIP, RPP Manager, Planning Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS2013-046 July 17, 2013 Page 5 of 6 Page 181 of 780 1 Or) Report No. DS2013-46, Andria Leigh, Director of Dev... ATTACHMENT 1: LOCATION MAP 2013-ZBA-08 (K. & E. Piotrowski) DEVELOPMENT SERVICES July 17, 2013 Report No. DS2013-046 Page 6 of 6 Page 182 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Township of REPORT Proud Heritage, Exciting Future Report No. TES2013-11 To: COUNCIL Prepared By: Fred MacGregor Meeting Date: June 5, 2013 Subject: Township of Oro-Medonte — New Engineering Standards Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No TES2013-11 be received and adopted. 2. THAT the Township of Oro-Medonte accepts the new Engineering Standards. 3. AND THAT the Clerk prepares the necessary By-law. BACKGROUND: C.C. Tatham and Associates Ltd. was contracted to upgrade our Engineering Standards. ANALYSIS: After review by all municipal departments, the necessary changes were made and the new Engineering Standards can now be adopted. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: N/A. POLICIES/LEGISLATION: N/A Transportation and Environmental Services Report No. TES2013-11 June 5, 2013 Page 1 of 2 Page 183 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... CORPORATE STRATEGIC GOALS: N/A CONSULTATIONS: C.C. Tatham and Associates Ltd. Transportation and Environmental Services Department Fire and Emergency Services Development Services Recreation and Community Services ATTACHMENTS: Copies will be available when the final Engineering Standards are issued. CONCLUSION: It is recommended that the Township of Oro-Medonte accept the new Engineering Standards. Respectfully submitted: Fred MacGregor Acting Manager of Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: 04, • Cae.tav:Y is • �+1.�.--. , i �t,p �e..,•.r� ,may r�..� Transportation and Environmental Services Report No. TES2013-11 otB •z.cr�1 AMIPr' — CW-- �'.��I2-C��e-) . (U... ems• 201 S) June 5, 2013 Page 2 of 2 Page 184 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Proust Heritage, Exciting Future "Draft" Draf" prepared by: prepared for C.C. Tatham & Associates Ltd. Township of Oro-Medonte 50 Andrew Street South, Suite 100 Orillia, ON L3V 7T5 June, 2012 Tel: (705) 325-1753 Fax: (705) 325-7420 info@cctatham.com CCTA File 312814 add wov-dfl Ao) . , Page 185 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP of ORO-MEDONTE — ENGINEERING DESIGN CRITERIA Revisi®n WorlI ami®n Sleet The following table indicates all revisions including any additions, deletions and modifications to this manual subsequent to its issuance on Day Month, Year. Revisions to these standards are subject to the approval of the Township Engineer. Revision details should include the all related section titles, section numbers and page numbers. Revision No. 1 Date Revision Details 17itials 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Township of Oro-Medonte Engineering Criteria Page i June, 2012 Page 186 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ORO-MED®NTE o ENGINEERING DESIGN CRITERIA 1Table of Contents Revision Information Sheet 1 General Requirements 1 1.1 Introduction 1 1.2 Definitions 1 1.3 Submissions to Government and Other Agencies 2 1.4 Pre -Servicing Policy for Subdivision Development 2 1.5 Model Homes and/or Sales Office 3 1.5.1 Model Homes 3 1.5.2 Sales Office 4 1.6 Subdivision Agreement Schedule 5 1.6.1 Preparation of Subdivision Agreement 5 1.6.2 Requirements Prior to Commencement of Construction 7 1.7 Certificate of Substantial Completion and Final Acceptance 7 1.7.1 Reductions in Financial Securities 8 1.8 Administration Fees, Securities, Development Charges 8 2 Submission Requirements 11 2.1 Introduction 11 2.1.1 Engineering Requirements for Draft Plan Approval 11 2.2 First Engineering Submission 13 2.3 Subsequent Submissions 15 2.3.1 Second Engineering Submission 15 Township of Oro-Medonte Engineering Criteria Page ii June, 2012 Page 187 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ®R®-MED®NTE — ENGINEERING DESIGN CRITERIA 2.3.2 Final Engineering Submission 3 Drawing Requirements 3.1 Specifications for Engineering Drawings 3.2 General Drawing Requirements 3.3 Computer Aided Drawings (CAD) 3.4 General Servicing Plans 3.5 Storm Drainage Plans 3.6 Sanitary Drainage Plans 3.7 Grading Plans 3.8 Plan -Profile Drawings 3.9 Utility Coordination Plan 3.10 Detail Drawings 3.11 Parkland Development Drawings 3.12 Trails and Walkways 3.13 Landscaping 3.13.1 General Requirements 3.13.2 Notes for Streetscape Submission Drawings 3.13.3 Notes for Naturalization Submission Drawings 3.14 As -Constructed Drawings 3.14.1 General 3.14.2 "As -Constructed" Field Survey 3.14.3 Drawing Revisions 3.14.4 Storm Sewers Township of Oro-Medonte Engineering Criteria 16 1 18 18 19 19 21 22 22 24 25 25 26 27 27 27 28 29 29 29 29 30 31 Page iii June, 2012 Page 188 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ORO-MED®NTE — ENGINEERING DESIGN CRITERIA Township of Oro-Medonte Engineering Criteria Page iv June, 2012 Page 189 of 780 3.14.5 Sanitary Sewers 31 3.14.6 Watermains 32 3.14.7 Roadways 32 4 Servicing Design Requirements �3 4.1 Introduction 33 4.2 Storm Drainage System 33 4.2.1 General Requirements 33 4.2.2 Stormwater Management 33 4.2.3 Storm Sewer Design 37 424 Channel, Culvert and Overland Flow 47 4.2.5 Watercourse Erosion and Bank Instability 48 4.2.6 Floodline Calculations 49 4.2.7 Overland Flow Routes 49 4.2.8 Inlet/Outlet and Special Structures 49 4.3 Sanitary Sewer System 50 4.3.1 General Requirements 50 4.3.2 Sanitary Drainage System 50 4.4 Water Distribution System Supply 60 4.4.1 General Requirements 60 4.4.2 Watermain Design Criteria 60 4.4.3 Pipe Sizing and Specifications 63 4.4.5 Meters 70 4.4.6 Testing and Acceptance 70 Township of Oro-Medonte Engineering Criteria Page iv June, 2012 Page 189 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ®R®-MED®NTE a ENGINEERING DESIGN CRITERIA 4.5 Roadways 4.5.1 Street Classification 4.5.2 Geometric Design Requirements 4.5.2 Cul -de -Sacs 4.5.3 Driveway Entrances 4.5.4 Special Road Works 4.5.5 Pavement Design (Roadways) 4.5.6 Top Course Asphalt Placement 4.5.7 Curbs and Gutters 4.6 Street Name and Traffic Signs 4.6.1 Plan 4.6.2 Street Name Signs 4.6.3 Traffic Control and Advisory Signs 4.7 Roadway Markings 4.8 Traffic Signals 4.9 Street Lighting 4.9.1 Street Light Locations 4.9.2 Light Source, Fixture and Pole 4.9.3 Approval and Construction 4.10 Pedestrian Ways 4.10.1 Sidewalks 4.10.2 Trailways 4.11 Fencing Township of Oro-Medonte Engineering Criteria 71 71 72 74 74 76 76 77 78 78 78 78 78 79 80 80 80 80 81 81 81 82 83 Page v June, 2012 Page 190 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ®R®-MED®NTE o ENGINEERING DESIGN CRITERIA 4.12 Lot Grading 4.12.1 General Requirements 4.12.2 Drawing Requirements - Residential 4.12.3 Certification 4.12.4 Lot Grading Design - Residential 4.12.5 Sodding 4.12.6 Retaining Walls 4.12.7 Area Grading 4.13 Easement and Block Requirements 4.13.1 General Requirements 4.13.2 Easement Width Requirements 4.13.3 Block Width Requirements 4.14 Erosion and Sediment Control 4.14.1 General Requirements 4.14.2 ESCP Measures and Requirements 4.14.3 Drawing and Report Requirements 4.15 Utilities 4.15.1 General Requirements 4.15.2 Electrical Design Requirements 4.15.3 Electrical Services Plan 4.16 Canada Post 4.17 Municipal Address Numbering 4.18 Landscaping Township of Oro-Medonte Engineering Criteria 84 84 84 85 86 88 88 88 89 89 90 91 91 91 92 94 95 95 95 95 95 95 96 Page vi June, 2012 Page 191 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ®R®-MED®NTE m ENGINEERING DESIGN CRITERIA 6 Standard Drawings Index Township of Oro-Medonte Engineering Criteria 10 I Page vii June, 2012 Page 192 of 780 4.18.1 Tree Planting Requirements 96 4.19 Parkland Development 96 5 Geotechnical Report Requirements 6 Site Plan Developments 11 r 6.1 General Requirements 100 6.2 Submission Requirements 100 6.3 Drawing and Design Requirements 101 6.3.1 General Requirements 101 6.3.2 Site Servicing Plan and Design 102 6.3.3 Site Grading Plan and Design 104 6.3.4 Roadway Design 105 6.3.5 Landscaping Requirements 106 6.4 "As -Constructed" Drawings 106 6.5 Certification 106 6.6 Final Inspection 106 7 Landscaping Implementation Procedures 107 7.1 Streetscape Works 107 7.2 Naturalization Works 107 7.3 Maintenance Agreement for Naturalization Areas 107 6 Standard Drawings Index Township of Oro-Medonte Engineering Criteria 10 I Page vii June, 2012 Page 192 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF QR® -MEI ONTE m ENGINEERING DESIGN CRITERIA 1 General Requirements 1.1 Introduction The Township of Oro-Medonte Engineering Design Criteria and Standard Drawings presented herein are intended as guidelines for land development to ensure uniform design throughout the Township. Innovative technological changes that improve or maintain the quality of the design on a life cycle cost basis may be considered at the discretion of the Township. These standards are to be read in conjunction with the latest editions of the Ontario Provincial Standard Specifications (OPSS), the Ontario Provincial Standard Drawings (OPSD), the Township of Oro-Medonte Standard Drawings and the Township of Oro-Medonte Standard Subdivision Agreement, In the case of a discrepancy the Township Standards shall prevail. It is the applicant's responsibility to obtain and check with the Township of Oro-Medonte for new revisions. Copies are available from the Township of Oro-Medonte or can be downloaded from the web site at www.oro-medonte.ca/. Standard drawings are available on CD in .pdf format. 1.2 Definitions In this document the following definitions shall apply: "Township" shall mean the Township of Oro-Medonte. "Clerk" means the Deputy Clerk of the Township. "Contractor' shall mean the firm of Contractors, the company or individual acting as the Contractor and having entered into a contract with the Developer/Owner to install the services. "Developer(s)/Owner(s)" shall mean the person(s) entering into the subdivision agreement with the Corporation of the Township of Oro-Medonte. "Township Representative" shall mean any person assigned to a project by the Township to carry out work on their behalf. The name of the Representative shall be specified prior to the start of construction on any project. "Standard Drawings" shall mean the drawings included as part of this manual, illustrating typical installations and/or specifying materials as adopted by the Township of Oro-Medonte. "Consultant" shall mean a competent professional engineer or firm of engineers employed by the Developer which is skilled and experienced in Township work and land development projects and Township of Oro-Medonte Engineering Criteria Page 1 June, 2012 Page 193 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ®R®-MED®NTE — ENGINEERING DESIGN CRITERIA registered with Professional Engineers Ontario, possessing a current Certificate of Authorization to practice professional engineering as required by the Professional Engineers Act. "Landscape Architect and Arborist" shall both be in good standing with their respective professional organizations. Abbreviations "AWWA" shall mean the American Water Works Association. "CSA" shall mean the Canadian Standards Association. "DFO" shall mean the Department of Fisheries and Oceans, Canada. "LSRCA" shall mean the Lake Simcoe Region Conservation Authority. "NVCA" shall mean the Nottawasaga Valley Conservation Authority. "MNR" shall mean the Ontario Ministry of Natural Resources. "MOE" shall mean the Ontario Ministry of the Environment. "MTO" shall mean the Ontario Ministry of Transportation. "OHBDC" shall mean the Ontario Highway Bridge Design Code. "OPSD" shall mean the Ontario Provincial Standard Drawings. "OPSS" shall mean the Ontario Provincial Standard Specification. 1.3 Submissions to Government and Other Agencies The Consultant shall be required to make all submissions and representations necessary to obtain approval from all other affected authorities (such as DFO, LSRCA, NVCA, MNR, MOE, MTO, Canada Post Corporation, Transport Canada, etc.) and any other agencies for works which fall within their jurisdiction. It is the responsibility of the Consultant to ensure all correspondence, comments and approvals are provided to the Township. 1.4 Pre -Servicing Policy for Subdivision Development Subsequent to Draft Plan Approval and prior to execution of a Subdivision Agreement, the Township may consider agreeing to pre -servicing of a subdivision at the Owner's risk when the following conditions have been met: a) Written acceptance from the Township for specific works for which pre -servicing can proceed. Township of Oro-Medonte Engineering Criteria Page 2 June, 2012 Page 194 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ORO-MED®NTE — ENGINEERING DESIGN CRITERIA b) Engineering drawings have been accepted for construction of the works under consideration. c) Written approval of various agencies, e.g., LSCRA, MVCA, MOE, MNR, MTO, Ministry of Citizenship, Culture and Recreation, where they relate to installation of services permitted by pre -servicing. d) Written confirmation from utility companies including, but not limited to, Hydro One, Bell Canada, Rogers Cable and Enbridge Gas, that satisfactory agreement has been reached for provision of respective services. e) No permission will be given to construct external services prior to full registration unless a Letter of Credit for the total cost of the services including all restoration has been deposited with the Township. Connections to existing services may not be permitted until the plan of subdivision is registered. f) All other documents considered necessary to the works including 0.3 m reserves, easements, etc., must be approved as to form and description. g) Cash deposits for engineering and legal fees for the Township, in an amount determined by the Township, must be paid to the Township prior to the commencement of any works. h) An Insurance Certificate is to be submitted with minimum coverage to be determined by the Township. i) A cash or Letter of Credit deposit as security to facilitate siltation and erosion control and potential emergency maintenance work by the Township is to be submitted in an amount V -- determined by the Township. Any required zoning by-laws must be in effect. k) If the underground pre -servicing has been completed to the satisfaction of the Township prior to the registration of the plan of subdivision, the Township will not require the full value of the Letter of Credit provided an appropriate reduction request has been submitted and approved by the Township. The Owner is required to enter into a formal Pre -Servicing Agreement based on the scope of development. 1.5 Model Hones and/or Sales Office 1.5.1 Model Homes Subsequent to Draft Plan Approval and prior to execution of a Subdivision Agreement, the Township may consider allowing the construction of model homes, which may or may not be used as a sales office, at the Owner's risk, when the following conditions have been met: a) A Pre -Servicing Agreement has been executed and all requirements are met, b) Zoning for the proposed development is in place. c) An agreement for the construction of model homes has been executed with the Township dealing with: Provision of a builder's road. Township of Oro-Medonte Engineering Criteria Page 3 June, 2012 Page 195 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ORO-MEDONTE m ENGINEERING DESIGN CRITERIA Provision of fire protection. Provision of services (sewer, water, hydro) if available. If not Fire Department approval will be required. The overall grading plan has been approved and there has been preliminary acceptance of the drainage system for the model home lots. a For each model home building permit application, security is provided to the Township in the amount of $10,000.00 to ensure that the obligations of the Developer are carried out as required by the terms of the Agreement or provide for the demolition and removal of the structure if the subdivision plan does not proceed to registration within one year. • Confirmation that the model homes shall not be occupied until after the registration of the Subdivision Agreement and Plan and all requirements within the Subdivision Agreement are met. • Confirmation that issuance of building permits for model homes is entirely at the risk of the Developer and without liability or responsibility to the Township. The Developer shall indemnify the Township from all damages arising in connection with the issuance of building permits for model homes. • Confirmation that the Developer agrees that the use of model home lots shall be restricted to the following: parking; a sales office; model homes display. • The number of model homes permitted. One model unit will be allowed for every ten (10) units however the total shall not exceed five (5). 1.5.2 Sales Office In the event the owner intends to utilize a trailer or temporary structure or combination of both as a sales office subsequent to Draft Plan Approval or registration of a Site Plan Agreement and prior to execution of a Subdivision Agreement the Township may consider allowing the construction under the following conditions: a) The sales office is to be located on a proposed lot fronting on an existing opened road allowance. b) Zoning for the proposed development is in place. c) An agreement for the sales office has been executed with the Township dealing with: • An acceptable site plan. • Provision of fire protection. • Provision of services (sewer, water, hydro) if available. If not Fire Department approval will be required. • The overall grading plan has been approved and there has been preliminary acceptance of the drainage system for the sales office lot. • Security is provided by the Township in the amount of $10,000.00 to ensure the obligations of the Developer are carried out as required by the terms of the Agreement or provide for the demolition and removal of the structure if the subdivision plan does not proceed to registration within one year. Township of Oro-Medonte Engineering Criteria Page 4 June, 2012 Page 196 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ORO-MED®NTE m ENGINEERING DESIGN CRITERIA Confirmation that issuance of a building permit for the sales office is entirely at the risk of the Developer and without liability or responsibility to the Township. The Developer shall indemnify the Township from all damages arising in connection with the issuance of building permits for the sales office, Confirmation the Developer agrees the use of the sales office lot shall be restricted to parking and the sales office. One sales office will be allowed for marketing homes within the development. 1.6 Subdivision Agreement Schedule 1.6.1 preparation of Subdivision Agreement The draft of the Subdivision Agreement will be prepared by the Township Solicitor and forwarded to the Director of Development Services. The final Subdivision Agreement will be prepared under the direction of the Director of Development Services in consultation with various Township departments, who will obtain Council's approval for the execution of the Agreement. The Director of Development Services must be in a position to clear ALL conditions of Draft Plan Approval prior to the preparation of the Final Subdivision Agreement. Note: In conjunction with preparation of the Subdivision Agreement the Developer's Consulting Engineer shall provide the Township with the appropriate number of copies of the following: a) Ministry of Environment Applications for approval for Township services to be constructed for the proposed subdivision. b) The name of the person and title and/or company and Mortgagees with whom the Subdivision Agreement will be executed. The Developer's address and telephone number shall be provided. C) The name, address and telephone number of the Developer's lawyer. d) A breakdown of the number of units proposed within the subdivision: • Single-family units • Semi detached units Townhouse units Apartment units : one bedroom and bachelor two or more bedrooms e) The Reference Plan for the subdivision. f) The legal description of the subdivision, based on the Reference Plan. Township of Oro-Medonte Engineering Criteria Page 5 June, 2012 Page 197 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ORO-MED®NTE ® ENGINEERING DESIGN CRITERIA g) The proposed final plan for registration (M -Plan) complete with the street names, lot numbers, surveyor's certificate, Owner's certificate and all other pertinent information required by the registry office. h) The final draft reference plans for any easements to be granted to the Township. i) The engineering drawings, acceptable to the Township. j) The "M" and "R" Plans reduced to legal size. k) An O.L.S. certificate in tabular form identifying and certifying all lots and corresponding frontages, depths and areas are in compliance with the appropriate Zoning By -Law. 1) A detailed cost estimate of Township services to be constructed for the subdivision. The cost estimate shall be signed and sealed by a Professional Engineer. The estimated cost of Services shall be detailed to show individual items of construction. The total estimated cost of Services shall include the following: i. Detailed cost of services, per Schedule of Construction Costs, see Page 9; ii. The actual estimated cost of street lighting and associated underground distribution system; iii. Any other miscellaneous expenditures required by the Subdivision Agreement as the Developer's obligation, such as park equipment, park landscaping, development of open space, etc.; iv. Allowances for contingencies and engineering in the amount of 15% of the estimated cost of services; V. H.S.T. This estimate will be used as a basis for calculation of the security to be posted for the development. m) The Developer shall provide the Township with written confirmation from the following utility authorities that satisfactory arrangements have been made for the installation of services in the proposed subdivision, at no cost to the Township: • Bell Canada • Cable TV Company • Canada Post • Hydro One • Enbridge Gas • Any other Authority where required. In addition to the above, Location Approvals shall also be submitted by the appropriate utility authorities. Where requested, easements shall be provided for utilities, at no cost to the utility company or Township. n) Proposed timetable for construction of services. o) Proposed landscaping plan where necessary or required, Township of Oro-Medonte Engineering Criteria Page 6 June, 2012 Page 198 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ®R®-MED®NTE ® ENGINEERING DESIGN CRITERIA P) Proposed phasing plans. 1.6.2 Requirements Prior to Commencement of Construction Prior to commencement of construction, the Developer's Consulting Engineer shall submit the following information to the Township for approval (Allow at least 2 weeks for review). a) 3 sets of all construction specifications. b) The proposed contractor and subcontractors. C) The contractor's list of suppliers. d) One copy of the signed contract documents complete with unit prices. e) All other information specified in the Subdivision Agreement as a requirement prior to commencement of construction or other information required by the Township. f) Ministry of Natural Resources, NVCA, LSRCA and/or DFO work permits for works within water bodies. g) Completed Township of Oro-Medonte "Notice To Commence Work". 1.7 Certificate of Substantial Completion and Final Acceptance The term "Certificate of Substantial Completion" shall be used to describe the date when the services are complete and acceptable to the Township subject to the maintenance requirements pursuant to the Subdivision Agreement. "Final Acceptance" shall be the terminology used when the Developer's maintenance requirements have been fulfilled and the Services are acceptable to the Township. "Final Acceptance" of the subdivision shall be the date on which the Township agrees all the conditions of the r Subdivision Agreement have been fulfilled, and all maintenance requirements have been completed. S Xv A The "Certificate of Substantial Completion" and "Final Acceptance" must be requested in writing by the "Certificate �© 13 Developer. The dates for of Substantial Completion" and "Final Acceptance" of the d��k Services in the development shall be established by the Township. [1 When the Services are complete to the satisfaction of the Consulting Engineer, he shall advise the Township in writing the work is completed and shall request an inspection by the Township. The Township shall carry out their inspections and shall advise the Consulting Engineer of any items of work requiring further rectifications. When all deficiencies have been corrected to the satisfaction of the Township, a report shall be forwarded to the Township ("Certificate of Substantial Completion") recommending a date for the commencement of the maintenance period. Near the end of the maintenance period the services shall be re -inspected by the Consulting Engineer and Township and all deficiencies found shall be corrected. When the Consulting Engineer is satisfied the work is complete and acceptable, they shall advise the Township and submit a request for a final inspection to be completed by the Township. When all work is completed to the satisfaction of the Township of Oro-Medonte Engineering Criteria Page 7 June, 2012 Page 199 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ®R®-MEDONTE — ENGINEERING DESIGN CRITERIA Township, a report shall be forwarded to the Township recommending "Final Acceptance" of the works. 1.7.1 Reductions in Financial Securities Reductions in financial securities held by the Township will be considered in accordance with the provisions of the Subdivision Agreement. Request for reductions should be made in accordance with the sample letter on page 10. 1.8 Administration Fees, Securities, Development Charges The administration fees, securities and development charges applicable to subdivision development are stipulated in the Subdivision Agreement. Reductions in securities will be considered in accordance with the provisions of the Subdivision Agreement. A sample letter is enclosed on Page 10. Township of Oro-Medonte Engineering Criteria Page 8 June, 2012 Page 200 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ORO-MED®NTE a ENGINEERING DESIGN CRITERIA SCHEDULE OF CONSTRUCTION COSTS SUBDIVISION: DEVELOPER: CONSULTING ENGINEER or LANDSCAPE ARCHITECT (where applicable): SUMMARY A. LA C. Municipal Works Internal Work Rough Grading Sanitary Sewers Watermain Storm Drainage Works Stormwater Management Facilities Curb and Sidewalk Road Granulars and Base Asphalt Top Asphalt Street Lights Street Signs and Barricades Streetscape, Landscaping and Boulevard Sodding Fencing Culverts Driveway Entrances Sub -Total External Work Watermain Sanitary Sewer Storm Sewer Roads Sub -Total Internal & External Sub -Total Engineering and Contingencies allowance 15% Sub -Total HST (13%) Total Township of Oro•Medonte Administration Fees To be calculated by the Township Notes: 1. Lot grading deposits and related fees are posted with the Township at the time of building permit application, in order to secure adequate lot grading and drainage is maintained to the satisfaction of the Township of Oro-Medonte. Township of Oro-Medonte Engineering Criteria Page 9 June, 2012 Page 201 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ORO-MEDONTE 0 ENGINEERING DESIGN CRITERIA Sample Letter - Request For Reduction In Letter of Credit Date: Township of Oro-Medonte 148 Line 7 South Oro, ON LOL 2X0 Attention: Director of Development Services Re: (Name of Subdivision) On behalf of the owners of the above development, we are requesting your consideration and approval of a reduction in the amount of the letter of credit held by the Township as performance and maintenance security. We have attached hereto a summary listing the value of the work completed to date, based upon the Schedule of Construction Costs included in the Subdivision Agreement, revised as noted to reflect all required alterations to the works. The current value of securities is calculated as follows: 1) Value of outstanding work $ (incl. contingency, engineering fees and HST) 2) Maintenance Holdback $ (10% of original securities) Total $ We are also attaching a Statutory Declaration by the owner that all outstanding accounts relative to work in this subdivision have been paid. Yours very truly, (Signature of Engineer) Name of Engineering Firm Township of Oro-Medonte Engineering Criteria Page 10 June, 2012 Page 202 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ®R®-MED®NTE — ENGINEERING DESIGN CRITERIA 2 Submission Requirements eats 2.1 Introduction This section outlines the required submissions to be made to the Township. All submissions are to be coordinated by the Consulting Engineer. Second and Final submissions are not to be made until the Township's comments regarding the first and second submission, respectively, have been received and incorporated. Prints of drawings for all submissions shall be in accordance with Township standards and each print shall be stamped with the submission number (1, 2, or 3) and date of submission. Engineering drawings shall be submitted to the Township. The Consulting Engineer is advised to review the Ministry of Transportation and/or County of Simcoe design criteria for adjacent roads to determine the requirements for submission of engineering drawings to MTO and/or the County, if applicable. 2.1.1 Engineering Requirements for Draft Pian Approval A Preliminary Engineering Report must be submitted by the Developer's Consultant. This report must be presented in a readable, comprehensive and professional manner. The Report must be signed and sealed by a Professional Engineer. This Preliminary Report shall contain the following and be submitted in duplicate: a) The Draft Plan The Draft Plan must be in compliance with the Planning Act, as amended, and in a form acceptable to the Planning Department of the Township. Reductions of the Draft Plan (11" x 17,,), to scale, must be submitted. b) Contour Plan This plan must be at a scale of no larger than 1:1000 giving contour lines at sufficient intervals to permit assessment of existing surface drainage patterns. Contour intervals shall not be greater than 1.5 metres. This plan is to extend to the limits of the drainage area to be served by proposed sanitary and storm sewer systems, including lands beyond the boundaries of the subdivision. For large external drainage areas, separate Contour Plans at a larger scale may be provided. All elevations are to refer to Geodetic Datum. Township of Oro-Medonte Engineering Criteria Page 11 June, 2012 Page 203 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ORO-MEDONTE — ENGINEERING DESIGN CRITERIA c) General Plan of Services This will be a plan based on the Draft Plan and must schematically show the proposed storm and sanitary sewer systems and watermains and their connection to existing systems. Direction of flow must be indicated on all sewers. This plan is to be accompanied by preliminary engineering calculations indicating the quantity of flows at the connection to existing systems and/or at proposed outfalls. Consideration must be given to the whole catchment area to ultimately be developed. Blocks and easements for storm and sanitary sewers, stormwater management facilities and watermain systems shall also be shown. Preliminary road profiles and area grading requirements must also be identified in the Preliminary Report. Blocks of land for community mail centres must be identified on the Draft Plan and the General Plan of Services. Proposed noise attenuation barriers are to be shown. d) Drainage Plan When a natural drainage channel passes through and is affected by the construction of the subdivision, drawings must be submitted to indicate the location and typical cross-sections of the existing channel and of any proposed changes. In general, creek diversions will not be permitted. An erosion -sediment control plan will be required. A preliminary stormwater management plan and report: will be required by the Township in accordance with the requirements outlined in this document. The Consultant must submit an outline of the siltation and erosion control plan in accordance with the requirements of these standards. }SPI` All drainage designs shall be carried out in general compliance with the MOE, Stormwater s 6' Management Planning and Design Manual (March 2003) as amended. ny proposed modifications to an existing channel and/or floodplain will (if applicable) require MNR, LSRCA, MVCA and/or DFO review and approval. The Consulting Engineer must consult with staff from the appropriate agency(s) and confirm their requirements, prior to proceeding with (' the preliminary engineering report. e) Soils Report A preliminary soils investigation and report from a qualified geotechnical consultant will be required, with particular attention to sub -surface soil and groundwater conditions and the ability of the soils to structurally support underground services, roadways and foundations for residential, commercial, or industrial type structures. The report must determine the elevation of seasonal high groundwater and comment on minimum foundation elevations to avoi uildings construc e below groundwater. Township of Oro-Medonte Engineering Criteria Page 12 June, 2012 Page 204 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ORO-MED®NTE — ENGINEERING DESIGN CRITERIA t) Hydrogeologic Report — Rural Development The proponents of a draft plan application proposing individual water supply wells and sewage disposal systems shall provide a detailed Hydrogeological Report prepared by a qualified Hydrogeologist, relating to the soil types and their ability to physically accommodate private sewage disposal systems, the availability of potable groundwater supplies from the proposed water supply sources, the anticipated quantitative and qualitative impacts within the development and with neighbouring water sources, and proposed mitigative measures. Preliminary on-site testing must be reviewed with the Township and must be sufficient to support the proposed residential density. Test wells shall be drilled and pump testing performed to carry out the hydrogeological investigation, in accordance with the latest MOE guideline(s). The proposed monitoring program, prior to, during and after construction shall be submitted by the hydrogeologist to the Township for review. (g) Water Mains and Sanitary Sewers Where water mains and sanitary sewers are proposed, comprehensive servicing reports shall be prepared and submitted to the Township. Available capacity in existing water treatment and sewage treatment plants must be taken into consideration. Where public communal water systems are proposed the requirements of Section 4.4 shall apply. 2.2 First Engineering Submission The following submissions shall be compiled and submitted to the Township simultaneously: Engineering Submission 1) A Letter of Retainer from the Consulting Engineer stating they have been engaged for the design and general construction inspection of all works, and coordination of sub -consultants. 2) Ve ccomplete sets (unless noted otherwise) of the following drawings are required: a. Approved Draft Plan b. Proposed Plan for Registration (M Plan) showing all lot and block numbering and dimensioning c. General servicing plan d. Composite utility plan e. Storm drainage plans f. Sanitary drainage plan g. Erosion and siltation control plan h. Plan and profile drawings i. Miscellaneous and special detail drawings j. Grading plan Township of Oro-Medonte Engineering Criteria Page 13 June, 2012 Page 205 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ORO-MED®NTE a ENGINEERING DESIGN CRITERIA k. Landscape and streetscape plan I. Grading plans for park blocks m. Grading plan for school blocks n. Copies of detail drawings for outlets and watercourse improvements o. Preliminary R Plan(s) showing proposed easements (if required) 3) Three copies of the Stormwater Management Report and storm sewer calculations on standard design sheets. 4) Three copies of water supply and distribution report providing calculations to support the design of the distribution works including main sizes, fire flows and anticipated flows and pressures for domestic and other users. 5) Three copies of sanitary design calculations on standard design sheets. 6) Three copies of the Traffic Report (if required). 7) Three copies of the Acoustical Report (if required). 8) Three copies of the Arborist Report (if required). 9) Three copies of the Geotechnical Report. 10) Archaeological Assessment (if required). 11) Illumination calculations (if required). 12) A letter from the Consultant, summarizing the contents of the submission and certifying the design conforms to the Township Design Criteria. Municipal Structures Submission When a new roadway structure (ie. bridges, culverts, water crossings) is proposed, a specific submission related to the structure is required, which includes the following information. 1) Two copies of the General Arrangement drawing(s), prepared in general accordance with the MTO Structural Manual. It includes the roadway structure plan, profile, elevation and cross sections. 2) Two copies of the Design Report which includes but is not limited to the description of the works, how the detail was arrived at, different options and cost analysis/feast expensive alternate. 3) Two copies of the Design Criteria Sheet which includes but is not limited to the type/class of roadway, volume of traffic, geometric information and cost estimate, 4) Two copies of the Geotechnical Report. 5) Two copies of the Hydrology Report. 6) A letter from the Engineer responsible for the design which certifies that: The bridge type, length and width are appropriate; HBDC requirements are met; Ministry standards have been followed; Township of Oro-Medonte Engineering Criteria Page 14 June, 2012 Page 206 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ®RD-MED®NTE — ENGINEERING DESIGN CRITERIA The most economical life cycle cost solution has been selected for the site; ® Canadian Highway Bridge Design Code. 7) The structural design drawings and details included as part of the Subdivision Agreement shall be stamped and signed by the Engineer who designed the roadway structure and by the professional engineer who check the structural design drawings. Parks and Landscaping Submission 1) A Letter of Retainer from the Consulting Landscape Architect stating they have been engaged for the design and complete general construction inspection of all landscape works, plus an outline of the items contained within the submission. 2) A covering letter from the Consulting Engineer and/or Landscape Architect stating the landscape work is in conformity with the proposed grading and Township services for the development, plus an outline of the items contained within the submission. 3) Two copies of the following drawings (where applicable): Existing Natural Features Assessment • Tree Survey/Vegetation Analysis and Tree Preservation Plan • Streetscape and Buffer Planting Plans • Detailed Park Development Plans • Stormwater Management Pond Planting Plan 2.3 Subsequent Submissions Subsequent submissions shall be made, as required, until the drawings and designs are acceptable to the Township. The design of the underground electrical distribution system shall be completed by Hydro One. This design of the streetlight system shall be completed by an Electrical Engineer retained by the proponent. These designs shall be submitted to the Township and shall be approved prior to the final approval of the engineering drawings. The design of the Bell telephone system, Cable TV system and gas mains shall follow the same format as the Hydro One requirements, for a joint trench scenario. All utility information is to be shown on a Utility Coordination Plan, prepared by the Consultant. The following submissions shall be compiled and submitted to the Township simultaneously, comprised of the number of copies shown. 2.3.1 Second Engineering Submission The following submissions shall be compiled and submitted to the Township simultaneously: Township of Oro-Medonte Engineering Criteria Page 15 June, 2012 Page 207 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ®R®-MED®NTE — ENGINEERING DESIGN CRITERIA Engineering Submission 1) First submission drawings "red lined" by the Township from the First Submission review. 2) Detailed chart or report with all of the First Submission comments and how they have been met. 3) Copies of all other applicable approval agencies comments. 4) Two complete sets of all revised drawings, proposed M- and R- Plans. 5) Original plus one copy of Ministry of Environment application forms, signed by the Developer and the Consulting Engineer. 6) Three copies of the Subdivision Agreement Schedules Pertaining to Engineering Submission and all applicable cost estimates. 7) Three copies of Utility Coordination Plan. 8) Three copies of street light design plans. 9) In addition to storm sewers, sanitary sewers and water mains, MOE approval is required for proposed engineered channels, storm water detention ponds and storm water management features. The Township will not sign the MOE Application until satisfied with the engineering design. It is the Consultant's responsibility to forward the complete application to the MOE. Parks and Landscapinq Submission A covering letter from the Consulting Landscape Architect outlining the submission contents. Two sets of revised landscape drawings as per Township comments. One complete set of landscaping cost breakdowns. 2.3.2 Final Engineering Submission The following plans and documents shall be compiled and submitted in their entirety by the Consultant in one complete package. Any incomplete submissions, delivered to the Township, shall be returned immediately. 1) One copy of the Proposed M -Plan and R -Plan. 2) Two complete sets of all drawings listed in the Subdivision Agreement. 3) Drawing originals stamped and signed by the Consulting Engineer and/or Landscape Architect (where applicable). 4) A digital copy of the complete set of engineering drawings in accordance with the Township CAD requirements. 5) Two copies of the final storm drainage plan and the storm sewer design sheet labelled final design. 6) Copies of all required approvals — ie. MOE, MTO, NVCA, LSRCA, etc. Township of Oro-Medonte Engineering Criteria Page 16 June, 2012 Page 208 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNSHIP OF ®R®-MED®NTE — ENGINEERING DESIGN CRITERIA 7) Detailed cost estimate of all proposed works. 8) Two copies of the Owner's insurance certificate as per the Subdivision Agreement. 9) The Developer shall submit evidence in writing that agreements are in place with Hydro One, Bell Telephone Company, natural gas company and Cable TV for the installation of these utilities in a common trench in the prescribed locations on road allowances within the plan of subdivision. 10) The Developer shall submit evidence in writing that agreements are in place with Hydro One or any other approved Contractor for the installation of street lighting. 11) The Developer shall submit evidence in writing that satisfactory arrangements are in place with Canada Post for the location of mailboxes. The drawing originals will be signed and stamped "Reviewed" for construction and will be returned to the Consultant. Five copies of the complete set shall be returned to the Township. Only drawings accepted for construction shall be utilized during construction of the works. Any changes in drawing originals by the Consulting Engineer are subject to approval by the Township, Upon completion of the construction of the services, the Consultant shall obtain the 'as - constructed' field information and revise the original drawings accordingly. 12) A summary of lot area and frontage for each Lot/Block to confirm compliance with the Township zoning. Township of Oro-Medonte Engineering Criteria Page 17 June, 2012 Page 209 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 3 Drawing Requirements 3.1 Specifications for Engineering Drawings Size: Drawings to be Metric Standard Al (594mm X 841mm) or Imp. equivalent Format: Same as Township standard sheets unless otherwise approved. Materials for Final Submission and "as -constructed" drawings: Bond for Final Submission Bond for "as -constructed" Black Ink (permanent) Digital copies on CD (all submissions) Materials for Preliminary Submissions: Bond Black Ink (permanent) 302 General Drawing Requirements All engineering drawings shall be prepared in metric and in a neat and legible fashion. The design information presented on these drawings shall be completed in ink. The standard Township of Oro-Medonte title block as shown in the detail drawings shall be used on all engineering drawings. A title sheet is required for the engineering drawings. Storm and Sanitary Drainage Area Plans may be prepared on a paper size other than Metric Standard Al in order for the entire drainage system to be presented on one sheet. The lot numbering and block identification on all engineering drawings shall be the same as shown on the Registered Plan for the area. All elevations shown on the engineering drawings are to be of geodetic origin (stating NAD 1927 or NAD 1929). Aerial photo interpretation methods for securing existing contours and elevations will not be accepted by the Township for base plan information on engineering drawings. A local benchmark (stating NAD 1927 or NAD 1929) note must appear in each drawing. ownship of Oro-Medonte Engineering Criteria Page 18 June, 2012 Page 210 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... All plan and profile drawings are to be prepared so that each street can be filed separately. The street names shall be identified on the plan portion of the drawings. When streets are of a length that requires more than one drawing, match lines are to be used with no overlapping of information. The reference drawing numbers and centreline stations for all intersecting streets and match lines shall be shown on all plan and profile drawings. A north arrow and key plan shall be included on the top right hand side on all drawings. All engineering drawings shall be stamped by a Professional Engineer, The Engineer's stamp must be signed and dated, and the drawings are to be signed by the Township Engineer prior to the issuance of drawings for tendering. All landscape drawings shall be stamped by a certified Landscape Architect. Existing information shall be shown light or background line weight. Proposed information shall be shown bold or foreground line weight. In general east -west streets shall have zero chainage at their westerly limit and north -south streets shall have their zero chainage at their southerly limits. The intersection of centrelines of street shall be used as zero chainage. Chainage on a plan -profile shall increase from left to right. 303 Computer Aided Drawings (CAD) Digital software compatible with AutoCAD .DWG file format shall be used to prepare all drawings, in accordance with industry accepted standards and protocols. 3,4 General Servicing Plans A "General Plan of Services" drawing showing aboveground services and appurtenances shall be prepared for all developments at a maximum scale of 1:1,000. When more than one "General Plan of Services" drawing is required for any development then the division of drawings shall reflect the limits of the Registered Plans as closely as possible. Where more than one plan is prepared, a supplementary "General Plan of Services" at a smaller scale shall be prepared to show the entire plan of subdivision on one drawing. The reference Geodetic Benchmark and the Site Benchmarks to be used for construction shall be identified on the General Plan of Services. A Key Plan at a scale of 1:10,000 shall be shown on all "General Plan of Services" drawings and the area covered by the drawing shall be clearly identified. Township of Oro-Medonte Engineering Criteria Page 19 June, 2012 Page 211 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... A drawing index shall be shown on all "General Plans of Services" to identify the Plan and Profile Drawing number for each street or easement shown. All road allowances, lots, blocks, easements and reserves are to be shown and are to be identified in the same manner as shown on the Registered Plan. All existing services, utilities and abutting properties are to be shown in light or background weight lines. All services to be constructed are to be shown on the "General Plan of Services" in solid lines. Dimensioning of utilities and roadways is not required on the "General Plan of Services". All sites for parks, schools, churches, commercial and industrial development must be shown. If a subdivision encroaches on an existing floodplain, the approved fill line restrictions must be shown on all applicable drawings. General Plans shall indicate, but not be limited to the following: roadways with curb lines and street names; horizontal control data; watermains with notes indicating material, diameter and length; water valves, curb stop valves, hydrants, connections and services; maintenance hole numbers; sewers with direction of flow and notes indicating diameter, length, grade; inlets and sewer connections and services; signage: traffic control school future land use barricades; fencing indicating height and type; retaining walls; community mail boxes with number of units serviced; hydro vaults, street lights, sidewalks; boulevard frees. rownship of Oro-Medonte Engineering Criteria Page 20 June, 2012 Page 212 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 3.5 Storm Drainage Planus Watershed Area The watershed area shall be determined from contour plans and shall include all areas that naturally drain into the system and any fringe areas not accommodated in adjacent storm drainage systems, as well as other areas which may become tributary by reason of regrading. This information shall be confirmed with the Township Engineer prior to the start of the design of the internal servicing of the site. External Areas A plan shall be prepared to a scale of 1:1,000 to 1:2,000 dependent upon the size of the watershed area, to show the nature of the drainage of the lands surrounding the development site and to show all external drainage areas that are contributory to the drainage system for the development. The external drainage areas shall be divided into smaller tributary areas and the area and the location to which the tributary area is considered to drain in the design shall be clearly shown. The plan shall clearly show all existing contours used to justify the limits of the external drainage areas. In lieu of precise information on development as a whole or any part of a watershed area, the latest Zoning By-law and Official Plan issued by the Township shall be used to determine the correct values of the run-off parameters to be used for all external areas in the design and to determine the specific areas to which these values apply. This external drainage area plan shall be prepared and shall be submitted to the Township Engineer at the functional report stage and prior to the commencement of the detailed storm sewer design. Internal Areas An internal storm drainage plan shall be prepared to a scale of 1:1,000 and shall include all streets, lots, blocks and other lands within the development. The proposed storm sewer system shall be shown on this plan with all maintenance holes numbered consecutively from the outlet. These maintenance holes shall be the tributary points in the design and the area contributing to each maintenance hole shall be clearly outlined on this plan. The area, in hectares, of each contributing area (to the nearest hundredth) and the run-off parameter used shall be shown in a circle located within the contributing area. In cases where areas of different run-off parameters may be tributary to the same maintenance hole, the areas and the parameters shall be separately indicated on the plan. In determining the tributary area to each maintenance hole, the proposed grading of the lots must be considered to maintain consistency in the design. Township of Oro-Medonte Engineering Criteria Page 21 June, 2012 Page 213 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... In the case of large areas under single ownership or blocks requiring future site plan agreements, the design shall be prepared on the basis of the whole area being contributory to one maintenance hole in the abutting storm sewer unless more than one private storm connection is necessary to serve the property, in which case the appropriate area tributary to each connection shall be clearly shown and taken into account in the storm sewer design. The storm drainage plan shall indicate but not be limited to the following: existing contours; • drainage patterns of adjacent lands; • runoff coefficients and areas (ha) of tributary areas outside the development and for each section of the storm sewers within the development; • direction of runoff, • street names; • maintenance hole numbers; • sewer sizes, slope and directions of flow; • any catch basins or swales, on the lots or blocks, required to collect the runoff, • temporary or permanent quantity and quality stormwater management facilities; • major and minor overland flow routes; • culverts and other drainage appurtenances. 3.6 Sanitary Drainage Plans All tributary areas used for the determination of the design flows shall be shown on a plan at the scale of 1:1,000. The plan shall indicate the land use, area and population density or number of units. Standard sanitary sewer design sheets shall be used to compute the design flow for each leg of sewer. Each sanitary drainage area on the plan shall show an identification number along with population and area. 307 Grading Plans Scale: 1:500 for single-family or semi-detached urban areas, 1,200 for multi -family areas and 1:1,000 for rural estate areas. The specified lot grade shall be shown at a location 8 m from the street line. For °split" or "walkout' type drainage patterns, the specified rear of house grade shall be shown. The specified minimum basement floor elevation and minimum apron grades for each lot shall also be shown. The grading plans shall indicate, but not be limited to the following: elevations to be referenced to geodetic datum; .ownship of Oro-Medonte Engineering Criteria Page 22 June, 2012 Page 214 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... ® all lots and blocks within the subdivision, numbered in accordance with the plan proposed for registration; • existing contours at maximum 0.5 m intervals within the subdivision and extended outside the subject lands far enough to determine the existing drainage pattern; • driveway, water service box locations and building envelopes; • elevations at existing trees, structures, watercourses, etc.; • centreline elevations of proposed and existing roads at 20 m intervals; • proposed elevations at front and rear building envelope; • proposed elevations at the corners of each lot and block and intermediate point of grade change; proposed elevations at side yard highpoints if applicable; proposed 0.5m contours for grading within large blocks and parks; proposed grades for major and minor overland flow routes; lot fabric of subject lands including lot, block and easement description; physical structures such as fencing, retaining walls, etc.; proposed and existing culverts; proposed and existing storm sewer / drainage structures, including rim elevations. All rear lot catch basins shall also include the invert elevation of the outlet pipe; an arrow indicating the direction of the surface water run-off from all lots; all swales, other than the normal side yard swales, along with percent grade and the invert elevation of the swale at regular intervals; all swales to be topsoiled (minimum 100 mm) and sodded; all terracing required with the intermediate grades specified; all rear lot surfaces shall be constructed to a maximum lot grade of 12 % for 6 m behind the house, remaining are to have slopes of 3:1 maximum; the lot grading plan shall make note of the Township Standard Drawings that are applicable to the grading of the development. The Township reserves the right to refuse any house type, which is incompatible with the lot grading design, specified for a lot; • a 0.6 m strip shall be left undisturbed along the boundary of the subdivision next to adjacent properties unless grading is required to eliminate drainage problems on adjacent properties. Such grading must be stipulated on the approved Lot Grading Plan. Silt Control fencing shall be shown within the undisturbed strip along the boundary of the subdivision; • lot drainage is to be self-contained within the subdivision limits, where possible; • proposed locations for building envelopes and envelopes for private sewage disposal where required; • all proposed easements for registration; • heights of proposed retaining walls, fences, etc.; • all retaining walls in excess of 1.2 m to be engineered by Professional Engineer. Township of Oro-Medonte Engineering Criteria Page 23 June, 2012 Page 215 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 3.8 Plan-Proffl' Drawings Plan — profile drawings are required for all Township roadways, blocks and easements where services are proposed within the development, for all outfalls beyond the development to the permanent outlet, for all boundary roadways abutting the development and for other areas where utilities are being installed below grade. Plan — profile drawings are to be drawn to a maximum horizontal scale of 1:500 and a maximum vertical scale of 1:50 and are to include the following: complete legend; all existing or proposed services, utilities and abutting properties are to be shown in light or background weight lines; all services to be constructed are to be shown in solid lines; the profile portion of the drawing shall be a vertical projection of the plan portion whenever possible; all road allowances, lots, blocks, easements and reserves are to be shown and are to be identified in the same manner as on the Registered Plan. all curb and gutter and sidewalks shall be shown and dimensioned on the plan portion of the drawing; where multiple drawings are required for one street, match lines must be used with no overlap or duplication of information; • where intersecting streets or easements are shown on a plan -profile, only the diameter of the pipe and direction of flow of the intersecting sewers shall be shown; • on profile portion of drawings the type of sewer, diameter, length and grade shall be shown; • on profile portion of drawings the watermain diameter and length, shall be shown; • only the type, direction of flow and diameter of pipe shall be shown in the plan portion; • all maintenance holes shall be shown on the plan and on the profile portions of the drawing and be identified by chainage and I.D. number and shall also be referred to the applicable Standard Drawing or to a special detail on the profile portion of the drawing. All invert elevations shall be shown on the profile with each having reference to the north arrow; all sewer maintenance holes which have safety platforms are to be noted; all drop connections are to be noted and referred to the Standard Drawing; all catch basins and catch basin connections shall be shown. Catch basins are to be numbered for easy reference. All rim and invert elevations for rear lot catch basins are to be shown; all watermains, hydrants, valves, bends and fittings, etc, shall be shown, described and dimensioned on the plan portion of the drawing. In addition, the watermain shall be plotted to true scale size on the profile portion of the drawing, complete with details on the depth of cover; the location of all storm, water and sanitary service connections shall be shown on the plan portion of the drawing using different symbols for each service. These services need only be dimensioned when the location differs from the standard location as shown on the Township Standard Drawings. The connections to all blocks in the development shall be fully described and dimensioned (size, length, grade, invert elevations, materials, class of pipe, bedding, etc.); -ownship of Oro-Medonte Engineering Criteria Page 24 June, 2012 Page 216 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... the existing and proposed centreline road grades shall be shown every 20 m with stations shown measured in metres (ie. STA 0+000, STA 0+020). Even 10 m intervals to be indicated in vertical curves; • beginning and end of curve stations, intersections and end stations shall also be shown to three decimal points; • the original ground at centreline and the proposed centreline road profile shall be plotted on the profile. The proposed centreline road profile shall be fully described (length, grade, P.I. elevations, vertical curve data, high point chainages, low point chainages, etc.); • details of the gutter grades around all 90 degree crescents, intersections and cul-de-sac shall be provided on the plan portion of the drawing as a separate detail at a scale of 1:100; • special notes necessary to detail construction procedures or requirements are to be shown; • chainage for the centreline of construction are to be shown on the profile portion of the drawing. The P.I., B.H.C., E.H.C., B.V.C. and E.V.V. chainages are to be noted; • the basement elevation of all existing dwellings on streets where sewers are to be constructed shall be noted on the profile; • all existing services, utilities and features are to be shown on the plan portion. Those services and utilities below grade that are critical to the new construction shall also be shown in the profile. Test holes may be required to determine actual elevation of these services and utilities; • profiles of roadways shall be produced sufficiently beyond the limits of the proposed roads, to confirm the feasibility of possible future extensions; • the location of all luminaire poles shall be clearly shown on the plan portion; • the proposed location and type of all street name and traffic control signs shall be shown on the plan portion; proposed locations and types of all trees to be shown on the plan portion; where possibility of conflict with other services exist, connections are to be plotted on the profile or a crossings chart included; the detail information from all borehole logs is be plotted on the profile drawings and located on the plan. 3.9 Utility Coordination Plan The Utility Coordination Plan shall be prepared in the same format as the "General Plan of Services" and show all the same aboveground information as well as the proposed location of driveways, Bell Canada, Hydro, Gas and Cable TV. All locations must be established and resolved by the Consulting Engineer in conjunction with the Utility companies and in accordance with the locations shown on the typical cross-section. 3,10 Detail Drawings The Township of Oro-Medonte Standard Drawings shall be utilized whenever applicable. The use of the latest revision of the Ontario Provincial Standard Drawings may be utilized as specified in this document or when approved by the Township. These drawings shall be reproduced as part of Township of Oro-Medonte Engineering Criteria Page 25 June, 2012 Page 217 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... the engineering drawings for the development and must be referred to by number on the affected plan and profile drawings. The Consulting Engineer shall be responsible to check the suitability of the details provided on these standard drawings for the application proposed. Individual details shall be provided by the Consulting Engineer for all special features not covered by the Township of Oro-Medonte Standard Drawings. These special details shall be drawn on standard sized sheets and shall be included as part of the engineering drawings. The minimum scale to be used for any special maintenance hole or sewer detail shall be 1:25. 3,11 Parkland Development Drawings General Requirements The Developer shall be responsible to prepare a detailed Grading Master Plan for approval by the Township, for all lands to be dedicated for park purposes. This plan shall show all existing trees and features that are in conformity with the end use of the park and that are to remain. All other trees shall be removed by the Developer subject to Township approval. Prior to preparing park development plans, the Developer shall meet with Township staff to review Township recreational needs, i.e. soccer pitches, ball diamonds, etc. This Master Plan shall be prepared at a scale of 1:500 and form part of the approved Engineering Drawings, indicating the following, at a minimum: • existing contours at maximum 0.5 m intervals; drainage structures and direction of overland drainage; species and size of existing plant material to remain and be protected; • species and size of plant material to be removed; • proposed underground services, as required; layout of all proposed recreation facilities; • layout of parking lot and spaces (including handicapped parking); • layout of all trails; • proposed site amenities including benches, bike racks, trash receptacles, signs, washrooms; • perimeter fencing; • park lighting; • all surface treatments; • all proposed plant materials. A Park Development Cost Estimate based on estimated quantities with corresponding unit prices is required along with the drawing submission. -ownship of Oro-Medonte Engineering Criteria Page 26 June, 2012 Page 218 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 3.12 grails and Walkways Drawing requirements for trails and walkways will be determined in conjunction with the Township at the time the need is identified. 3.13 Landscaping 3.13.1 General Requirements All landscape plans shall be drawn and stamped by a Full Member of the Ontario Association of Landscape Architects. All landscape plans shall be drawn at a minimum scale of 1:500. The landscape documents may include but not limited to the following drawings: Existing Natural Features Assessment; Tree Survey/Vegetation Analysis; Tree Preservation Plan and Details; Streetscape and Buffer Planting Plans and Details; Detailed Park Development Plans and Details; • Trails Master Plans and Details; • Landscape Restoration Plans and Details; ® Stormwater Management Facility Planting Plan; • Lighting Plans; • Planting Plans. Detailed Cost Estimates will be required for all approved landscape plans. This estimate will be used for security purposes. All streetscape plans shall be consistent with the Township of Oro- Medonte Engineering Design Criteria and will require Township approval before implementation of the plans. The Streetscape Plan shall show the following: existing trees and natural features to remain; building envelopes, driveways and sidewalks; walkways, trails and easements; required fencing including privacy, acoustic and chain link; proposed plantings; • location of street lighting; • location of public utility boxes and easements and hydrants; heights of existing and proposed retaining walls, fences etc. Township of Oro-Medonte Engineering Criteria Page 27 June, 2012 Page 219 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 3.92 hail and Walkways The Developer may be required to design and construct a trail system, pathways and linkages to existing trail systems. Trail development will be implemented according to Township of Oro-Medonte Standards. Pathways will be required adjacent to parkland and walkway easements adjoining parallel roads or acting as service access shall be fenced, gated and planted according to Township standards. The provision of new trails shall be consistent and support the existing Township -wide trails network. The Township's trails network is generally comprised of: ® multi -use urban cycle trails, 3.0 m width (hard surface, multiple user); ® multi -use rural soft surface trails, 3.0 m width (crusher fines, multiple users); ® greenway trails, 2.0 m width (soft surface, 4 -season multi -use trails); ® snowmobile trails; ® road -based cycle routes. Proposed trails should link together local points of interest, all open space amenities, civic institutions and connect to the regional trails network. To the extent possible the route should utilize public open spaces, unopened right-of-ways, blocks and easements away from roadways. In the event trails are located along roadways additional right-of- way width may be required by the Township. Trails connecting through urban areas located within the road right-of-way should be paved multi-purpose cycle ways. Trails through sensitive natural features should be designed as soft surface paths and located to avoid fragile areas. Entrance points to the trail system should be marked with signage co-ordinated with the Township. Page 220 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Construction details will be required for all landscape elements to be implemented as part of the development. Any required landscape Restoration Plans and Stormwater Management Facility Planting Plans will require Township approval prior to implementation of the plans. Developers are required to display approved landscape plans at the sales pavilions for the homebuilders in any new subdivision. 3.13,2 Notes for Streetscape Submission Drawings The following notes pertaining to layout requirements are to be included on all streetscape submission drawings: MOTE 1 Depicted on this plan are the species and the approximate location of street trees. Once driveways, utilities and light standards have been installed, the exact location of street trees will be staked on site by the Landscape Architect and approved by the Township prior to planting. NOTE 2 Minimum clearances for Street Trees (trees to be planted on private property, 2m offset from the front lot line): 2.0 m from fire hydrants; 2.0 m from driveways; 2.0 m from neighbourhood mailboxes; 3.0 m from hydro transformers; 5.0 m from street light poles; 15.0 m minimum from street line (street intersection as measured from back of curb) and behind the daylight triangle as per the Geometric Design Standards for Ontario Highways; 18.0 m from face of all warning signs. NOTE 3 The tree pits and planting beds for all trees and shrubs located within 1.0 m of underground utilities are to be hand dug. NOTE 4 Minimum clearance for fences from fire hydrants is 2.0 m. township of Oro-Medonte Engineering Criteria Page 28 June, 2012 Page 221 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... NOTE 5 All plant material must conform to the Canadian Standards for Nursery Stock and must be guaranteed for a minimum period of 24 months following acceptance of the work by the Township. 3.13.3 Notes for Niaturrulizotion Submission Drawings The following layout note is to be included on the submission drawings for all areas to be naturalized: NOTE 9 All plantings and hard landscape features are to be staked out on site and approved by the Landscape Architect and Township prior to installation. Any deviations from the approved landscape plans require Township approval. 3.14 T4s -Constructed Drawings 3.14.1 General The "As -Constructed" drawings constitute the original engineering drawings that have been amended to incorporate the construction changes and variances in order to provide accurate information on the works as installed in the development. 3.14.2 "As -Constructed" Field Survey The "As -Constructed" revisions shall be based upon a final survey of all the subdivision services and the consulting Engineer's construction records. The final survey of the subdivision services shall include a field check of the following items: (a) Location and invert elevations of all sewer maintenance holes. (b) Distances between all sewer maintenance holes. (c) Location of all roadway catch basins. (d) Location, rim and invert elevations for all rear yard and lot catch basins. (e) Location of all sidewalks and curbs. (f) Location and ties to all valve boxes and valve chambers. (g) Location of all hydrants. (h) Location to all special watermain appurtenances (ie, blow offs, etc.) (i) Road centreline elevations. Q) Site benchmarks. Township of Oro-Medonte Engineering Criteria Page 29 June, 2012 Page 222 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... (k) Location of all service connections to all lots and blocks and location of connection from nearest downstream maintenance hole (i.e. 0 +023). (1) Sewer pipe sizes. (m) Location of all fencing constructed as part of the subdivision services. (n) Streetscape landscaping/boulevard plantings. Locations of the applicable street furniture described above shall also include swing ties to three fixed reference points. Swing ties shall be dimensioned on the as -constructed drawings. 3.14.3 Drawing Revisions The original drawings shall be revised to incorporate all changes and variances found during the field survey and to provide the ties and additional information to readily locate all underground services. All sewer and road grades are to be recalculated to two decimal places All Street line invert elevations of storm and sanitary house connections to each block shall be noted on the drawing. All street names, lot numbering and block identification shall be checked against the Registered Plan and corrected if required. The "As -Constructed" revision note shall be placed on all drawings in the revision block. The title sheet of the Engineering Drawings shall be clearly marked with "As -constructed". The Contract Number, and/or Township Job File Number, if applicable, shall be added to the drawings. Tolerances A maximum vertical plotting tolerance of 0,2 m on the 1:50 vertical profile portion of the drawings and a maximum horizontal plotting tolerance of 1 metre on the 1:500 scale drawing shall be considered acceptable without replotting. All sewer lengths are to be shown to the nearest 0.5 m. The information shown on the "As -Constructed" drawings may be checked by the Township at any time up to two years after final acceptance of the subdivision and if discrepancies are found between the information shown on the drawings and the field conditions, then the drawings will be returned to the Consultant for rechecking and further revision. The consultant shall be required to explain in writing any major difference between the design and the "As -Constructed" data and to provide verification that alteration does not adversely affect the Township of Oro-Medonte Engineering Criteria Page 30 June, 2012 Page 223 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... design of the subdivision services. Submissions Upon completion of all construction work and the "As -Constructed" revisions, the original drawings shall be submitted to the Township for their permanent records. The submission of the "As -constructed" drawings and digital format to the Township must be completed before "Final Acceptance" of the subdivision will be given. The Consulting Engineer shall provide a written declaration to the Township stating that all subdivision works have been constructed in accordance with the terms of the Subdivision Agreement, approved Engineering Drawings and the Township's Design Criteria, prior to "Final Acceptance". Drawings supplied in a digital format in addition to the standard hard copy shall conform to the most recent requirements and AutoCAD standards of the Township. 3.14.4 Storni Sewers All actual storm system invert elevations shall be indicated on the "as -constructed" drawings. If the difference is greater than 150 mm from the design vertical alignment, affected portions of the sewer or overland drainage route shall be redrawn in profile. Any maintenance hole which differs from the proposed horizontal location by more than 1.50 m shall be redrawn in both plan and profile. In addition the following shall be indicated on the "as -constructed" drawings: • pipe/culvert size, grade, type, class; • chainage from MH along main to service tees. NOTE: If as -constructed grade of sewer differs by more than 1% of the design grade, the Consultant shall submit revised hydraulic calculations. 3.14.5 Sanitary Sewers All actual sanitary sewer invert elevations shall be indicated on the "as -constructed" drawings. If difference is greater than 150 mm from the design vertical alignment, affected portions of the sewer shall be redrawn in profile. Any maintenance hole which differs from proposed horizontal location by more than 1.50 m shall be redrawn in both plan and profile. In addition the following shall be indicated on the "as -constructed" drawings: pipe size, grade, type, class; chainage from MH along main to service tees; dimensions from lot comers and elevations for service laterals. ownship of Oro-Medonte Engineering Criteria Page 31 June, 2012 Page 224 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... NOTE: If as -constructed grade of sewer differs by more than 1% of the design grade, the Consultant shall submit revised hydraulic calculations. 3.14.6 Waterniains All actual watermain obvert elevations at 30 m intervals shall be indicated on the "as -constructed" drawings. If the difference is greater than 150 mm from design vertical alignment, affected portions of the watermain shall be redrawn in profile. If horizontal alignment changes exceed 1.0 m the affected portions of the watermain shall be redrawn in plan. In addition the following shall be indicated on the "as -constructed" drawings: pipe size, type, class; swing ties to all main appurtenances (valves, bends, tees, etc); chainage from appurtenance along main to main stops; swing ties from lot corners to the curb stop valve box and the invert elevation of each curb stop. 3.14,7 Roadways All actual roadway centre line elevations, at a maximum 20 m interval, shall be indicated on the "as -constructed" drawings. Gutter elevations. shall be indicated for cul-de-sacs and intersections to show drainage into storm system. If horizontal road alignment changes more than 1.0 m or vertical geometry changes greater than 150 mm the plan and/or profile shall be redrawn as appropriate. In addition the following shall be indicated on the "as -constructed" drawings: driveways, lay-bys, curb depressions; road signage; lane marking and stop bar locations. Township of Oro-Medonte Engineering Criteria Page 32 June, 2012 Page 225 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 4 Servicing Design Requirements 4.1 Introduction The purpose of this section is to outline the minimum design requirements for the construction of municipal services in the Township. These requirements are intended to provide guidance to the designer and do not relieve the Owner and its Consultant of the responsibility for submitting a completed product demonstrating competent engineering design in full compliance with all applicable legislation. Any deviation from the minimum Township standards shall be specifically referred to by the applicant and/or his agent with a copy of written approval of the Township attached. 4.2 Storm Drainage System 4.2.1 General Requirements To assist in the attainment of proper drainage, the Township has set the following objectives for drainage management within its boundaries: Prevent loss of life and minimize impact to adjacent properties; Prevent inconvenience from surface ponding and flooding; Prevent adverse impacts on the local groundwater systems and base flows in receiving watercourses; Prevent downstream flooding and erosion; Prevent pollution discharges to watercourses; Prevent soil losses and sediments to sewer systems and waterbodies from construction activity,- Prevent ctivity;Prevent impairment of aquatic life and habitat; and Promote orderly development in a cost-effective manner. 4.2.2 Stormwater Management The stormwater management requirements generally must reflect distinct solutions and vary depending upon the watershed, and in some cases the storm sewer shed, that the site is located. Site-specific requirements can be obtained from the Township. A stormwater management report will be required for all development applications. Site specific stormwater management reports shall be consistent with all applicable background reports prepared by the Township or Conservation Authority (ie, Watershed Planning Studies, Master Drainage Plans, Stormwater Management Master Plan, etc.), including the Lake Simcoe Protection Plan. township of Oro-Medonte Engineering Criteria Page 33 June, 2012 Page 226 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Stormwater management designs must also be in accordance with NVCA or LSRCA requirements and receive its approval, accordingly. In general, stormwater management reports shall address the following: a) stormwater quantity; b) stormwater quality; c) sediment and erosion control; d) baseflow maintenance. Quantitv Control The Township implements a Major and Minor system approach to stormwater conveyance and control, comprised as follows: Minor (convenience) System - 5 year return period — storm sewers, catch basins, driveway culverts and surface swales. Major (overland) System -100 year return period — streams, valleys, man-made channels, roadways, roadside ditches and ponds. In general, quantity control measures are to be designed in accordance with the MOE Stormwater Management Planning and Design Manual — March 2003 or latest version NVCA or LSRCA criteria where applicable for phosphorus level controls. In addition to introducing pond storage into a stormwater management system, increased flows resulting from increased impervious areas may be mitigated by utilizing measures such as: discharging rainwater leaders onto grassed areas, providing temporary rooftop and parking lot storage, or using grassed swales rather than piped flow. Other factors, such as snowmelt run-off with large volume and longer duration and potential adverse downstream effects due to uncoordinated timing of peak flows must be considered when designing stormwater management facilities. Underground storage tanks and 'superpipe' systems for stormwater storage are discouraged as part of the Township system due to inherent long term, high replacement and maintenance costs and will only be considered in exceptional cases. Joint use facilities i.e. detention ponds over recreational playing fields and passive parks, will be considered on an individual basis subject to suitably designed control measures and the intended park use. The degree of control on the quantity of run-off from a proposed development shall be as follows: The post -development peak Flow shall not be greater than the corresponding pre - development peak flow for the 1:5 year, 1:10 year, 1:25 year and 1:100 year storms. Township of Oro-Medonte Engineering Criteria Page 34 June, 2012 Page 227 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Other regulatory agencies may require other storm flows to be analyzed (i.e. 2 year and/or Regional flows). Runoff Quantity Rural Catchments — shall be modelled with OTTHYMO using the SCS 24 hr design storm to generate peak flow value. Urban Catchments — shall be modelled with OTTHYMO using the Chicago 4 hr design storm. In general, the SCS design storms should be used for determining the hydrographs for undeveloped watersheds and for checking detention storages required for quantity control. The Chicago design storms should be used for determining hydrographs in urban areas and also for checking detention storage. In most cases, the consultant will be required to run both sets of design storms to make sure that the more stringent is used for each individual element of the drainage system (pipe flow, street flow, channel flow, detention storage). The time step for discretization of the design storm can vary according to the size of the sub - watershed, but must not exceed the estimated time of concentration. The maximum rainfall intensity should be compatible with that of real storms on record. All parameter assumptions used in the OTTHYMO input shall be clearly identified in the stormwater management report. Quality Control In general, water quality controls are to be designed in accordance with the MOE Stormwater Management Planning and Design Manual — March 2003 or latest version, the Lake Simcoe Protection Plan and NVCA or LSRCA criteria, as applicable. - Prior to initiating design, the Consultant shall contact the Township for acceptability of specific measures in consideration of long term maintenance and effectiveness. Specific pond design requirements which are particular to the Township are as follows: Pond Requirements The design of stormwater management ponds shall be completed with consideration of the following aesthetic and landscape design criteria: Stormwater management dry ponds shall be designed to limit the maximum depth of water to 1.8 m above the lowest point of the stormwater basin. An additional 0.3 m freeboard is required above the maximum flood level. The maximum depth of the extended detention zone shall not exceed 1.0 m above the lowest point of the pond. .ownship of Oro-Medonte Engineering Criteria Page 35 June, 2012 Page 228 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... • Maximum side slope will be 5:1 from the bottom of the dry pond to the limit of maximum extended detention, with a minimum horizontal length of 3.0 m. The minimum allowable gradient on the bottom of the basin shall be 1.0% and the maximum gradient shall be 5%. Stormwater management wetlands shall be designed to limit the maximum depth of water to 2.1 m above the lowest point of the stormwater basin excluding micropools, An additional 0.3 m freeboard is required above the maximum flood level. The maximum depth of the extended detention zone shall not exceed 1.0 m above the permanent pool elevation. Maximum peak flow attenuation zone shall not exceed 1.8 m above the permanent pool elevation. The permanent pool depth shall range between a minimum depth of 0.15 m to a maximum depth of 0.45 m. • A maximum 5:1 slope below the permanent pool level shall be permitted around the entire stormwater management wetland. A maximum 5:1 slope above the permanent pool level shall be permitted around the entire stormwater management wetland. The slope shall extend from the permanent pool level, to the limit of maximum extended detention. The horizontal distance of this slope must be a minimum of 3.0 m. • Stormwater management wet ponds shall be designed to limit the maximum depth of water to 3.3 m above the lowest point of the stormwater basin. An additional 0.3 m freeboard is required above the maximum flood level. The maximum depth of the extended detention zone shall not exceed 1.0 m above the permanent pool elevation. The permanent pool depth shall range between a minimum depth of 1,0 m to a maximum depth of 1.5 m. A maximum 5:1 slope shall be permitted around the entire stormwater management wet pond. The slope shall extend from the bottom of the permanent pool to the limit of maximum extended detention. Fencing of stormwater management facilities shall be minimized. Where stormwater management facilities to be owned by the Township abut private property, fencing may required at the discretion of the Township._ At a minimum, demarcation of property boundaries is required. Fencing and/or property demarcation shall be to Township standards. In situations where existing natural areas are proposed to be used for stormwater management, exemptions to the depth and slope criteria may be provided to minimize disturbance to the natural feature, at the discretion of the Township. Designed pedestrian access areas shall not exceed a maximum slope of 12:1 • Notwithstanding the above slope and depth criteria, in the case of headwall design, the depth of water related to adjoining sideslopes may vary and fencing is required for safety purposes. Areas subject to the collection of contaminants or spills shall be fitted with adequate oil/grit separators. Maintenance access requirements are to be determined on a site -by -site basis, however, the following general criteria are recommended: Controlled maintenance access routes Township of Oro-Medonte Engineering Criteria Page 36 June, 2012 Page 229 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... shall be provided to both inlet and outlet structures and forebays. A minimum 3.0 m wide surface to accommodate maintenance vehicles within a minimum 10 m turning radius (inside radius) and a flat 10 m loading areas is required. Maintenance access routes shall not exceed a maximum slope of 10:1. The design of maintenance routes and loading areas shall be to the approval of the Public Works Department. Sediment drying area may be required adjacent to the forebay area to facilitate dewatering of sediment prior to removal to an approved disposal location. Maintenance by-pass shall be provided via a maintenance hole upstream of the entry to the pond to divert all flow from the pond during maintenance and sediment removal procedures. 4.2.3 Storm Sewer Design General Storm sewers, designed and constructed in accordance with the most recent requirements and specifications of the Township, shall be of adequate size and depth to provide service for the development of lands within the upstream watershed and/or for the drainage of any areas designated by the Township. Storm drainage shall be directed to an outlet considered adequate in the opinion of the Township and applicable agencies. Channel works, bridges, culverts and all other drainage structures or works shall be designed, approved and constructed in accordance with the most recent drawings and specifications of all applicable agencies having jurisdiction, such as the Township, LSRCA, NVCA, MOE, MTO, MNR, DFO, etc. 4.2.3.1 Hydrology and Design Flows Storm sewers shall be designed to drain all lands based on the Rational Method. The Rational Method calculations must be checked using a model approved by the Township where the drainage area is greater than 10 hectares. The larger of the flows is to be used in the design of the sewer system unless approved otherwise. Q = 0.0028 C I A where: Q = Flow in cubic metres per second A = Area in Hectares C = Run-off coefficient I = Intensity in mm/hr Storm sewers shall generally be designed to accommodate 1:5 year storm flows. ownship of Oro-Medonte Engineering Criteria Page 37 June, 2012 Page 230 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Intensity of Rainfall The intensity of rainfall is to be determined from the Intensity -Duration -Frequency values from the Atmospheric Environment Services Orillia Station. Where f = A x tB and I is in mm/hr, t is time of concentration in hours; A and B are as follows: Storm Return Period A B 2 year 22.3 -0.730 5 year 29.7 -0.728 10 year 34.6 -0.727 25 year 40.7 -0.727 50 year 45.3 -0.726 100 year 49.9 -0.726 Time of Concentration The minimum initial time of concentration is to be 10 minutes. Pre -Development Areas: To calculate the initial time of concentration (tc) for upstream, undeveloped lands, the following formulas may be used: Bransby-Williams or Airport Method. The most appropriate method will be determined at the discretion of the Township. Run-off Coefficient The consultant shall submit calculations and sketches, as required to support the run-off coefficients used for storm sewer design with the Rational Method. In general, run-off coefficients shall be as follows: Parks over 4 hectares 0.20" Parks 4 hectares and under 0.25* Single-family Residential (Urban) 0.45 Single-family Residential (Suburban) 0.40 Semi-detached Residential 0.60 Townhouses, Maisonettes, Row Houses, etc. 0.70 Apartments 0.75 Schools and Churches 0.75 Industrial (rural) 0.75 Industrial (urban) 0.90 Commercial 0.90 Heavily Developed Areas 0.90 rownship of Oro-Medonte Engineering Criteria Page 38 June, 2012 Page 231 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Paved Areas 0.95 *Parks with increased impermeable area will require a higher run-off coefficient. A minimum run-off coefficient of 0.55 is to be used for undeveloped upstream area where future residential development is expected and 0.75 where future industrial, high-density residential or commercial development is expected. Drainage Area Drainage systems must be designed to accommodate all upstream drainage areas considering interim and ultimate conditions. 4.2.3.2 Pipe Sizing and Specifications Pipe Capacities Manning's formula shall be used in determining the capacity of all storm sewers. The capacity of the sewer shall be determined on the basis of the pipe flowing full. The value of the roughness coefficient'n' used in the Manning's formula shall be as follows: • concrete pipe 0.013 • concrete box culverts 0.013 • corrugated metal 68 x 13mm corrugations 0.024 • corrugated metal 25% paved invert 0.021 • PVC pipe 0.013 • HDPE smooth wall ribbed pipe 0.013 Flow Velocities (Flowing full) For circular pipes the minimum acceptable velocity is 0.8 m/s and the maximum acceptable velocity is 3.5 m/s during the 5 year storm event. Minimum Sizes The minimum size for an on -street storm sewer shall be 300 mm diameter. Minimum Grades Regardless of flow velocities obtained, the minimum design grades for pipe storm sewers shall be as follows: )wnship of Oro-Medonte Engineering Criteria Page 39 June, 2012 Page 232 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Depth of Storm Sewers The depth of a deep storm sewer shall be sufficient to provide a suitable outlet for the building foundation weeping tiles. The minimum cover to the top outside pipe barrel of a deep storm sewer shall generally be 2.5 to 3.0 metres. The minimum cover to the top outside pipe barrel of a shallow storm sewer system shall not be less than 1.5 metres from the centre -line of the roadway unless alternate measures are implemented as approved by the Township. Location The storm sewers shall be located as shown on the standard Township road cross-section drawings. This standard location shall be generally 2.1 metres north or east of the centreline of the road allowance. In the case of crescents, looped and curvilinear streets, this standard location may be varied to the extent that the storm sewer remains on the same side of the centreline of the street (i.e., left or right) to avoid crossing the sanitary sewer trenches at the changes in direction of the street. Pipe Crossings A minimum clearance of 0.20 metres shall be provided between the outside of all pipe barrels at all points of crossing. In cases where the storm sewer crosses a recent utility trench at an elevation higher than the elevation of the utility, a support system shall be designed to prevent settlements of the storm sewer, or alternatively the original trench will be re -excavated to the top of the utility and shall be backfilled with non -shrinkable fill (low strength concrete) to adequately support the storm sewer. When the storm sewer passes under an existing utility, adequate support shall be provided for the utility during and after construction to prevent damage to that utility. Radius Pipes Radius pipe shall be allowed for storm sewers 1050 mm in diameter and larger provided that a maintenance hole is located at the beginning or at the end of the radial section. The minimum centre line radius allowable shall be in accordance with the minimum radii table as provided by the pipe manufacturer. Township of Oro-Medonte Engineering Criteria Page 40 June, 2012 Page 233 of 780 _< 375 mm 0.40% 450 mm:5 525 mm 0.30% 600 mm _< 1200 mm 0.20% > 1200 mm 0.15% Depth of Storm Sewers The depth of a deep storm sewer shall be sufficient to provide a suitable outlet for the building foundation weeping tiles. The minimum cover to the top outside pipe barrel of a deep storm sewer shall generally be 2.5 to 3.0 metres. The minimum cover to the top outside pipe barrel of a shallow storm sewer system shall not be less than 1.5 metres from the centre -line of the roadway unless alternate measures are implemented as approved by the Township. Location The storm sewers shall be located as shown on the standard Township road cross-section drawings. This standard location shall be generally 2.1 metres north or east of the centreline of the road allowance. In the case of crescents, looped and curvilinear streets, this standard location may be varied to the extent that the storm sewer remains on the same side of the centreline of the street (i.e., left or right) to avoid crossing the sanitary sewer trenches at the changes in direction of the street. Pipe Crossings A minimum clearance of 0.20 metres shall be provided between the outside of all pipe barrels at all points of crossing. In cases where the storm sewer crosses a recent utility trench at an elevation higher than the elevation of the utility, a support system shall be designed to prevent settlements of the storm sewer, or alternatively the original trench will be re -excavated to the top of the utility and shall be backfilled with non -shrinkable fill (low strength concrete) to adequately support the storm sewer. When the storm sewer passes under an existing utility, adequate support shall be provided for the utility during and after construction to prevent damage to that utility. Radius Pipes Radius pipe shall be allowed for storm sewers 1050 mm in diameter and larger provided that a maintenance hole is located at the beginning or at the end of the radial section. The minimum centre line radius allowable shall be in accordance with the minimum radii table as provided by the pipe manufacturer. Township of Oro-Medonte Engineering Criteria Page 40 June, 2012 Page 233 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Limits of Construction Sewers shall be terminated with a maintenance hole at the upstream subdivision limits when external drainage areas are considered in the design. The design of the terminal maintenance holes must allow for the future extension of the sewer. When external areas are not included in the sewer design, the sewer shall extend at least half way across the frontage and/or flankage of any lot or block in the subdivision. Sewer Alignment Storm sewers shall be laid in a straight line between maintenance holes unless radius pipe has been designed. Joint burial (common trenching) with sanitary sewers will be considered when supported by the recommendations of a soils report prepared by a qualified geotechnical engineering consultant. Changes in Pipe Size No decrease of pipe size from a larger size upstream to a smaller size downstream will be allowed regardless of the increase in grade. Pipe Material Classification and Bedding All storm sewer mains shall generally be constructed of reinforced concrete with suitable strength class recommended by the Consultant. Smooth wall ribbed PVC may be used for mains up to 900 mm diameter. Storm sewer leads from catch basins shall be constructed with non -reinforced concrete pipe or PVC pipe. The class of pipe and the type of bedding shall be selected to suit loading and proposed construction conditions. For rigid pipe, Class B bedding (compacted Granular A bedding and cover over the sewer) in accordance with OPSD shall be used. Embedment for flexible pipe shall be homogeneous Granular A in accordance with OPSD. Alternate granular materials for pipe bedding may be specified, subject to the approval of the Township, however clear stone bedding is generally not permitted. In areas where it is difficult to control the infiltration of ground water into the sewer trenches clear stone bedding may be considered provided it is completely wrapped in a suitable geotextile, selected and installed in accordance with the manufacturer's requirement. The width of trench at the top of the pipe must be carefully controlled to ensure that the maximum trench width is not exceeded unless additional bedding or higher strength pipe is used. Where poor soil conditions and high ground water levels are present, the Consulting Engineer shall prepare special designs for the Township's approval. ownship of Oro-Medonte Engineering Criteria Page 41 June, 2012 Page 234 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Reinforced concrete pipe shall conform to the requirements of OPSS 1820. Polyvinyl chloride (PVC) pipe products shall conform to the requirements of OPSS 1841. The pipe must be manufactured with factory assembled spigot gasket and integral bell joints. Polyethylene pipe products shall conform to the requirements of OPSS 1840. Testing and Acceptance A CCTV inspection (including flushing) as per OPSS 409 shall be conducted upon satisfactory completion of all other testing, prior to the Township's recommendation for issuance of "Substantial Completion" and prior to the placement of surface course asphalt. A CCTV inspection (including flushing) will also be required prior to the issuance of "Final Acceptance" if 18 months have lapsed since the placement of surface course asphalt. 4.2.3.3 Maintenance Hole requirements Maintenance holes must be precast concrete and shall be designed and constructed in accordance with the most recent OPSS and OPSD. Where the standard drawings are not applicable, the maintenance holes shall be individually designed and detailed. Location and Spacing Maintenance hole shall be located at each change in alignment, grade or pipe material, at all pipe junctions, at the beginning or end of all radius pipe sections and at intervals along the pipe to permit entry for maintenance to the sewer. Maximum Spacing The maximum spacing between maintenance hole shall be as follows: Maintenance Hole Design J a) Minimum size of maintenance holes to be 15000 mm diameter. b) All maintenance hole chamber openings shall be located on the side of the maintenance hole parallel to the flow for a straight run maintenance hole, or on the upstream side of the maintenance hole at all junctions. c) The change in direction of flow in any maintenance hole shall not be permitted at acute interior Township of Oro-Medonte Engineering Criteria Page 42 June, 2012 Page 235 of 780 <— 600 mm 100 675 mm :< 1200 mm 120 > 1200 mm 150 Maintenance Hole Design J a) Minimum size of maintenance holes to be 15000 mm diameter. b) All maintenance hole chamber openings shall be located on the side of the maintenance hole parallel to the flow for a straight run maintenance hole, or on the upstream side of the maintenance hole at all junctions. c) The change in direction of flow in any maintenance hole shall not be permitted at acute interior Township of Oro-Medonte Engineering Criteria Page 42 June, 2012 Page 235 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... angles. d) Safety gratings shall be provided in all maintenance holes when the depth of the maintenance hole exceeds 5 m. The maximum spacing between safety gratings shall not exceed 5 m. e) The obvert(s) on the upstream side of a maintenance hole shall not be lower than the obvert of the outlet pipe. f) The maximum change in direction of flow in a maintenance hole, for sewer sizes 1050 mm diameter and over, shall be 45°. g) Where the difference in elevation between the obvert of the inlet and outlet pipes exceeds 0.6 m, a drop structure shall be placed on the inlet pipe. h) All storm sewer maintenance holes shall be benched to the obvert of the outlet pipe for pipe sizes 600 mm or less and to the spring line of the outlet pipe for pipe sizes 675 mm and greater. I) The minimum width of benching in all maintenance holes shall be 230 mm. j) All maintenance holes and catch basin structures shall have frost straps in accordance with OPSD 701.100. k) Maintenance holes in boulevards shall be located, wherever possible, a minimum of 1.5 m from the face of curb or other service. 1) Minimum size of any maintenance hole stack shall be 685 mm square. Elevations for Maintenance Hole Frames and Covers All maintenance holes, located within the travelled portion of a roadway, shall have the rim elevation set flush with the surface of the base course asphalt. The concreting and setting of the frame and cover shall be completed in accordance with the details provided in the standard drawing. A maximum of 300mm of modular rings shall be permitted on maintenance holes in new subdivisions. No concrete shall extend over the edge of the maintenance hole. Prior to the placement of the final lift of asphalt, maintenance hole frames shall be reset to final elevations. Head Losses and Drops Suitable drops shall be provided across all maintenance holes to compensate for the loss in energy due to the change in flow velocity and for the difference in the depth of flow in the sewers. In order to reduce the amount of drop required, the designer shall, wherever possible, restrict the change in velocity between the inlet and outlet pipes to 0.6 metres/sec. Hydraulic calculations shall be submitted for all junction and transition maintenance holes on sewers where the outlet is 1,050 mm or greater. In addition, hydraulic calculations may be required for maintenance holes where the outlet pipe is less than 1,050 mm dia. if, in the opinion of the Township, there is insufficient invert drop provided across the maintenance hole. Dwnship of Oro-Medonte Engineering Criteria Page 43 June, 2012 Page 236 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Regardless of the invert drop across a maintenance hole as required by calculations, the obvert of the outlet pipe shall not be higher than the obvert of the inlet pipe in any maintenance hole. The minimum drops across maintenance holes shall be as follows: Frame and Grate All maintenance hole frames shall be as per OPSD 401.010 with Type A closed cover labeled "Storm". 4.2.3.4 Catch Basin Requirements Location and Spacing Catch basins shall be selected, located and spaced in accordance with the conditions of design. The design of the catch basin location and type shall take into consideration the lot areas, the lot grades, pavement widths, road grades and intersection locations. All catch basins and their leads shall be of the single, double or backyard type. To ensure that the capture or inlet capacity matches that of the storm sewer, the spacing of catch basins on streets may be varied. If detailed analysis of the major -minor system and SWM analysis of the pipe system indicate the need for inlet controls, additional constrictions should be implemented. Since reduction in the size of the standard catch basin covers is not desirable, an orifice plate can be located in the catch basin. This is applicable only to private development. Orifice plates are not permitted within the Township right-of-way. Catch basins shall be generally located upstream of sidewalk crossings at intersections and upstream of all pedestrian crossings. Catch basins shall not be located in driveway curb depressions. Double catch basins shall be required when the catch basin intercepts flow from more than one direction. Rear lot catch basins and connections shall be located as outlined in the lot grading criteria, In general, the catch basin and the catch basin connections shall be located entirely on one lot. Maximum spacing for catch basins including cul-de-sac gutters shall be as follows: ownship of Oro-Medonte Engineering Criteria Page 44 June, 2012 Page 237 of 780 Straight run 30 s 45° 50 > 450:5 90° 80 Frame and Grate All maintenance hole frames shall be as per OPSD 401.010 with Type A closed cover labeled "Storm". 4.2.3.4 Catch Basin Requirements Location and Spacing Catch basins shall be selected, located and spaced in accordance with the conditions of design. The design of the catch basin location and type shall take into consideration the lot areas, the lot grades, pavement widths, road grades and intersection locations. All catch basins and their leads shall be of the single, double or backyard type. To ensure that the capture or inlet capacity matches that of the storm sewer, the spacing of catch basins on streets may be varied. If detailed analysis of the major -minor system and SWM analysis of the pipe system indicate the need for inlet controls, additional constrictions should be implemented. Since reduction in the size of the standard catch basin covers is not desirable, an orifice plate can be located in the catch basin. This is applicable only to private development. Orifice plates are not permitted within the Township right-of-way. Catch basins shall be generally located upstream of sidewalk crossings at intersections and upstream of all pedestrian crossings. Catch basins shall not be located in driveway curb depressions. Double catch basins shall be required when the catch basin intercepts flow from more than one direction. Rear lot catch basins and connections shall be located as outlined in the lot grading criteria, In general, the catch basin and the catch basin connections shall be located entirely on one lot. Maximum spacing for catch basins including cul-de-sac gutters shall be as follows: ownship of Oro-Medonte Engineering Criteria Page 44 June, 2012 Page 237 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Catch basin Types Catch basins must be pre -cast concrete and shall be designed and constructed in accordance with the most recent OPSS and OPSD. Special catch basins and inlet structures shall be fully designed and detailed by the Consultant. Double catch basins are to be installed at the low point of any road. Catch basin Leads For single catch basins, the minimum size of connection shall be 300 mm diameter and the minimum grade shall be 1.0%. For double catch basins, the minimum size of connection shall be 375 mm diameter and the minimum grade shall be 1.0%. For rear lot catch basins, the minimum size of the connection shall be 300 mm diameter and the minimum grade shall be 1.0%. In general, catch basins located in close proximity to a maintenance hole shall have their leads connected to the maintenance hole. Long catch basin connections (in excess of 20 m.) shall be connected to a maintenance hole or, alternatively, the lead can be connected to the sewer and a 1200 mm diameter maintenance hole catch basin used in lieu of the normal 600 mm. square catch basin. Frame and Grate In general, the "bike—proof' catch basin grate shall be required for all catch basins located in roadway or walkway areas, and the pyramidal type shall be used for rear lot and ditch located catch basins. The frame and cover for catch basins in roadway or walkway areas shall be as detailed in OPSD 400.100. Catch basins located in grassed areas shall have a Birdcage Grate per OPSD 400.120. -ownship of Oro-Medonte Engineering Criteria Page 45 June, 2012 r� 41 Page 238 of 780 fl >8.5s9.8 80 55 >9.8_<12.2 75 50 > 12.2 60 40 Page 238 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Catch basins at Intersections All catch basins at street intersections shall be located on the tangent section of the curb at a minimum of 0.6 metres distant from the beginning or the end of the radial portion of the curb. Elevations for Catch basin Frames and Grates All catch basins located within the travelled portion of a roadway, shall have the frame elevation set flush with the surface of the base course asphalt. The adjusting and setting of the frames and grates shall be completed in accordance with the details provided in OPSD 704.010 upon placement of surface course asphalt. Temporary asphalt curbing shall be placed behind all catch basins within the travelled portion of the roadway at the stage of base course asphalt. Asphalt curbing shall be placed in accordance with OPSD 601.010 - Type "D", between the two adjacent expansion joints as shown on the Standard Drawing. Prior to placing surface course asphalt, temporary asphalt curbs shall be removed and replaced by concrete curb. 4.2.3.5 Rainwater Leaders, Foundation Drains and Storm Connections Rainwater Leaders Rainwater leaders on all single family and semi-detached residential units shall be discharged onto grassed or garden areas and away from wells or the bed areas. Rainwater leaders shall not encroach over other adjacent private lands. The rainwater leaders of all townhouses shall be discharged onto grassed or garden areas. Pre -cast concrete splash pads shall be placed at each rainwater leader downspout. The rainwater leaders from all commercial, industrial, institutional and high density residential buildings should be discharged onto grassed or garden areas, if possible and if acceptable to the Township. Foundation Drains The Township requires that a sump pump system be installed in every building. In every case, the underside of footing shall be set above the seasonal high ground water level, as determined in the geotechnical report. Township of Oro-Medonte Engineering Criteria Page 46 June, 2012 Page 239 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Where sump pumps are installed in residential developments with open ditches, discharge pipelines shall not be placed within the Township's ditch lines of the road allowances. Sump pump discharge pipelines shall be directed to rear or side yard drainage swales. In no case will sump pump discharge pipelines be connected to a storm sewer system. 4.2.4 Channel, Culvert and Overland Flow For channel, culvert, bridge and/or erosion control projects the proponent is responsible for obtaining all necessary approvals from the governing agencies, such as the NVCA, MNR, DFO and/or MOE. 4.2.4.9 Culverts and Bridges Culvert and Bridge Hydraulic Capacitv Only arterials and collectors should, if feasible, be permitted to cross the major system watercourses. It is also recommended that designers consider the need to design culverts and bridges on such arterials and collectors for at least the 1:100 year storm flow, if not for the Regional Storm flow. If smaller culverts or bridges are provided, the backwater effects for the 1:100 year and Regional Storm flows must be determined. Concrete box culverts shall be designed and placed for all watercourse crossings subject to the approval of the Township. Ministry of Natural Resources, DFO and/or NVCAJapproval under their regulations may be required for watercourse/valley crossings. aaG-,,.ac,A All culverts must be of sufficient length to provide for a preferred 5:1 (minimum 3:1) slope off the driving surface to the ditch invert. All driveway culverts must be at least 7.0 m long and require entrance approval. Bridges and other major drainage structures shall require special designs as determined by the Township. Hydraulic calculations will be required. The frequency and magnitude of flooding or erosion shall not be increased on upstream or downstream properties. .ownship of Oro-Medonte Engineering Criteria Page 47 June, 2012 Page 240 of 780 Arterial 1:100 Year to Regional Collector 1:50 Year Urban Local 1:25 Year Rural Local 1:25 Year Temporary Detour 1:10 Year Driveway 1:5 Year All culverts must be of sufficient length to provide for a preferred 5:1 (minimum 3:1) slope off the driving surface to the ditch invert. All driveway culverts must be at least 7.0 m long and require entrance approval. Bridges and other major drainage structures shall require special designs as determined by the Township. Hydraulic calculations will be required. The frequency and magnitude of flooding or erosion shall not be increased on upstream or downstream properties. .ownship of Oro-Medonte Engineering Criteria Page 47 June, 2012 Page 240 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 4.2.4.2 ®teen Channels The proposed criteria for an open channel design shall be submitted to the Township for approval prior to the actual design being undertaken. Open channels shall be defined as major system overland flow channels, minor system outfall channels or natural channels. Major system overland flow channel designs may be required to accommodate the Regional Storm or the 100 -year storm for new development. The Consultant shall also be responsible for obtaining the approval of the design from the Ministry of Natural Resources, DFO, NVCA and the Ministry of the Environment, if the open channel concept is favourably considered. LS "Natural" channel design criteria will be determined on a site by site basis. The following guidelines must be considered: 4.2.5 Watercourse Erosion and Bank Instability Where erosion or bank instability is already evident in an area to be developed or re -developed, the Township requires that the situation be stabilized by appropriate remedial measures. Where development will potentially cause significantly increased downstream erosion, the Township also requires the Developer to mitigate further damage by appropriate remedial and preventative measures. Where designing remedial erosion or bank stabilization works, preservation of the watercourse dynamics and natural valley aesthetics must be secondary only to achieving a sound technical solution. The proposed design shall reference the MNR Natural Channel Design Manual. A normal bank flow channel has a capacity of about the 1:2 year flood. Protection to this level will be adequate provided care is taken to prevent any damage by higher floods and provided that the channel bank is not coincident with a higher valley bank. In this latter case, it may be necessary to protect the bank to a level as high as the 1:100 year flood or even the flood resulting from the Regional Storm. The proposed criteria for an erosion or bank stability design shall be submitted to the Township for approval prior to the actual design being undertaken. Township of Oro-Medonte Engineering Criteria Page 48 June, 2012 Page 241 of 780 Grass lined — Natural 0.7 m/s 1.5 m/s Grass lined — Maintained 0.7 mis 1.5 m/s Gabion lined 0.7 m/s 2.5 m/s Concrete lined 0.7 m/s 4.0 m/s 4.2.5 Watercourse Erosion and Bank Instability Where erosion or bank instability is already evident in an area to be developed or re -developed, the Township requires that the situation be stabilized by appropriate remedial measures. Where development will potentially cause significantly increased downstream erosion, the Township also requires the Developer to mitigate further damage by appropriate remedial and preventative measures. Where designing remedial erosion or bank stabilization works, preservation of the watercourse dynamics and natural valley aesthetics must be secondary only to achieving a sound technical solution. The proposed design shall reference the MNR Natural Channel Design Manual. A normal bank flow channel has a capacity of about the 1:2 year flood. Protection to this level will be adequate provided care is taken to prevent any damage by higher floods and provided that the channel bank is not coincident with a higher valley bank. In this latter case, it may be necessary to protect the bank to a level as high as the 1:100 year flood or even the flood resulting from the Regional Storm. The proposed criteria for an erosion or bank stability design shall be submitted to the Township for approval prior to the actual design being undertaken. Township of Oro-Medonte Engineering Criteria Page 48 June, 2012 Page 241 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 4.2.6 Floodline Calculations All floodline calculations are to be performed by a recognized engineering method and are to conform to the Ministry of Natural Resources "Flood Plain Management in Ontario Technical Guidelines" in consultation with the Township. An acceptable method would include the HEC 2 computer model. All supporting documentation is to be included in the submission including a hard copy of the computer printout and a digital copy containing all input and output files. 4.2.7 Overland Flow Routes An overland flow route continuous to the nearest major channel must be established through all areas and shall be contained within either the road right-of-way or by easements. Ar A dcl ! m a4a-ra_ae�r� v ems �`t The depths of flooding permitted on streets and at intersections during the 1:100 year storm are as follows: no building shall be inundated at the ground line, unless the building has been flood proofed; for all classes of roads, the depth of water at the gutter shall not exceed 0.3m. Flow across road intersections shall not be permitted for minor storms (generally 1:10 year). To meet the criteria for major storm run-off, low points in roads must have adequate provision for safe overland flow. 4.2.8 Inlet/Outlet and Special Structures Inlet and outlet structures shall be fully designed on the engineering drawings. The details provided shall include the existing topography, proposed grading and the work necessary to protect against erosion. Inlets Inlet structures shall be fully designed by the Consultant when OPSD structures are not deemed suitable. Inlet grates shall generally consist of inclined parallel bars or rods set in a plane at approximately 180 degrees with the top away from the direction of flow. Gabions, riprap or concrete shall be provided at all inlets to protect against erosion and to channel the flow to the inlet structure. Hydraulic design calculations for inlet structures must be performed in accordance with guidelines established by the Ministry of Transportation Drainage Manual. The design of any culvert on a new or reconstructed watercourse where an inlet grating is required must provide a measure of safety and minimize the risk of entanglement or entrapment of a person. -ownship of Oro-Medonte Engineering Criteria Page 49 June, 2012 Page 242 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Outlets The OPSD headwall standards shall be used for all storm sewers up to 2,400 mm diameter. For sewers over 2,400 mm the headwalls shall be individually designed. All headwalls shall be equipped with a grating over the outlet end of the pipe and a railing across the top of the headwall for the protection of the public. Outfall grates will consist of horizontal bars or rods spacing shall not exceed 150 mm clear. All metal parts from inletioutlet grates to be protected from rusting. All outlets shall blend in the direction of flow of the watercourse with the directional change being taken up in the sewer rather than the channel. Storm sewer outfalls shall not be connected to existing or proposed road crossing culverts. Storm sewer outfalls must be terminated at separate headwall structures, adjacent to the outlet side of road crossing culverts. Gabions, Terra -fix blocks, riprap, concrete or other erosion protection shall be provided at all outlets to prevent erosion of the watercourse and the area adjacent to the headwall. The extent of the erosion protection shall be indicated on the engineering drawings and shall be dependent upon the velocity of the flow in the storm sewer outlet, the soil conditions, the flow in the existing watercourse and site conditions. 4.3 Sanitary Sewer System 4.3.1 General Requirements The Township holds the responsibility for the local collection and treatment of sanitary waste by means of a sewage treatment plant. Prior to the commencement of any design for any sanitary sewage works, the applicant shall obtain confirmation from the Township that adequate treatment plant capacity is available for the development proposed. Sanitary sewers designed and constructed in accordance with the most recent requirements and specifications of the Township are required to cant' domestic, commercial and industrial sewage from each area of the development under consideration. Flow is to be by gravity, in general. Pumped systems will be considered only where other alternatives are not possible and only with the approval of the Township. 4.3.2 unitary Drainage System 4.3.2.1 Design Flows The design flow in each length of sewer shall be computed on the standard sanitary sewer design sheets. For each area entered on the design sheet, the maintenance hole numbers, the size and -ownship of Oro-Medonte Engineering Criteria Page 50 June, 2012 Page 243 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... grade of the sewers, and the plan and profile drawing reference number for each section of the sanitary sewer shall also be shown. Calculations shall be based be the following: Infiltration Rates A peak desiqn flow of 0.23 L/s/ha shall be used for infiltration To satisfy self-cleaning requirements in sanitary sewers, assume dry weather infiltration reduces to zero for several days during dry months. Residential Sewage Flows The following formula shall be used to calculate the sewage flow for residential areas: Q (d) = PgM + IA 86.4 Where; Q id> = Peak domestic flow plus extraneous flows, in Us P = Design population, in thousands q = Average daily per capita flow, in L/cap/d M = peaking factor I = unit of peak extraneous flow, in L/s/ha A = Gross tributary area, in hectares An average daily per capita flow of 450 L/c/d shall be used for new development. The value of peak extraneous flow shall be 0.23 L/s/ha. The peaking factor shall be calculated based on the Harmon formula, M = 1 + 14 4+PO.s Where; P = population, in thousands Maximum M — 4.0 Minimum M —1.5 The design population shall be derived from the drainage area and expected maximum population over a design period of 20 years. .ownship of Oro-Medonte Engineering Criteria Page 51 June, 2012 Page 244 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... For areas where the lands are zoned for specific residential use, but detailed planning information is not available, the following population densities shall apply for calculation of sewage flows only: Type of Housing Units/Hectare Single Family Residential, 12 Multiple Residential 42 When the number and type of housing units within a proposed development are known, the calculation of population for the proposed development shall be based on the following: Type of Housing Person/Unit Single Family Dwelling, 2,5 Semi-detached & Duplex, Townhouse .Apartment 2.5 Future land use and population shall be based on the approved Official Plan and Secondary Plans of the area. Commercial Sewage Flows An average design flow of 28 m3/ha/day shall be used for the design of al local sewers, with a peak factor of 1.60. A peak design flow of 0.10 L/s/ha shall be used for infiltration. The area shall be based on the gross lot area. Industrial Sewage Flows An average day design flow of 36 m3/ha/day for industry shall be used (excludes infiltration and peaking effects). The area shall be calculated using the gross area included in the industrial block or development. Peak flow and infiltration factors shall be applied as per the MOE Design Guidelines. Institutional Sewage Flows A design flow of 28 m3/ha/day shall be used for the design of all local sewers, with a peak factor of 1.60. A peak design flow of 0.10 Us/ha shall be used for infiltration. 'ownship of Oro-Medonte Engineering Criteria Page 52 June, 2012 Page 245 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... The area shall be calculated using the gross area included in the school or institutional site. 1.1.1.1 Pipe Sizing and Specifications Pipe Capacities Manning's formula shall be used in determining the capacity of all sanitary sewers. The capacity of the sewer shall be determined on the basis of the pipe flowing full. For all types of pipe a roughness coefficient of n = 0.013 shall be used. Flow Velocities Minimum acceptable velocity = 0.6 m/s Maximum acceptable velocity = 3.0 mis The velocity change in a maintenance hole from one pipe to another shall not exceed 0.6 m/s. Pipe Grades The maximum and minimum grades for pipes shall be the grade necessary to meet the maximum and minimum velocity requirements except that the required grade for the minimum velocity requirement shall not exceed 2% or the road grade where the road grade exceeds 2%. Minimum Sizes The minimum size for an on street sanitary sewer shall be 200 mm diameter. Depth of Sanitary Sewers The minimum desirable design grades shall be 0.5% for all local sewers and 1% for the first upstream leg. The depth of the sewer shall be measured from the final centreline finished road elevation to the top of the sanitary sewer. In all instances, the proposed sanitary sewer shall be installed at a depth sufficient to also service lands external to the site as determined by the Township. For residential, commercial and institutional areas the minimum depth shall be 2.8 m. For industrial areas, the minimum depth shall be 2.15 m. rownship of Oro-Medonte Engineering Criteria Page 53 June, 2012 Page 246 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Sanitary sewers shall be located below basement floor elevations to allow for the installation of sewer laterals (generally, the sanitary sewer shall be at least 1.0 m below the basement floor elevations. Location All sanitary sewers shall be located as shown on the typical Township roadway cross sections. In general, this location is along the centreline of the roadway. A minimum horizontal clearance of 3.0 m is required between the sanitary sewer and watermain. Storm Sewer and Watermain Crossings A minimum clearance of 0.50 m shall be provided at the point of crossing between the outside of the pipe barrels of all sewers, services and watermains. The sanitary sewer connections are required to go under the storm sewer. Limits of Construction Sewers shall be terminated with a maintenance hole at the upstream subdivision limits when external drainage areas are considered in the design. The design of the terminal maintenance holes must allow for the future extension of the sewer. Sewer Ali., nq ment Sanitary sewers shall be laid in a straight line between maintenance holes unless radius pipe has been designed. Joint burial (common trenching) with storm sewers will be considered when supported by the recommendations of a soils report prepared by a qualified geotechnical engineering consultant. Changes in Pipe Size No decrease of pipe size from a larger size upstream to a smaller size downstream will be allowed regardless of the increase in grade. Pipe Bedding The class of pipe and the type of bedding shall be designed to suit loading and proposed construction conditions. Details are illustrated in the OPSD standard Bedding and Backfill details. In general, Type B bedding and cover (compacted Granular A bedding and cover over the sewer) shall be used for rigid pipe sewers. Embedment for flexible pipe shall be homogeneous Granular A material in accordance with OPSD requirements. -ownship of Oro-Medonte Engineering Criteria Page 54 June, 2012 Page 247 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... The width of trench at the top of the pipe must be carefully controlled to ensure that the maximum trench width is not exceeded unless additional bedding or higher strength pipe is used. Alternate granular materials for pipe bedding may be specified, subject to the approval of the Township, however clear stone bedding is generally not permitted. In areas where it is difficult to control the infiltration of ground water into the sewer trenches clear stone bedding may be considered provided it is completely wrapped in a suitable geotextile, selected and installed in accordance with the manufacturer's requirement. Where poor soil conditions and high ground water levels are present, the Consultant shall prepare special designs for the Township's approval. Materials For single family and semi-detached units, multiple family, and other residential blocks, the service connections shall be PVC. All bends on sanitary service connections shall be long radius, sweep bends. Sanitary sewers shall be constructed of reinforced concrete pipe, Polyvinyl Chloride (PVC) pipe or polyethylene. The type and classification of all sanitary sewer pipe shall be clearly indicated on all profile drawings for each sewer length. Reinforced concrete pipe shall be used for sewers 600 mm diameter or larger. PVC pipe may only be used for sanitary sewers up to and including 600 mm in diameter. Reinforced Concrete Pipe shall be steel reinforced and conform to OPSS 1820. Polyvinyl Chloride Pipe (PVC) shall conform to OPSS 1841. Dimension ratio (DR) of PVC sewer pipe shall not exceed 35. Polyethylene pipe shall conform to OPSS 1840. For sewer applications requiring pressure pipe, pipe design should reference MOE guidelines. Testing and Acceptance All testing shall be carried out from maintenance hole to maintenance hole including house service connections as work progresses. An infiltration or exfiltration test as per OPSS 410 shall be completed on all sewers 1200 mm in diameter and smaller. The Township shall determine which test is to be undertaken. Low pressure air testing may be considered. .ownship of Oro-Medonte Engineering Criteria Page 55 June, 2012 Page 248 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Deflection Test A deflection test shall be performed on all sewers constructed using PVC pipe material. Deformation gauge (Pig) test as per OPSS is required on all pipe works prior to Substantial Performance, but a minimum 30 days after installation. Virion Rarnrri A CCTV inspection (including flushing) as per OPSS 409 shall be conducted upon satisfactory completion of all other testing, prior to the Township's recommendation for issuance of "Substantial Completion" and prior to the placement of surface course asphalt. A CCTV inspection (including flushing) will also be required prior to the issuance of "Final Acceptance" if 18 months have lapsed since the placement of surface course asphalt. A permanent record in DVD form shall be supplied, illustrating a continuous record of the sewer installations, service connections, maintenance hole, etc. A report identifying any unusual or sub- standard conditions shall also be submitted. 4.3.2.2 Maintenance Hole Requirements Maintenance holes to be either precast concrete and shall be designed and constructed in accordance with the most recent OPSS and OPSD. Where the standard drawings are not applicable, the maintenance holes shall be individually designed and detailed. Location and Spacing Maintenance hole shall be located at each change in alignment, grade or pipe material, at all pipe junctions and at intervals along the pipe to permit entry for maintenance to the sewer. Maximum spacing of maintenance holes shall be 110 m for sewers 900 mm or less in diameter and 180 m for sewers 975 mm or greater in diameter. Maintenance Hole Details a) All maintenance holes to be minimum 1500 mm diameter. b) All maintenance hole chamber openings shall be located on the side of the maintenance hole parallel to the flow for straight run maintenance hole, or on the upstream side of the maintenance hole at all junctions. c) The maintenance hole shall be centered on the sanitary sewer main. d) The maximum change in the direction of flow in any sanitary sewer maintenance hole shall be 90 degrees. A change of flow direction at acute interior angles shall not be permitted. e) A maximum invert drop of 0.25 m within the maintenance hole will only be allowed if the design of the sewer cannot be modified to reduce the drop or modified to accommodate a drop township of Oro-Medonte Engineering Criteria Page 56 June, 2012 Page 249 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... structure. f) If the design of the sewer system is such that the difference in elevation between the maintenance hole inlet and outlet exceeds 0.6 m, then a drop structure will be required. g) Whenever feasible, sewer systems should be designed to avoid the use of drop structures. h) When pipe size does not change through a maintenance hole and the upstream flow velocity does not exceed 15 m/s, the following minimum invert drops across the maintenance hole shall be made to compensate for hydraulic losses: i) When the upstream flow velocity exceeds 1.5 m/s, the drop required through a maintenance hole shall be calculated using the standard calculation sheet, "Hydraulic Calculations for Maintenance Holes" found in the MOE Design Guidelines. j) For all junction and transition maintenance holes, the drop required shall be calculated using the standard calculation sheet "Hydraulic Calculations for Maintenance Holes" found in the MOE Design Guidelines. k) The obvert(s) on the upstream side of a maintenance hole shall in no case be lower than the obvert(s) on the downstream side of the maintenance hole. 1) All maintenance holes shall be benched as detailed on the Standard Drawings. m) All maintenance holes shall have frost straps in accordance with OPSD 701.100. n) When any dimension of a maintenance hole exceeds those on the Standard Drawings, the maintenance hole must be individually designed and detailed. a. Safety gratings shall be required in all maintenance holes greater than 5.0 m in depth. Safety gratings shall not be more than 5.0 m apart and shall be constructed in accordance with the Standard Drawings. Whenever practical, a safety grating shall be located 0.5 m above the drop structure inlet pipe. Frame and Grate All maintenance holes located within the travelled portion of a roadway shall have the rim elevation initially set flush with the surface of the base course asphalt. The concreting and setting of the frame and cover shall be completed in accordance with the details provided in the standard drawing. A minimum of two modular rings and a maximum of 300mm of modular rings shall be permitted on maintenance holes in new subdivisions. No concrete shall extend over the edge of the maintenance hole. "ownship of Oro-Medonte Engineering Criteria Page 57 June, 2012 Page 250 of 780 �� � i r�i�i , �;-��;�, Straight run 30 s 45° 50 > 45° s 90° 80 i) When the upstream flow velocity exceeds 1.5 m/s, the drop required through a maintenance hole shall be calculated using the standard calculation sheet, "Hydraulic Calculations for Maintenance Holes" found in the MOE Design Guidelines. j) For all junction and transition maintenance holes, the drop required shall be calculated using the standard calculation sheet "Hydraulic Calculations for Maintenance Holes" found in the MOE Design Guidelines. k) The obvert(s) on the upstream side of a maintenance hole shall in no case be lower than the obvert(s) on the downstream side of the maintenance hole. 1) All maintenance holes shall be benched as detailed on the Standard Drawings. m) All maintenance holes shall have frost straps in accordance with OPSD 701.100. n) When any dimension of a maintenance hole exceeds those on the Standard Drawings, the maintenance hole must be individually designed and detailed. a. Safety gratings shall be required in all maintenance holes greater than 5.0 m in depth. Safety gratings shall not be more than 5.0 m apart and shall be constructed in accordance with the Standard Drawings. Whenever practical, a safety grating shall be located 0.5 m above the drop structure inlet pipe. Frame and Grate All maintenance holes located within the travelled portion of a roadway shall have the rim elevation initially set flush with the surface of the base course asphalt. The concreting and setting of the frame and cover shall be completed in accordance with the details provided in the standard drawing. A minimum of two modular rings and a maximum of 300mm of modular rings shall be permitted on maintenance holes in new subdivisions. No concrete shall extend over the edge of the maintenance hole. "ownship of Oro-Medonte Engineering Criteria Page 57 June, 2012 Page 250 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Prior to the placement of the final lift of asphalt, maintenance hole frames shall be reset to final elevation. Where maintenance holes are located in areas to be flooded by the major design storm, maintenance hole covers shall be water tight and the maintenance hole is to be suitably vented. All other maintenance hole covers shall be as per OPSD 401.010 with Type A closed cover labelled "Sanitary". 4.3.2.3 Service Connections All sanitary sewer service connections for single and semi-detached dwellings and townhouse units shall be individual services. Location The proposed locations for the sanitary sewer service connections shall be shown on the plan and profile drawings and shall be in accordance with the locations specified on the Standard Drawings. Sanitary connections shall be in accordance with the following Standards: OPSD 1006.010 Sewer Service Connection for Rigid Pipe; OPSD 1006.020 Sewer Service Connection for Flexible Pipe. Residential connections shall terminate at the center of the property line with a test fitting, 125 mm x 100 mm reducer, plug suitably braced to withstand test pressures and 89 mm x 38 mm marker placed from the invert of the connection to 600 mm above grade painted green. All service connections to be equipped with a cleanout to the surface as illustrated in the Standard Detail Drawings. Connection to Main The connection to the main sewer shall be made with an approved manufactured tee. Approved saddles shall only be used for connecting to existing sewer mains. No service connection of a size greater than half the diameter of the main sewer shall be cut into the main sewer. A maintenance hole shall be installed on the main sewer at the intersection of a service connection, which has a size greater than half the diameter of the main sewer except as provided below: A 150 mm service connection will be permitted to connect to a 200 mm or 250 mm main sewer providing an approved manufactured tee is installed and providing the invert of the service connection is above the springline of the main sewer. Township of Oro-Medonte Engineering Criteria Page 58 June, 2012 Page 251 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Size Sanitary connections are to be sized as follows: Single family residential: single 125 mm diameter (min.) PVC SDR 28 Joints; Bell and Spigot with rubber gasket. Watertight test fitting, plugged and braced at property line. PVC pipe to be green in colour. Service Connection to all block developments: An inspection maintenance hole shall be required on private property 1.50 m from property line to centre of rim. Multiple family residential block, institutional, commercial and industrial blocks: designed in accordance with Section 3.3.3.2.; Min. size 150 mm diameter. Depth The depth of the service connections for single-family units and semi-detached units at the property line, measured from the final centreline road elevation shall be: Minimum - 2.60 m Risers shall be used when the depth to obvert of the sewer main exceeds 4.50 m. The riser connection shall not exceed 3.0 m in depth. Grade The minimum and maximum grades for sanitary sewer service connections shall be as follows: .ownship of Oro-Medonte Engineering Criteria Page 59 June, 2012 Page 252 of 780 125 T!T 8.0 150 6.0 200 6.0 .ownship of Oro-Medonte Engineering Criteria Page 59 June, 2012 Page 252 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Joints and Bedding Joints and bedding for connections are to be equivalent to joints and bedding as specified for sanitary sewer pipe. 4.4 Water Distribution System Supply 4.4.1 General Requirements Jurisdiction Within the boundaries of the Township, the responsibility for the supply, treatment and storage of water for the Township water system rests with the Township. The Township is responsible for the distribution of the treated water to the individual users. Watermains designed and constructed in accordance with the most recent requirements and specifications of the Township are required on every street within all proposed plans of subdivision. Watermains shall be of adequate size to provide service for the development of adjacent lands designated by the Township. Prior to the commencement of any design for new watermains within the Township, the applicant shall obtain confirmation from the Township that adequate water supply exists for the development proposed. 4.4.2 Watermain Design Criteria All watermains shall be sized to meet therg eater of the maximum day plus fire flow or the maximum hour demand. Svstem Desians The maximum sustained operating pressure shall not exceed 700 kPa (101.5 psi). If pressure in a localized area is above this level, a pressure -reducing valve shall be installed on each service connection within that area. Under normal conditions of maximum day demand, the pressure shall not drop below 275 kPa (40 psi) at any point in the water system. Under conditions of simultaneous maximum day and fire flow demands, the pressure shall not drop below 140 kPa (20 psi) at any point in the water system. Township of Oro-Medonte Engineering Criteria Page 60 June, 2012 Page 253 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Friction Factors The following "C' values shall be used in the Hazen -Williams equation, for the design of water distribution systems regardless of pipe materials. Pipe Diameter (mm) C -Factor 150 100 200 to 300 110 400 to 600 120 Over 600 130 The above C -factors represent long-term values. A C -factor of 140 shall be used to calculate maximum velocities for transient pressure estimations, or for checking pump motor sizes for runout conditions. In evaluating existing systems for expansion, the C -factors shall be determined by actual field tests, wherever possible. The Hazen -Williams equation shall be used to calculate the flow in watermains as follows: Q = 0.84918 (C) (A) (R)0.63(S)0.54 where Q = Discharge (m3/sec.) C = Coefficient of Roughness A = Cross -Sectional Flow Area (m2) R = Hydraulic Radius (m) S = Slope of Energy Grade Line (m/m) Domestic Demand Domestic water demand shall be calculated on the basis of an average day consumption rate of 450 litres per capita per day. The maximum day and peak hour factors shall be determined from the current MOE design guidelines although the following are considered minimums: Maximum daily demand factor: 2.0 Peak hourly demand factor: 4.5 Peak flows other than domestic flows shall be determined on an individual basis. 'ownship of Oro-Medonte Engineering Criteria Page 61 June, 2012 Page 254 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Commercial and Institutional Water Demands An average day flow of 28 cu.m. per hectare per day shall be used for design purposes to estimate the water consumption for large commercial areas unless more specific data is available. When specific planning information is available, water consumption for individual commercial and institutional sites may be calculated from the following table: Use Water Usage Shopping Centers 2500-5000 L/1000 m2/day Hospitals 900 -1800 L/bed/day Schools 70 -140 L/student/day campgrounds 225 - 570 L/campsite/day When using the above unit demands, maximum day and peak rate factors shall be developed. For establishments in operation for only a portion of the day, such as schools, shopping plazas, etc., the water usage shall also be factored accordingly. For instance, with schools operating for 8 hours per day, the water usage rate will be at an average rate of say 70 L/student/day times 24 divided by 8 or 210 L/student over the 8 hour period of operation. The water usage will drop to residential usage rates during the remainder of the day. Schools generally do not exhibit large maximum day to average day ratios and a factor of 1.5 will generally cover this variation. For estimation of peak demand rates, a fixture -unit approach shall be used. The peak water usage rates in campgrounds varies with the type of facilities provided (showers, flush toilets, clothes washers, etc.) and the ratio of these facilities to the number of campsites. A peak rate factor of 4 shall be used. This factor shall be applied to the average expected water usage at full occupancy of the campsite. Industrial Water Demands An average design flow of 36 cu.m. per hectare per day shall be utilized for design purposes to estimate the average consumption rate for industrial areas unless more specific data is available. Fire Flows The requirements for fire flows shall be discussed and agreed upon with the Township prior to proceeding with detailed design. In general, the minimum fire flow requirement for a particular structure or area of the Township shall be as outlined by the MOE, Fire Underwriters Survey and N.F.P.A.24. Township of Oro-Medonte Engineering Criteria Page 62 June, 2012 Page 255 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 4.4.3 Pipe Sizing and Specifications 4.4.3.1 Selection of Main Sizes, pressures and Depth For all watermains designed to carry fire flows, the following minimum sizing for watermains shall apply: For Residential areas For Commercial areas 150 mm diameter 200 mm diameter For Industrial areas 300 mm diameter minimum - to be sized according to the anticipated water demand. In general, the following standardized watermain sizes shall be used in the Township: 150 mm, 200 mm, 300 mm, 400 mm, 500 mm, 600 mm Depth of Watermains Curb and Gutter Roads - 1.7 m minimum to obvert, measured below finished centre line road grade. Open Ditch Roads - The cover over the watermain and the service connections shall not be less than 1.7 metres. Unimproved Roads - 1.7 m minimum to obvert, measured below a future design centre line road grade. Watercourses, Creek - Adequate frost protection shall be provided below stream bed. Generally 1.7 m minimum to obvert, measured below the watercourse invert shall be considered acceptable. 4.4.3.2 Location of Watermains Watermains shall be located as shown on the standard Township road cross-section. This location shall generally be on the north or west sides of the street. Horizontal Separation Between Watermains and Sewers Under normal conditions watermains shall be designed with a minimum clear horizontal separation of at least 3.0 m from any sewer or sewer maintenance hole. The distance shall be measured from the nearest edges of the pipes or structures. township of Oro-Medonte Engineering Criteria Page 63 June, 2012 Page 256 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Separations of Watermains and Sewers — Special Conditions Under unusual conditions (where a significant portion of the construction will be in rock, or where congestion with other utilities will prevent a clear horizontal separation of 3.00 m) a watermain may be laid closer to a sewer, provided the elevation of the crown of the sewer is a least 0.50 m below the invert of the watermain. Such separation shall consist of in-situ material or compacted native earth backfill. In rock trenches, facilities shall be provided to permit drainage of the trench to minimize the effect of the impounding of surface water and/or leakage from sewers in the trench. Watermain Crossing Sewers Under normal condition watermains shall cross above sewers with at least 0.5 m vertical separation. When it is not possible for the watermain to cross above the sewer main, the watermain passing under a sewer shall be protected as follows: a) A vertical separation of at least 0.50 m shall be provided between the outside face of the sewer and the top of the watermain. b) The sewer shall be adequately supported to prevent excessive deflection of joints and settling. c) The length of watermain pipe under the sewer shall be centered at the point of crossing so that the joints will be equidistant and as far as possible from the sewer. Watermain pipe joints shall be located 1.5 metres (minimum) from the centreline of the sewer (both sides). 4.4.3.3 Utility Crossings Watermains crossing over or under other utilities shall be designed with a 300 mm minimum clear separation between the outside edges of the watermain and the utility. 4.4.3.4 Dead -Ends Water distribution systems shall be designed in grid patterns or looped to avoid dead-end sections. T mpora dead -ends o watermains that are to be extended in the future shall be equi ed with a fi by rant t the e d o he to pora dead -en mai . The fire dra shall b imm iately pr ce ed by vale to fac "ta the future eension of the rmain wifhou disruption to exi i g users. 4.4.3.5 Extra Mains and Extra Fittings No roadway leading out of a subdivision shall be completed and accepted by the Township until connecting watermains are installed complete to the subdivision limits. Township of Oro-Medonte Engineering Criteria Page 64 June, 2012 Page 257 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Extra fittings shall be installed at any point on the watermains requested by the Township to provide for future connections. 4.4.3.6 ripe Classification and Redding Acceptable materials for watermain pipe up to and including 300 mm diameter are as follows: • Polyvinyl Chloride Pipe (PVC) manufactured in accordance with the latest edition of CSA B137.3. A minimum Class 150, DR 18 pipe shall be used. • Fittings shall be of cast iron or ductile iron; cement lined and shall be manufactured to AWWA C110. All fittings shall be supplied with mechanical joint ends. Polyethelyne pressure pipe shall be to OPSS 1842. 19 mm dia. residential services shall be polyethelyne pipe. The class of pipe and the type of bedding shall be selected to suit loading and proposed construction conditions. Pipe bedding and cover shall be homogeneous granular material in accordance with OPSD requirements for flexible pipe. The width of trench at the top of the pipe must be carefully controlled to ensure that the maximum trench width is not exceeded unless additional bedding or higher strength pipe is used. Where poor soil conditions and high ground water levels are present, the Consultant shall prepare special designs for the Township's approval. 4.4.3.7 Thrust Restraint Adequate restraint must be provided at all fittings and deflections in the water distribution system to prevent pipe movement and subsequent joint failure. The Consultant shall provide thrust restraint calculations on the drawings. Mechanically restrained joints shall be used for all PVC watermains, including dead-end valves. / The recommended type of restraint in the design will depend on anticipated soil conditions. v/ Concrete thrust blocks will not be permitted. 4.4.3.8 Corrosion Resistance All ferrous fittings, tracer wires and water service connections shall have corrosion protection provided by means of sacrificial anodes. Sacraficial anodes shall be in the form of packaged zinc anode or zinc anode caps and meet ASTM B -418 -73 -type II. Anode caps are to be installed on every valve, hydrant and fitting connected to a non-ferrous watermain. Protector caps are to be installed on all bolts. -ownship of Oro-Medonte Engineering Criteria Page 65 June, 2012 Page 258 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Fittings shall include bends, tees, crosses, sleeves, reducers, plugs, caps, joint restrainers and couplings etc. 4.4.3.9 Tracer Wires A tracer wire shall be provided along the top of all Polyvinyl Chloride (PVC) watermains to permit future field tracing. These tracer wires shall be attached to the top of the watermain and shall be looped inside each valve box, including hydrant valves and shall also be connected to the bottom flange of all hydrants. Tracer wires shall be No. 12 gauge stranded copper (TWH) complete with plastic coating. 4.4.3.10 Fire hydrants All fire protection design requirements shall be reviewed with the Township at the preliminary design stage. Branch Valves and Boxes All hydrants installed on watermains up to and including 300 mm in diameter shall be installed with a 150 mm diameter branch valve attached to the watermain with an anchor tee. All hydrants installed on watermains greater than 300mm in diameter shall be controlled by a 150 mm diameter, branch valve directly secured to the supply main with flanged fittings or restraining tie -rods. Fire hydrants shall be AVK, McAvity or Concord open left with 2 CSA hose ports, one 33 B pumper port and a breakaway type 6" MJ base. The hydrant lead shall be minimum 150 mm ductile, Class 7 52 with a resilient seated gate valve shut off ("Open Left" by Clow or Meuller) placed 0.9 m from -� the main tree. The hydrants shall have all drain holes plugged and be installed as per OPSID 1105.010. Hydrant Spacing Hydrants shall be installed on all watermains 150 mm in diameter and larger with the following maximum allowable spacing: 150 m in residential areas, or to provide for a maximum hose length or 75 m. 90 m in industrial and commercial areas. Location of Hydrants Wherever possible, hydrants shall be located at corners, 4.0 m back from the street line intersections at the edge of daylighting. All hydrants shall normally be for a 2.0 m depth of trench with provisions for extension at the surface for adjustment to proposed street line grades. Hydrants shall be bedded in 19 mm screened crushed stone_ and braced with poured concrete to the Township of Oro-Medonte Engineering Criteria Page 66 June, 2012 Page 259 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... satisfaction of the Township. Hydrants shall be located 1.20 m minimum distance from the edge of any driveway or house service connection. A hydrant shall be placed at the end of every cul-de-sac and dead end street as well as at the high points in roads. Hydrant Ports In all areas hydrants shall be equipped with 114 mm dia. Pumper Ports and 2 - 64 mm dia. side ports. Direction of Opening All hydrants shall be equipped with a non -rising stem and shall open in a counter clockwise direction. Colour of Hydrants �9 All hydrants shall be factory painted as specified on the standard detail d ings. The hydrant body° shall be painted reflectorized yellow, For Township Hydrants barrels e red, bonnet and caps primer. Private hydrants are yellow. Hydrant Markers Each hydrant is to be provided with a standard marker for easy identification in the winter. L, -17, �,, 4.4.3.19 Valves 1 M Type Gate valves shall be used on all watermains. Gate valves shall be a Mueller or Clow resilient wedge type with sliding type valve box or approved equal. All valves shall be of the approved type with non -rising stem and a 50 mm square operating nut opening counter -clockwise. All valves on watermains 200 mm in diameter and smaller shall have mechanical joint ends. All valves larger than 300 mm in diameter shall be installed inside chambers and shall have flanged ends. A flange to plain end spacer and a Victaulic coupling shall be installed inside the chamber to permit removal of the valve if necessary. )wnship of Oro-Medonte Engineering Criteria Page 67 June, 2012 Page 260 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Size All line valves shall be the same size as the watermain. Number, Location and Spacing Generally, three valves are required at a tee intersection and four valves are required at a cross intersection with the valves being located at a point where the street line projected intersects the watermain. All valve boxes and valve chambers shall be located in boulevards and out of pavement areas wherever possible. Where streets extend for greater than normal distances without intersections, the Township may require an extra valve in the main at an intermediate point. All valves at points of termination of a stage of construction shall be braced with two additional lengths of watermain pipe beyond the gate valve. Watermain terminations shall be plugged and braced. Where watermain valves are located under travelled road surfaces, the top of the operating box shall be set flush with the paved surface. Where the depth of the water valve exceeds 2.0, valve stem extensions shall be specified. Valve Boxes and Chambers All valves on watermains 300 mm in diameter and smaller shall have valve boxes and specified direct bury operators must be used. All valve boxes shall be three-piece, sliding-type, size 'D'. All valves on watermains 400 mm or larger in diameter shall be installed within concrete chambers set flush with finished grade. The top of the roof slab of valve chambers shall be at least 0.60 m below the profile of the finished pavement. Air Relief Valves Air relief valves shall be installed at all significant high points of the water distribution system. Air relief valves shall be double-acting type, combination air release/vacuum valve. Air relief valves shall be housed within a chamber as illustrated in the Standard Detail Drawings, and drained to storm sewers where possible. The chambers are to be equipped with "P" traps to prevent movement of gasses. Township of Oro-Medonte Engineering Criteria Page 68 June, 2012 Page 261 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Drain Valves Drain valves shall be located at the low points of all watermains 400 mm in diameter and greater. These valves shall be constructed in a separate chamber as illustrated in the standard detail drawings, 4.4.3.12 Service Connections Individual service connections shall be installed to each unit within the development. Semi detached lots shall be provided with two separate water service connections. Minimum Sizing The minimum size of service connection to be provided for a single-family residence located less than 30 metres from the supply main shall be 19 mm in diameter. For single family residences located between 30 metres and 60 metres from the supply main, the minimum size of service connection permitted shall be 25 mm in diameter. For other situations requiring a specific evaluation, the following factors shall be used to determine the minimum size of service connections: • peak water consumption of the building to be serviced. • total length of service that will be required to reach the building. • elevation of the building with respect to the elevation of the watermain. • available head in the watermain. • loss of head in the service connection. • required head at the point of water usage. Location Water service connections shall be installed to the mid -point of the frontage of all single family lots as shown on the Standard Drawings. The location of water service connections for semi-detached lots and freehold townhouses shall be as shown on the Standard Drawings to avoid locating the service under the driveways, After construction, the end of the connection shall be marked by a suitable length of 50 mm x 100 mm lumber extending from the end of the connection to a point 0.9 m above grade. The top of this marker shall be painted blue. Location of Curb Stop or Control Valve The curb stop on all water service connections 50 mm in diameter and less shall be located at the street limit as shown on the Standard Drawing. ownship of Oro-Medonte Engineering Criteria Page 69 June, 2012 Page 262 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... The control valve on water service connections 100 mm in diameter and larger shall be located at the supply main with the valve secured to the supply main by means of anchor tees, flanged fittings or approved restraining tie rods, as illustrated an the standard detail drawings. Water service valve boxes shall not be located in driveways. In the event the designed driveway and water service box locations conflict as a result of the final house sitting, the water service box shall be moved to a location to the satisfaction of the Township. Connection to Supply Main Water service connections 50 mm in diameter and smaller may be tapped into the supply main with the following restrictions: a) For PVC watermains, a stainless steel saddle shall be used for all connections. b) The maximum size of connection that can be direct tapped into a 150 mm watermain is 32 mm in diameter. Larger sized service connections shall be connected by a cast iron fitting factory - tapped for the required service connection size. Water service connections 100 mm in diameter and larger shall be made by installing a tee on the supply main. Service connections for industrial, commercial, institutional or multiple dwelling use will be considered on an individual basis. Fire connections may be required for industrial, commercial, institutional or multiple dwelling lots. Materials and Fittings As specified by the Township of Oro-Medonte. See "Material Specifications for Watermain and Appurtenances, Section 8 Item #6. 4.4.5 Meters A water meter and remote reading unit complete with a backflow preventor must be installed for each water service connection. The location of the water meter must be approved by the Township prior to the issuance of a building permit. Water services for private property shall be installed on the property to be served and in no case cross a property line into, or pass through other private property. Refer to Township Standard OM -W4. 4.4.6 Testing and Acceptance Connections to existing watermains or water service connections shall not be made until the new watermain has been tested, swabbed, chlorinated and flushed to the satisfaction of the Township and written permission is received from the Township. Township of Oro-Medonte Engineering Criteria Page 70 June, 2012 Page 263 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Hydrostatic testing and disinfection of the entire watermain system, including service connections to the property line and hydrants, shall be performed in accordance with ANSI/AWWA C651-99, or latest requirements, and MOE Regulations, or NFPA 24 for designated private fireline, prior to acceptance of the system as substantially performed. A neutralizing chemical shall be applied be in accordance with American Water Works Association Standards (ANSI /AWWA C651-99°). The Contractor will be required to perform three consecutive successful tests (0 E -Coli, 0 coliform and background colony counts of less than 200) on three consecutive days before the watermain shall be considered passed. The Contractor shall do all sampling in accordance with the Drinking Water Systems O.Reg 170103 under the supervision of the Township of Oro-Medonte representative. 405 Roadways 4.5.11 Street Classification All roadways in new developments shall be classified according to the traffic volume expected and to the intended use of the roadway. For predominantly residential areas 2 classifications shall be noted as follows: Local, or Collector. For industrial areas the streets shall be classified Local or Collector dependent upon length of street, traffic volume expected and expected amount of truck traffic. Arterial roadways shall be classified as divided or undivided. The proposed classification of all streets in the development shall be confirmed with the Township prior to the commencement of the design. Street allowances shall be a minimum of 20 m wide. Where the subdivision adjoins or incorporates an existing County Road or Township arterial road as shown on the Township's Official Plan, the Developer shall deed to the County or Township sufficient widening to make these Road Allowances a minimum of 30.5 m, or additional widening if deemed necessary by the Township. The following table is presented as a guide to the determination of the street classification. CRITERIA LOCAL COLLECTOR ARTERIAL Source Provided Land Access Land Access Traffic Movement Traffic Movement Transit Routes Transit Routes Length of Trip Short Medium Long Flow Interrupted Interrupted Through Interconnections Local Local Collector Collector Arterial Collector Arterial Freeway Estimated A.A.D.T. 0-1,000 1,000-3,000 over 3,000 Township of Oro-Medonte Engineering Criteria Page TF June, 2012 Page 264 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 4.5.2 Geometric Design Requirements - Table 1 - Road Classification Residential industrial Arterial Local Collector Local Collector 4Lane 5Lane Desi n Element ROW Width m 20.0 23.20 23.2.0 26.0 30.0 30.0 Road Width m face of curb 8.5 10.66 10.66 8.0 14.0 18.60 Des' n Speed kmlh 50 60 50 60 80 100 Posted Speed km/h) 50 60 60 Stopping Sight Distance SSD 65 85 65 85 135 185 horizontal curve radius m 90 130 90 160 340 4.40 maximum grade °k 8 8 8 8 8 8 minimum grade 0.5 0.5 0.5 0.5 0.5 0.5 vertical curve - minimum'K crest curve 8 15 8 15 35 70 sag curve - unlit 12 18 12 18 30 45 sag curve - illuminated 5 12 8 12 15 25 cross fall from centerline 2% Standards at Intersections Intersecting Roads Design Element local local local collector collector collector collector arterial arterial arterial intersection angle (d rees) 70-110 70-110 70-110 80-100 80-100 curb radius - minimum m 5 7.5 10 15 18 daylight rounding - min. m Mote 1 5 5 max grade forth rough road 3.5 3 3 2 2 tangent on approach (from limit of daylighting) - min m 30 50 60 75 75 NOTES: 1. da lighting requirements for all other intersection types shall be designed by the Consultant according to each particular situation Township of Oro-Medonte Engineering Criteria Page 72 June, 2012 Page 265 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 4.5.1.1 Horizontal Carves Horizontal alignment is to conform to the requirements as outlined in Table 1. In general, "right angle bends" will not be permitted on local streets except in the case of "Courts" or "Crescents" serving no more than 50 residential lots. Where permitted, these bends must not have a deflection angle greater than 110 degrees. 4.5.1.2 Vertical Curves All points of grade change in excess of 1% shall be designed with vertical curves as outlined in the current Ministry of Transportation of Ontario publications. The minimum visibility curves to be used are outlined in the geometric details for each roadway classification in Table 1. The minimum tangent length of any road grade shall be 9 metres. 4.5.1.303ackfall at Intersecting Streets At all street intersections the normal crossfall of the major street shall not be interrupted by the crown line of the minor street. A 1 to 2 per cent backfall shall be provided on the minor street at all street intersections. This backfall shall continue to the end of the curb return radii to facilitate proper drainage of the intersection. Overland flow routing of storm drainage through the intersection must be maintained. 4.5.1.4 Curb Return Radii at Intersections The curb return radii at street intersections shall conform to the dimensions presented in Table 1. 4.5.1.5 ®aylighting Requirements at Intersections Daylighting at all intersection quadrants shall be included in the road allowances to provide for uniform boulevard widths. Such daylighting shall be included on the proposed plan for Registration (M -Plan) and on all engineering drawings. For local roads intersecting local roads, the minimum daylighting requirement shall be a 4.0 m x 4.0 CYC m triangle. For Township roads intersecting County roads, the minimum daylighting requirements 5�� shall be a 15.0 m x 15.0 m triangle. For all other intersections, the size of the daylighting or visibility triangle is a function of the number and width of lanes, the various design speeds on the intersecting roads and the R.O.W. widths on both roads. The Consulting Engineer shall submit detailed calculations for sizing of daylighting triangles at these intersections in accordance with the design criteria prepared by the Ministry of Transportation Ontario, Chapter E (at Grade Intersections), ownship of Oro-Medonte Engineering Criteria Page 73 June, 2012 Page 266 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 4.5.2 Cal -de -Sacs The use of cul-de-sacs in the design of new subdivision shall be avoided whenever possible Permanent cul-de-sacs shall be constructed in accordance with the details provided in the standard drawings and shall be designed with a minimum grade of 1% from the centre of the bulb to the curb. Minimum gutter grades of 1 % shall be maintained along the flow line of all gutters around the cul-de-sac. The design road grade on the cul-de-sac shall be such that the drainage is directed away from the end of the cul-de-sac and towards the beginning of the bulb area where catch basins are to be located. All cul-de-sacs, bulbs and intersections shall be detailed at a scale larger than the road plan. The details shall show gutter, crown and other grades sufficient to determine that the road will properly drain and shall be used as a basis for layout. Temporary Turning Circles Temporary turning areas will be considered whenever a road is to be continued in the future in a phased Plan of Subdivision. Details for the requirements of temporary turning areas are provided in the Standard Drawings. 4.5.3 Driveway Entrances Minimum Driveway Design with Curbs *- f6r rcr. a.4 f—a 1 The Developer is responsible for the grading, gravelling and the paving of all driveways from the curb to the streetline or to the sidewalk where sidewalks are proposed within the development. The minimum consolidated depth requirements for the granular base and asphalt in driveways shall be as follows: (a) Single -Family Residential (b) Commercial, Light Industrial and Apartments (c) Heavy Industrial Driveways - asphalt 50 mm of HL3 asphalt - granular base -150 mm of Granular "A" - asphalt - 50 mm HL8 base course - 40 mm HL3 surface course - granular base - 300 mm Granular "B" plus 150 mm of Granular "A" - asphalt - 75 mm HL8 base course - 40 mm HL3 surface course - granular base - 300 mm Granular "B" plus 150 mm. of Granular "A" Alternate types of driveways (i.e. paving stones, concrete pads, etc.) will be subject to approval by the Township. Township of Oro-Medonte Engineering Criteria Page 74 June, 2012 Page 267 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Driveway Approaches with Open Ditches The Developer is responsible for the grading, gravelling and paving of all driveways from the edge of pavement of the roadway to the street line. The minimum consolidated depth requirements for the granular base and asphalt in residential driveways shall be as follows: - 300 mm Granular "A" - 50 mm HL3 asphalt The minimum consolidated depth requirements for the granular base in commercial, industrial and apartment driveways shall be as follows: 300 mm Granular "B" -150 mm Granular "A" - 50 mm HL8 base asphalt - 40 mm HL3 surface asphalt The minimum length of each residential C.S.P. driveway culvert shall be 7.0 metres and the minimum diameter shall be 400 mm. The maximum length of residential driveway culverts shall be 9.0 metres. The maintenance and repair of such culverts shall remain the responsibility of the Developer until such time as the Works have been accepted by the Township. The construction of driveway headwalls at each end of the driveway culvert will not bepermitted, Ad � ��..��� unless otherwise approved by the Township. k".� A 3.0 metre wide platform area shall be constructed in the ditches fronting each fire hydrant. The minimum culvert length shall be 6.5 metres and minimum diameter shall be 400 mm. Driveway Grades Driveway grading shall be in accordance with OPSD 350,010 for industrial, commercial and apartment entrances and OPSD 351.010 for residential entrances. The maximum permissible design grade for any driveway on private lands shall be 7%. These maximum grades are not recommended and should be employed only in exceptional cases where physical conditions prohibit the use of lesser grades. The minimum driveway grade shall be 2.0% within the right-of- way and 1.0% on private property. The use of negative grade driveways is actively discouraged. Negative sloping driveways will only be considered in estate residential developments under special circumstances. Where negative sloping driveways are used, a positive slope of at least 2,5 % must be maintained from the garage over a minimum distance of 10.0 metres. ownship of Oro-Medonte Engineering Criteria Page 75 June, 2012 Page 268 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Driveway Depressions The width and location of the depressions in the curb and gutter for single-family residential driveways shall be as detailed on OPSD 351.010 with particular attention being placed on the location of the garage and the direction of traffic flow. Driveway cuts shall be located at a minimum distance of 1.0 metre from any side lot line. Driveway depressions are to be placed when concrete curb and gutter is initially poured. Double driveway depressions (6.0 metres minimum width) are to be placed for all single-family residential lots. The width and location of the driveway depressions for apartment, commercial, and industrial driveways shall be as detailed on OPSD 350.010. These driveways shall be designed to accom- modate the anticipated vehicular traffic without causing undue interference with the traffic flow on the street. The maximum width of any driveway depression for commercial, apartment or industrial driveways shall be 9.0 metres. All apartment, commercial and industrial driveways shall be provided with barrier curbs constructed to blend into the roadway curb and gutter. The minimum clear distance between the edge of driveway and a utility structure or hydrant shall be 1.5m. 4.5.4 Special Road Works Whenever it is necessary to cut through an existing Township road, the Developer will be responsible for properly compacting the backfill material and restoring the surface pavement to its original conditions immediately upon completion of backfilling operations. Before making detours, permission is required from the Township of Oro-Medonte Public Works Department. Where the road is not part of the Township road system, approval from the appropriate road authority will also be necessary. In all cases the Fire, Police Departments, School Bus Companies and Ambulance Service must be notified by the Developer or his Contractor. All work shall be done in accordance with By-laws of the Township. 4.5.5 Pavement Design (Roadways) In general, pavement design shall be completed by the geotechnical consultant in accordance with the most recent Township of Oro-Medonte Standards, OPSS and OPSD. The minimum pavement design for all streets in new subdivisions shall be as detailed on the Standard Drawings. In all cases, a qualified Geotechnical Consultant shall be engaged by the Developer to sample, test and design a suitable pavement section for each particular site. Soil sampling shall be carried out in the presence of the Geotechnical Consultant at intervals not exceeding 40 metres along the centreline of the subdivision road. The composition and design thickness of the pavement section shall be determined from: rownship of Oro-Medonte Engineering Criteria Page 76 June, 2012 Page 269 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... (1) Mechanical sieve analysis of the subgrade soil; (2) Frost susceptibility; (3) Drainage; and (4) Traffic volumes. Copies of all test results and proposed road designs shall be submitted with the Engineering Drawings. In no case will a pavement design less than the minimum Township of Oro-Medonte Standard as shown on the standard drawing for the particular road classification be considered acceptable. Prior to the placement of asphalt pavement, the Consulting Engineer must submit to the Township for approval, the asphalt pavement mix designs. The pavement design must be sufficient to provide for ultimate wheel loads over the road, prior to placement of surface course asphalt. In all cases: base course asphalt shall be O. P.S.S. HL4 with a minimum insitu A.C. content of 4.5%; the wearing course of asphalt shall be: - for Local Roads, Collector Roads and Industrial Roads - O.P.S.S. H13; - for Arterial Roads O.P.S.S. HL1. O.P.S.S. Granular `A' and Granular `B' materials shall be used for road construction. 4.5.6 Top Course Asphalt Placement Prior to placement of top course asphalt, the following works must be completed: • all sidewalk, curb and boulevard work; • raise maintenance hole and catch basin frames; • install delineation for raised frames 40 mm above asphalt lift; • flush and sweep surface and evenly apply tack coat; • base course asphalt pad as required in accordance with OPSS; • final sewer video inspection; • place top course asphalt in accordance with OPSS. The following conditions must also be met: (1) a minimum period of one year has expired from the completion date for the placement of the base course asphalt; (2) 6�% of the dwellings have received anQep&G�l Occupancy Certificates. (3) all undeveloped lots are rough graded in accordance with the approved lot grading plans; (4) all service connections for multiple -family, commercial, institutional or other blocks are installed; and rownship of Oro-Medonte Engineering Criteria Page 77 June, 2012 Page 270 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... (5) the approval of the Township is obtained in writing. 4.5.7 Curbs and Gutters In general all new Township streets shall be constructed to an urban cross-section, with mountable curb and gutter to OPSD 600.060 on local roadways and barrier curb and gutter to OPSD 600.001 an collector or higher order roadways. Prior to final acceptance all curb blemishes will be rectified by removing a minimum 1 m section of curb and replacing. A driveway entrance is required for each lot. Curb depressions are required at each intersection as per OPSD 310.030. A minimum of 300 mm of Granular'13' material compacted to 95% Standard Proctor Density will be required as a base for all curb installations. Minimum grade on curb is 0.75% desirable, 0.5% absolute minimum. 4.6 Street Name and Traffic Signs 4.6.1 Plan The proposed location and type of all street name and traffic control signs shall be shown on Plan and Profile Drawings. Location a' Street name signs shall be placed at each intersection and shall identify each street at the intersection. The location of the street name signs are shown in the Township of Oro-Medonte Standard Drawing.` 4.6.2 Street Name Signs All street name signs will be supplied and installed by the Township with all costs charged to the Developer. Proposed street names to be approved by the Township. 4.6.3 Traffic Control and Advisory Signs Location Traffic control and advisory signs shall be located as shown on the Township of Oro-Medonte Standard Drawings. In cases where the positioning of the signs is not covered by the standard drawings, the location must be in conformance with the Ontario Traffic Manual or the Highway Traffic Act Regulations for Ontario. Township of Oro-Medonte Engineering Criteria Page 78 June, 2012 Page 271 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... All signs, with exception of "Parking" signs, shall be mounted approximately at right angles to the direction of and facing the traffic that they are intended to serve. On curved alignments the angle of placement should be determined by the course of the approaching traffic rather than by the roadway edge at the point where the sign is located. Signs for different purposes should not be placed closer together than 30 m. Parking signs shall be mounted facing 30" – 45" to the flow of traffic Type All traffic control and advisory signs shall conform to the current revised standards of the Ontario Traffic Manuals. Erection All traffic control signs shall be mounted on galvanized steel punch out type or uniflange type posts, 3,65 m in length. Channel posts shall be a minimum 14 gauge thick and a minimum width of 45 mm. The posts shall be pre—punched with a minimum of 24 holes at 50 mm centres compatible with standard bolthole arrangements for traffic control signs. Signs shall be individually erected on separate posts. Traffic control signs must be erected by the Developer at the completion of the base course asphalt road construction and prior to the issuance of Building Permits. Signs must be maintained by the Developer until "Final Acceptance" by the Township. Upon completion of base course asphalt, the Developer shall place signage at each point of ingress/egress to the subdivision stating the following: "THIS ROAD UNASSUMED BY THE TOWNSHIP OF ORO-MEDONTE USE AT OWN RISK" Each sign shall be 450 mm wide by 600 mm high with black letters on white reflectorized background, mounted on "U' channel posts, 3.65 metres in height. 407 Roadway Markings The Developer will design pavement markings for all roadways over two lanes in width or as required by the Township. The design shall be in accordance with the Ontario Traffic Manual, Book 11 and approved by the Township. These pavement markings will be installed on both the topcoat of asphalt and the base coat of asphalt. The Developer shall be responsible for stop bars on roadways that are up to two lanes in width. All roadway markings shall be installed in accordance with OPSS 532. Township of Oro-Medonte Engineering Criteria Page 79 June, 2012 Page 272 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 4.8 Traffic Signals Traffic Signals are to be designed on individual site-specific bases and in accordance w Ontario Traffic Manual, Book 12. 4.9 Street Lighting Street lights are required for all roadways and most walkways in the Township„ and other locations as directed by the Township. Systems are the responsibility of the Developer to design and construct. Street light system designs shall be prepared by an Electrical Consultant engaged by the Developer and submitted to the Township for approval. The illuminance method as outlined in the American National Standard Practise for Roadway Lighting ANSI/IES RP -8-00 (R2005) or latest edition is to be used as a guideline. The Developer shall arrange with Orillia Power Corporation (OPC) or Hydro One for the connection of all lighting systems. The estimated cost of the total installation must be approved by the Township. The Developer shall provide easements wherever they are required. 4.9.1 Street Light Locations Poles shall be located generally only on curves and at intersections. Where possible, pole locations are to be placed on the projection of side lot lines. Where super mail boxes are proposed within a plan of subdivision, street lights must be located immediately adjacent to the super mail boxes. Adequate illumination at all intersections must be provided. No street lights should be placed within 3.0 m of a transformer. Staggered arrangement of luminaire poles is not acceptable. On curving roadways, lights are to be placed on outer radii where possible with spacing to be reduced by 30%. Proposed lighting levels adjacent to Provincial and County roads are to be reviewed and approved by the appropriate road authority. 4.9.2 Light Source, Fixture and Pole All luminaires shall comply with all applicable requirements of GSA Standard C22.2 No. 9, "General Requirements for Luminaires". Township of Oro-Medonfe Engineering Criteria Page 80 June, 2012 Page 273 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... For local roads, luminaires shall be a minimum 70 Watt high pressure sodium lamp (100 Watt at intersections), manufactured by Durastar (Series 20). Landmark luminaires of appropriate wattage are to be used on collector and arterial roads. Each light shall be controlled by a dusk to dawn photo electric cell. For local roads poles for 7.60 m mounting height are to be direct burial type round concrete stresscrete #TEC -30 -BPR -CSA "Concrete Poles" complete with 3.0 m aluminum tapered elliptical arm, made by Sylvania or equivalent, 100mm by 175mm handhole and cover, ground lug at the handhole and two below grade wiring apertures as per Township of Oro-Medonte Standard. Stresscrete or approved equal poles of appropriate height and class, with tapered single elliptical aluminium arms of appropriate length, are to be used on collector and arterial roads. The street lights are to be controlled by an electrical panel which shall be mounted in a Powco Pedestal adjacent to a hydro transformer in accordance with Township standard OM -E1. Installation to meet current Ontario Hydro Guidelines. 4.9.3 Approval and Construction Approval of plans for street lighting must be obtained from the Township. Electrical Safety Authority (ESA) approval for the installed street lighting system must be obtained by the developer. The Developer must guarantee and maintain the lighting until final acceptance of the development. The Township, upon energization of the street lighting, will pay energy charges. 4.10 Pedestrian Ways 4.10.1 Sidewalks The location requirements for sidewalks in new subdivisions shall be confirmed with the Township prior to commencing the detailed design. In general, sidewalks are required on both sides of all arterial and collector roadways and at least one side of all local streets. For local roadways, the locations of schools, parks, churches, commercial establishments etc., the length of street, traffic volume expected and the number of dwelling units serviced will be used as criteria in determining whether sidewalks are required on one or two sides of the street. The sidewalk shall conform in details and dimensions to the current OPSD and shall be instaod-atm locations as shown on the typical road cross sections. The width of sidewalks for street st s� 1.50 �- metres. The sidewalks shall be increased in thickness at all driveway locations as shown on the Standard Drawings. In cases where the sidewalk has been constructed prior to the establishment of an entrance to other than a single-family residence then the existing sidewalk shall be removed and rownship of Oro-Medonte Engineering Criteria Page 81 June, 2012 Page 274 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... shall be replaced with a thickened sidewalk section (min 200 mm) in accordance with OPSD 310.010. At street intersections the curb and the sidewalk shall be depressed to meet the roadway elevation as shown on OPSD 310.030. When a sidewalk is constructed adjacent to a curb and gutter a keyway shall be provided along the back of the curb to support the sidewalk, all in accordance with the details shown on OPSD 310.020, The Township requires that all concrete sidewalks be constructed as indicated on the approved Engineering Drawings, prior to the release of the first conditional or unconditional Occupancy Certificate in accordance with the Township's Subdivision Agreement, and in any event no later than one (1) year after the completion of base course asphalt. 4.10.11.1 Location Sidewalks shall be constructed locations as shown on the Township's Road Cross -Section Standards. Where there are no other determining factors dictating location, sidewalks shall generally be placed on north and east sides of the street. Street light poles, when not staggered, should be located on the same side as the sidewalk. Local roads shall have, as a minimum, a sidewalk constructed on one side of the right-of-way and Arterial/Collector Roads may have sidewalk on both sides. 4.10.1.2 Specification Sidewalks shall be constructed according to OPSD 310.010, 310.020, 310.030, 350.010, 351.010 and OPSS 351. Concrete sidewalks shall be placed on a minimum 150 mm compacted granular A base. 4.10.2 Trailways The Developer mar b®quired to design and construct a trail system or pathways and linkages to existing trail systems. Pathways will be required adjacent to parkland, in general. Walkway easements adjoining parallel roads or acting as service access shall be fenced, gated, signed and planted according to Township standards. The provision of new trails shall support a Township wide trails network. The Township's trails network shall generally be comprised of the following: multi -use urban cycle trails, 3.0 m width (hard surface, multiple user); multi -use rural soft surface trails, 3.0 m width (crusher fines, multiple users); greenway trails, 2.0 m width (soft surface, 4 -season multi -use trails); Township of Oro-Medonte Engineering Criteria Page 82 June, 2012 Page 275 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... snowmobile trails; road -based cycle routes. Proposed trails should link together local points of interest, all open space amenities, civic institutions and connect to the regional trails network. To the extent possible the route should utilize public open spaces, unopened right-of-ways, blocks and easements away from roadways. In the event trails are located along roadways additional right-of-way width may be required by the Township. Trails connecting through urban areas located within the road right-of-way should be paved multi- purpose cycle ways. Trails through sensitive natural features should be designed as soft surface paths and located to avoid fragile areas. Entrance points to the trail system should be marked with signage coordinated with the Township. The minimum standard for the multi -use urban trail shall be: 3.0 m width, of 150 mm concrete; 30 MPa with 6-8% entrained air; 200 mm granular A base compacted to 95% SPDD; broom finish with tooled edges and control joints. 4011 Fencing Fencing shall be in accordance with the most recent requirements and specifications of the Township as shown on the standard drawings. Fencing is required: along side yard flankage and/or rear yards backing onto roadways unless noise attenuation barriers are required; along public walkways In accordance with Township Standards; along perimeter abutting agricultural zone; as designated by the Township Engineer; acoustic fencing per approved report. The minimum requirements for residential chain link fence heights is in accordance with the following: ownship of Oro-Medonte Engineering Criteria Page 83 June, 2012 Page 276 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Adiacent Land Use ParklandsMoodlands Public Walkways Pools All chain link fencing shall be galvanized. 4.12 Lot Dreading 4.12.1 General Requirements Fence Height (m) 1.2 1.2 in front of dwellings 1.8 between dwellings and rear yards as per OBC The grading of all lots and blocks in new developments must be carefully monitored by the Consulting Engineer in order to provide sites that are suitable for the erection of buildings and to provide satisfactory drainage from all lands within the development. In this regard, the design of the grading for all developments will be of primary concern to the Township and the following criteria shall be used in the preparation of all lot grading plans for new development in the Township. All lot drainage shall be designed to conform to the Stormwater Management Report, overall Lot Grading Plan for the subdivision and Township standards. The Developer shall be responsible for performing the grading of lots to the satisfaction of the Township. 4.12.2 Drawing Requirements - Residential Prior to application for a building permit, individual lot grading plans for each lot shall be approved by the Developer's Consultant prior to submission to the Township. Three (3) copies of the lot grading plans shall be provided to the Township and display the following information: 1. Lot description including Registered Plan Number. 2. Designated Municipal Address Numbering 3. Geodetic site benchmark as shown on approved Engineering Drawings. 4. Dimensioned property limits and house outline location with all setbacks shown. 5. House type; normal, side split, back split, etc. 6. Finished first floor elevation. 7. Finished garage floor elevation. 8. Finished and original grades over septic tile beds. 9. Finished basement floor elevation (all locations). 10. Elevation of underside of footings. 11, Top of foundation wall (all locations). 12. Existing and proposed lot grades for each of the comers of the lot and intermediate Township of Oro-Medonte Engineering Criteria Page 84 ,lune, 2012 Page 277 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... points of grade change. 13. Existing trees to be maintained. 14. Driveway locations, widths and proposed grades. 15. Finished road grades adjacent to lot. 16. Location of house entrances. 17. Location of rainwater downspouts. 18. Location of walkways. 19. Arrows indicating the direction of all surface drainage and swales. 20. Location and elevation of swales. 21. Patios, decks and/or porches. 22. Terraces, retaining walls and tree wells. 23. Location and dimensions of all easements. 24. All yard catch basins with rim and invert elevations. 25. Curb cut locations. 26. Hydrants, street lights, Bell and cable TV pedestals, hydro transformers. 27. Location and type of any private sewage disposal system and reserve areas and private wells. 28. Location of all road features along frontage and flankage of lots (curb lines, catch basins, sidewalks, etc.). 29. Lot grading certificate by Developer's Engineer in accordance with the Subdivision Agreement requirements. 30. Proposed driveway culverts with size, type, invert and slope information. 31. Number of front and rear entry step risers. 32. Engineered fill level is to be shown where applicable. Prior to a building's superstructure proceeding, the Developer's Engineer or OLS must certify that the final footing and foundation elevations conform to the site grading plans and the Building Code. 4.12.3 Certification Prior to pouring building footings, an Ontario Land Surveyor must install survey pins in order to accurately locate the foundation. Prior to the release of any lot from the conditions of the Subdivision Agreement, the Developer's Consulting Engineer shall provide certification to the Township that the grading and drainage of each lot is in accordance with the approved lot grading and drainage plans, This certification is to include that: the lot grading plan conforms to the storm drainage plan. Plan and certificate are to be submitted with the building permit application; -ownship of Oro-Medonte Engineering Criteria Page 85 June, 2012 Page 278 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... that the final footing and top of foundation are in conformance with the certified grading plan (Tolerance 100 mm); the final grading for each lot conforms to the individual lot grading plan. If the final grading differs from the approved lot grading plan, the Consulting Engineer shall provide details of the variance from the approved plans and shall include his recommendations for rectification of the area if required. A site inspection shall be arranged by the Consultant, with the Township Engineer, to review the grading of lots after completion of sodding. 4.12.4 Lot Grading Design - Residential The specified lot grade shall be calculated in accordance with the Lot Grading Detail Sections included in the Township of Oro-Medonte Standard Drawings. The front yards of all lots shall be graded to drain towards the street. Rear to front lot grading is preferred and a maximum of three rear lots shall outlet between any two lots. All boulevard areas shall be graded with a constant slope from the curb to the street limit (minimum slope to be 2%, maximum slope to be 5%) and all water boxes, maintenance hole covers, valve boxes, etc. shall be set flush with the finished sod surface. Driveways shall not be used as outlets for any swales. All rear yard drainage shall be directed away from the houses in defined swales which outlet at the curb, sidewalk or a rear yard catch basin. Overland flow routes must be provided for all rear yard catch basins which will protect all structures in the event of catch basin blockage or a major storm event. Drainage within the subdivision limit is to be provided internally, any drainage over abutting lands will only be permitted in exceptional cases at the discretion of the Township Engineer. The grading along the limit of the subdivision shall be carefully controlled to avoid disturbance to the adjoining areas. In general, lot drainage should be directed away from top of banks or valley slopes. The lot grading design shall provide for drainage problems on adjacent property that can be best resolved by permitting drainage through the subdivision. All lot surfaces shall be constructed to a preferred minimum grade of 2.0%, and absolute minimum of 1%. -ownship of Oro-Medonte Engineering Criteria Page 86 June, 2012 Page 279 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... All lot surfaces shall be constructed to a maximum average lot grade of 12% (calculated from the difference in lot elevations between the rear wall of the house and property line - embankments included). A minimum of 6 metres adjacent to the rear of the house shall be graded at 2% - 5% slope. Maximum slope between all terraces and embankments shall be 3:1 when the vertical difference does not exceed 1 metre and 4:1 when the vertical differences exceed 1 metre. Between successive terraces, an intermediate level area of at least 1.50 metres in width must be provided, The lot grading design shall provide for the temporary drainage of all blocks of land within the subdivision that are intended for future development under site plan agreements or park development plans. The maximum flow allowable to any side yard swale shall be that from the equivalent of three lots or 0.5 hectares, whichever is less. The maximum area contributing to a rear yard swale that may be discharged directly onto a road allowance shall be the equivalent of three rear yards or 0.50 hectares, whichever is less. Swales providing internal drainage from each lot shall have a minimum slope of 1.0%. Minimum depth of any swale to be 150 mm. Maximum depth for a rear yard swale to be 750 mm. Maximum depth for a side yard swale to be 450 mm. Maximum side slope on any swale shall be 3:1. All drainage swales shall be located on lot lines unless the adjacent property is not undergoing development. In such cases drainage swales shall be located entirely within the lot being developed. Each lot shall have at least one side yard with a maximum slope of 2% for 1.5 m continuous width from front to rear yard; The grade around houses shall be a minimum of 2% away from houses from a point 150 mm below top of foundation wall or as required by OBC. Generally, rear yard catch basins shall be eliminated wherever possible. When required, rear yard catch basins an outlet pipes shall be located such that the outlet and the catch basin are located entirely on the same lot. In general, rear yard catch basins shall be located 2.0 metres from the lot line. .ownship of Oro-Medonte Engineering Criteria Page 87 June, 2012 Page 280 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Driveway grades shall be designed and constructed at a minimum of 2% and maximum of 7% grade. Driveway locations shall not extend beyond lot line projections within the right-of-way. 4.12.5 Sodding The subdivision shall be sodded according to the following: all swales, ditches, drainage easements, and slopes 10% or greater shall be sodded using 100 mm top soil and No. 1 nursery sod; all residential lots shall have a minimum of 100 mm top soil and sod, rear and front; where the combined side yard between buildings is less than 1.5 m the surface treatment shall be 75 mm of clear stone over a vegetation suppressing geotextile. 4.12.6 Retaining Walls Retaining walls shall be constructed according to the following: ® where retaining walls are required they shall be constructed on the higher lot such that the wall and tie -back do not cross property lines; retaining wall design and construction shall be certified by the Engineer, in accordance with OBC requirements; retaining walls shall be constructed entirely on private property, not on property to be assumed by the Township; retaining walls shall comply with the Township's Bylaw requirements. 4.12.7 Area Grading 4.12.7.1 General Requirements Where earth cuts and fills in excess of 400mm are required within the lots and blocks of the new development, area rough grading must be performed prior to road construction. In general, blocks intended for future development, such as institutional and commercial uses, shall be graded to preliminary grades and drain appropriately, compatible with adjacent roadways and abutting properties and complete with appropriate re -stabilization and erosion and sediment control measures as described in this document. 4.12.7.2 Drawing Requirements Drawing size: (594 x 841 mm) Al Scale: 1:1,000 for single-family (Rural) 1:500 for single-family (Urban) 1:200 for multi -family areas. .ownship of Oro-Medonte Engineering Criteria Page 88 June, 2012 Page 281 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... All lots and blocks within the subdivision are to be shown and are to be numbered in accordance with the plan proposed for registration. Existing contours are to be shown at maximum 0.5 m intervals. The area rough grading plan must identify all areas where the depth of fill sections and cut sections are in excess of 400 mm. 4.12.7.3 Construction Requirements Prior to commencing rough grading, the Developer must implement the approved erosion and sediment control plans as outlined in this document. Where the proposed grading plan identifies fill over registered lots, 'Engineered Fill" shall be placed and supervised by the Consulting Engineer. All block grading shall conform to the stormwater management report. The Developer shall be responsible for the grading of blocks until assumption of the subdivision. The Developer and his Consultant shall be responsible for approval and certification of the following: • certification that the block grading plan conforms to the storm drainage plan. The block grading plan and certification shall be submitted with the building permit application; • certification of the final grading for each block conforms to the storm drainage plan and the block grading plan. 4.13 Easemen? and Block Requirements 4.13.1 General Requirements The Township shall require conveyance of easements or dedication of blocks, without consideration and free and clear of all liens and encumbrances, to the minimum width requirements, or greater as determined by the Township Engineer, in the following circumstances: Easement Dedications Rear and side yard swales designed to convey external or Township drainage. Rear and side yard piped storm drainage systems, including catch basins, french drains, maintenance holes and other appurtenances. Storm sewers, watermains and sanitary sewers (other than private connections). ownship of Oro-Medonte Engineering Criteria Page 89 June, 2012 Page 282 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Where underground services are required beyond the limits of a subdivision or site plan. Block Conveyances All overland flow routes, open channels, and defined drainage systems accommodating a major storm. Walkways and bicycle paths. Valleys, streams, open channels, watercourses (whether flowing or intermittent), seepage areas, wetlands, natural bodies of water and floodplain lands identified by the Township as being environmentally significant requiring protection or designated as hazard or open space lands. Stormwater management facilities, including detention and retention ponds, water quality control facilities and infiltration facilities which are to be owned and operated by the Township. 4.13.2 Easement Width Requirements Easements must be located on one side of the common lot line between adiacent lots. Pipes shall be centered on the easement. The easements will not be permitted to straddle common lot lines. Buildings, including footings or building extensions, will not be permitted to encroach over the limits of the Township's easements. Where two pipes are to be located on one easement, the minimum width of easement shall be the width of easement required for the larger of the two pipes plus 112 the width of easement for the smaller pipe, rounded to the next 1.Om increment. Additional easement width may be required to ensure adequate separation between the two pipes and a minimum separation of 3.0 metres between the easement limit and the nearest pipe. 4.13.2.1 Storm and Sanitary Sewer Mains The minimum width of easements for storm and sanitary sewers shall be in accordance with the following: Size of Pipe Depth of Invert Minimum Width of Easement 250 to 375mm 3.0 m maximum 6.0 m 450 to 675mm 3.0 m maximum 6.0 m 750 to 1500mm 3.0 m maximum 6.0 m 1650mm and up 4.0 m maximum 4.0 m plus 3 times O.D. of pipe For easements containing more than one pipe or underground service the minimum width will be based on the above chart for the maximum pipe size plus 3.0 m. Township of Oro-Medonte Engineering Criteria Page 90 June, 2012 Page 283 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 4.13.2.2 Storm Connections for (Pear Yard Catch basins The minimum width of permanent easements for leads to rear yard catch basins shall be 5.0 metres for pipe sizes ranging from 250 mm to 450 mm in diameter. For pipe sizes greater than 450 mm, the above criteria shall apply. The lead shall be centred on the easement. 4.13.2.3 Watermains The minimum width of easements for watermains shall be in accordance with the following: Size of Pipe Depth of Invert Minimum Width of Easement Up to 600 mm 3.7 m maximum 6.0 m 675 mm and up 3.7 m maximum 9.0 m 4.13.2.4 Drainage Swales Easements are required for drainage swales which convey external or Township stormwater. The minimum width of permanent easements for lot drainage swales shall be 4,0 metres. Additional easement widths may be required depending on the critical depth of swales proposed. Drainage swales to be centered over easements. 4.13.3 Block Width Requirements Blocks of land shall be of sufficient dimension to accommodate the proposed facility, access from a public right-of-way and maintenance requirements. The minimum width of blocks of land for open drainage channels shall be the width of top of open channel plus 7.5 metres along one side of the channel for maintenance requirements. Valley lands (crest of slope to crest of slope) may be contained within blocks of land to be conveyed to the Township, as a condition of development. Blocks of land in this case shall include 3.0 metre platform widths on both sides. Blocks of land will not be considered as part of parkland dedication requirements. 4.14 Erosion and Sediment Control 4.14.1 General Requirements Prior to commencement of any work on site, the Owner is required to implement an Erosion and Sediment Control Plan (ESCP) consisting of a report and drawing(s) as required, to be approved by the Township. This is in order to effectively reduce on-site erosion and prevent off-site transport of silt, both overland and via the municipal storm sewer system, or into treed and / or -ownship of Oro-Medonte Engineering Criteria Page 91 June, 2012 Page 284 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... environmentally sensitive areas within or external to the development. The SSCP shall include provision to minimize windblown dust and to minimize and manage mud tracking on to adjacent roads. All erosion and sediment controls are temporary measures constructed prior to any other site work which shall be maintained until assumption of the subdivision. Prior to assumption of the subdivision all temporary measures shall be removed and any disturbed areas stabilized. Erosion and sediment control measures shall be designed in accordance with Provincial guidelines and the requirements herein. 4.14.2 SSCP Measures and Requirements The ESOP must address specific requirements for each stage of construction as follows: • Tree removal • Clearing and grubbing • Topsoil stripping and rough grading • Construction of services • Street and building construction Additional requirements may be necessary where creek or stream crossings for underground services, bridge or culvert construction across active streams, channel diversions and outfalls to active streams are encountered. Plans shall outline measures to reduce impact on the streams including the timing of construction activities to minimize disruption as required by NVCA, MNR and DFO, where applicable. (sem All disturbed ground left inactive shall be stabilized by seeding, sodding, mulching or covering or by other equivalent measure. The period of time shall not exceed 30 days unless otherwise authorized by the Township. The phasing of individual developments must be taken into account during the design of the control measures including locations for topsoil stockpiles. A primary consideration will be to expose the least possible area of land for the shortest possible timeframe. All installed erosion and sediment control measures shall be inspected by the Consultant once per week and after each rainfall of 1 cm or greater. Inspection reports shall be forwarded to the Township within da sof insecfp ion Typical accepted measures to mitigate erosion during construction are as follows: -ownship of Oro-Medonte Engineering Criteria Page 92 June, 2012 Page 285 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Silt Fence Silt fencing shall be installed wherever surface runoff drains onto adjacent properties, completely around the base of topsoil stockpiles and along the perimeter of all other areas sensitive to sediment accumulation (e.g. watercourses, valleys, woodlots, areas to remain undisturbed etc.). Silt fence shall be in accordance with NVCA and/or LSRCA standards. Installations shall be specified as "Light Duty" or "Heavy Duty" according to the application. Topsoil Stockpile Protection Stockpiles shall be located so the toe of the slope is a minimum of 10 m away from a roadway, drainage channel or residential lot. The maximum side slopes shall be 1.5 horizontal to 1.0 vertical. Runoff shall be controlled by light duty sediment control fence or other approved measures. If remaining for more than 30 days, stockpiles shall be stabilized by vegetative cover or other means. The maximum stockpile height shall be approved by the Township in consideration of the surrounding land uses and duration the stockpile is to be in place Sediment Basins, Interceptor Swales Temporary sediment basins shall be constructed on sites having a disturbed drainage area of greater than 4 hectares. Basins may also be required for smaller areas of disturbance which are sensitive in nature as required by the Township. The basin shall be designed to settle out particles that are 0.04 mm in diameter or larger from surface water runoff and storm sewer flows and shall be sized to meet LSRCA criteria of minimum 125 m3/ha, 24hr detention and 125 m3/ha permanent pool storage volume or the ultimate pond criteria. Ponds are to have filter fabric / clear stone wrapped perforated riser outfalls with anti -seepage collars and rip rap overflow weirs. Rock Check Dams To be installed in swales and ditches in accordance with OPSD 219.210 and 219.211 where runoff drains to adjacent properties. Catch basin Controls Sediment controls are to be provided according to Township of Oro-Medonte Standard Drawings. Catch basins shall be cleaned when the sump is full and before sediment accumulates to within 300mm of the outlet lead. ownship of Oro-Medonte Engineering Criteria Page 93 June, 2012 Page 286 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Stone Pad Construction Access (Mud Mat) In order to reduce the tracking of mud onto paved streets, a pad of crushed stone shall be constructed at the site entrance and exit leading onto any existing road. The stone pad shall be a minimum of 450mm thick, 30m long and 5m wide. The first 15m from the entrance/exit shall be constructed with 50mm clear stone. The remaining 15m shall be constructed with 150mm riprap. 4.14.3 Drawing and Report Requirements Drawings ECSP Drawings shall be comprised of, and include the following: • Scale at 1:500 or 1:1000 • Location of buildings, existing and proposed, within and adjacent to the property • All natural features within and adjacent to the property (woodlots, watercourses, valley lands etc.) • Trees to be preserved • Existing contours at 0.5m intervals • Proposed interim and final elevations • Areas to be disturbed • Direction of overland flow • Staging of construction and implementation of control measures • Proposed erosion and sediment control measures (silt fence, check dams, sediment basins, interceptor swales, stone mud mats, etc.) • Topsoil stockpile locations with estimated quantities, maximum height and side slopes • Detail drawings Report A brief report shall accompany the drawings which, at a minimum, outline staging of construction and implementation of the proposed erosion and sediment control measures, a description of measures to be undertaken, silt basin calculations, features to be protected and an inspection and maintenance program. The report shall also recommend measures to control dust such as road cleaning, watering, work restrictions on windy days, minimizing disturbed areas and other measures. rownship of Oro-Medonte Engineering Criteria Page 94 June, 2012 Page 287 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 4.15 Utilities 4.15.1 General Requirements The appropriate utility company or their approved contractor shall install the services for Bell, Hydro, Gas, and Cable TV. The Developer must bear the cost of any surcharges for underground installation made and must grant any necessary easements for their services. Utility crossings for new roads shall be placed prior to placement of granular road base material. Utility crossings for existing roads must be augered or bored under the existing road structure. Compaction of backfill for utility trenches shall be 95% Standard Proctor Dry Density. 4.15.2 Electrical Design Requirements Electrical distribution systems shall generally be designed as buried systems. All requirements for the design of the electrical distribution and street lighting system shall be agreed upon with Orillia Power Corporation (OPC). 4.15.3 Electrical Services Plan It is the Developer's responsibility to make direct arrangements with OPC to design and construct the primary and secondary electrical distribution system, together with all necessary plans. The Developer is responsible to engage a qualified electrical consultant to design the street light electrical distribution system and submit plans to the Township for approval. The Developer is responsible to arrange and perform the installation of the street light system in accordance with OPC requirements. Where Site Plan proposals abut County or Provincial roads, lighting level plans with supporting computer printouts shall be submitted to the respective road authorities for their approval, if required. 4.16 Canada Post The Engineer must communicate directly with Canada Post for locating of their proposed facilities. All proposed locations must be shown on the Composite Utility Plan, General Servicing Plans and applicable Plan -profile drawings. Any temporary placement of post boxes must be placed in accordance with the approved final location. 4.17 Municipal Address Numbering The Developer is responsible for obtaining designated Municipal Address Numbering for each and every lot from the Municipal Office. The designated Municipal Address Numbering shall be shown rownship of Oro-Medonte Engineering Criteria Page 95 June, 2012 Page 288 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... on the Overall Lot Grading Plan inside the box designating the location of the house. The actual location of installation is shown on Township standards OM-MA1. 4.18 Landscaping 4.18.1 Tree Planting Requirements The Developer is responsible to plant trees along all road allowances in and abutting the development in accordance with the specifications established pursuant to the Subdivision Agreement. Tree locations on Township roads must be confirmed with the Township of Oro- Medonte. The developer is required to prepare a landscape design prepared by a qualified Landscape Architect to be approved by the Township on a site by site basis. In general, at least two trees shall be planted in front of each single family dwelling, semi-detached unit and townhouse block. A minimum of 2 trees shall be placed along the flankage side of each corner lot. Trees shall be placed so that its mature form will not conflict with other essential services and functions. Timing of Construction All trees are to be placed during either the spring or fall dormant season in unfrozen soil. Quality and Source All boulevard trees shall be #1 quality nursery grown stock, 2.25 m. to 4.0 m. in height with a minimum trunk diameter of 50 mm. measured at a minimum of 1.0 m. above ground level. All trees shall be free from physical damage, insects, pests and diseases and must have at least three quarters of the root system intact. 4019 Parkland Development _goniirac The Developer shall provide to the satisfaction of the Township, a water service connection and sanitary sewer and storm sewer lateral connections to the street line for the park, if required by the Township. Metering requirements for water service connections shall be confirmed with the Township. Where required by the Township, underground primary or secondary electrical cables shall be placed from the road allowance to designated locations within parkland. Township of Oro-Medonte Engineering Criteria Page 96 June, 2012 Page 289 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Grading The park shall be fine graded in accordance with the approved grading plan with particular care being taken to avoid damage to those trees or features that are to remain. All graded areas shall be covered with a minimum of 150 mm of approved topsoil and shall be seeded and fertilized in accordance with the specifications of the Township Engineer. All topsoil stripped from parklands shall remain on-site and not removed or sold. The seed mixture proposed shall be approved by the Township prior to placement. All park blocks less than 0.4 ha. shall be sodded on 150 mm of topsoil. All stones and debris shall be removed and disposed of by the Developer prior to the seeding or sodding of any park. The Developer shall provide chain link fencing along park boundaries or walkways as required by the Township. Building materials or equipment cannot be stored on parkland and parkland shall not be used as a dumpsite. Stripped topsoil shall not be stockpiled on parkland or other Township blocks. Timing of Construction All park blocks must be graded and seeded or sodded within one year of the completion of the base course asphalt road construction in the area adjacent to the park. Seeding must be carried out during the desirable months for seeding of May, August or September. Boulevard grading and sodding on road allowances adjacent to parklands shall be completed at the same time as the park seeding. Maintenance The Developer shall be responsible for the maintenance, fertilizing and mowing of the parklands until "Final Acceptance". ownship of Oro-Medonte Engineering Criteria Page 97 June, 2012 Page 290 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 5 Go®tedhnical Report Requirements In new developments, the Owner shall engage a Geotechnical Engineering Consultant to prepare a report on the existing soil conditions which is to include: 1) The identification, description and limits of the existing soil regimes, including the extent of topsoil and its suitability for reuse. 2) The suitability of native materials for trench backfill. 3) The conditions under which the native material may be used as trench backfill. 4) The procedures to be used for high moisture contents and water table levels, which may affect the proposed servicing or structural works of the concerned area and surrounding lands. 5) The extent of native material which is unsuitable for trench backfill and the procedure for dealing with it such that it will not affect the structural stability of the proposed Township services. 6) Areas and procedures to be followed where blasting may be required with due consideration to surrounding structures and services. 7) The road material depths for pavement design. 8) Any special recommendation for bedding materials. 9) Potential corrosive or chemical problems that may affect services or structures (e.g. high sulphates) and the method of resolving such problems. 10) Recommendations in dealing with filling conditions within the road allowances, on building lands, in the construction of berms etc. 11) Identification of problem areas and recommendations for mitigating procedures regarding the stability of existing slopes and the extent of unstable soils or conditions. 12) Any special recommendations to be followed in the design and construction of building foundations including recommended foundation elevations in relation to the groundwater elevation. 13) The engineering properties of the native material including frost susceptibility, natural moisture content, compaction characteristics, relative density and structural integrity. 14) Recommendations for achieving proper compaction. 15) Recommendations for dealing with deep excavation of trenches. 16) Recommendations for dealing with septic or well systems that may be affected by the proposed building and servicing works. 17) Confirmation that sufficient boreholes have been taken to establish definite requirements and recommendations for the servicing and building works. In general the geotechnical report must identify minimum bearing capacity of the native soil (i.e. 75 kPa) preferably on a hale -by -hole ownship of Oro-Medonte Engineering Criteria Page 98 June, 2012 Page 291 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... basis. Boreholes located in the area of proposed underground Township services are to be taken to a depth of at least one (1) meter below the deepest trench. Requirements and recommendations contained within this report along with borehole logs and grain size analysis of the native soils are to be incorporated by the engineering consultant into his first submission to the Township. Any such requirements and recommendations not incorporated are to be drawn to the Township's attention with specific reasons. During construction, the Owner is to retain a geotechnical consultant to supervise the installation of bedding and the backfilling of all trenches within road allowances and easements. A trench backfill certification is required to indicate sufficient tests have been carried out to obtain a representative report as to the compaction of the backfill and the backfill is in compliance with Township specifications and requirements. A final subgrade certification is to confirm the final subgrade conditions are equal to or better than those anticipated in the preparation of the pavement design. If these conditions are less than what was anticipated, the Owner and the Township are to be immediately advised with a new pavement design recommendation. Where grading operations require the placement of "engineered fill" the Geotechnical Engineer must certify the fill located at 1.0m below finished grade and deeper has been sufficiently compacted to assure a minimum bearing capacity of 75 kPa and a 98% Standard Proctor Density. 'ownship of Oro-Medonte Engineering Criteria Page 99 June, 2012 Page 292 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 6 She Plan Developments 601 General Requirements Site Plan Agreement The Developer of lands under Site Plan Control, as specified in the Township's Official Plan, may be required to enter into a "Site Plan Agreement" with the Township prior to the commencement of construction of any building or service within the parcel of land. For all proposed site plan developments, the Developer shall secure site plan approval from the Township. Township of Oro-Medonte Requirements Drawings showing grading and the location, size, grade, invert elevations, material and bedding requirements for all storm, sanitary and watermain service connections shall be prepared and submitted to the Township for approval. Engineering drawings shall also be prepared for all sanitary and storm sewers and watermains that are required to be constructed within road allowances or registered easements to service the subject property. These drawings are to be prepared to the Township requirements. The Township is also responsible for the collection of revenue for water consumption and therefore the "metering" arrangement for the subject property shall be approved by the Township. 6.2 Submission Requirements Professional Engineer The Developer shall retain a qualified Professional Engineer to prepare all engineering drawings and to supervise the construction of all engineering services. The Consulting Engineer shall act as the Developer's representative in all matters pertaining to the design and construction of the services in the development. The requirement for a Professional Engineer to carry out design services for a site plan shall only be specific to those developments where water, sanitary services, grading works, roadworks in public right-of-way and retaining walls are proposed. The Consulting Engineer shall be required to submit a Retainer Letter to the Township in the format included in these criteria outlining their duties and responsibilities. Submission Sets Five (5) Site Plan drawing sets and supporting calculations shall be submitted to the Township, for approval, comprised of the following; Township of Oro-Medonte Engineering Criteria Page 100 June, 2012 Page 293 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... a) Site Plan b) Site Grading Plan c) Site Services Plan d) Drainage Area Plan e) Elevation Plan 0 Erosion and Sedimentation Control Plan g) Landscaping Plan h) Geotechnical Report Depending on the complexity of the proposed development, requirements of the above drawings may be combined, or waived, at the discretion of the Township. Additional Site Plan drawings shall be prepared when requested by the Township. Prior to receiving a building permit, all plans must be approved by the Township. Supporting documents may be required as follows; Stormwater Management Report, Traffic Impact Assessment, Functional Servicing Report, Noise Report, Hydrogeological Report, Floodplain Study, Environmental Assessment Report and Archaeological Impact Study as determined on an individual site plan basis. 6.3 Drawing and Design Requirements 6.3.1 General Requirements All Site Plan drawings shall be prepared from one base plan prepared at a minimum scale of 1:500 and which contains the following information: a) A key plan at a scale of 1:10,000 showing the site location b) A north arrow c) Site statistics d) Street names, lot and Registered Plan numbers, and property dimensions e) Road widenings 0 Easements g) Vehicular loading and parking facilities h) The outline of all buildings with the building numbers and unit numbers indicated and garage locations within the unit i) Storage areas and enclosures for garbage and waste materials j) Fire routes, truck delivery and other large vehicle drive paths k) Walkways and ramps 1) Proposed roadways /driveways and all points of access m) Adjacent lands n) Existing land features (trees, watercourses, roads, services, etc.) 'ownship of Oro-Medonte Engineering Criteria Page 101 June, 2012 Page 294 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... o) The reference benchmark (geodetic) used to establish vertical control and the site benchmarks to be used for construction. 6.3.2 Site Servicing Plan and Design The Site Services Plan shall show, at a minimum, the location, size and grade (as applicable) of the following services and information: a) all existing underground services on the streets and easements adjacent to the property. b) storm and sanitary service connections to the property with grade and invert information c) watermain connections to the property d) the basement and finished floor elevations of all proposed buildings e) storm, sanitary and watermain services with length, grade, material and bedding requirements to be constructed within the development f) proposed sanitary and storm maintenance holes with invert and rim elevations g) hydrants, valves and water meters within the development h) sanitary, storm and water service connections to individual units, as applicable i) roof water leaders and method of discharge j) all construction notes required to describe the construction detail or requirements k) the locations of prime and reserve the -bed areas, including mantles (where required) 1) proposed wells and septic beds to be decommissioned; m) illumination standards V n) proposed landscape features Stormwater Management Stormwater management techniques shall be employed on all sites in accordance with requirements identified in this document. As a guideline, the degree of control on the quantity of run-off from a proposed development shall be: The post -development peak flow shall not be greater than the corresponding pre -development peak flow for the 1:5 year, 1:10 year, 1:25 year and 1:100 year storms. Other regulatory agencies may require other storm flows to be analyzed (i.e. 2 year and/or Regional flows). Where on site stormwater quantity controls are required, a stormwater management report addressing the points listed below must be submitted: • a control device (orifice) must have a diameter of no less than 75mm in order to prevent clogging of the opening; • control devices shall be installed on the upstream side of the maintenance hole; Township of Oro-Medonte Engineering Criteria Page 102 June, 2012 Page 295 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... storm connections from the building roof and foundation drains must be made downstream of the maintenance hole and/or catch basin inlet controls; ponding limits and available storage are to be depicted on the site servicing drawings, and the maximum ponding depth in parking areas is not to exceed 200 mm; an overland flow route shall be clearly marked on drawings. The grading of parking lots and landscaped areas must provide a safe path for the overland flow route to the surrounding Township right of way during storms exceeding the design storm event; ® roof drains can be utilized with controlled discharge; • details and concepts are to conform to the Urban Drainage Design Guidelines, set out by the MOE; on-site stormwater management facilities may require Environmental Compliance Approval from the MOE, Two completed MOE Application forms are to be submitted to the Township signed by the developer and consultant, in accordance with MOE requirements. Site Servicinq Design a) All sanitary and storm sewers shall be designed in accordance with the requirements of the Ontario Building Code and the Township Design Criteria. The provisions of the Ontario Water Resources Act, R.S.O., 1990, may apply to sanitary and storm sewer works. b) All storm sewers shall be located within the limits of the roadway. c) All storm sewer connections shall be sized according to the requirements of the Ontario Plumbing Code and shall be installed on a minimum grade of 2.0%. Goss traps shall be placed in parking lot catch basins, located adjacent to fuelling areas. Rainwater leaders shall discharge onto grassed or landscaped areas. The rainwater leaders from all commercial, industrial, institutional and high density residential buildings should be discharged onto grassed or garden areas. Alternatively rainwater leaders may be directed to on-site detention facilities to achieve the necessary stormwater quantity control as calculated in the stormwater management report. a) Yard catch basins shall be provided where required for drainage of landscaped areas. b) Catch basin maintenance holes may be used for roadway drainage. c) All watermains shall be designed in accordance with the requirements of the Ontario Plumbing Code, N.F.P.A. 24 and Township Design Criteria. The watermain design shall be submitted to the Township of Oro-Medonte Fire Department for approval of the watermain layout and the hydrant locations. The provisions of the Ontario Water Resources Act may apply to the watermain works. d) Where requested, easements for utilities shall be provided at no cost to the utility company. rownship of Oro-Medonte Engineering Criteria Page 103 June, 2012 Page 296 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 6.3.3 Site Grading Plan and Design The site grading plan shall show, as a minimum, the following information: a) The drainage of the site is to be self-contained. b) The grading of the site is to be compatible with the elevation of the surrounding lands. c) All grassed embankments shall have a maximum slope of 3:1. d) The grade of grassed or other landscaped areas shall have a maximum slope of 12% and a minimum slope of 1 %. e) Swales on grassed areas shall have a minimum slope of 1.5% and a maximum slope such that the velocity for the flow contained does not exceed 1.25 metres per second. f) The maximum suggested length for any drainage swale is 75 m. g) The minimum depth for any drainage swale shall be 150 mm. h) The maximum depth for any drainage swale shall be 750 mm. i) The maximum side slope on any drainage swale shall be 3:1. j) All driveways shall have positive drainage from the streetline to the roadway. k) centreline grades at 15 m intervals along all existing streets bounding the property and existing grades. 1) a legend indicating which are existing and proposed elevations, m) contours at maximum 0.5 m intervals to indicate the existing elevations of the site. These contours are to extend to a minimum distance of 15 m beyond the property limits to indicate the grading and drainage patterns of the adjacent lands. n) cross sections as required to clarify the proposed grading, particularly in relation to adjacent lands. c) proposed elevations on paved areas, around proposed buildings, along swales, along roadways, parking areas, driveways, catch basin rim elevations, and any other elevations necessary to establish the grading and drainage patterns for the development. Arrows to be used to indicate direction of the surface drainage. p) a typical roadway cross section to indicate the pavement and granular base design. q) roadway dimensions and curb radii. r) concrete curbs. s) embankments, retaining walls, stairs, play areas, swimming pools, etc. t) curb depressions, with dimensions, u) sidewalk. township of Oro-Medonte Engineering Criteria Page 104 June, 2012 Page 297 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 6.3.4 Roadway Design Roadway Design (a) All roadways shall be required to satisfy Fire Access Route Design as per OBC 3.2.5.6 and designed in accordance with the most recent engineering requirements of the Township, (b) The minimum pavement design for all roadways shall be: - subgrade compacted to 95% proctor density - 300 mm. compacted depth of Granular "B" - 150 mm. compacted depth of Granular "A" - 50 mm. compacted depth of HL4 Asphalt base course - 40 mm. compacted depth of HL3 Asphalt surface course (c) All driveways shall be paved with asphalt or an approved alternate from the edge of the roadway to the garage. The minimum asphalt pavement design for all driveways shall be: - subgrade compacted to 95% proctor density -150 mm compacted depth of Granular "A" - 50 mm compacted depth of HL3 asphalt (d) The minimum width of a roadway for two way traffic with no street parking shall be 6.0 m from E/P to E/P. (e) All roadways serving multiple -family projects shall be designed to facilitate passage of emergency and service vehicles. Curb returns having an 8.0 m. radius and inside bends having at least a 12.0 m radius are required. On dead end streets provision shall be provided for vehicle turning. (f) The minimum grade for any roadway shall be 0.5% and the maximum grade shall be 8.0% (g) The minimum grade for any driveway shall be 2% within the right-of-way and 1% on private property. The maximum grade shall be 8.0%. This maximum grade creates an undesirable condition and should be used only when necessary due to site conditions. (h) The location of driveway entrances on Township streets shall be such that the minimum sight distance is maintained in both directions. The following criteria will apply to new driveway entrances: Posted Speed Limit Minimum Sight Distance kmlh metres 40 45 50 65 60 90 70 120 80 150 -ownship of Oro-Medonte Engineering Criteria Page 105 June, 2012 Page 298 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 6.3.5 Landscaping Requirements A Landscaping Plan shall be prepared by a qualified Landscape Architect if required by the Township. The Landscaping Plan shall show all landscaping details as required by the Site Plan Agreement. A schedule of plant species and sizes is to be identified on the landscaping plan. All maintenance holes, catch basins, hydrants, valves, street lights and other servicing features that appear above grade shall also be shown on the landscaping plan. 6.4 "As -Constructed" Drawings After all construction is complete, the design drawings shall be amended to incorporate the changes and alterations made during construction in order that the drawings as amended represent the services and conditions as constructed. One set of "As -Constructed" drawings must be submitted to the Township within one year of final completion and prior to the left security reduction. 605 Certification Upon completion of construction the Consulting Engineer shall provide written certification to the Township that all works have been constructed in accordance with the approved plans and specifications and in accordance with good engineering practices. The wording is to be followed by the Professional Engineers stamp and signature. 606 Final inspection Upon completion of all construction the Developer shall request the Township to carry out a final inspection of the works. All deficiencies found during this final inspection shall be immediately corrected by the Developer. This final inspection is carried out for the benefit of the Township and shall in no way relieve the Developer of his obligations under the Condominium Act and the Site Plan Agreement. rownship of Oro-Medonte Engineering Criteria Page 106 June, 2012 Page 299 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 7 Landscaping Implementation Procedures Once the infrastructure of the subdivision is in place and housing is under construction, the developer must hire a landscape contractor to install the approved landscape components. The Landscape Architect shall inspect and certify the installation. peg Streetscape !forks The developer is required to hire a contractor to install the landscape elements called for in the approved landscape plans. The Consulting Landscape Architect will inspect the work, report on progress to the Township and provide the Township with as -built drawings. An important part of the Landscape Architect's duties will be to maintain a Summary Chart documenting the history of each new tree planted in the parcel of land being developed. At the appropriate times, the Township will conduct its own inspections. All streetscape works are to be guaranteed and maintained until assumption of services or 24 months whichever is longer. 7.2 Naturalization Works As with streetscape works, the process begins with the developer hiring a contractor to install the landscape elements called for in the approved landscape plans. The developer's Landscape Architect will supervise the work and report on progress to the Township. At the appropriate times, the Township will conduct its own inspections. All naturalization works are to be guaranteed and maintained until assumption of services or 24 months whichever is longer. 7,3 Maintenance Agreement for Naturalization Areas Carrying out a maintenance program for the first two years after planting the naturalization areas will significantly reduce the mortality rate of the trees, shrubs, grasses, etc. and help to establish healthy vegetative cover. At the time of planting, the planting details and specifications should be followed faithfully. This means, among other things, the proper transportation and handling of plant material, the use of fertile planting soil, the proper staking of trees and the proper installation of rodent protection. Maintenance shall include: • apply appropriate fertilizer to promote growth; • prune dead or diseased tissue; • remove dead plant material; Fownship of Oro-Medonte Engineering Criteria Page 107 June, 2012 Page 300 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... • replace dead coniferous naturalization species to maintain a minimum live -stocking standard of 90%; • replace dead deciduous and shrub naturalization species to maintain a minimum live - stocking standard of 90%; • suppress weed growth around new trees and shrubs by adding mulch and/or removing weeds by hand. Weeds shall not be cut down with a power trimmer. An assessment of plant material is to be carried out annually by the Landscape Architect between mid-July and early September and reported to the developer, the contractor and the Township in the form of a Naturalization Assessment Report. Plant vigour can be determined by a visual inspection of the current year's foliage. The initial inspection and assessment will be conducted in the summer following the planting. It will take account of the survival and condition of the plants. It will also include a summary of the maintenance operations performed. Finally, the assessment will propose any additional maintenance measures thought necessary, and recommended where, the following spring, plants need to be replaced or new plants added. The second assessment will be conducted the following year, and will provide similar information to the first. The third and final assessment will take place just prior to assumption. The final report will provide a complete summary of the initial plantings, as well as a record of the replacements and maintenance services carried out during the guarantee period. The report will also make note of any additional work that should be performed prior to the Township conducting a final inspection. Township of Oro-Medonte Engineering Criteria Page 108 June, 2012 Page 301 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 8 Standard Drawings Index In general, OPSD's shall be used and referenced by the designer. The suitability of any particular OPSD shall be determined by the Township. The Township Standard Drawings which form part of this document have been developed to reflect specific requirements of the Township and shall take precedence over OPSD's. Revision Date 100 Miscellaneous 120 Service Location — Single Family Residential July, 2012 121 Service Location — Semi-detached Residential, July, 2012 122 Service Location — Freehold Townhouse Units July, 2012 123 Service Location — Commercial, Industrial and Multi -Residential July, 2012 124 Supports for Water Mains and Sewers Crossing New Trenches July, 2012 125 Supports for House Connections and Catch Basin Leads July, 2012 126 Sanitary Sewer Cleanouts July, 2012 200 Roadways 203 Rural (Paved) — Local Residential July, 2012 205 Rural — Residential Cul -De -Sac July, 2012 206 Rural — Temporary Turnaround — Residential July, 2012 208 Urban — Local Residential July, 2012 209 Urban — Collector Residential July, 2012 210 Urban — Major Collector — Residential and Industrial July, 2012 211 Urban — Local Industrial July, 2012 212 Urban — Residential Cul -De -Sac July, 2012 213 Urban — Industrial Cul -De -Sac July, 2012 214 Urban — Temporary Turnaround - Residential July, 2012 215 Urban - 900 Bulb Detail July, 2012 216 Heritage Street Sign July, 2012 217 Standard Street Sign July, 2012 220 100 mm diameter Subdrain Detail July, 2012 Township of Oro-Medonte Engineering Criteria Page 109 June, 2012 Page 302 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 300 Walkways, Fencing 301 Chain Link Security Fence July, 2012 302 Wood Privacy Fence July, 2012 303 Removable Bollard July, 2012 310 Concrete Sidewalk July, 2012 311 Pedestrian Walkway — Urban July, 2012 312 Pedestrian Walkway — Rural July, 2012 313 Vehicle Access / Pedestrian Walkway Gate July, 2012 320 Driveway Approach Paving for Residential Driveways July, 2012 321 Driveway Approach Paving for Commercial, Industrial and Apts. July, 2012 400 Lot Grading 401 Typical Legend for Lot Grading Plan July, 2012 402 Front Lot Drainage July, 2012 403 Rear Lot Drainage July, 2012 404 Rear Lot Drainage for Walkout or Back Split House July, 2012 405 Front Lot Drainage for Front Split House July, 2012 500 Drafting/Notes 501 Title Block July, 2012 510 General — Construction Notes July, 2012 511 Notes — Storm Sewers July, 2012 512 Notes — Sanitary Sewers July, 2012 513 Notes — Water Mains July, 2012 514 Notes — Roads July, 2012 600 Silt Control 602 Sediment Control Measure at Catchbasins and July, 2012 Catchbasin Maintenance holes 603 Construction Entrance Mat July, 2012 700 Street Lighting, Utilities 701 Joint Utility Trench and Road Crossing Sections July, 2012 702 Horizontal Type Luminaire July, 2012 703 Street Light Pedestal July, 2012 Township of Oro-Medonte Engineering Criteria Page 110 June, 2012 Page 303 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 800 Water Main 801 Method of Insulating Water Main July, 2012 802 Hydrant Barrier July, 2012 803 Air Release Valve in Chamber July, 2012 804 Tracer Wire Arrangement at Valve Box for P.V.C. Water Mains July, 2012 805 Corrosion Protection for Tracer Wires on P.V.C. Water Mains July, 2012 810 Water Meter Installation Package July, 2012 820 Temporary Connection for Watermains July, 2012 1900 Landscaping 1101 Deciduous Tree Planting July, 2012 1102 Coniferous Tree Planting July, 2012 1103 Shrub Planting July, 2012 1110 Standard Park Sign July, 2012 Township of Oro-Medonte Engineering Criteria Page 111 June, 2012 Page 304 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... "A- E _ ... Lor ._..._....m _.... __.._. U U y S q FINISHED GRADE 2.5m n oEi, h � � H M � E 0.5 MIN. n — 600mm MIN SECTION A --A NOTES: SCALE: NTS L SERVICE TO EXTEND 1.5m INSICE PROPERTY LINE, 2. UNDER NO CIRCUMSTANCE SHALL SERVICES CROSS ONE ANOTHER. 3. THE MINIMUM S12E FOR STORM DRAIN CONNECTION SHALL BE 150MO INSTALLED AT A MINIMUM GRADE OF 2% FROM THE STORM SEWER TO THE BUILDING ENVELOPE, 4. ALL UNDERGROUND SERVICE CABLES TO BE PLACED MINIMUM I.Om BELOW FINISHED GRADE AT LOTS, $. SHUT-OFF VALVES TO BE PLACED ON PROPERTY UNE, 6, ALL DIMENSIONS ARE IN MILUM£TERS OR METERS UNLESS OTHERWISE SPECIFIED. N N0. REVISION - i APR'D DATE TOWNSHIP OF nVRO-MEDWONT DftANM �DATE: TS SERVICE LOCATION SINGLE FAMILY RESIDENTIAL �T�o f+!®. � I Page 305 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... C L ` SEMI-DETACHED C/L SEMI-IEfACHED ELIT LOT L✓�T fEj E tt E [ I skis, l i �� I qA !Oil �III P/L ---�_ VAt.VTOFF I j 2.5m "E'. 2.Sm ----`-'t-�- A ROAD HYD H �— fj P/L ------__1__...,_-------- SEMI i ETACHED w v N 9 1 FINISHED GRADE Ea 2.5m n ab 0.5 MIN. - 600mm 6�IN NOTES: SECTION A—A SCALE: NTS L SERVICE TO EXTEND 1.5m INSIDE PROPERTY LINE. 2. UNDER NO CIRCUMSTANCE SHALL SERVICES CROSS ONE ANOTHER. S. THE MINIMUM SIZE FOR SANITARY LATERALS SHALL BE 125MO INSTALLED AT A MINIMUM GRADE OF 2% FROM THE SANITARY SEWER TO THE BUILDING ENVELOPE. P.V.C. PIPE TO BE WHITE. k. ALL UNDERGROUND SERVICE CABLES TO BE PLACED MINIMUM 1.Om BELOW FINISHED GRADE AT LOTS. 5. SHUT-OFF VALVES TO HE PLACED ON PROPERTY UNE. 6. ALL DIMENSIONS ARE IN MILLIMETERS OR METERS UNLESS OTHERWISE SPECIFIED. N0. REVISION APR'D DATE TOWNSHIP OF ORO—MEDONTE APR'D: DATE: DRAWN: SCALE; NTS NTS SERVICE LOCATION SEMI DETACHED RESIDENTIAL STD, No. I� Page 306 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TOWNHOUSE UNIT I! E EiEI M 'q i 0. LLo 001 o c� i 1 z ! } g1�1 1t31 oI Zd I aI 'A' U R I O 4 DETAIL TOWNHOUSE I TOWNHOUSE TOWNHOUSE IT UNIT , UNIT e i z' � I �I I a i M 'i 'T &w� (� {IP 1 I ISEE L1£T1 L I a DETAIL 'B' SEE DETAIL 'A'-/. i I ! i ,A. "--SEE DETAfL 'B' - ( Ll iii I -J ---------------L_T'_1 Wawa HYD ' 8C WV E E E I E E n �2 E I I 6 \ I Y FINISHED GRADE 3aw N 0.5 MIN. 600mm MIN SECTION A — A PTL----- SCALE: NTS VA VE O I I� NOTES: DETAIL 'C' 1. SERVICE TO EXTEND 1.5m INSIDE PROPERTY LINE, SCALE; NTS 2. UNDER NO CIRCUMSTANCE SHAD. SERVICES CROSS ONE ANOTHER. 3. THE MINIMUM SIZE FOR SANITARY LATERALS SHALT, BE 125MMO INSTALLED AT A MINIMUM GRADE OF 2% FROM THE SANITARY SEWER TO THE BUILDING ENVELOPE. P,V,C, PIPE TO BE W1 -LITE. 4. ALL UNDERGROUND SERVICE CABLES TO BE PLACED MINIMUM I.Om BELOW FINISHED GRADE AT LOTS. i. SHUT-OFF VALVES TO BE PLACED ON PROPERTY LINE. i. ALL DIMENSIONS ARE IN MILLIMETERS OR METERS UNLESS OTHERWISE SPECIFIED, aue REViSON APR'D I DATE WR D* DATE, 20S12 So APR'D: DATE: 202 TOWNSHIP OF ORO—MEDONTE DRAWN: SCALE: NTS SERVICE LOCATION FREEHOLD TOWNHOUSE UNITS STD. No. 17-2 Page 307 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... VALVE RESTRAINED BY ANCHOR I OR RESIRAING RODS TO WATER I, VALVE LOCATION FOR WATER LESS THAN 50mm VALVE RESTRAINED BY ANCHOR TEE OR RESTRAINO RODS TO WATER MAIN ..7HORT SIDE Co t 1 It m INOLES ANTED OF LOT WATER SERVICE TO 50mm _I,®NG SIDE CONN "PTInk, NOTE: I. SERVICE LOCATIONS TO BE CONFIRMED WITH ORILLIA PUBLIC WORKS. NO.� REMON APR'D I ©ATE T��ViVSP"➢�� �� ��"a4�®9V1�®��°dT� AQRD. — ©ATE: 20 DRAWN: SCALE: NTS SERVICE LOCATION ® COMMERCIALS f INDUSTRIAL AND MULTI -RESIDENTIAL STD" No. i 3 Page 308 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... OF TRENCH SAND 300 U UNSHRINKABLE FILL w TIMBER OR STEP' —11 OF ADEQUATE ; f- GROUND EXIST1Nt OR WAT NEW SEWER OR WATER MAIN CH LI_EAR�NGP GREATER THAN 1 200 TH OF TIMDER OR STEEL BEAM WID j VAD OF ADEQUATE SIZE > GROUND ELEVATION —i' TEMPORARY -- w� DO NOT REMOVE HANGERS i HANGER UNTIL BACKFILLING —i--- OPERATIONS REACH EXISTING SEWER THIS POINT i SAND I �- DR WATER MAIN i o� z� Uq K� a 19mm CRUSHER RUN LIMESTONE COMPACTED TO 9519 PROCTOR DENSITY _ O.D. 600 4 H �-- NEW SEWER OR WATER MAtN--" SECTION LONGITUDINAL SECTION NOTES: CLEARANCE NOT GREATERTHAN 1 @0 I. THIS DETAIL TO BE USED IN DRY STABLE CONDITIONS ONLY, 2. ALL DIMENSIONS ARE IN MILLIMETRES UNLESS OTHERWISE SPECIFIED. NO. REVISION APR'D DATE 1 T0Vtl9�J�0 d9�" �R�1�91I�D®i'tl� DRAWN: — SCA E: No52 SUPPORTS FOR WATER MAINS AND SEWERS CROSSING NEW TRENCHES STDs I�o, f�4 Page 309 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... HOUSE CONNECTION OR CATCHBASIN LEAD NOTE. BEARING LEDGES TO BE HAND DUG 0.91m MIN. BEARING) JrTORENCH WIDTH NOT L�Oglm MIN. BEARING EXCEED 3.05mEE NOTE REINFORCED CONCRETE SLAB SEE DETAIL BELOW x 200mm PUNCHEONS PIPE wmtN VINECTEO BY THE ENGINEER. 0.10 WIDTH OF TRENCH + 1,83m MINIMUM —T -- — O.D. + ISOmm 20MPa CONCRETE 3-20mma BARS MINIMUM COVER 50mm 15mm6 300mm O.C. MIN. COVER 40mm BETTOR ORMIN E REINFORCED CONCRETE SUPPORT FOR EEnus C0 NP-t'DONS AND QAI—CH13ASIrI FADS WHEN WIDTE# OF TRENCH EXCEEDS 1.52m BUT L S THAN 5 NOTE; WHEN WIDTH OF TRENCH EXCEEDS 3.05m METHOD OF SUPPORTING HOUSE CONNECTIONS AND CATCHBASIN LEADS WILL BE AS DIRECTED BY THE ENGINEER. OR UNSHRINKABLE FILL TO SPRINGLINE. WIDTH Of SUPPORT TO BE O.D. AT BELL + 100mm PIPE BEDDING HOUSE CONNECTION Oft CATCHBASIN LEAll TTIMSER PLACE I m SUPPORT FOR CONNEQTION CROSSING TRENCH WHEN WIDTH OF TRENCH IS LESS THAN 1 59 rn N Q=._ I .WHERE HOUSE CONNECTIONS OR CATGHBASIN LEADS CROSS A SEWER TRENCH. THEY *LL BE SUPPORTED ON A NEW 20mm x 200m1n UMBER WHICH HAS A MINIMUM BEARING OF 0.91M AT EACH END ON UNDISTURBED GROUND. CONNECTION MUST BE PROPERLY SKIMMED OR BEDDED ON 2OMPG CONCRETE FILL TO SPRI14OUNE AS PER DETAILS. ?. TO BE USED WHEN INSTALLING SEWER OR WATERMAIN ON EXISTING RO.W. I. ALL DIMENSIONS ARE IN MILLIMETERS OR METERS. '. FOR ALL CROSSING OF GAS MAINS, CONTRACTOR TO CONTACT GAS COMPANY FOR LOCATES AND INSPECTIONS. NO. I REVISION APR'D DATE TOWNSHIP F ORO—MEDONT� DRAWN: ` SCALE: �N�TSSUPPOR`iS EOR HOUSE CONNECTI®NS---- AND CATCH BASIN BEAUS STD. No. I7 -S Page 310 of 780 a 3. 4. 5. 8. 7. a 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... SURFACE CLEANOUT PIPE PLAN LAR 'A` I 162 RUBBER GASKET GALVANIZED cv OR BRASS a PROFILE DETAIL 'A' HKOFILE RUNNING CLEANOUT 4 OTES: ALL FITTINGS TO BE APPROVED CAST IRON OR EQUIVALENT. WHEN CLEANOUT IS LOCATED W A DRIVEWAY A BRASS CAP €S REQUIRED. CONCRETE CRADLE SHALL NOT BE USED FOR P.V.C. PIPE. SANITARY SEWER CLEANOUTS SHALL BE PLACED WHERE LATERAL SERVICES EXCEED 3Dm IN LENGTH WITHIN THE PUBLIC R.O.W. WHERE PARTIAL BASEMENTS ARE CONSTRUCTED FOR DEVELOPMENT PROJECTS, CLEANOUTS SHALL. BE PLACED 3.0 METERS FROM THE BUILDING ENVELOPE, CLEANOUTS SHALL NOT BE PLACED IN REGISTERED EASEMENTS. ALL DIMENSIONS ARE IN MILLIMETERS EXCEPT WHERE NOTED. d REVISidN APWDDATE CAP NOTE z) ��S��� OF ORO-ME@�O9�T DRA'WM1f:� 12 DATE: 012 SCALE; NTSB TOWNSHIP _SANITARY SEWER CLEANOUTS STD, No. E Page 311 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 0j Sj 3NI'I A1213d0Nd SV3 210 1210 r r r o L M 0 z 9 z LU W �0 ai A183dOdd 210 Hinos t •a Eo oz 0 mks O w 0 z V) �3E Page 312 of 780 0 z z Q`4 3 CS c� o r I z z z w m a o s Lj FO 00 1h -Z z L)W a a z w� �1 LLI o w g E� a. a o ¢ M -1 ® of 9V z 5:uj hT� 0 20. voi E f 1-" ff a C1 <w a `E m ? w 3 Zo 2x¢ ¢z V)o >-Z Z -j< w. o z0 zw a c> $ Qwee U ¢ r, rn a0 ow J =2Z�zr,.1QQ <nQoo.o�r��' a Nz¢zo mow oZ azw Z a a wwo��v�i¢� w oWoowp oa E W YIs�OSGmEW W:U,zU, ¢ nwQJ O ¢O O wa!�Ax0¢s z�z°a z o �<¢o�o QLD lY1ZhVFON U $w2UQ m $� 4 zio�o°p0- 0 oowc� wM w z wrL�F.'C' +92)"0 oMWOM ffiLug og Li -1 — {n -jw Q $QQQ ¢�� i 4 U) t0 Page 312 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... s- NOTES: t, DETAIL OF GRADING Of BULB AREAS OF CUL-DE-SAC TO BE SHOWN ON PROFILE DRAWNGS. 2. CIL-DE-SAC DRAINAGE TO BE DIRECTED TOWARDS THE BEGINNING OF THE BULB, MINIMUM DITCH GRADE TO BE 2X 3, ALL DIMENSIONS ARE IN METRES UNLESS OTHERWISE SHOWN. I NU. I REASIONApWD DATE TOWNSHIP OF ORO—MED®NTE TRAIIN: i DATE: - SCALE: NTAPR'DWTD DRAW: 5 RESIDENTIAL CUL—DE—SAC 2r_imq4-9m ROAD ALLOWANCE STD. No �m•G� ASPHALT SURFACE Page 313 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 10.Om X 15.0m EASEMENT a i o I ;4.0 8.0i j 5'tREET UNE SHouwn, Ni eDGE OFASP ¢ 9.0 0 o B2 O N __cLRoan ------------------ EDGE OF ASPHAiT SHOULDER m TCH' NOTES: 1. ALL DIMENSIONS ARE IN METRES UNLESS OTHERWISE SHOWN. N0. REVISION APRb DATE TOt7{TIYSHIU` OF R®-7VEDON�TE ORAINN: - TEMPORARY TURNAROUND STD. No, RESIDENTIAL _ P� DEAD END BARRICADE PER OPSD 912.532 0.3 OMIT OF SUBDIVISION OR PHASE DATE: 2012 SCALE: NTS W4. Page 314 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 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Page 317 of 780 N o� N Z 3NIl .WOJ08d iSV3 80 H.80N 0 IQ O LO V � 1Um n to z cI wQ U O v Q Q� b W am ` z U j/ w z 6 Ld O O n �� z :I3: ILI E- ¢¢¢zz U1 ¢ ¢ m � a r_ ww on OD EEEE b` E tr o ® EEEob N dr vii CWA d W Q w ® jzQ p¢ �Q � ILI � LL Q o t� EY h O V Q -j 0 E 0 in w V) 0 o C�C1 r w O Q - IaJ OVO J 00 2Z ppi�pp �. vc�`c Qr� 0 a�Q r�ca0ISC)LOaw m<' w(f) zm� (� W r,, N af Q iv m� v cn t- w a � O US w CL � 0. OpW �zz Q Q O � �r e.4 z=Q ra NU)OLLUp r, Wzmo gzo a a �2 LUc>¢ ao s0zW -j CL ¢ Uj Uj-jp �NWWQ4 OWp0p v� _j WLU ,Lj W'2 ) 0 L: G- � WjREEQOQ G] --^ Z=OWZOO O F F5 <' = Q O 2 ri_- ' N�AOO W© V d I� V) !1 w Q - z Q W leiG��m `.� z x� Q ur d W� o w 20 a 04 Cm z O f r f—V ¢403X4 4U b _ �O 4L 2� Om Q W U O Q z Uopna O 3Nili. .83d08d 1S3M U0 Hif)CS o �� us Q za U, w c�5c3QLAI wo f� O JZ� JWyy W .y QGQQO3 L � N M W L6 Page 317 of 780 1 Ot) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 318 of 780 N� 00 z rl� 3NII J i8IJUcl .LSb3 a0 KNON � a w< 3 L G � o rUn ¢ n 9m a. h- � c i W V 16 Q 0, b� LO N Q [' � ifi z O ui WF Zvi ow E �m a Q CL Q O (! z J F- t]:<CL Z O ®��pp T T B 6 CL J U LIJ aa¢zz w a o �UU z:==0 � N 1�4- <ui V) U) o E E E E E a o x i/ioI) E E Eo o !NMI) ---® o a LIJ C)®¢ L0 Q dao _z -j < -�i w E E 0 W L�iJa Li UIL5 0 OUT- 05 6) 0 ®j Z(.00 U Q Z q �Qa ll z ¢ ZI ©�-- Z a a iEmo XXIjM a in oa o zc¢i � a 0 Q mUi 1 m c t Qz a 11 to 0 z to E 0 , COL � d C?pd oo C>> 0�fJZ vi W a p 000-oo" ¢ 6 o X ZQUjQ @ O o Cr 0 - CL �N� W0�F¢---QQ t�7 = 0 g -------^-"� O w OW - OIr�JOUZ w v�� L- a 6l xF Ni2wuoio(1) 0 w ¢ 0 ¢ LQ OR: ZLU a tn 0¢4o o (n 0 L2 N zJ <WC00M U Xa>Vwo � Jp ®Q 0 �.� �m Z C)0 N Z )d. E,dOUd Ls3M NO Hints ¢Qpw 14 e �1--UP() Q U ¢ ZZQQ. 39: ¢ O Z GI Ut N Q O �'S`LiJ to z °-u5p z o W Q � CL Cn ¢ gado � z Page 318 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 319 of 780 00 PROPERTY LINE O 'O o ROAD 0 EDGE OF PAVEMENT 1.0 TYPE 'A' ALTERNATE S/W LOCATION IF NO WALKWAY AT END OF CUL-DE-SAC PROPERTY LINE EDGE OF PAVEMENT o C ROAD O 'O o x-1.0 AN O O 'O TYPE 'B' NOTES: 1. ALL DIMENSIONS ARE IN METRES UNLESS OTHERWISE SHOWN 2. MINIMUM GUTTER GRADE 0.75% NO. REVISION APR'D DATE TOWN OF 7. COLLINGWOOD APR'D: EDH DATE: JAN/03 DRAWN: I SCALE: NTS INDUSTRIAL CUL—DE—SAC STD. No. Page 319 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... NQIES. 1• ALL DIMENSIONS ARE IN METRES UNLESS OTHERWISE SHOWN, 2 GUTTER TO BE DETAILED ON ENGINEERING DRAWINGS. MINIMUM GRADE TO BE 196. 3. 'THE LOCATION OF SIDEWALK TO BE DETAILED ON THE ENGINEERING DRAWINGS. 4. ALL CURB RADII ARE TO FACE OF CURBS, NO. REVISION APR'D DATE TOWNSHIP OF ORO—ME®OE�YTE APR'D: DATE: 2012 DRAWN: SCALE: NTS TEMPORARY a 0-A Fel STD. No. Z12 TURNAROUND—RESIDENTIAL -ACE a Page 320 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 321 of 780 F.L.;j LU } p 1 QI m �d CO U6 Z Q ZI W J Q IL Q © �Fq tl m p L p A—v z 0 J 0 Q U �0U N x Q ti IO � J r�ba �o < �(A wxO'L'n o o E' Y I �(n� Q <C) (L ® in Nc6 i w b pJ I w �J. < Iff � ¢ W I 0.. zF- U 2 Ili: U UZ, Z O U I zV3 W�O� !�— C] Q Q LO N N ti Q O M 14. 0. t &-O ZIII \O\\d V) w w z Ci -30.25 Page 321 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... ACORN: CAST ALUMINUM THREADED INSIDE 5/8' POWDER COATED SEMI --GLOSS BLACK 1x3/16' STAINLESS STEEL, SET SCCRREW PIN, MOUNTED VANDAL PROOF SET SCREWS FRAMES: 32" WIDE NTH NIDE TOP & MOE BOTTOM J 3 4" THICK, SPOT C/W WELDE PLATE SEPARATOR CUPS SEMI -GLOSS BLACK POWDER COATED ON 18 ga, SATIN COAT STEEL STAINLESS MOUNTING SCREWS PLATES.- —/ 0,64 ALUMINUM WITH EMBOSSED RIDGE FOR STRENGTH 32" WIDE x 9-Iff HEIGHT. PAINTED SEMI GLOSS ANTIQUE BLUE, MAROON &H GREEN POWDER COATED. WHITE ENG -GRADE REFLECTIVE TEX71NG IN BOOK ANT14UA TYPESTYLE, SUFFIX, PREFIX 3-1/2' UC STREET NAME MARY ST. GDEN ST. E rn h N CAST IRON BASE U RIOHTXTHREADEDD51/? ON THE TOL 1-1 2" TO ACCEPT A ORN. STAINLESS STE L PIN MOUNTED, VANDAL PROOF SET SCREWS. POWDER COATED BASE ONLY SEMI GLOSS BLACK. 2-7/6" OD STRUCTl RAI .STEEL POST ROUND 0.125 WALL, POWDER COATED SEMI -GLOSS BLACK (GALVANIZED) NOT DIP GALVANIZED SURFACE TO BE PREPARED TO ACCEPT POWDER COATING. CONCRETE 9ACKFILL E I p � i NOTES 1. ALL DIMENSIONS ARE IN METERS UNLESS OTHERWISE SPECIFIED. 2. ALL SIGNS SUPPLIED BY PATHWAY PROCUCT INC. OR APPROVED EQUIVALENT. NO. REVISION APRb DATE* TOWNSHIP OF ORO—MEDONTE APR'D: DATE: 2012 DRAUYN: SCALE: TNTS HERITAGE STREET SIGN STD. No. ?,I t Page 322 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... RURAL MIN 1.5m MIN 1.5m MAX 151, MAX 15m STREET NAMEE� 2.0 -4 -.Om' I 2.0-4.0m s s MIN 1.5m rL(f MI IMUM 1.5m MAX 15m� MAXIMUM 15m STREET NAME ij (PREFERABLY NOT 2.0-4.Om1 _., EXCEEDING 4.5m ) 2m MAXIMUM STOP SIGN STOP E o O 2.O TO 4.0rn a ~ �n <LWS hALMMIN 9 STREET SIGN MAI ' ST 8 STREET NAME SIGN EGALV. STEEL POST 3.6 m LONG UNIFLANGE TYPE E ; 0 1. ALL REGULATORY SIGNS SHALL BE ON ALUMINUM BLANKS WTH HI -INTENSITY BACKGROUND AND LEGEND IN ACCORDANCE WITH CURRENT MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES (MUTCD) AND HIGHWAY TRAFFIC ACT, 2. ALL SIGNS ARE TO BE MOUNTED ON UNIFLACE TYPE GALVANIZED STEEL POST WITH DIRECT EMBEDDED OR BREAKAWAY BASE TYPE INSTALLATIONS, 3. STREET NAME SIGNS MATERIAL TO BE 160mm HIGH EXTRUDED ALUMINUM BLADES, STREET SIGNS TO BE MOUNTED ON SEPARATE POST IN QUADRANT OTHER THAN STOP SIGN, NO, REVISION APRb DATE TOWNSHIP OF ORO—MEDONTE DRAWN: STANDARD STREET NAME AND REGULATORY SIGNS STD. No, DATE; 2012 SCALE; NTg 0M 7-17 Page 323 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... FINISHED ROAD SURFACE 1 TYPE 'A' CONC. CURB 300 150 100mm 0 CORRUGATED SLOTTED P.E. PLASTIC I 150 PIPE WITH FACTORY f INSTALLED FILTER FABRIC z (� N0. REVISION APR'D DATE APR'D: EDH DATE: JAN TOWN OF COLLINGWOOD DRAWN: SCALE: NTS 100mm0 SUBDPAIN DETAIL STD. No. Page 324 of 780 FILTER MATERIAL NOTES: 1. ALL CONNECTIONS TO BE MADE ON THE 100mm 0 CORRUGATED j UPSTREAM SIDE OF ALL CATCH BASINS. SLOTTED P.E. PLASTIC T_ MORTARED INSIDE AND OUTSIDE. PIPE WITH FACTORY 150 2. SUBDRAINS TO BE PLUGGED AT THE INSTALLED FILTER FABRIC HIGH END WITH A MANUFACTURED PLUG. 300 3. ALL DIMENSIONS ARE IN MILLIMETRES UNLESS SHOWN OTHERWISE. 4. OPTION 'B' : THE SUBDRAIN TRENCH SHALL BE NED N F15WNDEAIWIITH AFOSO15-110 um MINIMOV THICKNESS OF 1mm. GEOTEXTILE OVERLAPPED MINIMUM 100mm GRANULAR SUB -BASE_ . COURSE A. - j TYPE 'B' / GEOTEXTILE i 300 19mm CLEAR STONE \ _N i �_ 501 100mm 0 CORRUGATED SLOTTED P.E. PLASTIC I 150 PIPE WITH FACTORY f INSTALLED FILTER FABRIC z (� N0. REVISION APR'D DATE APR'D: EDH DATE: JAN TOWN OF COLLINGWOOD DRAWN: SCALE: NTS 100mm0 SUBDPAIN DETAIL STD. No. Page 324 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... E 0 co K 0 300- 20 MPo, CONCRETE IN SONO TUBE KNUCKLED TOP EDGE TOP OF FOOTINGS TO BE SLOPED AT 85mm/m NOTES: 1. LENGTH OF POSTS FENCE POST LOCATION 1.20m FENCE 1,50m FENCE 1.80m FENCE END, CORNER OR RESTAINING 230m 260m2.S0m UNE POST 2.O5m Z36m 2. FASTENERS — 6 I.W.G. GALVANIZED STEEL OR ALUMINUM WIRE, S. ALL POSTS, PIPE RAILS AND FASTENERS TO BE GALVANIZED, 4. BRACE RAILS TO BE ELIMINATED ON 1.20m HIGH FENCE, S. ALL DIMENSIONS ARE IN MILLIMETERS OR METERS, 6. FENCE FABRIC ALL BE TYPE I STEEL FABRIC 7. FENCING REQUIREiMENTS FOR PUBLIC WALKWAYS ARE TO DBE RANGE' FROM 1IA. STEEL MRESTYLE mETO 11.8m. A FENCEGHT STEEL R HEIGHT OF 1,2m SOTO BE SPECIFIED BETWEEN STREETLINE AND THE FRONT OF THE DWELLING. FENCING NEIGHTS BEYOND THE FRONT OF THE DWELLING ARE TO 1,8m. Na. j REVISION AP—W-1)T DATE `r^WNS1AIP-A OF ORO—MEDO TE DRAWN: SCALE: NTS2 CHAIN UNK SECURITY FENCE STD. No. 301 Page 325 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... r� r� a',a��r,Tires.r"',ii�•,"iiTtl��nr�+ �'►iii//.��% �% �' ,:.. rrr�rnr" van rn�u r: +rii�A IV OPEN .... ,. .. .. x 150mm 100mm I x 150mm S OVERLAPPED 50mm� 4 C/L OF 100mm x 1DOmm 100mm 900 100 950 I ` x 150mm SIATES TO BE � TO BE OVERLAPPED 25mm x 150mm ABOVE ' SHOWN IN DASHED SECTION B—B NOTES: SECTION A—A I. USE CONSTRUCTION GRACE CEDAR OR PRESSURE TREATED. DO NOT USE SPRUCE OR HEMLOCK. 2. USE APPROVED WOOD STAIN. 3. USE STEEL ZINC COATED rMSTED NAILS No. 11 GUAGE 84mm x 76mm. 4. FOR FENCE 9.8m OR HIGHER 50mm x 50mm MUST BE USED AS SHOWN IN SECTION A—A. S. USE GALVANIZED FENCE BRACKETS. 6, FOR WALKWAYS THE FENCE HE40HT SHOULD BE 9.Om HIGH BETWEEN STREETUNE AND FRONT WALL OF DWELLINGS ON ADJACENT LOTS AND 1.8m FOR THE REMAINDER. 7. ALL DIMENSIONS ARE IN MILOMETERS UNLESS OTHERWISE SPECIFIED. N0. REVISION APR'D PATE TOUt�N58�1IP ®R�®��N�� N _ APR'D:� DRAWN; DAT�2o12 SCALE: NTS WOOD PRIVACY FENCE SM No, Page 326 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 327 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... SAW SOD RL! JN A E 1300tM .NOA. AL 180mm Ai° &IVEW LCI`iGITUDINAL S�f'Tlf�l� 130mm SAW CUT e ° 930mm OR _g°9.5mrg 160mm SECTION SAW CUT J0 U ETA( 130mm °R=6rmn 4 a• a 130mm OR •a .. , 180mm e a �0ry4p � p SECi1Cl� h1 �CNTPACTIC�I11 JilllV�f DETAIL 6mm ROUND SEE NOTE 2--/ " 1:; � �1 I COMPACTED SUBGRADE TO 9595 (MINIMUM TOOrnm GRANU6AR 'A' COMPACTED STANDARD PROCTOR DENSITY 100% STANDARD PROCTOR DENSITY I NOTES. )u RD SECT1®h1 1. CONCRETE TO BE 25 MPa, 5-7% AIR ENTRAINMENT WITH 2Omm MAXIMUM AGGREGATE SIZE. 2. FOR COMMERCIAL, INDUSTRIAL AND APARTMENT DRIVEWAYS, SIDEWALK TO BE REINFORCED WITH 152mm x 152mm MW 18.7 METRIC WELDED WARE MESH. 3, SAW CUT JOINTS ARE ALSO REQUIRED WHERE SIDEWAU( ABUTS OTHER CONcam STRUCTURES, WALKS, CURBS, UTILITY POLES, HYDRANTS, MANHOLES AND AT CERTAIN LOCATIONS AT DISCRETION OF THE CITY OF ORILIJA. 4. CONTRACTION JOINTS TO BE FORMED AFTER THE CONCRETE HAS RECEIVED ITS INITIAL SET. 5. ALL DIMENSIONS ARE IN MILLIMETERS OR METERS UNLESS OTHERWISE SPECIFIED. NU. f REVISION APR'D DATE Y CUT T114IlVlSO� �� �R�®Btl>l�D�u�T� APR'D: W u u�DATE2012DRAWN: CONCRETE SIDE tWALK STD. Noo 3)0 Page 328 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 1.2m TO 1,8m FENCE 150mm - 30 150 -mm - NOTES: PLAN AND SOD (TYPICAL) 1. ALL DIMENSIONS ARE IN METERS UNLESS SHOWN OTHERWISE. 2. SECURITY LIGHTING OF WAti(WAYS TO BE PROVIDED, DESIGN OF LIGHTING WILL BE SUBJECT TO APPROVAL BY THE CITY OF ORILLIA. 3. ALL CONCRETE WORK TO CONFORM TO OPSS-1350. 4. MAXIMUM SAW CUT JOINT SPACING TO BE 4.5m, 5, CONCRETE POST FOOTINGS TO BE SEPARATE FROM CURB. B. THIS DETAIL MAY BE USED FOR OVERLAND FLOW ROUTE. N� REVISION AAR°D DATE TOWNSHIP OF ORO- ! EDONTE DRAWN: �67�C2012 PEDESTRIAN WALKWAY STD. No. 3 ( I Page 329 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 330 of 780 a 2 3 4. 5. 6. 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... LOT LINE LOT I UNE DOTES: 200mm GRANULAR 'B' COMPACTED TO IOOX S.P.D. TO BE PROVIDEO ONLY AMEN MAINTENANCE OR EMERGENCY VEHICLE: ACCESS. 10Dmm GATE SLEEVE RESTS ON 75mmo GALVAN2ED POST. ADD SPURS (LAOS) TO BOTH GALVANIZED POLES TO PREVENT THE TUBING FROM TURNING IN THE CONCRETE FOOTING. FOR 6.Om EMERGENCY ACCESS / WALKWAY TWO (2) STANDARD BOLLARD GATES ARE REQUIRED. ALL SWING GATES TO BE INSTALLED ON RIGHT --HAND SIDE AT ENTRY AND AT LEAST 250pmm IN FROM SIDEWALK EDGE OR 6000mm IN FROM CUPS EDGE. ALL DIMENSIONS ARE IN MILLIMETERS UNLESS OTHERWSE SPECIFIED_ ND I REVISION APR'D DATE AR 'B' LAYER ,TE 7. TOWNSHIP E ORO—M2012 ED®NTE A RD DRAWN: SCALE: NTS VEHICLE ACCESS f PEDESTRIAN WALKWAY GATE SM No. 31 Page 331 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 332 of 780 SAW CUf JOINT F§ I I$oi DEPRESSED CURB ti 0 -3F 5 0 z 0 CO%NTRACTION Ed o SAW CUT JOINT r; w i !g Z� o o j+lj SAW CUT JOINT PLAN 129 MINIMUM 2% MINIMUM -- 5% MAXIMUM 18% MAXIMUM MINIMUM 50mm HL3 ASPHALT UMIT OF MINIMUM 150mm GRANULAR 'A' APPROACH PAVING COMPACTED SU3GRADE a TYPICAL SECTION ON STREETS WITHOUT SIDEWALKS 2% MINIMUM 2r MINIMUM MINIMUM - 5% MAXIMUM b 2% 5% MAXIMU 6% MAXIMUM • CONCRETE :. SIDEWAIX�,,� MINIMUM 50mm HI ASPHALT MINIMUM 150mm GRANUi1Ji 'q' UMIT OF a APPROACH PAVING COMPACTED SUBGW, TYPICAL SECTION ON STREETS WITH SIDEWALKS NOTES: I. ALL DIMENSIONS ARE IN MILUMETERS OR METERS UNLESS OTHERMSE SPECIFIED. NO- REVISION APR'D DATE APR'D: TOWNSHIP OF ORO—MEDONTE DATE: 2012 DRAWN: SCAL NTS DRIVEWAY APPROACH PAVING FOR RESIDENTIAL DRIVEWAYS SM. No. �J Page 332 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... SAW CUT JOINT M CONTRACTION I JO NT SAW CUT JOINT o of j � V g � SAW CU7 JOINT �E of Y U 4 ... CUT JOINT ". SAW CUT JOINT PLAN AN EXISTING SIDEWALK OF LESS iHAN 1BQmm THICKNESS ACROSS THE PROPOSED bRNEWAY IS TO"' REMOVED AND REPLACE' WITH A 180mm THICK SIDEWALK. NEW SIDEWALK TO BE REINFORCED WrrH 15Dmm z 150mm B/0 WELEDED WIRE MESH. UMRS OF APPROACH PAVING 2% MINIMUM - 5% MA)OMUM a - HEAVY INDUSTRIAL 40mm HL.3 ASPHALT SURFACE COURSE AOmm HL3 ASPHALT SURFACE COURSE 75mm HL8 ALAR ' BASE COURSE 50mm HLB ASPHALT BASE COURSE i 50mm GRANULAR 'A' 150mm GRANULAR A' 300mm GRANULAR 'B' 225mm GRANULAR 'B' SECTION ON STREETS WITHOUT SIDEWALK CONCRETE SIDEWALK E WIRE MESH LIMITS OF APPROACH PAVING REINFOR WG 2% MINIMUM. - 5% MAXIM 2% w z HEAVY Ipl pK 40mm HL3 ASPHALT SURFACE COURSE L-rr 75mm HL8 ASPHALT BASE COURSE cOMMER al IrIaT ND TRI o a 150mm GRANULAR A' SEE DRIVEWAY DESIGIN ABOSDVE�""'��"`�� 300mm GRANULAR 'B' _SECTION ON STP.EETS WITH SIDEWALK NOTES: I. ALL DIMENSIONS ARE IN M1LUMVERS OR METERS UNLESS OTHERWISE SPECIFIED. N REVISION ARR'D DA TOWNSHIP OF ORO—MED ®ATE APR'D: DATE: 20 I DRAWN: SCALE: NTS DRIVEWAY APPROACH PAVING COMMERCIAL, INDUSTRIAL AND APARTMENTS STD. No. Page 333 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... SINGLE (4.Om) DOUBLE (6.Om) MAXIMUM 9.Om PROPERTY LINE 0 SIDEWALK !il BLVD. (NOTE 1) Q coNCR�TE cuRe 0.5m 0.5m I 10.Om MAX. 0.5m MIN., 1.5m MAX. FOR OR DEPRESSED CURB PLAN INDUSTRIAL ENITRANCES ELEVATION DRIVEWAY LOCATION CORNER LOT 3 F �o V C1J Q� CORNER LOT LOCATIONS NOTES: I. DRIVEWAY SHALL NOT BE MORE THAN 507. OF LOT FRONTAGE. 2. CROSSFALL OF SIDEWALK 2.0X UNLESS OTHERWISE APPROVED. 3. ALL DIMENSIONS ARE IN METRES UNLESS OTHERWISE SHOWN. NO, REVISION APR'D DATE TOWNSHIP OF ORO—MEOONTE APR`D: DATE: 2012 � BRAWN: SCALE: NTS DRIVEWAY APPROACH PAVING STD, No. COMMERCIAL, INDUSTRIAL AND APARTMENTS Page 334 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... PROPOSED ELEVATION TYPICA� 3. REAR LOT DRAINAGE SWALE (IF APPLICABLE) a .60EXISTING ! — 0 �zaz ao ELEVATION (TYPICAL} MR LOT DRAINAGE SWALE E (ALT.) — SEE N T X10 !!! LOT NUMBER Ido 2 1 C uj M azo a DIRECTION OF REAR LOT DRAINAGE o q SPECIFIED REAR LOT GRADE o �z w w Lj d LL N (IF APPLICABLE) v O. 283.20 y0 TOP OF g X2a FOUNDATION -- SPECIFIED UNDERSIDE OF FOOTING ELEVATIO14 WALL- I BREAK POINT (ALL LOCATIONS) 28, ELEVATION EXISTING CONTOUR ELCVATION —�--- SPECIFIED _. 283.20 SET -BACK �SPECIFIEd LOT GRADE 4 SPECIFIED I SET -BACK I vii INDICATE APPROPRIATE 3 a I © GRADING STANDARD w � U W __ -- 283 o`�.Q CONCRETE SIDEWALK CENTERLINE OF ROAD ELEVATION OPPOSITE ALL LOT LINES AND DRIVEWAY LOCATION 1. ALL CATCHBASIN LOCATIONS MUST BE SHOWN ON GRADING PLAN, 2. ALL EASEMENTS MUST BE SHOWN ON GRADING PLAN. 3. PROVIDE MAIN FLOOR AND BASEMENT ELEVATIONS. 4. SPECIFY PROPOSED GRADES ON SWALES. 5, IDENTIFY PROPOSED LOCATION AND DIMENSION OF SEPTIC TILE BED AND RESERVE BED AREA (WHERE REQUIRED). 6. PROVIDE REGISTERED PLAN NUMBER, 7. MAXIMUM DRIVEWAY GRADE TO BE 6%. 0 �� e 8. SHOW SERVICE LATERAL INVERT ELEVATION AT STREET LINE AND CURB STOP LOCATION (WHEN APPLICABLE) 9. SHOW ALL UTILITY INSTALLATIONS IN BOULEVARD. 10. DRAINAGE SWALES TO BE ON PROPERTY LINE, SET SWALE ENTIRELY WITHIN LOT IF ABUTTING PROPERTY NOT UNDERGOING DEVELOPMENT. NO. REVISION APR'D DATE TOWNSHIP OF ORO—MEDONTE DRAWN: I SCALE: NTS TYPICAL LEGEND FOR LOT GRADING PLAN SVD. No. 401 Page 335 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... SPECIFIED LOT FRONT LOT ELEVATION OF CORNER FLOWS SE IN OEFiNEDBSWA0IESILOCA�7EDNONH�OT LINES. I Sr NOTE 4. --®„_ PROPERTY LINE 2% MINIMUM 5% MAXIMUM 2% MINIMUM PROPERTY UNE 5% MAXIMUM 2% MINIMUM SWALE GRADE BEHIND APRON LOCATION OF FLAW DIVISION POINT PLAN VIEW VARIES WD4 ROAD GRADE TO SUIT a I z SETBACK HOUSE DEPTH 13.0 MINIMUM 6.0 MINIMUM I J FWF Z I C1 1...,LE I ION NOTES: 1. SPECIFIED LOT GRADE SHALL BE MINIMUM 0.30m ABOVE HIGHEST FRONT LOT CORNER. 2, DRIVEWAYS ARE NOT TO BE USED AS AN OUTLET FOR ANY SIDEYARD SWALE. 3. ALL DIMENSIONS ARE IN METERS UNLESS OTHERWISE SPECIFIED. 4. DRAINAGE SWALES TO BE ON PROPERTY UNE. SET SWALE ENTIRELY WITHIN LOT IF ABUTTING PROPERTY NOT UNDERGOING DEVELOPMENT, N0. REVISION I APR'D I DATE f TOWNSHIP OF ®RO®IVIED�b9l�9TE APR'D:^� DRAWN: DATE' 2012 SCALE: NTS FRONT LOT DRAINAGE STD. No. Page 336 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... PROPERTY UNE SSSS % bRAINAGE SWALE — IF 2% MINIMUM REQUIRED. MINIMUM GRAD O o I 5% MAXIMUM TO BE 2% �/ � w \ \ J m — —m SEE N47E 5 SWALE LOCA11ON %IROPERTY UNE ------ I MIM I S% MAXIMUM PLAN VIEW I I I 0 SPECIFlEO Loa GRADE I I FRONT LOT ELEVATION REAR LOT ELEVATION FlNIS D FE.00R ELEVATION OF CORNER OF CORNER 9L MINIMU SIDE YAR SWALE 59'(MUI.} _ 2% MfN_ IMUM,� 3'1 z SEFBACK HOUSE DEPTH I 6.0 1�6 �I'iy� Cr Cr NOTE. iF ATTACHED GARAGE IS CONSTRUCTED THEN REAR YARD SLOPE MAY COMMENCE AT REAR OF GARAGE, NOTES: ELEVATION 1. SPECIFIED LOT GRADE SHALL BE MINIMUM 0.30m ABOVE HIGHEST FRONT LOT CORNER. 2. DRIVEWAYS ARE NOT TO BE USED AS AN OUTLET FOR ANY SIDEYARD SWALE. 3. `H' DIMENSION TO BE 1.8m MAXIMUM, UNLESS UNDISTURBED EXISTING SLOPE. TERRACE CAN BE ELIMINATED ON SLOPES OF 4:1 OR LESS. 4. ALL DIMENSIONS ARE IN METERS UNLESS OTHERWISE SPECIFIED. 5. DRAINAGE SWALES TO BE ON PROPERTY UNE. SET SWALE ENTIRELY WITHIN LOT IF ABUTTING PROPERTY NOT UNDERGOING DEVELOPMENT. N0. REVISIONAPR'D DATE TOWNSHIP �� �E4�� EVD �RiiT� APR'D �.. _ E 201,DRAWN: CALE: NTS !6A PEAR LOT DRAINAGE STID. No. -103 Page 337 of 780 1 Ot) Report No. TES2013-11, Jerry Ball, Director of Tran... PROPERTY LINE 1 i h, 1 Z% MINIMUM DRAINAGE - IF w LL ! REQUIRED. MINIMEIM GRADE O O ! 5% MAXIMUM TO BE 2% � a w W 7 a aas 1 f r T SEE NO E 5 SWAIE LOCATION ' I I I L �_ � I �--_--- I 1 _J _ � _ _ _ _ 1 29' MINIMUM PROPERTY LINE 5% MAXIMUM I PLAN VIEW SPECIFIED LOT GRADE I I I i FRONT LOT ELEVATION p FINISHED FLOOR ATION 2.90m FOR WALKOUT MAXIMUM OF CORNER I 1.2Cm FOR BACKSPLIT MAXIMUM I SPECIFIED REAR HOUSE GRADE j) REAR CORNERELEVATION } < E ��XIMUM 2% M1N7MuM 9I j �U<f H 3'' r SETBACK j HOUSE DEPTH 18.0 MINIMUM NOTES: ELEVATION 1. SPECIFIED LOT GRADE SHALL BE MINIMUM 0.30m ABOVE HIGHEST FRONT LOT CORNER. 2. 'H' DIMENSION TO BE 1.8m MAXIMUM, UNLESS UNDISTURBED EXISTING SLOPE. TERRACE CAN BE ELIMINATED ON SLOPES OF 4:1 OR LESS. 3. REAR HOUSE GRADE MUST ALSO BE SPECIFIED ON LOT GRADING PLANS WHEN THIS HOUSE TYPE IS PROPOSED, 4. ALL DIMENSIONS ARE IN METERS UNLESS OTHERWISE SPECIFIED. 5. DRAINAGESWALES TO BE ON PROPERTY LINE, SET SWALE ENTIRELY WITHIN LOT IF ABUTTING PROPERTY NOT UNDERGOING DEVELOPMENT. N0. REVISION APR'D DATE TOWNSHIP OF ORO—MEDONTE APR'D: , DATE: _ DRAWN; SCALE; NTS NTS REAR LOT DRAINAGE FOR WALKOUT OR BACK SPLIT MOUSE STD, ��a �`[��' Page 338 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... a 0 N DEFINED SWAOLEESILOCATED ON LOT LINES I SEE NOTE 5 PROPERTY UNE I �. I I 2% MINIMUM 0 I 5% MAXIMUM wJ Z31 U �I id I � I f ! 2% MINIMUM PROPERTY LINE m I5% MAXIMUM 2% MINIMUM SWALE GRADE BEHIND APRON LACATION OF FLOW DIVISION POINT B L A N VIE VYc�A� VARIES WITH ROAD GRADE TO SUtf Id ELEVATION NOTES: 1. SPECIFIED LOT GRADE SHALL. BE MINIMUM 0.30m ABOVE HIGHEST FRONT LOT CORNER. 2. DRIVEWAYS ARE NOT TO BE USED AS AN OUTLET FOR ANY SIDEYARD SWALE. 3. REAR HOUSE GRADE MUST BE SPECIFIED ON LOT GRADING PLANS WHEN THIS HOUSE TYPE IS PROPOSED. 4. ALL DIMENSIONS ARE IN METERS UNLESS OTHERWISE SPECIFIED. 5. DRAINAGE SWALES TO BE ON PROPERTY LINE. SET SWALE ENTIRELY WITHIN LOT IF ABUTTING PROPERTY NOT UNDERGOING DEVELOPMENT. NO. REVISION APP.'D DATE TOWNSHIP OF ORO—MEDONTE APR'D: DATE: 2012 : FRONT LOT DRAINAGE FOR BRAWNSCALE: NTS FRONT SPLIT HOUSE STD. D. No. q()_S Page 339 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 340 of 780 N O N F— z a � � ly z Ci Ell !fig z a 1 0 Ea wo' S w —p— 0 O Z 0 - W La g o z E Q[ O 0o 9 z i o a oa a z 0 S (Y W fill 0 Z Page 340 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 341 of 780 o 0 � o -j J W Q vm O w Y _N O H N W U U O Z Fp ^( W g 0. j ui V1 W Z Q W "i OW O O O F- U p a ¢ W W W d O W d Z 6 F- od U z a O U O = M Z W (� O OO Z O (n U O Lu w 5-< O Uj n- OQ -j O d O d aLI O z 0 z A F ° d fJ} vi o Po a o az ¢ Q Vj W Q W OW W U OZ U W d Z >Q of Q O 0 D U m CC J a rp. 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E W Z U W} ¢ ('- q O Q a- 4' 0 a E o w> ¢p a z >0 CO <i¢ p ¢I' ¢ o� WQ Z� XN Q E Xj x 0 N aQ fWl1 mw {n T zW WLUI _ DZ �� J j r, � U~ �a m 'm5 Z 0¢ CN g W W _j Q w 0. 0 W Ouj O 0 O � Q W x OO S OU) W s p z U, fgT h QWO Zt Q J !!il j 0 fL d Q W Z Q. 0 LUO w Jd uj m x ¢�¢ CTS O wQ `!] mU O Wa Zia ¢ qz UZ d O U W z 0. S ,Q! U SQ q (= W Q Z NF U 0 (AF J U O lig H W 3 Z O Q ujLn CD 0--J p di� > ( ax 0a a Z Ul � ¢w O0 0 F- Z V m z W Nz V O Uz 0 aQ mm 02 o wa z Q w� zD zp z 0 �O z I 00 �Q m Wa m� W O� wW z z� 2 �p O W QrW- Ua Q .�.l U _ J 0. a -, Ld W m J -1 '1 W Q (n J �. W z Y DO Q O i-0 z LLJQ z W U' Q U Q^1 m U d p LiJ {i Ute' CZn S ^O -� YLLJ 4S UO Page 341 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 342 of 780 N > z o N z � O U Q U u liJ QN W j (n W N J N_ }, W a W W I- z z 00 4 MO K LL m Q p Q a Q ><< QQ O z �v Y lri e Q Z LJ O of � OW J Ix Q n w N :E LIJ O j .7 xwLU a Q a O O O Ouj X 20 0O Ur F p <z h- ® Q O N qr Z O Od h- O < V) z N o d� o a W V} O O CO w Q O a f CL n y0. ti- a0 r [ill ¢O:f rr w 1 i,.i o \ o 6 a -jZ W w w� 3 w W O Q Z Q O Z a O C-5 W 't ! 0 C] Q 6 Q 00 0- O Q W Q w pr, o r" -� w� 6- O D W o0 o a O Q a Z o o a- Q W Ao a Q Q W a rcvi frx " N E I n � o �' Oz o a X o p N z N N Q w ti o g O t O Or m O Z O n Q Q I a O UJ O Z O O C'j F h- ZO � c0 O O O 4 Z X O z Q CL QN. O vi O0 x Q W J O z O a I N W z O o e. O F oU E to D 0 Q M 2 0 5 Lcl M p Q Q �y O O O Z V F- Q W o d ori Lr; N W z Z O W O N m W O 00 f- U_ tri � p r M �p a N O� a `t I 1 ti - o O I m ¢ OO w z Q '¢ M Z Ov -.j Z (/7 5 p m O 0 Q a -Y O W z a z O a o o o a z 0 O a z ax m a w 00 z Q � < 0 � c� ¢ � cF� z o m � ,uj Lj WQ CD z t4 o yr ci o c3 a c5 ¢ x w v Q m U Q W li C9 i _ Y hr d Page 342 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 343 of 780 Ow _a > -j N O F Q V d K Q N Z d 1 p P W U V) W Q p ¢ Q d N z 6' Q7 Lit Q U ,. < Q O 6 < SO 0 3w w a O Q CL cy. 0 W F-ca5 w 0 ¢ z < Ld O: d F� U 0 0 �_� ¢ o Ez Q w° o Q a jr F - N5 Ld C,U z U- W Q O V) W F W w U w ? Z Uz,, ,y U_ � p- {ate' }}. w -j h � (J� O Z t0i Q �"' � � m O � o w � o ¢ nn cz3 J 0� 4J 0' J R' Q 0.d > tL 0. 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Q Page 344 of 780 n 6 z 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 345 of 780 d z rww ¢ z 114 to 0J N Z 0 LJ ° _j 0 w ¢ U Q ¢ O ¢ = O Q U o v) IW ,y w a.W w a 0 m y a a h i w O © _F N x LLJ d- w o " a, J d Q d a (1) 0(wn na m ¢ vi a z V) R 0 m U Q Z M Ll A bW C F to O ¢ O0 O OZ O O 0.. E X m K U� ca U E ul U z aw ¢ v o v n C� U 3 o ® 0 ¢ M < a ¢ ¢ wQ O ¢ g to O s � a ¢ g� ZU ¢ J O 4 O O U z O cs ¢ W V)) d O w 3z p F K) uri Z z O P � 0 CO LLJ W ca W ce g Z r U a z E ,�'� o o O z d >- v) 06 0 °0 ¢ 0 csCL v) cv ¢ 0 Q < "" ¢ O �' Q Z D Q Iz U J e�l w0 two ¢ -j a a M ¢ 0 w ¢ ¢ �2 a d0 ¢ ¢ z Cl o Z m Z 1¢ < �, [,.1 F O w < o g m Z m 0 w o X � O F- LL O m,y, U W�W F pQ_., �- 0 O � �C) d O p0� F- Q F-- Q W Vy Z CFJ W I— 0 2a U U z 0 °o 2 o a W V0 a ¢ 5 0 ¢'- cw Q vi © z E o ¢ z a V) Q 0¢� m N w Q - a 00 Z I-- © Q W 0 n w U n� ¢ w n (� U m O fl¢. W _F Ox V) N W 00 O Q yd a W *0 �w _ m a a E s in � F O a o U) yww .J Z ¢ O �- - 0 w O o_ z E F- Q z 00 wOm Q- Q Q 2 2O aQ ¢ ¢ W m p w O ¢ oz ¢ iCL m� m < wo ¢ z W IL Z n w z v Q ¢ ma 0 C to 0 0 ¢ ¢ w m ¢w ¢ 1O0 c9d w ¢ w w ¢ c� to m (� wCh re � z v _a CO o o }- G [K a 3 $¢ ~ w 9i 0r In N W E Q Q O !tt Z Q H U 0 EN.., 0 w O' m 0 Z) Z) OC c9 O= Q 111 V? ¢CE: ..! O W $ O Z O O O m sae.,^,-, �scri^-.-_xor..rvr+-+---- -.cs:�:a........-_.-....•--.ar..rrr<<=3� — Page 345 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... N f�0 REMSiON TOWNSHIP OF ORO—MEDONTE DRAWN: _ SCALE. NTS2 SEDIMENT CONTROL MEASURE AT � - _ cATCHSASINS AND OATOHBASIN MANHOLES �T�° N®. �� Page 346 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 347 of 780 N O N � it Q U D (n 0 E z zz E .1a & E°aa Q o d!I I L" " LLI w z o 3Nn .lLQdONd C.90 i at 4 J ��Q 04 p N_!. z ¢ UK pp yy I-�, VW dd -� (! 4 x ®4 II � aN O U Q p Z O NIL T y Q a a Ul � I a j a _U', U WV• � 8a _ N p LL7 y�i� S a a zrn C N 5 tX I 4C] N a'•� W a a a a 04j ZU OF fr 4�r� m0�� al � O OZ a a a wear � �zz (� aaUU .coo -.-moi - -•-s +mta,��,�a�m.casco.���:sr�as.�:�:a.wr.�-.T,,..., ---- -- Page 347 of 780 1 Ot) Report No. TES2013-11, Jerry Ball, Director of Tran... 610mm TO 750mm FINISHED GRADE MARKER TAPE HYDRO SECONDARY CABLES 300mm BELOW E FINISHED GRADEo `�'• BELL AND TV CABLES E E 150mm 150mm 300m i COMPACTED UNIFORMLY GRADED SAND 0 HYDRO PRIMARY CABLES /,� /.• TYPICAL JOINT USE TRENCH BACKFILL MATERIAL TO MATCH ROAD BASE MATERIALS 305mm TO 750mm FINISHED GRADE MARKER TAPE COCMP�RAOATEDTO9SrA DROPROCTOR 300mm BELOW DENSITY FINISHED GRADE CABLE TV COAXIAL IN 75mm PLASTIC PIPE BELL CABLES E 0 ALL CABLES IN 75mm PLASTIC PIPE {MINIMUM) m EXTEND PIPE 1.50BEYOND PAVEMENT_ PROVIDE ONE SPARE DUCT HYDRO CABLES �i COMPACTED UNIFORMLY GRADED SAND TYPICAL ROAD -.CROSSING I. BACKFILL TO CONSIST OF 150mm OF CLEAN MASON SAND ABOVE CABLES/DUCTS AND CLEAN NATIVE MATERIAL. 2. WARNING TAPE TO BE PLACED PRIOR TO PLACING THE FINAL 300mm OF BACKFILL. N0, REVISION APR'D DATE TOWNSHIP OF ORO—MEDONTE APR'D: I DATE: 2012 DRAWN: SCALE: NTS JOINT UTILITY TRENCH STD. Nos 70/ - AND ROAD CROSSING SECTIONS Page 348 of 780 10t) Report No. TES2013-1 1, Jerry Ball, Director of Tran FRONT LOT ELEVATION OF CORNER 2.40 -who so - f0'il .4Y O-Ar'WTE TAPERED ELUPT7CAL ALUMINUM ARM IA 1e@mw1-X-+7Grmm HANDHOLE AND COVER %ME-FMING SOLVAbW NATIVE BACKFILL 1:tCRUSHED LIMESTC �-� -3(.o olm M IN - 4 R: tt..T-4 Thmu3k AMMURel MOSS SECTION NOTES 1. ALL DIMENSIONS ARE IN METERS UNLESS OTHERWISE SpECIRED. 2- SA WIRING TO LOOP UP To ffANOHoLE CONNECTION TO LUMINAIRE WIRING By MEANS OF ESNA FUSE AND CABLE CONNECTOR. Nd. f_ REVISION APWD F DATE: TOWNSHIP OF ORO—MEDONTE I APR'D: HORIZONTAL TYPE LUMINAIRE I STD, No. DATE: 2012 SCALE: NTS — 0tPage � 349 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... I ? FPE TYPE NA --220 2 POLE HOLES 22mm 6 BREAKER IN FPE !01-2 51 279 �! ENCLOSURE. { i � j...,a4 F'PE Tl9E NC 0`5 t DCLE "-- c> -I �'I BREAKERS IN A FPS" [C2-aS ! I li BO AUP LOAD CEN IRE ENCLOSURE. I274 1 OUTCOING FTE'D TO �11GHTINC STANOAROS. -�-t- (ONE BREAKER PER POLE) cT OUINC $UP PLY i7t01� IINC { AOWsOUNT TRANSFORMER TCP MEW ROADWAY LIGHTING DISTRIBUTION 2J2mm OCT. CUTOUT -�=-�- _ IN/OUT 30mm RIGID P.V.C. CONDUIT To EXTENO TO CRCUIT BREAKERS i *fATHERRR00F ORIF COVER !^1 LOCKAOLE (TWO LOCKS) 11CA. j I I GALVANIZED STEEL COVER PLATE ! i C/kt TAMPE,RPRCOF COVER SGRE1a5 111 CALvANIZED STEEL HOUSING LOCI( LOCATION TAUPERPROOF COVERS I I I C4AMFER j6 NMU TO LICUT-= STANOAROS OIRECT BURIED STREET !MGH T PEDES T AL N0 TE5: SUPPLY & W57ALL CALVANi ZED STEEL !!0Ov m PEOESTAL ON CONCRETE BASE. -PEDESTAL SHALL HAVE BREAKERS AS SHOWN ON ?CO.a k REVISED: JAN 1997 DARKER TAPE 150rnm GELOW CRAOE COMPACTTO FILL TO 959 PROCTOR DENSITY REINFORCINC S EEL 3C ¢2 TWU 114 50mm 810:0 P.V.C. CONDUIT TO PAJ>.IOUNY :RANSFCRI,tER TOWNSHIP OF OPO -m MEDONTE S7REE ; LIGHT PEDESTAL. GN: A.M.L. OA E: APR 1996 DWG. Na. 1�fN: M.R. ! 15CaL�: CKED: RAIR. I N.T.S. I -Inn Page 350 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... APPROVED EXCAVATED BACKFILL COMPACTED TO 95% PROCTOR DENSITY SAND EXTRUDED POLYSTYRENE INSULATION (STYROFOAM HI AO OR APPROVED EQUAL) SAND BACKFILL COMPACTED TO 98% PROCTOR DENSITY WATER MAIN BEDDING MATERIAL AS SPECIFIED ON CONTRACT DRAWINGS I10SULAT-10 OFNEW SEMLCES APPROVED EXCAVATED BACKFILL COMPACTED TO 95% PROCTOR DENSITY FINISHED GRADE -, NI \ \]OR APPROVED EQUDA )AM Hi SAND 150 1 SAND BACKFILL C TO 98% PROCTOR EXISTING GROUND BELOW SPRINGLINE OF THE PIPE NOT TO BE DISTURBED H > 1350 WATER MAW --- H < 1350 I SU AIIQ OP EXI;T1ND aERVIQES W '• OD ¢ 20500-H) OR OD + BCOmm WHICHEVER IS G4EATER WHERE W = INSULATION WIDTH OD OUTSIDE DIAMETER OF PIPE TO BE INSULATED H DEPTH OF PIPE TO BE INSULATED MOTE: (MINIMUM-12OOmm) 1. ALL DIMENSIONS ARE IN MiUlMETRES UNLESS OTHERWISE SPECIFIED. NO. REVISION APR'D DATE TOWNSHIP OF ORO—MEDO T APR'D: DATE: 212 DRAWN: SCALE: NTS METHOD OF INSULATING WATER MAIN STD. No. Page 351 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 0 �- HYDRANT MARKER HYDRANT AS SPECIFIED PAINTED BLACK STEEL PIPE n //-PAINTED YELLOW FINISHED GRADE AUGER 150mm4 HOLE AND FILL WITH 19 MPa CONCRETE REAI SIDE NOTE: B"A SIDE 1. ALL DIMENSIONS ARE IN MILLIMETRES UNLESS OTHERWISE SPEdFlEO. REVISIONDATE I APR'D ROAD SIDE T�l�i588� �� �R�®ED�`i� APR'©: DRAWN: DATE: zoaz SCALE: NTS HYDRANT DARRIER STD. No. Page 352 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... V1� MINIMUM 3 CONCRETE MODULAR RINGS, PARGE MAX. OUTSIDE AND PAINT WITH BITUMINOUS SEALER 200 PRECAST FLAT TOP APPROVED RUBBER GASKET JOINTS MORTAR INSIDE AND OUT 75 AIR STORM SEWERS WITH TO BE CONNECTIONS WHERE POSSIBLE 25mm® COMBINATION AIR RELEASE / VACUUM VALVE 25mm GATE 25mn 850 9200mmN PRECAST MANHOLE WITH ALUMINUM LADDER RUNGS immO AIR REt.EA5E IEE DETAIL BELOW] /VACUUM VALVE PATER MAIN GATE VALVE S NIPPLE WATER MAIN SIR �I✓i�E�t�� ��1�1f� D�T�LIL NOTES: 1. ALL FITTINGS TO BE BRASS. 2. ALL DIMENSIONS ARE IN MILLIMETRES UNLESS OTHERWISE SPECIFIED. 3. GRANULAR 'A' BACKFILL TO BE PLACED TO A MINIMUM THICKNESS OF 300mm ON ALL SIDES AND COMPACTED TO 100% STANDARD PROCTOR DENSITY. N0. REVISION APR'D DATE POURED OR PRECAST CONCRETE BASE ER RUN LIMESTONE 5mm MINIMUM TOIIz NS11HP OF ORO=,MEQ®NTE -- AP '0: DRAWN; DATE: 2012 SCALE: NTS AIR RELEASE VALVE IN CHAMBER STD. No. 603 Page 353 of 780 Nn I FJ. 1. TRACER WIRE -#12 GAUGE STRANDED, C.S.A. TYPE T.W.H, 2, TRACER WIRE TO BE INSTALLED OUTSIDE LOWER VALVE BOX AND BROUGHT INTO UPPER SECTION OF VALVE BOX AND LOOPED TO BE MINIMUM 450mm IN LENGTH, 3. CONNECTORS V= FOR SPLICING TRACER YARE SHALL SE WING NUT TYPE, NTH NYLON ANO NON -CORROSIVE STEEL WIRE SPRING NO. RE\ISIQN_ AFR'fl DA PE 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... SAWCUT SLOT IN VALVE BOX TOWNSHIP OF ORO—MEDON tl E APR'l DATEDRAWN:3A T SCALE: N2012 TS TRACER WIRE ARRANGEMENT AT v VALVE BOX FOR P.V.C. WATER MA STD. No. 0 1 Page 354 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... A SERVICE CONNECTOR (SEE NOTE 3) MASTIC MATERIAL (SEE NOTE 4)--,-, � �TRACER WIRE (SEE NOTE t) P_V.C. WATER MAIN -/ 2.3kg ZINC ANOO£ (SEE NOTE 2) A ILEVATiOIN MASTIC MATERIAL (SEE NOTE 4) SERVICE CONNECTOR (SEE NOTE 3) z WIRE (SEE N07E Z) COATED COPPER WIRE,P.V.C. WATER MAIN &,&g ZINC NOD£ NO'T'E 2 I 7OD6 MINIMUM NOTES. 1. A 2. ONE 234kg ZINo C ANODE T9 BE S12 UPPUEOGAND TINA S TD LLED !N AA MANNERTW-MAPPROVEp 8Y TME GTY OF ORILLU. ENgNEER FOR EVERY SDOm OF TRACER WIRE INSTALE.ED. 3. SERVICE GONNEGTOR TO BEA 'BURNDY SERVIi, TYPE K.S. MODEL K520 COPPER OR APPRO1rkO EQUAL 4. CONNECTOR SPDC£ TO BE WRAPPED WITH 'SCOTCMFlLL ELECTRICAL PUTTY OR APPROVED EOED S. ALL DIMENSIONS ARE IN MILUMETRES UNLESS OTHERWISE SQECIFlEO. i. THE LOCATION O EACH TRACER WIRE ANODP MUST BE DE I ILEO. ON TME CONTRACT DRAWINGS. ��N'O• REViSfON APR'Q GATE TO�1T6VSHP OF ORO—MEOONTE DRAW C3A7E: 2Q12 DRAWN; SCALE: NTS CORROSION PROTECTION! FOR TRACER 6 MIRES ON P.V.C. WATER MAINS STD. No. 0o.6 Page 355 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... ... cc�rv�--_ :..-:.=Ta��irc, cu—�r�enaarsma�v-aart:.� ..... „a�•�•s:r:.ana:+micnmc.�r..rvxr � x:cmcic,cci..••awc_:�:az�axn. j` O d NV) 1 O z o N V1 L Q VU1 q3 O O � � 1—V�I111 1 W 6 ! 1111 t Z z W z 10 1 O C �. V)Q (DWX Q�Qa 0Q a °< WSQ2 ©U G D �% W 1 Q L05W O .a QFW-•1i ©"-w o ri a r-, o C� Wwc)z 0J m ¢hul O 4 ° rz ` OUOO n xr-2 00U w O o.v z2YA UWQ F F_ a� NQ OWN O < w O A a° W W m ~ Q r W o woii�"Wz �x z � NWI� z O OO U X V ° a- �dn OW LU QOQ Q ,.� - W 'S VI 1+r1 W 67 LiT' U j ,.JEl •° ° ° t- Ciz Q W Q U W N 0> V) °� >ZU >� az Q wwa- o z P� _XLd WSJ !d m� P C) a La UJ 00 �— ° °a m°Z Qx�`' oo Bm oa o f arO- o no O a a W V! 1r O0 V) 0 0 $Oa W WQ U. Y W N Q 0 Q >OWO . E0 04 ¢QUO* Q O� e 00 <> w o m en BOJ zO _WmzaI---0t^iQa meati W c < �wWv�iozo a O Xma-77Muic_c> E r-� z¢�0 Al jm > 0L5..1 LO �� a. ZZ (�>YWz U'•W � <' WVQ U6�V70] -;..9 W-1fIIZ/9yCL 0 UA _Ile 0:UC]0(/1J W0 CO •'4 °° .v OOV1Uz MW W WR �Niz y'4 e �N I< Page 356 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... GATE VALVE TO BE LEFT IN PLACE AND INCLUDED IN TEMPORARY CONNECTION TESTING AND DISINFECTION OF WATERMAIN ITEM NEW REPLACEMENT SECTION MPLERON OF TESTING UlSIltt;IION O ERATIi LESS THAN ONE PIPE TEMPORARY THRUST BLOCK CAP SOLID SLEEVE OR BELL END NEW OR EXISTING GATEVALVE II � 1E-- SOLID SLEEVE) GATE VALVE (TYPICAL) SAMPLE TAP (ALSO USED FOR CHLORINE INJECTION AND PRESSURE TESTING) DOUBLE CHECK VALVE FILL UNE/BY—PASS CONNECTION ASSEMBLY OR TESTABLE (MINIMUM SIZE AND NUMBER AS BACKFLOW PREVENTER DEVICE PER TABLE BELOW) TYPICAL TEMPORARY CONNECTION FOR WATERMAINS NTS REQUIRED FLOW AND OPENINGS TO FLUSH PIPELINES (276kPa/40 PSI RESIDUAL PRESSURE IN WATERMAIN) II NO. i REVISION APR'D DATE TOWN OF COLLINGWOOD TEMPORARY CONNECTION FOR WATERMAINS APR'D: EDH DRAWN: STD, No DATE: APR 07 SCALE: NTS 192-0 Page 357 of 780 FLOW REQUIRED SIZE OF TAP TO PRODUCE PIPE DIAMETER 0.76m/s (APPROX) 25 38 51 NUMBER OF OPEN VELOCITY IN MAIN 64mm HYDRANT OUTLETS mm NUMBER OF TAPS I/8 ON PIPE 100 6.3 1 150 12.6 — 200 25.2 — 2 1 1 250 37.9 — 2 2 1 300 56.8 — — 3 2 400 109.9 — — 4 2 REQUIRED FLOW AND OPENINGS TO FLUSH PIPELINES (276kPa/40 PSI RESIDUAL PRESSURE IN WATERMAIN) II NO. i REVISION APR'D DATE TOWN OF COLLINGWOOD TEMPORARY CONNECTION FOR WATERMAINS APR'D: EDH DRAWN: STD, No DATE: APR 07 SCALE: NTS 192-0 Page 357 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TWO HEAVY—DUTY GAUGE 'T' BARS PER TREE, 2400mm LONG, LOCATED AWAY FROM ALL BRANCHES, ONE ON THE SIDE OF PREVAILING WIND, THE OTHER ON THE OPPOSITE SIDE. ROOT BALL SOD 150mm — SCARIFIED SOIL ON A SLOPE 8URLAP TIES, MIN. 25mm WIDE, LOOPED IN A LOOSE FIGURE '8' AROUND TRUNK OF TREE 1OOmm DIA. PLASTIC CORRUGATED DRAINPIPE, TO MAX 500mm OR LOWEST BRANCH CROWN OF ROOT BALL 75mm SHREDDED PINE BARK MULCH (NOT DYED) CREATE 150nnm SAUCER AROUND TREE CLEAN SHARP EDGE BETWEEN SAUCER AND SOD/PAVING SOD FINISH GRADE PLANTING SOIL MIXTURE 150mm SCARIFIED SOIL CUT AND REMOVE TOP 1/3 OF BURLAP, REMOVE ALL SIDES OF WIRE BASKET AND ALL TIES SUBGRADE 75mm SHREDDED PINE BARK MULCH (NOT DYED) CREATE 150mm SAUCER AROUND TREE FINISH GRADE PLANTING SOIL MIXTURE VARIES WITH SLOPE SLOPE PIT BOTTOM FOR DRAINAGE SUBGRADE NOTES 1. DO NOT ALLOW AIR POCKETS WHEN BACKFILLING. 2. POSITION CROWN OF ROOT BALL 50mm ABOVE FINISH GRADE TO ALLOW FOR SETTLING, 3. 00 CORRECTIVE PRUNING TO RETAIN NATURAL FORM OF TREE AS DIRECTED BY THE LANDSCAPE ARCHITECT. 4. FOR TREES PLANTED WITHIN PLANTING OR SHRUB BEDS, DELETE SAUCER AROUND BASE OF TREE. 5. ALL DIMENSIONS ARE IN MILLIMETRES, 6. NO TREE PITS SHALL BE LEFT OPEN OVERNIGHT. d NU. REVISfON - p,PR'D DATE OWNSHIP OF ORO -9M DY�I�d tl APR'D: ----DAT ; 2012 DRAWN: I SCALE: NTS DECIDUOUS TREE PLANTING STD. N®, 1101 Page 358 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... NOTES 1. DO NOT ALLOW AIR POCKETS WHEN BACKFILLING. 2. POSITION CROWN OF ROOT BALL 50mm ABOVE FINISH GRADE TO ALLOW FOR SETTLING, 3. FOR TREES PLANTED WITHIN PLANTING OR SHRUB BEDS, DELETE SAUCER AROUND BASE OF TREE. 4. ALL DIMENSIONS IN MILLIMETRES. 5. NO TREE PITS SHALL BE LEFT OPEN OVERNIGHT. 150mm - SCARIFIED SOIL "I —i d4-1 Ld-[m ON A SLOPE NO. REVISIONAPWC DATE TOWNSHIP OF ORO—MEDONTE CONIFEROUS TREE PLANTING DO NOT DAMAGE OR CUT LEADER BRANCH BURLAP TIES, MIN. 25mm WIDE, LOOPED IN A LOOSE FIGURE 'S' AROUND TRUNK OF TREE TWO HEAVY-DUTY GAUGE 'T' BARS PER TREE, 2400mm LONG, CLEAR OF ALL BRANCHES, ONE ON THE SIDE OF PREVAILING WIND, THE OTHER ON THE OPPOSITE SIDE. U CROWN OF ROOT BALL 75mm SHREDDED PINE BARK MULCH (NOT DYED) CREATE 150mm SAUCER AROUND TREE FINISH GRADE SOD CLEAN SHARP EDGE BETWEEN EDGE OF SAUCER AND SOD 150mm SCARIFIED SOIL SLANTING SOIL MIXTURE "UT AND REMOVE 1/3 OF 3URLAP. REMOVE ALL SIDES )F WIRE BASKET AND ALL TIES 3UBGRADE 75mm SHREDDED PINE BARK MULCH (NOT DYED) CREATE 150mm SAUCER AROUND TREE FINISH GRADE PLANTING SOIL MIXTURE _ i VARIES WITH SLOPE SLOPE PIT BOTTOM FOR DRAINAGE SUBGRADE DATE: 2012 TC -ALE -NTS Page 359 of 780 NO. 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 100mm EARTH BERM AROUND EDGES OF PLANTING BED CLEAN SHARP EDGE - BETWEEN PLANTING BED AND SOD EXISTING GRADE --� BEYOND CLEAN SHARP EDGE BETWEEN PLANTING BED AND SOD EXISTING GRADE BEYOND SOD------� T'YP PLANTING ON 3:1 SLOPE DETAIL REVISION APR'D I DATE MIN. 75mm SHREDDED PINE BARK MULCH (NOT DYED) LANDSCAPE FABRIC TO BE CONTINUOUS THROUGHOUT PLANTING BED. INSTALL AS PER MANUFACTURER'S SPECIFICATIONS. fB&B ROOT86W LOOSEN AND ROLL BACK TOP 3`s OF BURLAP ON ROOT BALL =D ROOTBALL REMOVE CONTAINER AND MAINTAIN SOIL BALL PLANTING MIXTURE MIN. 150mm TAMPED f SOIL MIXTURE SCARIFIED SUBGRADE UNDISTURBED SUBGRADE 100mm EARTH BERM ON DOWNWARD SIDE OF ALL PLANT MATERIAL COMPACTED SLOPE LANDSCAPE FABRIC AND/OR EROSION CONTROL MAT TO BE CONTINUOUS THROUGHOUT PLANTING BED. INSTALL AS PER MANUFACTURER'S SPECIFICATIONS `I► iaw 1. DO NOT ALLOW AIR POCKETS WHEN BACKFILLING. 2. POSITION CROWN OF ROOT BALL 25mm ABOVE FINISH GRADE TO ALLOW FOR SETTLING. 3. ALL DIMENSIONS IN MILLIMETRES. TOWNSHIP OF ORO—MED NTE DRAWN: I SCALE: NTS SHRUB PLANTING STD® No. 110 Page 360 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 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Page 364 of 780 01 O } 0 F O IN cV w LL z I N � z Q �` Uj ¢ W 0 a N I- ¢ Z ¢ U � _z U ~ W ci O I af at Of N O x Q Z Q (nQ U Q Qg. � U) CD ui rn n n q ¢ W az� 00 0 J r a C') c� w m z wz z moo w A a �' ¢ `_n D 0 tjy o �`' -o' ¢ m z. t`nn O 0K z O w O g E <j Owa UjE �o z a z z� Ck� zw O O L>a w � a a w o� J a w°� cs � U ¢ o1 a � a' o--- wa 0 O tr W fl z O Q 0 U g Z O f � 7 U¢ o 0 o k' °' ¢¢ ® i o w ¢ E ¢ T �� t- d k w in 0 roX o �' "�pu- a w ¢ w oin z w w v Com v w o m00 w w z w z Liz z ¢ z m -' LLIw¢ >- o w w m ¢ 0 o a :E w O m a u) = aw ¢ E 07 2 Q= ¢ ¢ O - t" - ?i w ¢ W Z 0 ".. LLI O ¢ C7 S S 0 Q ff) gi U Q m wit Q LLI Z � F-- C ¢ ¢ -J p E w _j ¢ J ¢ N U Q Q. O �F ta.00 W w S o i ¢ p o 0 U W Z �Ix 2' ¢ 2 (0 U w w f - Ur Cn W M S � O w Z d] � 4 Cl. 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REMSIOM APR'D DA7E OWNS I F ORO-MUg ONTE DRAWN: 1.SCALE: 202 1 SEDIMENT CONTROL MEASURE AT CATCHBASINS AND CATCF�FASIN MANHOLES ST®. RV®. ��� Page 366 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 367 of 780 N � O F"` N � W D Cif uZ E Aw z o� na �a E° E u ¢ O V) zo a� 0 C) w z z 3 w 3NIl lJk13d021d `2f3na 0 LI U— z . • 0 _0 �K I C Q O irW W � NZ Ca c7 CL 0 4 Na I a Nay 0'0£j F c a�a znauw t� 00 0 a IT �3 w v W3 W g0 O a d5 12 JP.tUZ y.Q� '�•`�' Q� Q Q z '� � ttt gAy • y : � U 21 Izw n 44�COj u=.•mama. x• -a--..-_....,..,. r Ii ri Page 367 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 610 -mm TO 750mm FINISHED GRADE MARKER TAPE HYDRO SECONDARY CABLES 300mm BELOW E FINISHED GRADE0 N BELL AND PJ CABLES E E 150mm I50mm 300M M I COMPACTED UNIFORMLY GRADED SAND a a HYDRO PRIMARY CABLES TYPICAL JOINT USE TRENCH BACKFILL, MATERIAL 70 MATCH ROAD BASE MATERIALS 305mm TO 750mm /. FINISHED GRADE MARKER TAPE COMPACLLiEIDN TR AD RS0T�AN{DNGARD PROCTOR 300mm BELOW DENSITY FINISI1Ep OR ME CABLE TV COAXIAL IN 75mm PLASTIC PIPE g BELL CABLES E ALL CABLES IN 75mm PLASTIC PIPE M (MINEMVEXTPIOm BEYOND PAVEMENT. PROV EOSPARE DUCT E HYDRO CABLES E vii COMPACTED UNIFORMLY GRADED SAND TYPICAL ROAD CROSSING 1. BACKFILL TO CONSIST OF 150MM OF CLEAN MASON SAND ABOVE CABLES/DUCTS AND CLEAN NATIVE MATERIAL 2. WARNING TAPE TO BE PLACED PRIOR TO PLACING THE FINAL 300mm OF BACKFILL N0. REVISION APR'D DATE 6 �V���� ®U'" ®��E��G��� APR'D: TDATE: 2012 DRAWN: SCALE: NTS JOINT UTILITY TRENCH STDs ��. .�� AN ROAD CROSSING SECTIONS Page 368 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... a w s La La 7 x I uZ w1rol FRONT LOT. ELEVATION OF CORNER E•MER81`�tAf'^�MdGBiuHtRiC--HBRFiBNTid.' -H`PRE99tiRE F'^:��:n.xt�J•1'�:"t� ef19' Ot1Tr'Iib-t2+i5i99A?i9•E��}}i�dY:�•:f,,rv' @--tfSED"Xi1105fR9E9ii6#FB I,J•/I°t'H s✓.Aar .. � I 'PAPERED ELLIPTICAL ALUMINUM ARM f!L--`•t�12. �. �'-' GY0"IA-eh+.-NO-4W8W C'I"56 <^ y -)n ,tit CONCRETE POLES TO CONFORM WITH �r>a3.-!�••rn'j,CYC .;``fi:"�'x:: GAi£5.166HE-{.�F-GS+Ar•.GdANDARBno . ? r.•?�r` s ?w�. Aaa-�•-reNCRa3a�.soLss !"., r.%ao�,,r,l FC:r.� ;',�:Jx .. CROSS SECTION 3ilomen-x•»�•7(ir,,rs� HANDHOLE AND cGVER Pt,�',ra�-s1�Lavnl��. 499i9itYt(jr BACKFILL of -,ti 2..�..50m00rnm• AAERTUREt � CO Y'ILvc:IC, U�u`>erxi✓.('b�j- t; fl C 'L I'M E�CAMppCTED -:760 r�lm M Im, VOTES . ALL DIMENSIONS ARE IN METERS UNLESS OTHERWISE SPECIFIED. SA PARING TO LOOP UP TO HANDHOLE CONNECIION TO LUMINAIRE WIRING BY MEANS OF ESNA FUSE AND CABLE CONNECTOR. 40. REVISION APR'D DATE TOWNSHIP OF OROm9t�9EDO�9TE APR'D: DRAWN: DATE: g SCALE: NTS HORIZONTAL TYPE LUMINAIRE STD. No, 0 2 Page 369 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 1 FPE TYPE NA --220 2 POLE 51 279 "! 4 ROLES iemm t 7 aREAKER IH 1111 !01-2 ENCLOSURE. E ^4QP'ER –a FPE rYPE l4C 0!5 : CLE ... .. -g'=1 �''I ( C f 3REAXERS tN A FPE' '02–AS I I 50 AUP LCAT) CEN CRE ENCLOSURE, 1279 I ��C rr' NG FLED TO UCNTIHG STAm0AROS. d el (ONE BREAKER PER POLE) �IIHCOEAING SVPPLY "Qu pAOtaOUHi iRAM!VCRMFFI TCP VIEYV ROADWAY LIGHTING DISTRIBUTION 3Sl x 8mm R- r/w'2]2r.OCT. CU'TCAJT f IH/OUT 56mm RIGID P.V.C, CONDUIT I I 1`0 EXTEND TO CIRCUIT BREAKERS _I *EATH£RPRGOF DRIP CO%SR I I ! OCKABLZ (T'k0 LOCKS) I ICA. I I GALVANIZED SMEL COVER PLATE { j C/W TAMPERPROOF COVER SCPEW3 ni 1 It 'I GA.(MIH_) CALVAHIZED STEEL HOU5SNG !I j I LOCK LOCATION 7 I TA>dPERF'ROOF COVERS I I I CNAMFER i8 Nuu TO UCHT-3 S'ANOAROS DIRECT BURIED STREE± I IGHT PEDES i +� .110TTE5: • SUPPLY .k INSTALL CALVAHIZED STEEL a00mm P£OESTAL CH CCNCRETE BASE. • PECESTAL SHALL HAVE 9REAKERS AS SHOWN ON RO(3-0 4. VARKER TAPE 150m— GELCW CRAOE COWPACTEC3 FILL TC 955( PROCTOR GENSTY SC 12 Twj !H 50mmr aiC;O P.V.C, CONDUIT TO PAOMOUNT "RANSFOR)AFR TOWNSHIP OF ORO — MEDONTE STREET LIGHT PEDESTAL DESIGN: A.M.L 'DATE.- ADR996 DWG. No. - DRAM, M.R, SCALE: N T� REVISED: JAN :997 CHECKED: R.G.R, I %03 Page 370 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... APPROVED EXCAVATED BACKFlLL COMPACTED TO 959 PROCTOR DENSITY SAND EXTRUDED POLYSTYRENE INSULATION (STYROFOAM H1 40 OR APPROVED EQUAL) SAND DACKFILL COMPACTED TO 98% PROCTOR DENSITY WATER MAIN BEDDING MATERIAL AS SPECIFIED ON CONTRACT DRAWINGS It �l)� Aili��l ®F �1EU1% KRMS- //-- APPROVED EXCAVATED '''---��''- BACKFILL COMPACTED To \ 989E PROCTOR DENSITY \ /— FINISHED GRADE EXTRUDED POLYSTYRENE - g INSULATION (STYROFOAM H7 N OR APPROVED EQUAL) SAND --moi SAND 9ACKFILL COMPAk. 150 TO 9BX PROCTOR DEN91 EXISTING GROUND BELOW SPRINGLINE OF THE PIPE NOT TO BE DISTURBED H > 1350 - WATER MAIN H < 1,350 IIS SULA-MON1 CSP EXISTING SERVICES W - OD + 2(1500-H) OR OD + 600mm WHICHEVER IS GREATER WHERE W = INSULATION WIDTH OO = OUTSIDE DIAMETER OF PIPE TO BE INSULATED H = DEPTH OF PIPE TO BE INSULATED NOTE: (MINIMUM- 1200mm) 1. ALL DIMENSIONS ARE IN MILLIMETRES UNLESS OTHERWISE SPECIFIED. NO. REVISION APR'D DATE a TOWNSHIP F ORO—tV11EDO9' T DRAWN: 4DA—TE:2012 ALT.E: NTS METHOD OF INSULATING - WATER MAIN STD. iso, Page 371 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 0 >-- HYDRANT MARKER HYDRANT AS SPECIFIED SOmma BLACK STEEL PIPE n x— PAINTED YELLOW FWSHED GRADE AUGER 156mmO HOLE AND FILL WST7H 15 MPa CONCRETE REAI SIDE ROAD SIDE POA® SIDE LEU SIDE VIEW 1. ALL DIMENSIONS ARE IN MILLIMETRES UNLESS OTHERWISE SPECIFlED. NO. REVISION APR'D DATE ��07W NSHIP OF ORO—MED NTE APR'D: �--7DATE MTS DRAWN: SCALE: NTS HYDRANT BARRIER I STD, No. 60? Page 372 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 300 MINIMUM 3 CONCRETE MODULAR RINGS, PARGE MAX, OUTSIDE AND PAINT WITH BITUMINOUS SEALER 200 PRECAST FLAT TOP APPROVED RUBBER GASKET JOINTS MORTAR INSIDE AND OUT 75 300 1200mmO PRECAST MANHOLE WITH ALUMINUM LADDER RUNGS 5MMO AIR RELEASE / VACUUM VALVE ;EE DETAIL BELOW} NATER MAIN Q5t��A.MD POURED OR PRECAST CONCRETE BASE AIR RELIEF CHAMBER TO DE DRAINED TOSTORM SEWERS WITH 100mm 0 CONNECTIONSER RUN LIMESTONE WHERE POSSIBLE 5mm MINIMUM 25mmm COMBINATION AIR RELEASE / VACUUM VALVE 25mm GATE 25nn GATE 'VALVE S NIPPLE WATER MAIN L TO BE BRASS, ONS ARE IN MILLIMETRES UNLESS OTHr;RwsE SPECIFIED. 'A' BACKFILL TO BE PLACED TO A MINIMUM THICKNESS OF 30DnmS AND COMPACTED TO 100% STANDARD PROCTOR DENSITY. REVISION - APR'© DATE TOWNSHIP ORO-MEDO DRAWN: EDSCAN0S12 AIR RELEASE VALVE IN CHAMBER STD, No. 303 Page 373 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... SAWCUT SLOT IN VALVE BOX NOTES: 1. TRACER SIRE -#12 GAUGE STRANDED, C.S.A. TYPE 'P.W.H. 2. TRACER WAR£ TO BE: INSTALLED OUTSIDE LOWER VALVE BOX AND BROUGHT ONTO UPPER SECTION OF VALVE BOX AND LOOPED TO BE MINfMUM 454mm IN LENGTH. 3. CONNECTORS USED FOR SPLICING TRACER WIRE SHALL Be MING NUT TYPE, WITH NYLON SHELL AND NON -CORROSIVE ST£fL WIRE SPRING. NO. REVISION AFR'D DATE TOWNSHIP OF ORO—MEDONTE DRAWN: TRACER WIRE ARRANGEMENT AT VALVE BOX FOR P.V.C. WATER BATT STD, Noa DATE: 2012 SCALE: NTS 004 Page 374 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... A SERVICE CONNECTOR (SEE NOTE 3) tMIAIN TE 4) TRACER WIRE (SEE NOTE 1) ..- 2.3kg ZINC ANODE (SEE NOTE 2) ELEVATION MASTIC MATERIAL (SEE NOTE 4) SERVICE CONNECTOR (SEE NOTE 3) TRACER WIRE (SEE NOTE 1) COATED COPPER WIRE P.Y.C. WATER MAIN 3kg ZINC qNODE SEE NOTE 2) I 1000 MINIMUM M IEQI��++ r�yAp/� V !1`�°°E"6 S NOTES: I. TRACER WIRE TO BE COATED No. 12 GUAGE STRANDED C.S.A. TYPE T.W,H. 2. ONE 2.3 k i1NC ANODE TO SE SUPPLIED AND INSTALLED IN A MANNER APPROVED BY THE CITY OF OR€LLIA. ENGINEER OR EVERY 500M OF TRACER WIRE INSTALLED. 3. SERVICE CONNECTOR TO BE A 'BURNDY SERVIr, TYPE K.S. MODEL KS20 COPPER OR APPROVED EQUAL 4. CONNECTOR SPLICE TO BE WRAPPED MTH 'SCOTCHFILL' ELECTRICAL, PUTTY OR APPROVED EQUAL, 5. ALL DIMENSIONS ARE IN MILLIMETRES UNLESS OTHERWISE SPECIFIED. U. THE LOCATION OF EACH TRACER WIRE ANODE MUST BE DETAILED ON THE CONTRACT DRAWfNGS. No. REVISON APR'D DATE TOWNSHIP OF RVO—MED NTE APR'D: SATE: DRAWN; SCALE; NTS NTS Page 375 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 376 of 780 a O N h 2 N Z QX az w3"- ¢ 4 r7 T O O to P,1 tbppqq O F —� a z w z _UII u�I dZ U a W w Cn O d o ZEil JO Z W I °° G] F- ��,,� 0 ° V�IWZY mLdV Q G HOZ ° Lu a:fK D aC QF- �W I Lu }(tJ 0<I= QRZ u ..a LAj U O C 0 W tal yy~ a 10 m F r z �A Q V J U c•E ° Ld Z Q C.} OL mQZQ §jxE E� Im'v v Q W a a a xz a' dY� O�WQ Q 0 i a 0 Z Z Z z U F- fOIJWaLJ OWN 0 ...9 `� = - � OQ "' --G� d gy a.e r �Q cLL Q` _ ° W 0 �Ws ¢ a °v' ° >0 0 L OO w � U U -� �� x cuj o >aQ Q 6�iL p °q V i� U Q 0 LLJ f® _ O mMU:s <bi �a sv U 0.' N EE °. OvRF a -w P CO a- U Qd OO ° Z..1 Qp0 a La to w �F- OX Z� N� WW� MWX2 OzM,0H W 4 U� �¢0< 4-•-XQ I <0< P >OIilO 9z0z 1- OI -'U"1 F. -DUO a Q ar°- UO� ? Z 00 ¢> V)O=x WQ_Za!_�WOF WJ O >cAsr ~�Q 2�TOOOO`'-� c -U N�iJF�p0O 9. Z� Z Q j( g? Z .v �O� BOO �� Q �+�- t"1 `E O 1 �'>la,J _i W -1 Q � ,JJsCQ cc�I— z�yXo Li. Q M 4 °ZZ aL'p�c�Q>Of 03 U 6) Cn CII :.' !cl til Z Q ° SOF--Q fm <L 03 • °o a �� y J V 50MF-v W y Op4>st ZZW � -v .° °a• '° ° a. e '.r w -. m Z .� 4 N(L Q U> 7 °. °o. �. .av •to=1�OCO0 Ld C� �dz��oFnC m�1 LAJXWdLU✓KZOW08 aevr- `•e:e�..�.s=amm.rs-ce.amrs-mss z .� N M •i- u7 co h -asp^'.- _�:-��.-+c_-as�7:.=�3e..cc.• Page 376 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... GATE VALVE TO BE LEFT IN PLACE AND INCLUDED IN TEMPORARY CONNECTION TESTING AND DISINFECTION OF WATERMAIN REM 7 NEW AFTER LESS THAN ONE PIPE TEMPORARY THRUST BLOCK CAP SOLID SLEEVE OR BELL END NEW OR EXISTING GATE VALVE EXISTING r SOLID SLEEVE J GATE VALVE (TYPICAL) SAMPLE TAP (ALSO USED FOR CHLORINE INJECTION AND PRESSURE TESTING) DOUBLE CHECK VALVE FILL LINE/BY—PASS CONNECTION ASSEMBLY OR TESTABLE (MINIMUM SIZE AND NUMBER AS BACKFLOW PREVENTER DEVICE PER TABLE BELOW) TYPICAL TEMPORARY CONNECTION FOR WATERMAINS NTS REQUIRED FLOW AND OPENINGS TO FLUSH PIPELINES (276kPa/40 PSI RESIDUAL PRESSURE IN WATERMAIN) II NO. REVISION I APWD DATE TOWN OF COLLINGWOOD TEMPORARY CONNECTION FOR WATERMAINS APR'D: EDN DRAWN: STD. No. DATE: APR 07 SCALE: NTS A Z-0 Page 377 of 780 FLOW REQUIRED SIZE OF TAP TO PRODUCE PIPE DIAMETER 0.76m/s (APPROX) 25 38 51 NUMBER OF OPEN VELOCITY IN MAIN 64mm HYDRANT OUTLETS mm ids NUMBER OF TAPS ON PIPE 100 6.3 1 150 12.6 — 200 25.2 — 2 1 1 250 37.9 — 2 2 1 300 56.8 — — 3 2 400 109.9 — — 4 2 REQUIRED FLOW AND OPENINGS TO FLUSH PIPELINES (276kPa/40 PSI RESIDUAL PRESSURE IN WATERMAIN) II NO. REVISION I APWD DATE TOWN OF COLLINGWOOD TEMPORARY CONNECTION FOR WATERMAINS APR'D: EDN DRAWN: STD. No. DATE: APR 07 SCALE: NTS A Z-0 Page 377 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... TWO HEAVY-DUTY GAUGE 'T' BARS PER TREE, 2400mm LONG, LOCATED AWAY FROM ALL BRANCHES, ONE ON THE SIDE OF PREVAILING WIND, THE OTHER ON THE OPPOSITE SIDE. Dt� NOT DRIVE STAK THROUGH RQQT BALL ROOT 150mm — SCARIFIED SOIL ON A SLOPE BURLAP TIES, MIN. 25mm WIDE, LOOPED IN A LOOSE FIGURE '8' AROUND TRUNK OF TREE 100mm DIA. PLASTIC CORRUGATED DRAINPIPE, TO MAX 500mm OR LOWEST BRANCH CROWN OF ROOT BALL 75mm SHREDDED PINE BARK MULCH (NOT DYED) CREATE 150mm SAUCER AROUND TREE CLEAN SHARP EDGE BETWEEN SAUCER AND SOD/PAVING SOD FINISH GRADE PLANTING SOIL MIXTURE 150mm SCARIFIED SOIL CUT AND REMOVE TOP 1/3 OF BURLAP, REMOVE ALL SIDES OF WIRE BASKET AND ALL TIES SUBGRADE 75mm SHREDDED PINE BARK MULCH (NOT DYED) CREATE 150mm SAUCER AROUND TREE FINISH GRADE PLANTING SOIL MIXTURE VARIES WITH SLOPE SLOPE PIT BOTTOM FOR DRAINAGE SUBGRADE VO ES I. DO NOT ALLOW AIR POCKETS WHEN BACKFILLING. L POSITION CROWN OF ROOT BALL 50mm ABOVE FINISH GRADE TO ALLOW FOR SETTLING. 3. DO CORRECTIVE PRUNING TO RETAIN NATURAL FORM OF TREE AS DIRECTED BY THE LANDSCAPE ARCHITECT. k FOR TREES PLANTED WITHIN PLANTING OR SHRUB BEDS, DELETE SAUCER AROUND BASE OF TREE. i. ALL DIMENSIONS ARE IN MILLIMETRES. NO TREE PITS SHALL BE LEFT OPEN OVERNIGHT. N0. REVISION APR'D DATE TOWNSHIP UYY�& 1�P �� ®R��9FIA�D�9`d E APR 'D:-'pAT 0' DRAWN: SCALE: NTS DECIDUOUS TREE PLANTING STD. No. i l0 ) Page 378 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... NOTES 1. DO NOT ALLOW AIR POCKETS WHEN BACKFILLING. 2. POSITION CROWN OF ROOT BALL 50mm ABOVE FINISH GRADE TO ALLOW FOR SETTLING. 3. FOR TREES PLANTED WITHIN PLANTING OR SHRUB BEDS, DELETE SAUCER AROUND BASE OF TREE. 4. ALL DIMENSIONS IN MILLIMETRES. 5. NO TREE PITS SHALL BE LEFT OPEN OVERNIGHT. NO, SOD 150mm - SCARIFIEO SOIL ON A SLOPE REVISION APP.'D DATE TOWNSHIP OF ORO—MEDONTE CONIFEROUS TREE PLANTING DO NOT DAMAGE OR CUT LEADER BRANCH BURLAP TIES, MIN. 25mm WIDE, LOOPED IN A LOOSE FIGURE V AROUND TRUNK OF TREE TWO HEAVY --DUTY GAUGE 'T' BARS PER TREE, 2400mm LONG, CLEAR OF ALL BRANCHES, ONE ON THE SIDE OF PREVAILING WIND, THE OTHER ON THE OPPOSITE SIDE, DO NOT DRiV STAKES THROUGH ROOT BALI CROWN OF ROOT BALL 75mm SHREDDED PINE BARK MULCH (NOT DYED) CREATE 150mm SAUCER AROUND TREE FINISH GRADE SOD "LEAN SHARP EDGE BETWEEN -_DGE OF SAUCER AND SOD 150mm SCARIFIED SOIL SLANTING SOIL MIXTURE :UT AND REMOVE 1/3 OF 3URLAP. REMOVE ALL SIDES )F WIRE BASKET AND ALL TIES .;UBGRADE 75mm SHREDDED PINE BARK MULCH (NOT DYED) CREATE 150mm SAUCER AROUND TREE FINISH GRADE PLANTING SOIL MIXTURE VARIES WITH SLOPE SLOPE PIT BOTTOM FOR DRAINAGE SUBGRADE DATE:2012 SCALE: NTS Page 379 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... 1 00m EARTH BERM AROUND EDGES OF PLANTING BED CLEAN SHARP EDGE - BETWEEN PLANTING BED AND SOD EXISTING GRADE --� BEYOND TYPICAL SHRUB PLANTING CLE BET) BED EXIS BEY( SOD PLANTING ON 3:1 SLOPE DETAIL I NO.I REVISION APRb DATE MIN. 75mm SHREDDED PINE BARK MULCH (NOT DYED) LANDSCAPE FABRIC TO BE CONTINUOUS THROUGHOUT PLANTING BED, INSTALL AS PER MANUFACTURER'S SPECIFICATIONS, B&B ROOTBALL LOOSEN AND ROLL BACK TOP 1`s OF BURLAP ON ROOT BALL POTTED ROOTBA • REMOVE CONTAINER AND MAINTAIN SOIL BALL PLANTING MIXTURE MIN. 150mm TAMPED SOIL MIXTURE SCARIFIED SUBGRADE UNDISTURBED SUBGRADE 100mm EARTH BERM ON DOWNWARD SIDE OF ALL PLANT MATERIAL COMPACTED SLOPE LANDSCAPE FABRIC AND/OR EROSION CONTROL MAT TO BE CONTINUOUS THROUGHOUT PLANTING BED. INSTALL AS PER MANUFACTURER'S SPECIFICATIONS Ir;1elm 1. DO NOT ALLOW AIR POCKETS WHEN BACKFILLING. 2. POSITION CROWN OF ROOT BALL 25mm ABOVE FINISH GRADE TO ALLOW =0R SETTLING. 3. ALL DIMENSIONS IN MILLIMETRES. '�11VIVS!-1�� OF ORO-111EDONTE DRAWN: SCALE: NTS SHRUB PLANTING STD. No. ( 1() 3 Page 380 of 780 10t) Report No. TES2013-11, Jerry Ball, Director of Tran... Page 381 of 780 el W o VI ! w Cl z w _in 0 _ W� --1Z "L xd0 no Q F. z Q< Q Y 8 03 < QU N V) .4, Uw Q ti.J ""4a RC1 z CL W F- ::E X f9 © < 0 wd F- O Z ii > F< W i x CL w Z z V $ �� O CL 0 C, Ci V O = 0 w vn CLw�� ac a IM of r < r (no w VS Lu FO �a Q u2r NF C q B a_QtiQ.i `.n-�u ¢ C.5Z6 V7 W Z aw a w�� ITI_ - -- = w x C) < U 12 w ao a o z O o MW In I" Ltn LL)�a6 Cr g i� ZO) 0 mQ o 1 aC3 4� V z w LII (tT f E I Tai Fm:4 ovz c�z co6 cso� u 9 v o 'Z Z ,- N N7 �• KT Page 381 of 780 10u) Report No. TES2013-13, Jerry Ball, Director of Tran... 'Township of REPORTS . Proud Heritage, Exciting Future Report No. To: Prepared By: TES2013-13 COUNCIL Fred MacGregor Meeting Date: Subject: Motion # July 17, 2013 Water Service Connection Agreement — 57 Maplewood Parkway — Constance Roll #: R.M.S. File #: McDermot RECOMMENDATION(S): Requires Action For Information Only 11 It is recommended that: 1. THAT Report No TES2013-13 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Water Service Connection Agreement with Constance McDermot. 3. THAT the Clerk prepares a By-law for Council's consideration. 4. AND THAT Ms. Constance McDermot is notified of Council's decision. BACKGROUND: Ms. Constance McDermot lives at 57 Maplewood Parkway and is requesting to tie into the municipal water system. Ms. McDermot is now required to enter into the Water Service Connection Agreement and install water service to the lot at her cost. ANALYSIS: The connection of the lot to the Maplewood Water System would have no negative effect on the municipal system. Staff will work with the owners to provide direction on the location and specifications of the water service. Ms. McDermot is aware that she will be responsible for all costs incurred for the connection to the Maplewood system, including the installation of a water meter and any subsequent repairs of the service on private property. Environmental Services staff has no concerns with the installation of the water service on the Maplewood system. Transportation and Environmental Services Report No. TES2013-13 July 17, 2013 Page 1 of 2 Page 382 of 780 10u) Report No. TES2013-13, Jerry Ball, Director of Tran... FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: N/A POLICIES/LEGISLATION: N/A CORPORATE STRATEGIC GOALS: N/A CONSULTATIONS: Acting Manager of Environmental Services ATTACHMENTS: Water Service Connection Agreements, in triplicate CONCLUSION: It is recommended that the Township of Oro-Medonte enters into a Water Service Connection Agreement with Constance McDermot to tie into the Maplewood water system. Respectfully submitted: Fred MacGregor i Manager of Environmental Services SMT Approval / Comments: Transportation and Environmental Services Report No. TES2013-13 C.A.O. Approval / Comments: July 17, 2013 Page 2 of 2 Page 383 of 780 10v) Report No. TES2013-14, Jerry Ball, Director of Tran... REPORT Proud Heritage, Exciting Future Report No. TES2013-14 To: COUNCIL Prepared By: Jerry Ball Meeting Date: July 17, 2013 Subject: Electronic Pedestrian/School Crossings Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No.TES2013-14 be received and adopted. BACKGROUND: At the June 26, 2013 Council meeting Councilor Lancaster provided verbal information regarding the crosswalk in Shanty Bay, at the request of the Parent Association. Council requested staff to provide an updated report and investigate the possibility of installing an electronic crosswalk on County #20, in Shanty Bay. In 2001 and 2003 reports were submitted to Council outlining the number of marked school crossings within the Municipality, and if they were supervised or non -supervised, with the associated costs. In 2003 the average salary for an attendant, at each crossing, was $4,950.00 per year, including benefits. There were four crosswalks located at the following locations: • Highway 12, at Warminster • County Road # 19, at Moonstone • County Road #20, at Shanty Bay (two crosswalks) Council requested that staff investigate costs to install electronic crosswalks for each location throughout the Township. In 2003 there were two types of electronic crossings, one was a PXO system which cost $10,000.00 per site, and the other was a Pedestrian - Activated System which cost $35,000.00 per site. Each system would require annual maintenance at an estimated cost of $348.00 per year. Transportation and Environmental Services July 17, 2013 Report No. TES2013-14 Page 1 of 3 Page 384 of 780 10v) Report No. TES2013-14, Jerry Ball, Director of Tran... Municipalities with the PXO systems were having them removed due to safety concerns, and replacing them with the Pedestrian -Activated System which consists of four light heads (red, amber and green lights) and a push button, which would be activated by the pedestrian. This system provides greater safety for pedestrian crossing at the intersection. In 2003, utilizing the $4,950.00 salary per crossing guard would give a 10 year return on the capital cost for one electronic crosswalk. ANALYSIS: Staff contacted the County of Simcoe for updated information and costs to install a new Electronic Light System for Shanty Bay on County Road #20. The most recent system was installed by the Township of Tiny in Wyevale, at the intersection of County Road 6 and Line 5. The tendered cost for this project was $70,000.00, plus costs for engineering and surveying. This system was activated in 2012. County staff advised that if a system was to be installed, a small study would need to be completed to ensure that this crosswalk would warrant the electronic light system and once completed, all work and costs for construction and installation would be the Municipality's responsibility. Upon completion and activation the County of Simcoe would assume yearly maintenance and associated costs. Presently there are two marked supervised crosswalks in the Municipality at the following locations: • County Road #20, in Shanty Bay • County Road #19, in Moonstone The 2012 annual salary for a crossing guard in Shanty Bay was $7,658.04, which includes 4% vacation, EI, Workers compensation, health tax and CPP. Utilizing this salary would provide a 10 year return on capital investment, which was the same return as indicated in the 2003 report. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: If the electronic crossing was to be installed and was warranted, financial support would be required from the Parent Association and the school, prior to construction and installation. Capital costs for construction and installation could be included in the 2014 budget for Council's consideration. POLICIES/LEGISLATION: N/A Transportation and Environmental Services July 17, 2013 Report No. TES2013-14 Page 2 of 3 Page 385 of 780 10v) Report No. TES2013-14, Jerry Ball, Director of Tran... CORPORATE STRATEGIC GOALS: Quality of Life Service Excellence Safe & Healthy Community External Relations CONSULTATIONS: County of Simcoe ATTACHMENTS: Reports PWS2001-12 & PW2003-02 CONCLUSION: In review of the crosswalk issue in Shanty Bay, there are three options to consider: 1. Continue to provide paid supervision at the existing crosswalk. 2. With formal support from Shanty Bay School and the Parent Association, install an electronic crosswalk at an estimated cost of $75,000.00, which would eliminate the need for supervision. 3. Remove the existing crosswalk and place the responsibility on parents and school staff. If option #2 is considered for County Road #20, in Shanty Bay, it is very possible that the same request would be received from Moonstone, Warminster, East Oro and W.R. Best Schools. Respectfully submitted: Jerry Ball, Director, Transportation and Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: Transportation and Environmental Services Report No. TES2013-14 July 17, 2013 Page 3 of 3 Page 386 of 780 10v) Report No. TES2013-14, Jerry Ball, Director of Tran... REPORT DEPT. REPORT TO: Council PREPARED BY: #PWS2001-12 Jerry Ball SUBJECT & FILE #: DEPARTMENT: COUNCIL: School Crossings Roads C. OF W. DATE: MOTION #: DATE: August 15, 2001 At the Committee of the Whole Meeting held on May 2, 2001, Report # ADM2001-26 was presented to Council with regards to school crossings at Shanty Bay Public School. In this report, it was explained that the municipality has four marked school crossings at the following locations: ❖ One on Hwy. #12 at Warminster ❖ One on County Road #19 at Moonstone ❖ Two on County Road #20 at Shanty Bay Adult guards, employed by the municipality at an approximate cost of $5,012.67 per person, annually, supervise the Warminster and Moonstone crossings. The two Shanty Bay locations were supervised by school child safety patrol, which is controlled by Ms. Fran Rigney, Principal of Shanty Bay School. Ms. Rigney has advised the municipality that Shanty Bay School will no longer provide students to supervise the crossings due to liability issues. As outlined in the Highway Traffic Act and within the manual for uniform traffic control devices, school crossings are required to be supervised by either a policeman, school guard or school child safety patrol during the main road crossing periods of a typical school day. As a further requirement, municipalities must enter into a School Crossing Guard Pledge Agreement with the road authority, which will outline the request for school crossing signage, markings and means of supervision. The County of Simcoe has advised that if there are no supervised crossing guards at any one of the above -noted locations, the school crossing will be removed. Council has requested this matter be reviewed and the option of placing an electronic crossing considered. Page 387 of 780 10v) Report No. TES2013-14, Jerry Ball, Director of Tran... In reviewing the school crossings and the option of electronic crossing, information has been obtained from the Ministry of Transportation and the County of Simcoe's Engineering Department. There are two types of light signals or electronic crossing that are used as pedestrian crossings, but there is no alternative for an actual school crossing other than what is currently being utilized within the Township. The two electronic pedestrian crossings are as follows: 1) An overhead pedestrian light which is illuminated 24 hours per day at a painted and marked crossing. The cost would be approximately $7,000.00. A great deal of training would be required to advise children on the proper use, which is to stand at the crossing and once traffic in both directions has stopped, the pedestrian may cross. Due to this type of operation, the County does not support this type of crossing and the City of Barrie has removed all their overhead pedestrian crossings as a safety concern. 2) The second type of crossing is a push button and light combination, which consists of two light standards, two light masts and one controller. The cost is approximately $40,000.00. This crossing operates by the pedestrian pushing the button, which then changes the green light to red and stops traffic in both directions. This system delays traffic quite frequently and would appear to be costly, considering the number of students using the crossing. Comparing both electronic systems, along with the actual school crossing guard and the number of students (100 plus), crossing Shanty Bay Road, it is recommended that the municipality employ a school crossing guard to supervise the school crossing at Shanty Bay School. 1. THAT Council authorizes the hiring of one school crossing guard for Shanty Bay School to cross Ridge Road onto school property. 2. THAT the Clerk be authorized to enter into a School Crossing Guard Pledge Agreement with the County of Simcoe. 3. THAT the appropriate safety equipment be purchased for the crossing guard. 4. THAT the Treasury Department be notified accordingly. 5. THAT the Principal of Shanty Bay School be notified accordingly. 6. THAT Council receives and adopts this report. Respectively submitted, Jerry Ball Page 388 of 780 10v) Report No. TES2013-14, Jerry Ball, Director of Tran... C.A.O. COMMENTS: DATE: C.A.O.: DEPT. HEAD: Page 389 of 780 10v) Report No. TES2013-14, Jerry Ball, Director of Tran... TOWNSHIP OF ORO-MEDONTE REPORT DEPT. REPORT NO.: TO: COMMITTEE OF THE PREPARED BY: PW2003-02 WHOLE Jerry Ball SUBJECT: DEPARTMENT: COUNCIL: Electronic Pedestrian Public Works C. OF W.: Crossings DATE: MOTION #: May 7, 2003 R. M. FILE NO.: DATE: During the 2003 Budget deliberations, Council requested staff to consider the installation of electronic lights for the four crosswalks at the following locations: • Highway #12 at Warminster; • County Road #19 at Moonstone; and • County Road #20 at Shanty Bay (two crosswalks). The above -noted locations are presently manned with crosswalk attendants prior to classes commencing in the morning, during the lunch hour, and at the end of the school day, Monday through Friday. The four attendants work between 20 to 35 hours bi-weekly, with an average salary of $4,950.00 per year, which includes benefits. As all of these locations are either on a Provincial Highway or a County road, discussions were held with both agencies to determine the type of agreements that would possibly be required. Through the proposed Highway #12 construction and upgrades, the Ministry of Transportation has advised that local residents have requested consideration being given to the installation of traffic lights at the intersection of Highway #12 and Warminster Sideroad. The information collected from this study has indicated that traffic lights are not warranted at this location, but the Province is considering an electronic crosswalk at this intersection as a compromise. Mr. Bill Brown, Engineer for the County of Simcoe, has indicated that the other three crosswalks would require a written agreement between the County of Simcoe and the Township of Oro-Medonte that would place all associated costs and liabilities with the Township. Page 390 of 780 10v) Report No. TES2013-14, Jerry Ball, Director of Tran... Approximate capital costs were received from the County of Simcoe and local consultants for the installation of two different types of electronic crosswalks. The first type of crosswalk is a PXO system, which is a crosswalk that has an overhead pedestrian crosswalk light and a symbol light, giving a signal to walk once the push button has been activated. This type of crosswalk is less expensive for the capital purchase, but is not very efficient for young school children to safely cross a busy street. This was explained through the operation of this light system by a child approaching the intersection, pushing the crosswalk button and then proceeding out into what would be considered "STOPPED TRAFFIC', instead of waiting until all vehicles are stopped and then walking across the street. The City of Barrie has experienced numerous mishaps with this type of crosswalk and has started a program to replace all PXO crosswalks with "Pedestrian - Activated Signals". The second type of crosswalk is called a "Pedestrian -Activated Signal", which consists of four heads (each head has a red, amber and a green light) and a push button, which is activated by the pedestrian. This system then works like a set of traffic lights, which would turn from green to amber and then red to stop traffic and let pedestrians safely cross the intersection. Approximate capital costs, including engineering, legal drawings and tender specifications, for the two types of signals are as follows: • PXO System= $10,000.00 per site • Pedestrian -Activated System = $35,000.00 per site These systems would also require annual maintenance, which would consist of the following: • Re-lamping and inspection =:> $23.00 per head x 4 = $92.00 • Pedestrian light and inspections $10.00 per light x 2 = $20.00 • Controller cleaning and inspection, and monitor test = $100.00 • Electrician => one hour minimum = $51.00 • Ladder Truck => one hour = $10.00 • Mileage (estimate) = $50.00 • Monthly hydro (estimate) = $25.00 Therefore, the total annual maintenance costs for one system would be $348.00. In an emergency situation, there would also be an additional charge of $350.00 per call out. Using the above -noted estimates to compare with the existing practices for the four crosswalks, the breakdown would be as follows: Page 391 of 780 10v) Report No. TES2013-14, Jerry Ball, Director of Tran... ELECTRONIC CROSSINGS TYPE OF PRICE # OF TOTAL MAINTENANCE GRAND TOTAL UNIT' PER UNIT UNIT_ S PRICE COSTS PER ANNUM COSTS PXO System $10,000.00 3 $30,000.00 $1,044.00 $31,044.00 Pedestrian - Activated $35,000.00 3 $105,000.00 $1,044.00 $106,044.00 System CROSSWALK ATTENDANTS The total amount of salaries paid in 2002 to the four crossing guards was $16,458.75. In discussing these installations with the County of Simcoe and local consultants, both indicated the concern that an electronic crossing, regardless of the type, presents the same problem with children activating the crossing system and not waiting for the lights to change and stop traffic, before crossing the street, thus causing an accident. This concern is greater when a crossing is located in rural areas with light pedestrian and traffic usage, where motorists do not pay attention to a crossing that is activated. In some cases, crossing guards are used along with an electronic control to ensure the safety of young pedestrians and reduce traffic mishaps. In comparing the capital costs for installation and annual maintenance for an electronic system to the salaries for crossing guards, the projected costs would equal the crossing guard salaries paid in approximately seven years. The main factor to consider is the safety and liability of pedestrians using these systems, which both the County of Simcoe and local consultants have advised that electronic pedestrian crosswalks are not a safe alternative, due to low pedestrian usage and being in a rural area. Therefore, it is recommended that due to safety concerns, electronic pedestrian crossing systems not be installed at the above -noted locations and the existing crossing guards remain status quo. 1. THAT this report be received and adopted. 2. THAT electronic pedestrian crossing systems not be installed at the four locations listed above. 3. THAT the existing crossing guards at these four locations remains status quo. Respectfully submitted, Jerry Ball Page 392 of 780 10v) Report No. TES2013-14, Jerry Ball, Director of Tran... C.A.O. COMMENTS: DATE: C.A.O.: DEPT. HEAD: Page 393 of 780 10x) Report No. CS2013-11, Doug Irwin, Director of Corpo... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: CS2013-11 Council Jen Jermey, Records Clerk Meeting Date: Subject: Motion # July 17, 2013 Records Retention Review Roll #: R.M.S. File #: C01 22872 V004 RECOMMENDATION(S): Requires Action ZX For Information Only It is recommended that: 1. Report No. CS2013-11 be received and adopted. 2. That the amendments to the Township's Records Retention By-law, as outlined in Report CS2013-11 be approved. 3. That the Clerk brings forward, for Council's consideration, the appropriate by-law to consolidate the Records Retention By-law and amendments. BACKGROUND: The Municipal Act, 2001, as amended, provides that a municipality may establish retention periods during which the records of the municipality must be retained and preserved. On January 23, 2008, Council of the Township of Oro-Medonte enacted By-law No. 2008-006, being a By-law to provide a schedule of retention periods for the records of the Township of Oro-Medonte. ANALYSIS: Staff have reviewed the Records Retention By-law to ensure that it appropriately reflects legislative changes and continues to meet the needs of the organization in the classification of the Township's records. It has been determined that new Records Series Titles and Scope Notes are required and changes to the current Record Series Titles, Scope Notes, and Retention Periods are also required. Our auditors have confirmed that they have no issues with the suggested changes. CORPORATE SERVICES July 17, 2013 Report No. CS2013-11 Page 1 of 2 Page 394 of 780 10x) Report No. CS2013-11, Doug Irwin, Director of Corpo... FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: ►= POLICIES/LEGISLATION: Municipal Act, 2001, as amended Township of Oro-Medonte Records Retention By-law Municipal Elections Act, 1996, as amended Safe Drinking Water Act, 2002 as amended Clean Water Act, 2006, as amended CORPORATE STRATEGIC GOALS: Service Excellence CONSULTATIONS: 71 Member Municipalities Senior Management Team Director Corporate Services/Clerk Deputy Clerk Municipal Auditor ATTACHMENTS: Draft By-law, Appendix 1, Schedules "A" and "B" CONCLUSION: It is necessary to update the Township's current Records Retention By-law to appropriately address legislative changes, updates to retention periods, record series titles and scope notes and to incorporate additional record series which have been identified as appropriate for the classification of the Township's records, which have occurred since the enactment of the by-law. Respectfully submitted: Jen Jermey, Records Clerk SMT Approval / Comments: C.A.O. Approval / Comments: CORPORATE SERVICES Report No. CS2013-11 July 17, 2013 Page 2 of 2 Page 395 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: CS2013-13 Council Curtis Shelswell, Chief Municipal Law Enforcement Officer Meeting Date: Subject: Motion # July 17, 2013 Draft Refreshment Vendor By- law No. 2013-126 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X I For Information Onlyl It is recommended: 1. That Report No. CS 2013-13 be received and adopted. 2. And that the Clerk bring forward the Draft Refreshment Vendor By-law No. 2013- 126, Being a By-law to License and to Regulate Refreshment Vendor and to Repeal By-law No. 2009-171. (Refreshment Vehicle By-law), for Council's consideration. BACKGROUND: The current Refreshment Vehicle By-law was enacted in 2009, since this time the Township has received inquiries for a Refreshment Vehicle to operate in more than the allotted one location within a licensed year and operate a refreshment vehicle in zones other than the permitted Commercial Zones. The current By-law allows a refreshment vehicle, once approved, to remain stationary in one location, if the refreshment vehicle was to move to a new location within the licensed year, the individual would have re -apply and pay the current fees for all other locations. The 2009 By-law does not identity procedures for an individual to request an exemption to operate in zones other than the permitted Commercial Zones. The purpose of the Draft By-law is address these concerns and to enhance other areas as identified by Staff. Corporate Services July 17, 2013 Report No. 2013-13 Page 1 of 5 Page 396 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... ANALYSIS: Staff recently conducted a survey of other surrounding municipalities to establish the fees for the Draft By-law. The following indicates both the Municipality and the fee charged for a Refreshment licenses: Township of Tay Township of Severn Township of Essa Township of Springwater City of Kawartha Lakes City of Orillia $300.00 $250.00 (Resident) $300.00 $300.00 $325.00 $496.00 $350.00 (non-resident) Schedule "A" of the current Refreshment Vehicle By-law requires an individual to pay $300.00 per location; this fee includes a $75.00 inspection fee for Municipal Law Enforcement. The Fire Departments inspection fee is above and beyond the current $300.00 licensing fee. The Draft By-law addresses this issue and has combined the fees to establish a $375.00. The following edits are enhancements identified by both the public and staff. New additions are in italics. 1.0 DEFINITIONS "Applicant" means a person or entity having made an application pursuant to this By- law. "Cooking Facilities" means the arrangement within the unit which provides for the storage or preparation of food or drinks intended for immediate consumption by the public. "Chief Fire Official" means the Fire Chief for the Township of Oro-Medonte and/or their designate. "Highway" means a common and public highway, street, avenue, parkway, square, place, bridge, viaduct or trestle, designed and intended for, or used by the general public for the passage of vehicles, including unopened and unassumed highways. "Licensee" means the owner of a license. "Licensing Officer" means the Clerk for the Township of Oro-Medonte. "Maintain" means to keep in a particular condition or to preserve. "May" means an expression of possibility, a permissive choice to act or not. Corporate Services Report No. 2013-13 July 17, 2013 Page 2 of 5 Page 397 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... "Operate" means to conduct or carry on. "Owner" means any person, firm or corporation having control over any portion of the building or property under consideration and included the person in the building or property.. "Refreshment Stand" means any vehicle or stationary unit which is used for the storage or preparation of food or drinks intended for immediate consumption by the public. "Refreshment Vendor" means the individual or entity operating from a refreshment stand. The different types of refreshment vendors licensed by the Township are: 1. Class "A" — Chip Trucks (which are refreshment vendors that are stationary, and vend both food and beverage items); 2. Class "B" — Catering Truck (which are refreshment vendors that are mobile and vend food, beverages and sundry items from more than one location in any given day and includes a Mobile Ice Cream Truck); 3. Class "C" — Hot Dog Cart (which are smaller refreshment vendors that are stationary, containing a barbeque or other cooking facilities for preparing refreshments at the refreshment stand and vend such refreshments.); 4. Class "D" — Ice Cream Cart (which are smaller refreshment vendors that are stationary, for the purpose of storing and selling frozen products such as ice cream bars, popsicles and slushies). "Shall" means mandatory and not discretionary. "Site Plan" means a sketch of the property outlining the location of the refreshment vendor and the proximity of such vendor to the boundaries of the property. REQUIREMENTS OFA LICENSEE 6.5 No license shall be issued to any person to operate a refreshment vendor business from a location which is within one hundred metres (100m) of an existing restaurant or other eating establishment, including, another refreshment vendor. 8.0 EXEMPTIONS 8.2 Notwithstanding Section 3.4 of this By-law, Licensed Catering Trucks are not required to submit to the Licensing Officer, written permission from the registered property owner. Corporate Services Report No. 2013-13 July 17, 2013 Page 3 of 5 Page 398 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... 8.3 Notwithstanding provisions of this By-law, any person wishing to operate or maintain a refreshment stand on lands other than commercially zoned land shall obtain approval for a Temporary Use By-law and request in writing from Council of the Township an exemption from such provisions of this By-law. Schedule `A" — By -la w No. 2013-126 FEES Class Class `A" - Chip Trucks Class `B" - Catering Trucks Class "C"- Hot dog Cart Class `D" - Ice Cream Cart Licence Fee $375.00 per location $375.00 per truck $375.00 per cart $375.00 per cart **Application fee includes initial inspection fees for both Municipal Law Enforcement Division and the Fire Department. ** Re -inspections fee of $75.00 (if required), for both Municipal Law Enforcement Division and the Fire Department, will be payable in addition the above fees. **All approved Refreshment Vendor licenses expire on December 31" of which the year the license was granted. ** In the event of return and/or surrender or revocation of a license issued pursuant to this By-law, no part of the License fee will refunded. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: • No change on fees proposed POLICIES/LEGISLATION: • Municipal Act, 2001, S.O. c.25, as amended. Corporate Services Report No. 2013-13 July 17, 2013 Page 4 of 5 Page 399 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... CORPORATE STRATEGIC GOALS: Quality of Life • Review by-laws that affect the health and viability of local businesses Safe & Healthy Community • Promoting a safe and secure environment Service Excellence • Review corporate by-law enforcement procedures • Delivery of services and identifying requirements for improvement Financial Stewardship • Review revenue generation and cost recovery options for each department • Find savings and efficiencies in outsourced professional services CONSULTATIONS: • Director of Corporate Services/Clerk ATTACHMENTS: • Draft Refreshment Vendor By-law No. 2013-126 CONCLUSION: It is recommended that the Draft Refreshment Vendor By-law No. 2013-126, Being a By-law to License and to Regulate Refreshment Vendors and to Repeal By-law No. 2009-171 - (Refreshment Vehicle By-law) be brought forward for Council's consideration. Respectfully submitted: Curtis Shelswell Chief Municipal Law Enforcement Officer SMT A oval / Comments: C.A.O. Approval / Comments: r Corporate Services Report No. 2013-13 July 17, 2013 Page 5 of 5 Page 400 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... 1971:98i0]:710]:7A110PH]am: I*110PJIk,& 7I110]:90]:Z01DJd:1ITO]Zk9:4 BY-LAW NO. 2013-126 Being a By-law to License and to Regulate Refreshment Vehicles and to Repeal By-law No. 2009-171 (Refreshment Vendor By-law) WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, s. 11 authorizes a lower - tier municipality to pass by-laws, respecting health, safety and well-being of persons; protection of persons and property, including consumer protection. AND WHEREAS the Municipal Act, S.O. 2001, c. 25 as amended, s. 150 sets out that, a municipality may provide for a system of licenses with respect to a business. AND WHEREAS Council deems it appropriate to license and to regulate refreshment vendors. NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That Appendix "A" and Schedules "A", "B", "C, "D" and "E" attached hereto form part of this By-law. 2. This By-law Shall be cited as "The Township of Oro-Medonte Refreshment Vendor By-law"; 3. That By-law No. 2009-171 is hereby repealed in its entirety. 4. And that this By-law shall come into force and effect on the date of its final passing. BY-LAW READ A FIRST, SECOND AND THIRD TIME, PASSED THIS DAY OF 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Clerk, J. Douglas Page 401 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... Appendix "A" 1.0 DEFINITIONS For the purpose of this By-law, the following definitions shall apply: "Applicant" means a person or entity having made an application pursuant to this By- law. "Cooking Facilities" means the arrangement within the unit which provides for the storage or preparation of food or drinks intended for immediate consumption by the public. "Council" means the elected Council of the Corporation of the Township of Oro- Medonte. "Chief Fire Official" means the Fire Chief for The Township of Oro-Medonte and/or their designate. "Health Unit" means the Simcoe Muskoka District Health Unit and includes any successor or assign. "Highway" means a common and public highway, street, avenue, parkway, square, place, bridge, viaduct or trestle, designed and intended for, or used by the general public for the passage of vehicles, including unopened and unassumed highways. "License" means a valid refreshment vendor license as issued pursuant to the provisions of this By-law. "Licensee" means the individual/entity that has been licensed pursuant to this By-law. "Licensed Contractor" means a person or a group of persons that are professionally licensed, bonded, and insured to deal in all aspects of natural or propane gas installs, repairs, sales and services. "Licensing Officer" means the Clerk for the Township of Oro-Medonte and/or their designate. &. "Maintain" means to keep in a particular condition or to preserve. "May" means an expression of possibility, a permissive choice to act or not. "Municipal Law Enforcement Officer" means a person appointed by the Council for the purposes of carrying out the enforcement of Municipal By-laws. "Municipal Parkland" means lands owned by or belonging to the Township of Oro- Medonte that is utilized for recreational purposes and as otherwise may be designed for use as a public park, open space, dock or wharf, including un -opened road allowances, Oro-Medonte Railtrail and any and all buildings, structures, facilities, erections and improvements located in or on such land, save and except where such land is governed by other By-laws of the municipality. "Operate" means to conduct or carry on. "Owner" means any person with legal title to real or personal property. "Person" means an individual human being, his/her personal agent, heir, successors and assigns, and shall include a corporation with or without share capital. "Refreshment Stand" means any vehicle or stationary unit which is used for the storage or preparation of food or drinks intended for immediate consumption by the public. Page 402 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... "Refreshment Vendor" means the individual or entity operating from a refreshment stand. The different types of refreshment vendors licensed by the Township are: 1. Class "A" — Chip Trucks (which are refreshment vendors that are stationary, and vend both food and beverage items); 2. Class "B" — Catering Truck (which are refreshment vendors that are mobile and vend food, beverages and sundry items from more than one location in any given day and includes a Mobile Ice Cream Truck); 3. Class "C" — Hot Dog Cart (which are smaller refreshment vendors that are stationary, containing a barbeque or other cooking facilities for preparing refreshments at the refreshment stand and vend such refreshments.); 4. Class "D" — Ice Cream Cart (which are smaller refreshment vendors that are stationary, for the purpose of storing and selling frozen products such as ice cream bars, popsicles and slushies). "Refreshments" means but shall not be limited to such items as fish, french fries, hotdogs, sausages, hamburgers, ice cream, sandwiches, beverages and similar items which can be sold by a refreshment vendor and conforms with the requirement of this By-law and other regulations that any other agency or Ministry may impose. "Shall" means mandatory and not discretionary. "Site Plan" means a sketch of the property outlining the location of the refreshment vendor and the proximity of such vendor to the boundaries of the property. "Township" means the Corporation of the Township of Oro-Medonte. 2.0 LICENSING 2.1 Every person who wishes to operate or maintain a business as a refreshment vendor within the Township is required to submit the necessary application as set out in this By-law. 3.0 APPLICATION FOR LICENSING 3.1 Application for a license under this By-law shall be made to the Licensing Officer on the prescribed form in Schedule "B" through "E" attached hereto and forming part of this By-aw. 3.2 Each application shall be accompanied by appropriate approvals from the following agencies or ministries: 3.2.1 Approved Inspection Report from the Health Unit, such approval shall be valid for six (6) months from the date of the inspection; 3.2.2 Approval from the Ministry of Transportation; (if applicable) 3.2.3 Approval from the County of Simcoe (if applicable). 3.3 Where a vehicle is powered by gas or propane, the vehicle is inspected and certified at the time of the application and on an annual basis by an authorized inspector and such certification shall be filed at the time of application , or as may be required. 3.4 Each application shall be accompanied by a letter of permission from the registered property owner where the vehicle is to be located when the operator is not the owner of the property. 3.5 All licensees making application for a Class "B" — "Catering Truck" shall provide a copy of their valid driver's license prior to the issuance of a license. Such license shall remain valid for the term of the license. Page 403 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... 3.6 A site plan drawing outlining the location of all roads, their names, all buildings and the proximity of such refreshment vendor to the buildings and property lines. 3.6.1 Notwithstanding Section 3.6, all licensed Class "B" "Catering Trucks" are not required to submit a site plan. 3.7 Each application shall be circulated by the Clerks office to the following for approval: 3.7.1 Fire and Emergency Services; 3.7.2 Planning Division; 3.7.3 Transportation Services; 3.7.4 Municipal Law Enforcement. 4.0 FEES 4.1 Prior to the issuance of a Refreshment Vendor Licertsapplicant shall pay such fee as set out in Schedule "A" attached herorming part of this By- law. 5.0 INSURANCE 5.1 No person shall be granted or hold a license for a refreshment vendor unless the applicant establishes and maintains current proof of Commercial General Liability insurance and Automobile Liability insurance covering each vehicle as required by the terms of this By-law. A valid certificate of insurance shall be provided to the Licensing Officer and shall include the following: 5.1.1 Commercial Liability Insurance in an amount not less than five million ($5,000,000.00) dollars, public liability, property damage inclusive, against loss or damage resulting from bodily injury to or the death of one of or more persons, or from loss of or damage to, property resulting from any one incident. In addition, the applicant shall provide the Township with copy of the liability certificate which shall name the Township as an additional insured. 5.1.2 A licensed Class "B" -"Catering Truck shall provide, to the Township, proof of Automobile Liability Insurance in an amount not less than five ($5,000,000.00) dollars for each licensed motor vehicle owned or leased by the applicant. 5.1.3 Such insurance shall contain an endorsement specifying that the municipality shall be given a minimum of thirty (30) days written notice of any changes, expiration, or cancellation of such policy. 6.0 REQUIREMENTS OF A LICENSEE 6.1 Every Licensed Refreshment Vendor operating shall: 6.1.1 ensure that every refreshment stand is equipped with a refuse container with self-closing lid, such container shall be kept in a clean and sanitary condition and is emptied as required; 6.1.2 ensure that every refuse container is located in such a position so as to be easily accessible by the person making a purchase; 6.1.3 ensure that every refreshment stand is equipped with recycling containers; Page 404 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... 6.1.4 ensure the refreshment stand and all parts and equipment for use in the dispensing of refreshments are maintained in a clean and sanitary condition and, at all times, in good repair; 6.1.5 ensure that hard ice cream and related products are maintained in a hard condition in the refreshment stand at all times; 6.1.6 ensure that no thawed or partially thawed products are refrozen, stored or sold from the refreshment stand; 6.1.7 ensure that soft ice cream and related products are stored in a refrigerated cabinet suitable for the storage of soft ice cream and related products, as approved by the Health Unit; 6.1.8 ensure that adequate refrigeration, as approved by the Health Unit, is provided for perishable foodstuff which shall be kept so refrigerated; 6.1.9 ensure that the date of expiration is clearly and legibly marked on or affixed to the wrapper of all sandwiches or pre-packaged foodstuffs sold from the refreshment stand; 6.1.10 ensure that beverages, which shall include but shall not be limited to water, milk, juices, and soft drinks, are only sold in individual packages; 6.1.11 ensure that where a refreshment stand is powered by propane, such stand is inspected and certified at the time of application and on an annual basis by an authorized inspector and such certification shall be filed with the Township annually, and at the time of application, or as may be required; 6.1.12 ensure that refreshment stands of which containing cooking facilities has operational fire safety and suppression equipment as required by the Chief Fire Official; 6.1.13 ensure that every refreshment stand that is powered by or utilizes propane for food preparation has a minimum five (5) pound ABC dry chemical fire extinguisher or other such fire extinguishers as required by the Chief Fire Official. Such extinguisher shall be mounted in the stand and the operator shall be knowledgeable in the proper use of such fire extinguisher; 14 ensure that refreshment stand from which hot, prepared foods are sold are equipped to maintain such foods so heated at a temperature as approved by the Health Unit; 6.1.15 ensure that no LPG (liquefied petroleum gas), LNG (liquefied natural gas) or any combustible fueled appliance is operated within ten (10) feet (3 metres) of any other structure. 6.1.16 ensure that the refreshment stand is free from holes, crevices, cracks and the surface is readily washable and is kept clean and in good condition. 6.2 Every refreshment stand shall have posted or painted, in contrasting colour, on at least one side, in clear visible lettering, the name of the business. All additional signage must comply with the Township's Sign By-law. 6.3 Every license issued under this By-law shall be displayed in a conspicuous location on/in the refreshment stand and shall be produced on demand by the Licensing Officer, Municipal Law Enforcement Officer and/or the Chief Fire Official. Page 405 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... 6.4 A refreshment vendor licensed under this By-law shall only be permitted to operate on privately owned lands that are commercially zoned. 6.5 No license shall be issued to any person to operate a refreshment stand from a location which is within one hundred (100m) metres of an existing restaurant or other eating establishment, including another refreshment stand. 7.0 PROHIBITIONS 7.1 No person shall operate or maintain a refreshment stand without first obtaining a license from the Township. 7.1 No person shall operate or maintain a refreshment stand on any municipal highway, park or municipally owned lands within the Township, without first obtaining written authorization from Council. 7.2 No person shall operate a refreshment stand in any residential areas. 7.3 No person shall operate a refreshment stand on lands that are not commercially zoned 7.3 No person shall operate a refreshment stand within one hundred (100) metres of another restaurant. 8.0 EXEMPTIONS 8.1 Notwithstanding the provisions of this By-law, no person shall be required to obtain a license to operate or maintain a refreshment stand in conjunction with the Oro World's Fair or any Council authorized event for which prior approval of Council has been obtained or where the refreshment stand is accessory to a permitted use under the Zoning By-law. 8.2 Notwithstanding Section 3.4 of this By-law, Licensed Catering Trucks are not required to submit to the Licensing Officer, written permission from the registered property owner. 8.3 Notwithstanding provisions of this By-law, any person wishing to operate or maintain a refreshment stand on lands other than commercially zoned land shall request an exemption in writing to Council from such provisions of this By- law and obtain approval for a Temporary Use By-law. 9.0 EXPIRY 9.1 A license shall be valid for the remainder of the calendar year in which the said license is issued and shall expire on December 311 of that year. 10.0 REVOCATION 10.1 The Licensing Officer may revoke, refuse, or cancel any license issued under this By-law, at any time, that does not comply or continue to comply with the provisions of the By-law. Notice of revocation of any license may be given by the Licensing Officer by registered letter signed by the Licensing Officer, mailed or delivered to the last known address, and the license shall then cease and terminate and be of no further effect. 11.0 OFFENCES 11.1 No person shall hinder or obstruct, or attempt to hinder or obstruct, any officer exercising a power or performing a duty under this By-law. Any person who is alleged to have contravened any of the provisions of this by-law shall identify themselves to the officer upon request. Failure to so shall be deemed to have obstructed or hindered the officer in the execution of his duties. Page 406 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... 11.2 Every person who contravenes any provision of this By-law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, c. P 33, and every such fine is recoverable under the Provincial Offences Act. 11.3 This By-law shall be enforced by the Township's Municipal Law Enforcement Officers. Page 407 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... Schedule "A" — By-law No. 2013-126 FEES Class Class "A" - Chip Trucks Class "B" - Catering Trucks Class "C" - Hot Dog Cart Class "D" - Ice Cream Cart Licence Fee $375.00 per location $375.00 per truck $375.00 per cart $375.00 per cart **Application fee includes initial inspection fees for both Municipal Law Enforcement Division and the Fire Department. ** Re -inspections fee of $75.00 (if required), for both Municipal Law Enforcement Division and the Fire Department, will be payable in addition the above fees. **All approved Refreshment Vendor licenses expire on December 31St of which the year the license was granted. ** In the event of return and/or surrender or revocation of a license issued pursuant to this By-law, no part of the License fee will refunded. Page 408 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... Schedule "B"- By-law No. 2013-126 aN N Tnwtuhip of Township of Oro-Medonte REFRESHMENT VENDOR Municipal Law Enforcement Division APPLICATION Proud Heritage, Exciting Future (705) 487-2171 CLASS "A" — CHIP TRUCK APPLICATION FOR REFRESHMENT VENDOR Include with completed application: Approvals (office use only) • Applicable licence fee payment of $375.00 Fire Date _ • Written permission from the property owner. Planning Date • Written approval from the Health Unit. Transportation Date • Proof of $5 million dollars liability insurance. Municipal Law Date • Proof of current propane inspection. • Ministry of Transportation written approval (if applicable). • County of Simcoe written approval (if applicable). Business Information Name of Company Name of Principle(s) of Company Check One: Individual Corporation Partnership Business Address (Street Number and Name) City Province Postal Code I I I Phone Number Fax Number E-mail Address I I Applicant Information E w. First Name Last Na Title (Mr./Mrs./etc) Birth Date (dd/mm/yyyy) N Phone Number tuber E-mail Address Proposed Business Location: Owner of Land (include address) I Statement of Fact — Important — Please read carefully I make the following statement of fact: 1. The information set forth in this application is true, accurate and in all material respects complete. 2. 1 am aware that if a license is granted I will carry on my business in compliance with the requirements of By-law No. 2013-126 and any other relevant statute or act. 3. 1 am aware that a false Statement of Fact may result in the application for a license being refused. This Statement of Fact was made on this day of 20__ Signature of Applicant Personal information contained in this form is collected under the authority of the Municipal Act, 2001, Chapter 25, as amended, and will only be used for the purposes for which it was collected. Questions about this collection of information should be directed to the Municipal Law Enforcement Division, Township of Oro-Medonte. 148 Line 7S., Box 100 Oro, Ontario LOL 2X0 Phone: 705-487-2171, Fax: 705-487-0133. Page 409 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... �� Schedule "C"- By-law No. 2013-126 Township of " Township of Oro-Medonte REFRESHMENT VENDOR Municipal Law Enforcement Division APPLICATION Proud Heritage, Exciting Future (705) 487-2171 CLASS "B" — CATERING TRUCK APPLICATION FOR REFRESHMENT VENDOR Include with completed application: Approvals (office use only) • Applicable licence fee payment of $375.00 Fire Date _ • Written approval from the Health Unit. Planning Date • Proof of $5 million dollars liability insurance. Transportation Date • Proof of current propane inspection. Municipal Law Date • Copy of valid driver license. Business Information Name of Company Name of Principle(s) of Company Check One: Individual Corporation Partnership Business Address (Street Number and Name) City Province Postal Code I I I Phone Number Fax Number E-mail Address I I Applicant Information First Name Last Name Title (Mr./Mrs./etc) Birth Date (dd/mm/yyyy) I I I Phone Number Fax Number E-mail Address I I Drivers Licence Number Class Expiry Date (dd/mm/yyyy) I I Proposed Business, Locations and Names Vehicle Owner (If different than applicant) I Vehicle Information Make/ModelNear License Plate No I Statement of Fact — Important — Please read carefully I make the following statement of fact: 1. The information set forth in this application is true, accurate and in all material respects complete. 2. I am aware that if a license is granted I will carry on my business in compliance with the requirements of By-law No. 2013-126 and any other relevant statute or act. 3. I am aware that a false Statement of Fact may result in the application for a license being refused. This Statement of Fact was made on this day of 20__ Signature of Applicant Personal information contained in this form is collected under the authority of the Municipal Act, 2001, Chapter 25, as amended, and will only be used for the purposes for which it was collected. Questions about this collection of information should be directed to the Municipal Law Enforcement Division, Township of Oro-Medonte. 148 Line 7S., Box 100 Oro, Ontario LOL 2X0 Phone: 705-487-2171, Fax: 705-487-0133. Page 410 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... �� Schedule "D"- By-law No. 2013-126 Township of " Township of Oro-Medonte REFRESHMENT VENDOR Municipal Law Enforcement Division APPLICATION Proud Heritage, Exciting Future (705) 487-2171 CLASS "C" — HOT DOG CARTS APPLICATION FOR REFRESHMENT VENDOR Include with completed application: Approvals (office use only) • Applicable licence fee payment of $375.00 Fire Date _ • Written permission from the property owner. Planning Date • Written approval from the Health Unit. Transportation Date • Proof of $5 million dollars liability insurance. Municipal Law Date • Proof of current propane inspection. • Ministry of Transportation written approval (if applicable). • County of Simcoe written approval (if applicable). Business Information Name of Company Name of Principle(s) of Company Check One: Individual Corporation Partnership Business Address (Street Number and Name) City Province Postal Code I I I Phone Number Fax Number E-mail Address I I Applicant Information First Name Last Name Title (Mr./Mrs./etc) Birth Date (dd/mm/yyyy) I I I Phone Number Fax Number E-mail Address I I Proposed Business Location Owner of Land (include address) I Statement of Fact — Important — Please read carefully I make the following statement of fact: 1. The information set forth in this application is true, accurate and in all material respects complete. 2. 1 am aware that if a license is granted I will carry on my business in compliance with the requirements of By-law No. 2013-126 and any other relevant statute or act. 3. 1 am aware that a false Statement of Fact may result in the application for a license being refused. This Statement of Fact was made on this day of 20__ Signature of Applicant Personal information contained in this form is collected under the authority of the Municipal Act, 2001, Chapter 25, as amended, and will only be used for the purposes for which it was collected. Questions about this collection of information should be directed to the Municipal Law Enforcement Division, Township of Oro-Medonte. 148 Line 7S., Box 100 Oro, Ontario LOL 2X0 Phone: 705-487-2171, Fax: 705-487-0133. Page 411 of 780 10y) Report No. CS2013-13, Doug Irwin, Director of Corpo... �� Schedule "E"- By-law No. 2013-126 Township of " Township of Oro-Medonte REFRESHMENT VENDOR Municipal Law Enforcement Division APPLICATION Proud Heritage, Exciting Future (705) 487-2171 CLASS "D" — ICE CREAM CARTS APPLICATION FOR REFRESHMENT VENDOR Include with completed application: Approvals (office use only) • Applicable licence fee payment of $375.00 Fire Date _ • Written permission from the property owner. Planning Date • Written approval from the Health Unit. Transportation Date _ • Proof of $5 million dollars liability insurance. Municipal Law Date • Proof of current propane inspection (if applicable). • Ministry of Transportation written approval (if applicable). • County of Simcoe written approval (if applicable). Business Information Name of Company Name of Principle(s) of Company Check One: Individual Corporation Partnership Business Address (Street Number and Name) City Province Postal Code I I I Phone Number Fax Number E-mail Address I I Applicant Information First Name Last Name Title (Mr./Mrs./etc) Birth Date (dd/mm/yyyy) I I I Phone Number Fax Number E-mail Address I I Proposed Business Location Owner of Land (include address) I Statement of Fact — Important — Please read carefully I make the following statement of fact: 1. The information set forth in this application is true, accurate and in all material respects complete. 2. 1 am aware that if a license is granted I will carry on my business in compliance with the requirements of By-law No. 2013-126 and any other relevant statute or act. 3. 1 am aware that a false Statement of Fact may result in the application for a license being refused. This Statement of Fact was made on this day of 20__ Signature of Applicant Personal information contained in this form is collected under the authority of the Municipal Act, 2001, Chapter 25, as amended, and will only be used for the purposes for which it was collected. Questions about this collection of information should be directed to the Municipal Law Enforcement Division, Township of Oro-Medonte.148 Line 7S., Box 100 Oro, Ontario LOL 2X0 Phone: 705-487-2171, Fax: 705-487-0133. Page 412 of 780 10z) Report No. CS2013-14, Doug Irwin, Director of Corpo... �, r//z 0, , I I. Proud Heritage, Exciting Future Report No. To: Prepared By: CS2013-14 Council Curtis Shelswell, Chief Municipal Law Enforcement Officer Meeting Date: Subject: Motion # July 17, 2013 Municipal Law Enforcement Occurrence Report April - June 2013 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. That Report No. CS2013-14 be received for information. BACKGROUND: The Municipal Law Enforcement Division is responsible for ensuring the enforcement and compliance with the Township's municipal by-laws and related legislation including several Provincial Statutes. A portion of the division's responsibilities include the inspection and issuance of pool fence permits and sign permits. The review and issuance of consumer fireworks permits and display fireworks permits. The Division is also responsible for the inspection and issuance of all Kennel Licenses and inspect and provide comments with respect to the issuance of all Campgrounds, Firework Vendors, Refreshment Vehicles, Tow Truck Companies, Tow Truck Vehicles and Tow Truck Drivers Licenses. The definitive goal of the Municipal Law Enforcement Division is compliance. This is achieved through the appropriate use of discretion, issuance of warnings, served correspondence, and if necessary; the charging and prosecution of offenders. It has been the goal of the division to enhance public interaction while still maintaining a superior level of compliance throughout the Township. Occurrences created proactively or through complaints are investigated by the Township's Municipal Law Enforcement Officers (MLEO's) and followed up within a timely manner to ensure compliance has been met. In many cases this involves working with fellow departments such as Development Services. In the second Quarter of 2013, the Municipal Law Enforcement Division incurred a total of 553 Occurrences. Corporate Services July 17, 2013 Report No. CS2013-14 Page 1 of 6 Page 413 of 780 10z) Report No. CS2013-14, Doug Irwin, Director of Corpo... Page 414 of 780 10z) Report No. CS2013-14, Doug Irwin, Director of Corpo... The following table illustrates the legislation to which the occurrences are governed. TABLE 2 553 905 139 Zoning 97-95 10 24 21 The following table compares the Total Occurrence's from 2012-2013 by month. TABLE 3 Corporate Services Report No. CS2013-14 July 17, 2013 Page 3 of 6 Page 415 of 780 10z) Report No. CS2013-14, Doug Irwin, Director of Corpo... The following table shows the total number of Licenses issued by the Licensing Officer: TABLE 4 sae Ib , Ohn 611 2 15 1=wot`n� Campground 0 0 Fffa� Tow Truck Company 10 Tin Tow Truck Driver 2 23 The following table illustrates the total number of permits issued by the Division: TABLE 4 _ �►pl�uirle Year to Dafaa :- Sign 6 6 Display Fireworks 3 5 FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not Applicable Corporate Services July 17, 2013 Report No. CS2013-14 Page 4 of 6 Page 416 of 780 10z) Report No. CS2013-14, Doug Irwin, Director of Corpo... POLICIES/LEGISLATION: It is the general practice of the Municipal Law Enforcement Division to ensure all individuals are treated fairly, equitably and with respect. The Chief Municipal Law Enforcement Officer oversees the conduct of Municipal Law Enforcement staff and ensures all occurrences are dealt with in an ethical manner. Legislation which is frequently enforced by the Municipal Law Enforcement Division includes but is not limited to: ➢ Township of Oro-Medonte By -Law No. 2011-177 (Canine Control) o A By -Law to regulate, license and control canines ➢ Township of Oro-Medonte By -Law No. 2010-075 (Signs) o A By -Law to Regulate Signs and other Advertising Devices ➢ Township of Oro-Medonte By -Law No. 2010-076 (Clean and Clear) o A By -Law to provide for maintaining of land in a clean and clear condition ➢ Township of Oro-Medonte By -Law No. 97-95 as amended (Zoning) o A By -Law to implement the policies of the Township of Oro-Medonte Official Plan. ➢ Township of Oro-Medonte By -Law No. 2012-168 (Parking) o A By -Law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the Corporation of the Township of Oro-Medonte ➢ Township of Oro-Medonte By -Law No. 2012-143 as amended (Towing) o A By -Law to License and regulate Towing Companies, Tow Truck Owners and tow Truck Drivers. ➢ Other By -Laws refers to Legislation that is not often received by the Division. CORPORATE STRATEGIC GOALS: ➢ Service Excellence o Review corporate by-law enforcement procedures ➢ Safe and Healthy Community o Promoting a safe and secure environment Quality of Life o Review by-laws that affect and viability of local businesses Corporate Services July 17, 2013 Report No. CS2013-14 Page 5 of 6 Page 417 of 780 10z) Report No. CS2013-14, Doug Irwin, Director of Corpo... CONSULTATIONS: ➢ Director of Corporate Services/Clerk ATTACHMENTS: Not applicable CONCLUSION: The division strives to maintain transparency in all practices, beliefs and activities. This effort instills trust in the community we serve and each other. Res fully submitted: Curtis Shelswell Chief Municipal Law Enforcement Officer SMT AtWoval / Com nts. C.A.O. Approval / Comments: Corporate Services Report No. CS2013-14 July 17, 2013 Page 6 of 6 Page 418 of 780 11 a) Mayor H.S. Hughes, correspondence from AMO Communic... From: AMO Communications[mailto:communicate(cbamo.on.ca] Sent: Friday, July 12, 2013 6:07 PM To: Harrv.Hughes(cbsimcoe.ca Subject: AMO Policy Update: Energy TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL July 12, 2013 Energy Update With all the energy related activities and consultations occurring this summer, we thought it would be useful for AMO members to have a short summary for your reference. OPA IESO Regional Energy Planning Process: In May 2013, the Ontario Minister of Energy asked the Ontario Power Authority (OPA) and the Independent Electricity System Operator (IESO) to recommend a new integrated regional energy planning process that would focus on improving the way large energy projects are sited in Ontario. The OPA and IESO will provide joint recommendations to the Minister by August 1, 2013. The consultation process has now ended. AMO staff has been in discussions with OPA asking questions about connecting regional energy plans to official plans. These include: • How are the principles of good land use planning reflected in siting large energy generation infrastructure? • How will these regional energy plans connect to the Long Term Energy Plan? • How will the variations in municipal goals, capacities, and infrastructure be accommodated in this planning process? • How will conflicting goals be dealt with? • How will meaningful dialogue between municipalities, the public, the energy sector and the Province be achieved? • How will the competitive process for developing generation be fitted into regional energy plans? Long Term Energy Plan Review and Changes to Large FIT Program: The Long -Term Energy Plan (LTEP) is a guiding document that is the basis for more detailed planning by the Ministry of Energy, its agencies, Local Distribution Companies, municipalities and others. This plan includes targets for the amount of energy needed, conservation and the mix of energy needed (hydro, gas, nuclear, green). The changes to the Large Feed -in Tariff Page 419 of 780 11 a) Mayor H.S. Hughes, correspondence from AMO Communic... (FIT) program will be considered within this framework. The process will address how much of which type of energy will Ontarians invest in over the next 20 years. One consideration is that the cost of transmission is expensive; generating energy regionally is an alternative. Municipalities need to begin to consider where energy fits into Official Plans. If growth is anticipated, where can energy generation take place? Some municipalities are working in clusters to develop Municipal Energy Plans (see below) which can assist in transferring this technical information into the Official Plan. 2 A series of roundtables for invited stakeholders will be held throughout the Province followed by evening public open houses, including a session in Ottawa on the afternoon of August 21 following the AMO Annual Conference: St. Catharines - July 22 London - July 23 Windsor- July 25 Toronto - July 30 and 31 Thunder Bay - August 7 Sudbury - August 13 Barrie - August 15 Ottawa - August 21 To RSVP, please click httl)s://www.research.net/s/8DNHRV8 or call 1-855-440-4041. AMO's LTEP response will be prepared after received direction at AMO's August Board Meeting. In the interim, municipalities may wish to consider how energy fits into local economic and growth scenarios. What conservation efforts are achievable in your municipality? What types of energy make sense in your region, who are your partners in this type of planning, what are the consequences of not having energy locally available? Here is a link to a provincial guide which can inform your deliberations: http://www.energy.gov.on.ca/docs/en/making-choices-en.odf. Other Initiatives: Municipal Energy Plans (MEP): The Province has announced funding to help small and medium-sized municipalities develop Municipal Energy Plans — which will focus on increasing conservation and helping to identify the best energy infrastructure options for a community. The definitions are small (<50,000) and medium (<150,000). The program will formally launch in the next couple of weeks. MEPs will require the participation of major community stakeholders including: municipal officials and politicians; municipal departments (planning, energy, infrastructure, zoning, permitting, and sustainability/environment offices); electric and gas utilities; major users of energy in a community; local economic development office(s); business improvement association(s); local non-governmental organization(s) involved with energy issues. Ontario Energy Board (OEB) Communications Survey: Page 420 of 780 11 a) Mayor H.S. Hughes, correspondence from AMO Communic... OEB is looking to improve their website to make it more user-friendly. They invite stakeholders to fill in a survey. Here is the link: http://web.cicic.net/wix/iD3l4O582.aspx? sid =Z-ykQMvHofXOEgZa7sr- WtgAgitlTGtERbaNiOotQgybsJJctl-chb93NRL Nu60. Additional information on all the energy-related consultations can be found on the Ministry of Energy website: http://www.energy.gov.on.ca/en/consultations-and- engagement/. We will continue to provide updates to members as new information becomes available. AMC Contact: Monika Turner, Director of Policy, mturner(o).amo.on.ca, 416-971-9856 or 1-877- 426-6527 ext. 318 PLEASE NOTE AMC Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMC broadcasts are free to redistribute the AMC broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMC documents. AMC assumes no responsibility for any Page 421 of 780 11 b) Councillor Coutanche, correspondence re: Friends an... does oid ogj g6noagl Alm �ooq puE juawpoddEsip pionB wd[ le JIBIS un6j0ys jewaoj o1qu ms uosaad t dogs oid JOI 96q'P PSL qoi PAM] `No AuopOA-010 N G auil 2H Aluo aauuip q��gnjo Ilo6 jsoy6 s,aapos auuip Puy lob q1 C,-7-;' jubne Appsant MH 1001-110 MON MAIN IiVAINd A am aNV S0NINI Page 422 of 780 12a) Announcements of Interest to the Public: 1. Township of... Page 423 of 780 12a) Announcements of Interest to the Public: 1. Township of... Township of ,Proud Heritage, Exciting Future Township of Oro-Medonte Septic Maintenance Program Public Meeting Where: Township of Oro-Medonte Administration Office 148 Line 7 S., Council Chambers Date: Thursday July 25, 2013 Time: 1s' Meeting time @ 11:00 am 2nd Meeting time @ 3:00 pm 3rd Meeting time @ 6:00 pm Who: Residents along Lake Simcoe Shoreline & within the Source Protection Areas Topics: • Overview and intent of the legislated Septic Maintenance Program • How this affects residents within the Township of Oro-Medonte • How the Township is currently administrating the program • Upcoming changes in the administration process • Opportunity for questions/comments 148 Line 7south, Box 100 P: (705) 487-2171 www.oro::-m d©rite. ca. Oro, Ontario LOL 2X0 F: (705) 487-0133 Page 424 of 780 12b) Minutes of Orillia & Area Physician & Recruitment C... May 21, 2013 Minutes Orillia & Area Physician & Recruitment Committee Present: Marci Csumrik, Dr. Matt Miller, Jackie Shaughnessy, Dr. Dan Kapeluto, Lisa Kilby, Kelly Meyer, Ron Stevens, Pat Thor, Regrets: Tony Madden, Tony Katarynych, Shannon O'Donnell, Dr. Carol Strickland, Dr. Don Atkinson, Gini Stringer Call to Order: The chair called the meeting to order at 8:03 a.m. Motion to Approve the Agenda: Moved by Kelly Meyer and seconded by Dr. Dan Kapeluto. Carried. Declaration of Conflict of Interest: None Consent Agenda: • April 2013 Minutes • May Staff Report Motion to Approve the Consent Agenda: Moved by Jackie Shaughnessy and seconded by Dr. Dan Kapeluto. Carried. Financial Report: The financial report was circulated prior to the meeting. In the past 6 weeks, 2013 funding cheques have been received from Oro-Medonte ($10,000.00) and Ramara ($5,000.00). The budget shows $80,000.00 to be received from the City of Orillia for incentive funding however the committee has notified the city those funds are no longer required. Funds from the Centurion Bicycle Race will be placed under "community support". There will be a few small initial expenses for the fundraising event however we expect sponsorship to offset these costs. The conference expenses are over by $287.00 due to the airfare costs associated with travel to Saskatoon. Retention may also be over by $300.00 due to the promotion expenses for the community outreach activities coupled with the long service reception. However, the committee is under -budget in other areas. Fundraising Sub -Committee Report: Dr. Matt Miller Our committee will be placing a team in the Centurion Bike Race on June 15' and 16`t`. The current focus is procuring as many riders as possible to bolster our fundraising initiative. Pat Thor will have posters prepared for distribution around the hospital and at other pertinent venues. There will be a press release to build community awareness and hopefully add to our riding team. A general discussion followed to determine how best to get the event information to OSMH staff. Lisa Kilby will speak to the community relations department and report back to the sub -committee. Page 425 of 780 12b) Minutes of Orillia & Area Physician & Recruitment C... Other Business: Long Service Reception — The long service reception was held on April 25'. There were 94 attendees. The total cost of the event was $1500.00 plus HST. Attendees were particularly pleased the event was held at Lakehead University. Many people participated in the campus tours. It was suggested in the future, that the deputy mayors of our funding municipalities be recognized and perhaps assist with the distribution of awards. ROMP Week — Rural Ontario Medical Week takes place from May 26' to 31st inclusive. Our welcome reception will be held at Fern Resort on Sunday evening the 26' from 6:00 p.m. to 8:30 p.m. The medical students are all now billeted with local family doctors and the preceptors are in place. Pat Thor has planned "community day" for Wednesday, May 29th. Items for Discussion from the Floor: The administrator of the FUN reports 528 patients visited the after-hours clinic in the month of April. Of those patients, 95 were unattached. All received our committee "finding a doctor checklist". Dr. Porter informed the office that he is not at this time accepting additional patients. Drs. Aguilar and Mitchell will not be taking on additional patients until early fall. This will allow them to process the intake in volume resulting form the community outreach activities. Many of the recently connected patients have not seen a doctor in many years therefore the initial office visits are taking longer than anticipated due to the complexity of health issues arising. Dr. Daraei, the most recent to set up practice, is still taking patients. Physicians who are accepting patients varies each week depending on the process flow. The community outreach events have assisted to build awareness about the process for procuring a family doctor. The community outreach was held at Severn Township on the 14th May in the Council Chambers. Two Health Care Connect representatives worked with Pat to assist residents who require local primary care. The following day Pat was invited by the HR department at Teletech to assist their employees. Thirty-nine employees received assistance. Teletech has asked Pat to return at a later date. Dr. Brock McKinney (obstetrician/gynecologist), his wife Laura and baby Mara will be moving to Orillia area in early summer as will Dr.Chris Chan (respirologist). Brock and Laura hope to purchase a home, while Chris plans to rent an apartment while he settles into the community. Dr. Reza Behjati (pathologist) and his wife Rosanna have been Page 426 of 780 12b) Minutes of Orillia & Area Physician & Recruitment C... renting an apartment for the past 18 months and have recently purchased a home in the city. There will be final interviews for a new radiologist this week. On May 16th Pat Thor attended the Lakehead Economic Development and Research Innovation event at the campus. Representatives from the Manufactures Association, Construction Association, Chamber of Commerce, Georgian College, County of Simcoe, CDC, EDC, and municipal representatives attended. The purpose of the event was to outline to community partners how the university and the college can assist with economic development projects. We were invited as acknowledgement of physician recruitment and retention as a contributing factor in the economic health of our community. Correspondence Received Township of Ramara — Enclosure cheque for $5,000.00 for 2013 contribution to committee Correspondence Sent Thank you to Township of Ramara for financial support Thank you to Oro-Medonte for financial support Motion to adjourn moved by Dr. Matt Miller and seconded by Dr. Dan Kapeluto. Carried. Next Meeting: Tuesday, June 1811 at 8:00 a.m. in the OSMH Foundation Board Room Page 427 of 780 12c) Minutes of Midland Public Library Board meetings he... JUN 2.6 2015 0R0--1v1E-D0'J-r L Page 1 of 6 DATE: March 14, 2013 LOCATION: Midland Public Library Boardroom PRESENT: U. Schmid, V. Nihill, M. Pearce, Z. Pendlebury, B. Gorski, J. Pack REGRETS: J. Swick, B. Desroches, L. Campbell (Note: U. Schmid arrived to attend the meeting, but had to leave feeling unwell.) STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM ISSUE ACTION 1. Call to Order 2. 3. 4. In the absence of the Chairman and the Vice Chairman, Treasurer, B. Gorski, called the meeting to order at 6:59 PM. Approval of the agenda There being no additions, B. Gorski asked for a motion of approval. Moved by: V. Nihill Seconded by: Z. Pendlebury That the Agenda be approved as circulated. Approval of the minutes of the previous meeting B. Gorski asked if there were any omissions or questions. There being none, he asked for a motion of approval. Moved by: M. Pearce Seconded by: V. Nihill That the minutes of the Board meeting held on February 14, 2013 be approved. Business arising from the minutes 4.1 Status of Building Repairs B. Molesworth reported that he was in receipt of the final 2012 year end numbers and that we did return a surplus of $10,000.00. We did very well on the revenue side. This surplus will be put into reserves which now sits at around _$35,000.00. As everyone is aware, the 2013 budget was going to be very tight. Because of the flood we have incurred costs over and above what was budgeted for. We have received an invoice CARRIED CARRIED Page 428 of 780 12c) Minutes of Midland Public Library Board meetings he... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2 of 6 DATE: March 14, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes - continued from Service Master in the amount of $12,000.00. Rob Marchand was contracted to replace the ceiling tiles for around $1,900.00 and Hooks have valves and other parts on order to start the replacement of aging parts in the old part of the building. Invoices are yet to be received for this work. B. Molesworth was asked if he had an idea of what the total bill might be. He said he guessed it will be around $25,000.00. There is also still an invoice for a report on recommendations from the consultants hired by Hooks. J. Pack asked about the main entrance stairs that he noticed are crumbling. B. Molesworth has spoken with the Town Engineer and he is sending Rick Dalziel over to assess the situation and then get them repaired. Further to the earlier report about costs related to the flood, B. Molesworth reported that approximately $2,000.00 has been spent on replacing lights that were in the dropped ceilings. There will be a small rebate as the new ones are more efficient. 4.2 Books2Eat B. Molesworth reported that ticket sales for this event are going well with 100 sold already. Considering there hasn't been much in the way of advertising yet, it's looking very positive. There will be articles running in the papers but B. Molesworth feels we should also be buying space as both newspapers have been very supportive of our events. Ads will appear in both of the local papers. The Free Press gave us a really good deal on a half page ad for $300.00. B. Gorski asked about the need for volunteers. Some will be needed on the day, especially helping with cleanup as Katimavik will not be here to help this year. There were several offers of help from the Board. Some Staff have also offered to help. Page 429 of 780 12c) Minutes of Midland Public Library Board meetings he... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 6 DATE: March 14, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 5. Approval of the accounts 6. B. Gorski pointed out that there hasn't been a Hydro entry yet for this year. B. Molesworth said he had picked up copies of two invoices that have been paid so they will no doubt show up on the March Cheque Distribution Report. It will be in the amount of approximately $6,000.00. V. Nihill asked what kind of service is covered under the elevator service and maintenance agreement. B. Molesworth said that they come once a month to do maintenance and also keep up with any changes in regulations with the TSSA. If they find any problems then they recommend repairs. These are not covered under the annual maintenance agreement. This month's accounts show a separate charge due to the flood. This type of occurrence is also not covered. B. Gorski asked for a motion of approval. Moved by: J. Pack Seconded by: Z. Pendlebury That the accounts for the month of February, 2013 totalling 20,776.36 be approved. Reports of Board Committees 6.1 Finance Committee B. Gorski distributed copies of the Library Operating Financial Statement as of February 28, 2013. B. Molesworth reported that we are, at the end of February, sitting at 16% spent which is pretty much where we should be given that a number of one time annual fees have been paid in the first two months of the year. He went on to draw the Board's attention to budget line 3570, Software Maintenance, which had a posting of approx. $8,600.00 made to it which makes that line read 432.50% spent. This is an error. It should have been posted to line 3530, Equipment Service/Maintenance as it is for the annual service maintenance on our internal automated systems. It will be corrected. M. Pearce asked if we have received the Provincial grant from the Province for 2012. B. Molesworth said that it is coming and will be posted back to 2012. There were several problems this year with the application process and the Province gave us the CARRIED Page 430 of 780 12c) Minutes of Midland Public Library Board meetings he... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 4 of 6 DATE: March 14, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 6. Reports of Board Committees- continued 7. wrong mailing address. They have to pay by the end of March which is their budget year end. 6.2 Report from the Friends of the Midland Public Library The new shelving was installed last Saturday. It looks great. They sold over $100:00 worth of books yesterday. March Break may have created more traffic. New business 7.1 Policy Review Committee B. Molesworth informed the Board that it has been almost 10 years since our Policies and Conditions of Employment and Operating Policies documents have been reviewed. Since there is now a collective agreement in force covering the Town Office Staff it seems like a good time to look at the Policies and Conditions of Employment which govern our staff. The Board, as the employer, does need to be involved and take responsibility in this area. B. Desroches has offered to sit on this committee. B. Molesworth asked those present to consider if they would like to be involved. The Staff will be asked to put forward two representative names to participate. In the past, we have ridden along on the coat tails of the Town but with the new union there, the Board needs to play a more active role with the Staff. On another matter, B. Molesworth informed the Board that T. Archer, our IT Technician, will be taking Parental leave as his wife is expecting. We will be looking for someone to fill in. Page 431 of 780 12c) Minutes of Midland Public Library Board meetings he... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of 6 DATE: March 14, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 8. Information 8.1 Chief Librarian's Report March Break events have been very well received. 140 attended the magician's show and approximately 70 attended each movie. The special craft event was over sold but B. Reynolds managed to pull together some other items for painting so everyone was accommodated. The IFOA are interested in coming again this year and we're working on an event with them. We hope we can go back to having two evenings of author readings. The IFOA charge $10.00 which they keep, but are open to us tacking on another $5.00 to help offset some of our costs. B. Molesworth has also spoken to the High Schools and they are keen to have the authors go to the schools again this year. The IFOA have also been asked to bring more authors for this component and they seem to be agreeable. Library patron and PeaceWorks member, E. O'Connor, has told B. Molesworth that she is trying to get author Sally Armstrong to come to Midland to speak at a lunch meeting for their group and a public reading at the Library to promote her new book. Scheduling is difficult, but two dates are being considered and we are waiting to hear from Ms. Armstrong's office. B. Peter has also asked B. Molesworth about bringing in a couple of authors to speak on the War of 1812 as a lead up to the arrival of the Tall Ships this August. We are in discussions with one author of several books that use illustrations effectively and she is enthusiastic about taking her stories and pictures to the schools and, as she charges relatively little, we are exploring the possibility of visiting all three high schools and two Libraries. Dave Brunelle will be forwarding names of other authors for our consideration. Page 432 of 780 12c) Minutes of Midland Public Library Board meetings he... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 6 of 6 DATE: March 14, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 8. Information - continued 9. Z. Pendlebury explained that, as the March General Committee meeting had been rescheduled due to March Break, the Librarian's Report for March had not been tabled. She will see if she can get it on the agenda of the regular Council meeting. B. Molesworth informed the Board that the new CAO for the Town of Midland has started and has come over for a tour. She will be meeting with Department Heads individually. B. Molesworth will be meeting with her next Tuesday and is also taking her to a Rotary meeting on Wednesday, March 20tH B. Gorski asked when the next Board meeting would be. The date of the next meeting is Thursday, April 11, 2013. Adjournment Moved by: J. Pack That the meeting be adjourned at 7:40 PM. OT ine uoara < ro , f Chief Librarian Page 433 of 780 12c) Minutes of Midland Public Library Board meetings he... {-- JUN 2 6 2013 OHIO-NIEDONTE TOWNSHIP Page 1 of 5 DATE: May 9, 2013 LOCATION: Midland Public Library Boardroom PRESENT: U. Schmid, B. Desroches, V. Nihill, M. Pearce, B. Gorski, J. Swick, L. Campbell, REGRETS: J. Pack, Z. Pendlebury STAFF: B. Molesworth, CEO ITEM 1 2. 3 4. Call to Order Chairman, J. Swick called the meeting to order at 7:01 p.m. Approval of the agenda Additions: 7.2 Summer Board Meeting Schedule Moved by: B. Gorski Seconded by: V. Nihill That the agenda be approved as amended. Approval of the minutes of the previous meeting The Minutes of the Meeting of March 14 were reviewed. There being no questions, V. Nihill moved the adoption of the minutes. Moved by: V. Nihill Seconded by: B. Gorski That the minutes of the Board meeting held on March 14, 2013 be approved. Business arising from the minutes 4.1 Building Repairs B. Molesworth reported little change from the Librarian's Report as distributed the previous week. Several phone calls regarding the concrete work have not been returned. He will consult with the Town Engineer. HVAC is working well but we are still waiting for some parts. ACTION CARRIED CARRIED Page 434 of 780 12c) Minutes of Midland Public Library Board meetings he... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2 of 5 DATE: May 9, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes - continued 5 4.2 Books2Eat All Board Members who were in attendance were very positive regarding the event, saying that people enjoyed it and it is very good for the Library as a community building event. U. Schmid suggested some food had been thrown out but others reported suggesting any excess be given to Out of the Cold. Voting caused some confusion, according to some reports, and B. Molesworth said that he and Scott and Nicole had discussed making the ballots more self explanatory. There was also some confusion at the start and maybe signs or volunteers strategically placed might provide some direction. B. Gorski felt some of the unsold youth tickets could have been sold at the door rather than turning people away and B. Desroches thought the aprons might be a good seller. Scott and Nicole are exploring the purchase of aprons already. V. Nihill thought the Edible Woman was excellent and suggested trying to get more like that and maybe less sugar. L. Campbell said she'd heard the report on the CBC and felt it was well done. 4.3 Policy Review Committee B. Molesworth reported V. Nihill, L. Campbell and B. Desroches have volunteered to sit on the Committee. Along with B. Molesworth and G. Griffith, A. Clennett and S. Cooper, of the part time staff and J. Keefer of the full time will represent staff. The intention is to distribute the current documentation after G. Griffith returns from vacation and before B. Molesworth goes in June so that a first meeting can be scheduled for early July. Approval of the accounts B. Gorski distributed copies of the Cheque Distribution reports for March and April. M. Pearce asked if patrons were billed for lost books. B. Molesworth replied that what appears on the report are payments made to lending libraries for Inter Library Loans that patrons had lost. MP_Lsends -a- cheque -and -bills the patron. MPL books that are -lost -are billed but do not appear in the report because any replacement is bought from our wholesaler and appears in the bills from them. V. Nihill asked about the item Electrical Work billed to the Town. Page 435 of 780 12c) Minutes of Midland Public Library Board meetings he... DATE: May 9, 2013 MIDLAND PUBLIC LIBRARY BOARD MEETING LOCATION: Midland Public Library Boardroom Page 3 of 5 ITEM ISSUE ACTION 5. Approval of the accounts - continued B. Molesworth said there is a professional electrician on staff at the Works Dept. and he does work on all Town buildings and is billed at a straight rate. 6. Moved by: L. Campbell Seconded by: B. Desroches That the accounts for the months„of March and April 2013 totalling $52,834.99 be approved. Reports of Board Committees 6.1 Finance Committee B. Gorski distributed the statement to the end of April, 33% through the year. With the water damage the Library is over in some lines but generally is in line on the YTD. B. Molesworth pointed out the new section — Programming — which was created to help track income and expenditure specific to programs. Prior, the costs appeared in advertising or under general costs, but revenue was returned to a donation line which meant there was no profit or loss account. This should give a better idea of the return on specific programs. B. Molesworth also reported that some staff will be receiving an adjustment due to a recently completed Pay Equity study, done in compliance with Provincial regulation. As funds have been set aside by the Town for this eventuality, this adjustment should not have an effect on this year's budget but it will for next year. If efforts are made again this year to limit tax increases, this may have a significant impact on the Library's budget plans. B. Molesworth hopes to have more information on this for the next meeting. 6.2 Friends of the Library B. Molesworth circulated a copy of the Friend's first newsletter and reported they have a balance of over $5,000.00 currently. CARRIED Page 436 of 780 12c) Minutes of Midland Public Library Board meetings he... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 4 of 5 DATE: May 9, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 7. New business 8. 7.1 Joint Meeting It was agreed that a joint Board/Staff meeting was a good idea. It will be scheduled for May 31 at 5:00 pm for the Board meeting and 6:00 pm for the joint meeting. Refreshments will be served. This will stand for the meeting of June 13 so that meeting is cancelled., 7.2 Summer Board Meeting Schedule B. Molesworth asked for the Sept. meeting to be rescheduled to Aug. 29, which the Board agreed to. The Sept. meeting will be cancelled. There may be a need for a meeting in July, to discuss budget, and if so, that will replace the March meeting which had been cancelled due to weather. Information 8.1 Chief Librarian's Report The Librarian's Report was reviewed. B. Molesworth reported that he is sitting, as a staff representative, on the Committee overseeing the Cultural Plan funded with a combination of grant and Town money and being Chaired by Glen Canning and Bryan Peter. V. Nihill asked what a Cultural Plan was and there was some discussion regarding the mapping of physical resources, actual events and the effort to build both to boost community building efforts and enhance tourism. B. Molesworth reported Todd Archer is on paternity leave and is being replaced by a co-op student from Georgian for the summer. The student is being paid a lower rate. Todd will be available by phone and on line if problems require his attention. Southern Ontario Library Services have negotiated an arrangement with Zinio, a division of Recorded Books, that will allow Libraries to circulate digital copies of magazines, the way we now circulate. ebooks._ The differences will -be -that on top of the subscription price there is a registration fee but that there will be no limit on the number of circulations or of copies. The total for the first year would be $5,800.00. The Friends have agreed Page 437 of 780 12c) Minutes of Midland Public Library Board meetings he... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of 5 DATE: May 9, 2013 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 8. Information - continued to pay half and B. Molesworth suggested the other half could come from Books2Eat proceeds. M. Pearce asked if this would be a popular service. B. Molesworth suggested that the Simcoe County Co-op can not keep up with demand for ebooks and that magazines are a similar service. J. Swick asked if there would be reporting so the service could be reviewed after a year and the answer was yes. B. Desroches said the Library is given many hard copy subscriptions and asked if any would be dropped. B. Molesworth said this would be another example of the difficulty Libraries have buying in more than one format and that no hard copy subscriptions would be cancelled because there is still a readership for them. B. Desroches suggested that having Owl and Chickadee would help attract younger readers and B. Molesworth agreed saying that the ones he and Scott had picked should appeal to young adults as well. J. Swick suggested that as an experiment to be reviewed next year he felt there was a consensus at which L. Campbell said no, given budget constraints and potential further shortages, she couldn't approve of the expenditure. J. Swick noted her objection but it was agreed to try it for a year. B. Molesworth had received a call earlier in the day inviting the Board to join the Ontario Library Board Association, a division of the Ontario Library Association, of which the Midland Library is a member. He reviewed the benefits and the cost and it was agreed that the Board would not join at this time. B. Gorski said there are advantages to networking with organizations like this and B. Molesworth said there are Trustee Workshops held in our area a few times a year and he can bring notification of these forward for information. Adjournment B. Gorski moved the meeting be adjourned at 8:37 m, Chair an of the Board Chief Librarian Page 438 of 780 12d) Minutes of Nottawasaga Valley Conservation Authorit... �*, NOTTAWASAGA VALLEY CONSERVATION AUTHORITY ¢ ' BOARD OF DIRECTORS 04/13 Minutes Date: Friday April 26, 2013 PRESENT: Chair: Nina Bifolchi Town of Wasaga Beach Vice Chair: Darren White Township of Melancthon Past Chair: Walter Benotto Town of Shelburne Members:, Gail Ardiel Town of the Blue Mountains Mel Coutanche Township of Oro-Medonte Daniel Davidson Town of Innisfil Mike Edwards Town of Collingwood Earl Hawkins Township of Mulmur Arif Khan City of Barrie Rob Keffer Township of Bradford West Gwillimbury Kevin Lloyd Town of Collingwood Bob Marrs Town of New Tecumseth Paul McQueen Municipality of Grey Highlands Fred Nix Town of Mono Brent Preston Township of Clearview Perry Ritchie Township of Springwater Alicia Savage Township of Clearview Michael Smith Township of Essa Percy Way Township of Amaranth Rick Webster Township of Springwater Keith White Township of Essa REGRETS Mary Brett Township of Adjala-Tosorontio George Watson Township of Wasaga Beach Guests: Derek D'Angelo, Partner, KPMG LLP Chartered Accountants Cynthia Post, Procyon Wildlife - Beeton Creek property Staff: Wayne R. Wilson, CAO/Secretary Treasurer Sheryl Flannagan, Director of Corporate Services Byron Wesson, Director Land Operations & Stewardship Services Chris Hibberd, Director of Planning Glenn Switzer, Director of Engineering and Technical Services Dave Featherstone, Manager Watershed Monitoring Caleigh Clubine, Communications/PR Coordinator Page 439 of 780 12d) Minutes of Nottawasaga Valley Conservation Authorit... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 04/13 April 26, 2013 Page 2 of 7 1. CALL TO ORDER Chair Bifolchi called the meeting to order at 9:00 a.m. 2. MOTION TO ADOPT AGENDA RES:#1 MOVED BY: Bob Marrs SECONDED BY: Fred Nix RESOLVED THAT: The Agenda for Board of Directors Meeting #04/13 dated 26 April, 2013 be adopted. Carried; 3. PECUNIARY INTEREST DECLARATION None declared 4. MINUTES 4.1 Minutes of the Board of Directors Meeting 03/13 dated 22 March, 2013 RES:#2 MOVED BY: Bob Marrs SECONDED BY: Fred Nix RESOLVED THAT: the Minutes of the Board of Directors Meeting 03/13 dated 22 March, 2013 be approved. Carried; 4.2 Draft Minutes of the Planning Fee Ad -Hoc Committee 03/13 dated 22 March, 2013 RES:#3 MOVED BY: Daniel Davidson SECONDED BY: Rob Keffer RESOLVED THAT: the Draft Minutes of the Planning Fee Ad -Hoc Committee 02/13 be received. Carried; 5. BUSINESS ARISING FROM MINUTES None noted 6. APPOINTMENT OF REPRESENTATIVE TO CONSERVATION ONTARIO COUNCIL RES:#4 MOVED BY: Walter Benotto SECONDED BY: Alicia Savage RESOLVED THAT: Nina Bifolchi be appointed as the NVCA voting delegate on the Conservation Ontario Council for the year 2013; and, THAT: Darren White, Vice Chair, and Wayne R. Wilson, B.Sc., Chief Administrative Officer/Secretary-Treasurer, be appointed as alternates. Carried; Page 440 of 780 12d) Minutes of Nottawasaga Valley Conservation Authorit... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 04113 April 26, 2013 Page 3 of 7 7. DEPUTATION TO THE BOARD (9:00 a.m.) Procyon Wildlife — Beeton Creek property Cynthia Post of Procyon Wildlife, a not for profit emergency shelter for wild animals, advised the Board of Directors of some concerns she has with the property and building which she leases from the NVCA. Ms. Post requested to have the windows replaced, driveway repaired. In addition there was discussion regarding the terms of the lease agreement. They are now paying a fee of $257.50 per month plus utilities and taxes. It was not clear to Procyon that they were responsible for the taxes; however, this was noted in the lease agreement. Chair Bifolchi thanked Ms. Post for her presentation and advised that the Board would take the requests into consideration. S. PRESENTATION TO THE BOARD NVCA 2012 AUDITED FINANCIAL STATEMENTS KPMG LLP Chartered Accountants Derek D'Angelo, Partner Mr. D'Angelo presented the 2012 Financial Statements to the Board of Directors and advised that there were no concerns raised during the audit. There was no change in the audit plan, no significant issues or unusual transactions and no issues with management. RES:#5 MOVED BY: Alicia Savage SECONDED BY: Walter Benotto RESOLVED THAT: the Board receive the 2012 NVCA Financial Statements as presented by Derek D'Angelo, Partner KPMG LLP Chartered Accountants; and THAT: a copy be sent to the Minister of Natural Resources, Conservation Ontario and be placed on the NVCA website. Carried; 9. REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES 9.1 LAND USE AGREEMENT: BEETON CREEK, NVCA and PROCYON WILDLIFE The Board of Directors requested staff to prepare a report for the June 21/13 board meeting outlining the costs associated with maintaining the Beeton Creek property at the rate the Lessee is being charged and the status of the reserve fund for the property to date. RES:#6 MOVED BY: Walter Benotto SECONDED BY: Alicia Savage RESOLVED THAT: the Board of Directors approve a lease renewal with Procyon Wildlife for the Beeton Creek property for a 5 year term at $257.50 per month commencing January 1, 2014 with an annual increase of 3 % per year plus HST. Deferred until June 28/13 Board meeting Page 441 of 780 12d) Minutes of Nottawasaga Valley Conservation Authorit... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 04113 April 26, 2013 Page 4 of 7 9.2 2013 TREE PLANTING CONTRACT RES:#7 MOVED BY: Brent Preston SECONDED BY: Michael Smith RESOLVED THAT: the NVCA extend the contract for Bartram Woodlands to provide additional tree planting and spraying services for the 2013 Spring Tree Planting Season at a total cost of $11,147.00 (including HST) Carried; 10. REPORT OF THE DIRECTOR OF PLANNING PERMITS FOR RATIFICATION FROM MARCH 14, 2013 to April 17, 2013 RES:#8 MOVED BY: Michael Smith SECONDED BY: Brent Preston RESOLVED THAT: the permits for ratification issued by staff for the period March 14, 2013 to April 17, 2013 be received. Carried; 11. REPORT OF THE WATER RESOURCES ENGINEER/FLOOD PROGRAM COORDINATOR AND THE DIRECTOR OF ENGINEERING /TECHNICAL SERVICES WATER AND EROSION CONTROL STRUCTURE INFRASTRUCTURE (WECI) FUNDING 2013/14 RES:#9 MOVED BY: Mike Edwards SECONDED BY: Walter Benotto RESOLVED THAT: The NVCA Board of Directors support the Pretty River Dyke -Erosion Repair and the Utopia Dam -Replacement of stop logs, 2013 projects, subject to the approval by MNR and receipt of WECI program funding. Carried; 12. REPORT OF THE WATER RESOURCE ENGINEER AND THE DIRECTOR OF ENGINEERING/TECHNICAL SERVICES NVCA Technical Guide RES:#10 MOVED BY: Kevin Lloyd SECONDED BY: Rick Webster RESOLVED THAT: the Board of Directors support the development of the NVCA Technical Guide; and FURTHER THAT: consultations be undertaken with our member municipalities and affected sectors, such as engineers, ecologists, landscape architects, developers, provincial agencies, and adjacent CA's in the review of the NVCA Technical Guide before seeking endorsement from the NVCA Board of Directors. Carried; Page 442 of 780 12d) Minutes of Nottawasaga Valley Conservation Authorit... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 04113 April 26, 2013 Page 5 of 7 13. REPORT OF THE HYDROGEOLOGIST/SOURCE PROTECTION COORDINATOR AND THE DIRECTOR OF ENGINEERING/TECHNICAL SERVICES. Memorandum of Understanding between NVCA and the Lake Simcoe Region Conservation Authority concerning technical and administrative support to the source water protection planning initiative. RES:#11 MOVED BY: Mel Coutaunche SECONDED BY: Michael Smith RESOLVED THAT: the Board of Directors support the Memorandum of Understanding between NVCA and the Lake Simcoe Region Conservation Authority concerning Technical and Administrative Support to the Source Water Protection Planning Initiative, for the period, January 1s' , 2013 to March 31s' 2014 as presented by staff; and THAT: the Board endorses the Chair and CAO, Secretary -Treasurer signing the agreement with the Lake Simcoe Region Conservation Authority. Carried; 14. REPORT OF THE MANAGER, WATERSHED MONITORING PROGRAM NVCA REPORT CARD AND WATERSHED HEALTH CHECKS UPDATE Dave Featherstone, Manager of Watershed Monitoring provided a presentation advising the status updates for the NVCA report card and watershed health checks. RES.#12 MOVED BY: Mike Edwards SECONDED BY: Alicia Savage WHEREAS: the Board of Directors have received an update on the Draft NVCA Watershed Health Checks; and FURTHER THAT: staff are directed to make the final changes and produce the final documents for distribution. Carried; 15. REPORT OF THE DIRECTOR OF COPORATE SERVICES AND THE COMMUNICATIONS & PR COORDINATOR Communications Report — March, 2013 RES:#13 MOVED BY: Perry Ritchie SECONDED BY: Percy Way RESOLVED THAT: The Communications report for March, 2013 be received. Carried; Page 443 of 780 12d) Minutes of Nottawasaga Valley Conservation Authorit... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 04113 April 26, 2013 Page 6 of 7 16. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE CAO/SECRETARY-TREASURER Financial Activity Report Summary to March 31, 2013 a) Accounts Receivable Summary as at March 31, 2013 RES:#14 MOVED BY: Michael Smith SECONDED BY: Mel Coutanche RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable as at 31 March, 2013 in the amount of $2,400,653.18 including Planning items of $526,343.00 Carried; b) Summary of Disbursements for the month of March, 2013 RES:#15 MOVED BY: Earl Hawkins SECONDED BY: Perry Ritchie RESOLVED THAT: The Chair be authorized to approve disbursements as at March 31, 2013 in the sum of $418,551.79 including wages (net of withholdings) of $179,884.71 Carried; c) Statement of Operations for Period Ending 31 March, 2013 RES:#16 MOVED BY: Perry Ritchie SECONDED BY: Earl Hawkins RESOLVED THAT: The Unaudited Combined Statement of Operations Program Summary as at 31 March, 2013 be received. Carried; 17. REPORT OF THE CAO/SECRETARY TREASURER Strategic Plan Update RES:#17 MOVED BY: Mel Coutanche SECONDED BY: Michael Smith RESOLVED THAT: the Board receive the strategic plan update report dated April 26/13 for information; and FURTHER THAT: the NVCA Board directs the Strategic Plan Committee and staff to present the final plan, with a summary of stakeholder input for consideration at the June 28/13 NVCA Board of Directors meeting. Carried; 18. CORRESPONDENCE a) Thank you note from Earl Hawking, NVCA Board Member, Mulmur Township b) Township of Amaranth dated Apr 10/13 re: supporting the Township of Melancthon's request to the Premier to conduct a Aggregate Resources Act Review Page 444 of 780 12d) Minutes of Nottawasaga Valley Conservation Authorit... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 04113 April 26, 2013 Page 7 of 7 c) NVCA letter to the Township of Essa supporting a request sent to Linda Jeffrey, Minister of Municipal Affairs and Housing regarding support funding for Source Protection Plans and mandatory septic inspections. d) MHBC Planning letter dated April 11/13 and response from NVCA dated April 18/13 re: 1442968 Ontario Limited (McCowan) Part of Lot 14, Con 1, NE corner of Ardagh and Hwy 27 Ardagh Secondary Plan, City of Barrie. RES:#18 MOVED BY: Michael Smith SECONDED BY: Mel Coutanche RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; FUTURE MEETINGS Board of Directors June 28, 2013 9:00 a.m. to 12:00 noon John L. Jose Learning Centre, Tiffin CA ADJOURN RES:#19 MOVED BY: Percy Way SECONDED BY: Perry Ritchie RESOLVED THAT: This meeting adjourn at 10:28 a.m. to meet again at the call of the Chair. Carried; Page 445 of 780 12e) Minutes of Lake Simcoe Region Conservation Authorit... I ��1 Lake Simcoe Region /J conservation authority BOARD OF DIRECTORS' MEETING NO. BOD -05-13 — Friday, May 24, 2013 120 Bayview Parkway, Newmarket, ON LSRCA Board Members Present: Mayor R. Grossi, Chair Regional Councillor D. Bath, Vice -Chair Councillor M. Baier Regional Councillor J. Ballinger Councillor P. Craig Councillor D. Crake Mayor G. Dawe Councillor A. Eek Councillor D. Evans Councillor K. Ferdinands Councillor B. Haire Councillor D. Kerwin Councillor S. Strangway Councillor B. Ward Regrets: Mr. E. Bull Deputy Mayor B. Drew Mayor V. Hackson Mayor A. Orsi MINUTES LSRCA Staff Present: D.G. Wood, Chief Administrative Officer K. Christensen, Acting General Manager, Corporate & Financial Services B. Kemp, General Manager, Conservation Lands R. Jarrett, General Manager, Communications & Education M. Walters, General Manager, Watershed Management T. Barnett, Coordinator, BOD/CAO, Project & Services B. Booth, Manager, Planning, Regulations & Enforcement K. Brygidyr, Education Coordinator, Communications& Education C. Cummings, Environmental Officer, Watershed Management P. Davies, Manager, Watershed Stewardship K. Kennedy, Land Securement Officer R. Wilson, Aquatic Ecologist K. Yemm, Manager, Corporate Communications Guests D. Avery, Innisfil District Association T. Brown, Private Citizen T. Crooks, Private Citizen T. Jones, Neighbourhood Network T. Taylor, Neighbourhood Network G. Villiers, North Gwillimbury Alliance S. Villiers, North Gwillimbury Alliance I. DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. II. APPROVAL OF THE AGENDA Moved by: D. Bath Seconded by: G. Dawe BOD -078-13 RESOLVED THAT the content of the Agenda as presented for the May 24, 2013 meeting of the Board of Directors be approved as amended to include one additional item under Item XI, Closed Session. CARRIED III. ADOPTION OF THE MINUTES a) Board of Directors Moved by: P. Craig Seconded by: J. Ballinger Page 446 of 780 12e) Minutes of Lake Simcoe Region Conservation Authorit... Lake Simcoe Region Conservation Authority Page 2 of 8 BOD -079-13 on Friday, April 26, 2013 be adopted and approved as printed and circulated. CARRIED IV. ANNOUNCEMENTS a) Lake Simcoe Region Conservation Authority was recently awarded the Environmental Award of Merit at the 2013 Newmarket Volunteer Evening of Distinction. Chair Grossi introduced Mr. Tom Taylor and Mr. Tim Jones, Ambassadors of Neighbourhood Network, who had nominated LSRCA for this award, Mr. Taylor and Mr. Jones presented the award to the Board of Directors, noting that they had nominated LSRCA for this award for all their cooperation, assistance and expertise in community tree planting events. b) CAO Gayle Wood introduced staff member Rob Wilson, who not only is an Aquatic Ecologist, but also coordinates the Smart Commute program at LSRCA. Mr. Wilson advised the Board of Directors that LSRCA has received the 2013 Smart Commute Gold Workplace designation from Smart Commute Central York Region. Chair Grossi congratulated Rob and staff for their efforts in participating in and promoting the Smart Commute program. c) CAO Gayle Wood advised the Board of Directors of a recently visit to LSRCA of a by a delegation from Kelin Zhao, Peng Du, and Xiaowen Fei for welcoming the delegation in Mandarin. She also gave special thanks to Environmental Project Coordinator, Brook Piotrowski, who showcased some local projects for the delegation. d) Chair Grossi reminded the Board of Directors of the upcoming Lake Simcoe Conservation th Annual Conservation Dinner being held on Wednesday, June 5th at the Manor at Carrying Place Golf & Country Club. e) Mayor Dawe, the Board appointed representative on Conservation Ontario Council, provided an update on the activities of Conservation Ontario regarding their Whitepaper on the Futures of Manager, has had and continues to have discussions regarding the Whitepaper with a number of Ontario government officials. f) Chair Grossi recognized a number of guests at the meeting and asked that they please introduce themselves. They included Don Avery, Ted Brown, Tim Crooks, Glen Villiers, and Sandra Villiers. V. DEPUTATIONS There were no deputations at this meeting. VI. HEARINGS There were no hearings at this meeting. Page 447 of 780 12e) Minutes of Lake Simcoe Region Conservation Authorit... Lake Simcoe Region Conservation Authority Page 3 of 8 VII. PRESENTATIONS (a) 2012 Landowner Environmental Assistance Program Results Manager, Watershed Stewardship, Philip Davies, provided the Board with an overview of the 2012 Landowner Environmental Assistance Program (LEAP) results, noting that this program provides technical and financial assistance to landowners with base funding from municipal partners and matched by landowners. The program is administered by LSRCA staff. Projects are completed in a number of categories, and applications are reviewed by staff. Mr. Davies went on to note that in 2012, LEAP accomplishments included the East Holland River, which has been a six year campaign with the Lake Simcoe Conservation Foundation (LSCF). In total, 192 projects were completed in 2012, working with local communities. The program is well received, and municipalities are calling on the Authority for assistance and expertise to improve their projects. Stewardship staff members have also been heavily involved in the twinning partnership by showcasing various projects. Mr. Davies also noted that a milestone had been surpassed in that LEAP had now completed over 2,000 projects since the program began in 1989. Mr. Davies discussed projects being undertaken in 2013, including work in the northern end of the watershed, such as Oro-Medonte and Ramara shoreline septic system upgrades, which is work encouraged by the Lake Simcoe Protection Plan. Other projects include restoring Scanlon Creek to more natural conditions, the Barrie and Innisfil Creeks projects in conjunction with LSCF, along with Phase Two of the LEAP Program Refinement. Mr. Davies also spoke of another program, Lake Simcoe eastern - Georgian Bay Clean Up Fund, which has been reintroduced and expanded to include eastern Georgian Bay, noting that award of the first round has been extended to October. On a question posed by Councillor Eek as to why cover crops were not listed as projects being undertaken under the program, even though she was aware that farmers in King Township are planting cover crops as a means to protect the shoreline, Mr. Davies explained that while farmers may be undertaking this initiative, records indicate that they are not seeking assistance under the Landowner Environmental Assistance Program. He suggested that they would certainly be welcome to seek LEAP funding support, and that they are encouraged to do so. BOD -080-13 RESOLVED THAT the presentation by Manager, Watershed Stewardship, Philip Davies, regarding the 2012 Landowner Environmental Assistance Program Results be received for information. CARRIED 8. Landowner Environmental Assistance Program (LEAP) - 2012 Progress Resort Manager, Watershed Stewardship, Philip Davies, prepared a staff report on the 2012 Landowner Environmental Assistant Program results, which was included in the agenda. Page 448 of 780 12e) Minutes of Lake Simcoe Region Conservation Authorit... Lake Simcoe Region Conservation Authority Page 4 of 8 BOD -081-13 RESOLVED THAT Staff Report No. 35 -13 -BOD regarding the Landowner information. CARRIED (b) Durham Regional Forest Trail Management Plan Manager, Watershed Stewardship, Philip Davies, provided the Board with an overview of the activities at the Durham Regional Forest (DRF). Mr. Davies provided some history, noting that the planting and management of the DRF began in the 1920s when the Department of Lands and Forests (now MNR) worked with municipalities to plant trees to restore soil erosion under the Agreement Forest Program. Mr. Davies explained that the Agreement Forest Program ended around 1995, with management responsibility returned to Durham Region. LSRCA assumed management responsibility of the 6 DRF Tracts in 2004 under an agreement with Durham Region. This includes management of 596ha of which has been developed in consultation with stakeholders, are to improve the natural heritage features of the forest by practicing sustainable and ecologically sound forest management, while providing secure, non -consumptive recreational and educational opportunities. The trail network at Durham Regional Forest will be managed to provide an enjoyable, outdoor, non - Environmental Education Centre programs, and resident wildlife and habitats. More specifically, the Main Tract of Durham Regional Forest will provide a challenging and remote trail network supporting a diverse user group, the West Tract will not provide a trail network; it will be maintained as a trail -free area to promote wildlife habitat, and the Roseville, Brookdale, Norton and Timbers Tracts will provide less - challenging trail systems to support primarily local use. Mr. Davies noted that the trail management plan has a five-year operational period, ending with a review of the Trail Management Plan. Five areas of trail within the Main Tract have been identified as being priority areas for improvement over that five-year operational period, including areas with unsafe and/or heavily eroded trails, or those that provide significant disturbance to wildlife. Ongoing delivery of the actions identified within the plan will be funded through a combination of revenues generated through ongoing timber sales, special use permits, and funding from Durham Region. Moved by: J. Ballinger Seconded by: D. Bath BOD -082-13 RESOLVED THAT the presentation by Manager, Watershed Stewardship, Philip Davies, regarding the Durham Regional Forest Trails Plan be received for information. CARRIED 9. Durham Regional Forest Trail Management Plan 2012 Manager, Watershed Stewardship, Philip Davies, prepared a staff report on the Durham Regional Forest Trail Management Plan, which was included in the agenda. Moved by: J. Ballinger Seconded by: D. Bath Page 449 of 780 12e) Minutes of Lake Simcoe Region Conservation Authorit... Lake Simcoe Region Conservation Authority Page 5 of 8 BOD -083-13 RESOLVED THAT Staff Report No. 36 -13 -BOD regarding the Durham Regional Forest Trail Management Plan be received for information; and FURTHER THAT the Trail Management Plan and associated Business Plan be approved; and FURTHER THAT Conservation Authority staff continue to work with Durham Region and the forest stakeholder community to pursue funding and in-kind support to implement the recommendations of the Trail Management Plan. CARRIED VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified Agenda Items 1b), 4, 5 and 6 for separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: B. Ward Seconded by: D. Evans BOD -084-13 RESOLVED THAT the following recommendations respecting the matters listed as and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Corresoondence BOD -085-13 RESOLVED THAT the correspondence listed in the agenda as items 1(a) be received for information. CARRIED 2. Monthly Communications Uodate BOD -086-13 RESOLVED THAT the Monthly Communications Update for the month of May 2013 be received for information. CARRIED 3. Budget Status Resort BOD -087-13 RESOLVED THAT Staff Report No. 30 -13 -BOD regarding the Authority Budget Status for the four month period ending April 30, 2013 be received for information. CARRIED 7. Comoensation Review for Lake Simcoe Region Conservation Authority BOD -088-13 RESOLVED THAT Staff Report No 34 -13 -BOD regarding a compensation review for the Lake Simcoe Region Conservation Authority be received for information; and Officer/Secretary Treasurer be authorized to approve the selection of a Page 450 of 780 12e) Minutes of Lake Simcoe Region Conservation Authorit... Lake Simcoe Region Conservation Authority Page 6 of 8 Compensation Consultant Service to undertake a Comprehensive Compensation Review for Lake Simcoe Region Conservation Authority. CARRIED X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Correspondence Moved by: D. Bath Seconded by: D. Kerwin BOD -089-13 RESOLVED THAT the correspondence listed in the agenda as items 1(b) be received for information; and FURTHER THAT it be referred to staff for review and response. CARRIED 4. Appointment of Christopher Cummings as an Enforcement Officer Manager, Planning, Regulations & Enforcement, Beverley Booth introduced Christopher Cummings to the Board of Directors, noting that Christopher had recently started employment with Lake Simcoe Region Conservation Authority as an Enforcement Officer. Chair Grossi and Board members welcomed Christopher to the Authority and wished him great success in his new role. Moved by: K. Ferdinands Seconded by: B. Haire BOD -090-13 RESOLVED THAT Staff Report No. 31 -13 -BOD regarding the appointment of Mr. Christopher Cummings as an Enforcement Officer for the Lake Simcoe Region Conservation Authority for Sections 28 and 29 of the Conservation Authorities Act beapproved. CARRIED 2012 Summa CAO Gayle Wood referred to Page 34 of the agenda, noting the chart that stated in 2012, 789 applications were received, and 99.5% of time or 788 applications were responded to within the required timelines. CAO Wood congratulated staff in the Planning Department for this accomplishment, noting that for the size of this small department, this is quite a substantial number of applications being processed. It was noted that the chart on Page 34 of the agenda did contain an Moved by: D. Bath Seconded by: B. Ward BOD -091-13 RESOLVED THAT Staff Report No. 32 -13 -BOD regarding the 2012 monitoring results requirements for Conservation Authorities Act Section 28 Permit Applications be received for information. CARRIED Page 451 of 780 12e) Minutes of Lake Simcoe Region Conservation Authorit... Lake Simcoe Region Conservation Authority Page 7 of 8 6. January 1 through March 31, 2013 CAO Gayle Wood referred to Page 37 of the agenda regarding applications received, noting that the total number of applications received in 2013 is 42% higher than the same period in 2012. She noted that while staff are still meeting deadlines, the workload is an important issue and needs to be addressed by the 2014 York Region Budget Ad Hoc committee. On a question from the Board on why there is a 42% increase, General Manager, Watershed Management noted that population around the watershed is predicted to double by 2030, with areas such as Barrie seeing the most significant growth. Therefore, a rise in applications and building is expected. Moved by: J. Ballinger Seconded by: D. Evans BOD -092-13 RESOLVED THAT Staff Report No. 33 -13 -BOD regarding the first quarter monitoring of planning and development applications for the period January 1 through March 31, 2013 be received for information. CARRIED XI. CLOSED SESSION The Board moved to Closed Session to receive an update on confidential legal, land and human resources matters. Moved by: B. Haire Seconded by: S. Strangway BOD -093-13 RESOLVED THAT the Board move to Closed Session to deal with confidential legal, land and human resources matters, and FURTHER THAT the Chief Administrative Officer and Members of the Executive Management Team, Land Securement Officer, and the Coordinator BOD/Project and Services, remain in the meeting for the discussion. CARRIED Moved by: J. Ballinger Seconded by: B. Haire BOD -094-13 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED a) Enforcement Matter Moved by: G. Dawe Seconded by: S. Strangway BOD -095-13 RESOLVED THAT Confidential Staff Report No. 37 -13 -BOD regarding the first quarter status of enforcement matters for the period January 1 through March 31, 2013 be received for information. CARRIED Page 452 of 780 12e) Minutes of Lake Simcoe Region Conservation Authorit... Lake Simcoe Region Conservation Authority Page 8 of 8 b) Land Matter Moved by: D. Bath Seconded by: B. Ward BOD -096-13 RESOLVED THAT Confidential Staff Report No. 38 -13 -BOD regarding a land matter be received for information; and FURTHER THAT the recommendations within this staff report be approved. CARRIED c) Land Matter Moved by: D. Evans Seconded by: S. Strangway BOD -097-13 RESOLVED THAT Confidential Staff Report No. 39 -13 -BOD regarding a land matter be received for information; and FURTHER THAT the recommendations within this staff report be approved. CARRIED d) Human Resources BOD -098-13 RESOLVED THAT the discussion regarding a confidential human resources matter be received for information. CARRIED XII. OTHER BUSINESS No other business was discussed. XIII. ADJOURNMENT The meeting was adjourned at 11:30 a.m. on a motion by B. Ward. Mayor Robert Grossi Chair D. Gayle Wood Chief Administrative Officer Page 453 of 780 12f) Minutes of Sustainability Plan Steering Committee (... Sustainability Plan Steering Committee (SPSC) sustainable Thursday, June 6th, 2013, 11am-1pm SEVERN p��SO�T�7D NSCFDC Office j� Meetinq #36 Minutes www. sustain ablesever nsound.ca Attendance Debra Muenz North Simcoe Community Futures Development Corporation Ray Millar County of Simcoe Jon Major Town of Penetanguishene Glen White Township of Oro-Medonte Mara Burton Township of Tay James Young Township of Tay Bob Jeffery Town of Midland And: Luke Raftis Sustainability Coordinator Regrets Keith Sherman Severn Sound Environmental Association Chris Murray Lakehead University — Orillia Campus Bob Bowles Lakehead University/SSEA Ron Stevens Township of Severn Jennifer Schnier Township of Georgian Bay Marina Whelan Simcoe-Muskoka District Health Unit Doug Luker Township of Tiny 1.0 WELCOME AND INTRODUCTIONS The Chair opened the meeting at 11:00am. There were no declarations of pecuniary interest. 2.0 REVIEW OF TODAY'S AGENDA AND MINUTES OF May 2nd, 2013 Moved by Ray Millar and seconded by Glen White THAT the minutes of May 2nd, 2013 be adopted with minor corrections. Carried. 3.0 WORK PLAN 3.1 Election of new chairperson Deferred until the next meeting. 3.2 Local improvement charges & energy retrofits In October 2012, the Ontario government amended the Municipal Act to permit both upper and lower -tier municipalities to use local improvement charges to finance energy Sustainable Severn Sound —June 6th, 2013 Page 454 of 780 12f) Minutes of Sustainability Plan Steering Committee (... retrofits (and renewable energy projects) for individual private properties. This has been done extensively in other jurisdictions over the last decade (mainly in the US though the PACE programs, but also in Vancouver, Halifax). The concept is basically that the municipalities would create a debenture and then issue loans to homeowners who wish to undertake an energy retrofit (or even small renewable energy project, such as solar -thermal panels, in a few cases). The loan would then be added to the property assessment and paid off through the tax bill on the individual property. Typically these projects are $10-25,000, and have a payback of 5- 12 years. The renovations must be completed from a list of pre -approved contractors, and the municipality would have somewhat of an oversight role, such as inspection. Typically these programs only exist in larger municipalities (cities or counties), as there is some staff time required to create and administer the programs. (Read more) These programs have been widely praised due to the major advantages they have in quickly and affordably updating at no cost to taxpayers. • Municipalities can get much better rates than individuals, as banks typically don not want to issue loans for energy retrofits (it is too small to make much profit for them, and it is also `foreign territory' for them). • There is a minimal risk of default as the loan is added to the property assessment, so municipalities are first in line, even ahead of mortgage lenders • Typically the retrofits are cash flow neutral or positive for homeowners, they will simply be paying the loan in exchange for a reduced utility bill, which further reduces the risk of default. • Once the retrofits are completed, substantially less money will be leaving the community (heating & electrical costs) • The projects create local employment as the list of pre -approved contractors. Some projects have even included partnership with organizations who provide skilled trade experience for local underemployed youth for certain components of the retrofits. In Ontario, there were a number of municipalities that were very enthusiastic about these opportunities and formed a partnership to conduct a feasibility study and implementation guide. Partners include the Clean Air Partnership, Toronto Atmospheric Fund, Ontario Ministry of Energy & Infrastructure, the OPA, the cities of Toronto, London, Guelph, & Hamilton, Durham Region, and Enbridge. Toronto is planning to implement a pilot program very soon (1000 households + 10 MURBs), which will be going to council with weeks. Durham is planning a similar program, but is not as far along. (Read more) The partnership has been working since the legislation was changed last October and everything is now complete in draft form, with final version expected by June 30th These include: Legal opinions, focus group test results, briefing notes, and the main program design template. Sustainable Severn Sound —June 6th, 2013 Page 455 of 780 12f) Minutes of Sustainability Plan Steering Committee (... While both upper and lower -tier municipalities can, in theory, run such a program, it seems easier for larger municipalities to do so, as there is a certain degree of administration involved. The committee discussed several issues related to implementation of such a program in Simcoe. The County does not have the power to levy taxes, but could administer the program on behalf (and at the request) of its member municipalities, who would then take on the role of `flow-through' and probably also undertake any on -the -ground inspection by their building departments. It was also suggested that towns could provide input as to any priorities they might have (i.e. providing criteria and/or mapping of housed older than 19XX, or buildings with high utility bills). SSS will circulate the report to councils when it comes out in final form (Est. June 30th) to raise awareness of the opportunity. The issue will be discussed in the future to determine if there is anything we can do to promote the issue. 3.3 HR Issues Luke Raftis will be leaving his position, with his last day being June 21St. There will be a meeting next Wednesday, June 12th, 9:30, at the NSCFDC offices to discuss issues related to the transition and re -hiring. Annie Zoschke (NSCFDC) will be arranging the next steering committee meeting (July 4th). The new position will be effectively the same, with the length extended to compensate for the initial delay in hiring. 3.4 Sustainability Summit update Planning for the Summit is proceeding as planned. We are working with the County, The Health Unit, and the City of Barrie on 2 -day event on Active Transportation Implementation. The concept is to focus on the barriers to implementation, and less so on the rationale, which has been covered extensively. Interviews were conducted with several municipal staff from various municipalities (typically public works/engineering) on what they perceived the main impediments to be (technical and otherwise). We will be meeting again to develop workshops (and guest speakers) that will address those specific barriers. The issues of wildlife using underpasses on trails were brought up and may be discussed (either individually or as part of a broader workshop). Luke will inform the other members of the working group of his impending departure and ensure that the transition is manageable. 3.5 Sustainability in council reports — recommendations There was a report circulated after the previous meeting that compared the various ways that sustainability consideration are included in staff reports. It provided the Sustainable Severn Sound —June 6th, 2013 4 Page 456 of 780 12f) Minutes of Sustainability Plan Steering Committee (... spectrum of how strongly the issue is included, some of which are essentially just a cursory mention of general themes, whereas some are a detailed analysis, though it stopped short of providing specific recommendations. Going forwards, it was decided that each member of the steering committee would act as an ambassador to their respective municipality, and advocate on the issue as they see fit. In future council deputations by SSS or annual reports, the issue may be raised as well. 3.6 Financial Report SSS has accumulated a surplus due to the initial delay in hiring, and also from a number of items being under budget. We may not have any audit fees this year, due to the simplicity of the budget. The statements are attached. 3.7 Reassessing priorities — plans for coming months There will be a meeting next Wednesday, June 12th, 9:30 am at the CFDC office in Midland to discuss the logistics of hiring a new coordinator, and transition issues. The list of priorities developed by the committee late last year will be revised and updated with the goal of sending it to councilors/key staff for input. It would also help with better engaging municipalities. This will be discussed at the next meeting. 4.0 OTHER BUSINESS Nomination for the SCFF Food Charter Champions Awards close tomorrow, Friday June 7th Oro-Medonte — Active transport strategy is going to council in draft form. The economic development committee is also working on a cycling strategy The Solar Co-op promoted in Midland (Queen Street Solar) submitted its application back in January, but we have not yet heard if the project has been short-listed for an OPA contract. This included 51% ownership of a number of roof -mounted installations in the Midland, Orillia, and Ramara areas, including the NSSRC. There was some discussion of potential green energy projects in the area. There is some interest in Penetanguishene (roof -mounted solar or small wind turbines). Several municipalities have `Treasure Days' which are typically quite successful. It was suggested that these should be done on the same day in adjacent municipalities to reduce the number of weekends in the summer with such extensive visual blight. A similar thing could be done with free garage sale weekends. Tavistock, ON has a whole -town garage sale. Sustainable Severn Sound —June 6th, 2013 4 - ...- Page 457 of 780 12f) Minutes of Sustainability Plan Steering Committee (... The County is moving ahead with the master transportation plan. Tiny going through the EA for the septage treatment facility. Unlikely to meet requirements, all watercourses are Policy 1 (can't be degraded at all). Small business week: Oct 24th is in the works. Huronia Food Trail now launched, It had started with Eco-Huronie, partnered with SCFF, and they're hoping it will spread in coming years. High -Skills Majors Program in schools ran recently: 120 students worked in 26 different businesses- expose them to industries, give them a chance to see what sort of jobs are available. The Town of Midland officially submitted an offer to purchase the Unimin site for $4 million. Midland will own that whole section of waterfront, and the slag pile will finally be gone. It has been suggested that residents could take some of the remaining aggregate as a (practical) souvenir. William street is being reconstructed, and will be lowered in some section to preventing flooding. The town library is continuing to update its collections of electronic medium. Tay is attempting to modernize its waterfront official plan. Bob Bowles and Mara Burton were talking about a turtle rehabilitation/nesting site. There is a lot of road kill, even endangered species, especially on highway 12. If there were appropriate nesting sites that the turtles came across prior to the highway, they would generally not need to proceed further. This work could be done through the trails committee. 5.0 NEXT MEETING /ADJOURN The next meeting is scheduled for Thursday, July 4th, 2013 at 11am at the North Simcoe CFDC. The meeting was adjourned at 1:00 pm. Sustainable Severn Sound —June 6th, 2013 Page 458 of 780 12g) Correspondence dated July 8, 2013 from Jeff Leal, M... Ministry of Rural Affairs Ministere des Affaires rurales Office of the Minister Bureau du ministre 77 Grenville Street, 11" Floor 77, rue Grenville, 11' Mage Toronto, Ontario M7A 11133 Toronto (Ontario) M7A 1B3 Tel: (416) 326-3074 Tdl.: (416) 326-3074 Zr� Ontario Ministry of Infrastructure Ministbre de I'Infrastructure Ministry of Transportation Minist&re des Transports Office of the Minister Bureau du ministre Ferguson Block, V Floor edifice Ferguson, 3e dtage 77 Wellesley St. West 77, rue Wellesley ouest Toronto, Ontario M7A 1Z8 Toronto (Ontario) M7A 1Z8 Tel: (416) 327-9200 Tel.: (416) 327-9200 July 8, 2013 Mayor Harry Hughes Township of Oro-Medonte harry. hughes@oro-medonte. ca Dear Mayor Hughes: The purpose of this letter is to provide an update regarding the 2013 Ontario Budget commitment to provide $100 million to help small, rural and northern municipalities address roads, bridges and other critical infrastructure. We understand the importance of investing in municipal infrastructure. That is why the Ontario government has provided over $13 billion in infrastructure funding to municipalities since 2003. It is also why the Municipal Infrastructure Investment Initiative (Mill) is providing up to $9 million to help small and rural municipalities prepare asset management plans, and nearly $90 million to help municipalities address critical infrastructure needs. We want to ensure that the new $100 million program builds on these investments by helping small, rural and northern municipalities address roads, bridges and other critical infrastructure. This new funding program represents a continuation of the Ontario government's commitment to support municipal infrastructure through the Municipal Infrastructure Strategy and MITI. The province is consulting on the design of this new program, and will be looking at options to make it permanent for consideration in the 2014 Budget. The province is committed to working with municipalities. With this in mind, we would appreciate your input regarding the program's design. A discussion guide will be available shortly on the Ministry of Infrastructure's website to provide context and key questions to help with the conversation. We encourage you to review the guide and provide your feedback. To ensure we hear from as many municipal leaders as possible, there are numerous ways to contribute to the dialogue. These include: ➢ Submitting written comments online at the Ministry of Infrastructure's website at www.ontario.ca/infrastructure .../2 Page 459 of 780 12g) Correspondence dated July 8, 2013 from Jeff Leal, M... Page 2 ➢ Joining us at one of ten consultation sessions that we are holding across the province, or call into a virtual town hall. These sessions will be an excellent opportunity for elected officials and senior staff to provide feedback. Up to four representatives from each municipality are welcome to attend. You can see a full list of locations and dates, and sign up for a session online at this website address www.ontario.ca/ruralinfrastructu refund or you can register by telephone at 1-877- 424-1300. ➢ Alternatively, written comments can be sent to the following address: Ministry of Rural Affairs Rural Development Policy Unit 1 Stone Road West 2nd Floor Guelph, Ontario N 1 G 4Y2 We look forward to working with you, our municipal partners, to help address our shared infrastructure challenges and in the process, build a more prosperous, more productive Ontario. Sincerely, Jeff Leal Minister of Rural Affairs c: Mr. Robin Dunn Chief Administrative Officer Township of Oro-Medonte rd un n @oro-medonte. ca 1 Glen Murray Minister of Infrastructure Minister of Transportation Page 460 of 780 12h) Correspondence dated July 4, 2013 from Sue Bragg, G... Gaviller & COmpany LLP CHARTERED ACCOUNTANTS Telephone 705/445-2020 Fax 705/444-5833 Email sbragg@gaviller.com Township of Oro-Medonte 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Attention: Harry Hughes, Mayor Dear Mayor Hughes: Re: 2012 Year End Audit 115 Hurontario Street 3rd Floor, P.O. Box 130 Collingwood, Ontario L9Y 3Z4 July 4, 2013 Please Mark Your Reply for the Attention of S. E. Bragg, B.B.A.,CPA,CA IRI - r JUL ] 0 2013 We recently completed the audit of The Township of Oro-Medonte for the year ended December 31, 2012. We were pleased to note that there were no issues identified which need to be reported at this time. We would like to take this opportunity to highlight the financial results of the Severn Sound Environmental Association (SSEA). Accounting standards require the Township to proportionately consolidate their interest in the SSEA. However, since the 11 % interest is currently not material to the financial statements of the Township, the equity pick up appears on the summary of unadjusted errors. With the increasing deficit of the SSEA annually, this interest may eventually create a material adjustment on the Township's financial statements. The objective of an audit is to obtain reasonable assurance as to whether the financial statements are free of material misstatement, and it is not designed to identify matters that may be of interest to management in discharging its responsibilities. Accordingly, an audit would not necessarily identify all such matters. This communication is prepared solely for the information of Council and is not intended for any other purpose. We accept no responsibility to a third party who uses this communication. We would like to take this opportunity to thank Paul Gravelle and Shannon Stewart, along with all of the treasury staff, for their assistance and complete co-operation during our audit. Please feel free to call with any comments or questions at your convenience. Yours very truly GAVILLER & COMPANY LLP Per: SEB/Im cc: Robin Dunn, CAO cc: Paul Gravelle, Treasurer Collingwood Meaford Owen Sound Walkerton Page 461 of 780 12i) Correspondence dated July 9, 2013 from Ben Hui, Con... McCormick Rankin 2655 North Sheridan way, Suite 300 Mississauga, ON Canada L5K 2P8 t. 905.823.8500 i f: 905.823.8503 www.mrc.ca July 9, 2013 Mr. Doug Irwin Clerk Township of Oro-Medonte 148 Line 7 South Oro, ON LOL 2X0 Re: Rehabilitation of Simcoe County Road 23 Overpasses Class Environmental Assessment Study G.W.P. 2190-10-02 Dear Mr. Irwin: McCORMICK RANKIN ;h,:r" IA\\ meera enwI V i JUL 7 ? 2013 i The Ontario Ministry of Transportation (MTO) has retained McCormick Rankin, a member of MMM Group, to undertake a Class Environmental Assessment (EA) Study for the replacement and rehabilitation of 7 bridges on Highways 400 and 89 in Simcoe County. The project includes the Preliminary Design (PD) of two bridges and Detail Design (DD) of five bridges located on Highways 400 and 89. The work has been divided into three contracts (A, B and C). Contract C involves the rehabilitation of the Simcoe County Road 23 Overpasses (Northbound and Southbound) at Highway 400 in Coldwater, Ontario, in the County of Simcoe (see attached study area map). This project was commenced following the approved environmental planning process for Group "B" projects under the Environmental Assessment (EA) for Provincial Transportation Facilities (2000), with the opportunity for public input throughout. Based on information collected during the study process, it was determined that the Contract C component of the study would not result in any significant adverse environmental effects. A notice of step-down for Contract C was issued on January 9 and 10, 2013 in local newspapers and sent to the study mailing list and via bulk mail to local property owners. Following a 30 -day review period no objections were raised and Contract C was successfully stepped down from a Group 'B' to a Group 'C' under the Class EA. Group 'C' projects are considered approved, subject to compliance with the Class EA. An Environmental Screening Document has been prepared for internal MTO use. The purpose of this letter is to inform of the construction period and proposed detours, given your proximity to the study area. The construction of Contract C will last for one year, from Summer 2014 to Summer 2015, with the closures of both northbound and southbound on -ramps during construction. During the global transportation engineering Page 462 of 780 12i) Correspondence dated July 9, 2013 from Ben Hui, Con... WCORMICK RANKIN l� rmm6c<uf I.1�� onwneaouw winter season, the northbound on-ramp will be open; however, the southbound on-ramp will remain closed. Two lanes in each direction on Highway 400 will be maintained for the majority of construction. It is proposed that Highway 12 and County Road 16 be used as the detours to access the next interchange of Highway 400 (see attached map for further details). If you wish to obtain additional information about the project or provide input at any point during the study, please contact the undersigned. Yours very truly, McCormick Rankin, a Member of MMM Group Ben Hui, P. Eng. Consultant Project Manager Attach. cc: Ricky Ng, MTO Rhonda Gribbon, MTO Catherine Christiani, Ecoplans, a Member of MMM Group Page 463 of 780 12i) Correspondence dated July 9, 2013 from Ben Hui, Con... U it CV . a CD T a � bm � ca N W t0 co N i d 0 M N V R 1 O , OC a ' C UQ 0-0 0' !f 0 fA Cn a O M 0 0 � 11J rte+ 0 0 i L CO Z W G :) > = 000 00 t 0 N z ZWV Page 464 of 780 12i) Correspondence dated July 9, 2013 from Ben Hui, Con... REHABILITATION OF SIMCOE COUNTY ROAD 23 OVERPASSES DETOUR MAP CONTACT INFORMATION If you wish to obtain additional information, please contact: Mr. Ben Hui, P. Eng. Mr. Ricky Ng, P. Eng. Consultant Project Manager MTO Project Engineer McCormick Rankin, a Member of MMM Group Ontario Ministry of Transportation 2655 North Sheridan Way, Suite 300 1201 Wilson Avenue, Building D, 4th Floor Mississauga, ON I -5K 2P8 Downsview, ON M3M 1,18 Phone: (905) 823-8500 ext. 1290 Phone: (416) 235-5616 Toll Free: 1-877-562-7947 Fax: (416) 235-3576 Fax: (905) 823-8503 Email: ricky.ng@ontario.ca Email: bhui@mrc.ca t�y�. 1 [� 94 �,kG µ� 1( .` SIW&E GDL*ffy ROAD 23 .•x•, i - r ,y afl .P cs d � r r 1g � 4Q� OF TCKIR $7OR OF CA 7.3 FM N RAMP DETOtM FOR r_L05URE OF GR 23 FJW-€ RAMP Page 465 of 780 13a) Correspondence dated June 19, 2013 from Bill and Sh... 4658 Line 4 North R. R. # 1, Hillsdale Ontario, LOL IVO June 19, 2013 Dear Mayor Hughes and Council Members: RECEIVE[ JUN 2 0 1013 ORO-MEDONTE TOWNSHIP In April of this year, we applied to the Committee of Adjustment for a Technical Severance of our farmland (application no. 2013-B-05). It is a 200 acre piece that runs from Concession 3 to Concession 4. Bill's mother and father purchased the West half of Lot 8, Concession 4 in 1944 and they purchased the East half of Lot 8, Concession 4 in 1948. We inherited the land when his father passed away. Although the land was separate deeds, at some point the land was joined together into one parcel and we are requesting to have them separated again, hence the application for a Technical Severance. The Committee of Adjustment granted provisional consent for the re- creation of one new lot for agricultural purposes subject to several conditions. One of these conditions is for the applicant to pay $2000 for the lot created, as cash -in -lieu of a parkland contribution. During the discussion a Committee Member wondered if it was fair that we had to pay this fee when indeed, we are not creating a new lot but re-creating an existing lot that was joined without the family's knowledge. We were advised to write a letter to Council once we received our approval for the severance. We have recently received our letter of Consent Application and are now asking for Council to consider forgiving this fee of $2000. This land is zoned agricultural land and when severed will still be two large parcels of farmland (100 acres each). We understand the Council has the power to forgive this cash -in -lieu of parkland condition at their discretion. We respectfully ask that you consider our request. Thank you. Sincerely, Bili and Sharon Pottage Page 466 of 780 13a) Correspondence dated June 19, 2013 from Bill and Sh... Committee of Adjustment Meeting Minutes — April 18, 2013. 5. PUBLIC MEETINGS: a) 2013-B-05 (William & Sharon Pottage), 4398 Line 4 North, Concession 4, Lot 8 (Former Township of Medonte), Application for a technical severance to re-create two agricultural parcels to correct a situation where two lots have merged on title. William & Sharon Pottage, applicants, were present. Motion No. CA130418-3 Moved by Chappell, Seconded by Tupling It is recommended that the Committee of Adjustment grants provisional consent to Application 2013-13-05, for the re-creation of one (1) new lot for agricultural purposes, subject to the following conditions: 1. That one copy of a Registered Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary -Treasurer; 2. That the minimum total lot area for the severed lot be 42.0 hectares; 3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 4. That the applicant pay $ 2,000.00 for the lot created as cash -in -lieu of a parkland contribution; 5. That all municipal taxes be paid to the Township of Oro-Medonte; and 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 2 of 11 Page 467 of 780 13b) Correspondence dated June 5, 2013 from Mark Cameron... From: mcameron Sent: June -05-13 9:54 AM To: Fax Repository Subject: Pride Week Flag Raising Contact: General Inquiries Good morning Mayor Hughes, My name is Mark Cameron and I am on the Simcoe Pride board. As an Ally I am reaching out to the communities of Simcoe. We are trying to get all of the communities in Simcoe to have a flag raising ceremony on Aug 6th to promote Pride Week. We would be happy to provide the flag and any of the needed info you may need to move forward with this opportunity. We are going to be involving as much of the local businesses and media outlets that we can to bring this life changing event to as many people as we can. This is a great chance to show all of our residents that they make a difference and mean something to our communities. Thanks for your time and I hope to hear from you soon! Yours in Service Mark Cameron Board Member Simcoe Pride Name: Mark Cameron E-mail Address: Phone Number: Page 468 of 780 13c) Correspondence dated June 17, 2013 from Suzanne Cam... 11/1111 A i r`Public Library : � . � __ JUN 2 0 2013 June 17 2013 ORO PVIED N � E TOWNSHIP The Township of Oro-Medonte P.O. Box 100 Oro, ON LOL 2X0 At its May 22, 2013 meeting, the Orillia Public Library Board approved a 2.5 % increase in the cost of library service for 2013 to be offered to the Township of Oro-Medonte for a one- year term in the amount of $102,320. As per the letter of acceptance from Oro-Medonte dated February 6, 2013 the amount agreed on was less than the Library requested but is accepted for this year. The Orillia Public Library Board is requesting a meeting to discuss the terms of the agreement for 2014. We would like to set up a meeting as soon as possible. You will be contacted early next week to determine a date to meet. Please have your appropriate signing authorities endorse the contract and return one copy to the Library for our files. If you have any questions please do not hesitate to contact the Library. Sincerely Suzanne Campbell CEO/OPL Board Secretary SC/tc Encl. 36 Mississaga Street, West, Orillia, ON L3V 3A6 Telephone 705-325-2338 Fax 705-327-1744 www.orilliapublielibrary.ca Page 469 of 780 13d) Correspondence dated July 4, 2013 from Jim and Lorn... 215 Line 6 North RR#1 Oro Station Ontario LOL 2E0 July -4-2013 Township of Oro Medonte 148 Line 7 South Box 100 Oro, Ontario LOL 2X0 To Whom it may Concern: r � lull. G € F; }. This letter is in compliance with the discussion I had with Curtis Shelswell, Chief Municipal Law Enforcement Officer. It was brought to our attention at that time that there were concern's in our neighbourhood that we were starting a kennel. We have four German Sheppards. Three of them are spayed or neutered. The other dog is our son's who is currently working in Alberta. We are caring for his dog until he returns. My wife and I bought property in Oro,so the dogs would be able to run and play. At no time are they at large beyond our property. When we are not home they are fenced in with a 6' high fence. They are nothing more than our family pets. We apologize if in anyway we upset our neighbours. Sincerely, Jim and Lonna Ryder i� Page 470 of 780 13e) Correspondence dated June 24, 2013 from Senti Rasa ... Date: -June 2e, 2013 To The Attention of the Council of Oro-Mendonte, 81 Henley Cres. Toronto. RAOM pXq JUN 1 5 - orjQ-A41E70 TOWA,n � E Please accept this letter of application to acquire purchase of the unopened road allowance between Lakeshore Road east and Eight Mile Point abutting Rasa land 507 line 14 south. I have attached a map detailing the county of Simcoe showing the road allowance. It would be greatly appreciated if council would consider the purchase of the road allowance as requested above as it would be most appropriate for improving and developing the current site and location. Included with this letter is my administration fee of $250. Should you have further questions in this regard please do not hesitate to contact me at Best Regards, 5eXRasa Page 471 of 780 13e) Correspondence dated June 24, 2013 from Senti Rasa ... Page 472 of 780 u ! O V � N p O G o � u p H p E 07 N CL o Eiuhi ivlile Pnin t Re, o o a 3 '0 _ z m o 6,y o w R m w LL S _ i.2 �, N 6 �F oo®©a U L r O 10 A/ o �d � c m cm a W o U wn[ ? L s3 R 6 O A J L� � y 0 - I i f f Page 472 of 780 13e) Correspondence dated June 24, 2013 from Senti Rasa ... Page 473 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Simcoe County J District School Board 1170 Highway 26 West Midhurst, ON LOL1X0 Phone: 705-728-7570 June 28, 2013 Robin Dunn — Chief Administrative Officer Township of Oro-Medonte 148 Line 7 South Oro, ON LOL 2X0 Dear Mr. Dunn, Ce JUL 0 2 2013 ORO-IVIES:+ONTE TOWNSHIP Accommodation Review Committee (ARC) - Community Representation The Simcoe County District School Board is undertaking a pupil accommodation review to address the enrolment, programming, and facility challenges of the secondary schools set out below, commencing in the fall of 2013. A pupil accommodation review provides the public with an opportunity to make informed recommendations to the Board through an Accommodation Review Committee (ARC). The ARC includes parents/guardians, students, and community representatives, as well as non-voting representatives from the school board. The accommodation review will focus on Midland Secondary School and Penetanguishene Secondary School. The Board is inviting the municipality to recommend one (1) individual to represent the community on the ARC. The representative is not restricted to be a member of council, must be a public school supporter, and cannot be a parent/guardian of a student attending one of the schools in the ARC. Please be aware that the accommodation review may last several months and the community representative will be asked to participate in numerous working sessions and in at least four public meetings. Policy 2313 — Pupil Accommodation Review and Administrative Procedures Memorandum A5500 are enclosed for your reference. Please provide the board with the name and contact information of the individual whom municipal council selects as the community representative. If a community representative is not available, the accommodation review will continue without representation. Please forward this information to David Few, Manager of Planning, Enrolment and Community Use, at the above address or by e-mail to dfew@scdsb.on.ca before September 24, 2013. Sincerely, tsMedysky, Ja Associate Director Simcoe County District School Board cc: SCDSB Trustee(s) Peter Beacock, Michele Locke, Jodi Lloyd Superintendent of Education, Anita Simpson Superintendent of Facility Services, John Dance Encl. (2) Page 474 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... M&Icoe county lB*&W DlStitci School Boerol Administrative Procedures Memorandum A5500 Page 1 of 33 Date of Issue May 20, 2010 Original Date of Issue September 4, 2007 Subject PUPIL ACCOMMODATION REVIEW References Policy 2313 — Pupil Accommodation Review Policy Links Ministry of Education Pup# Accommodation Review Guidelines http://www.edg.gov.on.ca/eng/policvfundinalreviewGuide,jpdf Ministry of Education Administrative Review of Accommodation Review Process http://www_edu.goy on ca/en /policyfundin.g/adminReview odf Contact Planning and Enrolment Department . The development of this administrative procedures memorandum (APM) has been authorized by the director of education to support the implementation of board Policy 2313, Pupil Accommodation Review. 1. Purpose 1.1 The purpose of this APM is to describe the administrative procedures related to responsibilities of the director of education under board Policy 2313, Pupil Accommodation Review, dated March 24, 2410. 1.2. The director of education shall chair the Accommodation Review Committee (ARC) or appoint a designate. 1.3 The director of education shall direct staff to facilitate the formation of the ARC and its membership as outlined in Section 4.2 of board Policy 2313, Pupil Accommodation Review, 1.4 The director of education shall set the date for the first working session of,the ARC. 2. ARC Selection Process 2.1 The process for the selection of the membership of the ARC will begin no less than 60 days prior to the first working session of the ARC. 2.2 Information notices and the ARC membership application form will be distributed by the school no less than 20 days in advance of the school's selection meeting. 2.3 School council shall select the parent/guardian representatives by ballot. Page 475 of 780 3. 4. 13f) Correspondence dated June 28, 2013 from Janis Medys... S'imcCounty f)lsfr/cf School BaaM Administrative Procedures Memorandum A5500 Page 2 of 33 2.4 The student council of a secondary school shall select the student representative by ballot. 2.5 The director of education or designate shall chair the ARC. 2.6 The community representative will be appointed, subject to the process determined by the local municipal council (s) and shall be a public school supporter, and shall not be a parent/guardian of a student attending any school within the Accommodation Review Area, ARC Responsibilities 3.1 The ARC will conduct its business in working sessions open to the public for observation. 3.2 The ARC shall discuss School Information Profile(s) (SIP(s)) prepared by board administration for the school(s) under review and modify the profile($) where new objective information is available or correction to information is required. The Elementary SIP template is attached as APPENDIX A and the Secondary SIP template is attached as APPENDIX B. 3.3 The ARC shall consider alternative accommodation pians for the students of the schools(s) under review, as prepared by Administrative Council. The ARC may create alternative accommodation options which should be consistent with the objectives listed in the Terms of Reference. 3.4 The ARC shall hold at least four (4) additional public meetings as part of the community consultation process. 3.5 The ARC shall prepare a preliminary Accommodation Review Report to be shared with the community at the fourth Public Meeting. 3.6 The ARC shall finalize the Accommodation Review Report after considering the feedback from the Public Meeting. 3.7 The ARC shall present the final Accommodation Review Report to the director of education. Accommodation Review Process 4.1 The community (ies) involved will be informed that their school(s) will be the subject of a pupil accommodation review through information notices sent home. The notice will include an ARC membership application form as set out in FORM A5500-1 4.2 The director of education shall set the date for the first public meeting. Page 476 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... me Simcae County SiSchool Board Administrative Procedures Memorandum A5500 Page 3 of 33 4.3 The director of education or designate shall present at least one alternative accommodation option at its first working session, that addresses where students are proposed to be accommodated; what changes to existing facilities may be required; what programs would be available to students; and transportation. 4.4 The ARC, using the Terms of Reference and reference criteria will analyze accommodation options. 4.5 At least three (3) additional public meetings(s) will be held to share the ARC's proposal(s) and to gather further input, with a public consultation period of no less than ninety (90) calendar days. 5. ARC Working Sessions 5.1 The chair will set the agenda for ARC working sessions and public meetings. The agenda shall be available no later than five (5) days prior to all working sessions and public meetings. 5.2 The ARC will review and discuss data and options in open, working sessions. 5.3 An initial meeting schedule will be established by the director of education; changes to meetings, including adding or cancelling, may be made by the ARC. 5.4 At any working session of the ARC or public meeting, a quorum shall include the voting members present. 5.5 Decisions will be made by a majority vote of ARC members present and voting; a majority will consist of 50 percent plus one (1) of all voting members present at the meeting, the day the vote is held. 5.6 A reconsideration vote requires the issue to be brought forward by a member of the prevailing side and requires a majority of the voting members at the meeting where the vote took place or the next working session of the ARC. 5.7 Minutes and presentation materials will be posted on the board's website and available at each of the area schools, not later than five (5) days prior to the next working session of the ARC. Approved September 4, 2007 Revised September 4, 2007, March 26, 2009, May 20, 2010 Issued under the authority of the Director of Education Page 477 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... simcoe County vJatNot School Board SCHOOL BUILDING Administrative Procedures Memorandum A5500 Page 4 of 33 APPENDIX A brief summary of the school, strengths, weaknesses, and unique features. Pupil Accommodation Elementary School Name Review 2010:0_ SCHOOL. INFORMATION PROFILE ARC Common Name Page 478 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... simcoe County District School Board map Administrative Procedures Memorandum A5500 Page 5 of 33 APPENDIX A-2 Pupil Accommodation Elementary School Name Review 2010:0 SCHOOL INFORMATION PROFILE ARC Common Name Page 479 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures simcoe County Memorandum A5500 d1srr�cr Slh- � e d Page ti of 33 APPENDIX A-3 Enrolment and Facility Summary a. School Name: b. Address: c. Grade Configuration: d. Ministry Rated On -the -Ground Capacity OTG : e. Number of Classrooms: f. Closed Classrooms: g. Portables: h. Number of Stories: i. Accessible: Yes No j. Fields etc. (square footage): Adequate Not Adequate k. Gymnasium (square footage and height): Adequate Not Adequate I. Year built: m. Year addition(s) built.- uilt:n. n. Total building size: o. Site size: Acres: Hectares: q. The property can accommodate an addition. Yes No Comment: r. Additional uses of site (eg. Partnerships): Pupil Accommodation Elementary School Name Review 2010: 0— SCHOOL INFORMATION PROFILE ARC Common Name Page 480 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Page 481 of 780 Administrative Procedures Slmcoe County Memorandum A5500 t iWvtSchool Bowd Page 7 of 33 APPENDIX A-4 Enrolment and Facility Summary s. Past enrolment 2005-2006 Utilization: 2006-2047 Utilization: % 2007-200$ Utilization: # olo 2008-2009 Utilization: % 2009-2010 Utilization: °lo t. Current enrolment 2Q10.2411 u. Projected enrollment 2011-2012 Utilization: °!° 2012-2413 Utilization: % 2013-2014 Utilization: %2Q14-2015 Utilization: 2015-2016 Utilization: % 2421-2022 Utilization: °!° v. Cut of Area enrolment w. Bused Students Pupil Accommodation E#ementary School Name Review 2010: 0_ SCHOOL INFORMATION PROFILE ARC Common Name `c t t Page 481 of 780 # olo Page 481 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures S.imcoe County Memorandum A5500 D16tnct Schon 60&rd Page 8 of 33 APPENDIX A-5 1.0 Value to the Student (Elementary) 1.1 Program Delivmv Summary 1.1.1 Specialized Programs: # students Native as a Second Language Program % enrolled # students Extended French Program % enrolled # students % enrolled # students % enrolled # students % enrolled # students % enrolled # students % enrolled 1.1.2 District Special Education Pro rams: # students % enrolled # students % enrolled # students % enrolled 1.1.3 Nearest District Special Education Program: School: Distance: School: Distance: School: Distance: 1.1.4 Grade 3 Math EQAO Year School % Board °% Prov. % 2005-2006 2006-2007 .2007-2008 2008-2009 2009-2010 1.1.5 Grade 3 Reading EQAO Year School % Board % Prov. % 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 1.1.6 Grade 3 Writing EQAO Year School % Board % Prov. % 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Pupil Accommodation Elementary School Name Review 2010:0SCHOOL INFORMATION PROFILE ARC Common Name Page 482 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... simcoe County District School Board Administrative Procedures Memorandum A5500 Page 9 of 33 APPENDIX A-6 1.0 Value to the Sttlrfanf 191amantmmol 1.1.7 Grade 6 Math EQAO Year School % Board °/a Prov. % 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 1.1.8 Grade 6 Reading EQAO Year School % Board % Prov, % 2005-2006 2006-2001 2007-2008 2006-2009 2009-2010 1. 1.9 Grade 6 Writing EQAO Year School % Board % Prov. % 2'005-2006 2006-2007 2007-2008 2008-2009 2009-2010 1.1. 10 Partnerships to enhance and support students. Describe: 1.1.11 Additional comments: Pupil Accommodation Elementary School Blame Review 2010:0 SCHOOL INFORMATION PROFILE ARC Common Name Page 483 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures Sfmcoe County Memorandum A5500 filatrict school Board 1.4.2 Page 10 of 33 Yes No APPENDIX A-7 1.0 Value to the Student (Elementary) Funded: Allocated: 1.2 Program Delivery Summary (Facility) Total number of Custodial staff (FTE), Yes 1.2.1 Playground space per student 1.3.3 Percentage of split -grade classes 1.2.2 Nearest Adjacent Name: Distance: s feet School(s) Yes Number of triple -grade classes 1.2.3 Number of out -of -area students Barrier free gym change rooms. 1.2.4 Percentage of out -of -area students 1.2.5 Number of split -grade classes No E 1.3 Program Delivery Supports Accessi!! 1.4 Pro ram Delivery Supports Administration Pupil Accommodation Review 2t11E} O— SCHOOL INFORMATION PROFILE Elementary School Name ARC Common Name t, } 1.3.1 The school is universally accessible. Yes No 1.4.2 The school qualifies for a funded full-time teacher -librarian. Yes No 1.3.2 Elevator or lift (if more than one storey). Funded: Allocated: 1.4.4 Total number of Custodial staff (FTE), Yes No 1.3.3 Percentage of split -grade classes Funded: Allocated: Percentage of studenfs in split -grade or triple -grade Classes Yes Number of triple -grade classes 1.3.4 1.3.1 The school is universally accessible. Yes No 1.4.2 The school qualifies for a funded full-time teacher -librarian. Yes No 1.3.2 Elevator or lift (if more than one storey). Funded: Allocated: 1.4.4 Total number of Custodial staff (FTE), Yes No 1.3.3 Barrier free washrooms on each level. Funded: Allocated: Yes No 1.3.4 Barrier free gym change rooms. Yes No 1.4.1 The school qualifies for a funded full-time vice principal. Yes No 1.4.2 The school qualifies for a funded full-time teacher -librarian. Yes No 1.4.3 Total number of secretarial staff (FTE). Funded: Allocated: 1.4.4 Total number of Custodial staff (FTE), Formula: Allocated: 1.4.5 Total number of teachers. Funded: Allocated: Page 484 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... 3imcae County LNstrfct Schoo! Bcrarrt Administrative Procedures Memorandum A5500 Page 11 of 33 APPENDIX A-8 1.0 Value to the Student (Elementary) 1.5 Studpnt Sitnnnrta 1.5.1 The student and staff population is large enough to support extracurricular teams. Describe: 1.5.2 The student and staff population is large enough to support extracurricular clubs. Describe: 1.5.3 The student and staff population is large enough to support extracurricular intramurals. Describe: 1.5.4 Other programstactivities are available. Describe: 1.5.5 The student and staff population is large enough to support dances and socials. Yes No 1.5.6 Other comments: Pupil Accommodation Elementary Schaal Name Review 2010:0 SCHOOL INFORMATION PROFILE ARC Common Naive Page 485 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures Memorandum A5500 Sinwoe County Page 12 of 33 NF7: 01.etrtet 3choo/ Berard APPENDIX A-9 Supplementary Information per ntramurals Pupil Accommodation Elementary School Name Review 2010:0_ SCHOOL INFORMATION PROFILE ARC Common Name Page 486 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... 8Sc County atsWS&W ct Schaot Board 2.0 Value to the Board Administrative Procedures Memorandum A5500 Page 13 of 33 APPENDIX A-10 2. 1.1 Estimated cost to address backlog of current renewal projects needed at the school. $ 2.1.2 Estimated cost to address renewal projects needed at the school over the next 5 and 10 years. 5 Years: $ 10 Years: $ 2.1.3 5 Year History of Projects/Cost Year Project Cost 2005-2006 $ 2006-2007 $ 2007-2008 $ 2008-2009 $ 2009-2010 1 $ 2.1.4 Estimated cost to upgrade school to current standards building code .and accessibility standards. $ 2.1.5 Estimated cost to demolish and rebuild a school with the same On The Ground capacity to current building code and accessibility $ 2.1.6 Expenditures for utilities. $/square foo 2.1 .7 Utility cost as compared to board ranking. 2.1.8 Other facility operational expenditures $ 2.1.9 Expenditures for school administration (principal, vice principal) $ 2.1.10 Expenditure for school support (secretarial, custodial, EA) $ 2.1.11 Expenditures for teachers # 1.12 Revenues from community use $ Pupil Accommodation Elementary School Name Review 2010: 0_ SCHOOL INFORMATION PROFILE ARC Common Name Page 487 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures Simcoe County Memorandum A5500 atatrict school ec+ard Page 14 of 33 APPENDIX A-11 2.0 Value to the Board 2.1 Describe how operating costs are supplemented (if applicable): 2.1.14 Describe the impact on facility operating and capital budgets if this school remains open: Pupil Accommodation Elementary School Name Review 2010: 0_ SCHOOL. INFORMATION PROFILE ARC Common Name Page 488 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures County Memorandum A5500 DWHot School Board Page 15 of 33 APPENDIX A-12 3.0 Value to the Community Review 2010 :G__ SCHOOL INFORMATION PROFILE ARC Common Name { E 3.1 There is a childcare program. Describe: 3.2 The school hosts youth programs and services. Describe: 3.3 The school hosts cultural events. Describe: 3.4 The school hosts social and recreational programs. Describe: 3.5 The school hosts adult learning programs and services. Describe: 3.6 Community partnerships have contributed to the operating costs of the school in the past 5 years. Describe: Pupil Accommodation Elementary School Name Page 489 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures Siirrcos County Memorandum A5500 D&fdct School Board Page 16 of 33 APPENDIX A-13 3.0 Value to the Community 3.7 There are aftemate locations within the community to host community activities. Describe - 3.8 Summary of Permit Use Attached 3.9 The school is a designated Heritage Building. Yes No 3.10 The school board and community have examined potential partnerships at this school. Describe: Pupil Accommodation Elementary School Name Review 2010 :0_ SCHOOL INFORMATION PROFILE ARC Common Name Page 490 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures Simcoe County Memorandum A5500 ntstrrcr school Board Page 17 of 33 APPENDIX A-44 4,0 Value to the Local Economy � z 4.1 The school contributes to the local economy. Descibe: 4.2 The school enhances the socio-economic and cultural diversify of the community. Describe: 4.3 There are programs at the school which support local business. Describe: 4.4 Elementary: There are Co-operative Education placements in the school. Describe: 4.5 Secondary: There are Co-operative Education placements in the community/school. Describe: 4.6 Secondary: Students have access to pari -time jobs in the community. Pupil Accommodation Elementary School Name Review 2014: 0SCHOOL INFORMATION PROFILE ARC Common Name Page 491 of 780 Page 491 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Simcoe County District school Board Administrative Procedures Memorandum A5500 Page 18 of 33 APPENDIX B SCHOOL 13UILDING Brief summary of the school, strengths, weaknesses, and unique features. Pupil Accommodation Secondary School Name Review 2090,0 SCHOOL INFORMATION PROFILE ARC Common Name Page 492 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Page 493 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... sinwoe County Dlstdtt SehoW stand Administrative Procedures Memorandum A5500 Page 20 of 33 APPENDIX B-3 Pupil Accommodation Secondary School Name Review 2010 ;Ov SCHOOL INFORMATION PROFILE ARC Common Name Page 494 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures slmcoe county Memorandum A5500 DJsbfoi School 00srd Page 21 of 33 APPENDIX B-4 Enrolment and Facility Summary a. School Name: b. Address: c. Grade Configuration: d. Ministry Rated On -the -Ground Capacity UTG : e. Number of Classrooms: f. Closed Classrooms: g. Portables: h. Number of Stories: i. Accessible: Yes No j. Fields etc. (square footage): Adequate Not Adequate k. Gymnasium (square footage and height): Adequate Not Adequate I. Year built: m. Year addition(s) built: n. Total' building size: o. Site size: Acres: Hectares: q. The property can accommodate an addition. Yes No Comment: c Additional uses of site (eg. Partnerships): Pupil Accommodation Secondary School Name Review 2010: t)— SCHOOL INFORMATION PROFILE ARC Common Name Page 495 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures Simcoe county Memorandum A5500 olsr�ror sCnaor sour AS Page 22 of APPENDIX B--55 Enrolment and Facility Summary s. Past enrolment 2005-2006 Utilization: % 2006-2007 Utilization: % 2007-2008 Utilization: % 2008-2009 Utilization: % 2009-2010 Utilization: % t. Current enrolment 2010-2011 u. Projected enrollment 2011-2012 Utilization: 2012-2013 Utilization: 2013-2014 Uti€ization: % 2014-2015 Utilization: % 2015-2016 Utilization: °ta 2021-2022 Utilization: % v. Out of Area enrolment ## w. Bused students # %o Pupil Accommodation Secondary School game Review 2010: 0— SCHOOL INFORMATION PROFILE ARC Common Name Page 496 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures vISItI coc County i'slricrsahoorBoard Memorandum A5500 Page 23 of 33 APPENDIX B-6 1.0 Value to the Student (Secondary) 1.1 Program Delivery Summary 1.1.1 There is a sufficient number of students so that courses necessary in each subject area can be run for ail three student pathways (university, college, workplace, and apprenticeship). Yes No 1.1.2 Specialized High Skills Major Programs: 1.1.3 Pathway opportunities: 1.1.4 Broad-based technolbgy programming: 1.1.5 Guidance and career. education programs: 1.1.6 First Nations Studies: 1.1.7 District Special Education Prorams: 1.1.8 Co -o erative Pr ram opportunities: Alternative Education Program: - 1.1.10 Special Education Program- lYoung Parents Program: TIT 12.7 Average class size 1.1.13 Ontario Secondary School Literacy Test (OSSLT) Year School % Board % Prov. % 2005-200E 2006-2007 2007-2008 2008 2009 2009-2010 1.1.14 Grade 9 Math EQAO scores Year School % Board % Prov. % 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 1.1.15 Graduation Rate Year School % Board % Prov. % 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 Pupil Accommodation SCHOOL. INFORMATION PROFILE Secondary School Name Review 2010 :0 ARC Common Name Page 497 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures simcoe county Memorandum A5500 txs&ki seJ,00i Board Page 24 of 33 APPENDIX B-7 1.0 Value to the Student (Secondary) 1.1.16 Students starting 3rd year in September 2010 have achieved 16 credits. % of students 1.1.17 Students starting 3rd year in September 2010 have accumulated 50% of required community service hours. % of students 1.1.18 Partnerships to enhance and support students. Describe: 1.1.19 Number of classes with less than 60% of the maximum enrolment. # of classes: % of classes: 1.1.20 Number of multi -grade classes. # of classes: % of classes: 1. 1.21 Number of multi-level classes. # of classes: % of classes: 1.1.22 Number of multi-year courses. 1.1.23 Courses offered in altemate years. Describe: 1. 1.24 Number of e -learning courses. # of credits: % of credits: 1.1.25 Multiple lunches. Yes No 1.1 .26 Number of students registered from other school systems. #: 1. 1.27 Number of students registered in other school systems. #: 1.1.28 Additional comments: 1.2 Program Delivery SuDoorts (Administration! 1.2.1 The school qualifies for a funded full-time vice principal. Yes No 1.2.2 The school qualifies for a funded full-time teacher -librarian. Yes No 1.2.3 Total number of secretarial staff (FTE). Funded: Allocated: 1.2.4 Total number of custodial staff (FTE). Formula: Allocated: L Total number of teachers. Funded: Allocated: Pupil Accommodation SCHOOL INFORMATION PROFILE Secondary School Name Review 2010 :0_ ARC Common Name Page 498 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures SiFmcoe County Memorandum A5500 �srrlar Sctroof gaa,x� Page of 33 APPENDIX B-8 1.0 Value to the Student (Secondary) 1.3 Program Delivery Supports (Facility) 7.3.1 Specie! Education facilities. #: 7.3.2 Guidance Resource Centre_ sq. feet: #: 1.3.3 Science Labs. .feet: #: so. feet: 1,3.4 Technology Labs. #: sq. feet: 1.3.5 Computer Labs. #. sq. feet: 1.3.6 Arts facilities. #. sq. feet: 1.3.7 Library. sq. feet: 1.3.8 Music facilties. #: sq. feet: 1.3.9 Change rooms. #: 1.3.21 Further Comments: sq. feet: 1.3.10 Washrooms. #: sq. feet: 1.3.11 Assembly/Auditorium, #: sq. feet: 7.3.72 Cafeteria. #; sq. feet: 1.3.13 Kitchen. #: sq. feet: 1.3.74 Stage. #: sq. feet: 1.3.15 Gymnasium.. #. sq. feet: 1.3.16 Genual office location at front of school and enables supervision of school and arkin lot. Yes No 1.3.77 Clear sight lines for supervision within the school. Yes No 1.3.18 Clear sight lines for supervision outside the school: Yes No 1.3.19 Other supervisory equipment. Yes No 1.3.20 functional drop-off and pick-up t Pupil Accommodation SCHOOL INFORMATION PROFILE Review 2D1D :D� Secondary School Name ARC Common Name i Page 499 of 780 areas. Yes No 1.3.21 Further Comments: Page 499 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures stmcoe County Memorandum A5500 Distrlet School Bflard Page 26 of 33 APPENDIX B-9 1 A Value to the Student (Secondary) 1.4 Prooram Delivery Suuoorts (Accessibilttvl 1.4.1 The school is universally accessible. 1.5.2 Arts programs/activities are available. Describe: 1.5.3 Computer/Technology programs/activities are available. Describe: Yes No 1_4.2 Elevator or lift (if more than one storey). 1.5.6 Other programslactivities are available. Describe: 1.5.7 The student and staff population is large enough to support dances and socials. Yes No 1.4.3 Barrier free washrooms on each level. 1.5.9 The student and staff population is large enough to support intramural sports. Describe: Yes No 1.4.4 Barrier free gym change rooms. 1 Yes No 1.5 Student Supports 1.5.1 Athletic programs/activities are available. Describe: 1.5.2 Arts programs/activities are available. Describe: 1.5.3 Computer/Technology programs/activities are available. Describe: 1-5 .4 Leadership/Student Council programs/activities are available. Describe: 1.5.5 Clubs and programs/activities are available. Describe: 1.5.6 Other programslactivities are available. Describe: 1.5.7 The student and staff population is large enough to support dances and socials. Yes No 1.5.8 The student and staff population is large enough to support school athletic teams. Describe: 1.5.9 The student and staff population is large enough to support intramural sports. Describe: Pupil Accommodation SCHOOL INFORMATION PROFILE Secondary School Name Review 2010:0 ARC Common Name Page 500 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Sfmcoe County P,7� Dtsrr/at School Board Administrative Procedures Memorandum A5500 Page 27 of 33 APPENDIX B-10 1.0 Value to the Student (Secondarv) 1.5.10 Areas of concern. Describe: 1.5.11 Other items of value to students. Describe: Pupil Accommodation SCHOOL INFORMATION PROFILE Secondary School Name Review 2010: 0— ARC Common Name Page 501 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Simcve County t)1aA*t Scharoi Saerr! 2.0 Value to the Board Administrative Procedures Memorandum A5500 Page 28 of 33 APPENDIX B-11 2.1.1 Estimated cost to address backlog of current renewal projects needed at the school. $ 2.1.2 Estimated cost to address renewal projects needed at the schooi over the next 5 and 10 years. 5 Years: $ 10 Years: $ 2.1.3 5 Year History of Projects/Cost Year Project Cost 2005-2006 $ 2006-2007 $ 2007-2008 $ 2008-2009 $ 2009-2010 $ 2.1.4 Estimated cost to upgrade school to current standards building code and accessibility standards. $ 2.1.5 Estimated cost to demolish and rebuild a school with the same On The Ground capacity to current building code and accessibility $ 2.1.6 Expenditures for utilities. $/square foo 2.1.7 Utility cost as compared to board ranking. 2.1.8 Other facility operational expenditures $ 2.1.9 Expenditures for school administration (principal, vice principal) $ 2.1.10 Expenditure for school support (secretarial, custodial, EA) $ 2.1.11 Expenditures for teachers # 2.1.12 Revenues from community use $ Pupil Accommodation Secondary School Name Review 2010: 0 SCHOOL INFORMATION PROFILE ARC Common Name Page 502 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures SimCos County Memorandum A5500 Wstr%t School Board Page 29 of 33 APPENDIX B-12 2.0 Value to the Board 2.1.13 describe how operating costs are supplemented (if applicable): .1.14 Describe the impact on facility operating and capital budgets if this school remains open: Pupil Accommodation Secondary School Name Review 2010: 0_ SCHOOL INFORMATION PROFILE ARC Common Name Page 503 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... SJmcoe County D/saict scnoa! Board 3.0 Value to the Community Administrative Procedures Memorandum A5500 Page 30 of 33 APPENDIX B-13 3.1 There is a childcare program. Describe: 3.2 The school hosts youth programs and services. Describe: 3.3 The school hosts cultural events. Describe: 3.4 The school hosts social and recreational programs. Describe: 3.5 The school hosts adult teaming programs and services. Describe: 3.6 Community partnerships have contributed to the operating costs of the school in the past 5 years. Describe: Pupil Accommodation Secondary School Name Review 2010 :0_ SCHOOL INFORMATION PROFILE ARC Common Name Page 504 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Simcoe County oraarct t eoard 3.0 Value to the Community Administrative Procedures Memorandum A5500 Page 31 of 33 APPENDIX B-14 3.7 There are aftemate locations within the community to host community activities. Describe: 3.8 Summary of Permit Use lAttached 3.9 The school is a designated Heritage Building, yes No 3.10 The school board and community have examined potential partnerships at this school. Describe: Pupil Accommodation Secondary School Name Review 2010 :oA SCHOOL INFORMATION PROFILE ARC Common Name Page 505 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Administrative Procedures Memorandum A5500 Simcoe County Page 32 of 33 u1 &W School Hoard APPENDIX B-15 4.0 Value to the Local Economy 4.1 The school contributes to the local economy. Descibe: 4.2 The school enhances the socio-economic and cultural diversity of the community. Describe: 4.3 There are programs at the school which support local business. Describe: 4.4 Elementary_ There are Co-operative Education placements in the school. Describe: 4.5 Secondary: There are Co-operative Education placements in the community/school. Describe: 4.6 Secondary- Students have access to part-time jobs in the community. Pupil Accommodation Secondary School Name Review 2010: 0 SCHOOL INFORMATION PROFILE ARC Common Name Page 506 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... pr"�S/mcve County nrsrrrec school eoerd Dear Parents/Guardians: Administrative Procedures Memorandum A5500 Page 33 of 33 FORM A5500 - 1 The Simcoe County District School Board is undertaking a pupil accommodation review to address enrolment, programming, and building condition challenges, affecting (schools). A pupil accommodation review provides the public with an opportunity to make informed recommendations to the Board through an Accommp.dation Review Committee (ARC). This committee includes parents/guardians, students and community representativoss well as representatives from the school board. The ARC requires two (2) parent/guardian representatives from each school id _;, :_ `�. `' above. If you are interested in participating as a parent/guardian member of the ARC, you must (x,e pa�t/guardian of a student who attends the school and who lives in the attendance area of the school. We encourag"iguardians to v unteer to be part of this important review of area schools. You should be aware that the process may iasfsr several mornntk`and you will be asked to participate in numerous working sessions and in at leas); jpur public meetings.' _0gmeeji_-'and working sessions may be scheduled in both the afternoon and evening and mayktg-#tieid at any of the schocttz commodation review area. _< ,. The deadline for receiving applications to volunteer on t13 Aft DQ ._. Y. Please -4.0., mit your completed application to your school principal. Your school councik Wifll then s' ct the pa nt/guar "_n'representative from the applications received. Sincerely, Carol McAulay, Associate Director Please submit your completed I am a parentlguardian of a student(s) of the school, / am interested in repre, Review Committee (ARG' , Name: — NL School: Phone trot Email Mailing e Signature: to yob*hool principal by AD/MM/YY. and who lives in the attendance area as a parent/guardian member of the Accommodation ADDITIONAL INFORMATION For further information on the selection of the ARC members, please contact your school principal To support your application you may be asked to make a brief presentation to your school council. For further information on the pupil accommodation review process please refer to Policy 2313 and APM A5500 posted on the board's website (www.scdsb.cn.ca), or contact Janet Porter -Jay, Senior Planner, at 705-734-6363, x.11416. Page 507 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Simcoe county J District School Board FACILITIES 2300 Pupil Accommodation Review Policy 2313 1. Rationale The Pupil Accommodation Review Policy fulfills the requirements of the Pupil Accommodation Review Guideline of the Ministry of Education (dated June 26, 2009). The policy applies to schools offering elementary and secondary day -school programs. The Simcoe County District School Board -recognizes the importance of the quality of the learning environment for students. Factors such as changing demographic patterns, increases and decreases in enrolment, environmental restrictions, facility conditions, partnership opportunities, and the Ministry of Education funding model, affect the ability of the Board to operate and maintain its schools effectively and efficiently to support student achievement. A review of these factors may result in the need to develop alternative solutions to student accommodation within a planning area or adjacent planning areas. 2. Policy 2.1 It is the policy of the Simcoe County District School Board to provide a comprehensive range of educational opportunities equitably distributed across a broad and diverse geographical area through sustainable community schools. 2.2 It is the policy of the Simcoe County District School Board to support the achievement of students through the operation of schools in an effective, efficient and economical manner. 2.3 It is the policy of the Simcoe County District School Board to have a transparent accommodation review process 3. Definitions In this policy: 3.1 "Accommodation review area" means the combined attendance areas of the group of schools involved in an accommodation review. An accommodation review area may include parts of one or more planning areas. 3.2 "Accommodation Review Report" means the report prepared by the Accommodation Review Committee. 3.3 "Attendance area" means the area enclosed within a school's attendance boundary. A school accommodates the students who live within its attendance area. If a district or county program(s) is also located in the school then students registered in that program(s) may live outside the school's attendance area. The board's policies regarding School Attendance Areas are detailed in Board Policy 2317. Page 508 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Simcoe County J Dis&ictSchool Board FACILITIES 2300 Pupil Accommodation Review Policy 2313 Page 2 3.4 "Closure" means the cessation of the use of part or all of a school building for instructional purposes for students of the Board. 3.5 "Consolidation" means the reorganization of students into one or more neighbouring school(s), and/or into a new school(s). 3.6 "Day" means a calendar day, and includes weekends and statutory holidays and professional development days. Summer vacation, Christmas break and Spring break, including adjacent weekends, are not considered as part of the 30, 60, or 90 calendar day periods. For schools with a year-round calendar, a holiday that is nine calendar days or longer, including weekends, is not considered part of the 30, 60, or 90 calendar day periods. The approved school year calendar is used in the calculation of calendar day periods. If the time limit for filing a notice or document or calling a meeting falls on a day other than a "school day" the notice or documentation shall be filed or a meeting called on the next "school day". 3.7 "Parent/guardian" means a parent/guardian of an elementary school student or a secondary school student who is a minor and who is enrolled in a SCDSB school as a pupil of the Board. 3.8 "Planning area" means each of the areas as delineated in the background study used in the preparation of the board's Education Development Charge By-law. There are separate elementary and secondary planning areas. 3.9 "Public consultation period" means the period between the first public meeting and the fourth (or final) public meeting held as part of the accommodation review process. 3.10 "Public consultation process" means the opportunities for members of the public to be involved in the accommodation review process through public meetings and feedback forms. 3.11 "Reference Criteria" means the educational and accommodation criteria for examining schools under review and accommodation options. 3.12 "School" means a facility that accommodates a body of elementary school students or secondary school students that is organized as a unit for educational purposes under the jurisdiction of the Board, and includes the teachers and other staff members associated with the unit and the land and premises used in connection with the unit. 3.13 "School Day" means a day that is within a school year that is not a school holiday. Page 509 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... &MCOO county J Dis&Yct School Board FACILITIES 2300 Pupil Accommodation Review Policy 2313 Page 3 3.14 "School Capacity" means the number of spaces available for students within the school considering the Ministry Rated On -the -Ground Capacity (OTG), washroom capacity, Reasonable Land Use Capacity (septic limits), and unique site restrictions. The Ministry Rated Capacity (OTG) means the number of student places assigned by the Ministry of Education and does not include portables. 3.15 "Staff Report" means the administration's analysis of the final Accommodation Review Report and any additional staff findings and recommendations. 3.16 "Terms of Reference" means the formalized framework in which an Accommodation Review Committee conducts an accommodation review and encompasses, but is not limited to, committee mandate, governance, membership, and the reference criteria. 4. Guidelines 4.1 Establishment of an ARC 4.1.1 The Simcoe County District School Board examines long-term enrolment projections, facility condition, program delivery, and opportunities for partnerships with other organizations through the Capital Plan. The Capital Plan may recommend changes to attendance areas, the construction of new schools, additions to existing schools, the renewal/upgrading of facilities, the use of classrooms and portables, partnerships, or an accommodation review process for school closure/consolidation- 4.1.2 Where an accommodation review has been approved by the Board, the review will focus on a group of schools within a planning area rather than examine a single school. Wherever possible schools should only be subject to an accommodation review once in a five-year period unless there are exceptional circumstances as deemed by the Board. 4.2 Composition of the Accommodation Review Committee (ARC) 4.2.1 The Board will appoint an Accommodation Review Committee (ARC) drawn from the school community and the broader community, to lead the accommodation review process. 4.2.2 Voting members of the ARC will include the following representatives from each school: Two (2) parents/guardians, from the attendance area of each school, appointed by the school council; Page 510 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Siincoe county J Dlstrict School Board FACILITIES 2300 Page 4 Pupil Accommodation Review Policy 2313 ■ One (1) student appointed by student council (where a secondary school is under review); ■ One (1) community representative who is a public school supporter from each municipality within the accommodation review area appointed by the municipal council. 4.2.3 Non-voting members of the ARC will include the following representatives from each school: • Local trustee(s); • The principal; • The superintendent(s) of education K-12; • The director of education or designate who will chair the ARC. 4.2.4 Unless the Board decides otherwise, where any person appointed to the ARC is unable or unwilling to participate in the work of the ARC, the ARC shall continue to perform its duties under this policy despite the absence of that member(s), and no act or duty performed by the ARC shall be deemed invalid by reason only of absence of that member(s). 4.3 Duties of the Director of Education or Designate 4.3.1 An ARC will be chaired by the director of education or designate 4.3.2 The director of education or designate will provide the ARC with information regarding the board's long-term enrolment and capital planning. This information shall include partnership opportunities (e.g. with other school boards, municipalities, community groups, etc.) or lack thereof, as identified as part of the board's long term planning process. 4.3.3 The director of education or designate shall provide the ARC with at least one alternative accommodation option that addresses the objectives and Reference Criteria outlined in the Terms of Reference (APPENDIX A). The option(s) will address where students would be accommodated; what changes to existing facilities may be required; what programs would be available to students; and transportation. If the option(s) require new capital investment, the director of education will advise on the availability of funding and, where no funding exists, will propose how students would be accommodated if funding does not become available. 4.3.4 The director of education or designate shall provide the ARC with a School Information Profile for each school in an accommodation review. The profile will provide information about each school that addresses the: • Value to the student, • Value to the school board, • Value to the community, and • Value to the local economy. Page 5 Page 511 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Simcoe County District School Board FACILITIES 2300 Pupil Accommodation Review Policy 2313 The school's value to the student takes priority over other considerations about the school. The ARC will consult with the community at the first public meeting regarding the content of the School Information Profile and edit the profile where new objective information is available or corrections to information is required. Board staff will assist the ARC in reviewing and editing the School Information Profile(s). A final version of the School Information Profile for each school under review will be presented to the public and the board of trustees as part of the ARC's Accommodation Review Report. 4.3.5 All information the ARC receives from board staff that is deemed relevant shall be posted on the board's website, and made available in print on request. Where relevant information is technical in nature, it is to be explained in plain language. 4.4 Public Consultation Process Page 6 4.4.1 The public consultation process is to be based on the School Information Profile(s), and the Terms of Reference, and include input from the public meetings. 4.4.2 A minimum of thirty (30) calendar days notice of the first public meeting shall be provided. The date of this meeting shall be established by the director of education. 4.4.3 A minimum of four public meetings are to be held as part of the public consultation process. 4.4.4 At the discretion of the ARC additional public meetings may be held where deemed by the ARC to be necessary. 4.4.5 Public meetings will be publicized in advance, and held in the school(s) under review, or in a nearby facility if physical accessibility cannot be provided at the school(s). 4.4.6 Attendance at public meetings will be recorded in order to track who has include the printed name, full address, home phone number, and signature of attendees. For the board to be able to verify that a non- parent/guardian of a pupil in one or more of the school(s) under review has participated in the review process, the nonparent/guardian must have more of the public meetings held by the ARC, and their attendance must have been recorded. Page 512 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Simcoe County J District School Board FACILITIES 2300 Pupil Accommodation Review Policy 2313 4.4.7 A minimum of ninety (90) calendar days shall elapse between the first and last public meeting of the ARC. The date of the last public meeting shall be established by the director of education, in consultation with the ARC. 4.4.8 The final public meeting held by the ARC will be for the purpose of presenting the draft Accommodation Review Report to the community. Following this meeting, the ARC may further revise the report based on input received at this meeting prior to delivering the final written document to the director of education. 4.4.9 Minutes reflecting the full range of opinions expressed and submissions presented at the meetings are to be kept and made publicly available once approved by the ARC. ARCs and board administration are to questions relevant to the ARC and its analysis, at the meetings, or in writing appended to the minutes of the meeting, and made available on the board's website. 4.5 Accommodation Review Report and Board Decision(s) 4.5.1 The ARC will produce an Accommodation Review Report that will make accommodation recommendations consistent with the objectives and Reference Criteria outlined in the Terms of Reference. The report will include: • a final version of the School Information Profile for each school in the group of schools under review, • an accommodation proposal or proposals, • community input regarding the proposal, and • other possible options identified by the ARC as solutions to the accommodation issues under consideration. The ARC's accommodation recommendation may include new capital investment. The director of education will advise the ARC on the availability of funding and, where no funding exists, the ARC, with the support of the board administration, will propose how students would be accommodated if funding does not become available. 4.5.2 In the interests of achieving a timely conclusion for the community involved, a maximum of fourteen (14) calendar days shall elapse between the last of the ARC's public meetings and the delivery of the Accommodation Review Report to the director of education. 4.5.3 Should an ARC fail to deliver its final Accommodation Review Report to the director of education within the 14 calendar day period, it must request an extension of this timeline. The request for the extension must be addressed to the chair of the board and the director of education. Page 7 Page 513 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Simcoe county DistrictSchoW Board FACILITIES 2300 Page 8 Pupil Accommodation Review Policy 2313 It must include detailed reasons why the ARC requires an extension to the timeline. 4.5.4 The chair of the board will place the request on the next board agenda, if required, or call a special meeting of the board to consider a request for an extension. 4.5.5 The board may require the ARC appear before it to explain the reasons for the delay, to discuss the progress of the ARC, and to consider up to a maximum of 14 days extension for the ARC. 4.5.6 Once the Accommodation Review Report has been delivered by the ARC to the director of education, it will be made accessible to trustees and the public via posting on the board website, within five school days. The director will have the Accommodation Review Report reviewed and analyzed by board staff, and a staff report will be prepared. 4.5.7 Within five school days from the date the director of education received the Accommodation Review Report from the ARC, the board chairperson shall call the following ARC Special Board Meetings: (a) The first ARC Special Board Meeting will receive the final Accommodation Review Report and the staff report. The agenda will include the Accommodation Review Report and staff report. There will be no decisions or delegations. This meeting shall be held within 21 days from when the director receives the Accommodation Review Report. (b) The next ARC Special Board Meeting(s) will receive delegations from community members to make their views known to the board before any decision(s) are made by the board. This meeting shall be held within 30 days from the ARC Special Board Meeting referenced in 4.5.3(a). No decisions will be made. There will be no less than 21 days notice to the public of the ARC Special Board,Meeting held to receive delegations. (c) The final ARC Special Board Meeting will be the meeting at which trustees will make a decision(s) and vote. The meeting date shall be held within 90 days from the ARC Special Board Meeting referenced in 4.5.3(a). No delegations will be heard. There will be no less than 60 days notice to the public of the final ARC Special Board Meeting. 4.5.8 In order to delegate at the ARC Special Board Meeting(s), individuals must forward their written outline to the director's office at least 7 days prior to the meeting date. Page 514 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... &MCoe county Disbict Schoo/Bosrd FACILITIES 2300 Pupil Accommodation Review Policy 2313 Delegations will be heard as per the Board's bylaws. No delegations regarding an ARC will be heard at a Special or ARC Regular Board or Committee Meeting. 4.5.9 Should the Board pass a resolution to close a school or schools, the board shall outline clear timelines around when the school(s) will close. 4.5.10 When the board decides to close a school, the director of education or designate shall meet with the parents of the students in the school to be closed and shall inform the parents of the arrangements for the accommodation of the students. 4.5.11 Following a decision administration will establish a Transition Team(s) to facilitate the reorganization of the students. 5. Special Circumstances 5.1 In the following circumstances the Board will not undertake a pupil accommodation review. Instead, the Board will provide appropriate advance notice of proposals that would affect the accommodation of students, and an opportunity for public input before a final decision is made by the trustees: 5.1.1 When a replacement school is to be rebuilt on the existing site or within the existing attendance boundary. 5.1.2 When a lease is terminated. 5.1.3 When the Board is considering the relocation of a program, where the enrolment in the program constitutes less than 50% of the enrolment of the school. 5.1.4 When the Board is repairing or renovating a school and the school community must be temporarily relocated to ensure the safety of students during the renovations. 5.1.5 When a facility has been serving as a holding school for a school community whose permanent school is under construction or repair. 5.2 Despite any other provision in this policy or any policy of the Board, in unusual and extreme circumstances such as problems with safe use of a facility, the director of education may temporarily close a school and forthwith commence planning for the permanent accommodation of displaced students. Page 9 Page 515 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Simcoe county J Dls& ctSWwo/Board FACILITIES 2300 Pupil Accommodation Review Policy 2313 6. Administrative Review of Accommodation Review Process 6.1 An individual or individuals may seek a review of the school board's accommodation process from the Ministry of Education. In order to seek a review the individual or individual(s) must: 6.1.1 Submit a copy of the board's accommodation review policy highlighting how the accommodation review process was not compliant with the school board's accommodation review policy. 6.1.2 Demonstrate the support of a portion of the school community through the completion of a petition signed by a number of supporters equal to at least 30% of the affected school's student headcount (e.g., if the headcount is 150, then 45 signatures would be required). Parents/guardians of students and/or other individuals that participated in the accommodation review process are eligible to sign the petition. 6.2 The petition must provide a space for individuals to print and sign their name; address (street name and postal code); and to indicate whether they are a parent/guardian of a student attending the school subject to the accommodation review, or an individual who has participated in the review process. 6.3 The petition and the justification must be submitted to the school board and the Minister of Education within thirty (30) calendar days of the board's closure resolution. 6.4 When the board receives a petition, the board must: 6.4.1 Confirm to the Minister of Education that the names on the petition are parents/guardians of students enrolled at the affected school(s) and/or individuals who participated in the review process. 6.4.2 Prepare a response to the individual's or individuals' submission regarding the process and forward the board's response to the Minister of Education within thirty (30) calendar days of receiving the petition. 6.4.3 Post the petition for a review by the Minister of Education on the board's website. Page 516 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... Simcoe County J MsblctSchool Board FACILITIES 2300 Pupil Accommodation Review Policy 2313 Pagel0 7. Administrative Procedures The director of education is authorized to provide the administrative procedures necessary to implement this policy. APM No. A5500 ADOPTED AND APPROVED June20, 2007 REVISED March 24, 2010 Page 517 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... TERMS OF REFERENCE APPENDIX A Terms of Reference 1.0 Preamble 1.1 Prior to establishment of the ARC: • Each year the director of education shall conduct a preliminary accommodation analysis of all schools under the board's jurisdiction. and present the findings to the board of trustees in the Capital Plan; • Based on the Capital Plan, the board of trustees may identify a school or school(s) for further review; • The director of education shall inform parents, staff, the school council(s) and the community of the schools' identified of possible changes in accommodation status. 1.2 The review of a particular school or schools is to be led by an Accommodation Review Committee (ARC) appointed by the board of trustees. 1.3 The ARC assumes an advisory role and will provide recommendations to the board of trustees. 1.4 The final decision regarding the accommodation of pupils will be made by the board of trustees. 2.0 Membership of the ARC 2.1 The ARC will be comprised of the following members: 2.1.1 Voting members of the ARC will include the following representatives from each school: • Two (2) parents/guardians, of the attendance area of each school, appointed by the school council • One (1) student appointed by student council (where a secondary school is under review) • One (1) community representative who is a public school supporter from each municipality within the accommodation review area appointed by the municipal council 2.1.2 Non-voting Members of the ARC will include the following representatives from each school: • Local trustee(s) • The principal • The superintendent(s) of education K-12 • The director of education or designate 2.1.3 The ARC will be chaired by the director of education or designate. Page 518 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... TERMS OF REFERENCE APPENDIX A Appendix A-2 3.0 Responsibilities of the ARC 3.1 Voting members of the ARC are charged with: • Reviewing and amending where new objective information is available or correction to information is required the School Information Profile for each of school(s) under review; • Applying the Terms of Reference and the Reference Criteria to the proposed accommodation option(s) provided by the director of education and any proposed accommodation option(s) generated by the ARC; • Seeking public input on accommodation options for the schools under review; • Creating an Accommodation Review Report that includes; • The final version of the School Information Profile for each of the school(s) under review; • An accommodation proposal or proposals; • Community input regarding the proposal(s), and • Other possible options identified by the local ARC as solutions to the accommodation issues under consideration. • Presenting the Accommodation Review Report to the community at the final public meeting; • Delivering the Accommodation Review Report to the director of education; • Presenting the Accommodation Review Report to the Board of trustees. 3.2 Non-voting member duties include: • The director of education or designate shall provide the ARC with information regarding the board's long term planning and capital planning, including partnership opportunities or lack thereof; • The director of education or designate shall provide the ARC with at least one alternative accommodation option that addresses the objectives and Reference Criteria outlined in the Terms of Reference; • The option(s) will address where students would be accommodated; • what changes to existing facilities may be required; • what programs would be available to students; • and transportation plans. • If the option(s) require new capital investment, the director of education will advise on the availability of funding, and where no funding exists, board administration will propose how students would be accommodated if the funding does not become available; Page 519 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... TERMS OF REFERENCE APPENDIX A Appendix A-3 • The director of education or designate shall provide the ARC with a School Information Profile for each school listed in an Accommodation Review; • Board administration shall assist the ARC in advertise the public meetings and make arrangements for the logistics of such meetings; • Board administration shall post to the board's web site all relevant information related to the ARC process; • Board administration shall assist the ARC through the provision of data to analyze accommodation options; • Trustees shall act in an advisory capacity to facilitate discussion around accommodation options; • The director of education or designate shall present the Accommodation Review Report, along with an analysis of the report, and recommendations from staff, to the Board of trustees. 4.0 ARC Operational Rules 4.1 The director of education or designate shall chair the ARC. 4.2 A minimum of thirty (30) calendar days notice of the first public meeting will be provided. The date of this meeting shall be established by the director of education. 4.3 All meetings of an ARC shall be open to the public, and the dates of such meetings shall be published. 4.4 The School Information Profile(s) and the Terms of Reference shall be presented at the first public meeting. Input from the community will be received at this time. 4.5 As the ARC considers the accommodation options, the needs of all students in schools of the ARC are to be considered objectively and fairly, based on the School Information Profile(s) and the objectives and the Reference Criteria outlined in the Terms of Reference. 4.6 A minimum of four public meetings are to be held as part of the consultation. 4.7 At the discretion of the ARC additional public meetings may be held where deemed by the ARC to be necessary. 4.8 Public meetings will be publicized in advance, and held in the school(s) under review, or in a nearby facility if physical accessibility cannot be provided at the school(s). 4.9 Attendance at public meetings will be recorded in order to track who has taken part in the accommodation review process. Attendance must include the printed name, full address, home phone number, and signature of attendees. Page 520 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... TERMS OF REFERENCE APPENDIX A Appendix A-4 4.10 For the board to be able to verify that a non-parent/guardian of a pupil in one or more of the school(s) under review has participated in the review process, the non-parent/guardian must have attended one or more of the public meetings held by the ARC, and their attendance must have been recorded as in 4.9. 4.11 The final public meeting held by the ARC will be for the purpose of presenting the Accommodation Review Report to the community. Following this meeting the ARC may further revise the report based on input received at this meeting prior to delivering the final written document to the director of education. 4.12 The ARC's report shall include the final School Information Profiles(s) and any proposed alternative accommodation recommendations developed by the ARC. The ARC may recommend accommodation options that include new capital investment. In such cases, board administration will advise on the availability of funding. Where no funding exists, the ARC with the support of board administration will propose how students would be accommodated if funding does not become available. 4.13 A minimum of ninety (90) calendar days shall elapse between the first and last public meeting of the ARC. The date of the last public meeting shall be established by the director of education, in consultation with the ARC. 4.14 In the interests of achieving a timely conclusion for the community involved, a maximum of fourteen (14) calendar days shall elapse between the last of the ARC's public meetings and the delivery of the ARC's final Accommodation Review Report to the director of education. 4.15 Should an ARC fail to deliver Accommodation Review Report to the director of education within the fourteen (14) calendar day period, it must request an extension of this timeline. The request for the extension must be addressed to the chair and director of education of the board, and include detailed reasons why the ARC requires an extension to the timeline. 4.16 The board may require the ARC to appear before it to explain the reasons for the delay, to discuss the progress of the ARC, and to establish timelines for the ARC's work. 4.17 Minutes reflecting the full range of opinions expressed and materials submitted at meetings are to be kept, and made publicly available. ARCs and board administration are to respond to questions relevant to the ARC and its analysis, at the meetings or in writing appended to the minutes of the meeting, and made available on the board's website. 4.18 After the ARC has presented the Accommodation Review Report to the Board of trustees, the ARC will be disbanded. Page 521 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... TERMS OF REFERENCE APPENDIX A Appendix A-5 5.0 Reference Criteria 5.1 To consolidate students in sites to achieve sufficient sized student populations thereby reducing the likelihood of triple grade classes in elementary schools. 5.2 To consolidate students in sites in sufficient numbers to: • Allow for the provision of specialized programs; • Afford opportunities for teachers to improve teaching practices through in -school professional learning communities; • Enhance opportunities for students to participate in a range of extra -curricular activities. 5.3 To, wherever possible, keep the time any student rides on a bus in accordance with Board Policy 2410, Transportation of Students. 5.4 To reduce, or eliminate, the surplus pupil places that exist in the board and thus ensure better use of limited resources. 5.5 To, where it meets the needs of the students and the educational objectives of the board, work in partnership with the local community to make the best use of the school building (e.g. co -location of community agencies within school buildings). 5.6 To, where it meets the needs of the students and the educational objectives of the board, work in partnership with community agencies to augment the educational experience provided to our students (e.g. reciprocal agreements with recreation facilities). 5.7 The value of the school to the student is reflected in the following reference criteria to be used when considering accommodation options. Factor Comparison Criteria Considerations Schools Size and Elementary JK -8 preferred Existing available surplus Grade 400-550 students spaces in schools. Configuration Consolidation of sufficient number of students at one site to minimize triple grades. Secondary 9-12 preferred Existing available surplus 1200-1400 students spaces in schools. School Utilization Enrolment vs Less than 85% OTG Low student populations capacity Insufficient student impact on the delivery of population for program and the ability of programming teachers to work in professional learning teams. Lower student enrolment results in fewer staff being allocated to a school which has resulted in triple grade Page 522 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... TERMS OF REFERENCE APPENDIX A Appendix A-6 classes and a reduction in the number of extra- curricular opportunities, reduces flexibility in student interactions. Community The school site is Community use of schools use of school used by the is an important community consideration when examining the role of the school in the community. Potential Partnerships, leasing, Alternative uses of the alternative disposition school building and site uses of the enhance the community in building other ways Financial Projected 5 years Renovations are costly and Consideration capital costs 10 years can take resources from other board programs. Annual Efficiency Duplication of services in operational multiple sites that are not costs fully utilized is not an efficient use of resources Capital Competing priorities Alternative accommodation funding must be made if capital funds are not available. Transportation Costs Efficiency Transportation is an ongoing expense. Routing, walkzones, and belltimes must be examined to understand costs. Policy 2400 Adherence Program Offering Multi-age Incidence of triple Student enrolment groupings grades. determines class and grade Incidence of organization. combined secondary Lower enrolment results in courses that allow for less than optimal range of course combinations. offerings Courses Available to students Lower enrolment required for at all levels and can challenges a school's graduation be timetabled. ability to offer compulsory courses and address all graduation pathways. Specialized courses Art, music (instrumental, vocal), The ' '' ' ' sust; Appendix A-7 is (secondary) dance, visual arts, requ ident drama, business, population base and communications, special instructional staff. technology, computer Page 523 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... TERMS OF REFERENCE APPENDIX A Page 524 of 780 Appendix A-7 Specialist Availability The ability to run and high skills sustain these programs major require a minimum student population base and special instructional staff. Extra- Range and Lower student population curricular availability results in fewer teaching activities staff. This has the potential to limit the number and type of extra -curricular programs available to students. - Lower student populations limit the ability to provide complete team membersh i Page 524 of 780 13f) Correspondence dated June 28, 2013 from Janis Medys... TERMS OF REFERENCE APPENDIX B Appendix B Timelines for Accommodation Review Process Board names 30 calendar days 90 calendar days minimum minimum Last public schools) under First public review and meeting of the meeting of the ARC, report establishes date of ARC presented to the the first meeting to Board staff meet Minimum of two community the ARC with ARC to provide more public meetings must be information, held during this present time period alternatives, and prepare for first public meeting 14 calendar days Minimum 60 calendar days notice to Board Director presents staff decision Regular Board ARC presents final recommendation(s) to 10 Meeting written report to1110 the board. Trustees vote on the the director ARC presents report recommendation(s) to the Trustees If more than 14 Minimum 30 days ARC must calendar days to request an special Board extension from the meeting(s) to hear Board delegations Page 525 of 780 13g) Correspondence from Karren Wallace, Municipal Advis... Subject: RE: CLIMATE SHIFT/ MUNICIPAL INFRASTRUCTURE SESSION In response to the overwhelming number of registrants for the Climate Shift/Municipal Infrastructure session being offered in Barrie on September 4,2013, a second session is now being offered in Severn on September 10. Please advise if you would rather participate in the September 10 session in Severn — I have been advised they will also provide lunch!! And there is still room at both sessions- see draft outline of the day below Karren Wallace Municipal Advisor 416-585-6352 Subject: RE: CLIMATE SHIFT/ MUNICIPAL INFRASTRUCTURE There has been a tremendous response to the Climate Shift/Municipal Infrastructure session Municipal Affairs and Housing is offering. The location, time and place is now confirmed: September 4, 2013 - 10.00 am — 3 p.m. (lunch provided!!) City of Barrie - South Shore Centre — 205 Lakeshore Dr. Draft agenda/outline: Weather Update and a Look Ahead —Geoff Coulson, Environment Canada Weather and Municipal Infrastructure, Karren Wallace, Ministry of Municipal Affairs and Housing Ontario Disaster Relief Assistance Program (ODRAP), Tom Gutfreund, Ministry of Municipal Affairs and Housing Disaster Relief Committees (DRC), Karren Wallace, Ministry of Municipal Affairs and Housing The session is not only for CEMC's, but also CAO's, Clerks, Treasurers, Engineers and Road Superintendents, as they all have a role to play in helping their Council make decisions on budgets, infrastructure, etc. In recent weather events, municipal staff have discovered that in the case of a potential ODRAP claim, elected officials are looking to them for knowledge and expertise on the program. Page 526 of 780 13g) Correspondence from Karren Wallace, Municipal Advis... CAO's guide their council and ratepayers with knowledge of the program Clerks draft resolutions and maintain records, compile required documentation Treasurers maintain financial records as per the program criteria and work with Disaster Relief Committees Elected officials are welcome to attend, keeping in mind if there is a quorum of council, it would be deemed to be a meeting of Council under the Municipal Act, 2001 and proper notice would need to be provided. MSO -Central does not present in a closed session, even if it is deemed to be for education purposes. We have approximately 34 registrants for the Barrie session already. (Barrie 20, Clearview 2, Adj-Tos 2, Severn 6, Springwater 2, Ramara 2) If we get over 40, we could split the session and do a north session (Severn) and the one in Barrie on September 41" Please advise by return email, the names/titles and email address of the individuals who will be attending from your municipality. Karren Wallace AMCT, Dipl. M. A. Municipal Advisor Municipal Affairs and Housing Page 527 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... 19: 1:90161 1aQXA1101Z1101a9:I*1101TAZ&y:11107:901:10M A 1:1 ITO] Z k 9:4 BY-LAW NO. 2013-109 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 126, Plan 51M-957, as in 58533-0349 LT ROLL # 4346-010-003-26626 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009-062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009-062; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE MAYOR, H.S. HUGHES CLERK, J. DOUGLAS IRWIN Page 528 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... APPENDIX "A" SITE PLAN AGREEMENT - between - DEMOCRAT MAPLEWOOD LIMITED - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Lot 126, Plan 51M-957, as in 58533-0349 LT TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE ROLL # 4346-010-003-26626 By -Law No. 2013-109 July 17, 2013 Page 529 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless I+Ya71*11f111*1 Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction z Page 530 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 1711 day of July 2013, in accordance with Section 41 of the Planning Act. BETWEEN: Democrat Maplewood Limited Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- rra-[•i•] 71•] 7_�r[•PH]�r:I�r•PJ1�69a11•7�•] Z•���d��LPrr� Hereinafter called the "Township" LY -11 4VK6]ar:1:.9role] ►L7U1 it WHEREAS the Owner has applied to the Township of Oro-Medonte to permit the construction of a single detached dwelling on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 531 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary. f) The Owner shall assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through the development of the subject lands. g) The Owner and/or their agent shall, during any grading or ground alterations, cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature, and forthwith notify all appropriate Ministries and Agencies, including, but not limited to, the Registrar of Cemeteries and the Township. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C, as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP Page 532 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a single detached dwelling with attached garage occupying 3,714 square feet (345.03 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan. attached hereto as Schedule "B". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. C) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control Page 533 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. Tree Cutting No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, and driveway, as shown on approved Site Plan Drawing Diamond Valley Estates Lot 126, Prepared by Valdor Engineering Inc dated June 31, 2013. unless dead or diseased. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. C) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Page 534 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. iMKSa9794ZTAI ki The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. �Wy AVA a :?a =3 R r W&GI Z14WAI I *� Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. i11AWAV/=17/_1N�dll**? The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub -contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub -contractors. Page 535 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED Democrat Maplewood Limited per: Name: Enzo Palumbo Title: Authorized Signing Officer I have authority to bind the Corporation The Corporation of the Township of Oro-Medonte per: H.S. Hughes, Mayor J. Douglas Irwin, Clerk Page 536 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE"A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. LEGAL DESCRIPTION OF LANDS Lot 126, Plan 51M-957 as in 58533-0349 LT TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE ROLL # 4346-010-003-26626 Page 537 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. SITE PLAN Site Plan Drawing: Diamond Valley Estates Lot 126, Prepared by Valdor Engineering Inc dated June 3'd, 2013. Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. to Page 538 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A m Page 539 of 780 15a) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 540 of 780 15b) A By-law to remove the Holding symbol On lands desc... 19: 1:90161 1aQXA1101Z110]a9:I*1101TAZ&]:I1107:901:102 A 1:1 ITO] Z k 9:4 BY-LAW NO. 2013-110 A By-law to remove the Holding symbol On lands described as follows: Lot 126, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26626 WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A16', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 126, Plan 51 M-957, Roll # 4346-010-003-26626" as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 541 of 780 15b) A By-law to remove the Holding symbol On lands desc... Page 542 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... 19: 1:90161 1aQXA1101Z1101a9:I*1101TAZ&y:11107:901:10M A 1:1 ITO] Z k 9:4 BY-LAW NO. 2013-111 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 15, Plan 51M-957, as in 58533-0239 LT ROLL # 4346-010-003-26515 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009-062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009-062; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE MAYOR, H.S. HUGHES CLERK, J. DOUGLAS IRWIN Page 543 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... APPENDIX "A" SITE PLAN AGREEMENT - between - DEMOCRAT MAPLEWOOD LIMITED - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Lot 15, Plan 51M-957, as in 58533-0239 LT TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE ROLL # 4346-010-003-26515 By -Law No. 2013-111 July 17', 2013 Page 544 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless I+Ya71*11f111*1 Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction z Page 545 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 1711 day of July 2013, in accordance with Section 41 of the Planning Act. BETWEEN: Democrat Maplewood Limited Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- rra-[•i•] 71•] 7_�r[•PH]�r:I�r•PJ1�69a11•7�•] Z•���d��LPrr� Hereinafter called the "Township" LY -11 4VK6]ar:1:.9role] ►L7U1 it WHEREAS the Owner has applied to the Township of Oro-Medonte to permit the construction of a single detached dwelling on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 546 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary. f) The Owner shall assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through the development of the subject lands. g) The Owner and/or their agent shall, during any grading or ground alterations, cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature, and forthwith notify all appropriate Ministries and Agencies, including, but not limited to, the Registrar of Cemeteries and the Township. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C, as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP Page 547 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a single detached dwelling with attached garage occupying 2,783 square feet (258.54 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan. attached hereto as Schedule "B". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. C) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control Page 548 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. Tree Cutting No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, and driveway, as shown on approved Site Plan Drawing Diamond Valley Estates Lot 15, Prepared by Valdor Engineering Inc dated June 5t", 2013 unless dead or diseased. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. C) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or Page 549 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. -31.191 Rq " =1 9 y x031 This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. �Wll AVA :I:7_1 a 111111 7 �K�_\169 *' Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. iDAWAV/Q7/_1N�1Ull**? The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub -contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub -contractors. Page 550 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED Democrat Maplewood Limited per: Name: Enzo Palumbo Title: Authorized Signing Officer I have authority to bind the Corporation The Corporation of the Township of Oro-Medonte per: H.S. Hughes, Mayor J. Douglas Irwin, Clerk Page 551 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE"A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. LEGAL DESCRIPTION OF LANDS Lot 15, Plan 51M-957 as in 58533-0239 LT TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE ROLL # 4346-010-003-26515 Page 552 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. SITE PLAN Site Plan Drawing: Diamond Valley Estates Lot 15, Prepared by Valdor Engineering Inc dated June 5th, 2013. Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. to Page 553 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A m Page 554 of 780 15c) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 555 of 780 15d) A By-law to remove the Holding symbol on lands desc... 19: 1:90161 1aQXA1101Z110]a9:I*1101TAZ&]:I1107:901:102 A 1:1 ITO] Z k 9:4 BY-LAW NO. 2013-112 A By-law to remove the Holding symbol On lands described as follows: Lot 15, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26515 WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A16', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 15, Plan 51 M-957, Roll # 4346-010-003-26515" as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 556 of 780 15d) A By-law to remove the Holding symbol on lands desc... Schedule 'A' to By -Lave No. 2013-112 This is Schedule 'A' to By -Law 2013-112 passed the 17t' day of July, 2013. Mayor Clerk H.S. Hughes J. Douglas Irwin SUBJECT PROPERTY (32 Diamond Valley Drive, Lot 15) TOWNSHIP OF ORO-MEDONTE Page 557 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... 19: 1:90161 1aQXA1101Z1101a9:I*1101TAZ&y:11107:901:10M A 1:1 ITO] Z k 9:4 BY-LAW NO. 2013-113 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 5, Plan 51M-957, as in 58533-02229 LT ROLL # 4346-010-003-26505 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009-062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009-062; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE MAYOR, H.S. HUGHES CLERK, J. DOUGLAS IRWIN Page 558 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... APPENDIX "A" SITE PLAN AGREEMENT - between - DEMOCRAT MAPLEWOOD LIMITED - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Lot 5, Plan 51M-957, as in 58533-0229 LT TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE ROLL # 4346-010-003-26505 By -Law No. 2013-113 July 17', 2013 Page 559 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless I+Ya71*11f111*1 Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction z Page 560 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 1711 day of July 2013, in accordance with Section 41 of the Planning Act. BETWEEN: Democrat Maplewood Limited Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- rra-[•i•] 71•] 7_�r[•PH]�r:I�r•PJ1�69a11•7�•] Z•���d��LPrr� Hereinafter called the "Township" LY -11 4VK6]ar:1:.9role] ►L7U1 it WHEREAS the Owner has applied to the Township of Oro-Medonte to permit the construction of a single detached dwelling on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 561 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, pursuant to Section 6.2.6 of the Subdivision Agreement adopted by Township of Oro-Medonte By-law 2010-059, retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary. f) The Owner shall assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through the development of the subject lands. g) The Owner and/or their agent shall, during any grading or ground alterations, cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature, and forthwith notify all appropriate Ministries and Agencies, including, but not limited to, the Registrar of Cemeteries and the Township. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C, as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP Page 562 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a single detached dwelling with attached garage occupying 2,351 square feet (218.40 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan. attached hereto as Schedule "B". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. C) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control Page 563 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. Tree Cutting No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, and driveway, as shown on approved Site Plan Drawing Diamond Valley Estates Lot 5, Prepared by Valdor Engineering Inc dated June 3', 2013 unless dead or diseased. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. C) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or Page 564 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 41111&1 AVA a :?-,I =3 R r WK91 ;rK W_11 W 1 *� Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. i11 X7_\9M7/_1NInd111*11� The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub -contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub -contractors. Page 565 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED Democrat Maplewood Limited per: Name: Enzo Palumbo Title: Authorized Signing Officer I have authority to bind the Corporation The Corporation of the Township of Oro-Medonte per: H.S. Hughes, Mayor J. Douglas Irwin, Clerk Page 566 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE"A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. LEGAL DESCRIPTION OF LANDS Lot 5, Plan 51M-957 as in 58533-0229 LT TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE ROLL # 4346-010-003-26505 Page 567 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. SITE PLAN Site Plan Drawing: Diamond Valley Estates Lot 5, Prepared by Valdor Engineering Inc dated June 3'd, 2013. Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. to Page 568 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A m Page 569 of 780 15e) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 570 of 780 15f) A By-law to remove the Holding symbol On lands desc... 19: 1:90161 1aQXA1101Z110]a9:I*1101TAZ&]:I1107:901:102 A 1:1 ITO] Z k 9:4 BY-LAW NO. 2013-114 A By-law to remove the Holding symbol On lands described as follows: Lot 5, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26505 WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A16', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 5, Plan 51 M-957, Roll # 4346-010-003-26505" as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 571 of 780 15f) A By-law to remove the Holding symbol On lands desc... Page 572 of 780 15g) Being a By-law to Establish a Records and Informati... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Y AWATITM z 0L51 l =1 Grill &Z 111 Being a By-law to Establish a Records and Information Management Protocol and to provide a Records Classification System and Schedule of Retention Periods for the records of the Township of Oro-Medonte and To repeal By-law Nos. 2008-006, 2009-061, 2010-098, 2010-124 and 2012-012 (Records Retention By-law) WHEREAS Section 255 of the Municipal Act 2001, S.O. 2001, c. 25, as amended, provides that a municipality may, subject to the approval of the municipal auditor, establish retention periods during which the records of the municipality and local boards of the municipality must be retained and preserved in accordance with Section 254 thereof; AND WHEREAS The Township of Oro-Medonte did, on the 23rd day of January, 2008, enact By-law No. 2008-006, being a By-law to provide a schedule of retention periods for the records of the Township of Oro-Medonte; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte does now deem it appropriate to update its Records Retention By-law; NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte enacts as follows: 1. The Records and Information Management Protocol (attached as Appendix 1) which establishes the parameters for interpretation and implementation of the Records Retention By-law is hereby adopted. 2. The Scope Notes for Primary and Secondary Subjects which sets out the municipality's records classification system (attached as Schedule A) is hereby adopted. 3. The Records Retention Schedule which sets out the municipality's records retention periods (attached as Schedule B) is hereby adopted. 4. This by-law may be cited as the "Records Retention By-law". 5. That By-law Nos. 2008-006, 2009-061, 2010-098, 2010-124 and 2012-012 are hereby repealed in their entirety. 6. This by-law shall take effect upon the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17th DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 573 of 780 15g) Being a By-law to Establish a Records and Informati... Appendix "1" to By-law No. 2013-116 Records and Information Management Protocol 1. PURPOSE The objective of this protocol is to outline provisions for the management of records and information within the Township. 2. SCOPE This protocol applies to the creation, receipt, use, handling, maintenance, storage and disposition of all records in all offices by employees, elected officials, and committees within the Township, unless otherwise specified, in the course of carrying out their corporate duties regardless of the medium or format. 3. PREAMBLE The records and information holdings of The Corporation of the Township of Oro- Medonte are valuable corporate assets required to support effective decision making, meet operational requirements, protect legal, fiscal and other interests of the Township, and to adhere to the requirements of Provincial legislation such as the Municipal Act and the Municipal Freedom of Information and Protection of Privacy Act. Effective records management ensures efficient program and service delivery, supports transparency and collaboration across organizations, and informed decision-making in operations, and preserves records of archival value. 4. DEFINITIONS Archival Value, means the measure of the importance of a document (record) that justifies its permanent retention. Also called historical value, continuing value, or enduring value. Classification System means the systematic identification and arrangement of records into categories according to structured conventions, methods and procedural rules. Clerk means the Clerk of the Township of Oro-Medonte or designate. Disposition means to destroy and "dispose" has a corresponding meaning. Files has the same meaning as "record(s)" and may be used inter -changeably. Inactive Records means records which are seldom referred to, but must be retained, temporarily or permanently because of legal, fiscal, administrative or archival value. MFIPPA means the Municipal Freedom of Information Protection of Privacy Act. Page 1 of 8 Page 574 of 780 15g) Being a By-law to Establish a Records and Informati... Appendix "1" to By-law No. 2013-116 Official Record(s) means records that serve important functions of the Township, such as supporting program delivery or policy development, meeting legal, financial and other official requirements, or providing evidence of decisions and actions. Official Records System means the Township's network, database systems, filing systems and any document management systems utilizing the corporate records classification system. Orphan Data means data that is not machine readable because the data exists with no identifiable computer application or system that the Township utilizes, or the data is machine readable but does not have sufficient content, context or structure to render it understandable. Record(s) means any recorded information, however recorded, whether in printed form, on film, by electronic means or otherwise, including correspondence, memoranda, plans, maps, drawings, graphic works, photographs, film, microfilm, microfiche, sound records, videotapes, LaserFiche, e-mail, machine readable records, and any other documentary material regardless of physical form or characteristics, and including "official records" and "transitory records". Records Management means the application of systematic control to recorded information which is required in the operation of the municipal offices. The services provided through the Records and Information Management Protocol include: • Correspondence management, • Manuals and directives, • Forms management, • Reports management, • Files management, • Records retention scheduling, • Vital records programming, • Archival programming, • Inactive records storage Retention Period means the period of time during which records must be kept by the Township to meet administrative, fiscal, legal, or historical requirements before they may be disposed of. Retention Schedule means the schedule prescribing how long specific records must be retained before they may be disposed of. Township means The Corporation of the Township of Oro-Medonte. Page 2 of 8 Page 575 of 780 15g) Being a By-law to Establish a Records and Informati... Appendix "1" to By-law No. 2013-116 Transitory Records means records kept solely for convenience of reference and of limited value in documenting the planning or implementation of Township policy or programs, such as: a) copies of miscellaneous notices or memoranda concerning routine administrative matters or other minor issues. b) information copies of widely distributed materials, such as minutes, agendas and newsletters, unless the information copy has been annotated to reflect significant input or for other program purposes. c) preliminary drafts of letters, memoranda or reports and other informal notes which do not represent significant steps in the preparation of a final document and which do not record decisions. d) duplicate copies of documents in the same medium which are retained only for convenience or future distribution. e) voice -mail messages, including e-mail messages with .WAV files attached, created when a voicemail is left on the corporate telephone system. f) e-mail messages and other communications that do not relate to Township business. g) copies of publications, such as, published reports, administration manuals, telephone directories, catalogues, pamphlets or periodicals. h) duplicate stocks of obsolete publications, pamphlets or blank forms. i) unsolicited advertising materials, including brochures, company profiles and price lists. Vital Records means those records containing information essential to the resumption or continuation of the Township's business operations in the event of a disaster, including records that document the Township's legal and financial position and preserve the right of the Township, its employees, customers and stakeholders. 5. GENERAL PROTOCOL GUIDELINES a) The Township will manage corporate records in accordance with all applicable legislation and regulations and, wherever possible, adopt and incorporate codes of best practice. b) The Township will manage its information holdings by adopting a Records and Information Management Protocol that will be applied and used routinely and consistently throughout all Departments and operations within the Corporation. Page 3 of 8 Page 576 of 780 15g) Being a By-law to Establish a Records and Informati... Appendix "1" to By-law No. 2013-116 c) The Township will maintain a decentralized Records Management system where Township departments are responsible for managing those records retained within their respective department or service area in accordance with the Township's Records and Information Management Protocol policies and procedures. d) All records, regardless of physical form or characteristics, are the property of The Corporation of The Township of Oro-Medonte and subject to its control. e) Official records will not be taken by employees, officers or volunteers, from Township facilities or designated storage areas, unless authorized by their respective Senior Manager or the Clerk. f) The integrity and authenticity of records shall be protected so that they may be relied upon as evidence of organizational activity and administrative decisions and thereby meet legal, evidential and accountability requirements. g) Township employees will ensure that transitory records in their custody or control are destroyed when they are no longer needed for short-term reference. h) Records will be retained in the most cost-effective manner, and only for as long as needed, in accordance with the Township's Records Retention By -Law. i) Township employees are required to create and maintain records that accurately and adequately document and provide evidence of Township business transactions and activities. All employees shall create, classify/code and maintain records in accordance with the specific requirements of their service area using the Township's classification system. j) No records, other than transitory records, are to be destroyed without the expressed written consent of the appropriate senior manager and in accordance with the Records Retention Schedule. k) Every employee entrusted with confidential records or information shall ensure that the confidentiality of such records is maintained at all times. 1) If a record is brought to the attention of an employee which may be relevant and required for an ongoing, imminent or pending audit, investigation, litigation, or pertaining to an access request under MFIPPA, the employee shall protect that record from destruction, deletion, alteration, and not interfere with the accessibility of such record. Page 4 of 8 Page 577 of 780 15g) Being a By-law to Establish a Records and Informati... Appendix "1" to By-law No. 2013-116 m) Staff shall consult the Clerk prior to the purchase of filing equipment, systems, and supplies to ensure they are consistent with the standards and specifications of the current records classification and filing systems. n) New electronic systems/software being developed or purchased by the Township to process and/or maintain records shall take into consideration the current records classification and filing systems. o) Any employee, officer, or volunteer leaving his or her position is required to leave all official records for any successors or with the Clerk. 6. SCOPE NOTES/ RETENTION SCHEDULE a) The scope notes attached hereto as Schedule "A" and the records retention schedule attached hereto as Schedule "B", form part of this by-law. b) The Clerk shall administer this by-law and shall ensure that the retention periods set out in Schedule "B" attached hereto comply with all relevant legal requirements for records retention. c) In determining the retention periods for any records, the Clerk shall consider, in consultation with other Township employees where appropriate: i) The operational nature of the records, including the period of time during which the Township uses the records to perform its functions; ii) The legal nature of the records, including the period of time necessary to comply with statutory or regulatory requirements or requirements imposed by agreements, permits or similar documents, or to ensure that the records are available in case of investigation or litigation; iii) The fiscal nature of the records, including the period of time necessary for audit or tax purposes; and, iv) The historical nature of the records, including the long-term value of the records for documenting past events or the origins and history of the Township. 7. STORAGE OF OFFICIAL RECORDS a) Township employees are to record and store all official records in an official records system of the Township. Page 5 of 8 Page 578 of 780 15g) Being a By-law to Establish a Records and Informati... Appendix "1" to By-law No. 2013-116 b) The Township's electronic mail (e-mail) systems and the Information Technology Department's back-up media storage of the Township's e-mail system does not constitute an official records system of the Township and shall not be used for the storage of records. Transitory e-mails shall be deleted by Township employees in accordance with this protocol. c) E-mails deemed official records shall be classified/coded in accordance with the Township's records classification system and filed within an electronic records system of the Township and/or printed. Once the e-mail has been classified and saved, the copy residing within the Township's e-mail system may be treated as a transitory record and destroyed accordingly. d) The Township's voice mail system and Information Technology Services' backup storage media of the Township's voice mail system are available for day to day operations and do not constitute an official record system of the Township and are not to be used for the storage of records. e) Access restrictions will be applied to official records where specifically required by the department and in order to comply with access and privacy provisions outlined in MFIPPA or other statutes. 8. COMPLIANCE AUDITS Compliance with the Records and Information Management Protocol will be reviewed on a random basis. 9. RESPONSIBILITIES CLERK The Clerk shall: a) Develop and administer policies and establish and administer procedures for the Township's Records and Information Management Protocol and provide for ongoing training of staff involved in delivering and using the Records and Information Management Protocol. b) Periodically review and make recommendations with respect to this protocol, including Schedule "A" and Schedule "B" attached hereto. c) Ensure that official records are preserved and disposed of in accordance with Schedule "B" attached hereto and provide efficient and prompt disposal of records when their administrative, legal, and fiscal value have ceased in a timely, secure, and environmentally sound manner. Page 6 of 8 Page 579 of 780 15g) Being a By-law to Establish a Records and Informati... Appendix "1" to By-law No. 2013-116 d) Ensure the identification and preservation of permanently valuable records and ensure that these records are not destroyed, or removed from the care and control of the Township. e) Ensure that all disposition notices prepared pursuant to Section 11 of this protocol are preserved and records are promptly disposed of according to the retention periods established within the Township's Records Retention By -Law. CHIEF ADMINISTRATIVE OFFICER, SENIOR MANAGERS The Chief Administrative Officer and Senior Managers shall: a) On an annual basis a management review of the Township's records management program may be undertaken with the CAO and the applicable staff. b) Ensure that all staff who are a member of their department/division/service area and/or report to them are aware of their responsibilities under this protocol; c) Demonstrate support and compliance with this protocol and address any non-compliance with the protocol; d) Act as the signing authority or designate a suitably knowledgeable individual from their area of responsibility as the signing authority for the disposition of files within their service area. 10. PRINCIPLES GOVERNING THE DISPOSITION OF OFFICIAL RECORDS a) The following principles govern the disposition of official records: i) When there are no further business or legal reasons for retaining official records, they shall be disposed; ii) Official records pertaining to pending or actual investigation or litigation shall not be disposed of; iii) Official records disposed of at the end of a retention period, as well as drafts and copies of records disposed of on a regular basis, shall be disposed in a way that preserves the confidentiality of any information they contain. b) Official records in the custody or control of the Township shall not be disposed of unless such records are older than the retention period set out in Schedule "B" attached hereto. The appropriate Township Senior Manager will be notified in Page 7 of 8 Page 580 of 780 15g) Being a By-law to Establish a Records and Informati... Appendix "1" to By-law No. 2013-116 writing with a complete list of records being prepared pursuant to Section 11(a) of this protocol. c) Copies of official records may be disposed of at any time provided that the original records are being retained in accordance with Schedule "B" attached hereto. 11. DISPOSITION OF RECORDS a) The Clerk shall notify the appropriate Township senior manager in writing, of the scheduled disposition of records, including a list of the records that have exceed their approved retention period and the scheduled disposition date. b) The Township senior manager shall notify the Clerk in writing, before the scheduled disposition date, whether any of the records included in the disposition notice need to be retained past the scheduled disposition date, and the reason why such further retention is necessary. c) Where appropriate and taking into account the principles governing the disposition of official records, the Clerk shall re -schedule the disposition of any records listed in the notice referred to in Subsection (b) of this Section for up to one year later than the scheduled disposition date. d) Re -scheduling the disposition of any records beyond a one year period requires written notice from the Township senior manager to the Clerk for each additional year. e) If no notice is received under Section 11(b) of this protocol before the scheduled disposition date, the records shall be deemed to be authorized for disposition by the Township senior manager, and the Clerk shall provide written approval for the destruction of any such records. f) When official records have been disposed of pursuant to this protocol, the Clerk shall obtain written confirmation of such disposition. 12. DISPOSITION OF ORPHAN DATA a) Prior to the disposition of orphan data, the Manager of Information Technology and/or the Clerk shall prepare an image of the directory containing the orphan data and identify each orphan data file to be destroyed. b) The Clerk shall approve the orphan data for disposition by signing the printed image of the directory identifying the orphan data. c) The Clerk, with the assistance of the Manager of Information Technology, shall then dispose the approved orphan data. d) The Clerk shall be responsible for retaining the approval to dispose the orphan data in accordance with the Records Disposition identified in the Township's Records and Information Management Protocol. Page 8 of 8 Page 581 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 1 of 54 SCOPE NOTES FOR June 2013 PRIMARY SUBJECTS P—d Hrrit.?Qe, !-.'xrit:nAl uluvc• A ADMINISTRATION Includes records regarding routine administration and office services functions. BF BLANK FORMS Includes current Blank Forms used by the Municipality. C COUNCIL, BOARDS AND BY-LAWS Includes records regarding the establishment of policy and by-laws, and the operations of Council and of Boards for which Council is responsible. D DEVELOPMENT AND PLANNING Includes records regarding municipal development and planning. Includes general studies as well as official plans, zoning, subdivision and site plan development files, etc. Subjects are grouped according to long range vs. departmental planning. E ENVIRONMENTAL SERVICES Includes records regarding provision of public works and other environmental services other than roads. Includes water works, sewers, treatment plans, waste management and environmental monitoring. Also includes tree removal and pruning. F FINANCE AND ACCOUNTING Includes records regarding the management of funds. H HUMAN RESOURCES Includes records regarding the Municipality's relationship with its employees. Includes records regarding general staff programs as well as information on specific employees. L LEGAL AFFAIRS Includes records regarding legal matters as well as contracts and agreements, insurance and real estate matters. MAN MANUALS Includes manuals, publications, booklets. M MEDIA AND PUBLIC RELATIONS Includes records regarding the Municipality's relationship with the media and the general public. Page 582 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 2 of 54 SCOPE NOTES FOR .lune 2013 0 PRIMARY SUBJECTS Proud Heritage, F_x W't g Future P PROTECTION AND ENFORCEMENT SERVICES Includes records regarding the operational functions of law enforcement, licensing, public protection and fire prevention within the community. R RECREATION AND CULTURE Includes records regarding the provision of recreational and cultural services to the community. S SOCIAL AND HEALTH CARE SERVICES Includes records regarding social services and health care programs. T TRANSPORTATION SERVICES Includes records regarding the development and improvement of transportation systems (roads and public transit). V VEHICLES AND EQUIPMENT Includes records regarding municipal vehicles and equipment. Includes records on fleet management, mobile equipment, and protective equipment and related maintenance activities. Page 583 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 3 of 54 SCOPE NOTES FOR June 2013 SECONDARY SUBJECTS NrouJ Hry i[rzAe, F.xrir'AFuluve A - ADMINISTRATION A00 ADMINISTRATION -GENERAL Includes administrative records which cannot be classified elsewhere. Use only if no other heading is available. A01 ASSOCIATIONS AND ORGANIZATIONS Includes correspondence, minutes, agenda, notices and reports regarding organizations and associations to which staff belongs or with which they communicate in the course of their duties. See also A16 for organizations to which regular communication takes place with the municipality. Excludes Membership Fees — see Accounts Payable F01 A02 STAFF COMMITTEES AND MEETINGS Includes records regarding the activities of staff committees and meetings. Includes notices of meetings, agenda, minutes, etc. May also include copies of staff activity reports and miscellaneous staff memos. Excludes Council Minutes and Agenda — see CO3-004 Standing Committees — see C05-006 A03 COMPUTER/INFORMATION SYSTEMS Includes records regarding all types of information systems in use. Includes computer hardware, computer software, data transmission, system design and implementation, quality control, office automation and electronic correspondence management. Excludes Reports — file by subject Acquisitions — see Quotations and Tenders F18 A04 CONFERENCES AND SEMINARS Includes invitations, approvals, agenda, notes on proceedings and other records regarding conferences, conventions, seminars and special functions attended by staff or sponsored by the municipality. Excludes Travel and Accommodation —see A13 Speeches and Presentations — see M08 Employee and Council Expenses — see F09 Ceremonies and Events — see M02 A05 CONSULTANTS Includes correspondence, proposals, resumes and other documents regarding the selection, appointment and monitoring of consultants. May include similar records regarding legal solicitors. Excludes Reports — file by subject Quotations and Tenders — see F18 Page 584 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 4 of 54 SCOPE NOTES FOR June 2013 SECONDARY SUBJECTS NrouJ Hry i[aAe, F.'.xrirR Fuluve A - ADMINISTRATION A06 INVENTORY CONTROL Includes inventory statements and reports, and all other records regarding the control of supplies, fuel and small equipment stock levels. Excludes Assets — see F06 A07 OFFICE EQUIPMENT AND FURNITURE Includes records regarding the design and maintenance of owned and leased office equipment and furniture. Includes copiers, fax, etc. Excludes Computer Hardware and Software — see Computer/Information Systems A03 Service Agreements — see Control and Agreements — Simple L14 Assets — see F06 A08 OFFICE SERVICES Includes records regarding rates and services provided by courier, mail and postage firms. Also includes records regarding the inter -office mail system, internal printing and word processing services. A09 POLICIES AND PROCEDURES - CURRENT Includes current policy and procedure manuals, guidelines and directives. A09A POLICIES AND PROCEDURES - SUPERCEDED Includes policy and procedure manuals, guidelines and directives that have been superceded by an updated policy, procedure, guideline or directive. A10 RECORDS MANAGEMENT Includes information regarding the management of corporate records, regardless of medium. Specific records include file listings, feasibility studies and records centre operations. Excludes Retention By-law — see C01 Policies and Procedures — see A09 Records Disposition — see A11 All RECORDS DISPOSITION Includes records regarding the disposition of municipal records. Includes the disposal method used and forms authorizing and describing the destruction of records. Page 585 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 5 of 54 SCOPE NOTES FOR June 2013 SECONDARY SUBJECTS NrouJ Hrr i[aAe, F.'.xrirR Fuluve A - ADMINISTRATION Al2 TELECOMMUNICATIONS SYSTEMS Includes records regarding all types of telecommunications systems. Includes telephone systems, facsimile machines, base and mobile stations, towers, antennae, police and fire communications systems and 911 emergency systems. Excludes Licenses — see P09 Assets — see F06 Long Distance Call Records — see Accounts Payable F01 Agreements — see Contracts and Agreements L04 or L14 A13 TRAVEL AND ACCOMMODATION Includes records regarding travel and accommodation arrangements. Includes itineraries, maps, authorizations, reservations, rented vehicles and catalogues and brochures concerning hotels, convention sites and restaurants. Excludes Employee and Council Expenses — see F09 A14 UNIFORMS AND CLOTHING Includes records regarding uniforms and special clothing used by municipal staff members, such as police uniforms, firefighters' clothing and safety clothing used by utilities operators. A15 VENDORS AND SUPPLIERS Includes records regarding vendors and suppliers of goods and services as well as information about these goods and services, such as catalogues, price lists, correspondence and bidders information sheets. Excludes Purchase Orders and Requisitions —see F17 Office Equipment — owned and leased — see A07 Fleet Management — see V01 A16 INTERGOVERNMENTAL RELATIONS Includes correspondence and other records of a general nature regarding the relationship between the municipality and all other levels of government (such as telephone numbers, contact names, etc.). May include correspondence to and from Boards and Commissions. Where possible, these records should be filed by their subject, not the originator or recipient of the report and/or correspondence. A17 FREEDOM OF INFORMATION Includes documents regarding the municipality's responsibilities under the Municipal Freedom of Information and Protection of Privacy Act, and records regarding the handling of requests under the Act. Excludes Copies of the Act — see Provincial Legislation L11 Complaints and Inquiries — see M04 Page 586 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 6 of 54 SCOPE NOTES FOR June 2013 ®i*o��,� SECONDARY SUBJECTS Nroud Herita e, h'xciHr� � F�uluve A - ADMINISTRATION A18 SECURITY Includes reports, logs and other records regarding the security of offices/facilities and properties such as security passes and control of keys. Excludes Vandalism Reports — see Incident/Reports P05 Computer Security — see Computer/Information Systems A03 A19 FACILITIES CONSTRUCTION AND RENOVATIONS Includes records for the planning and construction of municipal facilities such as fire stations, pools, office buildings, arenas, rinks, baseball diamonds and soccer fields. Includes site meetings, consultants' reports and cost reports, floor plans, and engineering evaluation reports of water systems. Also includes the monitoring and planning of renovations to buildings to conform with accessibility standards in current legislation relating to the accessibility of Township owned buildings, services and information to disabled persons. Also includes architectural and engineering drawings. A20 BUILDING AND PROPERTY MAINTENANCE Includes records regarding the maintenance of the municipality's buildings and properties, such as cemeteries, bus terminals, garages, libraries and office buildings. Includes exterior maintenance of buildings, landscaping, grounds keeping and grass cutting including records regarding community halls. Also includes interior design of buildings, including floor layouts, office cleaning and Engineering evaluation reports of water systems. Excludes Parks Management — see R04 Recreational Facilities — see R05 A21 FACILITIES BOOKINGS Includes copies of permits and bookings issued for the rental of recreational and administrative facilities for specific activities. Page 587 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 7 of 54 SCOPE NOTES FOR .lune 2013 (�1ivy /%r%r.►i�tc SECONDARY SUBJECTS C — COUNCIL, BOARDS AND BY-LAWS C00 COUNCIL, BOARDS AND BY-LAWS - GENERAL Includes records regarding Council, Boards and By-laws which cannot be classified elsewhere. Use only if no other heading is available. C01 BY-LAWS Includes final versions of the municipality's by-laws and amendments and attachments that are legally part of the by-laws. Excludes Background information — file by subject By-laws — Other Municipalities — see C01A C01A BY-LAWS — OTHER MUNICIPALITIES Includes by-laws and amendments from other municipalities. CO2 BY-LAWS — DRAFTS Includes draft versions of by-laws of interest. CO3 COUNCIL AGENDA Includes notices of meetings and agenda of Council meetings as well as working notes used in agenda preparation. C04 COUNCIL MINUTES Includes minutes of the proceedings of Council meetings. Includes attachments to the minutes. Excludes Council Committees — see C05 — C06 Reports to Council — see C11 C05 COUNCIL COMMITTEE AGENDA Includes notices of meetings and agenda for Committees of Council as well as working notes used in agenda preparation. C06 COUNCIL COMMITTEE MINUTES Includes minutes of Committees of Council meetings. Includes attachments to the minutes. C07 ELECTIONS Includes returned notices, lists of officials, nominations, and information on polling places and ward boundaries, advertising. Excludes Election Results — see C07A Election Ballots — see C07B C07A ELECTION RESULTS Includes records regarding final election results. Page 588 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 8 of 54 SCOPE NOTES FOR .lune 2013 0 r�v,��/llec�o✓tt� SECONDARY SUBJECTS C — COUNCIL, BOARDS AND BY-LAWS C07B ELECTION BALLOTS AND VOTERS LISTS Includes completed election ballots and voters lists. C08 GOALS AND OBJECTIVES Includes records regarding strategic planning, goals and objectives and mission statements. C09 MOTIONS AND RESOLUTIONS Includes final signed versions of resolutions and motions of Council C10 POLICE VILLAGE ISSUES Included information regarding all police village matters. C11 REPORTS TO COUNCIL Includes records regarding all departmental Reports to Council. C12 APPOINTMENTS TO BOARDS AND COMMITTEES Includes records regarding appointments by Council of staff, Council members and others to various Boards and/or Committees. C13 MOTIONS AND RESOLUTIONS —OTHER MUNICIPALITIES Includes records regarding motions and resolutions received from other municipalities/boards/agencies. Page 589 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 9 of 54 SCOPE NOTES FOR .lune 2013 ('1iY //rrrr�t�CcSECONDARY SUBJECTS D — DEVELOPMENT AND PLANNING D00 DEVELOPMENT AND PLANNING - GENERAL Includes records regarding development and planning which cannot be classified elsewhere. Use only if no other heading is available. D01 DEMOGRAPHIC STUDIES Includes records regarding trends in population growth, census reports and density studies. Also includes records regarding the type, level and rate of growth of employment, unemployment statistics, composition of the workforce, etc. Excludes Vital Statistics— see L12 D02 ECONOMIC DEVELOPMENT Includes records regarding the field of Economic Development, Industrial Development and the growth of the economy. Includes studies, statistics, projections, etc. Excludes Demographic Studies —see D01 Residential Development — see D04 Tourism — see D06 D03 ENVIRONMENT PLANNING Includes records regarding general types of environmental studies with a long range planning emphasis, such as storm drainage and flood control planning, parks and open spaces planning, waste management planning and government legislated renewable energy projects. Excludes Environmental Monitoring — see E05 Waste Management — See E07 D04 RESIDENTIAL DEVELOPMENT Includes records regarding the availability of housing. Includes general assessments of the need for affordable housing, occupancy rates, housing cost statistics, etc. Includes monthly Building Department reports. D05 NATURAL RESOURCES Includes records regarding the management and preservation of forests, records regarding the characteristics of various mineral as well as mineral deposits and other natural resources information including gravel pit license applications, etc. D06 TOURISM Includes records regarding the tourism industry and efforts made to promote and encourage tourism such as the use of the municipality as a convention site or special event. Page 590 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 10 of 54 SCOPE NOTES FOR .lune 2013 SECONDARY SUBJECTS P• d , , „ D — DEVELOPMENT AND PLANNING D07 CONDOMINIUM PLANS Includes records regarding the approval of plans of condominiums. Includes drawings, technical reports, correspondence, written comments, working notes and background information and applications. D08 OFFICIAL PLANS AND SECONDARY PLANS Includes the official plan, containing detailed objectives and policies concerning the planning, development and redevelopment of specific planning districts. Excludes Official Plan Amendment Applications — see D09 D09 OFFICIAL PLAN AMENDMENT APPLICATIONS AND SECONDARY PLANS Includes applications to amend the official plan, approved amendments to the official plan, and secondary plans and amendments. Also includes background reports, staff reports, notices, planning studies related to proposed amendments, resolutions and decisions. Excludes OMB Decisions — see Appeals and Hearings L01 D10 SEVERANCES Includes records regarding the granting of severances to parcels of land. D11 SITE PLAN CONTROL Includes records regarding the provision of services to individual land sites. Includes water, sewage, utility approvals, comments and correspondence. Alsc includes correspondence regarding parking areas, drainage and driveways. Excludes Systems for Servicing Land — see relevant subject Site Plan Agreements — see Contracts and Agreements — under seal L04 D12 SUBDIVISION PLANS Includes records regarding the approval of plans of subdivisions (both residential and commercial). Includes drawings, technical reports, correspondence, written comments, working notes and background information. Includes clearance letters, draft approved plans and "red line" revisions, applications, registered plans and changes to approved plans. Excludes Subdivision Agreements — see Contracts and Agreements — under seal L04 D13 VARIANCES Includes records regarding the granting of variances in land use from existing zoning regulations. Excludes Budget Variances — see Budgets and Estimates F05 Page 591 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 11 of 54 SCOPE NOTES FOR .lune 2013 SECONDARY SUBJECTS D — DEVELOPMENT AND PLANNING D14 ZONING Includes records and standards regarding the designation of zones for land use planning purposes. Includes zoning applications. Excludes Zoning By-laws — see By-laws C01 Variances — see D13 D15 EASEMENTS Includes all records on Rights of Way and Easements concerning municipal ownership of private lands in order to maintain public services such as water and sewer lines that cross private property. Also includes records regarding all Township waterfront right of ways. Excludes Original Agreements — see Contacts and Agreements — under seal L04 D16 ENCROACHMENTS Includes all records regarding private properties and buildings, etc. encroaching on municipal lands. Also includes surveys and any other related documentation. Excludes Original Agreements — see Contacts and Agreements — under seal L04 Original Encroachment By-laws — see By-laws C01 D17 ANNEXATION/AMALGAMATION Includes all records pertaining to the annexing and amalgamating of land adjacent to municipal lands to accommodate growth. May include studies on County restructuring. D18 COMMUNITY IMPROVEMENT PROJECTS Includes records, studies, statistics and any required background information on community development programs. Examples include Ontario Neighbourhood Improvement Programs, Community Area Improvement Programs, BIA, BIC, PRIDE, etc. May also include records on housing rehabilitation programs, i.e. RRAP, CMHC. Excludes Economic Development — see D02 D19 REFERENCE PLANS Includes Registered Plans, site plans, property survey plans as received from Registry Office. Also includes Engineering Drawings. D20 MUNICIPAL ADDRESSING SYSTEM, G.I.S., BASE MAPPING Includes records regarding Ontario Base Mapping, requests for and assignment of new subdivision and other street names and numbers and Geographical Information Systems. Page 592 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 12 of 54 SCOPE NOTES FOR .lune 2013 Y,ova,rt:'ar»grW'.n SECONDARY SUBJECTS D — DEVELOPMENT AND PLANNING D21 INDUSTRIAL/COMMERCIAL DEVELOPMENT Includes records regarding promotion and development of industry and commerce. Includes studies, statistics, projections, etc. D22 PROPERTY FILES Includes records regarding the history of development on individual properties within the municipality. Files are maintained by roll number. D23 PLANNING APPLICATIONS — OTHER MUNICIPALITIES Includes records regarding planning applications received from other municipalities. Page 593 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 13 of 54 ` SCOPE NOTES FOR .lune 2013 SECONDARY SUBJECTS E — ENVIRONMENTAL SERVICES E00 ENVIRONMENTAL SERVICES - GENERAL Includes records regarding environmental services which cannot be classified elsewhere. Use only if no other heading is available. E01 SANITARY SEWERS Includes records regarding the design, construction and maintenance of sanitary sewers and septic systems. Includes specifications and monitoring of municipally owned communal septic and sewage systems. Excludes Waste Management — see E07 Storm Sewers — see E02 Treatment Plans — see E03 E01A SEPTIC MAINTENANCE PROGRAM Includes records regarding the administration of the Septic Maintenance Program, including specifications and monitoring of private on-site sewage systems. Excludes Sanitary Sewers —see E01 Storm Sewers — see E02 Treatment Plans — see E03 E02 STORM SEWERS Includes records regarding the design, construction and maintenance of storm sewers and storm water management ponds. E03 TREATMENT PLANS Includes records regarding the operation of treatment and pumping stations and lagoons. Excludes Water Pumping Stations — see Water Works E08 E04 TREES Includes records regarding tree removal, planting, trimming, pruning and tree preservation. E05 ENVIRONMENTAL MONITORING Includes records regarding the routine monitoring of water quantity and air quality as well as responses to interference with quality or quantity. Also includes monitoring and control of creeks and floods, weeds, noise, erosion, top soil and storm water. Excludes By-law Enforcement— see P01 Complaints and Inquiries — see M04 Conservation Authorities —see Intergovernmental Relations A16 Water Quality — see E10 Page 594 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 14 of 54 SCOPE NOTES FOR .lune 2013 Of I /411'41WIC SECONDARY SUBJECTS E — ENVIRONMENTAL SERVICES E06 UTILITIES Includes records regarding utility services provided to residents. Includes telephone lines, gas mains, power lines, etc. Excludes Site Plans — see Site Plan Control D11 E07 WASTE MANAGEMENT Includes records regarding the collection and disposal of waste. Includes landfill site records, recycling, energy from waste, source separation, collection services and composting. Excludes Sanitary Sewers — see E01 Environment Planning — see D03 E08 WATER WORKS Includes records regarding the design, construction and maintenance of water mains, tanks, pipelines and related facilities and equipment including water meters. E09 DRAINS Includes records regarding the design, construction and maintenance of rural drains. Also includes engineer reports, petitions, assessments, general specifications and correspondence. May include convenience copies of tenders, by-laws and grants. Excludes Tile Drainage Loans — see Debentures and Bonds F08 E10 WATER QUALITY AND QUANTITY — MUNICIPAL SYSTEMS Includes records regarding the routine testing, control and monitoring of water quality for municipal water systems. E11 STORM WATER QUALITY Includes certificate of approvals, records and monitoring of municipal storm water management facilities. E12 WATER TEST RESULTS AND REPORTS Includes records from laboratory regarding weekly bacterial samples of water from municipal water systems and community halls and quarterly chemical analysis. Also includes water sample results from public swimming areas. E13 LAKESHORE IMPROVEMENTS Includes records regarding shoreline rehabilitation. Page 595 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 15 of 54 SCOPE NOTES FOR .lune 2013 P.Wa.T ;,;.,,:,,,y„ SECONDARY SUBJECTS E — ENVIRONMENTAL SERVICES E14 DRINKING WATER QUALITY MANAGEMENT STANDARD (DWQMS) Includes records regarding internal audits, Ministry Audits, DWQMS Information, drinking water works permits and municipal drinking water licenses, management reviews, DWQMS Accreditation, and Financial Plan Excludes Water Quality and Quantity — see E10 Water Test Results and Reports — see E12 Page 596 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 16 of 54 ' SCOPE NOTES FOR .lune 2013 C`�i l'/c•r/i�rr�r SECONDARY SUBJECTS F — FINANCE AND ACCOUNTING F00 FINANCE AND ACCOUNTING - GENERAL Includes records regarding finance and accounting which cannot be classified elsewhere. Use only if no other heading is available. F01 ACCOUNTS PAYABLE Includes records documenting funds payable by the municipality, such as paid invoices, rebates, payable reports, membership fees and telephone bills. F02 ACCOUNTS RECEIVABLE Includes records documenting funds owing to the municipality, such as invoices, billing listings and recoveries reports. Includes tax, water, rent receivables and overdue taxes. This category also contains information on tax rebate programs available to members of the public Excludes Write Offs — see F23 F03 AUDITS Includes records regarding internal and external financial audits of accounts. Excludes Operation Audits — see relevant subject Audited Financial Statements — see Financial Statements F10 F04 BANKING Includes records regarding banking transactions and relationships with banks. Includes bank statements, bank reconciliations and deposit records. Excludes Banking Proposals — see Quotations and Tenders F18 F05 BUDGETS AND ESTIMATES Includes departmental and corporate budgets, both capital and operating. Includes all working notes, calculations and background documentation. Also includes Budget Variances, Assessment Analysis and other budgets which affect taxation. F06 ASSETS Includes records regarding current and fixed assets. Includes inventories as well as records of initial expenditure, depreciation, amortization and disposal. Excludes Land Acquisition and Sale — see L07 F07 CHEQUES Includes all cancelled cheques issued. Also includes cheque requisitions, cheque listings, and supporting documents used to authorize issuance of cheques. Excludes Banking — see F04 Page 597 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 17 of 54 SCOPE NOTES FOR June 2013 SECONDARY SUBJECTS F — FINANCE AND ACCOUNTING F08 DEBENTURES AND BONDS Includes records regarding debentures and bonds issued including Tile Drainage Loans. Includes information regarding the initial issuance of the debenture or bond as well as all records of payments made to investors. Excludes Debenture Registers — see Subsidiary Ledgers, Registers and Journals F14 F09 EMPLOYEE AND COUNCIL EXPENSES Includes travel and meeting expense statements and all receipts submitted by employees or Council and Committee members to substantiate expense claims. F10 FINANCIAL STATEMENTS/FINANCIAL INFORMATION RETURN Includes the Balance Sheet, Income Statement and Statement of Source and Application of Funds. Excludes Working Papers — see Financial Information Return — Working Papers — F10A F10A FINANCIAL INFORMATION RETURN — WORKING PAPERS Includes all working notes, calculations, trial balance and background documentation for preparation of the Financial Information Return. F11 GRANTS AND LOANS Includes records regarding revenue generated in the form of grants -in -lieu, provincial and federal grants, loans and subsidies. Also includes submission, acknowledgements, reports, road subsidies and tax rebate programs. Includes grants provided through budget deliberations. F12 INVESTMENTS Includes records regarding the municipality's investments, term deposits and promissory notes. F13 JOURNAL VOUCHERS Includes completed journal voucher forms, input forms and all background documentation used to substantiate journal entries. F14 SUBSIDIARY LEDGERS, REGISTERS AND JOURNALS Includes all subsidiary ledgers, registers and journals such as Payment and Receipt Journals and Debenture Registers. Excludes Documents and vouchers used to support entries — see relevant subject in this Primary Payroll Registers — see Permanent Payroll Records — F26 F15 GENERAL LEDGERS AND JOURNALS Includes all records in the Books of Original Entry. Page 598 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 18 of 54 SCOPE NOTES FOR .lune 2013 0irY A•r/i�rr�r SECONDARY SUBJECTS F — FINANCE AND ACCOUNTING F16 PAYROLL Includes all records of payment of salary, wages and deductions to employees. Includes pay lists, OHIP, Blue Cross reconciliations and Statistics Canada reports. Also includes honoraria and fees to Council. Excludes Payroll Registers — see Permanent Payroll Records F26 OMERS — see Permanent Payroll Records F26 T4's — see Permanent Payroll Records F26 Time Sheets — see Attendance and Scheduling H01 F17 PURCHASE ORDERS AND REQUISITIONS Includes purchase orders and requisitions, blanket orders, and all background documentation authorizing the procurement of goods and services. Excludes Quotations and Tenders— see F18 F18 QUOTATIONS AND TENDERS Includes records regarding quotations and tenders obtained from suppliers of goods and services. Includes Requests for Proposal, Invitations to Tender, Proposals, Tender Submissions, Pre -qualifications and all documentation regarding the selection process. Excludes Successful Quotations and Tenders — see Contacts and Agreements — under seal L04 F19 RECEIPTS Includes receipts issued for payment of items such as parking tickets, rentals, taxes, community hall receipts and tax certificates. F20 RESERVE FUNDS Includes records documenting obligatory and/or discretionary reserve funds such as reserves for working funds, contingencies, future capital projects and information systems, etc. F21 REVENUES Includes records regarding the generation of revenues other than assessment taxes and water receivables, such as fees from applications for severance, parking tickets, lot levies, development charges, police escort fees and auction sales. Excludes Accounts Receivable — see F02 Page 599 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 19 of 54 SCOPE NOTES FOR .lune 2013 SECONDARY SUBJECTS F — FINANCE AND ACCOUNTING F22 TAX ROLLS AND RECORDS Includes taxation records of long term importance, such as assessment rolls and tax collector's rolls. Excludes Accounts Receivable — see F02 Tax Sale Records — see F22A Tax Registration — No Sale — see F22B F22A TAX SALE RECORDS Includes records regarding tax registration where a sale of the property has occurred, including tax arrears register cards and tax sale deeds. F22B TAX REGISTRATION — NO SALE Includes records regarding tax registration where no sale of the property has occurred, including tax arrears register cards. F23 WRITE OFFS Includes accounts receivable that have been written off as uncollectible. Also includes records of bankruptcies and tax adjustments. Excludes Accounts Receivable — see F02 F24 TRUST FUNDS Includes records regarding funds established by the municipality for money held in trust, such as bequests and Ontario Home Renewal Program (OHRP), etc. F25 SECURITY DEPOSITS Includes development deposits, letters of credit, proof of insurance when required and records of monies held as security (i.e. performance bonds). F26 PERMANENT PAYROLL RECORDS Includes T4's, OMERS and Payroll Registers. F27 PROPERTY ASSESSMENT NOTICES Includes yearly assessment notices received from Municipal Property Assessment Corporation (MPAC). Page 600 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 20 of 54 SCOPE NOTES FOR .lune 2013 SECONDARY SUBJECTS H — HUMAN RESOURCES H00 HUMAN RESOURCES - GENERAL Includes records regarding human resources which cannot be classified elsewhere. Use only if no other heading is available. H01 ATTENDANCE AND SCHEDULING Includes records regarding employee attendance, shift scheduling, vacation schedules, hours of work, etc. Excludes Payroll —see F16 H01A ATTENDANCE AND SCHEDULING — VOLUNTEER FIREFIGHTERS Includes records regarding the activities of volunteer firefighters such as, attendance at emergency calls, hall clean up, truck checks, and attendance at fire related functions or meetings. Excludes Payroll — see F16 H02 BENEFITS Includes brochures, rates, quotes, correspondence and explanatory documents regarding benefits offered to employees, such as group insurance and dental plans. Excludes Payroll —see F16 Pension Records — see H10 H03 EMPLOYEE RECORDS Includes records regarding the employment history of municipal employees. Includes initial resumes and applications, performance evaluations, correspondence with the employee, employee assistance. Includes full-time, part-time and student employees. H03A EMPLOYEE RECORDS — DRIVER ABSTRACTS Includes Driver Abstracts for employees, Members of Council, Volunteer Firefighters H04 HEALTH AND SAFETY Includes records regarding the occupational health and safety of staff. Includes accident reports, WSIB reports, and information on health and safety programs for staff. Excludes Health and Safety Education — see Public Health S08 Accidents of the Public — see Incident/Accident Reports P05 H05 HUMAN RESOURCE PLANNING Includes records of succession planning, executive placement, retirement programs, staff turnover rates, annual hire/promotion targets, recruitment freezes, employment equity, performance management and related records. Excludes Employee Records — see H03 Page 601 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 21 of 54 SCOPE NOTES FOR June 2013 0i//c't16i1lr' SECONDARY SUBJECTS H — HUMAN RESOURCES H06 JOB DESCRIPTIONS Includes job descriptions and specifications as well as background information used in their preparation or amendment. H07 LABOUR RELATIONS Includes records regarding the relationship between labour and management. Includes collective bargaining, correspondence with unions and negotiations. Excludes Grievances — see Grievances H07A Collective Agreement — see Contacts and Agreements — under seal L04 H07A GRIEVANCES Includes records regarding grievances filed by unionized staff and all supporting documentation. Excludes Labour Relations — see Labour Relations H07 Collective Agreement — see Contracts and Agreements — under seal L04 H08 ORGANIZATION Includes records regarding reporting relationships, re -organization, organizational analysis and organization charts. Excludes Job Descriptions — see H06 H09 SALARY PLANNING Includes records regarding the planning and scheduling of salaries, such as job evaluations, skills assessments, position mandates, job classification systems, salary surveys and schedules. Excludes Employee Records — see H03 Pay Equity — see H13 H10 PENSION RECORDS Includes records detailing pension obligations due to individuals under OMERS. Excludes Deductions —see Payroll F16 General information on Pensions — see Benefits H02 Payments made to OMERS — see Accounts Payable F01 H11 RECRUITMENT Includes records regarding the recruitment of staff. Includes job postings, copies of advertisements, records regarding competitions and unsuccessful applications. H11A RESUMES -UNSOLICITED Includes unsolicited resumes received by the municipality. Page 602 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 22 of 54 '� SCOPE NOTES FOR .lune 2013 P.Wa.T ;,;.,,:,,,y„ SECONDARY SUBJECTS H — HUMAN RESOURCES H11 B RECRUITMENT — VOLUNTEER FIREFIGHTERS Includes records regarding the recruitment of volunteer firefighters. Includes copies of advertisements, records regarding competitions and unsuccessful applications. H12 TRAINING AND DEVELOPMENT Includes records regarding courses offered to employees, and information on career and professional development programs. Also includes orientation materials. Excludes Employee Records — see H03 H12A TRAINING AND DEVELOPMENT — VOLUNTEER FIREFIGHTERS Includes all training documents for Volunteer Firefighters. Excludes Employee Records - see H03 H13 PAY EQUITY Includes final Pay Equity documentation and any reference material retained regarding issues related to pay equity. Page 603 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 23 of 54 -� SCOPE NOTES FOR .lune 2013 0/YY. II(•[�lllilt, SECONDARY SUBJECTS L — LEGAL AFFAIRS L00 LEGAL AFFAIRS - GENERAL Includes records regarding legal affairs which cannot be classified elsewhere. Use only if no other heading is available. L01 APPEALS AND HEARINGS Includes all transcripts and related documentation regarding appeals, hearings and legal proceedings. Includes final judgments. Includes zoning appeals, official plan appeals and Committee of Adjustment appeals. Also includes orders issued by regulatory bodies and boards. Excludes Litigation — see Claims Against the Municipality L02 or Claims By the Municipality L03 L02 CLAIMS AGAINST THE MUNICIPALITY Includes all liability claims made by other parties against the municipality. Excludes Appeals and Hearings — see L01 L03 CLAIMS BY THE MUNICIPALITY Includes all liability claims made against other parties by the municipality. Excludes Appeals and Hearings — see L01 L04 CONTRACTS AND AGREEMENTS — UNDER SEAL Includes all agreements entered into by the municipality. Includes construction contracts, collective agreements, site plan agreements and subdivision agreements. Also includes agreements regarding easements, encroachments, area ways and laneways. Excludes Office Equipment Maintenance Agreements — see Contracts and Agreements — Simple L14 Contracts regarding Land — see Land Acquisition and Sale L07 Insurance Policies — see L06 L05 INSURANCE APPRAISALS Includes appraisals of municipal property for insurance purposes. L06 INSURANCE POLICIES Includes municipal insurance policy documents, such as vehicle, liability, theft and fire insurance. Excludes Employee Group Insurance — see Benefits H02 Third Part Contracts — see Contracts and Agreements — under seal L04 Page 604 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 24 of 54 -� SCOPE NOTES FOR .lune 2013 YY. II(•[�lllilt, SECONDARY SUBJECTS L — LEGAL AFFAIRS L07 LAND ACQUISITION AND SALE Includes records regarding real estate transactions and conveyance of land such as lot sales and acquisitions whether through voluntary transactions or expropriation. Includes leases, deeds and expropriation plans, purchase letters, appraisals and lifting of reserve blocks. L08 OPINIONS AND BRIEFS Includes copies of opinions and briefs prepared by the municipality's legal counsel on specific issues and by-laws. L09 PRECEDENTS Includes records regarding judgments and decisions which may affect the municipality's position in actual or potential legal matters. L10 FEDERAL LEGISLATION Includes records regarding bills, acts and regulations enacted by the Parliament of Canada which affect or are of interest to the municipality. L11 PROVINCIAL LEGISLATION Includes records regarding bills, acts and regulations enacted by the Ontario Legislature which affect or are of interest to the municipality. L12 VITAL STATISTICS Includes registers of births, deaths and marriages. Excludes Population Statistics — see Demographic Studies D01 L13 PROSECUTIONS Includes records regarding prosecutions to enforce by-laws and federal and provincial legislation. Excludes Appeals and Hearings — see L01 By-law Enforcement — see P01 L14 CONTRACTS AND AGREEMENTS — SIMPLE Includes contracts and agreements not under corporate seal, such as equipment rental and service contracts and vehicle lease agreements. L15 TITLE SEARCHES Includes records regarding title searches prepared for the municipality. L16 ROAD CLOSURES AND SALES Includes records regarding the stop up and closure and possible conveyance of roads, alleys and allowances. Includes leases, deeds and appraisals. Page 605 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 25 of 54 SCOPE NOTES FOR .lune 2013 (9 rr*au�orzte SECONDARY SUBJECTS Ywud Hrnr�r, txrrrrng Iur.n M — MEDIA AND PUBLIC RELATIONS M00 MEDIA AND PUBLIC RELATIONS - GENERAL Includes records regarding media and public relations which cannot be classified elsewhere. Use only if no other heading is available. M01 ADVERTISING Includes records regarding public advertising in magazines, newspapers, radio, television and transit. Excludes News Releases — see M06 Recruitment —see H 11 Elections — see C07 M02 CEREMONIES AND EVENTS Includes records regarding participation in special events, openings and anniversaries, such as Remembrance Day, Canada Day and Winter Carnival. Also includes invitations to the events and records regarding the set-up and running of special events and plaques presented and received. M02A PHOTOGRAPHS OF CEREMONIES AND EVENTS Includes photographs of special events, openings and anniversaries, such as Remembrance Day, Canada Day, Park Openings, Inaugurals, etc. M02B GUEST BOOKS AND REGISTERS Includes guest books and registers of special events, openings and anniversaries such as, park openings, dedications etc. M03 CHARITABLE CAMPAIGNS/FUND RAISING Includes records relating to municipal donations to charitable or non-profit groups which are processed outside of budget deliberations and includes records regarding the raising of funds and donations for the municipality, for municipality run programs or for other charitable organizations. This would include the United Way, Cancer Fund, community interest groups, etc. Excludes Receipts — see F19 M04 COMPLAINTS, COMMENDATIONS AND INQUIRIES Includes records regarding complaints, commendations, requests for information and very general types of inquiries. Also includes concerns about services offered by the municipality, inquiries about Council proceedings and congratulatory letters. Excludes Freedom of Information —see A17 By-law Enforcement — see P01 Investigations — see P08 Page 606 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 26 of 54 SCOPE NOTES FOR .lune 2013 [9'au�orzte SECONDARY SUBJECTS rhoud HmraBr, txrrrrng Iur.n M — MEDIA AND PUBLIC RELATIONS M05 MEDIA CLIPPINGS AND COVERAGE Includes clippings from newspapers, information from journals and other printed media. Excludes Clippings used as reference material — see relevant subject M06 NEW RELEASES/NEWSLETTERS Includes background notes and final versions of news releases issued. Includes messages for inclusion in special event programs. M07 PUBLICATIONS Includes typed manuscripts, artworks, printed copies and related records regarding the Township publications including, tourism information, trade shows, current events, industrial directories, business directories and maps. May include annual reports of a non-financial nature. M08 SPEECHES AND PRESENTATIONS Includes background notes and final versions of speeches, presentations and news conferences given by elected and non -elected officials. Excludes Media coverage of speeches/presentations — see News Clippings M05 News Releases — see M06 M09 VISUAL IDENTITY AND INSIGNIA Includes records regarding the standards which apply to graphic designs in the interest of establishing a Visual Identity Program. Includes logo and letterhead design, signage, vehicle identification, etc. Also includes records regarding corporation insignia and seals of office. M10 CUSTOMER SERVICES AND SURVEYS Includes records pertaining to improving public access to Township services and information about those services, such as Client Service Centres, satellite business centres, extended business hours, unmanned information booths, Customer Services Directory, Also includes quality service indicators and citizen surveys, etc. Excludes Goals and objectives - see C08. Advertising - see M01. Publications - see M07. News Releases — see M06 Page 607 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 27 of 54 SCOPE NOTES FOR .lune 2013 0t -f+ SECONDARY SUBJECTS N,�we Nn;r g.. E.rrrx U.r." M — MEDIA AND PUBLIC RELATIONS M11 ELECTRONIC INFORMATION AND SOCIAL MEDIA Includes records of the electronic delivery and disbursement of information pertaining to Township services including website, email bulletins and social media. Page 608 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 28 of 54 -A( SCOPE NOTES FOR .lune 2013 r/�p SECONDARY SUBJECTS .. P — PROTECTION AND ENFORCEMENT SERVICES P00 PROTECTION AND ENFORCEMENT SERVICES - GENERAL Includes records regarding protection and enforcement services which cannot be classified elsewhere. Use only if no other heading is available. P01 BY-LAW ENFORCEMENT Includes records of municipal efforts to enforce by-laws, such as parking infractions, pest control, smoking, etc. Excludes Environmental Monitoring — see E05 Fenceviewing — see Investigations P08 Inspections — see Health Inspections — P07 Investigations — see P08 Prosecutions —see L13 P02 DAILY OCCURRENCE LOGS Includes logs maintained of daily occurrences such as, transportations services logs, municipal law enforcement note books, police dispatches or fire assistance calls. P03 EMERGENCY PLANNING — CURRENT PLAN Includes records regarding the planning and rehearsal of emergency measures. Excludes 911 Central Dispatch — see Telecommunication Systems Al2 P03A EMERGENCY PLANNING — SUPERCEEDED Includes records regarding the planning and rehearsal of emergency measures that have been superceded by an updated plan or copies of other municipalities' emergency plans. PO4 HAZARDOUS MATERIALS Includes information and reports on chemicals and substances that pose fire hazards. Also includes records dealing with toxic substances control, transportation, spills and effects related to hazards from other companies, agencies, etc. Excludes Staff Safety Training — see Public Health S08 P05 INCIDENT/ACCIDENT REPORTS Includes vandalism and security incident reports and reports of accidents that occur at recreational facilities and other municipal properties involving the public. Excludes Accidents of Municipal Staff — see Health and Safety H04 Security — see A18 Vehicle Accidents — see Fleet Management V01 Page 609 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 29 of 54 -A( SCOPE NOTES FOR .lune 2013 r/�p SECONDARY SUBJECTS .. P — PROTECTION AND ENFORCEMENT SERVICES P06 BUILDING INSPECTIONS Includes fire prevention inspection reports. Excludes By-law Enforcement — see P01 P06A FIRE SAFETY PLANS Includes records regarding Fire Safety Plans required under the Ontario Fire Code. Excludes Fire Prevention Inspection Reports — see Building Inspections - P06 P07 HEALTH INSPECTIONS Includes health inspection reports conducted on private, public and commercial properties, such as restaurants and slaughterhouses. P08 INVESTIGATIONS Includes records of investigations pertaining to law enforcement, traffic accidents and firefighting activities, Crimestoppers, Building permit violations, fenceviewing and general fire department files. Excludes By-law Enforcement — see P01 P09 LICENSES Includes records regarding licenses administered by or required by the municipality, or required by the province, such as liquor, kennels, taxis, quarries, etc. Excludes Dog Licenses - see P09A Lotteries — see P17 Marriage Licenses — see Vital Statistics L12 P09A DOG LICENSES Includes records regarding dog licenses administered by or required by the municipality, or required by the province Excludes Liquor, kennels, taxi, quarries, etc — see P09 Lotteries — see P17 Marriage Licenses — see Vital Statistics L12 Page 610 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 30 of 54 -A( SCOPE NOTES FOR .lune 2013 r/�p SECONDARY SUBJECTS .. P — PROTECTION AND ENFORCEMENT SERVICES P09B TOWING LICENSES Includes records regarding licenses administered by or required by the municipality for towing companies, tow truck owners/operators and tow truck drivers. Excludes Dog Licenses - see P09A Lotteries — see P17 Marriage Licenses — see Vital Statistics L12 Liquor, kennels, taxi, quarries, etc — see P09 P10 BUILDING AND STRUCTURAL INSPECTIONS AND PERMITS Includes permits issued to builders, contractors and residents giving them permission to build or renovate. Also includes any inspection reports, plans submitted and background documentation provided. P11 PERMITS - OTHER Includes applications and permits that the municipality issues giving permission to hold special events, topsoil removal, entrance permits onto municipal roadways, transport oversize loads, erect signs, park on the street and other purposes. Excludes Building Permits —see P10 P12 LOTTERY ORGANIZATIONAL INFORMATION Includes records regarding organizations that apply for lottery licenses that are filed once by the hosting organization. P13 LOTTERY ORGANIZATIONS' ANNUAL REPORTS Includes records regarding organizations that apply for lottery licenses that are required to be filed on an annual basis, such as annual budgets. P14 ANIMAL CONTROL Includes records regarding the control of household pets, strays, livestock and wildlife. Also includes animal control officers' reports and rabies documentation. Also includes records regarding the Ontario Wildlife Damage Compensation Program and Protection of Livestock and Poultry from Dogs Act. Excludes Dog Licenses — see Licenses P09 P15 COMMUNITY PROTECTION PROGRAMS Includes records regarding protection and crime. May include information and brochures on programs such as Neighbourhood Watch, Block Parents, Police Walk, Fire Prevention and Education, etc. Page 611 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 31 of 54 SCOPE NOTES FOR .lune 2013 (')i,o.; %%rr'rrrltr SECONDARY SUBJECTS P — PROTECTION AND ENFORCEMENT SERVICES P16 POLICE SERVICES Includes records regarding police protection services provided to the community. P17 LOTTERIES Includes records regarding the operation and licensing of lotteries, including raffles, break -open and bazaar. Page 612 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 32 of 54 SCOPE NOTES FOR .lune 2013 ({?iY //c��fnirlcp SECONDARY SUBJECTS R — RECREATION AND CULTURE R00 RECREATION AND CULTURE - GENERAL Includes records regarding recreation and culture which cannot be classified elsewhere. Use only if no other heading is available. R01 HERITAGE PRESERVATION Includes records regarding heritage and historical development, including designations of buildings, districts and cemeteries. Excludes By-laws — see C01 R02 LIBRARY SERVICES Includes circulation lists, recommendations for additions to library collections, information searches, inter -library loan requests and more general records regarding the operation of libraries. R03 MUSEUM AND ARCHIVAL SERVICES Includes registers of holdings, museum programming, activity reports, historical society holdings, archival operations, conservation information and related records. Excludes Records Centre Operations — see Records Management A10 Records of Archival Value — see appropriate subject R04 PARKS MANAGEMENT Includes correspondence, descriptions, reports and other records dealing with the management, design, set-up, landscaping, playground equipment and maintenance of specific municipal parks. Includes maps, plans and information on boat ramps and walkways. Excludes Building and Property Maintenance — see A20 R05 RECREATIONAL FACILITIES Includes correspondence, descriptions, reports and other records dealing with the management and operation of specific municipal recreational facilities, such as arenas, rinks, pools, baseball diamonds and soccer fields. Excludes Facilities Construction — see A19 Building and Property Maintenance — see A20 R06 RECREATIONAL PROGRAMMING Includes correspondence, policies, applications, registrations and general information regarding the development and delivery or recreational programs to the community, such as youth, sport and fitness, adult education, crafts and other programs. Page 613 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 33 of 54 SCOPE NOTES FOR .lune 2013 C9`edo.�te SECONDARY SUBJECTS R — RECREATION AND CULTURE R07 RECREATION MASTER PLAN AND SECONDARY STUDIES Includes final versions of Recreation Master Plans and Secondary Studies, as well as all background information. Page 614 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 34 of 54 SCOPE NOTES FOR .lune 2013 L SECONDARY SUBJECTS S — SOCIAL AND HEALTH CARE SERVICES S00 SOCIAL AND HEALTH CARE SERVICES - GENERAL Includes records regarding social and health care services which cannot be classified elsewhere. Use only if no other heading is available. S01 NOT CURRENTLY IN USE S02 NOT CURRENTLY IN USE S03 NOT CURRENTLY IN USE SO4 SOCIAL ASSISTANCE PROGRAMS Includes general program information regarding social assistance programs available to residents. Also includes general resource information used in counseling recipients of social assistance and information pertaining to Employment Support Programs and Community Support Services. S05 NOT CURRENTLY IN USE S06 NOT CURRENTLY IN USE S07 CHILDREN'S SERVICES Includes general program information regarding programs benefiting developmentally handicapped children, abused children and other children's programs. Also includes general resource information used in counseling children and parents involved in these programs. S08 PUBLIC HEALTH Includes records regarding public health programs such as health and safety education, school health programs, family planning and disease control including immunization. S09 CEMETERY RECORDS Includes burial permits, maps, plot ownership records, interment registers and indexes for municipal cemeteries. Excludes Building and Property Maintenance — see A20 Page 615 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 35 of 54 SCOPE NOTES FOR .lune 2013 SECONDARY SUBJECTS T — TRANSPORTATION SERVICES T00 TRANSPORTATION SERVICES - GENERAL Includes records regarding transportation services which cannot be classified elsewhere. Use only if no other heading is available. T01 ILLUMINATION Includes records and studies regarding the installation and repair of equipment used to illuminate roads such as street lights, pedestrian crossover lights, etc. Also includes records on power consumption. T02 PARKING Includes records and studies regarding municipal parking issues, such as handicapped parking, lot and garage operations, fire routes and employee parking. T03 PUBLIC TRANSIT Includes records and studies regarding public transit systems. Includes schedules, routes, maps and similar information. Also includes project records regarding the construction of bus shelters and similar facilities, route administration and planning, fare policies, intergovernmental transit co-ordination and access for the disabled. T04 ROAD CONSTRUCTION Includes records and studies regarding construction projects on roads. Includes the construction of new roads and major improvements to existing roads, such as resurfacing, widening, bridges, etc. Excludes Road Design and Planning — see T05 Routine maintenance an minor improvements — see Road Maintenance T06 T05 ROAD DESIGN AND PLANNING Includes estimates, studies and other records regarding the design and planning of specific road construction projects. Also includes design of curbs and sidewalks, cycle ways, footpaths, walkways, etc. T06 ROAD MAINTENANCE Includes records and studies regarding the inspection and maintenance of roads. Includes the installation of culverts, minor repairs to the road surfaces, curbs and sidewalks, cycle ways, footpaths, walkways, etc. Also includes grading, plowing and sanding of roads and snow removal and cleaning. T07 SIGNS AND SIGNALS Includes records and studies regarding the manufacture and installation of signs and signals. Excludes Visual Identity Program — see Visual Identity and Insignia M09 Page 616 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 36 of 54 z SCOPE NOTES FOR .lune 2013 SECONDARY SUBJECTS T — TRANSPORTATION SERVICES T08 TRAFFIC Includes records and studies regarding the flow of traffic on roads. Includes intersection drawings, pedestrian crossovers, crossing guards, traffic counts, accident statistics, temporary road closures and related records. T09 AIRPORTS Includes records regarding the development and planning of airport facilities, runways and terminals. May also include studies, surveys and correspondence. Page 617 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "A" to By-law 2013-116 Records Classification System Page 37 of 54 S� SCOPE NOTES FOR .lune 2013 01-rJJ%�pr�o�er ova„f,;,,p,f..;,;.8,..,— SECONDARY SUBJECTS V — VEHICLES AND EQUIPMENT V00 VEHICLES AND EQUIPMENT - GENERAL Includes records regarding vehicles and equipment which cannot be classified elsewhere. Use only if no other heading is available. V01 FLEET MANAGEMENT Includes records of all vehicles currently leased or owned, operated and maintained by the municipality. This includes vehicle history files, accident reports, vehicle maintenance and disposal. Excludes Vehicle ownerships and registrations — see V01A Insurance Policies — see L06 Accident Claims — see Claims Against the Municipality L02 or Claims By the Municipality L03 V01A FLEET VEHICLE OWNERSHIPS Includes ownerships, registrations and certifications of all vehicles currently leased or owned, operated and maintained by the municipality. Excludes Vehicle history, maintenance files, etc. — see V01 Insurance Policies — see L06 V02 MOBILE EQUIPMENT Includes records regarding mobile equipment used in conjunction with vehicles. Also includes maintenance and history files on equipment such as generators, pumps, snowblowers, sanders, etc. V03 TRANSPORTABLE EQUIPMENT Includes records regarding transportable equipment used by the municipality. Also includes maintenance and history files on equipment such as lawnmowers, hoses, weed -eaters, drills and rescue equipment. VO4 PROTECTIVE EQUIPMENT Includes records regarding protective equipment used by the municipality. Also includes maintenance and history files on equipment such as breathing apparatus, breathing tanks, down alarms and other fire department equipment, etc. Excludes Uniforms and Clothing —see A14 Page 618 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 38 of 54 to„m,rr� �' �� %leclf>wPr RECORDS RETENTION SCHEDULE June 2013 Primary Heading: ADMINISTRATION Code Secondary Heading Retention Remarks A00 Administration — General 2 A01 Associations and Organizations 3 A02 Staff Committees and Meetings 4 A03 Computer/Information Systems 7 A04 Conferences and Seminars 3 A05 Consultants 3 A06 Inventory Control 6 A07 Office Equipment and Furniture 6 A08 Office Services 3 A09 Policies and Procedures - Current Permanent *until superceded A09A Policies and Procedures - Superceded 10 A10 Records Management 15 All Records Disposition Permanent Al2 Telecommunications Systems 7 A13 Travel and Accommodation 2 A14 Uniforms and Clothing 3 A15 Vendors and Suppliers 3 A16 Intergovernmental Relations 6 A17 Freedom of Information 5 A18 Security 3 A19 Facilities Construction and Renovations Permanent Page 619 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 39 of 54 7GatmtPxipo• RECORDS RETENTION SCHEDULE .lune 2013 Primary Heading: ADMINISTRATION Code Secondary Heading Retention Remarks A20 Building and Property Maintenance 15 A21 Facilities Bookings 3 Page 620 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 40 of 54 RECORDS RETENTION SCHEDULE June 2013 Page 621 of 780 Primary Heading: COUNCIL, BOARDS AND BY-LAWS Code Secondary Heading Retention Remarks C00 Council, Boards and By-laws — General 2 C01 By-laws Permanent C01A By-laws — Other Municipalities 2 CO2 By-laws — Drafts 3 CO3 Council Agenda Permanent C04 Council Minutes Permanent C05 Council Committee Agenda Permanent C06 Council Committee Minutes Permanent C07 Elections 4 C07A Election Results Permanent C07B Election Ballots and Voters Lists 120 days C08 Goals and Objectives 7 C09 Motions and Resolutions Permanent C10 Police Village Issues Permanent C11 Reports to Council Permanent C12 Appointments to Boards and Committees 6 C13 Motions and Resolutions — Other 2 Municipalities Page 621 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 41 of 54 to„m,rr� �' �� %leclf>wPr RECORDS RETENTION SCHEDULE June 2013 Page 622 of 780 Primary Heading: DEVELOPMENT AND PLANNING Code Secondary Heading Retention Remarks D00 Development and Planning — General 2 D01 Demographic Studies 20 D02 Economic Development 25 D03 Environment Planning Permanent D04 Residential Development 15 D05 Natural Resources 25 D06 Tourism 7 D07 Condominium Plans Permanent D08 Official Plans Permanent D09 Official Plan and Secondary Plan Permanent Amendment Applications D10 Severances Permanent D11 Site Plan Control Permanent D12 Subdivision Plans Permanent D13 Variances Permanent D14 Zoning Permanent D15 Easements Permanent D16 Encroachments Permanent D17 Annexation/Amalgamation Permanent D18 Community Improvement Projects 10 D19 Reference Plans Permanent Page 622 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 42 of 54 7GatmtPxipo• RECORDS RETENTION SCHEDULE .lune 2013 Primary Heading: DEVELOPMENT AND PLANNING Code Secondary Heading Retention Remarks D20 Municipal Addressing System, G.I.S., Base Permanent Mapping D21 Industrial/Commercial Development 11 D22 Property Files Permanent D23 Planning Applications — Other 2 Municipalities Page 623 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 43 of 54 RECORDS RETENTION SCHEDULE June 2013 E14 Drinking Water Quality Management 20 Standard Page 624 of 780 Primary Heading: ENVIRONMENTAL SERVICES Code Secondary Heading Retention Remarks E00 Environmental Services — General 2 E01 Sanitary Sewers Permanent E01A Septic Maintenance Program 25 E02 Storm Sewers Permanent E03 Treatment Plans Permanent E04 Trees 10 E05 Environmental Monitoring Permanent E06 Utilities 10 E07 Waste Management 10 E08 Water Works Permanent E09 Drains Permanent E10 Water Quality — Municipal Systems 15 E11 Storm Water Quality Permanent E12 Water Test Results and Reports 15 E13 Lakeshore Improvements Permanent E14 Drinking Water Quality Management 20 Standard Page 624 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 44 of 54 -to„m,rr�"June 2013 O' A /�c°c�>�rPr RECORDS RETENTION SCHEDULE Page 625 of 780 Primary Heading: FINANCE AND ACCOUNTING Code Secondary Heading Retention Remarks F00 Finance and Accounting — General 2 F01 Accounts Payable 7 F02 Accounts Receivable 7 F03 Audits 7 F04 Banking 7 F05 Budgets and Estimates 7 F06 Assets 7 *after disposal F07 Cheques 7 F08 Debentures and Bonds 5 *after maturity F09 Employee and Council Expenses 7 F10 Financial Statements/Financial Information Permanent Return F10A Financial Information Return — Working 7 Papers F11 Grants and Loans 7 F12 Investments 7 F13 Journal Vouchers 7 F14 Subsidiary Ledgers, Registers and Journals 7 F15 General Ledgers and Journals Permanent F16 Payroll 7 F17 Purchase Orders and Requisitions 7 F18 Quotations and Tenders 10 Page 625 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 F26 Permanent Payroll Records Permanent F27 Property Assessment Notices 2 Page 626 of 780 Records Classification System Page 45 of 54 . '�`"�7xiP"� �' �� %�c°clf>wPr RECORDS RETENTION SCHEDULE June 2013 Primary Heading: FINANCE AND ACCOUNTING Code Secondary Heading Retention Remarks F19 Receipts 7 F20 Reserve Funds 7 *after use of funds F21 Revenues 7 F22 Tax Rolls and Records Permanent F22A Tax Sale Records Permanent F22B Tax Registration — No Sale 7 F23 Write Offs 7 F24 Trust Funds 10 *after funds terminated F25 Security Deposits 15 *after release of securities F26 Permanent Payroll Records Permanent F27 Property Assessment Notices 2 Page 626 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 46 of 54 to„m,rr� �' �� Acclf>lrPr RECORDS RETENTION SCHEDULE June 2013 Page 627 of 780 Primary Heading: HUMAN RESOURCES Code Secondary Heading Retention Remarks H00 Human Resources — General 2 H01 Attendance and Scheduling 7 H01A Attendance and Scheduling — Volunteer 7 Firefighters H02 Benefits 10 H03 Employee Records 15 *post employment H03A Employee Records — Driver Abstracts 1 *post employment H04 Health and Safety 7 H05 Human Resource Planning 10 H06 Job Descriptions 5 *after revision H07 Labour Relations Permanent H07A Grievances 7 H08 Organization 6 H09 Salary Planning 6 H10 Pension Records Permanent H11 Recruitment 2 H1 1A Resumes - Unsolicited 6 months H11 B Applications for Volunteer Firefighters 2 H12 Training and Development 3 H12A Training and Development — Firefighters 15 *post employment H13 Pay Equity 25 Primary Heading: LEGAL AFFAIRS Code Secondary Heading Retention Remarks Page 627 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 47 of 54 RECORDS RETENTION SCHEDULE June 2013 Page 628 of 780 Primary Heading: HUMAN RESOURCES Code Secondary Heading Retention Remarks L00 Legal Affairs — General 2 L01 Appeals and Hearings Permanent L02 Claims Against the Municipality Permanent L03 Claims By the Municipality Permanent L04 Contracts and Agreements - Under Seal Permanent L05 Insurance Appraisals 10 L06 Insurance Policies 7 L07 Land Acquisition and Sale Permanent L08 Opinions and Briefs 10 L09 Precedents 3 L10 Federal Legislation 2 L11 Provincial Legislation 2 L12 Vital Statistics Permanent L13 Prosecutions 20 L14 Contracts and Agreements — Simple 10 L15 Title Searches Permanent L16 Road Closures and Sales Permanent Page 628 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 48 of 54 7GatmtPxipo• RECORDS RETENTION SCHEDULE .lune 2013 Page 629 of 780 Primary Heading: MEDIA AND PUBLIC RELATIONS Code Secondary Heading Retention Remarks M00 Media and Public Relations — General 2 M01 Advertising 3 M02 Ceremonies and Events 3 M02A Photographs Of Ceremonies and Events Permanent M02B Guest Books And Registers Permanent M03 Charitable Campaigns/Fund Raising 3 M04 Complaints, Commendations and Inquiries 3 M05 Media Clippings and Coverage 5 M06 News Releases/Newsletters 3 M07 Publications 25 M08 Speeches and Presentations 3 M09 Visual Identity and Insignia Permanent M10 Customer Services and Surveys 5 M11 Electronic Information and Social Media 5 Page 629 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 49 of 54 to„m,rr� �' �� %leclf>wPr RECORDS RETENTION SCHEDULE June 2013 Primary Heading: PROTECTION AND ENFORCEMENT SERVICES Code Secondary Heading Retention Remarks P00 Protection and Enforcement Services — 2 Health Inspections 7 General Investigations 10 P01 By-law Enforcement 5 P09A P02 Daily Occurrence Logs 10 Towing Licenses P03 Emergency Planning — Current Plan Permanent *until superceded P03A Emergency Planning - Superceded 5 P11 PO4 Hazardous Materials 10 Lottery Organizational Information P05 Incident/Accident Reports 6 *if injured party is under 18 then the record must be kept for 6 years after their 181" birthday P06 Building Inspections Permanent P06A Fire Safety Plans 5 P07 Health Inspections 7 P08 Investigations 10 P09 Licenses 3 P09A Dog Licenses 3 P09B Towing Licenses 6 P10 Building and Structural Inspections and Permanent Permits P11 Permits — Other 7 P12 Lottery Organizational Information 7 P13 Lottery Organizations' Annual Reports 7 Page 630 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 50 of 54 7GatmtPxipo• RECORDS RETENTION SCHEDULE .lune 2013 Primary Heading: PROTECTION AND ENFORCEMENT SERVICES Code Secondary Heading Retention Remarks P14 Animal Control 5 P15 Community Protection Programs 10 P16 Police Services 10 P17 Lotteries 7 Page 631 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 51 of 54 7GatmtPxipo• RECORDS RETENTION SCHEDULE .lune 2013 Page 632 of 780 Primary Heading: RECREATION AND CULTURE Code Secondary Heading Retention Remarks R00 Recreation and Culture — General 2 R01 Heritage Preservation Permanent R02 Library Services 5 R03 Museum and Archival Services Permanent R04 Parks Management 15 R05 Recreational Facilities 15 R06 Recreational Programming 4 R07 Recreation Master Plan and Secondary Permanent Studies Page 632 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 52 of 54 7GatmtPxipo• RECORDS RETENTION SCHEDULE .lune 2013 Page 633 of 780 Primary Heading: SOCIAL AND HEALTH CARE SERVICES Code Secondary Heading Retention Remarks S00 Social and Health Care Services — General 2 S01 Not Currently in Use S02 Not Currently in Use S03 Not Currently in Use SO4 Social Assistance Programs 7 S05 Not Currently in Use S06 Not Currently in Use S07 Children's Services 6 S08 Public Health 10 S09 Cemetery Records Permanent Page 633 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 53 of 54 7GatmtPxipo• RECORDS RETENTION SCHEDULE .lune 2013 Page 634 of 780 Primary Heading: TRANSPORTATION SERVICES Code Secondary Heading Retention Remarks T00 Transportation — General 2 T01 Illumination 10 T02 Parking 10 T03 Public Transit 10 T04 Road Construction 20 T05 Road Design and Planning 20 T06 Road Maintenance 20 T07 Signs and Signals 20 T08 Traffic 20 T09 Airports 10 Page 634 of 780 15g) Being a By-law to Establish a Records and Informati... Schedule "B" to By-law 2013-116 Records Classification System Page 54 of 54 7GatmtPxipo• RECORDS RETENTION SCHEDULE .lune 2013 Page 635 of 780 Primary Heading: VEHICLES AND EQUIPMENT Code Secondary Heading Retention Remarks V00 Vehicles and Equipment — General 2 V01 Fleet Management 3 *after disposal V01A Fleet Vehicle Ownerships Permanent *after disposal V02 Mobile Equipment 10 V03 Transportable Equipment 10 VO4 Protective Equipment 10 Page 635 of 780 15h) A By-law to Authorize the Sale of Land Being Part o... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2013-117 A By-law to Authorize the Sale of Land Being Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 8 and 9, Plan 51R-37934, Township of Oro-Medonte, County of Simcoe. WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; AND WHEREAS Council passed By-law No. 2012-112 on the 6th day of June, 2012, being a By-law to establish a policy with respect to the sale and other disposition of land; AND WHEREAS the land being Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 8 and 9, Plan 51 R-37934, Township of Oro-Medonte, County of Simcoe, is no longer required for municipal purposes; AND WHEREAS Council has determined that the said lands are not required for municipal purposes, and has by resolution no. C110817-14 declared the land being Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 8 and 9, Plan 51R-37934, Township of Oro-Medonte, County of Simcoe, described in Schedule "A" attached hereto, to be surplus to the needs of the municipality; AND WHEREAS Council has previously caused notice to be given of its intention to sell the land described in Schedule "A" attached hereto and forming part of this by-law, in accordance with the requirements set out in By-law No. 2012-112; AND WHEREAS Council has received no notice of objection to the proposed sale of land from any party; AND WHEREAS pursuant to By-law No. 2012-112, the Clerk of the Township of Oro- Medonte did cause a Notice of the proposed by-law to sell the land being Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 8 and 9, Plan 51 R- 37934, Township of Oro-Medonte, County of Simcoe, to be published in newspapers of local circulation, a copy of which is attached as Schedule "B" and forms part of this by- law; AND WHEREAS the proposed by-law came before Council of The Corporation of The Township of Oro-Medonte for consideration at its meeting on the 17th day of July, 2013, and at that time Council received no notice of objection to the proposed sale of land from any party; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: Authorization of Sale — Council does hereby authorize the sale of Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 8 and 9, Plan 51R- 37934, Township of Oro-Medonte, County of Simcoe, to 2328062 Ontario Inc. Page 636 of 780 15h) A By-law to Authorize the Sale of Land Being Part o... 2. Sale Price and Consideration — In accordance with By-law No. 2012-112, Council hereby sets the sale price for land being Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 8 and 9, Plan 51 R-37934, Township of Oro- Medonte, County of Simcoe, as follows: Description of Land Sale Price Parts 8 & 9, 51 R-37934 $ 88,000.00 3. Execution of Documents — The Mayor and Clerk are hereby authorized to sign all documents to carry out the intent of this By-law. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 637 of 780 15h) A By-law to Authorize the Sale of Land Being Part o... Schedule "A" to By-law No. 2013-117 for The Corporation of the Township of Oro-Medonte Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 8 and 9, Plan 51 R-37934, Township of Oro-Medonte, County of Simcoe. Page 638 of 780 15h) A By-law to Authorize the Sale of Land Being Part o... Schedule "B" to By-law No. 2013-117 for The Corporation of the Township of Oro-Medonte r��:nlrrtlp �,* NOTICE OF PROPOSED tr��C�It- SALE OF LAND BY-LAWS Pr ,d Hent ge, f"u Irf rt J um TAKE NOTICE that the Township of Oro-Medonte proposes to pass two By-laws to sell lands, in the Township of Oro-Medonte, County of Simcoe, more particularly described in Schedule "A° hereto. AND FURTHER TAKE NOTICE that the proposed By -Laws will come before the Council of the Township of Oro-Medonte, at its Council meeting to be held at the Council Chambers on the 17th day of July, 2013, at 10:00 a.m., and at that time Council will hear in person or by his/her counsel, solicitor or agent, any person who claims that his/her land will be prejudicially affected by the By-law. Any person wishing to be heard or make comment on the proposed sales shall provide the undersigned with either a written application to be heard or written comment no later than 12:00 noon on July 10, 2013. DATED AT THE TOWNSHIP OF ORO-MEDONTE THIS 4T" DAY OF JULY, 2013. J. Douglas Irwin, Clerk, Township of Oro-Medonte 148 Line 7 South, Box 100, Oro, ON LOL 2X0 Fax: (705) 487-0133 SCHEDULE"A" Sale — Parcel 1: Part of the West Half Lot 6, Concession 4 (Medonte), described as Parts 8 and 9, Plan 51 R-37934, Township of Oro-Medonte, County of Simcoe. Sale — Parcel 2: Part of the East Half and West Half of Lot 6, Concession 4 (Medonte), described as Parts 12 and 13, Plan 51 R-37934, Township of Oro- Medonte, County of Simcoe. HIGHLY 4005 HIG'V"8 400 N ® Parcel1 Parcel 2 Page 639 of 780 15i) A By-law to Authorize the Sale of Land Being Part o... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2013-118 A By-law to Authorize the Sale of Land Being Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 12 and 13, Plan 51R-37934, Township of Oro-Medonte, County of Simcoe. WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; AND WHEREAS Council passed By-law No. 2012-112 on the 6th day of June, 2012, being a By-law to establish a policy with respect to the sale and other disposition of land; AND WHEREAS the land being Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 12 and 13, Plan 51R-37934, Township of Oro-Medonte, County of Simcoe, is no longer required for municipal purposes; AND WHEREAS Council has determined that the said lands are not required for municipal purposes, and has by resolution no. C110817-14 declared the land being Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 12 and 13, Plan 51R-37934, Township of Oro-Medonte, County of Simcoe, described in Schedule "A" attached hereto, to be surplus to the needs of the municipality; AND WHEREAS Council has previously caused notice to be given of its intention to sell the land described in Schedule "A" attached hereto and forming part of this by-law, in accordance with the requirements set out in By-law No. 2012-112; AND WHEREAS Council has received no notice of objection to the proposed sale of land from any party; AND WHEREAS pursuant to By-law No. 2012-112, the Clerk of the Township of Oro- Medonte did cause a Notice of the proposed by-law to sell the land being Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 12 and 13, Plan 51 R- 37934, Township of Oro-Medonte, County of Simcoe, to be published in newspapers of local circulation, a copy of which is attached as Schedule "B" and forms part of this by- law; AND WHEREAS the proposed by-law came before Council of The Corporation of The Township of Oro-Medonte for consideration at its meeting on the 17th day of July, 2013, and at that time Council received no notice of objection to the proposed sale of land from any party; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: Authorization of Sale — Council does hereby authorize the sale of Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 12 and 13, Plan 51 R- 37934, Township of Oro-Medonte, County of Simcoe, to 2328062 Ontario Inc. Page 640 of 780 15i) A By-law to Authorize the Sale of Land Being Part o... 2. Sale Price and Consideration — In accordance with By-law No. 2012-112, Council hereby sets the sale price for land being Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 12 and 13, Plan 51 R-37934, Township of Oro- Medonte, County of Simcoe, as follows: Description of Land Sale Price Parts 12 & 13, 51 R-37934 $ 88,000.00 3. Execution of Documents — The Mayor and Clerk are hereby authorized to sign all documents to carry out the intent of this By-law. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 641 of 780 15i) A By-law to Authorize the Sale of Land Being Part o... Schedule "A" to By-law No. 2013-118 for The Corporation of the Township of Oro-Medonte Part of the West Half of Lot 6, Concession 4, (Medonte), described as Parts 12 and 13, Plan 51 R-37934, Township of Oro-Medonte, County of Simcoe. Page 642 of 780 15i) A By-law to Authorize the Sale of Land Being Part o... Schedule "B" to By-law No. 2013-118 for The Corporation of the Township of Oro-Medonte r��:nlrrtlp �,* NOTICE OF PROPOSED tr��C�It- SALE OF LAND BY-LAWS Pr ,d Hent ge, f"u Irf rt J um TAKE NOTICE that the Township of Oro-Medonte proposes to pass two By-laws to sell lands, in the Township of Oro-Medonte, County of Simcoe, more particularly described in Schedule "A° hereto. AND FURTHER TAKE NOTICE that the proposed By -Laws will come before the Council of the Township of Oro-Medonte, at its Council meeting to be held at the Council Chambers on the 17th day of July, 2013, at 10:00 a.m., and at that time Council will hear in person or by his/her counsel, solicitor or agent, any person who claims that his/her land will be prejudicially affected by the By-law. Any person wishing to be heard or make comment on the proposed sales shall provide the undersigned with either a written application to be heard or written comment no later than 12:00 noon on July 10, 2013. DATED AT THE TOWNSHIP OF ORO-MEDONTE THIS 4T" DAY OF JULY, 2013. J. Douglas Irwin, Clerk, Township of Oro-Medonte 148 Line 7 South, Box 100, Oro, ON LOL 2X0 Fax: (705) 487-0133 SCHEDULE"A" Sale — Parcel 1: Part of the West Half Lot 6, Concession 4 (Medonte), described as Parts 8 and 9, Plan 51 R-37934, Township of Oro-Medonte, County of Simcoe. Sale — Parcel 2: Part of the East Half and West Half of Lot 6, Concession 4 (Medonte), described as Parts 12 and 13, Plan 51 R-37934, Township of Oro- Medonte, County of Simcoe. HIGHLY 4005 HIG'V"8 400 N ® Parcel1 Parcel 2 Page 643 of 780 15j) A By-law to Repeal By-law 2013-089 and to allow Tem... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2013-119 A By-law to Repeal By-law 2013-089 and to allow Temporary Uses On lands described as follows: East Part of Lot 16, Concession 14, Parts 1 and 2, on 51 R-30258, Township of Oro-Medonte, County of Simcoe, (Municipally known as 5071 Highway 11 North) under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended Roll # 4346-010-012-34400 WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; WHEREAS an application has been submitted to the Township of Oro-Medonte to establish a use; AND WHEREAS the Official Plan for the Township of Oro-Medonte contains certain policies in Section E 1.2 which allow for the establishment of temporary uses; AND WHEREAS Section 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended, in accordance with Section 34, provides the authority to establish temporary uses; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: Notwithstanding the permitted uses of By-law 97-95, as amended, as they apply to lands described as East Part Lot 16, Concession 14, 51 R-30258, Parts 1 and 2, as shown of Schedule "A" attached hereto, these lands may be used for the following uses on a temporary basis: "Meeting and Special Event facilities (Banquet Hall), Mobile/Modular Home Sales Establishment, Motor Vehicle Sales Establishment (for a maximum of five (5) vehicles), and Outdoor Displays". Schedule "A" attached hereto forms part of this By-law. This By-law is enacted by Council and in accordance with the Planning Act, R.S.O. 1990, c.P.13, will take effect from the date of passing of the By-law and is hereby repealed 3 years from the date of passing of this By-law. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. Ira -[•Z•] 71.7:�_�r�•r�•»r:I�CH�J1�6y:111.7�•]:Z•���d��Ll��r�l Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 644 of 780 15j) A By-law to Repeal By-law 2013-089 and to allow Tem... Page 645 of 780 15k) A By-law to Authorize the Execution of a Contract b... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2013-120 A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By-law No. 2012-101 WHEREAS the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1) provides for the entering into a contract with a public library board for the purpose of providing the residents of the municipality with library services; AND WHEREAS Council deems it desirable to enter into a Contract with the Orillia Public Library Board; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro-Medonte and The Orillia Public Library Board, said agreement attached hereto as Schedule "A" and forming part of this by-law. That By-law No. 2012-101 is hereby repealed. And That this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 646 of 780 15k) A By-law to Authorize the Execution of a Contract b... 5c1,e &4 ` 1(' kc) N-kaw iia. nI13 -IaU CONTRACT FOR LIBRARY SERVICE AGREEMENT between The Orillia Public Library Board 36 Mississaga Street West Orillia, ON L3V 3A6 ("the Public Library Board") and The Township of Oro-Medonte 148 Line 7 South Oro, ON LOL 2X0 ("the Municipality) The Municipality and the Public Library Board agree as follows: 1.0 Description of Services: 1.1 The Public Library Board shall endeavour to provide, in cooperation with other public library boards, a comprehensive and efficient library service to the residents of the Municipality. 1.2 The Public Library Board shall not make a charge for admission to the library or for use in the library of the library's materials by the residents of the Municipality. 1.3 The Public Library Board shall allow the residents of the Municipality to: (a) Borrow circulating materials and access online resources; and (b) Use reference and information services as the Public Library Board considers practicable, without making any charge. 1.4 The Public Library Board may impose such fees as it considers proper for services not referred to in section 1.2 and 1.3. 2.0 Public Library Board's Warranties: 2.1 The Public Library Board is a corporation duly established under the Public Libraries Act (RSO 1990. Chapter P44, as amended). Page 647 of 780 15k) A By-law to Authorize the Execution of a Contract b... 2.2 To ensure quality library service under this Agreement, the Public Library Board shall endeavour to: (a) Ensure that all materials are available for use outside the library except those used frequently for reference service, and rare and fragile items; b) Ensure circulation policies of greatest convenience to the user and maximum use of materials; (c) Ensure that the selection of materials reflects the needs of the community as defined in regular community analyses and needs studies; (d) Ensure that the information provided to public library users is accurate, up- to-date and is coordinated with other appropriate organizations; (e) Ensure that all library facilities are accessible as defined by the standards of accessibility of the Ontario Building Code; (f) Provide resources, programs and services to meet defined community needs; (g) Provide a telephone in each of their facilities in order to ensure user access and maintain communication with other library systems. 3.0 Cost: 3.1 The Municipality shall pay the Orillia Public Library Board the sum of: One Hundred Two Thousand, Three Hundred Twenty Dollars ($102,320) for the year 2013. 3.2 Payments shall be quarterly on March 31, June 30, September 30, and December 31. 4.0 Municipal Representation on the Orillia Public Library Board: 4.1 The Public Library Board shall request its appointing council to appoint a member of the Township of Oro-Medonte Council (or a resident of the Township of Oro- Medonte designated by the Township of Oro-Medonte Council), recommended by the Township of Oro-Medonte Council, to the Public Library Board. 5.0 Reports: 5.1 The Public Library Board shall submit an annual report to the Municipality. Page 648 of 780 15k) A By-law to Authorize the Execution of a Contract b... 5.2 The Municipality shall make an annual financial report to the Minister and make any other reports required by the Public Libraries Act, and its regulations or requested by the Minster. 6.0 Limitation of Liability: 6.1 The Municipality shall not be liable for any injury, death or property damage to the Public Library Board, its employees or agents or for any claim by any third party against the Public Library Board, its employees or agents. 6.2 The Municipality shall not be liable for any incidental, indirect, special or consequential damages or loss of use, revenue or profit of the Public Library Board arising out of or in any way related to this Agreement or the services. 7.0 Cancellation: 7.1 Either the Municipality or the Public Library Board may terminate this Agreement at any time upon six months of notice in writing. 8.0 Notices: 8.1 Notices under this Agreement shall be given in writing by personal delivery or by mail. 8.2 Notice by mail shall be deemed to have been given on the fourth business day after the date of mailing. 9.0 Signing Authority: 9.1 Contracts are to be signed on behalf of the Public Library Board, by the Chair and Secretary of the Board and, on behalf of the contracting municipality by two (2) authorized Signing Officers. 10.0 Inspection: 10.1 The Municipality shall be entitled at all reasonable times, to review any records, books, accounts and documents in the possession or under the control of the Public Library Board. 11.0 Duration: 11.1 This Agreement shall, subject to Section 7 hereof, be in force and effect for one year from the 1" day of January 2013 to the 31St day of December 2013. Page 649 of 780 15k) A By-law to Authorize the Execution of a Contract b... 12.0 Entire Contract: 12.1 This Agreement constitutes the entire Agreement between the parties. There are no other agreements or understanding. DATE DATE t� THE MUNICIPALITY (Seal) Signing Officer THE MUNICIPALITY (Seal) Signing Officer M"Q,61 \ THE PUBLIC LIBRARY BOARD Chair T PUBLIC LIBRARY BOARD Secretary Orillia Public Library Page 650 of 780 151) Being a By -Law to Authorize the Execution of an Agr... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By -Law No. 2013-122 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and 1588429 Ontario Limited, o/a Ron Burton & Sons for Tender Contract RC2013-T-01 Schedule "A" Parks — Grass Cutting and Trimming for 2013, 2014 and 2015 and to repeal By -Law No. 2013-033 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro-Medonte declared, by Motion No. C130626-28, that Tender Contract RC2013-T-01 Schedule "A" Parks - Grass Cutting and Trimming be awarded to Ron Burton and Sons AND WHEREAS Council deems it expedient to enter into an agreement for Contract RC2013-T-01 Schedule "A" Parks — Grass Cutting and Trimming; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That the Mayor and Clerk be authorized to execute the Agreement for Contract RC2013-T-01 Schedule "A" — Grass Cutting and Trimming attached hereto as Appendix "A" and forming part of this By -Law. That By -Law No. 2013-033 be hereby repealed in its entirety. That this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 651 of 780 151) Being a By -Law to Authorize the Execution of an Agr... CONTRACT NO. RC2013-T 01 PARKS TURF MAINTENANCE H.S.T. NO. 861911477PT0001 Me the undersigned, have carefully examined the locality of the site of the proposed works, hereby agree to furnish all labour, materials, equipment and services necessary to complete the work for the 2013, 2014, and 2015 Seasons, in accordance with the attached Instructions to Bidders, General Conditions and Specifications for the Prices outlined in Form of Tender Schedule "A" and/or Schedule `B". Please ensure all tender documents are signed before submitting. ® Tenderers may choose to tender on Schedule "A" or Schedule `B" separately or together. Signed at the Village of Warminster in the County of Simcoe this 12th dayof Februar Signature of Contractor or Witnesses and Position Held Adam R. Burton (705) 327-4229 Gell (705) 325-3655 Name and Telephone No. of Person To be Contacted 2013. Sigiiat re of the Corporation Seal of Corporation Adam R. Burton - Vice -President "I have the authority to bind the corporation" 0 Page 652 of 780 151) Being a By -Law to Authorize the Execution of an Agr... AGREEMENT - TOWNSHIP OF ORO-MEDONTE This Agreement made, in duplicate, this 12th day of February 2093. BETWEEN 1588429 Ontario Limited 0/A Ron Burton & Sons Village of Warminster District or County of Simco e and the Province of Ontario; Hereinafter called the "Contractor" - and - of the in the THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Municipality" WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work as specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. et Page 653 of 780 151) Being a By -Law to Authorize the Execution of an Agr... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement in a timely manner, of each year. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro-Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or Signature of the Clerk Signature of the Mayor with Seal . ...... .. .. S n Lure of Corporation Seal of Corporation Adam R. Burton — Vice—President "I have the authority to bind the corporation" 10 Page 654 of 780 151) Being a By -Law to Authorize the Execution of an Agr... Page 655 of 780 � O w z' a r U = u F aUW a`o %EEO1.- m m m m m wZ 7 � F a U W W 00 O y O O N O O d`o x Ed N E U ¢m d r aci w � 9 � C ¢ U L o m vi c ai o No 9¢� E°3a d c c o as w O:3- E m 9 :. m > d rn c m o N C 9 'ou ¢3a a N R CIO a.D' N w 9 IL 00 E- ¢ m d d N F O y O d d O R d .- O d S F N m O ted, i d 9 V 0 V m d L O O m d 9 _ N 1� N O N ev r N w N N a U a a a a a a a a a a a a a a a � H A a0 E d N O O 3 y s L im m G o Q d' a o = " m m iq 'C o O z s s n z E = d d« > Ei Ei. N J y m �OCL a -I -! 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Q V C N Page 657 of 780 ]§§ Being a By -Law to Authorize the Execution Of an Agr Page 658 0 780 «o! !o ad f k J ! 15m) A By-law to Enter into a Water Service Connection A... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2013-123 A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and Constance McDermot Concession 1, Part Lot 21, Part Road Allowance, Part 3, RP 51 R-24964 Part 2, RP 51 R-33818, Being all of PIN #58565-0304 (LT) 57 Maplewood Parkway Roll #4346-030-012-04200-0000, Township of Oro-Medonte County of Simcoe WHEREAS Section 11 of the Municipal Act 2001, S.O. 2001, c. 25, as amended, authorizes the Council of a Municipality to pass a by-law respecting water distribution; AND WHEREAS the Applicant has requested permission from the Municipality to connect to a municipal water system (Maplewood); AND WHEREAS the Municipality is prepared to grant permission to connect to a municipal water system (Maplewood) upon certain terms and conditions; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Water Service Connection Agreement, shown as Schedule "A" attached hereto and forming part of this By- law. 2. That this By-law shall come into full force and effect on its final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. I�.I��i�] 717:73�[�LH7��71�iH�J1�697111�7��7 Z���51�I�I�L��� Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 659 of 780 15m) A By-law to Enter into a Water Service Connection A... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE WATER SERVICE CONNECTION AGREEMENT THIS Agreement made, in triplicate, this day of 2013. BETWEEN: CONSTANCE MCDERMOT Hereinafter referred to as the "Registered Owner' - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter referred to as the "Municipality" A description of the land affected by this Agreement is as follows: Concession 1, Part Lot 21, Part Road Allowance Part 3, RP 51 R-24964 Part 2, RP 51 R-33818 Being all of PIN #58565-0304 (LT) 57 Maplewood Parkway Roll #4346-030-012-04200-0000 Township of Oro-Medonte County of Simcoe The Municipality has entered into this Agreement on the day of .2013. The Registered Owner agrees to comply with all the terms and conditions as set out in the Corporation of the Township of Oro-Medonte By-law No. 2009-082 (a By-law to regulate Municipal Water Systems within the Township of Oro-Medonte) and the "Water"Schedule of the Township's Fees and Charges By-law attached hereto. The Registered Owner acknowledges and agrees that all costs to connect to the municipal water system shall be at their cost, including, but not limited to, all labour, material and water meter. The Registered Owner acknowledges and agrees that future repairs or upgrades to the water service line located on private property are the responsibility of the Registered Owner. The Registered Owner acknowledges and agrees that the Township of Oro-Medonte does not guarantee water pressure and that either now or in the future, the Registered Owner may be required to install and maintain equipment to satisfy pressure. Constance McDermot THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Harry Hughes, Mayor Doug Irwin, Clerk Page 660 of 780 15m) A By-law to Enter into a Water Service Connection A... SCHEDULE 'J' TO BY-LAW NO. 2012-062 WATER 1. Definitions For the purpose of this Schedule: 1.1 "Municipal Water Area" shall mean a subdivision within The Corporation of the Township of Oro-Medonte. 1.2 "Municipal Water Systems" shall include all water works established within the present Township of Oro-Medonte, and shall further include any present or future extensions to the water works under any Act or under an agreement between the Township or its predecessors, but shall not include any private water works which have not been acquired, established, maintained or operated by the Township or its predecessors. 1.3 "Owner" shall mean the assessed owner(s) as identified on the Assessment Roll for taxation purposes during the current year, as amended. 1.4 "Treasurer' shall mean the Treasurer of The Corporation of the Township of Oro-Medonte. 1.5 "Unit" shall mean an assessed or assessable unit within a residential, commercial or industrial building, and shall include an apartment located within a single family dwelling which is serviced by the Township Water System, as permitted under the applicable Zoning By-law. 1.6 "Vacant Lot" means any property not connected to a municipal water system to which water service is available. 1.7 "Water Works" means any works for the collection, production, treatment, storage, supply and distribution of water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. Water Charges, Billing and Collection 2.1 As soon as the water connection installation is approved by the Township Inspector. he shall forthwith turn the water on for the owner. The owner will then be charged at the appropriate water rate, as per Schedule `T. 2.2 At the end of each quarter, the duly authorized employee shall read, or cause to be read, all meters connected to the Municipal Water System to determine the amount of water used during the quarter, 2.3 The Treasurer shall calculate water charges to be assessed against each unit and vacant lot in a Municipal Water Area, in accordance with the quarterly charges and rates per cubic meter as set out in Schedule `X. 2.4 The Treasurer shall, for each calendar quarter, issue bills to each unit or vacant lot based on the applicable water charge or rate. Water bills shall be due and payable not less than twenty-one (21) days from the date of mailing. 2.5 Water payments shall be payable to The Corporation of the Township of Oro- Medonte and may be paid during office hours in person or by mail at the Oro- Medonte Administration Office, 148 Line 7 South, Box 100, Oro, On LOL 2X0, or at most financial institutions. Water payments made at a financial institution shall be deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charge payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Office and Moonstone Fire Hall. Page 19 of 22 Page 661 of 780 15m) A By-law to Enter into a Water Service Connection A... SCHEDULE "J" TO BY-LAW NO. 2012-062— WATER continued... 2.6 The Treasurer shall impose a five (5) percent late charge on all unpaid accounts on the day after the due date. 2.7 If an account remains unpaid, the Township may collect amounts payable pursuant to Section 398(2) of the Municipal Act, 2001, c. 25, as amended. 3. Water Rates and Charges 3.1 Consumption Charge Each unit shall be assessed a consumption charge at the rate of $2.02 per cubic meter (m). 3.2 Infrastructure Renewal Charge Effective January 1, 2012, each unit and vacant lot shall be assessed on infrastructure renewal charge of $53.00 per quarter ($212 annually). The Infrastructure Renewal Charge shall increase by $6.00 annually on January 1" of each subsequent year. 3.3 Flat Rate — Non -Metered Units Owners on municipal water systems who do not allow access to their homes for the purpose of the installation or repair of water meters will, after three notices, be charged $300 per quarter ($1,200 annually). 3.4 Flat Rate a) Horseshoe - Oro Plan 1587 $ 150 per quarter ($600 annually) b) Horseshoe - Medonte Plan 1531, $ 150 per quarter ($600 annually) M-10, M-11, M-23 3.5 Other Charges a) Connection Fee Inspection $ 200 b) Disconnection and Reconnection Charge $ 50 each 3.6 Where no quarterly water meter reading can be obtained, the unit shall be automatically charged a consumption charge of $100.00, per quarter, until the meter reading is obtained or the requirements under Section 3,3 have been completed by the municipality. 4. 4.2 Water Meter Package Includes meter, back flow preventer, angle meter valve, expansion tank, wire and MXU - $394.50 plus applicable taxes. Page 20 of 22 Page 662 of 780 15m) A By-law to Enter into a Water Service Connection A... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2009-082 Being a By-law to Regulate Municipal Water Systems within The Township of Oro- Medonte and to Repeal By-law No.'s 2003-25 and 2004-024 WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may pass By-laws respecting matters related to water production, treatment, storage and distribution; AND WHEREAS Section 79 of the Municipal Act, 2001, c.25, as amended, provides that if a municipality has the consent of an Owner or occupant to connect a public utility to a part of a building and other parts of the building belonging to different Owners, or are in possession of different occupants, the municipality may, at reasonable times, without consent, enter on their land and install, construct and maintain pipes, wires, equipment, machinery, and other works necessary to make the connection; AND WHEREAS Section 80 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may, at reasonable times, enter on land to which it supplies a public utility; • To inspect, repair, alter or disconnect the service pipe or wire, machinery, equipment and other works used to supply the public utility; • To inspect, install, repair, replace or alter a public utility meter; • To shut off the supply of the public utility and remove any property of the municipality if the customer discontinues the use of a public utility on land, or a municipality lawfully decides to cease supplying the public utility to the land; • To determine whether the public utility has been or is being unlawfully used. AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems It desirable and necessary to pass a By-law to regulate the Municipal Water Systems within the Township; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: Definitions For the purpose of this By-law: 1.1 "Council' shall mean the Council of The Corporation of the Township of Oro- Medonte. 1.2 "Fire Chief' shall mean the Fire Chief of the Township of Oro-Medonte Fire and Emergency Services Department. 1.3 "Municipal Water Area" shall mean a subdivision or designated area within The. Corporation of the Township of Oro-Medonte, serviced by a Municipal Water System. 1.4 "Municipal Water Supply" shall mean the water supplied from a Municipal Water System. 1.5 "Municipal Water Systems" shall include all water works established within the present Township of Oro-Medonte, and shall further include any present or future extensions to the water works under any Act or under an agreement between the Township or its predecessors, but shall not include any private waterworks which have not been acquired, established, maintained or operated by the Township or its predecessors. Page 663 of 780 15m) A By-law to Enter into a Water Service Connection A... 1.6 "Owner" shall mean the assessed Owner(s) as identified on the Assessment Roll for Taxation Purposes during the current year, as amended. 1.7 "Person" shall mean an individual human being, his/her personal agent, heir, successors and assigns, and shall include a corporation with or without share capital. 1.8 "Director of Transportation and Environmental Services" shall mean the Director of Transportation and Environmental Services of the Township of Oro-Medonte and/or his designate. 1.9 "Duly Authorized Employee" shall mean any employee authorized by Council. 1.10 "Township" shall mean The Corporation of the Township of Oro-Medonte. 1.11 "Unit" shall mean an assessed or assessable unit within a Residential, Commercial or Industrial building and shall include an apartment located within a single family dwelling, which is serviced by the Township Water System, as permitted under the applicable Zoning By-law. 1.12 "Water Works" means any works for the collection, production, treatment, storage, supply, and distribution of water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. GENERAL PROVISIONS 2.1 This By-law shall apply to all Municipal Water Systems located within the geographical boundaries of the Township. 2.2 No person shall lay, or cause to be laid, any pipe or main to communicate with any pipe or main of the Municipal Water System, or in any way obtain or use the Municipal Water Supply without consent of the Township. 2.3 Any extensions or connections to a Municipal Water System shall be constructed in accordance with the Township of Oro-Medonte Engineering Standards. 2A No person, being an Owner, tenant, occupant or inmate of any house or building or other place supplied with water from the Municipal Water System, shall improperly waste water or, without the consent of the Director of Transportation and Environmental Services, lend, sell or dispose of water, give water away, permit water to be taken or carried away, use or apply water to the use or benefit of another, or to any use and benefit other than the person's own, or increase the supply of water. This shall include the furnishing of water from one building connected to the Municipal Water System, to another building. 2.5 All pipes, valves, fittings and other equipment between the water main and the street line shall remain the property of the Township. 2.6 The Township does not guarantee the continuous supply, quality, or pressure of water from a Municipal Water System. The Township is not liable for damage caused by the breaking of any services pipe or attachment, or for shutting off of water to repair or to tap mains, if reasonable notice of the intention to shut off the water is given. The Township is not liable for damage caused by emergency water main breaks or service breaks or attachments for shutting water off to repair the emergency situation. No notice of intention to shut water off is required during emergency repair activities. 2.7 The Director of Transportation and Environmental Services shall be responsible for the operation and maintenance of all Municipal Water Systems, including required testing, servicing, and the removal of snow from around all hydrants, as deemed necessary. Page 664 of 780 15m) A By-law to Enter into a Water Service Connection A... 2.8 The Director of Transportation and Environmental Services, or other duly authorized employee, in the case of an emergency, which may imperil the supply or quality of water, may shut off the Municipal Water Supply and take such remedial action as may be necessary. Such remedial action may include limiting or stopping up the supply of water in any area or restricting the use of water for any specific purpose. 3. REQUIREMENT FOR CONNECTION TO AND REGULATION OF MUNICIPAL WATER SYSTEM 3.1 Every Owner of property located within a Municipal Water Area who wishes to connect an existing building to the Municipal Water System may apply, in writing, to the Director of Transportation and Environmental Services. 3.2 Every new residence constructed on a property located within a Municipal Water Area shall be connected to the Municipal Water System. An application for connection to the Municipal Water System shall be filed prior to the issuance of a building permit, and shall be accompanied by the connection fee as established by By-law. 3.3 The Township reserves the right to refuse any application for connection to the Municipal Water System if the existing system is at capacity, or where excess capacity has been allocated to other properties within the Municipal Water Area. 3.4 An Owner may apply, in writing, to Council for an exemption from connection to a Municipal Water System. Council shall consider all requests and may grant an exemption, unless such exemption would be at variance to any written requirement, order or approval by a Medical Officer of Health, Public Health Inspector, the Ministry of the Environment, or Ontario Building Code Act. Any exemption granted under this Section shall not relieve the Owner from the payment of any minimum rate under this By-law. 3.5 Notwithstanding Section 3.4, no Owner of a property located within a Municipal Water Area and connected to the Municipal Water Supply shall be granted an exemption in order to disconnect from the Municipal Water System. 3.6 Every building connected to a Municipal Water System shall have a single separate connection, with the exception of a building which contains multiple units. 3.7 Any Owner of a building connected, or to be connected, to a Municipal Water System shall install the connection, as per Township Engineering Standard. 3.8 Every Person who, by act, default, neglect or omission, occasions any loss, damage or injury to any public utility works, or to any plant, machinery, fitting or appurtenances thereof, is liable to the Township therefore. Every Person who willfully or maliciously damages, or causes or knowingly suffers to be damaged, any meter, service pipe, conduit, wire, rod or fitting belonging to the Township, or willfully impairs or knowingly suffers the same to be altered or impaired, so that the meter indicates less than the actual amount of the public utility that passes through it, is guilty of an offence and on conviction, is liable to a fine, to the use of the Township, and for the expenses of repairing or replacing the meter, service pipe, conduit, wire, rod, or fitting and double the value of the surplus public utility so consumed, all of which is recoverable under the Provincial Offences Act, R.S.Q. 1990, C.P. 33, as amended. 3.9 Any Owner who desires a change in the location, arrangement or size of a Municipal Water Supply Service, shall apply, in writing, to the Director of Transportation and Environmental Services. If a request is granted by the Director of Transportation and Environmental Services, costs incurred by the Township shall be payable as a condition of the granting of the request and shall be collectable by the Township as a charge against the benefiting lands. Page 665 of 780 15m) A By-law to Enter into a Water Service Connection A... 3.10 Where any auxiliary water supply exists in any building connection to a Municipal Water System, approved backflow protection shall be installed. This requirement shall include the handling of processed waters, and waters originating from the Municipal Water system, which may have been, or may be subjected to, deterioration in sanitary quality. Backflow protection devices shall be installed where internal cross connections exist. All property Owners with swimming pools, in ground or above ground, shall install a backflow prevention device on all outside water taps. 3.11 Any Owner desiring to have the Municipal Water Supply turned off or on for any reason whatsoever, shall apply, in writing, to the Director of Transportation and Environmental Services, who may direct that the water be turned on or off. 3.12 A Disoonnection/Re-Connection Fee, as established by By-law, shall be charged by the Township for turning off or on the Municipal Water Supply, where such action is necessitated by: 3.12.1 — a written request by the Owner; or 3.12.2 — non-payment of a water bill; or 3.12.3 — failure to provide access to a meter 4. WATER USEAGE AND RESTRICTIONS 4.1 No Person shall willfully let off or discharge water so that the water runs waste or useless out of the Municipal Water System. 4-2 The Township reserves the right to turn off the Municipal Water Supply to any house, building or other place supplied with water from the Water Works, as deemed necessary by the Director of Transportation and Environmental Services, to stop and prevent waste. 4.3 Failure to comply with any requirements relative to the protection of a Municipal Water Supply shall be sufficient reason for immediate discontinuance of water service by the Township, until such time as it is determined that the requirements of the Township, Ontario Building Code Act, any order or approval by a Medical Officer of Health, Public Health Inspector, or Ministry of the Environment, have been met. 4.4 The Director of Transportation and Environmental Services, or other duly authorized employee, may take such measures, as it is deemed necessary, to regulate or suspend any or all use of water distributed through a hose, or any other attachment, for street, lawn or garden watering, or for any fountain or object, or for any other similar purpose. The watering of lawns or gardens, or filling of swimming pools, are not deemed to be a domestic use under the terms of the By-law and may be prohibited, from time to time, by Resolution of Council, and the Director of Transportation and Environmental Services is hereby authorized to take all such action, as may be necessary, to immediately terminate the supply of water to any property served by the Municipal Water System in the event of a breach of such an order. 4.5 No person shall, from a Municipal Water System, water or sprinkle, or cause or permit the watering or sprinkling of any lawn, garden, tree, shrub or other outdoor plant, or fill swimming pools, in the Township of Oro-Medonte through a hose or other attachment except between the hours of 7:00 p.m. — 11:00 p.m. subject to the following: a) Owners or tenants of properties with a municipal address with an even number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on even -numbered days of the month; b) Owners or tenants of properties with a municipal address with an odd number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on odd -numbered days of the month; c) Owners of newly seeded and/or sodded lawns, upon proof of installation and subject to the approval of the Director of Transportation and Environmental Services or his designate, may be permitted to water their lawn for fourteen (14) consecutive days regardless of the day designated under these water restrictions; Page 666 of 780 15m) A By-law to Enter into a Water Service Connection A... d) Owners of properties which have been sprayed for insects, upon proof of such spraying and subject to the approval of the Director of Transportation and Environmental Services or his designate, may be permitted to water their lawn for seven (7) consecutive days regardless of the day designated under these water restrictions. e) Owners of properties with mechanized automated irrigation systems may, subject to 4.5 a) and b), be exempt from watering between 7:00 p.m. and 11:00 p.m. and by written request to the Director of Transportation and Environmental Services be permitted to water between the hours of 12:01 a.m and 4:00 a.m. 5. METERS 5.1 The Township shall require meters for the purpose of measuring the supply of water to any building, subject to the following; 5.1.1 Meters shall be required for all new Residential, Commercial and Industrial buildings to be constructed on properties lying within a Municipal Water Area at the cost of the Owner. 5.1.2 Meters shall be required for all existing Residential, Commercial and Industrial buildings located within a Municipal Water Area. (I) When the Township determines that water meters shall be installed in existing buildings located within a Municipal Water Area, meters shall be installed by the Township and the cost, therefore, shall be charged to the applicable Municipal Water Area. 5.1.3 One (1) meter shall be required for each unit within any Residential, commercial and/or Industrial building. The Director of Transportation and Environmental Services may waive the requirement for separate meters where, in the opinion of the Director of Transportation and Environmental Services, the existing water service prevents. the installation of multiple meters. The waiving of this requirement does not relieve the Owner from any minimum rate which may be assessed against each unit under this By-law. 5.2 Interior and exterior meters shall remain the property of the Township and shall not be boxed in such a manner as to prohibit them from being read, examined or removed. 5.3 Interior meters shall be located in a safe and convenient space, free from charge or rent, in a heated room suitable for this purpose, as close as possible to the entrance of the service pipe into the building. The inside meter shall be mounted in such a manner as to be fully braced to prevent movement. 5.4 Free access shall be afforded to such meters and their connections for Persons authorized by the Township whenever such access is required. 5.5 Where the Township has reason to believe that a meter is inoperable and is unable to gain access thereto for inspection and repair, the following steps will be taken; 1) Written notice will be left at the premises requesting access to the meter 2) A phone call will be made requesting access to the meter 3) A Registered letter will be sent requesting access to the meter Upon confirmation of receipt of the registered letter the property will be moved to an annual flat rate of $1200/unit until such time as access is granted and the meter operable. Page 667 of 780 15m) A By-law to Enter into a Water Service Connection A... 5.6 The owner shall be responsible for the security of the meter, and other Township equipment, and shall pay the Township the value of such meter and equipment should any damage or loss occur which is, in the opinion of the Director of Transportation and Environmental Services, due to circumstances beyond normal wear and tear. 5.7 No Person other than an authorized employee or agent of the Township shall be permitted to remove, inspect or repair the meter or other equipment of the Township's Water Works. 5.8 No Person shall willfully alter a meter placed on any service pipe or connected therewith, within or outside any building or other place; so as to lessen or atter the amount of water registered. 6. FIRE HYDRANTS 6.1 No Person shall use hydrants connected to any Municipal Water System, other than; 6.1.1 employees or volunteer firefighters authorized by the Fire Chief; 6.1.2 employees authorized by the Director of Transportation and Environmental Services. 6.1.3 persons having written permission from the Township to use the hydrants, under the supervision of the Director of Transportation and Environmental Services. 6.2 No Person shall, without approval of the Director of Transportation and Environmental Services or Fire Chief, willfully open or close any hydrant. 6.3 No Person shall, obstruct the access to any hydrant; curb stop, chamber, pipe or hydrant or sample station. 7. OFFENCES AND PENALTIES 7.1 Every Person is guilty of an offence and upon conviction, shall be liable to the fines and penalties prescribed by the Provincial Offences Act; 7.1.1 who willfully hinders or interrupts, or causes or procures to be hindered or interrupted, the Township, its officers, contractors, agents, servants or workers in the exercise of any of the powers conferred under this By-law; or; 7.1.2 who contravenes or fails to comply with any provision of this By-law 7.2 The conviction of an offender upon the breach of any provisions of this by-law shall not operate as a bar to a prosecution against the same offender upon any continued or subsequent breach of any provision. Section 442 of the Municipal Act, 2001, S.O. 2001, c.25, as amended from time to time, shall further apply to any continued or repeated breach of this By -law - 7.3 If any court of competent jurisdiction finds that any of the provisions of this By- law are ultra vires the jurisdiction of council, or are invalid for any reason, such provision shall be deemed to be severable and shall not invalidate any of the other provisions of the By-law, which shall remain in full force and effect. MISCELLANEOUS 8.1 If any provision of this By-law is inconsistent with the Municipal Act, or any other Act, the Provisions of the applicable Act shall prevail. 8.2 A word interpreted in the singular number has a corresponding meaning when used in the plural. Where a word references the masculine gender it shall also include female. 8.3 That this By-law may be cited as the "Water Regulation By-law". Page 668 of 780 15m) A By-law to Enter into a Water Service Connection A... 9. REPEAL 9.1 That the Township of Oro-Medonte hereby repeals By-law No.'s 2003-25 and 2004-024. 10. ENACTMENT That this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 29TH DAY OF JUNE, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 29TH DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE 1944Z� Mayor, H.S. H hes CI k, . 5&uF Irwin Page 669 of 780 15n) A By-law to Authorize the Execution of An Agreement... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2013-124 A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Oro Tastey Snacks for the Operation of the Concession Booth at the Oro-Medonte Community Arena and to Repeal By-law No. 2013-011 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deemed it desirable to enter into an agreement, from January 29, 2013 to April 6, 2013, with Oro Tastey Snacks for the operation of the concession booth at the Oro-Medonte Community Arena per Motion No. C130123-18; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an extension agreement to include the 2013/2014 ice season with Oro Tastey Snacks for the operation of the concession booth at the Oro- Medonte Community Arena per Motion No. C130626-27; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-law. That By-law No. 2013-011 is hereby repealed in its entirety. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. 1 � . I ��Z�] :717 :L•� � [�L H] � 17 I � [�PJI � 69 : 111�] ��] :Z�� X51 � �I�] � � � Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 670 of 780 15n) A By-law to Authorize the Execution of An Agreement... THIS AGREEMENT made the day of BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (hereinafter called the "Township") OF THE FIRST PART -and- Langdon and Lisa Devoe — Oro Tastey S (hereinafter called the "Licensee" OF THE SECOND PART WHEREAS the Township is the owner of the Oro-Medonte Community Arena, in the Township of Oro- Medonte, in the County of Simcoe. AND WHEREAS the parties hereto have agreed that the Licensee will operate the Concession Booth (hereinafter called the "Concession') in the Oro-Medonte Community Arena. NOW THEREFORE in consideration of the promise expressed herein, the parties hereto agree as follows: TERMS AND APPLICABLE LAWS The Licensee shall operate the Concession from September 14th, 2013 to April 5, 2014. The term of this agreement may be amended by the Director of Recreation and Community Services. The Licensee shall comply with all applicable Federal, Provincial and Municipal laws and regulations in the operation of the Concession. PAYMENTS 1. 2013-2014 Season a) $403.57 on or before the 201h day of September 2013 b) $403.57 on or before the 201h day of October 2013 C) $403.57 on or before the 201h day of November 2013 d) $403.57 on or before the 201h day of December 2013 e) $403.57 on or before the 201h day of January 2014 f) $403.57 on or before the 201h day of February 2014 g) $403.58 on or before the 201h day of March 2014 HOURS OF OPERATION 3. The Licensee shall keep the Concession Booth open for business for the periods set out below or as amended and approved in writing by the Director of Recreation and Community Services: a) During the months of September to April inclusive, during this Agreement, between the following days and times: DAY FROM TO Saturday 8:00 am 9:00 pm Sunday 8:00 am 9:00 pm Statutory Holiday 8:00 am 9:00 pm Tournament Dates 8:00 am 9:00 pm Monday 4:00 pm 9:00 pm Tuesday 4:00 pm 9:00 pm Wednesday 4:00 pm 9:00 pm Thursday 4:00 pm 9:00 pm Friday 4:00 pm 9:00 pm Page 671 of 780 15n) A By-law to Authorize the Execution of An Agreement... b) After a period of 30 days from the date the operation commences, if the above times and dates in the opinion of the Licensee are not profitable, a request in writing to the Director of Recreation and Community Services to delete certain times would be considered. A decision to delete or change times shall be at the discretion of the Director of Recreation and Community Services. c) The Township reserves the exclusive right to amend the hours of operation to accommodate tournaments and special events. OPERATION OF THE CONCESSION BOOTH 4. The Licensee agrees to operate the Concession Booth in accordance with the following provisions; a) to provide an adequate number of competent employees to prevent undue delay in service to patrons; b) to have employees wear suitable attire when on duty; C) to maintain maximum standards of cleanliness and hygiene for the premises and employees; d) to comply with any directions of and to permit inspections by the Simcoe County District Health Unit and any other Health regulatory agencies; e) to provide courteous, honest and timely service to patrons of the Concession Booth; a) to provide goods and services of good quality and at fair market value; g) to terminate the employment of any employee for good cause, always in compliance with the Employment Standards Act and applicable laws, upon written request by the Corporation of the Township of Oro-Medonte; h) not to sell or allow the sale of any glass bottled refreshments; i) not to sell or allow to the sale of any alcoholic beverages; j) not to sell or allow the sale of popcorn; k) not to sell any prohibited or restricted goods or any goods which would reasonably constitute a danger or hazard to patrons of the Arena; GENERAL COVENANTS OF THE LICENSEE 5. The Licensee, having inspected the Concession Booth and satisfied themselves regarding any equipment located therein, agrees to; a) use and maintain such equipment and fixtures in good condition at their own expense including repairs where necessary, and upon the termination of this Agreement, the Licensee shall deliver such equipment and fixtures to the Township in good and substantial repair and condition, and shall replace in whole or in part of them which has been lost, damaged or destroyed; or b) to supply and maintain all necessary concession booth equipment C) sufficiently repair and maintain the portion of building occupied under this agreement, when, where and as often as needed (reasonable wear and tear and damaged by fire, lightning or tempest only excepted); d) surrender and yield up to the Township, the said Township Concession Booth and equipment in good and substantial repair and condition, at the expiration or upon earlier termination of this Agreement (reasonable wear and tear and damage by fire, lightening or tempest only excepted). Page 672 of 780 15n) A By-law to Authorize the Execution of An Agreement... ALTERATIONS AND REPAIRS 6. The Licensee shall not make any alterations or repairs without written authorization of the Township and without having obtained all proper building permits therefore. DAMAGE DEPOSIT 7. A damage deposit of $500.00 shall remain with the Township for the duration of this Agreement as the deposit for the Agreement and will be refunded upon termination of the Agreement, subject to any deduction for repairs to the building or equipment necessitated by the actions of operations of the Licensee. INDEMNITY 8. The Licensee will indemnify and save harmless the Owner, its agents, officers, and directors against and from all actions, causes of action, interest, claims, demands, costs, damages, expenses or loss that the Owner may bear, suffer, incur, become liable for or be put to by reason any damages to property or injury or death to persons by reason of, arising out of or in consequence of breach, violation or non-performance by the Licensee of any provision of the Agreement, or by reason of or arising out of the use of the premises and equipment or in connection with the lease covered by this Contract, or by reason of, or arising out of any act, neglect or default by the licensee or of any of its agents or employees or any other person or persons, in, on, or about the premises. The rights to indemnify contained in this paragraph shall survive any termination of this Agreement, anything in the Agreement to the contrary notwithstanding. GENERAL PROVISIONS 9. The Licensee acknowledges that this Agreement is for the right to operate a Concession Booth and equipment only. 10. The Township may, in the case of damage by fire, lightening or tempest, which makes repair of such damage within thirty (30) days impossible (substantial damage) terminate this Agreement and the Township shall refund to the Licensee that portion of the sum paid by the Licensee to the Township which would be attributable to that portion of the year from the date of such termination and each party shall be released from further obligation hereunder. 11. Notwithstanding paragraph 9, the Licensee shall be relieved from any obligations pursuant to paragraph 1 and 2 of this Agreement in case of substantial damage. 12. The Township shall be under no liability whatsoever to any person, firm or Corporation for any damages or injury, including death, to any person or persons caused by or resulting from the operation of the Concession Booth by the Licensee, his servants or agents, and Licensee shall, from time to time, and at all times hereafter, protect, indemnify and forever save and keep harmless the Township, and / or its officers, agents and servants, against any damage, penalty, fire claim, judgment, costs, expense or charge suffered, imposed, assessed or incurred for any violation or breach of any law occasioned by any act, neglect or omission of the Licensee or his servants or agents. 13. Prior to execution of this Agreement by the Township, the Licensee shall provide proof of liability insurance covering personal liability and property damage in a minimum amount of Five Million Dollars ($5,000,000.00). The said insurance must be with an insurer satisfactory to the Township, and the policy shall show loss payable to the Corporation of the Township of Oro-Medonte and Licensee jointly. 14. The Licensee agrees to obtain and pay for all necessary licenses and permits prior to commencing the operation of the Concession Booth. 15. The Licensee shall agree to fulfill all of its obligations in compliance with the Occupational Health and Safety Act, and further agrees to take responsibility for any health and safety violation that may occur. Furthermore, if the Corporation (or any of its agents, officers, directors, or employees) shall be made a party to any charge under the Page 673 of 780 15n) A By-law to Authorize the Execution of An Agreement... Occupational Health and Safety Act in relation to any violation of the said Act arising out of this agreement, the licensee shall indemnify and save harmless the Corporation from any and all charges, fines, penalties, and costs that may be incurred or paid by the Corporation. 16. The Agreement between the parties being a personal agreement, this Agreement shall not be assigned or subcontracted. In the event of the death or bankruptcy of the Licensee prior to the expiration of the term of this Agreement, this Agreement shall become null and void and all lands and premises shall be delivered up to the Township and any amount paid or payable by the Licensee shall be apportioned to the date of death or bankruptcy. 17. At all times, the employees of the licensee shall act in a civil, responsible, courteous and generally productive manner. The licensee shall ensure that all employees strive for excellence in Customer Service 18. Contracted Employees, third party employees, agents and others what provide customer service on behalf of the Township of Oro-Medonte are legally responsible with the provisions outlined in Ontario Regulation 429/07 with respect to training. The Contractor shall ensure that such training includes, without limitation, a review of the purposes of the Act and requirements of the regulation, as well as instruction regarding all matters set out in the regulation. By signing this agreement, the contractor has agreed to be in full compliance with this regulation. Additionally the licensee will review and acknowledge the Township Of Oro-Medonte policy for Accessible Customer Service. 19. The Director of Recreation and Community Services and any other authorized agent or servant of the Township shall have the right at any reasonable time to enter and inspect the lands and premises occupied under the Agreement. 20. The Licensee and its employees shall promptly delivery all articles found in the Oro- Medonte Community Arena to the Director of Recreation and Community Services. 21. All notices and orders given to the Licensee may be served by mailing the same to the Licensee at the address hereinafter set out, or by delivering a copy to the Licensee personally or by leaving it at his place of business in the Oro-Medonte Community Arena, or by posting the same in a conspicuous place upon the outside of the building occupied by the Licensee under this Agreement. If such notice were served by mailing, the service is deemed effective two (2) days following said mailing. 22. The township hereby undertakes and agrees not to grant any other organizations or individual the right to operate a concession selling similar lines of goods excepting: A function not related to "on ice" (arena floor) activities; A function in any other part of the Oro-Medonte Community Arena, in conjunction with an "on ice" activity will require the consent of the Licensee. Where consent is not forthcoming, the Township reserves the right to a final decision in which the Licensee and other parties involved will be duly notified; Vending machines may be installed by the Township. Such costs / profits on the machines will be assumed by the Township. 23. This Agreement shall terminate April 6t", 2014 unless amended by the Director of Recreation and Community Services. The Licensee shall remove all goods and equipment owned by them from the Concession Booth by the 30th day of April 2014, and shall leave the said Booth in a condition as set out in this agreement. It is understood that if all such goods and equipment are not removed by such time, that the Licensee shall pay a storage charge, determined by the Township, of the goods and equipment not removed and shall be liable for all expenses incurred in the later removal of them. 24. If, at the absolute discretion of the Township, the Licensee is not operating the Concession Booth in the best interests of the public or complying with the Laws, Statutes, By -Laws, or Regulations applicable to them, or with the provisions of this Agreement, the Township may terminate this Agreement without notice as outlined in the terms of this Agreement and the remaining applicable provisions of this Agreement shall apply. Page 674 of 780 15n) A By-law to Authorize the Execution of An Agreement... 25. The Licensee shall be responsible for the installation and removal of any phone services required at the Licensee's expense. 26. Any breach or violation of the terms and conditions herein set forth by the Licensee shall entitle the Township to Terminate this Agreement forthwith without notice. Upon termination of this Agreement, the Licensee shall remove from the Concession Booth all of his supplies and equipment. WITNESS the Corporate Seal of the Corporation of the Township of Oro-Medonte duly attested under the hands of the proper signing officers authorized in that behalf. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE H.S Hughes - Mayor J. Douglas Irwin - Clerk Oro Tastey Snacks Paul Langdon Lisa Devoe WITNESS the hand and seal of the Licensee of the Second Part. SIGNED, SEALED AND DELIVERED, This day of, 2013 ) In the presence of; ) Witness Page 675 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2013-125 A By-law to Adopt An Amendment to the Official Plan of the Township of Oro-Medonte OPA No. 34 (Township of Oro-Medonte) WHEREAS The Corporation of the Township of Oro-Medonte is empowered to amend its Official Plan as required; AND WHEREAS Sections 17, 21, and 22 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provide Council such authority to amend its Official Plan; AND WHEREAS the policies of the Official Plan of the Township of Oro-Medonte are approved and in force and effect at this time; AND WHEREAS Council has considered the appropriateness of amending the Official Plan in regard to all the lands within the Township of Oro-Medonte; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte deems it necessary and desirable to adopt an amendment to the Official Plan of the Township of Oro-Medonte; NOW THEREFORE the Council of the Corporation of the Township of Oro- Medonte enacts as follows: That the attached explanatory text which constitute Amendment Number 34 to the Official Plan, is hereby adopted and; 2. That the Clerk is hereby authorized and directed to make application to the County of Simcoe for approval of the aforementioned Amendment No.34 to the Official Plan of the Township of Oro-Medonte; and 3. That this By-law shall come into effect upon the date of passage therefore subject to the provisions of the Planning Act R.S.O. 1990, c. P. 13, as amended. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 676 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... OFFICIAL PLAN AMENDMENT NO. 34 (Township of Oro-Medonte) TOWNSHIP OF ORO-MEDONTE Page 677 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... AMENDMENT NO. 34 TO THE OFFICIAL PLAN OF THE TOWNSHIP OF ORO-MEDONTE The attached explanatory text constituting Amendment Number 34 to the Official Plan for the Township of Oro-Medonte was prepared and adopted by the Council of the Corporation of the Township of Oro-Medonte, by By-law Number 2013-125 in accordance with the provisions of Section 17, 21 and 22 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended. MAYOR — H. S. Hughes CLERK — J. Douglas Irwin Page 678 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2013-125 A By-law to Adopt An Amendment to the Official Plan of the Township of Oro-Medonte OPA No. 34 (Township of Oro-Medonte) WHEREAS The Corporation of the Township of Oro-Medonte is empowered to Amend its Official Plan as required; AND WHEREAS Sections 17, 21, and 22 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provide Council such authority to amend its Official Plan; AND WHEREAS the policies of the Official Plan of the Township of Oro-Medonte are approved and in force and effect at this time; AND WHEREAS Council has considered the appropriateness of amending the Official Plan in regard all the lands within Township of Oro-Medonte; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte deems it necessary and desirable to adopt an amendment to the Official Plan of the Township of Oro-Medonte; NOW THEREFORE the Council of the Corporation of the Township of Oro- Medonte enacts as follows: That the attached explanatory text, which constitute Amendment Number 34 to the Official Plan, is hereby adopted and; 2. That the Clerk is hereby authorized and directed to make application to the County of Simcoe for approval of the aforementioned Amendment No.34 to the Official Plan of the Township of Oro-Medonte; and 3. That this By-law shall come into effect upon the date of passage therefore subject to the provisions of the Planning Act R.S.O. 1990, c. P. 13, as amended. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. Page 679 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 680 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... CFRTIFICATION Certified that the above is a true copy of By-law No. 2013-125 as enacted and passed by Council of the Corporation of the Township of Oro-Medonte on the 17th day of July, 2013. CLERK Page 681 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... OFFICIAL PLAN AMENDMENT No. 34 TABLE OF CONTENTS CONSTITUTIONAL STATEMENT PART 1 — THE INTRODUCTION 1.1 TITLE 1.2 COMPONENTS 1.3 PURPOSE 1.4 LOCATION 1.5 BASIS OF THE AMENDMENT 1.5.1 Application 1.5.2 Proposal 1.5.3 Provincial Planning Policies and County of Simcoe Official Plan 1.5.4 Conclusions PART 2 — THE AMENDMENT 2.1 PREAMBLE 2.2 DETAILS OF THE AMENDMENT 2.3 IMPLEMENTATION 2.4 INTERPRETATION PART 3 — THE APPENDIX Appendix: Not Applicable Page 682 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... THE CONSTITUTIONAL STATEMENT The following Amendment to the Official Plan for the Township of Oro-Medonte consists of three parts. PART I — The Preamble - consists of the purpose, location and basis for the Amendment and does not constitute part of the actual Amendment. PART II — The Amendment - consisting of the following text, constitute Amendment No.34 to the Official Plan for the Township of Oro-Medonte. PART II I - The Appendix - Not applicable Page 683 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... AMENDMENT No.34 TO THE OFFICIAL PLAN OF THE TOWNSHIP OF ORO-MEDONTE "Township of Oro-Medonte" PART 1 — THE PREAMBLE 1.1 TITLE This Amendment when approved by the County of Simcoe shall be known as Amendment No.34 to the Official Plan of the Township of Oro-Medonte. 1.2 COMPONENTS This Amendment consists of the text attached hereto. The Amendment provides text to add new policies regarding "Complete Application" requirements of the Planning Act. The introduction does not constitute part of the actual Amendment, but is included for information purposes. 1.3 PURPOSE The purpose of this Amendment to the Official Plan of the Township of Oro-Medonte is to add new policies regarding a "Complete Application" as per the requirements of the Planning Act. Since this Amendment adds new policies to the Official Plan of the Township of Oro-Medonte, it affects all of the lands in the Township 1.4 LOCATION The lands affected by this Amendment are located throughout the whole of the Township of Oro-Medonte, County of Simcoe. 8 Page 684 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... 1.5 BASIS OF THE AMENDMENT 1.5.1 Application This is a Township of Oro-Medonte initiated amendment in response to the fact that the existing policies in its Official Plan are lacking in regards to the Complete Application submission requirement as set forward by the Planning Act. The amendment involves adding new policies to the text of the Official Plan. All of the lands in the Township of Oro-Medonte are affected. 1.5.2 Proposal This Amendment was originated by the Township of Oro-Medonte to address the lack of Official Plan policies existing in its document related to "Complete Application" requirements as provided by the Planning Act. The Planning Act states in Section 22(4 and 5) for Official Plan Amendment applications, 34(10.1 and 10.2) for Zoning By-law Amendment applications, 51(17 and 18) for Subdivision and Condominium application and 53(2 and 3) for Consent applications, municipalities may establish their own requirements for a "Complete Application". A complete application is necessary for Council to review, assess and make an informed and comprehensive decision on a planning application. In order to implement the "Complete Application" requirements of the Planning Act, municipalities must adopt Official Plan policies for "complete application requirements". There are a number of benefits to establish a "Complete Application" policy in the Township's Official Plan. The "Complete Application" policy would provide the required information to enable Council to make better informed decisions in a timely fashion, as the additional and required supporting information needed to assess the applications are submitted up -front at the beginning of the process. Technical studies are required to ensure that Council can make an informed decision on Planning applications and will also ensure that the public understands the implication of the application. To provide an open and complete planning application review process, the Township requires a pre - consultation meeting in advance of an applicant submitting Planning Act applications. The Planning Act permits municipalities to set out what their requirements are in the form of technical studies and plans to support an application to amend the Official Plan or Zoning By-law, Plan of Subdivision or Consent. Once the required information, in the form of an application and technical studies and plans have been submitted and accepted by Planning staff, the application can then be deemed to be "complete" in accordance with the Planning Act. This will be the date on which the processing time frame as per the Planning Act begins. The "Complete Application" policy would enable the Township to require the necessary technical information relevant to the proposed type of development to be submitted with the planning application(s) at the beginning of the process. This ensures that the supporting information (studies, reports and plans) are available to the public at the Page 685 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... beginning of the Planning process. This would be part of an enhanced public consultation process given all the required information would be available to the public prior to the Public Meeting. Within 30 days after the Township has received the appropriate fee and application to amend the Official Plan, the Planning Division will review the submitted studies, reports and plans. Planning Staff shall notify the applicant if the application has been deemed a "Complete Application or not. In accordance with the "Complete Application" requirements of the Planning Act, the official processing timeframe of the Planning Act application does not start until the Township has deemed the application a "Complete Application". From that date forward, the Planning applications are subject to the timeline requirements in the Planning Act, (i.e. timing for a Public Meeting, date that the application can be referred to the OMB for a non -decision by Council, etc.). In addition, applicants cannot appeal a non -decision on their application once the application is "complete" until the processing time frames set out in the Planning Act have elapsed. 1.5.3 Provincial Planning Policies and County of Simcoe Official Plan The "Complete Application" requirements would permit the Township to request the appropriate studies and reports which would indicate how and if a proposed development is or is not in conformity with the Provincial Policy Statement and Growth Plan for the Greater Golden Horseshoe policies. The required studies and reports would also be utilized by the Township and the County of Simcoe to determine how and if a proposed development is in conformity with the policies of the County of Simcoe Official Plan. The County's Official Plan contains "Complete Application" policies and a list reports or studies. OPA No. 34 is considered to be in conformity with the County of Simcoe's Official Plan. 1.5.4 Conclusions Based on the analysis provided above, Official Plan Amendment No. 34 will add new "Complete Application" policies which the existing Official Plan does not contain. The proposed "Complete Application" policies are necessary to implement the requirements set forth by the Planning Act. These policies will ensure that the Township of Oro- Medonte will have all the necessary information to make a complete and informed decision on future planning applications. The required studies, reports and plans will enable the Township to determine if the proposed development is in conformity with all Provincial policies, (i.e., PPS, Places to Grow, Lake Simcoe Protection Plan, Source Water Protection, etc.), County of Simcoe Official Plan and Conservation Authorities polices. The policies of Official Plan Amendment No. 34 will authorize the Township to require all the necessary studies, reports and plans to completely evaluate future proposed development proposals in the Township of Oro-Medonte. IN Page 686 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... PART II -THE AMENDMENT 2.1 PREAMBLE All of this part of the document entitled "Part II -The Amendment", consisting of the attached text constitutes Amendment No.34 to the Official Plan of the Township of Oro-Medonte. 2.2 DETAILS OF THE AMENDMENT The Official Plan for the Township of Oro-Medonte is hereby amended as follows. The following new paragraphs shall be added as the new "SECTION E1.1 COMPLETE APPLICATION" to the Township of Oro-Medonte Official Plan's "SECTION E1 — IMPLEMENTATION TOOLS" and the remaining sections shall be renumbered: "SECTION E1.1 COMPLETE APPLICATION E1.1.1 To provide an open and complete planning application review process, the Township requires a pre -consultation meeting in advance of an applicant submitting Planning Act applications, as per Section E1.1.3. During this process, the Township will identify the required studies, reports and plans in order to accept a planning application as being complete as per the requirements of the Planning Act. Requiring these studies, reports and plans to be submitted with the Planning Application enables Council to make well informed decisions within the timeframe provided in the Planning Act. E1.1.2 The Township will not accept an application for an Official Plan Amendment, a Zoning Bylaw Amendment, a Plan of Subdivision, a Plan of Condominium, or a Consent for processing unless the application is considered to be a complete application. To be deemed complete, an application must satisfy the following: a) include all applicable statutory requirements under the Planning Act, including the submission of the prescribed information and the requirements as listed on the application forms and the required studies and plan/and or drawings; b) be submitted with the required fee; c) include the Record of Pre -Consultation meeting, where one is required; 11 Page 687 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... d) include all other studies, reports or plans that are necessary to support the application that have been identified by either this Official Plan and/or at the mandatory Pre -Consultation meeting. With regards to all other Planning applications, the provisions and requirements of the Planning Act shall apply. E1.1.3 Pre -Consultation a) An applicant (proponent) will be required to participate in a Pre - Consultation Meeting prior to the submission of an application for an Official Plan Amendment, a Zoning By-law Amendment, a Plan of Subdivision and a Plan of Condominium, a Consent application, a Site Plan application and a Minor Variance application. The applicant is required to meet with the appropriate Township Staff and relevant agencies to determine what studies, reports and plans are required to support planning applications in accordance with this Section of the Official Plan. The County of Simcoe planning staff strongly encourages pre -consultation meetings where there may be a County interest involved. In regards to all other applications, proponents are encouraged to consult with the Township prior to the submission of the application. b) The intent of the pre -consultation process is to determine the nature and scope of any study, report or plan with this nature and scope being dependent on the size of the proposal, its relationship to adjacent land uses and the type (s) of planning approval(s) required. c) The purpose of the Pre -Consultation meeting is to identify any other studies, reports and plans which may be necessary and required to review the application. Some of these matters may be scoped through the Pre -Consultation meeting. d) Notwithstanding above, the Township may waive the requirement for a Pre -Consultation Meeting, where the Township has identified that, due to the nature of the proposal, the need for and scope of the required information and studies, reports and plans to be submitted with the application(s) to deem it complete. E1.1.4 List of Studies, Reports and Plans a) In order for a planning application to be considered a Complete Application in accordance with Sections 22, 34, 51 and 53 of the Planning Act, the Township of Oro-Medonte may require the following studies, reports or plans be prepared and submitted to the Township: (i) Affordable Housing Report ifsA Page 688 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... (ii) Agricultural Assessment (iii) Aggregate Potential Assessment and/or Aggregate Licence Compatibility Assessment (iv) Aggregate Studies related to/and in compliance with the requirement of the Ministry of Natural Resources license, for new and expansions to existing pits and quarries (v) Needs/Justification Report except for those applications for new aggregate operations (vi) Archaeological Assessment (vii) Architectural/Cultural Heritage Report (viii) Digital Plan according to Township/County specifications (ix) D4 Landfill Study (x) Energy Conservation Study (xi) Environmental Impact Study (xii) Environmental Site Assessment (xiii) Fisheries Impact/Marina Impact Study (xiv) Flooding, erosion, slope stability reports including coastal engineering studies (xv) Functional Servicing Report (xvi) Geotechnical/Soil Stability Report (xvii) Hydrogeological Study/Hydrology Study (xviii) Illumination study (xix) Market Study (xx) Minimum Distance Separation I or II (MDS I or MDS II) Calculations (xxi) Natural Heritage Evaluation (xxii) Noise/Vibration Impact Analysis (xxiii) Odour/Dust/Nuisance Impact Study (xxiv) Parking Study (xxv) Planning Justification Report (xxvi) Scoped Water Budget (xxvii) Servicing Feasibility Study/Servicing Capability Study (xxviii) Shadow Impact Study (xxix) Spray Analysis — Golf Courses (xxx) Storm Water Management Report (xxxi) Traffic Impact Study/Transportation Study (xxxii) Tree Preservation Plan/Enhancement Plan (xxxiii) Urban Design Repo rt/Streetsca pe Study dealing with safety, accessibility, pedestrian and transit orientation (xxxiv) Visual Impact Study (xxxv) Water Conservation Plan (xxxvi) Wellhead Protection Area — Risk Assessment Report (xxxvii) Wind Study 13 Page 689 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... The need for any or all of the studies, reports or plans listed from (i) to (xxxvii) shall be determined by the Township of Oro-Medonte following pre -consultation between the Township, the applicant and any outside authority, agencies or Ministry. In addition, under exceptional circumstances, the Township may require further or other reports which are not listed above and it is determined are necessary to address such exceptional circumstances. Studies, reports and plans in support of an application are to be submitted in digital and paper formats in quantities determined by the Township. E1.1.5 Quality of Supporting Studies, Reports or Plans All studies required by the Township shall be carried out by qualified professionals retained by and at the expense of the applicant. The Township may require peer reviews of the studies, reports or plans by an appropriate public agency or by a professional consultant retained by the Township at the applicant's expense. Alternatively, studies, reports or plans may be carried out by a qualified professional retained by the Township at the expanse of the applicant. The Township may also scope the peer reviews of the studies, reports or plans submitted in relation to the planning application(s). E1.1.6 Flexibility a) While it is the intent of the Township to require studies, reports and plans listed above in support of planning applications, this section should not be interpreted as being all inclusive. b) On this basis, the specific requirement for a particular application may be modified depending on the nature of the proposal, its location in relation to other land uses and whether the proposal implements other planning approvals that may have been obtained prior to the consideration of the specific application. c) In addition, there may be certain public interest objectives in certain cases which necessitate the waving of the submission of required studies, reports or plans, provided there are appropriate mechanisms in place to ensure that the information required to assess the impacts of a specific development proposal in these cases can be assessed. The most appropriate way for this to occur is through the use of a Holding provision in accordance with Section E1.3 of this Plan." 14 Page 690 of 780 15o) A By-law to Adopt An Amendment to the Official Plan... 2.3 IMPLEMENTATION This amendment to the Official Plan of the Township of Oro-Medonte will be implemented by the approval of this amendment by the County of Simcoe. 2.4 INTERPRETATION The provisions of the Official Plan of the Township of Oro-Medonte, as amended from time to time, shall apply to this Amendment. 15 Page 691 of 780 15p) Being a By-law to License and to Regulate Refreshme... 1971:90i0]:710]:7A110PH]am: I*110PJIk,& 7II10]:90]:Z01DJd:1ITO]Zk9:4 BY-LAW NO. 2013-126 Being a By-law to License and to Regulate Refreshment Vehicles and to Repeal By-law No. 2009-171 (Refreshment Vendor By-law) WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, s. 11 authorizes a lower - tier municipality to pass by-laws, respecting health, safety and well-being of persons; protection of persons and property, including consumer protection. AND WHEREAS the Municipal Act, S.O. 2001, c. 25 as amended, s. 150 sets out that, a municipality may provide for a system of licenses with respect to a business. AND WHEREAS Council deems it appropriate to license and to regulate refreshment vendors. NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: That Appendix "A" and Schedules "A", "B", "C", "D" and "E" attached hereto form part of this By-law. 2. This By-law Shall be cited as "The Township of Oro-Medonte Refreshment Vendor By-law"; 3. That By-law No. 2009-171 is hereby repealed in its entirety. 4. And that this By-law shall come into force and effect on the date of its final passing. BY-LAW READ A FIRST, SECOND AND THIRD TIME, PASSED THIS 17th DAY OF J U LY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 692 of 780 15p) Being a By-law to License and to Regulate Refreshme... Appendix "A" 1.0 DEFINITIONS For the purpose of this By-law, the following definitions shall apply: "Applicant" means a person or entity having made an application pursuant to this By- law. "Cooking Facilities" means the arrangement within the unit which provides for the storage or preparation of food or drinks intended for immediate consumption by the public. "Council" means the elected Council of the Corporation of the Township of Oro- Medonte. "Chief Fire Official" means the Fire Chief for The Township of Oro-Medonte and/or their designate. "Health Unit" means the Simcoe Muskoka District Health Unit and includes any successor or assign. "Highway" means a common and public highway, street, avenue, parkway, square, place, bridge, viaduct or trestle, designed and intended for, or used by the general public for the passage of vehicles, including unopened and unassumed highways. "License" means a valid refreshment vendor license as issued pursuant to the provisions of this By-law. "Licensee" means the individual/entity that has been licensed pursuant to this By-law. "Licensed Contractor" means a person or a group of persons that are professionally licensed, bonded, and insured to deal in all aspects of natural or propane gas installs, repairs, sales and services. "Licensing Officer" means the Clerk for the Township of Oro-Medonte and/or their designate. "Maintain" means to keep in a particular condition or to preserve. "May" means an expression of possibility, a permissive choice to act or not. "Municipal Law Enforcement Officer" means a person appointed by the Council for the purposes of carrying out the enforcement of Municipal By-laws. "Municipal Parkland" means lands owned by or belonging to the Township of Oro- Medonte that is utilized for recreational purposes and as otherwise may be designed for use as a public park, open space, dock or wharf, including un -opened road allowances, Oro-Medonte Railtrail and any and all buildings, structures, facilities, erections and improvements located in or on such land, save and except where such land is governed by other By-laws of the municipality. "Operate" means to conduct or carry on. "Owner" means any person with legal title to real or personal property. "Person" means an individual human being, his/her personal agent, heir, successors and assigns, and shall include a corporation with or without share capital. "Refreshment Stand" means any vehicle or stationary unit which is used for the storage or preparation of food or drinks intended for immediate consumption by the public. Page 693 of 780 15p) Being a By-law to License and to Regulate Refreshme... "Refreshment Vendor" means the individual or entity operating from a refreshment stand. The different types of refreshment vendors licensed by the Township are: 1. Class "A" — Chip Trucks (which are refreshment vendors that are stationary, and vend both food and beverage items); 2. Class "B" — Catering Truck (which are refreshment vendors that are mobile and vend food, beverages and sundry items from more than one location in any given day and includes a Mobile Ice Cream Truck); 3. Class "C" — Hot Dog Cart (which are smaller refreshment vendors that are stationary, containing a barbeque or other cooking facilities for preparing refreshments at the refreshment stand and vend such refreshments.); 4. Class "D" — Ice Cream Cart (which are smaller refreshment vendors that are stationary, for the purpose of storing and selling frozen products such as ice cream bars, popsicles and slushies). "Refreshments" means but shall not be limited to such items as fish, french fries, hotdogs, sausages, hamburgers, ice cream, sandwiches, beverages and similar items which can be sold by a refreshment vendor and conforms with the requirement of this By-law and other regulations that any other agency or Ministry may impose. "Shall" means mandatory and not discretionary. "Site Plan" means a sketch of the property outlining the location of the refreshment vendor and the proximity of such vendor to the boundaries of the property. "Township" means the Corporation of the Township of Oro-Medonte. 2.0 LICENSING 2.1 Every person who wishes to operate or maintain a business as a refreshment vendor within the Township is required to submit the necessary application as set out in this By-law. 3.0 APPLICATION FOR LICENSING 3.1 Application for a license under this By-law shall be made to the Licensing Officer on the prescribed form in Schedule "B" through "E" attached hereto and forming part of this By-aw. 3.2 Each application shall be accompanied by appropriate approvals from the following agencies or ministries: 3.2.1 Approved Inspection Report from the Health Unit, such approval shall be valid for six (6) months from the date of the inspection; 3.2.2 Approval from the Ministry of Transportation; (if applicable) 3.2.3 Approval from the County of Simcoe (if applicable). 3.3 Where a vehicle is powered by gas or propane, the vehicle is inspected and certified at the time of the application and on an annual basis by an authorized inspector and such certification shall be filed at the time of application , or as may be required. 3.4 Each application shall be accompanied by a letter of permission from the registered property owner where the vehicle is to be located when the operator is not the owner of the property. 3.5 All licensees making application for a Class "B" — "Catering Truck" shall provide a copy of their valid driver's license prior to the issuance of a license. Such license shall remain valid for the term of the license. Page 694 of 780 15p) Being a By-law to License and to Regulate Refreshme... 3.6 A site plan drawing outlining the location of all roads, their names, all buildings and the proximity of such refreshment vendor to the buildings and property lines. 3.6.1 Notwithstanding Section 3.6, all licensed Class "B" "Catering Trucks" are not required to submit a site plan. 3.7 Each application shall be circulated by the Clerks office to the following for approval: 3.7.1 Fire and Emergency Services; 3.7.2 Planning Division; 3.7.3 Transportation Services; 3.7.4 Municipal Law Enforcement. 4.0 FEES 4.1 Prior to the issuance of a Refreshment Vendor License, the applicant shall pay such fee as set out in Schedule "A" attached hereto and forming part of this By- law. 5.0 INSURANCE 5.1 No person shall be granted or hold a license for a refreshment vendor unless the applicant establishes and maintains current proof of Commercial General Liability insurance and Automobile Liability insurance covering each vehicle as required by the terms of this By-law. A valid certificate of insurance shall be provided to the Licensing Officer and shall include the following: 5.1.1 Commercial Liability Insurance in an amount not less than five million ($5,000,000.00) dollars, public liability, property damage inclusive, against loss or damage resulting from bodily injury to or the death of one of or more persons, or from loss of or damage to, property resulting from any one incident. In addition, the applicant shall provide the Township with copy of the liability certificate which shall name the Township as an additional insured. 5.1.2 A licensed Class "B" -"Catering Truck shall provide, to the Township, proof of Automobile Liability Insurance in an amount not less than five ($5,000,000.00) dollars for each licensed motor vehicle owned or leased by the applicant. 5.1.3 Such insurance shall contain an endorsement specifying that the municipality shall be given a minimum of thirty (30) days written notice of any changes, expiration, or cancellation of such policy. 6.0 REQUIREMENTS OF A LICENSEE 6.1 Every Licensed Refreshment Vendor operating shall: 6.1.1 ensure that every refreshment stand is equipped with a refuse container with self-closing lid, such container shall be kept in a clean and sanitary condition and is emptied as required; 6.1.2 ensure that every refuse container is located in such a position so as to be easily accessible by the person making a purchase; 6.1.3 ensure that every refreshment stand is equipped with recycling containers; Page 695 of 780 15p) Being a By-law to License and to Regulate Refreshme... 6.1.4 ensure the refreshment stand and all parts and equipment for use in the dispensing of refreshments are maintained in a clean and sanitary condition and, at all times, in good repair; 6.1.5 ensure that hard ice cream and related products are maintained in a hard condition in the refreshment stand at all times; 6.1.6 ensure that no thawed or partially thawed products are refrozen, stored or sold from the refreshment stand; 6.1.7 ensure that soft ice cream and related products are stored in a refrigerated cabinet suitable for the storage of soft ice cream and related products, as approved by the Health Unit; 6.1.8 ensure that adequate refrigeration, as approved by the Health Unit, is provided for perishable foodstuff which shall be kept so refrigerated; 6.1.9 ensure that the date of expiration is clearly and legibly marked on or affixed to the wrapper of all sandwiches or pre-packaged foodstuffs sold from the refreshment stand; 6.1.10 ensure that beverages, which shall include but shall not be limited to water, milk, juices, and soft drinks, are only sold in individual packages; 6.1.11 ensure that where a refreshment stand is powered by propane, such stand is inspected and certified at the time of application and on an annual basis by an authorized inspector and such certification shall be filed with the Township annually, and at the time of application, or as may be required; 6.1.12 ensure that refreshment stands of which containing cooking facilities has operational fire safety and suppression equipment as required by the Chief Fire Official; 6.1.13 ensure that every refreshment stand that is powered by or utilizes propane for food preparation has a minimum five (5) pound ABC dry chemical fire extinguisher or other such fire extinguishers as required by the Chief Fire Official. Such extinguisher shall be mounted in the stand and the operator shall be knowledgeable in the proper use of such fire extinguisher; 6.1.14 ensure that refreshment stand from which hot, prepared foods are sold are equipped to maintain such foods so heated at a temperature as approved by the Health Unit; 6.1.15 ensure that no LPG (liquefied petroleum gas), LNG (liquefied natural gas) or any combustible fueled appliance is operated within ten (10) feet (3 metres) of any other structure. 6.1.16 ensure that the refreshment stand is free from holes, crevices, cracks and the surface is readily washable and is kept clean and in good condition. 6.2 Every refreshment stand shall have posted or painted, in contrasting colour, on at least one side, in clear visible lettering, the name of the business. All additional signage must comply with the Township's Sign By-law. 6.3 Every license issued under this By-law shall be displayed in a conspicuous location on/in the refreshment stand and shall be produced on demand by the Licensing Officer, Municipal Law Enforcement Officer and/or the Chief Fire Official. Page 696 of 780 15p) Being a By-law to License and to Regulate Refreshme... 6.4 A refreshment vendor licensed under this By-law shall only be permitted to operate on privately owned lands that are commercially zoned. 6.5 No license shall be issued to any person to operate a refreshment stand from a location which is within one hundred (100m) metres of an existing restaurant or other eating establishment, including another refreshment stand. 7.0 PROHIBITIONS 7.1 No person shall operate or maintain a refreshment stand without first obtaining a license from the Township. 7.1 No person shall operate or maintain a refreshment stand on any municipal highway, park or municipally owned lands within the Township, without first obtaining written authorization from Council. 7.2 No person shall operate a refreshment stand in any residential areas. 7.3 No person shall operate a refreshment stand on lands that are not commercially zoned 7.3 No person shall operate a refreshment stand within one hundred (100) metres of another restaurant. 8.0 EXEMPTIONS 8.1 Notwithstanding the provisions of this By-law, no person shall be required to obtain a license to operate or maintain a refreshment stand in conjunction with the Oro World's Fair or any Council authorized event for which prior approval of Council has been obtained or where the refreshment stand is accessory to a permitted use under the Zoning By-law. 8.2 Notwithstanding Section 3.4 of this By-law, Licensed Catering Trucks are not required to submit to the Licensing Officer, written permission from the registered property owner. 8.3 Notwithstanding provisions of this By-law, any person wishing to operate or maintain a refreshment stand on lands other than commercially zoned land shall request an exemption in writing to Council from such provisions of this By- law and obtain approval for a Temporary Use By-law. 9.0 EXPIRY 9.1 A license shall be valid for the remainder of the calendar year in which the said license is issued and shall expire on December 311 of that year. 10.0 REVOCATION 10.1 The Licensing Officer may revoke, refuse, or cancel any license issued under this By-law, at any time, that does not comply or continue to comply with the provisions of the By-law. Notice of revocation of any license may be given by the Licensing Officer by registered letter signed by the Licensing Officer, mailed or delivered to the last known address, and the license shall then cease and terminate and be of no further effect. 11.0 OFFENCES 11.1 No person shall hinder or obstruct, or attempt to hinder or obstruct, any officer exercising a power or performing a duty under this By-law. Any person who is alleged to have contravened any of the provisions of this by-law shall identify themselves to the officer upon request. Failure to so shall be deemed to have obstructed or hindered the officer in the execution of his duties. Page 697 of 780 15p) Being a By-law to License and to Regulate Refreshme... 11.2 Every person who contravenes any provision of this By-law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, c. P 33, and every such fine is recoverable under the Provincial Offences Act. 11.3 This By-law shall be enforced by the Township's Municipal Law Enforcement Officers. Page 698 of 780 15p) Being a By-law to License and to Regulate Refreshme... Schedule "A" — By-law No. 2013-126 FEES Class Licence Fee Class "A" - Chip Trucks $375.00 per location Class "B" - Catering Trucks $375.00 per truck Class "C" - Hot Dog Cart $375.00 per cart Class "D" - Ice Cream Cart $375.00 per cart **Application fee includes initial inspection fees for both Municipal Law Enforcement Division and the Fire Department. ** Re -inspections fee of $75.00 (if required), for both Municipal Law Enforcement Division and the Fire Department, will be payable in addition the above fees. **All approved Refreshment Vendor licenses expire on December 311t of which the year the license was granted. ** In the event of return and/or surrender or revocation of a license issued pursuant to this By-law, no part of the License fee will refunded. Page 699 of 780 15p) Being a By-law to License and to Regulate Refreshme... Schedule "B"- By-law No. 2013-126 Towtuhipof Township of Oro-Medonte REFRESHMENT VENDOR Municipal Law Enforcement Division APPLICATION Proud Heritage, Exciting Future (705) 487-2171 CLASS "A" — CHIP TRUCK APPLICATION FOR REFRESHMENT VENDOR Include with completed application: Approvals (office use only) • Applicable licence fee payment of $375.00 Fire Date _ • Written permission from the property owner. Planning Date • Written approval from the Health Unit. Transportation Date • Proof of $5 million dollars liability insurance. Municipal Law Date • Proof of current propane inspection. • Ministry of Transportation written approval (if applicable). • County of Simcoe written approval (if applicable). Business Information Name of Company Name of Principle(s) of Company Check One: Individual Corporation Partnership Business Address (Street Number and Name) City Province Postal Code I I I Phone Number Fax Number E-mail Address I I Applicant Information E w. First Name Last Na Title (Mr./Mrs./etc) Birth Date (dd/mm/yyyy) N Phone Number tuber E-mail Address Proposed Business Location: Owner of Land (include address) I Statement of Fact — Important — Please read carefully I make the following statement of fact: 1. The information set forth in this application is true, accurate and in all material respects complete. 2. 1 am aware that if a license is granted I will carry on my business in compliance with the requirements of By-law No. 2013-126 and any other relevant statute or act. 3. 1 am aware that a false Statement of Fact may result in the application for a license being refused. This Statement of Fact was made on this day of 20__ Signature of Applicant Personal information contained in this form is collected under the authority of the Municipal Act, 2001, Chapter 25, as amended, and will only be used for the purposes for which it was collected. Questions about this collection of information should be directed to the Municipal Law Enforcement Division, Township of Oro-Medonte. 148 Line 7S., Box 100 Oro, Ontario LOL 2X0 Phone: 705-487-2171, Fax: 705-487-0133. Page 700 of 780 15p) Being a By-law to License and to Regulate Refreshme... e -w Schedule "C"- By-law No. 2013-126 Wk Township of Township of Oro-Medonte REFRESHMENT VENDOR Municipal Law Enforcement Division APPLICATION Proud Heritage, Exciting Future (705) 487-2171 CLASS "B" — CATERING TRUCK APPLICATION FOR REFRESHMENT VENDOR Include with completed application: Approvals (office use only) • Applicable licence fee payment of $375.00 Fire Date _ • Written approval from the Health Unit. Planning Date • Proof of $5 million dollars liability insurance. Transportation Date • Proof of current propane inspection. Municipal Law Date • Copy of valid driver license. Business Information Name of Company Name of Principle(s) of Company Check One: Individual Corporation Partnership Business Address (Street Number and Name) City Province Postal Code I I I Phone Number Fax Number E-mail Address I I Applicant Information First Name Last Name Title (Mr./Mrs./etc) Birth Date (dd/mm/yyyy) I I I Phone Number Fax Number E-mail Address I I Drivers Licence Number Class Expiry Date (dd/mm/yyyy) I I Proposed Business, Locations and Names Vehicle Owner (If different than applicant) I Vehicle Information Make/ModelNear License Plate No I Statement of Fact — Important — Please read carefully I make the following statement of fact: 1. The information set forth in this application is true, accurate and in all material respects complete. 2. I am aware that if a license is granted I will carry on my business in compliance with the requirements of By-law No. 2013-126 and any other relevant statute or act. 3. I am aware that a false Statement of Fact may result in the application for a license being refused. This Statement of Fact was made on this day of 20__ Signature of Applicant Personal information contained in this form is collected under the authority of the Municipal Act, 2001, Chapter 25, as amended, and will only be used for the purposes for which it was collected. Questions about this collection of information should be directed to the Municipal Law Enforcement Division, Township of Oro-Medonte. 148 Line 7S., Box 100 Oro, Ontario LOL 2X0 Phone: 705-487-2171, Fax: 705-487-0133. Page 701 of 780 15p) Being a By-law to License and to Regulate Refreshme... e -w Schedule "D"- By-law No. 2013-126 Township of Township of Oro-Medonte REFRESHMENT VENDOR Municipal Law Enforcement Division APPLICATION Proud Heritage, Exciting Future (705) 487-2171 CLASS "C" — HOT DOG CARTS APPLICATION FOR REFRESHMENT VENDOR Include with completed application: Approvals (office use only) • Applicable licence fee payment of $375.00 Fire Date _ • Written permission from the property owner. Planning Date • Written approval from the Health Unit. Transportation Date • Proof of $5 million dollars liability insurance. Municipal Law Date • Proof of current propane inspection. • Ministry of Transportation written approval (if applicable). • County of Simcoe written approval (if applicable). Business Information Name of Company Name of Principle(s) of Company Check One: Individual Corporation Partnership Business Address (Street Number and Name) City Province Postal Code I I I Phone Number Fax Number E-mail Address I I Applicant Information First Name Last Name Title (Mr./Mrs./etc) Birth Date (dd/mm/yyyy) I I I Phone Number Fax Number E-mail Address I I Proposed Business Location Owner of Land (include address) I Statement of Fact — Important — Please read carefully I make the following statement of fact: 1. The information set forth in this application is true, accurate and in all material respects complete. 2. 1 am aware that if a license is granted I will carry on my business in compliance with the requirements of By-law No. 2013-126 and any other relevant statute or act. 3. 1 am aware that a false Statement of Fact may result in the application for a license being refused. This Statement of Fact was made on this day of 20__ Signature of Applicant Personal information contained in this form is collected under the authority of the Municipal Act, 2001, Chapter 25, as amended, and will only be used for the purposes for which it was collected. Questions about this collection of information should be directed to the Municipal Law Enforcement Division, Township of Oro-Medonte. 148 Line 7S., Box 100 Oro, Ontario LOL 2X0 Phone: 705-487-2171, Fax: 705-487-0133. Page 702 of 780 15p) Being a By-law to License and to Regulate Refreshme... e -w Schedule "E"- By-law No. 2013-126 Township of Township of Oro-Medonte REFRESHMENT VENDOR Municipal Law Enforcement Division APPLICATION Proud Heritage, Exciting Future (705) 487-2171 CLASS "D" — ICE CREAM CARTS APPLICATION FOR REFRESHMENT VENDOR Include with completed application: Approvals (office use only) • Applicable licence fee payment of $375.00 Fire Date _ • Written permission from the property owner. Planning Date • Written approval from the Health Unit. Transportation Date _ • Proof of $5 million dollars liability insurance. Municipal Law Date • Proof of current propane inspection (if applicable). • Ministry of Transportation written approval (if applicable). • County of Simcoe written approval (if applicable). Business Information Name of Company Name of Principle(s) of Company Check One: Individual Corporation Partnership Business Address (Street Number and Name) City Province Postal Code I I I Phone Number Fax Number E-mail Address I I Applicant Information First Name Last Name Title (Mr./Mrs./etc) Birth Date (dd/mm/yyyy) I I I Phone Number Fax Number E-mail Address I I Proposed Business Location Owner of Land (include address) I Statement of Fact — Important — Please read carefully I make the following statement of fact: 1. The information set forth in this application is true, accurate and in all material respects complete. 2. 1 am aware that if a license is granted I will carry on my business in compliance with the requirements of By-law No. 2013-126 and any other relevant statute or act. 3. 1 am aware that a false Statement of Fact may result in the application for a license being refused. This Statement of Fact was made on this day of 20__ Signature of Applicant Personal information contained in this form is collected under the authority of the Municipal Act, 2001, Chapter 25, as amended, and will only be used for the purposes for which it was collected. Questions about this collection of information should be directed to the Municipal Law Enforcement Division, Township of Oro-Medonte.148 Line 7S., Box 100 Oro, Ontario LOL 2X0 Phone: 705-487-2171, Fax: 705-487-0133. Page 703 of 780 15q) A By-law to amend the zoning provisions which apply... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY- LAW NO. 2013-127 A By-law to amend the zoning provisions which apply to lands within Block 64, Plan M-679, Concession 8 (Former Township of Medonte), 51 Boyd Crescent (Bachly Investments Inc. 2013-ZBA-06) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to pen -nit the development of residential uses, in accordance with Sections B3 and C3 of the Official Plan; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule 'A24' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the lands located in Block 64 , Plan M-679, Concession S (Former Township of Medonte); 51 Boyd Crescent, Township of Oro-Medonte, from the Open Space (OS) Zone to the Residential One Exception (R1*107) Zone and the Residential One Exception *231 Holding (R1* 231(H)) Zone as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. Section 7 — Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: "7.231* *231*— BLOCK 64, PLAN M-679, CONCESSION 8, MUNICIPALLY KNOWN AS 51 BOYD CRESCENT (FORMER MEDONTE) "Notwithstanding Section 5.33 "Setback from Watercourses", a 15 metre (49.2 foot) setback to the centerline of the watercourse is permitted on the lands denoted by the symbol *231 on the schedule to this By-law." 3. The portion of the lands zoned Residential One Exception Holding (R1 *231 (H)) shall be subject to a Holding (H) Provision in accordance with Section 2.5 of By-law 97-95, as amended. The Holding Provision shall not be removed until a Site Plan Agreement that is satisfactory to Council has been entered into which satisfies the requirements of the Nottawasaga Valley Conservation Authority as identified in their June 13, 2013 correspondence. 4. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 704 of 780 15q) A By-law to amend the zoning provisions which apply... Schedule `A' to By-law No. 2013-127 This is Schedule'N to By -Law 2013-127 passed the 17' day of July, 2013. "tom 5ACHLY AVENUE OS TO R1'231(H) � OS TO R1`107 BDYD CRESCENT W ti re ! 1 �4 LAND TO BE REZONED FROM OPEN SPACE CS ZONE TO s: Fri THE RESIDENTIALONE EXCEPTION 231 HOLDING (R1"231(H))ZONE LAND TO BE REZONED FROM THE OPEN SPACE (OS) ZONE TO THE RESIDENTIAL EXCEPTION 107(R1`107)ZONE 1 i I I Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF ORO-VIEDONTE (FILE 2013-ZBA-06) Page 705 of 780 15r) A By -Law to Authorize the Execution of a Site Plan ... 19: 1:90161 1aQ:?-A110]Z110]a9:I*1101TAZ&y:11107:901:10M A 1:1 ITO] Z k 9:4 BY-LAW NO. 2013-128 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Napoleon Systems and Developments Ltd. described as lands as follows: PT LT 10 CON 1 EPR ORO AS IN R0679108 EXCEPT R0192541; ORO-MEDONTE, as in 58552-0025 LT ROLL # 4346-010-006-15200 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009-062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009-062; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE MAYOR, H.S. HUGHES CLERK, J. DOUGLAS IRWIN Page 706 of 780 15r) A By -Law to Authorize the Execution of a Site Plan ... APPENDIX "A" SITE PLAN AGREEMENT - between - NAPOLEON SYSTEMS & DEVELOPMENTS LTD. - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS 2621 Gore Road Concession 1, Part of Lot 10, EPR Oro as in R0679108 Except R0192541 ORO-MEDONTE PIN 58552-0025 (LT) Roll# 4346-010-006-15200 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE July 17, 2013 By -Law No. 2013-128 Page 707 of 780 15r) A By -Law to Authorize the Execution of a Site Plan ... THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless 6Ya71��DA�� Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction z Page 708 of 780 15r) A By -Law to Authorize the Execution of a Site Plan ... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 1711 day of July, 2013, in accordance with Section 41 of the Planning Act. BETWEEN: NAPOLEON SYSTEMS & DEVELOPMENTS LTD. Hereinafter called the "Owner" -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit the development of the property with the construction of a 24466 square metres (263,358 square foot) warehouse on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the use as subject to "Site Plan Control"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 709 of 780 15r) A By -Law to Authorize the Execution of a Site Plan ... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owners obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner', unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $ 5000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment, if applicable. i) The Owner shall comply withal requirements contained the Ministry of the Environment Environmental Compliance Approval 4939-96FHZZ issued April 15, 2013. j) The Owner shall comply withal requirements contained the Ministry of Transportation Permits BL -2012-20T-328 issued February 28, 2013. k) The Owner shall comply with all requirements contained in the Nottawasaga Valley Conservation Authority Permit 2012-7242 dated July, 2012. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows a) That the Township has enacted a By-law to permit the development of the property with the construction of a construction of a 24466 square metres (263,358 square foot) warehouse on lands described in Schedule "A", attached hereto; Page 710 of 780 15r) A By -Law to Authorize the Execution of a Site Plan ... b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule `B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule `B". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. C) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. e) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. Nottawasaga Valley Conservation Authority 1. That the owner shall agree to carry out or cause to be carried out the recommendations and measures contained within the plans and reports as approved by the conservation authority and the Township. 2. That the owner shall agree to ensure that all stormwater management facilities and sediment and erosion control measures will be in place prior to any site alteration. 3. That the owner shall agree to engage a qualified professional to certify in writing that the works were constructed in accordance with the plans, reports, and specifications, as approved by the conservation authority and the Township. 4. That the owner shall agree to ensure that a qualified company maintain the oil/grit separator in accordance with the manufacturers maintenance schedule. Page 711 of 780 15r) A By -Law to Authorize the Execution of a Site Plan ... 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. C) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Priorto depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy Page 712 of 780 15r) A By -Law to Authorize the Execution of a Site Plan ... available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. E:M 31ZU]IZrem =1a9X911 This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub -contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub -contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED ) Napoleon Systems & Developments Ltd. 1 Name: Wolfgang Schroeter Title: President I have the ability to bind the Corporation The Corporation of the Township of Oro-Medonte per: 1 H.S. Hughes, Mayor J. Douglas Irwin, Clerk Page 713 of 780 15r) A By -Law to Authorize the Execution of a Site Plan ... SCHEDULE"A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Napoleon Systems & Developments Ltd. LEGAL DESCRIPTION OF LANDS Concession 1, Pt Lot 10, EPR ORO AS IN R0679108 EXCEPT RO192541; ORO- MEDONTE, 2621 Gore Road, Township of Oro-Medonte PIN 58552-0025(LT) Roll# 4346-010-006-15200 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE Page 714 of 780 15r) A By -Law to Authorize the Execution of a Site Plan ... SCHEDULE"B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Napoleon Systems & Developments Ltd. SITE PLAN Site Plan Drawings are not in a registerable form and are available from the Township of Oro- Medonte. Drawings approved by the Township include the following: 1. Site Plan Dwg A1.1 prepared by Ted Handy and Associates dated May 13, 2013 accepted for construction by AECOM date June 25, 2013 2. Landscape Plan LP -1 prepared by Envision Tatham dated June 2013 accepted for Construction by AECOM date June 25, 2013 3. SWM Pond Planting Plan LP -2 prepared by Envision Tatham dated June 2013 accepted for Construction by AECOM date June 25, 2013 4. Landscape Details Plan LD -1 prepared by Envision Tatham dated June 2013 accepted for Construction by AECOM date June 25, 2013 5. Siltation and Erosion Control Plan (SC -1) prepared by CC Tatham and Associates Ltd. dated July 11, 2013 and accepted for construction by AECOM date July 16, 2013 6. Site Grading Plan (SG -1) prepared by CC Tatham and Associates Ltd. dated July 11, 2013 and accepted for construction by AECOM date July 16, 2013 7. Site Servicing Plan (SS -1) prepared by CC Tatham and Associates Ltd. dated July 11, 2013 and accepted for construction by AECOM date July 16, 2013 8. Details & Notes (Sheet 1 of 3) prepared by CC Tatham and Associates Ltd. dated July 11, 2013 and accepted for construction by AECOM date July 16, 2013 9. Details and Notes (Sheet 2 of 3) prepared by CC Tatham and Associates Ltd. dated July 11, 2013 and accepted for construction by AECOM date July 16, 2013 10. Details and Notes (Sheet 3 of 3) prepared by CC Tatham and Associates Ltd. dated July 11, 2013 and accepted for construction by AECOM date July 16, 2013 11. Storm Area Plan (STM -1) prepared by CC Tatham and Associates Ltd. dated July 11, 2013 and accepted for construction by AECOM date July 16, 2013 12. Proposed Sewage Works —Site Plan (SW -1) prepared by CC Tatham and Associates Ltd. dated July 11, 2013 and accepted for construction by AECOM date July 16, 2013 13. Proposed Sewage Works — Environ -Septic System Details prepared by CC Tatham and Associates Ltd. dated July 11, 2013 and accepted for construction by AECOM date July 16, 2013 14. Proposed Sewage Works — Septic Tank Details prepared by CC Tatham and Associates Ltd. dated July 11, 2013 and accepted for construction by AECOM date July 16, 2013 15. Stormwater Management Report prepared by CC Tatham & Associates Ltd. dated June 4, 2013 16.SWMF Operations and Maintenance Manual prepared by CC Tatham & Associates Ltd. Dated June 2013. 17. Geotechnical Review of Stormwater management Ponds Drawings prepared by Peto MacCallum Ltd. Dated April 11, 2013 18. Preliminary Geotechnical Investigation Proposed Warehouse prepared by Peto MacCallum Ltd. Dated October 2011. Page 715 of 780 15r) A By -Law to Authorize the Execution of a Site Plan ... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Napoleon Systems & Developments Ltd. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A to Page 716 of 780 15r) A By -Law to Authorize the Execution of a Site Plan ... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Napoleon Systems & Developments Ltd. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION 1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT LETTER OF GREUIT VALUE FOR WOLF STEEL SITE PLAN TOWNSHIP OF OROWEDONTE ITEMIZED ESTIMATE OF COST OF CONSTRUCTION OF FACLI E6WDF THE WOR Tha fdlbwing Ilst wrnn 4w we root "Uffl a of the major,w" thrl la nm nace—My Indu9lya: 4 32013 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner $ 1,668,262.99 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. M Page 717 of 780 Deal-) R.meining Camplated A) SWtIon and Ero Iw control We. 1r udirg mud wane met. silt fe clraei d S. and RO Rop.................... $16,44.,.p '15446.00 56.60 B) $11. Works 31GUL1n9 slap and alad4p6. 1p.011. d. kV -d grubbing, aarav . ane gree'm9, impart a1 WI, tap.611, hydras.. i -a. ICt ,g wall endlandr ling .............................. 54a9,e11.W 449.611.00 $a.W G) RoadW 4¢`inulars, asph®IL subdr.lna, hHb, lino painling.nd.1,6 wallc....,......._................... 5522,141.4-0 522.141.40 yp.pp O) Strom saws Wd Inelueirg are.m pips, nralnt.11.np. Pol.S, fA" I a Int. WNans, rip W. headwall, eme*otapir,* ant �kt-'n Pedlar .................. $305.044.20 305,63420 36-00 E) Strom W~ Managemenon t Pd W." Ind Wg pipes, catch nwn np n1p. End rnemtamnpe hd. deer_... 549 090_M 45,949.70 $0-00 SUBTOTAL 31,342,126.36 S1.342,i26.W 50.00 G) 10%A6ewa—b Fn16n.nin6 and Supand.lan $134,212.63 5134,212.68 Saw TOTAL 51,476,336.93 $1.476.33&" 60,w 13% HST 5191,92n.08 $191.929.06 $0.00 TOTAL COST 51,663,26$,.99 $1.6a8,3a169 50.00 LETTEti OF GNEGrT RETAINED C Remain»g OAding Work 51,668,26289 f I fcdmpl.Md Wqk $0,160 R Fn I- TOWNSHIP si,C66,26J 99 4 32013 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner $ 1,668,262.99 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. M Page 717 of 780 15s) A By-law to Provide for the Giving of Names to High... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2013-129 A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe (Draft Plan of Subdivision 2004 -SUB -02 [Reid Ridge], Part of Lot 15, Concession 9 (Medonte) WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, Section 11 (3) authorizes a municipality to pass by-laws with respect to highways. AND WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, Section 61 (1) provides that the municipality may enter upon land lying along a highway to install and maintain a sign setting out the name of a highway. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That the highway located within Draft Plan of Subdivision 2004 -SUB -02, Part of Lot 15, Concession 9 (Medonte), Township of Oro-Medonte, County of Simcoe, shall, on the day this by-law takes effect, be named as "Reid's Ridge". That the name for the public highway "Reid's Ridge" shall be affixed at every affected intersection thereof on public property. Where it is not practical to affix the name on public property, it shall be affixed on private property. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. Ira -[•Z•] 71•7:�_�r�•r�•»r:IAC•PJ1�6y:111.7�•]:Z•���d��Ll��r�l Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 718 of 780 15t) A By-law to amend the zoning provisions which apply THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY- LAW NO. 2013-130 A By-law to amend the zoning provisions which apply to lands within Part of Lot 25, Concession 8 (Former Township of Oro), 707 Line 7 South (St. John the Baptist Church, 2013-ZBA-03) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to rezone the lands, in accordance with Sections B3 and C3 of the Official Plan; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule `A4' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the lands located in Part Lot 25, Concession 8 (Former Township of Oro); 707 Line 7 South, Township of Oro- Medonte, from the Agricultural/Rural (A/RU) Zone to the Environmental Protection Exception 230 (EP*230) Zone and to the Institutional (1) Zone, as shown on Schedule `A' attached hereto and forming part of this By-law. 2. Section 7 — Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: "7.230* *230* — PART OF LOT 25, CONCESSION 8, MUNICIPALLY KNOWN AS 707 LINE 7 SOUTH (FORMER ORO) The provisions of Section 5.28 — Lands Adjacent to Environmental Protection Zone, shall not apply to lands adjacent to the lands denoted by the symbol *230* on the schedule to this By-law." 3. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 719 of 780 15t) A By-law to amend the zoning provisions which apply Schedule `A' to By-law No. 2013-130 This is Schedule 'A' to By-l-aw 2013-130 passed the 17"' day of July, 2013. Mayor H.S. Hughes Clerk J. Douglas Irwin Lands to be rezoned from Agricultural/Rural (A/RID Zone to Environmental Protection Exception 230 (EP *230) Zone Lands to be rezoned from Agricultural/Rural (AIRM Zone to Institutional (1) Zone TOWNSHIP OF ORO-MEDONTE (FILE 2013-ZBA-03) Page 720 of 780 15u) A By-law to amend the zoning provisions which apply... 1171 :Kole]0161XAIIQ k,H]a9:I*1101TAZ&yaIZ0]:961:162 �d:IIle] Zk9:4 BY- LAW NO. 2013-131 A By-law to amend the zoning provisions which apply to lands within Part of Lot 23, Concession 6 (Former Township of Oro), 480 Line 6 South (Kaari & Edmund Piotrowski, 2013-ZBA-07) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to prohibit the development of residential uses, in accordance with Section C1.3.1 of the Official Plan; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule 'A10' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the lands located in Part Lot 23, Concession 6 (Former Township of Oro); 480 Line 6 South, Township of Oro-Medonte, from the Agricultural/Rural (A/RU) Zone to the Agricultural/Rural Exception 227 (A/RU*227) Zone as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. Section 7 — Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: "7.227* *227* — PART OF LOT 23, CONCESSION 6, MUNICIPALLY KNOWN AS 480 LINE 6 SOUTH (FORMER ORO) "Notwithstanding "Table A4 —Permitted Uses", a single detached dwelling is not permitted on the lands denoted by the symbol *227* on the schedule to this By-law." 3. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 721 of 780 15u) A By-law to amend the zoning provisions which apply... Schedule `A' to 0J' --law No. 2013-131 This is Schedule 'A' to By -Law 2013-131 passed the 171" day of July, 2013. Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF OROTEDONTE (FILE 2013-ZBA-07) Page 722 of 780 15v) A By-law to amend the zoning provisions which apply... 197I:Koie]0161XAIIQ k,H]a9:I*1101TAZ&yaIZ0]:961:162 �d:IIle] Zk9:4 BY- LAW NO. 2013-132 A By-law to amend the zoning provisions which apply to lands within Part of Lot 25, Concession 5 (Former Township of Oro), 767 Line 4 South (Kaari & Edmund Piotrowski, 2013-ZBA-08) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to prohibit the development of residential uses, in accordance with Section C1.3.1 of the Official Plan; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule 'A3' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the lands located in Part Lot 25, Concession 5 (Former Township of Oro); 767 Line 4 South, Township of Oro- Medonte, from the Agricultural/Rural (A/RU) Zone to the Agricultural/Rural Exception 228 (A/RU"228) Zone and the Agricultural/Rural Exception 229 (A/RU*229) Zone as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. Section 7 — Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: "7.228* *228* — PART OF LOT 25, CONCESSION 5, MUNICIPALLY KNOWN AS 767 LINE 4 SOUTH (FORMER ORO) "Notwithstanding "Table A4 —Permitted Uses", a single detached dwelling is not permitted on the lands denoted by the symbol *228* on the schedule to this By-law." 3. Section 7 — Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsection: "7.229* *229* — PART OF LOT 25, CONCESSION 5, MUNICIPALLY KNOWN AS 767 LINE 4 SOUTH (FORMER ORO) "In addition to Table B4 — Standards for the Agricultural/Rural Zone and the Mineral Aggregate Resource Zone", the following provisions apply: a) Minimum lot size for hobby farm 0.6 hectares b) Minimum setback from rear lot line to existing agricultural building 12.2 metres c) Maximum lot coverage by detached accessory buildings 12.3 percent d) Maximum floor area for an existing detached accessory building 139.35 square metres" 4. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. Page 723 of 780 15v) A By-law to amend the zoning provisions which apply... BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 724 of 780 15v) A By-law to amend the zoning provisions which apply... Schedule `A' to 0J' --law No. 2013-132 This is Schedule 'A' to By -Law 2013-132 passed the 171" day of July, 2013. Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF OROTEDONTE (FILE 2013-ZBA-08) Page 725 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2013-135 Being a By-law to Repeal By-law 2013-065 and to Authorize the Execution of a Subdivision Agreement between the Corporation of the Township of Oro-Medonte and South Shore Isabella Estates Inc. WHEREAS, Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies being Pt Lot 5, Concession 14, Medonte as in R0167598 Except Pt 1, 51 R37351; Township of Oro- Medonte (Geographic Township of Medonte), County of Simcoe, PIN 58530-0393 (LT), (known as the South Shore Isabella Estates Inc. Subdivision), Township of Oro- Medonte, County of Simcoe; AND WHEREAS Council enacted By-law 2013-065 authorizing the execution on a subdivision agreement on May 1, 2013 which is now required to be amended; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Township of Oro-Medonte, a Subdivision Agreement, a copy of which is attached hereto and forms part of this By-law as Schedule "A"; 2. THAT the Subdivision Agreement, a copy of which is attached hereto and forms part of this By-law as Schedule "A", be registered on title against the lands described therein; 3. THAT the Township of Oro-Medonte shall be entitled to enforce the provisions of the Subdivision Agreement against the owners and any and all subsequent owners of the land; 4. THAT this By -Law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. 5. THAT By-law 2013-065 is hereby repealed in its entirety. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 726 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... Township of Proud Heritage, Exciting Future SUBDIVISION AGREEMENT - between - SOUTH SHORE ISABELLA ESTATES INC. - and - THE CORPORATION OF THE TOWNSHIP OF ORO—MEDONTE -and - ESTATE OF JEAN BYLOW DESCRIPTION OF LANDS PLAN OF SUBDIVISION OF PT LOT 5, CONCESSION 14, MEDONTE AS IN R0167598 EXCEPT PT 1, 51R37351; TOWNSHIP OF ORO-MEDONTE (GEOGRAPHIC TOWNSHIP OF MEDONTE), COUNTY OF SIMCOE, PIN 58530-0396 (LT) ItiPI9ki69:111i]Zi] 413khI=1BZd►k9:4 COUNTY OF SIMCOE July 17, 2013 By -Law No. 2013-135 Page 727 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... TOWNSHIP OF ORO-MEDONTE SUBDIVISION AGREEMENT TABLE OF CONTENTS Part 1 General Requirements Part 2 The Lands, Plans and Representations Part 3 Requirements Prior to Execution of Agreement Part 4 Pre -Construction Requirements Part 5 Financial Requirements Part 6 Staging or Phasing Part 7 Construction Requirements Part 8 Building Permits and Occupancy Part 9 Maintenance and Acceptance Part 10 Default Provisions SCHEDULES Schedule "A" - Description of Lands Affected by this Agreement Schedule "B" - Plan of Subdivision Schedule "C" - Works to be Constructed Schedule "D" - Itemized Estimate of Cost of Construction of Each Part of the Works Schedule "E" - List of Lots Requiring Special Attention Schedule "F" - Development Charges Schedule "G" - Deeds and Easements to be Conveyed Schedule "H" - Parkland Schedule "I" Declaration of Progress and Completion Schedule "J" General Location and Lot Grading Plans Schedule "K" - Standard Township Letter of Credit 2 Page 728 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... TOWNSHIP OF ORO-MEDONTE THIS AGREEMENT made as of the 17th day of July, 2013. BETWEEN: SOUTH SHORE ISABELLA ESTATES INC. (hereinafter called the "Developer") OF THE FIRST PART AND: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (hereinafter called the "Township") OF THE SECOND PART AND: ESTATE OF JEAN BYLOW (hereinafter called the "Mortgagee") OF THE THIRD PART WHEREAS the lands affected by this Agreement are the lands described in Schedule "A" hereto annexed, and are also shown on the Plan of Subdivision attached to and forming part of this Agreement as Schedule "B" and collectively are herein referred to as the "said lands"; AND WHEREAS a Draft Plan with Conditions (2008 -SUB -01) has been issued for the proposed subdivision, which requires that the Developer must satisfy all the requirements, financial and otherwise, of the Township, including the provisions of certain Municipal Services; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and for other good and valuable consideration and the sum of TWO DOLLARS ($2.00) of lawful money of Canada now paid by the Township to the Developer (the receipt whereof is hereby acknowledged), THE DEVELOPER AND THE TOWNSHIP HEREBY COVENANT AND AGREE WITH ONE ANOTHER AS FOLLOWS: Page 729 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... PART -1 GENERAL REQUIREMENTS 1.1 DEVELOPER'S CONSULTING ENGINEERS The Developer shall employ Engineers registered and in good standing with the Association of Professional Engineers of Ontario: 1.1.1 To prepare designs in accordance with the Township of Oro-Medonte Engineering Standards and Drawings (dated October,1997). 1.1.2 To prepare and furnish all required drawings and specifications. 1.1.3 To prepare the necessary contract(s) and provide contract administration. 1.1.4 To obtain the necessary approvals in conjunction with the Township, from the Township of Oro-Medonte sewage approval authority, Simcoe County District School Board and Simcoe Muskoka Catholic District School Board, Nottawasaga Valley Conservation Authority and utility companies, or as a result of legislative or procedural change, the Ministries shall be deemed to be the Ministry of Municipal Affairs and Housing, as well as the Council of the Township of Oro-Medonte or the Chief Building Official. This will also pertain to Sections 2.4.3, 3.1.11, 8.1 and 8.2. 1.1.5 To act as the Developer's representative in all matters pertaining to the subdivision. 1.1.6 To provide co-ordination in scheduling to comply with the timing provisions of this Agreement and the requirements of the Township Engineer, for all the work specified in this Agreement. 1.1.7 To provide supervision during construction of all the services. 1.1.8 To ensure that the work involved in construction of the services is carried out by construction methods conforming to acceptable engineering practice. 1.1.9 To maintain records of construction which shall be available for inspection or copy by the Township. 1.1.10 To prepare final "as constructed" Mylar drawings which will include the following with regard to provision of a digital Plan of Subdivision: Completed digital Plan of Subdivisions must be in AutoCAD drawing format or DXF and be delivered on a CD Rom or DVD. Two copies of each Plan of Subdivision are required on separate CD Roms or DVDs Each CD Rom or DVD must be labeled identifying the legal property description, developer's name, file name, and date delivered. PKZIP Release 2.04G or higher may be used to perform file compression if required. It is the Developer's responsibility to ensure that all drawing changes occurring throughout the approval process are incorporated into the digital submission. All line data depicting property boundaries must be mathematically closed to form polygons. Page 730 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... The lines, which describe the boundary of all properties created within the Plan of Subdivision, will be isolated on a unique layer/level. In certain cases, some of the line segments will coincide with the location of concession lot lines, registered plan data, open roads, rivers, and lakes. PLAN OF SUB layer/level will outline the property boundaries in the form of enclosed polygons. LAYER/LEVEL PLAN OF SUB LINE TYPE CONTINUOUS COLOUR YELLOW 2 The text, which describes the property lot numbers for the Plan of Subdivision, will be isolated on a unique layer/level. The lot number will be inserted as descriptive text. LAYER/LEVEL PL LT TEXT FONT MONOTEXT COLOUR YELLOW 2 The digital files should contain enough site data as to allow for horizontal and vertical positioning within the existing base mapping. A minimum of two road intersections located outside the Plan of Subdivision must be shown in the drawing. It is not necessary that the digital data be in Universal Transverse Mercator (UTM) co-ordinates since the registration process will automatically convert any unit grid to the "Ontario Base Mapping UTM Co-ordinate System". 1.1.11 To furnish the Township with a certificate with respect to each lot or building block for which a Building Permit application is made, certifying that the proposed construction is in conformity with the General Location and Lot Grading Plan or with an approved variation; (NOTE: That a Professional Engineer could also be retained to provide the afore- mentioned and any cost incurred by the Township will be the responsibility of the Developer or individual lot owner). 1.1.12 To prepare and provide the Township, for each lot or block within the plan, a certificate of final grade elevation, indicating that the property has been developed in conformity with the General Location and Lot Grading Plan or with an approved variation (NOTE: That a Professional Engineer could also be retained to provide the afore -mentioned and any costs incurred by the Township will be the responsibility of the Developer or individual lot owner). NOTE: In the case of lots built on after the sale or transfer by the Developer, the Township reserves the right to request a similar certificate as required under 1.1.11 and 1.1.12, but it may be provided by a Professional Engineer, other than the Developer's Consulting Engineer. If the Township has their Engineer prepare the Certificate, the cost of the work will be deducted from the final occupancy and lot grading deposit and will become the responsibility of the individual lot owner. Page 731 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... 1.2 LEGAL NOTICE TO DEVELOPER Any notice required to be given hereunder may be given by registered mail addressed to the Developer at his principal place of business and shall be effective as of the date of the deposit thereof in the post office, as follows: South Shore Isabella Estates Inc. (South Shore Homes) 1858 Elana Drive Orillia, ON L3V OC2 (705) 790-8819 In which case, notice shall be effective as of the time and date of successful transmission thereof. The Developer shall be responsible for notifying the Township Clerk, in writing, of any change(s) in his principal place of business. Mortgagee Information: Estate of Jean Bylow by its Estate Trustees Constance Mary Andersen 1934 Townline R. R. #5 Coldwater, ON LOK 1 EO Donald Wray Bylow 302-65 West St. N. Orillia, ON L3V 5C1 1.3 REGISTRATION The Developer consents to the registration of the Subdivision Agreement by the Township and at the sole discretion of the Township upon the title of the lands, the registration expenses shall be included as a legal expense to the Developer. 1.4 VOIDING AGREEMENT In the event that the Plan is not registered within one year from the date of signing this Agreement, the Township may, at its option, declare this Agreement to be null and void. 1.5 MORTGAGEE BECOMING DEVELOPER The mortgagee(s) hereby agrees that in the event of him/they becoming the Developer(s) of the lands under his/their mortgage by way of foreclosure, purchase or otherwise, either beneficially or in trust, then the mortgage(s) shall be deemed to be postponed to this Agreement and any lands registered in the name of the Township shall be free of the mortgage(s), and the mortgagee(s) agrees to register a discharge of the mortgage(s) on those lands if called upon by the Township, to do so, and he/they shall be subject to the terms of the Agreement as though he/they had executed this Agreement in the capacity of the Developer. 1.6 ASSIGNMENT OR TRANSFER OF MORTGAGE The mortgagee(s) agrees that in the event of him assigning or transferring the mortgage(s) on the lands, the assignment(s) or transfer(s) shall be subject to the terms hereof, in the same manner as if the assignee or transferor has executed this Agreement. Page 732 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... 1.7 LANDS FOR MUNICIPAL PURPOSES The Developer agrees to grant good title in fee simple free and clear from all encumbrances unto the Township, lands for municipal purposes other than roads, which shall be mutually agreed upon by the Developer and the Township or to make a cash payment in lieu thereof, as provided by Section 51.1 of the Planning Act, R.S.O. 1990, c.P.13 and required by the Township of Oro-Medonte. The Developer also agrees to certify good title to lands by the Developer's solicitor. The deeds for the said lands are to be approved by the Township's Solicitor and thereafter, forthwith, registered and deposited with the Township Clerk. The Developer shall pay the cost for preparation and registration of the said deed. The Developer shall provide to the Township's solicitor, certification of good title, free and clear from all encumbrances. 1.8 EASEMENTS The Developer agrees to grant, at his expense, all such easements and rights -of -ways as may be required for the installation and supply of services to the subdivision and to deed lands to the Township, as set out in Schedule "G". The Developer also agrees to certify good title to easements and right-of-ways by the Developer's solicitor. Prior to executing this Agreement, all known easements shall be filed with the Township in a form approved by the Township's solicitor. A list of easements and rights-of-way shall be set out in Schedule "G" of this Agreement. The Township agrees to transfer easement(s) on lands it owns following the registration of this subdivision plan to the authority requiring the easement(s). All cost of the above noted registration to be borne by the Developer. 1.9 HYDRO AND TELEPHONE Prior to the Township releasing this proposed Plan for registration, the Developer shall provide the Township with a letter from the electricity supplier and from the telephone supplier, stating that the Developer has entered into satisfactory arrangements with them with respect to the costs of installing underground wiring and financial contributions in this regard. The cost of any relocations or revisions to existing private companies' plant and equipment, which are necessary to accommodate this subdivision, shall be borne by the Developer. 1.10 SIMCOE COUNTY BOARDS OF EDUCATION WARNING That the Developer agrees to include in all offers of purchase and sale, a statement that advises the prospective purchaser that the public and catholic schools on designated sites in the community are not guaranteed. Attendance at schools yet to be constructed in the area is also not guaranteed. Pupils may be accommodated in temporary facilities and/or be directed to schools outside of the area. That the Developer agrees to include in all offers of purchase and sale a statement which advises the prospective purchaser that school busses will not enter cul de sacs and that pick up points will generally be located on through streets, suitable to the Board. Additional pick-up points will not be located within the subdivision until major construction activity has been completed. 1.11 CANADA POST The Developer agrees to construct mailbox laybys as detailed on the engineering drawings as per Section 2.4.2 (Plans and Specifications), a site, if required, to the specifications and standards of Canada Post and the Township, as required for the construction of mailboxes by Canada Post. 7 Page 733 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... 1.12 MINISTRY OF THE ENVIRONMENT The Developer and each individual lot owner, acknowledges that each owner shall be responsible for the installation and maintenance of a subsurface sewage disposal system in accordance with Part 8 of the Ontario Building Code. 1.13 MINISTRY OF TRANSPORTATION Ministry of Transportation Building and Land Use permits are required for all lots within 45 metres of Highway 12 property limits and within a 180 metre radius of Highway 12 / Warminster Road. Ministry of Transportation permits are also required prior to site grading / servicing / internal road construction, and for site signs. An Encroachment permit is required for works within the Highway 12 ROW. An Encroachment permit is required for works within the Highway 12 ROW. All above and below ground structures, including land uses considered integral to site operations, must be setback a minimum of 8 metres from Highway 12 property limits. 1.14 WARNING TO PROSPECTIVE LOT DEVELOPERS The Developer shall provide copies of Clauses 1.1.11, 1.1.12 and notes, 1.8, 1.10, 1. 11, 1. 12, 1.13, 5.5, 5.7.2, 7.3, 7.10, 7.17, 8.1, 8.1.1,8.2,8.3,8.4,8.5,9.8and Schedules "E" and "F", to each prospective purchaser of a lot(s). 1.15 SAVE HARMLESS The Developer covenants and agrees with the Township, on behalf of itself, its successors and assigns, to indemnify and save harmless the Township, its servants and agents from and against any and all actions, suits, claims and demands whatsoever, which may arise either directly or indirectly by reason of any work performed by the provisions of this Agreement. The Developer further covenants and agrees to release and forever discharge the Township from and against all claims, demands, causes of actions, of every nature and type whatsoever that may arise either as a result of the failure of the Township to carry out any of its obligations under this Agreement, or, as a result of the Township performing any municipal work on the said lands or the adjacent properties which may damage or interfere with the works of the Developer, provided that such default, failure or neglect was not caused as a result of negligence on the part of the Township, its servants or agents. 1.16 ENUREMENT This Agreement shall enure to the benefit of and be binding upon the parties and their heirs, executors, administrators, successors and assigns. Page 734 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... PART - 2 THE LANDS, PLANS AND REPRESENTATIONS 2.1 SCOPE OF AGREEMENT 2.2 DESCRIPTION OF LANDS The lands affected by this Agreement are the lands described in Schedule "A" hereto. 2.3 PLAN REFERENCE For the purpose of this Agreement, references are made to the Plan of Subdivision, attached hereto, as Schedule "B". Any further changes in the said Plan, or any changes in the Conditions of Draft Approval, may necessitate a change in the provisions of this Agreement. 2.4 CONFORMITY WITH AGREEMENT The Developer agrees to satisfy all the requirements, financial and otherwise, of the Township concerning the provision of roads; the installation of services and drainage. The Developer covenants and agrees that no work shall be performed on the said lands except in conformity with: 2.4.1 The provisions of this Agreement, including the Schedules hereinafter referred to. 2.4.2 The Plans and Specifications submitted to and accepted by the Township as being within its design criteria including, without limiting the generality of the foregoing, the Drawings listed in Schedule "C" of this Agreement, along with the Final Stormwater Management Report dated August 2011, and the Stormwater Management Pond Maintenance Manual dated May 2012 prepared by C.C. Tatham & Associates Ltd. and stamped "Accepted for Construction" by the Township Engineer on August22, 2012. Description Drawing No. LIST OF DRAWINGS C.C. TATHAM & ASSOCIATES LTD. TITLE PAGE 51M -Plan 51 M- 51 R -Plan 51 R - General Servicing Plan General Servicing Plan GS -1 Siltation and Erosion Control Plan Siltation and Erosion Control Plan SC -1 Stormwater Management Plan and Details Stormwater Management Plan and Details SWM -1 Overall Pre -Development and Post Development Drainage Plans Overall Pre -Development Drainage Plan ODP -1 Overall Post Development Drainage Plan ODP -2 9 Page 735 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... Pre -Development and Post Development Drainage Plans Pre -Development Drainage Plan DP -1 Post Development Drainage Plan DP -2 Lot Grading Plans Lot Grading Plan LG -1 Lot Grading Plan LG -2 Plan and Profile Drawings Plan and Profile — Merrington Avenue — STA. 0+978 to 1+140 PP -1 Plan and Profile — Merrington Avenue — STA. 1+140 to 1+340 PP -2 Plan and Profile — Highway 12 Crossing & Easement — STA. 1+960 to 2+138 PP -3 Water Distribution and Testing Water Distribution and Testing WAT-1 Composite Utility Plan Composite Utility Plan CUP -1 Notes and Details Notes and Details DE -1 Details DE -2 Landscape Plans Landscape Plan LP -1 Planting Details & Notes LD -1 Street Lighting Plans Street Lighting Layout E1 Wiring Diagram and Specifications E2 Hydro One Networks Inc. Hydro One 00340-11-139-R3 Enbridge Gas Enbridge Gas 5.8128842-R4 P.1 Enbridge Gas 5.8128842-R4 P.2 Rogers Communications Rogers Communications S120295 -D1 -R2 Bell Canada Bell Canada Plan 405 & 606 2.4.3 All Plans and Specifications submitted to and accepted by: 2.4.3.1 Ministry of the Environment 2.4.3.2 Electrical Distribution Utility 2.4.3.3 Township of Oro-Medonte 2.4.3.4 Nottawasaga Valley Conservation Authority 2.4.3.5 Ministry of Transportation 10 Page 736 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... 2.4.4 All applicable Township By -Laws, including any applicable Site Plan Control By - Laws. 2.4.5 All applicable Provincial and Federal Legislation and also including the Federal Fisheries Act. 2.5 RELIANCE UPON REPRESENTATIONS The Developer acknowledges that: 2.5.1 It has made representation to the Township that it will complete all Municipal and other works required herein, in accordance with the Plans filed and accepted by the Township and others, and; 2.5.2 The Township has entered into this Agreement in reliance upon those representations. 2.6 SCHEDULES ATTACHED The following Schedules are attached to and form part of this Agreement: Schedule "A" - Description of Lands Affected by this Agreement Schedule "B" - Plan of Subdivision Schedule "C" - Works to be Constructed Schedule "D" - Itemized Estimate of Cost of Construction of Each Part of the Works Schedule "E" - List of Lots Requiring Special Attention Schedule "F" - Development Charges Schedule "G" - Deeds and Easements to be Conveyed Schedule "H" - Parkland Schedule "I" Declaration of Progress and Completion Schedule "J" General Location and Lot Grading Plans Schedule "K" - Standard Township Letter of Credit 2.7 SUBDIVISION CHANGES There shall be no changes in the Schedules attached hereto, or in any Plan accepted by the Township or others, unless such proposed changes have been submitted to, and approved by, the Township and the Township Engineer. f Page 737 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... PART -3 REQUIREMENTS PRIOR TO EXECUTION OF AGREEMENT 3.1 Prior to the execution of this Subdivision Agreement by the Township, the Developer shall: 3.1.1 Taxes - have paid all Township tax bills issued and outstanding against the said lands. 3.1.2 Deeds and Easements - have delivered to the Township all transfers/deeds, discharges and easements or other documents required by Schedule "G", as well as Certification from the Developer's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. 3.1.3 Postponement Mortgage/Charge - file with the Township solicitor, for his approval, a postponement of Mortgage/Charge document. 3.1.4 Cash Deposits, Development Charges and Security - have paid to the Township all cash deposits, development charges and security required by Schedules "D" and "F". 3.1.5 Construction/Engineering Plans and Specifications - have supplied to the Township, those Plans and Specifications necessary to identify the construction/engineering aspects of the proposed development, and have received from the Township an acknowledgment of conformity with general design concepts of the Township. 3.1.6 Electricity - have supplied to the Township for approval, those plans necessary to identify the electrical distribution system, lighting requirements, and power supply to each lot or building or unit, as the case may be, and these are to be to the required Township standards, which includes underground wiring. 3.1.7 Insurance Certificate - file with the Township Clerk, an insurance certificate confirming those coverages specifically set out hereafter. 3.1.8 Consulting Engineer's Letter - ensure that each Consulting Engineer (who must be experienced in the field of Municipal Services) for the Developer, file with the Township, a letter confirming the terms of his retainer, and which letter shall be in draft format supplied by the Township. 3.1.9 Utilities and Canada Post Confirmation - arrange for the Electrical Distribution Utility, Bell Telephone, the Natural Gas Utility, and Canada Post, to write a letter to the Township Clerk confirming that: 3.1.9.1 They have been informed of the project and have seen the development plans. 3.1.9.2 Satisfactory arrangements have been made with them for servicing the subdivision without expense or obligation on the part of the Township. 3.1.9.3 Easement requirements, if any. 3.1.10 Land Ownership- be the registered owner in fee simple of the lands described in Schedule "A" and that there will be no encumbrances registered against the said lands. 12 Page 738 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... 3.1.11 Approvals - obtain and file with the Township, confirmation approvals from the following: 3.1.11.1 Ministry of the Environment 3.1.11.2 Electrical Distribution Utility 3.1.11.3 Township of Oro-Medonte 3.1.11.4 Simcoe County District School Board 3.1.11.5 Simcoe Muskoka Catholic District School Board 3.1.11.6 Nottawasaga Valley Conservation Authority 3.1.11.7 Ministry of Transportation 3.1.12 Lot Sizes - file with the Township, a certificate from an Ontario Land Surveyor confirming that the frontage and area of each lot meets the minimum requirements of the Township Zoning By-law. 3.1.13 Community Mail Boxes - file with the Township, a Plan showing the location of, and access to, community mail boxes. 3.1.14 Molars - provide for registration, Mylars of all Plans incorporated into this Agreement as Schedules. 3.1.15 Fire Chief Approval - obtain an approval from the Fire Chief of the Township confirming and approving of the proposed plans for fire protection, and specifying any hydrants, or other equipment, or appurtenances required. 13 Page 739 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... PART -4 PRE -CONSTRUCTION REQUIREMENTS 4.1 Prior to starting construction of the subdivision works, the Developer shall: 4.1.0 Pre -servicing Obtain a pre -servicing agreement, if necessary, prior to registration. 4.1.1 Plan Registration Obtain final approval of the Plan from the Township of Oro-Medonte and obtain registration of the Plan. 4.1.2 Approval of Plans The Developer and the Engineers employed by him shall have the plans and specifications for the works approved by the Township Engineer prior to construction and the originals must be stamped as accepted by the Township Engineer. Submit and obtain the Township Engineer's approval of the following, all to be in accordance with the Township's approved Engineering Standards: i) the drainage plan; ii) the lot grading plan; iii) the service layout plan for Electrical, Telephone and Gas; iv) the road, watermain and sewer plans and profiles; vi) landscape plans. 4.1.3 Environmental Compliance Approval Submit to the Township, the Ministry of the Environment's Environmental Compliance Approval for Stormwater Management System (ECA 7140- 8ZBL8A) and dated December 19, 2012. 4.1.4 Contractor The said services shall be installed by a contractor or contractors retained by the Developer and approved, in writing, by the Township Engineer. The Township and Township Engineer are to be provided with the names and phone numbers of personnel responsible for the works, including emergency phone numbers. 4.1.5 Scheduling of Works Prior to the start of construction, the Developer shall supply for the Township Engineers, approval of a Schedule of Works, setting out the order in which he considers the various sections of the works within the Plan will be built. The Township Engineer may amend this Schedule and the Developer shall construct, install or perform the works as the Township Engineer, from time to time, may direct. In any event the Schedule, or amended Schedule, as the case may be, shall conform to the requirements of Clause 4.1.9. 14 Page 740 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... 4.1.6 Stormwater Management A stormwater management report shall be prepared by the Developer's Engineer for approval by the Township Engineer and the Nottawasaga Valley Conservation Authority which details the means whereby stormwater drainage will be accommodated and how erosion and siltation will be contained on site both during and following construction. This report must deal with post development stormwater quality and shall conform to Ministry of Environment/Ministry of Natural Resources Interim Stormwater Quality Guidelines. Roadside drainage ditches are required to be constructed to discharge stormwater from the development to existing Stormwater Management Pond located on the adjacent lands owned by 2063334 Ontario Inc. (Homire) as constructed through ECA 8593-7F9Q5F dated June 12, 2008 The Developer shall agree to contribute a proportionate share of the actual costs related to the design and construction of a stormwater management pond (Block 29) in the adjacent 2063334 Ontario Inc. (Homire) Subdivision. The Developer has entered into a Cost Sharing Agreement with 2063334 Ontario Inc. (Homire) regarding the Stormwater Management Pond located on Block 29 of the Homire subdivision. This Cost Sharing agreement was signed and dated December 7, 2012. The Township and Township Engineer will review all costs for inclusion, and determine the proportionate share based on a per lot basis. This agreement shall provide that such costs shall be payable prior to the issuance of any building permits within the Developer's lands. This payment will be provided to 2063334 Ontario Inc. (Homire) through the Township. The Developer will also have to carry out works at the 2063334 Ontario Inc. (Homire) pond to provide for the required expansion of the forebay to the pond in particular. The work will also include but is not limited to, replacing the access road around the pond expansion, and completing the abutting landscaping. The Developer agrees that the Stormwater Management Pond expansion will be completed before September 30, 2013. 4.1.7 Erosion and Siltation Control The Developer must take all necessary precautions to prevent erosion and sedimentation of ditches, culverts, slopes, etc., both within the subdivision and downstream prior to and during construction and upon completion of servicing of the subdivision. Failing adequate precautions being taken, the Developer shall be responsible for correcting any damage and paying all maintenance costs resulting there from. A Storm Drainage and Siltation Control Plan shall be prepared by the Developer's Engineer for approval by the Township Engineer and the Nottawasaga Valley Conservation Authority. Prior to any grading or construction commencing on the site or final approval and registration of the subdivision, the Developer's Engineer shall submit the Plan for approval by the Township Engineer and the Nottawasaga Valley Conservation Authority. The Plan shall detail the means whereby erosion and siltation and their effects will be minimized on the site during and after the construction period. The Plan must deal with post development stormwater quality and shall conform to the Ministry of Environment/Ministry of Natural Resources Interim Stormwater Quality Guidelines. The Developer agrees to carry out, or cause to be carried out, the work approved in the Plan, and such work will be certified, in writing, by the Developer's Engineer and provided to the Township Engineer and the Nottawasaga Valley Conservation Authority. The Developer agrees to maintain all erosion and siltation control devices in good repair during construction. 15 Page 741 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... 4.1.8 Signs Signs at least 1.2 metres by 1.8 metres shall be provided and erected by the Developer at each entrance to the subdivision, at a location approved by the Township Engineer, and the signs shall read as follows: W:TOYM111EkiMr_1.1;Y11i,1:117-Y&COA49�69:11MIR IV_%rC1111111:KOAT 4INN A The signs shall be painted either orange or yellow with black lettering. These signs shall be installed prior to the commencement of construction and be removed after the issuance of the Certificate of Substantial Completion and Acceptance (Aboveground Services). 4.1.9 Notification of Commencement and Completion The Developer shall not commence the construction of any of the works until the Developer has provided forty-eight (48) hours written notice to the Township Engineer, of his intent to commence work. The Developer shall complete the works expeditiously and continuously for the first phase and all underground services shall be installed within one year of the day of registration of this Agreement, and all aboveground services shall be installed in accordance with the Declaration of Progress and Completion, as required under Clause 7.12 of this Agreement, but no longer than two years from the date of registration of this Agreement, unless extended by the Township Engineer. Subsequent phases shall be completed within a one (1) year time frame for underground services and two (2) years for aboveground services from date of commencement. Should for any reason there be a cessation or interruption of construction, the Developer shall provide forty-eight (48) hours written notice to the Township Engineer before work is resumed; If the municipal services to be constructed by the Developer under this Agreement are not completed and accepted by the Township within the above time frame, the Township may either; Give notice to the Developer to stop work on the said municipal services and to provide that no further work shall be done with respect to such services, until an amending Agreement, incorporating the standards, specifications and financial requirements of the Township, in effect as of that date, is executed by all parties; or Give notice to the Developer to stop work on the municipal services and inform the Developer that the Township proposes to realize on its security and proceed with the completion of construction in accordance with the provisions of the Plans filed with the Township. 4.2 BREACH OF AGREEMENT If the Developer commences or causes construction of the works prior to satisfying the requirement of this Agreement, it shall be subject to the penalties identified in Part 10. 16 Page 742 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... PART -5 FINANCIAL REQUIREMENTS 5.1 DEVELOPER'S EXPENSE Every provision of this Agreement, by which the Developer is obligated in any way, shall be deemed to include the words "at the expense of the Developer" unless specifically stated otherwise. 5.2 TOWNSHIP'S LEGAL, PLANNING AND ENGINEERING COSTS The Developer agrees to pay to the Township, the cost of the Township's lawyer and Planner for all costs involved in processing the subdivision and of the Township's Engineer for checking of plans and specifications and inspection on behalf of the Township. The inspection by the Township will depend on the type of construction and the amount provided will be deemed necessary by the Township. In this regard, the Developer agrees to pay to the Township, the sum of TEN THOUSAND DOLLARS ($10,000.00) upon submitting a Plan to the Township for consideration to be applied to account of such costs. As accounts are received from the Township Planner, lawyer and Engineer, they will be paid by the Township and then submitted to the Developer for reimbursement within thirty (30) days, so that the initial deposit will again be built up to enable the Township to pay the next accounts as they are received. In the event that the deposit is drawn down to a level of FIVE THOUSAND DOLLARS ($5,000.00), or less, and the Developer does not pay the accounts within thirty (30) days, it is hereby understood and agreed that the Developer would be in default of this Agreement and the Township may, without notice, invoke default provisions as set out in this Agreement. 5.3 DEVELOPER'S LIABILITIES Until the Township has issued the Certificate of Maintenance and Final Acceptance for the works, the Developer shall indemnify the Township against all actions, causes of action, suits, claims and demands whatsoever which may arise either directly or indirectly by reason of the Developer undertaking the Plan, and the Township shall not be deemed to be the Developer. 5.4 UTILITY COSTS AND CHARGES The Developer shall deal directly with all Utility companies. He or his Consulting Engineer shall obtain all approvals and permits and pay all fees and utility charges directly to the Utility until the Certificate of Maintenance and Final Acceptance (Underground Services) are issued. If an additional electrical service is required for Township purposes, the Developer shall include the cost of installation and maintenance of the service. 5.5 DEVELOPMENT CHARGES, REAL PROPERTY TAXES AND OTHER LEVIES AND IMPOSTS a) Development charges and education development charges shall be payable on a per -lot basis prior to the issuance of the first Building Permit with respect to the particular lot. The Developer agrees to pay for all arrears of taxes or other Township or provincial charges, taxes or levies outstanding against the property herein described before the approval of the said Plan is obtained. The Developer further undertakes and agrees to pay taxes levied on the said lands, on the basis and in accordance with assessment and collector's roll entries until such time as the lands herein being subdivided have been assessed and entered on the Collector's Roll according to the Registered Plan. C) Before the Plan is approved, the Developer agrees to commute and pay the Township's share of any charges made under the Drainage Act and the 17 Page 743 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... Municipal Act, 2001, S.O. 2001, c.25 at present serving this property and assessed against it. These charges are set out in Schedule "F" of this Agreement. NOTE: In addition to the Municipal Development Charges, the lots may be subject to Simcoe County development charges, Simcoe County Boards of Education development charges and applicable development charges of any Public Utility. 5.6 SECURITIES Prior to signing the Subdivision Agreement, the Developer will deposit with the Treasurer of the Township to cover the faithful performance of the contract for the installation of the said services and the payment of all obligations arising thereunder, the following securities: a) Cash in the amount of one -hundred percent (100%) of the estimated cost of the said work as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance with the requirements of Schedule "K" with an automatic renewal clause, in the amount of one hundred percent (100%) of the estimated costs of the said works, as set out in Schedule "D" and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, three (3) months prior to expiration. Unless the Letter of Credit is renewed as noted above, the Township shall have the absolute right to refuse to issue Building Permits and to prohibit occupancy of homes, whether partially or fully completed, from the said date, three (3) months prior to the expiration of the Letter of Credit, or the Township may cash the Letter of Credit until a satisfactory Letter(s) of Credit is received by the Township. C) Notwithstanding the provisions of subparagraphs (a) and (b) above, the estimated cost of the works, as set out in Schedule "D", will be reviewed and updated by the Township Engineer on each anniversary of the date of execution of this Agreement. In the event of an increase, the Developer shall provide additional security, as required by the Township Engineer, within thirty (30) days of notice, by registered mail, from the Township Engineer. In the event that the Developer fails to deliver to the Township the additional security as required by the Township Engineer, it is hereby understood and agreed that the Developer be deemed to be in default of this Agreement and the Township may, without notice, invoke default provisions as set out in this Agreement. The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Developer's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. In the event that the tendered contract price for the Township services set out in Schedule "D" is greater by 10% than the estimates in the said Schedules, then the security provided for above shall be increased to an amount equal to the tendered contract price. d) Application — any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter, which under the terms of this Agreement, is the responsibility of the Developer, including, without limiting the generality of the foregoing, payment of Engineering, legal, Planning, and is Page 744 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... Development Charges, or other costs incurred by the Township, which are the responsibility of the Developer under the terms of this Subdivision Agreement, as well as development charges and costs to acquire lands or interest therein. Default — if, in the event of default of the Developer under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township (its servants, agents or sub -contractors) shall, if the Township so elects, have the right and privilege at all times to enter upon the said lands for the purpose of repairing or completing any work or services required to be completed by the Developer under this Agreement. Exceeding Cost Estimates — if the costs of completing such work or service exceeds the amount of security held by the Township, such excess shall be paid by the Developer to the Township, thirty (30) days after invoicing by the Township. All overdue accounts shall bear interest at the rate of 12% per annum. Save Harmless —the Developer, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless the Township from and against any and all claims, suits, actions and demands whatsoever which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub -contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub -contractors. Construction Lien Act — if the Township becomes obligated to make any payments, or pay any costs under the provisions of Section 17(4) of the Construction Lien Act, this will constitute a default and entitle the Township to realize upon its security. Surplus Funds — in the event that the Township cashes a Letter of Credit to complete Township services or satisfy any obligations under this Agreement, any surplus monies that remain after this work is completed shall, upon full compliance by the Developer with the terms of this Agreement, be returned to the issuing financial institution for transmission to that party that took out the original Letter of Credit. 5.7 DISCHARGE OF SECURITIES 5.7.1 Estimated Cost of Works - after the completion of fifty percent (50%) of the services based on the total estimated cost of works in the subdivision or in an approved stage of the subdivision, and provided the Developer is in compliance with all aspects of the Subdivision Agreement, the Developer shall, as the work further proceeds to completion, have the privilege, on application to the Township and upon certification of the Township Engineer, of obtaining reductions of the cash or Letter of Credit deposited for the installation of the services, in increments of not less than ten percent (10%). Upon application for reduction of the securities, the Developer's Engineer shall provide an estimate of the cost to complete the work. This amount, when approved by the Township Engineer, shall be retained along with twenty percent (20%) of the completed work estimate and the remainder released. A further ten percent (10%) of the completed work estimate will be released upon satisfactory assurance to the Township that there are no liens pursuant to the Construction Lien Act affecting lands conveyed or to be conveyed to the Township within the Plan of Subdivision, pursuant to the terms of this Subdivision Agreement. Note: The 2063334 Ontario Inc.(Homire) Stormwater Management Pond expansion works must be completed, and the Certificate of Substantial Completion and Acceptance issued for the works, prior to any reduction of securities. 5.7.2 Final Occupancy and Lot Grading Deposit - the Developer or Individual Lot Owner shall deposit with the Township, the required Final Occupancy and Lot Grading Deposit at a rate applicable at the time of the issuance of Building Permits. Upon 19 Page 745 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... certification of final grade elevations indicating that the property has been developed in conformity with the General Location and Lot Grading Plan by a Professional Engineer registered with the Association of Professional Engineers of Ontario and approved by the Township Engineer, the balance of the deposit shall be returned. 5.8 STATUTORY DECLARATION OF ACCOUNTS PAID The Developer agrees that upon applying for a Discharge of Securities or for a Certificate of Substantial Completion and Acceptance, or for a Certificate of Maintenance and Final Acceptance for the services within the subdivision, or upon applying for prior acceptance of the underground services, he shall supply the Township with a Statutory Declaration that all accounts for work and materials for said services have been paid and that the Construction Lien Act has been complied with and that no liens thereunder have or can be registered, except normal guarantee holdbacks, and that there are or will be no claims for liens or otherwise in connection with such work done or materials supplied for or on behalf of the Developer in connection with the subdivision. 5.9 PLEDGE OF TITLE TO LANDS The Developer hereby charges and pledges as security for all costs, charges, expenses or obligations of the Developer under the provisions of this Subdivision Agreement all of its right, title and interest in the said lands, and consents to the registration of this Subdivision Agreement against title to the said lands. 5.10 INSURANCE CERTIFICATE AND POLICY 5.10.1 Policy of Insurance - the Developer shall lodge with the Township, on or prior to the execution of the Agreement, an insurance certificate with an insurance company satisfactory to the Township, (which said approval shall not be unreasonably withheld or delayed), and insuring for the joint benefit of the Developer, their agents and the Township and their agents, against any liability that may arise out of the construction or installation of any work to be performed pursuant to this Agreement and for a period of one (1) year after completion and acceptance of the Township services to be constructed herein. 5.10.2 Comprehensive General Liability/Environmental Impairment - such policy shall carry limits of liability in the amount to be specified by the Township, but in no event shall it be less than FIVE MILLION DOLLARS ($5,000,000.00) inclusive comprehensive general liability, environmental impairment liability in an amount not less than FIVE MILLION DOLLARS (5,000,000.00), and such policy shall contain: a) a cross -liability clause; b) product/completed operation coverage; c) shall not have an exclusion pertaining to blasting, provided that any blasting required to be done shall be done by an independent; d) shall include the following names as insured's: (i) THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE 5.10.3 Notice of Cancellation - a provision that the insurance company agrees to notify the Township within fifteen (15) days in advance of any cancellation or expiry of the said insurance policy. 5.10.4 Certificate of Coverage - any certificate of coverage filed with the Township Clerk shall specifically contain their confirmation that coverage includes (a), (b), (c) and (d) above and are in effect. 5.10.5 Confirmation of Premium Payment - the Developer shall, from time to time as required by the Township, provide confirmation that all premiums on such policy or policies insurance have been paid, and that the insurance is in full 20 Page 746 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... force and effect. The Developer shall see that a copy of the policy is filed with the Township annually. 5.10.6 Claim in Excess of Policy Limits - the issuance of such policy of insurance shall not be construed as relieving the Developer from responsibility for other or larger claims, if any, and for which it may be held responsible. 21 Page 747 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... PART -6 STAGING OR PHASING 6.1 STAGING OR PHASING The Township, in its sole discretion, may instruct the Developer to construct the services in particular stages or phases suitable to the Township, and the Developer must comply on terms to be agreed to by the Township. If the Township does not so instruct, the Developer, before commencement of any work, may request the Township's permission to divide the area of the subdivision into convenient stages. If the work is thus staged, as approved by the Township, then in lieu of furnishing cash payment or Letter of Credit, all as set out in Clause 5.6 for one hundred percent (100%) of the estimated costs, as approved by the Township Engineer, the Developer shall deposit security for part of the services the Township has approved. Before proceeding with an additional stage, the Developer shall obtain the written approval of the Township and no service will be permitted to be installed and no Building Permits issued until this approval has been received and additional securities deposited. When fifty percent (50%) of the lots of the subdivision or stages of the subdivision have been built upon and all the services have not been completed and approved by the Township Engineer, the Township reserves the right to refuse commencement of the next stage until all services have been installed and approved. In no event will further subdivisions of the Developer or stages of subdivisions of the Developer be approved if all services of the active stage approved by the Township Engineer have not obtained substantial completion (underground) within a two (2) year period after registration of this Agreement. Notwithstanding anything hereinafter set out, the Township shall not be obligated to assume the responsibility for and take over the subdivision services until at least fifty percent (50%) of the lots on the subdivision or stage of the subdivision have completed dwellings erected therein and Final Certificate of Occupancy have been issued. The Developer shall be responsible for the maintenance and all repairs of the services, in this case. The subdivision is to be developed in the following Phases Phase 1 Lots 1 to 22 Plan 51 M- XXX 6.2 In order for development to occur in the Warminster settlement area, upgrades to the water system were required. The upgrades included drilling of a second production well, upgrades to the well house, and expansion of the existing underground reservoir, complete with fire pump. The upgrades to the existing reservoir and the installation of a fire pump were required to provide fire protection. Three subdivisions within the boundaries of Warminster have been draft approved and one subdivision registered as of the date of signing of this agreement. The three draft approved developments are the South Shore Isabella Estates Inc. Subdivision, the Meadow Acres Subdivision and the Teskey Subdivision. The Homire Subdivision (2063334 Ontario Inc.) is registered and consists of 28 lots. There is also a proposed residential development by way of consent to create nine lot (Rix lands). Upon full build -out, the Homire Subdivision, the Meadow Acres Subdivision, the South Shore Isabella Estates Inc. Subdivision, the Teskey Subdivision, and the Rix lands are anticipated to include 159 lots. 6.3 By-law 2012-136 was executed by the Township in July 2012 authorizing the execution of a Cost Sharing Agreement between the Township, 2063334 Ontario Inc. (Homire) and South Shore Isabella Estates Inc. respecting the financing and sharing of costs of the Water System upgrades required for full build -out of the Warminster Settlement Area. On the basis of the current estimated total costs of the water system upgrades the share on a per lot basis is estimated at $9302.74 per lot based on the full build out of 159 lots. In accordance with the cost sharing agreement, South Shore Isabella Estates Inc. has contributed $204,660.21 as their proportionate share of the water system upgrades. 22 Page 748 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... 6.4 The developers identified in paragraph 6.2 including South Shore Isabella Estates Inc. (Developer) agree that any difference between the estimated total cost and the actual total cost of the Water System Upgrades will be shared, on a proportionate per -lot basis. Page 749 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... PART -7 CONSTRUCTION REQUIREMENTS 7.1 WORKS TO BE INSTALLED The works to be installed are set out in Schedule "C' to this Agreement. This Schedule is to set out the works in general terms only and shall not be construed as covering all items in detail. The works are to be designed and constructed in accordance with the current Engineering Standards adopted by By -Law by the Township at the time of signing of the Subdivision Agreement. A copy of these standards is available at the Municipal Office. If at any time, and from time to time during the development of the subdivision, the Township Engineer is of the opinion that additional works are necessary to provide adequately any of the public services required by the Plan, the Developer shall construct, install or perform such additional works at the request of the Township Engineer. 7.2 CONSTRUCTION OF WORKS Following the registration of this Agreement, the Developer shall cause to be constructed, all requisite works in order to provide services to the lots and buildings blocks within the Phase; as well as the expansion of the existing Stormwater Management pond within the adjacent 2063334 Ontario Inc. (Homire) Development. 7.3 HYDRO ONE 7.3.1 Any development in conjunction with the subdivision must not block vehicular access to any Hydro facilities located on the right-of-way. 7.3.2 The Developer shall make arrangements satisfactory to Hydro One for the crossing of the Hydro right-of-way by the proposed roads. A separate proposal shall be submitted to Hydro One area office for these future road crossings. 7.3.3 The cost of any relocations or revisions to Hydro One facilities which are necessary to accommodate this subdivision will be borne by the developer. 7.3.4 The easement rights of Hydro One are to be protected and maintained. 7.4 PRESERVATION AND PLANTING OF TREES 7.4.1 The Developer shall preserve all healthy trees within the limits of the subdivision, where possible. If, in the opinion of the Township Engineer, indiscriminate removal of trees takes place within the limits of the Plan of Subdivision, including road allowances and individual lots, the Township shall have the option of having a Stop Work Order on construction of the services and/or building on a particular lot where the removal is taking place. Work will not be allowed to proceed until the Township is satisfied that the practice will not continue and the Developer/Builder agrees to carry out remedial work requested by the Township. The Developer agrees to provide a copy of this clause to each and every prospective builder/prospective purchaser. 7.4.2 The Developer shall plant minimum two (2) hardwood trees (2.4 metre or taller) of a minimum of 50mm caliper on each lot having less than three (3) trees in the front yard(s). The variety of trees must be approved by the satisfactory to the Township prior to installation. 7.4.3 In lieu of planting trees, the Developer shall install a 1.8m high board fence along the rear of Lots 12 and 13, which abuts Highway No.12, as per 24 Page 750 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... Engineering Drawings GS -1, LG -1 and PP -1 and as deemed appropriate by the Municipality. 7.5 MOVEMENT OF FILL The Developer covenants and agrees that he shall not dump, nor permit to be dumped, any fill or debris on, nor shall he remove or permit to be removed, any fill, topsoil, trees or shrubs from any public or Municipal lands, without the written consent of the Township Engineer. 7.6 BLASTING Before any blasting is proceeded with by the Developer, the Developer shall obtain from the Township Engineer or Township Public Works Official, written permission for carrying out the blasting operation, and shall obtain the blasting permit and show proof of insurance for all damage or claims for damage resulting from the blasting operation. The Developer, in any event, shall be responsible for any such claims. 7.7 ACCESS ROADS All access roads must be maintained by the Developer in good repair acceptable to the Township Engineer and Township Public Works Official during the time of construction, including dust control and the removal of any mud or debris tracked from the subdivision, and no roadway outside the limits of the proposed subdivision may be closed without the written consent of the Township Public Works Official. For the purpose of getting such consent, the Developer shall advise the Township Public Works Official and the Township Clerk of the date and time they wish to close a roadway. The Township reserves the right to limit or prohibit the use of any existing access road by the Developer. 7.8 DAMAGE TO EXISTING PLANT The Developer shall repair any damages caused to an existing road, road allowance or existing structure or plant located on the road allowance as a result of the subdivision development and shall pay for any costs involved in the relocation of existing services, such as hydrants, telephone poles, etc., which may become necessary because of the development of the subdivision. In this regard, the Developer's Engineer shall arrange for an inspection with the Township Public Works Official and Township Engineer for the purpose of compiling an inventory of existing conditions prior to work on the subdivision. Otherwise, the Township Public Works Official's assessment of conditions prior to construction will be final. 7.9 DUST CONTROL Until the Certificate of Substantial Completion and Acceptance (Aboveground Works) has been issued, the Developer shall apply calcium or other Ministry of the Environment approved dust suppressant to the roads within the subdivision and/or utilized by construction traffic, in quantities sufficient to prevent any dust problem to traffic or home occupants, to the satisfaction of the Township Engineers. If the Developer has not taken remedial action within twenty-four (24) hours of receiving a written notification (via facsimile) from the Township's Engineer regarding a dust control problem, then the Township's Engineer, at their sole discretion, shall employ outside forces to implement, at the Developer's expense, a suitable measure of dust control. 7.10 CONSTRUCTION REFUSE All construction refuse, garbage and debris from the subdivision must be disposed of in an orderly and sanitary fashion by the Developer, off the site of the subdivision, at a licensed landfill site. The Township is not responsible for the removal or disposal of refuse, garbage and debris. Open air burning is not permitted by the Township. The Developer agrees to deliver a copy of this clause to each and every builder obtaining a Building Permit for any lot or part of a lot on the said Plan of Subdivision. 25 Page 751 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... 7.11 INSPECTION OF CONSTRUCTION OF SERVICES During construction of the services, the Township may inspect the work in hand at such times and with such duration and frequency as the nature of the type of construction may dictate. Subject to the obligations of the Township Engineer to protect the interests of the Township through such inspections, every effort will be made to keep duplication of engineering services on site to a minimum. If, during such inspections, the Township Engineer perceives that construction, whether by method or otherwise, constitutes an immediate danger to life or property, or construction does not conform to acceptable practice in order to meet the requirements for services, he will have the authority to cease construction operations by verbal notice to the contractor and/or the Developer's Engineer, such notice to be confirmed, in writing, as soon as possible, thereafter. A copy of this clause shall be delivered by the Developer to each and every contractor engaged in construction of services for the subdivision. 7.12 DECLARATION OF PROGRESS AND COMPLETION 7.12.1 Prior to the approval of the underground services, the Developer shall provide the Township Engineer with an undertaking for the completion dates of all remaining works required by this Agreement and in a form similar to that attached to this Agreement as Schedule "I", the Declaration of Progress and Completion, for approval of the Township Engineer. The Township reserves the right to alter the completion dates, if the timelines are considered to be inappropriate, and the Developer agrees to complete the services within the revised completion dates. 7.12.2 It is understood and agreed that should the Developer fail to construct the remaining services, as stipulated, and by such dates as provided in the Declaration, the Developer shall pay to the Township, as pre -determined liquidated damages, the sum of FIFTY DOLLARS ($50.00) for each and every day the said services are behind schedule of construction, and NO FURTHER BUILDING PERMITS SHALL BE ISSUED. 7.12.3 The Township recognizes that top -lift asphalt cannot be placed until 50% of the lots have completed dwellings and that should not be altered by the Township. 7.13 PROGRESS OF WORKS After the completion of the underground services, the Developer shall complete the Declaration of Progress and Completion for the approval of the Township Engineer and from that date, the said Declaration shall apply and take precedence over Clause 4.1.5. Prior to signing the Declaration of Progress and Completion, the Developer shall install all works in accordance with the Schedule of Works or as directed by the Township Engineer. If he fails to adhere to the scheduling provisions outlined in the Schedule of Works or the Declaration, or having commenced to install the aforesaid works, fails or neglects to proceed with reasonable speed, or in the event that the aforesaid works are not being installed in the manner required by the Township Engineer, then upon the Township Engineer giving seven (7) days written notice by prepaid registered mail to the Developer, the Township Engineer may, without further notice, enter upon the said land and proceed to supply all materials and to do all necessary works in connection with the installation of the said works, including the repair or reconstruction of faulty work and the replacement of materials not in accordance with the specifications, and to charge the costs thereof, together with an Engineering fee of ten percent (10%) of the cost of such materials and works to the Developer who shall forthwith pay the same upon demand. If the Developer fails to pay the Township within thirty (30) days of the date on the bill, the money owing may be deducted from the cash deposit or Letters of Credit. It is understood and agreed between the parties hereto that such entry upon the land shall be as agent for the Developer, and shall not be deemed for any purpose whatsoever, as an acceptance or assumption of the said works by the Township. 26 Page 752 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... The Township, in addition to all other remedies it may have, may refuse to issue Building Permits until such works are completely installed in accordance with the requirements of the Township Engineer. It is agreed that a copy of this clause be delivered by the Developer to each and every builder obtaining a Building Permit for any lot or part of a lot on the said Plan. 7.14 SUBSTANTIAL COMPLETION OF UNDERGROUND SERVICES It is intended that the waterworks will be constructed, inspected and approved prior to the completion of the other works, including roads, boulevards, utilities and street lights. It is intended that the storm sewer system and stormwater works will be constructed, inspected and approved in accordance with the wording contained in this Agreement. Building Permits will not be issued until the Township Engineer has given the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) excluding the 2063334 Ontario Inc. (Homire) Stormwater Management Pond expansion works. The two (2) year maintenance period for the underground services will commence when this Certificate is issued. In addition, a separate Certificate of Substantial Completion and Acceptance for the 2063334 Ontario Inc. (Homire) Stormwater Management Pond expansion works is required to be issued by the Township Engineer. There will be a two (2) year maintenance period for the Stormwater Management Pond expansion works. The two (2) year maintenance period for the expansion works will commence when this Certificate is issued. During the maintenance periods, the Developer shall be responsible for the normal operation and maintenance and all repairs for the services noted in the Certificates. If, during the two (2) year maintenance period, the Developer fails to carry out rectification and repair work as requested by the Township, then the Township may carry out the work and be reimbursed the cost of the work from the Developer's securities, as set out under Clause 9.3. Notwithstanding anything hereinafter set out, the Township shall not be obligated to assume the responsibility for and take over the subdivision services until at least fifty percent (50%) of the lots on the subdivision or stage of the subdivision have completed dwellings erected therein and Final Certificate of Occupancy have been issued. The Developer shall be responsible for the maintenance and all repairs of the services, in this case. 7.15 EMERGENCY REPAIRS Employees or agents of the Township may enter onto the lands at any time, or from time to time for the purpose of making emergency repairs to any of the works. Such entry and repairing shall not be deemed an acceptance of the works by the Township or any assumption by the Township of any liability in connection therewith, or a release of the Developer from any of his obligations under this Agreement. 7.16 USE OF WORKS BY TOWNSHIP The Developer agrees that: I. The works may be used prior to acceptance by the Township or other authorized persons for the purpose for which such works are designed. II. Such use shall not be deemed an acceptance of the works by the Township, and; III. Such use shall not in any way relieve the Developer of his obligations in respect of the construction and maintenance of the works so used. 27 Page 753 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... 7.17 DRAINAGE AND LOT GRADING All lots and blocks within the Plan and all lands abutting the Plan shall be graded to drain in accordance with the Lot Grading Plans LG -1 and LG -2 prepared by C.C. Tatham & Associates Ltd., and approved by the Township Engineer and the Township. Some fill and re -grading of lots may be necessary during or after building construction. The Grading Plan shall show all existing and final grades on lot corners, as well as mid -lot elevations, where deemed necessary by the Township Engineer. It is understood and agreed by the parties hereto that drainage of surface water on the lots and blocks on the Plan is the sole responsibility of the respective lot owners once the required drainage works have been constructed by the Developer. The storm swales shall be landscaped and maintained by all subsequent lot owners. The purpose of the storm swales is to accommodate storm drainage waters from the subject lot and adjacent lands. No lot owner in the subdivision shall encumber or impede storm drainage in any manner whatsoever. In the event that the Developer, or any subsequent lot owner, obstructs, impedes, or interferes with the storm drainage flow through any part of the storm swale, or interferes with the acceptance of water from any connecting swales, then the Township shall have the right, if it so elects, to enter upon the subject lands to rectify such problems so that the swales can serve their original purpose. Within the swale area, the Developer, and any subsequent lot owner, shall not construct any works, remove, or permit to be removed, any soil from the said swale/easement, excavate, drill, install, erect, or permit to be excavated, drilled, installed or erected in, over, upon, under or through the said swale/easement, any fence, well, foundation, pavement, building or other structure or other installation. The lot owner of any lot in the subdivision upon which the Township elects to enter for the purpose of rectifying the said work, hereby agrees to indemnify and release the Township from and against all claims, demands, actions or causes of action whatsoever arising as a result of the Township or of its servants or agents entering upon the lands for the purpose of correcting drainage problems. The cost of such work will be for the account of the lot owner. Any invoices not paid within thirty (30) days after the due date, shall be added to the tax roll and collected in a like manner as realty taxes, as per Section 427 of the Municipal Act, 2001. The Developer agrees to deliver a copy of this clause to each and every prospective purchaser and/or builder obtaining a Building Permit for any lot or part of a lot on the said Plan of Subdivision. Generally, the drainage facilities will consist of rural cross section including roadside drainage ditches to provide a satisfactory drainage outlet, and will be in accordance with the Overall Pre -Development and Post Development Drainage Plans ODP -1 and ODP -2, Pre -Development and Post Development Drainage Plans DP -1 and DP -2 and Plan and Profile PP -1, PP -2 and PP -3 by C.C. Tatham & Associates Ltd. and approved by the Township Engineer and the Township. 7.18 WALKWAY A 3.0 metre wide walkway (designed and constructed to Township standards) lined by chain link fencing from this development to Warminster Sideroad through a walkway block and across Township Parkland, shall be provided. All costs, including but not limited to legal and survey costs, and construction will be borne by the Developer. The pedestrian walkway connecting Merrington Avenue to Warminster Sideroad will be contained in Block 25 and traverse through the abutting Township Park. This walk will be 3.0 metres in width and be lined with chain link fencing on both sides of the walkway. 28 Page 754 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... 7.19 DEFINITIONS For the purposes of this Subdivision Agreement: (i) The term "Underground Services" shall mean the storm drainage works (including culverts and storm drainage works); the waterworks (including piping, values, hydrants, services to lots, sample station, and PVR's; and underground electrical distribution system and street lighting serving the Plan of Subdivision, as more particularly described in Schedule "C" to this Subdivision Agreement. (ii) The term "Certificate of Substantial Completion and Acceptance (Municipal Underground Services)" shall mean a Certificate issued by the Township upon the recommendation of the Township Engineer confirming that the Municipal Underground Services to be installed by the Developer under the provisions of this Subdivision Agreement, as more particularly identified in Schedule "C", have been substantially completed in accordance with plans and specifications reviewed and accepted by the Township Engineer. The issuance of a Certificate of Substantial Completion and Acceptance (Municipal Underground Services) shall not constitute an assumption of the Municipal Underground Services by the Township. The term "Certificate of Maintenance and Final Acceptance (Municipal Underground Services)" shall mean a Certificate issued by the Township upon the recommendation of the Township Engineer confirming that the Municipal Underground Services constructed by the Developer, in accordance with the terms of this Subdivision Agreement, and as more particularly identified in Schedule "C", have been satisfactorily completed and maintained by the Developer during the two-year (2) maintenance period, and issuance of the said Certificate shall constitute final acceptance and assumption of the Municipal Underground Services by the Township. (iv) The term "Aboveground Services" shall mean all Municipal services to be constructed by the Developer pursuant to the terms of this Subdivision Agreement, as more particularly identified in Schedule "C", excluding Underground Services. (v) The term "Certificate of Substantial Completion and Acceptance (Aboveground Services)" shall mean a Certificate issued by the Township upon the recommendation of the Township Engineer confirming that the Aboveground Services to be installed by the Developer under the provisions of this Subdivision Agreement, as more particularly identified in Schedule "C", have been substantially completed, in accordance with plans and specifications reviewed and accepted by the Township Engineer. The issuance of a Certificate of Substantial Completion and Acceptance (Aboveground Services) shall constitute an assumption of the Aboveground Services by the Township for winter maintenance only. (vi) The term "Certificate of Maintenance and Final Acceptance (Aboveground Services)" shall mean a Certificate issued by the Township upon the recommendation of the Township Engineer confirming that the Aboveground Services constructed by the Developer in accordance with the terms of this Subdivision Agreement, and as more particularly identified in Schedule "C", have been satisfactorily completed and maintained by the Developer during the two- year (2) maintenance period, and issuance of the said Certificate shall constitute final acceptance and assumption of the Aboveground Services by the Township. (vii) The term "Certificate of Substantial Completion and Acceptance" means a Certificate of Substantial Completion and Acceptance (Municipal Underground Services) or a Certificate of Substantial Completion and Acceptance (Aboveground Services), as the provisions of this Subdivision Agreement require. (viii) The term "Certificate of Maintenance and Final Acceptance" means a Certificate of Maintenance and Final Acceptance (Municipal Underground Services) or a 29 Page 755 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... Certificate of Maintenance and Final Acceptance (Aboveground Services), as the provisions of this Subdivision Agreement require. PART -8 BUILDING PERMITS AND OCCUPANCY 8.1 TOWNSHIP OF ORO-MEDONTE The Developer further agrees that he or any person, persons, or Corporation claiming title through the Developer, will not apply for a Building Permit for any part or portion of the said lands or on any lot therein, and no Building Permit shall be issued until a Certificate of Substantial Completion and Acceptance (underground service) has been issued. The Developer's Engineer shall prepare an overall Lot Development Plan for approval by the Township, Township Engineer and the Nottawasaga Valley Conservation Authority as a further requirement to Clause 7.17. The Plan shall include the following: a) envelopes for the proposed house and any adjacent structures on each lot. b) existing and proposed grades of the disturbed area of lot after building, drainage and sewage works have been completed. c) existing and proposed grades on lot corners and mid -lot elevation. d) location and type of proposed water supply and sanitary sewer connection. 8.1.1 The Developer agrees to advise all prospective lot Developers that a detailed Site Development Plan for each lot may be required to be prepared by a Professional Engineer registered with the Association of Professional Engineers of Ontario, for approval by the Township Engineer for each respective lot. Site Development Plans, which conform to the overall Lot Development Plan at an approved metric scale using metric dimensions and elevations, shall include the following: a) the location, dimensions and elevations of the proposed dwelling and any structures to be located on the lot, as well as any adjacent structures on the adjacent lot(s). b) the location, size and elevation of the sewage system servicing the dwelling, all engineering design criteria and standards pertaining thereto, shall be provided. c) the location of watermain, including the water service line to the dwelling. d) the existing and proposed grades of the disturbed area on the lot after building, drainage and sewage works have been completed. e) the location and grades of any proposed drainage swales. f) the Professional Engineer will be required to check the elevations of the footings of the buildings prior to further construction to ensure conformity with the approved Plans noted above. g) the Professional Engineer will be required, prior to the issuance of a Final Inspection Report, to certify to the Township, in writing, that the foregoing works have been carried out in accordance with the approved Plans noted above. 8.1.2 The Developer further agrees to construct all works required under Clause 7.17, as shown on the approved General Servicing Plan GS -1, Siltation and Erosion 30 Page 756 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... Control Plan SC -1, Stormwater Management Plan and Details SWM -1, Overall Pre -Development and Post Development Drainage Plans ODP -1 and ODP -2, Pre -Development and Post Development Drainage Plans DP -1 and DP -2, Lot Grading Plans LG -1 and LG -2, Plan and Profile PP- 1, PP -2, and PP -3, Composite Utility Plan CUP- 1, Notes and Details DE -1 and DE -2 and all prepared by C.C. Tatham & Associates Ltd., to the satisfaction of the Township and the Township Engineer. 8.2 REQUIREMENTS FOR BUILDING PERMITS The approval of the Plan by the Township, or the acceptance by the Township of the works, shall not be deemed to give any assurance that the Building Permits, when applied for, will be issued in respect of the lots or blocks shown on the Plan. Notwithstanding the foregoing, no Building Permits will be given and the Chief Building Official may refuse any application until: (i) Sewage system approvals have been obtained and submitted to the Township. The Township of Oro-Medonte sewage approval authority requirements are set out in Clauses 7.17 and 8.1. (ii) The Storm Water Management System and Waterworks have been installed, tested and approved by the Township Engineer. The Township Engineer has issued his Certificate of Substantial Completion and Acceptance (Municipal Underground Services) excluding the separate Certificate of Substantial Completion and Acceptance for the 2063334 Ontario Inc. (Homire) Stormwater Management Pond expansion works. (iii) Plans for remaining underground services such as Bell Telephone, Electricity or Natural Gas have been approved. (iv) A "Builders" road consisting of the grading, open ditch shaping and full depth of Granular "B" sub -base, has been constructed on the road providing access to the lot. (v) Approval of the Township Engineer has been obtained for the construction of any buildings to be erected on lots or blocks listed in Schedule "E" hereto. (vi) Signs denoting "Unassumed Roads" have been installed at the entrances to the subdivision in a location acceptable to the Township, in accordance with Clause 4.1.8. (vii) A Certificate Letter and Lot Development Plan has been given by the Developer's Consulting Engineer or a Professional Engineer registered with the Association of Professional Engineers of Ontario, that the building to be erected on any lot or block within the Plan, for which a Building Permit has been applied for, is in conformity with the General Location and Lot Grading Plans, or has received the approval of the Township Engineer with respect to any variance to the Grading Plan. The individual Lot Development Plan must be approved by the Township Engineer prior to the issuance of a Building Permit. A copy of the receipt payment to the Township must be provided to the Township Engineer prior to their review of the Lot Development Plan. (viii) All dead trees within the limit of the Plan have been removed. (ix) Arrangements have been made and approved by the Township for Municipal Address System numbering, as set out in Clause 8.4. (x) Any Development Charges have been paid, in full, in accordance with the applicable Development Charge By -Laws, enacted pursuant to the Development Charges Act. 1997, as well as By -Laws enacted pursuant to Section 257.53 of the Education Act, or alternate arrangement satisfactory to 31 Page 757 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... the body enacting the Development Charge By -Law, have been made and the same has been communicated to the Chief Building Official for the Township of Oro-Medonte, in writing, by such a body. (x) Payment of the Stormwater Management Pond Proportionate Share is required prior to issuing any building permits as per Section 4.1.6. (xi) Prior to the issuance of the 11th Building Permit for his Development, the installation of the watermain crossing of Highway No.12 must be completed by the developer as showed on Drawing PP3, Plan & Profile Highway No.12 Crossing & Easement. 8.3 LOTS UNSUITABLE FOR BUILDING OR LOTS REQUIRING SPECIAL ATTENTION Any lot, which will require special attention in order to be serviced, will be listed on Schedule "E" of this Agreement. Prior to the issuance of a Building Permit for any lot listed in Schedule "E", the Developer's Engineer must submit a letter to the Township Engineer outlining the measures to be taken to correct the problems on the lot. This proposal must be approved prior to applying for a Building Permit. 8.4 MUNICIPAL ADDRESS SYSTEM The Developer shall be responsible for obtaining the municipal address system numbers for each and every lot from the Municipal Office. As a further requirement, in order to obtain a Provisional Certificate of Occupancy, the Developer and/or builder or lot owner, shall install the aforementioned number at a location approved by the Township. The Developer agrees to provide a copy of this clause to each and every builder or lot owner in advance of the sale of such lot(s). 8.5 REQUIREMENTS FOR OCCUPANCY 8.5.1 No buildings erected on the lots or blocks within the Plan shall be occupied until a PROVISIONAL CERTIFICATE OF OCCUPANCY has been issued by the Township in accordance with the Township Building and Plumbing By -Law. PROVISIONAL CERTIFICATE OF OCCUPANCY means a permit issued to allow occupancy of a building. 8.5.2 A FINAL CERTIFICATE OF OCCUPANCY will not be issued until: (i) The roadway has received the granular roadbase materials full depth and the base course of asphalt, provided asphalt is commercially available. (ii) The underground electrical, telephone lines, gas mains and street lights have been installed and approved by the Township Engineer. (iii) A Certificate Letter and individual Lot Development Plan have been given by the Developer's Consulting Engineer, or a Professional Engineer registered with the Association of Professional Engineers of Ontario, that the building constructed, and the final grading of the lot or block, is in conformity with the General Location and Lot Grading Plans, or such variance there from has been approved by the Township Engineer. The final grading on the individual Lot Development Plan must be approved by the Township Engineer prior to the issuance of a FINAL CERTIFICATE OF OCCUPANCY. FINAL CERTIFICATE OF OCCUPANCY means a permit issued when all outstanding items on a Provisional Certificate of Occupancy, including grading, have been completed. 32 Page 758 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... (iv) Driveway culvert and end protection has been provided to the satisfaction of the Township, in accordance with the Township's Engineering Standard. (v) The trees have been planted on the lot by the Developer in accordance with Clause 7.4. Trees shall be planted prior to assumption. (vi) Any deficiencies on a Provisional Certificate of Occupancy have been complied with. It is agreed that a copy of Part 8 shall be delivered by the Developer to each and every builder obtaining a Builder's Permit or any prospective purchaser of the dwelling for any lot or part of a lot on the said Plan. 8.6 OCCUPANCY LIQUIDATED DAMAGES Notwithstanding the above, if for any reason whatsoever, occupancy of any building occurs before the vital services listed in Clause 8.5 are installed to the home occupied to the satisfaction of the Township Engineer, then the Developer agrees to pay to the Township, liquidated damages in the amount of ONE HUNDRED DOLLARS ($100.00), per dwelling, per day, to cover the additional costs of administration, inspection and fire protection, etc. The liquidated damages to commence at and include the date of occupancy and end when the Developer obtains a certificate from the Township Engineer that the vital services are satisfactorily installed. If the Developer fails to pay to the Township, monies owing under this clause within thirty (30) days of the date of the bill, the money may be deducted from the cash deposit or Letter of Credit or other deposited security. 33 Page 759 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... PART -9 MAINTENANCE AND ACCEPTANCE 9.1 FINAL ACCEPTANCE OF MUNICIPAL UNDERGROUND SERVICES On receipt of the Developer's request for a final inspection of the underground services, the Township Engineer will again inspect the work and if satisfied, will recommend to the Township that the Certificate of Maintenance and Final Acceptance (Municipal Underground Services) be issued. It should be noted that the Certificate of Maintenance and Final Acceptance (Municipal Underground Services) can be applied for by the Developer two (2) years after the receipt of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services). Notwithstanding anything hereinafter set out, the Township shall not be obligated to assume the responsibility for and take over the subdivision services until at least fifty percent (50%) of the lots on the subdivision or stage of the subdivision have completed dwellings erected therein and Final Certificate of Occupancy have been issued. The Developer shall be responsible for the maintenance and all repairs of the services, in this case. The Developer will be responsible for these operation costs until the Township has assumed the responsibility of these services. 9.2 SUBSTANTIAL COMPLETION OF ABOVEGROUND SERVICES When all of the services have been completed, including the surface lift of asphalt in accordance with this Agreement or in a particular stage, the Township Engineer and Public Works Official shall make an inspection to ensure that the Township will accept the road system. The Township Engineer shall issue a Certificate of Substantial Completion and Acceptance (Aboveground Services) when the works are accepted by the Township. This Certificate may contain a list of minor deficiencies, which have to be corrected by the Developer, but which are not considered of sufficient importance to delay the issuance of the Certificate and the acceptance of the services by the Township. The two (2) year maintenance period will commence when the Township Council approves the issuance of the Certificate. 9.3 MAINTENANCE OF WORKS The Developer will be responsible for the repair and maintenance of all the subdivision services for a period of two (2) years from the date the Township Council approves the Certificate of Substantial Completion and Acceptance. This shall be called the Maintenance Period. The maintenance shall include the maintaining and mowing of grass within the road allowances, as well as the parkland area, if provided, on a regular basis. Areas which are to remain "Naturalized" condition will not be mowed. If the Township is requested to carry out this maintenance, the Developer shall pay all charges to the Township. If, during this period, the Developer fails to carry out maintenance work within forty- eight (48) hours after receipt of a request from the Township, then the Township Engineer may, without further notice, undertake such maintenance work and the total cost of such work, including Engineering fees, shall be borne by the Developer. If the Developer fails to pay the Township within thirty (30) days of the date of billing, then the money owing may be deducted from the cash deposit or Letter of Credit. During the maintenance period, ten percent (10%) of the original estimated cost of the works shall be retained by the Township. Towards the end of the maintenance period, the Developer shall make written request to the Township for a final inspection to be made and notwithstanding the two (2) year period noted above, the maintenance period will continue for the original two (2) years, or for thirty (30) days after the receipt of the Developer's written request for a final inspection, whichever period of time is the greater. 34 Page 760 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... Notwithstanding anything hereinafter set out, the Township shall not be obligated to assume the responsibility for and take over the subdivision services until at least fifty percent (50%) of the lots on the subdivision or stage of the subdivision have completed dwellings erected therein and Final Certificate of Occupancy have been issued. The Developer shall be responsible for the maintenance and all repairs of the services, in this case. 9.4 WINTER ROAD MAINTENANCE An exception to the liability of the Developer for all maintenance and repair of the services during the two (2) year maintenance period will be winter control, which operation will be the Township's responsibility after the issuance of the Certificate of Substantial Completion and Acceptance (Aboveground Services). Winter control shall include snow plowing, sanding and any other winter maintenance operations. It is agreed by the Developer that the winter control operations shall not prejudice the Township's rights to enforce the maintenance provisions. Prior to the issuance of the Certificate of Substantial Completion and Acceptance (Aboveground Services) however, the Developer shall be responsible for the winter control also. In the event that proper vehicular access or winter control is not provided by the Developer, the Township, through its servants, contractors, or agents, may provide without notice to the Developer. Such winter control shall be only carried out at times deemed to be an emergency by the Public Works Official. All costs of such work shall be paid by the Developer within thirty (30) days of the date of billing or otherwise may be deducted from the cash deposit or Letter of Credit. The cost of such works to be at the following rates: Machinery and Equipment $50.00/hr. Labour $25.80/hr. Mixed Sand and Salt $11.47/tonne Payroll Burden -48% Administration - 7% H.S.T. - 13% The Township may adjust these rates from time to time. The Developer further agrees that any work done by the Township pursuant to this Agreement before the roads are accepted by the Township, shall not be deemed in any way to be an acceptance by the Township of the roads in the said subdivision upon which such work is done. The Developer acknowledges that the Township, whilst providing winter control, may damage or interfere with the works of the Developer and covenants that he will make no claims against the Township for such interference or damage, providing the work is carried out in a normal and reasonable manner. 9.5 REPLACEMENT OF SURVEY BARS Prior to the final acceptance of the subdivision by the Township, the Developer agrees to supply a statement from an Ontario Land Surveyor approved by the Township that after the completion of the subdivision work, he has found or replaced all survey monuments, standard iron bars and iron bars shown on the registered plan. The statement must be dated within two months of the date of acceptance. 9.6 FINAL ACCEPTANCE OF ABOVEGROUND SERVICES Upon receipt of the Developer's request for a final inspection of the Aboveground Services, the Township Engineer will again inspect the work and if satisfied, will recommend to the Township that the Certificate of Maintenance and Final Acceptance be issued. Notwithstanding anything hereinafter set out, the Township shall not be obligated to assume the responsibility for and take over the subdivision services until at least fifty percent (50%) of the lots on the subdivision or stage of the subdivision have completed dwellings erected therein and Occupancy Permits have been issued. The 35 Page 761 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... Developer shall be responsible for the maintenance of the aboveground services, in this case, until the Township has assumed the responsibility of the services. 9.7 RELEASE OF LAND The Developer, when not in default of the Subdivision Agreement to provide the requisite public services to the lands, shall be entitled to an effective release in a form suitable for registration in the Land Registry Office for each lot or block, which is in conformity with the overall Grading Plan for the lands or such variance there from as has been approved by the Township Engineer. Every such release shall operate as a discharge of all levies hereunder by the Township in respect to each lot or block described in the release, with the exception of the responsibility for drainage as outlined in Clause 9.8 and the completion and maintenance of the services. 9.8 DRAINAGE - RESPONSIBILITY OF DEVELOPER AND SUBSEQUENT OWNERS It is understood and agreed that the drainage of surface waters upon and from the said lands shall remain the sole responsibility of the Developer and once assumed the subsequent owners, from time to time, of the lots or blocks within the Plan of Subdivision. The Developer and then subsequent owners of the lots or blocks within the Plan of Subdivision, from time to time, shall provide and maintain adequate drainage of surface waters across and from the said lands in accordance with the provisions of Clause 7.17 of this Subdivision Agreement. The Developer agrees to provide a copy of this Clause 9.8 and Clause 7.17 to each and every prospective builder/prospective purchaser of a lot or block within the Plan of Subdivision. The Developer and then subsequent owners, from time to time, of any lot or block within the Plan of Subdivision upon which the Township elects to enter for the purpose of rectifying the said work, hereby agrees to indemnify and release the Township from and against all claims, demands, actions or causes of action whatsoever arising as a result of the Township or of its servants or agents entering upon the lands for the purpose of correcting drainage problems. The cost of such work will be for the account of the Developer and then subsequent lot owner(s). Any invoices not paid within thirty (30) days after due date, shall be added to the tax roll and collected in a like manner as realty taxes as per Section 446 of the Municipal Act, 2001. 36 Page 762 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... PART — 10 - DEFAULT PROVISIONS 10.1 DEFAULT PROVISIONS Notwithstanding anything herein before contained in this Subdivision Agreement, and in addition to any other remedies, when the Developer is deemed by the Township to be in default of this Agreement, the Township reserves the right to realize upon any securities deposited on or on behalf of the Developer to recover costs incurred by the Township, in accordance with the provisions of Section 5.6 of this Subdivision Agreement, and/or to restrict or refuse issuance of Building and/or Occupancy Permits, and the Developer agrees not to apply for any Building Permits or Occupancy Permits for lots or blocks within the Plan of Subdivision, until such time as the Developer is in full compliance with the provisions of this Subdivision Agreement. 10.2 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon and enure to the benefit of the parties hereto and their respective heirs, executors, administrators and assigns. 10.3 SUBSTITUTION FOR APPROVALS Wherein this Agreement reference is made to any named Ministry of the Province, Township of Oro-Medonte or other public body, such reference where the same requires their approval, is deemed to be a reference to any other Ministry or body as may be substituted by legislative change or policy of the Provincial Government or of the Township. 10.4 CHARGES OR EXPENSES INCURRED BY THE TOWNSHIP The Developer further agrees that all costs, charges or expenses incurred by the Township in satisfying the obligations of the Developer in the event of default of the Developer under the terms of this Subdivision Agreement, together with any costs, charges or expenses incurred by the Township in enforcing the obligations of the Developer under this Agreement, shall be a first charge or lien against the said lands in accordance with the provisions of Section 446 of the Municipal Act, 2001. IN WITNESS WHEREOF the parties hereto have executed this Agreement and have hereunto caused to be affixed the corporate seals, duly attested to by the proper signing officers. SIGNED, SEALED AND DELIVERED this 171h day of July, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per K.S. Hughes Title Mavor Per J. Douglas Irwin Title Clerk 37 Page 763 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... SOUTH SHORE ISABELLA ESTATES INC. Per Robert Cheslock Title President Per Constance Mary Andersen Title Estate Trustee Per Donald Wray Bylow Title Estate Trustee 38 Page 764 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... SCHEDULE"A" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND ESTATE OF JEAN BYLOW DESCRIPTION OF LANDS AFFECTED BY THIS AGREEMENT ALL AND SINGULAR, that certain parcel or tract of premises, situate, lying, and being in the Township of Oro-Medonte (formerly Township of Medonte), in the County of Simcoe, and being composed of the whole of the lands described as follows: Plan of Subdivision of Pt Lot 5, Concession 14, Medonte as in R0167598 Except Pt 1, 51 R37351; Township of Oro-Medonte (Geographic Township of Medonte), County of Simcoe, PIN 58530-0396 (LT) 39 Page 765 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... SCHEDULE"B" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND ESTATE OF JEAN BYLOW PLAN OF SUBDIVISION Phase 1 22 Lots PLAN OF SUBDIVISION F7iE�1l 40 Page 766 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND ESTATE OF JEAN BYLOW WORKS TO BE CONSTRUCTED Construction of storm sewers and appurtenances, watermains and appurtenances, including service connections, all road works, including roadside ditches; and the expansion of the existing Stormwater Management Pond within the adjacent 2063334 Ontario Inc. (Homire) Subdivision in accordance with the approved Engineering Drawings to service the South Shore Isabella Estates Inc. Subdivision in the Township of Oro-Medonte. LIST OF DRAWINGS C.C. TATHAM & ASSOCIATES LTD. TITLE PAGE 51M -PLAN 51M- 51 R -PLAN 51 R - General Servicing Plan LG -2 General Servicing Plan GS -1 Siltation and Erosion Control Plan PP -1 Siltation and Erosion Control Plan SC -1 Stormwater Management Plan and Details PP -3 Stormwater Management Plan and Details SWM -1 Overall Pre -Development and Post Development Drainage Plans WAT-1 Overall Pre -Development Drainage Plan ODP -1 Overall Post Development Drainage Plan ODP -2 Pre -Development and Post Development Drainage Plans Pre -Development Drainage Plan DP -1 Post Development Drainage Plan DP -2 Lot Grading Plans Lot Grading Plan LG -1 Lot Grading Plan LG -2 Plan and Profile Plan and Profile — Merrington Avenue — STA. 0+978 to 1+140 PP -1 Plan and Profile — Merrington Avenue — STA. 1+140 to 1+340 PP -2 Plan and Profile — Highway 12 Crossing & Easement — STA. 1+960 to 2+138 PP -3 Water Distribution and Testing Water Distribution and Testing WAT-1 Composite Utility Plan Composite Utility Plan 41 CUP -1 Page 767 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... Notes and Details Notes and Details DE -1 Details DE -2 Landscape Plans Landscape Plan LP -1 Planting Details & Notes LD -1 Street Lighting Plans Street Lighting Layout E1 Wiring Diagram and Specifications E2 Hydro One Networks Inc. Hydro One 00340-11-139-R3 Enbridge Gas Enbridge Gas 5.8128842-R4 P.1 Enbridge Gas 5.8128842-R4 P.2 Rogers Communications Rogers Communications S120295 -D1 -R2 Bell Canada Bell Canada Plan 405 & 606 Note: The aforementioned drawings were stamped "Accepted for Construction" by AECOM, the Township Engineer on August 22, 2012. 42 Page 768 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... SCHEDULE"D" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND ESTATE OF JEAN BYLOW LETTER OF CREDIT VALUE ITEMIZED ESTIMATE OF COST OF CONSTRUCTION OF EACH PART OF THE WORKS The following list summarizes the cost estimate of the major works, but is not necessarily inclusive: A) Roadway construction complete including removals, siltation controls, clearing and grubbing, excavation, granular road base materials and two lifts ofasphalt.................................................................. B) Storm Drainage works complete including expanding existing detention pond, planting, topsoil and seed.......... C) Watermain works complete including piping, valves, Hydrants, services and watermain crossing Hwy 12......... D) Miscellaneous items such as tree planting, asphalt, walkway,fencing and access gates ............................... E) Electrical supply, including street lights and Original Remaining Completed Outstanding Work $155,989.00 $41,890.00 $114,099.00 $59,800.00 $59,800.00 $0.00 $108,960.00 $25,080.00 $83,880.00 $45,300.00 $45,300.00 $0.00 transformers...................................................................... $17,000.00 $17,000.00 $0.00 SUB -TOTAL $387,049.00 $189,070.00 $197,979.00 F) 10% Allowance for Engineering and Supervision ................. $38,704.90 $18,907.00 $19,797.90 TOTAL $425,753.90 $207,977.00 $217,776.90 13% H.S.T. $55,348.01 $27,037.01 $28,311.00 TOTAL COST $481,101.91 $235,014.01 $246,087.90 LETTER OF CREDIT REQUIRED Remaining Outstanding Work $235,014.01 20% of Completed Work $49,217.58 ................. REQUIRED SECURITIES FOR SUBDIVISION AGREEMENT $284,231.59 NOTE: The Developer must also make required payments as outlined in Sections 4.1.6 and 6.3. 43 Page 769 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... Page 770 of 780 SCHEDULE a "D1" '3 �e y 5 N b 'm�a- o e u c7� z z y o i r n C ce m o o o� N - m� H h O� p O m N O o pp q q 000 q IF O o a - o`�oo o $ $ $ H BOO O yor� 0 6 O g o 0 P m 0 -z 0 M. m 6p�p og m N - : ,�o.0 O g 0 0 p pqp0p 8 0 6 8 o q 4-1 � aSo Q6'a oo �$e r W m m yr mD m $$$ M o� o $ o00 m ME m m Q N to cc 3v m5 0 Z 44 Page 770 of 780 a 3U3 '3 �e y 5 b 'm�a- > c7� o i r n C ce m o o o� N - m� H h O� p g O N O o pp q q 000 q o$ o a - o`�oo o $ $ $ H BOO O yor� 6 O g o 0 P Page 770 of 780 b 'm�a- > c7� m� on a - S -z M. 6p�p og m N - : ,�o.0 O g 0 0 p pqp0p 8 0 6 8 o q 4-1 � aSo Q6'a oo �$e $$$ a o $ o00 Page 770 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... o� 4e nwn 3� CIO zo 1 m r g _ � N a s�93r9� Mn r ^ m m u$a'Yo5 ooN - V M n om A � n " m m A q N ^ - 1 O g $ C C 52 2 o$ $$$ig mm O C Z 00 22 g IF 0 0 S$o o $ o 45 SCHEDULE "D2" N a y M � c= � � C � C o= a r zzz°zz - csonm m a$- D O b n m _ 0 ap 9 m L] p x D p a�'za e� Pa 0 0 0 0 6 w ti c9 u Wa" e0°ee� e`b"d 0000 6 $Ctl8 e e N o e 0 0 0 r ri fH H vi v. as 0 0 0 i q r. Q tt us �� rm+a �i e Sg,GHi000 o g�Q �'i e Page 771 of 780 N—TT Page 771 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... SCHEDULE "E" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND ESTATE OF JEAN BYLOW LIST OF LOTS REQUIRING SPECIAL ATTENTION Refer to Section 8.3 which outlines specific requirements for all lots on the Plan in order to obtain Building permits for each and every lot. 1. The Developer shall install a 1.8m high board fence along the rear of Lots 12 and 13, which abuts Highway No. 12, as per engineering drawings GS -1, LG -1 and PP -1 and as deemed appropriate by the Municipality. 46 Page 772 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... SCHEDULE "F" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND ESTATE OF JEAN BYLOW DEVELOPMENT CHARGES The Developer acknowledges and agrees that the following development charges are payable on a per -lot basis prior to the issuance of a Building Permit for each lot, unless alternative arrangements with the body enacting the By -Law relating to development charges or education development charges, which arrangements have been brought to the attention of the Chief Building Official, all charges are payable by cash or certified cheque in Canadian funds to the Chief Building Official of the Township: (i) Development charges in accordance with the Township of Oro-Medonte's By -Law at the rate applicable, upon the issuance of the first Building Permit for each lot upon which charges are payable. (ii) Educational development charges in accordance with the Simcoe-Muskoka Catholic District School Board at the rate that applies upon the issuance of the first Building Permit with respect to each lot upon which educational development charges are payable; and (iii) Educational development charges in accordance with the Simcoe County District School Board at the rate that applies upon the issuance of the first Building Permit with respect to each lot upon which educational development charges are payable. Please also be advised that specific rates applicable to each lot in the Plan of Subdivision can be obtained by contacting, for the Township of Oro-Medonte, the Treasurer; for the Simcoe-Muskoka Catholic District School Board, the Associate Director of Education; for the Simcoe County District School Board, the Superintendent of Facility Services; and in the case of the County of Simcoe, the County Clerk. Also, please be advised that the above -referenced By -Laws enacted pursuant to the Development Charges Act. 1997 and Section 257.53 of the Education Act, R.S.O. 1990, c.E.2, may be amended or superceded by subsequent By -Laws enacted in accordance with the respective legislation. (iv) Development Charges in accordance with the County of Simcoe's By-law at the rate applicable, upon the issuance of the first building permit for each lot upon which charges are payable. 47 Page 773 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... SCHEDULE"G" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND ESTATE OF JEAN BYLOW DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of TWO DOLLARS ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Developer. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easements shall be conveyed: Block 23 to be deeded to the Ministry of Transportation as a 0.3 metre reserve. Block 24 to be deeded to the Township of Oro-Medonte as a 3.0 metre walkway. 4.0 metre and 6.0 metre wide Easement to be dedicated to the Township of Oro- Medonte, for watermain works construction and maintenance purposes. Refer to Part 1 of Plan 51 R- 4.0 metre wide Easement to be dedicated to the Township of Oro-Medonte, for 25mm water service to existing Legion property. Refer to Parts 2 and 9 of Plan 51 R- 1.5 metre deep by 1.5 metre wide easement over part of Lots 14, 15 17 and 18, Plan 51 M- ; to be dedicated to Hydro One Networks Inc., for hydro works installation and maintenance purposes. Refer to Parts 3, 4, 5, and 6 of Plan 51 R- 1.5 metre deep by 3.0 metre wide easement over part of Lots 21 and 22, Plan 51 M- ; to be dedicated to Hydro One Networks Inc., for hydro works installation and maintenance purposes. Refer to Parts 7 and 8 of Plan 51 R- 4.0 metre and 6.0 metre wide easement to be dedicated to Bell Canada for access and maintenance purposes. Refer to Part 1 of Plan 51 R- 4.0 metre and 6.0 metre wide easement to be dedicated to Rogers Cable for access and maintenance purposes. Refer to Part 1 of Plan 51 R- 48 Page 774 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... SCHEDULE"H" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND ESTATE OF JEAN BYLOW PARKLAND Parkland Cash in lieu in the amount of $6,000.00 or alternative land dedication to Township of Oro- Medonte 49 Page 775 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... SCHEDULE "I" TOWNSHIP OF ORO-MEDONTE DECLARATION OF PROGRESS AND COMPLETION SUBDIVISION DEVELOPER CONSULTING ENGINEER As required by the Agreement between the CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND ESTATE OF JEAN BYLOW The Developer(s) The Developer hereby agrees and undertakes to complete the construction of the Works as required by the above-mentioned Agreement in accordance with the time schedule for the completion of services as approved by the Township Engineer and more specifically in accordance with the following schedule and conditions: a) Before any building erected on the lots or blocks in the Plan are occupied all the Requirements for Occupancy, as set out in Clause 8.5, shall be complied with. b) Granular "B" and Granular "A" on or before c) Asphalt walkway & Black Vinyl Chainlink fencing on or before d) Boulevard sodding on all roads on or before e) Hot asphalt on or before D Planting of trees on or before g) Stormwater Management Pond expansion on or before h) Pond planting and Landscaping on or before 2. The Developer further agrees that the Township is hereby authorized to carry out, at his expense, any of the work set out in this Declaration not finished on or before the completion dates, to be commenced not sooner than one week following such completion date, it being understood and agreed that the Township's authorization is limited only to that work required under the Declaration; 3. The Developer undertakes to properly maintain the gravel road base at all times and to keep all roads in a mud -free and dust -free condition until such times as the roads, including boulevards, have been completed; 4. The Developer further agrees and the Township is hereby authorized to undertake any of the maintenance work as set out under Item 3 hereof, not completed by him within 50 Page 776 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... 24 hours after receipt of such request for maintenance, at his expense, and without limiting the generality of the foregoing, the Township's cost shall be the cost of materials, equipment rental, labour, payroll burden, plus 20% for overhead; 5. It is understood and agreed that should the Developer fail to construct the remaining services to carry out the requirements of Item 3 as stipulated, and by such dates and within such time limits as provided by this undertaking, the Developer, notwithstanding the costs noted in Section 4, shall pay to the Township, as predetermined liquidated damages, the sum of FIFTY DOLLARS ($50.00) for each and every calendar day the said services are behind schedule of construction provided such delay is not caused by strikes or acts of God or additional work being required by the Township. Seal or Witness SOUTH SHORE ISABELLA ESTATES INC. ESTATE OF JEAN BYLOW — CONSTANCE MARY ANDERSON, ESTATE TRUSTEE ESTATE OF JEAN BYLOW — DONALD WRAY BYLOW, ESTATE TRUSTEE 51 Date Page 777 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... SCHEDULE "J" NOTE: It is understood and agreed that this Schedule forms part of the Subdivision Agreement between the TOWNSHIP OF ORO-MEDONTE AND SOUTH SHORE ISABELLA ESTATES INC. AND ESTATE OF JEAN BYLOW GENERAL LOCATION AND LOT GRADING PLANS PROCEDURE After the General Location and Lot Grading Plan have been approved by the Township, then: a) six copies to be delivered to the solicitor for the Township. b) six copies to be delivered to the Township. c) Mylars for each Plan incorporated into the Subdivision Agreement shall be delivered to the solicitor for the Township. 52 Page 778 of 780 15y) Being a By-law to Repeal By-law 2013-065 and to Aut... SCHEDULE "K" SUBDIVISION AGREEMENT - STANDARD FOR THE TOWNSHIP "STANDBY" LETTER OF CREDIT IRREVOCABLE LETTER OF CREDIT DATE OF ISSUE: NAME OF BANK: ADDRESS OF BANK: LETTER OF CREDIT NO.: AMOUNT: Except as otherwise expressly stated, this Letter of Credit is issued subject to the Uniform Customs and Practices for Documentary Credits (1993 Revision), being ICC Publication No. UCP 500. TO: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE P.O. Box 100, Oro Ontario, LOL 2X0 We hereby authorize you to draw on the Bank of Ontario, , for the account of up to an aggregate amount of ($$$$$$$$) which is available on demand. Pursuant to the request of our said customer, we, the Bank of , Ontario, hereby establish and give to you an Irrevocable Letter of Credit in your favour, in the above amount, which may be drawn on by you at any time and from time to time, upon written demand for payment made upon us by you which demand we shall honour without enquiring whether you have the right as between yourself and our said customer to make such demand and without recognizing any claim of our said customer or objection by them to payment by us. Demand shall be by way of a letter signed by an authorized signing officer of the Corporation of the Township of Oro-Medonte. The original Letter of Credit must be presented to us at: Bank of Ontario, . The Letter of Credit, we understand, relates to a Subdivision Agreement between our said customer and the Corporation of the Township of Oro-Medonte, with Mortgage Comoanv, as a third party, regarding subdivision of (property description) The amount of this Letter of Credit may be reduced from time to time, as advised by notice in writing, given to us by an authorized signing officer of the Corporation of the Township of Oro-Medonte. Partial drawings shall be permitted. We hereby agree that partial drawings under this Letter of Credit will be duly honoured upon demand. This Letter of Credit will continue in force for a period of one year, but shall be subject to the condition hereinafter set forth. It is a condition of this Letter of Credit that it shall be deemed to be automatically extended without amendment from year to year, from the present or any future expiration date hereof, unless at least thirty (30) days prior to the present, or any future expiration date, we notify you in writing by registered mail that we elect not to consider this Letter of Credit to be renewable for any additional period. Dated at , Ontario, this day of 20 . Authorized Signature Authorized Signature Bank of 53 Page 779 of 780 18a) Being a By -Law to Confirm the Proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2013-121 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, July 17, 2013 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro- Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, July 17, 2013, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF JULY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 780 of 780