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Wednesday; May 8, 2013
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer (arrived @ 5:37 p.m.)
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 5:34 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Hugh Murray, Fire
Chief; Tamara Obee, Manager Health & Safety, Human Resources; John
Wigle, Fire Prevention, Life and Safety Educator, Rob Jermey, Deputy
Fire Chief; Janette Teeter, Deputy Clerk; Chris Williams, Aird & Berlis LLP
(via teleconference call)
Also S. Craig, Ann Truyens, Dave Birnie, Jackie Crocker, Cynthia Ferris, Tim
Present: Ferris, Sue Roehner, Gina Canpos
CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 12
Council Meeting Minutes — May 8, 2013.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130508 -1
Moved by Evans, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, May 8, 2013 be
received and adopted, as amended to add Item 150) By -Law No. 2013 -085: Being a
By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers And
to Repeal By -Law Nos. 2012 -090, 2012 -130 and 2012 -146.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C130508 -2
Moved by Crawford, Seconded by Evans
Be it resolved that we do now go in Closed Session at 5:35 p.m. to discuss
• solicitor - client privilege
• personal matters about an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. C130508 -3
Moved by Hough, Seconded by Coutanche
Be it resolved that we do now Rise at 6:53 p.m. and recess until 7:00 p.m. at which time
we shall Report on the Closed Session Items 4
c /d) Robin Dunn, CAO, re: Solicitor - client privilege (Waste Water Servicing and
Horseshoe Valley /Skyline SBR);
e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Fire &
Emergency Services).
Carried.
Page 2 of 12
Council Meeting Minutes — May 8, 2013.
c) Robin Dunn, CAO, re: Solicitor - client privilege (Waste Water Servicing).
This item was dealt with in combination with Item 4d).
d) Robin Dunn, CAO, re: Solicitor - client privilege (Horseshoe Valley /Skyline SBR).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of
Transportation and Environmental Services; Donna Hewitt, Director of Corporate &
Strategic Initiatives; Chris Williams, Aird & Berlis LLP via teleconference call.
Motion No. C130508 -4
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential correspondence dated April 22, May 1 and May 7,
2013 and presented by Robin Dunn, CAO and Chris Williams, Aird & Berlis LLP, re:
Solicitor - client privilege (Waste Water Servicing and Horseshoe Valley /Skyline SBR) be
received.
Carried.
e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Fire &
Emergency Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Hugh Murray, Fire Chief; Tamara Obee, Manager,
Health & Safety, Human Resources.
Motion No. C130508 -5
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO;
Hugh Murray, Fire Chief; and Tamara Obee, Manager, Health & Safety, Human
Resources re: Personal matters about an identifiable individual (Fire & Emergency
Services) be received.
Carried.
Page 3 of 12
Council Meeting Minutes — May 8, 2013.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, May 1, 2013.
Motion No. C130508 -6
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday, May 1,
2013 be adopted as printed and circulated.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
a) Teresa Falconi, Development Services Assistant, re: Successful Completion of
Community Planning and Zoning Administration, Ontario Building Officials Association.
Motion No. C130508 -7
Moved by Coutanche, Seconded by Meyer
Be it resolved that Teresa Falconi, Development Services Assistant, be recognized,
under the Mayor's signature, for the successful completion of the Community Planning
and Zoning Administration course from the Ontario Building Officials Association.
Carried.
b) Oro - Medonte Fire and Emergency Services and John Wigle, Fire Prevention, Life and
Safety Educator, re: Note of Appreciation (excerpt from Wolf Steel Corporate Newsletter,
April 2013).
Motion No. C130508 -8
Moved by Evans, Seconded by Crawford
Be it resolved that the Oro - Medonte Fire and Emergency Services and John Wigle, Fire
Prevention, Life and Safety Educator, be recognized, under the Mayor's signature for
the fire safety training at Wolf Steel.
Carried.
Page 4 of 12
Council Meeting Minutes — May 8, 2013.
7. PUBLIC MEETINGS:
None.
8. DEPUTATIONS:
None.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) Jerry Ball, Director of Transportation and Environmental Services re: Hydro Line
Relocation, Line 4 North [deferred from the May 1, 2013 meeting].
Motion No. C130508 -9
Moved by Coutanche, Seconded by Hough
Be it resolved that the memorandum correspondence dated May 6, 2013 and presented
by Jerry Ball, Director of Transportation and Environmental Services re: Hydro Line
Relocation, Line 4 North be received.
Carried.
b) Report No. DS2013 -27, Andria Leigh, Director of Development Services re: Building
Permit 1 st Quarter Statistics.
Motion No. C130508 -10
Moved by Crawford, Seconded by Evans
Be it resolved that Report No. DS2013 -27, Andria Leigh, Director of Development
Services, re: Building Permit 1 st Quarter Statistics be received for information.
Carried.
Page 5 of 12
Council Meeting Minutes — May 8, 2013.
c) Report No. DS2013 -28, Andria Leigh, Director of Development Services re: Site Plan
Agreement with Democrat Maplewood Limited, 2013- SPA -09 (Plan M -957, Lot 1) [Refer
to Items 15j) and k).
Motion No. C130508 -11
Moved by Hough, Seconded by Coutanche
Be it resolved
1. That Report No. DS2013 -28, Andria Leigh, Director of Development Services re: Site
Plan Agreement with Democrat Maplewood Limited, 2013 - SPA -09 (Plan M -957, Lot
1) be received and adopted.
2. The Township of Oro - Medonte enters into a Site Plan Agreement with Democrat
Maplewood Limited thereby permitting the removal of the Holding Provision applying
to the subject lot for the construction of a single detached dwelling;
3. That the appropriate by -laws be brought forward for Council's consideration to enter
into a Site Plan Agreement with Democrat Maplewood Limited and to remove the
Holding Provision applying to the lands described as Lot 1, Plan 51 M -957,
respectively.
4. And That the owner be notified of Council's decision under the Director of
Development's signature.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public
• Cycling Open House, Township Administration Centre, Tuesday, May 14th from
5:OOpm - 8:OOpm and Wednesday, May 15th from 9:OOam - 12:OOpm.
• Victoria Day Office Closure, Monday, May 20, 2013.
• Emergency Preparedness Week Pancake Breakfast, Oro - Medonte Community Fire
Halls, Saturday, May 11, 2013, 9:00am- 12:00pm
b) Minutes of Nottawasaga Valley Conservation Authority meeting held on March 22, 2013.
Staff Recommendation: Receive.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on March 22,
2013.
Staff Recommendation: Receive.
Page 6 of 12
Council Meeting Minutes — May 8, 2013.
Motion No. C130508 -12
Moved by Crawford, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public
• Cycling Open House, Township Administration Centre, Tuesday, May 14th from
5:OOpm - 8:OOpm and Wednesday, May 15th from 9:OOam - 12:OOpm.
• Victoria Day Office Closure, Monday, May 20, 2013.
• Emergency Preparedness Week Pancake Breakfast, Oro - Medonte Community
Fire Halls, Saturday, May 11, 2013, 9:OOam- 12:OOpm
b) Minutes of Nottawasaga Valley Conservation Authority meeting held on March 22,
2013.
Received.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on March 22,
2013.
Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence received April 29, 2013 from Lake Simcoe Region Conservation
Authority re: 25th Annual Conservation Dinner, Wednesday, June 5, 2013, 6:00 p.m.,
The Manor at Carrying Place Golf and Country Club, 16750 Weston Road, Unit A, King.
Motion No. C130508 -13
Moved by Coutanche, Seconded by Hough
Be it resolved
1. That the correspondence received April 29, 2013 from Lake Simcoe Region
Conservation Authority re: 25th Annual Conservation Dinner, Wednesday, June 5,
2013, 6:00 p.m., The Manor at Carrying Place Golf and Country Club, 16750 Weston
Road, Unit A, King be received.
2. That Mayor H.S. Hughes and Councillor Evans be authorized to attend without per
diem.
3. And That the CAO's office arrange tickets and RSVP accordingly.
Carried.
Page 7 of 12
Council Meeting Minutes — May 8, 2013.
b) Correspondence dated April 29, 2013 from Cal Madill, Chairman, International Plowing
Match (IPM) 2014 - Simcoe County re: IPM, Saturday, June 1, 2013.
Motion No. C130508 -14
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence dated April 29, 2013 from Cal Madill, Chairman,
International Plowing Match (IPM) 2014 - Simcoe County re: IPM, Saturday, June 1,
2013 be received.
Carried.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2013 -068: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Duncor Enterprises Inc., for Slurry Seal
(Tender TES2013 -01).
b) By -Law No. 2013 -069: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and K.J. Beamish Construction Co. Ltd. for
Hot Mix Paving (Tender TES2013 -02).
c) By -Law No. 2013 -070: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Da -Lee Dust Control for "Dark Journal'
Virgin Oil (Tender TES2013 -03).
d) By -Law No. 2013 -071: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Dalton R. Lowe and Sons Construction
Ltd. for Supplying, Hauling, Mixing and Piling of Winter Sand (Tender TES2013 -04).
e) By -Law No. 2013 -072: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Ron Burton & Sons for Roadside Grass
Cutting and Pumphouse Facilities, Summer Seasons of 2013/2014/2015 (Tender
TES2013 -05).
f) By -Law No. 2013 -073: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Woodrow Family Farms for Roadside
Grass Cutting, Community Tile Beds, Summer Seasons of 2013/2014/2015 (Tender
TES2013 -05).
Page 8 of 12
Council Meeting Minutes — May 8, 2013.
g) By -Law No. 2013 -074: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Ron Burton & Sons for Snow Removal,
Bass Lake Area, 3 Year Contract (Tender TES2013 -06).
h) By -Law No. 2013 -075: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Woodrow Family Farms for Snow
Removal, Sugarbush Areas, 3 Year Contract with Option to Extend for an Additional
Three Years (Tender TES2013 -07).
i) By -Law No. 2013 -076: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Woodrow Family Farms for Snow
Removal, Horseshoe Valley Area, 3 Year Contract with Option to Extend for an
Additional Three Years (Tender TES2013 -08).
j) By -Law No. 2013 -077: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 1, Plan 51 M -957,
as in 58533 -0225 LT ROLL # 4346- 010 - 003 -26501 Township of Oro - Medonte,
County of Simcoe.
k) By -Law No. 2013 -078: A By -law to remove the Holding symbol on lands described
as follows: Lot 1, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe Roll #
4346- 010- 003 - 26501.
1) By -Law No. 2013 -080: Being a By -law to Authorize the Execution of a Contract
between the Township of Oro - Medonte and the Barrie Public Library Board for a
Term of One Year and to Repeal By -Law No. 2012 -102.
m) By -Law No. 2013 -081: A By -law to Authorize the Execution of a Contract between
The Township of Oro - Medonte and The Midland Public Library Board For a Term of
One Year and to Repeal By -law No. 2012 -103.
n) By -Law No. 2013 -082: A By -law to Authorize the Execution of a Contract between
The Township of Oro - Medonte and The Coldwater Public Library Board For a Term
of One Year and to Repeal By -law No. 2012 -104.
o) By -Law No. 2013 -085: Being a By -law to Appoint Municipal Law Enforcement
Officers /Provincial Offences Officers And to Repeal By -Law Nos. 2012 -090, 2012-
130 and 2012 -146.
Page 9 of 12
Council Meeting Minutes — May 8, 2013.
Motion No. C130508 -15
Moved by Coutanche, Seconded by Hough
Be it resolved that
a) By -Law No. 2013 -068: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Duncor Enterprises Inc., for Slurry Seal
(Tender TES2013 -01).
b) By -Law No. 2013 -069: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and K.J. Beamish Construction Co. Ltd. for
Hot Mix Paving (Tender TES2013 -02).
c) By -Law No. 2013 -070: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Da -Lee Dust Control for "Dark Journal'
Virgin Oil (Tender TES2013 -03).
d) By -Law No. 2013 -071: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Dalton R. Lowe and Sons Construction
Ltd. for Supplying, Hauling, Mixing and Piling of Winter Sand (Tender TES2013 -04).
e) By -Law No. 2013 -072: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Ron Burton & Sons for Roadside Grass
Cutting and Pumphouse Facilities, Summer Seasons of 2013/2014/2015 (Tender
TES2013 -05).
f) By -Law No. 2013 -073: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Woodrow Family Farms for Roadside
Grass Cutting, Community Tile Beds, Summer Seasons of 2013/2014/2015 (Tender
TES2013 -05).
g) By -Law No. 2013 -074: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Ron Burton & Sons for Snow Removal,
Bass Lake Area, 3 Year Contract (Tender TES2013 -06).
h) By -Law No. 2013 -075: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Woodrow Family Farms for Snow
Removal, Sugarbush Areas, 3 Year Contract with Option to Extend for an Additional
Three Years (Tender TES2013 -07).
i) By -Law No. 2013 -076: A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Woodrow Family Farms for Snow
Removal, Horseshoe Valley Area, 3 Year Contract with Option to Extend for an
Additional Three Years (Tender TES2013 -08).
Page 10 of 12
Council Meeting Minutes — May 8, 2013.
j) By -Law No. 2013 -077: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 1, Plan 51 M -957,
as in 58533 -0225 LT ROLL # 4346- 010 - 003 -26501 Township of Oro - Medonte,
County of Simcoe.
k) By -Law No. 2013 -078: A By -law to remove the Holding symbol on lands described
as follows: Lot 1, Plan 51 M- 957, Township of Oro - Medonte, County of Simcoe Roll
# 4346- 010- 003 - 26501.
1) By -Law No. 2013 -080: Being a By -law to Authorize the Execution of a Contract
between the Township of Oro - Medonte and the Barrie Public Library Board for a
Term of One Year and to Repeal By -Law No. 2012 -102.
m) By -Law No. 2013 -081: A By -law to Authorize the Execution of a Contract between
The Township of Oro - Medonte and The Midland Public Library Board For a Term of
One Year and to Repeal By -law No. 2012 -103.
n) By -Law No. 2013 -082: A By -law to Authorize the Execution of a Contract between
The Township of Oro - Medonte and The Coldwater Public Library Board For a Term
of One Year and to Repeal By -law No. 2012 -104.
o) By -Law No. 2013 -085: Being a By -law to Appoint Municipal Law Enforcement
Officers /Provincial Offences Officers And to Repeal By -Law Nos. 2012 -090, 2012-
130 and 2012 -146.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
Page 11 of 12
Council Meeting Minutes — May 8, 2013.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -067: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, May 8, 2013.
Motion No. C130508 -16
Moved by Evans, Seconded by Crawford
Be it resolved that By -Law No. 2013 -067: Being a by- law to confirm the proceedings of
the Council meeting held on Wednesday, May 8, 2013 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130508 -17
Moved by Hough, Seconded by Coutanche
Be it resolved that we do now adjourn at 7:32 p.m.
Carried.
Page 12 of 12