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Wednesday, June 5, 2013
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche (left at 1:21 p.m.)
Councillor Kelly Meyer
Councillor Marty Lancaster (arrived at 9:13 a.m.)
Councillor John Crawford
Councillor Dwight Evans
TIME: 9:03 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Hugh Murray, Fire Chief; Tamara
Obee, Manager Health & Safety, Human Resources; Giuseppe (Joe)
Pileggi, Acting Detachment Commander, Barrie Detachment, Ontario
Provincial Police
Also Andrea Walli, Sheila Craig, Allan Baker, H. Leake, Joan Ellis
Present:
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130605 -1
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, June 5, 2013 be
received and adopted.
Carried.
Page 1 of 16
Council Meeting Minutes — June 5, 2013.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C130605 -2
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• acquisition /disposition of land;
• personal matter affecting an identifiable individual;
• litigation affecting the municipality.
Carried.
b) Motion to Rise and Report.
Motion No. C130605 -3
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 10:01 a.m. and Report on the Closed Session
Items 4:
c) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Recreation Technical Support Group).
d) Robin Dunn, CAO, re: Litigation affecting the municipality (Legal Update).
f) Shawn Binns, Director of Recreation and Community Services re:
Acquisition /disposition of land (Property Acquisition).
and that Closed Session Item 4:
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Labour
Relations).
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
Page 2 of 16
Council Meeting Minutes — June 5, 2013.
c) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Recreation Technical Support Group).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C130605 -4
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential correspondence dated May 24, 2013 and presented
by Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Recreation Technical Support Group - Crawford) be received.
Carried.
d) Robin Dunn, CAO, re: Litigation affecting the municipality (Legal Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate & Strategic
Initiatives; Shawn Binns, Director of Recreation and Community Services.
Motion No. C130605 -5
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential correspondence dated June 3, 2013 and presented
by Robin Dunn, CAO re: Litigation affecting the municipality (Legal Update) be received.
Carried.
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Labour
Relations).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager Health & Safety, Human
Resources.
Motion No. C130605 -6
Moved by Meyer, Seconded by Lancaster
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual (Labour Relations) be received.
Carried.
Page 3 of 16
Council Meeting Minutes — June 5, 2013.
f) Shawn Binns, Director of Recreation and Community Services re: Acquisition /disposition
of land (Property Acquisition).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate & Strategic
Initiatives; Shawn Binns, Director of Recreation and Community Services.
Motion No. C130605 -7
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That the confidential correspondence dated May 29, 2013 and presented by Shawn
Binns, Director of Recreation and Community Services re: Acquisition /disposition of
land (Property Acquisition) be received.
2. That Council accepts the offer.
3. And That staff proceed accordingly.
Carried.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, May 22, 2013.
Motion No. C130605 -8
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday, May
22, 2013 be adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Wednesday, May 29, 2013.
Motion No. C130605 -9
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Special Council meeting held on May 29,
2013 be adopted as printed and circulated.
Carried.
Page 4 of 16
Council Meeting Minutes — June 5, 2013.
c) Minutes of Accessibility Advisory Committee meeting held on Thursday, May 30, 2013.
Motion No. C130605 -10
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Accessibility Advisory Committee meeting
held on Thursday, May 30, 2013 be received.
Carried.
d) Minutes of Recreation Technical Support Group meeting held on Thursday, May 30,
2013.
Motion No. C130605 -11
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of the Recreation Technical Support Group meeting
held on Thursday, May 30, 2013 be received.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
None.
7. PUBLIC MEETINGS:
None.
Page 5 of 16
Council Meeting Minutes — June 5, 2013.
8. DEPUTATIONS:
a) Sandra Lee, Project Manager, Local Immigration Partnership, County of Simcoe
and Alison Pickard, CEO, United Way and Co -Chair of the Partnership Council, re:
Simcoe County Local Immigration Partnership.
A PowerPoint presentation was presented.
Motion No. C130605 -12
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the information and PowerPoint presentation presented by Sandra Lee, Project
Manager, Local Immigration Partnership, County of Simcoe and Alison Pickard,
CEO, United Way and Co -Chair of the Partnership Council, re: Simcoe County Local
Immigration Partnership be received.
2. And That the Township of Oro - Medonte take into consideration the ideas from the
community plan in future strategic and operational plans.
Carried.
b) Steve Posluns, Oro Minor Hockey Association, re: Draft Ice Allocation Policy [Refer to
Item 10e)].
Motion No. C130605 -13
Moved by Crawford, Seconded by Evans
Be it resolved that the verbal information presented by Steve Posluns, Oro Minor
Hockey Association, re: Draft Ice Allocation Policy be received and considered in
conjunction with Item 10e) Report No. RC2013 -12, Shawn Binns, Director of Recreation
and Community Services, re: Ice Allocation Policy.
Carried.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
Page 6 of 16
Council Meeting Minutes — June 5, 2013.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Giuseppe (Joe) Pileggi, Acting Detachment Commander, Barrie Detachment, Ontario
Provincial Police, re: Quarterly Statistics.
Correspondence was distributed to Council and staff.
Motion No. C130605 -14
Moved by Meyer, Seconded by Coutanche
Be it resolved that the information presented by Giuseppe (Joe) Pileggi, Acting
Detachment Commander, Barrie Detachment, Ontario Provincial Police, re: Quarterly
Statistics be received.
Carried.
b) Robin Dunn, Chief Administrative Officer, re: Correspondence dated May 21, 2013 from
Ministry of Municipal Affairs and Housing, re: Delegation Request Details and Form for
the Association of Municipalities of Ontario (AMO) 2013 Annual Conference.
Motion No. C130605 -15
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence dated May 21, 2013 from Ministry of Municipal Affairs and
Housing, re: Delegation Request Details and Form for the Association of
Municipalities of Ontario (AMO) 2013 Annual Conference and presented by Robin
Dunn, Chief Administrative Officer be received.
2. And That the CAO's office request the appropriate delegations.
Carried.
c) Report No. TES2013 -11, Jerry Ball, Director of Transportation and Environmental
Services, re: Township of Oro - Medonte — New Engineering Standards.
The Draft Engineering Design Criteria was distributed to Council.
Motion No. C130605 -16
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. TES2013 -11, Jerry Ball, Director of Transportation and
Environmental Services, re: Township of Oro - Medonte — New Engineering
Standards be received.
2. And That the matter be brought forward to a future Council meeting.
Carried.
Page 7 of 16
Council Meeting Minutes — June 5, 2013.
Motion No. C130605 -17
Moved by Lancaster, Seconded by Crawford
Be it resolved that Rule 3.7a) of Procedural By -law No. 2013 -054 be suspended in order
to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
d) Report No. DS2013 -034, Andria Leigh, Director of Development Services, re: Request
for Temporary 2nd Dwelling — 327 Line 15 South — Linda Sherwood [Refer to Item 15i)].
Motion No. C130605 -18
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. DS2013 -034, Andria Leigh, Director of Development Services, re:
Request for Temporary 2nd Dwelling — 327 Line 15 South — Linda Sherwood be
received and adopted.
2. That Council authorizes the request of Linda Sherwood to temporarily reside in the
existing dwelling which will be demolished after the completion of the new dwelling
to a maximum of twelve months from the time of issuance of the new dwelling
building permit.
3. That the Clerk bring forward the appropriate by -law for Council's consideration.
4. And That the applicant be advised of Council's decision under the Director of
Development Services' signature.
Carried.
e) Report No. RC2013 -12, Shawn Binns, Director of Recreation and Community Services,
re: Ice Allocation Policy.
Motion No. C130605 -19
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. RC2013 -12, Shawn Binns, Director of Recreation and Community
Services, re: Ice Allocation Policy be received and adopted.
2. That the Draft Ice Allocation Policy be approved and implemented as outlined in
Report No. RC2013 -12 and numbered accordingly.
3. That staff bring forward a revised policy on Facility Rental Regulations /Conditions
prior to the start of the 2013/2014 Ice Season.
4. And that the Oro - Medonte Community Arena users be informed of Council's
decision under the Director of Recreation and Community Services' signature.
Carried.
Page 8 of 16
Council Meeting Minutes — June 5, 2013.
f) Doug Irwin, Director of Corporate Services /Clerk, re: Heritage Committee Appointment of
Chair and Vice Chair.
Motion No. C130605 -20
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the verbal information presented by Doug Irwin, Director of Corporate
Services /Clerk re: Heritage Committee Appointment of Chair and Vice Chair be
received.
2. That Councillor Crawford be appointed as Chair and Councillor Coutanche be appointed
as Vice -Chair of the Heritage Committee for the 2013 -2014 term.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes re: Line 14 North, Old Barrie Road East, Streetlight Question [from the
May 22, 2013 meeting].
Motion No. C130605 -21
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated May 27, 2013 and presented by Mayor H.S.
Hughes re: Line 14 North, Old Barrie Road East, Streetlight Question be received.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Severn Sound Environmental Association, Open House, Thursday, June 13, 2013, 3-
7p.m., Wye Marsh Wildlife Centre, 16160 Hwy 12 East, Midland.
b) Correspondence dated May 15, 2013 from Catherine Blakely, Telecare Distress Line of
Greater Simcoe, re: Letter of Appreciation.
Staff Recommendation: Receive.
c) Correspondence dated May 21, 2013 from Keith Sherman, Severn Sound Environmental
Association, re: SSEA Plan to Eliminate Deficit.
Staff Recommendation: Receive.
d) Correspondence received May 24, 2013 from Janis Hamilton, Oro - Medonte Horticultural
Society, re: Letter of Appreciation.
Staff Recommendation: Receive.
e) Correspondence dated May 21, 2013 from Katherine Speirs, Gilda's Club Simcoe Muskoka,
re: 6th Annual Lakeside Party, Shanty Bay, June 9, 2013 - 3:00 - 7:00 p.m.
Staff Recommendation: Receive.
Page 9 of 16
Council Meeting Minutes — June 5, 2013.
f) Correspondence dated May 30, 2013 from The Honourable Bob Chiarelli, Minister of
Energy, re: Stronger Municipal Voice in Renewable Energy Development.
Staff Recommendation: Receive.
g) Minutes of Orillia Public Library meeting held on April 24, 2013.
Staff Recommendation: Receive.
h) Minutes of Lake Simcoe Region Conservation Authority meeting held on April 26, 2013.
Staff Recommendation: Receive.
Motion No. C130605 -22
Moved by Crawford, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Severn Sound Environmental Association, Open House 2013, Thursday, June 13,
2013, 3- 7p.m., Wye Marsh Wildlife Centre, 16160 Hwy 12 East, Midland.
b) Correspondence dated May 15, 2013 from Catherine Blakely, Telecare Distress Line of
Greater Simcoe, re: Letter of Appreciation.
Received.
c) Correspondence dated May 21, 2013 from Keith Sherman, Severn Sound
Environmental Association, re: SSEA Plan to Eliminate Deficit.
Received.
d) Correspondence received May 24, 2013 from Janis Hamilton, Oro - Medonte Horticultural
Society, re: Letter of Appreciation.
Received.
e) Correspondence dated May 21, 2013 from Katherine Speirs, Gilda's Club Simcoe
Muskoka, re: 6th Annual Lakeside Party, Shanty Bay, June 9, 2013 -
3:00 - 7:00 p.m.
Received.
f) Correspondence dated May 30, 2013 from The Honourable Bob Chiarelli, Minister of
Energy, re: Stronger Municipal Voice in Renewable Energy Development.
Received.
g) Minutes of Orillia Public Library meeting held on April 24, 2013.
Received.
h) Minutes of Lake Simcoe Region Conservation Authority meeting held on April 26, 2013.
Received.
Carried.
Page 10 of 16
Council Meeting Minutes — June 5, 2013.
13. COMMUNICATIONS:
a) Correspondence dated May 21, 2013 from Jim Pfaff, Simcoe Muskoka District Health
Unit, re: West Nile Virus Program Planning - 2013.
Motion No. C130605 -23
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated May 21, 2013 from Jim Pfaff, Simcoe
Muskoka District Health Unit, re: West Nile Virus Program Planning - 2013 be received.
Carried.
b) Correspondence dated May 24, 2013 from Allan and Linda Baker, re: Heavy Trucks on
Township Roads.
Motion No. C130605 -24
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated May 24, 2013 from Allan and Linda Baker,
re: Heavy Trucks on Township Roads be received and referred to staff for a report.
Carried.
c) Correspondence dated May 28, 2013 from Andre Gromov, re: Ukrainian Village Water
System - Request for Service and Take Over.
Correspondence dated June 3, 2013 from Slawko Borys was distributed to Members of
Council.
Motion No. C130605 -25
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated May 28, 2013 from Andre Gromov, re: Ukrainian
Village Water System - Request for Service and Take Over and correspondence
dated June 3, 2013 from Slawko Borys be received.
2. That the parties be advised that the Township will take no further action unless
requested by the Ukrainian National Federation as owner of the water system.
3. And That the Messrs Gromov and Borys be advised of Council's decision under the
Director of Corporate Services /Clerk's signature.
Carried.
Page 11 of 16
Council Meeting Minutes — June 5, 2013.
d) Correspondence dated May 23, 2013 from Sandra Monk, Orillia and District Canadian
Club, re: 100th Anniversary High Tea, Hawk Ridge Golf and Country Club, June 19,
2013 - 2:00 - 4:00 p.m.
Motion No. C130605 -26
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated May 23, 2013 from Sandra Monk, Orillia and District
Canadian Club, re: 100th Anniversary High Tea, Hawk Ridge Golf and Country Club,
June 19, 2013 - 2:00 - 4:00 p.m. be received.
2. That Mayor H.S. Hughes be authorized to attend without per diem.
3. And That the CAO's Office purchase the tickets accordingly.
Carried.
14. NOTICE OF MOTIONS:
None.
Page 12 of 16
Council Meeting Minutes —June 5, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -079: A By -law to Permanently Close and Sell Part of the Road
Allowance On Part of the West Half of Lot 16, Concession 12, (Part of PIN #58548-
0160 (LT)), (geographic Township of Oro), Township of Oro - Medonte, described as
Part 3, Plan 51 R- 36354, Township of Oro - Medonte, County of Simcoe.
b) By -Law No. 2013 -094: A By -law to Amend By -law No. 2011 -028, A By -law to
Continue a Recreation Technical Support Group.
c) By -Law No. 2013 -095: A By -law to Amend By -law No. 2011 -090, A By -law to
Appoint Representatives to the Oro - Medonte Recreation Technical Support Group
(RTSG).
d) By -Law No. 2013 -096: A By -law to Amend By -law No. 2013 -017, A By -law to
Establish a Heritage Committee (Heritage Committee).
e) By -Law No. 2013 -097: A By -law to Appoint Representatives to the Oro - Medonte
Heritage Committee.
f) By -Law No. 2013 -098: Being a By -law to Provide for the Giving and Changing of
Names to Highways within the Township of Oro - Medonte (McNutt Road).
g) By -Law No. 2013 -099: A By -law to allow a Temporary Use for a Class "A" Dog
Kennel On lands described as follows: Part Lot 13, Concession 14, 51 R- 20687, Part
2, Township of Oro - Medonte, County of Simcoe, (Municipally known as 715 Line 13
North) under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as
amended Roll # 4346- 010- 005 - 20602 -0000.
h) By -Law No. 2013 -100: A By -law to Amend By -law 2010 -059, "A By -law to Authorize
the Execution of an Subdivision Agreement between the Corporation of the
Township of Oro - Medonte and 2008628 Ontario Ltd. ".
i) By -Law No. 2013 -101: Being a By -Law to Authorize the Execution of an Agreement
between The Township of Oro - Medonte and Linda Sherwood to Allow for Two
Dwellings.
Page 13 of 16
Council Meeting Minutes — June 5, 2013.
Motion No. C130605 -27
Moved by Coutanche, Seconded by Meyer
Be it resolved that:
a) By -Law No. 2013 -079: A By -law to Permanently Close and Sell Part of the Road
Allowance On Part of the West Half of Lot 16, Concession 12, (Part of PIN #58548-
0160 (LT)), (geographic Township of Oro), Township of Oro - Medonte, described as
Part 3, Plan 51 R- 36354, Township of Oro - Medonte, County of Simcoe.
b) By -Law No. 2013 -094: A By -law to Amend By -law No. 2011 -028, A By -law to
Continue a Recreation Technical Support Group.
c) By -Law No. 2013 -095: A By -law to Amend By -law No. 2011 -090, A By -law to
Appoint Representatives to the Oro - Medonte Recreation Technical Support Group
(RTSG).
d) By -Law No. 2013 -096: A By -law to Amend By -law No. 2013 -017, A By -law to
Establish a Heritage Committee (Heritage Committee).
e) By -Law No. 2013 -097: A By -law to Appoint Representatives to the Oro - Medonte
Heritage Committee.
f) By -Law No. 2013 -098: Being a By -law to Provide for the Giving and Changing of
Names to Highways within the Township of Oro - Medonte (McNutt Road).
g) By -Law No. 2013 -099: A By -law to allow a Temporary Use for a Class "A" Dog
Kennel On lands described as follows: Part Lot 13, Concession 14, 51 R- 20687, Part
2, Township of Oro - Medonte, County of Simcoe, (Municipally known as 715 Line 13
North) under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as
amended Roll # 4346- 010 - 005 - 20602 -0000.
h) By -Law No. 2013 -100: A By -law to Amend By -law 2010 -059, "A By -law to Authorize
the Execution of an Subdivision Agreement between the Corporation of the
Township of Oro - Medonte and 2008628 Ontario Ltd. ".
i) By -Law No. 2013 -101: Being a By -Law to Authorize the Execution of an Agreement
between The Township of Oro - Medonte and Linda Sherwood to Allow for Two
Dwellings.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 14 of 16
Council Meeting Minutes — June 5, 2013.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
Council recessed at 12:15 p.m. and reconvened at 12:47 p.m.
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
Motion No. C130605 -28
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 12:47 p.m. to discuss
• personal matter affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. C130605 -29
Moved by Meyer, Seconded by Lancaster
Be it resolved that we do now Rise at 1:41 p.m. and Report on the Closed Session Item
4e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Labour
Relations).
Carried.
Refer to Item 4e).
Page 15 of 16
Council Meeting Minutes — June 5, 2013.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -093: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, June 5, 2013.
Motion No. C130605 -30
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2013 -093: being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, June 5, 2013 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130605 -31
Moved by Lancaster, Seconded by Meyer
Be it resolved that we do now adjourn at 1:43 p.m.
Mayor, H.S. Hu s CIe , f I win
Carried.
Page 16 of 16