05 01 2013 Council Minutes—*
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Wednesday, May 1, 2013
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche (arrived @ 9:22 a.m.)
Councillor Kelly Meyer
Councillor Marty Lancaster (arrived @ 9:03 a.m.)
Councillor John Crawford
Councillor Dwight Evans
TIME: 9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Tamara Obee, Manager Health &
Safety, Human Resources; Curtis Shelswell, Chief Municipal Law
Enforcement Officer; Derek Witlib, Manager, Planning Services; Janette
Teeter, Deputy Clerk
Also Kaari Piotrowski, Ed Piotrowski, Ravi Uppal, Chaman Uppal, H. Leake
Present:
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 16
Council Meeting Minutes — May 1, 2013.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130501 -1
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, May 1, 2013 be
received and adopted, as amended to
add Item 4f) Shawn Binns, Director of Recreation and Community Services re:
Acquisition /disposition of land (Parkland Acquisition) and
defer Item 10e) Jerry Ball, Director of Transportation and Environmental Services re:
Hydro Line Relocation, Line 4 North.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Crawford declared a pecuniary interest on two of the requests within Item
10d) Shawn Binns, Director of Recreation and Community Services, re: 2013 Grant &
Subsidy Requests Budget Allocation as he is a Director of the Oro Agricultural Society
and a Trustee of the Oro Station Hall. Councillor Crawford left the Chambers and did
not participate in the discussion or vote on the matters of the Oro Agricultural Society or
the Oro Station Hall.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C130501 -2
Moved by Evans, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 9:03 a.m. to discuss
• acquisition /disposition of land;
• labour relations /employee negotiations;
• litigation affecting the municipality.
Carried.
Page 2 of 16
Council Meeting Minutes — May 1, 2013.
b) Motion to Rise and Report.
Motion No. C130501 -3
Moved by Crawford, Seconded by Meyer
Be it resolved that we do now Rise at 9:40 a.m. and Report on the Closed Session
Items 4
c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Simcoe Road, Plan 589).
d) Robin Dunn, CAO, re: Labour relations /employee negotiations (Collective
Agreement) [from the April 25, 2013 HR Committee meeting].
e) Jerry Ball, Director of Transportation and Environmental Services re: Litigation
affecting the municipality (West 1/2 Lot 11, Concession 8).
and that Closed Session Item 4f) Shawn Binns, Director of Recreation and Community
Services re: Acquisition /disposition of land (Parkland Acquisition) be brought forward to
Item 17 Closed Session Items (Unfinished Items).
Carried.
c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Simcoe Road, Plan 589).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C130501 -4
Moved by Meyer, Seconded by Evans
Be it resolved
1. That Confidential Report No. CS2013 -08, Doug Irwin, Director of Corporate
Services /Clerk re: Acquisition /disposition of land (Simcoe Road, Plan 589) be
received and adopted.
2. That Simcoe Road between Lakeshore Road and Hillcrest (Part of PIN 58559 -0309
(LT)) be permanently closed and declared surplus to the needs of the municipality.
3. That Hillcrest between Simcoe Road and Orillia Road (PIN 58559 -0313 (LT)) be
permanently closed and declared surplus to the municipality.
4. That the subject lands be conveyed by direct sale to the abutting property owners.
5. And that the owners be advised of Council's decision under the Director of Corporate
Services /Clerks' signature.
Carried.
Page 3 of 16
Council Meeting Minutes — May 1, 2013.
d) Robin Dunn, CAO, re: Labour relations /employee negotiations (Collective Agreement)
[from the April 25, 2013 HR Committee meeting].
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Manager, Health & Safety, Human Resources.
Motion No. C130501 -5
Moved by Meyer, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Labour relations /employee negotiations (Collective Agreement) be received.
Carried.
e) Jerry Ball, Director of Transportation and Environmental Services re: Litigation affecting
the municipality (West 1/2 Lot 11, Concession 8).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services.
Motion No. C130501 -6
Moved by Meyer, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Jerry Ball, Director of
Transportation and Environmental Services re: Litigation affecting the municipality
(West 1/2 Lot 11, Concession 8) be received.
Carried.
Page 4 of 16
Council Meeting Minutes — May 1, 2013.
f) Shawn Binns, Director of Recreation and Community Services re: Acquisition /disposition
of land (Parkland Acquisition).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and
Community Services.
Motion No. C130501 -7
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential correspondence dated August 14, 2012 presented
by Shawn Binns, Director of Recreation and Community Services re:
Acquisition /disposition of land (Parkland Acquisition) be received; and that the Director
of Recreation and Community Services proceed as directed.
Carried.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, April 24, 2013.
Motion No. C130501 -8
Moved by Evans, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday, April
24, 2013 be adopted as printed and circulated.
Carried.
b) Minutes of Human Resources Committee meeting held on Thursday, April 25, 2013.
Motion No. C130501 -9
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of Human Resources Committee meeting held on
Thursday, April 25, 2013 be received.
Carried.
Page 5 of 16
Council Meeting Minutes — May 1, 2013.
c) Minutes of Special Council meeting held on Thursday, April 25, 2013.
Motion No. C130501 -10
Moved by Meyer, Seconded by Evans
Be it resolved that the draft minutes of the Special Council meeting held on Thursday,
April 25, 2013 be received and adopted as printed and circulated.
Carried.
d) Minutes of Recreation Technical Support Group meeting held on Thursday, April 25,
2013.
Motion No. C130501 -11
Moved by Evans, Seconded by Meyer
Be it resolved that the draft minutes of Recreation Technical Support Group meeting
held on Thursday, April 25, 2013 be received.
Carried.
6. RECOGNITION OF ACHIEVEMENTS:
None.
Page 6 of 16
Council Meeting Minutes — May 1, 2013.
7. PUBLIC MEETINGS:
a) Proposed Amendment to the Zoning By -Law, Part of Lot 23, Concession 6 (Oro),
Township of Oro - Medonte, 480 Line 6 South, 2013 - ZBA -07, Piotrowski.
Deputy Mayor Hough called the meeting to order at 10:07 a.m. and explained the public
meeting has been called under the authority of the Planning Act, Sections 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By -law, Application 2013 - ZBA -07 (Piotrowski), 480 Line 6 South , Concession 6,
Part of Lot 23, formerly in the Township of Oro, Township of Oro - Medonte
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on April 11, 2013 and a sign posted on the subject property on April 11,
2013.
The following correspondence was received at the meeting: None.
Derek Witlib, Manager, Planning Services explained the purpose and effect of the
proposed amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: None.
Deputy Mayor Hough advised that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's
website.
There being no further comments or questions, the meeting adjourned at 10:16 a.m.
Page 7 of 16
Council Meeting Minutes — May 1, 2013.
b) Proposed Amendment to the Zoning By -Law, Part of Lot 25, Concession 5 (Oro),
Township of Oro - Medonte, 767 Line 4 South, 2013 - ZBA -08, Piotrowski.
Deputy Mayor Hough called the meeting to order at 10:17 a.m. and explained the public
meeting has been called under the authority of the Planning Act, Sections 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By -law, Application 2013 - ZBA -08 (Piotrowski), 767 Line 4 South, Concession 5,
Part of Lot 25, formerly in the Township of Oro, Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on April 11, 2013 and a sign posted on the subject property on April 11,
2013.
The following correspondence was received at the meeting: None.
Derek Witlib, Manager, Planning Services explained the purpose and effect of the
proposed amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: None.
Deputy Mayor Hough advised that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's
website.
There being no further comments or questions, the meeting adjourned at 10:20 a.m.
c) Proposed Amendment to the Zoning By -Law, Part of Lot 1, Concession 14
( Medonte), Township of Oro - Medonte, 9110 Highway 12 West, 2013 - ZBA -04, Uppal.
This item was withdrawn to be held at a later date.
d) Proposed Amendment to the Zoning By -Law, Part of Lot 25, Concession 8 (Oro),
Township of Oro - Medonte, 703 Line 7 South, 2013- ZBA -03, St. John the Baptist
Church.
This item was withdrawn to be held at a later date.
Page 8 of 16
Council Meeting Minutes — May 1, 2013.
8. DEPUTATIONS:
None.
9. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. DS2013 -23, Andria Leigh, Director of Development Services re: Heidi's
Official Plan and Zoning By -law Amendments 2011- OPA -05 and 2011- ZBA -17, By -laws
2013 -061 to Adopt Amendment No 33 to the Township's Official Plan, and By -law 2013-
062 Zoning By -law Amendment for 3982 Highway 11 ( Heidi's RV Campground) [to be
distributed at meeting] [Deferred from April 24, 2013 meeting; Refer to Items 15b) and
c)].
Motion No. C130501 -12
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. DS2013 -23, Andria Leigh, Director of Development Services re:
Official Plan Amendment Application 2011- OPA -05 for Heidi's RV Campground, Part
of Lot 20, Concession 11, (Oro), municipally known as 3982 Highway 11, Township
of Oro - Medonte be received and adopted.
2. That Official Plan and Zoning By -law Applications 2011- OPA -05 and 2011- ZBA -17,
Part of Lot 20, Concession 11 (Oro), Township of Oro - Medonte that would serve to
redesignate the subject lands from "Agricultural" to "Recreational" on Schedule A of
the Official Plan, and to rezone the lands from Agricultural /Rural (A/RU),
Agricultural /Rural Exception 92 (A/RU *92), and Environmental Protection (EP) to
Private Recreation Exception 227 Hold (PR *227(H)) and Environmental Protection
(EP) on Schedule A11 of Zoning By -law 97 -95, be approved.
3. That the Zoning By -law be subject to a Holding (H) Zone, removal of which shall only
be done after an appropriate Site Plan Agreement has been entered into.
4. That the appropriate by -laws be brought forward for Council's consideration.
5. And That the applicant be advised of Council's decision under the Director of
Development Services' signature.
Carried.
Page 9 of 16
Council Meeting Minutes — May 1, 2013.
b) Report No. DS2013 -26, Andria Leigh, Director of Development Services re: South Shore.
Isabella Estates Inc., (2008- SUB -01) - Subdivision Agreement for Merrington Avenue
Development [Refer to Item 15d)].
Motion No. C130501 -13
Moved by Meyer, Seconded by Evans
Be it resolved
1. That Report No. DS2013 -26, Andria Leigh, Director of Development Services re:
South Shore Isabella Estates Inc., (2008- SUB -01) - Subdivision Agreement for
Merrington Avenue Development be received and adopted;
2. That the Township of Oro - Medonte enters into a Subdivision Agreement with South
Shore Isabella Estates Inc. and South Shore Caden Estates Inc.(2008- SUB -01);
3. That the appropriate by -law be brought forward for Council's consideration.
4. And That the owner be notified of Council's decision under the Director of
Development Services' signature.
Carried.
c) Report No. CS2013 -07, Doug Irwin, Director of Corporate Services /Clerk, re: Municipal
Law Enforcement Occurrence Report January-March 2013.
Motion No. C130501 -14
Moved by Evans, Seconded by Crawford
Be it resolved that Report No. CS2013 -07, Doug Irwin, Director of Corporate
Services /Clerk, re: Municipal Law Enforcement Occurrence Report January-March 2013
be received for information only.
Carried.
Page 10 of 16
Council Meeting Minutes — May 1, 2013.
d) Shawn Binns, Director of Recreation and Community Services, re: 2013 Grant & Subsidy
Requests Budget Allocation.
Councillor Crawford declared a pecuniary interest on two of the requests within Item
10d) Shawn Binns, Director of Recreation and Community Services, re: 2013 Grant &
Subsidy Requests Budget Allocation as he is a Director of the Oro Agricultural Society
and a Trustee of the Oro Station Hall. Councillor Crawford left the Chambers and did .
not participate in the discussion or vote on the matters of the Oro Agricultural Society or
the Oro Station Hall.
Motion No. C130501 -15
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence presented by Shawn Binns, Director of Recreation and
Community Services, re: 2013 Grant & Subsidy Requests Budget Allocation be
received.
2. That the 2013 Grant Requests be approved in the following amounts:
User Group
Amount Approved
Coldwater & District Agricultural Society
$200
Couchiching Jubilee House
$250
Crime Stoppers
$200
Oro Agricultural Society
separate motion
Oro Horticultural Society
$2,000
Oro Station Community Hall
separate motion
Rugby Community Hall
$2,500
Telecare Orillia Distress Line
$500
3. And That the applicants be notified of Council's decision under the Mayor's
signature.
Carried.
Motion No. C130501 -16
Moved by Evans, Seconded by Meyer
Be it resolved
1. That the 2013 Grant Request from Oro Agricultural Society in the amount of $500.00
be approved.
2. And That the applicant be notified of Council's decision under the Mayor's signature.
Carried.
Page 11 of 16
Council Meeting Minutes — May 1, 2013.
Motion No. C130501 -17
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That the request from the Oro Agricultural Society for a 2013 subsidy in the amount
of $1,632.00 for the use of the Banquet Hall and Old Town Hall for monthly meetings
be approved.
2. And That the applicant be notified of Council's decision under the Director of
Recreation & Community Services' signature.
Carried.
Motion No. C130501 -18
Moved by Crawford, Seconded by Meyer
Be it resolved
1. That the Oro - Medonte Horticultural Society 2013 subsidy request in the amount of
$1,687.50 for the use of the Banquet Hall be approved.
2. And That the applicant be notified of Council's decision under the Director of
Recreation & Community Services' signature.
Carried.
Motion No. C130501 -19
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the 2013 Grant Request from Oro Station Hall in the amount of $2,500.00 be
approved.
2. And That the applicant be notified of Council's decision under the Mayor's signature.
Carried.
e) Jerry Ball, Director of Transportation and Environmental Services re: Hydro Line
Relocation, Line 4 North.
This item was deferred.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
Page 12 of 16
Council Meeting Minutes — May 1, 2013.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Oro- Medonte Horticultural Society, Spring Plant Sale, Saturday, May 25, 2013, 10:00am,
Oro - Medonte Fairgrounds /Old Town Hall, Line 7 North and 15/16 Sideroad East.
b) Correspondence dated April 16, 2013 from Marci Csumrik, Chair, Orillia & Area
Physician Recruitment & Retention re: Letter of Appreciation.
Staff Recommendation: Receive.
c) Correspondence dated April 18, 2013 from Mike Neumann, Project Director, Ainley &
Associates Limited re: County of Simcoe, Widening to Three Lanes - Addition of Truck
Lanes and Intersection Improvements, Class Environmental Assessment, Notice of
Commencement, County Road 22, Lines 3 and 4 North, Township of Oro - Medonte.
Staff Recommendation: Receive.
d) Minutes of the Severn Sound Environmental Association (SSEA) meeting held on
January 17, 2013 and reports of SSEA meeting held on April 19, 2013.
Staff Recommendation: Receive.
e) Correspondence dated April 11, 2013 from Julie Moscato, Manager, Program
Development Section, External Relations Branch, Ministry of Community Safety and
Correctional Services re: 2012 -2014 .Court Security Prisoner Transportation (CSPT)
Program.
Staff Recommendation: Receive.
Motion No. C130501 -20
Moved by Crawford, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Oro - Medonte Horticultural Society, Spring Plant Sale, Saturday, May 25, 2013, 10:00am,
Oro - Medonte Fairgrounds /Old Town Hall, Line 7 North and 15/16 Sideroad East.
b) Correspondence dated April 16, 2013 from Marci Csumrik, Chair, Orillia & Area
Physician Recruitment & Retention re: Letter of Appreciation.
Received.
c) Correspondence dated April 18, 2013 from Mike Neumann, Project Director, Ainley &
Associates Limited re: County of Simcoe, Widening to Three Lanes - Addition of Truck
Lanes and Intersection Improvements, Class Environmental Assessment, Notice of
Commencement, County Road 22, Lines 3 and 4 North, Township of Oro - Medonte.
Received.
d) Minutes of the Severn Sound Environmental Association (SSEA) meeting held on
January 17, 2013 and reports of SSEA meeting held on April 19, 2013.
Received.
e) Correspondence dated April 11, 2013 from Julie Moscato, Manager, Program
Development Section, External Relations Branch, Ministry of Community Safety and
Correctional Services re: 2012 -2014 Court Security Prisoner Transportation (CSPT)
Program.
Received.
Carried.
Page 13 of 16
Council Meeting Minutes — May 1, 2013.
13. COMMUNICATIONS:
None.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2013 -019: A By -law to Name, Assume and Establish Highways Within
the Township of Oro - Medonte, Bachly Avenue, Plan 51 M -679, Jennett Drive, Plan
51 M -679, Brechin Crescent, Plan 51 M -679, Boyd Crescent, Plan 51 M -679.
b) By -Law No. 2013 -061: A By -Law to Adopt Amendment No. 33, 3982 Highway 11
(Heidi's RV Campground) [to be distributed at meeting].
c) By -Law No. 2013 -062: A By -Law for Zoning By -Law Amendment, 3982 Highway 11
(Heidi's RV Campground) [to be distributed at meeting].
d) By -Law No. 2013 -065: Being a By -law to Authorize the Execution of a Subdivision
Agreement between the Corporation of the Township of Oro - Medonte and South
Shore Isabella Estates Inc.
Motion No. C130501 -21
Moved by Meyer, Seconded by Crawford
Be it resolved that
a) By -Law No. 2013 -019: A By -law to Name, Assume and Establish Highways Within
the Township of Oro - Medonte, Bachly Avenue, Plan 51 M -679, Jennett Drive, Plan
51 M -679, Brechin Crescent, Plan 51 M -679, Boyd Crescent, Plan 51 M -679.
b) By -Law No. 2013 -061: A By -Law to Adopt Amendment No. 33, 3982 Highway 11
(Heidi's RV Campground).
c) By -Law No. 2013 -062: A By -Law for Zoning By -Law Amendment, 3982 Highway 11
(Heidi's RV Campground).
d) By -Law No. 2013 -065: Being a By -law to Authorize the Execution of a Subdivision
Agreement between the Corporation of the Township of Oro - Medonte and South
Shore Isabella Estates Inc.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 14 of 16
Council Meeting Minutes — May 1, 2013.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
Motion No. C130501 -22
Moved by Meyer, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 10:30 a.m. to discuss
• acquisition /disposition of land.
Carried.
b) Motion to Rise and Report.
Motion No. C130501 -23
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 11:09 a.m. and Report on the Closed Session
Item 4f) Shawn Binns, Director of Recreation and Community Services re:
Acquisition /disposition of land (Parkland Acquisition).
Carried.
Refer to Item 4f).
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -066: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, May 1, 2013.
Motion No. C130501 -24
Moved by Crawford, Seconded by Meyer
Be it resolved that By -Law No. 2013 -066: being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, May 1, 2013 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 15 of 16
Council Meeting Minutes — May 1, 2013.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130501 -25
Moved by Crawford, Seconded by Evans
Be it resolved that we do now adjourn at 11:10 a.m.
Carried.
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