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Thursday, April 25, 2013
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
TIME: 1:03 p.m.
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster (left @ 3:40 p.m.)
Councillor John Crawford
Councillor Dwight Evans
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present: Corporate Services /Clerk; Tom Gazda, Gazda, Houlne Associates Inc.
Also
Present: None.
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. SC130425 -1
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Special Council meeting of Thursday, April 25,
2013 be received and adopted.
Carried.
THE TOWNSHIP OF ORO- MEDONTE
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
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Special Council Meeting Minutes — April 25, 2013.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. SC130425 -2
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 1:04 p.m. to discuss
• personal matter affecting an identifiable individual;
• and education and training pursuant to Section 239(3.1).
Carried.
b) Motion to Rise and Report.
Motion No. SC130425 -3
Moved by Meyer, Seconded by Crawford
Be it resolved that we do now Rise at 4:08 p.m. and Report on the Closed Session
Items 4
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance
Management Audit Results).
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Succession
Planning).
f) Doug Irwin, Director of Corporate Services /Clerk, re: Education and Training
(Procedural Matters).
Carried.
Page 2 of 5
Special Council Meeting Minutes — April 25, 2013.
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance
Management Audit Results).
The Clerk delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001,
c.25, as amended, with regard to Closed Session discussion Item 4c) [Robin Dunn,
Chief Administrative Officer, re: Personal matters about an identifiable individual
(Performance Management Audit Results) to Robin Dunn, Chief Administrative Officer
of the Township of Oro - Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne Associates Inc.
Motion No. SC130425 -4
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual (Performance Management Audit
Results) be received.
Carried.
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Succession
Planning).
The Clerk delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001,
c.25, as amended, with regard to Closed Session discussion Item 4d) [Robin Dunn,
Chief Administrative Officer, re: Personal matters about an identifiable individual
(Succession Planning) to Robin Dunn, Chief Administrative Officer of the Township of
Oro - Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne Associates Inc.
Motion No. SC130425 -5
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual (Succession Planning) be received.
Carried.
Page 3 of 5
Special Council Meeting Minutes — April 25, 2013.
e) Robin Dunn, CAO, re: Personal matters about an identifiable' individual (Organizational
Update).
This item was withdrawn during the meeting.
f) Doug Irwin, Director of Corporate Services /Clerk, re: Education and Training (Procedural
Matters).
The following staff were present: Doug Irwin, Director of Corporate Services /Clerk.
Motion No. SC130425 -6
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Doug Irwin, Director
of Corporate Services /Clerk, re: Education and Training (Procedural Matters) be
received.
Carried.
5. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
6. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -053: Being a By -Law to Confirm the Proceedings of the Special
Council Meeting held on Thursday, April 25, 2013.
Motion No. SC130425 -7
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2013 -053, being a by -law to confirm the proceedings of
the Special Council meeting held on Thursday, April 25, 2013 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 4 of 5
Special Council Meeting Minutes — April 25, 2013.
7. ADJOURNMENT:
a) Motion to Adjourn.
Motion No. SC130425 -8
Moved by Evans, Seconded by Crawford
Be it resolved that we do now adjourn at 4:11 p.m.
Carried.
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