1994-040 To Establish Retention Schedule for Documents, Records and Other Papers of the Municipality
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 94-40
Being a By-law to Establish Retention Schedules for Documents,
Records and other Papers of the Municipality
WHEREAS section 116 of the Municipal Act, R.S.O. 1990 provides for
Councils of Municipalities to pass by-laws setting out retention
schedules for documents, records and other papers;
AND WHEREAS Council deems it advisable to do so;
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NOW THEREFORE Council for The Corporation of the Township of Oro-
Medonte hereby enacts as follows:
1. That the retention periods for the documents of The
Corporation of the Township of Oro-Medonte, as outlined in
Schedule "A", attached hereto and forming part of this By-law,
are hereby adopted and established as the retention periods
for each such record.
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2. That the Clerk has the authority to destroy documents and
records provided that they have been retained for the period
of time as outlined on the Retention Schedule forming part of
this By-law.
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3. That the Clerk may use discretion in the manner in which the
records are destroyed.
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4.
That all categories of records destroyed will be documented
and this record will be in the control of the Clerk.
5.
That the Clerk has the authority to transfer to the County of
Simcoe Archives any documents which the Clerk believes to be
of historical significance.
6.
That this By-law shall not take effect until the Auditors for
The Corporation of the Township of Oro-Medonte have approved
this By-law by endorsing their names at the end thereof.
7.
That any by-law or part of any by-law by the former
municipalities of the Township of Oro and the Township of
Medonte to establish retention schedules for documents,
records and other papers of the Municipality are hereby
repealed.
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BY-LAW READ A FIRST AND SECOND TIME THIS 10th DAY OF JANUARY, 1994
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BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 10th DAY OF
JANUARY, 1994
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
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~A Lf-A RJ/ ,r:c,~(ivA.PiI'-"/7<. '
dtERK DARLENE SHOEBRIDGE
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THE CORPODT:tON OF THE TOWNSB:tP OF ORO-MEDOftE
BY-LAW BO. 94-40
Being a By-law to Establish Retention Schedules for Documents,
Records and Otber papers of tbe Municipality
WBr.RR~S section 116 of the Municipal Act, R.S.O. 1990 provides for
Councils of Municipalities to pass by-laws setting out retention
schedules for documents, records and other papers;
AND WBBRBAS Council deems it advisable to do so;
BOW THEREFORE Council for The Corporation of the Township of Oro-
Medonte hereby enacts as follows:
1. That the retention periods for the documents of The
corporation of the Township of Oro-Medonte, as outlined in
Schedule "A", attached hereto and forming part of this By-law,
are hereby adopted and established as the retention periods
for each such record.
2. Tbat the Clerk has the authcri ty to destroy documents and
records provided that they have been retained for the period
of time as outlined on the Retention Schedule forming part of
this By-law.
3. That the Clerk may use discretion in the manner in which the
records are destroyed.
4. That all categories of records destroyed will be documented
and this record will be in the control of the Clerk.
5. That the Clerk has the authority to transfer to the county of
Simcoe Archives any documents which the Clerk believes to be
of historical significance.
6. Tbat this By-law shall not take effect until the Auditors for
The corporation of the Township of Oro-Medonte have approved
this By-law by endorsing their names at the end thereof.
7. That any by-law or part of any by-law by the former
municipalities of the 'l'ownship of Oro and tne Township of
Medonte to establish retention schedules fer documents,
records and other papers 0: the Municipality are hereby
repealed.
BY-LAW READ A FIRST AND SECOND TIME THIS 10th DAY OF JANUARY, 1994
BY-LAW READ A TB:tRD TIME AND FINALLY PASSED THIS 10th DAY OF
JANUARY, 1994
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
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E. DRURY
~{.~:.?/ / { A U ~\~ Co> N. ~y-
DARLENE SBOBBR:tDGE
dlJD ~~4 pJUv//Jt
BDO Dunwoody \'lard Mallette
(AucJi tor)
:#t; /2. I?? 'I
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THE CORPORATJ:ON OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW BO. 94-40
Being a By-law to Establish Retention Schedules for Documents,
Records and Other papers of the Municipality
WHEREAS section 116 of the Municipal Act, R.S.O. 1990 provides for
Councils of Municipalities to pass by-laws setting out retention
schedules for documents, records and other papers;
AND WHEREAS Council deems it advisable to do so;
NOW THEREFORE Council for The Corporation of the Township of Oro-
Medonte hereby enacts as follows:
1.
That the retention periods for the documents of The
corporation of the Township of Oro-Medonte, as outlined in
Schedule "An, attached hereto and forming part of this By-law,
are hereby adopted and established as the retention periods
for each such record.
2.
That the Clerk has the authority to destroy documents and
records provided that they have been retained for the period
of time as outlined on the Retention Schedule forming part of
this By-law.
3.
That the Clerk may use discretion in the manner in which the
records are destroyed.
4.
That all categories of records destroyed will be documented
and this record will be in the control of the Clerk.
5.
That the Clerk has the authority to transfer to the county of
Simcoe Archives any documents which the Clerk believes to be
of historical significance.
6. That this By-law shall not take effect until the Auditors for
The Corporation of the Township of Oro-Medonte have approved
this By-law by endorsing their names at the end thereof.
7 .
That any by-law or part of any by-law by the former
municipalities of the 'l'ownship of Oro and the Township of
Medonte to establish retention schedules fOe documents,
records and other papers of the Municipality are hereby
repealed.
BY-LAW READ A FIRST AND SECOND TIME THIS lOth DAY OF JANUARY, 1994
BY-LAw READ A THIRD TJ:ME AND FINALLY PASSED THIS lOth DAY OF
JANUARY, 1994
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
f-
E. DRURY
~-' <:'< A v/ .(\~ (j,? /-V. ~>'<
ERR DARLENE SHOEBRJ:DGE
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BDO Dunwoody
(Auditor)
II J ;} AJ !; ,I.)
~Acll'"",/ J'1c:lLt1J
allette
Date
, .
SCHEDULE "A" to By-Law No. 94-40
TABLE OF CONTENTS - RECORDS RETENTION BY-LAW SCHEDULE
Terminology and Short Forms..................
.
Administration.............................. .
council and By-Laws..........................
Development and Planning.....................
Environmental Services.......................
Finance and Accounting.......................
Human Resources..............................
Legal Affairs................................
Media and Public Relations...................
Protection and Enforcement Services..........
Recreation and Culture.......................
Social and Health Care Services..............
Transportation Services......................
Vehicles and Equipment.......................
* - indicates records potentially requiring mandatory exemptions
to access under the Freedom of Information and Protection of
Individual Privacy Act (Personal Information Banks) .
Categories noted as such may contain files with exempt
information.
.
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Terminology and short forms used within the Classification Report:
Retention / Volume: Retention periods within a) Department, b)
Central File, and c) Record Centre by MM/YY with the total minimum
retention displayed. The number of files located in each area is
displayed on the second line.
Sta: status being Original, Security or Duplicate.
Sec: Being a Secured Record (Y/N).
vit: Being a vital Record (Y/N).
Cal: Calculation of Destruction being either Actual or Years Plus
(remainder of year).
Des: Destruction Method being Recycle, Shred, Trash, Burn, or
Commercial Pickup, Permanent, Subject to Archival Selection
.
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r r
ADMINISTRATION - -A"
Includes records regarding routine administration
and office services functions
.
CLl\SSIFICATION REPORT within range OOAOO - 00V04
Class
!11)7\00
(J()l\Ol
()(1/\02
f)I)!\03
1)11:\04
Record Series
ADMINISTRATION GENERAL
ADMINISTRATION RECORDS WHICH CANNOT BE CLASSIFIED
ELSEWHERE. USE ONLY IF NO OTHER HEADING AVAILABLE
Retention / Volume
Dept C.F. R.C. Total
Sta Vit Des Media
Sec Cal Type
00/01 06/00 06/00 00/002
12 0 0 12
ASSOCIATIONS AND ORGANIZATIONS 00/01 06/00 01/00 07/001
CORRESPONDENCE, MINUTES, AGENDA, NOTICES, REPORTS 26 3 6 35
RE: ORGANIZATIONS AND ASSOCIATIONS TO WHICH STAFF
BELONG OR COMMUNICATE WITH EXCLUDES FEES -F01
STAFF COMMITTEES AND MEETINGS
STAFF COMMITTEES & MEETINGS. NOTICES, AGENDA
MINUTES, ETC.
EXCLUDES COUNCIL (C03/4), STANDING COMM. (C05/6)
COMPUTER/INFORMATION SYSTEMS
TYPES OF INFORMATION SYSTEMS IN USE. HARDWARE,
SOFTWARE, DATA TRANSMISSION, SYSTEM DESIGN & IMPL
QUALITY CONTROL, OFFICE AUTOMATION, E-MAIL
CONFERENCES AND SEMINARS
INVITATIONS, APPROVALS, AGENDA, PROCEEDINGS, RE:
CONFERENCES, CONVENTIONS, SEMINARS, SPECIAL
FUNCTIONS, SEE EXCLUSIONS IN MANUAL 02-01-05 PG4
11(17\05 .. CONSULTANTS
CORRESPONDENCE, PROPOSALS, RESUMES RE; SELECTION
APPOINTMENT & MONITORING EXCLUDES REPORTS (BY
SUBJECT), QUOTES & TENDERS - F1S
1\( :',06
INVENTORY CONTROL
INVENTORY STATEMENTS & REPORTS, CONTROL OF
SUPPLIES & SMALL EQUIPMENT STOCK LEVELS. EXCLUDES
ASSETS - FOG
00/01 06/00 06/02 00/004
17 0 3 20
01/00 06/00 00/00 07/000
11 0 0 11
00/01 06/00 06/00 00/002
12 0 0 12
00/01 06/00 06/00 00/002
202 4
00/01 06/00 06/04 00/006
000 0
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N
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N
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N
o
N
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N
o
N
o
N
N
A
N
A
N
A
N
A
N
A
N
A
N
A
T
PAPER
T
PAPER
A
PAPER
T
PAPER
A
PAPER
A
PAPER
T
PAPER
tit
4
...
12/09/1993
.
CLASSIFICATION REPORT within ran e OOAOO - OOV04
Class
00A07
00A08
OOA09
00A10
00A11
002\12
OOA13
Record Series
OFFICE EQUIPMENT & FURNITURE
DESIGN & MAINTENANCE OF OWNED & LEASED OFFICE
EQUIPMENT & FURNITURE. COPIERS, FACS, ETC.
EXCLUDES COMPUTER HARDWARE/SOFTWARE-A03
OFFICE SERVICES
RATES & SERVICES OF COURIERS, MAIL & POSTAGE FIRMS
INTER-OFFICE MAIL SYSTEM, INTERNAL PRINTING &
WORD PROCESSING SYSTEMS
POLICIES AND PROCEDURES
POLICY & PROCEDURE MANUALS & GUIDELINES
RECORDS MANAGEMENT
MANAGEMENT OF CORPORATE RECORDS ON ALL MEDIA
FILE LISTINGS, FEASIBILITY STUDIES, RECORD CENTRE
OPERATIONS. SEE MANUAL 02-01-05 PG 5
RECORDS DISPOSITION
DISPOSITION OF MUNICIPAL RECORDS. DISPOSAL METHOD
& FORMS AUTHORIZING & DESCRIBING DESTRUCTION
TELECOMMUNICATIONS SYSTEMS
TELEPHONE SYSTEMS, BASE & MOBILE STATIONS, TOWERS,
ANTENNAE, POLICE & FIRE, 91~ & EMERGENCY SYSTEMS
EXCLUDES LICENSES -P09, ASSETS -F06, CALLS -F01
TRAVEL & ACCOMMODATION
ARRANGEMENTS, ITINERARIES, MAPS, AUTHORIZATION
RESERVATIONS, RENTED VEHICLES, TRAVEL & HOTEL
BROCHURES. EXCLUDES EXPENSES-F09
Retention / Volume
Dept C.F. R.C. Total
00/01 03/00 03/00 06(001
900 9
00/01 06/00 00/00 06(001
000 0
00/00 00/00 00(00 00(000
6 0 4 10
00/01 06/00 06/00 00/002
601 7
00/00 00/00 00/00 00/000
100 1
00(01 06(00 06/00 00(002
400 4
00(01 06(00 00/00 06(001
000 0
Sta vit Des
Sec Cal
o
N
o
N
o
N
o
N
o
N
o
N
o
N
N
A
N
A
N
A
N
A
N
A
N
A
N
A
Media
Type
T
PAPER
T
PAPER
p
PAPER
T
PAPER
P
PAPER
T
PAPER
T
PAPER
.
5
,
.
-
12 09 1993
.
.
6
_.~. .
CL1\SSIFICATION REPORT within range OOAOO - 00V04
12(09(1993
1'1<158
Retention ( Volume
Dept C.F. R.C. Total
Sta vit Des Media
Sec Cal Type
Record Series
-----~==================--~=-==---=-----=--======-==~========================================================
1)()ld4 UNIFOm~S AND CLOTHING 01(00 06(00 00(00 07(000 0 N A PAPER
UNIFORJI1S & SPECIAL CLOTHING USED BY STAFF, POLICE 0 0 0 0 N A
& FIRE, S1\FETY CLOTHING FOR UTILITIES OPERATORS
00A15 VENDORS AND SUPPLIERS 00(02 06(00 06(00 00(003 0 N T PAPER
RE: VENDORS OF GOODS & SERVICES & INFO ABOUT GOODS 13 0 0 13 N A
& SERVICES. CATALOGUES, LISTS, CORRESPONDENCE,
BIDDERS INFO SHEETS. SEE MANUAL 02-01-05 PG 6
00A16 INTERGOVERNMENTAL RELATIONS 00(01 06(00 06(04 00(006 0 N A
CORRESPONDENCE & OTHER RECORDS RE: RELATIONSHIP 103 2 9 114 N A
BETWEEN MUNICIPALITY & OTHER LEVELS OF GOVERNMENT
OOA17 * ACCESSIBILITY OF RECORDS( FREEDOM OF INFORMATION 00(01 06(00 06(00 00(002 0 N S PAPER
RESPONSIBILITIES UNDER FREEDOM OF INFORMATION & 17 0 0 17 N A
PROTECTION OF INDIVIDUAL PRIVACY (FOI) , HANDLING
REQUESTS. EXCLUDES THE ACT- L11, COMPLAINTS -M04
Governing Laws: FOI
OOA18 SECURITY 00(02 06(00 06(02 00(005 0 N S PAPER
REPORTS, REQUESTS, LOGS, ETC. RE: SECURITY OF 0 0 0 0 N A
OFFICES, FACILITIES, PROPERTIES. PASSES, KEY
CONTROL, VANDALISM
OOA19 FACILITIES CONSTRUCTION & RENOVATIONS 01(00 06(00 05(05 00(006 0 N A
PLANNING & CONSTRUCTION OF MUNICIPAL FACILITIES. 4 0 2 6 N A
FIRE STATIONS, POOLS, OFFICES. SITE MEETINGS,
CONSULTANTS REPORTS, COST REPORTS
001\20 BUILDING AND PROPERTY MAINTENANCE 00(02 06(00 06(03 00(006 0 N T PAPER
MAINTENANCE OF BUILDINGS & PROPERTIES. CEMETERIES, 21 0 2 23 N A
PARKS, ARENAS, GARAGES, BUS TERMINALS, ETC.
INTERIOR & EXTERIOR DESIGN, FLOOR PLANS, CLEANING
------
---------
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.
7
CLASSIFICATION REPORT within range OOAOO - 00V04
Class
Record series
Retention / Volume
Dept C.F. R.C. Total
Sta vit Des
Sec Cal
Media
Type
12/09/1993
OOA21 *
~-~========================================================================================================================
FACILITIES BOOKINGS
PERMITS & BOOKINGS ISSUED FOR RENTAL OF
RECREATIONAL FACILITIES FOR SPECIFIC ACTIVITIES
00/01 03/00 03/00 06/001
000 0
o
N
N
A
T
PAPER
.
.
COUNCIL AND BY-lAWS - "C"
Includes records regarding the establishment of policy and by-laws.
and the operations of Council and Council Committees
9
.
CLASSIFICATION REPORT within range OOAOO - 00V04
Class
Record Series
Retention / Volume
Dept C.F. R.C. Total
Sta vit Des Media
Sec Cal Type
.
9
12/09/1993
OOCOO
~-------------------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------------
00C01
OOC02
OOC03
OOC04
OOC05
OOC06
COUNCIL AND BY-LAWS GENERAL
RECORDS RE: COUNCIL AND BY-LAWS WHICH CANNOT BE
CLASSIFIED ELSEWHERE. USE ONLY IF NO OTHER
HEADING AVAILABLE
00/01 01/00 01/00 02/001
4 1 0 5
BY-LAWS 00/00 00/00 00/00 00/000
FINAL VERSIONS & AMENDMENTS & ATTACHMENTS THAT ARE 4 0 0 4
LEGALLY PART OF BY-LAW. EXCLUDES BACKGROUND DATA-
FILE BY SUBJECT
Governing Laws: MUNICIPAL ACT
BY-LAWS - DRAFTS 01/00 01/00 01/00 03/000
FINAL AND DRAFT VERSIONS OF BY-LAWS OF INTEREST 14 0 0 14
COUNCIL AGENDA 00/01 06/00 06/03 00/005
NOTICES OF MEETINGS AND AGENDA OF COUNCIL MEETINGS 3 0 0 3
WORKING NOTES USED IN PREPARATION OF AGENDA
COUNCIL MINUTES
MINUTES OF PROCEEDINGS OF COUNCIL MEETINGS, ALL
ATTACHMENTS TO MINUTES SUCH AS REPORTS TO COUNCIL
EXCLUDES COUNCIL COMMITTEES -C05/06
Governing Laws: MUNICIPAL ACT
COUNCIL COMMITTEE AGENDA
NOTICES OF MEETING & AGENDA FOR COMMITTEES OF
COUNCIL
COUNCIL COMMITTEE MINUTES
MINUTES OF COMMITTEES OF COUNCIL
Governing laws: MUNICIPAL ACT
00/00 00/00 00/00 00/000
402 6
00/01 06/00 06/03 00/005
400 4
00/01 06/00 06/04 00/006
401 5
o
N
o
y
o
N
o
N
o
Y
o
N
o
y
N
A
Y
A
N
A
N
A
Y
A
N
A
Y
A
s
PAPER
P
PAPER
S
PAPER
T
PAPER
P
PAPER
T
PAPER
A
PAPER
, 1 ,\ ~-;s
<I"C07
00C08
OOC09
(JOClO
(JOCll '*
Hecord Ser i c;~:;
_...._-----~
--------~
.
-
10
00V04
range OOAOO
-~~-
Retention / Volume
Dept C.F. R.C. Total
~~~~_~_!~l()~L~93
.......-------
Sta vit Des
See Cal
0.-----....-
....-------------------------
--------------------------
------ -.------.----
---_._--~ ----.-.----.---
ELECTIONS
RETURNED NOTICES, LISTS OF OFFICIALS, VOTERS LISTS
NOMINATIONS, ELECTION RESULTS, INFORMATION ON WARD
BOUNDARIES, ADVERTISING
01/00 06/00 05/05 00/006
39
o
9
o
N
Media
Type
-----~ ------.--.---
-.- ----...-----
A
PAPER
'I ASSIFICATION REPORT w
48
N
A
GOALS AND OBJECTIVES 01/00 01/00 00/00 02/000 0 N A PAPER
STRATEGIC PLANNING, GOALS & OBJECTIVES, MISSION 0 0 0 0 N A
STATEMENTS
MOTIONS AND RESOLUTIONS 00/00 00/00 00/00 00/000 0 N P
FINAL SIGNED VERSIONS OF RESOLUTIONS & MOTIONS OF 2 0 6 8 N A
COUNCIL
POLICE VILLAGE ISSUES 00/00 00/00 00/00 00/000 P Y P PAPER
THIS CLASSIFICATION HOLDS ALL POLICE VILLAGE 7 0 3 10 N A
MATTERS
REPORTS TO COUNCIL 00/01 06/00 06/04 00/006 0 y A PAPER
THIS CLASSIFICATION HOLDS DEPARTMENTAL REPORTS TO 20 0 13 33 N A
COUNCIL
--_.~-_._- .----
.
-
DEVELOPMENT AND PLANNING -"0"
Includes recnrds regarding municipal development and planning.
Includes general studies as well as official plans, zoning, etc.
Subjeetc, are grouped aecor'ding to long range vs, developmental planning.
11
.
CLASSIFICATION REPORT within ran e OOAOO - 00V04
Class
Record Series
Retention / Volume
Dept C.F. R.C. Total
Sta vit Des
Sec Cal
j
Media
Type
-
12
12 09/1993
------====================~==~===========================
=================================================================------
OODOO
00D01
00002
00003
00004
00005
00006
DEVELOPMENT AND PLANNING - GENERAL 00/01 01/00 01/00 02/001
RECORDS RE: DEVELOPMENT & PLANNING WHICH CANNOT BE 6 0 0 6
CLASSIFIED ELSEWHERE. USE ONLY IF NO OTHER
AVAILABLE
DEMOGRAPHIC STUDIES
POPULATION GROWTH, CENSUS REPORTS, DENSITY STUDIES
TYPE, LEVEL & RATE OF GROWTH OF EMPLOYMENT
UNEMPLOYMENT, ETC. EXCLUDES VITAL STATISTICS -L12
ECONOMIC DEVELOPMENT
GROWTH OF ECONOMY, STUDIES, STATISTICS, PROJECTION
EXCLUDES: DEMOGRAPHICS -DOl, RESIDENTIAL DEV -004
TOURISM DEVELOPMENT - D06
ENVIRONMENT PLANNING
LONG RANGE ENVIRONMENT PLANNING, STORM DRAINAGE
FLOOD CONTROL, PARKS, WASTE MANAGEMENT. EXCLUDES
MONITORING -E05, ACTUAL WASTE MANAGEMENT -E06
RESIDENTIAL DEVELOPMENT
AVAILABILITY OF HOUSING. ASSESSMENTS OF NEED FOR
AFFORDABLE HOUSING, OCCUPANCY RATES, HOUSING COST
STATISTICS, ETC.
NATURAL RESOURCES
MANAGEMENT & PRESERVATION OF FORESTS,
CHARACTERISTICS OF MINERALS & MINERAL DEPOSITS
NATURAL RESOURCES INFORMATION
TOURISM
TOURISM INDUSTRY & EFFORTS TO PROMOTE TOURISM &
USE AS A CONVENTION SITE OR SPECIAL EVENTS
00/01 06/00 06/08 00/010
200 2
00/01 06/00 06/08 00/010
601 7
00/01 06/00 06/08 00/010
101 2
00/01 06/00 06/08 00/010
11 0 2 13
00/01 06(00 06/08 00(010
14 0 0 14
00/01 06(00 06/08 00(010
000 0
o
N
o
N
o
N
o
N
o
N
o
N
o
N
N
A
N
A
N
A
N
A
N
A
N
A
N
A
S
PAPER
A
PAPER
A
PAPER
A
PAPER
A
PAPER
A
PAPER
A
PAPER
.
.
13
12/09/1993
CLASSIFICATION REPORT within range OOAOO - 00V04
Class
~=====~===================================================================================================================
Record Series
Retention / Volume
Dept C.F. R.C. Total
Sta vit Des
See Cal
Media
Type
00D07 CONDOMINIUM PLANS 00/01 00/02 00/99 00/102 0 Y P PAPER
APPROVED APPLICATIONS, BACKGROUND DATA 0 0 1 1 y A
DRAWINGS, TECHNICAL REPORTS, CORRESPONDENCE,
COMMENTS, WORKING NOTES
OOD08 OFFICIAL PLANS 00/00 00/00 00/00 00/000 0 y P PAPER i
OFFICIAL & SECONDARY PLANS & AMENDMENTS. OBJECTIVE 17 0 1 18 Y A
& POLICIES RE: PLANNING, DEVELOPMENT &
REDEVELOPMENT OF PLANNING DISTRICTS
OOD09
OOD10
OODll
OFFICIAL PLAN AMENDMENT APPLICATIONS
APPLICATIONS TO AMEND OFFICIAL OR SECONDARY PLANS
BACKGROUND & STAFF REPORTS, NOTICES, RESOLUTIONS
DECISIONS
00/01 06/00 06/03 00/005
65 1 1 67
PAPER
N
A
S
o
N
SEVERANCES
GRANTING OF SEVERANCES TO PARCELS OF LAND
00/01 06/00 06/03 00/005 0 N T PAPER
193 0 18 211 N A
00/01 06/00 06/00 00/002 0 N S PAPER
27 1 0 28 N A
SITE PLAN CONTROL
PROVISION OF SERVICES TO INDIVIDUAL LAND SITES
WATER, SEWAGE, UTILITY APPROVAL~.
EXCLUDES SYSTEMS FOR SERVICING - SEE EACH SUBJECT
It
.
CLASSIFICATION REPORT within range OOAOO - 00V04
Class
Record Series
Retention / Volume
Dept C.F. R.C. Total
Sta vit Des Media
See Cal Type
12/09/1993
=================~=====~=========================~========================================================================
OOD12
OOD13
00014
OOD15
OIJDI6
OODI7
OIJlJlB
SUBDIVISION PLANS
APPROVALS. DRAWINGS, TECHNICAL REPORTS,
CORRESPONDENCE, COMMENTS, NOTES, BACKGROUND DATA,
SEE MANUAL 02-01-05 PGI2
VARIANCES
GRANTING OF VARIANCES IN LAND USE FROM EXISTING
REGULATIONS
ZONING
RECORDS & STANDARDS RE: DESIGNATION OF ZONES FOR
"LAND USE PLANNING. EXCLUDES: ZONING BY-LAWS -COI
VARIANCES -D13
00/01 00/01 00/99 00/101
69 0 12 81
00/01 06/00 06/00 00/002
66 0 0 66
00/01 06/00 06/00 00/002
36 0 5 41
EASEMENTS 00/01 06/00 06/04 00/006
RIGHTS OF WAY & EASEMENTS RE: MUNICIPAL OWNERSHIP 2 0 2 4
OF PRIVATE LANDS TO MAINTAIN PUBLIC SERVICE SUCH
AS WATER & SEWER LINES THAT CROSS PRIVATE PROPERTY
ENCROACHMENTS
PRIVATE PROPERTIES ENCROACHING ON MUNICIPAL LANDS
SURVEYS & OTHER RELATED DOCUMENTS
ANNEXATION/AMALGAMATION
ANNEXING & AMALGAMATING OF LAND ADJACENT TO
MUNICIPAL LAND TO ACCOMMODATE GROWTH
COMMUNITY IMPROVEMENT PROJECTS
RECORDS, STUDIES, STATISTICS, BACKGROUND DATA RE:
COMMUNITY DEVELOPMENT PROGRAMS. EXCLUDES ECONOMIC
DEVELOPMENT -D02
00/01 06/00 06/04 00/006
o 1 0 1
00/01 00/00 00/99 00/100
6 0 8 14
00/01 06/00 06/05 00/007
000 0
o
Y
o
N
o
N
o
N
o
N
o
N
o
N
Y
A
N
A
N
A
N
A
N
A
N
A
N
A
P
PAPER
T
PAPER
S
PAPER
A
PAPER
A
PAPER
P
PAPER i
A
PI'.PER
e
^-~-
'lilSSIFICATION REPORl' within range OOAOO - 00V04
'I "ss
u_
I)[)DI9
00020
.
Record Series
Retention / Volume
Dept C.F. R.C. Total
Media
Type
Sta vit Des
Sec Cal
15
_.__..~--
121CJ~n993
_______~______ ._u.___
-- ----- -- -----"-- -~---
- ~--'-'---
------------------------------
--------------------------
---------------------------------------
---------------------------------------
-------
----------
REFERENCE PLANS
REGISTRY OFFICE AND LAND TITLES PLANS RELATED TO
SURVEYED PROPERTY
MUNICIPAL ADDRESSING SYSTEM, G.I.S., BASE MAPPING
CONTAINS RECORDS REGARDING STREET NUMBER, GEO-
GRAPHIC INFO SYSTEMS, AND ONTARIO BASE MAPPING
00/01 06/00 00/99 06/100 P N P PAPER
1 0 16 17 N A
00/01 00/00 00/04 00/005 0 N p PAPER
2 0 1 3 N A
e
ENVIRONMENTAL SERVICES - "E"
Includes records regarding provlslon of public works and other environmental services
othe,- than roads. Includes water works, s€wers, treatment plants, vlaste management and
environmental monitoring. Also includes tree removal and pruning.
.16
-
.
17
CLASSIFICATION REPORT within range OOAOO - 00V04
12/09/1993
Class
Retention / Volume
Dept C.F. R.C. Total
Sta vit Des Media
Sec Cal Type
-========================================================================================================================
Record Series
UOEOO ENVIRONMENTAL SERVICES - GENERAL 06/00 03/00 03/00 00/001 0 N T PAPER
RECORDS RE: ENVIRONMENTAL SERVICES WHICH CANNOT BE 1 0 0 1 N A
CLASSIFIED ELSEWHERE. USE ONLY IF NO OTHER
AVAILABLE
00E01 SANITARY SEWERS 00/02 06/00 06/02 00/005 0 N T PAPER
DESIGN, CONSTRUCTION & MAINTENANCE OF SANITARY 1 0 0 1 N A
SEWERS. EXCLUDES: WASTE MANAGEMENT -E07, STORM
SEWERS- E02, TREATMENT PLANTS - E03
00E02 STORM SEWERS 00/02 06/00 06/02 00/005 0 N A PAPER
DESIGN, CONSTRUCTION & MAINTENANCE OF STORM SEWERS 1 0 1 2 N A
UUE03 TREATMENT PLANTS 00/02 06/00 06/02 00/005 0 N T PAPER
OPERATION OF TREATMENT & PUMPING STATIONS & 1 0 2 3 N A
LAGOONS
00E04 TREES 00/02 06/00 06/02 00/005 0 N T PAPER
TREE REMOVAL, TRIMMING & PRUNING 1 0 0 1 N A
00E05 ,* ENVIRONMENTAL MONITORING 00/02 06/00 06/02 00/005 0 N A PAPER
ROUTINE MONITORING OF WATER & AIR QUALITY, WATER 20 0 0 20 N A
QUANTITY, CREEKS, FLOODS, WEEDS, NOISE, EROSION
RESPONSES. EXCLUDE: BY-LAW-P01, COMPLAINTS -M04
11i)F.OG UTILITIES 00/02 06/00 06/02 00/005 0 N A PAPER
UTILITY SERVICES PROVIDED TO RESIDENTS. TELEPHONE 14 0 1 15 N A
LINES, GAS MAINS, POWER LINES, ETC. EXCLUDES SITE
PLANS -Dll
.
.18
CLASSIFICATION REPORT within range OOAOO - 00V04
12/09/1993
Class
Record Series
Retention / Volume
Dept C.F. R.C. Total
Sta vit Des Media
Sec Cal Type
-------------------------------------------------------------------------------------------------------------------------
~------------------------------------------------------------------------------------------------------------------------
IIIIE07 WASTE MANAGEMENT 00/02 06/00 06/02 00/005 0 N A PAPER
COLLECTION & DISPOSAL OF WASTE. LANDFILL SITE 20 0 51 71 N A
RECORDS, RECYCLING, ENERGY FROM WASTE, SOURCE
SEPARATION & COLLECTION. SEE MANUAL 02-01-05 PG15
IIIIE08 WATER WORKS 00/02 06/00 06/02 00/005 0 N T PAPER
DESIGN, CONSTRUCTION & MAINTENANCE OF WATER MAINS, 24 0 2 26 N A
TANKS, PIPELINES & RELATED FACILITIES & EQUIPMENT
OOE09 DRAINS 00/02 06/00 06/02 00/005 0 N A PAPER
DESIGN, CONSTRUCTION & MAINTENANCE OF DRAINS 6 0 4 10 N A
ENGINEER REPORTS, SPECIFICATIONS, CORRESPONDENCE,
COPIES OF RELAVENT BY-LAW
.
.19
..
FINANCE ANO ACCOUNTING - "F"
Includes records regarding the management of funds.
-
.
20
--~~~.~-~~~_.~._.._.__.~----
__L?LCJ2/1992
~~_.~.__n.___.~._.._ _
'j,;;;SSIFICATION REPoF~r within range OOAOO - OOV04
'I ;JSS
Record Series
Retention / Volume
Dept C.F. R.C. Total
Sta vit Des
See Cal
Media
Type
-----~-----~---_._--
-- .....- --------..--
----------- -~==~=~===-~~=~===~~~======~
===========-----------
OOFOO
---------~-----."...,-
---_.- -..--........------
--
OOF01
OOF02
OOF03
FINANCE AND ACCOUNTING - GENERAL 00/01 01/00 01/00 02/001 0 N T PAPER
FINANCE & ACCOUNTING RECORDS WHICH CANNOT BE 9 0 0 9 N A
CLASSIFIED ELSEWHERE. USE ONLY IF NO OTHER
AVAILABLE
ACCOUNTS PAYABLE 00/01 06/00 06/04 00/006 0 N T PAPER
FUNDS PAYABLE BY THE MUNICIPALITY. PAID INVOICES 7 0 3 10 N A
REBATES, PAYABLE REPORTS, MEMBERSHIP FEES,
TELEPHONE BILLS
ACCOUNTS RECEIVABLE 00/01 06/00 06/04 00/006 0 Y T PAPER
FUNDS OWING TO MUNICIPALITY. INVOICES, BILLING 130 0 15 145 Y A
LISTINGS, RECOVERIES REPORTS, TAX & WATER, OVERDUE
TAXES EXCLUDES WRITE OFFS - F23
AUDITS 00/01 06/00 06/04 00/006 0 N S PAPER
INTERNAL & EXTERNAL FINANCIAL AUDITS OF ACCOUNTS 1 0 1 2 N A
EXCLUDES: OPERATIONAL AUDITS -SEE EACH SUBJECT,
AUDITED FINANCIAL STATEMENTS -FI0
---.----p--
-.-------
e
.1
.
CLASSIFICATION REPORT within range OOAOO - 00V04
12/09/1993
Class
Record Series
--~=======================================================================================================================
OOF04
BANKING
BANKING TRANSACTIONS & RELATIONSHIPS WITH BANKS.
STATEMENTS, RECONCILIATIONS, DEPOSIT RECORDS
(lOF05
BUDGETS AND ESTIMATES
DEPARTMENTAL & CORPORATE BUDGETS, CAPITAL &
OPERATING. NOTES, CALCULATIONS, BACKGROUND DATA
{}()F06
ASSETS
CURRENT & FIXED ASSETS. INVENTORIES, RECORDS OF:
INITIAL EXPENDITURE, DEPRECIATION, AMORTIZATION
DISPOSAL. EXCLUDES: LAND ACQUISITION & SALE -L07
()(lF07
CHEQUES
CANCELLED CHEQUES, REQUISITIONS, LISTINGS,
SUPPORTING DOCUMENTS FOR AUTHORIZATION
EXCLUDES BANKING -F04
Retention / Volume
Dept C.F. R.C. Total
00/01 06/00 06/08 00/010
101 2
00/01 06/00 06/04 00/006
10 0 17 27
00/01 06/00 06/05 00/007
9 0 8 17
00/01 06/00 06/04 00/006
000 0
{}OF08 · DEBENTURES AND BONDS 00/01 06/00 06/05 00/007
DEBENTURES & BONDS ISSUED INCLUDING TILE DRAIN 19 0 1 20
LOANS, PYMT MADE TO INVESTORS. EXCLUDES DEBENTURE
REGISTERS -1"14
{}{}F09
.
EMPLOYEE AND COUNCIL EXPENSES
TRAVEL & MEETING EXPENSE STATEMENTS & RECEIPTS FOR
EMPLOYEES, COUNCIL & COMMITTEE MEMBERS
(1111"10
FINANCIAL STATEMENTS
BALANCE SHEET, INCOME STATEMENT, STATEMENT OF
SOURCE, APPLICATION OF FUNDS, WORKING NOTES,
CALCULATIONS & BACKGROUND DATA
00/01 06/00 06/04 00/006
200 2
00/00 00/00 00/00 00/000
001 1
sta Vit Des
See Cal
o
N
o
N
o
Y
o
N
o
Y
o
N
o
Y
N
A
N
A
Y
A
N
A
Y
A
N
A
Y
A
Media
Type
T
PAPER
A
PAPER
A
PAPER
S
PAPER
S
PAPER
S
PAPER
P
PAPER
-
---"--~-'--
-_.~----------
'IJ\~-;sIF-ICATION EEPOHT w-ithin-ra~-OOAOO----=- OOV04
\ ;\ ~-:;s
f)f)Fl]
OOF12
OOF13
OOF14 *
.
22
________.'__.__.._._.__n.___.......______._
_.~-_._.._.._._~-_._--_...~_.~.~_._--_. -- ------...---
.
Hecorcl s(~ 1'" i (:S
Retention / Volume
Dept C.F. R.C. Total
-------
- --===:c::====".-,
- ~--'---~-'--'----
-------------------
GRANTS AND LOANS
REVENUE GENERATED BY GRANTS-IN-LIEU, PROVINCIAL &
FEDERAL GRANTS, LOANS & SUBSIDIES. SUBMISSIONS &
ACKNOIvLEDGEMENTS. ROAD SUBSIDIES, TAX REBATE PRGMS
INVESTMENTS
INVESTMENTS, TERM DEPOSITS, PROMISSORY NOTES
JOURNAL VOUCHERS
COMPLETED JOURNAL VOUCHER FORMS, INPUT FORMS
BACKGROUND DATA USED TO SUPPORT JOURNAL ENTRIES
MONTHLY M.O.T. REPORTS
SUBSIDIARY LEDGERS, REGISTERS AND JOURNALS
SUBSIDIARY REGISTERS, LEDGERS & JOURNALS
DEBENTURE REGISTERS, PAYMENT & RECEIPT JOURNALS
PAYROLL REGISTERS. EXCLUDES BACKGROUND DATA
00/01 06/00 06/04 00/006
48
o
52
4
00/01 06/00 06/04 00/006
201 3
00/01 06/00 06/04 00/006
102 3
00/01 06/00 06/08 00/010
000 0
_~______~ ~ L 0 ~ L!~22
Sta vit Des Media
See Cal Type
o
N
o
N
o
N
o
Y
N
A
N
A
N
A
Y
A
- _._~
T
PAPER
T
PAPER
T
PAPER
A
PAPER
______.'_d_____
-------- -----
4t
.
23
CLASSIFICATION REPORT within range OOAOO - 00V04
Class
Record Series
Retention / Volume
Dept C.F. R.C. Total
Sta vit Des Media
Sec Cal Type
12/09/1993
I()F15
o=,~========================================================================================================================
OOF16
OOF17
()()F18
GENERAL LEDGERS AND JOURNALS
ALL RECORDS IN THE BOOKS OF ORIGINAL ENTRY
*
PAYROLL
PAYMENTS OF SALARY, WAGES & DEDUCTIONS. PAY LISTS
OHIP, BLUE CROSS, T4S, OMERS, STATS CANADA REPORTS
EXCLUDES: PAYROLL REGISTERS -F14, ATTENDANCE -HOl
Governing Laws: FOI
PURCHASE ORDERS AND REQUISITIONS
PURCHASE ORDERS, REQUISITIONS, BLANKET ORDERS,
BACKGROUND DATA AUTHORIZING PROCUREMENT
EXCLUDES QUOTATIONS & TENDERS -F18
QUOTATIONS AND TENDERS
QUOTES & TENDERS FROM SUPPLIERS. REQUESTS FOR
PROPOSAL, INVITATIONS TO TENDER, PROPOSALS, TENDER
SUBMISSIONS, PREQUALIFICATIONS, SELECTION DATA
Governing Laws: FOI
00/01 00/00 00/99 00/100
000 0
00/01 06/00 06/04 00/006
35 0 0 35
00/01 06/00 06/04 00/006
200 2
00/01 06/00 06/04 00/006
36 0 21 57
o
N
N
A
P
PAPER
o
N
N
A
S
PAPER
o
N
N
A
S
PAPER
o
N
N
A
A
PAPER
-
. 24
CLASSIFICATION REPORT within range OOAOO - 00V04
12/09/1993
Class
Retention / Volume
Dept C.F. R.C. Total
Record Series
UUF19 * RECEIPTS 00/01 06/00 06/04 00/006
RECEIPTS ISSUED FOR PAYMENT OF ITEMS SUCH AS 11 0 0 11
PARKING TICKETS, RENTALS, TAXES, COMM. HALL RECPTS
UOF20 RESERVE FUNDS 00/01 06/00 06/04 00/006
OBLIGATORY &/OR DISCRETIONARY RESERVE FUNDS. 0 0 1 1
WORKING FUNDS, CONTINGENCY FUNDS, CAPITAL PROJECTS
INFORMATION SYSTEMS RESERVES, ETC
UOF21 REVENUES 00/01 06/00 06/04 00/006
REVENUES OTHER THAN ASSESSMENT TAXES & WATER. FEES 4 0 2 6
FOR APPLICATIONS, PARKING TICKETS, LOT LEVIES,
DEVELOPMENT CHARGES,
OOF22
*
00/00 00/00 00/00 00/000
3 0 13 16
TAX ROLLS AND RECORDS
TAXATION RECORDS OF LONG TERM IMPORTANCE.
ASSESSMENT ROLLS, TAX SALE RECORDS & DEEDS, TAX
ARREARS REGISTER CARDS, TAX COLLECTOR ROLLS
Governing Laws: FOI
OOF23
WRITE OFFS 00/01 06/00 06/04 00/006
ACCOUNTS RECEIVABLE WHICH HAVE BEEN WRITTEN OFF AS 0 0 6 6
UNCOLLECTABLE. EXCLUDES ACCOUNTS RECEIVABLE - F02
Governing Laws: FOI
O()F24
TRUST FUNDS
FUNDS ESTABLISHED FOR MONEY HELD IN TRUST.
BEQUESTS, ONTARIO HOME RENEWAL PLAN, ETC.
03/00 06/00 06/05 03/006
o 0 48 48
OOF25
SECURITY DEPOSITS
INCLUDES DEVELOPMENT DEPOSITS, LETTERS OF CREDIT,
PROOF OF INSURANCE & OTHER RECORDS OF MONIES HELD
FOR SECURITY
00/01 06/00 06/04 00/006
6 2 45 53
Sta Vit Des
Sec Cal
o
N
o
N
o
N
o
N
o
N
o
N
o
Y
N
A
N
A
N
A
N
A
N
A
N
A
N
A
Media
Type
T
PAPER
S
PAPER
T
PAPER
P
PAPER
S
PAPER
S
PAPER
S
PAPER
.
.
25
HUMAN RESOURCES - "H"
Includes records regarding the municipality's relationship with its employees.
Includes ,-ecords ,-eganiing gene,-a! staff programs as well as information on specific e ployees.
.
.
26
CLASSIFICATION REPORT within range OOAOO - 00V04
12/09/1993
(' lass
Record Series
Retention / Volume
Dept C.F. R.C. Total
Sta vit Des Media
Sec Cal Type
~========================================================================================================================
"OHOO
HUMAN RESOURCES - GENERAL
RECORDS RE: HUMAN RESOURCES WHICH CANNOT BE
CLASSIFIED ELSEWHERE. USE ONLY IF NO OTHER
AVAILABLE
Governing Laws: FOI
00/01 06/00 00/00 06/001
200 2
OOH01 * ATTENDANCE AND SCHEDULING
EMPLOYEE ATTENDANCE, SHIFT SCHEDULING, VACATION
SCHEDULE, HOURS OF WORK, ETC
EXCLUDES PAYROLL -F16
Governing Laws: FOI
00/01 06/00 06/00 00/002
15 0 0 15
00H02 BENEFITS
BROCHURES, CORRESPONDENCE, EXPLANATORY DOCUMENTS
RE: BENEFITS. GROUP INSURANCE, DENTAL PLANS
EXCLUDES: PAYROLL -F16, PENSIONS -H10
01/00 01/00 01/00 03/000
900 9
OOH03 * EMPLOYEE RECORDS 00/01 06/00 06/08 00/010
EMPLOYMENT HISTOTY, APPLICATIONS, EVALUATIONS, 197 0 8 205
RESUME, CORRESPONDENCE, EMPLOYEE ASSISTANCE. FULL,
PART TIME & STUDENTS
Governing Laws: FOI
00H04 *
HEALTH AND SAFETY 00/01 06/00 06/05 00/007
OCCUPATIONAL HEALTH & SAFETY OF STAFF, ACCIDENT 9 0 2 11
REPORTS, WCB REPORTS, HEALTH & SAFETY PROGRAMS
EXCLUDES: EDUCATION - S08, ACCIDENTS TO PUBLIC P05
OOB05
HUMAN RESOURCE PLANNING 06/04 06/00 00/00 00/005
SUCCESSION PLANNING, EXECUTIVE PLACEMENT, STAFF 2 0 0 2
TURNOVER, RETIREMENT PLANS, ANNUAL HIRE/PROMOTION
TARGETS, FREEZES, ETC. EXCLUDES EMPLOYEE FILE -H03
o
N
o
N
o
N
o
N
o
N
o
N
N
A
N
A
N
A
N
A
N
A
N
A
S
PAPER
A
PAPER
T
PAPER
A
PAPER
T
PAPER
A
PAPER
.
.
,
27
CLASSIFICATION REPORT within range OOAOO - 00V04
12/09/1993
Class
Record Series
Retention / Volume
Dept C.F. R.C. Total
Sta Vit Des
Sec Cal
Media
Type
-------------------------------------------------------------------------------------------------------------------------
..- ------------------------------------------------------------------------------------------------------------------------
OOH06
JOB DESCRIPTIONS
JOB DESCRIPTIONS & SPECIFICATIONS
BACKGROUND DATA
01/00 06/00 00/00 07/000
400 4
11111107
LABOUR RELATIONS
COLLECTIVE BARGAINING, CORRESPONDENCE WITH UNIONS
EXCLUDES: GREVIANCES -H03, COLLECTIVE AGREEMENT -
L04
01/00 06/00 06/09 01/010
000 0
OOHOS
ORGANIZATION 01/00 06/00 01/00 OS/OOO
REPORTING RELATIONSHIPS, REORGANIZATION, 5 0 1 6
ORGANIZATIONAL ANALYSIS, ORGANIZATION CHARTS
EXCLUDES JOB DESCRIPTIONS -H06
nOll09
SALARY PLANNING 00/05 06/00 01/00 07/005
PLANNING & SCHEDULING OF SALARIES. JOB EVALUATIONS 3 0 1 4
SALARY SURVEYS, JOB CLASSIFICATIONS. REFERENCE RE:
PAY EQUITY. EXCLUDES EMPLOYEE RECORDS -H03
n()H10
PENSION RECORDS
PENSION OBLIGATIONS UNDER OMERS. EXCLUDES GENERAL
PENSION INFO -H02, DEDUCTIONS -F16
01/00 06/00 00/00 07/000
100 1
OOH11 * RECRUITMENT 00/01 06/00 01/00 07/001
RECRUITMENT OF STAFF. JOB POSTINGS, ADVERTISEMENT 30 0 0 30
COMPETITIONS & UNSUCCESSFUL APPLICANTS
Governing Laws: FOI
OO!!l2* TRAINING AND DEVELOPMENT 01/00 06/00 01/00 OS/OOO
COURSES OFFERED TO EMPLOYEES, CAREER & 6 0 1 7
PROFESSIONAL DEVELOPMENT PROGRAMS, ORIENTATION
MATERIALS. EXCLUDES EMPLOYEE RECORDS -H03
o
N
o
N
o
N
o
N
o
N
o
N
o
N
N
A
N
A
N
A
N
A
N
A
N
A
N
A
A
PAPER
A
PAPER
A
PAPER
T
PAPER
P
PAPER
A
PAPER
A
PAPER
.
.
LEGAL AFFAIRS - "L"
Includes records regarding legal matters as well as contracts
and agreements, insurance and real estate matters.
28
.
.29
CLASSIFICATION REPORT within range OOAOO - 00V04
12/09/1993
Class
Record Series
..- ------------------- ------------------------------------------------------------------------------------------------------
-------------------------------------------------------------------------------------------------------------------------
Retention / Volume
Dept C.F. R.C. Total
Sta vit Des Media
See Cal Type
Of)LOO LEGAL AFFAIRS - GENERAL 00/01 06/00 01/00 07/001 0 N S PAPER
RECORDS RE: LEGAL AFFAIRS WHICH CANNOT BE 1 0 0 1 N A
CLASSIFIED ELSEWHERE. USE ONLY IF NO OTHER
AVAILABLE
oOL01 APPEALS AND HEARINGS 00/00 00/00 00/00 00/000 0 N P PAPER
TRANSCRIPTS & RELATED DOCUMENTS RE: APPEALS, 8 0 13 21 N A
HEARINGS, LEGAL PROCEEDINGS. ZONING APPEALS,
OFFICIAL PLAN APPEALS. EXCLUDES LITIGATION -1,02/03
*
OOL02r
CLAIMS AGAINST THE MUNICIPALITY
LIABILITY CLAIMS MADE BY OTHERS AGAINST THE
MUNICIPALITY. EXCLUDES APPEALS & HEARINGS -L01
OOL03
CLAIMS BY THE MUNICIPALITY
LIABILITY CLAIMS AGAINST OTHER PARTIES MADE BY
THE MUNICIPALITY. EXCLUDES APPEALS & HEARINGS-L01
nOL04
CONTRACTS AND AGREEMENTS
AGREEMENTS ENTERED INTO BY MUNICIPALITY. CONTRACT
SERVICE AGREEMENTS, CONSTRUCTION CONTRACTS,
INSURANCE POLICIES, COLLECTIVE AGREEMENTS, ETC
01/00 06/00 00/01 07/001 0 N S PAPER
13 1 3 17 N A
01/00 06/00 00/01 07/001 0 N T PAPER
5 0 1 6 N A
01/00 06/00 00/21 07/021 0 Y A PAPER
61 10 171 242 Y A
f)UL05 INSURANCE APPRAISALS 01/00 06/00 00/00 07/000 0 N S PAPER
APPRAISALS OF MUNICIPAL PROPERTIES FOR INSURANCE 0 0 0 0 N A
011],06 INSURANCE POLICIES 00/02 06/00 01/00 07/002 0 N T PAPER
INSURANCE POLICY DOCUMENTS. VEHICLE, LIABILITY 7 0 3 10 N A
THEFT, FIRE, EXCLUDES EMPLOYEE GROUP INSURANCE H02
.
-_._.~.~.~
--------~.-
-----
I ,\:;SI FICATION HEPORI' VI_~~Jan(lE'~,.2.QA~.2.~ ,QQvOi~~~,~~
, ! ~; ~:;
Heeord S",i""
-_._----~
- ---'--~-
, '11.07
LAND ACQUISITION AND SALE
REAL ESTATE TRANSACTIONS & CONVEYANCE OF LAND,
VOLUNTARY & EXPROPHIATTON. LEASES, DEEDS, PURCHASE
LETTERS, E>:PROPHIATION PLANS. APPRAISALS
Retention / Volume
Dept C.F. R.C. Total
Sta Vit Des Media
See Cal Type
---------------------
-----------------------
------..- -
------------- --
---------
_____m__________
-- -~ --- -- - - ---- _..,---
01/00 06/00 00/21 07/021
70 0 33 103
o
N
N
A
A
PAPER
OOL08 OPINIONS AND BRIEFS 01/00 06/00 00/21 07/021 0 N A PAPER
OPINIONS & BRIEFS PREPARED BY MUNICIPALITY'S 3 0 4 7 N A
LEGAL COUNSEL ON SPECIFIC ISSUES & BY-LAWS
OOL09 PRECEDENTS 01/00 06/00 00/00 07/000 0 N A PAPER
JUDGEMENTS & DECISIONS WHICH MAY AFFECT THE 0 0 0 0 N A
MUNICIPALITY'S POSITION IN ACTUAL OR POTENTIAL
LEGAL MATTERS
OOL10 FEDERAL LEGISLATION 01/00 06/00 01/00 08/000 0 N T PAPER
BILLS, ACTS & REGULATIONS ENACTED BY PARLIAMENT OF 1 0 0 1 N A
CANADA OF INTEREST TO MUNICIPALITY
OO!.11
PROVINCIAL LEGISLATION
BILLS, ACTS & REGULATIONS ENACTED BY ONTARIO
LEGISLATURE WHICH AFFECT OR ARE OF INTEREST TO
MUNICIPALITY
OOL12
*
VITAL STATISTICS
REGISTERS OF BIRTHS, DEATHS, MARRIAGES.
EXCLUDES POPULATION STATISTICS - DOl
Governing Laws: FOI
(JOL13
*
PROSECUTIONS
PROSECUTIONS TO ENFORCE BY-LAWS, PROVINCIAL &
FEDERAL LEGISLATION. EXCLUDES: APPEALS & HEARINGS
- L01, BY-LAW ENFORCEMENT -POI, WARRANTS -P12
Governing Laws: FOI
01/00 06/00 01/00 08/000
404 8
o
N
N
A
T
PAPER
00/02 06/00 00/99 06/101
101 2
o
N
N
A
P
PAPER
01/00 06/00 06/06 01/007
9 0 5 14
o
N
N
A
S
PAPER
e
30
------_..._-_.~
------------
12/0'J/1993
____. ___ __ _00 _'_'~__
.
_31
.
MEDIA AND PUBLIC RELATIONS - "M"
Includes records regarding the municipality's relationship
with the media and the general public.
.
e
32
CLASSIFICATION REPORT within ran e OOAOO - 00V04
12 09/1993
("'ass
---====================~==~=====~==========================================
=============================================---
Record Series
Retention / Volume
Dept C.F. R.C. Total
Sta vit Des
Sec Cal
Media
Type
''''1100
MEDIA AND PUBLIC RELATIONS - GENERAL
RECORDS RE: MEDIA & PUBLIC RELATIONS WHICH CANNOT
BE CLASSIFIED ELSEWHERE. USE ONLY IF NO OTHER
AVAILABLE
00/01 06/00 01/00 07/001
8 0 1 9
o
N
N
A
T
PAPER
OOM01 ADVERTISING 00/01 06/00 01/00 07/001 0 N A PAPER
PUBLIC ADVERTISING IN MAGAZINES, NEWSPAPERS, RADIO 3 0 1 4 N A
TELEVISION, TRANSIT. EXCLUDES: NEWS RELEASES -M06
RECRUITMENT -H11
0IJM02 CEREMONIES AND EVENTS 00/01 06/00 06/03 00/005 0 N A PAPER
PARTICIPATION IN SPECIAL EVENTS, OPENINGS, 22 1 5 28 N A
ANNIVERSARIES. REMEMBERANCE DAY, WINTER CARNIVAL
SET-UP & RUNNING OF EVENTS
OOM03 * CHARITABLE CAMPAIGNS 00/01 06/00 01/00 07/001 0 N T PAPER
RAISING OF FUNDS FOR MUNICIPALITY PROGRAMS OR 10 0 0 10 N A
CHARITIES. UNITED WAY, CANCER FUND, COMMUNITY
INTEREST GROUPS
.
CLASSIFICATION REPORT within range OOAOO - 00V04
Class
Retention / Volume
Dept C.F. R.C. Total
Record Series
Sta vit Des Media
Sec Cal Type
.
33
12/09/1993
:c::========================================================================================-:::--:0=-:0============================
(]OM04 * COMPLAINTS COMMENDATIONS AND INQUIRIES 00/01 06/00 06/00 00/002
COMPLAINTS, COMMENDATIONS, REQUEST FOR INFORMATION ~65 0 0 165
GENERAL INQUIRIES RE: SERVICES OR COUNCIL
PROCEEDINGS. EXCLUDES FOI REQUESTS -A17
00M05 NEWS CLIPPINGS 00/01 06/00 06/00 00/002
CLIPPINGS FROM NEWSPAPERS, JOURNALS & OTHER PRINT 0 0 0 0
MEDIA. EXCLUDES CLIPPINGS USED AS REFERENCE
MATERIAL - SEE RELEVANT SUBJECT
00M06
00/01 06/00 06/00 00/002
11 0 3 14
NEWS RELEASES
BACKGROUND DATA, FINAL & DRAFT VERSIONS OF NEWS
RELEASES ISSUED. MESSAGES FOR SPECIAL EVENT
PROGRAMS
00M07
01/00 03/00 03/00 07/000
100 1
PUBLICATIONS
TYPED MANUSCRIPTS, ARTWORK, PRINTED COPIES, ETC
RE: TOURISM, TRADE SHOWS, CURRENT EVENTS,
INDUSTRIAL & BUSINESS DIRECTORIES, MAPS
SPEECHES AND PRESENTATIONS
BACKGROUND DATA, DRAFT & FINAL VERSIONS OF
SPEECHES, PRESENTATIONS & CONFERENCES GIVEN BY
ELECTED OFFICIALS. EXCLUDE: MEDIA COVERAGE -M05
OOMOS
00/01 06/00 06/01 00/003
000 0
OOM09
VISUAL IDENTITY AND INSIGNIA 01/00 06/00 06/04 01/005
STANDARDS RE: DESIGNS IN A VISUAL IDENTITY PROGRAM 2 0 0 2
(VIP). LOGO, LETTERHEAD, SIGNAGE, VEHICLE IDENT
CORPORATE INSIGNIA & SEALS OF OFFICE
DOMAN
MANUALS - ALL DEPARTMENTS 00/02 00/00 02/00 02/002
CONTAINS MANUALS, PUBLICATIONS, BOOKLETS: A MASTER 5 0 4 9
LIST TO BE RESORTED AND COMPILED AT A LATER DATE
o
N
o
N
o
N
o
N
o
N
o
N
o
N
N
A
N
A
N
A
N
A
N
A
N
A
N
A
A
PAPER
A
PAPER
A
PAPER
A
PAPER
A
PAPER
A
PAPER
T
PAPER
_ .34
PROTECTION AND ENFORCEMENT SERVICES - "P"
Includes ,'ecords regarding the operational functions of
law enforcement, licencing, public protection
and fire prevent i on with the C0l11111un Hy.
.
35
-
CLASSIFICATION REPORT within range OOAOO - 00V04
12/09/1993
Retention I Volume
Dept C.F. R.C. Total
Class Record Series
=========~===========~=~~=====~========================================================================~================
Sta vit Des
Sec Cal
Media
Type
:\OPOO
PROTECTION AND ENFORCEMENT SERVICES - GENERAL 00/01 06/00 01/00 07/001
RECORDS RE: PROTECTION & ENFORCEMENT SERVICES 5 0 1 6
WHICH CANNOT BE CLASSIFIED ELSEWHERE. USE ONLY IF
NO OTHER AVAILABLE
(JOP01
BY-LAW ENFORCEMENT 00/02 06/00 06/03 00/006
PARKING, PEST CONTROL, FENCE VIEWING, ETC. EXCLUDE 19 0 4 23
INSPECTIONS -P07/8, ENVIRONMENT -BaS,
PROSECUTIONS -L13
o
N
N
A
PAPER
S
o
N
N
A
PAPER
A
OOP02 DAILY OCCURRENCE LOGS 00/01 06/00 06/03 001005 0 N A PAPER
LOGS OF DAILY OCCURRENCES, POLICE DISPATCHES, FIRE 9 0 0 9 N A
ASSISTANCE CALLS
!JOP03 EMERGENCY PLANNING 01/00 01/00 01/00 031000 0 N A PAPER
PLANNING & REHEARSING OF EMERGENCY MEASURES 7 0 0 7 N A
n()P04 HAZARDOUS MATERIALS 01/00 01/00 01/00 03/000 0 N T PAPER
DATA & REPORTS ON CHEMICALS & SUBSTANCES THAT POSE 1 0 0 1 N A
FIRE HAZARDS. TOXIC SUBSTANCE CONTROL, TRANSPORT &
EFFECTS
a
CLASSIFICATION REPORT within range OOAOO - 00V04
Class
Record Series
==============~===========================================================================================================
00P05 .. INCIDENT/ACCIDENT REPORTS
VANDALISM, SECURITY, ACCIDENTS AT RECREATIONAL &
OTHER MUNICIPAL BUILDINGS. OCCURRENCE REPORTS
EXCLUDE: SECURITY - A18, STAFF ACCIDENTS -H04,
OOP06
BUILDING AND STRUCTURAL INSPECTIONS
INSPECTION REPORTS. BUILDING, PLUMBING, FIRE
PREVENTION, STRUCTURAL. EXCLUDES BY-LAW
ENFORCEMENT - POI
Retention / Volume
Dept C.F. R.C. Total
00/02 06/00 06/02 00/005
400 4
01/00 01/00 01/00 03/000
118 0 0 118
HEALTH INSPECTIONS 01/00 01/00 01/00 03/000
INSPECTION REPORTS ON PRIVATE, PUBLIC & COMMERCIAL 1 0 0 1
PROPERTIES. RESTAURANTS, SLAUGHTER HOUSES
00P07
OOP08
..
INVESTIGATIONS
INVESTIGATIONS RE: LAW ENFORCEMENT, TRAFFIC
ACCIDENTS, FIRE FIGHTING. EXCLUDES BY-LAW
ENFORCEMENT - POI
00P09
'I<
LICENSES
LICENSES ADMINISTERED OR REQUIRED BY MUNICIPALITY
OR PROVINCE. TAXIS, DOGS. EXCLUDES MARRIAGE -L12
00/02 06/00 06/07 00/010
40 0 0 40
01/00 06/00 06/05 01/006
34 0 10 44
OOP10 .. BUILDING PERMITS 00/02 06/00 00/99 06/101
PERMITS ISSUED TO BUILDERS, CONTRACTORS, RESIDENTS 11 0 19 30
GIVING PERMISSION TO BUILD OR RENOVATE
OOP11
PERMITS, OTHER
APPLICATIONS & PERMITS FOR SPECIAL EVENTS, ERECT
SIGNS, PARK ON STREET, TRANSPORT LARGE LOADS, ETC
EXCLUDES BUILDING PERMITS - PI0
01/00 06/00 06/06 01/007
700 7
Sta vit Des Media
Sec Cal Type
o
N
o
N
o
N
o
N
o
N
o
N
o
N
N
A
N
A
N
A
N
A
N
A
N
A
N
A
A
PAPER
S
PAPER
S
PAPER
A
PAPER
T
PAPER
P
PAPER
T
PAPER
36
-
12/09/1993
.
.
,.u.u____o'...__
37
OOAOO - 00V04
_______u.____.._____ __ n_"_______
12 02L!~2
~---_.~--
-~----~--~.__._-_._._-
\ i\SSIF'lCATION HEPOHT wIthin
.! dSS
Record Series
Retention / Volume Sta Vit Des Media
Dept C.F. R.C. Total Sec Cal Type
--------.---------- ---- -.--......- ---- ~ -
-.-------------------- ----.- ---
00/02 06/00 06/07 00/010 0 N S PAPER
0 0 0 0 N A
.----------
1)1)1'12 , WARRANTS
..
I!OP13 (
OOP14
ISSUED \,ARRANTS
CRIMINAL RECORDS
DOCUMENTATION RE: INDIVIDUALS WITH HISTORY OF
CRIMINAL ACTIVITY. EXCLUDES: INVESTIGATIONS -P08
PROSECUTIONS - L13
Governing Laws: FOI
01/00 06/00 06/09 01/010
000 0
o
N
N
A
S
PAPER
ANIMAL CONTROL
CONTROL OF HOUSEHOLD PETS, STRAYS, WILDLIFE
EXCLUDES DOG LICENSES - P09
00/02 06/00 06/02 00/005
13 0 1 14
o
N
N
A
T
PAPER
. .
RECREATION AND CULTURE - "R"
Includes records regarding the provision of
recreat i ona 1 and cultura 1 servi ces to the community.
38
.
CLASSIFICATION REPORT within range OOAOO - 00V04
Class
'OROO
nOROl
OOR02
OOR03
nOR04
OOR05
OO!W6
Record Series
Retention / Volume
Dept C.F. R.C. Total
RECREATION AND CULTURE - GENERAL 00/01 01/00 01/00 02/001
RECORDS RE: RECREATION AND CULTURAL SERVICES WHICH 2 0 3 5
CANNOT BE CLASSIFIED ELSEWHERE. USE ONLY IF NO
OTHER AVAILABLE
HERITAGE PRESERVATION 01/00 01/00 00/99 02/099
HERITAGE & HISTORICAL DEVELOPMENT. DESIGNATION OF 3 0 3 6
BUILDINGS, DISTRICTS & CEMETERIES
LIBRARY SERVICES
CIRCULATION LISTS, RECOMMENDATIONS FOR ADDITIONS,
INFORMATION SEARCHES, INTER-LIBRARY LOANS, ETC.
RECORDS RE: OPERATION OF LIBRARY
00/02 06/00 06/02 00/005
10 0 1 11
*
MUSEUM AND ARCHIVAL SERVICES
REGISTERS OF HOLDINGS, MUSEUM PROGRAMS, ACTIVITY
REPORTS, HISTORICAL SOCIETY HOLDINGS, ARCHIVAL
OPERATIONS, CONSERVATION DATA, RELATED RECORDS
00/02 06/00 06/02 00/005
000 0
.39
.
12/09/1993
Sta vit Des Media
See Cal Type
o
N
T
PAPER
N
A
o
N
A
PAPER
Y
A
o
N
N
A
PAPER
T
o
N
N
A
A
PAPER
PARKS MANAGEMENT 00/02 06/00 06/02 00/005 0 N A PAPER
CORRESPONDENCE, DESCRIPTIONS, REPORTS RE: SET-UP 12 0 0 12 N A
MANAGEMENT, DESIGN, LANDSCAPING, MAINTENANCE OF
PARKS. MAPS, PLANS. EXCLUDES BUILDINGS - A20
RECREATIONAL FACILITIES 00/02 06/00 06/02 00/005 0 N r PAPER
CORRESPONDENCE, DESCRIPTIONS, REPORTS RE: ARENAS, 9 0 1 10 N A
RINKS, POOLS, FITNESS CENTRES. FLOOR PLANS &
DRAWINGS. EXCLUDES FACILITIES CONSTRUCTION - A19
RECREATIONAL PROGRAMMING 00/02 06/00 06/02 00/005 0 N A PAPER
CORRESPONDENCE, POLICY, APPLICATIONS, REGISTRATION 7 0 ~ 8 N A
RE: DEVELOPMENT & DELIVERY OF PROGRAMS. YOUTH,
SPORT & FITNESS, ADULT EDUCATION, CRAFT
e
.
SOCIAL AND HEALTH CARE SERVICES - "S"
Includes records regarding social services and health
care programs.
40
,
e
.
41
..
.
:
CLASSIFICATION REPORT within range OOAOO - OOV04
12/09/1993
Class
Record Series
------------------------------------------------------------===~================================
~=======================------------------------------------------------------------
I\<)SOO
Retention / Volume
Dept C.F. R.C. Total
SOCIAL AND HEALTH CARE SERVICES - GENERAL 00/01 01/00 01/00 02/001
RECORDS RE: SOCIAL & HEALTH CARE SERVICES PROVIDED 0 0 0 0
TO INDIVIDUALS WHICH CANNOT BE CLASSIFIED
ELSEWHERE. USE ONLY IF NO OTHER AVAILABLE
OOSOl
CHILDREN'S DAY NURSERY SERVICES 00/02 06/00 06/02 00/005
PROGRAM & COUNSELLING INFO RE: CHILD CARE PROGRAMS 0 0 1 1
MUNICIPAL & PRIVATE DAY CARE & NURSERIES. EXCLUDES
MEDICAL RECORDS - S06
Governing Laws: FOI
OOS02 ELDERLY ASSISTANCE
PROGRAMS TO IMPROVE QUALITY OF LIFE OF SENIORS
HOMES FOR AGED, RESOURCE & COUNSELLING INFO.
EXCLUDES RESIDENTS - S03
OOS03 * HOMES FOR THE AGED RESIDENTS
INDIVIDUAL RESIDENTS OF HOMES FOR AGED. EXCLUDES
GENERAL PROGRAM INFO - S02
Governing Laws: FOI
O()S04
SOCIAL ASSISTANCE PROGRAMS
PROGRAM & COUNSELLING INFO RE: SOCIAL ASSISTANCE
EMPLOYMENT & COMMUNITY SUPPORT PROGRAMS
EXCLUDE \^lELFARE CASE RECORDS - S05
00/02 06/00 06/02 00/005
001 1
00/02 06/00 06/04 00/007
000 0
00/02 06/00 06/04 00/007
001 1
Sta vit Des Media
See Cal Type
o
N
o
N
o
N
o
N
o
N
N
A
N
A
N
A
N
A
N
A
S
PAPER
S
PAPER
T
PAPER
S
PAPER
T
PAPER
e
.
42
;
: ~
CLASSIFICATION REPORT within range OOAOO - 00V04
12/09/1993
Class
Record Series
Retention / Volume
Dept C.F. R.C. Total
Sta Vit Des Media
See Cal Type
:~~========================================================================================================================
00S05 * WELFARE CASE RECORDS 00/02 06/00 06/04 00/007 0 N S PAPER
INDIVIDUAL SOCIAL ASSISTANCE RECIPIENTS 0 0 0 0 N A
EXCLUDES PROGRAM INFO - S04
Governing Laws: FOI
OOS06 "i' MEDICAL CASE RECORDS 01/00 06/00 06/06 01/007 0 N S PAPER
COMMUNICABLE DISEASES, VENEREAL DISEASES, DENTAL & 0 0 0 0 N A
MATERNAL CARE, MEDICAL CASE RECORDS
Governing Laws: FOI
00S07 CHILDREN'S SERVICES 00/02 06/00 06/02 00/005 0 N T PAPER
PROGRAM & COUNSELLING INFO RE: PROGRAMS FOR 0 0 0 0 N A
DEVELOPMENTALLY HANDICAPPED, ABUSED & OTHER
CHILDREN. EXCLUDES MED RECORDS -S06, DAY CARE -SOl
00S08 PUBLIC HEALTH 00/02 06/00 06/02 00/005 0 N S PAPER
PUBLIC HEALTH PROGRAMS RE: HEALTH & SAFETY 2 0 0 2 N A
EDUCATION, SCHOOL PROGRAMS, DISEASE CONTROL,
FAMILY PLANNING, IMMUNIZATION
Governing Laws: FOI
0()S09 * CEMETERY RECORDS 00/02 06/00 00/99 06/101 0 N PAPER
p
BURIAL PERMITS, MAPS, PLOT OWNERSHIPS, INTERMENT 1 0 1 2 N A
REGISTERS, INDEXES. EXCLUDES CEMETERY BUILDINGS &
PROPERTY MAINTENANCE -A20
-
.
TRANSPORTATION SERVICES - "T"
Includes records regarding the development and
improvement of transportation systems (roads and public transit)
43
;
:
-
.
.
-~--_.-
'IJ\SSIFICATION REPOPT vii thin range OOAoo~.::_oOVOi
44
.
,-,-- -----~----~-----~-~-_.- --~---~,-
12 ()2,1!993
-----------
'1,\55
Retention / Volume
Dept C.F. R.C. Total
Sta Vit Des Media
Sec Cal Type
Record Series
----------
- -..--------.,.-
;e, 0:':::-0: == == =:::;; :;;:;: = O~~ C'_'" == ===== = :c..::=== == = =====-
_ _ u___,'d_
--------~._-------- ---
-.- ------~._-------~
- - --- ------", ~-------
------- -- -- ------------
(1(1'1'00
TRANSPORTATION - GENERAL
RECORDS RE: TRANSPORTATION WHICH CANNOT BE
CLASSIFIED ELSEWHERE. USE ONLY IF NO OTHER
AVAILABLE
00/01 01/00 01/00 02/001
35 0 0 35
PAPER
o
N
N
A
'1'
OOT01
ILLUMINATION
INSTALLATION & REPAIR OF EQUIPMENT TO ILLUMINATE
ROADS. STREET & PEDESTRIAN CROSSOVER LIGHTS.
POWER CONSUMPTION STUDIES
01/00 06/00 06/05 01/006 0 N T PAPER
300 3 N A
OOT02
01/00 06/00 06/05 01/006 0 N T PAPER
100 1 N A
PARKING
PARKING ISSUES, HANDICAPPED, LOT & GARAGE
OPERATIONS, FIRE ROUTES, EMPLOYEE PARKING
OOT03 PUBLIC TRANSIT 01/00 06/00 06/05 01/006 0 N A PAPER
SCHEDULES, ROUTES, MAPS, PROJECT RECORDS RE: BUS 6 0 2 8 N A
SHELTERS, ROUTE ADMINISTRATION & PLANNING, FARES,
ACCESS FOR DISABLED.
OOT04 ROAD CONSTRUCTION 01/00 06/00 06/05 01/006 0 N A PAPER
CONSTRUCTION PROJECTS. NEW ROARDS & IMPROVEMENTS. 14 0 2 16 N A
RESURFACING, WIDENING, BRIDGES, ETC. EXCLUDES:
DESIGN -T05, MAINTENANCE -T06
-----------
.
. 45
.
f "
12 09 1993
CLASSIFICATION REPORT within ran e OOAOO - 00V04
Retention / Volume Sta vit Des Media
CJass Record Series Dept C.F. R.C. Total Sec Cal Type
~ =====================~==~=======================================================~===============================~=======
OOT05 ROAD DESIGN AND PLANNING 01/00 06/00 06/05 01/006 0 N A PAPER
ESTIMATES & OTHER RECORDS RE: SPECIFIC PROJECTS 11 0 0 11 N A
CURBS, SIDEWALKS, CYCLE & FOOT PATHS, WALKWAYS
00T06 ROAD MAINTENANCE 01/00 06/00 06/05 01/006 0 N T PAPER
INSPECTION & MAINTENANCE. CULVERTS, MINOR REPAIRS 8 0 1 9 N A
TO CURBS, SIDEWALKS, ETC. GRADING, PLOUGHING,
SANDING OF ROADS. SNOW REMOVAL, CLEANING, ETC
OOT07
SIGNS AND SIGNALS
MANUFACTURE & INSTALLATION OF SIGNS AND SIGNALS
EXCLUDES VISUAL IDENTITY PROGRAM - M09
01/00 06/00 06/05 01/006 0 N T PAPER
17 0 0 17 N A
00/02 06/00 06/07 00/010 0 N A PAPER
3 0 4 7 N A
OOT08
TRAFFIC
TRAFFIC FLOW ON ROADS. INTERSECTION DRAWINGS,
PEDESTRIAN CROSSOVERS, CROSSING GUARDS, TRAFFIC
REPORTS, ACCIDENT STATS, TEMPORARY ROAD CLOSURES
-
.
.
46
.
,
. i
...
-
VEHICLES AND EQUIPMENT - "V"
Includes records regarding municipal vehicles
and equi pment. 1 nc 1 udes records on fl eet management,
mobile equipment, protective equipment and related maintenance activites.
-
.
-
-
.
47
"
.
.
~
..
CLASSIFICATION REPORT within ran e OOAOO - 00V04
12 09/1993
Class
Record Series
Retention / Volume
Dept C.F. R.C. Total
-^===================~===~~~==~=====~=================================================~==~=================================
" "~Tnf)
VEHICLES AND EQUIPMENT GENERAL
RECORDS RE: VEHICLES & EQUIPMENT WHICH CANNOT BE
CLASSIFIED ELSEWHERE. USE ONLY IF NO OTHER
AVAILABLE
00/01 01/00 01/00 02{001
300 3
OOV01 '" FLEET MANAGEMENT
VEHICLES CURRENTLY OWNED, OPERATED & MAINTAINED.
HISTORY FILES, ACCIDENT REPORTS, MAINTENANCE,
REGISTRATION, DISPOSAL. EXCLUDES INSURANCE - L06
01/00 06/00 06/01 01/002
13 0 1 14
OOV02
MOBILE EQUIPMENT 01/00 06/00 06/01 01/002
MOBILE EQUIPMENT USED WITH VEHICLES. MAINTENANCE & 1 0 0 1
HISTORY ON GENERATORS, PUMPS, SNOWBLOWERS, SANDERS
ETC
Sta vit Des
See Cal
Media
Type
o
N
N
A
PAPER
T
o
N
N
A
T
PAPER
o
N
N
A
T
OOV03 TRANSPORTABLE EQUIPMENT 01/00 06/00 06/01 01/002 0 N S PAPER
TRANSPORTABLE EQUIPMENT. MAINTENANCE & HISTORY ON 4 0 0 4 N A
LAWNMOWERS, HOSES, WEEDEATERS, DRILLS, RESCUE
EQUIPMENT
OOV04 PROTECTIVE EQUIPMENT 01/00 06/00 06/01 01/002 0 N T PAPER
PROTECTIVE EQUIPMENT. MAINTENANCE & HISTORY ON 1 0 1 2 N A
BREATHING APPARATUS, BREATHING TANKS, DOWN ALARMS,
ETC. EXCLUDES UNIFORMS & CLOTHING - A14