02 13 2013 Council MinutesTHE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
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Proud Heritage, E.Yf ting iFutirrc
Wednesday, February 13, 2013
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Regrets: Deputy Mayor Ralph Hough
TIME: 6:00 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present: Corporate Services /Clerk; Andria Leigh, Director of Development
Services; Jerry Ball, Director of Transportation and Environmental
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Shawn Binns, Director of Recreation and Community Services; Derek
Witlib, Manager, Planning Services; Janette Teeter, Deputy Clerk
Also Ann Truyens, Robert Pye, Clarence Pye, Judy Smith, W.D. Jackson, S.
Present: Craig, D & J. Steed, Ed Rocks, Ed Martin
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
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Council Meeting Minutes — February 13, 2013.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130213 -1
Moved by Lancaster, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, February 13,
2013 be received and adopted as amended to add:
13c) Correspondence dated February 6, 2013 from Kristen Green, Ministry of
Agriculture, Food and Rural Affairs, re: Expression of Interest for the Municipal
Infrastructure Investment Initiative (MITI) Capital Program.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C130213 -2
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 6:16 p.m. to discuss
• personal matter affecting an identifiable individual;
• litigation affecting the municipality.
Carried.
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Council Meeting Minutes — February 13, 2013.
b) Motion to Rise and Report.
Motion No. C130213 -3
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 6:58 p.m. and Recess until 7:00 p.m. at which
time we shall Report on the Closed Session Items 4:
c) Andria Leigh, Director of Development Services re: Litigation affecting the
municipality (OMB Appeal — Crestwood Park Holdings 2012- OPA -02).
d) Robin Dunn, CAO, re: Litigation affecting the municipality (Lake Simcoe Aeropark).
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Transportation Services).
Carried.
c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality
(OMB Appeal — Crestwood Park Holdings 2012- OPA -02)
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C130213 -4
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Andria Leigh,
Director of Development Services re: Litigation affecting the municipality (OMB Appeal —
Crestwood Park Holdings 2012- OPA -02) be received.
Carried.
d) Robin Dunn, CAO, re: Litigation affecting the municipality (Lake Simcoe Aeropark).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives.
Motion No. C130213 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential correspondence dated February 4 and 5, 2013 re:
Litigation affecting the municipality (Lake Simcoe Aeropark) be received.
Carried.
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Council Meeting Minutes — February 13, 2013.
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Transportation
Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C130213 -6
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual (Transportation Services) be
received.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, February 6, 2013.
Motion No. C130213 -7
Moved by Lancaster, Seconded by Evans
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
February 6, 2013 be adopted as printed and circulated.
Carried.
b) Minutes of Accessibility Advisory Committee meeting held on Thursday, January 31,
2013.
Motion No. C130213 -8
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Accessibility Advisory Committee meeting
held on Thursday, January 31, 2013 be received.
Carried.
Page 4 of 14
Council Meeting Minutes — February 13, 2013.
Motion No. C130213 -9
Moved by Meyer, Seconded by Coutanche
Be it resolved that the following recommendations be forwarded to the Ministry of
Municipal Affairs and Housing for the Public Consultation on Building Code Accessibility
Requirements, under the Mayor's signature:
a) That the `Wider clear door widths be no less than 36 "(900mm) over the current
proposed amendment of a minimum 860 mm clear space;
b) That the `Ambulatory accessible stall' also be required to include a turning space
required for individuals using wheelchairs;
c) That the turning radius of a wheelchair be amended from 5' to 6' to allow a person to
provide assistance;
d) That the three storey requirement for Group C (residential) and Group D (business,
personal services), making it mandatory to provide elevator and be accessible
throughout, be amended from three storeys to two storeys for all these occupancies;
e) That `emergency alarms' should have an auditory and visual signal mode in all
buildings;
f) And That tactile surface distinctions on surface transitions be considered building
regulatory for the visually impaired.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) John Wigle, Fire Prevention, Fire & Life Safety Educator and Oro - Medonte Firefighters
re: "Treasured Kids School" Station #3 Tour (Horseshoe Valley) and Fire Safety
Presentation.
Motion No. C130213 -10
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence dated January 2013 from "Treasured Kids School ", re:
Station #3 Tour (Horseshoe Valley) and Fire Safety Presentation be received.
2. And That John Wigle, Fire & Life Safety Educator and Oro- Medonte Firefighters be
recognized under the Mayor's signature.
Carried.
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Council Meeting Minutes — February 13, 2013.
8. PUBLIC MEETINGS:
a) Proposed Amendment to the Zoning By -Law, 2012- ZBA -12, 1391 Highway 11
(Fastlane Automotive).
Mayor H.S. Hughes called the meeting to order at 7:05 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Section 34 and, R.S.O.
1990 c.P.13, to obtain public comment with respect to proposed Amendment to the Zoning
By -law, Plan 1156, Lot 1, 51 R- 23751, Part 1 (formerly within Township of Oro), Township
of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on January 23, 2013 and a sign posted on the subject property on the same
day.
The following correspondence was received at the meeting: Nottawasaga Valley
Conservation Authority dated February 5, 2013; Simcoe County District School Board
dated January 28, 2013; Ministry of Transportation dated February 1, 2013.
Andria Leigh, Director of Development Services, explained the purpose and effect of the
proposed amendments. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: None.
Mayor H.S. Hughes advised that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's website.
There being no further comments or questions, the meeting adjourned at 7:11 p.m.
9. DEPUTATIONS:
a) 6:00 p.m. Mayor Robert Grossi, Town of Georgina, re: Introduction as Chair of Lake
Simcoe Region Conservation Authority.
Motion No. C130213 -11
Moved by Crawford, Seconded by Lancaster
Be it resolved that the information presented by Mayor Robert Grossi, Town of
Georgina, re: Introduction as Chair of Lake Simcoe Region Conservation Authority be
received.
Carried.
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Council Meeting Minutes — February 13, 2013.
b) Robert Pye, Manager of Business Services and Corporate Messaging, Ontario
Federation of Anglers and Hunters, re: Sunday Gun Hunting and Presentation of
Petition.
The deputant provided a map to the Clerk.
Motion No. C130213 -12
Moved by Lancaster, Seconded by Meyer
Be it resolved that the information and petition presented by Robert Pye, Manager of
Business Services and Corporate Messaging, Ontario Federation of Anglers and Hunters,
re: Sunday Gun Hunting and Presentation of Petition be received for information.
Carried.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. Fl 2013 -05, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Statement of Accounts — January 31, 2013.
Motion No. C130213 -13
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. Fl 2013 -05, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO, re: Statement of Accounts — January 31, 2013 be received for information.
2. And That the accounts for the month of January 2013 totalling $1,712,116.85 are
received.
Carried.
b) Report No. TES2013 -02, Jerry Ball, Director of Transportation and Environmental
Services, re: Municipal Annual Reports for all Township of Oro - Medonte Drinking Water
Systems — January 1 st to December 31 st, 2012.
Motion No. C130213 -14
Moved by Meyer, Seconded by Coutanche
Be it resolved that Report No. TES2013 -02, Jerry Ball, Director of Transportation and
Environmental Services, re: Municipal Summary and Annual Reports for all Township of
Oro - Medonte Drinking Water Systems — January 1 st to December 31 st, 2012, which
includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe
Highlands, Lake Simcoe Regional Airport, Maplewood, Medonte Hills, Robincrest,
Shanty Bay, Sugarbush and Warminster Water Systems, be received.
Carried.
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Council Meeting Minutes — February 13, 2013.
c) Report No. DS2013 -005, Andria Leigh, Director of Development Services, re: Site Plan
Agreement 2012 - SPA -21, Pt Lot 28, Con 3, Pts 5 & 6, 51 R- 28760, 1753 Ridge Road
West, Being all of PIN 58556 -0063 LT (Former Township of Oro) [refer to Items 15a) and
b)].
Motion No. C130213 -15
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. DS2013 -005, Andria Leigh, Director of Development Services, re:
Site Plan Agreement 2012- SPA -21, Pt Lot 28, Con 3, Pts 5 & 6, 51 R- 28760, 1753
Ridge Road West, Being all of PIN 58556 -0063 LT (Former Township of Oro) be
received and adopted.
2. That the Township of Oro - Medonte enters into a Site Plan Agreement with
Mohammad Biouckzadeh & Zahra Assadian Biouckzadeh to permit the construction
of a one storey single detached dwelling with attached private garage, and
boathouse.
3. That the appropriate By -laws for the Site Plan Agreement and to Remove the
Holding Provision applying to the lands described as Pt Lot 28, Con 3, 1753 Ridge
Road West be brought forward for Council's consideration.
4. And That the applicants be advised of Council's decision under the Director of
Development Services' signature.
Carried.
d) Report No. RC2013 -02, Shawn Binns, Director of Recreation and Community Services,
re: Heritage Committee Terms of Reference [refer to Item 15c)].
Motion No. C130213 -16
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. RC2013 -02, Shawn Binns, Director of Recreation and Community
Services, re: Heritage Committee Terms of Reference be received and adopted.
2. That a By -Law to establish the Heritage Committee be brought forward for Council's
consideration.
3. And that the Oro - Medonte History Association be advised of Council's decision
under the Director of Recreation and Community Services' signature.
Carried.
i
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Council Meeting Minutes — February 13, 2013.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Councillors Coutanche and Lancaster, re: Nottawasaga Valley Conservation Authority
Appointees and Attendance at Meetings.
Motion No. C130213 -17
Moved by Crawford, Seconded by Evans
Be it resolved
That the information presented by Councillors Coutanche and Lancaster, re:
Nottawasaga Valley Conservation Authority Appointees and Attendance at Meetings be
received.
And Whereas the NVCA requested for two member municipal representation to
consider reducing representation to one member in November 2010
And Whereas Council of the Township of Oro - Medonte supported the reduction in
municipal representation at the NVCA pursuant to Motion No. C101208 -23
And Whereas not all member municipalities supported the reduction in municipal
representation at the NVCA thus creating an imbalance in voting on matters, with the
exception of the non - matching levy portion of the budget which has a weighted vote,
due to having a one vote per member policy
And Whereas Council of the Township of Oro - Medonte discussed its representation at
the NVCA at its meeting of January 25, 2012, and did deem it appropriate to appoint a
second representative to the NVCA effective immediately
And Whereas the discussion at Council's January 25, 2012 meeting, prior to the
decision to appoint the second member to the NVCA, articulated Council's expectation
that the second member would only attend when the first is not available or when it is
deemed that it would be beneficial for Oro - Medonte to exercise its full voting rights on
specific agenda items
And Whereas the NVCA Board of Directors directed that a motion regarding NVCA
request for two member municipal representation to consider reducing representation to
one member be forwarded to member municipalities for their input/consideration in
February 2012
And Whereas Council of the Township of Oro - Medonte considered the request at its
meeting of March 7, 2012, and passed Motion No. C120327 -27, supporting the request,
in principle
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Council Meeting Minutes — February 13, 2013.
And Whereas Council of the Township of Oro - Medonte did appoint members to the
NVCA Board for the 2013 -2014 term in November 2012, being Councillors Coutanche
and Lancaster, with Deputy Mayor Hough being appointed as an alternate to attend in
the absence of the appointed members
Now Therefore be it resolved that Councillor Coutanche be the Township's primary
representative at the NVCA Board meetings, and that Councillor Lancaster be the
Township's second representative at the NVCA Board meetings to attend when the first
is not available or when Council deems it beneficial for Oro - Medonte to exercise its full
voting rights on specific agenda items
And that Deputy Mayor Hough, as an alternate representative, will attend either in the
absence of both the primary and secondary representatives, or when Council deems it
beneficial for Oro - Medonte to exercise its full voting rights on specific agenda items and
either the primary or secondary representative is not able to attend.
And That the Notttawasaga Valley Conservation Authority be advised of Council's
decision under the Director of Corporate Services /Clerk's signature.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public: �.
• 2013 Oro - Medonte Citizen of the Year and Ontario Senior of the Year Awards
Nominations, Deadline March 1, 2013;
• 46th Annual Pitch -In Week, April 21 -27, 2013;
• Family Day Skate, Oro Medonte Community Centre Arena, 71 Line 4 North, Monday,
February 18, 2013 - 10:30am — 11:50am;
• Winterfest, Horseshoe Valley Property Owners Association, Horseshoe Valley
Memorial Park, 3375 Line 4 North, February 18, 2013 - 10:00am — 3:OOpm;
• Family Day, Sweetwater Park, 3353 Line 6 North, February 18, 2013 - 11:00am.
b) Lake Simcoe Region Conservation Authority, minutes of meeting held on December 14,
2012 and highlights of meeting held on January 25, 2013.
Staff Recommendation: Receive.
c) Highlights of Nottawasaga Valley Conservation Authority meeting held on January 25,
2013.
Staff Recommendation: Receive.
d) Sustainable Severn Sound, Sustainability Plan Steering Committee minutes of meeting
held on January 18, 2013.
Staff Recommendation: Receive.
Page 10 of 14
Council Meeting Minutes — February 13, 2013.
Motion No. C130213 -18
Moved by Meyer, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
• 2013 Oro - Medonte Citizen of the Year and Ontario Senior of the Year Awards
Nominations, Deadline March 1, 2013;
• 46th Annual Pitch-in Week, April 21 -27, 2013;
• Family Day Skate, Oro Medonte Community Centre Arena, 71 Line 4 North,
Monday, February 18, 2013 - 10:30am — 11:50am;
• Winterfest, Horseshoe Valley Property Owners Association, Horseshoe Valley
Memorial Park, 3375 Line 4 North, February 18, 2013 - 10:00am — 3:OOpm;
• Family Day, Sweetwater Park, 3353 Line 6 North, February 18, 2013 - 11:00am.
b) Lake Simcoe Region Conservation Authority, minutes of meeting held on December
14, 2012 and highlights of meeting held on January 25, 2013.
Received.
c) Highlights of Nottawasaga Valley Conservation Authority meeting held on January
25, 2013.
Received.
d) Sustainable Severn Sound, Sustainability Plan Steering Committee minutes of
meeting held on January 18, 2013.
Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence dated February 4, 2013 from Nina Bifolchi, Chair and Wayne Wilson,
CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, re: NVCA —
Municipal Planning Partnership Agreement.
Motion No. C130213 -19
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the Correspondence dated February 4, 2013 from Nina Bifolchi, Chair and
Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation
Authority, re: NVCA — Municipal Planning Partnership Agreement be received.
2. That staff proceed with discussions regarding a draft agreement for Oro - Medonte.
3. And That staff report back to Council.
Carried.
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Council Meeting Minutes — February 13, 2013.
b) Correspondence dated February 7, 2013 from Giles Gherson, Deputy Minister, Ministry
of Consumer Services, re: Ontario Underground Infrastructure Notification System Act,
2012 (formerly Bill 8, Ontario One Call Act, 2011).
Motion No. C130213 -20
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated February 7, 2013 from Giles Gherson,
Deputy Minister, Ministry of Consumer Services, re: Ontario Underground Infrastructure
Notification System Act, 2012 (formerly Bill 8, Ontario One Call Act, 2011) be received.
Carried.
c) Correspondence dated February 6, 2013 from Kristen Green, Ministry of Agriculture,
Food and Rural Affairs, re: Expression of Interest for the Municipal Infrastructure
Investment Initiative (MIII) Capital Program.
Motion No. C130213 -21
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated February 6, 2013 from Kristen Green, Ministry of
Agriculture, Food and Rural Affairs, re: Expression of Interest for the Municipal
Infrastructure Investment Initiative (MIII) Capital Program be received.
2. And That the CAO immediately follow up with appropriate provincial officials to
obtain any relevant background to enhance future applications.
Carried.
14. NOTICE OF MOTIONS:
None.
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Council Meeting Minutes — February 13, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -015: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Mohammad Biouckzadeh and Zahra Assadian Biouckzadeh described as lands as
follows: PT E PT LOT 28, CON 3 ORO PTS 5 & 6, 51 R28760; S/T & T/W RO
1426330; ORO- MEDONTE, as in 58556 -0063 LT ROLL # 4346- 010 - 007 -21400
TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE.
b) By -Law No. 2013 -016: A By -law to remove the Holding symbol On lands described
as follows: Pt E Pt Lot 28, Con 3 ORO PTS 5 & 6, 51 R28760; S/T & T/W RO
1426330; ORO- MEDONTE, as in 58556 -0063 LT Roll # 4346- 010 - 007 -21400
Township of Oro - Medonte County of Simcoe Roll # 4346- 010 - 007 - 21400.
c) By -Law No. 2013 -017: A By -law to Establish a Heritage Committee (Heritage
Committee).
Motion No. C130213 -22
Moved by Lancaster, Seconded by Crawford
Be it resolved that By -Laws:
a) By -Law No. 2013 -015: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Mohammad Biouckzadeh and Zahra Assadian Biouckzadeh described as lands as
follows: PT E PT LOT 28, CON 3 ORO PTS 5 & 6, 51 R28760; S/T & T/W RO
1426330; ORO- MEDONTE, as in 58556 -0063 LT ROLL # 4346- 010 - 007 -21400
TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE.
b) By -Law No. 2013 -016: A By -law to remove the Holding symbol On lands described
as follows: Pt E Pt Lot 28, Con 3 ORO PTS 5 & 6, 51 R28760; S/T & T/W RO
1426330; ORO- MEDONTE, as in 58556 -0063 LT Roll # 4346- 010 - 007 -21400
Township of Oro - Medonte County of Simcoe Roll # 4346- 010 - 007 - 21400.
c) By -Law No. 2013 -017: A By -law to Establish a Heritage Committee (Heritage
Committee).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 13 of 14
Council Meeting Minutes — February 13, 2013.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -014: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, February 13, 2013.
Motion No. C130213 -23
Moved by Meyer, Seconded by Coutanche
Be it resolved that By -Law No. 2013 -014: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, February 13, 2013 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130213 -24
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now adjourn at 8:21 p.m.
Carried.
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