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05 30 2013 Rec Tech AgendaToavnshi Proud Heritage, Exciting Future TOWNSHIP OF ORO- MEDONTE RECREATION TECHNICAL SUPPORT GROUP MEETING AGENDA COUNCIL CHAMBERS Thursday, May 30, 2013 TIME: 7:00 p.m. 1. ADOPTION OF AGENDA a) Motion to Adopt the Agenda. 2. DISCLOSURE OF PECUNIARY INTEREST 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of the Recreation Technical Support Group meeting held on Thursday, April 25, 2013. 4. DEPUTATIONS: None. 5. COMMUNICATIONS: a) Shawn Binns, Director of Recreation and Community Services, re: Introduction of New Members. b) Shawn Binns, Director of Recreation and Community Services, re: Draft Active Transportation Framework. c) Councillor Lancaster, re: Next Steps - Active Transportation. d) Report No. RC2013 -09, Shawn Binns, Director of Recreation and Community Services, re: Strategic Facility Plan Implementation. e) Shawn Binns, Director of Recreation and Community Services, re: Revised Ice Allocation Policy [To be distributed]. f) Shawn Binns, Director of Recreation and Community Services, re: Copeland Forest Stewardship Committee Update. g) Councillor Lancaster, re: Simcoe County Transportation & Health Services Transformation. h) Correspondence dated May 27, 2013, from the County of Simcoe, Economic Development, re: County of Simcoe Cultural Plan Initiative. 6. NEXT MEETING DATE Thursday, June 27, 2013 at 7:00 p.m. 7. ADJOURNMENT Page 1 of 62 Page 7. ADJOURNMENT a) Motion to Adjourn. Page 2 of 62 3a) Minutes of the Recreation Technical Support Group me... 7'aumslrip of Proud Heritage, Exciting Fruiire Thursday, April 25, 2013 Present: THE TOWNSHIP OF ORO- MEDONTE RECREATION TECHNICAL SUPPORT GROUP MEETING MINUTES Council Chambers TIME: 7:07 p.m. Councillor Marty Lancaster, Chair Councillor Dwight Evans H.S. Hughes, Mayor (arrived at 7:45 p.m.) Reta Regelink Nancy Stoddart Tracey Rynard Tim Crawford Staff: Shawn Binns, Director of Recreation and Community Services Marie Brissette, Committee Coordinator Also Present: Ann Budge, Michelle Quevillo, Gerald Heatherington, Steve Posluns, Chris Iles, Graham Shoebridge, Councillor Joh Crawford, Jim Partridge 1. ADOPTION OF AGENDA a) Motion to Adopt the Agenda. Motion No. RTSG130425 -1 Moved by Crawford, Seconded by Rynard It is recommended that the agenda for the Recreation Technical Support Group meeting of Thursday, February 28, 2013 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST None declared. 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of the Recreation Technical Support Group meeting held on Thursday, March 28, 2013. Motion No. RTSG130425 -2 Moved by Rynard, Seconded by Regelink It is recommended that the draft minutes of the Recreation Technical Support Group meeting held on Thursday, March 28, 2013 be adopted as printed and circulated. Carried. Page 1 of 2 Page 3 of 62 3a) Minutes of the Recreation Technical Support Group me... Recreation Technical Support Group Minutes — Thursday, April 25, 2013. 4. DEPUTATIONS: a) Ann Budge, re: "Family Play, Every Day, In the Parks ". Motion No. RTSG130425 -3 Moved by Stoddart, Seconded by Rynard It is recommended that the information presented by Ann Budge, re: "Family Play, Every Day, In the Parks" be received. Carried. 5. COMMUNICATIONS: a) Shawn Binns, Director of Recreation and Community Services, re: Draft Ice Allocation Policy. Motion No. RTSG130425 -4 Moved by Rynard, Seconded by Crawfor It is recommended that the information presented by Shawn Binns, Director of Recreation and Community Services, and the correspondence dated February 28, 2013 from the Oro Minor Hockey Association, re: Draft Ice Allocation Policy be received. 6. NEXT MEETING DAT Thursday, May 30, 2013 at 7:00 p.m. 7. ADJOURNMENT a) Motion to Adjour Motion No. RTSG130425 -5 Moved by Rynard, Seconded by Regelink It is recommended that we do now adjourn at 8:33 p.m. Carried. Carried. Councillor Lancaster, Chair Marie Brissette, Committee Coordinator Page 2 of 2 Page 4 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Framework prepared for TOWNSHIP OF ORO- MEDONTE Cambium Reference No.: P2538 -001 May 23, 2013 Cambium Planning P.O. Box 152, Barrie, Ontario, L4N OB3 Telephone: (705) 742.7900 (866) 217.7900 Facsimile: (705) 742.7907 www.cambium-env.com NOTE The practice of this Company in issuing reports of this nature is to require the recipient not to publish the report or any part thereof without the written consent of Cambium Inc. Page 5 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 TABLE OF CONTENTS 1.0 INTRODUCTION 1 1.1 RATIONALE 1 1.2 LAND USE AND TRANSPORTATION 1 1.3 PUBLIC HEALTH 2 1.4 ACTIVE TRANSPORTATION 2 2.0 ACTIVE TRANSPORTATION IN ORO- MEDONTE 5 2.1 COMMUNITY PROFILE & TRENDS 5 2.2 RURAL ACTIVE TRANSPORTATION 5 3.0 GUIDING PRINCIPLES ' 10 3.1 PRINCIPLE 1 11 3.2 PRINCIPLE 2 12 3.3 PRINCIPLE 3 1 3.4 PRINCIPLE 4 2 3.5 PRINCIPLE 5 3 3.6 PRINCIPLE 6 4 4.0 CONCLUSION REFERENCES ERROR! BOOKMARK NOT DEFINED. LIST OF INSERTED TABLES Table 1 -- Benefits of Active Transportation 3 Table 2 — CHALLENGE #1: Increase Active Transportation for School Trips 7 Table 3 -- CHALLENGE #2: Increase Active Transportation for Recreational Trips 8 Table 4 -- CHALLENGE 3: Reduce Motorized Vehicle Use 9 LIST OF APPENDICES Appendix A Healthy Community Development Checklist Appendix B Design Guidance Sheet Series Appendix C Sample Active Communities Charter Cambium Planning Page i Page 6 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 1.0 INTRODUCTION Cambium Planning, a Division of Cambium Inc., is pleased to provide this Active Transportation Framework to the Township of Oro - Medonte. Funded by the Simcoe Muskoka District Health Unit through the Healthy Communities Partnership Fund, the Township sought the professional services of Cambium Planning to develop a policy framework to help advise Council decisions and guide amendments to various municipal policies. 1.1 RATIONALE The interest in healthier and more sustainable communities is neither another fleeting fad of municipal initiatives nor a desire of a small group of professionals or activists. Rather, the health of our communities and neighbours is determined by a myriad of social, economic, cultural, physical and environmental factors. These factors have been, and continue to be, the topics of significant study by global experts in an effort to renew our quality of life and address the impending health care funding crisis. In fact, "in a number of Canadian provinces, health - related spending is consuming 40% or more of provincial budgets. According to the Canadian Institute for Health Information, health -care spending is growing faster than Canada's economy and spending on prescription and non - prescription drugs is growing faster than spending on hospitals and physicians." (Institute, 2009) The way we live and how our society approaches public health needs drastic improve immediate attention. Current trends indicate a desire to shift away from symptom- management health care towards preventative /proactive health care involving multiple stakeholders. Municipalities are an important stakeholder given° their considerable decision - making control over local level planning, the built environment and community influence. 1.2 LAND USE AND TRANSPORTATION The integration between land uses and the surrounding transportation infrastructure land is important. Transportation corridors & facilities (roads, parking lots, etc.) have been traditionally seen as necessary elements of the landscape to access and serve land uses. In the modern era of planning, conflict avoidance, land use separations, and vehicular flow /efficiency have dominated the way our communities have grown and evolved. However, an increasing volume of evidence suggests that the location and arrangement of our development and the way transportation infrastructure interacts with the land use impacts the health and aesthetic appeal of our communities, thereby impacting their ability to attract economic investments. Community and land development is moving beyond the "Where ?" (Where do things go ?) towards consideration of the "How ?" (How does it make the community better and function for people ?). Specifically, the traditional segregation and hierarchical structures of planning (land use) and engineering (transportation infrastructure) typical of municipalities have created a built environment that encourages more driving and a population that is more sedentary than previous generations. Contemporary planning is now shifting to towards integrated approaches with more attention to Cambium Planning Page 7 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 May 23, 2013 public engagement and a realization of the complex relationships between the numerous variables affected by infrastructure planning. 1.3 PUBLIC HEALTH Why does this matter? Research indicates that a lifestyle that is sedentary includes poor dietary habits and relies heavily on cars for mobility result in health problems that include: • Respiratory Ailments • Coronary Heart Disease • Non - Insulin Dependent Diabetes (Type II) • Obesity • High Blood Pressure And Stroke • Osteoporosis • Cancers • Stress And Depression • Injuries And Fatalities (e.g., falls or traffic - related death (Institute, 2009) Many of these preventable diseases and conditions are at chronic levels, placing enormous pressure on families, caregivers, health /public health and social care professionals, the policing system and private and public sector productivity. (Institute, 2009) More attention is needed to focus on rural and urban strategies, including land -use patterns, transportation networks, public spaces and natural areas. One such strategy is incorporating active transportation into land use, transportation and community planning decisions. 1.4 ACTIVE TRANSPORTATION Active Transportation (AT) can be simply defined as: Any mode of transportation using non - motorized power to propel a person to where they want to go. Presently, AT is becoming a part of life when planning how transportation networks function for communities. The benefits of AT are numerous, as identified in Table 1 Cambium Planning Page 8 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 Table 1 -- Benefits of Active Transportation Category Benefits Health & Fitness Less Obesity -- According to the 2004 Canadian Community Health Survey (CCHS), obesity rates for youth (aged 12 -17) and adults have risen from three to nine percent and from 14% to 23% respectively from 1978/79 to 2004 Increased Physical Activity — Lack of physical inactivity in Ontario residents lifestyles costs the provincial health care system $3.4 billion per year. (Katzmarzyk, 2011) Less Disease — Thirty -six percent of heart disease, 27% of osteoporosis, 20% of stroke, hypertension, type 2 diabetes and colon cancer, and 11% of breast cancer are attributed to physical inactivity. Productivity — Physical inactivity and obesity costs the economy billions of dollars per year in indirect productivity losses due to premature death and illness. The direct and indirect economic costs of physical inactivity and obesity are estimated at $3.4 billion and $4.5 billion, respectively (Katzmarzyk, 2011). Transportation Less Traffic Congestion — According to the Massachusetts Institute of Technology, a road can carry up to 12 times as many people per hour by bicycle than by automobile and up to 20 times the volume of pedestrians. Lower Road Construction and Maintenance Costs — Roadway maintenance costs increase with the size, weight and speed of a vehicle and traffic volumes experienced. Improved Road Safety — According to a 2003 research study, fatality rates per trip and per kilometre are significantly higher for locations with low bicycle and walking shares of total travel. Less Demand For Parking Spaces — The parking area required for one automobile is approximately 20 times as great as for one bicycle and far less flexible in terms of location availability. Environmen Lower Air Pollution — According to Transport Canada, road transportation accounts for 70% of transportation related greenhouse gas emissions with 45% originating from cars and light trucks. Short distance motor vehicle trips are the least fuel- efficient and generate the most pollution per kilometre. Lower Noise Pollution — Disturbances and possible health risks are associated with automobile noises. The presence of a few hundred vehicles per day on residential streets can have an adverse effect on the desirability and enjoyment of a property. More Efficient Land Use — According to the Institute of Transportation Engineers (ITE), automobile dependent urban development patterns are very land intensive and typically require three times as much space as pedestrian- oriented communities. (Halifax Regional Municipality, 2006) Cambium Planning Page 9 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 May 23, 2013 Therefore, the journey towards a healthier, more active, more prosperous Oro - Medonte begins with establishing a policy framework that includes Active Transportation. Sound policies are integral to help guide future municipal decisions to facilitate active lifestyles and healthier communities, thus increasing the overall quality of life. Ideally, active transportation policies will positively influence how the Township thinks, builds, grows and moves in the years to come. Cambium Planning Page 10 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 2.0 ACTIVE TRANSPORTATION IN ORO- MEDONTE 2.1 COMMUNITY PROFILE & TRENDS The Township of Oro - Medonte is blessed with many diverse and significant environmental and topographical features. These include the rolling hills of the Oro Moraine, the Copeland Forest, the Lake Simcoe shoreline, Bass Lake, extensive wooded areas and wetlands, and several small, historic communities. These features contribute to the enduring rural character that continues to attract many residents to live, work and play in the Township. However, according to Statistics Canada data, the profile of Oro - Medonte's population reflects some unique and intriguing characteristics that make it significantly different than average Ontario (RETHINK GROUP, .. 2010). These include the following: • The Township is more affluent, with better educated and fewer disadvantaged res ents • Most residents travel outside of the Township to work and most drive their own vehicle to work • An above - average proportion of the working population equipment operation and related occupations s employed in trades, transportation and • Expected demographic shifts project that demand for leisure programming, event and activities of interest to older adults will more than double over the next twenty years. As a result, increased emphasis should be placed on lower impact activities (ie. Walking, cycling, etc.) • Only 2% of the working residents in the Township walk or bicycle to work (RETHINK GROUP, 2010) Given the vast geography of the Township and the population distribution predominantly located in small settlement areas and rural areas throughout the Township, the above -noted characteristics pose some challenges to increasing physical activity and active transportation in the Township of Oro - Medonte. 2.2 RURAL ACTIVE TRANSPORTATION In many urban areas, from a mid -sized town to a large metropolis, active transportation is being incorporated into municipal transportation networks. The rationale for pursuing active transportation varies widely. In large cities (i.e. Toronto, Vancouver, New York), the road network has reached capacity to move vehicles. These municipalities simply have no more land to widen roadways or build new transit corridors. In these scenarios, active transportation is a legitimate and effective component in a suite of transportation solutions that urban areas use to accommodate growth in commuting while minimizing the infrastructure investments that are required. Smaller urban areas may choose to increase their focus and investment in active transportation to facilitate higher levels of physical activity, reduce ecological impacts /footprints, as well as reduce any traffic issues that may exist. Cambium Planning Page 11 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 May 23, 2013 The impetus for active transportation in these communities is rooted in blend of social conscience, infrastructure investment reality, and the pursuit of better health /quality of life. As a result, many urbanites naturally associate active transportation with using human - powered transportation for the following situations: • Journeys to and from work • Attending Meetings • Delivery of materials • Trips to & from school, shops, social visits • Running errands However, the scope of active transportation in a largely rural context, such as the Township of Oro - Medonte, must include recreational trips. Activities such as going to the mailbox, walking the dog, cycling to friends' houses, and linking settlement areas with off -road multi -use trails are the essence of active transportation in rural municipalities. Unfortunately, the high proportion of the Township's workforce that commutes each day likely impacts many residents' desire and availability to pursue active transportation and physical activities, particularly on weekday evenings. This is "further magnified by the large size of the municipality and the above average time that it takes many residents to travel" to a venue that facilitates physical activity. While a variety of barriers to active transportation exist in rural areas, options do exist to build bridges towards facilitating active transportation. These "Barriers & Bridges" are summarized in the following Table 2, Table 3, and Adapted from Table 4. Cambium Planning Page 12 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 Table 2 - CHALLENGE #1: Increase Active Transportation for School Trips BARRIERS BRIDGE TO OVERCOME BARRIER Lack of sidewalks and paved shoulders. Construct sidewalks on safe routes to school. Retrofit roads by adding paved shoulders within select low- traffic areas.. Lack of bike paths on route to school. Construct paths that lead to schools. Traffic safety fears. Implement Walking School Bus programs to help children learn safe walking behaviour and provide adult supervision for school trips. Create disincentives for car use. Educate drivers to respect cyclists and pedestrians. Educate cyclists and pedestrians on safety skills. Neighbourhood safety concerns. Implement Walking School Bus programs (Active and Safe Routes to School). Facilitate community development. Encourage more `eyes on the street'. Promote Neighbourhood Watch. Lack of parental awareness regarding short- and long -term health impacts of driving rather than supporting active transportation. Introduce curriculum material that helps children to understand links between transport, physical activity, and health and then empowers them to discuss these issues with their parents. Introduce awareness strategies to inform the general public. Introduce active transportation concepts through Early Years programs and day care centres. School funding structure that encourages consolidation towards larger centralized schools than community- scaled schools. This places more emphasis on vehicular transportation and creates fewer opportunities for students to walk /cycle. Work with the Ministry of Education, school board trustees and planners towards developing land -use and transport solutions that encourage active transportation. Facilitate community use of schools. Kiss 'N Ride facilities at schools that reduce congestion but encourage car use. Provide disincentives for dropping children by car while maintaining safe school sites. Educators who do not see encouraging active transportation to school as their responsibility. Ask school boards, principals and teachers to reinforce messages regarding active transportation and make safety education mandatory. Parents who pressure school boards for more bussing so when their children could walk or cycle to school. Introduce education and public awareness programs that emphasize positive health outcomes from physical activity and reduced motorized transport. Adapted from (Gilbert, 2010) Cambium Planning Page 13 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 May 23, 2013 Table 3 -- CHALLENGE #2: Increase Active Transportation for Recreational Trips BARRIERS BRIDGE TO OVERCOME BARRIER Lack of awareness across sectors regarding importance of links between land -use planning, transport, and public health. Develop healthy community planning policies & guidelines. Provide professional development and formal education at college and university levels reinforcing links between land -use planing, transportation planning, and health. Identify and promote safer routes to common destinations. Neighbourhood design that is not conducive to walking, wheelchair use, and cycling (e.g., lack of sidewalks, indirect routes, traffic noise). Recreation programs that are not located within easy walking and cycling distance. Security fears. Traffic safety fears an concerns about motorized vehicles. Identify destinations frequented by residents and create safe routes with sidewalk and bicycle paths in settlement areas; Pursue development of multi -use trails that link common daily destinations (schools, mailboxes, etc.) as well as recreational destinations (parks, community centres, etc.). Consider pedestrian /cycling travel patterns in planning processes. Give greater attention to infrastructure that supports physical activity when building new neighbourhoods and retrofitting old ones. Require construction of, or contribution towards, multi -use paths through planning approvals and parks planning processes. Consider and promote options for active transportation and carpooling when planning recreation facilities. Consider development of small multi -use paths in /around recreational facility sites. Lack of awareness regarding short- and long -term health impacts of over - dependence on motorized transport, ATV use, and lack of physical activity. (The issue here physical activity which is a function of reliance on vehicles. Vehicles are not the direct cause of health problems. Time pressures and trip- chaining by parents & residents. Conduct public awareness campaigns regarding actual vs. perceived risk of harm. Increase efforts to promote active transportation leading to more "eyes on the street ". Support Neighbourhood Watch programs. Design off -road multi -use path routes to preferred destinations that help keep them away from busy roads. Support traffic safety programs. Deploy infrastructure that slows down traffic, and reduces the amount of road space dedicated to automobile use. Restrict high volume shared - use paths and trails to non - motorized vehicles. Introduce public awareness and education programs (see Challenge #1). Expand teleworking to alleviate time pressures for parents and advocate for flexible work hours. Adapted from (Gilbert, 2010) Cambium Planning Page 14 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 Table 4 -- CHALLENGE 3: Reduce Motorized Vehicle Use BARRIERS BRIDGE TO OVERCOME BARRIER People who live far from where they work. Increase opportunities for higher `live -work' ratios: in new and older developments. Adults who do not consider the impact of their vehicle use on their health or on the health of children and youth. Provide education and public awareness strategies regarding trans- port and children. Reframe thinking from time - saving measures to health- saving measures. Introduce incentives and disincentives favouring sustainable transport. Highways and busy arterial roads that bisect walking and cycling routes, causing them to be seen as unsafe or unpleasant. Adults and youth who feel they lack transport options beyond the car. Give higher priority to walking (including wheelchair use) and cycling as modes of transport. Design routes that are safe and pleasant for pedestrians and cyclists. Design new developments that are less auto - dependent. Adapted from (Gilbert, 2010) Cambium Planning Page 15 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 3.0 GUIDING PRINCIPLES To ensure the actions and policies suggested through this Active Transportation framework remain on- course with the desires and priorities of the Township and its stakeholders, Cambium Planning consulted with municipal staff and members of the Township's Recreation Technical Support Group regarding guiding principles. These principles are intended to monitor and gauge the contribution of various policies and actions towards achieving the outcomes expressed. PRINCIPLE 1 -- Facilitate opportunities for active transportation by implementing healthy community design in new developments and municipal capital projects PRINCIPLE 2 -- Protect, enhance and encourage safe community -level routes in and around the seven settlement clusters (refer to framework document). PRINCIPLE 3 -- Foster effective partnerships to create healthier communities for healthier residents. PRINCIPLE 4 -- Pursue collaborative initiatives to educate and promote active transportation. PRINCIPLE 5 -- Commit to establishing active transportation and healthy lifestyles within the Township's way of thinking and decision - making process. PRINCIPLE 6 — Ensure fiscal responsibility and accountab These principles and their related actions and responsible partners for implementation are discussed further in the following pages. Cambium Planning Page 16 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 3.1 PRINCIPLE 1 FACILITATE OPPORTUNITIES FOR ACTIVE TRANSPORTATION BY IMPLEMENTING HEALTHY COMMUNITY DESIGN IN NEW DEVELOPMENTS AND MUNICIPAL CAPITAL PROJECTS Objective: To change how development and infrastructure are built to ensure ac we transportation (AT) is integrated in projects (where appropriate and feasible) to facilitate higher levels of physical activity. Considerations: • Requires emphasis on benefits (community and marketing) rather than on added costs for developers. • Need to determine locations that should /could benefit from active transportation infrastructure • Adjust capital plans to incorporate priority AT projects in existing development Policy Direction: • Leverage development process to consider and incorporate elements of healthy community design and AT • Focus AT within settlement areas and other community activity nodes (arenas, schools, halls, parks, etc.) • Incorporate Healthy Community Development Checklist to assist in development review (please refer to Appendix A) • Encourage future development of housing in and around neighbourhood /settlement centres Recommended Actions /Next Steps: • Consider Official Plan Amendment to incorporate AT- supportive policies • Develop Active Transportation & Trails Master Plan to identify and prioritize investment in AT infrastructure • Work with development community to explore opportunities to include AT infrastructure in approved and master planned developments i.e. Craighurst, Horseshoe Resort Village) Municipal Champion: • Development Services Dept. Recreation and Community Services Dept. Partners: • Township Council • Transportation & Environmental Services Dept. • Builders /Developers • Landscape Professionals • Community Groups & Residents' Associations Cambium Planning Page 17 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 3.2 PRINCIPLE 2 L DEVELOP, ENHANCE AND ENCOURAGE SAFE ROUTES WITHIN NEIGHBOURHOODS & COMMUNITIES Objective: To ensure that pedestrians and cyclists can comfortably travel within their communities Considerations: • Right -of -Way width may present challenges to accommodating active transportation (AT) • Property and design issues may require context - sensitive approaches Policy Direction: • Ensure Township roadways are designed to accommodate AT (please refer to Appendix B for guidance) o Neighbourhoods — Plan for AT in new developments; identify areas that need attention and include retrofit projects in future capital plans, as necessary. o Communities — Identify Township roads that connect areas of interest and destinations. Investigate opportunities to incorporate AT routes within or along the roadway. o Township — Identify strategic long -term and /or longer- distance routes that would benefit from multi -use paths or bicycle lanes • Direct and design routes to preferred destinations that avoid busy roadways • Right -of -Way widths in official plan (OP) reflect designs that incorporate AT • Link settlement areas, activity nodes and gateways to each other via Township Cycling Routes and a multi -use trail network • Utilize natural corridors for trail connections Recommended Actions /Next Steps: • Adjust development standards and Engineering Design Criteria to accommodate AT infrastructure • Develop Active Transportation & Trails Master Plan to identify and prioritize investment in AT infrastructure • Review active transportation (infrastructure assessment) in settlement areas as part of the roads need study • Review AT infrastructure in development charges review study • Review how school and park locations accommodate /encourage pedestrian /cycling access from surrounding areas • Select target location in existing residential subdivisions for signed shoulder route pilot project. • Pursue completion Township Cycling Strategy and Routes in partnership with the County of Simcoe Municipal Champion: • Transportation & Environmental Services Dept. • Recreation & Community Services Dept. Partners: • Township Council • School Boards • Builders /Developers • Development Services • Community Groups & • County of Simcoe Dept. Cycling & Trail Groups • SMDHU Cambium Planning Page 18 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 3.3 PRINCIPLE 3 FOSTER EFFECTIVE PARTNERSHIPS TO CREATE HEALTHIER COMMUNITIES FOR HEALTHIER RESIDENTS Objective: Leverage the mandates, resources and skills of a group of stakeholders to achieve a common goal. Considerations: • Identification of willing and able partners may be difficult • Partnerships take time to solidify • Clear definition of roles and responsibilities is imperative • Fair and consistent means of recognition of all partners is important for continue • success Policy Direction: • Work with County to review opportunity for pilot project to establish County Road 20 (Ridge Road) as an AT corridor • Work with School Boards to review and improve AT access to and around school sites Recommended Actions /Next Steps: • Establish community AT Committee • Select school site, in consultation with the applicable school board, located within designated settlement for pilot project. o Establish multi - stakeholder working group to address AT issues and improve access to and around school site. o Conduct walking audit of pilot project area o Engage variety of ages from student population in consultation o Consider funding sources for Can -Bike program for all school students • Investigate community -level desire for a natural playground pilot project • Work with County and trail groups to purchase of trail counters and to operate regular trail count program • Encouraging and creating trail linkage to settlement areas and County trails Municipal Champion: • Recreation & Community Services Dept. Partners: • Township Council • Development Services Dept. • Transportation & Environmental Services Dept. • School Boards • Simcoe Muskoka District Health Unit (SMDHU) • County of Simcoe • Athletic & Recreation Groups /Associations • Cycling & Trail Groups • Huronia Trails & Greenways /Simcoe County Trails • Builders /Developers Cambium Planning Page 19 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 3.4 PRINCIPLE 4 PURSUE COLLABORATIVE INITIATIVES TO EDUCATE AND PROMOTE ACTIVE TRANSPORTATION Objective: To increase the number of residents and visitors that use active transportation (AT) infrastructure in the Township. Considerations: • Lack of existing inter - connected AT infrastructure impedes actual use an convenience • Issues related to level of comfort using the road with vehicles • Stigma (you are what you drive) Policy Direction: • Work with business and development community to develop facilities and amenities that encourage and attract cycle tourism, especially along Township Cycling Routes • Encourage Health Unit and school boards to establish active transportation education programs for children and youth (i.e impact the next generation) Recommended Actions /Next Steps: • Investigate interest in Share The Road public awareness initiative • Install County- funded Share The Road signs along select roadways and monitor effectiveness • Work with County of Simcoe to encourage development of and promote Township Cycling Routes Municipal Champion: • Recreation & Community Services Dept. Partners: • Township Council • Development Services Dept. • Transportation & Environmental Services Dept. • School Boards • Simcoe Muskoka District Health Unit (SMDHU) • County of Simcoe • Athletic & Recreation Groups /Associations • Cycling & Trail Groups • Builders /Developers Cambium Planning Page 20 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 3.5 PRINCIPLE 5 COMMIT TO ESTABLISHING ACTIVE TRANSPORTATION AND HEALTHY LIFESTYLES WITHIN THE TOWNSHIP'S MINDSET Objective: Establish forums and processes to ensure active transportation (AT) maintains a profile in the Township's decision - making structure. Considerations: • Staff resources • Council resolutions • Municipal procedures and bylaws may need adjustment Policy Direction: • Active transportation and /or Healthy communities should be established as a goal in the Township's strategic documents, including the Official Plan Recommended Actions /Next Steps: • Establish an Active Transportation Committee or Healthy Communities Committee to ensure related matters can be reviewed and considered in an informed and consistent manner. This could be accomplished by expanding the mandate of the Township's current Recreation Technical Support Group. • Consider developing and adopting a Pedestrian and /o Cycling Charter for the Township (please refer to Appendix C) Municipal Champion : • Corporate Services Dept Partners /Implementers: a .a • Township Counci • Development Services Dept. • Transportation & Environmental Services Dep • Recreation & Community Services Dept. Cambium Planning Page 21 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 3.6 PRINCIPLE 6 ENSURE FISCAL RESPONSIBILITY AND ACCOUNTABILITY Objective: To ensure that the pursuit of active transportation (AT) does not outweigh other municipal priorities and that projects are prioritized considering the Township's financial resources and other funding sources. Considerations: • Scope of existing Development Charges (DC) and timing of DC Bylaw Update • Active Transportation projects may be viewed as non - urgent and commitment may waiver in times of financial restraint Policy Direction: • Ensure the development of AT infrastructure continues without putting an excessive burden on developers, partners, or the Townshi Recommended Actions /Next Steps: • Following the completion of a prioritized list of AT infrastructure locations development through an Active Transportation & Trails Master Plan, ensure annual reporting of project completed • Consider incorporating eligible AT infrastructure project in the next DC Bylaw update • Pursue small -scale pilot project to test /fail new concepts, approaches, and designs • Complete required planning, design and /or documentation to ensure AT infrastructure projects are "shovel- ready" and eligible for funding from upper levels of government Municipal Champion: • Corporate Sery Partners: • Township Council • Development Services Dep . • Transportation & Environmental Services Dept. • Recreation & Community Services Dept. • County of Simcoe • Province of Ontario Cambium Planning Page 22 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 4.0 CONCLUSION The Township of Oro - Medonte is well - positioned to capitalize on the opportunities that lay ahead. Specifically, the synergy between the Township's attractive atmosphere, moderate demand for growth, and the growing societal interest in healthier lifestyles creates the optimal environment to pursue Active Transportation. As with any journey, the Township's movement towards healthier communities and a culture that promotes walking and cycling needs a solid plan. Based on feedback provided by Council and the Township's Recreation Support Group, this document identifies 6 common principles that will guide the Township Council, staff and residents in taking the next steps in the journey. Imperative next steps in facilitating Active Transportation include the following: • Develop supportive Official Plan polices and associated schedules /maps; • Establish a Healthy Community Committee or Active Transportation Committee to ensure related issues are properly considered and integrated into the Township's decision - making processes; • Create an Active Transportation & Trails Master Plan to identify future routes, linkages, initiatives and the related financial investment that would be required; • Update enhanced development and engineering design standards to incorporate active transportation (AT) in future community developments and municipal capital works; Taking these actions, coupled with commitment by Council and the community, will ensure that the Township of Oro - Medonte establishes itself as a recognized municipal leader in promoting walking and cycling and creating healthier, more livable communities for future generations. Cambium Planning Page 23 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 REFERENCES Gilbert, C. O. (2010). Child and Youth - Friendly Land Use and Transport Planning Guidelines for Nova Scotia. Winnipeg: The Centre For Sustainable Transportation. Halifax Regional Municipality. (2006). Active Transportation Master Plan. Halifax: AGE Acres, MMM Group, Go For Green. Institute, M. &. (n.d.). Planning By Design 09. Retrieved from http:// www. mah.gov.on.ca /AssetFactory.aspx ?did =7171 Katzmarzyk, P. (2011). The Economic Costs Associated with Physical Inactivity and Obesity in Ontario. Health & Fitness Journal of Ontario, 31 -40. RETHINK GROUP. (2010). Strategic Facility Plan, Township of Oro-Medonte. Ennismore West Parry Sound Active Transportation. (2011). West Parry Sound Active Communities Charter. Retrieved March 22, 2013, from http: / /www.wpsactivetrans.org /announcements/ Cambium Planning Page 24 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 May 23, 2013 Cambium Planning Page 25 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 May 23, 2013 Appendix A Healthy Community Development Checklist Cambium Planning Page 26 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 May 23, 2013 HEALTHY DEVELOPMENT CHECKLIST GENERAL DEVELOPMEN' Are fronts of homes properly placed and have windows watching over streets, schools, parks, trails and other public places? Is the architecture of buildings attractive and supportive of life on the street, park, school? Is the proposed development adjacent to existing development and are o the development planned with pedestrian links and roadway connections? Does the development consider those residents who cannot dr and provide optiops for them to travel within the neighbourhood? Does the development have, or connect to, a trail system for walking or biking? SERVICED SETTLEMENT ARE Is the land use configured around a walkable block size (450 metres Are there locations for non - residential land uses that are integrated with the residential? Are there provisions eliminating garages from dominating visual landscape of each residential lot? (i.e. required garage setbacks, lot frontage percentage)? Does the development have a well- connected sidewalk system that leads to local destinations? Are sidewalks placed away from the curb providing buffer space from vehicular traffic? Are local streetlights provide Do roadside oulevards offer pace for canopy street trees (4 -9 metre spacing recommended)? If tree plantings are preferred in a landscaped median, are plantings adequate for canopy development (4 -9 metre spacing recommended)? Is there an adequate mix of land uses that provide a variety of housing choices? Do these mix provide for diversity in incomes, and provide for affordability? Is there a range of density permitted in the neighborhood? Is the majority of commercial parking located beside or behind the building? Are walkways provided through parking areas to the building(s)? Cambium Planning Page 27 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 May 23, 2013 SAFE ROUTES LCan a child walk safely and comfortably enroute to school? r i inere sidewalks /pathways along the route to the school(s)? What is the walking distance to the area's schools from this development? Is the visibility at intersections good? Can drivers see short children or the physically handicapped? Does the route contain known dangerous intersections? If YES please list: Are there crossing guards at these intersections? Will the project/development contain a significant elderly ppulation? Can the elderly walk to important destinations (i.e. banks, post office community centers, and library)? What is the walking distance to these destinations? Are there sidewalks /pathways along the routes to these destinations Is the overall speed at or below 40 kph for all local streets? Is the overall speed at or below 50 kph for all collector streets? Does the project contain design elements to calm traffic such as curb extensions, mini - circles, parking chicanes, roundabouts, medians, raised street crossings, or similar features? For developments along, flanking or connecting to arterial streets, does the plan include pedestrian crossing signals and /or mid -block crossing islands? Do curb extensions or other treatments prevent motorists from parking too close to corners? If narrow streets are used, do streets provide a physical space (9 -10 metres wide) every 60 metres for emergency response operations? Cambium Planning Page 28 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 CAMBIUM May 23, 2013 Rural Development & Rural Subdivisions Does the development offer internal sidewalks or identified active transportation shoulder routes on internal roads? Does the development have, or connect to, a trail system for walking or biking? Does the development have a well- connected active transportation route system that leads to local destinations and activity nodes? Are parks, open space areas, and recreational amenities provided within or near the development? Are local streetlights provided? Is the development adjacent to or near Township Cycling Routes? Are bike lanes and /or signed routes provided to PARKS & AMENITIES o the To r Cycling Route If connecting or linking pathways are used, is there high transparency (surveillance) along the pathway? ., ^pools, parks, and other public destinations have adequate well located and secure bike parking? Can the majority of people walk safely and comfortably in five minutes (450 metres) to a public gathering places, park, plaza, or community center? Are there sidewalks /pathways, along th f parks and o ute t. Tove services? he amount of anticipated residents? Are there a number of buildings /houses that watch over parks, trails, and open space? Are these parks well :d? If not yet built, are there a number of things to discover and do in these parks? Cambium Planning Page 29 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 May 23, 2013 Appendix B Design Guidance Sheet Series Cambium Planning Page 30 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 May 23, 2013 Appendix C Sample Active Communities Charter Cambium Planning Page 31 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 May 23, 2013 TOWNSHIP OF ORO- MEDONTE ACTIVE COMMUNITIES CHARTER In healthy communities, built and social environments support and enable active living. Active living is essential to the Township's overall health and quality of life. Active living reduces the risk of chronic disease, enhances physical and mental health and brings members of our community together. Active communities are created when community stakeholders, decision - makers, interest groups and residents place value on and work toward the health, safety and quality of life of all individuals, environmental sustainability and health equity. In active communities, active transportation (human powered, such as walking and cycling) and physical recreation are safe, accessible and convenient for all ages. We support active communities t • Policies that direct mindful decision - making to include active transportation infrastructure in new developments, neighbourhoods, schools, parks, trails, and public spaces. • Community Planning and Design decisions that place importance on self - propelled travel, availability of accessible recreational facilities, and include Smart Growth principles. (www.smartgrowth.on.ca) • Infrastructure that includes reliable cycling /walking travel routes with connected pathways and signage. • Partnerships that include residents, all levels of government, developers, health sector, schools /education, economic development and business groups. 4 • Education that widely communicates the benefits of active communities and supports advocacy efforts. Our core values are: Quality of Life / Local Economy Quality of life for all residents is key to social and economic growth and vitality. Inclusion / Accessibility Participation is facilitated when physical and socio- economic barriers are broken down. Active communities facilitate social cohesion. Cambium Planning Page 32 of 62 5b) Shawn Binns, Director of Recreation and Community Se... CAMBIUM Active Transportation Policy Framework Township of Oro - Medonte Ref. No.: P2538-001 May 23, 2013 Health and Wellness Active living is necessary for the physical, mental, spiritual and emotional well -being of all residents. Community Safety Safe routes and infrastructure support community participation in active living. Social Justice All community members should have equal access to active living opportunities. Environmental Sustainability The health of our community depends on the health of our natural environment. dapted from (West 'arty Sound Active Transportation, 2011) Cambium Planning Page 33 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Guidance Sheet - Street Crossings Pede.trianti will walk up to 150 feet out of their way to cross Pea a seek enuent crossing points. Most people will walk 150 feet to get to locations rewarding their travel. The hest shopping districts arrange crossings each 300 -400 feet ssings Into sena rate threats. Median or refuge island crossings can he angled 45 degrees. This forces people to look at motor- ists before stepping into their path. It adds to storage space. and prevents running across pi.Se'C stop hal% hack 30 -60 feet to prevent 1 unintended screening when a motorist yields. blocking the view of the second motorist anced signing and imbed- aShlitrIMMITin used selectively to special crossing locations where added atten- tion is needed. These can he either pedestrian activated. or triggered by presence of people. Can be scan from 1000 feat Day and Night Source: Glatting Jackson Kercher Anglin & www. Walkable.org Township of Oro - Medonte Active Transportation Policy Framework Page 34 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Guidance Sheet - Safer Intersections Traffic Calming -- Intersection Tools Tool Description Added Benefits Cost / Other Plan View Curb Extensions Main Street eighborhood _,oaK - Cur I Curb extensions are great tools for slowing speeds at ° Helps protect and preserve sight -- Extension I intersections and mitlblock locations. They are often lines, eliminates illegal parking. -4- - Costs range from S5- 30.000 per , used in combination with other tools. such as refuge : helps assure emergengy responder . corner. costs are reduced if drain- MI islands, or part of a modified intersection. They are access to critical streets. Can be e', _ ' age is left open. This can increase •- - c •very helpful to inset parking. meet ADA requirements ,i used for emergency responder - / 1 • _ ''= maintenance costs. so these `;IMNI and reduce pedestrian crossing times and distances. operatrions area. Use to create details must he worked out by a 4- chokers, chicanes. necktlowns. city /county team. - r�'-•1__ 1 Refuge Islands fi a . ` . Minimum preferred width 8.0 feet 7 -. x l i1 W WE "^"' Refuge islands slow traffic in three ways. They vise- - One of the most affordable tools. Best when landscaping is used to �. r �_ ally tighten the road, slow turning speeds, and help �� % ,- - ' Does not affect drainage. Can he �� help advance. KS[S¢e treatment Its at - 41 -:{ .r,� create narrow channels. They separate conflicts. _ — landscaped at added cost with or advance. Keep ADA ramps al grade create 10` wide driving lane channels !when used with LL or with light crown for dainage. Use without irrigation. Used effectively �,g curb extensions], minimize pedestrian crossing con- in high pedestrian areas, such as flfc[ speeds. / full width ADA ramps, and create 45 p-ry-- - schools. parks, Stores. //rte� . _ degree bend, if mitlblock. ., . ' ' j pMI—/ Modified Intersections AO Vastly improves sight distances. ,.E _ Very popular as a gateway to Modified intersections take back unwarranted ._ie lix >- �' Helps many motorists get into difti- �f •`- _ T neighborhood, or any place where ,h turn too fast when curb radii were made too wide Inc - .. _ park or gathering eighborhood _ , _ return on asphalt es. Very high w„ asphalt returning 11 as green space. Often motorists • " + -ja _ s� 9. r serve as a small neighborhood return an investment, especially safety. Some Intersections can he turned Into small ' where pedestrian crossings are parks. greatly increasing safety, beauty and a -?F• ' -..4 increasing association and secu- risky. Avoid ugly temporary treat - gateway appearance. ,' _ rity of the neighborhood. ments. i Raised Intersections Can be used with very tight antl Raised intersections provide a colorful vertical inter- . - - ` Very popular as a gateway to a _-, narrow mtresections. Used where section effect. They slow traffic in three ways. First - neighborhootl, or any place where roundabouts cannot fit Highly they create an attractive, distinct shape. Second. they _ excessive asphalt exists. Very high - - -- attractive. Requires good coortlina- - _ ` - -- create a vertical deflection forcing a low speed _ _ - return on investment, especially I approach. Third. they highlight area as a pedes- _ tien with engineering, landscaping where pedestrian crossings are trian space. - .] and architectural specialists. _ fish,. - Roundabouts, Mini- Roundabouts - " Rountlabouts are excellentfor i Great range in costs. Mini- round- Roundabouts ective 8nd mini-roundabouts are me.The k' _ _ +i - -* - effective and popular traffic calming feature. These entrances mtersechons near e ! V abou[s can 6e S70 -50 000 while schools parks gateways to down i. -• , roundabouts can he 050-500.000 * .* �`* » horizontal defelction tools lower speeds to 15 -20 mph, - r r �.ti _ - _ �: * shorten pedestrian crossings [o 12 -14 F¢e[a[8[Ime. 7i towns. and many other locations - - for many sizes. Greatest safety * -s +'F` —"— Always consider anytime a signal- ,; - -- �- - benefit of all traffic calming tools. * * *,. „**2 >: decrease injury crashes about 90%, reduce noise and *1 pollution, and increase area property values. - -. I izetlintersectionusheingfuntled. - -°- ** '� Source: Glatting Jackson Kercher Anglin & www. Walkable.org Township of Oro - Medonte Active Transportation Policy Framework Page 35 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Guidance Sheet - Accommodating Pedestrians 111-11111— ir Walking -- Levels of Quality A B C D E 3 Sidewalks Exemplary Excellent Good Fair Poor dli , wmkamb[v increases with added - - wiam.Miners treases street manv .+'� t ` - �,x -,��.. -`� - - m iri s _ _'• eyes an the walk, minimum - ,, , ,_ edges. Five -toot minimum widths �7�,Ii Iy,I�L` _ .3 are needed. Conditions improve -Y,. @I I,11, - as numbers of driveways are able curbing 5 impo Non-mount- -- - ,______41 — amecurbingisimportant .. - - - Main Streets 1 Main sveetwalxssnomdbe i ,,'4 `- ,. '�` wide. attractive, with many shops I ( � �'�• { - ��� � '. �;' and residential units watching i leY I 'Z. - '°#7 .a y: usgemaav pouf adau „s sidewalks 'r� 'r F `tom c.. m t - ” ° yt street essential. Maintenance is key. - tor• .. .. "ra, Local Streets local streets should be narrow. 4 ,Qp ,. - well landscaped with on street • 'i�Y - Y t ", ' ^ y, )...„,,,,±A.,-. ' . 4 ` - 4t parkin to act as sidewalk { i n .. - ; *; 'C l __ ♦C -L buffers. Driving speeds of 15-20 ally `X'+ r�lt; - - 1- J t;� \'�.J, _ - t mph are hest. 20 -25 are accept- ' "L-- — - i _n •�f�, I +' i- �,:l I Z "" able. Homes should he proximate )i tlki tome street _ _ -- � . —. •, ' ' lik Avenue /Boulevard - avenues and boulevard side- walks should 6e 5- 0 feed wmeln most appllCatrons.Planter sUips .t t I 140.10-7-- and hike lanes create essential — __''fir; a _ _ '�'a 3s.. •- separation from motorists. Trees, - - other landscaping, Median help »E+Yt: , : r slow motorists. lanes can he as °; Y - �. -- narrow as tO feet k. - - ._ j Crossings - Crossings should be well `'���'Y. _ \� _, •, '✓_ _ _ - _ ,_ .....,.f.„ - - - marked. accentuated by curb • r -- - - ` - = E extensions. On multi-lane noule- "' �y�� - 11*.ijir- _ --= - - f- �' yards i15 essential tonave y—_ .L— _ •`' - - �''�' -�►. ,�_ excepeonanvwenmarked.crass- l a - \ _ a' ings. In some cases signals are — - warranted. I f`. Source: Glatting Jackson Kercher Anglin & www. Walkable.org Township of Oro - Medonte Active Transportation Policy Framework Page 36 of 62 5b) Shawn Binns, Director of Recreation and Community Se... Guidance Sheet - Accommodating Bicyclists Bicycling -- Levels of Quality A B C D E F Wide Curb Lanes Exemplary Excellent Good Fair Poor Halt of Shame Wide CUM lams Increase _ _ eo � „� comfort between molmistsand fI a //, r , ,... �' 4 bicyclists. Motorists desire to . - plt separate themselves OM feet - _ ,- i frombicycusts. Wide curb lanes qtr 1 a• - - -` - give buses more space and ,_ } ` - -- -- _ 1'`yy _ _ -_ ?, allow greater turning radii. Low I speeds Create greater comfort --- -. Bike Lanes Bike lanes define and identify bmvclrnglocatiorls.widthsup -� „ - to 6.0 feet are most comfort- ' . _. - - ^•' able. Colornatln can help. I _ � ;} ir V� Narrow widths next to parking - i are leas[ comfortable. speeds , a - - - between 25 -35 mph are most comfortable. Paved Shoulders Paved snoumers that are ? - A r F smooth and wide are most _` m .; comfortable. Surfaces should htfi r - - - _ - t r ' he clean and smooth with few _ -I _ /— / % -�yt f- .. 1 ° 9 driveways Narrow and other interrup- tions. rs ca y 'ii�' (�'1 '. xarrawsnaweerscan / - nelp. But are less comfortable. Multi -Use Trails Multl-use trails work well in par c' - - - s alleling nigh speed roads In 7. _ - _ • Se + access controlled environments. - n - _L i ' A Trails can Over more scenic. M c '`- ; -,. . .; Y ' .� • Buietand direct routes oltravel. - -> -x _ Widths can vary. but must be designedtoaccommodatemany -- '111F-7.- y -- usersandusertvpes. • - ' Crossings a' 1 - crossings with low volume �"- 4; I streets, where [Here are tre- - _ _ - medians goo refuge tingndS are \ + Mil - -- ar' Lances. good lighting and and - best.msomecasessignalsare - - - .f essential or other controls are N — - —r-- - essentials ' - 1 ' Source: Glatting Jackson Kercher Anglin & www. Walkable.org Township of Oro - Medonte Active Transportation Policy Framework Page 37 of 62 5c) Councillor Lancaster, re: Next Steps - Active Transp... F .unship nt f �/��V�dozi e Proud Heritage, Exciting Future Name: Item Number /Name: Meeting Date: Motion No.: Type of Meeting: Speaking Notes: Verbal Matters (Section 12.3 of Township's Procedural By -Law No. 2011 -011) Councillor Lancaster 5c) Next Steps - Active Transportation 05 30 2013 RTSG 130530 -5 X Council Special Council Committee of Adjustment Accessibility Advisory Committee Recreational Technical Support Group How to move Active Transportation forward? 1. Bike safety program. OPP more of this. How do we help. Get involved with the 4 schools. Awareness campaign. Rodeo community halls. Find help from other groups, ie. Share the road etc 2. Signage —share the road. 3. Education — rec tech guide and communication page 4. Connecting small villages to the rail trail 5. Expenses? 6. Go to each village and ask them what they see /needs 7. Get an idea of the costs of these wants 8. Engaging community for feedback 9. Future development infrastructure must be included in development charges and policies. 10. Horseshoe valley corridor planning 11. Go to a community with very clear parameters. NEEDS ONLY. Do a pilot project in one village. Get a priority list see where that goes. 12. Extensive trails mapping. 6/26/13 Page 38 of 62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... REPORT Township of Proud Heritage, Exciting Future Report No. RC 2013 -09 To: Council Prepared By: Shawn Binns, Director of Recreation and Community Services Meeting Date: April 24, 2013 Subject: Strategic Facility Plan Implementation Motion # Gi 3.b `i'.4 -IS Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Onlyn It is recommended: 1. That report RC2013 -09, Strategic Facility Plan Implementation be received and adopted; 2. The staff be authorized to complete the detailed design for the lifecycle and state of repair renovation (Option 1) for the Oro - Medonte Community Arena and proceed to public tender; 3. That staff draft a terms of reference for the Horseshoe Valley Corridor Community Centre roundtable for Council's consideration; 4. And that staff bring forward a long term capital plan which includes a capital reserve allocation to address the renewal of Oro- Medonte Community Arena at the end of its lifecycle. BACKGROUND: In 2008, Council approved the development of a Strategic Facility Plan to prepare a sustainable twenty year plan for the provision of Recreation and Community facilities. The Comprehensive Strategic Facility Plan prepared by the team of the Rethink Group, AECOM Architects Canada Ltd and the Tourism Company researched and evaluated most types of leisure facilities offering recommendations aligned to broad time frames, looking out twenty years. The plan was prepared to act as the guiding framework for decision making related to recreation services. It builds upon and integrates individual provision strategies that have been developed for each type of facility. Key elements and themes include: measures to reduce deficiencies; consolidation and clustering of some facilities to improve efficiency and effectiveness; establishing the three - tiered hierarchy of parks and facilities (local, community and township - wide /regional) as the basis of service delivery; encouraging partnerships and strategic alliances with other public entities, and the non- profit and commercial sectors; and gradually and steadily Recreation and Community Services April 24, 2013 Report No. RC2013 -09 Page 1 of 7 Page 39 of 62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... increasing the direct and indirect role of the Municipality in the provision of leisure services, including an increased emphasis on leisure interests that are growing in popularity. Fundamental to the Strategic Facility Plan are the Planning and Provision Principles, which provide the philosophical foundation and key policy direction. The principles also provide a "litmus test" to help evaluate decisions under consideration. The Strategy is based on assumptions about growth and development, as well as trends in leisure demand that is monitored over time. If conditions change, unexpected opportunities arise and/or development proceeds differently than anticipated, the Strategy will then be adjusted in response. For this reason, flexibility is a cornerstone of the strategy. Chapter 6 of the plan reviewed the feasibility of a new Multi -Use Recreation Facility to be located on the Guthrie recreational lands. This section contains also contains pro - forma operating budgets and well as capital cost estimates for both extending the life of the existing Oro - Medonte Community Arena and new construction. At the Council meeting of April 7, 2010 Council received the Strategic Facility Plan to be used as a framework for guiding decisions for the provision of recreation services ". Subsequently, at its meeting of November 23, 2011 Council received staff report RC2011 -21 Strategic Facility Plan Implementation which provided an analysis of two options available for the renewal of the Oro- Medonte Community Arena, specifically: 1) Continue to invest the current facility for the next twenty years. 2) Construct a new, modern expanded single pad arena with functional improvements and provisions for increased space to meet new and anticipated programming needs /uses. The report further reviewed the costs /benefit and associated advantages and disadvantages of both options to determine a preferred option. While the option to construct a new facility would be the preferred option the current fiscal challenges, lack of external funding and partnership opportunities, the ability to serve the entire Township and the capital requirements to address the Township's future infrastructure needs rendered this option unfeasible. In 2012 staff engaged AECOM Canada to develop preliminary concept designs for the rejuvenation of the Ora - Medonte Community Arena. In the fourth quarter of 2012 a meeting was held with arena stakeholders to solicit input on considerations for the renovation project. This input along with the Township's objectives (outlined below) was used to prepare two options. • Extend lifespan 20+ years • Make the best use of limited capital $ • Capitalize on external grants and funding • Increase operating /facility efficiencies • Meet current and future community needs • Improve aesthetics and functionality Recreation and Community Services Report No. RC2013 -09 April 24, 2013 Page 2 of 7 Page 40 of 62 5d) Report No. RC2O13 -09, Shawn Binns, Director of Recre... • Improve accessibility • Maximize use • Design for future scaling The first option (Option 1) addresses the facility lifecycle and state of repair while capitalizing on opportunities for building efficiencies. The scope of the renovation includes: Maintain existing building envelope Lifecycle renewal o Mechanical Systems — Convert from electric/oil to natural gas o Plumbing o Electrical (where required) o Plant o Finishes and Fixtures o Flat roof above dressing rooms o Rink floor and dasher boards o Paint structural steel o New Low E- Ceiling o Protective netting o Doors, Windows where appropriate Sanitary (Septic) Building system efficiency o Plant o Insulation added where appropriate o Gas conversion -- HVAC, Hot Water Tanks o Weather - stripping etc. Functional improvements o Olympia room relocated to rear of building (address H &S issue) o Addition of parks storage area o More open lobby Accessibility o Barrier free washrooms in lobby o Accessible stalls in dressing room 1 and 2 Banquet Hall — Windows, Millwork, Floors Dressing rooms o Reconfigured — approximately same size as existing (interior reconfigured — most cost effective method) o Shower stalls o Entry off of the corridor (allows enlarged hallway 2m from 1.5m and avoids clutter H &S) o Area for stick storage Recreation and Community Services Report No. RC2013 -09 April 24, 2013 Page 3 of 7 Page 41 of 62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... Estimated expense: $2,200,000 (2.2 Million) which has been allocated in the 2013 capital budget and funded through reserves and development charges ($500,000) and debenture ($1,700,000) amortized over 10 years. The second option (Option 2) addresses lifecycle components in addition to considerations for functional improvements. The scope of the renovation includes: Lifecycle and functional improvements o All lifecycle and improvements previously identified o Rink and players benches shifted to the NE o Newly constructed SW portion of building o Greater efficiencies — new construction o Increased accessibility Two large barrier free dressing rooms (for use for public skating) Functional improvements o New entrance (allowing for two entrances) o Reconfigured lobby and dressing rooms (enlarged) o Multi- purpose room relocated to ground floor o Enlarged lobby o Concession relocated to lobby o Warm viewing and improved spectating o Public area more welcoming and contained on one side of building o New Olympia and parks storage area o New ball diamond — relocation of upper diamond Estimated expenses: $4,500,000 (4.5 Million) funded through development charges and reserves ($500,000) and debenture ($4,000,000) Both options were presented to Council as part of the 2013 budget deliberations with a review of the advantages /disadvantages of both options (see attachment 1). Recognizing a need for further input and investigation Council deferred a decision on the matter to seek additional public input and analysis. The aim of this report is to provide an update on the input received and additional analysis which has occurred to seek direction from Council on the long term capital plan and implementation of the Strategic Facility Plan. ANALYSIS: To solicit community input two community information sessions were held on February 5'h and 7th. In addition, information panels and input stations were set up at the Arena for the month of February. Approximately 35 responses were received (distributed under separate cover). Interestingly, the feedback did not lean towards a preferred option but rather was scattered from everything to "doing the bare minimum" to "building a new twin pad facility ". However, despite these divergent opinions there was a general Recreation and Community Services Report No. RC2013 -09 April 24, 2 013 Page 4 of 7 Page 42 of 62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... consensus that the Arena is an important community facility and that is should be maintained for its intended purpose. Two additional considerations were brought forward through the feedback received. Oro Minor Hockey requested that consideration be given to extend the length of the pad by fifteen feet (15') to achieve the standard NHL size (most arenas are 200' x 85'). The estimated cost to extend the pad would be approximately $400,000 and could be added as a provisional item in both options. Several other requests suggested replacing the proposed multi - purpose space with an elementary school size gymnasium which would support further community programming options. The estimated additional cost for this is in estimated to be in the order of $500,000. Recognizing the significance of the investment with both options and the limitations of municipal resources available for community facilities the Strategic Facility Plan should be used as a guiding document. The plan recognizes the Horseshoe Valley Corridor as a growth area and specifically recommends that a 3000 ft2 — 5000 ft2 be constructed along the Horseshoe Valley corridor in the future. Since the completion of the plan in 2010, this need and priority has been compounded by the recent closures of a number of community facilities (Warminster Community Hall, Indian Park Recreation Centre, Pine Ridge Ski Club, Ian Beard Room and Craighurst Community Hall). The long term capital plan has been prepared with this consideration and the Township has been collecting development charges accordingly. Specifically, the long term capital plan endorsed by Council includes a $300,000 allocation for land acquisition in 2013 and a $1,850,000 expenditure to construct a facility in 2017. This long term plan was prepared on the basis of maximizing the benefits to the entire community while recognizing the needs for other municipal infrastructure and dealing with the uncertainty. The implication of this is that should Council consider option 2 for the arena, one of three things would need to occur: the Township either need to raise taxes, debenture an additional $2,300,000 ($2.3 Million) or defer the construction of community facility along the Horseshoe Valley corridor. As identified in the 2013 budget deliberation the arena renovation can be postponed to start following "ice out" in 2014. Short term repairs have and will be undertaken to ensure the facility can remain operational for additional season. However, staff requires direction to begin the detailed design and procurement process to complete the project in the short window when the ice is out from April — August 2014. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: See above POLICIES /LEGISLATION: Strategic Facility Plan 2010 Recreation and Community Services Report No. RC2013 -09 April 24, 2013 Page 5 of 7 Page 43 of 62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... CORPORATE STRATEGIC GOALS: • Quality of Life • Safe and Healthy Community • Sustainability • Service Excellence • External Relations • Financial Stewardship CONSULTATIONS: • CAO • Director of Finance • Community • Recreation and Community Services Team • Recreation Technical Support Group • AECOM • Steenhof Engineering ATTACHMENTS: • Attachment 1 — Option 1 Draft Concept • Attachment 2 — Option 2 Draft Concept • Attachment 3 — Advantages /Disadvantages • Attachment 4 — Open House Feedback Form CONCLUSION: One of the inherent challenges faced by the Township is its significant area and distribution of the population. The Strategic Facility Plan was prepared to optimize municipal resources to best serve the current and emerging recreational needs of the Township. The plan also involved extensive public input over the two years it was being developed. The consideration of the options available for the rejuvenation of the Oro - Medonte Community Arena should not be made in isolation of long term capital considerations. While a more functional arena facility is appealing and would have many benefits it would require a trade -off which may be less appealing i.e. the need to raise taxes, debenture an additional $2,300,000 ($2.3 Million) or defer the construction of community facility along the Horseshoe Valley corridor. Recreation and Community Services Report No. RC2013 -09 April 24, 2013 Page 6of7 Page 44 of 62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... Based on the community input received, the direction provided by the Strategic Facility Plan, and financial considerations it is recommended that Council pursue Option 1 — Lifecycle renewal and state of repair (with provisional item to extend the pad length) and the proposed community centre in the Horseshoe Valley corridor. These two projects in addition to smaller projects planned at the community and neighbourhood levels will optimize limited resources and maximize the benefits to the community over the long term. It is further recommended that Council consider the establishment of a community roundtable (ad hoc committee) to begin the preliminary planning for the new facility planned for 2017. Respectfully submitted: Shawn Binns Director, Recreation and Community Services Recreation and Community Services Report No. RC2413 -09 April 24, 2013 Page7of7 Page 45 of 62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... Page 46 of 62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... PARTIAL SECOND 2 PLAN Page 47of62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... Page 48 of 62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... Option 1 — Advantages • Existing floor areas are reconfigured to improve functionality by only providing showers in dressing rooms. • Dedicated players washrooms are added outside dressing rooms. • New mechanical systems and provisions for state of good repair improvements. • Provides new dressing rooms with a wider access corridor. • Traffic flow to dressing room and public space appropriate and separated. • Renovations to the hall could be deferred without impact on balance of the building (potential savings of $55k). ▪ The public viewing grandstand in good condition would remain. • Provides new Olympia room expansion. • Maximize use of floor area. • No loss in parking area. • Construction schedule possible during summer shut down. • Lower operating costs (efficiency is building systems) and opportunities for new revenue streams in the summer. • Environmental benefits reduction in KW /h and compliance with green energy act. • Extend lifecycle by 20 years. • Lowest cost option. Option 1 - Disadvantages • The main entrance is remotely located near the rear of the facility when approached by the public. • General renovations would be needed for the hall with added costs for exterior windows. • Access to the hall on the second floor is not very good and served by the antiquated lift. • No improvements to building envelope. • Existing washrooms to remain with minor upgrades. • No additional storage spaces (except for parks operations area) • Most upgrades will not be visible by the public. • No ability to feasibly add an additional ice surface. • The age specific populations projections completed for the SFP identify the preschool (0 -4yrs) will begin to increase in 2016 increasing the elementary cohort (5- 14yrs) in 2021 at which time demand may warrant an additional ice surface • A new facility will likely be required in 20 years. • Renovation carries the risk of uncertainty - a 15% contingency has been budgeted. Page 49 of 62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... Option 2 — Advantages • High value add for marginal cost increase of $2.3M over and above option 1 • Traffic flow to dressing room and public space very good, appropriate and separated. • Public viewing grandstand relocated to building entrance with excellent access for both warm and cold viewing. • Cost for renovations to the upper hall utilized on a new hall of equal size constructed on the ground level. • Access to hall greatly improved by relocating to ground level. No need for elevator. Hall provided is more functional with storage and cloak rooms • Provides for significant storage, meeting rooms, program offices on second floor at marginal cost. • Kitchen can serve program space or arena and or sports fields. • Existing floor areas are reconfigured to improve functionality. • Provides new and enlarged dressing rooms. • New mechanical systems and provisions for state of good repair improvements • Provides new public washrooms. • Provides additional Olympia room expansion. • Provides additional park equipment storage space within pre - engineered expansion. • Possibility of extending length of ice surface by 15' — Incremental cost of $400k (could be an provisional item). • Lower operating costs (efficiency in building systems) and opportunities for new revenue streams in the summer. • Environmental benefits — reduction in KW /h and compliance with green energy act. • Extend lifecycle by 20 years. • More conducive to support outdoor facilities. Option 2- Disadvantages • Loss in parking area slightly more than option 1. • Construction schedule must be phased and would extend during winter 2014 season without the use of the new hall . • Access to kitchen through hall. No exterior access provided. • Need to provide lockable areas for canteen service provider if independent. • Cost in excess of initial budget 2013 capital budget. • No ability to feasibly add an additional ice surface. • The age specific populations projections completed for the SFP identify the preschool (0 -4yrs) will begin to increase in 2016 increasing the elementary cohort (5- 14yrs) in 2021 at which time demand may warrant an additional ice surface. • A new facility will likely be required in 20 years. Page 50 of 62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... Name: Address: Email: Oro - Medonte Community Arena Community Open House Feedback Form What do you like about Option 1? What don't you like about Option 1? What do you like about Option 2? What don't you like about Option 2? Please provide general comments on the two proposed options i.e. Is there anything missing in the designs? Would recommend anything different? What option do you recommend the Township pursue? etc.... (if you require additional space please use the reverse of this page) Thank you for you valuable input. Page 51 of 62 5d) Report No. RC2013 -09, Shawn Binns, Director of Recre... Council Meeting Minutes — April 24, 2013. d) Report No. RC2013 -9, Shawn Binns, Director of Recreation and Community Services re: Strategic Facility Plan Implementation. Motion No. C130424 -13 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Report No. RC2013 -9, Shawn Binns, Director of Recreation and Community Services re: Strategic Facility Plan Implementation be received and adopted. 2. That staff be authorized to complete the detailed design for the lifecycle and state of repair renovation (Option 1) for the Oro - Medonte Community Arena and proceed to public tender. 3. That staff draft a terms of reference for the Horseshoe Valley Corridor Community Centre roundtable for Council's consideration. 4. And that staff bring forward a long term capital plan which includes a capital reserve allocation to address the renewal of Oro - Medonte Community Arena at the end of its I ifecycle. Carried. eport No. RC2013 -10, Shawn :'nns, Director of Recreation and Community Services re:. 013 Special Events [to be distr • uted at meeting]. Additional do. mentation was distributed to mbers of Council. Motion No. C130 -14 Moved by Hough, Secon d by Meyer Be it resolved that Report No. 2013 -10, Shawn Binns, Direct Community Services re: 2013 Spe ' I Events be received and adop d. • of Recreation and Carried. Page 7 of 20 Page 52 of 62 5e) Shawn Binns, Director of Recreation and Community Se... Ice Time Allocation Policy Policy Statement The Township of Oro - Medonte Community Arena is made available for the citizens of Oro - Medonte and the general public. The Township of Oro - Medonte Recreation and Community Services Department has the responsibility to manage the allocation of ice, maximize revenue and ensure as many community users are able to participate in arena programs on an annual basis to reflect population, registration, utilization and participation patterns. A: Definitions Al: Rental Categories a) Township Programming Shall include all Preschool Skates, Senior Skates, Youth and Adult Skates, Holiday Skates, and other on ice Township programming /events. b) Township Minor Sports Groups: Shall include groups whose participants are children (19 and under), and are actively providing an organized programming, instruction, or league. Example groups are Oro Minor Hockey, Oro Skating Club. Criteria for Eligibility of a Minor Sport Group: o Be non profit o Be guided by a constitution and bylaws o Provide an annual financial report to the Municipality o Have an elected Board of Directors that hold regular meetings with the majority of board members residing in the Township o Majority of participants are Oro - Medonte residents o Actively providing a program of activities for children 19 years and younger c) Adult Leagues /Seasonal Renters: Shall include all groups or individuals who rent one hour or more weekly over the core season. d) Casual Rentals: Shall include any individuals, resident or non - resident which sign a rental permit. e) Commercial Rentals: ie. For Profit Groups Page 53 of 62 5e) Shawn Binns, Director of Recreation and Community Se... A2: Time Categories a) Prime Time shall be considered as follows: Monday to Friday 4:00 pm to 12:00 am Saturday and Sunday 6:00 am to 12:00 am Statutory Holidays b) Non -Prime Time shall be considered as follows: Monday to Friday 6:00 am to 4:00 pm • Game and practice time will be allocated in 50 minute periods, followed by a 10 minute flood time. • User groups will determine game structure and duration (ie. Stop time, straight time, etc) A3: Core Ice Season The proposed core winter season is comprised of twenty nine (28) consecutive weeks beginning on the second Saturday following Labour Day and ending on the first Saturday of April. For Minor Hockey the core season ends March 1 as association enters into playoffs. B: Priorities a) Priority # 1: b) Priority # 2: c) Priority # 3: d) Priority # 4: e) Priority # 5: Township Programming Minor Sports Adult Leagues /Seasonal Renters Casual Rentals Commercial Rentals * Primary commitment is made to allocate prime time ice to meet the needs of the first 2 categories in considering the parameters outlined within this policy. *Consideration will be given to community needs /benefits and number of participants C: Township Programming The Township provides a variety of public skating opportunities throughout the ice season. Public skating is provided for seniors, children, and the general public providing affordable active recreational opportunities for the community. In addition from time to time the Township may organize special community events. D: Ice Allocation Process Dl — Minor Sports The following formulas will be used as a guideline in determining the base ice allocation for minor sport groups. It is recognized that other factors influence the suitability of ice time hours for certain groups. These factors as listed will also be considered: • Age of participants • Availability of coaching staff • Hours that best suit before and after school program • Level of play i.e. local vs representative • Game times vs. practice times Page 54 of 62 5e) Shawn Binns, Director of Recreation and Community Se... • Optimized utilization of ice time • Size of teams • Programming needs Allocation Formulas a) Components: a. Base allocation b. Registration #'s of each minor sport group b) Base allocation of ice time for the Oro Skating Club will be calculated utilizing the Skate Canada Program Guidelines as a baseline. Prime and non -prime allocations will reviewed using the priority ranking and factors listed above. Formula: Level of skate x recommended minutes /skater /week x # of skaters = the allocation of hours required to comply with of the guideline requirements set out by Skate Canada c) Base allocation (core ice season) of ice time for Oro -Minor Hockey will be calculated using the prior year's ice allocation of prime and non -prime time to determine weekly hours per player in each time category. This base would then be multiplied by the number of current registrations to determine total weekly prime and non -prime hours. The prime to non -prime time ratio shall remain consistent unless a there is a significant shift in the factors noted above. Formula: Base allocation prime x # of players = hours of prime /week Base allocation non -prime x # of players = hours of non - prime /week Consideration will also be given to changes in the amount of local league and representative level play or significant variance with benchmark facilities /leagues. D -2 — Adults Leagues /Seasonal renters (One hour or more weekly over core season) Leagues /Seasonal renters are defined as groups that use ice on a weekly basis over the core season. The Township recognizes long term customers /users and will endeavor to honor historical precedence where appropriate. Adult leagues /seasonal renters are required to commit to the 28 week core season unless unwanted time can be used by Minor Sports. *Consideration will be given to community needs /benefits and number of participants Casual renters Casual renters /private rentals will be provided ice rental opportunities pending the allocation to minor sports and adult leagues /seasonal renters. D -3: Historical Precedent It is recognized that it is advantageous to maintain a reasonable amount of consistency in ice time scheduling from year to year and therefore due consideration will be given to the allocation of ice according to previous years. Significant changes to ice allocations shall be based on significant changes to registration levels and composition or other emerging trends and needs. Page 55 of 62 5e) Shawn Binns, Director of Recreation and Community Se... The priority allocation in section B and the process and factors contained in section D form a general framework and process for ice allocation. It is recognized that these guidelines assist in making the process more objective, however, some degree of subjectivity is required to ensure congruence with the purpose and intended outcomes of the policy. E -1: Sub- letting of Ice Time No group or individual may sub -let any ice time contracted to them, to any other group or individual. E -2: Ice Cancellation /Transfer Policies Minor Sports • Season's ice permits must be finalized by July 31 of each year for the season commencing in September. • Should the permit not be finalized by July 31, ice times may be offered to other user groups. • No cancellations or refunds will be granted upon the finalization of the ice permit — Exceptions will be made if the ice can be re- rented, in which case a full refund will be issued. • Cancellations and full refund will be granted at the end of the core ice season (after March 15t ) to accommodate playoffs upon receiving written notice within 5 business days of the booking. • No cancellations will be permitted during March break. Adult Groups /Casual Renters • Season's ice permits must be finalized by July 31 of each year for the season commencing in September. • Should the permit not be finalized by July 31, ice times may be offered to other user groups. • Cancellations and full refund will be granted upon receiving written notice within 15 business days of the booking. No refund will be provided for cancellations outside of this period. • No cancellations will be permitted during March break. • The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Recreation and Community Services Department. • Ice rates will reflect the category of the new user (for example: if any adult league takes over ice for a Minor league, they would pay the adult league non - subsidized rate as per the fees and charges by -law. Additional Notes: • Business day is defined as a day whereby the Township Administration Office is operational. • Failure by any renter /group to adhere to the rental regulation /conditions noted herein may result in the cancellation of the renters /groups entire booking. F: Ice Allocation — Tournaments and Special Events Requests for the allocation of ice time for tournaments and special events shall only be considered if received in writing from the sponsoring group. The exact dates for these events should be submitted with the ice time request of each group in March of each year and will be confirmed before the beginning of each season. Requests for tournaments and special events will be considered on an individual basis and will take into consideration the following criteria: Page 56 of 62 5e) Shawn Binns, Director of Recreation and Community Se... a) Sponsoring Group b) Time and date of event c) Amount of ice time required d) Activity e) Benefit to the community f) Purpose of event g) Designation of proceeds or profits from event G: Ice Allocation Schedule — Guideline The normal date for submission of all ice time requests will be May 1st of each year. The allocation process will be completed before July 31st of each year (dates subject to change) H: Ice Re- Allocation Refers to the re- allocation of ice time that is no longer required by a seasonal contract rental group (i.e. — a regular user folds or a league /group decreases their required hours due to decreased registration) Seasonal Contract: Ice time that becomes available shall be re- allocated in accordance with criteria as outlined in this policy. I: Permitted Ice Time It is understood and agreed that for the purpose of ice rental, one (1) hour of rental includes: fifty (50) minutes of time during which the ice may be used by the user and ten (10) minutes of maintenance time, during which the User shall remain off the ice surface. On occasion, the Arena has been able to show a courtesy of allowing an ice rental either 10 minutes prior to the rental or 10 minutes following the rental, when the ice may be available. User Groups that exceed their scheduled ice rental will be requested and expected to vacate the ice. The Township of Oro - Medonte understands leagues may have a policy as to whether or not a game will apply a curfew (i.e. coaches' determine prior to game) and that some games (i.e. playdowns) require to be played out, but it cannot run into another User Groups' ice time. With that in mind, User Groups are requested that when scheduling games they need to consider contingencies (have a buffer) to ensure their ice time does not go over the permitted time. Ice time cannot exceed the ice time that has been allocated (scheduled), as this creates a significant inconvenience for following users. The Township recognizes that circumstances may arise that are out of a groups control (i.e. accidents and injuries). In these cases the user group will be billed for any additional time incurred. J: Ice Rental Rates a) Ice rental rates will be reviewed on an annual basis and recommendations for any changes or adjustment made to Council for approval. b) Ice rental rates are governed by the fees and charges by -law. K: Ice Allocation — Payment for Ice a) Payments shall be made prior to all private /commercial ice rentals i.e. at the time of booking and no less than three (3) business days (not including your rental day) prior to the Page 57 of 62 5e) Shawn Binns, Director of Recreation and Community Se... ice rental unless otherwise stipulated in the rental agreement with the Township of Oro - Medonte. Payment can be made by the following methods: cash, cheque, debit and credit card payments up to $500.00 per permit. There will be a $25.00 service charge for all NSF cheques. b) Rental payments for minor sports and leagues /casual renters are due monthly. Payments are to be received the first of each month for the upcoming month's rental. Late payments may result in forfeiture /cancellation of ice time and /or accrual of interest on overdue accounts. Page 58 of 62 5f) Shawn Binns, Director of Recreation and Community Se... R4nshi ntJ/1e zite Proud Heritage, Exciting Future Name: Item Number /Name: Meeting Date: Motion No.: Type of Meeting: Speaking Notes: Verbal Matters (Section 12.3 of Township's Procedural By -Law No. 2011 -011) Shawn Binns 5f) Copeland Forest Stewardship Committee Update 05 30 2013 RTSG 130530 -5 X Council Special Council Committee of Adjustment Accessibility Advisory Committee Recreational Technical Support Group • The Director and Members Lancaster and Wilson provided an overview of the history of the Copeland Forest and stakeholders involved in the Stewardship Committee. • The group was advised of an upcoming meeting and that the Director would report back. 6/11 /13 Page 59 of 62 5g) Councillor Lancaster, re: Simcoe County Transportati... R4nsh tJ/1e "1,te Proud Heritage, Exciting Future Name: Item Number /Name: Meeting Date: Motion No.: Type of Meeting: Speaking Notes: Verbal Matters (Section 12.3 of Township's Procedural By -Law No. 2011 -011) Councillor Lancaster 5g) Simcoe County Transportation & Health Services Transformation 05 30 2013 RTSG 130530 -9 X Council Special Council Committee of Adjustment Accessibility Advisory Committee Recreational Technical Support Group Councillor Lancaster informed the Group of a survey. 6/26/13 Page 60 of 62 5h) Correspondence dated May 27, 2013, from the County o... ■• COUNTY OF S1MCOE ^' County of Simcoe Economic Development 1110 Highway 26, Midhurst, Ontario L0L 1X0 Main Line: (705) 726 -9300 Toll Free: 1 (866) 893 -9300 Fax: (705) 727 -9832 simcoe.ca ®COUNTY OF SFMCOF EDO MEMORANDUM DATE: 5/27/2013 TO: Chief Administrative Officers and Clerks, Simcoe County Member Municipalities FROM: David Parks, Director of Planning, Development & Tourism SUBJECT: Update on Simcoe County Cultural Study To whom it may concern, This memo is to update you on the Simcoe County Cultural Plan initiative. In June 2011, Council adopted the new County of Simcoe 10 -Year Economic Development Strategic Plan. Under Goal 4: Foster Growth in Regional Tourism and Cultural Industries; are a series of recommendations for the County Tourism and Economic Development Offices to undertake. One of the recommendations is the development of a searchable database and asset map of the tourism and cultural assets, organizations, attractions and events in the County. With the launch of the new Tourism Simcoe County website, of which mapping of assets is a major component, it is evident that the cultural assets map is not sufficient to have competitive advantage. On September 12, 2012, the Corporate Services Committee approved the County of Simcoe's application to the Ministry of Tourism, Culture, and Sport (MTCS) to their Creative Communities Prosperity Fund (CCPF). In early 2013, the County was notified that our application was successful, and an agreement has now been executed. The purpose of the CCPF application is to complete a cultural mapping exercise and create a comprehensive analysis of the cultural sector within Simcoe County. As of April 15, 2013, a Project Coordinator has been hired. Pamela Blackmore will be working with our member municipalities, Barrie and Orillia, and the County's many arts and cultural groups to create an extensive database (and map) of our diverse cultural assets, and undertake the analysis. Pamela is an experienced project manager with a varied professional background in the areas of event management, fundraising, marketing, tourism and hospitality, and social services. In the coming months, she will be hosting regional stakeholder meetings in all parts of the county to begin gathering further data. Dr. Greg Baeker, Director of Cultural Development with Millier Dickinson Blais, has also been hired as the Project Consultant. Greg has more than 35 years' experience working in the cultural sector in Canada and will be working with Pamela and the Steering Committee to review collected data and assist with the writing of the report for the County of Simcoe and presentation to Council. All components of this project must be completed by December 31, 2013, and the final report submitted by March 31, 2014 to MTCS. ED-001-001 Page 61 of 62 5h) Correspondence dated May 27, 2013, from the County o... For more information, please contact Pamela Blackmore, Project Coordinator for the Cultural Plan at the County of Simcoe at pamela.blackmore @simcoe.ca (705) 726 -9300 x1015 or Robert Lamb, Manager of Economic Development at the County of Simcoe at robert.lamb(a�simcoe.ca, (705) 726- 9300 x1045. Page 62 of 62