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Wednesday, June 26, 2013
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer (arrived @ 6:38 p.m.)
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 6:04 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Hugh Murray, Fire Chief; Tamara
Obee, Manager Health & Safety, Human Resources; Janette Teeter,
Deputy Clerk; Darcy Brooke - Bisschop, Administrative Assistant
Also Ann Truyens; Elisebeth Ripley; Sue Hickling; Jenn Shellswell; Bill
Present: Skinner; Sherry Kelly; Pat Shellswell; Tom & Norine Hutchinson; Garret
Seis; Dirk, Carrie, and Cameron Seis; Robyn Woronka; Lynn Thomson;
Danielle Berube; Bob Young; Sharon & Don Johnson; Edna Caldwell;
George & Gwen Rogan; Sue Roehner; Sharon & Bill Pottage; Buff
Woronka; Charlie Teo; Nikki Lam; Rusky, Kate, Jemma and Derek Freed;
Paron Kinson; Rosomary Grand; Johnna and Brian Dalrymple; Lynn &
Nick Ellsmere; Gail Robinson; June Sanderson; Diane Ross
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 22
Council Meeting Minutes — June 26, 2013.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130626 -1
Moved by Coutanche, Seconded by Hough
Be it resolved that the agenda for the Council meeting of Wednesday, June 26, 2013 be
received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C130626 -2
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 6:05 p.m. to discuss
• acquisition /disposition of land;
• personal matter affecting an identifiable individual;
• litigation affecting the municipality.
Carried.
Page 2 of 22
Council Meeting Minutes — June 26, 2013.
b) Motion to Rise and Report.
Motion No. C130626 -3
Moved by Hough, Seconded by Coutanche
Be it resolved that we do now Rise at 6:59 p.m. and Recess until 7:00 p.m. at such at
time we shall Report on the Closed Session Items 4.
c) Andria Leigh, Director of Development Services re: Litigation affecting the
municipality (OMB Appeal - Variance Application (W. & C. Lambert), 11 Palm Beach
Road, Concession 10, Plan 863, Lot 4, (Former Township of Oro) (2013- A -18)).
d) Andria Leigh, Director of Development Services and Hugh Murray, Fire Chief, re:
Litigation affecting the municipality (Assembly Occupancy).
e) Hugh Murray, Fire Chief, re: Litigation affecting the municipality (Fire & Emergency
Services).
f) Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Organizational Review and Staffing - Transportation and Environmental Services).
h) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Portion of School House Road).
i) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Parts 8 & 9, Plan 51 R -37934 — Ingram Road).
j) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Parts 12 & 13, Plan 51 R -37934 — Ingram Road).
and that Closed Session Items 4.
g) Doug Irwin, Director of Corporate Services /Clerk re: Litigation affecting the
municipality (Lakeshore Promenade, Plan 626).
k) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Lot 86, Plan 1650, 6 Alpine Drive).
1) Councillor Lancaster, re: Litigation affecting the municipality (OMB Appeal,
Crestwood Park Holdings, 2012- OPA -02, 2011- ZBA -09).
be brought forward to Item 17 Closed Session Items (Unfinished Items)
Carried.
Page 3 of 22
Council Meeting Minutes — June 26, 2013.
c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality
(OMB Appeal - Variance Application (W. & C. Lambert), 11 Palm Beach Road,
Concession 10, Plan 863, Lot 4, (Former Township of Oro) (2013- A -18)).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C130626 -4
Moved by Crawford, Seconded by Evans
Be it resolved that
1. Confidential Report No. DS2013 -037, Andria Leigh, Director of Development
Services re: Litigation affecting the municipality (OMB Appeal - Variance Application
(W. & C. Lambert), 11 Palm Beach Road, Concession 10, Plan 863, Lot 4, (Former
Township of Oro) (2013- A -18)) be received and adopted.
2. And That the applicant be advised of the Township's position in order to prepare
accordingly for the upcoming OMB hearing, under the Director of Development
Services' signature.
Carried.
d) Andria Leigh, Director of Development Services and Hugh Murray, Fire Chief, re:
Litigation affecting the municipality (Assembly Occupancy).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Hugh Murray, Fire Chief; Donna Hewitt, Director of Corporate & Strategic Initiatives.
Motion No. C130626 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential draft correspondence presented by Andria Leigh,
Director of Development Services and Hugh Murray, Fire Chief, re: Litigation affecting
the municipality (Assembly Occupancy) be received.
Carried.
Page 4 of 22
Council Meeting Minutes — June 26, 2013.
e) Hugh Murray, Fire Chief, re: Litigation affecting the municipality (Fire & Emergency
Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Hugh Murray, Fire Chief.
Motion No. C130626 -6
Moved by Lancaster, Seconded by Evans
Be it resolved that the confidential correspondence presented by Hugh Murray, Fire
Chief, re: Litigation affecting the municipality (Fire & Emergency Services) be received.
Carried.
f) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational
Review and Staffing - Transportation and Environmental Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Manager, Health & Safety, Human Resources,
Motion No. C130626 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential information presented by Robin Dunn, CAO, re:
Personal matters about an identifiable individual (Organizational Review and Staffing -
Transportation and Environmental Services) be received and that staff proceed as
outlined.
Carried.
g) Doug Irwin, Director of Corporate Services /Clerk re: Litigation affecting the municipality
(Lakeshore Promenade, Plan 626).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C130626 -8
Moved by Lancaster, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Doug Irwin, Director
of Corporate Services /Clerk re: Litigation affecting the municipality (Lakeshore
Promenade, Plan 626) be received and that staff proceed accordingly.
Carried.
Page 5 of 22
Council Meeting Minutes — June 26, 2013.
h) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Portion of School House Road).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C130626 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Confidential Report No. CS2013 -12, Doug Irwin, Director of Corporate
Services /Clerk re: Acquisition /disposition of land (Portion of School House Road) be
received and adopted.
2. And That staff proceed as outlined and advise Council accordingly.
Carried.
i) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Parts
8 & 9, Plan 51 R -37934 — Ingram Road).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C130626 -10
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the confidential information received June 21, 2013 presented by Doug Irwin,
Director of Corporate Services /Clerk re: Acquisition /disposition of land (Parts 8 & 9,
Plan 51 R -37934 — Ingram Road) be received.
2. And That staff proceed accordingly.
Carried.
Page 6 of 22
Council Meeting Minutes — June 26, 2013.
j) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Parts
12 & 13, Plan 51 R -37934 — Ingram Road).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C130626 -11
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the confidential information received June 21, 2013 presented by Doug Irwin,
Director of Corporate Services /Clerk re: Acquisition /disposition of land (Parts 12 &
13, Plan 51 R -37934 — Ingram Road) be received.
2. And That staff proceed accordingly.
Carried.
k) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Lot 86, Plan 1650, 6 Alpine Drive).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C130626 -12
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the confidential information received June 21, 2013 presented by Doug Irwin,
Director of Corporate Services /Clerk re: Acquisition /disposition of land (Lot 86, Plan
1650, 6 Alpine Drive) be received.
2. And That the Clerk be authorized to proceed within the parameters identified and
advise Council accordingly.
Carried.
Page 7 of 22
Council Meeting Minutes — June 26, 2013.
1) Councillor Lancaster, re: Litigation affecting the municipality (OMB Appeal, Crestwood
Park Holdings, 2012- OPA -02, 2011- ZBA -09).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services..
Motion No. C130626 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Councillor Lancaster
and Andria Leigh, Director of Development Services, re: Litigation affecting the
municipality (OMB Appeal, Crestwood Park Holdings, 2012- OPA -02, 2011- ZBA -09) be
received.
Carried.
Motion No. C130626 -14
Moved by Coutanche, Seconded by Meyer
Be it resolved that staff proceed accordingly to advise the OMB and affected Parties,
Participants of the scoping of the Township's participation to the following issues:
Planning Issues
- Conformance with provisions of Growth Plan
- Conformance with Provincial Policy Statement, 2005
- Conformance with thrust and intent of the Township Official Plan
- Creation of a precedent
And that the Township will no longer be presenting evidence regarding the following
issues:
1. Environmental Concerns /Endangered Species Act
2. Servicing and Environment
3. Mitigation of Impacts
which will be addressed, pending the OMB decision, through the subsequent Site Plan
Control process with the Township.
Carried.
Page 8 of 22
Council Meeting Minutes — June 26, 2013.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Special Committee of Adjustment meeting held on Monday, June 10, 2013.
Motion No. C130626 -15
Moved by Evans, Seconded by Crawford
Be it resolved that the minutes of the Special Committee of Adjustment meeting held on
Monday, June 10, 2013 be received.
Carried.
b) Minutes of Heritage Committee meeting held on Monday, June 10, 2013.
Motion No. C130626 -16
Moved by Meyer, Seconded by Coutanche
Be it resolved that the minutes of Heritage Committee meeting held on Monday, June
10, 2013 be received.
Carried.
c) Minutes of Council meeting held on Wednesday, June 12, 2013.
Motion No. C130626 -17
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June
12, 2013 be adopted as printed and circulated.
Carried.
d) Minutes of Special Council meeting held on Monday, June 17, 2013.
Motion No. C130626 -18
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of Special Council meeting held on Monday, June
17, 2013 be received and adopted as printed and circulated.
Carried.
Page 9 of 22
Council Meeting Minutes — June 26, 2013.
e) Minutes of Public Meeting #1, Monday, June 17, 2013 re: Proposed Amendment to the
Zoning By -Law, Bachly Investments Inc., 2013 - ZBA -06.
Motion No. C130626 -19
Moved by Evans, Seconded by Lancaster
Be it resolved that the draft minutes of Public Meeting #1, Monday, June 17, 2013 re:
Proposed Amendment to the Zoning By -Law, Bachly Investments Inc., 2013 - ZBA -06 be
received and adopted as printed and circulated.
Carried.
f) Minutes of Public Meeting #2, Monday, June 17, 2013 re: Proposed Amendments to the
Official Plan and Zoning By -law and Proposed Revisions to a Draft Approved Plan of
Subdivision, Horseshoe Valley Lands Phase 3 Horseshoe Valley Lands Ltd., 2012 -OP-
01, 2012 - ZBA -09 & 2012- SUB -01.
Motion No. C130626 -20
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of Public Meeting #2, Monday, June 17, 2013 re:
Proposed Amendments to the Official Plan and Zoning By -law and Proposed Revisions
to a Draft Approved Plan of Subdivision, Horseshoe Valley Lands Phase 3 Horseshoe
Valley Lands Ltd., 2012- OPA =01, 2012- ZBA -09 & 2012- SUB -01 be received and
adopted as printed and circulated.
Carried.
g) Minutes of Committee of Adjustment meeting held on Thursday, June 20, 2013.
Motion No. C130626 -21
Moved by Lancaster, Seconded by Crawford
Be it resolved that the draft minutes of Committee of Adjustment meeting held on
Thursday, June 20, 2013 be received.
Carried.
Page 10 of 22
Council Meeting Minutes — June 26, 2013.
h) Minutes of Human Resources Committee meeting held on Thursday, June 20, 2013.
Motion No. C130626 -22
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Human Resources Committee meeting held
on Thursday, June 20, 2013 be received.
Carried.
Motion No. C130626 -23
Moved by Crawford, Seconded by Lancaster
Be it resolved that the draft Dress Code Policy is hereby adopted and numbered
accordingly.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
a) Buffi Woronoka re: 2013 Oro - Medonte Citizen of the Year Award
Mayor H.S. Hughes and members of Council presented Buffi Woronka with the 2013
Oro - Medonte Citizen of the Year Award.
b) Pat Shellswell re: 2013 Ontario Senior of the Year Award.
Mayor H.S. Hughes and members of Council presented Pat Shellswell with the 2013
Ontario Senior of the Year Award.
Council recessed for refreshments.
7. PUBLIC MEETINGS:
None.
Page 11 of 22
Council Meeting Minutes — June 26, 2013.
8. DEPUTATIONS:
a) Elisabeth Riley, President /CEO, and Greg Gee, Board Chair, Orillia Soldiers' Memorial
Hospital, re: Update on Upcoming Changes to the Hospital.
Motion No. C130626 -24
Moved by Hough, Seconded by Coutanche
Be it resolved that the PowerPoint presentation presented by Elisabeth Riley,
President/CEO, Orillia Soldiers' Memorial Hospital, re: Update on Upcoming Changes to
the Hospital be received.
Carried.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. F12013 -13, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
Renewal of Insurance Coverage.
Motion No. C130626 -25
Moved by Coutanche, Seconded by Hough
Be it resolved
1. That Report No. F12013 -13, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO re: Renewal of Insurance Coverage be received and adopted.
2. That the Township of Oro - Medonte renews its insurance coverage for the period of
July 1, 2013 to July 1, 2014 with Frank Cowan & Company at the quoted premium of
$474,578 including PST.
3. And That the Director of Finance/Treasurer /Deputy CAO notify the applicant of
Council's decision.
Carried.
Page 12 of 22
Council Meeting Minutes — June 26, 2013.
b) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Review of 2012 Draft
Consolidated Financial Statements for the Year Ended December 31,
2012 [draft financial statements to be distributed at meeting].
Motion No. C130626 -26
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the review of the Draft 2012 Consolidated Financial Statements for the year
ended December 31, 2012 be received.
2. And That the Draft 2012 Consolidated Financial Statements for the year ended
December 31, 2012 for the Corporation of the Township of Oro - Medonte are hereby
approved.
Carried.
c) Report No. RC2013 -13, Shawn Binns, Director of Recreation and Community Services,
re: 2013/2014 Arena Concession Agreement.
Motion No. C130626 -27
Moved by Hough, Seconded by Coutanche
Be it resolved
1. That Report No. RC2013 -13, Shawn Binns, Director of Recreation and Community
Services, re: 2013/2014 Arena Concession Agreement, be received and adopted.
2. That the arena concession lease agreement with Oro Tastey Snacks be extended to
include the 2013/2014 ice season.
3. That the provisions of the Purchasing Bylaw (2004 -112) be waived to accommodate
the one year lease extension.
4. That the Clerk bring forward the appropriate By -Law for Council's consideration.
5. And that Mr. Paul Langdon and Lisa Devoe (Oro Tastey Snacks) be advised of
Council's decision under the Director of Recreation and Community Services'
signature.
Carried.
Page 13 of 22
Council Meeting Minutes — June 26, 2013.
d) Report No. RC2013 -14, Shawn Binns, Director of Recreation and Community Services,
re: Turf Maintenance Tender (RC2013 -T01) [to be distributed at meeting].
Motion No. C130626 -28
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. RC2013 -14, Shawn Binns, Director of Recreation and Community
Services, re: Turf Maintenance Tender (RC2013 -T01) be received and adopted.
2. That Council accept the letter from TNT services to terminate Schedule "A" of
contract RC2013 -T01 with regret.
3. That Tender Contract RC2013 -T -01 Schedule "A" Parks - Grass Cutting and
Trimming be awarded to Ron Burton and Sons.
4. And the appropriate by -law be brought forward for Council's consideration.
5. And Further That the applicants be notified of Council's decision under the Director
of Recreation and Community Services' signature.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Lancaster re: Crosswalk Safety Issues — Shanty Bay.
Motion No. C130626 -29
Moved by Coutanche, Seconded by Hough
Be it resolved that the verbal information presented by Councillor Lancaster re:
Crosswalk Safety Issues — Shanty Bay be received and that staff report back.
Carried.
Page 14 of 22
Council Meeting Minutes — June 26, 2013.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Council Meeting Schedule, July, August, 2013.
b) Correspondence dated June 6, 2013 from Association of Municipalities of Ontario (AMO)
re: Key Role of Municipalities in Waste Diversion Recognized.
Staff Recommendation: Receive.
c) Correspondence dated June 4, 2013 from Jaclyn Bell, Physician Recruitment
Coordinator, Barrie Area Physician Recruitment re: Request for Financial Support.
Staff Recommendation: Receive and Refer to 2014 Budget Deliberations.
d) Correspondence dated June 11, 20123 from Janice Skot, President and CEO, Royal
Victoria Hospital re: Academic Excellence Alive and Well at RVH.
Staff Recommendation: Receive.
e) Correspondence dated June 5, 2013 from Michael Chan, Minister, Ministry of Tourism
Culture and Sport re: Letter of Congratulations, Heritage Committee.
Staff Recommendation: Receive and Refer to Heritage Committee.
f) Minutes of Sustainability Plan Steering Committee (SPSC) meetings held on May 2, and
June 6, 2013.
Staff Recommendation: Receive.
Motion No. C130626 -30
Moved by Crawford, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Council Meeting Schedule, July, August, 2013.
b) Correspondence dated June 6, 2013 from AMO re: Key Role of Municipalities in
Waste Diversion Recognized.
Received.
c) Correspondence dated June 4, 2013 from Jaclyn Bell, Physician Recruitment
Coordinator, Barrie Area Physician Recruitment re: Request for Financial Support.
Received and Referred to 2014 Budget Deliberations.
d) Correspondence dated June 11, 20123 from Janice Skot, President and CEO, Royal
Victoria Hospital re: Academic Excellence Alive and Well at RVH.
Received.
e) Correspondence dated June 5, 2013 from Michael Chan, Minister, Ministry of
Tourism Culture and Sport re: Letter of Congratulations, Heritage Committee.
Received and Referred to Heritage Committee.
f) Minutes of Sustainability Plan Steering Committee (SPSC) meetings held on May 2,
and June 6, 2013.
Received.
Carried.
Page 15 of 22
Council Meeting Minutes — June 26, 2013.
13. COMMUNICATIONS:
a) Correspondence dated June 12, 2013 from Janet Campeau re: Request for Temporary
Exemption, Canine Control By -Law.
Motion No. C130626 -31
Moved by Meyer Seconded by Coutanche
Be it resolved
1. That the correspondence dated June 12, 2013 from Janet Campeau re: Request for
Temporary Exemption, Canine Control By -Law be received.
2. That the Clerk be authorized to grant the appropriate exemption to the Canine
Control By -law, that is in accordance with the other exemptions, for up to a 2 year
period, once the applicant has confirmed a location.
3. That the Clerk advise Council of the exemption once granted.
4. And That the applicant be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
b) Correspondence dated June 9, 2013 from Susan Grant, Chairperson, Bonita Glen
Camp, Girl Guides of Canada re: Dedication, Sunday, August 25, 2013.
Motion No. C130626 -32
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence dated June 9, 2013 from Susan Grant, Chairperson, Bonita
Glen Camp, Girl Guides of Canada re: Dedication, Sunday, August 25, 2013 be
received.
2. That Mayor H.S. Hughes and Councillors Evans and Crawford be authorized to
attend.
3. And That the CAD's office RSVP accordingly.
Carried.
Page 16 of 22
Council Meeting Minutes — June 26, 2013.
c) Correspondence from Simcoe County Food & Agriculture Charter, re: Annual Summer
BBQ, Saturday, July 13, 2013, 3:30 p.m., Barrie Hill Farms, 2935 Barrie Hill Road.
Motion No. C130626 -33
Moved by Coutanche, Seconded by Hough
Be it resolved
1. That the correspondence from Simcoe County Food & Agriculture Charter, re:
Annual Summer BBQ, Saturday, July 13, 2013, 3:30 p.m., Barrie Hill Farms, 2935
Barrie Hill Road be received.
2. That Mayor H.S. Hughes be authorized to attend without per diem.
3. And That the CAO's Office RSVP accordingly.
Carried.
d) Correspondence dated May 23, 2013 from Mayor Marolyn Morrison, Town of Caledon
re: Assessment Appeals on Gravel Pit Properties.
Motion No. C130626 -34
Moved by Lancaster, Seconded by Crawford
Be it resolved that the correspondence dated May 23, 2013 from Mayor Marolyn
Morrison, Town of Caledon re: Assessment Appeals on Gravel Pit Properties be
received.
Carried.
e) Correspondence dated June 19, 2013 from Bill and Sharon Pottage re: Committee of
Adjustment Application No. (2013- B -05).
Motion No. C130626 -35
Moved by Crawford, Seconded by Hough
Be it resolved that the motion with respect to the correspondence dated June 19, 2013
from Bill and Sharon Pottage re: Committee of Adjustment Application No. 2013 -B -05
be deferred to the July 17, 2013 Council meeting.
Carried.
Page 17 of 22
Council Meeting Minutes — June 26, 2013.
Motion No. C130626 -36
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated June 19, 2013 from Bill and Sharon Pottage re:
Committee of Adjustment Application No. 2013 -B -05 be received.
2. That the applicant be requested to submit the $2,0000.00 as cash -in -lieu of a
parkland contribution per Committee of Adjustment Motion No. CA130418 -3.
3. And That the applicants be advised of Council's decision under the Director
of Corporate Services /Clerk's signature.
Deferred.
f) Correspondence dated June 20, 2013 from Samah Othman, Executive
Assistant /Corporate Communications Specialist re: Peacekeepers Week Flag Raising
Ceremony, Wednesday, August 7, 2013, 11:00 a.m., Line 4 Park.
Motion No. C130626 -37
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the correspondence dated June 20, 2013 from Samah Othman, Executive
Assistant /Corporate Communications Specialist re: Peacekeepers Week Flag
Raising Ceremony, Wednesday, August 7, 2013, 11:00 a.m., Line 4 Park be
received.
2. That Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Crawford,
Coutanche, Evans and Lancaster be authorized to attend.
3. And That the CAD's office RSVP accordingly.
Carried.
Page 18 of 22
Council Meeting Minutes — June 26, 2013.
g) Correspondence dated June 21, 2013 from Paulina Robertson, United Way Greater
Simcoe County, re: Request for Exemption from Building Permit - Cycling Event,
October 6, 2013.
Motion No. C130626 -38
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated June 21, 2013 from Paulina Robertson, United Way
Greater Simcoe County, re: Request for Exemption from Building Permit - Cycling
Event, October 6, 2013 be received.
2. That the applicant be requested to submit the building permit fee in the amount of
$300.00 for the erection of a tent for the 100K for United Way Event, October 6,
2013.
3. And That the applicant be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Defeated.
Motion No. C130626 -39
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence dated June 21, 2013 from Paulina Robertson, United Way
Greater Simcoe County, re: Request for Exemption from Building Permit - Cycling
Event, October 6, 2013 be received.
2. That the applicant's request to waive the building permit fee in the amount of
$300.00 for the erection of a tent for the 100K for United Way Event, October 6,
2013 be granted.
3. And That the applicant be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
14. NOTICE OF MOTIONS:
None.
Page 19 of 22
Council Meeting Minutes — June 26, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -108: A By -Law to Amend By -Law No. 2007 -079, A By -Law to
Authorize the Execution of a Joint Use Agreement between The Simcoe County
District School Board and The Township of Oro - Medonte.
Motion No. C130626 -40
Moved by Evans, Seconded by Lancaster
Be it resolved that
a) By -Law No. 2013 -108: A By -Law to Amend By -Law No. 2007 -079, A By -Law to
Authorize the Execution of a Joint Use Agreement between The Simcoe County
District School Board and The Township of Oro - Medonte.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
Motion No. C130626 -41
Moved by Crawford, Seconded by Evans
Be it resolved Rule 3.7a) of Procedural By -law No. 2013 -054 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 10:00 p.m.
Carried.
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
Motion No. C130626 -42
Moved by Hough, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 9:35 p.m. to discuss
• acquisition /disposition of land;
• litigation affecting the municipality.
Carried.
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Council Meeting Minutes — June 26, 2013.
b) Motion to Rise and Report.
Motion No. C130626 -43
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 10:57 p.m. and Report on the Closed Session
Items 4
g) Doug Irwin, Director of Corporate Services /Clerk re: Litigation affecting the
municipality (Lakeshore Promenade, Plan 626).
k) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Lot 86, Plan 1650, 6 Alpine Drive).
1) Councillor Lancaster, re: Litigation affecting the municipality (OMB Appeal,
Crestwood Park Holdings, 2012- OPA -02, 2011- ZBA -09).
Carried.
Refer to Items 4g), k) and 1).
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -107: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, June 26, 2013.
Motion No. C130626 -44
Moved by Coutanche, Seconded by Hough
Be it resolved that By -Law No. 2013 -107: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, June 26, 2013 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 21 of 22
Council Meeting Minutes — June 26, 2013.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130626 -45
Moved by Crawford, Seconded by Evans
Be it resolved that we do now adjourn at 11:04 p.m.
Carried.
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